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Home My WebLink AboutPACKET Community Development 1993-07-01f 'Â· k. 2 AGENDA Community Development Committee Thursday, July 1,1993 10:00 A.M. 1. Advertising Report a. New Brochure b. Highway 7 Scenic By-way - Memorandum of Understanding (information) 2. Conference Center Update 3. Housing Authority - Proposed By-laws 4. 1995 Transportation Improvements 5. Economic Development Grant (Platte River Funds) Estes Park Medical Center 6. Museum Report 7. Reports 8. Adjourn NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. Start the Adventure - Estes Park's new Lure Brochure "Start the Adventure" is a three-panel, two-fold, travel brochure designed for distribution by the state's seven Welcome Centers located along Colorado's primary highway access points, and through a collateral distibution program in communities along the front range from Colorado Springs to Cheyenne, Wyoming. The function of the brochure is to sell multi-night stays in Estes Park to vacationers stopping at the Welcome Centers for information, as well as to families in the front range region who are looking for a weekend break. It is a "call for action" brochure requesting the reader to call our 800 number for lodging referrals and event information. The brochure replaces a much more complex 6-panel brochure, for about half the repriAt cost. "Start the Adventure" will reprint for 6 cents per piece, compared to the older brochure which reprinted for 15 cents per piece, and, "Start the Adventure" will sell the area every bit as well. Produced by the Advertising Department, Community Development Department. 1 . MEMORANDUM OF UNDERSTANDING between the Tourism and Recreation Program of Boulder County, Inc. and the public and private sector representatives of Boulder, Gilpin, and Larimer Counties and the Federal Agencies listed in this document. Whereas the Tourism and Recreation Program of Boulder County, Inc. (TARP) is recognized by the State Scenic and Historic Byways Commission as the managing organization for the Peak to Peak Scenic and Historic Byway, hereinafter referred to as Peak to Peak; and Whereas the Peak to Peak transcends the boundaries of three counties including Boulder, Gilpin, and Larimer; and Wherear TARP recognizes that its mission, which is to stimulate economic development through tourism in Boulder County, does not sufficiently represent the interests of other interests in Gilpin and Larimer Counties; and Whereas TARP recognizes the need to equally represent all interests along the Peak to Peak; and Whereas TARP has agreed, at the request of the representatives from Gilpin and Larimer counties, to continue to be the managing organization for the Peak to Peak; now therefore, a Memorandum of Understanding (MOU) is made and entered into by and between the Tourism and Recreation Program of Boulder County, Inc. (TARP) and public and private sector representatives from the counties of Boulder, Gilpin, and Larimer including but not limited to the municipalities of Black Hawk, Central, Estes Park, Lyons, Nederland, and Ward; the U.S. National Park Service - Rocky Mountain National Park; and the U.S. Forest- Service - Arapaho and Roosevelt Forests; along the Peak to Peak Scenic Byway Corridor, hereinafter referred by their name or initials or collectively as the Scenic Byway Interest Group. L Purpose The purpose of this MOU is to establish a framework of cooperation between TARP and the public and private sector representatives from Boulder, Gilpin, and Larimer Counties, Rocky Mountain National Park, and Arapaho and Roosevelt National Forests in order to manage the Peak to Peak Scenic and Historic Byway.1 TARP and the Scenic Byway Interest Group propose to work together to jointly develop a Corridor Management Plan which will outline strategies for the enhancement, protection, marketing and management of the Peak to Peak as a recreational, cultural, ecological and educational tourism and economic resource for the tri-county region. This effort will be pursued within the context of land use management goals, objectives, and policies of the Scenic Byway Interest Group's respective members. INote that all residents of unincorporated communities shall be represented by their respective county and Chambers of Commerce by their respective municipality. 2 TARP-moufinal.doc - 2 V II. Applicable Laws and Regulations All assistance provided under this MOU and subsequent agreements shall be in accordance with federal, state of Colorado, and local laws and regulations. III. Applicable Clauses 6.1 - Equal Access. During the performance of the Agreement, the parties agree to abide by the terms of Executive Order 11246 on non-discrimination and will not discriminate against any person because of race, color, religion, sex or national origin. The parties will take affinnative action to ensure that applicatns are employed without regard to their race, color, religion, sex or national origin. 6.2 - Conflict of Interest. No member or delegate to congress or Resident Commissioner shall be admitted to any share of part of this Agreement, or to any benefit that may arise therefrom, but this provision shall not be construed to extend to this Agreement if made with a corporation for its general benefit 6.3 - Drug Free Workplace. All parties will comply with the requirements of 41 U.S.C. section 702, the Drug Free Workplace Act of 1988, which requires cooperators to prohibit the use of drugs in the workplace and establish drug free awareness programs. IV. Statement of Mutual Interest and Mutual Benefits The public and private sector representatives from Boulder, Gilpin, and Larimer counties along with those Boulder County public and private interests associated with TARP are dedicated to the wise development and management of the Peak to Peak corridor which serves as a significant recreational, cultural, ecological and educational tourism and economic resource for all parties. In addition, the Scenic Byway Interest Group recognizes that it is important to increase resident and visitor awareness, knowledge, and appreciation of this resource. Visitors to the Peak to Peak and local interests can be better served by TARP and the Scenic Byway Interest Group working together toward mutually developed objectives that contribute to the missions and policies of the individual agencies and organizations. V. TARP agrees, as available funding permits, to: A. Serve as the managing partner to coordinate and guide activities relating to developing the Corridor Management Plan. B. Conduct regular meetings with the Scenic Byway Interest Group to carry out the mutually agreed upon activities of the Corridor Management Plan. C. Review referrals of proposed development activities and/or land uses in accordance with the State Scenic Byway Commission's byway designation criteria and submit copies of these reviews to the Scenic Byway Interest Group for recommendations. 3 TARP-moufinal.doc - 3 D. Prepare an annual report to all Scenic Byway Interest Group participants summarizing the activities and financial transactions related to the Peak to Peak. E. Maintain contact with the State Scenic and Historic Byway Commission and relay information to the Scenic Byway Interest Group on all matters related to the Peak to Peak. F. Maintain an up-to-date list of the principal contacts for each representative of the Scenic Byway Interest Group. VI. Where appropriate and as available funding permits, The Scenic Byway Interest Group agrees to: A. Coordinate ideas, activities, and initiatives to develop the required Peak to Peak Scenic and Historic Byway Corridor Management Plan which is scheduled to be completed by January of 19942. This plan will guide the enhancement, protection, preservation, and marketing of natural, scenic, recreational, and cultural resources, attractions and traveler services, with an emphasis on sustainable development policies and practices that are socially and environmentally sound. Ultimately, the plan implementation will increase awareness and understanding on the part of the users (residents and visitors) of the unique features of the Peak to Peak and expand opportunities for recreational and cultural experiences. The planning framework agreed upon at the October 1992 State Scenic Byway Workshop will serve as a guide to developing the Corridor Management Plan. The Scenic Byways Interest Group suggests that specific planning activities will include but not be limited to: â€¢ gathering infonnation - assessing current Peak to Peak representation and levels of community involvement, inventorying existing resources and services, conducting market analyses, evaluating existing and proposed development and improvement plans and projects, and evaluating the effectiveness of various strategies once the plan is implemented; â€¢ developing a mission - defining the purpose for the Scenic Byway Interest Group and identifying whom the Scenic Byway Interest Group is serving; â€¢ identifying values and creating a vision - determining what is essential in order to maintain or enhance the quality of life desired by the public and private tourism and non- tourism interests who may be directly or indirectly impacted by the enhancement, protection, and marketing activities proposed for the Peak to Peak, and formulating a 2On October 20, 1992 aresolution was passed by the 17 Scenic and Historic Byways of Colorado which states that "...While each Byway currently has completed portions of the Byway Management Plan, it is the intent of each Byway and resource partner, to the maximum extent possible in their judgment, to complete their initial Byway management plan using these guidelines [the planning guidelines developed at the October 19 and 20 meeting] as a tool, and to do so by the end of 1993." 4 TARP-moufinal.doc - 4 vision statement of how the Peak to Peak should be managed at the present and in the future; â€¢ identifying critical concerns, constraints, and opportunities - identifying and addressing concerns, constraints, and opportunities on the part of both public and private tourism and non-tourism interests as they relate to the planning and management of the Peak to Peak; â€¢ establishing goals - developing broad statements which describe the key focus areas of the Corridor Management Plan. Based on guidelines from the State Scenic Byways Commission, these key areas include but are not limited to enhancement, protection, marketing, and management; â€¢ establishing objectives and actions - further defining how each goal will be achieved; setting timelines and assigning responsibilities to the various Scenic Byway Interest Group partners, and identifying, evaluating and pursuing human and financial resources to carry out the objectives; and â€¢ evaluating progress and mod*ing the plan - developing formal and informal mechanisms by which to measure the effectiveness and progress of the plan, and updating the plan as necessary. B. Through the respective review processes of each Scenic Byway Interest Group partner, determine if existing and proposed land use polices, regulations, and development plans are compatible with the State and Federal Scenic and Historic Byway designation criteria and evaluate alternatives to attempt to achieve compatibility. C. To work with and respect the concerns and desires of local residents and land owners that may be dkectly or indirectly affected by the Corridor Management Plan. D. Subject to appropriation and individual agency and organization review, provide funding and/or inkind support and services for agreed upon projects that will implement the Corridor Management Plan. Subsequent cooperative agreements will be executed if funding is made available. E. Organize, encourage, and participate in community activities that foster understanding about how the Peak to Peak serves as a tourism resource that can help to diversify the economies of local communities and at the same time contribute to the overall quality of life for residents. F. Develop grant proposals, review and support site specific projects and initiatives in accordance with the goals of the existing Peak to Peak Plan (Exhibit "A")3, and initiate projects related to the Peak to Peak. 3This item will eventually be amended to include the official Peak to Peak Scenic and Historic Bywqy Corridor Management Plan which will be the revised version of the original plan developed as part of the designation process. 5 TARP-moufinal.doc -5 G. Formally review and consider adopting the Corridor Managment Plan into municipal, county, and federal agency plans. H. Work together to access funds for agreed upon projects that will implement the Corridor Management Plan and coordinate these funding efforts through TARP. I. Nothing in this MOU is intended to affect ongoing relationships between parties. J. Nothing in this MOU shall obligate the Scenic Byway Interest Group participants to appropriate or expend funds or to enter into any contract or other obligations. K Unless terminated under the terms of VI. "L" below, this MOU will remain in effect until January 31 of 1996, at which time it will be reviewed to determine whether it shall be renewed, modified, or terminated. L. This MOU may be modified or amended upon written mquest of any party and the concurrence of all other Scenic Byway Interest Group participants. Any party of this MOU may terminate its participation with 15 days written notice to TARP. Such termination will not affect the participation of the remaining parties. During this period, the parties will actively attempt to resolve any disagreement VII. Principal Contacts To provide for consistent and effective communication between the Scenic Byway Interest Group participants, each of the participants shall appoint a representative to actively participate in the discussions and activities pursued under this MOU. A list of individuals who will serve as these representatives including name, organization, county, title, address, phone, and FAX number will be maintained by TARP. These contacts may be changed at the agency's discretion with notice to TARP. VUL IN WITNESS WHEREOF, the parties hereto have executed this MOU as of the last written date below: Signature, name, title, organization, address, phone, and FAX of all participants (see attached signature pages from each agency). 6 TARP-moufnal.doc - 6 Agencies Participating in the Memorandum of Understanding (MOU) Homer Page, Chairperson Frances Brackett Mayor Boulder County Commissioners Town of Lyons P.O. Box 471 P.O. Box 49 Boulder, CO 80306 Lyons, CO 80306 Ph. (303) 441-3500; FAX (303) 441-4525 Ph: (303) 443-3956; FAX (same) Ralph Knull, Commissioner Bryan Brown, Mayor Gilpin County Town of Nederland 262 Ronnie Rd. P.O. Box 396 Golden, CO 80403 Nederland, CO 80466 Ph:.(303) 642-7857; FAX (303) (303) 258-3266; FAX 444-0393 Name, Title Diane Hill, Mayor Larimer County Town of Ward P.O. Box 357 Ward, CO 80481 Ph: Unpublished Kathryn Eccker, Mayor Homer L. Rouse, Superintendent City of Black Hawk Rocky Mountain National Park P.O. Box 17 r U.S.D.I. National Park Service Black Hawk, CO 80422 Estes Park, CO 80517 Ph: (303) 642-3719; FAX (303)582-0429 Ph. (303) 586-3565; FAX (303) 586-4702 Richard Alien, Mayor M.M. Underwood, Jr., Forest Supervisor City of Central Arapaho and Roosevelt National Forests P.O. Box 249 U.S.D.A. National Forest Service Central City, CO 80427 240 West Prospect Rd. Ph: (303) 573-0247; FAX: (303) 642-0429 Fon Collins, CO 80526 Ph. (303) 498-1100; FAX (303)498-1010 H. Bernerd Dannels, Mayor Town of Estes Park Scott Bruntjen, 1993 President P.O. Box 1200 TARP Estes Park, CO 80517 1705 - 14th Street, Box 211 Ph. (303) 586-5331/FAX: (303) 586-2816 Boulder, CO 80302 Ph. (303) 786-9666; FAX (303) 449-7981 7 / &HAMâ‚¬Â«CL V. 1994 Conferences January 14 - 17 Colorado Postmasters Association 125/150 26 - 30 Michael Ricker Casting Studio 150 Februarv 4, 5, 6 Young Farmers of America 350 7,8,9,10,11 N.I.S.T. North American Users Forum 350 22,23,24,25 City & County Managers Assn 100 25,26,27 Greeley 4-Square Church 350 March 1,2 Estes Park Trade Fair 4,5,6, First Assembly of God Church 300 11,12,13 Primerica 400 18,19,20 Scottish Spring Festival 125 April 7,8,9,10 Emergency Medical Technicians 600 14,15,16,17 Joyce Meyers Ministries 550 20,21,22,23 Colorado Society of Radiologist Techs 600 28 Taste of Estes 29,30,May 1 Colorado Letter Carriers 250 Mal 1, 2, 3, 4 Rocky Mtn. Electrical League 150/200 7 Fine Arts Guild 11,12,13,14 Colorado Mental Health Assn. 150/180 24,25,26,27 Colorado Legal Secretaries Assn. 125 June 2,3,4,5 Lions Club International 400/500 5,6,7,8,9 (T) Colorado Counties 400 9,10, Wool Market 300 11,12,13 A.O.B.A Alpaca Owners & Breeders Assn. 250 15,16,17,18,19 Quilters Conference 500 23,24,25 Colorado Broadcasters Assn. 250 27,28,29,30 O.B.E. Weld County 600 July 8 DENVER SALES OFFICE P.O. B()X 3582 ENGLEWOOD, COLORADO 80155-3582 ( 303 ) 779-5506 August 23,24,25,26 Rally in the Rockies 500 September 8,9,10,11 Scottish Festival 13,14,15,16,17 Special District Association 750 19,20 CSU Clean Air Conference-Emissions Control 400 30 Quantam Publishing (California) 500 October 1,2 Quantam Publishing (con't) 3,4,5, 6, Energy Diversion Council 120 7,8,9,10 (T) Colorado Christian Child Care 400 14,15,16 Rocky Mtn. Baptist Women Conference 300 22,23,24,25 Western Cooperative for Educational Telecom. 200 November 27 Holiday House December 7,8,9,10 Colorado Weed Management Assn 200 (T) Tentative 9 i 2 â‚¬ 5 25 Â·E _c E E i.* T _ - 4 2 ic 6 2 E--to MY - rs bcc 2 C - ~ 44 2 6:3 4 :079 'i .5 51 3 ~ 1/15 24, 1.2 4-& .9 . i :4 4 %4 E-% 14 /Â·e 13 /1 c I Am,% CD U : = -'X 4- 8 1 -8 2 zE s LE 1 -=* 33 -2 2 5 -:e 60- W 2 68 2 F' 2 4 01 0 -0 8 . viv v i V 6 i WEE -4 33 4 2 42 -9 I LE , 2 -3.3 2 8 12 : ~ 1 E >.4 i.-7 8 6 6 :-* d 2 EE ~u s i bm B E 2 m ~~ idE -*LE 9 9 9 - 0 4-1 Â» r c -3 9 _C > M -2 Z fâ‚¬* 5 g -92 D= - 4 01 > r: It ., r ,- u, e: (10' cu, â€ž k -6 U} 6 W uE 24 c p=LE 61-12 2 2 54 8 -C @ - - .- ~ o P. -W ECL 2.% Â· E ; 4 .5 9 5 2 3 =-Er I ' 1.=Rser 0.I = 22 2 Lij 73 a.. . CD 0 O 2 U U > 9 2& CD 00 Â¥ ... " '2 :i. 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C . 00) fc 1 -C t '4~ C 0 Es 06 83 .5 #E 9 4 f* 8 N %2411 ~ 0&4 1 4 fG %12 oosevelt ompson-~ Estes e year and time Estes your Roosevelt 1.sejod JellOG 33/4!S -IM * ua !21.Ialu Ilealial AM)08 spuod Jn eifuni N011Â¥3210321 9 S san Inc) Suiu!(I ujnasnl/\1 leopols!H led 53153 u! )!sn'Al : -unor) 04 3 nference 331Ual LIV ded sals3 MONS in43 i ok pup 'UaAE[Una Reos Sou3 d ' L 1717-989 Jo 5315: nference At e Scale == 6 miles 1 2~*3 TFIN Mjed iatull POOS e dnoiS inoX Molls Beave SMO4S 3SJOH 21125% 41 u! )!snIN ational Aquatic Center au!pleo 41 aoup Snowshoein erformances for its visitors. The list 'S]30)000 SUILilk.Ia ls@JIal,Ulll ui Disn 1!q!.4xal,le '6 '*OIL nation, provides many special ev elow is just a sample. country as a prem lel UaD SJO 1 your group ins; Su al noX ;Pt[M pU!3 1 X '02 01 laSin q e 11?15 .Inoj increase at- Conference onference Ser- ference Ser- 11 can assist 'auls! ni ev thi attendance at yo S,Yled saisH 30 Duo ~iN+1199'JE XextÂ¥ SUILIJAil alp Supura Increase Services Director ark offer lied 60163 U! 32[al.{ 1012#l{1 1341 'sino chuck MOUS Jo BYLAWS OF THE ESTES PARK HOUSING AUTHORITY ARTICLE I OFFICE OF THE AUTHORITY The principal office of the Authority shall be located at 170 MacGregor Avenue, Estes Park, Colorado 80517. ARTICLE II MEMBERS AND COMMISSIONERS Section 1. DESIGNATION. The Authority shall be managed by a Board of Commissioners, who shall each have one vote in the conduct of the affairs of the Authority; there shall not be any members of the Authority. The provisions for the appointment or election Cf Commissioners, the term of office thereof, and the provisions for meetings of Commissioners shall be as hereafter set forth in Article III relating to Commissioners. Section 2. PROPERTY INTEREST OF MEMBERS AND COMMISSIONERS. No Commissioner of the Authority shall have any right, title, or interest in or to any real or personal property or other assets of the Authority during its existence, or upon the dissolution of the Authority. Section 3. NON-LIABILITY FOR DEBTS. The private property of the Commissioners shall be exempt from execution or other liability for any debts of the Authority and no Commissioner shall be liable or responsible for the debts or liabilities of the Authority. Section 4. INDEMNIFICATION OF COMMISSIONERS AND OFFICERS. To the extent permitted by law, the Authority shall indemnify any commissioner, officer or former commissioner or officer, of the Authority, against expenses actually and reasonably incurred by him or her in connection with the defense of any action, suit, or proceedings, Civil or criminal, or for any loss or claim resulting from any such action, suit, or proceeding, in which he or she is made a party by reason of being or having been a commissioner or officer, including any matter as to which he or she is adjudged in such action, suit or proceeding to be liable for negligence or misconduct in the performance of duty to the Authority. 10 21... The Authority is authorized to obtain a policy or policies of insurance for the purpose of providing such indemnification of the commissioners and officers of the Authority. ARTICLE III BOARD OF COMMISSIONERS Section 1. GENERAL POWERS. The business and affairs of the Authority shall be managed by a Board of Commissioners consisting of all members of the Board of Trustees of the Town of Estes Park. The term of office of such commissioners shall be coterminous with their terms of office as a Trustee. Section 2. ANNUAL MEETING. A regular annual meeting of the Commissioners shall be held at the principal place of business, or at such other place as the Authority shall determine, on the second Tuesday of January, each year, for the purpose of electing officers and for the transaction Â·of such other business as may come before the meeting. If the day fixed for the annual meeting shall be a legal holiday in the State of Colorado, the meeting shall be held on the next succeeding business day. Section 3. SPECIAL MEETINGS. Special meetings of the Commissioners may be called by the Chairman or any three Commissioners, and it shall then be the duty of the Secretary to cause notice of such meeting to be given as hereinafter provided. Special meetings may be held at any place within or outside Larimer County, Colorado. Section 4. NOTICE OF MEETINGS. Written notice of the date, time and place of each special meeting shall be delivered personally or mailed by first class United States mail to each Commissioner at least five days prior to the date of meeting. Waiver of the notice of any meeting may be given by any Commissioner, either before or after the time of such meeting, and attendance at any meeting shall constitute a waiver of the notice of such meeting. Section 5. QUORUM. A majority of the Commissioners shall constitute a quorum for the transaction of business at any meeting, and if less than a quorum is present, a majority of those present may adjourn the meeting from time to time without further notice. Section 6. COMPENSATION. No Commissioner shall receive any salary or compensation for their services nor shall any Commissioner, nor any person from whom the Authority may receive any property or funds, receive of the Authority any pecuniary profit from the operations of the Authority; provided however, 11 that (a) reasonable compensation may be paid to agents and employees hired by the Authority for services rendered in effecting one or more purposes of the Authority, and (b) any Commissioner may, from time to time, be reimbursed for his or her actual or reasonable expenses incurred in connection with the administration of the affairs of the Authority. Section 7. CONFLICT OF INTEREST. No commissioner shall enter into any contract or agreement with the Authority in which there exists a conflict of interest of such person in his or her capacity as a commissioner. No commissioner shall acquire any interest, direct or indirect, in any project or in any property included or planned to be included in any project, nor shall he have any interest, direct or indirect, in any contract or proposed contract for materials or services to be furnished or used in connection with any project. If any commissioner or employee of an authority owns or controls an interest, direct or indirect, in any property included or planned to be included in any project, he shall immediately disclose the same in writing to the authority, and such disclosure shall be entered upon the minutes of the authority. Failure to so disclose such interest shall constitute misconduct in office. ARTICLE IV OFFICERS Section 1. OFFICERS. The officers of the Authority shall be a Chairman, Vice Chairman, a Secretary, and a Treasurer. The offices of Secretary and Treasurer may be held by the same person. Section 2. ELECTION AND TERM OF OFFICE. The officers of the Authority except Chairman, shall be elected annually by the Board of Commissioners at the regular annual meeting of the Board. Each officer shall hold office until his or her successor shall have been duly elected and shall have qualified. Section 3. REMOVAL. Any officer, except Chairman, elected by the Board of Commissioners may be. removed by a unanimous vote of the remaining Commissioners. Section 4. CHAIRMAN. The Mayor of the Town of Estes Park shall be the Chairman. The Chairman Â· shall be the principal executive officer of the Authority and shall in general supervise and control all of the business and affairs of the Authority. He or she shall preside at all meetings of the Board Â· of Commis- sioners, and may sign, together with the Secretary or any other 12 proper officer of the Authority authorized by the Board of Commissioners, any leases, deeds, mortgages, bonds, contracts, or other instruments which the Board of Commissioners has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board or by these Bylaws or by statute to some other officer or agent of the Authority; and in general he or she shall perform all duties incident to the office of Chairman and such other duties as may be prescribed by the Board of Commissioners from time to time. Section 5. VICE CHAIRMAN. In the absence of the Chairman or in event of the inability or refusal of the Chairman to act, the Vice Chairman shall perform the duties of the Chairman, and when so acting, shall have all the powers of and be subject to all the restrictions upon the Chairman. The Vice Chairman shall perform such other duties as from time to time may be assigned by the Chairman or by the Board of Commissioners. Section 6. TREASURER. If required by the Board of Commissioners, the Treasurer shall give a bond for the faithful discharge of his or her duties in such sum and with such surety or sureties as the Board of Commissioners shall determine. The Treasurer shall have charge and custody of and be responsible for all funds and securities of the Authority; shall receive and give receipts for moneys due and payable to the Authority from any source whatsoever, and deposit all such moneys in the name of the Authority in such banks, trust companies, or other depositories as shall be selected; shall render to the Board of Commissioners from time to time statements, which may be written or oral, of the financial condition of the Authority; and shall in general perform all the duties incident to the office of the Treasurer and such other duties as from time to time may be assigned by the Chairman or by the Board of Commissionets. Section 7. SECRETARY. The Secretary shall keep the minutes of the meeting of the Board of Commissioners in one or more books provided for that purpose; shall see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law; shall be custodian of the corporate records and of the seal of the Authority and affix the seal of the Authority to all documents; the execution of which on behalf of the Authority under its seal is duly authorized in accordance with the provisions of these Bylaws; and shall in general perform all duties incident to the office of the Secretary and such other duties as from time to time may be assigned by the Chairman or by the Board of Commissioners. The Secretary shall be the Executive . Director of the Authority. ARTICLE V COMMITTEES The Board of Commissioners shall have the authority to establish those committees which they feel are necessary to advise the Board of Commissioners on issues and projects of the Authority. 13 ARTICLE VI FISCAL YEAR A fiscal year of the Authority shall begin on the first day of January of each year and shall end on the thirty-first day of December of such year. ARTICLE VII AMENDMENTS These Bylaws may be altered, amended, or repealed by the affirmative vote of a majority of the Board of Commissioners voting at any special or regular meeting. Notwithstanding the foregoing, these Bylaws may not be altered, amended or repealed so as to be inconsistent with applicable law. 14 ESTES PARK HOUSING AUTHORITY CERTIFICATE RELATING TO THE BYLAWS OF THE HOUSING AUTHORITY I, , Secretary of the Estes Park Housing Authority, Larimer County, Colorado, do hereby certify that the attached copy of the Bylaws of the Authority, consisting of Pages 1 through 5, inclusive, is a true and correct copy of the original thereof, adopted and approved at the organizational meeting of the Authority on the day of , 1993, and that there have not been any amendments or changes thereto. IN WITNESS WHEREOF, I have subscribed my name this day of , 1993. Secretary Estes Park Housing Authority 15 . June 29, 1993 MEMORANDUM TO: Community Development Committee 9/1 FROM: Steve Stamey, Community Development Director 16-7 SUBJECT: Potential Transportation Improvements On June 10, 1993, I met with Bill Jones, Avon City manager, and Larry Brooks, Avon Municipal Services Director, to discuss a shared bus acquisition. Avon is the lead agency in submitting an application forÂ· federal funding to acquire six buses. The local match is 20%. As part of the funding requirements, the buses must be used for public transportation year-round. Avon will use the buses for six months. Avon has approached the Town of Estes Park to determine if Estes Park has any interest in utilizing some, or all, of these buses for six months of the year (May thru October). SUMMARY OF POTENTIAL APPROACH 6 buses @ $242,000 each $1,452,000 80% federal funding $1,161,600 20% local match $ 290,400 ESTES PARK SHARE (10%) 2 buses @ $24,200 each = $48,400 Estes Park could purchase a six-month ownership of two buses for a one time payment of $48,400. The proposed vehicles are 35 feet long, 47 passengers, and lift equipped. Estes Park's financial obligation would occur in 1995, with the buses available the summer of 1995. If the Town of Estes Park is interested, Avon has requested a letter of support, and also requested that a letter be sent to Senator Campbell. SLS:cj 16 -EplvIC- ESTES PARK MEDICAL CENTER 555 PROSPECT AVENUE â€¢ POST OFFICE BOX 2740 â€¢ ESTES PARK, COLORADO 80517 PHONE 303/586-2317 â€¢ FAX 303/586-0109 ANDREW WILLS 4 15.. CHIEF EXECUTIVE OFFICER June 2, 1993 Mr. Gary Klaphake Administrator Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Dear Gary: As you are aware from previous discussions, the Estes Park Medical Center is currently engaged in an expansion of its facilities. Included in the new facilities will be a physicians' clinic, a new laboratory, and a new emergency helicopter landing pad. We are also attempting to complete a new Physical Therapy Department if sufficient donations are received. EPMC touches the lives of a significant number of local residents and tourists. In 1992, 4,656 people sought treatment in our emergency room, 47 of whom were flown to tertiary facilities for further treatment. Additionally, we experienced 3 ,337 visits to the Specialty Clinic, establishing a new record and double the volume just three years earlier. In Physical Therapy, we increased our volume by 119% in the 4 years from 1989 through 1992, almost 30% per year growth. These numbers pertain only to the areas affected by the expansion. Many other people benefit from our inpatient services, our skilled nursing facility and outpatient services. Our total employee population is now approaching 180, a significant economic asset to our community. The Estes Park Medical Center is seeking financial support to be used fot construction from the Town of Estes Park. This could be designated for the Physical Therapy addition or the helipad, or any other portion of the project for which you and the Town Board might wish to contribute. 17 JCAHO Accredited â€¢ Member of American Hospital Association â€¢ Member of Colorado Hospital Association â€¢ Member Voluntary Hospitals of America. Inc. Mr. Gary Klaphake June 2, 1993 Page 2 Total project costs are approaching $2,000,000 for the current expansion to include Physical Therapy. An initial goal of $161,000 in charitable donations has been established. If we are successful in achieving this goal, the Physical Therapy addition will com- mence. (Donations can be directed toward any element of the construction to be credited toward the goal.) Your support in any amount possible would be greatly appreciated. Please do not hesitate to contact me if you have any questions. Sincerely, OU~ujUjiG Andrew Wills Chief Executive Officer AW/jd pC: EPMC Board EPMC Foundation 18 . MEMORANDUM TO: Community Development Committee FROM: Lynn Swain, Museum Director DATE: June 28, 1993 RE: Museum Report 1. Statistics - attached for May. Record setting'month due to John Dillon Days 2. Admissions policy review - is the $2 charge driving away visitors, and what shouid be done. 3. Conserv.at ion Courses - Estes Park Artifact Conservation Center run by Terri Schindel will be using museum artifacts for their practical training. 4. History Camp - first week complete, went weil. Discussion of plans for following weeks and use of grant. 5. Mountain Climbing Exhibition - will open July 16. 6. Acquisitions Fund - being negotiated between Friends and Advisory Board. 19 Estes Park Area Historical Museum MONTHLY STATISTICS May 1993 VISITATION AL=dan= Days open Visitor count Average/day May 1993 31 L-32223â‚¬ 103.9 May 1992 22 (~04 35.4 % Change 40.0% ~313.1%j 193.5% Y'ID 1993 49 3935 80.3 YTD 1992 40 1416 _ 35.4 % Change 22.5% 2332 126.8% Get-,117-- -'-1-,wn Local Rest of Colorado Rest of United States Foreign May 1993 1473 1350 387 11 96 of total 45.7% 41.8% 12.1% 0.4% YTD 1993 1748 1617 552 17 96 of total 44.4% 41.1% 14.1% 0.4% May 1992 205 327 233 15 96 of total 26.3% 41.9% 29.8% 1.9% YTD 1992 466 567 353 30 % of total 32.9% 40.1% 24.9% 2.1% Adults Children Members Families Groups Other May 1993 303 16 63 161 2558* 121 96 of total 9.5% 0.5% . 1.9% 5.0% 79.4% 3.7% YTD 1993 638 56 226 235 2612 168 % of total 16.3% 1.4% 5.7% 5.0% 66.3% 4.3% OUTREACH PROGRAMS Number Attendance May 1993 12 2255 May 1992 13 378 + 8000 Radio = 8378 % Change -7.6% 496.5% -74290 YTD 1993 38 3489 + 1000 TV = 4489 Y'ID 1992 36 756 + 12000 Radio = 12756 % Change 5.5% 361.5% -70Mo 20 *IU #1 â€¢111 {- 61 Im I rÂ« (1 RESEARCH REQUESTS Number May 1993 11 Y'ID 1993 34 TOTAL PATRONS SERVED BY MUSEUM YTD 1993 8424 MEMBERSHIP Individ. Family Contrib. Business Life Total May - New 4 10 2 1 0 16 May - Renew 6 8 1 5 0 20 Currrent Total 102 158 38 37 61 396 VOLUNTEERS ~~~~. Number Hours In-kind cost (at $9.20 average) May 1993 75 - 423 YTD 1993 137 22-- Ct*k-9 ~ * Sunday May 30th set a single day attendance record of 1360 people, more than 70% higher than previous record. The John Dillon Days were very popular, and distort the attendance and outreach statistics by their size. When old statistical methods were used, and tours and events factored out, individual paying visitors declined 36% in May over last year. During the same period, RMNP visitation was down 25%, and Chamber attendance decreased 42%. Possible explanations include: at Museum - increased admission; bulldozers in front yard bldcking view. 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