HomeMy WebLinkAboutPACKET Community Development 1992-01-161 1, ' 4,6 AGENDA COMMUNITY DEVELOPMENT COMMITTEE Thursday, January 16, 1992 3:30 p.m. 1. Conference Center Report - Tom Pickering Page No. a. 1992 Marketing Plan 1 - 21 b. 1992 Sales Packets (handout) 22 C. 1992 Recognition Program (handout) 23 d. 1992 OperationaY Guidelines Review 24 - 33 e. Extension of Art Ldan Agreement to June 1, 1992 (verbal) 34. 2. Progress Report on 75th Anniversary - Polly Garrett 35 - 36 3. Estes Park Historical Museum Update - Lynn Swain 37 NOTE: The Community Development Comrriittee reserves the right to consider other appropriate items not available at the time the agenda was prepared. 1
ESTES PARK CONFERENCE CENTER 1992 Marketing Plan Table of Contents Section 1 Mission Statement 2 Positioning Statement 3 Economic Impact Statement 4 Economic Impact Model 5 Conference Delegate Spending 6 Market Analysis 7 Market Strategy 8 Strategies by Markets 9 Goals by Markets Sales & Marketing Action Plans 10 Quarter 1 - Jan, Feb, Mar 11 Quarter 2 - Apr, May, June 12 Quarter 3 - Jul, Aug, Sept. 13 Quarter 4 - Oct, Nov, Dec. 14 - 16 Competition Study 17 Advertising/Shows 18 Public Relations 19 S.W.O.T. 20 Proposals for 1992
81 B Z 0 Nt - 9 0 % S 0 0 S % 0 0 8 % 4 E: [4 0 Z 1, % 0 0 0 Ift M 0 4 4 E A 0 M El 0 ' W 1 iI 66 I ' 4 1 3 snEnv The Estes Park Conference Center, constructed in 1991 by the people of Estes Park, will offer the finest meeting experience in the Rocky Mountains for purposes of marketing the community and extending w 'SIauuea plaulag 0H 'Kulouooe s,KeTIVA 343 Jo X3-[Ieuosees 81-13 arjea 0 0 ¢19\ . 4 Ny: 0 f. t, 09*84* ly.:. 4*. f "12~42*t#m'*#M~~*,-.5 - 400 @ll <.5: 4*N»(I:.
+ A i POSITIONING STATEMENT The Estes Park Conference Center will be the only first class, full service conference center in northern Colorado. The key ingriedients to the success of the center are as follows: 1. The only eastern slope conference facility with a mountain setting. 2. The only mountain setting requiring no passes to travel from the front range. 3. Northern Colorado's only luxury meeting facility. 4. Northern Colorado' s only completely equipped conf'erence-*, center offering the state-of-the-art audio/videl j sophistication. L- 5. The only conference destination offering 2,500+ sleeping accommodations in northern Colorado. 2
ECONOMI C IMPACT STATEMENT The Estes Park Conference Center, as stated in the Mission Statement, is designed to have a positive impact on Estes Park's seasonal economy. The current season experienced by local businesses is making it more difficult for reinvestment and expansion. The conference center will focus its sales efforts on the primary months of September 15 through the winter, ending with June 15. Any and all conference business during this time frame is a potential client of the center. 1992, the first full year of operation, should find twenty multi-property conventions using the center. The average size of the conventions is expected to be 300 people, each staying 2.3 nights. The average conferee is expected to spend $350 during a 2.3 day conference. (See Economic Impact Model). 3
44 C r-1 0 0 Cl fd •-1 m . •ON C\] O N =1 g P N E Am W A 0 0 Q 0 0 W E 4; m 0 H E H 2 0 4 1,1 A E 0 0 C :4 0 9 0 0 N N 4 Total Conference Attendees 1992 6,000 5,900 8,000 TOTAL EXPENDITURES 1,404,000 1,770,000 2,318,400 B.B.C. Study Booked Average Rev. Spent per Attendee $234 . $300 $289 (2) Average Length of Stay 2.75/da Average Group Size 400 280 Number of Groups Booked 15 21 CONFE * With one year left to book into Siaquieul A-[TUIEJ :ro asnods epn-TouT q.ou seop aine,TJ J[EI-Ioa (Z)
,, CONFERENCE DELEGATE SPENDING Room: Average rate - $50.00 Average stay - 2.3 nights TOTAL 115.00 Food & Beverage 2 breakfasts @ 6.00 2 lunches @ 10.00 2 dinners @ 18.00 3 drinks @ 4.00 TOTAL 86.00 Hospitality Suite - Meeting Room 2 - 3 days @ 6.00 TOTAL 13.80 Entertainment - Night Life, Golf, Outside Activities, Etc. 25.00 Retail Sales and Shopping 35.00 Miscellaneous * (Phone, transportation, etc) 15.00 TOTAL $289.80 * Percentages provided by D.C.V.B. 1991 study 5
MARKET ANALYSIS With eighteen months of direct sales effort complete and bookings into 1993, the markets being penetrated reflect the original marketing plan. The plan called for heavy sales on state and regional associations. Associations have one to four main meetings each year and most avoid meetings during summer vacations, giving spring and fall the majority of their business. Of the 40 conferences booked between opening and December 1993, 19 have been associations. 1992 will see a continued effort at attracting association meetings of 300 to 600 to the Estes Park Conference Center and will continue to be our main focus. Another strong area for our opening period was the S.M.E.R.F. markets. We have given each category an equal share of time to evaluate them. Each category has produced business, with fraternal showing a notable lead. The work plans will show continued investment in each of these areas. The other major market where efforts have been placed is in the government section. With their rate sensitivity and each getting attention from other mountain destinations, Estes Park has benefitted by an aggressive entrance into this market. Currently five conferences are on the books from this category, and groups booked by other Estes Park properties have exceeded twelve. This will continue to be a good market for Estes Park. As discussed in my pre-opening plan, the corporate markets are not being solicited by the town conference sales office at this time. With the average corporate meeting size being 40 - 60 people, it does not fall in the parameters of our booking philosophy which directs us to search for multi-property conventions with 300 - 600 people. The local hotels and conference centers will concentrate on this market as their primary source of business. Current bookings by markets: Associations 19 Society 3 Military 1 Education 0 Religious 4 Fraternal 7 Government 5 Corporate 2 lO
MARKET STRATEGY The other major economic development will be to market conference attendees to return to Estes Park for their own personal vacation or day trip. The town has undertaken several programs to begin this process. Included in the construction of the center were five display cabinet areas. Each display features an aspect of Estes Park's tourism culture. From a grand display on Rocky Mountain National Park, to museum, artists, and activities, these cabinets are designed to entertain the conferee during coffee breaks, receptions, etc., while at the same time attempting to educate the conferee on the many activities and cultural extras that Estes Park offers. These displays will be rotated by the town each year. A second program to reach return guests is the "Recognition Program".Using heavy recognition of each conference during their stay, the town hopes to present a feeling of a friendly, accommodating community, eager to please. This program will involve many areas from the local economy, including retail, restaurant, accommodations, and attractions. There are four parts to the recognition program. First is the welcome bag that is given td 'each confarence attendee. Each bag will contain a walking map of Estes Park, the Visitor's Guide, a map of Rocky Mountain National Park, and the Vacation Land booklet. The groups may add their conference program, schedules, and name tags. Also under consideration for the bag is a coupon book which will be a compilation of area businesses offering incentives for the conferees to patronize their establishment. The coupons will have a year-long shelf life and can be used on any return trip to Estes Park. The recognition program will also feature welcome signs to be placed in participating store front windows, welcoming the conferees to Estes Park. The recognition program coordinator will supply the signs to the participating businesses, along with each group's schedule and program. The fourth component of the recognition program will be the complimentary transportation supplied by the town to the groups. The coordinator will meet with the group and help schedule the transportation system, creating as many opportunities as possible to build in free time for the groups to enjoy the area. Early indications show this program to be very popular with meeting planners during their site selection process. 1
. STRATEGIES BY MARKETS 1992 will continue to see associations as our major market. The Denver Sales Office will commit 50% of sales time to associations. Direct phone and mail are still the most effective in qualifying and soliciting this business. 1992 will also see the production of a new master brochure on the conference center. This piece will be mailed in April to all associations. The Colorado Society of Association Executives (CSAE) is still a key resource for leads from associations, and the town will continue its membership and activity in this organzation. Also the Estes Park Conference Center has purchased the inside cover of the CSAE annual membership directory and will have a full page ad on this page. The CSAE newsletter is published monthly and sent to all 400 members. The Estes Park Conference Center Will sponsor three issues with articles and ads in the February, March, and October editions. The Denver Sales office will exhibit at the CSAE annual conference again this year. SMERF markets will be a combination of direct mail and phone. The military segment will play off of this year's 1992 Colorado National Guard conference (April) and we should see increased activity. This has already raised the consciousness of the Center to the military segment. Education will see site tours to the Center by the conference planners of UNC, CSU, DU, CU, and Metro. We have been in contact with all the schools in our area and will be hosting the 1992 Colorado Association of School Boards in February at the conference center. Religous markets are being handled by the Holiday Inn and will continue to be one of their key off-season markets. Fraternal will continue to produce well and 1992 will see site inspections by all organizations that meet in northern Colorado. Government will see 25% of the sales time, focusing on November through April business. With my appointment to the Board of Directors of the Society of Government Meeting Planners, Estes Park is a dominate player in all of the different divisions of government. In 1991 we had a very successful fam tour of government planners, and in 1992 Estes Park will host another appreciation day for government planners. Also a direct mail campaign aimed at government planners will be added to the mailing of the new master brochure. Corporate will continue to be handled by the Holiday Inn sales staff. 8
GOALS BY D,ARKETS 1992 goals by markets reflect the long range booking goals projecated by the Denver Sales Office. The five year goals are included at the end of this report. 1992 Number Groups As of Dec. 1991 GOAL Currently Booked 9 8 Associations 2 8 Social 2 1 Military 1 0 Education 2 3 Raligion 2 · 2 Fraternal 3 2 Government 0 1 Corporation 21 20* TOTAL * With 12 more booking months to go. 9
SALES & MARKETING ACTION PLAN Quarter #1 January. February, March o Complete production on new master brochure. o Hire and train Recognition Coordinator. o Re-order and prepare packets for 1992. o Address local service clubs. o Letter with new brochure to all front range hotels. o Letter with new brochure to all S.G.M.P. members. o Revise Association and RMAMPI lists. o Place ads for C.S.A.E. o Place ads for S.G.M.P. o Complete co-op ads for DCVB Meeting Planner Guide. o Finalize transportation agreement for 1992. o Continue phone campaign for new business. 10
SALES & MARKETING ACTION PLAN Quarter #2 April. May, June o Continue phone calls for new business. o Direct mail of master brochure to all associations. o Participate in RMAMPI spring show. o Fam lunches with University conference staffs. o Review and price 1993 banquet menus. o Direct letter with brochure to all mountain hotels. o Address local service club. o Conference update for local newspaper. 11
SALES & MARKETING ACTION PLAN Quarter #3 July. August, September o Continue phone calls for new business. o Begin budget for 1993. o Reorder sales packets. o Attend CSAE annual conference (Duranago). o Attend SGMP annual conference (Grand Junction). o Place Fall ads. o Address local service club. o Plan ad campaign for 1993. o Host 1992 CSAE golf outing. 12
. SALES & MARKETING ACTI ON PLAN Quarter #4 October, November, December o Continue phone calls for new business. o Print holiday greeting to clients. o Develop a March 1993 press campaign and mail to government sections. o Produce 1993 marketing plan. o Year-end report on 1993. 13
COMPETITION STUD~7 With eighteen months of direct sales, the Estes Park Conference Center Denver Sales Office has developed a list of the key competition. Each property listed has come head-to-head with the Center during the bidding process of different groups. Though there are many more resorts that we confront daily, the following offer the most competition and target the same markets as the Estes Park Conference Center: KEYSTONE RESORT & CONFERENCE CENTER Location: U.S. Highway 6, Keystone Colorado No. of Accommodations: 152 Hotel Rooms 900 Deluxe Accommodations Conference Facilities: 85 Meeting Rooms 60,000 sq. ft. Sales Office: In Denver - 8 sales people Strengths: National Marketing New 32,000 sq. ft. conference center 900 Deluxe Condos, available low rates Ralston Purina - Owner Weakness: Heavy ski traffic hard on facility Property sliced by highway Market: Represented in all markets Strong corporate & Association house 14
SNOWMASS CONFERENCE CENTER Location: Snowmass, Colorado No. of Accommodations: Hotel rooms, Condominiums Conference Facilities: 85,000 sq. ft. Sales Office: In Snowmass with 6 sales people Strengths: Nicest conference center on western slope. Center of Town with abundant accommodations adjoining building. Weakness: Poor location from front range. Hard center to move in or out of. Audio visual support weak. Markets: Heavy Colorado associations. More corporate activity than Estes Park. BEAVER RUN RESORT Location: Breckenridge, Colorado No. of Accommodations: 500 Conference Facility: Sales Office: 4 salesmen on property 1 Director in Denver ' Strengths: Largest single resort in mountains Excellent ski location Good conference center Strong sales director Weakness: Facility showing lots of wear Condo owners very hard to work with Reputation of poor service Market: Same as Estes Park with heavy association Not as much government 15
UNIVERSITY PARK HOLIDAY INN Location: Fort Collins, Colorado No. of Accommodations: 259 Rooms 50 Suites Conference Facility: 11,400 conference center ballroom 17 meeting rooms Sales Office: On property 4 sales people Strengths: Strong Holiday Inn Network New atrium design 11,400 sq. ft. ballroom Weakness: Meeting space showing wear Fort Collins overbuilt with hotels Offers low rates Markets: Corporate, Association, & Government with SMERF Heavy competition in each SHERATON - Steamboat Location: Steamboat Springs, Colorado No. of Accommodations: 275 guest rooms 26 condominiums Conference Facility: 24,000 sq. ft. 18 meeting rooms Sales Office: 6 people on property 5 sales people Strengths: Sheraton Reservation System Weakness: Location from front range Age of property Markets: Heavy corporate national level Some local & regional associations 16
ADVERTISING/SHOWS 1992 budget for advertising is $8,000 for print and $2,000 for direct mail. The key component for 1992 will be the production of a master brochure. This brochure is an eight page, four color piece that will be the centerpiece for the sales packet, as well as the main mail piece for inquiries. Advertising will focus on association newsletters such as CSAE and SGMP. One ad wil be designed and run in both newsletters and a co- op effort with Estes Park Accommodations Assn. will feature the conference center on a two spread ad in the Meeting Planners Guide. In 1991 a newsletter was sta-rEed -that offered news of events happening in Estes Park. This newsletter is mailed to 1,100 meeting planhers in this region. This will be done in the spring and fall of 1992. Trade shows for 1992 are limited to three: tolorado Society of Assn. Executives July Rocky .Mduntain Meeting Planners June Society'of Gov. Meeting Planners Sept There will be no national ad campaign in 1992. 17
PUBLIC RELATIONS On the local scene, the Estes Park Conference Center and the Holiday Inn will host four local functions of prominence. The "Taste of Estes" will be held in the Center in April. This features the various restaurants and culinary talent in the community. April 3-5 will be the 75th anniversary of the community, with plays and dancing in the Center commenorating its history. In June the high school graduation will be held in the Center. In November, once again the Holiday House will be held in the Center raising money for the medical center. Conference schedule will be published in the local newspaper monthly to keep the citizens informed. Also, the recognition program should have powerful public effects. The Denver Sales Office will speak to all service clubs in Estes Park throughout the year. 18
. D S. 97. 0. T. Strengths, Weaknesses, Opportunities, Threats Internal/Strengths Internal Weaknesses Only,new conference facility to o Weak room supply in town open in 1991 o Lack of advertising dollars Superior, flexible meeting space o Small sales staff Located on eastern slope o No national ad campaign Estes Park as a destination Existing partner with hotel ~ experience External/Opportunities External Threats o First quality conf. center o Community lack of knowledge in northern Colorado of partnership o Educating front range on o Hotels in area experiencing Estes Plark as conference financial problems o Largest facility in Estes o Lack of front range image for local events o Competition is growing in both size and quality 19 0000 0
PROPOSALS Colorado Broadcasters Assn. Disabled American Veterans of Colorado 1993 Far West Conference of Opticians Colorado Chapter of Narcotics Anonymous Colorado Municipal Clerks Gov. Finance Officers 1993 Snow & Ice Conference Colorado Family Support Council Littleton Leadership Retreat E.M.T.A.C. 1993 Annual Conference United States Olympic Academy 1992 Colo. Organization for Victim's Assistance Colo. Association of Professional Activities 1993 Rotary District Conference U. S. Environmental Protection Agency Special District Association 1992 Colorado District Attorneys Council 1991 Elks Convention Aids Medicine and Miracles Colorado Juvenile Council National Watchable Wildlife 1992 National Guard State Convention Mennonite Brethren Church 1991 American Legion of Colorado 1993 American Legion of Colorado 20
.. Colorado Association of Public Employees 1992 First Christian Church Women's Retreat Rocky Mountain Doll Convention Rural E.M.S. Mountains & Plains Conference Colorado Association of Realtors S.G.M.P. Annual Retreat Renewable Natural Resources Foundation Beta Sigma Phi 1991 Elks Festival . Colorado Mental Health Conference 1991 Energy Diversion School Working Women's Conference Outdoor Recreation & Tourism Trends Servepro Industries Special Distric Association Chautaugua Annual Convention 1993 International Biology Conference 21
' 1 M.W./FigB#~ANIA 4/1111'1 1 1// I !/F i 1]jillil -Imillk-lilit ., .£1 jm ...MNE/// /// / ~- f.;,„8rir„r'--",„ 4-.1.11 1 #*THTN/,777// 7//a 22:44~94 .2% AUT-1 ESTES PARK CONFERENCE CENTER / de€F *1\ Denver Sales Office P.O. Box 3528 • Englewood, CO 80155 Phone (303) 779-5506
THOMAS C. PICKERING DIRECT{)RI)F SAL.ES.ANI) MARKETING 1)1<NVER SALES (>FRICE (303) 779-5506 1, c) BOX 3382 E/(il.EW<)O[) ('()I.(21<Al)t) 80155-3582 .ttl i -f,t *2'hk 4% 6*9* " I. @64*e-fittk~ %*,Ap. V 7%4 *9 4%11 A
Mayor H. Bernerd Dannels I Y. ' .1 £+~..Cul . 2.... 44441 'i: 1 - 1 ' Ia. WELCOME from the .1 MAYOR . 4.4·**· , 2 .....5...41 .3.. r..f * h I The Town of Estes Park, long the choice of millions of people everyyear for their vacation and day trips, enters a new era with the completion of the Estes Park Conference Center. With Estes Park's natural beauty and a new state-of-the-art conference center, a complete meeting destination emerges. Through a public/private partnership, the citizens of Estes Park have teamed with the Estes Park Holiday Inn & Holidome to offer a facility of uncompromising quality and service. Through this partnership, conferences of 8 people to 800 will have a meeting environment that encompasses the entire valley. Within a few miles of the conference center there are over 3,000 guest accommodations for conferences to choose from and shopping, sight- seeing, and activities for the entire family. We look forward to serving you in the true Estes Park tradition. Hope to see you in Estes... soon. 5,+ 1 6: 1 1 11 1 I Kilt,1 WELCOME
ESTES PARK AREA AND ACTIVITIES *- TO ROCKY MOUNTAIN NATIONAL PARK 6 TRAIL RIDGE ROAD iAJ MacGregor 30 Avenue ~~ 34 lit Wonderview 34 Big Thompson Avenue G <- LAKE ESTES ~ ~* Elkhorn Avenue ~*9~ -~ Moraine 36 Avenue g~ DENVER-4 Conference TO ROCKY MOUNTAIN €- NATIONAL PARK 6 me 39,~ ~ Center 0~~~ TRAIL RIDGE ROAD Riverside ~ Drive Estes '0 0 91 Park 66 Spur 66 I Marys Lake Road fl CYMCA Road) ~ St. Vrain Scale == miles 1 1 1 0 1 2 THINGS TO DO AT YOUR NEXT CONFERENCE ADVENTURE ROCKY MOUNTAIN FAMILY FUN Cable Car Rides NATIONAL PARK Go Carts Wilderness Tours Headquarters & Visitor's Center Miniature Golf Horseback Riding Film Programs Trout Ponds River Rafting Ranger Tours Bowling Boat Rentals Nature Walks Bumper Boats/Cars Sail Boarding Trail Ridge Road Mini Train Rides Hiking Park Museum Hay Wagon Rides 350 miles of Hiking Trails Sleigh Rides SPORTS & RECREAION Tundra Walks Stanley Steamer Rides Golfing - 18 and 9 hole Roosevelt and Arapaho Tennis National Forests MUSEUMS & TOURS Indoor Aquatic Center MacGregor Ranch Biking - rentals ENTERTAINMENT Enos Mills Cabin Fishing - rentals Estes Park Arts Center Chuckwagon Supper & Show Skiing Country Music Dinner Show Estes Park Historical Museum Ice Skating Dramatic Theater Snowshoeing Concert Series Health Club Riverside Plaza Shows Estes Park Music Festival Music in the Mountains Summerfest Stanley Park Horse Shows ACTIVITIES
ESTES PARK CONFERENCE CENTER & HOLIDAY INN OF ESTES PARK FLOOR PLAN 4--I--7 121------ 121 1- I 1 1 " 2-2-1-1 - rr 1 1-lp] 1 1 BIG HORN BLUE SPRUCE ~ P a ID , ROOM 1 ROOM -n- Fi= -21 +1_ HOLIDAY INN ASPENS ' r ~--1- i~ f 13 ~ LOBBY LOUNGE j '0-1- t, 31 r,-TI 4\ ' I'' .[ tr -' Dll Enr -- 1=-1 1-- /1 1t TO COLUMBINE GIFT SHOP GUEST ROOMS ~- ROOM PSPENS ~~~11 - DINING ROOM , POOL FOYER LAKE ESTES f-J ROOM INDOOR [ POOL _- - TRAIL RIDGE -1 1 1-p_ ~ D d 1 2.-« KITCHEN - b ROOM -- r== Jac -- 5 - En/to /r ~11 HT SNACK I I -~~7' * L ~ ~~ ~~14=1 2. DEJAR M ND «I =1 0018 [™3 ~ GAME . STORAGE ROOM HOT'\ , -€ ROOM - '..p11 79--3 J f31/ h !11,- 3 ,-i JEfrt 1 AEGIS-l'J ' SERVICE HALLWAY 1 V - tull TRATION 1 '-7 11 - 9-===sy 71:.==D L . Ut w 3 OFFICE i i / H . 0 1 1 - 7 ' ROOM F i i ROOM A 5 m 1 1 J - - - e -4=2 16! 11 4...1 1 1 31 : 11 h ___ Ir I - = 111 ROOM E GRAND BALLROOM ROOM B hL,i| MAIN ·< :i 11' - - 11 111 91 1 FOYER 1 ' 111 3 1 L ASPENS 1 COURTYARD 7 - ROOM D 1 ROOM C 2 1 1 -7 1 14 1 1 -Nit d-[22-1,-.FC-ZE-'; 11 7 1 DLL L LOUNGE/ || LIBRARY l~ ~ ~ j~--MEN 1-_12-[_~»ZE-R_--7 ,- WOMEN H LUX FLOOR PLAN
t ESTES PARK CONFERENCE CENTER & HOL1DAY INN OF ESTES PARK MEETING ROOMS - CAPACITY CHARTS The following chartprovidesindividual roomdimensionsand aguidefordetermining which style of seating, function, or activity will meet your needs. NUMBER ACCOMMODATED IN EACH TYPE OF SEATING ARRANGEMENT 944/ f / /aL / 02 4/ 2~ ' 3& l r#11*Lul e LU 4,0/ coe / 44/82/4/ #f GRAND 100' X 80' 14' 8,000 1,000 650 700 1,000 N/A BALLROOM SECTION A 43 X 26' 14' 1,118 145 95 100 150 39 42 SECTION B 41' X 26' 14' 1,066 136 90 90 130 30 36 SECTION C 43' X 26' 14' 1,118 136 90 90 130 30 36 ADJUSTABLE 14'X 80' 14' 1,120 CORRIDOR SECTION D 43' X 26' 14' 1,118 136 90 90 130 30 36 SECTION E 43' X 26' 14' 1,118 136 90 90 130 30 36 SECTION F 43' X 26' 14' 1,118 136 90 90 130 30 36 JUNIOR 40' X 90' 9' 3,600 430 250 290 350 N/A N/A BALLROOM COLUMBINE 30' X 40' 9' 1,200 150 80 120 150 30 36 ROOM LAKE ESTES 22' X 35' 9' 770 90 60 60 90 30 38 ROOM TRAIL RIDGE 39' X 40' 9' 1,560 195 110 150 200 42 45 ROOM BIG HORN 26' X 26' 15' 676 80 45 50 65 24 30 ROOM BLUE SPRUCE 22' X 26' 15' 572 70 40 50 65 24 30 ROOM ASPEN COURTYARD 70' X 80' OPEN AIR BANQUET - 400; RECEPTION - 700 POOLSIDE RECEPTION - 300; BANQUET - 200
ESTES PARK CONFERENCE CENTER Audio/Visual Rental Rates PROJECTION EQUIPMENT DAILY CHARGE 16mm Projector w/sound 25.00 35mm Projector w/remote 28.00 Overhead projector 25.00 2-projector dissolve On Request 3-projector dissolve On Request Wireless remote for 35mm On Request SOUND EQUIPMENT * Microphone w/stand 15.00 Wireless lavalier microphone 80.00 Mixer 20.00 VIDEO EQUIPMENT 1/2" VHS VCR 50.00 3/4" VCR U-matic 90.00 25" Monitor w/stand 75.00 Sharp Video Projector 350.00 Video Camera w/stand 60.00 SCREENS 8' tripod screen 20.00 10'x 10 fast fold 60.00 10 x 10 drape kit 35.00 AUDIO CASSETTE RECORDER Audio cassette playback w/record 25.00 MISCELLANEOUS Wooden pointer N/C Follow spot On Request * Each meeting room comes with one microphone at no charge AUDIO VISUAL
EXHIBIT POWER 120 volt, 20 amp outlet 25.00/day 220 single phase 40.00/day 220 three phase 60.00/day 8 ft. extension cord 8.00/day LABOR CHARGES Houseman 12.00/hr Electrician 25.00/hr MISCELLANEOUS ITEMS Sales Price Acetate Sheets 1.00 ea. Cassette tape cartridge 6.00 Video cassette tape 10.00 Duck tape/roll 8.00 AUDIO VISUAL ADD-ON'S Flip Charts 12.00/pad White Boards N/C Easels N/C
(»tmet d¥ft# * £ '~~ '~40' ·· ~b·.4ZR*4:6,;»t·lt·;»*·· ·. ~.. MENUS Our chefs have created a sampling of the culinary delight that awaits you at the ESTES PARK CONFERENCE CENTER. These menus are just a few of the specialties we can create for your group. We are always available to meet with you and develop menus especially for your group and with your budget in mind. MENUS
Ste~ 104 ~·- ~ (»tmet dwlk · ...'1, ...... %.... BEVERAGES FOR YOUR GROUP Cash Cocktails HIGHBALLS WINES BEERS House Labels 2.75 3.25 and up Domestic 2.75 Call Labels 3.25 Imported 3.25 and up Premium Labels 3.75 and up CORI)IALS 4.00 and up Soft Drinks 1.50 Sparkling Water 2.25 Host Cocktails HIGHBALLS WINES BEERS House Labels 2.50 3.00 and up Domestic 2.50 Call Labels 3.00 Imported 3.00 and up Premium Labels 3.50 & up CORDIALS 4.00 and up Soft Drinks 1.25 Sparkling Water 2.00 Beverage Packages By the Hour House Labels 8.00 per person 1st hour - 4.00 each additional hour Call Labels 9.00 per person 1st hour - 5.00 each additional hour Premium Labels 10.00 per person 1st hour - 6.00 each additional hour Host Bars - add a 16.5% service charge to bill Cash Bars - add a 25.00 bartending fee
046etate£ (121<te< 44* . -, 6/„ BEVERAGES BY THE GALLON Champagne Punch. ....35.00/gallon Serves 20 glasses Bloody Mary...... .50.00/gallon Serves 20 glasses Margarita............. .50.00/gallon Serves 25 glasses Screwdriver........... .50.00/gallon Serves 25 glasses Mimosa. ...50.00/gallon Serves 25 glasses Fruit Punch..... .25.00/gallon Serves 25 glasses Iced Tea .25.00/gallon Serves 25 glasses Lemonade.......... ....25.00/gallon Serves 25 glasses Keg Beer - 1/4 barrel.........................95.00 Serves 100 glasses (domestic) Keg Beer - 1/4 barrel .125.00 Serves 100 glasses (imported) We proudly feature Fetzer and Bel Arbors as our house wines......7.95/bottle All prices subject to tax and service charge
. · . 7 63186 {04 ?:i *g Bk t,v;'--p:*: HORS D - OEUVRES 50 Pieces Per Tray COLD Crab Claws .... 100.00 Fruit Brochette ..... 50.00 Salami Cornucopias....50.00 Assorted Deluxe Canapes..100.00 Assorted Finger Sandwiches...50.00 Artichoke Bottoms w/crabmeat..75.00 Celery Sticks w/Boursin Cheese...50.00 Mini Croissant Sandwiches......75.00 Oysters/Clams on the Half Shell...75.00 Tenderloin Medallions on Toast ..... .125.00 Iced Gulf Shrimp w/cocktail sauce ...... 100.00 Smoked Salmon w/Mini Bagels & Cream Cheese...100.00 HOT Mini Burritos.....50.00 Egg Rolls ...... 75.00 Tempura Shrimp.....100.00 Swedish Meatballs...50.00 BBQ Baby Back Ribs....75.00 Chicken Drummettes.....50.00 Mini Beef Wellingtons ..... 125.00 Teriyaki Beef Tenderloin Kabobs .... 125.00 Mushroom Caps with Crabmeat Imperial......100.00 OTHER SELECTIONS Fresh Fruit Tray. .... 75.00 Vegetable Tray w/Dip .... .75.00 Fruit Crudites w/Dip.....75.00 Cheese, Crackers & Fruit.....75.00 Domestic Cheese and Crackers.....75.00 Imported Cheese and Crackers .... 100.00 Dry Snacks - Chips, Nuts, & Pretzels. .... 15.00/bowl Tray of chips w/dip.......35.00 Our chef would be pleased to design a menu especially for your guests. Other selections available All prices subject to tax and service charge
46 f 1 .4, h " I . C~>Mity at* BREAKFAST .4 Melon Wedge...2.25 Citrus Selections...2.25 Baked Apple...2.25 Seasonal Berries...2.25 Rc,cky Mc,untain Chilled juice, fluffy scrambled eggs, bacon or sausage, breakfast potatoes, biscuits, coffee or tea................................5.95 Bear Lake Breakfast Chilled juice, two eggs over corned beef hash, breakfast potatoes, English muffin, coffee or tea... .................................6.95 Longs Peak Breakfast Chilled juice, fresh fruit, muffin, yogurt, granola, coffee or tea Lake Estes Breakfast Chilled juice, Rainbow Trout, breakfast potatoes, muffin, coffee or tea ............................................................... .10.95 The Farmers Breakfast Chilled juice, french toast, scrambled eggs, sausage or bacon, coffee Steak & Eggs Chilled juice, New York strip steak, scrambled eggs, breakfast potatoes, danish, coffee or tea...............Sirloin 9.95 - New York Strip 12.95 Eggs Benedict Chilled juice, two poached eggs, Canadian bacon, English muffin with hollandaise sauce, breakfast potatoes, coffee or tea................8.95 (Limit of 100 people) Continental Breakfast 4.95 Deluxe Continental 5.95 BREAKFAST BUFFETS (Minimum 30 People) The Holiday Inn Buffet Chilled juice, fresh fruit, bacon and sausage, scrambled eggs, breakfast potatoes, assorted danish, hot biscuits, preserves and butter, coffee or tea ..................,....,.... 7.95 Beaver Meadows Buffet Chilled juice, sliced fresh fruit and berries, cheese blintzes with blueberry sauce, Denver style scrambled eggs, cinnamon/raisin french toast, bacon or sausage, breakfast potatoes, biscuits & gravy, coffee or tea ...........,, .12.95
/:pt epoeace · ·' ........4, ·$- :. ~ . · 2 4. 9,69, LUNCHEON Salads and Sandwiches Chef's Salad.....7.95 Three Salad Platter ..... 7.95 Taco Salad with Tortilla Chips ..... 8.95 Almond Chicken Salad w/fresh fruit. .... 8.95 Fruit Platter w/Muffin & Cottage Cheese.....7.25 Above includes roll, butter, dessert, coffee or tea Deli Platter.....9.25 BLT Croissant ...... 7.95 Turkey Croissant.....8.95 Crab Salad Croissant....9.95 Chicken Salad Croissant....7.95 California Chicken Sandwich....8.95 Above includes chef's potato, dessert, coffee tea Hot Luncheon Entrees Holiday Burger....7.95 Chicken Crepes ...... 7.95 Salisbury Steak.....7.95 Beef Brochette .... ..11.95 Shrimp Brochette......12.95 Teriyaki Chicken.. ...... 8.75 Vegetarian Lasagna......9.95 Philly Steak Sandwich ..... 8.75 Mixed Grill featuring Chicken Breast & Sirloin...18.95 Above includes garden fresh salad, chef's potato, dessert, roll & butter, coffee or tea DESSERTS Chocolate Mousse Strawberry Mousse Sherbert Ice Cream French Cheese Cake Fruit Pie Cake
6 '· * StapoAE C.~Mity (Rk' · L LUNCHEON BUFFETS (Minimum of 30 people) One selection 12.25 - Two selections 13.95 Includes garden fresh salads, chef's potato, vegetable rolls & butter, coffee or tea Chicken Supreme Sliced Pork Loin Cheese Tortellini Teriyaki Beef Tips Chicken Cacciatore Swiss Steak Jardiniere Sliced Roast Beef, Au Jus Deli Bar Buffet 9.95 Soup du Jour Garden Fresh Salads Sliced Assorted Deli Meats Domestic Cheeses Assorted Rolls and Condiments Dessert and Coffee or Tea Taco Bar 10.95 Taco Beef Diced Tomatoes Onions Sliced Jalapenos Shredded Cheeses, Lettuce Guacamole, Picante Sauce, Refried Beans Sour Cream, Flour & Corn Tortillas Tortilla Chips, Dessert Coffee or tea Soup a 1-1(1 SalLad Bar 7.95 Selection of salads with fresh vegetables Sliced seasonal fruits Assorted breads, dressings & toppings Soup du jour Coffee or tea
- »tme, awk DINNER Appetizers Shrimp Cocktail.... 5.95 Soup Du Jour .... 2.50 Smoked Trout....6.95 Antipasto....5.95 For additional course selections, check with your catering representative Entrees Includes garden fresh salad or soup du jour, chef's potato & vegetable, rolls & butter, dessert and coffee or tea Roast Prime Rib of Beef, Au Jus...10 oz. 16.95 - 14 oz. 18.95 Roast Sirloin of Beef w/Bordelaise.....15.95 Roast Pork Loin .... .14.95 Rocky Mountain Trout.....15.95 Baked Stuffed Shrimp.....19.50 Baked Salmon Fillet, Lemon Butter Sauce.....18.95 Stuffed Chicken Breast.....15.95 Champagne Chicken Breast.....14.95 Chicken Cordon Bleu.....15.95 Cornish Game Hen.....16.95 Beef, chicken, or Seafood Stir Fry.....15.95 New York Strip Steak.....19.95 Vegetarian Lasagna.....14.95 Veal Oscar.....22.95 Desserts Chocolate Mousse Strawberry Mousse Cheesecake with Topping Ice Cream Parfait Fruit Pie Sherbet All prices subject to tax and service charge
44. r- (*944*.ty Gnit. y. ·· 11.: DINNER BUFFETS Estes Park Buffet (Minimum 30 people) One selection, 15.95 - Two Selections, 17.95 - Three Selections, 19.95 Choose From Beef Stroganoff Sesame Chicken Baked Chicken Roast Pork Loin Fillet of Sole Seafood Newburg Baron of Roast Beef, Au Jus Beef, Chicken, Seafood, or Vegetable Stir Fry Includes garden fresh salads, chef's potato & vegetable, roll & butter, dessert, coffee or tea Italian Buffet 17.95 Choose two Chicken Parmesan Meat Ravioli Fettucini Alfredo Chicken Cacciatore Veal Parmesan Cheese Stuffed Shells Spaghetti with Meat Sauce Linguini with Red Clam Sauce Includes pasta salad, tossed salad, antipasto salad, garlic bread, spumoni ice cream, coffee or tea Seafood Festival 19.95 Choose two Baked Halibut Coho Salmon Rainbow Trout Seafood Newburg Shrimp Scampi Seafood Newburg Shrimp Stir Fry Filet of Sole Florentine Snap & Eat Alaskan Crab Legs Includes garden fresh salads, chef's potato & vegetable, rolls & butter, dessert, coffee or tea
- ~eke#Ct ~Â¥dft . .. 1. -.4 Colorado Buffet 25.95 Prime Rib Roast Pig Rainbow Trout Garden fresh salads, chef's potato & vegetable, rolls & butter, dessert, coffee or tea Wild Game Buffet 34.95 Quail Roast Buffalo Rainbow Trout Venison Medallions Garden fresh salads, chef's potato & vegetable, rolls & butter, dessert, coffee or tea
-tr 44=Witi -- - 9%€00 /vftifT -. , ESTES PARK, COLORADO . .- 7 1. r.- - ; 1 • p l' 1 -a A"~ 1 40 - /9 \«-- V • ~>i /1-* I# I . -Z-- 2--I-.---6 i 0 A-- - 0 --··216=2 4 -7-57--*~6 -21220.6.0 - 429/6.F 1 - 0 )< 1-- M + ~ &7.-' 7-Sk1.. lic,kijaime74 1 -1*074 - F. .... ---27*r·'»r,~-731- 2.252 -- - + ....t - i. - -=r *. .. . "U,521: . - *.ti.2/11/'t . *'.il&£ . - L. >-5 ..10x- - + - -.. - - ..'- 2- . Fili -$.Alt - r.re- -149497-*> -1-7~*'~- =1.1.43. =02(2 7 D2P ------- I =,4 .Ar/. 1 54 1 ' . - r€r 3 -» f v 'Wle-,8/b 3.. 73:2611, .4 1 W Trflip€<MA I - - . L. - . . . / I. £6 1 . 1/'Ir 1 , ¢,1 j/'.1?11'f:fr-,1-1 - ji (4*44 -11,-*000' · 11 -1:/i:j:'h .5 f ftc
1992 RECOGNITION PROGRAM (HANDOUT) 23
1992 OPERATIONAL GUIDELINES REVIEW 24
G - 19. 1992 BOOKING POLICY Thd following guidelines will be followed by the Marketing & Sales Department of the Town of Estes- Park and Estes Park Holiday Inn: 1. When booking multi-property conferences, the Town may commit Holiday Inn meeting space as needed. 2. The Town will revie# and approve all bookings going into the conference center. 3. The Town and Holiday Inn may waive the direct expense fee for a nonrprofit or local fund raising event. These groups will be responsible for. any direct expenses of the Holiday Inn ( see Noh-Profit Fee Policy). 9 I 4. The Holiday Ihn may book into the Estes Park Conference Center, after review by the Town, any of the following: th a. Upgrade meeting space for potential clients with multi- property potential. b. When Holiday Inn space is already booked or full. d. Holiday Inn space too'small to handle the group's needs. d. Special events of Town (Holiday House, Taste of Estes). N e. Special requests, with Town review. 5. The Holiday Inn cannot book restaurant function€ inntoMhe conference -tenter other than described in the Catering,/=Bdb-king Policy. 6. Any hotel or accommodation in Eates Park has the right to book meetings into the conference center on a first come, first serve basis. The Town of Estes Park shall approve all bookint; dates and functions. 25
1992 ADVERTISING POLICY The Town of Estes Park will be the only entity to advertise or use the Estes Park C6nference Center name in any advertisements, without prior Town approval. The Holiday Inn may review all Town ads using the Estes Park Conference Center, if ads are using any Holiday Inn information. 26
1992 CATERING/BOOKING POLICY 1. The Holiday Inn may move the following holiday events to the conference center if existing Holiday Inn space is either booked or without space to hold such function: a. New Years Eve Celebration b. Thanksgiving Buffet C. Easter Buffet d. Christmas Brunch (See Advertising Policy) 27
1992 NON-PROFIT FEE POLICY The Holiday Inn, under the Booking Policy of 1992, may accept local, non-profit or charitable events on a complimentary basis and waive the facility rental fee. The Holiday Inn may charge for only direct expenses they may incur, and will itemize the expected expenses, (see example below). The Holiday Inn will provide to the Town of Estes Park an itemized list of labor rates that will be charged during 1992. Any proposed changes to these rates will be submitted to the Town for review. EXAMPLE: Holiday House Facility Rental 0.00 20 hours labor @ $10/hr. 200.00 4 dumpster bins @ $7/ea. 28.00 1 8-hour security guard @ $15/hr. 120.00 50 table cloths @ 99¢ ea. 49.50 TOTAL $397.50 1992 DIRECT EXPENSE POLICY . 1992 Direct Expense Policy rate is $. 15 per square foot of space required by a client. 28
*0&&19 Snve® of Estes Park/The Inn of the Rockies Holiday Inn of Estes Park Operating Guidelines Estes Park Conference Center 1992 1. General It is our objective to provide conferees at the Estes Park Conference Center with meeting and dining experiences of superior quality. In our day to day operations we will hold the comfort, satisfaction and security of conferees as our highest priority. If any of the individual requirements specified in the meeting contract are not fulfilled, we must correct the problem or not charge the client for that item. 2. Staffing a. Conferees will be attended to by well trained, courteous and professional appearing staff. b. A detailed training program, including position specific as well as professional courtesy content, will be established. C. Uniform standards for servers includes: black pants or knee-length skirt, black hard soled shoes, cummerbund, white tux shirt with black studs, tie, name tag and white gloves for serving food. d. Uniform standards for bartenders includes: black pants, black hard soled shoes, white tux shirt, bow tie, black vest, name tag and arm band. e. Uniform standards for housemen includes: black pants, black hard soled shoes, web belt, uniform shirt and name tag. f. Uniform standards for cooks or other back of the house staff that are placed in contact with conferees includes: white chef hat, bandanna, white chef coat, chef pants, black hard soled shoes, clean towel and apron, and name tag. g. Management staff will dress in appropriate business attire. h. Grooming standards include: hair no longer that 1/2" above collar, no dangling jewelry, no excessive fragrance, beards and mustaches neatly trimmed. Earrings to be worn on females only. P.O. Box 1468 • Estes Park, Colorado 80517 • (303) 586-2332 Denver Metro 534-4775 29
Operating Guidelines 1992 Page 2 i. Staffing standards include: o one houseman for each 150 conferees o one server for each 25 sit down meals o one server for each 35 buffet meals o one bartender for each 100 guests o one conference service representative during all functions 3. Conference Services a. Meeting planners will receive a welcome gift on arrival. b. Meeting planners will receive a free room upgrade where possible. C. Meeting planners will be greeted on arrival by a conference services representative to review program and billing arrangements and will receive an orientation to the facility, our services and personnel. d. A conference services representative will be available at all times before and during functions. e. A conference services representative will check with the meeting planner a minimum of three times daily. f. Meeting planners will be introduced to their next contact before the lead coordinator for the function leaves the property. g. Conference services will provide program information to other departments at least one week prior to a group's arrival. h. Requests from meeting planners, presenters or conferees will be responded to within five minutes. i. Meeting amenities will include: ice water, mints or hard candy, pad and writing instrument, and ashtrays (if requested by the meeting planner.) j. The Chef and Banquet Manager or a designated representative will be made available for consultation on food selection and decor for all scheduled meetings with the meeting planner. 30
Operating Guidelines 1992 Page 3 4. Set Up a. All meeting and banquet rooms will be completely ready at least one hour prior to function. This includes: lights, HVAC, music, A/V, tables, amenities, and directional signage. b. Coat check and valet parking will be provided on request for a nominal fee. C. Head houseman will inspect all A/V equipment and evaluate the set up crew at least monthly. d. Prefunction areas will be completely ready at the start of business each day. This includes: doors open, facility clean, music and lighting properly set, furniture straightened, plants and decor set in proper place, entryways clean. 5. Meeting Service a. Breaks will be completely ready at least 15 minutes prior to scheduled break time. b. All requests for changes in break times or locations will be honored whenever possible. C. Meeting rooms will be completely refreshened at least 15 minutes prior to scheduled meeting times. d. All prefunction areas will be completely clean at least 15 minutes prior to scheduled breaks. Prefunction areas and rest rooms will be checked and cleaned at least three time daily. e. A staff person knowledgeable in A/V set up and operation will be on duty during all functions. 6. Banquet Service a. Banquet service will be operated at all times in a manner to reduce noise distraction for conferees. b. Tables will be set tastefully and with seating that ensures guest comfort. C. Servers will follow the protocol of American Service. d. The Banquet manager or assigned captain will introduce himself/herself to the meeting planner at the beginning of each function. 31
. G . Operating Guidelines 1992 Page 4 e. Banquet tickets will be presented to the meeting planner for review and signature at the conclusion of each function. 7. Food Quality a. Hot entrees will be served at 140 degrees or above, cold items will be served at 45 degrees or below. b. Hot items will be ready for service at least one-half hour and cold items will be ready for service at least one hour prior to scheduled function. C. All food and beverages will be correct in portion, temperature, taste, texture and appearance according to specifications presented to the client. All non ground meats will be grade choice or better. d. All fire, safety and health regulations will be strictly adhered to. The General Manager or his representative will conduct inspections at least monthly. e. Special dietary requests will always be honored with 72 hours notice, other special requests will, be honored whenever possible. 8. Bar Service a. All bars will be completely ready for service at least one-half hour prior to function. b. A price list will be displayed at all cash bars. C. One bar will be set up for each 100 guests. d. Light snacks will be offered at each bar. e. Each drink will be prepared according to specifications. f. All bartenders will attend alcohol awareness training and prevent over consumption of alcohol by guests. 9. Clean Up and Tear Down a. All meeting, banquet and prefunction areas will be completely cleared and cleaned at the conclusion of every function. b. Break areas will be cleared immediately at the scheduled conclusion of the' break. 32
Operating Guidelines 1992 Page 5 C. The Conference Center will be completely secured no later than one hour after completion of the day's activities. d. A/V equipment will be checked for operation and immediately secured at the conclusion of function. e. Walls, carpets and windows will be inspected daily and cleaned where necessary. 10. Maintenance a. Preventative maintenance on all systems will be completed according to the attached schedule. b. Deep cleaning of the facility will be completed according the attached schedule. C. Nothing will be attached to Conference Center walls without prior approval from Conference Services. d. Tables and equipment will be stacked and stored in a manner preventing damage to the facility. . 33
EXTENSION OF ART LOAN AGREEMENT (VERBAL) 34 - I
October 29, 1991 , Revised:. November 14, 1991 , December 31, 1991 TO: Community Development Committee and Person(s) Addressed FROM: Polly Garrett Terry Licence Estes Park 75th Anniversary Chairmen SUBJECT: Progress Report on 1992 Events -- Celebration of the 75th Anniversary Date Event January Stanley Hotel Dedication of its Sunday Concert Series to the 75th Anniversary February Red and White Ball at The Stanley Hotel-- Special Vignettes related to the community of Estes Park--prior to incorporation March An Irish Dance--The Stanley Hotel--Special Vignettes related to the community of Estes Park--prior to incorporation March 7 Opening - Women's History Month - Art Center, Gallery of the Winds, Impressions April 3&5 A Historic Play--director Melody Page-- Conference Center--sponsored by the Town of Estes Park ~ April 4 The Birthday Ball (date of incorporation decision April 3--papers signed April 14, 1917)--planned and directed by the Chamber of Commerce May 16 Art Walk Party May 16 & 17 Art Walk Weekend - tied to 75th. May (Memorial Day Antique Car Rally & Old Timers' Picnic-- Weekend) sponsored by Estes Park Area Historical Museum June 20 & 21 The Riverfest--sponsored by KRKI and the Trail Gazette--bands, jazz, bluegrass, melodrama and vaudeville, magician/escape artist. July 11 Dark Horse/Riverside Ballroom Dance--co- sponsored by Estes Park Public Library Foundation and Estes Park Area Historical Museum August History Camp and History Fair--sponsored by the Town of Estes Park and Estes Park Area Historical Museum September Some featured individuals in cooperation with The Longs Peak Scottish Highland Festival September 3-27 "THE WILD ONES" - A multi-media retrospective of Estes Park, Rocky Mountain National Park and its wildlife since 1917. October Special Halloween Event--sponsored by Cultural Arts Council of Estes Park November High School Athletic Event--Bernie Dannels and High School Athletic Department December One or more floats in Christmas Parade 35
SPECIAL "An Anthology of Estes Park", Ned Linegar-- publishing to be sponsored locally. "A Gem in the Rockies", Mel Busch--publishing to be'sponsored locally. , , Rocky Mountain Stick Architecture Exhibit (July-October)--Estes Park Area Historical Museum Plaques placed on historic buildings-- sponsored by Estes Park Urban Renewal Authority Historic Mountain Hikes--sponsored by Colorado Mountain Club ' Quilt Exhibit-Estes Park Area Historical Museum and Colorado State Quilting Council Art Walks--Estes Park Gallery Association Clubs & Organizations to use Vignettes from "An Anthology of Estes Park", Ned Linegar -- in one or more of the 1992 programs as their program time will allow. 36
- 1111,1,1 1.11 111'ttl , 4, 4/#A- /=11,=1 11- 1-- , Ilt:m ": ESTES PARK AREA HISTORICAL MUSEUM P.O. Box 1691 200 4th Street Estes Park, CO 80517 Phone: (303) 586-6256 MEMORANDUM TO: Community Development Committee FROM: Lynn Swain, Museum Director DATE: January 10, 1992 RE: Museum Update Current projects at the Museum include: 1. Hiring of new curator - Betty Kilsdonk, former director of the Grand County Historical Museum in Hot Sulphur Springs, starts January 23rd. 2. Creation of Museum Program Coordinator position - this was originally budgeted as permanent part-time position. After reviewing our staffing needs and schedule, the Museum Advisory Board determined the best use our funds in 1992 would be to create a 6 month seasonal, full-time position. The Program Coordinator will assist with educational programs and the clerical backlog. 3. History Camp - cooperative pilot program with MacGregor Ranch and the Children's Center to provide hands-on history experiences for kids. Financial support generated from 75th Anniversary Committee ($1,000), and MacGregor Ranch ($1,000). Proposal submitted to Foundation for Lifelong Learning for $500. 4. Quilts Exhibit - planning underway for March opening in conjunction with Women's History Month celebrations. 5. Grant Proposal - Request for approximately $10,000 to the Federal Institute of Museum Services Conservation Project Support program for a) architectural survey, b) storage shelving and c) environmental monitoring equipment being prepared for January 24th deadline. 37