HomeMy WebLinkAboutPACKET Town Board Study Session Budget 2017-10-13Friday, October 13, 2017
Meeting #1: 8:30 a.m. to 12:00 p.m.
Town Board Room
1 Budget Overview
■ General
■ Employment Compensation/Benefits
2. Presentation of the following funds/departments:
Internal Service Funds
■ Fleet Maintenance
■ Information Systems Technology
■ Vehicle Replacement
General Fund
■ Executive
■ Legislative
■ Judicial
■ Administrative Services
■ Employee Benefits
■ Finance
■ Community Development
- Planning
- Building Safety
■ Community Services
- Visitor Center
- Events (includes Event Center)
- Transportation
■ Police
- Patrol Division
- Dispatch Division
- Community Service Division
- Emergency Response Fund* (1A Fund)
Memo
To: Honorable Mayor Jirsa
Board of Trustees
From: Frank Lancaster, Town Administrator
Duane Hudson, Finance Director
Date: October 13, 2017
RE: Budget Work Sessions
Background:
Town staff have been working on the proposed 2018 budget beginning with the Capital
Improvement Plan in April 2017 and continuing throughout the summer. The proposed
budget also reflects the Board's strategic plan updated July 6th.
Departments prepared their initial requests and presented this to the Finance Office and
the Town Administrator. Finance compiled the information into a working document and
then the Town's Department Heads and other key staff held meetings to collaboratively
review each departmental budget and the budget as a whole from a town -wide
perspective. Finally, Finance worked with the Town Administrator to develop the
proposal being presented in these budget work sessions.
The recommended budget includes funding for a 2% merit pool for employees, similar
to the 2017 budget. The proposed budget also includes market rate adjustments to the
pay scales to keep the pay competitive with the surrounding labor market as specified
by Board policy.
October 13th will be the first of two Board work sessions to discuss the proposed
budget. Department heads and other appropriate staff will deliver brief presentations
reviewing their respective sections of the budget, highlighting significant revenue and
expenditure items within their budgets.
The presentation will focus on the line items presented within the budget document,
recognizing that some line items are actually aggregations of detailed accounts and
sub -accounts within the accounting system. This helps keep the budget document
manageable while still providing sufficient cost details. Staff will be able to address any
questions regarding the detailed costs within the budgeted line items.
Basic Budget Strategy and Highlights
The General Fund continues to be a point of focus, balancing ongoing costs with
ongoing revenues and then only using one time funds (such as fund balance) for one
time expenses. We are pleased to present the proposed 2018 budget for the General
Fund which includes a projected ending fund balance of $4,151,278 (23% of proposed
expenditures).
Sales tax revenues are projected to continue to increase in 2018 at approximately 3%,
based upon the true underlying change in taxable sales for 2017 year to date.
Staff has made significant progress in closing out the Town's flood related grants. Once
the State completes their review of the FEMA grants, the documentation is submitted to
FEMA for final review and approval. Upon FEMA's approval, the final grant
reimbursements should be released. It is unknown how long this may take or if FEMA
may disallow some of the costs. To compensate for that, a 10% reduction in anticipated
grant revenues has been reflected in the revenue projections for selected FEMA grants.
Service Proposal Changes
As part of the continuing effort to improve the budget development process, multiple
budget development levels were used. The base budget level provides funding for
continuation of current operations with no significant changes. It includes the current
services, factors in market adjustments to the compensation pay scales, benefit
adjustments for changes in rates, and other non -optional adjustments such as CIRSA
rate changes, bi-annual costs such as legally required actuarial studies, etc. Changes
to the base budget were requested and tracked through use of service proposals.
In the effort to present a balanced budget for the Town, especially for the General Fund,
staff made some tough decisions and cost saving measures. In order to maintain
adequate reserves and a balanced budget, not all of the service proposals were able to
be included within the proposed budget. A separate PDF document has been prepared
for your reference detailing both the funded and unfunded service proposals.
Remaining Budget Timeline
This year, the budget work sessions will be held on October 13th and 20st from 8:30 am
to 12:00 pm each day. The work session agendas are included within this budget
packet, outlining the functions to be discussed each day.
It is fully anticipated that there may be modifications needed after going through these
sessions. The revisions will be made and included in the final proposed budget to be
presented November 14th at the Town Board meeting with the Town Board to consider
adoption at the November 28, 2017 meeting.
December 15th is the statutory deadline to complete adoption of the budget and to
certify the property tax levy to Larimer County.
The bound budget documents will be prepared and distributed by the end of January
2018, if not much earlier.
Summary
Staff have made many tough decisions that were necessary to present the Town Board
with a balanced budget. There are many needs that simply cannot be funded with the
current financial realities facing the Town. However, the proposed budget will help keep
the Town on a solid financial footing while providing funding to help address some of the
critical issues facing our community.
10/9/2017
Formulated around:
❖ Board Strategic Plan
❖ Continuation of
Existing Basic Services
❖ Capital Improvement
Plan (CIP)
❖ Board Policies on Fund
Balance Levels and
Reserves
10/9/2017
Base Budget
❖ Current Services
❖ Compensation Adjustments
❖ Benefit Adjustments
❖ Non -optional Adjustments
Such As:
••• Workers Comp
❖ CIRSA Insurance
Any additional requests for programs, equipment and
or staff above and beyond the base budget
10/9/2017
Finance Department determines what is available for
Service proposal based on base budget, projected
revenue and impact on available fund balance
o• One Time
Ongoing.
Reviewed by Finance, HR, Facilities, Fleet, IT as appropriate.
Discussed by Leadership Team.
Leadership Team individually prioritized all service
proposals
• Combined Leadership Team prioritization reviewed by Town
Administrator
Town Administrator prioritization using input and
recommendations from Leadership Team
Review and comment on Town Administrator
recommendations by Leadership Team
Final recommendations from Town Administrator
10/9/2017
Number of Service Proposals : 34
Amount Available :—$500,000
Amount Requested: $1,609,653
Number Recommended: 8
Amount Recommended: $519,241
Number of Service Proposals : 24
Amount Available: $1,500,000
Amount Requested: $2,289,130
Number Recommended: 14
Amount Recommended: $1,098,630
10/9/2017
Town of Estes Park
Fiscal Year Ended
December, 31, 2018
PROCESS OVERVIEW:
❖ Budget development is a 7-8 month process
:• April 2017 — Begin CIP project development
❖ July 2017- Town Board Strategic Planning Meeting
❖ July 2017 — Departments complete budget requests
❖ July -Aug 2017 — Leadership Team reviews draft requests
❖ Aug 2017 — Proposed budget due to Town Administrator
❖ Sept — Oct 2017 — Proposed budget to Town Board
10/9/2017
PROCESS OVERVIEW — Coming Up:
❖ Oct 13 & 20, 2017 — Town Board budget worksessions
❖ Nov 14, 2017 — Present budget overview at Town Board
❖ Nov 28, 2017 - Budget approval at Town Board meeting
❖ Dec 15, 2017 — Certify property tax levy to County
❖ Jan 2018 — Distribute bound budgets
❖ Jan 2018 — Submit adopted budget to State
OVERVIEW TOPIC:
+Balanced Fund Strategic Objective
+General Fund fund balance continued to be point of focus.
❖Staff jointly developed recommendations from a Town -wide
perspective
❖Proposed budget includes a 2% merit pool for employees
❖Difficult decisions were made to present a proposed
balanced budget for 2018
•.•Numerous needs were not funded due to resource limitations
•.•Staff will highlight these during their respective sections
10/9/2017
Sales Tax — 8.55%:
•S 58.48 cents of every dollar
of sales tax goes to the Town
❖ Sales taxes are projected to
continue at approximately
3% for the remainder of
2017
•S 2018 projections are at 3%
over the 2017 actuals &
projections.
Sales Taxes
® Town 5%
State 2.9%
® Larimer County .65%
Funds Receiving Sales Tax:
❖ General Fund
❖ 1 A Funds
+ #236 — Emergency Response Fund
❖ #238 — Community Center Fund
❖ #244 — Trails Fund
❖ #260 — Streets Improvement Fund
❖ These will be reviewed in more detail by each
department
10/9/2017
OVERVIEW TOPIC:
❖ Major Accounting Changes
❖2017 — No similar accounting changes made
❖2018 — No significant accounting changes made
OVERVIEW TOPIC:
❖ Major Grant Projects
:•Capital projects, including the grant revenue, are budgeted
in total up front
+No significant new grant projects in 2018 budget
❖Several grant projects are expected to roll over from 2017
•.•Fish Creek flood repair grants are most significant
10/9/2017
Revenue = $14,969,385.
Transfers In (Out) = $525,612
Expenses = $16,406,031
Services include:
+ Town Administration Functions
+ Police
+ Community Development Functions
+ Streets
+ Parks
❖Special Events
❖Various Other Governmental Functions
10/9/2017
Included:
❖ Various proposals to be covered in the individual
function presentations
Not included:
+ Various proposals to be covered in the individual
function presentations
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$ 2,000,000
$0
2016
Actual
$18,243,418
2017 2018
Revised Proposed
$22,972,603 $16,845,319
a Sales Tax
$11,139,500
a Property Tax
$378,960
■ Departmental
Revenues $2,482,225
■ Transfers In
$1,875,934
Other Revenue
$968,700
Total = $16,845,319
10/9/2017
$12,000
$10,000
$13,000
$6,000
$4,000
$2,000
$0
General Fund
Amounts in Thousands
$11,139
$8,730
$7,628 F'
$9,779 $10,254
10,815
2013
2014
2015
2016
2017
2018
Property taxes are a small but important source of
revenue for the Town
❖ $378,960 revenue projected for 2018
❖ Only in General Fund
❖ No special property tax levy
Mill levy is 1.822
•3 .001822 % of assessed valuation
10/9/2017
Total General Fund departmental revenues —
$2,482,225
❖Covered during the specific department sections
❖Includes both operating grants and capital grants
+$15,000 in General Fund grants for 2018
•$6,981,249 in General Fund capital grants budgeted in
2017
❖Capital grants are budgeted in 2017 and then will be
rolled forward at end of year
❖Includes charges for services and other department
specific revenues
Operating Transfers Into the General Fund:
❖ $1,731,233 transfer from Light and Power Fund
❖ $144,701 transfer from Water Fund
10/9/2017
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$ 3,000,000
$2,000,000
$1,000,000
$0
2016
Actual
2017
Revised
$17,020,136 $23,332,383
2018
Proposed
$17,756,353
ti Oper & Maint
$6,893,373
in Personnel
$8,897,023
■ Capital
$552,100
in Debt Service
$63,535
(Transfers Out
$1,350,322
Total = $17,756,353
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$ 3,000,000
$ 2,000,000
$1,000,000
$0
2016 2017 2018
Actual Revised Proposed
$7,923,198 $8,471,330 $8,897,023
2018
Changes will be
reviewed at the
Department level.
10/9/2017
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$ 2,000,000
$1,000,000
$0
2016 2017 2018
Actual Revised Proposed
$6,587,612 $7,153,370 $6,893,373
2018
Changes will be
reviewed at the
Department level.
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$ 3,000,000
$ 2,000,000
$1,000,000
$0
2016
Actual
2017 2018
Revised Proposed
$1,490,792 $6,664,416 $552,100
2018
Capital projects will
be reviewed at the
Department level.
30/0
10/9/2017
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
2016
Actual
$955,000
2017 2018
Revised Proposed
$977,921 $1,350,322
2018
Transfers Out To
Community
Reinvestment Fund
- $1,350,322
8%
Operating Transfers Out of the General Fund :
•S$515,322 transfer to Community Reinvestment Fund (CRF)
❖For the annual COPs payment on Multipurpose Event Center
financing.
+$435,000 transfer to Community Reinvestment Fund
❖$399,932 used for annual payment on Parking Garage
financing.
❖$400,000 transfer to Community Reinvestment Fund
❖Option to partially transfer sales tax from 2013 and 2015 for
parking garage
10/9/2017
$400,000 Transfer to CRF for Parking Garage:
••Original parking garage financing plan included $1.7
million of General Fund sales taxes from 2013 and
2015
❖Actual previously spent was only $1.2 million
:•Remaining funds were budgeted for other purposes in
subsequent years
❖Project budget will not have significant savings as
projected without transfer
+A detailed explanation is provided in a separate memo
$400,000 Transfer to CRF for Parking Garage:
❖ Excess (if transfer is made) will be set aside in a
reserve for future refinancing of parking garage
obligation
❖ Optional — Not necessary to complete project
❖ Could use $400,000 in General Fund for other one time
projects in 2018
10/9/2017
FUND BALANCE
❖General Fund fund balance (GFFB) has been the
subject of much discussion recently. Per Policy # 660,
the required O&M reserve is defined as:
"unrestricted/spendable fund balance / total
expenditures".
❖Includes TABOR reserve
❖The current GFFB target is 20% (Policy # 660)
+2018 Proposed GFFB — 23%
10/9/2017
Conducted annual compensation survey — completed by consultant
Eric Marburger.
+ Town uses market based job evaluation method.
❖ 5 market pay families established in 2013.
ADMIN, LTSC, T&P, MGMT & PS
❖ 1 additional pay family created in 2016 — Lineworker.
❖Market Range Adjustments:
— ADMIN increase by 3.0% - LTSC increase by 2.5%
— T & P increase by 2.2% - MGMT increase by 0%
— PS increases by 3.0% - Journey Lineworker 1.9%
— Recommend moving ranges and providing a market
adjustment equal to the market shift.
❖ Included a 2% Merit Pool to move Employees through the Pay
Range.
10/9/2017
Hays Companies has been working closely with staff and the Insurance
Committee to review all benefits for the Town.
•A Moved to an unbundled partially self -insured medial plan in
2017 — UMR.
❖ Gained significant cost savings by moving Stop Loss Coverage.
❖ Budgeted 8% increase for medical insurance (still in negotiations).
•3 Maintaining current medical coverages for 2018.
:• Too cost prohibitive to reinstate medical coverage for spouses.
+ UMR/Berkshire (Medical) — 8%
+ Due to claims history & medical fund balance.
❖ Renewal below Industry trend.
+ Standard (Dental) — 4%.
• VSP (Vision) — No increase.
❖ Lincoln Life (Life & AD&D) — Nominal Change.
❖ Mines (Employee Assistance Plan) - No increase.
❖ Upgrading Air Ambulance to MASA (Air & Ground)
❖ Teladoc
10/9/2017
:• Continue to investigate options to retain a comprehensive benefit
package at the best affordable rate.
•A Continue to educate employees and their families on how to
maximize benefit offerings.
❖ Grow the Wellness Committee to provide an Employee Directed
Wellness Program.
10/9/2017
Revenue = $428,825
Transfers In (Out) = $0
Expenses = $427,851
PUBLICS WORK DEPT 2018 TOTAL
OPERATING EXPENSES: $4,045,702
Engineering
® Streets
• Parks
■ Facilities
® Fleet
Fleet
$427,851
11%
Facilities
$957,164
24%
Parks
$1,154,877
28%
Engineering
$379,907
9%
Streets
$1,125,903
28%
10/9/2017
• Led by a Master ASE Certified supervisor, the Fleet mechanics
maintain and repair all Town -owned and Estes Valley Fire District
equipment which range in complexity from pump trailers to heavy
earthmoving equipment. The replacement value of our equipment
asset is approximately $7 million.
+162 Town -owned Vehicles and Equipment
4'74 Cars & Trucks
+65 Medium Trucks & Equipment
4•23 Heavy Trucks & Equipment
❖Over 300 smaller pieces of equipment and all Estes Valley Fire District
equipment
❖ Specify and purchase all new vehicles and equipment for all
Town departments.
+ Manage and maintain maintenance records and a modest in-
house inventory of repair parts.
Not Included:
+ Fleet Mechanic II: $101,605 (Internal Services)
10/9/2017
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
2016 2017 2018
Actual Revised Proposed
$528,703 $397,797 $428,825
2018
N Charges for
Services $426,975
N Investment Income
$1,100
■ Other $750
■ Intergovernmental
($5,984)
Total = $428,825
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
2016 2017 2018
Actual Revised Proposed
$407,828 $398,495 $427,851
2018
■ Operations &
Maintenance
$63,240
es Personnel
$364,611
Total = $427,851
10/9/2017
$400,000
$350,000
$300,000
$250,000
$ 200,000
$150,000
$100,000
$50,000
$0
2016 2017 2018
Actual Revised Proposed
$358,187 $336,038 $364,611
2018
Includes 3 full-time
employees, 10%
of the personnel
costs for the for the
Public Works
Director, and 34%
for the Public
Works Operations
Manager
$70,000
$ 60,000
$50,000
$ 40,000
$30,000
$ 20,000
$10,000
$0
2016 2017 2018
Actual Revised Proposed
$49,641 $62,457 $63,240
2018
Major expenses
include shop
equipment, IT
services,
education, and
training.
10/9/2017
Revenue = $726,276
Transfers In (Out) = $0
Expenses = $717,094
Services include:
❖ PC and server administration and support
••• Network management
+ Phone system management
••• Licenses, external connectivity,
network security, maintenance contracts
10/9/2017
Not included:
❖ IT Support Specialist I: $81,280
(Governmental Services and Internal
Support)
$800,000 -
$700,000
$600,000
$500,000
$400,000
5300,000
$200,000
$100,000
$0
2016
Actual
$572,516
2017
Revised
$618,582
2018
Proposed
$726,276
■ Charges for Service
$719,776
• Other
$2,000
■ Interest Income
$4,500
99.1%
•
0.6% 0.3%
10/9/2017
$450,000
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
2016
Actual
$612,323
2017
Revised
$681,887
2018
Proposed
$717,094
Personnel
$433,668
® O&M
$206,426
■ Capital
$77,000
29%
$450,000
$400,000 7
$350,000
5300,000
$250,000
5200,000
$150,000
$100,000
$50,000
$0
2016
Actual
$395,137
2017
Revised
$403,942
2018
Proposed
$433,668
IT Division
manages over
400 devices and
more than 200
email accounts.
10/9/2017
$225,000 '-
$200,000 -V
$175,000
$150,000 //
$125,000
$100,000
$75,000
$50,000
$25,000
$0
2016
Actual
$146,866
2017
Revised
$204,043
2018
Proposed
$206,426
O&M expenses
include our
telephone charges
and annual
maintenance
agreements.
$80,000
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$0
2017
Revised
$70,320 $73,902
2016
Actual
2018
Proposed
$77,000
• One Server
• Firewall/Switch
Enhancement
11%
10/9/2017
Revenue = $188,744
Transfers (In/Out)- $0
Expenses = $630,302
The Vehicle Replacement Fund (VRF) serves as the Town's
Fund to accumulate monies for systematic replacement of
vehicles and equipment.
❖ Approximately 107 units in the replacement fund
❖ Replacement costs vary from $3,750 to $300,921
❖ Depreciation tables between 6-20 years.
❖$305,154 6 units up for replacement in 2017.
❖$208,001 5 units up for replacement in 2018.
❖ 201 8 is first year for full funding since 201 3
10/9/2017
Included:
❖ Vehicle for New Police Officer: $60,000
❖ Vehicle for New Facilities Worker: $30,000
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
2016 2017 2018
Actual Revised Proposed
$555,839 $748,936 $866,379
2018
in Future Vehicle
Purchase $854,379
® Investment Income
$12,000
I Miscellaneous $0
Total = $866,379
of
10/9/2017
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
/
/
/
/
2016 2017 2018
Actual Revised Proposed ot/
$1,144,295 $407,483 $208,001
2018
Operations &
Maintenance $0
M Personnel $0
■ Capital $208,001
Total = $637,802
0%
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
2016 2017
Actual Revised
$1,137,755 $407,483
2018
Proposed
$208,001
2018
Varies
depending on
equipment to be
replaced. 5
units to be
replaced in
2018.
10/9/2017
Services include:
•A Implement Town Board goals and strategic plan(s).
❖ Provide direction and ensure efficient operations of
Town departments.
❖ Responsible for the administration and enforcement of
Town ordinances.
+ Responsible for presenting the annual budget to the
Town Board
❖ Public Information
+ Risk Management
4 Full Time Employees — Administration
10/9/2017
Included:
❖ Mayor Request: $15,000 Community Report/State of the
Town Newsletter (Governmental Services and Internal
Support)
❖ Mayor Request: $20,000 Community Marketing Video
Campaign (Governmental Services and Internal Support)
Not Included:
d• Mayor Request: $15,000 Visitor Survey (Governmental
Services and Internal Support and Exceptional Guest
Services)
$400,000
$300,000
$ 200,000
$100,000
$0
2016
Actual
2017 2018
Revised Proposed
$409,763 $514,952 $355,706
2018
Operations &
Maintenance $142,800
El Personnel $212,906
■Capital $0
Total = $355,706
10/9/2017
$400,000
$300,000
$200,000
$100,000
$0
2016
Actual
$334,526
2017 2018
Revised Proposed
$308,972 $212,906
2018
4 FTEs
$ 200,000
$150,000
$100,000
$50,000
$0
2016
Actual
$75,237
2017 2018
Revised Proposed
$120,980 $142,800 40%
2018
Included in this
category are
Insurance Premiums,
Professional
Services/fees,
Publishing, Repair &
Maintenance,
Materials &
Supplies, and Job
Performance
Expenses
10/9/2017
EstesPark100.c:om
Celebrate the Vision
Revenue = $1,500
Transfers In (Out) = $0
Expenses = $209,662
Services include:
❖ Policy Direction
+ Strategic Planning
❖ Legislative Body for Municipal Code
❖ Legislative and Quasi -Judicial Body for
Development Code
❖ Liquor Licensing Authority
❖ Budget Approval
Board of Trustees — 7 Members
10/9/2017
$120,000
$100,000
$80,000
$60,000
$40,000
$20,
$0
2016 2017 2018
Actual Revised Proposed
$171,588 $185,977 $209,662
2018
■ Operations & Maintenance
$101,455
ai Pe omel $108,207
■ Capltal $0
Total = $637,802
10/9/2017
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$0
2016
Actual
$91,793
2017
Revised
$96,523
2018
Proposed
$108,207
2018
Included in this
category are Board
salaries and benefits
$100,000
$80,000
$60,000
$40,000
$20,000
$0
2016
Actual
$79,795
2017
Revised
$89,454
2018
Proposed
$101,455
2018
Included in this
category are insurance
premiums, codification,
studies, catering,
education/training,
dues /subscription,
Mayor contingency,
miscellaneous office
expenses. Increase
due to IT costs.
10/9/2017
Revenue = $150
Transfers In (Out) = $0
Expenses = $80,388
Services include:
❖ Provide fair and impartial application of Town
codes.
❖ Manage and review sentencing of offenders.
❖ Assist with certification of municipal elections.
❖ Provide swearing -in of Town elected officials.
2 Half Time Employees.
Included:
❖ Full Time Municipal Court Clerk/HR Admin,
$16,530.06 - .5 FTE Costs (Gov't Services).
Not Included:
❖ None.
$80,000
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
2017 2018
Revised Proposed
$55,782 $80,388
10/9/2017
10/9/2017
$80,000
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$0
2016
Actual
$54,868
2017 2018
Revised Proposed
$55,782 $73,598
2018
Municipal Judge .5 FTE
and Municipal Court
Clerk .5 FTE. The
budget includes the
add'I half time cost of
a full time Municipal
Court Clerk /HR
Assistant.
92%
$7,000
$6,000
$5,000
$4,000
$3r0CX)
$2,000
$1,000
$0
2016
Actual
$1,545
2017
Rwtsed
$1,898
2018
Proposed
$6,790
2018
Included in this
category are catering,
education/training,
dues /subscription,
new computer
miscellaneous office
expenses.
10/9/2017
-TES
ADMINISTRATIVE
SERVICES
TOWN CLERK
Business Ucenses
Liquor Licenses
Elections
HUMAN
RESOURCES.
Room 130
Revenue = $382,095
Transfers In (Out)= $0
Expenses = $610,368
Services include:
❖ Maintain official documents and records including minutes
❖ Legal publications
❖ Business and liquor licensing
... Support Board
••• Elections
+ Human Resources
❖Municipal Court Administration
4.5 Full Time Employees — Town Clerk Office/Human Resources
10/9/2017
Included:
❖ Laserfiche Phase II & III: $133,800 (Gov't Services).
❖ Full Time Municipal Court Clerk/HR Admin,
$36,949.1 1 - .5 FTE Costs (Gov't Services).
Not Included:
❖ None.
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
2016
Actual
2017 2018
Rsvkad Propos d
$404,327 $395,500 $382,095
2018
Liquor Mincing
$60,595
Bustlers LtaMsfnU
$320,000
■ Mtsc. $1,500
Total = $382,095
16%
10/9/2017
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
2016 2017 2018
Actual Revised Proposed
$347,051 $505,250 $610,368
2018
la Operations & Maintenance
$300,755
PI Personnel $175,813
*Capital $133,800
Total = $610,368
$180,000 Z$160,000
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$0
2016 2017 2018
Adual Revised Proposed
$126,966 $124,396 $175,813
2018
A percentage of the
Town Clerk and Human
Resources staff
charged to 1400. The
budget includes the
add'l half time cost of
a full time Municipal
Court Clerk/HR
Assistant.
10/9/2017
$300,000
$250,000
$200,000
$150,000
$ 100,000
$50,000
$0
2016 2017
Adud Revised
$220,085 $240,300
2018
Proposed
$300,755
2018
Included in this
category are insurance
premiums, Laserfiche
Maintenance Contract,
IT Consultant for
Laserfiche, Annual
Compensation study,
catering,
education/training,
dues /subscription,
miscellaneous office
expenses.
$160,000
$1 40,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$0
2016 2017 2018
Adud Revhod Proposed
$0 $140,554 $133,800
2018
Capital is allocated
for Phase II & Ill of
Laserfiche.
10/9/2017
Employee
Recognition
Revenue = $10,000
Transfers In (Out)= $0
Expenses = $150,751
Services Include:
❖ Employee Recognition & Events
❖ Post Employment Benefits
+ Wellness Program
••• Home Ownership Program
10/9/2017
$ 160,000
$ 140,000
$ 120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$0
2016
Mud
$89,823
2017 2018
Revised Proposed
$129,990 $150,751
2018
Included in this
category are
Employee Post
Insurance Benefits,
Wellness Benefits,
Benefit Consultant,
Actuarial Study,
Employee Recognition,
Home Ownership
Program
10/9/2017
Revenue = $18,760
Transfers In (Out)= $0
Expenses = $550,323
Services include:
•• Act as "Front Desk" for Town Hall, providing
information, billing inquiries/requests, telephone -
answering.
❖ Generate, process and manage —15,000 utility
billing accounts.
❖ Preparation of Budget & Comprehensive Annual
Financial Report (CAFR).
10/9/2017
Services include:
❖Provide grant management coordination and
assistance.
❖Manage cash flow, accounts payable/receivable and
investment functions.
❖Provide accounting services for other governmental
entities (EVPLD).
❖Provide internal/external reports to staff, public,
Board and other interested parties.
10/9/2017
$90,000
$80,000
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$0
2016
$105,380
2017
$74,331
2018
$18,760
2018
a Library Accounting
Services
o Grants
■ Other
Total = $18,760
$450,000
$400,000
$350,000
$ 300,000
$250,000
$ 200,000
$150,000
$100,000
$50,000
$0
2016 2017 2018
$530,286 $490,909 $550,323
2018
• Operations & Maintenance
$131,887
• Personnel $418,436
■Capital $0
Total = $550,323
or
24%
76%
10/9/2017
$50,000
$40,000
$30,000
$20,000
$10,000
$0
2016 2017 2018
$432,265 $386,179 $418,436
2018
A portion of
several staff
members are
allocated to the
utility funds.
Grant funded
position goes
away in 2018.
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$ 20,000
$0
2017
$104,730 $131,887
2018
2018
Included in this
category are the
general operating
costs for the
Department.,
primarily consisting
of professional
services such as
auditor costs and
internal IT charges.
10/9/2017
Revenue = $182,507
Transfers In (Out)= $0
Expenses = $802,080
Services provided for the Estes Valley planning area
include:
❖ Long-range planning
• Current planning (development review)
+ Code Compliance
Services provided within Town limits include:
❖ Administering/enforcing the Town sign code
❖ [Through 2017] Administering Town floodplain
regulations
10/9/2017
Included:
❖ None
Not included:
❖ Environmental Planner (floodplain): $1 14,361
(Capacity Expansions)
❖ Increase legal services: $5,000 (Capacity
Expansions)
$450,000 -'"/
$400,000 -7
$350,000
$300,000
$250,000
$200,000
$150,000 -7
$100,000 -/
$50,000
$0
2016 2017 Revised 2018
Actual Proposed
$302,115 $551,286 $182,507
2018
• Application Fees
$52,000
• Larimer County IGA
$75,257
■ Other $55,250
Total = $182,507
of
32
10/9/2017
$1,000,000
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$ 200,000
$100,000
$0
2016
Actual
2017 2018
Revised Proposed
$1,147,033 $1,494,728 $802,080
2018
• Operations &
Maintenance $254,998
• Personnel $547,082
■ Capital $0
Total = $802,080
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
2016 2017 2018
Actual Revised Proposed
$ 619,822 $ 726,574 $547,082
2018
5.5 FTE staff, including
3/4 of the Executive
Assistant and
Community
Development Director
positions.
10/9/2017
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
2016 2017
Actual Revised
$527,211 $768,154
2018
Proposed
$254,998
3
2018
• Contract Services
(development
review assistance,
legal, etc.)
$163,085
• Job Performance
(training, dues,
etc.) $16,300
10/9/2017
Revenue = $283,410
Transfers (In/Out)= $0
Expenses = $559,506
❖Services include:
❖ Building Safety - Promoting a safe built environment
to minimize loss of life and injury, and reduce property
damage and destruction
+ Review construction plans;
❖ Conduct inspections at each construction stage;
+Maintain record of all past and present permits.
❖ Addressing - Enhance public safety through
identification and rapid location of properties
❖ Addressing standardized with Larimer County to
avoid duplication and ensure effective Dispatch /
911 services.
10/9/2017
Not included:
❖ Temp service records mgt contract labor: $60,000
(Service Expansions)
$500,000
$450,000 -7
$400,000 -7
$350,000 -7
$300,000
$250,000
$ 200,000
$150,000
$100,000
$50,000
$0
2016 2017 2018
Actual Revised Proposed
$775,792 $283,410 $283,410
2018
® Building Permits
$280,000
a Sign Permits $2,500
■ Other $910
Total = $283,410
of
10/9/2017
$600,000
$500,000
$400,000
$300,000
$ 200,000
$100,000
$0
2016
Actual
$935,116
2017 2018
Revised Proposed
$765,916 $559,506
2018
• Operations &
Maintenance $104,811
eg Personnel $454,695
• Capital $0
Total = $559,506
of
$500,000
$450,000 V
$400,000 /
$350,000
$300,000
2016
Actual
2017 2018
Revised Proposed
$365,316 $453,132 $454,695
2018
4.5 full time staff, incl.
1/4 of the Executive
Assistant and
Community
Development Director
positions.
10/9/2017
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
2016 2017 2018
Actual Revised Proposed
$569,800 $312,784 $104,811
2018
• Info Technology
Services $23,519
• Contract Plan
Review and/or
Inspections
$20,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
2016 2017
$569,811 $312,784 $104,811
2018
2018
• Info Technology
Services $23,519
• Contract Plan
Review and/or
Inspections
$ 20,000
10/9/2017
Revenue = $36,000
Transfers In (Out)- $0
Expenses = $454,970
The Mission of Visitor Services is to provide friendly service and accurate
information to our guests.
Services include:
❖ Provide guests with information about the Estes Park area, local
businesses, Rocky Mountain National Park and more, both in person
and through the Visitor Center call center
❖ Distribute local business directories and display promotional materials
• Serve as a hub for the Town's Free Shuttle System
+ Provide public computers for guests
❖ Promote area events/activities, sell Estes Park area merchandise, and
sell tickets for local events
❖ Collect and organize Visitor Center data
❖ Manage approximately 60 volunteers, 5.74 FTE
10/9/2017
Included:
❖ Interior wood stain for Visitor Center $5,000
• Interior paint for Visitor Center $10,000
❖ New Carpet for Visitor Center $18,330
Not included:
❖ Seasonal Part Time Staff $7,207
❖ Convert 2 PT Temps to 1 FT year round position $52,648
$40,000 -/v
$35,000
$30,000
$25,000
$20,000 -
$15,000
$10,000 -
$5,000 -
$0
0-1-6
Actual
$39,340
0-17
Revised
$33,300
0-1-8
Proposed
$36,000
2018
® Retail $34,000
Misc $2,000
10/9/2017
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
2016
2017
2018
Actual Revised Proposed
$384,300 $392,269 $454,970
2018
I Operations & Maintenance:
$192,907
ai Personnel: $262,063
Total = $454,970
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
2016 2017 2018
Actual Revised Proposed
$253,405 $240,645 $262,063
2018
Visitor Services staff includes a
f/t Manager, 1 f/t & 2 p/t
year-round Information
Specialists, 2 temporary staff
and 4 seasonal staff.
Personnel costs make-up 58%
of total Visitor Services
expenses.
10/9/2017
$200,000
$180,000
$160,000
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$ 20,000
$0
2016
Actual
$130,895
2017
Revised
$151,624
2018
Proposed
$192,907
2018
Included in this category are
building maintenance contracts,
building repairs, insurance
premiums, utilities,
Ambassador expenses, retail
purchases for resale and more.
Operations & Maintenance
comprises 42% of Visitor
Services total expenses.
Revenue = $731,801
TransfersIn(Out) $0--
Expenses = $2,336282
10/9/2017
Services include:
Marketing and Sales of the Event Center Complex (Fairgrounds) and other
Town event facilities
❖ Plan and produce Town events (i.e. WinterFest, Wool Market, Jazz Fest,
Catch the Glow)
❖ Coordinate the use of the Event Center Complex and other Town event
facilities
••• Develop and produce new events
•:•
Coordinate Volunteers
❖ 12.9 FTE, plus dozens of volunteers
Included:
:• CIP - Mobile Stage $150,000 (Infrastructure)
• CIP - Event Center Acoustics $60,000
❖ Barn Painting $30,000
+ CIP - Arena 1-4 Footing Renovation Project $125,000
Not included:
❖ Convert Seasonal Event Maintenance Worker to Full Time $57,585
• Events Complex Landscaping $5,000
❖ CIP - Events Complex Master Plan $40,000 (Infrastructure)
❖ Events Exhibit/Display $6,000
10/9/2017
$250,000 -"
$200,000
$150,000
$100,000
$50,000
$0
2016
Actual
$641,272
2017
Revised
$593,342
2018
Proposed
$731,801
• Fees/Permits $94,500
• Facility Usage $246,450
• Admission $240,000
• Sale of Goods/Services $80,000
• Miscellaneous $70,851
2018
11% 10% 13%
33%
34%
$1,200,000 -7z
$1,000,000 -'
$800,000 -
$600,000 —
$400,000
$200,000 -/
$0
• Personnel $832,609
■ Op. & Maint. $1,168,673
■ Capital $335,000
2018
14%
20-1-6
20-1
0-1-8
Actual Revised Proposed
$1,521,074 $1,865,604 $2,336,282
36%
10/9/2017
$900,000
$800,000 j
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
2016
2017
2018
Actual Revised Proposed
$610,590 $810,312 $832,609
2018
Events staff includes the Community
Services Director, 2 Event
Coordinators, an Administrative
Assistant, the Operations Manager,
2 full-time Events Maintenance
Workers, a Director of Sales and
Marketing, and seasonal Events
staff. Personnel Services comprises
36% of total Events expenses.
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$ 200,000
$0
2016
Actual
$910,484
2017
2018
Revised Proposed
$930,292 $1,168,673
2018
Included in this category
are Building Costs, Event -
related expenses such as
entertainment, contracts,
and supplies, utilities,
equipment, promotion, and
advertising.
10/9/2017
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
2016
2017
2018
Actual Revised Proposed
$0 $125,000 $335,000
2018
Stage $150,000
Footing $125,000
EC Acoustics $60,000
Revenue = $13,500
Transfers In (Out)= $0
Expenses = $446,948
10/9/2017
Services include:
❖ 5 routes with 60 stops serving the Estes valley
❖ 79 days of full -service in the summer
❖ 8 days of trolley only service during fall special events
❖ ADA services available on all routes
❖ In 2017, the cost per shuttle stop is $5,773.92; with 8 stops outside of
Town limits the total is $46,191.36
❖ The cost estimated for 2018: per stop $6,541.28 for a total of 8 stops
is $52,330.27
Included:
•:• Add real time passenger information service thru RideHop $8,300
Not included:
❖ Seasonal Transit part time staff $6,504
❖ Add additional weekend of shuttle services (September 15-17) $15,450
10/9/2017
$12,000 -
$10,000 -
$8,000
$6,000 -
•$4,000 -
$2,000 -
$0
2016
Actual
$5,750
2017
Revised
$7,500
2018
Proposed
$13,500
2018
a Sponsorship Program
Total = $13,500
$400,000
$350,000
$ 300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
2016
Actual
2017
Revised
2018
Proposed
2018
® Operations & Maintenance
$384,177
tgi Personnel $74,471
■ Capital $8,300
Total = $466,948
2%
82%
$437,364 $436,610 $458,648
10/9/2017
$80,000
$70,000
$60,000
$50,000
$40,000
$30,000
$ 20,000
$10,000
$0
2016
2017
Actual Revised
2018
Proposed
$68,946 $64,512 $74,471
2018
1 FTE personnel includes the
Transportation Prog. Mgr.
Personnel Services
comprises 16% of total
transportation expenses.
$400,000
$350,000
$300,000
$250,000
$ 200,000
$150,000
$100,000
$50,000
$0
2016
2017
2018
Actual Revised Proposed
$368,418 $372,098 $384,177
2018
Included in this category are
contracted shuttle services, map
printing, insurance premiums,
bus graphics, development
software leasing, and sign
printing. Operations &
Maintenance comprises 82%
percent of transportation
expenses.
82%
10/9/2017
$9,000
$8,000
$7,000
$6,000
$5,000
$4,000
$ 3,000
$2,000
$1,000
$0
2016
Actual
$0
2017
Revised
$0
2018
Proposed
$8,300
2018
Capital is allocated
for the purchase of
a new Real Time
Passenger
Information System.
2% of total
Transportation
expenses.
2%
10/9/2017
Revenue = $197,193
Transfers In (Out)= $0
Expenses = $4,714,231
POLICE DEPARTMENT ADMINISTRATION
• Responsible for department planning, coordinating and staffing
❖ Responsible for overall department leadership and strategic planning
• Budget management
• Conducts community presentations
• Employee development and recruitment strategy planning
:• Consistent department policy development
• Mutual aid agreement management
• Maintenance of state professional standards
• Larimer Emergency Telephone Authority board member (Chair)
❖ Victim Services Board member
• Estes Valley Community Services representative
❖ Responsible for Emergency Management in Estes Park
• Ensures strong community/ police partnerships and trust in the community
❖ Regional Radio Communications board member
• Ensures Colorado Peace Officers Training Standards are met
10/9/2017
PATROL SERVICES
• 24-hour professional service
•• Criminal investigations
• Traffic accident investigations
:• Traffic enforcement
:• DUI enforcement
•b Zone policing and neighborhood watch
:• Vacation check services
:• Crime prevention and education
•• Traffic speed studies and data collection
:• Special Events support and security
❖ Parking enforcement
• Court liaison services
:• Emergency Response Team
:• Enforcement of all Municipal Ordinances/ Codes, as well as all state and
federal laws
INVESTIGATIONS UNIT (Complex crimes)
❖ Felony crime scene investigations
:• Internal affairs
• Fraud investigations
• Drug investigations
d• Juvenile crimes
•• Property crimes
•• Missing persons
• Crimes against persons
• Liquor license inspections and enforcement
+ Evidence and property storage and management
10/9/2017
SCHOOL RESOURCE OFFICER SERVICES
Works closely with school administrators in an effort to maintain a
safe environment for both students and staff
•• Responsible for mentoring and conducting presentations on youth -
related issues
❖ Consistently building a level of trust with the students while at the
same time maintaining a critical partnership
POLICE RESERVE PROGRAM
❖ Sworn volunteer officer program
❖ Works directly with full time officer on the street
• Assists with Special Events
❖ Evidence room management
❖ Investigations assistance
❖ Fully trained Police Officer as required by State Police Officer
Standards
COMMUNICATIONS:
❖ 24/7 Central answering point for all medical, police and fire
emergencies and non -emergencies within the Estes Valley
❖ Reversed mass notifications
Call recording, logging and statistics
• Emergency medical dispatching
❖ Utility outage coverage
• Computer aided dispatching
d• Information call center
• CCIC/NCIC 24/7 access
❖ CBI queries and criminal histories
• Primary point of contact for residents and visitors after hours
10/9/2017
Maintain 24/7 communications for:
•S Estes Park Police
•S Estes Park Fire District
❖ Glen Haven Fire
❖ Rocky Mountain National Park Service (after hours)
❖ Estes Park Municipal Utility Services and Parks
❖ Medical Center Ambulance Service
• Colorado State Patrol Troopers
❖ Larimer County Sheriffs Office (limited basis)
❖ Colorado Parks and Wildlife
RECORDS:
•3 Crime data entry
❖ Responsible for Colorado Bureau of Investigations
monthly reports
❖ Maintain all Law Enforcement records
+ Monitor department reporting requirements
+ Responsible for front desk reception and customer
service
❖ Court document management and archiving of reports
❖ County and District Court liaison
❖ Follows State regulations for records releases
❖ Prepares case reports -for Municipal Court
10/9/2017
FRONT DESK AND CHAPLAIN VOLUNTEERS:
• Community volunteer services
+ Chaplain services — internal use only
• Front desk volunteer program
❖ Records volunteer program
• 3 volunteers
POLICE AUXILIARY
• Blue Santa program management
• Special Event support
❖ Fingerprinting services
+ Security — crime scene and Special Events
• Found property management
• Vacation checks
+ Wildlife patrols
❖ Directed patrols i.e. school traffic direction, crosswalks, downtown area
• Parking enforcement
❖ Safety fair support
• Critical incident support
• 16 Auxiliary volunteers
RESTORATIVE JUSTICE PROGRAM
❖ Active community partnership with 501c3 Restorative Justice Board
❖ Facilitation of community circles
• Re-entry program for offenders
•3 Adult parole re-entry program
• Juvenile status offender management
❖ Active grant -writing and management for the program
• Community mediation services
❖ Management of 30 RJ volunteers and facilitators
• Facilitate Peer Support Team for police employees during traumatic
situations
❖ Emergency Management support
• Partnership facilitating restorative practices within the Park R-3 School
District
Management of girls support circle
• Restorative practices through liquor compliance violations both criminal
and administrative actions
10/9/2017
Included:
❖ On going cost of: $95,425 (1) per Officer
•S One time cost of: $60,000 for (1) Patrol Car per officer
Not Included:
•S $190,850 for 2 Police Officers
❖ $120,000 for 2 Patrol Cars
Strategic Plan Outcome Area: Public Safety
$180,000
$160,000
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$0
2016 2017 2018
Actual Revised Proposed
$272,030 $198,621 $197,193
2018
■ Patrol
PI Dispatch
■ Comm Svc
Total = $197,193
43%
55%
10/9/2017
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
2016
Actual
2017 2018
Revised Proposed
$3,886,454 $4,371,785 $4,716,731
2018
Operations &
Maintenance $887,362
• Personnel $3,765,834
■ Capital $63,535
Total = $4,716,731
1%
2018
$4,000,000
$3,500,000
$ 3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
2016 2017 2018
Actual Revised Proposed
$3,243,683 $3,629,381 $3,765,834
10/9/2017
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
2016 2017 2018
Actual Revised Proposed
$579,237 $677,058 $887,362
2018
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$0
2016
Actual
$63,535
2017 2018
Revised Proposed
$63,,535 $63,535
1%
2018
Debt Service
paying off
dispatch console
year 4 of 5
10/9/2017
❖ 2.5% for capital acquisitions associated with
emergency response capabilities of the Town
❖ Projected revenue for emergency response
System Fund
2018 - $69,600
PROPOSED PROJECTS:
Stream Gauge Operation Maintenance
❖ Portable table, 3 LG screen TVs for public info, storage cabinet
and supplies
❖ Video/Still Digital Camera & accessories
+ 3 APX 6000 Hand Held Radios
❖ 1 APX 6500 Mobile Radio
+ NOAA Weather Alert Radio for Comm Van
• Employee Safety Equipment PPE
❖ Comprehensive First Aid Kits for Field Use
+ Satellite Phone Service
❖ Information Station Specialist — AM Radio media stream
10/9/2017
$70,000
$60,000
$50,000
$40,000
$30,000
$ 20,000
$10,000
$0
2018
2016
Actual
$65,291
2017 2018
Revised Proposed
$67,761 $69,800
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$0
2016 2017 2018
Actual Revised Proposed
$33,428 $64,342 $45,685
2018
m Operations &
Maintenance $45,685
Total = $45,685
TOWN OF ESTES PARK
2018 PROPOSED BUDGET
FOR
Oct 13 & 20, 2017
Work Sessions
TOWN OF ESTES PARK
2018 PROPOSED BUDGET
TABLE OF CONTENTS
Financial Overviews: All Funds 3
General Fund 5
Overview 6
Revenues 8
Expenditures by Department 9
Department Details
Legislative 10
Judicial 12
Executive 14
Administrative Services 16
Finance 18
Employee Benefits 20
Community Services 22
Com Dev — Planning 24
Corn Dev - Building Safety 26
Corn Svcs - Visitor Center 28
Corn Svcs — Events 30
Com Svcs — Transportation 34
Cultural Services - Senior Center 36
Cultural Services — Museum 38
Police — Summary 40
Police — Patrol ' 41
Police — Dispatch 45
Police - Community Services 47
Public Works - Facilities 49
Public Works - Engineering 51
Public Works — Streets 53
Public Works - Parks 56
Special Revenue Funds
Community Reinvestment 59
Conservation Trust 60
Larimer County Open Space 61
Emergency Response System 62
Community Center 63
Trails Expansion 64
Street Improvement 65
1
TOWN OF ESTES PARK
2018 PROPOSED BUDGET
TABLE OF CONTENTS (Continued)
Enterprise Funds
Light & Power
Water
Internal Service Funds
Medical Insurance
Fleet Maintenance
Information Systems Technology
Vehicle Replacement
2
TOWN OF ESTES PARK
Financial Overview - All Funds - 2017 Budget
Special Revenue Funds
General Community Conservation Open Emergency Community
Fund Reinvestment Trust Space Response Center Trails
101 204 211 220 236 238 244
REVENUE
Taxes $ 12,387,800 $ - $ - $ - $ 69,600 $ 696,200 $ 348,100
Intergovernmental - - 32,250 365,000
Current - - -
Other 73,360
Charges for Services 2,482,225
Interest 26,000 18,000 300 3,250 200 500 4,000
Total Operating Revenues 14,969,385
Other sources
Transfers -In from other funds
Sale of assets
Bond/Loan Proceeds
TOTAL REVENUES
18,000 32,550
1,875,934 1,350,322
368,250 69,800
696,700 352,100
16,845,319 1,368,322 32,550 368,250 69,800 696,700 352,100
EXPENDITURES
Source of Supply
Personnel 8,897,023 - - 31,339 -
Operating & Maintenance 6,893,373 20,750 32,541 11,064 45,685 696,700
Total Operating Expenditures
15,790,396 20,750 32,541 42,403 45,685 696,700
Other uses
Debt Service 63,535 916,760
Capital 552,100 -
Transfers -out to other funds 1,350,322 -
225,000
400,000
TOTAL EXPENDITURES 17,756,353 937,510 32,541 267,403 45,685 696,700 400,000
NET SOURCE (USE) OF FUNDS (911,034) 430,812 9 100,847 24,115 - (47,900)
FUND BALANCES, Beginning 5,062,312 98,051 35,213 3,902 39,433 - 146,704
TABOR emergency reserve (532,691)
Nonspendable prepaid expenditures (50,000)
FUND BALANCES, End of Year
(unrestricted)
$ 3,568,587 $ 528,863 $ 35,222 $ 104,749 $ 63,548 $ - $ 98,804
Fund balance/total expenditures 23%
3
TOWN OF ESTES PARK
Financial Overview - All Funds - 2017 Budget
Internal Service Funds Enterprise Funds
Streets Medical
260 606
Information Vehicle Light & % of
Fleet Technology Replacement Power Water Total Total
612 625 635 502 503
$ 1,670,900 $ $
15,000
$
$
$ - $ - $ 15,172,600
397,250
750 2,000 - 282,980 468,786 827,876
2,586,625 426,975 719,776 880,419 15,928,730 5,095,110 28,119,860
4,000 1,100 4,500 12,000 68,000 32,852 189,702
1,685,900 2,590,625
428,825 726,276
892,419 16,279,710
1,685,900 2,590,625
428,825 726,276
5,596,748 44,707,288
892,419 16,279,710
3,226,256
33.94%
0.89%
0.00%
1.85%
62.90%
0.42%
100.00%
5,596,748 47,933,544
- - - 7,544,166 202,274 7,746,440
149,152 364,611 433,668 - 3,389,330 1,955,570 15,220,693
931,196 2,002,909 63,240 206,426 - 3,424,082 1,936,552 16,264,518
1,080,348 2,002,909 427,851 640,094 - 14,357,578 4,094,396 39,231,651
446,632 404,159 1,831,086
600,000 - - 77,000 208,001 1,895,000 2,456,061 6,413,162
1,731, 233 144,701 3,226,256
19.75%
38.80%
41.46%
100.00%
1,680,348 2,002,909 427,851 717,094 208,001 18,430,443 7,099,317 50,702,155
5,552 587,716 974 9,182 684,418 (2,150,733) (1,502,569) (2,768,611)
3,444,383 381,312 306,098 213,232 1,368,331 6,227,797 5,102,421 22,429,189
(532,691)
(50,000)
$ 3,449,935 $ 969,028 $ 307,072 $ 222,414 $ 2,052,749 $ 4,077,064 $ 3,599,852 $ 19,077,887
319% 25% 78%
4
Projected Statement of Revenues, Expenditures, and Fund Balance
GENERAL FUND
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Revenues $16,438,388 $18,408,804 $21,203,854 $14,904,885 $14,969,385 $14,969,385
Expenditures
Personnel Services
Salaries 5,617,927 6,139,976 5,711,351 5,924,034 6,211,594 6,245,798
Benefits* 2,305,271 2,723,566 2,759,979 2,500,767 2,617,948 2,651,225
$7,923,198 $8,863,542 $8,471,330 $8,424,801 $8,829,542 $8,897,023
Operations & Maintenance 6,587,612 7,588,218 7,153,370 6,629,220 6,979,623 6,893,373
Total Current Expenses 14,510,810 16,451,760 15,624,700 15,054,021 15,809,165 15,790,396
Capital
Debt Service
Total Expenses
Excess (deficiency) of revenues over
expenditures
Other financing uses (cont/transfers out)
Other financing sources (transfers in)
1,490,792 3,544,479 6,664,416 30,800 1,198,800 552,100
63,534 63,535 65,346 63,535 63,535 63,535
16,065,136 $ 20,059,774 $ 22,354,462 $ ,15148,356 $ 17,071,500 $ 16,406,031
373,252 (1,650,970) (1,150,608) (243,471) (2,102,115) (1,436,646)
955,000 967,921 977,921 950,322 950,322 1,350,322
1,805,030 1,768,749 1,768,749 1,875,934 1,875,934 1,875,934
Increase (decrease) in fund balance 1,223,282 (850,142) (359,780) 682,141 (1,176,503) (911,034)
Beginning (estimated) fund balance 4,198,810 5,422,092 5,422,092 5,062,312 5,062,312 5,062,312
Fund balance:
Restricted for Emergencies (TABOR) 576,778" 630,831 699,971 482,960 540,655 532,691
Nonspendable prepaid expenditures 48,693 42,000 42,000 50,000 50,000 50,000
Assigned - nxt yr's Bdgt deficit 373,866 911,534 911,534 0 0 0
Total reserved fund balances 999,337 1,584,365 1,653,505 532,960 590,655 582,691
Unrestricted, unassigned fund balance
Total (estimated) fund balance
Fund balance %
4,422,755 2,987,585
3,408,807 5,211,493
3,295,154 3,568,587
5,422,092 4,571,950 5,062,312 5,744,453 3,885,809 4,151,278
32% 22% 22% 35% 21% 23%
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TOWN OF ESTES PARK
Overview - General Fund - 2017 Budget
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Revenue Detail
2018 Town Board Budget Document Workbook2.xlsx
eadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Taxes $11,579,442 $11,826,197 $11,656,097 $12,387,800 $12,387,800 $12,387,800
Intergovernmental $283,334 $52,995 $52,995 $40,500 $40,500 $40,500
(cigarette, mineral)
Current $12,602 $12,599 $12,599 $12,599 $12,599 $12,599
(rentals)
Miscellaneous $156,959 $20,048 $20,048 $20,261 $20,261 $20,261
(lieu of taxes)
Interest $26,011 $23,326 $23,326 $26,000 $26,000 $26,000
Departmental Revenues 4,380,040 6,473,639 9,438,789 2,4 7,725 2,482,225 2,482,225
.Suhtotal 16,438,388 18,408,804 21,203,854 14,904,885 14,969385 14,969,385
Transfers
Theater Fund $21 $0 $0 $0 $0 $0
Emergency Response System $8,925 $0 $0 $0 $0 $0
Community Center Fund $89,252 $0 $0 $0 $0 $0
Trail Expension Fund $44,626 $0 $0 $0 $0 $0
Street Improvement Fund $214,205 $0 $0 $0 $0 $0
Light & Power $1,391,740 $1,646,929 $1,646,929 „" $1,731,233 $1,731,233 $1,731,233
Water $56,261 $121,820 $121,820 ' $144,701 $144,701 $144,701
Total transfers 1,805,030 1,768,749 1768,749 1,875,934 1,875,934 1,875,934
Total Revenue $18,243,418 $20,177,553 $22,972,603 $16,780,819 $16,845,319 $16,845,319
Revenue detail
Taxes
GENERAL PROPERTY $333,937 $0 $0 $378,960 $378,960 $378,960
SPECIFIC OWNERSHIP $26,972 ` $26,000 $26,000 $27,000 $27,000 $27,000
SALES TAX $10,409,218,. $10,990,178 $10,815,078 $11,139,500 $11,139,500 $11,139,500
LOCAL SALES TAX -VEHICLES $15,609 '' $10,000 $15,000 $11,000 $11,000 $11,000
USE TAX -VEHICLES $304,540'=.. - $285,000, $285,000 $295,000 $295,000 $295,000
PROPERTY TAX-PENALTY/INT. ' ,. $841 $500 $500 $500 $500 $500
TELEPHONE FRANCHISE $10,796 $11,000 $11,000 $10,000 $10,000 $10,000
NATURAL GAS FRANCHISE $91,407 $100,000 $100,000 $101,000 $101,000 $101,000
CABLE TV FRANCHISE $57,774 $58,000 $58,000 $58,000 $58,000 $58,000
ELECTRIC FRANCHISE $237,069 $252,818 $252,818 $266,723 $266,723 $266,723
WATER FRANCHISE $91,279 $92,701 $92,701 $100,117 $100,117 $100,117
11,579,442 11,826,197 11,656,097 12,387,800 12,387,800 12,387,800
Departmental Revenue
LEGISLATIVE 4,983 1,600 1,600 1,500 1,500 1,500
JUDICIAL 114 150 150 150 150 150
EXECUTIVE, 11,284 0 96,957 0 0 0
ADMINISTRATIVE SERVICES 404,327 378,516 395,500 382,095 382,095 382,095
FINANCIAL ADMINISTRATION 105,380 94,792 74,331 18,760 18,760 18,760
PLANNING DIVISION 302,115 551,286 510,614 182,507 182,507 182,507
FACILITIESa-. 202,144 172,442 176,358 172,442 172,442 172,442
EMPLOYEE BENEFITS/INSURAN 10,710 13,000 13,000 10,000 10,000 10,000
COMMUNITY SERVICES 75,900 0 0 0 0 0
'POLICE
;PATROL 170,186 110,050 108,504 108,650 108,650 108,650
COMMUNICATIONS 72,170 77,105 77,105 85,543 85,543 85,543
COMMUNITY SERVICES 29,694 13,634 13,012 3,000 3,000 3,000
BUILDING SAFETY DIVISION 775,792 283,410 324,377 283,410 283,410 283,410
ENGINEERING 20,829 600,750 501,165 0 0 0
VISITOR SERVICES 39,340 30,000 30,000 36,000 36,000 36,000
MULTI PURPOSE EVENTS CTR 0 0 0 0 0 0
STREETS AND HIGHWAYS 1,396,881 3,395,078 6,424,664 400,567 400,567 400,567
PARKS 23,197 6,000 6,000 35,000 35,000 35,000
SENIOR CITIZENS 59,037 72,465 66,710 0 0 0
SPECIAL EVENTS 641,272 660,461 593,342 667,301 731,801 731,801
TRANSPORTATION 7,903 7,500 7,500 13,500 13,500 13,500
MUSEUM 26,782 5,400 17,900 17,300 17,300 17,300
4,380,040 6,473,639 9,438,789 2,417,725 2,482,225 2,482,225
General Fund
Expenditures by Department
2018 Town Board Budget Document Workbook2.xlsx
Proposed
Actuals Budget Est Actuals Budget
2016 2017 2017 2018
EXPENDITURES BY DEPARTMENT
LEGISLATIVE 1100 $172,874 1.1% $214,619 1.1% $185,977 0.008319 $209,662 1.3%
JUDICIAL 1200 56,413 0.4% 53,889 0.3% 55,782 0.2% $80,388 0.5%
EXECUTIVE 1300 409,763 2.6% 415,339 2.1% 514,952 2.3% $355,706' 2,2%
ADMINISTRATIVE SERVICES 1400 347,051 2.2% 564,325 2.8% 505,250 2.3% $610,368. 3.7%
FINANCIAL ADMINISTRATION 1500 530,286 3.3% 539,068 2.7% 490,909 2.2% $550323 3.4%
PLANNING DIVISION 1600 1,147,033 7.1% 1,494,728 7.5% 1,073,543 4.8% $802,080 4.9%
FACILITIES 1700 967,935 6.0% 1,189,774 5.9% 1,187,257 5.3% , $1,012164 6.2%
EMPLOYEE BENEFITS/INSURAN 1800 89,823 0.6% 181,990 0.9% 129,990 0.6% $150,751 0.9%
COMMUNITY SERVICES 1900 1,059,006 6.6% 993,822 5.0% 981,563 4.4% $1,059,065 6.5%
POLICE
PATROL 2100 2,841,514 17.7% 2,998,351 14.9% 2,841,898 12.7% 3,362,046 20.5%
COMMUNICATIONS 2155 771,028 4.8% 979,756 4.9% 1,232,126 5.5% 1,005,534 6.1%
COMMUNITY SERVICES 2175 273,912 1.7% 324,442 1.6% 297,761 1.3% 349,151 2.1%
BUILDING SAFETY DIVISION 2300 935,116 5.8% 765,916 3.8% 732,374 3.3% 559,506 3.4%
ENGINEERING 2400 303,405 1.9% 898,356 4.5% 816,396 3.7% 379,907 2.3%
VISITOR SERVICES 2600 384,300 2.4% 410,828 2.0% 392,269 1.8% 454,970 2.8%
STREETS AND HIGHWAYS 3100 2,161,198 13.5% 3,891,433 19.4% 6,924,706 31.0% 1,125,903 6.9%
PARKS 5200 1,035,509 6.4% 1,102,438 5.5% 1,030,938 4.6% 1,154,877 7.0%
SENIOR CITIZENS 5304 304,263 1.9% 351,150 1.8% 340,721 1.5% 21,250 0.1%
SPECIAL EVENTS 5500 1,521,074 9.5% 1,912,081 9.5% 1,865,604 8.3% 2,336,282 14.2%
TRANSPORTATION 5600 437,364 2.7% 442,476 2.2% 436,610 2.0% 466,948 2.8%
MUSEUM 5700 316,269 2.0% 334,993 1.7% 317,836 1.4% 359,150 2.2%
SUBTOTAL 16,065,136 100.0% 20,059,774 100.0% 22,354,462 100.0% 16,406,031 100.0%
TRANSFERS
COMMUNITY REINVESTMENT 520,000 967,921 977,921 1,350,322
COMMUNITY SERVICES 0 0 0 0
STREET IMPROVEMENT FUND 435,000 0 0 0
SUBTOTAL ' 955,000 967,921 977,921 1,350,322
TOTAL EXPENDITURES
$17,020,136 $21,027,695
$23,332,383 $17,756,35
ROLLOVERS 0
EXPENDITURES BY CATEGORY
PERSONNEL EXPENDITURES $5,617,927 33.0% $6,139,976 29.2% $5,711,351 24.5% $6,245,798 35.2%
EMPLOYER BENEFITS $2,305,271 13.5% $2,723,566 13.0% $2,759,979 11.8% $2,651,225 14.9%
INSURANCE PREMIUMS $157,727 0.9% $132,036 0.6% $132,499 0.6% $141,118 0.8%
PROF. SERVICES/FEES $2,439,546 14.3% $2,892,268 13.8% $2,587,115 11.1% $1,627,907 9.2%
PUBLISHING $94,112 0.6% $101,400 0.5% $100,055 0.4% $121,937 0.7%
RENTALS $110,773 0.7% $90,621 0.4% $68,574 0.3% $111,808 0.6%
REPAIR AND MAINTENANCE $1,194,392 7.0% $1,587,113 7.5% $1,529,873 6.6% $1,822,475 10.3%
MATERIALS AND SUPPLIES $499,850 2.9% $546,447 2.6% $563,375 2.4% $679,500 3.8%
JOB PERFORMANCE EXPENSES $238,668 1.4% $328,288 1.6% $304,169 1.3% $376,495 2.1%
UTILITY EXPENDITURES $591,383 3.5% $591,847 2.8% $588,547 2.5% $635,198 3.6%
OTHER CURRENT EXPENSES $249,019 1.5% $294,376 1.4% $282,600 1.2% $292,870 1.6%
CAPITAL $1,490,792 8.8% $3,544,479 16.9% $6,664,416 28.6% $552,100 3.1%
DEBT SERVICE $63,534 0.4% $63,535 0.3% $65,346 0.3% $63,535 0.4%
TRANSFERS OUT/INTERFUND $955,000 5.6% $967,921 4.6% $977,921 4.2% $1,350,322 7.6%
SUBSIDIES $268,361 1.6% $224,508 1.1% $224,508 1.0% $279,300 1.6%
CONTINGENCIES $15,136 0.1% $30,000 0.1% $15,000 0.1% $25,000 0.1%
TRANSFER OUT/INTERGOVERN. $728,645 4.3% $769,314 3.7% $757,055 3.2% $779,765 4.4%
TOTAL 17,020,136 100.0% 21,027,695 100.0% 23,332,383 100.0% 17,756,353 100.0%
9
General Fund
Legislative, 101-1100
(Mayor and Town Board)
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Mayor and Board of 6 Town Trustees provide broad policy direction.
* Develop strategic plans as necessary
*
Serve as the quasi judicial body in matters related to the Estes Valley Development Code and as the local liquor licensing authority
* Reappoint advisory committees annually
* Town Board approves budget annually
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Personnel Services
Salaries 41,728 41,500 39,330 42,746i 42,746 42,746
Benefits 50,065 59,865 57,193 65,461 65,461 65,461
91,793 101,365 96,523 108207 108,207 108,207
Operations & Maintenance 81,081 113,254 89,454 > 101,343 101,455 101,455
Total Current Expenses 172,874 214,619 185,977 209,550 209,662 209,662
Capital 0 0 0 0 0 0
Total Expenses $172,874 $214,619 $185,977 $209,550 $209,662 $209,662
Revenues
Personnel Levels
Mayor
Trustees
Total
Operations & Maintenance Details
Insurance Premiums 394 469 469 469 581 581
Prof. services/fees , 23,855 30,469 33,469 24,985 24,985 24,985
Publishing 100 200 200 200 200 200
Rentals 0 0 0 0 0 0
Repair and Maintenance 707 707 707 697 697 697
Materials and supplies 13,396 23,550 18,550 24,050 24,050 24,050
Job Performance Expenses 23,783 23,559 21,059 25,942 25,942 25,942
Utility Expenditures 195 0 0 0 0 0
Other Current Expenses 3,515 4,300 0 0 0 0
Contingencies 15,136 30,000 15,000 25,000 25,000 25,000
81,081 113,254 89,454 101,343 101,455 101,455
4,983 1,600
1.00
6.00
7.00
1.00
6.00
7.00
1,600
1.00
6.00
7.00
1,500
1.00
6.00
7.00
1,500 1,500
1.00
6.00
7.00
1.00
6.00
7.00
10
General Fund
Legislative, 101-1100-411
(Mayor and Town Board)
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number
Detail
25
1
1
1
0
0
21-01
PROPERTY
369
468
468
468
581
581
21-02
LIABILITY
Insurance Premiums
394
469
469
469
581
581
2,104
5,000
5,000
5,000
5,000
5,000
22-04
ORDINANCE REVISION FEES
0
0
0
200
200
200
22-07
RECORDING FEES
13,422
18,364
18,364
15,680
15,680
15,680
22-09
INFO TECHNOLOGY SERVICES
0
0
0
0
0
0
22-26
INSURANCE CLAIMS:,
8,329
7,105
10,105
4,105
4,105
4,105
22-98
OTHER
Prof. services/fees
23,855
30,469
33,469
24,985
24,985
24,985
Publishing
100
200
200
200
200
200
23-01
PUBLICATION FEES
Rentals
0
0
0
0
0
0
24 01
i' EQUIPMENT
Repair and Maintenance
707
707
707
697
697
697
25-01
MAINTENANCE CONTRACTS
2,091
6,500
6,500
6,500
6,500
6,500
-` 26-01
OFFICE SUPPLIES
67
250
250
250
250
250
`'26-02
POSTAGE
1,725
300
300
500
500
560
26-03
PRINTING/FORMS
5,113
10,500
5,500
11,800
11,800
11,800
"' 26-17
CATERING/SPECIAL CIRCUM
1,286
0
0
0
0
'0
26-23
FURNITURE/FIXTURES
3,114
1,000
1,000
5,000
5,000
5,000
26-33
DATA PROCESSING EQUIPMENT
0
5,000
5,000
0
0
0
26-46
COMMUNICATION EQUIPMENT
Materials and supplies
13,396
23,550
18,550
24,050
24,050
24,050
10,052
10,000
7,500
10,000
10,000
10,000
27-04
EDUCATION/TRAINING
10,905
11,979
11,979
12,322
12,322
12,322
27-05
MEMBER DUES/SUBSCRIPTIONS
1,737
500
500
2,000
2,000
2,000
27-06
EMPLOYEE RECOGNITION
1,089
1,080
1,080
1,620
>:. 1,620
1,620
27-07
MILEAGE REIMBURSEMENT
Job Performance Expenses
23,783
23,559
21,059
25,942
25,942
25,942
Utility Expenditures
195
0
0
- 0
0
0
28-01
TELEPHONE
Other Current Expenses
3,515
4,300
0
0
0
0
29-40
PUBLIC ACADEMIES/AWARDS
Capital - Equipment
0
0
0
0
0
0
33-31
FURNITURE/FIXTURES
Contingencies
15,136
30,000
15,000
25,000
25,000
25,000
60-01
CONTINGENCIES
Total Operations &
Maintenance costs
81,081
113,254
,;. 89,454
101,343
101,455
101,455
11
General Fund
Judicial, 101-1200
(Municipal Court)
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Provide fair and impartial application of Town codes to include the model traffic code
* Manage and review sentencing of offenders
* Assist with certification of municipal election results
* Provide for the swearing -in of Town elected officials
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses $56,413 $53,889
44,254 41,849 43,415 45,812 51,372 51,372
10,614 10,142 10,469 11,280 21,510 22,226
$54,868 $51,991 $53,884 $57,092 $72,882 $73,598
1,545 1,898
1,898 6,750 6,790 6,790
56,413 53,889 55,782
63,842
79,672 80,388
0 0 0 0 0 0
$55,782 $63,842 $79,672 $80,388
Revenues 114 150 150 150 150 150
Personnel Levels
Judge 0.50 0.50 0.50 0.50 0.50 0.50
Court Clerk 0.50 0.50 0.50 0.50 0.50 0.50
Assistant Judge contracted contracted contracted contracted contracted contracted
Total 1.00 1.00 1.00 1.00 1.00 1.00
Operations & Maintenance Details
Insurance Premiums 344 110 110 110 150 150
Prof. services/fees , 109 88 88 400 400 400
Publishing 0 0 0 0 0 0
Rentals 0 0 0 0 0 0
Reapair and Maintenance 0 0 0 0 0 0
Materials and supplies 328 420 420 3,500 3,500 3,500
Job Performance Expenses 764 1,280 1,280 2,740 2,740 2,740
1,545 1,898 1,898 6,750 6,790 6,790
12
General Fund
Judicial, 101-1200-412
(Municipal Court)
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2017 2017 2018 Number Detail
0
0
0
0
0
0
21-01 PROPERTY
344
110
110
110
150
150
21-02 LIABILITY
Insurance Premiums
344
110
110
110
150
150
109
88
88
400
400
400
22-98 OTHER
Prof. services/fees
109
88
88
400
400
400
Publishing
0
0
0
0
0
0
23-01 PUBLICATION FEES
Rentals
0
0
0
0
0
0
24-01 EQUIPMENT
Repair and Maintenance
0
0
0
0
0
0
25-01 MAINTENANCE CONTRACTS
328
250
250
500
500
500
26-01 OFFICE SUPPLIES
0
100
100
100
100
100
26-02 POSTAGE
0
0
0
200
200
200
26-03 PRINTING/FORMS
0
70
70
100
100
100
26-17 CATERING/SPECIAL CIRCUM
0
0
0
600
600
600
26-23 FURNITURE/FIXTURES
0
0
0
2,000
2,000
2,000
26-33 DATA PROCESSING EQUIPMENT
Materials and supplies
328
420
420
3,500
3,500
3,500
0
500
500
2,000
2,000
2,000
'27-04 EDUCATION/TRAINING
695
700
700
700
700
700
27-05 MEMBER DUES/SUBSCRIPTIONS
69
80
80
40
40
40
27-06 EMPLOYEE RECOGNITION
Job Performance Expenses
764
1,280
1,280
2,740
2,740
` 2,740
Total Operations &
Maintenance costs
1,545
1,898
1,898
6,750
6,790
6,790
Capital Equipment
0
0
0
0
0
0
34-98 OTHER MACHINERY/EQUIPMENT
13
General Fund
Executive, 101-1300
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Implementation of Town Board goals and strategic plan(s)
* Provide operational oversight of Town Departments
* Supervise enforcement of laws and ordinances
* Preparation and monitoring of annual budget & CIP
* Oversight of public information programs and publications
* Serve or facilitate as liaison between Town and community groups as needed
* Staff support to the Mayor and Town Board of Trustees
* Development of policies and initiatives
* Provide risk management services
Actuals
Budget
Est Actuals
Base Budget
Leadership
Team,.
Suggested
Budget
Proposed
Budget
2016
2017
2017
2018
2018
2018
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
250,307
84,219
216,092
78,267
205,835
103,137
151,453
57,778
154,481
58,425
154,481
58,425
$334,526
75,237
$294,359
120,980
$308,972
120,980
$209,231
107,686
$212,906
157,800
$212,906
142,800
409,763
0
415,339
0
429,952
85000
316,917
0
370,706
0
355,706
0
$409,763
$415,339
$514,952
$316,917
$370,706
$355,706
Revenues
Other charges for services
Donations
Other miscellaneous
Sales of Fixed Assets
Personnel Levels
Town Administrator
Assistant Town Administrator';..
Public Information Officer
Executive Secretary
Group Sales & Marketing Manager
Total
3,849
0
7,435
9,021
0 0 85,000
0 2,936
0
0
0
0
0
0
0
0
0
0
0
0
0
0
11,284
0 96,957
0
0 0
0.38
0.38
0.38
0.38
1.00
2.52
0.38
0.38
0.38
0.38
1.00
2.52
0.38
0.38
0.38
0.38
1.00
2.52
0.38
0.38
0.38
0.38
1.00
2.52
0.38
0.38
0.38
0.38
1.00
2.52
0.38
0.38
0.38
0.38
1.00
2.52
Operations & Maintenance Details
Insurance Premiums 2,064 1,081 1,081 1,081 1,195 1,195
Prof. services/fees 18,334 22,939 22,939 28,381 43,381 28,381
Publishing 18,585 21,000 21,000 24,500 59,500 59,500
Rentals 0 0 0 0 0 0
Repair and Maintenance 6,036 6,530 6,530 5,446 5,446 5,446
Materials and Supplies 7,945 11,500 11,500 11,300 11,300 11,300
Job Performance Expenses 17,689 32,125 32,125 36,978 36,978 36,978
Utility Expenditures 545 0 0 0 0 0
Marketing Expense 0 0 0 0 0 0
Centennial Celebration 4,039 25,805 25,805 0 0 0
75,237 120,980 120,980 107,686 157,800 142,800
14
General Fund
Executive, 101-1300-413
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2017 2017 2018 Number
Detail
147
189
189
189
1,148
1,148
21-01
PROPERTY
1,917
892
892
892
47
47
21-02
LIABILITY
0
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
2,064
1,081
1,081
1,081
1,195
1,195
0
0
0
0
0
0
22-02
ENGINEERING
0
0
0
0
0
0
22-07
RECORDING FEES
0
0
0
0
0
0
22-08
LEGAL
13,422
18,077
18,077
23,519
23,519
23,519
22-09
INFO TECHNOLOGY SERVICES
0
0
0
0
0
0
22-26
INSURANCE CLAIMS
4,912
4,862
4,862
4,862
19,862
4,862
22-98
OTHER
Prof. services/fees
18,334
22,939
22,939
28,381
43,381
28,381
18,585
21,000
21,000
24,500
39,500
39,500
23-01
PUBLICATION FEES
0
0
0
0
20,000
20,000
23-03 i'
ADVERTISING PRODUCTION
Publishing
18,585
21,000
21,000
24,500
59,500
59,500
Rentals
0
0
0
0
0
0
24-01
EQUIPMENT
Repair and Maintenance
6,036
6,530
6,530
5,446
5,446
5,446
25-01
MAINTENANCE CONTRACTS
764
1,500
1,500
1,500
1,500
1,500
26-01
OFFICE SUPPLIES
4,512
4,000
4,000
4,500
4,500
4,500
26-02
POSTAGE
0
0
0
0
0
0
26-03
PRINTING/FORMS
35
0
0
0
0
0
26-04
FREIGHT/SHIPPING
2,634
4,000
4,000
4,000
4,000
4,000
26-17
CATERING/SPEC CIRCUMSTANC
0
0
0
0
0
0
26-23
FURNITURE/FIXTURES
0
0
0
300
300
300
26-32
DATA PROCESSING SOFTWARE
0
2,000
2,000
1,000
` 1,000
1,000
26-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
0
26-42
OFFICE EQUIPMENT
Materials and supplies
7,945
11,500
11,500
11,300
11,300
11,300
0
0
0
0
0
0
' 27-02
UNIFORM ALLOWANCE
9,505
23,000
23,000
23,000
23,000
23,000
27-04
EDUCATION/TRAINING
4,437
3,995
3,995
8,598
8,598
8,598
27-05
MEMBER DUES/SUBSCRIPTIONS
2,546
2,130
2,130
2,380
2,380
2,380
27-06
EMPLOYEE RECOGNITION
1,201
3,000
3,000
3,000
3,000
3,000
27-07
MILEAGE REIMBURSEMENT
Job Performance Expenses
17,689
32,125
32,125
36,978
36,978
36,978
Utility Expenditures
545
0
0
0
0
0
28-01
TELEPHONE
Marketing Expense
0
0
0
0
0
0
29-21
MARKETING EXPENSE
2,464
24,230
24,230
0
0
0
29-33
CENTENNIAL CELEBRATION
1,575
1,575
1,575
0
0
0
29-34
PIKAS IN THE PARK
Other Current Expenses
4,039
25,805
25,805
0
0
0
Total Operations &
Maintenance costs
75,237
120,980
120,980
107,686
157,800
142,800
Capital
0
0
85,000
0
0
0
31-13
LAND IMPROVEMENTS
15
General Fund
Administrative Services, 101-1400
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Human Resources: Benefits Management for Town & participating entities. Employee programs (life insurance, employee assistance, home ownership, employee
recognition).
* Agenda & meeting, and minutes preparation for Town Board & Committees
* Administrative oversight of all municipal elections (regular, special, coordinated).
* Maintain official documents, records, policies & procedures.
*
Manage business & liquor licensing, open records requests, legal publications, and codification of codes.
* Staff support to Mayor & Trustees, appointment manager for Trustees
Actuals
2016
Budget
2017
Leadership Team
Est Actuals Base Budget Suggested Budget Proposed Budget
2017
2018
2018
2018
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
94,473 106,445 95,032 101,591 125,569 125,569
32,493 39,526 29,364 ' 34,881 49,528 50,244
$126,966 $145,971 $124,396 $136,472 $175,097 $175,813
220,085 252,800
240,300
300,539
300,755 300,755
347,051 398,771 364,696
0 165,554 140,554
437,011
30,800
475,852 476,568
133,800 133,800
$347,051 $564,325 $505,250 $467,811 $609,652 $610,368
Revenues
LIQUOR OCCUPATION
GENERAL OCCUPATION LIC.
MISC. LIQUOR FEE
FEDERAL GRANT
OPERATING GRANT
ACCOUNTING SERVICES
OTHER
Personnel Levels
Town Clerk
Administrative Assistant
Administrative Assistant
Admin Asst / Court Clerk
Human Resource Manager
Total
Operations & Maintenance Details
INSURANCE PREMIUMS
PROF. SERVICES/FEES
PUBLISHING
REPAIR AND MAINTENANCE
MATERIALS AND SUPPLIES
JOB PERFORMANCE EXPENSES
UTILITY EXPENDITURES
63,370
339,213
0
0
0
0
1,744
57,016
320,000
0
0
0
0
1,500
74,000 60,595 60,595
320,000 320,000 320,000
O 0 0
O 0 0
O , 0 0
O 0 0
1,500 1,500 1,500
60,595
320,000
0
0
0
0
1,500
404,327 , 378,516 395,500 382,095 382,095 382,095
0.38
0.38
0.38
0.38
1.52
0.38
0.38
0.38
0.38
1.52
0.38
0.38
0.38
0.38
1.52
0.38
0.38
0.38
0.38
1.52
0.38
0.38
0.38
0.50
0.38
2.02
0.38
0.38
0.38
0.50
0.38
2.02
910 840 840 840 1,056 1,056
174,911 171,664 171,664 209,230 209,230 209,230
9,992 4,000 10,000 10,000 10,000 10,000
14,071 28,561 16,561 33,344 33,344 33,344
10,891 25,261 23,261 16,750 16,750 16,750
9,310 22,474 17,974 30,375 30,375 30,375
0 0 0 0 0 0
220,085 252,800 240,300 300,539 300,755 300,755
16
General Fund
Administrative Services, 101-1400-414
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2017 2017 2018 Number Detail
25
0
0
0
0
0
21-01
PROPERTY
885
840
840
840
1,056
1,056
21-02
LIABILITY
0
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
910
840
840
840
1,056
1,056
120
500
500
200
200
200
22-07
RECORDING FEES
114,096
100,000
100,000
110,000
110,000
110,000
22-08
LEGAL
13,422
18,077
18,077
23,519
23,519
23,519
22-09
INFO TECHNOLOGY SERVICES
14,535
15,000
15,000
25,000
25,000
25,000
22-13
CONTRACT/SKILLED SERVICES
32,738
38,087
38,087
50,511
50,511
50,511
22-98
OTHER
Prof. services/fees
174,911
171,664
171,664
209,230
209,230
209,230
9,992
4,000
10,000
10,000
10,000
10,000
23-01
PUBLICATION FEES
0
0
0
0
0
0
23-03
ADVERTISING PRODUCTION
Publishing
9,992
4,000
10,000
10,000
10,000
10,000
Repair and Maintenance
14,071
28,561
16,561
33,344
33,344
33,344
`" 25-01
MAINTENANCE CONTRACTS
3,414
3,000
3,000
3,000
3,000
3,000
26-01
OFFICE SUPPLIES
2,877
2,000
2,000
3,000
3,000
3,000
26-02
POSTAGE
1,333
2,500
2,500
2,000
2,000
2,000
26-03
PRINTING/FORMS
7
0
0
0
0
0
26-04
FREIGHT/SHIPPING
582
3,100
1,100
2,000
2,000
2,000
26-17
CATERING/SPEC CIRCUMSTANC
850
12,661
12,661
2,750
2,750
' 2,750
26-23
FURNITURE/FIXTURES
24
0
0
0
0
0
26-32
DATA PROCESSING SOFTWARE
1,804
2,000
2,000
4,000
4,000
4,000
26-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
0
26-42
OFFICE EQUIPMENT
Materials and supplies
10,891
25,261
23,261
16,750
16,750
16,750
0
0
0
0
0
0
27-02
UNIFORM ALLOWANCE
2,467
14,500
10,000
22,520
22,520
22,520
27-04
EDUCATION/TRAINING
6,305
7,154
7,154
6,995
6,995
6,995
27-05
MEMBER DUES/SUBSCRIPTIONS
190
320
320
' 360
360
360
27-06
EMPLOYEE RECOGNITION
348
500
500
500
500
500
27-07
MILEAGE REIMBURSEMENT
Job Performance Expenses
9,310
22,474
17,974
30,375
30,375
30,375
Utility Expenditures
0
0
0
0
0
0
28-01
TELEPHONE
Total Operations &
Maintenance costs
220,085
252,800
240,300
300,539
300,755
300,755
Capital
0
165,554
140,554
30,800
133,800
133,800
37-01
SOFTWARE
17
General Fund
Finance, 101-1500
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Act as a front desk for Town Hall - information/billing requests, phone answering
* Generate, process and manage utility billing process
* Provide internal/external reports to staff, public, board, other interested parties
* Budget and CAFE preparation/presentation
* Manage cash flow, accounts payable/receivable functions
* Provide services for other governmental entities as contracted.
* Provide payroll processing services
* Provide grant management/coordination services
Actuals
Leadership
Team Suggested Proposed
Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Personnel Services
Salaries
Benefits
318,564 305,547 282,863 284,493 290,021 290,021
113,701 128,791 103,316 127,235 128,415 128,415
$432,265 $434,338 $386,179 $411,728 $418,436 $418,436
Operations & Maintenance 98,021 104,730 104,730 131,604 131,887 131,887
Total Current Expenses 530,286 539,068
Capital
Total Expenses
490,909
543,332 550,323 550,323
0 0 0 0 0 0
$530,286 $539,068. $490,909 $543,332 $550,323 $550,323
Revenues
FEDERAL GRANT
OPERATING GRANT
ACCOUNTING SERVICES
OTHER
Personnel Levels
Finance Director 0.60 0.60 0.60 0.60 0.60 0.60
Assistant Finance Officer 0.60 0.60 0.60 0.60 0.60 0.60
Accounts Payable Clerk 0.60 0.60 0.60 0.60 0.60 0.60
Administrative Clerk 0.10 0.10 0.10 0.10 0.10 0.10
Administrative Clerk 0.10 0.10 0.10 0.10 0.10 0.10
Accountant II 0.60 0.60 0.60 0.60 0.60 0.60
Payroll tech 0.60 0.60 0.60 0.60 0.60 0.60
Grant Coordinator 1.00 1.00 1.00 1.00 1.00 1.00
Accountant (Grant funded) 1.00 1.00 1.00 0.00 0.00 0.00
Total 5.20 5.20 5.20 4.20 4.20 4.20
0 0 0 0 0 0
86,170 76,194 55,733 0 0 0
16,842 17,348 17,348 17,510 17,510 17,510
2,368 1,250 1,250 1,250 1,250 1,250
105,380 94,792 74,331 18,760 18,760 18,760
Operations & Maintenance Details
Insurance Premiums 7,457 1,213 1,213 1,213 1,496 1,496
Prof. Services/Fees 71,498 80,661 80,661 102,048 102,048 102,048
Publishing 1,086 1,873 1,873 1,900 1,900 1,900
Repair and Maintenance 1,591 4,616 4,616 4,818 4,818 4,818
Materials and Supplies 13,125 8,850 8,850 12,000 12,000 12,000
Job Performance Expenses 3,264 7,517 7,517 9,625 9,625 9,625
Utility Expenditures 0 0 0 0 0 0
Uncollectible Accounts 0 0 0 0 0 0
Contingencies 0 0 0 0 0 0
98,021 104,730 104,730 131,604 131,887 131,887
18
General Fund
Finance, 101-1500-415
2018 Town Board Budget Document Workbook2.xlsx
Account Name
Leadership
Team
Suggested Proposed
Actuals Budget Base Budget Budget Budget
2016 2017 2017 2017 2018
Account
Number
Detail
Insurance Premiums
Prof. services/fees
Publication Fees
Repair and Maintenance
Materials and supplies
Job Performance Expenses
Utility Expenditures
Uncollectible Accounts
Contingencies
25
2,089
5,343
9
1,204
0
9
1,204
0
0
1,496
0
0
1,496
0
7,457
10,025
0
24,607
732
6,696
0
16,025
0
13,413
1,213
9,000
200
45,192
675
7,000
0
14,000
0
4,594
1,213
11,250
500
58,798
1,000
7,500
0
17,000
0
6,000
1,496
11,250
500
58,798
1,000
7,500
0
17,000
0
6,000
1,496
11,250
500
58,798
1,000
7,500
0
17,000
0
6,000
71,498
1,086
1,591
887
3,433
2,127
0
940
4,084
299
1,355
0
80,661
1,873
4,616
800
3,700
2,500
0
350
500
500
500
0
102,048
1,900
4,818
1,000
3,700
3,500
0
800
1,500
S00
1,000
0
102,048
1,900
4,818
1,000
3,700
3,500
0
800
,500
500
1,000
0
102,048
1,900
4,818
1,000
3,700
3,500
0
800
1,500
500
1,000
0
13,125
0
1,936
285
640
403
8,850
0
5,500
1,127
640
250
12,000
0
7,000
1,735
640
250
12,000
0
7,000
1,735
640
250
12,000
0
7,000
1,735
640
250
3,264
7,517
0
0
0
9,625
0
0
0
9,625
0
0
0
9,625
0
0
0
21-01
21-02
21-50
22-01
22-08
22-09
22-10
22-11
22-13
22-21
22-95
22-98
23-01
25-01
26-01
26-02
26-03
26-04
26-17
26-23
26-32
26-33
26-42
27-02
27-04
27-05
27-06
27-07
28-01
29-07
60-01
PROPERTY
LIABILITY
UNEMPLOYMENT
AUDITING
LEGAL
INFO TECHNOLOGY SERVICES
BANK SERVICE
COUNTY TREASURER (2%)
CONTRACT/SKILLED SERVICES
COUNTY VEH LICENSING (5%)
INVESTMENT SERVICE FEES
OTHER
PUBLICATION FEES
MAINTENANCE CONTRACTS
OFFICE SUPPLIES
POSTAGE
PRINTING/FORMS
FREIGHT/SHIPPING
CATERING/SPEC CIRCUMSTANC
FURNITURE/FIXTURES
DATA PROCESSING SOFTWARE
DATA PROCESSING EQUIPMENT
OFFICE EQUIPMENT
UNIFORM ALLOWANCE
EDUCATION/TRAINING
MEMBER DUES/SUBSCRIPTIONS
EMPLOYEE RECOGNITION
MILEAGE REIMBURSEMENT
TELEPHONE
UNCOLLECTIBLE ACCOUNTS
CONTINGENCIES
Total Operations &
Maintenance costs
98,021
104,730
131,604
131,887
131,887
Capital
0
0
0
0
0
33-31
CAPITAL- EQUIPMENT
19
General Fund
Employee Benefits, 101-1800
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* This division provides for employee recognition, motivation and events.
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Personnel Services
Salaries 0 0 0 0 0 0
Benefits 11,206 62,790 30,790 56,465 '` 56,465 56,465
$11,206 $62,790 $30,790 $56,465 $56,465 $56,465
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
78,617
119,200 99,200
94,286" 94,286 94,286
89,823 181,990
0 0
129,990 150,751
0
150,751 150,751
0 0
$89,823
$181,990 $129,990
$150,751 $150,75
150,751
Revenues
OTHER 10,710 13;000, 13,000 10,000 10,000 10,000
Personnel Levels
None
Operations & Maintenance Details
Benefit consultant fee 29,000 30,000 30,000 30,000 30,000 30,000
Actuarial study 509 10,000 10,000 0 0 0
Town Holiday Party 0 2,000 2,000 2,000 2,000 2,000
Employee recognition 2,257 1,200 1,200 1,200 1,200 1,200
* Employee home ownership, 46,851 76,000 56,000 61,086 61,086 61,086
78,617 119,200 99,200 94,286 94,286 94,286
Employee home ownership 2017: The Town offers a 3-year and and 5-year program. Town contributes $417/participant/month for the
3-year program and $250/participant/month for the 5-year program; Employee must contribute minimum of $159/pay period for the 3-
year program and $95/pay period for the 5-year program.
20
General Fund
Employee Benefits, 101-1800-418
2018 Town Board Budget Document Workbook2.xlsx
Account Name
Actuals
2016
Budget
2017
Est Actuals Base Budget
2017 2017
Leadership
Team
Suggested
Budget
2017
Proposed
Budget
2018
Account
Number
Detail
Prof. services/fees
Holiday Party
Job Performance Expenses
Total Operations &
Maintenance costs
Capital Equipment
29,000
509
0
30,000
10,000
0
30,000
10,000
0
30,000
0
0
30,000
0
0
30,000
0
0
29,509
0
2,257
46,851
40,000
2,000
1,200
76,000
40,000
2,000
1,200
56,000
30,000
2,000
1,200
61,086
30,000
2,000
1,200
61,086
30,000
2,000
1,200
61,086
49,108
78,617
0
77,200
119,200
0
22-28
22-90
22-98
26-17
27-06
27-11
57,200
99,200
0
62,286
94,286
0
62,286
94,286
0
62,286
94,286
BENEFIT CONSULTANT FEE
ACTUARIAL STUDY
OTHER
CATERING/SPEC CIRCUMSTANC
EMPLOYEE RECOGNITION
EMPLOYEE HOME OWNERSHIP
21
General Fund
Community Services, 101-1900
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* The Community Services department is the source of Town assistance to various community organizations. Contingent upon funding availability, the Town will
provide subsidies to organizations representing a broad spectrum of cultural and human services. The categories include arts and education, transportation,
youth programs, various human services, economic development, housing, public safety (Fire District) and the food tax refund and sister city programs.
Subsidies are distributed on a quarterly basis. Current funding levels do not guarantee funding in future budgets. Continued funding is contingent upon full and
open disclosure of financial information by funded groups/agencies.
Personnel Services
Salaries
Benefits
Actuals Budget Est Actuals
Leadership Team
Base Budget Suggested Budget, Proposed Budget
2016 2017 2017 2018 2018 2018
0
0 0
0 0
0
0 0
0 0
0 0
0 0 0 0 0 0
Operations & Maintenance 1,059,006 993,822 981,563 1,065,015 . 1,065,015 1,059,065
Total Current Expenses
Capital
Total Expenses
1,059,006 993,822 981,563 1,065,015 1,065,015 1,059,065
0 0
0
0
0 0
$1,059,006 $993,822
$981,563
$1,065,015
$1,065,015 $1,059,065
Revenues
FEDERAL GRANT
DONATIONS
Personnel Levels
none
Operations & Maintenance Details
Professional Service and Fees
Outside Entity Funding
Intergovernmental Support
62,000
13,900
75,900
0
0
0
0
0
0
0
0
0
0
0
0
0
62,000 0 0 0 0 0
227,325 184,750 184,750 243,250 243,250 237,300
769,681 809,072 796,813 821,765 821,765 821,765
1,059,006 993,822 981,563 1,065,015 1,065,015 1,059,065
22
General Fund
Community Services, 101-1900-419
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed Account
Actuals Budget Est Actuals Base Budget Budget Budget Number
Account Name 2016 2017 2017 2017 2017 2018
Detail
0
0
0
0
0
0
22-13
CONTRACT/SKILLED SERVICES
62,000
0
0
0
0
0
22-98
OTHER
Prof. services/fees
62,000
0
0
0
0
0
1,850
1,000
1,000
0
0
0
91-20
ARTS & EDUCATION
0
0
0
20,000
20,000
20,000
91-21
CROSSROADS
0
0
0
4,000
4,000
5,000
91-24
EP NONPROFIT RESOURCE CTR
0
0
0
30,000
30,000
31,800
91-25
VIA MOBILITY SVCS
83,000
50,000
50,000
50,000
50,000
32,000
91-28
HOUSING
0
0
0
0
0
0
91-29
PARTNERS CHALLENGE GRANT
0
0
0
0
0
0
91-31
STATE HISTORIC GRANT EXP.
0
0
0
0
0
0
01-32
PACK
35,000
30,500
30,500
0
0
0
91-33
YOUTH
9,750
12,000
12,000
10,000
10,000
10,000
91-34
FOOD TAX REFUND
0
0
0
20,000
20,000
20,000
91-35
SALUD FAMILY MED. CENTER
0
0
0
13,000
13,000
15,000
' 91-36
EV CRISIS ADVOCATES
0
0
0
0
0
0
91-37
ESTES VALLEY LAND TRUST
49,975
44,000
44,000
0
0
- 0
91-38
HUMAN SERVICES
3,500
3,000
3,000
0
0
0
91-39
SISTER CITY PROGRAM
44,250
44,250
44,250
44,250
44,250
51,500
91-40
ECONOMIC DEVELOPMENT CNCL
0
0
0
25,000
25,000
- 25,000
91-46
EVICS INV IN CHILD SUCCES
0
0
0
20,000
20,000
20,000
91-47
COMMUNITY INITIATIVE
0
0
0
7,000
7000
7,000
91-48
EVENT SPONSORSHIP
Outside Entity Funding
227,325
184,750
184,750
243,250
"; 243,250
237,300
0
0
0
0
0
0
91-27
SCHOOL DISTRICT
0
0
0
0
0
0
91-30
E.P. LIBRARY DISTRICT
0
0
0
0
0
0
91-41
ESTES VALLEY REC & PARK
41,036
39,758
39,758
42,000
42,000
42,000
91-89
LARIMER COUNTY
728,645
769,314
757,055
779,765
779,765
779,765
92-29
EVFPD-GENERAL FUND
0
0
0
0
0
0
92-32
LOCAL MARKETING DISTRICT
Intergovernmental Support
769,681
809,072
796,813
821,765
821,765
821,765
Total Operations & Maintenance costs
1,059,006
993,822
- 981,563
1,065,015
1,065,015
1,059,065
Capital Equipment
0
0
0
0
0
0
23
General Fund
Planning, 101-1600
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Long range land use planning and consultation
* Perform development application reviews for compliance with development code
* Review sign code variance applications and Creative Sign program applications
* Maintain and update zoning map
* Assist with Planning Commission, Board of Adjustment, Creative Sign Review Board
* Maintain land use records
Actuals
Budget
Leadership Team
Est Actuals Base Budget Suggested Budget Proposed Budget
2016 2017 2017 2018 2018 2018
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
446,427 504,628
173,395 221,946
368,706 368,597
155,407 169,556
453,709 375,955
206,782 171,127
$619,822 $726,574 $524,113 $538,153
527,211 768,154 549,430 254,535
$660,491 $547,082
259,998
254,998
,147,033 1,494,728
0 0
,073,543 792,688 920,489 802,080
0
0 0
$1,147,033 $1,494,728 $1,073,543 $792,688 $920,489 $802,080
Revenues
GENERAL OCCUPATION LIC. 0 55,000 50,000 55,000 55,000 55,000
FEDERAL GRANT 0 0 0 0 0 0
OPERATING GRANT 121,925 369,029 332,993 0 0 0
LARIMER COUNTY IGA 47,772 75,257 75,257 75,257 75,257 75,257
APPLICATION FEES -INSIDE 56,790 50,000` 50,000 50,000 50,000 50,000
APPLICATION FEES -OUTSIDE 23,056 2,000 2,000 2,000 2,000 2,000
GUARANTEE RELEASE FEES 0 0 0 0 0 0
ARCHITECTURAL REVIEW comm 0 0 0 0 0 0
OTHER 52,572 0 364 250 250 250
SALES OF FIXED ASSETS 0 0 0 0 0 0
Personnel Levels
Community Development Director
Sr Planner
Planner Technician
Planner I
Planner II
Environmental Planner (Grantfunded)
Code Compliance Officer
Executive Assistant
Total
302,115
551,286
510,614 182,507
182,507 182,507
0.75
1.00
1.00
1.00
1.00
1.00
1.00
0.75
7.50
0.75
1.00
1.00
1.00
1.00
1.00
1.00
0.75
7.50
0.75
1.00
1.00
1.00
1.00
1.00
1.00
0.75
7.50
0.75
1.00
1.00
1.00
1.00
0.00
1.00
0.75
6.50
0.75
1.00
1.00
1.00
1.00
0.00
1.00
0.75
6.50
0.75
1.00
1.00
1.00
1.00
0.00
1.00
0.75
6.50
Operations & MaintenanceDetails
Insurance premiums 2,733 2,404 2,404 2,404 2,867 2,867
Prof. services/fees 486,153 679,341 460,617 163,085 168,085 163,085
Publishing 128 150 150 800 800 800
Rentals 2,292 3,300 3,300 3,300 3,300 3,300
Repair and maintenance 3,429 3,684 3,684 3,671 3,671 3,671
Materials and supplies 19,708 62,950 62,950 64,950 64,950 64,950
Job performance expenses 11,978 16,300 16,300 16,300 16,300 16,300
Utility expenditures 752 0 0 0 0 0
Other current expenses 38 25 25 25 25 25
527,211 768,154 549,430 254,535 259,998 254,998
24
General Fund
Planning, 101-1600-416
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
49
113
113
113
0
0
21-01
PROPERTY
2,684
2,291
2,291
2,291
2,867
2,867
21-02
LIABILITY
Insurance Premiums
2,733
2,404
2,404
2,404
2,867
2,867
0
0
0
0
0
0
22-03
PLANNING
62,810
30,000
30,000
30,000
35,000
30,000
22-08
LEGAL
17,896
27,115
27,115
31,359
31,359
31,359
22-09
INFO TECHNOLOGY SERVICES
164,805
391,250
391,252
95,000
95,000
95,000
22-13
CONTRACT/SKILLED SERVICES
9,734
4,000
4,000
4,000
4,000
4,000
22-24
015'%
225,000
225,000
5,000
0
0
0
22-26
INSURANCE CLAIMS
2,062
1,250
1,250
2,000
2,000
2,000
22-35
APPLICATION PUBLICATIONS
3,846
726
2,000
726
726
726
22-98
OTHER
Prof. services/fees
486,153
679,341
460,617
163,085
168,085
163,085
Publication Fees
128
150
150
800
800
800
23-01
PUBLICATION FEES
Lease
2,292
3,300
3,300
3,300
3,300
3,300
24-03
LEASE
3,429
3,684
3,684
3,671
3,671
3,671
25-01
MAINTENANCE CONTRACTS
0
0
0
0
0
;- 0
25-02
BUILDINGS
0
0
0
0
0
0
25-98
OTHER EQUIPMENT/MACHINERY
Repair and Maintenance
3,429
3,684
3,684
3,671
3,671
3,671
2,939
2,750
2,750
2,750
2,750
2,750
26-01
OFFICE SUPPLIES
1,733
2,000
2,000
4,000
4,000
4,000
26-02
POSTAGE
521
250
250
250
250
250
26-03
PRINTING/FORMS
7
0
0
0
0
0
26-04
FREIGHT/SHIPPING
0
0
0
0
0
0
26-10
LAWN
3,986
2,250
2,250
2,250
2,250
2,250
26-17
CATERING/SPEC CIRCUMSTANC
5,226
500
500
500
500
500
26-23
FURNITURE/FIXTURES
840
54,200
54,200
54,200
54,200
54,200
26-32
DATA PROCESSING SOFTWARE
4,456
1,000
1,000
1,000
1,000
1,000
26-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
0
26-47
CODE BOOKS
Materials and supplies
19,708
62,950
62,950
. 64,950
64,950
64,950
141
0
0
0
0
0
27-02
UNIFORM ALLOWANCE
8,492
12,200
12,200
12,200
12,200
12,200
27-04
EDUCATION/TRAINING
1,897
3,000
3,000
3,000
3,000
3,000
27-05
MEMBER DUES/SUBSCRIPTIONS
420
600
600
600
600
600
27-06
EMPLOYEE RECOGNITION
1,028
'1.= 500
500
500
500
500
27-07
MILEAGE REIMBURSEMENT
Job Performance Expenses
11,978
16,300
16,300
16,300
16,300
16,300
Utility Expenditures
752
<:-. 0
0
0
0
0
28-01
TELEPHONE
0
0
0
0
0
0
29-05
ECONOMIC DEVELOPMENT
38
25
25
25
25
25
29-06
INTEREST ON DEPOSITS
Other Current Expenses
:- 38
25
25
25
25
25
Total Operations &
Maintenance costs
527,211
768,154
549,430
254,535
259,998
254,998
0
0
0
0
0
0
33-31
FURNITURE/FIXTURES
0
0
0
0
0
0
33-32
OFFICE EQUIPMENT
0
0
0
0
0
0
33-33
DATA PROCESSING EQUIPMENT
Capital
0
0
0
0
0
0
25
General Fund
Building Safety, 101-2300
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Building & sign code consultation walk-ins and by appointment; assist public with code questions/concerns
* Ensure compliance with:
* building codes: plan reviews & inspections; coordination with affected agencies
* adopted floodplain regulations, includes review and insurance of floodplain permits
* adopted building contractor licensing regulations
* municipal & development codes through education, cooperation, enforcement and abatement
* Assign addresses, process change of address requests, coordinate with emergency services providers
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2018 2018
2016 2017 2017 2018
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
259,916 314,954 291,589 306,116 312,286 312,286
105,400
138,178 128,001
141,092
142,409 142,409
$365,316 $453,132 $419,590 $447,208
569,800 312,784 312,784 104,454'`"
$454,695 $454,695
104,811 104,811
935,116 765,916
Capital 0
Total Expenses
732,374 551,662
O 0
0
559,506 559,506
0 0
$935,116 $765,916
$732,374
$551,662
$559,506 $559,506
Revenues
BUILDING
SIGN
FEDERAL GRANT
OPERATING GRANT
BUILDING CODE VIOLATIONS
NON-PROFIT/COMM FOUNDATIO
OTHER
Personnel Levels
Community Development Dir.
Chief Building Official
Plans Examiner
Building Inspector
Permit Tech
Executive Assistant
306,193
3,450
282,104
180,730
0
0
3,315
280,000 280,000
2,500 2,500
O 11,177
0 29,790
0 0
O 0
910 910
280,000
2,500
0
0
0
0
910
280,000 280,000
2,500 2,500
O 0
O 0
O 0
O 0
910 910
775,792 283,410 ! 324,377 283,410 283,410 283,410
0.25 0.25 0.25 0.25 0.25 0.25
1.00> 1.00 1.00 1.00 1.00 1.00
0.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00 1.00
0.25 0.25 0.25 0.25 0.25 0.25
3.50 4.50 4.50 4.50 4.50 4.50
Operations & Maintenance Details
Insurance premiums 2,737 1,988 1,988 1,988 2,345 2,345
Prof. services/fees 533,487 261,233 261,233 51,078 51,078 51,078
Publishing 111 1,000 1,000 1,000 1,000 1,000
Rentals 2,292 3,300 3,300 3,300 3,300 3,300
Repair and maintenance 7,059 13,493 13,493 16,318 16,318 16,318
Materials and supplies 14,965 19,980 19,980 18,980 18,980 18,980
Job performance expenses 9,149 11,790 11,790 11,790 11,790 11,790
Utility expenditures 0 0 0 0 0 0
569,800 312,784 312,784 104,454 104,811 104,811
26
General Fund
Building Safety,
101-2300-423
2018 Town Board Budget Document Workbook2.xlsx
Account Name
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Account
Number
Detail
672
172
172
172
120
120
21-01
PROPERTY
2,065
1,816
1,816
1,816
2,225
2,225
21-02
LIABILITY
0
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
2,737
1,988
1,988
1,988
2,345
2,345
300,000
0
0
0
0
0
22-02
ENGINEERING
0
2,000
2,000
2,000
2,000
2,000
22-08
LEGAL
6,711
12,051
12,051
23,519
23,519
23,519
22-09
INFO TECHNOLOGY SERVICES
225,237
241,623
241,623
20,000
20,000
20,000
22-13
CONTRACT/SKILLED SERVICES
0
0
0
0
0
0
22-35
APPLICATION FEES
1,191
559
559
559
559
559
22-98
OTHER
348
5,000
5,000
5,000
5,000
5,000
22-24
GIS
Prof. services/fees
533,487
261,233
261,233
51,078
51,078
51,078
Publication Fees
111
1,000
1,000
1,000
1,000
1,000
23-01
PUBLICATION FEES
Rentals
2,292
3,300
3,300
3,300
3,300
3,300
24-03
LEASE
2,144
2,157
2,157
2,147
2,147
2,147
25-01
MAINTENANCE CONTRACTS
0
5,000
5,000
5,000
5,000
5,000
25-02
BUILDINGS
4,915
3,500
3,500
500
500
500
25-04
VEHICLE EQUIPMENT
0
0
0
3,000
3,000
3,000
25-09
VEHICLE REPAIRS -FLEET SHP
0
2,836
2,836
5,671
5,671
5,671
25-44
FUTURE VEHICLE PURCHASE
Repair and Maintenance
7,059
13,493
13,493
16,318
16,318
16,318
1,539
1,500
1,500
1,500
1,500
1,500
26-01
OFFICE SUPPLIES
77
1,250
1,250
250
250
250
26-02
POSTAGE
542
750
750
750
750
750
26-03
PRINTING/FORMS
0
0
0
b 0
0
0
26-04
FREIGHT/SHIPPING
1,471
1,000
1,000
1,000
1,000
1,000
26-17
CATERING/SPEC CIRCUMSTANC
3,599
4,500
4,500
4,500
4,500
4,500
26-23
FURNITURE/FIXTURES
287
1,980
1,980
1,980
1,980
1,980
26-32
DATA PROCESSING SOFTWARE
735
8,000
8,000
8,000
8,000
8,000
26-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
0
26-39
FUEL & OIL
0
0
0
0
0
0
26-42
OFFICE EQUIPMENT
0
0
0
0
0
0
26-38
FLOOD RESTORATION/RECLAMA
6,715
1,000
1,000
1,000
1,000
1,000
26-47
CODE BOOKS
Materials and supplies
14,965
19,980
19,980
18,980
18,980
18,980
324
200
200
200
200
200
27-02
UNIFORM ALLOWANCE
7,324
10,000
10,000
10,000
10,000
10,000
27-04
EDUCATION/TRAINING
1,190
850
850
850
850
850
27-05
MEMBER DUES/SUBSCRIPTIONS
262
440
440
440
440
440
27-06
EMPLOYEE RECOGNITION
49
300
300
300
300
300
27-07
MILEAGE REIMBURSEMENT
Job Performance
9,149
11,790
11,790
11,790
11,790
11,790
Utility Expenditures
0
0
0
0
0
0
28-01
TELEPHONE
Total Operations &
Maintenance costs
569,800
312,784
312,784
104,454
104,811
104,811
Capital
0
0
0
0
0
0
33-32
CAPITAL -EQUIPMENT
27
General Fund
Visitor Center, 101-2600
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Assist walk-in visitors and callers seeking information about Estes Park and Rocky Mountain National Park.
* In cooperation with the Local Marketing District, promote Estes Park area events and activities
* Create and distribute informational materials
* Coordinate approximately 75 volunteer Ambassadors. Handle limited retail sales of Estes Park - related merchandise
* Sales of tickets to events
Actuals
2016
Leadership Team
Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2017 2017 2018 2018 2018
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
Revenues
PROPERTY TAX FEE 0 0 0 0 0 0
STAKEHOLDER SERVICES 0 0 0 0 0 0
VISITORS GUIDE PROCEEDS 0 0 0 0 0 0
RETAIL 36,022 30,000 30,000 34,000 34,000 34,000
BUILDINGS 0 0 0 0 0 0
OTHER 3,318 0 0 2,000 2,000 2,000
PINNACOL STAKEHOLDER WC 0 0 0 0 0 0
SALES OF FIXED ASSETS 0 0 0 0, 0 0
COMMUNITY SERVICES FUND 0 0 0 0 0 0
39,340 30,000 30,000 36,000 36,000 36,000
192,307
61,098
$253,405
130,895
198,127 182,133
61,077
58,512
$259,204 $240,645
151,624
195,819
62,647.,
$258,466
151,624 159,430
204,646 198,783
63,875 63,280
$268,521 $262,063
192,907 192,907
384,300 410,828 392,269 417,896 461,428 454,970
0
0
0
$384,300
$410,828
$392269'
$417,896
0 0
$461,428 $454,970
Personnel
Community Services Director
Visitor Center Manager
Visitors Services Specialist
Visitor Services Specialist (1 FT, 2 PT)
Seasonals (4 @ 6 mos)
Seasonals (2 @ 9mos)
0.04
1.00
0.00
2.00
1.32
1.32
5.68
0.10
1.00
0.00
2.00
1.32
1.32
5.74
0.10
1.00
0.00
2.00
1.32
1.32
5.74
0.10
1.00
0.00
2.00
1.32
1.32
5.74
0.10
1.00
0.00
2.00
1.32
1.32
5.74
0.10
1.00
0.00
2.00
1.32
1.32
5.74
Operations & Maintenance Details.
Insurance Premiums 2,039 2,945 2,945 2,945 3,092 3,092
Prof. services/fees 17,771 23,065 23,065 30,064 30,064 30,064
Publishing 270 250 250 250 250 250
Rentals 2,920 3,400 3,400 3,600 3,600 3,600
Repair and Maintenance 33,324 44,845 47,845 46,828 80,158 80,158
Materials and supplies 20,477 15,310 12,310 14,450 14,450 14,450
Job Performance Expenses 850 900 900 870 870 870
Utility Expenditures 26,841 32,909 32,909 32,423 32,423 32,423
Other Current Expenses 26,403 28,000 28,000 28,000 28,000 28,000
130,895 151,624 151,624 159,430 192,907 192,907
28
Town of Estes Park
Detail budget information
Visitor Center 101-2600-426
Amount Name
Actuals Budget Est
Leadership
Team
Suggested Proposed
Actuals Base Budget Budget Budget
Account
Number Detail
2016 2017
2017 2018 2018 2018
409
2,049
2,049
2,049
1,966
1,966
21-01
PROPERTY
1,630
896
896
896
1,126
1,126
21-02
LIABILITY
Insurance Premiums
2,039
2,945
2,945
2,945
3,092
3,092
0
0
0
0
0
0
22-02
ENGINEERING
0
0
0
0
0
0
22-04
ORDINANCE REVISION FEES
0
100
100
100
100
100
22-08
LEGAL
15,660
21,090
21,090
27,439
27,439
27,439
22-09
INFO TECHNOLOGY SERVICES
1,681
1,500
1,500
1,750
1,750
1,750
22-10
BANK SERVICE
0
0
0
400
400
400
22-13
CONTRACT/SKILLED SERVICES
0
0
0
0
0
0
22-26
INSURANCE CLAIMS
0
0
0
0
0
0
22-40
WEB SEO MAINTENANCE
0
0
0
0
0
0
22-41
WEB SITE UPGRADES
0
0
0
0
0
0
22-42
WEB HOSTING FEE
0
0
0
0
0
0
22-45
AD PRODUCTION COSTS
0
0
0
0
0
0
22-60
TRANSPORTATION FEES
430
375
375
375
375
375
22-98
OTHER
Prof. services/fees
17,771
23,065
23,065
30,064
30,064
30,064
Publication Fees
270
250
250
250
250
250
23-01
PUBLICATION FEES
Rentals
2,920
3,400
3,400
3,600
3,600
3,600
24-01
EQUIPMENT
28,159
36,835
36,835
36,828
36,828
36,828�.
25-01
MAINTENANCE CONTRACTS
4,895
8,010
11,010
10,000
43,330
43,330
25-02
BUILDINGS
270
0
0
0
0
0
-25-03
FURNITURE/FIXTURES
0
0
0
0
0
0
25-09
VEHICLE REPAIRS -FLEET SHP
0
0
0
0
0
0
25-98
OTHER EQUIPMENT/MACHINERY
Repair and Maintenance
33,324
44,845
47,845
46,828
80,158
80,158
2,159
2,000
2,000
2,500
2,500
2,500
26-01
OFFICE SUPPLIES
107
200
200
200
'200
200
26.02
POSTAGE
0
100
100
100
"-;:100
100
26-03
PRINTING/FORMS
0
50
50
'. 50
50
50
26-04
FREIGHT/SHIPPING
666
750
750
800
800
800
26-05
JANITORIAL
2,294
500
3,180
500
500
500
26-15
EXHIBIT/DISPLAY
284
800
800
800
800
800
26-17
CATERING/SPEC CIRCUMSTANC
3,366
2,910
2,910
500
500
500
26-23
FURNITURE/FIXTURES
5,435
5,200
200
3,700
3,700
3,700
26-29
PROMOTIONAL MAT PRINTING
1,419
0
0
'� 0
0
0
26-32
DATA PROCESSING SOFTWARE
4,279
2,000
1,320
4 500
4,500
4,500
26-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
0
26-39
FUEL&OIL
0
300
300
: 300
300
' 300
26-42
OFFICE EQUIPMENT
0
0
'0
0
0
0
26-46
COMMUNICATION EQUIPMENT
468
500
'..
500
500
500
500
26-52
TRAFFIC SIGNS
Materials and supplies
20,477
15,310
12,310
14,450
14,450
14,450
0
0
-::'
0
0
0
0
27-02
UNIFORM ALLOWANCE
248
' 400
400
400
400
400
27-04
EDUCATION/TRAINING
345
:., 0
0
50
50
50
27-05
MEMBER DUES/SUBSCRIPTIONS
236
400
400
320
320
320
27-06
EMPLOYEE RECOGNITION
21
- 100
100
100
100
100
27-07
MILEAGE REIMBURSEMENT
lob Performance Expenses
850
900
900
870
870
870
2,155
4,340
4,340
3,400
3,400
3,400
28.01
TELEPHONE
1,882
3,256
3,256
2,230
2,230
2,230
28-02
NATURAL GAS
12,135
13,333
13,333
13,999
13,999
13,999
28-03
ELECTRICAL ENERGY
4,517
4,265
4,265
4,969
4,969
4,969
28-04
WATER
4,891
6,500
6,500
6,500
6,500
6,500
28-05
SEWER
1,261
1,215
1,215
1,325
1,325
1,325
28-06
TRASH DISPOSAL
0
0
0
0
0
0
28-07
800 TELEPHONE LINES
Utility Expenditures
26,841
32,909
32,909
32,423
32,423
32,423
22,091
23,000
23,000
23,000
23,000
23,000
29-20
RESALE PURCHASES
4,312
5,000
5,000
5,000
5,000
5,000
29-24
AMBASSADORS CLUB EXP
Other Current Expenses
26,403
28,000
28,000
28,000
28,000
28,000
Total Operations &
Maintenance costs
130,895
151,624
151,624
159,430
192,907
192,907
0
0
0
0
0
0
33-31
FURNITURE/FIXTURES
0
0
0
0
0
0
33-32
OFFICE EQUIPMENT
0
0
0
0
0
0
33-33
DATA PROCESSING EQUIPMENT
Capital
0
0
0
0
0
0
29
General Fund
Events, 101-5500
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Plan and execute Town events such as Jazz Fest, Wool Market, Rooftop Rodeo, Elk Fest, & Catch the Glow
* Assist with local events such as the Longs Peak Scottish -Irish Festival, July 4th fireworks, & Autumn Gold
* Coordinate use of Fairgrounds, Performance Park, & other Town venues
* Support destination shows such as the Hunter -Jumper Horse show, Senior Rodeo, Dressage & Mini Horse Shows
* Manage approximately 110 volunteers. Solicit new events & maintain facilities
* In 2016, 101-2700 and 101-5500 was merged
leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
Revenues
SPEC EVENT VENDOR PERMITS 9,540 10,000 10,000 10,000 10,000 10,000
ARENA 26,119 26,650 18,000 26,650 26,650 26,650
STALL 79,448 70,000 58,000 70,000 70,000 70,000
CAMPER 16,613 13,800 6,500 13,800 13,800 13,800
COMMERCIAL VENDORS 52,667 64,250 57,000 54,500 54,500 54,500
STORAGE 0 0 0 0 0 0
PARKING 2,260 2,500 2,091 2,500 2,500 2,500
FOOD CONCESSIONS 15,649 20,000 15,000 20,000 20,000 20,000
CONCERT 0 0 0 0 0 0
DANCE 0 0 0 0 0 0
ENTERTAINMENT/MEALS 0 0 0 0 0 0
ADMISSION 235,135 210,000 240,000 240,000 240,000 240,000
ENTRY FEES 9,494 12,000 11,000 11,000 11,000 11,000
WORKSHOP FEES 18,506 18,000 14,000 19,000 19,000 19,000
FEED SALES 38,575 7,500 7,000 7,500 45,000 45,000
RETAIL 10,350 8,500 9,000 12,500 12,500 12,500
TICKET PROCESSING 1,701 12,000 10,000 11,600 11,600 11,600
INTEREST EARNINGS 0 0 0 0 0 0
LAND 0 27,000 0 0 27,000 27,000
BUILDINGS 78,653 110,000 96,000 120,000 120,000 120,000
REAL PROP -EVENT VENUES 17,470 7,500 10,000 16,000 16,000 16,000
DONATIONS 200 0 0 0 0 0
8,702 12,010 7,000 8,000 8,000 8,000
0 0 0 0 0 0
11,325 20,000 14,000 15,500 15,500 15,500
O 0 0 0 0 0
O 0 0 0 0 0
8,715 8,751 8,751 8,751 8,751 8,751
150 0 0 0 0 0
0 0 0 0 0 0
O 0 0 0 0 0
423,677 555,527 567,227 583,259 592,276'> 592,276
186,813 240,604 243,085 238,407 240,333 240,333
$610,490 $796,131 $810,312 $821,666 $832,609 $832,609
910,584 990,950 930,292 1,101,988 1,214,673 1,168,673
,521,074 1,787,081 1,740,604 ,1,923,654
O 125,000 125,000
2,047,282 2,001,282
335,000 335,000
$1,321,074
$1,912,081
$1,865,604;
$1,923,654 $2,382,282 $2,336,282
CARNIVAL/GYMKHANA
SPONSORSHIP
PROGRAM SALES
COMPOST
PRPA NORTH COLO ECON DEV
SALES OF FIXED ASSETS
CAPITAL LEASE PROCEEDS
GENERAL
641,272 660,461 593,342 667,301 731,801 731,801
30
General Fund
Events, 101-5500
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Personnel
Community Services Director
Marketing Director
Municipal Services Foreman
Events Coordinator
Events Worker
Secretary II
Seasonal workers (15)
Total
0.90
1.00
1.00
2.00
2.00
1.00
5.00
12.90
Operations & Maintenance Details
INSURANCE PREMIUMS 25,714
PROF. SERVICES/FEES 319,572
PUBLISHING 57,658
RENTALS 8,540
REPAIR AND MAINTENANCE 124,192
MATERIALS AND SUPPLIES 49,923
JOB PERFORMANCE EXPENSES 13,427
UTILITY EXPENDITURES 99,731
OTHER CURRENT EXPENSES 211,827
910,584
0.90
1.00
1.00
2.00
2.00
1.00
5.00
12.90
0.90
1.00
1.00
2.00
2.00
1.00
5.00
12.90
0.90
1.00
1.00
2.00
2.00
1.00
5.00
12.90
0.90
1.00
1.00
2.00
2.00
1.00
5.00
12.90
0.90
1.00
1.00,
2,00
2.00
1.00
5.00
12.90
22,859 22,859 22,859 24,544 24,544
255,451 265,523 285,689 325,689 285,689
68,052 60,000 36,450 36,450 36,450
36,000 13,014 37,000 37,000 37,000
182,285 161,245 191,863 221,863 221,863
56,300 52,749 88,905 129,905 123,905
18,757 14,957 44,877 44,877 44,877
115,500 112,000. 130,000 130,000 130,000
235,746 227,945 264,345 264,345 264,345
990,950 930,292 1,101,988 1,214,673 1,168,673
31
Town of Estes Park
Detail budget information
Events101-5500-455
Leadership
Team Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
21,595
18,225
18,225
18,225
18,807
18,807
21-01
PROPERTY
4,119
4,634
4,634
4,634
5,737
5,737
21-02
LIABILITY
0
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
25,714
22,859
22,859
22,859
24,544
24,544
0
0
0
0
0
0
22-02
ENGINEERING
100
0
0
0
0
0
22-06
MEDICAL
8,797
3,000
9,000
8,000
8,000
8,000
22-08
LEGAL
24,296
24,102
24,102
27,439
27,439
27,439
22-09
INFO TECHNOLOGY SERVICES
9,005
15,000
15,000
15,000
15,000
15,000
22-10
BANK SERVICE
48,080
66,700
60,815
69,200
109,200
69,200
22-12
CONTRACT SERVICES
51,894
0
4,500
0
0
0
22-13
CONTRACT/SKILLED SERVICES
146,874
133,950
137,274
141,500
141,500
141,500
22-20
ENTERTAINMENT
0
1,000
3,133
1,000
1,000
1,000
;- 22-26
INSURANCE DAMAGE CLAIMS
30,526
11,699
11,699
23,550
23,550
23,550
, 22-98
OTHER
Prof. services/fees
319,572
255,451
265,523
285,689
325,689
285,689
7,350
2,350
5,000
2,350
2,350
2,350
23-01
PUBLICATION FEES
50,308
65,702
55,000
34,100
34,100
34,100
23-02
ADVERTISING
Publication Fees
57,658
68,052
60,000
36,450
36,450
36,450
8,204
9,000
9,000
9,000
9,000
9,000
24-01
EQUIPMENT
336
27,000
2,435
28,000
28,000
28,000
24-02
REAL PROPERTY
0
0
1,579
0
0
0
24-03
LEASE
Rentals
8,540
36,000
13,014
37,000
s:,37,000
37,000
41,620
34,455
34,455
34,819
34,819
34,819
25-01
MAINTENANCE CONTRACTS
39,442
62,400
57,000
60,500
90,500
90,500
25-02
BUILDINGS
182
2,500
1,000
0
0
0
25-03
FURNITURE/FIXTURES
40,191
28,000
28,000
11,000
11,000
11,000
25-04
VEHICLE EQUIPMENT
432
750
750
750
750
750
25-05
MACHINERY/TOOLS
0
0
0
35,000
35,000
35,000
25-09
VEHICLE REPAIRS -FLEET SHP
0
22,180
22,180
27,794
27,794
27,794
25-44
FUTURE VEHICLE PURCHASE
2,325
32,000
17,860
22,000
22,000
22,000
25-98
OTHER EQUIPMENT/MACHINERY
Repair and Maintenance
124,192
182,285
161,245
191,863
221,863
221,863
2,111
5,000
2,000
5,000
5,000
5,000
26-01
OFFICE SUPPLIES
395
1100
500
1,100
1,100
1,100
26-02
POSTAGE
2,302
1',000
1,000
1,375
1,375
1,375
26-03
PRINTING/FORMS
18
200
200
1,000
1,000
1,000
26-04
FREIGHT/SHIPPING
9,157
11,900
11,900
18,505
18,505
18,505
26-05
JANITORIAL
635
650
650
650
650
650
26-06
SMALL TOOLS
1,400
500
500
2,000
2,000
2,000
26-07
SMALL HARDWARE
1,929
2,000
2,000
2,000
2,000
2,000
26-08
LUMBER/PAINT
0
0
0
0
0
0
26-10
LAWN
12,242
12,000
13,389
15,000
50,000
50,000
26-12
FEED COSTS
0
200
200
200
200
200
26-13
MEDICAL
5,435
5,500
5,500
5,500
11,500
5,500
26-15
EXHIBIT/DISPLAY
2,094
0
0
0
0
0
26-16
PROGRAMS
8,098
7,500
10,180
11,525
11,525
11,525
26-17
CATERING/SPEC CIRCUMSTANC
839
1,000
1,000
6,000
6,000
6,000
26-18
TROPHIES/AWARDS
3,204
2,000
1,000
2,000
2,000
2,000
26-23
FURNITURE/FIXTURES
0
0
0
7,700
7,700
7,700
26-24
EVENT SUPPLIES/MATERIALS
0
4,000
1,980
4,000
4,000
4,000
26-32
DATA PROCESSING SOFTWARE
0
0
0
3,600
3,600
3,600
26-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
0
26-39
FUEL & OIL
11
250
250
250
250
250
26-42
OFFICE EQUIPMENT
0
0
0
0
0
0
26-46
COMMUNICATION EQUIPMENT
53
500
500
500
500
500
26-48
SHOP EQUIPMENT
0
1,000
0
1,000
1,000
1,000
26-52
TRAFFIC SIGNS
Materials and supplies
49,923
56,300
52,749
88,905
129,905
123,905
32
Town of Estes Park
Detail budget information
Events 101-5500-455
Leadership
Team Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
1,046
1,500
1,000
1,500
1,500
1,500
27-01
PERSONAL SAFETY EQUIPMENT
1,841
2,000
1,000
2,000
2,000
2,000
27-02
UNIFORM ALLOWANCE
2,685
6,050
4,000
9,000
9,000
9,000
27-04
EDUCATION/TRAINING
6,743
7,705
7,705
7,625
7,625
7,625
27-05
MEMBER DUES/SUBSCRIPTIONS
568
752
752
752
752
752
27-06
EMPLOYEE RECOGNITION
454
750
500
750
750
750
27-07
MILEAGE REIMBURSEMENT
90
0
0
23,250
23,250
23,250
27-08
MARKETING EXPENSES
0
0
0
0
0
0
27-09
BUSINESS ALLOWANCE
Job Performance Expenses
13,427
18,757
14,957
44,877
44,877
44,877
7,911
6,000
8,000
7,000
7,000
7,000
28-01
TELEPHONE
14,674
21,000
19,000
23,000
23,000
23,000
28-02
NATURAL GAS
37,234
45,000
45,000
50,000
50,000
50,000
' '28-03 "
ELECTRICAL ENERGY
19,281
10,000
18,000
11,000
11,000
11,000
28-04
WATER
3,733
11,500
4,000
13,000
13,000
13,000
28-05
SEWER
16,898
22,000
18,000
26,000
26,000
26,000
28-06
TRASH DISPOSAL
Utility Expenditures
99,731
115,500
112,000
130,000
130,000
130,000
0
0
0
0
0
0
29-12
PARADE
0
0
0
0
0
0
29-13
DANCE
0
0
0
0
0
0
29-14
SPONSORS
67,058
68,000
61,608
71,000
71,000
71,000
29-15
ADDED PURSE MONEY
3,987
2,000
2,500
4,420
4,420
4,420
29-16
SECURITY/TICKET LABOR
1,509
1,500
1,075
1,075
1,075
1,075
29-17
VOLUNTEERS BANQUET
98,225
108,671
114,187
122,050
122,050
122,050
29-18
RODEO
0
0
0
0
0
0
29-19
CONCERT
10,900
13,200
13,200
13,700
13,700
13,700
29-20
RESALE PURCHASES
250
0
0
0
0
0
29-22
MARKETING EXPENSE
12,744
22,375
22,375
32,100
32,100
32,100
29-25
PROMOTION
16,490
20,000
13,000
20,000
20,000
20,000
29-30
MANURE/BEDDING DISPOSAL
664
0
0
0
0
0
29-32
EDUC/TRNG TICKET PURCHASE
Other Current Expenses
211,827
235,746
227,945
264,345
264,345
264,345
Total Operations &
Maintenance costs
910,584
990,950
930,292
1,101,988
1,214,673
1,168,673
0
0
0
0 0 0 0 0 0 0 0
0
0
32-21
NEW BUILDINGS
0
125,000
125,000
185,000
125,000
32-22
BUILDING REMODELING
0
0
0
0
60,000
33-31
FURNITURE/FIXTURES
0
0
0
0
0
33-32
OFFICE EQUIPMENT
0
0
0
0
0
33-33
DATA PROCESSING EQUIPMENT
0
0
0
150,000
150,000
33-98
OTHER EQUIPMENT
0
0
0
0
0
34-42
TRUCKS
0
0
0
0
0
34-98
OTHER MACHINERY/EQUIPMENT
Capital
0
125,000
125,000
0
335,000
335,000
33
General Fund
Transportation, 101-5600
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Seasonal shuttle service for 4 routes. Special charters as needed.
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2018 2018
2016 2017 2017 2018
Personnel Services
Salaries
Benefits
48,506
20,440
48,396 45,318
21,447 19,194
50,464
22,795
57,326 ` 51,462
24,407 23,009
$68,946 $69,843 $64,512 $73,259 $81,733 $74,471
Operations & Maintenance 368,418 372,633 372,098
Total Current Expenses
384,568
392,477 384,177
437,364 442,476
436,610 457827 474,210 458,648
Capital 0 0 0
Total Expenses
0
0 8,300
$437,364 $442,476
$436,610 $457,827
$474,210 $466,948
Revenues
OTHER
SPONSORSHIP
Personnel Levels
Transportation Manager
Operations & Maintenance Details
Insurance premiums
Prof. services/fees
Repair and maintenance
Materials and supplies
Job performance expenses
Utility expenditures
Other current expenses
988
6,915
7,903
0
7,500
7,500
0
7,500
7,500
0
13,500
13,500
0
0
13,500 13,500
13,500 13,500
1.00 1.00 ` 1.00 1.00 1.00 1.00
418
355,172
5,243
5,752
1,833
0
0
1,602 1,638 1,602 1,920 1,920
360,236 358,275 370,892 370,183 370,183
3,695 3,695 3,674 3,674 3,674
5,850 7,012 7,150 15,450 7,150
1,250 1,168 1,250 1,250 1,250
0 0 0 0 0
0 310 0 0 0
368,418 372,633 372,098 384,568 392,477 384,177
34
General Fund
Transportation, 101-5600-456
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed Account
Actuals Budget Est Actuals Base Budget Budget Budget Number
Account Name 2016 2017 2017 2018 2018 2018 Detail
0
122
122
122
96
96
21-01
PROPERTY
418
1,480
1,516
1,480
1,824
1,824
21-02
LIABILITY
0
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
418
1,602
1,638
1,602
1,920
1,920
4,785
3,013
3,013
3,920
3,920
3,920
22-09
INFO TECHNOLOGY SERVICES
18
0
0
0
0
0
22-10
BANK SERVICES
0
0
0
0
0
0
22-13
CONTRACT/SKILLED SERVICES
340,474
357,223
355,223
366,552
365,843
365,843
22-60
TRANSPORTATION FEES
9,895
0
39
420
420
420
22-98
OTHER
Professional Fees/Services
355,172
360,236
358,275
370,892
370,183
370,183
195
195
195
174
174
174
25-01
MAINTENANCE CONTRACTS
5,048
3,500
3,500
3,500
3,500
3,500
25-04
VEHICLE EQUIPMENT
Repair and Maintenance
5,243
3,695
3,695
3,674
3,674
3,674
0
100
197
100
100
100
26-01
OFFICE SUPPLIES
2,799
3,500
3,340
3,500
3,500
3,500
26-03
PRINTING/FORMS
41
50
50
50
50
50
26-17
CATERING/SPEC CIRCUMSTANC
392
400
375
400
8,700
400
26-32
DATA PROCESSING SOFTWARE
2,520
1,800
3,050
3,100
3,100
3,100
26-52
TRAFFIC SIGNS
Materials and supplies
5,752
5,850
7,012
7,150
15,450
7,150
1,094
0
300
0
0
0
27-04
EDUCATION/TRAINING
613
1,000
618
1,000
1,000
1,000
27-05
MEMBER DUES/SUBSCRIPTIONS
126
250
250
250
250
250
27-07
MILEAGE REIMBURSEMENT
lob performance expenses
1,833
1,250
1,168
1,250
1,250
1,250
Utility Expenditures
0
0
0
0
0
0
28-01
TELEPHONE
Other Current Expenses
0
0
310
0
0
0
29-20
RESALE PURCHASES
Total Operations &
Maintenance costs
368,418
372,633
> 372,098
384,568
392,477
384,177
Capital
33-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
8,300
33
35
General Fund
Senior Center, 101-5304
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Provide on -site dining, take-out meals, and Meals on Wheels
* Offer information with referral services
* Organize health & wellness classes, adult education programs, and recreational opportunities on & off -site
* Coordinate approximately 100 volunteers
* Offer facility rental and public meeting space
Actuals
2016
Budget
2017
Est Actuals
2017
Base Budget
2018
Leadership Team
Suggested Budget
2018
Proposed Budget
2018
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
120,289
56,610
124,847
68,416
130,415
57,488
2,437
1,687
2,437
1,687
2,437
1,687
$176,899
127,364
$193,263
157,887
$187,903
152,818
$4,124
18,775
$4,124
, 17,126
$4,124
17,126
304,263
0
351,150
0
340,721
0
22,899
0
;; 21,250
0
21,250
0
$304,263
$351,150
$340,721
$22,899
$21,250
$21,250
Revenues
OFFICE ON AGING
MISC COUNTY AWARDS
WORKSHOP FEES
INTEREST EARNINGS
BUILDINGS
DONATIONS
FUND RAISERS
UNITED WAY
OTHER
COFFEE FUND
VAN USAGE FEES
SALES OF FIXED ASSETS
GENERAL
Personnel
Community Services Directo
Senior Center Manager
Sr Ctr Coordinator
3,350 1,650 3,135 0
3,606 2,475 2,475 0
16,915 17,240 17,240 0
0 0 0 0
19,193 19,000 19,000 0
5,100 2,000 2,000 0
1,500 ,0 0 0
0 '0 0 0
9,373 28,000 20,760 0
0 2,000 2,000 0
0 .. 100 100 0
0 0 0 0
0 't 0 0 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
59,037 72,465 66,710 0 0 0
0.03
1.00
0.75
0.00
1.00
0.80
0.00
1.00
0.80
0.00
1.00
0.80
Sr Ctr Coordinator (p-time) 0.50 0.60 0.60 0.60
Van Drivers (3) 0.15 0.15 0.15 0.15
Total 2.43 2.55 2.55 2.55
0.00
1.00
0.80
0.60
0.15
2.55
0.00
1.00
0.80
0.60
0.15
2.55
Operations & Maintenance Details
Insurance Premiums 3,234 2,801 3,228 2,801 1,152 1,152
Prof. services/fees 61,592 80,277 80,277 0 0 0
Publishing 540 250 62 0 0 0
Rentals 0 0 0 0 0 0
Repair and Maintenance 23,209 26,392 25,392 2,649 2,649 2,649
Materials and supplies 26,153 33,444 29,186 1,375 1,375 1,375
Job Performance Expenses 1,882 1,803 1,353 0 0 0
Utility Expenditures 10,754 12,920 13,320 11,950 11,950 11,950
Other Current Expenses 0 0 0 0 0 0
Total Expenditures 127,364 157,887 152,818 18,775 17,126 17,126
36
Town of Estes Park
Detail budget information
Senior Center 101-5304-453
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
2,114
1,956
1,979
1,956
96
96
21-01
PROPERTY
1,120
845
1,249
845
1,056
1,056
21-02
LIABILITY
Insurance Premiums
3,234
2,801
3,228
2,801
1,152
1,152
0
0
0
0
0
0
22-06
MEDICAL
0
0
0
0
0
0
22-08
LEGAL
8,949
12,051
12,051
0
0
0
22-09
INFO TECHNOLOGY SERVICES
0
0
0
0
0
0
22-70
FOOD SERVICE CONTRACT SUB
22,000
38,000
38,000
0
0
0
22-71
FOOD SERVICE CONTRACT ADD
30,643
30,226
30,226
0
0
0
22-98 -
OTHER
Prof, services/fees
61,592
80,277
80,277
0
0
0
540
0
0
0
0
0
23-01
PUBLICATION FEES
0
250
62
0
0
0
23-02
ADVERTISING MEDIA
Publication Fees
540
250
62
0
0
0
17,311
19,892
19,892
149
149
149
25-01
MAINTENANCE CONTRACTS
2,918
2,500
2,500
2,500
2,500
2,500
25-02
BUILDINGS
1,020
1,200
1,700
0
0
0
25-04
VEHICLE EQUIPMENT
0
0
0
0
0
0
25-09
VEHICLE REPAIRS -FLEET SHP
0
0
0
0
0
0
25-44
FUTURE VEHICLE PURCHASE
1,960
2,800
1,300
0
0
0
25-98
OTHER EQUIPMENT/MACHINERY
Repair and Maintenance
23,209
26,392
25,392
2,649
2,649
2,649
219
1,050
1,050
0
0
0
26-01
OFFICE SUPPLIES
823
600
600
50
- 50
50
26-02
POSTAGE
0
0
0
<0
0
0
26-03
PRINTING/FORMS
0
1,000
760
0
0
0
26-10
LAWN
0
0
0
0
0
0
26-05
MEDICAL
17,950
19,794
19,494
1,125
1,125
1,125
26-16
PROGRAMS
0
0
100
0
0
0
26-17
CATERING/SPEC CIRCUMSTANC
0
0
182
0
0
0
26-23
FURNITURE/FIXTURES
1,049
0
0
0
0
0
26-33
DATA PROCESSING
0
0
0
0
0
0
26-32
OTHER EQUIPMENT
0
0
0
0
0
0
26-39
FUEL & OIL
852
2,000
2,000
100
100
100
26-96
FOOD PURCHASE
5,260
9,000
5,000
100
100
100
26-97
OPERATING SUPPLIES
Materials and supplies
26,153
33,444
29,186
1,375
1,375
1,375
1,283
760
760
0
0
0
27-04
EDUCATION/TRAINING
285
335
135
0
0
0
27-05
MEMBER DUES/SUBSCRIPTIONS
190
208
208
0
0
0
27-06
EMPLOYEE RECOGNITION
124
500
250
0
0
0
27-07
MILEAGE REIMBURSEMENT
Job Performance Expenses
1,882
1,803
1,353
0
0
0
674
970
970
0
0
0
28-01
TELEPHONE
0
2,250
2,250
2,250
2,250
2,250
28-02
NATURAL GAS
6,043
7,000
7,000
7,000
7,000
7,000
28-03
ELECTRICAL ENERGY
1,266
600
1,000
600
600
600
28-04
WATER
877
600
600
600
600
600
28-05
SEWER
1,894
1,500
1,500
1,500
1,500
1,500
28-06
TRASH DISPOSAL
Utility Expenditures
10,754
12,920
13,320
11,950
11,950
11,950
Total Operations &
Maintenance costs
127,364
157,887
152,818
18,775
17,126
17,126
0
0
0
0
0
0
33-31
CAPITAL - BUILDINGS
0
0
0
0
0
0
33-32
CAPITAL -EQUIPMENT
Capital Equipment
0
0
0
0
0
0
37
General Fund
Museum, 101-5700
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Create permanent exhibits, temporary installations, and off -site installation
* Conduct educational programs, provide research assistance, and manage the website
* Manage collections of historical objects and related databases
* Manage approximately 55 volunteers
* Offer facility rental and public meeting space
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
Leadership Teams,
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2016 2017 2017 2018 2018 2018
163,955 167,179 151,830 170,802 ' 174,283 174,283
69,151 82,789 69,336 94,011 94,755 94,755
$233,106 $249,968 $221,166 $264,813 $269,038 $269,038
83,163 85,025 96,670 89,878 90,112 90,112
316,269 334,993 317,836 354,691 359,150 359,150
0
0 0 0 0 0
$316,269
$334,993 $317,836 "' $354,691 $359,150 $359,150
Revenues
FEDERAL GRANT
STATE GRANT
ADMISSION
ENTRY FEES
RETAIL
PHOTO
BUILDINGS
DONATIONS
OTHER
VAN USAGE FEES
SALES OF FIXED ASSETS
Programs
Community Services Director
Curator - Collections
Curator -Education
Curator - Exhibits/Manager
0
0
1,785
3,871
0
800 500 500 500 500 500
2,902 0 1,500 0 0 0
2,742 2,800 2,800 2,800 2,800 2,800
14,682 0 10,000 13,000 13,000 13,000
O 0 0 0 0 0
O 0 0 0 0 0
0
2,100
0 0 0 0
O 0 0 0
O 0 0 0
3,100 1,000
1,000 1,000
26,782
0
5,400
0 0 0 0
17,900 17,300
17,300 17,300
0.03
1.00
1.00
1.00
0.00
3.03
0.00
1.00
1.00
1.00
0.00
3.00
0.00
1.00
1.00
1.00
0.00
3.00
0.00
1.00
1.00
1.00
0.00
3.00
0.00
1.00
1.00
1.00
0.00
3.00
0.00
1.00
1.00
1.00
0.00
3.00
Operations & Maintenance Details
Insurance Premiums 6,495 4,539 4,539 4,539 4,773 4,773
Prof. services/fees 15,145 19,796 23,796 15,980 15,980 15,980
Publishing 4,520 3,125 4,020 8,637 8,637 8,637
Repair and Maintenance 24,581 30,668 35,918 27,530 26,905 26,905
Materials and supplies 17,067 10,050 11,750 15,800 16,425 16,425
Job Performance Expenses 1,510 2,347 2,347 3,142 3,142 3,142
Utility Expenditures 13,845 14,500 14,300 14,250 14,250 14,250
83,163 85,025 96,670 89,878 90,112 90,112
38
Town of Estes Park
Detail budget information
Museum Hydroplant, 101-5700-457
leadership Proposed
Actuals Budget Est Actuals Base Budget Team Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
4,916
3,612
3,612
3,612
3,762
3,762
21-01
PROPERTY
1,579
927
927
927
1,011
1,011
21-02
LIABILITY
Insurance Premiums
6,495
4,539
4,539
4,539
4,773
4,773
0
0
0
0
0
0
22-02
ENGINEERING
0
300
300
300
300
300
22-08
LEGAL
13,422
18,077
18,077
15,680
15,680
15,680
22-09
INFO TECHNOLOGY SERVICES
1,233
1,000
0
0
0
0
22-10
BANK SERVICE
0
0
5,000
0
0
0
22-13
CONTRACT SKILLED/SERVICES
490
419
419
0
0
0
22-98
OTHER
Prof. services/fees
15,145
19,796
23,796
15,980
15,980
15,980
0
0
0
0
0
0
23-01
PUBLICATION FEES
4,520
3,125
4,020
8,637
8,637
8,637
23-02
ADVERTISING.:,.
Publication Fees
4,520
3,125
4,020
8,637
8,637
8,637
21,769
21,674
21,424
18,536
18,536
18,536
25-01
MAINTENANCE CONTRACTS
2,207
4,000
9,500
4,000
4,000
4,000
25-02 >''
BUILDINGS
0
0
0
0
0
0
25-03
FURNITURE/FIXTURES
605
2,125
2,125
250
250
250
25-04 "
VEHICLE EQUIPMENT
0
0
0
1,875
1,250
1,250
- 25-09
VEHICLE REPAIRS -FLEET SHP
0
2,869
2,869
2,869
2,869
2,869
25.44
FUTURE VEHICLE PURCHASE
0
0
0
0
0
0
25-98
OTHER EQUIPMENT/MACHINERY
Repair and Maintenance
24,581
30,668
35,918
27,530
26,905
26,905
2,190
2,300
2,300
2,300
2,300
2,300
26-01
OFFICE SUPPLIES
1,112
1,200
600
600
600
600
26-02
POSTAGE
2,425
1,200
3,600
3,900
3,900
3,900
26-03
PRINTING/FORMS
25
0
0
0
0
"' 0
26-04
FREIGHT/SHIPPING
751
1,450
1,450
1,150
1,150
1,150
26-05
JANITORIAL
0
0
0
0
0
0
26-06
SMALL TOOLS
0
0
0
0
0
0
26-07
SMALL HARDWARE
2,475
700
300
2,300
2,300
2,300
26-15
EXHIBIT/DISPLAY
2,462
1,050
1,850
2,000
2,000
2,000
26-16
PROGRAMS
864
450
450
1,000
1,000
1,000
26-17
CATERING/SPEC CIRCUMSTANC
0
0
0
0
0
0
26-23
FURNITURE/FIXTURES
2,006
650
450
1,500
1,500
1,500
26-26
CONSERVATION SUPPLIES
0
1,050
750
1,050
1,050
1,050
26-32
DATA PROCESSING SOFTWARE
2,757
0
0
- 0
0
0
26-33
DATA PROCESSING EQUIPMENT
0
0
0
0
625
625
26-39
FUEL & OIL
0
0
0
0
0
0
26-97
OPERATING SUPPLIES
Materials and supplies
17,067
10,050
11,750
15,800
16,425
16,425
397
650
. 650
1,400
1,400
1,400
27-04
EDUCATION/TRAINING
835
1,345
1,345
1,390
1,390
1,390
27-05
MEMBER DUES/SUBSCRIPTIONS
207
252
252
252
252
252
27-06
EMPLOYEE RECOGNITION
71
` 100
100
100
100
100
27-07
MILEAGE REIMBURSEMENT
Job Performance Expenses
1,510
'
2,347
2,347
3,142
3,142
3,142
854
1,100
900
900
900
900
28-01
TELEPHONE
3,778
3,550
3,550
4,000
4,000
4,000
28-02
NATURAL GAS
5,985
7,000
7,000
6,500
6,500
6,500
28-03
ELECTRICAL ENERGY
954
1,000
1,000
1,000
1,000
1,000
28-04
WATER
380
550
550
550
550
550
28-05
SEWER
1,894
1,300
1,300
1,300
1,300
1,300
28-06
TRASH DISPOSAL
Utility Expenditures:..
13,845
14,500
14,300
14,250
14,250
14,250
Total Operations &
Maintenance costs
83,163
85,025
96,670
89,878
90,112
90,112
0
0
0
0
0
0
32-22
BUILDING REMODELING
0
0
0
0
0
0
33-31
FURNITURE/FIXTURES
Capital Equipment
0
0
0
0
0
0
39
General Fund
POLICE SUMMARY
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
Summary of 2100, 2155, 2175
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2018 2018
2016 2017 2017 2018
Personnel Services
Salaries
Benefits
2,283,695 2,481,464
959,988 1,086,584
2,321,022 2,586,595
1,308,359 1,026,532
2,695,305 2,695,305
1,069,098 1,070,529
$3,243,683 $3,568,048
$3,629,381 $3,613,127
$3,764,403 $3,765,834
Operations & Maintenance 579,237 670,966 677,058 815,737 884,862 887,362
Total Current Expenses 3,822,920 4,239,014 4,306,439 4,428,864 4,649,265 4,653,196
Capital
Debt Service
0
0 0
63,534 63,535
0
65,346 63,535
0
63,535
0
63,535
Total Expenses $3,886,454 $4,302,549 $4,371,785
$4,492,399`., . $4,712,800 $4,716,731
Revenues
Police (2100)
Support Services (2155)
Community Services (2175)
170,186
72,170
29,694
110,050
77,105
13,634
108,504 108,650
77,105 85,543
13,012 3,000
108,650
85,543
3,000
108,650
85,543
3,000
272,050
Personnel Levels
Patrol
Police Chief 1.00
Executive Assistant 1.00
Police Captain 1.00
Patrol Sergeant 2.00
Admin Sgt 1.00
Investigator(s) 2.00
Patrol Officers 11.00
School Resource Officer 1.00
Community Services Officers (8) 1.33
Dispatch
Dispatch Captain 0.75 0.50 0.50 0.50 0.50 0.50
Dispatch Manager 1.00 1.00 1.00 1.00 1.00 1.00
Dispatchers 7,00 8.00 8.00 8.00 8.00 8.00
Records Technician 1.00 0.00 0.00 0.00 0.00 0.00
Records Technician (seasonal) 0.33 0.00 0.00 0.00 0.00 0.00
Restorative Justice Manager 1.00 0.00 0.00 0.00 0.00 0.00
Restorative Justice Coordinator 1.00 0.00 0.00 0.00 0.00 0.00
200,789 198,621
197,193
197,193 197,193
1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00
1.00 . 1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00 2.00
1.00 = 1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00 2.00
11.00 11.00 11.00 12.00 12.00
1.00 1.00 1.00 1.00 1.00
2.66 2.66 2.66 2.66 2.66
Community Services
Dispatch Commander 0.00 0.50 0.50 0.50 0.50 0.50
Sr Records Technician 0.00 1.00 1.00 1.00 1.00 1.00
Records Technician 0.00 0.34 0.34 0.34 0.34 0.34
Restorative Justice Manager 0.00 1.00 1.00 1.00 1.00 1.00
RestorativeJustice Coordinator 0.00 1.00 1.00 1.00 1.00 1.00
Total 33.41 36.00 36.00 36.00 37.00 37.00
40
General Fund
Police (Patrol), 101-2100
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* 24-hour patrol services, criminal and accident investigations, traffic & DUI enforcement, zone policing, neighborhood watch, vacation checks, crime prevention,
traffic studies, special events, parking enforcement, front window assistance, Segway and bike programs, community education classes, accident investigation for
Town -owned vehicles, Court liaison, Emergency Response Team, Emergency Management Systems.
* Felony crimes, internal affairs, drugs, juvenile and property crimes, missing persons, crimes against persons, liquor license inspections, evidence storage and
management, los and found property storage.
* Community presentations, employee development and recruitment strategies, strategic planning, policy development, mutual aid agreements, budget
preparation, maintenance of professional standards, LETA Board member, Victims Services board member, Estes Valley Community Services representative.
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
Revenues
BICYCLE
PARKING PERMITS
ANIMAL
FEDERAL GRANT
OPERATING GRANT
CAPITAL GRANTS
SECURITY SERVICES-EPPD
ANIMAL POUND
VIN FEES
COURT FINES
PARKING TICKETS
SURCHARGE
DONATIONS
* OTHER
SALES OF FIXED ASSETS
Personnel Levels
Police Chief 1.00 1.00 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00
Police Captain 1.00 1.00 1.00 1.00 1.00 1.00
Patrol Sergeant 2.00 2.00 2.00 2.00 2.00 2.00
Admin Sergeant 1.00 1.00 1.00 1.00 1.00 1.00
Investigators 2.00 2.00 2.00 2.00 2.00 2.00
Patrol Officers 11.00 11.00 11.00 11.00 12.00 12.00
School Resource Officer 1.00 1.00 1.00 1.00 1.00 1.00
Community Services Officer (8) 1.33 2.66 2.66 2.66 2.66 2.66
Total 21.33 22.66 22.66 22.66 23.66 23.66
Actuals
2016
Leadership Team
Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2017 2017 2018 2018 2018
1,646, 420 1,744,465 1,653,132 1,822,528 1,916,684 1,916, 684
756,695 758,126
$2,361,836 $2,459,563 $2,294,057 $2,539,765 $2,673,379 $2,674,810
715,416
715,098
479,678 538,788
640,925
717,237
547,841 614,527 684,736 687,236
2,841,514 2,998,351
2,841,898 3,154,292 3,358,115 3,362,046
$2,841,514 $2,998,351 $2,841,898
0
1,290
1,169
3,239
27,856
0
17,706
1,110
480
32,944
7,250
4,851
2,250
70,041
0
0
1,710
1,400
9,450
14,278
0
8,000 8,000
700 816
0 550
36,000 26,000
5,000 5,000
5,200 2,500
500 1,100
37,700 37,700
0 0
0
800
1,400
0,'
14,750
0
$3,154,292
0
800
1,400
0
15,000
0
8,000
700
400
30,000
5,000
4,800
1,000
41,550
0
$3,358,115 $3,362,046
O 0
800 800
1,400 1,400
O 0
15,000 15,000
O 0
8,000 8,000
700 700
400 400
30,000 30,000
5,000 5,000
4,800 4,800
1,000 1,000
41,550 41,550
O 0
170,186 110,050 108,504 108,650
108,650 108,650
41
General Fund
Police (Patrol), 101-2100
2018 Town Board Budget Document Workbook2.xlsx
Actuals
2016
Budget
2017
Est Actuals
2017
Base Budget
2018
Leadership Team
Suggested Budget Proposed Budget
2018 2018
Operations & Maintenance
INSURANCE PREMIUMS
PROF. SERVICES/FEES
PUBLISHING
RENTALS
REPAIR AND MAINTENANCE
MATERIALS AND SUPPLIES
JOB PERFORMANCE EXPENSES
UTILITY EXPENDITURES
OTHER CURRENT EXPENSES
47,322
87,349
0
0
164,147
127,235
50,428
0
3,197
479,678
33,116
120,543
0
0
235,477
94,477
54,675
0
500
538,788
33,116
118,043
0
900
210,477
126,352
58,438
0
515
547,841
33,116
140,487
0
900
279,489
87,400
72,635
0
500
614,527
42,425
140,487
0
900
339,489
87,400
73,535
0
500
42,425
140,487
0
900
339,489
88,300
75,135
0
500
684,736 687,236
* The Chief's Golf Tournament is a "pass -through" event where revenues and expenses offset to a net $0
42
General Fund
Police (Patrol), 101-2100-421
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed Account
Actuals Budget Est Actuals Base Budget Budget Budget Number
Account Name 2016 2017 2017 2018 2018 2018
Detail
4,411
2,692
2,692
2,692
1,604
1,604
21-01
PROPERTY
42,911
30,424
30,424
30,424
40,821
40,821
21-02
LIABILITY
0
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
47,322
33,116
33,116
33,116
42,425
42,425
7,200
7,200
7,200
7,200
7,200
7,200
22-05
VETERINARY/BOARDING
340
500
1,000
2,000
2,000
2,000
22-06
MEDICAL
3,274
4,000
4,000
4,000
4,000
4,000
22-08
LEGAL
49,215
75,320
75,320
105,837
105,837
105,837
22-09
INFO TECHNOLOGY SERVICES
0
0
0
0
0
0
22-10
BANK SERVICE
5,910
12,000
6,000
12,000
12,000
12,000
22-14
LAB TESTING
0
0
0
0
0
0
22-26
INSURANCE CLAIMS
0
0
0
0
0
0
22-80
SURCHARGE
21,410
21,523
24,523
9,450
9,450
9,450
22-98
OTHER
Prof. services/fees
87,349
120,543
118,043
140,487
140,487
140,487
Publication Fees
0
0
0
0
0
"0
23-01
PUBLICATION FEES
0
0
0
0
0
0
24-01
EQUIPMENT
0
0
900
900
900
900
24-03
LEASE
Rentals
0
0
900
900
900
900
43,735
47,345
47,345
49,953
49,953
49,953
25-01
MAINTENANCE CONTRACTS
0
0
0
0
0
0
25-02
BUILDINGS
118,912
125,000
100,000
75,000
75,000
75,000
25-04
VEHICLE EQUIPMENT
0
0
0
0
0
0
25-05
MACHINERY/TOOLS
0
0
0
50,000
50,000
50,000
25-09
VEHICLE REPAIRS -FLEET SHP
0
63,132
63,132
104,536
164,536
164,536
25-44
FUTURE VEHICLE PURCHASE
1,500
0
0
0
0
0
25-98
OTHER EQUIPMENT/MACHINERY
Repair and Maintenance
164,147
235,477
210,477
279,489
339,489
339,489
4,676
6,900
6,900
6,900
6,900
6,900
26-01
OFFICE SUPPLIES
900
1,000
1,000
1,000
1,000
1,000
26-02
POSTAGE
2,085
3,000
3,000
3,800
3,800
3,800
26-03
PRINTING/FORMS
173
250
350
500
500
500
26-04
FREIGHT/SHIPPING
0
0
0
0
0
0
26-06
SMALL TOOLS
277
400
400
400
400
400
26-07
SMALL HARDWARE
85,433
23,027
72,302
15,500
15,500
16,400
26-11
POLICE EQUIPMENT & SUPPLY
287
500
500
500
500
500
26-13
MEDICAL
0
0
0
0
0
0
26-14
LABORATORY
16,970
19,000
19,000
19,000
19,000
19,000
26-17
CATERING/SPEC CIRCUMSTANC
0
0
4,000
8,500
8,500
8,500
26-23
FURNITURE/FIXTURES
0
4,000
0
0
0
0
26-24
PUBLIC AWARENESS GUIDES
0
7,500
0
0
0
0
26-28
EMERG PREPAREDNESS EDUC
16,434
28,900
18,900
31,300
31,300
31,300
26-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
0
26-39
FUEL & OIL
0
0
0
0
0
0
26-46
COMMUNICATION EQUIPMENT
0
0
0
0
0
0
26-95
OTHER EQUIPMENT
Materials and supplies
127,235
94,477
126,352
87,400
87,400
88,300
5,535
3,000
3,000
3,600
4,500
3,600
27-01
PERSONAL SAFETY EQUIPMENT
14,374
15,350
15,350
21,300
21,300
21,300
27-02
UNIFORM ALLOWANCE
22,602
30,340
30,340
37,840
37,840
40,340
27-04
EDUCATION/TRAINING
2,928
2,355
2,355
2,555
2,555
2,555
27-05
MEMBER DUES/SUBSCRIPTIONS
3,074
1,680
5,180
5,340
5,340
5,340
27-06
EMPLOYEE RECOGNITION
130
500
500
500
500
500
27-07
MILEAGE REIMBURSEMENT
1,785
1,450
1,713
1,500
1,500
1,500
27-21
EMPLOYEE RECRUITMENT
Job Performance Expenses
50,428
54,675
58,438
72,635
73,535
75,135
43
General Fund
Police (Patrol), 101-2100-421
2018 Town Board Budget Document Workbook2.xlsx
Account Name
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Account
Number
Detail
Utility Expenditures
Other Current Expenses
Total Operations &
Maintenance costs
Capital Equipment
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3,197
0
0
0
500
0
0
0
515
0
0
0
500
0
0
0
500
0
0
0
500
0
0
3,197
500
515
500
500
500
479,678
538,788
547,841
614,527
684,736
687,236
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
28-01
28-03
28-10
29-25
29-26
29-27
TELEPHONE
ELECTRICAL ENERGY
TRASH DISPOSAL -DEER ETC.
PROMOTION
FILM PROCESSING
INSURANCE CLAIMS
OTHER EQUIPMENT
AUTOMOBILES
44
General Fund
Police (Dispatch), 101-2155
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Maintain 24/7 communications for EVFPD, GHFD, RMNP, EP Municipal, EMD Ambulance Service, CSP, LCSO (limited basis). Crime data entry, CBI monthly reports,
maintain all records, department reporting requirements, front desk customer services.
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Debt Service
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2016 2017 2017 2018 2018 2018
458,228 529,018 480,315 553,762 564,286 564,286
588,177 218,432 220,679 220,679
$813,722 $1,068,492 $772,194 $784,965" $784,965
73,610 102,499 98,288 156,858 157,034 157,034
175,656 284,704
$633,884
707,494 916,221
0
1,166,780 929,052 941,999 941,999
0 0
63,534 63,535
Total Expenses $771,028
Revenues
FEDERAL GRANT
OPERATING GRANT
SECURITY SERVICES-EPPD
DISPATCH SERVICES
OTHER
CAPITAL LEASE PROCEEDS
Personnel Levels
Dispatch Captain 0.75 0.50 ' 0.50 0.50 0.50 0.50
Dispatch Manager 1.00 1.00 1.00 1.00 1.00 1.00
Dispatchers 7.00 8.00 8.00 8.00 8.00 8.00
Records Technician 1.00 0.00 0.00 0.00 0.00 0.00
Records Technician (seasonal) 0.33 0.00 0.00 0.00 0.00 0.00
Restorative Justice Manager 1.00 0.00 0.00 0.00 0.00 0.00
Restorative Justice Coordinator 1.00 ; 0.00 0.00 0.00 0.00 0.00
Total 12.08 " 9.50 9.50 9.50 9.50 9.50
0
0
0
69,240
2,930
0
72,170
65,346
0
63,535
0 0
63,535 63,535
$979,756 $1,232,126
0
0
0
75,062
2,043
0
77,105 z'
0
0
75,062
2,043
0
77,105
$992,587 $1,005,534 $1,005,534
0
0
0
83,500
2,043
0
85,543
0
0
0
83,500
2,043
0
85,543
0
0
0
83,500
2,043
0
85,543
Operations & Maintenance
INSURANCE PREMIUMS
PROF. SERVICES/FEES
PUBLISHING
RENTALS
REPAIR AND MAINTENANCE
MATERIALS AND SUPPLIES
JOB PERFORMANCE EXPENSES
UTILITY EXPENDITURES
6,390 3,480 3,480 3,480 3,656 3,656
28,813 38,353 38,353 53,159 53,159 53,159
0 0 0 0 0 0
1,312 1,313 1,352 1,400 1,400 1,400
20,510 32,840 26,390 36,819 36,819 36,819
2,184 2,800 2,800 36,800 36,800 36,800
4,493 10,070 12,270 11,500 11,500 11,500
9,908 13,643 13,643 13,700 13,700 13,700
73,610 102,499 98,288 156,858 157,034 157,034
45
General Fund
Police (Dispatch), 101-2155-421
2018 Town Board Budget Document Workbook2.xlsx
�cauc,eup
Team
Suggested Proposed Account
Actuals Budget Est Actuals Base Budget Budget Budget Number
Account Name 2016 2017 2017 2018 2018 2018 Detail
688
654
654
654
0
0
21-01 PROPERTY
5,702
2,826
2,826
2,826
3,656
3,656
21-02 LIABILITY
Insurance Premiums
6,390
3,480
3,480
3,480
3,656
3,656
26,845
36,153
36,153
50,959
50,959
50,959
22-09 INFO
TECHNOLOGY SERVICES
0
0
0
0
0
0
22-26 INSURANCE
CLAIMS
1,968
2,200
2,200
2,200
2,200
2,200
22-98
OTHER
Prof. services/fees
28,813
38,353
38,353
53,159
53,159
53,159
Publication Fees
0
0
0
0
0
0
23-01
PUBLICATION FEES
0
0
0
0
0
0
24-01
EQUIPMENT
1,312
1,313
1,352
1,400
1,400
1,400
24-02
REAL PROPERTY
0
0
0
0
0
0
"24-03
LEASE
Rentals
1,312
1,313
1,352
1,400
1,400
1,400
20,510
32,840
26,390
36,819
36,819
36,819
25-01
MAINTENANCE CONTRACTS
0
0
0
0
0
0
25-02
BUILDINGS
0
0
0
0
0
0
25-03
FURNITURE/FIXTURES
Repair and Maintenance
20,510
32,840
26,390
36,819
36,819
36,819
0
0
0
0
0
0
26-01
OFFICE SUPPLIES
0
0
0
0
0
0
26-03
PRINTING/FORMS
0
0
0
0
0
0
26-04
FREIGHT/SNIPPING
0
0
0
0
0
0
26-07
SMALL HARDWARE
0
0
0
0
0
0
26-17
CATERING/SPEC CIRCUMSTANC
0
0
500
4,000
4,000
4,000
26-23
FURNITURE/FIXTURES
2,184
2,800
2,300
32,800
32,800
32,800
26-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
0
26-46
COMMUNICATION EQUIPMENT
Materials and supplies
2,184
2,800
2,800
> 36,800
36,800
36,800
3,373
9,000
9,000
7,000
7,000
7,000
27-04
EDUCATION/TRAINING
0
0
0
0
0
0
27-02
UNIFORM ALLOWANCE
110
350
1,800
2,950
2,950
2,950
27-05
MEMBER DUES/SUBSCRIPTIONS
1,010
720
1,470
1,550
1,550
1,550
27-06
EMPLOYEE RECOGNITION
0
0
0
0
0
0
27-07
MILEAGE REIMBURSEMENT
Job Performance
4,493
10,070
12,270
11,500
11,500
11,500
Utility Expenditures
9,908
13,643
13,643
13,700
13,700
13,700
28-01
TELEPHONE
Total Operations &
Maintenance costs
73,610
102,499
98,288
156,858
157,034
157,034
0 0
0
0
0
0
33-31
FURNITURE/FIXTURES
0
0 0
0
0
0
33-32
OFFICE EQUIPMENT
0
0
0 0
0
0 33-33
DATA PROCESSING EQUIPMENT
0
0
0
0 0
0 33-36
COMMUNICATION EQUIPMENT
Capital Equipment
0
0
0
0
0
0
55,926
55,927
57,738
59,609
59,609
59,609
41-05
PRINCIPAL/CAPITAL LEASE
7,608
7,608
7,608
3,926
3,926
3,926
41-06
INTEREST/CAPITAL LEASE
Debt Service
63,534
63,535
65,346
63,535
63,535
63,535
46
General Fund
Police (Community Services), 101-2175
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Community and volunteer services, auxiliary unit, chaplain services, front desk volunteer program, records volunteer program, Restorative Justice, Restorative
Justice State Council Board member, Lorimer County Community Corrections board member, adult crimes, parole reintroduction program, juvenile status
offenders, grant -writing, management of 20 auxiliary volunteers, management of 50 Restorative Justice volunteers. In 2014, 101-2175 was merged with 101-
2100 and 101-2155. In 2016, 101-2175 was restored.
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
Revenues
FEDERAL GRANT
STATE GRANT
OPERATING GRANT
CAPITAL GRANTS
SECURITY SERVICES-EPPD
OTHER
Personnel Levels
Dispatch Commander
Sr Records Technician
Records Technician (PT)
Restorative Justice Manager
Restorative Justice Coordinator
Total
Operations & Maintenance
INSURANCE PREMIUMS
PROF. SERVICES/FEES
REPAIR AND MAINTENANCE
MATERIALS AND SUPPLIES
JOB PERFORMANCE EXPENSES
Actuals
2016
Leadership Team
Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2017 2017 2018 2018 2018
179,047 207,981 187,575 210,305 214,335 214,335
68,916 86,782 79,257 90,863 91,724 91,724
$247,963 $294,763 $266,832 $301,168 $306,059 $306,059
25,949 29,679 30,929 44,352 43,092 43,092
273,912 324,442 297,761 345,520 349,151 349,151
0 0
$273,912 $324,442
0
0
29,694
0
0
0
29,694
0.00
0.00
0.00
0.00
0.00
0.00
0
16,031
884
2,556
6,478
25,949
0
0
12,954
0
680
0
0
O 0
0
13,634
$297,761 $345,520 $349,151 $349,151
0.
10,012
0
3,000
0
13,012
0
0
0
0
3,000
0
3,000
O 0
O 0
O 0
O 0
3,000 3,000
O 0
3,000 3,000
0.50 0.50 0.50 0.50 0.50
1.00 1.00 1.00 1.00 1.00
0.34 0.34 0.34 0.34 0.34
1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00
3.84 3.84 3.84 3.84 3.84
2,532
18,577
884
1,880
5,806
29,679
2,532 2,532 1,272 1,272
18,577 24,019 24,019 24,019
884 871 871 871
1,880 10,680 10,680 10,680
7,056 6,250 6,250 6,250
30,929 44,352 43,092 43,092
47
General Fund
Police (Community Services), 101-2175-421
2018 Town Board Budget Document Workbook2.xlsx
Leadership Proposed
Actuals Budget Est Actuals Base Budget Team Budget Account
Number Detail
Account Name 2016 2017 2017 2018 2018 2018
0
28
28
28
0
0
21-01
PROPERTY
0
2,504
2,504
2,504
1,272
1,272
21-02
LIABILITY
Insurance Premiums
0
2,532
2,532
2,532
1,272
1,272
15,660
18,077
18,077
23,519
23,519
23,519
22-09
INFO TECHNOLOGY SERVICES
371
500
500
500
500
500
22-98
OTHER
Prof. services/fees
16,031
18,577
18,577
24,019
24,019
24,019
884
884
884
871
871
871
25-01
MAINTENANCE CONTRACTS
Repair and Maintenance
884
884
884
871
871
871
0
0
0
0
0
0
26-01
OFFICE SUPPLIES
0
0
0
0
0
0
26-03
PRINTING/FORMS
216
680
680
680
680
680
26-11 :
POLICE EQUIPMENT & SUPPLY
0
0
0
0
0
0
26-17
CATERING/SPEC CIRCUMSTANC
0
0
0
0
0
0
26-23
FURNITURE/FIXTURES
0
0
0
0
0
0
26-32
DATA PROCESSING SOFTWARE
2,340
1,200
1,200
10,000
10,000
10,000
26-33
DATA PROCESSING EQUIPMENT
Materials and supplies
2,556
1,880
1,880
10,680
10,680
10,680
1,238
1,500
1,500
1,500
1,500
1,500
27-02
UNIFORM ALLOWANCE
2,842
2,450
2,450
2,950
2,950
2,950
27-04
EDUCATION/TRAINING
80
230
230
230
230
230
27-05
MEMBER DUES/SUBSCRIPTIONS
1,894
1,320
2,570
1,570
1,570
1,570
27-06
EMPLOYEE RECOGNITION
424
306
306
0
0
0
27-07
MILEAGE REIMBURSEMENT
Job Performance
6,478
5,806
7,056
6,250
6,250
6,250
Total Operations &
Maintenance costs
25,949
29,679
30,929
44,352
43,092
43,092
Capital Equipment
FURNITURE/FIXTURES
0
0
0
0
0
0
33-31
48
General Fund
Facilities, 1 01-1 700
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Services include: exterior and interior, HVAC, utilities and elevator maintenance, cleaning contracts
* Records management: maintenance records, as -built, mechanical equipment, warranties
* Facility design, ADA coordination and construction management
* Rental property management
Personnel Services
Salaries
Benefits
Operations & Maintenance
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2016 2017 2017 2018 2018 2018
90,885 93,913 90,952 94,805 96,739 141,619
40,358 42,093 42,537 43,739 44,152 74,219
$131,243 $136,006 $133,489 $138,544 $140,891 $215,838
715,183 668,968 668,968 692,949 731,326 741,326
Total Current Expenses 846,426 804,974 802,457 831,493 872,217 957,164
Capital
Total Expenses
121,509 384,800 384,800 0 jj 55,000 55,000
$967,935 $1,189,774 $1,187,257 $831,493 $927,217 $1,012,164
Revenues
FEDERAL GRANT
OPERATING GRANT
LAND
BUILDINGS
OTHER
SALES OF FIXED ASSETS
0
0
0
27,000 0
169,516 172,442 172,442
0
0
0
0
0
0
172,442
0
0
0
0
0
0
172,442 172,442
5,628 0 3,916 0 0 0
0 0 0 0 0 0
202,144 172,442 176,358 172,442 172,442 172,442
Personnel Levels
Director of Public Works 0.15 0.15 0.15 0.15 0.15 0.15
Facilities Manager 0.85 0.850.85 0.85 0.85 0.85
Facilities Maintenance Worker 0,00 0.00 0.00 0.00 0.00 1.00
Engineering Manager 0.00 0.00 0.00 0.00 0.00 0.00
Administrative Assistant 0,10 0.10 0.10 0.10 0.10 0.10
Total 1.10 1.10 1.10 1.10 1.10 2.10
Operations & Maintenance Details
Insurance premiums 31,957 29,903 29,903 29,903 26,280 26,280
Prof. services/fees 1,894 3,231 3,231 4,138 4,138 4,138
Publishing 0 0 0 0 0 0
Rentals 53,503 14,662 14,662 14,662 14,662 14,662
Repair and maintenance 336,643 326,247 326,247 325,321 367,321 375,321
Materials and supplies 39,179 31,250 31,250 31,250 31,250 33,250
Job performance expenses 652 1,475 1,475 1,475 1,475 1,475
Utility expenditures 251,355 262,200 262,200 286,200 286,200 286,200
715,183 668,968 668,968 692,949 731,326 741,326
49
General Fund
Facilities, 101-1700-417
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed Account
Actuals Budget Est Actuals Base Budget Budget Budget Number
Account Name 2016 2017 2017 2018 2018 2018 Detail
31,711
27,636
27,636
27,636
24,006
24,006
21-01
PROPERTY
246
2,267
2,267
2,267
2,274
2,274
21-02
LIABILITY
31,957
29,903
29,903
29,903
26,280
26,280
Insurance Premiums
0
0
0
0
0
0
22-02
ENGINEERING
0
0
0
0
0
0
22-08
LEGAL
0
3,013
3,013
3,920
3,920
3,920
22-09
INFO TECHNOLOGY SERVICES
0
0
0
0
0
0
22-26
INSURANCE CLAIMS.
1,894
218
218
218
218
218
22-98
OTHER
Prof. services/fees
1,894
3,231
3,231
4,138
4,138
4,138,
Publication Fees
0
0
0
0
0
0
23 01
PUBLICATION FEES
40,264
762
762
762
762
762
24-02 .
REAL PROPERTY
0
0
0
0
0
0
24-03
LEASE
13,239
13,900
13,900
13,900
13,900
13,900
? 24-04
CONE CTR PROPERTY TAX
Rentals
53,503
14,662
14,662
14,662
14,662
14,662
214,035
223,886
223,886
222,960
222,960
; 222,960
25-01
MAINTENANCE CONTRACTS
120,288
97,042
97,042
97,042
139,042
-.117,042
25-02
BUILDINGS
2,320
2,600
2,600
1,000
1,000
1,000
25-04
VEHICLE EQUIPMENT
0
0
0
1,600
1,600
1,600
25-09
VEHICLE REPAIRS -FLEET SHP
0
2,719
2,719
2,719
2,719
32,719
25-44
FUTURE VEHICLE PURCHASE
Repair and Maintenance
336,643
326,247
326,247
325,321
367,321
375,321
316
500
500
500
500
500
26-01
OFFICE SUPPLIES
35,243
30,000
30,000
30,000
30,000
30,000
26-05
JANITORIAL
0
0
0
0
0
0
26-13
MEDICAL
0
250
250
250
250
250
26-17
CATERING/SPEC CIRCUMSTANC
3,620
500
500
500
S00
500
26-23
FURNITURE/FIXTURES
0
0
0
0
0
2,000
26-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
0
26-39
FUEL & OIL
Materials and supplies
39,179
31,250
31,250
31,250
31,250
33,250
0
75
75
75
75
75
27-02
UNIFORM ALLOWANCE
652
1,400
`31,400
1,400
1,400
1,400
27-04
EDUCATION/TRAINING
0
0
0
0
0
0
27-05
MEMBER DUES/SUBSCRIPTIONS
Job Performance Expenses
652
1,475
1,475
1,475
1,475
1,475
461.1,000
1,000
1,000
1,000
1,000
28-01
TELEPHONE
3,668
4,200
4,200
4,200
4,200
4,200
28-02
NATURAL GAS
134,663
120,000
120,000
144,000
144,000
144,000
28-03
ELECTRICAL ENERGY
15,381
10,000
10,000
10,000
10,000
10,000
28-04
WATER
25,939
14,000
14,000
14,000
14,000
14,000
28-05
SEWER
71,243
113,000
113,000
113,000
113,000
113,000
28-06
TRASH DISPOSAL
Utility Expenditures
251,355
262,200
262,200
286,200
286,200
286,200
Total Operations &
Maintenance costs
715,183
668,968
668,968
692,949
731,326
741,326
0
0
0
0
0
0
32-21
NEW BUILDINGS
0
348,800
348,800
0
55,000
55,000
32-22
BUILDING REMODELING
21,600
0
0
0
0
0
33-31
FURNITURE/FIXTURES
99,909
36,000
36,000
0
0
0
33-32
OFFICE EQUIPMENT
Capital Equipment
121,509
384,800
384,800
0
55,000
55,000
50
General Fund
Engineering, 101-2400
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Transportation and stormwater project engineering/management, contract administration, phone system
* Construction contract administration
* Development review, right of way permit administration
* Street improvement program management
* Trails expansion planning and management
* Emergency operations
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2016 2017 2017 2018 2018 2018
132,074 157,060 168,945 134,633 137,014 220,819
60,948 76,659 81,854 54,995 55,503. 93,880
$193,022 $233,719
$250,799 $189,628 $192,517 $314,699
110,383 664,637 565,597 64,789 65,208 65,208
303,405 898,356 816,396 254,417 257,725 379,907
0 0 0 0 0 0
$303,405 $898,356
$816,396
$254,417
$257,725 $379,907
Revenues
FEDERAL GRANT
OPERATING GRANT
SALE MAPS & PUBLICATIONS
OTHER
Personnel Levels
Director of Public Works
Engineering Manager
Development Review Engineer
Grant Accountant
Administrative Assistant
0
20,712
0
117
271,628
329,122
0
0
300,000,
201,165
0
0
20,829 600,750 501,165
0.04
0.48
0.00
1.00
0.50
2.02
0,30 0.30
0.60 0.60
0.00 0.00
1.00 1.00
0.50 0.50
2.40 2.40
0
0
0
0
0
0.30
0.60
0.00
0.00
0.50
1.40
0
0
0
0
0
0.30
0.60
0.00
0.00
0.50
1.40
0
0
0
0
0
0.30
0.60
1.00
0.00
0.50
2.40
Operations & Maintenance Details
Insurance premiums 829 868 868 868 1,287 1,287
Prof. services/fees 94,101 647,997 548,957 46,459 46,459 46,459
Publishing 869 500 500 2,200 2,200 2,200
Repair and maintenance 2,332 6,062 6,062 6,052 6,052 6,052
Materials and supplies 6,991 3,250 3,250 3,250 3,250 3,250
lob performance expenses 4,509 5,960 5,960 5,960 5,960 5,960
Utility expenditures 752 0 0 0 0 0
110,383 664,637 565,597 64,789 65,208 65,208
51
General Fund
Engineering, 101-2400-424
2018 Town Board Budget Document Workbook2.xlsx
Account Name
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Account
Number
Detail
Insurance Premiums
Prof. services/fees
Publication Fees
Repair and Maintenance
Materials and supplies
Job Performance
Utility Expenditures
Total Operations &
Maintenance costs
Capital
460
369
109
759
109
759
109
759
85
1,202
85
1,202
829
49,683
6,050
19,176
0
360
18,832
868
621,807
5,000
21,090
0
0
100
868
522,767
5,000
21,090
0
0
100
868
10,000
5,000
31,359
0
0
100
1,287
10,000
5,000
31,359
0
0
100
1,287
10,000
5,000
31,359
0
0
100
94,101
869
707
1,625
0
0
0
0
647,997
500
707
2,200
150
0
2,855
150
548,957
500
707
2,200
150
0
2,855
150
46,459
2,200
697
200
150
2,000
2,855
150
46,459
2,200
697
200
150
2,000
2,855
150
46,459
2,200
697
200
150
2,000
2,855
150
2,332
1,061
110
25
0
555
0
1,178
4,062
0
6,062
1,000
0
250
500
1,000
500
0
0
0
6,062
1,000
0
250
500
1,000
500
0
0
0
6,052
1,000
0
250
500
1,000
500
0
0
0
6,052
1,000
0
250
500
1,000
500
0
0
0
6,052
1,000
0
250
500
1,000
500
0
0
0
6,991
426
3,027
830
175
51
3,250
300
3,150
2,000
160
350
3,250
300
3,150
2,000
160
350
3,250
300
3,150
2,000
160
350
3,250
300
3,150
2,000
160
350
3,250
300
3,150
2,000
160
350
4,509
752
5,960
0
5,960
0
5,960
0
5,960
0
110,383
664,637
565,597
64,789
65,208
65,208
0
0
0
0
0
0
21-01 PROPERTY
21-02 LIABILITY
22-02 ENGINEERING
22-08 LEGAL
22-09 INFO TECHNOLOGY SERVICES
22-20 ENTERTAINMENT
22-24 GIS`,
22-98 OTHER
23-01, ,a PUBLICATION FEES
25-01
25-04
25-05
25-09
25-44
25-98
MAINTENANCE CONTRACTS
VEHICLE EQUIPMENT
MACHINERY/TOOLS
VEHICLE REPAIRS -FLEET SHP
FUTURE VEHICLE PURCHASE
OTHER MACHINERY/EQUIPMENT
26-01 OFFICE SUPPLIES
26-02 POSTAGE
26-06 SMALL TOOLS
26-07 SMALL HARDWARE
26-17 CATERING/SPEC CIRCUMSTANC
26-23 FURNITURE/FIXTURES
26-32 DATA PROCESSING SOFTWARE
26-33 DATA PROCESSING EQUIPMENT
26-39 FUEL & OIL
27-02 UNIFORM ALLOWANCE
27-04 EDUCATION/TRAINING
27-05 MEMBER DUES/SUBSCRIPTIONS
27-06 EMPLOYEE RECOGNITION
27-07 MILEAGE REIMBURSEMENT
28-01
33-33
TELEPHONE
DATA PROCESSING EQUIPMENT
52
General Fund
Streets, 101-3100
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Snow removal, street sweeping, street signs, parking lot maintenance and striping, patching (pot holes), crack sealing, drainage, special projects, right of ways,
seasonal trash
* Work order tracking, time card tracking, invoices
* Inspections: pot holes, crack sealing, signs, trash, sweeping, drainage, curbs
Assists other departments: museum (picnic grounds), senior center (parking lot/drainage), parks, library (book sole), police (parking/signs/barricades), special
events, fire (barricades, sanding cleanup), water (sanding), specialties (culverts, signs, curbs/drainage)
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2016 2017 2017 2018 2018 2018
289,741 318,266
117,907 130,740
299,673 350,923
112,669 125,877
361,190 356,190
127,383 127,001
$407,648 $449,006 $412,342 $476,800 $488,573 $483,191
391,497 593,302
799,145 1,042, 308
1,362,053 2,849,125
593,302 634,953
1,005,644
5,919,062
$2,161,198 $3,891,433 $6,924,706
1111, 753
0
$1,111,753
653,212 642,712
1,141, 785 1,125, 903
585,000 0
$1,726,785 $1,125,903
Revenues
STREET CUTS
FEDERAL GRANT
OPERATING GRANT
HIGHWAY USERS TRUST FUND
MOTOR VEHICLE REG. 1.5%
MOTOR VEHICLE REG. 2.5%
ROAD & BRIDGE
DONATIONS
OTHER
SALES OF FIXED ASSETS
Personnel Levels
Director of Public Works
Engineering Manager
Public Works Operations Mgr 'r
Municipal Service Foreman
Municipal Service Worker
Administrative Assistant
Seasonal Maintenance (2)
6,460 2,000 `' ' 2,000
904,804 2,740,293 5,441,715
78,714 243,777 571,941
276,956 288,508 288,508
11,906 11,000 11,000
18,208 17,000 17,000
96,407 90,000 90,000
O 0 0
3,426 2,500 2,500
O 0 0
2,000
0
0
278,067
11,000
17,000
90,000
0
2,500
0
2,000 2,000
O 0
O 0
278,067 278,067
11,000 11,000
17,000 17,000
90,000 90,000
O 0
2,500 2,500
O 0
1,396,881
0.20
0.20
0.33
1.00
2.25
0.20
0.67
4.85
3,395,078
0.20
0.20
0.33
1.00
2.25
0.20
0.67
4.85
6,424,664
0.20
0.20
0.33
1.00
2.25
0.20
0.67
4.85
400,567
0.20
0.20
0.33
1.00
2.25
0.20
0.67
4.85
400,567 400,567
0.20
0.20
0.33
1.00
2.25
0.20
0.67
4.85
0.20
0.20
0.33
1.00
2.25
0.20
0.67
4.85
Operations & Maintenance Details
Insurance premiums 8,308 14,009 14,009 14,009 9,768 9,768
Prof. services/fees 21,159 13,263 13,263 14,083 14,083 14,083
Publishing 0 0 0 0 0 0
Rentals 35,127 22,196 22,196 41,196 53,196 41,196
Repair and maintenance 221,158 434,434 434,434 455,965 422,705 426,705
Materials and supplies 16,624 20,100 20,100 20,400 64,160 61,660
Job performance expenses 5,812 8,900 8,900 8,900 8,900 8,900
Utility expenditures 83,309 80,400 80,400 80,400 80,400 80,400
391,497 593,302 593,302 634,953 653,212 642,712
53
General Fund
Streets, 101-3100-431
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed Account
Actuals Budget Est Actuals Base Budget Budget Budget Number
Account Name 2016 2017 2017 2018 2018 2018 Detail
5,457
4,795
4,795
4,795
5,317
5,317
21-01
PROPERTY
2,851
9,214
9,214
9,214
4,451
4,451
21-02
LIABILITY
0
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
8,308
14,009
14,009
14,009
9,768
9,768
6,453
0
0
0
0
0
22-02
ENGINEERING
100
0
0
0
0
0
22-06
MEDICAL
1,050
0
0
0
0
0
22-08
LEGAL
4,474
7,020
7,020
7,840
7,840
7,840
22-09
INFO TECHNOLOGY SERVICES
0
0
0
0
0
0
22-13 ,`
CONTRACT/SKILLED SERVICES
4,103
4,000
4,000
4,000
4,000
4,000
22 24,
GIS
0
0
0
0
0
0
22-26 __
INSURANCE DAMAGE CLAIMS
4,979
2,243
2,243
2,243
2,243
2,243
22-98
OTHER
Prof. services/fees
21,159
13,263
13,263
14,083
14,083
14,083
Publication Fees
0
0
0
0
0
0
23-01
PUBLICATION FEES
12,165
16,900
16,900
16,900
28,900
16,900
24-01
EQUIPMENT
305
296
296
296
296
296
24-02
REAL PROPERTY
22,657
5,000
5,000
24,000
24,000
24,000
24-03
LEASE
Rentals
35,127
22,196
22,196
41,196
53,196
41,196
43,852
57,395
57,395
57,389
62,389
57,389
25-01
MAINTENANCE CONTRACTS
0
0
0
0
0
0
25-02
BUILDINGS
155,386
181,000
181,000
46,000
46,000
46,000
25-04
VEHICLE EQUIPMENT
0
350
350
350
.. 350
350
25-05
MACHINERY/TOOLS
0
0
0
135,000
93,740
93,740
25-09
VEHICLE REPAIRS -FLEET SHP
26,780
63,000
63,000
63,000
63,000
75,000
25-20
STREETS
1,133
11,000
11,000
11,000
11,000
11,000
25-24
STORM DRAINAGE
5,787
9,000
9,000
9,000
12,000
9,000
25-25
TRAFFIC SIGNS
0
25,000
25,000
0
0
0
25-27
PARKING LOT
0
87,689
87,689
134,226
134,226
134,226
25-44
FUTURE VEHICLE PURCHASE
-11,780
0
0
0
0
0
25-52
WALKWAYS/BIKEWAYS
0
0
0
0
0
0
25-98
OTHER EQUIPMENT/MACHINERY
Repair and Maintenance
221,158
434,434
434,434
455,965
422,705
426,705
1,018
1,000
1,000
1,000
1,000
1,000
26-01
OFFICE SUPPLIES
0
0
0
0
0
0
26-03
PRINTING/FORMS
0
150
150
150
150
150
26-04
FREIGHT/SHIPPING
647
3,000
3,000
3,000
3,000
3,000
26-06
SMALL TOOLS
511
1,600
1,600
1,600
1,600
1,600
26-07
SMALL HARDWARE
2,082
4,200
4,200
4,200
4,200
4,200
26-08
LUMBER/PAINT
0
650
650
650
650
650
26-13
MEDICAL
385
1,000
1,000
1,000
1,000
1,000
26-17
CATERING/SPEC CIRCUMSTANC
0
0
0
0
0
0
26-21
BRIDGES
0
0
0
0
0
0
26-23
FURNITURE/FIXTURES
0
0
0
0
0
0
26-32
DATA PROCESSING SOFTWARE
11,668
0
0
0
2,500
0
26-33
DATA PROCESSING EQUIPMENT
0
0
0
0
41,260
41,260
26-39
FUEL & OIL
0
8,000
8,000
8,000
8,000
8,000
26-46
COMMUNICATION EQUIPMENT
313
500
500
800
800
800
26-48
SHOP EQUIPMENT
0
0
0
0
0
0
26-95
OTHER EQUIPMENT
Materials and supplies
16,624
20,100
20,100
20,400
64,160
61,660
54
General Fund
Streets, 101-3100-431
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed Account
Actuals Budget Est Actuals Base Budget Budget Budget Number
Account Name 2016 2017 2017 2018 2018 2018 Detail
384
800
800
800
800
800
27-01
PERSONAL SAFETY EQUIPMENT
3,368
3,200
3,200
3,200
3,200
3,200
27-02
UNIFORM ALLOWANCE
1,310
3,000
3,000
3,000
3,000
3,000
27-04
EDUCATION/TRAINING
350
1,500
1,500
1,500
1,500
1,500
27-05
MEMBER DUES/SUBSCRIPTIONS
400
400
400
400
400
400
27-06
EMPLOYEE RECOGNITION
0
0
0
0
0
0
27-07
MILEAGE REIMBURSEMENT
Job Performance
5,812
8,900
8,900
8,900
8,900
8,900
2,593
2,800
2,800
2,800
2,800
2,800
28-01
TELEPHONE
4,439
8,000
8,000
8,000
8,000
8,000
28-02
NATURAL GAS
2,927
2,400
2,400
2,400
2,400
2,400
28-03
ELECTRICAL ENERGY
564
1,400
1,400
1,400
1,400
1,400
28-04
WATER
0
800
800
800
800
800
28-05
SEWER
5,949
5,000
5,000
5,000
5,000
5,000
28-06
TRASH DISPOSAL
66,837
60,000
60,000
60,000
60,000
60,000
28-09
STREET LIGHT ENERGY CHG.
Utility Expenditures
83,309
80,400
80,400
80,400
80,400
80,400
Total Operations &
Maintenance costs
391,497
593,302
593,302
634,953
653,212
642,712
15,998
0
0
0
0
0
31-13
LAND IMPROVEMENTS
0
0
0
0
0
0
32-21
NEW BUILDINGS
0
0
0
0
0
0
33-31
FURNITURE/FIXTURES
0
0
0
0
0
0
33-32
OFFICE EQUIPMENT
0
0
0
0
0
0
33-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
0
33-36
COMMUNICATION EQUIPMENT
0
0
0
0
0
0
33-38
SHOP EQUIPMENT
0
0
0
0
0
0
34-42
TRUCKS
0
0
0
0
0
0
34-43
HEAVY EQUIPMENT
0
16,000
0
0
0
0
34-98
OTHER MACHINERY/EQUIPMENT
12,870
0
0
0
0
0
35-21
BRIDGES
1,333,185
0
0
0
510,000
0
35-51
STREETS
0
0
0
0
0
0
35-52
PARKING LOTS
0
0
0
0
75,000
0
35-53
STORM DRAINAGE
0
0
0
0
0
0
35-60
WALKWAYS & BIKEWAYS
0
2,833,125
5,919,062
0
0
0
36-55
FHWA-FISH CREEK REPAIRS
0
0
0
0
0
0
36-59
FHWA-COMMUNITY DRIVE
Capital
1,362,053
2,849,125
5,919,062
0
585,000
0
55
General Fund
Parks, 101-5200
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
Flower planting, irrigation, grounds maintenance and landscaping, benches/tables/trash cans, parks/bridges/picnic grounds,
walkways/riverwalk/sidewalks/trails, playground inspection and maintenance, Christmas tree drop, snow removal, tree board
* Contract management: sidewalk cleaning, Bureau of Reclamation Grounds mtn, weed control, sculpture maintenance and cleaning, annual backflow
maintenance/testing, tree trimming
* Records management: work order tracking, time card tracking, invoices
* Police (graffiti/wasp nest removal), library (book transport/sale), special events (tent/parade assistance), Senior Center (picnic grounds cleaning/maintenance),
Town Hall roof maintenance
Actuals
2016
Leadership Team
Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2017 2017 2018 2018 2018
Personnel Services
Salaries
Benefits
417,129 464,182
150,865 173,652
427,066 453,489
149,268 166,329
460,194 460,194
167,760 167,760
$567,994
Operations & Maintenance 460,285
Total Current Expenses
$637,834 $576,334 $619,818
444,604 444,604 496,941
$627,954 $627,954
511,923
506,923
1,028,279 1,082,438 1,020,938 -. 1,116,759 1,139,877 1,134,877
Capital 7,230 20,000 10,000
Total Expenses
0
90,000 20,000
$1,035,509 $1,102,438 $1030,938 $1,116,759 $1,229,877 $1,154,877
Revenues
FEDERAL GRANT
OPERATING GRANT
CONTRIBUTIONS/DONATIONS
DONATIONS
MRS WALSH GARDEN TRUST
OTHER
SALES OF FIXED ASSETS
Personnel Levels
Director of Public Works
Engineering Manager
Public Works Operations Mgr
Parks Supervisor
Municipal Service Workers III?
Municipal Service Workers II
Administrative Assistant
Seasonal Park (18)
(S, w) 0 0
O 0
O 0 0
5,500 0 0
O 0 0
19,032 6,000 6,000'
4,275 0 0
23,197 6,000 6,000
0
0
0
0
35,000
0
0
35,000
O 0
O 0
O 0
O 0
35,000 35,000
O 0
O 0
35,000 35,000
0.15
0.10
0.33
1.00
1.50
2.00
0.20
6.00
11.28
0.15
0.10
0.33
1.00
2.00
3.00
0.20
4.86
11.64
0.15
0.10
0.33
1.00
2.00
3.00
0.20
4.86
11.64
0.15
0.10
0.33
1.00
2.00
3.00
0.20
4.86
11.64
0.15
0.10
0.33
1.00
2.00
3.00
0.20
4.86
11.64
0.15
0.10
0.33
1.00
2.00
3.00
0.20
4.86
11.64
Operations & Maintenance Details
Insurance premiums 8,382 5,277 5,277 5,277 11,259 11,259
Prof. services/fees 21,091 25,084 25,084 30,439 34,439 34,439
Publishing 253 1,000 1,000 1,000 1,000 1,000
Rentals 4,787 6,450 6,450 6,450 6,450 6,450
Repair and maintenance 205,276 205,693 205,693 251,675 242,675 237,675
Materials and supplies 105,351 117,225 117,225 114,725 128,725 128,725
Job performance expenses 21,749 24,100 24,100 21,100 21,100 21,100
Utility expenditures 93,396 59,775 59,775 66,275 66,275 66,275
460,285 444,604 444,604 496,941 511,923 506,923
56
General Fund
Parks, 101-5200-452
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed Account
Actuals Budget Est Actuals Base Budget Budget Budget Number
Account Name 2016 2017 2017 2018 2018 2018 Detail
4,449
1,552
1,552
1,552
7,164
7,164
21-01
PROPERTY
3,933
3,725
3,725
3,725
4,095
4,095
21-02
LIABILITY
0
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
8,382
5,277
5,277
5,277
11,259
11,259
350
0
0
0
0
0
22-06
MEDICAL
13,422
22,084
22,084
27,439
27,439
27,439
22-09
INFO TECHNOLOGY SERVICES
1,106
0
0
0
4,000
4,000
22-24
GIS
776
0
0
0
0
0
22-26
INSURANCE CLAIMS
5,437
3,000
3,000
3,000
3,000
3,000
22-98
OTHER
Prof. services/fees
21,091
25,084
25,084
30,439
34,439
34,439
Publication Fees
253
1,000
1,000
1,000
1,000
1,000
23-01
PUBLICATION FEES
408
0
0
0
0
0
24-01
EQUIPMENT
0
0
0
0
0
0
24-02
REAL PROPERTY
4,379
6,450
6,450
6,450
6,450
6,450
24-03
LEASE
Rentals
4,787
6,450
6,450
6,450
6,450
6,450
46,857
44,950
44,950
46,000
46,000
46,000
25-01
MAINTENANCE CONTRACTS
0
0
0
0
' 0
0
25-02
BUILDINGS
77,933
52,500
52,500
42,500
,' 42,500
42,500
25-03
FURNITURE/FIXTURES
80,486
79,760
79,760
29,760
29,760
29,760
25-04
VEHICLE EQUIPMENT
0
250
250
250
250
250
25-05
MACHINERY/TOOLS
0
0
0
50,000
36,000
36,000
25-09
VEHICLE REPAIRS -FLEET SHP
0
0
0
35,000
35,000
35,000
25-37
MRS WALSH GARDEN MAINT
0
28,233
28,233
48,165
48,165
48,165
25-44
FUTURE VEHICLE PURCHASE
0
0
0
0
5,000
0
25-52
WALKWAYS/BIKEWAYS
0
0
0
0
0
0
25-98
OTHER EQUIPMENT/MACHINERY
Repair and Maintenance
205,276
205,693
205,693
251,675
242,675
237,675
1,262
1,200
1,200
1,200
1,200
1,200
26-01
OFFICE SUPPLIES
49
200
200
200
200
200
26-03
PRINTING/FORMS
38
25
25
25
25
25
26-04
FREIGHT/SHIPPING
208
0
0
0
0
0
26-05
JANITORIAL
2,460
2,500
2,500
3,000
3,000
3,000
26-06
SMALL TOOLS
494
1,800
1,800
5,800
5,800
5,800
26-07
SMALL HARDWARE
628
2,000
2,000
2,000
2,000
2,000
26-08
LUMBER/PAINT
481
500
500
500
500
500
26-09
CHEMICAL
15,338
15,000
15,000
15,000
15,000
15,000
26-10
LAWN
147
750
750
750
750
750
26-13
MEDICAL
;, 2,005
4,500
4,500
7,500
7,500
7,500
26-17
CATERING/SPEC CIRCUMSTANC
0
1,500
1,500
1,500
1,500
1,500
26-22
WALKWAYS
0
2,000
2,000
2,000
2,000
2,000
26-23
FURNTIURE/FIXTURES
6,253
6,000
6,000
6,000
6,000
6,000
26-27
AGGREGATE
10,949
14,000
14,000
14,000
14,000
14,000
26-30
MULCH
247
250
250
250
250
250
26-31
SHOP SUPPLIES
0
0
0
0
0
0
26-32
DATA PROCESSING SOFTWARE
878
1,500
1,500
1,500
1,500
1,500
26-33
DATA PROCESSING EQUIPMENT
49,011
49,500
49,500
49,500
49,500
49,500
26-36
MAINT., TREES, PLANTS
0
0
0
0
14,000
14,000
26-39
FUEL & OIL
14,903
10,000
10,000
0
0
0
26-46
COMMUNICATION EQUIPMENT
0
0
0
0
0
0
26-48
SHOP EQUIPMENT
0
4,000
4,000
4,000
4,000
4,000
26-95
OTHER EQUIPMENT
Materials and supplies
105,351
117,225
117,225
114,725
128,725
128,725
57
General Fund
Parks, 101-5200-452
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed Account
Actuals Budget Est Actuals Base Budget Budget Budget Number
Account Name 2016 2017 2017 2018 2018 2018 Detail
1,572
2,000
2,000
3,000
3,000
3,000
27-01
PERSONAL SAFETY EQUIPMENT
3,964
4,800
4,800
4,800
4,800
4,800
27-02
UNIFORM ALLOWANCE
14,097
15,900
15,900
11,900
11,900
11,900
27-04
EDUCATION/TRAINING
1,494
1,000
1,000
1,000
1,000
1,000
27-05
MEMBER DUES/SUBSCRIPTIONS
543
400
400
400
400
400
27-06
EMPLOYEE RECOGNITION
79
0
0
0
0
0
27-07
MILEAGE REIMBURSEMENT
Job Performance
21,749
24,100
24,100
21,100
21,100
21,100
722
700
700
700
700
700
28-01
TELEPHONE
2,439
2,200
2,200
2,200
2,200
2,200
28-02
NATURAL GAS
13,529
7,375
7,375
7,375
7,375
7,375
28-03:
ELECTRICAL ENERGY
54,959
38,000
38,000
40,000
40,000
40,000
28 04
WATER
422
1,000
1,000
1,000
1,000
1,000
28-05
SEWER
21,325
10,500
10,500
15,000
15,000
15,000
28-06
TRASH DISPOSAL
0
0
0
0
0
0
28-09
STREET LIGHT ENERGY CHG.
Utility Expenditures
93,396
59,775
59,775
66,275
66,275
6 6, 275
Total Operations &
Maintenance costs
460,285
444,604
444,604
496,941
511,923
506,923
0
0
0
0
70,000
0
32-21
NEW BUILDINGS
7,230
0
0
0
0
0
33-31
FURNITURE/FIXTURES
0
0
0
0
0
0
33-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
0
33-36
COMMUNICATION EQUIPMENT
0
0
0
0
0
0
33-38
SHOP EQUIPMENT
0
0
0
0
20,000
0
33-98
OTHER EQUIPMENT
0
0
0
0
0
0
34-42
TRUCKS
0
20,000
10,000
0
0
20,000
34-98
OTHER MACHINERY/EQUIPMENT
0
0
0
0
0
0
35-61
PARK IMPROVEMENTS
Capital
7,230
20,000
10,000
0
90,000
20,000
58
Community Reinvestment Fund
Special Revenue Fund, 204
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
The Community Reinvestment Fund provides funds for General Fund, Special Revenue Fund and Internal Service Fund capital projects. Funding
comes from the General Fund, Grants and TABOR excesses (voter approval in 2000) when applicable.
Leadership
Team Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Revenues
Intergovernmental
Investment Income
Other
Total Revenues
152,458 4,900,354 5,132,397 0 0 0
16,867 16,082 16,082 18,000 18,000 18,000
50,922 110,000 110,000 0 0 0
220,247 5,026,436
5,258,479 18,000
18,000 18,000
Expenses
Personnel Services 0 0 0 0 0 0
Operations & Maintenance 168,221 102,600 91,980 20,750 20,750 20,750
Debt Service 520,910 894,426 894,426 916,760 916,760 916,760
Total Current Expenses $689,131 $997,026 $986,406 $937,510 $937,510 $937,510
Capital 1,361,049 10,784,729 10,911,403 0 0 0
Total Expenses $2,050,180 $11,781,755 $11,897,809 $937,510 $937,510 $937,510
Excess (deficiency) of revenues (1,829,933) (6,755,319) (6,639,330) (919,510) (919,510) (919,510)
over expenditures
Other financing sources
Transfers In 520,000 967,921 977,921 950,322 950,322 1,350,322
Sales of Capital Assets 650,000 0 0 0 0 0
Capital Lease Proceeds 0 4,552,616 4,552,616 0 0 0
Other financing uses (transfers out) (E;50,000) 0 0 0 0 0
Increase (decrease) in Fund Balance (1,309,933) (1,234,782) (1,108,793) 30,812 30,812 430,812
Beginning Fund balance 2,516,777 1,206,844 1,206,844 98,051 98,051 98,051
Ending Fund balance $1,206,844 (527,938) $98,051 $128,863 $128,863 $528,863
Personnel Levels
none
0 0 0 0 0 0
Operations & Maintenance Details
PROF. SERVICES/FEES 90,998 102,600 91,980 20,750 20,750 20,750
PUBLISHING 0 0 0 0 0 0
REPAIR AND MAINTENANCE 76,103 0 0 0 0 0
MATERIALS AND SUPPLIES 1,120 0 0 0 0 0
168,221 102,600 91,980 20,750 20,750 20,750
Debt Service
COPS & LEASE PURCHASES 520,910 894,426 894,426 916,760 916,760 916,760
520,910 894,426 894,426 916,760 916,760 916,760
Capital
CAPITAL -BUILDINGS 236,884 206,760 210,000 0 0 0
CAPITAL - EQUIPMENT 0 0 0 0 0 0
CAPITAL/INFRASTRUCTURE 1,124,165 10,577,969 10,701,403 0 0 0
1,361,049 10,784,729 10,911,403 0 0 0
59
Conservation Trust Fund
Special Revenue Fund, 211
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
To collect and distribute the proceeds of state lottery revenues for the purpose of acquiring, construction and maintaining parks and facilities
Revenues
Intergovernmental
Investment Income
Other
Total Revenues
Expenses
Personnel Services
Operations & Maintenance
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2016 2017 2017 2018 2018 2018
34,547 32,000 32,000 32,250 32,250 32,250
344 371 371 300 300 300
4 0 0 0 0 0
34,895 32,371 32,371 32,550
0 0
45,133
0
32,716 32,716
Total Current Expenses $45,133 $32,716 $32,716'''
Capital
Total Expenses
Increase (decrease) in Fund Balance
Beginning Fund balance
Ending Fund balance
0 0
$45,133 $32,716
0'
0
32,541
$32,541
0
$32,716 $32,541
32,550 32,550
0 0
32,541 32,541
$32,541 $32,541
0 0
$32,541 $32,541
(10,238) (345) (345) 9 9 9
45,796
35,558
35,558 35,213
35,213 35,213
$35,558 $35,213
$35,213 $35,222
$35,222 $35,222
Personnel Levels
none
Operations & Maintenance Details
INSURANCE PREMIUMS 0 0 0 0 0 0
PROF. SERVICES/FEES 0 0 0 0 0 0
PUBLISHING 0 0 0 0 0 0
RENTALS 0 0 0 0 0 0
REPAIR AND MAINTENANCE 20,300 11,000 11,000 11,000 11,000 11,000
MATERIALS AND SUPPLIES 24,833 21,716 21,716 21,541 21,541 21,541
JOB PERFORMANCE EXPENSES 0 0 0 0 0 0
UTILITY EXPENDITURES 0 0 0 0 0 0
OTHER CURRENT, EXPENSES 0 0 0 0 0 0
45,133 32,716 32,716 32,541 32,541 32,541
Capital
PARK IMPROVEMENTS
0
0 0 0 0 0
60
Larimer County Open Space Fund
Special Revenue Fund, 220
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* In 1996, Lorimer County voters approved a one -quarter of one percent sales tax increase to be used for trails and open space purchases through 2018. This fund
accounts for the Town's portion of the tax.
Actuals
2016
Budget
2017
Leadership Team
Est Actuals Base Budget Suggested Budget Proposed Budget
2017 2018 2018 2018
Revenues
Intergovernmental
Investment Income
Other
Total Revenues
365,583 1,761,854 3,406,995 365,000 365,000 365,000
2,506 3,193 3,193 3,250 3,250 =" 3,250
99 0 0 0 0 0
$368,188 $1,765,047 $3,410,188 $368,250 $368,250 $368,250
Expenses
Personnel Services
Salaries 20,530 20,706 19,932 21,670 22,111 22,111
Benefits 8,522 8,711 8,223 9,133 9,228 9,228
29,052 29,417
28,155 30,803"
31,339 31,339
Operations & Maintenance 19,266 266,794 91,727 11,064'"` 11,064 11,064
Total Current Expenses 48,318 296,211 119,882 41,867 42,403 42,403
Capital 1,043,148 2,108,786 2,609,000 175,000 175,000 225,000
Total Expenses 1,091,466 2,404,997 2,728,862 216,867 217,403 267,403
Excess (deficiency) of revenues
over expenditures
Other financing sources (transfers in)
Other financing uses (transfers out)
(723,278) (639,950) 681,306 151,383 150,847 100,847
0
0
0
(710,000)
0
0
0 0
0 0
Increase (decrease) in Fund Balance (723,278) (639,950) 251,306 151,383 150,847 100,847
Beginning Fund balance 475,874 (247,404) (247,404) 3,902 3,902 3,902
Ending Fund balance (5-47,701) (oob7,35?) $3,902 $155,285 $154,749 $104,749
Personnel Levels
Director of Public Works 0.10 0.10 0.10 0.10 0.10 0.10
Engineering Manager 0.10 0.10 0.10 0.10 0.10 0.10
Total 0.20 0.20 0.20 0.20 0.20 0.20
Operations & Maintenance Details
INSURANCE PREMIUMS 246 0 0 0 0 0
PROF. SERVICES/FEES 18,853 255,794 80,727 64 64 64
PUBLISHING 167 0 0 0 0 0
RENTALS 0 0 0 0 0 0
REPAIR AND MAINTENANCE 0 11,000 11,000 11,000 11,000 11,000
19,266 266,794 91,727 11,064 11,064 11,064
Capital
LAND IMPROVEMENTS 850,783 0 0 0 0 0
WALKWAYS & BIKEWAYS 192,365 500,000 300,000 175,000 175,000 225,000
PARK IMPROVEMENTS 0 145,085 145,085 0 0 0
FED GRANT FC TRAIL 0 1,463,701 2,163,915 0 0 0
Improvements 1,043,148 2,108,786 2,609,000 175,000 175,000 225,000
61
Emergency Response System Fund
Special Revenue Fund, 236
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
The Emergency Response Fund was created by April 2014 vote, effective July 2014 though June 2024 (10 years). The Fund receives 2.5% of the new 1% sales tax increase
for "capital acquisitions associated with emergency response capabilities of the Town, such as emergency public radio and emergency operations center equipment and
associated costs."
Revenues
Sales Tax
Investment Income
Total Revenues
Expenses
Personnel Services
Salaries
Benefits
$65,201
Actuals
2016
Leadership Team
Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2017 2017 2018 2018 2018
65,077 68,700 67,600 69,600 69,600 69,600
124 161 161 200 200 200
$68,861 $67,761
$69,800
$69,800 $69,800
O 0 0 0 0 0
O 0 0 0 0 0
Operations & Maintenance 33,428 58,913 52,413 48,185 48,185 45,685
Total Current Expenses 33,428 58,913 52,413 48,185 48,185 45,685
Capital 0 0 11,929 0 0 0
Total Expenses 33,428 58,913 64,342 48,185 48,185 45,685
Excess (deficiency) of revenues 31,773 9,948 3,419." 21615 21,615 24,115
over expenditures
Other financing sources (transfers in) 0
Other financing uses (transfers out) i til,-17 I)
Increase (decrease) in Fund Balance
Beginning Fund balance
Ending Unreserved Fund balance
O 0 0 0
O 0 0 0
21,299 9,948 3,419 21,615 21,615 24,115
14,715 36,014 36,014 39,433 39,433 39,433
$36,014 $45,962 $39,433 $61,048 $61,048 $63,548
Personnel Levels
Public Works Civil Engineer II 0.20 0.20 0.20 0.20 0.20 0.20
Total 0.20 0.20 0.20 0.20 0.20 0.20
Operations & Maintenance Details
INSURANCE PREMIUMS 0 0 0 0 0 0
PROF. SERVICES/FEES 0 0 0 0 0 0
PUBLISHING 0 0 0 0 0 0
RENTALS 0 0 0 0 0 0
REPAIR AND MAINTENANCE 359 400 400 5,500 5,500 5,500
MATERIALS AND SUPPLIES t; 22,149 42,013 47,013 31,700 31,700 31,700
JOB PERFORMANCE EXPENSES 10,920 16,500 5,000 9,900 9,900 7,400
UTILITY EXPENDITURES 0 0 0 1,085 1,085 1,085
OTHER CURRENT EXPENSES 0 0 0 0 0 0
33,428 58,913 52,413 48,185 48,185 45,685
Capital
FURNITURE/FIXTURES
OTHER EQUIPMENT
0
0
0
O 11,929 0 0 0
O 0 0 0 0
O 11,929 0 0 0
62
Community Center Fund
Special Revenue Fund, 238
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
The Community Center Fund was created by April 2014 vote, effective July 2014 though June 2024 (10 years). The Fund receives 25,0% of the new 1% sales tax
increase, to be used for "construction of a community recreation center, including facilities for the Estes Park Senior Center".
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2016 2017 2017 2018 2018 2018
Sales Tax 650,766 686,900 675,900 696,200 696,200 696,200
Investment Income 6,368 7,732 7,732 500 500 500
Total Revenues $657,134 $694,632 $683,632 $696,700 $696,700 $696,700
Expenses
Personnel Services
Salaries 0 0 0 0 0 0
Benefits 0 0 0 0 0 0
Operations & Maintenance 1,499,522 694,632 683,632 696,700 696,700 696,700
Total Current Expenses 1,499,522 694,632 683,632 696,700 696,700 696,700
Capital 0 0 0 0 0 0
Total Expenses 1,499,522 694,632 683,632 696,700 696,700 696,700
Excess (deficiency) of revenues (842,388) 0 0 0 0 0
over expenditures
Other financing sources (transfers in) 0 0 0 0 0 0
Other financing uses (transfers out) (104,737) 0 0 0 0 0
Increase (decrease) In Fund Balance (947,125) 0 0 0 0 0
Beginning Fund balance 947,125 0 0 0 0 0
TABOR Reserve 0 0 0 0 0 0
Ending Unreserved Fund balance $0 $0 $0 $0 $0 $0
Personnel Levels
Public Works Civil Engineer II 0.20 0.20 0.20 0.20 0.20 0.20
Total 0.20 0.20 0.20 0.20 0.20 0.20
Operations & Maintenance Details
INSURANCE PREMIUMS 0 0 0 0 0 0
PROF. SERVICES/FEES 0 0 0 0 0 0
PUBLISHING 0 0 0 0 0 0
RENTALS 0 0 0 0 0 0
REPAIR AND MAINTENANCE 0 0 0 0 0 0
MATERIALS AND SUPPLIES 0 0 0 0 0 0
JOB PERFORMANCE EXPENSES 0 0 0 0 0 0
UTILITY EXPENDITURES 0 0 0 0 0 0
OTHER CURRENT EXPENSES 0 0 0 0 0 0
SUBSIDIES, 1,499,522 694,632 683,632 696,700 696,700 696,700
1,499,522 694,632 683,632 696,700 696,700 696,700
Capital 0 0 0 0 0 0
63
Trails Expansion Fund
Special Revenue Fund, 244
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
The Trails Expansion Fund was created by April 2014 vote, effective July 2014 though June 2024 (10 years). The Fund receives 12.5% of the new 1% sales tax increase
for "the construction and expansion of public trails within the Estes Valley planning area."
Sales Tax
Intergovernmental
Investment Income
Total Revenues
Expenses
Personnel Services
Salaries
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
Excess (deficiency) of revenues
over expenditures
Actuals
2016
Budget
2017
Leadership Team
Est Actuals Base Budget Suggested Budget Proposed Budget
2017 2018 2018 2018
325,383 343,400 338,000 348,100 348,100 348,100
81,059 67,048 115,217 0 0 0
3,337 4,029 4,029 4,000 4,000 4,000
409,779 414,477 457,246 352,100 352,100 352,100
0 0 0 0 0 0
0 0 0 0 0 0
100 0
0
0 0
100
102,680
341,371 341,371 400,000 400,000 400,000
102,780
341,371
341,371 400,000 400,000 400,000
306,999 73,106
Other financing sources (transfers in) 0
Other financing uses (transfers out) , (52,369)
Increase (decrease) in Fund Balance 254,630
Beginning Fund balance 449,199'
TABOR Reserve
Ending Unreserved Fund balance
115,875 (47,900)
(47,900) (47,900)
0 0 0 0
(673,000) 0 0 0
73,106 (557,125) (47,900) (47,900) (47,900)
703,829
703,829 146,704 146,704 146,704
0 0 0 0 0 0
703,829 776,935
46,704 98,804 98,804 98,804
Personnel Levels
Public Works Civil Engineer II 0 0 0 0 0 0
Total 0 0
0 0 0 0
Operations & Maintenance Details
INSURANCE PREMIUMS ' 0 0 0 0 0 0
PROF. SERVICES/FEES 100 0 0 0 0 0
100 0 0 0 0 0
Capital
WALKWAYS & BIKEWAYS 0 0 0 400,000 400,000 400,000
FED GRANT-FR TRAIL NEPA 102,680 341,371 341,371 0 0 0
102,680 341,371 341,371 400,000 400,000 400,000
64
Street Improvement Fund
Special Revenue Fund, 260
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
The Street Fund was created by April 2014 vote, effective July 2014 though June 2024 (10 years). The Fund receives 60% of the new 1% sales tax increase for "the
construction, repair, replacement, rehabilitation and renovations of streets within the Town of Estes Park."
Sales Tax
Intergovernmental
Investment Income
Other
Total Revenues
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2016 2017 2017 2018 2018 2018
1,561,839 1,648,500 1,633,400 1,670,900 1,670,900 1,670,900
0 0 0 0 0 0
30,492 27,028 27,028 15,000 15,000 15,000
14 30,330 30,330 0 0 0
$1,592,345 $1,705,858 $1,690,758 $1,685,900 $1,685,900 $1,685,900
Expenses
Personnel Services
Salaries 91,807 91,355 89,670 95,142 97,043 97,043
Benefits 39,563 38,589 46,699 51,702 52,109 52,109
131,370 129,944 136,369 146,844 149,152 149,152
Operations & Maintenance 1,006,641 1,061,409 1,061,359 931,869 931,196 931,196
Total Current Expenses 1,138,011 1,191,353 1,197,728 1,078,713 1,080,348 1,080,348
Capital 4,120,670 1,597,019 1,597,019 600,000 600,000 600,000
Total Expenses 5,258,681 2,788,372 2,794,747 1,678,713 1,680,348 1,680,348
Excess (deficiency) of revenues (3,666,336) (1,082,514) (1,103,989) 7,187 5,552 5,552
over expenditures
Other financing sources (transfers in)
General Fund
Open Space
Trail Expansion Fund
Other financing uses (transfers out)
General Fund
Light & Power Fund
Increase (decrease) in Fund Balance
Beginning Fund balance
RAMP/FLAP Reserve
TABOR Reserve
Ending Unreserved Fund balance
435,000
0
(211,205)
(3 /,165)
0
0
0
0
0 0 0 0
430,000 0 0 0
673,000 0 0 0
0
0
0 0 0
0 0 0
(3,482,706)
(1,082,514)
6,928,078 3,445,372
4,011,652
0
(989) 7,187 5,552 5,552
3,445,372 3,444,383 3,444,383 3,444,383
3,444, 381 3,444,381 3,444, 381 3,444,381 3,444,381
0 0 0 0 0
66,280) (5 1,081,57_3)
$7,189 $5,554 $5,554
Personnel Levels
Pavement Manager 1.00 1.00 1.00 1.00 1.00 1.00
Equipment Operators 0.75 0.75 0.75 0.75 0.75 0.75
Total 1.75 1.75 1.75 1.75 1.75 1.75
65
Street Improvement Fund
Special Revenue Fund, 260
2018 Town Board Budget Document Workbook2.xlsx
Operations & Maintenance Details
INSURANCE PREMIUMS 0 829 829
PROF. SERVICES/FEES 829 156 156
34,109 70,000 70,000 70,000 70,000 70,000
PUBLISHING
RENTALS
109 0 0 0 0 0
REPAIR AND MAINTENANCE 3,500 3,500 3,5000 0 0
MATERIALS AND SUPPLIES
968,895 982,080 982,030 856,040 856,040 856,040 JOB PERFORMANCE EXPENSES 28
0 0 0 0 0 0
5,000 5,000 5,000
UTILITY EXPENDITURES 0 0 0 5,000 5,000
OTHER CURRENT EXPENSES 0 0 0
SUBSIDIES 0 0 0 0 0 0
0 0 0 0
1,006,641 1,061,409 1,061,359 931,869 931,196 931,196
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2016 2017 2017 2018
2018 2018
Capital
NEW BUILDINGS 50,370 0
STREETS 4,070,300 1,029,748
FED GRANT-FR TRAIL NEPA 0 567,271
4,120,670 1,597,019
0
1,029,748
567,271
1,597,019
0 0 0
600,000 600,000 600,000
0 0 0
600,000 600,000 600,000
66
Light & Power Fund
Enterprise Fund, #502
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
Light & Power provides reliable quality electric power to approximately 10,000 accounts, including Rocky Mountain National Park. All customers are served through two
substations with electricity provided by Platte River Power Authority. Light & Power maintains over 300 miles of distribution lines & constructs infrastructure for new
developments. Light & Power is also responsible for reading all electric meters, maintenance of all Town -owned street lights, and records management including billing
information and federal reporting. The Town promotes energy efficiency and offers renewable energy to all of its customers.
OPERATING REVENUES
Charges for Services
Miscellaneous Revenue
Total Operating Revenues
Actuals
2016
Leadership Team
Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2017 2017 2018 2018 2018
14,190,726 15,100, 714 15,100,714 15,928,730 15,928,730 15,928,730
84,613 387,450 387,450 282,980 282,980 282,980
14,275,339 15,488,164 15,488,164 16,211,710 16,211,710 16, 211,710
OPERATING EXPENSES
Source of Supply 7,161,617 7,393,960 7,393,960 7,544,166 7,544,166 7,544,166
Distribution
Personnel 1,589,087 2,188,772 1,967,082 2,205,486 2,240,574 2,240,574
Operations & Maintenance 1,377,482 1,780,769 1,693,269 1,462,829 1,438,952 1,438,952
Customer Accounts
Personnel 258,998 316,969 324,066 370,744 375,768 375,768
Operations & Maintenance 104,051 139,390 133,890 123,928 124,121 124,121
Administration/General
Personnel 661,003 735,764 705,635 759,868 772,988 772,988
Operations & Maintenance 1,747,481 1,849,235 1,733,235 1,833,550 1,861,009 1,861,009
Total Operating Expenses 12,899,719 14,404,859 13,951,137 14,300,571 14,357,578 14,357,578
Operating income
NON OPERATING REVENUES (EXPENSES) 0 0
Intergovernmental Revenue 422,916 1,606,424 1,134,982 0
Investment Income 78,448 69,661 69,661 68,000 68,000 68,000
Interest expense/Debt service payments (449,106) (448,062) (448,062) (446,632)0 (446,632)0 (446,6320
Loss on Sale of Assets (91,430) 0 0
Total non -operating revenues (expenses) (39,172) 1,228,023 756,581 (378,632) (378,632) (378,632)
1,375,620 1,083,305 1,537,027 1,911,139 1,854,132 1,854,132
Net income before capital contributions and
transfers
1,336,448 2,311,328 2,293,608 1,532,507 1,475,500 1,475,500
CAPITAL CONTRIBUTIONS AND TRANSFERS
Capital (1,677,921) (3,396,137) (3,094,585) (1,895,000) (1,895,000) (1,895,000)
Transfers In 711,942 345,462 345,462 0
Transfers Out (1,391,740) (1,646,929) (1,646,929) (1,731,233) (1,731,233) (1,731,233)
(1,021,271) (2,386,276) (2,102,444) (2,093,726) (2,150,733) (2,150,733)
9,351,512 8,330,241 8,330,241 6,227,797 6,227,797 6,227,797
8,330,241 5,943,965 6,227,797 4,134,071 4,077,064 4,077,064
Change in Net Position
NET POSITION, Beginning*
NET POSITION, Ending*
Fund availability is calculated as "unrestricted current assets less inventories less current liabilities", (source: audited financial statements, page 8 for the fiscal year
ended Dec. 31, 2016). Amounts for 2016 ending fund balance are: current assets ($11,216,529), less restricted cash and invest (0), less inventories ($841,289), less
current liabilities ($2,044,999), for an available ending fund balance of $8,330,241.
67
Light & Power Fund Details
Enterprise Fund, #502
2018 Town Board Budget Document Workbook2.xlsx
68
Light and Power Fund
Enterprise Fund, #502
2018 Town Board Budget Document Workbook2.xisx
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Operations and Maintenance
Distribution
INSURANCE PREMIUMS
PROF. SERVICES/FEES
PUBLISHING
RENTALS
REPAIR AND MAINTENANCE
MATERIALS AND SUPPLIES
JOB PERFORMANCE EXPENSES
UTILITY EXPENDITURES
OTHER CURRENT EXPENSES
SUBSIDIES
Customer Accounts
INSURANCE PREMIUMS
PROF. SERVICES/FEES
PUBLISHING
RENTALS
REPAIR AND MAINTENANCE
MATERIALS AND SUPPLIES
JOB PERFORMANCE EXPENSES
UTILITY EXPENDITURES
OTHER CURRENT EXPENSES
SUBSIDIES
Administration
INSURANCE PREMIUMS 38,328 5,597 5,597 5,597 33,056 33,056
PROF. SERVICES/FEES 280,401 339,621 249,621 327,007 327,007 327,007
PUBLISHING 496 3,500 3,500 10,000 10,000 10,000
RENTALS 85,915 85,889 85,889 85,889 85,889 85,889
REPAIR AND MAINTENANCE 643,623 602,454 602,454 611,363 561,363 561,363
MATERIALS AND SUPPLIES 312,940 377,300 351,300 389,000 439,000 439,000
JOB PERFORMANCE EXPENSES 64,100 87,000 87,000 33,000 33,000 33,000
UTILITY EXPENDITURES 62,463 72,000 72,000 80,000 80,000 80,000
OTHER CURRENT EXPENSES 259,215 275,874 275,874 291,694 291,694 291,694
SUBSIDIES 0 0 0 0 0 0
1,747,481 1,849, 235 1,733, 235 1,833,550 1,861,009 1,861,009
12,653 37,419 37,419 37,419 13,542 13,542
199,768 435,000 259,000 299,000 299,000 ; 299,000
O 0 0 0 0 0
2,400 2,400 2,400 2,400 2{400 2,400
708,158 994,500 982,000 875,000 875,000` 875,000
403,258 261,450 357,450 125,950 125,950 125,950
51,245 50,000 55,000 123,060 123,060 123,060
O 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
1,377,482 1,780,769 1,693, 269 1,462,829 1,438,952 1,438,952
3,441 1,073 1,073 1,073 1,266 1,266
17,206 973 973 6,500 6,500 6,500
O 0 0 0 0 0
5,619 5,705 5,705 5,705 5,705 5,705
6,367 8,151 8,151 8,750 8,750 8,750
51,672 77,373 71,873 65,850 65,850 65,850
3,960 26,115 26,115 16,050 16,050 16,050
O 0 0 0 0 0
15,786 20,000 20,000 20,000 20,000 20,000
O 0 0 0 0 0
104,051 139,390 133,890 123,928 124,121 124,121
Transfers
GENERAL 1,391,740 1,646,929 1,646,929 1,731,233 1,731,233 1,731,233
COMMUNITY REINVESTMENT 0 0 0 0 0 0
1,391,740 1,646,929 1,646, 929 1,731, 233 1,731, 233 1,731,233
Debt Service
PRINCIPAL ON BONDS
INTEREST ON BONDS
285,000 295,000 295,000 305,000 305,000 305,000
164,106 153,062 153,062 141,632 141,632 141,632
449,106 448,062 448,062 446,632 446,632 446,632
69
Light and Power Fund
Enterprise Fund, #502
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget
2016 2017 2017 2018 2018 2018
Capital
BUILDING REMODELING
STATION EQUIPMENT
FURNITURE/FIXTURES
OFFICE EQUIPMENT
DATA PROCESSING EQUIPMENT
METERS
TRANSFORMERS
COMMUNICATION EQUIPMENT
LABORATORY EQUIPMENT
SHOP EQUIPMENT
STORES EQUIPMENT
TOOLS
OTHER EQUIPMENT
TRUCKS
OTHER MACHINERY/EQUIPMENT
STREET LIGHTS
POLES/TOWERS/FIXTURES
OVERHEAD LINES
UNDERGROUND CONDUCTORS
CUSTOMER SERVICE LINES
UT SYSTEM MASTER PLAN
FIBER OPTIC INSTALL
SOFTWARE DEVELOPMENT
120,365 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
O 7,000 0 0 0 0
12,895 25,000 25,000 0 0 0
O 0 0 515,000 515,000 515,000
67,455 112,052 140,000 150,000 150,000 150,000
0 25,000 25,000 10,000 10,0Q0 ' 10,000
O 0 0 0 0 0
O 0 0 0 0 0
O 0 0 0 0 0
28,080 10,000 14,000 20,000 20,000 20,000
39,815 50,000 67,000 100,000 100,000 100,000
0 0 0 0 0 0
0 0 0 0 0 0
77,983 135,496 10,496 50,000 50,000 50,000
O 0 0 0 0 0
215,371 200,000 250,000 525,000 525,000 525,000
712,259 1,130,873 862,373 125,000 125,000 125,000
O 0 0 150,000 150,000 150,000
O 0 0 0 0 0
403,698 1,624,689 1,624,689 250,000 250,000 250,000
O 76,027 76,027 0 0 0
1,677,921 3,396,137 3,094,585 1,895,000 1,895,000 1,895,000
70
Town of Estes Park
Detail budget information
Light and Power Distribution 502-6301-540
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
2,172
26,723
26,723
26,723
0
0
21-01
PROPERTY
9,831
10,696
10,696
10,696
13,542
13,542
21-02
LIABILITY
650
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
12,653
37,419
37,419
37,419
13,542
13,542
40,828
50,000
35,000
50,000
50,000
50,000
22-02
ENGINEERING
0
30,000
10,000
10,000
10,000
10,000
22-13
CONTRACT/SKILLED SERVICES
6,036
4,000
4,000
4,000
4,000
4,000
22-14
LAB TESTING
146,442
325,000
180,000
200,000
200,000
200,000
22-24
GIS
88
10,000
25,000
25,000
25,000
25,000
22-26
INSURANCE CLAIMS
981
13,000
2,000
3,000
3,000
3,000
22-30
LAND USE FEES
5,393
3,000
3,000
7,000
7,000
7,000
22-98
OTHER
Prof, services/fees
199,768
435,000
259,000
299,000
299,000
299,000
Rentals
2,400
2,400
2,400
2,400
2,400
2,400
24-02
REAL PROPERTY
975
35,000
35,000
35,000
35,000
35,000
25-01
MAINTENANCE CONTRACTS
2,614
2,500
10,000
10,000
10,000
10,000
25-02
BUILDINGS
2,137
2,500
2,500
3,500
3,500
3500
25-05
MACHINERY/TOOLS
0
0
0
0
0
0
25-06
METERS
0
5,000
0
10,000
10,000
10,000
25-07
TRANSFORMER
0
3,000
0
0
0
0
25-08
LABORATORY
0
0
0
0
0
0
25-09
VEHICLE REPAIRS -FLEET SHP
0
15,000
3,000
15,000
15,000
15,000
25-30
STREET LIGHTS
45,379
160,000
160,000
150,000
150,000
150,000
25-31
SUBSTATION
526,789
550,000
550,000
600,000
600,000
600,000
25-32
OVERHEAD
130,264
220,000
220,000
50,000
50,000
50,000
25-33
UNDERGROUND
0
0
0
0
0
0
25-34
CUSTOMER SERVICE LINES
0
1,500
1,500
1,500
1,500
1,500
25-98
OTHER EQUIPMENT/MACHINERY
Repair and Maintenance
708,158
994,500
982,000
875,000
875,000
875,000
405
700
700
700
700
700
26-01
OFFICE SUPPLIES
0
1,000
1,000
1,000
1,000
1,000
26-04
FREIGHT/SHIPPING
366
750
750
750
750
750
26-05
JANITORIAL
17,954
17,000
13,000
34,000
34,000
34,000
26-06
SMALL TOOLS
1,570
5,000
5,000
5,000
5,000
5,000
26-07
SMALL HARDWARE
75
0
0
2,000
2,000
2,000
26-19
TRAFFIC CONTROL
1,828
2,000
2,000
2,500
2,500
2,500
26-20
ELECTRICAL
0
0
0
10,000
10,000
10,000
26-33
DATA PROCESSING EQUIPMENT
350,859
200,000
300,000
35,000
35,000
35,000
26-34
METER
0
0
0
0
0
0
26-39
FUEL & OIL
1,399
5,000
5,000
5,000
5,000
5,000
26-48
SHOP EQUIPMENT
34,289
30,000
30,000
30,000
30,000
30,000
26-55
STREET LIGHTS
0
0
0
0
0
0
26-57
OVERHEAD LINES
-5,487
0
0
0
0
0
29-90
SHORT/OVER INVENTORY ACCT
Materials and supplies
403,258
261,450
357,450
125,950
125,950
125,950
51,245
50,000
55,000
65,000
65,000
65,000
27-01
PERSONAL SAFETY EQUIPMENT
0
0
0
58,060
58,060
58,060
27-04
VEHICLE ALLOWANCE
0
0
0
0
0
0
27-05
EMPLOYEE RECOGNITION
0
0
0
0
0
0
27-06
MILEAGE REIMBURSEMENT
Job Performance Expenses
51,245
50,000
55,000
123,060
123,060
123,060
Total Operations &
Maintenance costs
1,377,482
1,780,769
1,693,269
1,462,829
1,438,952
1,438,952
71
Town of Estes Park
Detail budget information
Light and Power Customer Accounts
502-6401-550
Account Name
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
2016 2017 2017 2018 2018 2018 Number
Detail
Insurance Premiums
Prof. services/fees
Rentals/leases
Repair and Maintenance
Materials and supplies
Job Performance Expenses
Other Current Expenses
Total Operations &
Maintenance costs
0
3,441
0
0
1,073
0
0
1,073
0
0
1,073
0
0
1,266
0
0
1,266
0
3,441
912
0
16,294
1,073
0
0
973
1,073
0
0
973
1,073
500
5,000
1,000
1,266
500
5,000
1,000
1,266
500
5,000
1,000
17,206
1,114
4,505
973
1,200
4,505
973
1,200
4,505
6,500
1,200
4,505
6,500
1,200
4,505
6,500
1,200
4,505
5,619
6,367
0
0
5,705
7,651
0
500
5,705
7,651
0
500
5,705
8,250
0
500
5,705
8,250
0
500
5,705
8,250
0
500
6,367
8,704
35,762
5,277
1,606
52
0
0
271
0
0
8,151
11,000
36,000
8,000
1,600
1,300
7,500
3,973
2,500
5,500
0
8,151
11,000
36,000
8,000
1,600
1,300
2,000
3,973
2,500
5,500
0
8,750
11,000
37,000
8,000
1,800
1,300
1,000
1,75Q
2,000
2000
0
8,750
11,000
37,000
8,000
1,800
1,300
1,000
1,750
2,000
2,000
0
8,750
11,000
37,000
8,000
1,800
1,300
1,000
1,750
2,000
2,000
0
51,672
3,765
195
0
0
77,373
25,620
195
0
300
71,873
25,620
195
0
300
65,850
15,000
500
250
300
65,850
15,000
500
250
300
65,850
15,000
500
250
300
3,960
15,786
26,115
20,000
26,115
20,000
16,050
20,000
16,050
20,000
16,050
20,000
104,051
139,390
133,890
123,928
124,121
124,121
21-01
21-02
21-50
22-10
22-13
22-98
24-01
24-03
25-01
25-02
25-98
26-01
26-02
26-03
26-04
26-17
26-23
26-32
26-33
26-42
26-46
27-04
27-05
27-06
27-07
29-07
PROPERTY
LIABILITY
UNEMPLOYMENT
CONTRACT/SKILLED SERVICES
OTHER
EQUIPMENT
LEASE
MAINTENANCE CONTRACTS
FURNITURE/FIXTURES
OTHER EQUIPMENT/MACHINERY
OFFICE SUPPLIES
POSTAGE
PRINTING/FORMS
FREIGHT/SHIPPING
CATERING/SPEC CIRCUMSTANC
FURNITURE/FIXTURES
DATA PROCESSING SOFTWARE
DATA PROCESSING
OFFICE EQUIPMENT
COMMUNICATION EQUIPMENT
EDUCATION/TRAINING
MEMBER DUES/SUBSCRIPTIONS
EMPLOYEE RECOGNITION
MILEAGE REIMBURSEMENT
UNCOLLECTIBLE ACCOUNTS
72
Town of Estes Park
Detail budget information
Light and Power Administration/General
502-6501-560
Actuals
Account Name 2016
Leadership
Team
Suggested Proposed
Budget Est Actuals Base Budget Budget Budget Account
2017 2017 2018 2018 2018 Number
Detail
35,249
0
0
0
25,906
25,906
21-01
PROPERTY
3,079
5,597
5,597
5,597
7,150
7,150
21-02
LIABILITY
Insurance Premiums
38,328
5,597
5,597
5,597
33,056
33,056
19,180
20,000
20,000
22,500
22,500
22,500
22-01
AUDITING
21,608
100,000
30,000
30,000
30,000
30,000
22-02
ENGINEERING
1,093
0
0
2,000
2,000
2,000
22-06
MEDICAL
16
250
250
250
250
250
22-07
RECORDING FEES
20,988
15,000
15,000
25,000
25,000
25,000
22-08
LEGAL
93,034
87,371
87,371
109,757
109,757
109,757
22-09
INFO TECHNOLOGY SERVICES
2,127
2,000
2,000
2,500
2,500
2,500
22-10
BANK SERVICE
327
20,000
20,000
40,000
40,000
40,000
22-24
GIS
0
0
0
0
0
0
22-33
DATA PROCESSING
0
0
0
35,000
35,000
35,000
`':
22-89
UTILITY FINANCIAL STUDIES
122,028
95,000
75,000
60,000
60,000
60,000
`'
22-98
OTHER
Prof. services/fees
280,401
339,621
249,621
327,007
327,007
327,007
Publication Fees
496
3,500
3,500
10,000
10,000
10,000
23-01
PUBLICATION FEES
0
0
0
0
0
0
24-01
EQUIPMENT
85,915
85,889
85,889
85,889
85,889
85,889
24-02
REAL PROPERTY
0
0
0
0
0
0
24-03
LEASE
Rentals
85,915
85,889
85,889
85,889
85,889
85,889
43,767
67,674
67,674
94,155
94,155
94,155
25-01
MAINTENANCE CONTRACTS
116
2,000
2,000
2,000
2,000
2,000
25-02
BUILDINGS
0
1,000
1,000
1,000
1,000
1,000
25-03
FURNITURE/FIXTURES
260,605
180,000
180,000
50,000
50,000
50,000
25-04
VEHICLE EQUIPMENT
0
500
500
500
500
500
25-05
MACHINERY/TOOLS
0
0
0
150,000
100,000
100,000
25-09
VEHICLE REPAIRS -FLEET SHP
339,135
350,780
350,780
313,208
313,208
313,208
25-44
FUTURE VEHICLE PURCHASE
0
500
500
500
500
500
25-98
OTHER EQUIPMENT/MACHINERY
Repair and Maintenance
643,623
602,454
602,454
611,363
561,363
561,363
18,424
15,000
15,000
20,000
20,000
20,000
26-01
OFFICE SUPPLIES
3,119
5,000
5,000
5,000
5,000
5,000
26-02
POSTAGE
55
2,000
2,000
2,000
2,000
2,000
26-03
PRINTING/FORMS
731
500
500
500
500
500
26-06
MACHINERY/TOOLS
2,621
;'
2,500
2,500
2,500
2,500
2,500
26-13
MEDICAL
0
0
0
0
0
0
26-14
LABORATORY
119,824
135,000
135,000
145,000
145,000
145,000
26-15
EXHIBIT/DISPLAY
3,860
4,000
4,000
4,000
4,000
4,000
26-17
CATERING/SPEC CIRCUMSTANC
7,096
,a
15,000
2,000
5,000
5,000
5,000
26-23
FURNITURE/FIXTURES
126,421
150,000
150,000
150,000
150,000
150,000
26-25
ENERGY EFFICIENCY
2,436
8,300
8,300
20,000
20,000
20,000
26-32
DATA PROCESSING SOFTWARE
11,357
10,000
10,000
10,000
10,000
10,000
26-33
DATA PROCESSING EQUIPMENT
0
0
0
0
50,000
50,000
26-39
FUEL & OIL
2,372
10,000
2,000
5,000
5,000
5,000
26-42
OFFICE EQUIPMENT
1,754
5,000
5,000
5,000
5,000
5,000
26-43
HEAVY EQUIPMENT
12,870
15,000
10,000
15,000
15,000
15,000
26-46
COMMUNICATION EQUIPMENT
Materials and supplies
312,940
377,300
351,300
389,000
439,000
439,000
1,345
5,000
5,000
5,000
5,000
5,000
27-02
UNIFORM ALLOWANCE
0
0
0
0
0
0
27-03
VEHICLE ALLOWANCE
50,236
65,000
65,000
10,000
10,000
10,000
27-04
EDUCATION/TRAINING
10,743
12,000
12,000
12,000
12,000
12,000
27-05
MEMBER DUES/SUBSCRIPTIONS
1,667
3,000
3,000
3,500
3,500
3,500
27-06
EMPLOYEE RECOGNITION
46
500
500
500
500
500
27-07
MILEAGE REIMBURSEMENT
63
1,500
1,500
2,000
2,000
2,000
27-10
MEAL REIMBURSEMENT-EMERG.
Job Performance Expenses
64,100
87,000
87,000
33,000
33,000
33,000
73
Town of Estes Park
Detail budget information
Light and Power Administration/General
502-6501-560
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
6,023
10,000
10,000
10,000
10,000
10,000
28-01 TELEPHONE
4,660
7,500
7,500
7,500
7,500
7,500
28-02 NATURAL GAS
38,668
40,000
40,000
45,000
45,000
45,000
28-03 ELECTRICAL ENERGY
3,023
3,000
3,000
3,000
3,000
3,000
28-04 WATER
0
2,500
2,500
2,500
2,500
2,500
28-05 SEWER
10,089
9,000
9,000
12,000
12,000
12,000
28-06 TRASH DISPOSAL
Utility Expenditures
62,463
72,000
72,000
80,000
80,000
80,000
674
1,000
1,000
1,000
1,000
1,000
29-06 INTEREST ON DEPOSITS
7,861
8,556
8,556
8,971
8,971
8,971
29-08 PAYMENT IN LIEU OF TAXES
13,611
13,500
13,500
15,000
15,000
15,000
29-09 PUC GROSS RECEIPT TAXES
237,069
252,818
252,818
266,723
266,723
266,723
29-10 FRANCHISE FEES
Other Current Expenses
259,215
275,874
275,874
291,694
291,694
291,694
0
0
0
0
0
0
91-28 SUBSIDIES
Subsidies
0
0
0
0
0
0
Total Operations &
Maintenance costs
1,747,481
1,849,235
1,733,235
1,833,550
1,861,009
1,861,009
74
Town of Estes Park
Detail budget information
Light and Power Capital
502-7001-580
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
120,365
0
0
0
0
0
32-22
BUILDING REMODELING
0
0
0
0
0
0
33-30
STATION EQUIPMENT
0
0
0
0
0
0
33-31
FURNITURE/FIXTURES
0
7,000
0
0
0
0
33-32
OFFICE EQUIPMENT
12,895
25,000
25,000
0
0
0
33-33
DATA PROCESSING EQUIPMENT
0
0
0
515,000
515,000
515,000
33-34
METERS
67,455
112,052
140,000
150,000
150,000
150,000
33-35
TRANSFORMERS
0
25,000
25,000
10,000
10,000
10,000
33-36
COMMUNICATION EQUIPMENT
0
0
0
0
0
0
33-37
LABORATORY EQUIPMENT
0
0
0
0
0
0
33-38
SHOP EQUIPMENT
0
0
0
0
0
0
33-39
STORES EQUIPMENT
28,080
10,000
14,000
20,000
20,000
20,000
33-41
TOOLS
39,815
50,000
67,000
100,000
100,000
100,000
33-98
OTHER EQUIPMENT
0
0
0
0
0
0
34-42
TRUCKS
0
0
0
0
0
0
34-98
OTHER MACHINERY/EQUIPMENT
77,983
135,496
10,496
50,000
50,000
50,000
35-55
STREET LIGHTS
0
0
0
0
0
0
35-56
POLES/TOWERS/FIXTURES
215,371
200,000
250,000
525,000
525,000
525,000
35-57
OVERHEAD LINES
712,259
1,130,873
862,373
125,000
125,000
125,000
35-58
UNDERGROUND CONDUCTORS
0
0
0
150,000
150,000
150,000
35-59
CUSTOMER SERVICE LINES
0
0
0
0
0
0
35-62
UT SYSTEM MASTER PLAN
403,698
1,624,689
1,624,689
250,000
250,000
250,000
35-66
FIBER OPTIC INSTALL
0
76,027
76,027
0
0
0
37-01
SOFTWARE DEVELOPMENT
Capital
1,677,921
3,396,137
3,094,585
1,895,000
1,895,000
1,895,000
75
Water Fund
Enterprise Fund, #503
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
The Water Department treats and delivers over 500 million gallons of clean drinking water per year. The Water Department is responsible for resource management of water which
includes watershed management, demand forecasting, augmentation planning, treating and distributing water for public use. The Water Department administers the backflow
prevention program and maintains all fire hydrants and water meters. The Water Department meets all regulatory reporting requirements of the Colorado Deportment of Public Health
and Envrionment (CDPH&E), EPA and the State River Commissioner. Water Department personnel are required to be state certified and licensed as Class A plant operators, Class 2
distribution system operators and certified backflow prevention technicians.
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2016 2017 2017 2018 2018 2018
OPERATING REVENUES
Charges for Services
Other
Total Operating Revenues
OPERATING EXPENSES
Source of Supply
Purification
Personnel
Operations & Maintenance
Distribution
Personnel
Operations & Maintenance
Customer Accounts
Personnel
Operations & Maintenance
Administration/General
Personnel
Operations & Maintenance
Total Operating Expenses
Operating Income (loss)
NON OPERATING REVENUES (EXPENSES)
Intergovernmental Revenue
Investment Income
Interest expense/Debt service payments
Loss on Sale of Assets
Revenue Bond Proceeds
4,458,412 4,717,694
90,143 40,208
4,717,694 5,095,110
5,095,110 5,095,110
40,208 40,208 40,208 40,208
4,548,555 4,757,902 4,757,902 5,135,318, 5,135,318 5,135,318
156,119 191,941 191,941 202,274 202,274 202,274
277,912 412,671 392,055 449 373 455,781 455,781
447,586 621,234 621,234 722,362 722,838 722,838
863,975
569,602
1,142,052
735,648
932,603
735,648
92,878 129,370 116,417
138,591 142,544 144,926
224,137
391,277
219,3.94
413,605.- s'=,
991,134
616,213
134,350
150,988
206,022 219,474
413,605
443,749
1,005,901 1,005,901
618,402 618,402
211,378 270,605
151,186 151,186
223,284 223,283
444,126 444,126
3,162,077 4,008,459 3,754,451 3,929,917
4,035,170 4,094,396
1,386,478 749,443
1,003,451 1,205,401
1,100,148 1,040,922
(45,130) 829,000 557,995 0 0 0
34,844 31,741 31,741 32,852 32,852 32,852
(406,794).. (403,154) (403,154) (404,159) (404,159) (404,159)
0 0 0 0 0 0
,0 658,000 658,000 0 0 0
Total non -operating revenues (expenses) (417,080) 1,115,587 844,582 (371,307) (371,307) (371,307)
Net income before capital contributions and 969,398 1,865,030
transfers
1,848,033 834,094 728,841 669,615
CAPITAL CONTRIBUTIONS AND TRANSFERS
Capital (327,771) (2,258,142) (2,568,142) (2,456,061) (2,456,061) (2,456,061)
Tap Fee 610,663 430,807 430,807 428,578 428,578 428,578
Transfers in (General Fund) 0 0 0 0 0 0
Transfers Out (56,261) (121,820) (121,820) (144,701) (144,701) (144,701)
CHANGE IN AVAILABLE FUNDS
NET POSITION , Beginning
NET POSITION, Ending
1,196,029 (84,125) (411,122) (1,338,090) (1,443,343) (1,502,569)
4,317,514 5,513,543 5,513,543 5,102,421 5,102,421 5,102,421
5,513,543 5,429,418
5.102.421 3.764.33
3,659,078 3,599,852
Fund availability is calculated as "current assets less restricted cash and investments, less inventories, less current liabilities", (source: audited financial statements, page 8 for the
fiscal year ended Dec. 31, 2016). Amounts for 2016 ending fund balance are: current assets ($7,576,768), less restricted cash and investments ($1,210,218), less inventories
($158,261) less current liabilities ($694,746) , for an available ending fund balance of $5,513,543.
76
Water Fund Details
Enterprise Fund, #503
2018 Town Board Budget Document Workbook2.xlsx
77
Water Fund Details
Enterprise Fund, #503
2018 Town Board Budget Document Workbook2.xlsx
78
Water Fund
Enterprise Fund, #503
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team Suggested
Actuals Budget Est Actuals Base Budget Budget Proposed Budget
2016 2017 2017 2018 2018 2018
Operations and Maintenance
Purification
INSURANCE PREMIUMS 1,966 2,386 2,386 2,386 2,862 2,862
PROF. SERVICES/FEES 20,860 34,970 34,970 43,228 43,228 43,228
PUBLISHING 0 2,000 2,000 2,000 2,000 2,000
RENTALS 0 0 0 0 0 0
REPAIR AND MAINTENANCE 55,635 69,750 69,750 268,850 268,850 268,850
MATERIALS AND SUPPLIES 267,678 366,702 366,702 253,200 253,200 253,200
JOB PERFORMANCE EXPENSES 0 0 0 0 0 0
UTILITY EXPENDITURES 101,447 145,426 145,426 152,698 152,698 152,698
OTHER CURRENT EXPENSES 0 0 0 0 0 0
SUBSIDIES 0 0 0 0 0 0
Distribution
INSURANCE PREMIUMS
PROF. SERVICES/FEES
PUBLISHING
RENTALS
REPAIR AND MAINTENANCE
MATERIALS AND SUPPLIES
JOB PERFORMANCE EXPENSES
UTILITY EXPENDITURES
OTHER CURRENT EXPENSES
SUBSIDIES
Customer Accounts
INSURANCE PREMIUMS 737 556 556 556 754 754
PROF. SERVICES/FEES 43,481 34,215 36,597 39,432 39,432 39,432
PUBLISHING 0 0 0 0 0 0
RENTALS 0 0 0 0 0 0
REPAIR AND MAINTENANCE 0 0 0 0 0 0
MATERIALS AND SUPPLIES 93,956 104,773 104,773 105,500 105,500 105,500
JOB PERFORMANCE EXPENSES 0 0 0 2,500 2,500 2,500
UTILITY EXPENDITURES 0 0 0 0 0 0
OTHER CURRENT EXPENSES 417 3,000 3,000 3,000 3,000 3,000
SUBSIDIES 0 0 0 0 0 0
447,586 621,234 621,234 722,362 722,838 722,838
7,772 6,316 6,316 6,316 8,505 8,505
108,830 259,278 259,278 92,575 92,575 92,575
0 0 0 0 0 0
16,699 17,114 17,114 10,199 10,199 10,199
380,967 327,101 327,101 349,746 337,246 337,246
19,303 74,500 74,500 : 100,950 113,450 113,450
3,478 7,600 7,600 10,500 10,500 10,500
31,972 43,739 43,739 45,927 45,927 45,927
581 0 0 0 0 0
O 0 0 0 0 0
569,602 735,648 735,648 616,213 618,402 618,402
Administration
INSURANCE PREMIUMS -'
PROF. SERVICES/FEES
PUBLISHING
RENTALS
REPAIR AND MAINTENANCE
MATERIALS AND SUPPLIES
JOB PERFORMANCE EXPENSES
UTILITY EXPENDITURES
OTHER CURRENT EXPENSES
SUBSIDIES
138,591 142,544 144,926 150,988 151,186 151,186
30,049 24,411 24,411 24,411 24,788 24,788
126,425 145,417 145,417 154,480 154,480 154,480
763 50 50 750 750 750
45,628 48,401 48,401 45,201 45,201 45,201
16,374 23,818 23,818 27,650 27,650 27,650
4,914 7,500 7,500 8,300 8,300 8,300
64,889 60,000 60,000 71,800 71,800 71,800
O 65 65 0 0 0
102,235 103,943 103,943 111,157 111,157 111,157
O 0 0 0 0 0
391,277 413,605 413,605 443,749 444,126 444,126
79
Water Fund
Enterprise Fund, #503
2018 Town Board Budget Document Workbook2.xlsx
Leadership
Team Suggested
Actuals Budget Est Actuals Base Budget Budget Proposed Budget
2016 2017 2017 2018 2018 2018
Transfers
GENERAL 56,261 121,820 121,820 144,701 144,701 144,701
COMMUNITY REINVESTMENT 0 0 0 0 0 0
MEDICAL INSURANCE 0 0 0 0 0 0
VEHICLE REPLACEMENT 0 0 0 0 0 0
56,261 121,820 121,820 144,701 144,701 ;, 144,701
Debt Service
BANK SERVICE 0 0 0 68,680 68,680 68,680
AMORTIZATION EXP/BOND ISS 0 0 0 0 0 0
PRINCIPAL ON BONDS 278,126 278,127 278,127 283,802 283,802 283,802
INTEREST ON BONDS 128,668 125,027 125,027 51,677 51,677 51,677
406,794 403,154 403,154 404,159 404,159 404,159
Capital
LAND
BUILDING REMODELING
STATION EQUIPMENT
FURNITURE/FIXTURES
OFFICE EQUIPMENT
DATA PROCESSING EQUIPMENT
METERS
COMMUNICATION EQUIPMENT
LABORATORY EQUIPMENT
SHOP EQUIPMENT
PURIFICATION EQUIPMENT
TOOLS
HYDRANTS
OTHER EQUIPMENT
TRUCKS
OTHER MACHINERY/EQUIPMENT
WATER SYSTEM
UT SYSTEM MASTER PLAN
SOFTWARE DEVELOPMENT
WATER RIGHTS
0
0
0
0
0
5,624
0
0
0
0
26,325
9,665
0
0
0
0
286,157 ;.
0
0
O 0 170,000 170,000 170,000
215,000 215,000 145,000 145,000 145,000
O 0 0 0 0
O 0 0 0 0
O 0 0 0 0
O 0+. 0 0 0
O 0 0 0 0
117,990 117,990 0 0 0
5,500 , 5,500 0 0 0
O 0 0 0 0
29,000 29,000 33,000 33,000 33,000
O 0 80,000 80,000 80,000
0 0 0 0
O 0 35,000 35,000 35,000
29,000 129,000 162,000 162,000 162,000
O 0 0 0 0
1,745,770 2,055,770 1,787,061 1,787,061 1,787„061
15,882 15,882 0 0 0
O 0 0 0 0
O 0 44,000 44,000 44,000
327,771 2,258,142 2,568,142 2,456,061 2,456,061 2,456,061
80
Town of Estes Park
Detail budget information
Water Purification 503-6200-530
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
0
0
0
0
0
0
21-01
PROPERTY
1,966
2,386
2,386
2,386
2,862
2,862
21-02
LIABILITY
0
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
1,966
2,386
2,386
2,386
2,862
2,862
20,221
34,970
34,970
43,228
43,228
43,228
22-14
LAB TESTING
0
0
0
0
0
0
22-26
INSURANCE CLAIMS
639
0
0
0
0
0
22-98
OTHER
Prof. services/fees
20,860
34,970
34,970
43,228
43,228
43,228
Publishing
0
2,000
2,000
2,000
2,000
2,000
23-01
PUBLICATION FEES
22,089
37,000
37,000
105,500
105,500
105,500
25-02
BUILDINGS
213
150
150
150
150
150
25-05 i
MACHINERY/TOOLS
1,880
7,100
7,100
17,200
17,200
17,200
25-08
LABORATORY
0
0
0
0
0
0
25-09 "
VEHICLE REPAIRS -FLEET SHP
0
0
0
100,000
100,000
100,000
25-15
GASB 62 MEMBRANE PURCHASE
2,989
1,500
1,500
1,000
1,000
1,000
25-23'
PUMP
4,260
6,000
6,000
1,000
1,000
1,000
25-26
STORAGE TANK
24,204
18,000
18,000
44,000
44,000
44,000
25-98
OTHER EQUIPMENT/MACHINERY
Repair and Maintenance
55,635
69,750
69,750
268,850
268,850
r:268,850
6
500
500
700
700
;, 700
26-01
OFFICE SUPPLIES
0
1,000
1,000
200
200
200
26-02
POSTAGE
150
650
650
300
300
300
26-03
PRINTING/FORMS
0
300
300
1,000
1,000
1,000
26-04
FREIGHT/SHIPPING
0
300
300
400
400
400
26-05
JANITORIAL
5,861
3,650
3,650
1,000
,1;000
1,000
26-06
SMALL TOOLS
4,699
3,300
3,300
3,500
3,500
3,500
26-07
SMALL HARDWARE
80,755
130,000
130,000
130,000
130,000
130,000
26-09
CHEMICAL
25,068
31,002
31,002
28,600
28,600
28,600
26-14
LABORATORY
0
30,000
30,000
N30,000
30,000
30,000
26-34
METER
0
0
0
-`%0
0
0
26-39
FUEL&OIL
151,139
160,000
160,000
53,500
53,500
53,500
26-40
PURIFICATION EQUIPMENT
0
6,000
6,000
-. 4,000
4,000
4,000
26-95
OTHER EQUIPMENT
Materials and supplies
267,678
366,702
366,702
253,200
253,200
253,200
2,519
6,951
6,951
7,299
7,299
7,299
28-01
TELEPHONE
1,596
13,792
13,792
14,482
14,482
14,482
28-02
NATURAL GAS
60,557
71,282
71,282
74,846
74,846
74,846
28-03
ELECTRICAL ENERGY
0
0
0
0
0
0
28-04
WATER
32,691
-, 46,565
46,565
48,893
48,893
48,893
28-05
SEWER
4,084
-= 6,836
6,836
7,178
7,178
7,178
28-11
PROPANE GAS
Utility Expenditures
101,447
145,426
145,426
152,698
152,698
152,698
Total Operations &
Maintenance costs
447,586
621,234
621,234
722,362
722,838
722,838
87
Town of Estes Park
Detail budget information
Water Distribution 503-6300-540
Leadership
Team Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
Insurance Premiums
Prof. services/fees
Rentals
Repair and Maintenance
Materials and supplies
Job Performance
Utility Expenditures
Other Current Expenditures
Total Operations &
Maintenance costs
2,094
5,678
0
1,205
5,111
0
1,205
5,111
0
1,205
5,111
0
1,654
6,851
0
1,654
6,851
0
21-01
21-02
21-50
22-02
22-24
22-26
22-98
24-02
24 03
. 25-01'
.25 02
25-04
25-05
25-06
25-09
25-21
25-22
25-23
25-34
25-44
25-98
26-01
26-04
26-05
26-06
, 26-07
26-08
26-13
26-17
26-23
26-25
26-32
26-33
26-34
26-39
26-42
26-46
26-48
26-95
29-90
27-01
28-01
28-02
28-03
28-04
28-06
29-25
PROPERTY
LIABILITY
UNEMPLOYMENT
ENGINEERING
015
INSURANCE CLAIMS
OTHER
REAL PROPERTY
LEASE
MAINTENANCE CONTRACTS
BUILDINGS
VEHICLE EQUIPMENT
MACHINERY/TOOLS
METERS
VEHICLE REPAIRS -FLEET SHP
WATER SYSTEM
WATER HYDRANT
PUMP
CUSTOMER SERVICE LINES
FUTURE VEHICLE PURCHASE
OTHER EQUIPMENT/MACHINERY
OFFICE SUPPLIES
FREIGHT/SHIPPING
JANITORIAL
SMALL TOOLS
SMALL HARDWARE
LUMBER/PAINT
MEDICAL
CATERING/SPEC CIRCUMSTANC
FURNITURE/FIXTURES
ENERGY EFFICIENCY
DATA PROCESSING SOFTWARE
DATA PROCESSING EQUIPMENT
METER
FUEL & OIL
OFFICE EQUIPMENT
COMMUNICATION EQUIPMENT
SHOP EQUIPMENT
OTHER EQUIPMENT
SHORT/OVER INVENTORY ACCT
PERSONAL SAFETY EQUIPMENT
TELEPHONE
NATURAL GAS
ELECTRICAL ENERGY
WATER
TRASH DISPOSAL
PROMOTION
7,772
26,543
74,058
5,490
2,739
6,316
164,575
60,000
1,575
33,128
6,316
164,575
60,000
1,575
33,128
6,316
25,000
60,000
1,575
6,000
8,505
25,000
60,000
1,575
6,000
8,505
25,000
60,000
1,575
6,000
108,830
10,199
6,500
259,278
10,199
6,915
259,278
10,199
6,915
92,575
10,199
0
92,575
10,199
0
92,575
10,199
0
16,699
10,140
5,050
112,324
138
618
0
132,156
0
451
0
115,074
5,016
17,114
21,300
28,000
72,650
750
550
0
109,500
0
6,500
4,000
69,051
14,800
17,114
21,300
28,000
72,650
750
550
0
109,500
0
6,500
4,000
69,051
14,800
10,199
9,300
29,000
25,000
1,050
1,200
62,500
99,000
0
13,800
4,000
90,096
14,800
10,199
9,300
29,000
25,000
1,050
1,200
50,000
99,000
,:. `:13,800
4,000
t 90,096
14,800
:.
10,199
9,300
29,000.
25,000
1,050
1,200
50,000
'99,000
0
13,800
4,000
90,096
14,800
380,967
2,491
41
423
11,278
3,235
569
423
1,337
2,213
0
2,835
21,622
0
0
40
2,596
=:..0
0
-29,800
327,101
3,500
700
350
10,000
4,500
2,500
500
950
3,000
0
7,500
__.15,800
8,000
0
2,500
4,000
900
9,800
0
327,101
3,500
700
350.
10,000
4,500
2,500
,.. 500
950
.. 3,000
0
7,500
15,800
8,000
0
2,500
4,000
900
9,800
0
349,746
,4,500
, 700
350
22,700
4,500
2,500
800
2,000
3,500
1,500
8,500
25,400
8,000
0
2,500
4,000
1,500
8,000
0
:•'
337,246
4,500
700
350
22,700
4,500
2,500
800
2,000
3,500
1,500
8,500
25,400
8,000
12,500
2,500
4,000
1,500
8,000
0
337,246
4,500
700
350
22,700
4,500
2,500
800
2,000
3,500
1,500
8,500
25,400
8,000
12,500
2,500
4,000
1,500
8,000
0
19,303
3,478
3,764
5,046
22,491
424
247
74,500
7,600
14,175
8,470
17,830
424
2,840
74,500
7,600
14,175
8,470
17,830
424
2,840
100,950
10,500
14,884
8,894
18,722
445
2,982
113,450
10,500
14,884
8,894
18,722
445
2,982
113,450
10,500
14,884
8,894
18,722
445
2,982
31,972
581
43,739
0
43,739
0
45,927
0
45,927
0
45,927
0
581
0
0
0
0
0
569,602
735,648
735,648
616,213
618,402
618,402
82
Town of Estes Park
Detail budget information
Water Customer Accounts 503-6400-550
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
737
556
556
556
754
754
21-02
LIABILITY
0
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
737
556
556
556
754
754
0
0
0
0
0
0
22-09
INFO TECHNOLOGY SERVICES
555
0
0
250
250
250
22-10
BANK FEES ---
0
0
0
2,500
2,500
2,500
22-13
CONTRACT/SKILLED SERVICES
42,926
34,215
36,597
36,682
36,682
36,682
22-98
OTHER
Prof. services/fees
43,481
34,215
36,597
39,432
39,432
39,432
18,386
18,000
18,000
18,000
18,000
18,000
26-02
POSTAGE
4,849
5,408
5,408
5,500
5,500
5,500
26-03
PRINTING/FORMS
1,324
865
865
1,000
1,000
1,000
26-04
FREIGHT/SHIPPING
0
0
0
0
0
0
26-17
CATERING/SPEC CIRCUMSTANC
0
500
500
1,000
1,000
1,000
26-33
DATA.. PROCESSING
69,276
80,000
80,000
80,000
80,000
80,000
26-34 -''
METER
121
0
0
0
0
0
2642
OFFICE EQUIPMENT
Materials and supplies
93,956
104,773
104,773
105,500
105,500
105,500
Job Performance
0
0
0
2,500
2,500
2,500
27 04
EDUCATION/TRAINING
Other Current Expenditures
417
3,000
3,000
3,000
3,000
3,000
29-07
UNCOLLECTIBLE ACCOUNTS
Total Operations &
Maintenance costs
138,591
142,544
144,926
150,988
151,186
-.: 151,186
83
Town of Estes Park
Detail budget information
Water Administration and General 503-6500-560
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
28,820
22,859
22,859
22,859
22,950
22,950
21-01
PROPERTY
1,229
1,552
1,552
1,552
1,838
1,838
21-02
LIABILITY
Insurance Premiums
30,049
24,411
24,411
24,411
24,788
24,788
9,590
6,930
6,930
11,250
11,250
11,250
22-01
AUDITING
10,285
0
0
7,277
7,277
7,277
22-02
ENGINEERING
950
0
0
0
0
0
22-06
MEDICAL
94
155
155
155
155
155
22-07
RECORDING FEES
21,954
43,000
43,000
25,000
25,000
25,000
22-08
LEGAL
77,528
78,332
78,332
58,798
58,798
58,798
22-09
INFO TECHNOLOGY SERVICES
1,597
2,000
2,000
2,000
2,000
2,000
22-10
BANK SERVICE
0
0
0
0
0
0
22-24
GIS
0
0
0
0
0
0
22-33
DATA PROCESSING
3,601
4,000
4,000
39,000
39,000
39,000
22-89
UTILITY FINANCIAL STUDIES
826
11,000
11,000
11,000
11,000
11,000
22-98 .
OTHER
Prof. services/fees
126,425
145,417
145,417
154,480
154,480
154,480
Publishing
763
50
50
750
750
750
23-01
Publication Fees
45,628
45,201
45,201
45,201
45,201
45,201
24-02
REAL PROPERTY
0
3,200
3,200
0
0
0
24-03
LEASE
Rentals
45,628
48,401
48,401
45,201
45,201
45,201
Repair and Maintenance
16,374
23,818
23,818
27,650
27,650
27,650
25-01
MAINTENANCE CONTRACTS
2,582
1,700
1,700
1,700
1,700
1,700
26-01
OFFICE SUPPLIES
830
1,000
1,000
1,000
1,000
1,000
26-02
POSTAGE
0
1,000
1,000
1,000
1,000
1,000
26-03
PRINTING/FORMS
0
1,400
1,400
1,400
1,400
1,400
26-13
MEDICAL
1,430
1,400
1,400
2,200
2,200
2,200
26-17
CATERING/SPEC CIRCUMSTANC
72
1,000
1,000
1,000
1,000
1,000
26-42
OFFICE EQUIPMENT
0
0
0
': 0
0
0
26-46
COMMUNICATION EQUIPMENT
Materials and supplies
4,914
7,500
7,500
8,300
8,300
8,300
8,760
13,500
13,500
13,500
13,500
13,500
27-02
UNIFORM ALLOWANCE
41,440
28,500
"28,500
40,300
40,300
40,300
27-04
EDUCATION/TRAINING
13,860
16,050
16,050
16,050
16,050
16,050
27-05
MEMBER DUES/SUBSCRIPTIONS
829
1,200
1,200
1,200
1,200
1,200
27-06
EMPLOYEE RECOGNITION
0
750
750
750
750
750
27-07
MILEAGE REIMBURSEMENT
Job Performance
64,889
" 60,000
60,000
71,800
71,800
71,800
Utility Expenditures
0
65
65
0
0
0
28-01
TELEPHONE
10,956
11,242
11,242
11,040
11,040
11,040
29-08
PAYMENT IN LIEU OF TAXES
91,279
92,701
92,701
100,117
100,117
100,117
29-10
FRANCHISE FEES
Other current expenses
.,.. 102,235
103,943
103,943
111,157
111,157
111,157
Total Operations &
Maintenance costs
391,277
413,605
413,605
443,749
444,126
444,126
84
Town of Estes Park
Detail budget information
Water Capital 503-7000-580
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
0
0
0
170,000
170,000
170,000
31-11
LAND
0
215,000
215,000
145,000
145,000
145,000
32-22
BUILDING REMODELING
0
0
0
0
0
0
33-30
STATION EQUIPMENT
0
0
0
0
0
0
33-31
FURNITURE/FIXTURES
0
0
0
0
0
0
33-32
OFFICE EQUIPMENT
5,624
0
0
0
0
0
33-33
DATA PROCESSING EQUIPMENT
0
0
0
0
0
0
33-34
METERS
0
117,990
117,990
0
0
0
33-36
COMMUNICATION EQUIPMENT
0
5,500
5,500
0
0
0
33-37
LABORATORY EQUIPMENT
0
0
0
0
0
0
33-38
SHOP EQUIPMENT
26,325
29,000
29,000
33,000
33,000
33,000
33-40r'.'
PURIFICATION EQUIPMENT
9,665
0
0
80,000
80,000
80,000
33-41
TOOLS
0
0
0
0
0
0
33-42
HYDRANTS
0
0
0
35,000
35,000
35,000
33-98
OTHER EQUIPMENT
0
129,000
129,000
162,000
162,000
162,000
, 34-42
TRUCKS
0
0
0
0
0
0
34-98
OTHER MACHINERY/EQUIPMENT
286,157
1,745,770
2,055,770
1,787,061
1,787,061
1,787,061
°` 35-54
WATER SYSTEM
0
15,882
15,882
0
0
0
35-62
UT SYSTEM MASTER PLAN
0
0
0
0
0
0
37-01
SOFTWARE DEVELOPMENT
0
0
0
44,000
44,000
44,000
37-10
WATER RIGHTS
Capital
327,771
2,258,142
2,568,142
2,456,061
2,456,061
2,456,061
85
Medical Insurance Fund
Internal Service Fund, 606
2018 Town Board Budget Document Workbook2.xlsx
*
SCOPE OF SERVICES
The Medical Insurance Fund closed and absorbed into the General Fund on 12/31/2010. The Fund reopened in 2012 due to enacting a self-insurance plan.
Leadership Team
Suggested
Actuals Budget Est Actuals Base Budget Budget Proposed Budget
2016 2017 2017 2018 2018 2018
Revenues
Premium collections
Investment income
Miscellaneous
Total Revenues
Expenses
Personnel Services
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
1,963,106 2,395,024 2,395,024 2,586,625 2586,625 2,586,625
4,068 3,922 3,922 4,000 4,000 4,000
162 0 0 0 0 0
1,967,336
2,398,946 2,398,946
2,590,625 2,590,625 2,590,625
0 7,000 7,000 7,000 7,000 7,000
2,031,639 2,333,020 2,333,020 1,995,909 1,995,909 1,995,909
2,031,639 2,340,020 2,340,020 2,002,909 2,002,909 2,002,909
2,031,639
2,340,020 2,340,020 2,002,909
2,002,909 2,002,909
Transfer to General Fund 0 0 0 0 0
Transfer in from Other funds 0
Changes in Net Position
Unrestricted Net position, Beginning
Unrestricted Net position, Ending *
0
0 0
(64,303) 58,926 58,926 587,716 587,716 587,716
386,689 322,386 322,386 381,312 381,312 381,312
$322,386 $381,312
$381,312 $969,028
$969,028 $969,028
Fund availability for Internal Service Funds is defined as unrestricted fund balance which exludes Net Investment in Capital Assets.
86
Fleet Maintenance Fund
Internal Service Fund, 612
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
*
Services: vehicle/equipment repair/maintenance, aerial/fire inspections, DOT regulations/inspections, equipment specifications and acquisitions,
equipment cost tracking, communication equipment, fire extinguisher/1st aid kit inspections, licensing, fueling, equipment purchase/maintenance
budgets, warranty/recall management, billing re: vehicles, ASE certified mechanics
*
Records management: w/o tracking, equipment costs, fuel tracking, DOT records, replacement recommendations
* Special projects: equip police vehicles, equipment training
*
Miscellaneous: L&P special contt. weld brackets, build transformer mounts/cable, puller clamps/guide wheels, Stanley Park bleachers/stalls/doors,
banner mounts, Water Dept. shut off keys, Parks Dept. sign brackets, bridge repair, trash can repair
* Inspections: Preventative Maintenance inspections
Leadership Team
Suggested
Actuals Budget Est Actuals Base Budget Budget Proposed Budget
2016 2017 2017 2018 2018 2018
Revenues
Intergovernmental
Charges for services
Other income
Investment income
Total Revenues
Expenses
Personnel Services
Salaries 255,472 245,303 236,548 249,835 254,545 254,545
Benefits 102,715 99,920 99,490 109,060 110,066 110,066
(7,,)84) 0 0 0 0 0
532,780 397,500 397,500 426,975 426,975 426,975
1,082 0 0 750 750 750
825 297 297 1,100 1,100 1,100
528,703 397,797 397,797 428,825
428,825 428,825
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
Excess (deficiency) of revenues over
expenditures
358,187
345,223
336,038 358,895
364,611 364,611
49,641 62,457 62,457 63,234 63,240 63,240
407,828 407,680
398,495 422,129
427,851 427,851
0 0 0 0 0 0
407,828 407,680 398,495 422,129 427,851 427,85
120,875 (9,883) (698) 6,696 974 974
Transfers out (to Med Ins Fund) 0 0 0 0 0 0
Transfers in 0 0 0 0 0 0
Changes in Net Position
Unrestricted Net Position, Beginning
Unrestricted Net position, Ending *
120,875 (9,883) (698) 6,696 974 974
185,921 306,796
306,796 306,098
306,098 306,098
$306,796 $296,913
$306,098 $312,794
$307,072 $307,072
87
Fleet Maintenance Fund
Internal Service Fund, 612
2018 Town Board Budget Document Workbook2.xlsx
Leadership Team
Suggested
Actuals Budget Est Actuals Base Budget Budget Proposed Budget
2016 2017 2017 2018 2018 2018
Personnel Levels
Director of Public Works
Public Works Operations Mgr
Fleet Supervisor
Mechanic I/II
0.10
0.34
1.00
2.00
3.44
0.10
0.34
1.00
2.00
3.44
0.10
0.34
1.00
2.00
3.44
0.10
0.34
1.00
2.00
3.44
0.10
0.34
1.00
2.00
3.44
0.10
0.34
1.00
2.00
3.44
Operations & Maintenance Details
INSURANCE PREMIUMS 4,387 1,598 1,598 1,598 1,604 1,604
PROF. SERVICES/FEES 8,648 7,553 7,553 8,343' 8,343 8,343
PUBLISHING 0 100 100 100 100 100
RENTALS 92 89 89 89 89 89
REPAIR AND MAINTENANCE 22,664 25,082 25,082 25,069 23,529 23,529
MATERIALS AND SUPPLIES 6,693 9,850 9,850 9,850 11,390 11,390
JOB PERFORMANCE EXPENSES 4,372 10,920 10,920 10,920 10,920 10,920
UTILITY EXPENDITURES 2,785 7,265 7,265 7,265 7,265 7,265
OTHER 0 0 0 0 0 0
49,641
62,457 62,457
63,234
63,240 63,240
Fund availability for Internal Service Funds is defined as unrestricted fund balance which exludes Net Investment in Capital Assets.
88
Town of Estes Park
Detail budget information
Fleet Services 612-4300-610
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number
Detail
688
520
520
520
317
317
21-01
PROPERTY
1,917
1,078
1,078
1,078
1,287
1,287
21-02
LIABILITY
1,782
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
4,387
1,598
1,598
1,598
1,604
1,604
100
0
0
0
0
0
22-06
MEDICAL
7,753
7,050
7,050
7,840
7,840
7,840
22-09
INFO TECHNOLOGY SERVICES
0
0
0
0
0
0
22-10
BANK SERVICE
0
0
0
0
0
0
22-13
CONTRACT/SKILLED SERVICES
795
503
503
503
503
503
22-98
OTHER
Prof. services/fees
8,648
7,553
7,553
8,343
8,343
8,343
Publishing
0
100
100
100
100
100
23-01
PUBLICATION FEES
Rentals
92
89
89
89
89
89
24-02
REAL PROPERTY
1,244
6,330
6,330
6,317
6,317
6,317
-'
25-01 "
MAINTENANCE CONTRACTS
0
3,200
3,200
3,200
3,200
3,200
'>
25-02
BUILDINGS
73
1,100
1,100
1,100
1,100
1,100
25-03
FURNITURE/FIXTURES
12,042
6,602
6,602
602
602
602
"
25-04
VEHICLE EQUIPMENT
3,105
1,650
1,650
1,650
1,650
1,650;
25-05
MACHINERY/TOOLS
0
0
0
6,000
4,460
4,460
25-09
VEHICLE REPAIRS -FLEET SHP
6,200
6,200
6,200
6,200
6,200
, 6,200
25-44
FUTURE VEHICLE PURCHASE
Repair and Maintenance
22,664
25,082
25,082
25,069
23,529
'" 23,529
979
850
850
850
-:. 850
850
26-01
OFFICE SUPPLIES
11
50
50
50;,
50
50
26-04
FREIGHT/SHIPPING
638
500
500
500
500
500
26-06
SMALL TOOLS
0
400
400
400
-.. 400
400
26-13
MEDICAL
63
550
550
550
550
550
26-17
CATERING/SPEC CIRCUMSTANC
0
1,500
1,500
1,500-
1,500
1,500
26-23
FURNITURE/FIXTURES
0
0
0
= 0
0
0
26-31
SHOP SUPPLIES
0
0
0
0
0
0
26-33
DATA PROCESSING EQUIPMENT
0
0
0
10
1,540
1,540
26-39
FUEL & OIL
4,926
6,000
6,000
6,000
6,000
6,000
26-48
SHOP EQUIPMENT
(397)
0�
0
0
0
0
29-90
SHORT/OVER INVENTORY ACCT
473
0
:-0
0
0
0
29-96
FLEET CLEARING ACCOUNT
Materials and supplies
6,693
9,850
9,850
9,850
11,390
11,390
2,617
3,200
3,200
3,200
3,200
3,200
27-01
PERSONAL SAFETY EQUIPMENT
1,073
;.. 2,400
2,400
2,400
2,400
2,400
27-02
UNIFORM ALLOWANCE
541
I, 4,600
4,600
4,600
4,600
4,600
27-04
EDUCATION/TRAINING
45
480
480
480
480
480
27-05
MEMBER DUES/SUBSCRIPTIONS
96
240
240
240
240
240
27-06
EMPLOYEE RECOGNITION
0
0
0
0
0
0
27-07
MILEAGE REIMBURSEMENT
Job Performance
4,372
10,920
10,920
10,920
10,920
10,920
620
600
600
600
600
600
28-01
TELEPHONE
0
4,200
4,200
4,200
4,200
4,200
28-02
NATURAL GAS
1,952
1,800
1,800
1,800
1,800
1,800
28-03
ELECTRICAL ENERGY
213
200
200
200
200
200
28-04
WATER
0
465
465
465
465
465
28-05
SEWER
Utility Expenditures
2,785
7,265
7,265
7,265
7,265
7,265
Total Operations &
Maintenance costs
49,641
62,457
62,457
63,234
63,240
63,240
0
0
0
0
0
0
33-98
OTHER EQUIPMENT
Capital
0
0
0
0
0
0
89
Information Systems Technology Fund
Internal Service Fund, 625
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* Acquisition, installation and support of: PCs, servers, network components, and telephones.
* Provides assistance with printers, copiers and most software.
* Facility items: electronic lock systems, camera systems, Board Room AV systems
Actuals
2016
Leadership Team,,
Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2018 2018
2017 2017 2018
Revenues
Intergovernmental
Charges for services
Other income
Investment income
Total Revenues
0
492,115 605,457
89,244 2,000
4,314 5,225
5,900 0 0 0
605,457 719,776 719,776 719,776
2,000 2,000 2,000 2,000
5,225 4,500, 4,500 4,500
572,516 612,682
Expenses
Personnel Services
Salaries 286,767 308,374
Benefits
Operations & Maintenance
Total Current Expenses
Capital
Total Expenses
Excess (deficiency) of revenues over
expenditures
Transfers in
Transfers out
108,370 112,777
618,582 726,276
726,276 726,276
292,403 307,603 313,227 313,227
111,539, 119,241 120,441 120,441
395,137
421,151 403,942
146,866 204,043
426,844
205,484
433,668 433,668
206,426 206,426
Increase (decrease) in Fund Balance
Unrestricted Net Position, Beginning
Unrestricted Net position, Ending *
542,003 625,194. ,.
70,320 68,000
607,985
632,328
73,902 77,000
640,094 640,094
77,000 77,000
612,323 693,194 681,887 709,328 717,094 717,094
(39,807) (80,512) (63,305) 16,948 9,182 9,182
(3,1
0
162)
0
( l>1`i,4G.0)
0
0
0
0 0
0 0
(39,807) (425,974)
661,806 621,999
(408,767) 16,948
621,999 213,232
9,182 9,182
213,232 213,232
621,999 196,025 213,232 230,180 222,414 222,414
90
Information Systems Technology Fund
Internal Service Fund, 625
2018 Town Board Budget Document Workbook2.xlsx
Leadership Team
Actuals Budget Est Actuals Base Budget Suggested Budget Proposed Budget
2016 2017 2017 2018 2018 2018
Personnel Levels
Director of Utilities
IT Manager
Senior Support Specialist
Support Specialist
IT Support/GIS Specialist
0.05
1.00
1.00
2.00
0.00
4.05
0.05
1.00
1.00
2.00
0.00
4.05
0.05
1.00
1.00
2.00
0.00
4.05
0.05
1.00
1.00
2.00
0.00
4.05
0.05
1.00
1.00
2.00
0.06
4.05
0.05
1.00
1.00
2.00
0.00
4.05
Operations & Maintenance Details
INSURANCE PREMIUMS 2,703 2,772 2,772 2,772 3,714 3,714
PROF. SERVICES/FEES 23,703 25,934 25,934 18,000 18,000 18,000
PUBLISHING 0 75 75 200 200 200
REPAIR AND MAINTENANCE 65,948 102,787 102,787 112,712 112,712 112,712
MATERIALS AND SUPPLIES 27,258 36,600 36,600 37300 37,300 37,300
JOB PERFORMANCE EXPENSES 6,483 8,875 8,875 7,500 7,500 7,500
UTILITY EXPENDITURES 20,771 27,000 27,000 27,000 27,000 27,000
OTHER CURRENT EXPENSES 0 0 0 0 0 0
Capital
OFFICE EQUIPMENT
DATA PROCESSING EQUIPMENT
COMMUNICATION EQUIPMENT
OTHER EQUIPMENT
SOFTWARE DEVELOPMENT
146,866 204,043
204,043 205,484 206,426 206,426
0
52,355
17,965
0
0
O 0
O 5,902
O 0
68,000 68,000
0
0
0 0 0
0 0 0
0 0 0
77,000 77,000 77,000
0 0
0
70,320
68,000
73,902
77,000
77,000
77,000
Fund availability for Internal Service Funds is defined as unrestricted fund balance which excludes Net Investment in Capital Assets.
91
Town of Estes Park
Detail budget information
Information Technology Fund 625-2500-425
Leadership
Team
Suggested Proposed
Actuals Budget Est Actuals Base Budget Budget Budget Account
Account Name 2016 2017 2017 2018 2018 2018 Number Detail
614
537
537
537
1,799
1,799
21-01
PROPERTY
2,089
2,235
2,235
2,235
1,915
1,915
21-02
LIABILITY
0
0
0
0
0
0
21-50
UNEMPLOYMENT
Insurance Premiums
2,703
2,772
2,772
2,772
3,714
3,714
5,666
11,934
11,934
4,000
4,000
4,000
22-13
CONTRACT/SKILLED SERVICES
0
4,000
4,000
3,000
3,000
3,000
22-24
GIS
18,037
10,000
10,000
11,000
11,000
11,000
22-98
OTHER
Prof. services/fees
23,703
25,934
25,934
18,000
18,000
18,000
Publishing
0
75
75
200
200
200
23-01
Publication fees
65,353
98,287
98,287
108,712
108,712
108,712
25-01--
MAINTENANCE CONTRACTS
0
0
0
0
0
0
..'2503
FURNITURE/FIXTURES
595
0
0
0
0
0
25-04
VEHICLE EQUIPMENT
0
0
0
0
0
0
25-09
VEHICLE REPAIRS -FLEET SHP
0
2,500
2,500
2,000
2,000
2,000
25-36
NETWORK EQUIPMENT
0
0
0
0
0
0
25-44
FUTURE VEHICLE PURCHASE
0
2,000
2,000
2,000
2,000
2,000
25-98
OTHER EQUIPMENT/MACHINERY
Repair and Maintenance
65,948
102,787
102,787
112,712
112,712
112,712
592
1,400
1,400
1,300
1,300
1,300
26-01
OFFICE SUPPLIES
70
300
300
300
300
300
26-04
FREIGHT/SHIPPING
1,294
1,800
1,800
1,800.
1,800
1,800
26-23
FURNITURE/FIXTURES
2,634
6,900
6,900
6,000
6,000
6,000
26-32
DATA PROCESSING SOFTWARE
11,840
13,900
13,900
16,400
16,400
16,400
26-33
DATA PROCESSING EQUIPMENT
3,251
3,900
3,900
3,800
3,800
3,800
26-35
DATA PROCESSING
0
0
0
0
0
0
26-39
FUEL & OIL
851
1,000
1,000
900
900
900
26-42
OFFICE EQUIPMENT
6,726
7,400
7,400
6,800
6,800
6,800
26-46
COMMUNICATION EQUIPMENT
Materials and supplies
27,258
36,600
36,600
37,300
37,300
37,300
0
275
275
200
200
200
27-02
UNIFORM ALLOWANCE
5,993
7,000
7,000
6,000
6,000
6,000
27-04
EDUCATION/TRAINING
99
200
200
100
100
100
27-05
MEMBER DUES/SUBSCRIPTIONS
320
900
900
800
800
800
27-06
EMPLOYEE RECOGNITION
71
500
500
400
400
400
27-07
MILEAGE REIMBURSEMENT
Job Performance
6,483
8,875
8,875
7,500
7,500
7,500
Utility Expenditures
20,771-
27,000
27,000
27,000
27,000
27,000
28-01
TELEPHONE
Total Operations &
Maintenance costs
146,866
204,043
204,043
205,484
206,426
206,426
0
0
0
0
0
0
33-32
OFFICE EQUIPMENT
52,355
0
5,902
0
0
0
33-33
DATA PROCESSING EQUIPMENT
17,965
0
0
0
0
0
33-36
COMMUNICATION EQUIPMENT
0
68,000
68,000
77,000
77,000
77,000
33-98
OTHER EQUIPMENT
0
0
0
0
0
0
37-01
SOFTWARE DEVELOPMENT
Capital
70,320
68,000
73,902
77,000
77,000
77,000
92
Vehicle Replacement Fund
Internal Service Fund, 635
2018 Town Board Budget Document Workbook2.xlsx
SCOPE OF SERVICES
* To accumulate funds for the replacement of Town vehicles.
Actuals
2016
Budget
2017
Leadership Team
Est Actuals Base Budget Suggested Budget Proposed Budget
2017 2018 2018 2018
Revenues
Revenues - future vehicle purchases
Investment income
Miscellaneous
Transfers In
Total Revenues
Operations & Maintenance
Capital
Total Expenses
Excess (deficiency) of revenues over expenditures:
Unrestricted Net Position, Beginning
Unrestricted Net position, Ending *
507,449 690,624 690,624 764,379 824,379 880,419
11,164 12,852 12,852 12,000 12,000 12,000
37,226 0 45,460 0 0 0
0 0 0 0. 0 0
555,839 703,476 748,936 776,379 836,379 892,419
6,540 0 0 0 0 0
1,137,755 407,483 407,483 118,001 178,001 208,001
1,144,295 407,483 407,483 118,001 178,001 208,001
(588,456) 295,993
1,615,334 1,026,878
341,453 658,378
1,026,878 1,368,331
658,378 684,418
1,368,331 1,368,331
026,878 1,322,871
,368,331 2,026,709
2,026,709 2,052,749
Revenue sources:
General
Streets Fund
Light and Power
Water
Fleet
Summary of Units by department:
2016 2017 2017 2018 2018 2018
0 212,513 212,513 328,835 388,835 418,835
47,040 52,080 52,080 26,040 26,040 52,080
339,135 350,780 350,780 313,208 313,208 313,208
115,074 69,051 69,051 90,096 90,096 90,096
6,00 6,200 6,200 6,200 6,200 6,200
507,449 690,624 690,624 764,379 824,379 880,419
Police 18 Facilities 1
Protective Insp. 2 Special Events 8
Engineering 1 Light & Power 24
Streets 17 Water 16
Parks 18 Fleet 1
Museum 1 Total 107
93
Units scheduled for purchase/replacement
Vehicle Replacement Fund
Internal Service Fund, 635
2018 Town Board Budget Document Workbook2.xlsx
1,156,507 305,154
305,154 118 001 178,001 208,001
2016 2017 2017 2018 2018 2018
Scheduled replacements/purchases, 2016
Fleet G-68A '00 GMC K-1500 4x4 pickup 21,929
(moving to Facilities)
L&P 93324A 01 Ford F-250 4x4 40,660
L&P 93338 07 GMC 3500 24,087
Storm Drainage Culvert Jet Trailer Cleaner 46,260
Police, G-896'08 Dodge Charger 31,918
Coin Dev G-526 '02 Jeep Wrangler 22,045
Streets G-46A, '99 I-H 4800 4x4 160,000
Events G-111 '93 Miller Welder 5,000
L&P 93330A, '06 International 7400 4x4 240,222
L&P 93334B,'10 Jeep Liberty 27,625
L&P 93387A, "98 Cat DP45-D2 forklift 41,000
L&P 93388A, '90 Clark GCX20 forklift 22,000
Water 9032B, '08 GMC 3500 4x4 36,893
Water 9033A, '08 Ford F-350 4x4 39,095
New additions for 2016
Police, Ford Interceptor 31,918
Police, Lightbars, Accessories 3,122
Parks, 'New Cushman (Atlas JSV 3000) 17,198
L&P, Dump Truck 150,000
Water, Jeep Wrangler Rubicon 36,750
Water, G-58, Air Compressor 18,573
Other 140,212
Scheduled replacements/purchases, 2017
Police, G-78B, '09 Dodge Charger
Streets, G-63A,'08 Ford F-550 4x4
Streets, G-75B,'06 GMC K3500 4x4
Parks, G-60A,'06 Ford F-550 4x4
Events, G-123, '06 Bobcat 2200 4x4
L&P, 93323A, '06 Ford F-550 4x4
New additions for 2017
None
Scheduled replacements/purchases, 2018
Police, G-106A,'04 Ford Exployer
Police, Light Bar & Equip for G-106A
L&P, 93319,'07 GMC k1500 4x4
L&P, 93315B,'11 Ford Exployer
New additions for 2018
Police, New car & equip. for new officer position
Facilities, New truck for new facilities position
32,000
75,000
33,885
85,603
19,000
59,666
32,000
75,000
33,885
85,603
19,000
59,666
40,071 40,071 40,071
14,000 14,000 14,000
30,485 30,485 30,485
33,445 33,445 33,445
60,000 60,000
30,000
1,156,507
305,154
305,154
118,001
178,001
208,001
Fund availability for Internal Service Funds is defined as unrestricted fund balance which excludes Net Investment in Capital Assets.
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Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
X 2018
OWN OF lES PAR
Community Report/State of the Town
$15,000
Administration
Kate Rusch
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
1
❑ Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
X Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
N/A
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
The Community Report would provide an engaging, updated look to the annual State of the
Town newsletter. This graphics -heavy publication would highlight key data, services and
success stories in an easy -to -follow format for an audience of community members and
partners. The printed document would serve as a physical reference item for the Town Board
and staff and a mailer to the community. A PDF version would be featured on the website
and in other electronic communications.
Page I of 4
2
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
N/A
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
❑ Infrastructure
❑ Exceptional Guest Services
❑ Public Safety, Health and Environment
❑ Outstanding Community Services
X Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
101 - 1300 — 413 . 23-01
(Attach additional sheets if necessary)
$ Increase
$15,000
$ Decrease
( )
( )
( )
( )
( )
( )
Please return completed form to: Finance Director, Finance Dept or email to
DHudsonEstes.org. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
3
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
IT Review and Comments on Technology Proposals
X NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Page 3 of 4
4
HR Review and Comments on Personnel Proposals
X NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
X NA — No facility related changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Page 4 of 4
5
Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
X 2018
Community marketing video campaign
$20,000
Administration
Kate Rusch
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
2
Type of Proposal
El Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
X Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
N/A
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
Based on a concept proposed by Mayor Jirsa, this placeholder budget would allow the Town
and potential partners to hire a vendor to facilitate content development and production of a
series of brief videos marketing the community of Estes Park to audiences including a.)
prospective residents, b.) prospective businesses, and c.) guests planning their visit to Estes
Park. The goals are to inspire the interest of prospective residents and businesses to join the
community and help visitors plan and enjoy their visit to the community of Estes Park.
Desired partners to lead this project would include, but are not limited to, the Economic
Development Corporation and Visit Estes Park.
Page I of 4
6
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
N/A
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
x Robust Economy
❑ Infrastructure
x Exceptional Guest Services
❑ Public Safety, Health and Environment
❑ Outstanding Community Services
x Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
101 - 1300 — 413 . 23-03
(Attach additional sheets if necessary)
$ Increase
$15,000
$ Decrease
( )
( )
( )
( )
( )
( )
Please return completed form to: Finance Director, Finance Dept or email to
DHudson�7a Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
7
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
IT Review and Comments on Technology Proposals
X NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Page 3 of 4
8
HR Review and Comments on Personnel Proposals
X NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
X NA — No facility related changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Page 4 of 4
9
Personnel Position Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
❑x 2018
Municipal Court Clerk/HR Assistant
$69,926.80 ($53,479.17 — Add'I)
Administrative Services/Municipal Court
Town Clerk
Jackie Williamson
Department Priority — Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
1
Type of Proposal
❑x Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
❑ Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
.5
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
The Municipal Court Clerk is currently a part-time position in the 1200 account and does
not receive benefits. The position has operated outside of Town Hall for many years and has
only been reachable by phone, email or during court proceedings. In 2018, the position is
being proposed to move to full time status and be brought into Administrative Services 1400
to provide better customer services with access by the citizens during normal business
hours. The position will also perform administrative support to Human Resources half time.
Page I of 4
10
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
The increase to full time would require additional personnel funding of approximately
$53,479.17 in salary and benefits over the current $ 16,447 for the part-time position.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
❑ Infrastructure
LI Exceptional Guest Services
❑ Public Safety, Health and Environment
❑ Outstanding Community Services
❑ E Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
101 - 1200 - 412.
101 - 1400 - 414.
(Attach additional sheets if necessary)
Personnel
Allocation
Ratio Chgs
(if applicable) $ Increase
50_ % _16,530.06
_50 % _36,949.11
Ok
$ Decrease
( )
( )
( )
( )
( )
( )
Please return completed form to: Finance Director, Finance Dept or email to
DHudson(a,Estes.org. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
11
HR Review and Comments on Personnel Proposals
❑ NA — No personnel changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Rebecca Spitsbergen
Date: 8/22/17
This is an unclassified position that would need a Job Analysis and compensation study done
to justify the need/pay range.
IT Review and Comments on Personnel Proposals (Additional staffing computer
and technology needs)
❑ NA — No technology changes included in proposal
xx Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Alan Fraundorf Date: _8/17/2017
Page 3 of 4
12
Facilities Review and Comments on Personnel Proposals (additional staffing
office space and furnishings)
❑ NA — No facility related changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Jon Landkamer Date: August 17, 2017_
There is no mention of any space needs related to the addition of this position. It will likely
need some reorganization of the existing office space to accommodate this new employee.
Page 4 of 4
13
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Department: AdminServices
Division: Records
Estimated Start Date:
Useful Life: 10
Capital Type: New
Board Goal: GovtServintSupport
Project Manager: Jackie Williamson
Budget Estimate: $ 133,800.00
Annual Change in O&M: $ 70,000
Location: Municipal Building
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Annual Cost:
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Annual Cost:
2018
$133,800
$-
$-
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2019
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2021
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$- $- $-
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$- $- $-
$- $191,800
2018 2019
$133,800
$-
$-
$-
$-
$133,800
$58,000
$-
$191,800
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14
Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
X 2018
Merit Increase Authorization — 2%
$235,367
Finance
Duane Hudson
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
X Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
❑ Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
0
This is to provide funding to allow up to a 3% merit. This is done by increasing line items by
2% with the expectation that merit increases will be dispersed over the full year. A 3%
increase spread out over the year should equate to approximately 2% when comparing full
year to full year.
For this proposal, personnel costs are budgeted at 98% (reflecting a 2% vacancy rate) plus 2%
for the annualized merit of up to 3%.
Page I of 4
15
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
This will impact all future budgets by increasing personnel costs for existing staff.
General Fund impact - $131,460
Open Space Fund impact - $525
Street Improvement Fund impact - $ 2,366
Light & Power Fund impact — $56,9 12
Water Fund impact - $30,294
Fleet Maintenance Fund impact - $6, 181
Information Technology Fund impact - $7,629
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
❑ Infrastructure
❑ Exceptional Guest Services
❑ Public Safety, Health and Environment
❑ Outstanding Community Services
X Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
Salary & Benefit Accts
(Attach additional sheets if necessary)
$ Increase
235,367
$ Decrease
( )
( )
( )
( )
( )
( )
Please return completed form to: Finance Director, Finance Dept or email to
DHudsonEstes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
16
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
IT Review and Comments on Technology Proposals
X NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Page 3 of 4
17
HR Review and Comments on Personnel Proposals
X NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
X NA — No facility related changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Page 4 of 4
18
Personnel Position Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
X 2018
Increase Sworn Patrol Officers — One of Three
$155,425
Police Department
Patrol Division
Wes Kufeld
Department Priority — Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
X Capacity Expansions — Maintaining Existing Service Levels with Increased Service,
Demands — a currently existing program/revenue/expense
❑ Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
Staff recently conducted a staffing study and results indicate patrol division needs to be
increased. Beginning in 2018 we are requesting 3 new FTE officer positions. Patrol Division
has not had an increase in staffing since 2004. (See staffing study)
Page I of 4
19
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
Funds would be allocated out of the general fund balance and no other funding sources
would be available.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
❑ Infrastructure
❑ Exceptional Guest Services
x Public Safety, Health and Environment
❑ Outstanding Community Services
❑ Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
101-2100-421.11-02
101-2100-421.34-41
101-2100-421-27-01
(Attach additional sheets if necessary)
Personnel
Allocation
Ratio Chgs
(if applicable)
$ Increase
$94,525_
$60,000_
900
$ Decrease
( )
( )
( )
( )
/( )
( )
Please return completed form to: Finance Director, Finance Dept or email to
DHudson c(r�,Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
20
HR Review and Comments on Personnel Proposals
❑ NA — No personnel changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Rebecca Spitsbergen
Date: 8/24/17
A Job Analysis should be done to confirm need. Staffing study recommendation is based on
population but HR needs to understand the types of calls or support required locally to
understand the additional headcount request. How does Estes Park PD cases compare to
Fort Collins PD, Loveland PD and/or Larimer County Sheriff's Dept? Is the same level of
support required there as we need here and are the case loads of the same nature (ie. similar
risk or threats dealt with on a daily basis)?
IT Review and Comments on Personnel Proposals (Additional staffing computer
and technology needs)
❑ NA — No technology changes included in proposal
❑ Green Lighted
xx Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Alan Fraundorf Date: _8/16/2017
Unclear if new PD car computers/tablets are required (dependent upon if new PD cars are
needed). Tablets are $3-41( each. Assumes officers use existing Patrol room computers and
phones — which should be adequate).
Page 3 of 4
21
Facilities Review and Comments on Personnel Proposals (additional staffing
office space and furnishings)
❑ NA — No facility related changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Jon Landkamer Date: August 17, 2017
There is no mention of the impact on the existing office space and if there will need to be
any changes to the squad room. There may be the need to add desks and associated
furniture.
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
❑ NA — No rolling stock included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Kevin McEachern Date: _August 21, 2017
Added 3 Interceptor Patrol units, $60,000.00 each, purchased from General Fund. This will
be adding to the vehicle rolling stock inventory. Approximately $500.00 per year each for
service not including repairs if needed for. Added fuel costs depending on use. $6000.00 per
year each for replacement cost to vehicle replacement fund for 10 years. Less if using longer
replacement year span. An added 3 vehicles for Fleet Division of 3 mechanics to maintain.
Page 4 of 4
22
Service Proposal Change Form
Budget Year ❑ 2017 l 2018
Proposal Title New Carpet for the Visitor Center
Proposal Total Cost $18,330
Department Name Community Services
Division (if applicable) Visitor Services
Submitted By Teri Salerno
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
3
Type of Proposal
'El Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
❑ Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
N/A
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
The VC opened in April 2006, and visitor traffic has increasingly grown over the years. Now in
its I Th year, the building still has the original carpet; it is showing significant wear and tear. With
the new parking garage, foot traffic is expected to increase. Visitors to our area comment
frequently on the beauty of the VC and the Town can be proud of the building — putting our best
foot forward with proper maintenance contributes to an exceptional guest experience. The VC
is due for some attention.
I based my cost estimate on approx. 5,500 sq. ft. on the first floor, which converts to 6 I I sq. yds
multiplied by $30 per sq. yd = $18,330.
Page I of 4
23
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
The only impact on future operations is maintenance of the carpet with periodic cleaning
and care. This expense is already included in the VS budget (Acct. 25-01). No additional
costs are identified.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
❑ Infrastructure
Exceptional Guest Services
❑ Public Safety, Health and Environment
Outstanding Community Services
❑ Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
$ Increase $ Decrease
101 — 2600 — 426 — 25 — 02 $18,330
Please return completed form to: Finance Director, Finance Dept or email to
DHudsonc Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
24
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Kevin McEachern_ Date: August 17, 2017
IT Review and Comments on Technology Proposals
xx NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Alan Fraundorf Date: _8/16/2017
Page 3 of 4
25
HR Review and Comments on Personnel Proposals
X NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Rebecca Spitsbergen
Date: 8/22/17
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
❑ NA — No facility related changes included in proposal
X Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Jon Landkamer Date: August 17, 2017
Page 4 of 4
26
Service Proposal Change Form
Budget Year ❑ 2017 2018
Proposal Title Interior wood stain for the Visitor Center
Proposal Total Cost $5,000
Department Name Community Services
Division (if applicable) Visitor Services
Submitted By Teri Salerno
Department Priority — Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
5
L Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
❑ Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
N/A
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
The VC opened in April 2006. Now in its I2t year, the building still has the original wood stain;
re -staining the wood has been needed for several years. The many years of sun beating in on the
stain is showing wear and age. Budget cuts and "flat" budgets have kept this important project
from being added to the "to-do" list. Visitors to our area comment frequently on the beauty of
the VC and the Town can be proud of the building — putting our best foot forward with proper
maintenance contributes to an exceptional guest experience. The VC is due for some attention
in order to continue to make a great impression on those who enter her doors.
Page I of 4
27
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
None Identified
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
❑ Infrastructure
Di Exceptional Guest Services
❑ Public Safety, Health and Environment
not Outstanding Community Services
❑ Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
$ Increase $ Decrease
101 — 2600 — 426 — 25 — 02, $5,000
(
Please return completed form to: Finance Director, Finance Dept or email to
DHudsonna Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
28
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Kevin McEachern Date: August 17, 2017
IT Review and Comments on Technology Proposals
xx NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Alan Fraundorf Date: 8/16/2017
Page 3 of 4
29
HR Review and Comments on Personnel Proposals
X NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Rebecca Spitsbergen
Date: 8/22/17
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
❑ NA — No facility related changes included in proposal
X Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Jon Landkamer Date: August 17, 2017
Page 4 of 4
30
Service Proposal Change Form
Budget Year ❑ 2017 ci 2018
Proposal Title Interior paint for the Visitor Center
Proposal Total Cost $10,000
Department Name Community Services
Division (if applicable) Visitor Services
Submitted By Teri Salerno
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
4
LI, Capacity Expansions — Maintaining Existing Service Levels with Increased Service
......:...
Demands — a currently existing program/revenue/expense
❑ Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
N/A
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
The VC opened in April 2006. Now in its I 2th year, the building still has the original paint and a
fresh coat of paint has been needed for several years. Budget cuts and "flat" budgets have kept
this important project from being added to the "to-do" list. Visitors to our area comment
frequently on the beauty of the VC and the Town can be proud of the building — putting our best
foot forward with proper maintenance contributes to an exceptional guest experience. The VC
is due for some attention in order to continue to make a great impression on those who enter
her doors.
Page I of 4
31
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
None Identified
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
El
0
Robust Economy
Infrastructure
Exceptional Guest Services
Public Safety, Health and Environment
Outstanding Community Services
Governmental Services and Internal Support
Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
$ Increase $ Decrease
101—2600-426-25-02 $10,000
Please return completed form to: Finance Director, Finance Dept or email to
DHudsonna Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
32
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Kevin McEachern
Date: August 17, 2017
IT Review and Comments on Technology Proposals
xx NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Alan Fraundorf Date: _8/16/2017
Page 3 of 4
33
HR Review and Comments on Personnel Proposals
X NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Rebecca Spitsbergen
Date: 8/22/17
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
❑ NA — No facility related changes included in proposal
X Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Jon Landkamer Date: August 17, 2017_
Page 4 of 4
34
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tain
events. This will require for the footingto be taken out of the arena allowing the base to be worked on before adding
more footing to the arena. The base is uneven and the base is coming (rocks) to the top in certian areas. Additional
footing is needed to get to the required depths for certian events. Rocks pose a significant safety issue for horses using
these arena's. Footing was the biggest complaint we have during horseshows.
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Contingency:
Costruction Mgmnt:
Design:
Legal:
Right of Way:
Other:
11111,01111111111111
, WI
Department: Community Services
Division: Special Events
Estimated Start Date:
Useful Life: 20
Capital Type: New
Board Goal: GuestSery
Project Manager: Rob Hinkle
Budget Estimate: $ 60,000.00
Annual Change in O&M:
Location: Events Center
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Annual Cost:
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NA
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$60,000
2018
$60,000
$-
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Funding Details:
11111P1111O eCt Descri 00 a IIJUStif100 "1011111111 11111111 1111111111111111
Acoustic problems currently exist for concerts, festivals and meetings. Add 3,800 sf of sound dampening boards
11111.11111111111111111111111111111111111,1111111111111111111111111111111111111111111,1,11111„111,111111111101
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around all four inside walls of the Events Center.
Noes
111
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Department: Community Services
Division: Special Events
Estimated Start Date:
Useful Life: 20
Capital Type: Replacement
Board Goal: GuestSery
Project Manager: Rob Hinkle
Budget Estimate: $ 150,000.00
Annual Change in O&M:
Location: Mobile
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Construction:
Contingency:
Costruction Mgmnt:
Design:
Legal:
Right of Way:
Other:
2018
$150,000
$-
$-
$-
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2019 2020 Out Yrs
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Total
$150,000
$-
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Annual Cost:
,eneral Fund
NA
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NA
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Annual Cost:
11
$150,000
$-
$-
2021
$-
2022
$- $- $150,000
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2018
$150,000
$-
$-
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2019 2020 2021 2022 Out Yrs Total
$- $- $- $- $- $150,000
$- $- $- $- $-
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Funding Details:
""'"'"'''"''"''''''''''''1'1::'"'1111"J111111111"fi111'1111111111fififififififififi1111111111fifiI1111111111fifi1111111111111111111111111111fil1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111IfififiIfifififififijfijfifififififififififififififififififiIfififififiI11111111111111111fifififififififififififiIfifill1111111111111111111111111111111111fifififi1111111111111111fififififififififififififififififififififiIfi
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Current stage has safety issues. Determined not to have permanent stage installed at Bond Park so stage can be
utilized in multi le locations
'ilia II oto
37
Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
0 2017
X 2018
TOWN or rsrEs PAR1K
Barn Painting
$30,000
Community Services
Events
Rob Hinkle
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
2
X Capacity Expansions — MaintainingExisting Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
El Service Expansions — Offering New Services or Levels of Services
El Service Reductions — Reductions / Discontinuance of Existing Service Levels
El Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
The proposal is to create a budgeted expense for the painting of horse barns at the Events
Complex. The barns' exterior paint is in bad shape and is a poor reflection on the Town
and the events being held at the Events Complex. The need exists to paint them in order
to continue to provide our best guest services to maintain and attract new shows.
Page 1 of 5
38
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
This will create a new expense but will help maintain existing facilities.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
x Infrastructure
x Exceptional Guest Services
❑ Public Safety, Health and Environment
❑ Outstanding Community Services
❑ Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number $ Increase $ Decrease
101 - 5500 - 455 . 25 - 02 $30,000 _
( )
( )
( )
( )
(Attach additional sheets if necessary)
)
Page 2 of 5
39
Please return completed form to: Finance Director, Finance Dept or email to
DHudson@Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 3 of 5
40
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
❑ NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
IT Review and Comments on Technology Proposals
❑ NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Page 4 of 5
41
HR Review and Comments on Personnel Proposals
❑ NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
❑ NA — No facility related changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Page 5 of 5
42
Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
X 2018
Real Time Passenger Information Service
$8,300.00 annually
Community Services
Transportation
Brian Wells
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
❑ Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
X Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE impact - Total # FTEs Increased or (Reduced)
0
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
Requesting the re -installation of Real Time Passenger Information (RTPI) service through
RideHop (vendor). The Town last tried RTPI in 2015; due to the vendor's inability to provide
service, they were released. Technology has improved and simplified since that time.
RideHop has a simple system that is flexible and user friendly for passenger and the Town.
RTPI helps passengers know when the next shuttle is arriving. Use of RTPI reduces calls to
Visitor Services (VS) staff and makes the data available outside the VS hours of operation
(increased availability). Administratively, the Town can track bus location without having to
call the driver and monitor driving speed.
Page I of 4
43
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
The new vendor does not have equipment to install on the buses (saving money and time);
the system only uses iPads with cellular connectivity. The upfront costs and annual service
fees are lower than other current providers. The mobile application allows for sponsorship
opportunities to help offset the costs through banner recognition. The Town's estimated
expense, with offsetting sponsorship, is estimated at $8,300 annually. The project will be
administered by the Transportation Program Manager.
No impact estimated on Fleet, IT, HR, or Facilities
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
❑ Infrastructure
X Exceptional Guest Services
❑ Public Safety, Health and Environment
X Outstanding Community Services
❑ Governmental Services and Internal Support
X Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number $ Increase $ Decrease
101 - 5600 — 456 — 22 — 13 $ 8,300.00 ( )
( )
( )
( )
( )
( )
(Attach additional sheets if necessary)
Please return completed form to: Finance Director, Finance Dept or email to
DHudsonAEstes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
44
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Kevin McEachern Date: August 17, 2017
IT Review and Comments on Technology Proposals
xx NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Alan Fraundorf Date: _8/16/2017
Page 3 of 4
45
HR Review and Comments on Personnel Proposals
X NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Rebecca Spitsbergen
Date: 8/22/17
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
X NA — No facility related changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Jon Landkamer_ Date: August 17, 2017_
Page 4 of 4
46
Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
X 2018
Transfer General Fund sales tax to parking garage project
$400,000
NA
NA
Duane Hudson
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
NA
Type of Proposal
❑ Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
X Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
NA
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
A detailed memo explaining the purpose of this proposal is attached to this form. In
summary, the proposal is to transfer $400,000 from the General Fund into the Community
Reinvestment Fund to partially restore the expected Parking Garage project surplus instead
of using all of the lease purchase proceeds. Any excess loan proceeds would then be set
aside in a reserve for refinancing the lease purchase arrangement.
Page I of 4
47
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
Reduces funding available in the General Fund by $400,000 for other one time uses.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
X Infrastructure
❑ Exceptional Guest Services
❑ Public Safety, Health and Environment
❑ Outstanding Community Services
❑ Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number $ Increase $ Decrease
101-9000-491-90-04 _400,000.00 ( )
204-0000-391-91-01 _400,000.00 ( )
( )
( )
( )
- ( )
(Attach additional sheets if necessary)
Please return completed form to: Finance Director, Finance Dept or email to
DHudson(aDEstes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
48
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: DH Date: _10-9-17
IT Review and Comments on Technology Proposals
X NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
DH
Date: 10-9-17
Page 3 of 4
49
HR Review and Comments on Personnel Proposals
X NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: DH Date: 10-9-17_
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
X NA — No facility related changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: DH Date: 10-9-17
Page 4 of 4
50
Report
To:
Through:
From:
Date:
RE:
Honorable Mayor Jirsa
Board of Trustees
Town Administrator Lancaster
Duane Hudson, Finance Director
Oct 13, 2017
Parking Garage Budget Surplus
Present Situation:
As the parking garage neared completion this summer, staff began looking at the
project budget and any surplus funds that could be redirected to other purposes, such
as matching funds for the electric trolley grant application. During this process, it
became obvious that there was a discrepancy between the original parking garage
financial plan and what was actually included within the adopted budget.
The official parking garage financial plan used by Public Works had projected surplus
funds of approximately $490,000 more than the formally adopted budget. Apparently,
the actual budget got out of sync with the official financial plan being used by Public
Works. The net result is that the Town has sufficient funding to complete the project but
will not have as much surplus as originally anticipated.
After detailed investigation, it was determined that there had been an error in the
amount of the parking garage project budget that was rolled forward year to year,
culminating in the rollover from 2016 into 2017. The project's original financial plan had
anticipated using $1.76 million in General Fund sales tax revenues in 2013 and 2015
but the actual amount used by the project was only $1.27 million. Instead of transferring
the unused sales tax money to the project fund, the unused funds fell to the fund
balance of the General Fund and were re -appropriated in 2014 and 2016 for other
purposes, resulting in the difference mentioned above.
This should have been caught as the final project budget was calculated at the end of
2016 but it was not, leaving Public Works with the impression that they still had the full
$1.76 million in sales tax to work with. However, as a result of the unused General
Fund sales tax dollars not being earmarked for the project, the project will not have the
amount of surplus funds originally anticipated.
51
Options
As a result of the decrease in General Fund sales tax contribution to the project, the
Town Board has the following two options:
Option A) — The Town can use the lease purchase financing to complete the project,
realizing there will be less in budgetary savings than Public Works had been expecting.
Based on current project cost estimates, the current lease purchase financing is
sufficient to cover the remaining costs of the project not covered by grant proceeds.
Option B) — The Town can transfer General Fund sales taxes into the Community
Reinvestment Fund in 2018 to partially make up for the unused 2013 & 2015 sales
taxes. Currently proposed in the 2018 budget is a $400,000 transfer of sales tax
monies from the General Fund to the Community Reinvestment Fund to partially make
up for the 2013 and 2015 sales taxes. This money would be set aside in a reserve and
used to refinance the financing arrangement when market conditions become favorable.
This transfer will result in unused lease purchase proceeds similar to the amounts
expected.
Disposition of Unused Financing Proceeds
As discussed during presentation of the financing arrangement back on Oct 11, 2016,
there are legal limitations to what any unused proceeds can be spent on. At this stage
of the project, if there are unused proceeds, they are required to be used to pay the next
debt service payments until the proceeds are all expended. The excess proceeds are
held by the trustee bank in the construction account until the debit payments come due
and then the trustee simply remits the amount of the next payment to the paying agent
instead of the Town remitting funds from its own accounts. This process does not pay
the financing off early but rather documents that the funds were properly used for
eligible costs.
To pay any structured debt off early, such as bonds or a lease purchase arrangement
such as this, the debt must be restructured through a "refinancing". This is basically
using a new financing arrangement to pay off the old one. Structured debt, such as a
bond or a lease purchase arrangement of this nature, is generally not held by one
investor but instead it is packaged and sold off in pieces to other investors. To retire a
portion of the principal early, all of these pieces must be paid off and pieces of the new
debt sold to new investors. Because of this structured debt arrangement, paying extra
towards principal on each due date does not reduce the principal outstanding. The
extra money just sits in the paying agent's account until the next payment due date.
With this understanding, the ability to reduce future interest costs with unused proceeds
are minimal. If the amount was large enough, we could set it aside in a reserve with the
intent to explore refinancing once the debt becomes eligible in Jan 2022. I specifically
negotiated that there will be no penalty if the Town chose to refinance the obligation so
we will not have to pay a premium to the investors just to pay it off early. In exchange
for this, we had to agree to a minimum term of five years before we could refinance.
52
There is a mechanism called an "advance refunding" that could get around the five year
term but this would have to be explored in detail before I could commit that it is a viable
option. If the savings are significant ($400,000 to $500,000 or more) this might be worth
exploring. Also, keep in mind that any new obligation will be at the interest rates in
effect at the time of the refinancing and that the interest savings must exceed the
issuance cost of the new financing arrangement. Refinancing of outstanding debt can
be a powerful tool to reduce interest costs but it must be used carefully.
Future Prevention:
As a result of this, staff developed two processes to help prevent a similar occurrence in
the future.
First, the process of adopting complete project budgets up front will help make sure the
full project budget is included in the project rollovers at the beginning of each year. This
project had originally been budgeted across multiple years, with a portion budgeted to
be completed each year. If the amount was not fully expended in any one year, the
unused budget needed to be rolled forward and added to the subsequent year's portion
of the project budget. Budgeting for the project across multiple funds and estimating
year end accruals further complicated the roll forward calculation, ultimately resulting in
the discrepancy noted above.
Second, Public Works and Finance will resume quarterly project status meetings to
review the financial status of projects per the Public Works project tracking worksheets
and the formally adopted budgets in the accounting system. The Public Works project
tracking worksheet for the parking garage had the correct remaining budget amount
based on the original plan but the actual financial budget had just gotten out of sync
with it.
With these two processes in place, a similar occurrence would be detected much earlier
or even prevented entirely.
Action Recommended:
In the proposed 2018 budget, a $400,000 transfer into the Community Reinvestment
Fund has been included to partially replace the 2013 and 2015 sales tax portion of the
project budget. This will effectively restore the expected project surplus. However,
since there is sufficient funding in the remaining proceeds to complete the project, this
transfer is at your discretion. If you chose not to do this transfer, additional one time
projects could be added to the General Fund budget for 2018 in lieu of this transfer.
53
Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
l 2018
" 'OWN OF TES PARK,,_
Visitor Survey
$15,000
Legislative
Jackie Williamson
Department Priority — Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
1
Type of Proposal
❑ Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
❑ Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
El Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
0
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
Mayor Jirsa requested the Town participate in a Visitor Survey in partnership with other local
entities in 2018.
Page I of 4
54
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
None identified at this time.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
LI Robust Economy
❑ Infrastructure
O Exceptional Guest Services
❑ Public Safety, Health and Environment
❑ Outstanding Community Services
❑ Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number $ Increase
_101_ - _1100 _ - _411._22-_98 15,000
(Attach additional sheets if necessary)
$ Decrease
( )
( )
( )
( )
( )
( )
Please return completed form to: Finance Director, Finance Dept or email to
DHudson(a,Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
55
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
❑ NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
IT Review and Comments on Technology Proposals
❑ NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Page 3 of 4
56
HR Review and Comments on Personnel Proposals
❑ NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
❑ NA — No facility related changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Page 4 of 4
57
Personnel Position Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
x❑ 2018
Planning div. — add Environmental Planner (Floodplain) pos.
$114,361
Community Development
Planning
Randy Hunt
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
x❑ Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
❑ Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
1
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
For several years, the Environmental Planner (payroll classification Planner III) position has
existed in connection with flood recovery, mitigation, and resiliency efforts. The position has
been entirely grant funded; however, those funds reach an end on Dec. 3 I , 2017. The
request will allow the Town to retain this position with current levels of service and duties as
they have been performed in recent years. Floodplain management is a crucial function for the
Town generally (e.g., it is required for participation in the National Flood Insurance Program).
This is especially true in the next several years, as we address multiple concerns with new FIRM
maps and hydrology.
Page I of 4
58
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
The salary part of the request is $76,080, which is $72,457 [midpoint of T&P 7 grade
assigned to Planner III classification, plus a 5% increase after six months per
standard HR policies.] The remainder of the $114,361 total would be allocated to
benefits.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
x❑ Infrastructure
❑ Exceptional Guest Services
x❑ Public Safety, Health and Environment
❑ Outstanding Community Services
❑ Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
_101 _ - _1600 - _416.11 _-_02
(Attach additional sheets if necessary)
Personnel
Allocation
Ratio Chgs
(if applicable)
$ Increase
114,361%
%
%
0/0
$ Decrease
( )
( )
( )
( )
( )
( )
Please return completed form to: Finance Director, Finance Dept or email
to DHudson ac Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
59
HR Review and Comments on Personnel Proposals
❑ NA — No personnel changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Rebecca Spitsbergen
Date:
8/22/17
We would need to have a job analysis done to clarify the need and justification.
Need to understand impact of not filling position as a FTE versus job sharing with current
staff or outsourcing duties to a consultant.
Proposed cost need clarification — seems low. Salary for a Planner III at 20% of the grade
with benefits included would be an annualized cost of around $ 1 02,210.
IT Review and Comments on Personnel Proposals (Additional staffing computer
and technology needs)
❑ NA — No technology changes included in proposal
xx Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Alan Fraundorf Date: _8/16/2017
Assumes existing PC and phone
Page 3 of 4
60
Facilities Review and Comments on Personnel Proposals (additional staffing
office space and furnishings)
❑ NA — No facility related changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Jon Landkamer Date: August 17, 2017
It is assumed that this position already has dedicated work space and no new office space is
proposed.
Page 4 of 4
61
Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
x❑ 2018
lOWN or SIDES PARic.
Planning div. — Legal services increase
$35,000 [net increase $5,000]
Community Development
Planning
Randy Hunt
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
x❑ Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
❑ Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
0
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
EVDC amendments have been moving at an unusually rapid pace, beginning in 2016. There is
no clear end -date for the rapid amendment process, but it will likely be years before the
pace slows. Each amendment requires legal review by the Town Attorney. The increase is
requested in order to ensure legal review stays abreast of staff -initiated changes.
Page I of 4
62
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
Operations will be kept on track with the increase. If legal review funding should run out, the
pace will be slowed. EVDC Code changes are an identified Goal of the Town Board, per
preliminary discussion on July 6. Funding is partly GF and partly CD Dept. fees, especially
Planning division fees.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
x❑ Robust Economy
❑ Infrastructure
❑ Exceptional Guest Services
❑ Public Safety, Health and Environment
x❑ Outstanding Community Services
❑ Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
101 - 1600 - 416.22 - 08
(Attach additional sheets if necessary)
$ Increase
_5,000
$ Decrease
( )
( )
( )
( )
( )
( )
Please return completed form to: Finance Director, Finance Dept or email
to DHudsonEstes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
63
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Kevin McEachern Date: August 17, 2017
IT Review and Comments on Technology Proposals
xx NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Alan Fraundorf Date: _8/16/2017
Page 3 of 4
64
HR Review and Comments on Personnel Proposals
X NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Rebecca Spitsbergen
Date: 8/22/17
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
X NA — No facility related changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Jon Landkamer Date: August 17, 2017
Page 4 of 4
65
Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
x❑ 2018
TOWN car ' ES PAI I
Building division — Contract — add temp services Records Mgt.
$60,000
Community Development
Building division
Randy Hunt
Department Priority — Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
❑ Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
x❑ Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
0
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
Building division will take on added field and office duties in 2018 and 2019, due largely to the
vacation -homes building -code amendments authorized by Town Board in May 2017. The
requested contract funding is for office assistance (records processing, scanning, etc.), which
will free up other staff to address VH matters in the office and in field inspections. The 2018
request would be repeated at the same level in 2019, which will mark the end of the added
VH duties, as all life -safety surveys and most change -of -uses for VHs will be completed by
end of 2019 in accordance with the code amendment.
Page I of 4
66
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
The request will add one temporary staff person to the Building division for the 2018 budget
(and, if approved next year, for 2019). Increased level of service will result in Building
division as a whole, by allowing reallocation of staff time and resources to temporary VH-
related duties.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
x❑ Robust Economy
❑ Infrastructure
❑ Exceptional Guest Services
x❑ Public Safety, Health and Environment
❑ Outstanding Community Services
El Governmental Services and Internal Support
El Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
_101 _ - _2300 - _423.22_-_13
(Attach additional sheets if necessary)
$ Increase $ Decrease
_60,000 ( )
( )
( )
( )
( )
( )
Please return completed form to: Finance Director, Finance Dept or email
to DHudsonAEstes.ord. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
67
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Kevin McEachern Date: August 17, 2017
IT Review and Comments on Technology Proposals
❑ NA — No technology changes included in proposal
❑ Green Lighted
xx Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Alan Fraundorf Date: _8/16/2017
Unclear if a new PC ($1200-$ 1500) and new phone ($425) is required.
Page 4 of 5
68
HR Review and Comments on Personnel Proposals
❑ NA — No personnel changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Rebecca Spitsbergen
Date: 8/22/17
It is HR's understanding that the individual to be contracted for this position is currently
working for a temp. staffing agency. By hiring this individual directly it may expose the Town
to direct hire fees from the staffing agency in the amount of 20% of the annual
contract/salary.
We would also like to have a job analysis to confirm the need to outsource.
Proposed cost needs clarification and dollar amount seems high.
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
❑ NA — No facility related changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Jon Landkamer Date: August 17, 2017
Does not indicate if this position will utilize existing office space, or have a need for
additional office space.
Page 5 of 5
69
Personnel Position Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
2018
TOWN 0 , ESTES PARK
Restore full time position removed in 2009
$52,648
Community Services Department
Visitor Services
Teri Salerno
Department Priority — Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
❑ Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
E Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
.25
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact, etc.
When the Town created the Convention & Visitors Bureau in 2004, and Visitor Services became the
Town's responsibility (moved from the EP Chamber of Commerce), the Visitor Center was run by
two full-time, year-round staff, along with the f/t VC Coordinator (me). Within a short time, it
became obvious that the team needed more staff to accomplish the work in VS, and the team
received approval to add two part-time, year-round positions. In the fall of 2009, when one of the
original f/t staff left her position, Admin L. Richardson required that the f/t position be replaced with
two p/t temporary, un-benefitted positions that can only work from Mar I — November 30. Ever
since this staffing change occurred, it has been a hardship on VS and has made the team draw on
winter seasonal staff, the two part-time staff, and the VS Mgr to help cover the VC during the months
when the temporary staff cannot work. When an illness or staff emergency occurs, there is not
enough staff to cover the VC and accomplish the other work that must be done. As the VC has
increasingly gotten busier over the years, this situation has magnified, pulling the VS Mgr away from
management tasks. Additionally, staffing the VC with nearly all part-time staff (there is only one f/t
staff, with two p/t, two p/t temp, plus summer & winter seasonal) is difficult when working in this
ever -changing, demanding environment. It has a negative effect on continuity of work, creates multiple
mgmt challenges: for example temp staff are not included in the review process, nor receive merit
increases for good work. Restoring the two temp. p/t positions to one, f/t position will be a better fit
for the needs of the team. We have been fortunate that the temp. position has often been filled with
Vame people from year to year, but the team would function better with one f/t year-round
ion, filled w- the same person, instead of two p/t temporary (potentially changing) staff.
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
This would become a recurring personnel expense each year. Cost would potentially go up
incrementally as staff receives annual (COL and/or merit) increases in pay. The funds
currently used to pay the two p/t temporary March — November positions would transfer to
the one f/t position; therefore the months of December, January and February, or .25 of staff
wages / .25 FTE, would be the net increase, plus any increase in hourly rate, plus the cost of
benefits.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
❑ Infrastructure
Exceptional Guest Services
El Public Safety, Health and Environment
®] Outstanding Community Services
El Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
101-2600-426-XX-XX
(Attach additional sheets if necessary)
Personnel
Allocation
Ratio Chgs
(if applicable)
$ Increase
$52,648
$ Decrease
( )
( )
( )
( )
( )
( )
Please return completed form to: Finance Director, Finance Dept or email to
DHudson(c�Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
71
HR Review and Comments on Personnel Proposals
❑ NA — No personnel changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Rebecca Spitsbergen
Date: 8/22/17
A Job Analysis should be done to confirm need. HR needs to understand the impact of the
Parking Garage as it relates to the Visitor Center and where that is impacting service or
expectations. For example where is this negatively impacting quality, customer service and
revenue expectations (ie. gift shop).
Overall not enough information to understand the reorganizational changes being proposed.
OT analysis done is minimal — Elaine has 1.25 hours of OT YTD.
IT Review and Comments on Personnel Proposals (Additional staffing computer
and technology needs)
xx NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Alan Fraundorf
Date: 8/16/2017
Page 3 of 4
72
Facilities Review and Comments on Personnel Proposals (additional staffing
office space and furnishings)
❑ NA — No facility related changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Jon Landkamer Date: August 17, 2017
No mention of any increase in office space, so it is assumed that the existing arrangement is
adequate for this full-time position.
Page 4 of 4
73
Personnel Position Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
2018
Seasonal p/t Staff Request
$7,207
Community Services Department
Visitor Services
Teri Salerno
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
2
Type of Proposal
❑ Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
,E1 Service Expansions — Offering NewServices or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
.25
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
In the current volunteer environment, volunteers require more flexibility in when they
volunteer, yet the VC has a structured need because of the hours the VC is open. There are
times when there are no volunteers to take a shift, and staff must cover. This happens more
frequently under the new expectations of volunteers and ultimately affects the VS mgr when
the VC is short-staffed, the mgr must cover. Additionally, staff cover the information front
counter every evening from 5 — 8P; volunteers do not work in the evening because they
prefer the day shifts when the VC is busier. If the hours of the VC are going to remain as
they currently are in the summer season: Open 8A — 8P Mon — Sat, and 8A — 6P Sun,
another part-time seasonal staff is needed to ensure adequate coverage of the VC.
Currently, the 3 p/t seasonal staff are often working over 20 hours a week, usually around 25
and sometimes as much as 30+. Additionally, foot traffic at the VC is expected to increase
with the new parking garage, plus RMNP and the Estes Park area are becoming increasingly
busier with every passing year.
74
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
This would become a recurring personnel expense each year, as long as the position is filled.
Cost would potentially go up incrementally as returning seasonal staff receive annual
increases in pay.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
❑ Infrastructure
Exceptional Guest Services
❑ Public Safety, Health and Environment
O] Outstanding Community Services
❑ Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
101-2600-426-11-03
(Attach additional sheets if necessary)
Personnel
Allocation
Ratio Chgs
(if applicable) $ Increase $ Decrease
ok $7,207 ( )
( )
( )
ok
( )
cyo
( )
( )
Please return completed form to: Finance Director, Finance Dept or email to
DHudsonEstes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
75
HR Review and Comments on Personnel Proposals
❑ NA — No personnel changes included in proposal
X Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Rebecca Spitsbergen
Date:
8/22/17
HR would like to know how this impacts the staff versus having the Visitor Services Seasonals
work a few more hours a week. Is this feasible or are there scheduling limitations that make
this impossible that quantify the additional PT Seasonal?
IT Review and Comments on Personnel Proposals (Additional staffing computer
and technology needs)
xx NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Alan Fraundorf
Date: 8/16/2017
Page 3 of 4
76
Facilities Review and Comments on Personnel Proposals (additional staffing
office space and furnishings)
❑ NA — No facility related changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Jon Landkamer Date: August 17, 2017
There is no mention of office space for this seasonal position, so it is assumed that existing
space is adequate.
Page 4 of 4
77
TOWN OF ESTES P
Personnel Position Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
0 2017
x 2018
Event Operations Operations Staffing
$57,585
Community Services
Events
Rob Hinkle
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
1
Type of Proposal
x Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
El Service Expansions — Offering New Services or Levels of Services
LII Service Reductions — Reductions / Discontinuance of Existing Service Levels
El Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
1
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
As the Events Division continues to expand its service to serve an increasing number of
events year-round, there is a need for more full-time staffing. The proposal is to change
one of the existing seasonal operations workers to a full-time position.
Page 1 of 4
78
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
Changing one of the existing seasonal maintenance worker positions to a full-time position
will allow this team to be more appropriately staffed in the non -summer months. This
correlates with increases in building rental revenue and venue rental revenue, as well as a
reduction in overtime costs for both seasonal and full-time positions.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
El Robust Economy
❑ Infrastructure
El Exceptional Guest Services
El Public Safety, Health and Environment
x Outstanding Community Services
El Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Personnel
Allocation
Ratio Chgs
Account Number (if applicable) $ Increase
101 - 5500 - 455. 11 - 02
101 - 5500 - 455 . 11 - 03
101 - 5500 - 455 . 11 - 04
(Attach additional sheets if necessary)
$ Decrease
( )
(_ _)
Please return completed form to: Finance Director, Finance Dept or email to
DHudson@Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
79
HR Review and Comments on Personnel Proposals
❑ NA — No personnel changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Rebecca Spitsbergen
Date:
8/22/17
HR would need to have a Job Analysis done to confirm need. Also need clarification if this is
a SEASONAL position or TEMPORARY position that would be potentially reclassified as a
FULL-TIME benefit eligible position.
Cost of position at 20% of grade with benefits = $47,452.
Average cost of seasonal $6,655 (@$11/hour for 14 weeks)
No revenue/financial information included for justification (please include).
IT Review and Comments on Personnel Proposals (Additional staffing computer
and technology needs)
❑ NA — No technology changes included in proposal
❑ Green Lighted
xx Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Alan Fraundorf
Date: 8/15/2017
Unclear if a new PC ($1200-1500) and a new landline ($425) are required.
Page 3 of 5
80
Facilities Review and Comments on Personnel Proposals (additional staffing
office space and furnishings)
X NA — No facility related changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Jon Landkamer Date: _August 17, 2017
Page 4 of 5
81
Executive Summary
The Event Division's Operations staff is responsible maintaining Town event facilities, as well as setting
up and operating facilities before, during and after events. As the number of events that this team
works with has continued to increase, the current staff has been spread thin, particularly in the non -
summer months.
Starting in 2018, one of the seasonal Event Maintenance Worker positions will be replaced with a full-
time Event Maintenance Worker position.
Objectives
Increase the number of staff members qualified and capable of setting up for, maintaining and tearing
down after; increase the number of events the staff can effectively contribute to; reduce the need for
staff to work overtime.
Present Situation:
Presently, the number of events operated by the staff requires more staff hours than are available,
particularly in the non -summer months. This has resulted in all operations staff working overtime.
Additionally, the number of events, and consecutive event days (including weekends), have placed
undue burden on the operations staff and Operations Manager. There is a need for additional full-time
operations staffing in order to adequately cover the number of events and event days on the calendar,
particularly during non -summer months when seasonal support staff are not available.
What has changed?
With the addition of the Events Complex, which has opened the door to more -year round events, and
the effectiveness of the current Events Division staff, the number of events being operated by this
division has increased each of the last two years.
Recommendation
1. Replace one of the existing temporary (6-month) Events Maintenance Worker positions with a
full-time Events Maintenance Worker position.
Advantages
• Decrease the need for staff overtime
• Increase the number of events the staff can effectively operate, which correlates with increased
departmental revenue
• Provide the opportunity for more regular hours and time off for staff, particularly during the
non -summer months.
Disadvantages
• At least in the first year, this would project to still have an increase in the division's overall
budget
Page 5 of 5
82
Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
X 2018
TOWN OF ESTES PARK
Events Exhibit/Display
$6,000
Community Services
Events
Rob Hinkle
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
4
Type of Proposal
X Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
❑ Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
The proposal is to create a budgeted expense for maintaining displays for all Town Events.
Specifically, there is a need for materials that aid in the professional presentation of the
Catch the Glow Parade, Elk Fest, the Wool Market, Tree Lighting, and Winter Festival.
Additionally, this budget item will provide the funding necessary to hang banners on the
parking garage.
Page 1 of 5
83
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
This will create a new expense but will improve and help maintain the appearance and
public presentation of the parking garage and many signature events throughout the town.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
Li Robust Economy
D Infrastructure
x Exceptional Guest Services
El Public Safety, Health and Environment
Li Outstanding Community Services
El Governmental Services and Internal Support
LI Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
101 5500 - 455 . 26 - 15
(Attach additional sheets if necessary)
$ Increase
$6,000
$ Decrease
)
)
)
)
)
)
Page 2 of 5
84
Please return completed form to: Finance Director, Finance Dept or email to
DHudson@Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 3 of 5
85
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
IT Review and Comments on Technology Proposals
X NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Page 3 of 4
86
HR Review and Comments on Personnel Proposals
X NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Date:
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
X NA — No facility related changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Date:
Page 4 of 4
87
Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
El 2017
X 2018
TOWN or ESTES PARK,,_
Events Complex Landscaping
Community Services
Events
Rob Hinkle
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
Li Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
x Service Expansions — Offering New Services or Levels of Services
1:1 Service Reductions — Reductions / Discontinuance of Existing Service Levels
El Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
Explanation of Proposal- Narrative explanation of the proposal, why needed, impact,
etc.
The proposal is to create a budgeted expense for the purchase of landscaping supplies on
the Events Complex property around the horse show arenas,.
Page 1 of 5
88
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
This will create a new expense but will improve the appearance of the property.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
❑ Infrastructure
x Exceptional Guest Services
❑ Public Safety, Health and Environment
❑ Outstanding Community Services
❑ Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
101 - 5500 - 455 . 26 - 10
(Attach additional sheets if necessary)
$ Increase
$5,000
$ Decrease
( )
( )
( )
( )
( )
( )
Page 2 of 5
89
Please return completed form to: Finance Director, Finance Dept or email to
DHudson@Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 3 of 5
90
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Date:
IT Review and Comments on Technology Proposals
X NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Date:
Page 3 of 4
91
HR Review and Comments on Personnel Proposals
X NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
X NA — No facility related changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Date:
Page 4 of 4
92
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Hire a design firm to complete a new Events Complex Master Plan to address the future growth and planning of the
Events Complex. This alligns with the strategic plan for Community Services in 2017 and will help prioritize future capital
projects over the next 5-10 years. This plan will address rehabilitation, replacement and new capital projects.
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93
N ()y F.,S]"T'S' PACvI
Personnel Position Change Form
2018
Seasonal Transit p/t Staff Request
$6,504
Community Services Department
Transportation
Teri Salerno
Department Priority — Rank Ofthis request among all Ofthe Department's
Service Proposal Changes /1 i8highest, must beprioritized)
|
Type of Proposal
L1 Capacity Expansions —Maintaining Existing Service Levels with IOC[e8S8d Service
Demands —Gcurrently existing prOg[GDl/PBV8DUe/eXp8DSe
Service Expansions — Offering New Services O[Levels OfServices
F-1 Service Reductions — Reductions / Discontinuance OfExisting Service Levels
1:1 Strategic P|8O Initiatives — |Dlple0HDt8d Board Adopted Goals and C}hieCtiV8S
FTE Impact - Total # FTEs Increased or (Reduced)
.25
Explanation of Proposal - Narrative explanation Ofthe proposal, why needed, impact,
During the season when the shuttles are running, the full-time Transit Program Manager
JPM) generally works Thursday — Monday, with Tuesday and Wednesday off. On the days
when the TPM is off work, pressure is placed on the Visitor Services staff to handle issues
that arise within the shuttle system. Visitor Services staff are already stretched thinly and
cannot fulfill the same tasks the TPy1 does on days when he is working. This situation creates
uvoid for the shuttle drivers and guests riding the shuttles. The TPM is often outside,
managing issues that arise and ensuring that the system runs smoothly. The TPM assists
drivers, answers guest questions, helps with lost and found itonns, and noukea sure maps are
stocked. Having part-time seasonal to work, on theTPM's days of[ plus another half day
with the TPM, would alleviate the void that is created when the TPM is not working,
AddidonaUy, this staff could also be available to assist when the TPM takes well -deserved
leave time, is sick or has an emergency that takes him away from the workplace.
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
This would become a recurring personnel expense each year, as long as the position is filled.
Cost would potentially go up incrementally as returning seasonal staff receive annual
increases in pay.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
❑ Infrastructure
D Exceptional Guest Services
❑ Public Safety, Health and Environment
Outstanding Community Services
❑ Governmental Services and Internal Support
DI Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
101-5600-456-11-03
(Attach additional sheets if necessary)
Personnel
Allocation
Ratio Chgs
(if applicable)
$ Increase
$6,504
$ Decrease
( )
( )
( )
( )
( )
( )
Please return completed form to: Finance Director, Finance Dept or email to
DHudson(a�Estes.org. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 6
95
HR Review and Comments on Personnel Proposals
❑ NA — No personnel changes included in proposal
X Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by:
Rebecca Spitsbergen
Date: 8/22/17
This is an unclassified position so would need to do a Job Analysis and a comp study (to
confirm pay). This would be a TEMPORARY employee versus a Seasonal employee because
there is no PERA exception for this new position. Additional costs would include PERA @
13.7% of base salary.
IT Review and Comments on Personnel Proposals (Additional staffing computer
and technology needs)
❑ NA — No technology changes included in proposal
❑ Green Lighted
xx Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Alan Fraundorf Date: 8/16/2017
Unclear if a new PC ($1200-$ 1500) and new phone ($425) is required.
Page 3 of 6
96
Facilities Review and Comments on Personnel Proposals (additional staffing
office space and furnishings)
❑ NA — No facility related changes included in proposal
X Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Jon Landkamer Date: August 17, 2017
I am assuming that this part time position will share the office of the Transportation Manager.
Page 4 of 6
97
Executive Summary
The Estes Park Visitor Center (EPVC) serves as the hub for the Town Free Shuttle system. The Town is
currently exploring ways to expand the shuttle system, exploring different avenues for this to occur. An
increase in staffing at EPVC for the Transit Program is needed to meet the demands of continually
growing visitation. The new parking garage that opened July of 2018 (with a net increase of 300+ parking
spaces over the previous surface parking lot) is expected to increase the number of people who come to
the EPVC, especially during the busy summer months, to ride the Town's Free Shuttle System.
In 2018, one part-time seasonal staff will be added to the Transit program.
Objectives
The main objective is to provide better service to the guests who ride the Town's Free Shuttles, by
providing support for the Transit Program Manager (TPM) on his two days off per week, as well as
during leave time, illness and emergencies. On work days, the TPM is often outside working, assisting
guests with shuttle inquiries, helping the shuttle drivers, dealing with lost and found items and
restocking shuttle maps. A part-time staff can fill this gap when the TPM is off work.
Present Situation:
The TPM has no one to fill the service void on days when he is not at work, and this creates a hardship
for guests with shuttle inquiries and shuttle drivers who need assistance with various issues.
What has changed?
The EPVC has increasingly gotten busier since 2006 when the new Visitor Center was first opened, and
the Town Free Shuttle system continues to grow. It is time to acknowledge the service gaps that occur
when the TPM is not at work, for there is no one to fill his role when he is away.
With increasing visitation expected to RMNP and Estes Park in coming years, and the with the addition
of the new parking garage, more shuttle riders are anticipated.
Recommendation
Add a part-time Transit seasonal staff to the Town Free Shuttle system.
Advantages
• Eliminate the service gaps that occur when the TPM is away from the workplace.
• Relieves the pressure on already stressed Visitor Services staff by having staff every day at the
EPVC to provide service to guests, shuttle drivers, etc.
• Decrease the number of extra hours worked by the TPM.
Disadvantages
• Increase to the personnel budget.
ImlJiementatlon
Current Position
Future Position
Notes
None
One part-time
seasonal staff
To increase services levels within the Transit system
Future
The intent is for this change in staff to be a permanent revision.
Page 5 of 6
98
Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
X 2018
TO N or ESTES PART
Additional Shuttle Services; September Special Event
$ 15,450.00 (one additional weekend, Fri -Sat -Sun)
Community Services
Transportation
Brian Wells
Department Priority — Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
❑ Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
X Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
0
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
Adding one additional weekend of service to the current shuttle program. Recommending
Fri -Sat -Sun service to correspond to heavier weekend visitation. This estimate is for one
weekend only; recommending the service matching the Fine Arts and Crafts event weekend.
Same operating hours, stops and routes as summer service to prevent rider confusion. This
estimate is for one weekend only. (Additional weekends may be added at the same rate.)
Our trolley has traditionally served special event weekends in September, Sat -Sun, and that
expense is already reflected in this request. Residents, guests and businesses have requested
this service for the past few years. Our attempt in 2013 was cancelled due to the flood.
Page I of 4
99
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
Costs include contracted service hours, bus leases, and fuel expense over $2.50 a gallon. The
Town's estimated expense is estimated at $ 15,450300 per weekend. The project will be
administered by the Transportation Program Manager at no additional expense.
No impact estimated on Fleet, IT, HR, or Facilities
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
❑ Infrastructure
X Exceptional Guest Services
❑ Public Safety, Health and Environment
X Outstanding Community Services
❑ Governmental Services and Internal Support
X Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number
101 - 5600 — 456 — 22 — 60
(Attach additional sheets if necessary)
$ Increase
$ 15,450.00
$ Decrease
( )
( )
( )
( )
( )
( )
Please return completed form to: Finance Director, Finance Dept or email to
DHudson(a�Estes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 4
100
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
X NA — No rolling stock included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Kevin McEachern
Date: August 17, 2017_
IT Review and Comments on Technology Proposals
xx NA — No technology changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Alan Fraundorf Date: _8/16/2017
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101
HR Review and Comments on Personnel Proposals
X NA — No personnel changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Rebecca Spitsbergen
Date: 8/22/17
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
X NA — No facility related changes included in proposal
❑ Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Jon Landkamer Date: August 17, 2017
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102
Service Proposal Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
❑ 2017
X 2018
Fleet Mechanic II
$101,605
Public Works
Fleet
Kevin McEachern
Department Priority — Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
#1
Type of Proposal
X Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
❑ Service Expansions — Offering New Services or Levels of Services
❑ Service Reductions — Reductions / Discontinuance of Existing Service Levels
❑ Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
+1.0
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
etc.
With the continual expansion of the Town of Estes Park Fleet it is imperative to strive to
meet the demands for servicing and repairing vehicles and equipment. Since 2008 the
Town's Fleet has increased from approximately from 350 to 500 pieces of equipment and
vehicles. During this time the Fleet staff has not been increased. The recommended number
of mechanics through National Government Fleet for this amount of vehicles and equipment
is 6FTE's at the least. Este Park has 3FTE mechanics. With conversations with the Estes
Valley Fire Chief, it was conveyed that the Fire Department would be interested in funding a
1/2 time mechanic with the Town. This would be an intergovernmental agreement and the
Fire Department would reimburse the town. At 20 hours for the Town and 20 hours for
the Fire Department this would greatly benefit both organizations.
103
Operating Impact - Impact of proposal on future operations: (Explain estimated impact
to ongoing operating costs and identify funding sources for those costs.)
The increase of the new FTE will benefit both The Town and Fire Department. The
coverage at the Fleet shop would be increased and the coverage for field calls and Fire
Department servicing and repairing would expand to meet a higher amount of needs of the
organizations. The cost sharing for the Town will have an impact of having an FTE and half
of the funding will be reimbursed by the Fire Department.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
❑ Robust Economy
X Infrastructure
X Exceptional Guest Services
❑ Public Safety, Health and Environment
❑ Outstanding Community Services
X Governmental Services and Internal Support
❑ Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Account Number $ Increase
612-4300-610.11-02 $52,980
Benefits $32,275
635-7000-435.34-42 $15,000
612-4300-435.27-02 $800
612-4300-435.25-05 $550
(Attach additional sheets if necessary)
$ Decrease
( )
( )
( )
( )
( )
( )
Please return completed form to: Finance Director, Finance Dept or email to
DHudsonAEstes.orq. Finance will then route to Fleet, IT, HR, or Facilities for
relevant review and comment.
Page 2 of 9
104
Fleet Review and Comments on Vehicles/Rolling Stock Proposals
❑ NA — No rolling stock included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: _Kevin McEachern
Date: August 21, 2017
Added Service truck to rolling stock inventory. $15,000 added to vehicle replacement fund
for additional fund to help purchase truck. Approximately $500.00 per year for service not
including repairs if needed. Added fuel costs depending on use. $4500.00 per year for
replacement cost to vehicle replacement fund for I years. Less if using longer replacement
year span. An added vehicle for Fleet Division of 3 mechanics to maintain.
IT Review and Comments on Technology Proposals
❑ NA — No technology changes included in proposal
❑ Green Lighted
xx Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Alan Fraundorf
Date: 8/16/2017
Unclear if another PC ($1200-$ 1500) and Phone ($425) is required, or if sharing existing
components is doable.
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105
HR Review and Comments on Personnel Proposals
❑ NA — No personnel changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Rebecca Spitsbergen
Date: 8/22/17
A Job Analysis needs to be done to confirm the need. Need to review the work order
summary (ie. orders completed, delayed, in -process, or on -hold) to understand the need
better and how it would affect current staff duties. Overall OT usage in division is low
(0.002% for Steve, I % for Jim and 4% for Josh — some of which came from snow plowing).
This would be completely dependent on the agreement with the Fire Department. Cost
estimate provided is full cost (not split as proposed).
Facilities Review and Comments on Facility Proposals (including additional
staffing office space and furnishings)
❑ NA — No facility related changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Jon Landkamer Date: August 17, 2017
May need to consider work space in the shop with the 20 hours scheduled for fleet. Work
bays are limited with only one lift bay.
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106
Mechanic I/II/III
Job Description
TOWN OF ESTES PARK
MECHANIC I/II/III
EXEMPT: No GRADE: LTSC 4/5/6
DEPARTMENT: Public Works REPORTS TO: Fleet Supervisor
SUMMARY
Under occasional supervision of the Lead Mechanic, performs analysis and repair of all types of
gasoline and diesel -powered engines, drive trains, power trains, hydraulics, electrical, fuel,
brakes, cooling, and chassis systems. May conduct various supervisory and administrative duties
in fleet maintenance.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES
The below list is intended to be illustrative of the responsibilities of the position and not all
encompassing. The Town may change these duties at any time.
• Inspects, diagnoses, and maintains routine service needs. Repairs a variety of heavy and
medium -duty fleet units (including but not limited to, loaders, graders, dump trucks, street
sweepers, fire trucks, aerial lift trucks, and police units); light -duty automotive fleet units
(automobiles, and trucks); and small fleet units (riding lawn mowers, bobcat and tractors).
• Tracks and maintains performed services on fleet units; maintains inventory including parts
and supplies.
• Performs scheduled and unscheduled maintenance on a variety of equipment; both dynamic
and stationary, including the operation of equipment being serviced including equipment
located at various job sites.
• Prepares decommissioned units for sale/trade; outfit new units to put in service.
• Generates, maintains, and updates electronic and paper service orders; maintains inventory
for part and supply items.
• Serves as liaison between departments and outside vendors for non -in-house repairs (i.e.
windshield replacement and warranty repairs).
• Performs routine inspections and records of units to ensure compliance with CDOT
regulations including registration and insurance card documentation.
• Installs and adjusts all mechanical, electrical and computer systems to include brakes,
batteries, wiring, carburetors, distributors, fuel pumps, steering systems, starters, generators,
universal joints, hydraulic valves systems, and high pressure pumps.
• Makes service calls on fleet units to perform emergency repairs; conducts road tests of fleet
units to diagnose any malfunction; evaluates fleet units experiencing frequent breakdowns to
determine cause and attempt to prevent future occurrences.
• Repairs, rebuilds, and fabricates parts to repair light and heavy-duty equipment — both
gasoline and diesel, drive trains, electrical systems, fuel systems, brake systems, cooling
systems, and hydraulic systems.
• Repair and maintain small, motorized equipment such as chain saws, weed whips, and lawn
mowers — both 2 and 4-cycle.
October 2013
Mechanic I/II/III
Job Description
• Use of both electrical and gas welding equipment.
• Completing necessary paper work and keeping records, including use of computer.
• Ability to maintain inventory and ordinary service records.
• Level II/III: Develops Fleet maintenance schedule; responsible for getting vehicles from all
departments for preventative maintenance; maintains fleet database.
• Level II/III: May serve as Fleet Foreman in their absence.
• Performs other related work as required or assigned.
KNOWLEDGE, SKILLS & ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. Reasonable accommodations may be made to enable qualified individuals with
disabilities to perform the essential functions. The requirements listed below are representative
of the knowledge, skill, and/or ability required:
• Strong knowledge of basic design, operation, and repair of diversified mechanized equipment
and related parts for light, medium, and heavy-duty vehicles and equipment, including
general knowledge of current CDL and DOT rules and regulations.
• Strong knowledge of materials, tools, hazards and safety practices and procedures related to
vehicle and equipment maintenance and ability to follow them.
• Good knowledge of light and heavy maintenance fleet units and automotive apparatus; care
and operation of internal combustion engines of hydraulic systems, transmissions and
differentials of electrical motors and vehicles.
• Knowledge and ability to operate light and heavy equipment including, but not limited to,
automobiles, boom/aerial truck, water/tank truck, backhoe, loader, skidsteer, snow plow,
dump truck, fork lift, and truck -mounted crane.
• Basic knowledge of personal computer arid software including Microsoft Office and fleet
maintenance software to enter and retrieve service records and prepare written reports.
• Ability to use electronic diagnostic equipment to diagnose mechanical problems, determine
the cause, prepare estimates of time and materials needed, and complete skilled repair work
required to return the equipment to proper operating condition.
• Ability to read, interpret, and understand service manuals and schematics.
• Ability to communicate effectively in English, both verbally and in writing, and follow oral
and written instructions.
• Ability to establish and maintain effective working relationships with all fleet users,
supervisors, other employees, vendors, dealerships/upfitters, technical hotlines, and the
public.
• Level II/III: Ability to train and motivate employees and perform normal supervisory
functions.
• Must be able to respond to emergency situations as needed.
• Must be able to work a variable "on call" work scheduled
holidays as needed.
• Must possess personal necessary hand tools and toolbox to
• Must reside in the Light and Power Department service
from the assigned work location at posted speed limits
including overtime, weekends and
perform duties.
area or within a 60-minute drive
under favorable (weather/traffic)
October 2013
Mechanic I/II/III
Job Description
conditions.
EDUCATION & EXPERIENCE
• High school diploma or equivalent (GED).
• Level I: One year experience in the diagnosis, maintenance and repair of automotive and
truck equipment, including one year with tractors, loaders, or other heavy equipment.
• Level II: Five years of experience in the diagnosis, maintenance and repair of automotive and
truck equipment, including one year with tractors, loaders, or other heavy equipment.
• Level III: Must qualify at the II level and be able to oversee the work of others and serve in a
lead capacity.
CERTIFICATES AND/OR LICENSES
• Valid Colorado Class B Commercial Driver's license and satisfactory driving record.
• ASE Certifications preferred or obtain within one year of hire date
October 2013
Mechanic I/II/III
Job Description
Mechanic I/II/III
Physical Requirements and Work Environment
Rarely (R)
Less than - 5%
Frequency Guide
11 O Frequently (F)
Occasionally ( )
6-30%
31% - 70%
Constantly (C)
Over 70%
Physical Task
Sitting
Standing
Walking
Frequency
F
F
Physical Surroundings
Extreme Temperatures
Inside Work
Frequency
0
0
F
Outside Work
Running
Stooping
Kneeling
R
F
F
Walking on uneven surfaces
Working at height
Other:
F
R
R
Squatting
Climbing
Balancing
Reaching
Grasping
Fingering
Handling
Visual Acuity: Near
Visual Acuity: Far
F
R
0
F
C
C
C
F
0
Environmental Conditions
Exposure to Chemicals
Exposure to Gases/Fumes/Dust
High Noise Levels
Moderate Noise Levels
Vibrations
Light/Power Equipment Ops
Heavy Equipment Operation
F
F
0
F
F
F
0
Depth Perception
R
w orx m J. ramie
Travel
LocalR
F
Color Discrimination
0
Peripheral Vision ,
0
Out of Town Travel
Other:
Talking
C
Hearing
C
Other:
Weight of Objects Moved
Over 100 pounds
R
Over 50 Pounds
Over 10 pounds
F
F
I understand the description of this job and the essential functions, as given above. I also
understand that all of the duties are not described above and that I will perform those above and
all other assigned duties as directed by my supervisor and management.
Signature: Printed Name:
Date:
October 2013
Personnel Position Change Form
Budget Year
Proposal Title
Proposal Total Cost
Department Name
Division (if applicable)
Submitted By
2017
Alan Fraundorf
x
2018
rrOWN OF ES l 'ES 'ARIA
Department Priority— Rank of this request among all of the Department's
Service Proposal Changes (1 is highest, must be prioritized)
Type of Proposal
x
1
Capacity Expansions — Maintaining Existing Service Levels with Increased Service
Demands — a currently existing program/revenue/expense
Service Expansions — Offering New Services or Levels of Services
Service Reductions — Reductions / Discontinuance of Existing Service Levels
Strategic Plan Initiatives — Implemented Board Adopted Goals and Objectives
FTE Impact - Total # FTEs Increased or (Reduced)
etc.
Explanation of Proposal - Narrative explanation of the proposal, why needed, impact,
Our Municipal organization continuously increases the quality of customer service and organizational efficiency
through the addition of business productivity software and new computer hardware. Cybersecurity and our
increasing reliance on computers have added to IT's workload. Current staffing levels force us to defer items
like; work requests, small projects, and back -office tasks. Critical items which lack proper attention include;
verification of routine backups, preventing cyber attacks, regular installation of software updates on; servers,
switches, and firewalls, keeping loaner PCs updated, pursuing security recommendations from outside
vulnerability tests, reviewing internet access logs, keeping up to date on best practices, learning advanced
database administration (DBA) skills, proactive network maintenance, and working on projects, e.g., expansion
of public WIFI, security cameras, LaserFiche implementation, on-line utility bills, planning and construction of
fiber optics. Many firms assign tasks to staff with specific knowledge and skills, i.e.; Desktop Support,
Application Support, Network Support, and DBA Support. Salaries for a person with all of these skills are
outside the Town's wage structure. We propose hiring a less experienced person and divide the tasks to allow
staff to be more focused in particular areas. We would anticipate acquiring a new employee in April. Seating
would be made available by moving inventory to the IT room of the new parking structure.
1_1^
Operating Impact - Impact of proposal on future
urfor operations: (Explainose estimated impact
to ongoing operating costs and identify funding sources
s.)
New staff costs would be allocated per computer across the organization.
For a full year salary and benefi($81,240), translate to an /nPC per year ($81increase
I240/ 177
computer allocation cost. That
s an addit onal $458 98per Tow
PCs).
Potential opportunity to reduce Events ($ 121c/yr) and Museum public wifi costs (now both
outsourced). This staff addition was included in the LazerFiche implementation requirements.
Service Category
Specify the key outcome areas as identified by the 2017 Strategic Plan that this change
will address.
Robust Economy
Infrastructure (maintenance and expansion of fiber optics)
Exceptional Guest Services (expansion of public WIFI)
0 Public Safety, Health and Environment
_ Outstanding Community Services
M Governmental Services and Internal Support
(� Transportation
Accounting - Account Number(s) Impacted by Proposal and Amount Changes
Personnel
Allocation
Ratio Chgs
Account Number (if applicable) $ Increase $ Decrease)
625- 2500_ - 425. - 100 % $81,240_ ( )
( )
_ ( )
( )
( )
(Attach additional sheets if necessary)
l
Please return completed form tow'ill then route to Fleet, IT, HR, or Facilinance Director, Finance Dept or ities e'st
Financeo
for
DHudson@Estes.orq.
relevant review and comment.
HR Review and Comments on Personnel Proposals
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111
❑ NA — No personnel changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: RS
Date: 8/22/17
A Job Analysis should be done to confirm need and justification. Current OT analysis is low
(Brandon is at 14% OT usage, Bruce is at I % and Barbara Jo is at 0.006% YTD). HR needs to
understand the division work orders to quantify the need (ie. number of orders submitted,
completed, pending, cancelled etc. and the average life cycle of an order). It would be helpful
to know how many orders are not being fulfilled that need to be sent out to bid/outsourced
for completion. Clarification on the LaserFiche staffing implementation requirement is
needed as HR is not aware of this item.
IT Review and Comments on Personnel Proposals (Additional staffing computer
and technology needs)
❑ NA — No technology changes included in proposal
xx Green Lighted
❑ Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Alan Fraundorf Date: 8/16/2017
Alan comment — new PC ($1,000) and a used phone instrument ($0), can be absorbed in the
proposed budget.
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112
Facilities Review and Comments on Personnel Proposals (additional staffing
office space and furnishings)
❑ NA — No facility related changes included in proposal
❑ Green Lighted
X Yellow Lighted — See cautionary concerns in comments below
❑ Red Lighted — See more serious concerns in comments below
Reviewed by: Jon Landkamer Date: August 17, 2017
Alan comment — we are out of room. Lack of storagenm Vansstorage in samine officefice.Some relief
may come from PSI storage areas. Likely wouldputperson
unless other desks are available. IT staff need large work spaces to work on multiple devices
at once. out of
l of this
cojTimonts - I agree that the IT department is of sage. Long space.
needs will need to be
position will put a strain on the existing allocationP
considered in coming years.
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