Loading...
HomeMy WebLinkAboutPACKET Town Board Study Session Budget #1 2014-10-03 01 R$ Friday, October 3, 2014 I . Meeting #1 : 8:30 a.m. to 12:00 p.m. Town Board Room 1. Budget Overview 2. Presentation of the following funds/department: Intra-fund Transfers ■ General Community Reinvestment Fund Employment Compensation/Benefits Internal Service Funds ■ Medical ■ Fleet Maintenance ■ Information Systems Technology ■ Vehicle Replacement General Fund ■ Legislative ■ Judicial ■ Executive ■ Administrative Services ■ Finance ■ Employee Benefits A T. : . , - . 1 . T T . , . PFriday, October 10, 2014 Meeting #2: 8:30 a.m. to 12:00 p.m. Town Board Room General Fund & Special Revenue Funds (*) ■ Community Services/Intergovernmental Grants ■ Police - Patrol - Dispatch - Emergency Response Fund* (New) ■ Public Works - Buildings - Engineering - Streets - Parks - Buildings - Streets Fund* (New) ■ Conservation Trust * ■ Open Space* ■ Community Rec/Senior Center Fund* (New) ■ Trails Fund* (New) * - Denotes Special Revenue Fund New — Denotes 1% Sales Tax Fund Al r 1 T T I If£ Friday, October 17, 2014 Meeting #3: 8:30 a.m. to 12:00 p.m. Town Board Room 1 . Presentation of the following funds: General Fund ■ Community Development - Planning - Building Safety Community Services Funds ■ Visitor Center ■ MPEC ■ Senior Center ■ Events ■ Museum ■ Transportation Enterprise Funds ■ Utilities - Light and Power - Water Fiduciary Funds ■ Theater TOWN OF ESTES PARK FINANCE Memo To: Honorable Mayor Pinkham Board of Trustees From: Frank Lancaster—Town Administrator Steve McFarland— Finance Officer Date: October 3, 2014 RE: Budget Sessions Background: Welcome to the 2015 Budget study process. As is annually the case, modifications have been made to the review process and budget document itself. The primary changes this year include: 1. The budgets (revisions to 2014 and fiscal year 2015) continue to show the impact of the September 2013 flood. The largest financial concern remains the timing of the flood projects — how quickly monies will be reimbursed to the Town. The unknown time gap between expenditures and reimbursements could seriously impact fund balances for the short term, up to an including needing to borrow money from other funds to continue to operate the General Fund. While bearing this in mind, staff continues to make every attempt to continue to fund line items that involve providing first-class services to Estes Park citizens and visitors. 2. The budget review process has returned to three sessions. Department Heads and/or other appropriate staff will still deliver brief presentations reviewing their department/fund's services and highlighting appropriate revenue and expenditure items within their budgets. 3. Handouts for each subsequent budget session will be made at the study sessions. Week 1 items are included in this packet, week 2 information will be handed out at the end of the week 1 study session, etc. Staff realizes that there may be a formatting issues in places — these will be corrected before the November presentations. 4. As was the case last year, detail is limited to line item levels. For example, whereas in the past there may have been a dozen listings of individual dues for various organizations under "27-05 Member Dues/Subscriptions", the detail has been rolled up into one total amount. This shortened the length of the budget document by about 1/3. Staff will be able to address questions about how any particular line item is broken down beyond the presented level, as the detail still exists in H.T.E. (the accounting software). Page 1 „.1 TOWN OF ESTES PARIcz Memo Basic Budget strategy and highlights Because the General Fund is the primary Fund for governmental operations, much time and effort has been spent trying to safeguard General Fund fund balance. Financial ramifications from the Flood have caused staff to recommend continuing some short- term strategies for 2014, including reducing expenditures for education/training, eliminating or postponing ongoing maintenance in several areas, eliminating/suspending the 2% availability for raises, and reducing charges from the Internal Service Funds (specifically, drawing down on IT and Vehicle Replacement Fund fund balances). General Fund fund balance is forecasted to draw down to 23% (—$3,100,000) by the end of 2015. This assumes that flood related expenditures will be reimbursed by the appropriate agencies in a timely manner. The General Fund is discussed at length in the next section. These are not strategies that are viable long-term, but they are recommended for helping the Town get through this time of financial uncertainty. The Community Reinvestment Fund (CRF) continues to be dominated by the MPEC/Stall Barn and Parking Structure projects. Both are budgeted for completion by the end of 2014, acknowledging that the Parking Structure will no doubt need to be mostly rolled over into 2015. The FLAP grant ($4,200,000) should be received in 2014, with expenditures being anticipated in 2014 ($100,000), 2015 ($1,000,000) with the balance in 2016. The —$400,000 Fall River Trail project has been moved to 2015. Information came to light in 2014 that this is not an 80-20% match project, so while costs remain budgeted at —$400,000, we are only required to expend the grant amount of $330,000. Staff recommends reducing the transfer from General Fund (discussed below) for 2015 to match the COPs note payment. For the end of 2015, the CRF spendable fund balance will be —$990,000, almost identical to the proceeds from the Sale of Lot 4, The Community Services Fund has undergone several Budget changes in recent years, as departments have come and gone. For 2015, the MPEC (222-2700) budget reflects full operations. Staff has attempted to use the Johnson Study as a guideline, while incorporating known data from existing information. Page 2 i TOWN OF ESTES PA Ric, FINANCE Memo Staff will discuss the specifics of the Light & Power and Water Funds, but the overall message is that while the Funds were affected by the Flood, required ratios have been maintained. This year's budget discussions will also include the four new Special Revenue Funds created by the 1% sales tax initiative: Streets, Community Center, Emergency Response, and Trails. Issues/challenges with the 2015 Budget document: It is staffs goal to move the Town towards a balanced budget. The initial 2015 Budget iteration yielded a net loss to the General and Community Services Funds of $2,200,000, so significant cuts were made to move towards a more manageable budget. 2014 forecasts a loss of roughly $950,000 from the General Fund. With a spendable fund balance forecast of -$3,900,000 heading into 2015, there is reason for concern, but still time to gently yet firmly apply corrective actions so that the General Fund can remain healthy. To date, staff has applied/recommends the following measures to move towards an improved bottom line for the General (GF) and Community Services Funds (CSF) in 2015. The measures have currently reduced the $2,200,000 loss to - $900,000. The list below is not in any order of importance: • Sales tax has sufficiently rebounded to the point where staff is comfortable forecasting an increase in 2014 from $7,765,000 to $8,150,000, and to $8,400,000 (3% increase) in 2015. • The EVRPD transfer(7% of sales tax)will increase $26,950 in 2014 and $17,500 in 2015. • The Vehicle Replacement Fund (VRF) received no transfers from the GF in 2014. As a result, very few new vehicles associated with the GF were placed into service. For 2015, the GF/CSF transfers would have been -$290,000 if we resumed full operation of the VRF. For 2015, staff recommends half of the transfer- -$146,000. This is not a long term resolution to either the GF or VRF, but it is a half-way step from 2014. This will free up -$146,000 that the GF otherwise would have transferred to VRF. • Employing a similar strategy, the IT fund would normally transfer - $415,000 from the GF and CSF to the IT Fund. The long term goal of the IT fund is to build sufficient fund balance to address the Town's aging accounting software system. Page 3 TOWN OF ESTES P i d Memo For 2015, staff recommends a $100,000 reduction in the transfer from GF/CSF to IT, to roughly $315,000. This would be a step backwards from the stated long term goal, but will allow the GF/CSF to start addressing their decreases in fund balance. • The GF has been transferring a set amount of $800,000 into the Community Reinvestment Fund (CRF) for several years. This began when the Local Marketing District (LMD) was formed in 2009. Staff has found minutes from special joint Board meetings with the Town Trustees and County Commissioners from June 5, 2008, and again on June 26, 2008, discussing the formation/election of the LMD. The minutes state that a staff member referenced that the Town spent $800,000 towards marketing efforts for Estes Park, and that if the LMD was formed, those monies could be directed towards capital projects. This idea/strategy was never formalized by Board action (at least, no action that staff can find), but has nevertheless become accepted as fact by some. Because of the continuing decline of GF/CSF fund balance, coupled with the large projects already facing staff in the near future (parking structure, FLAP, Street Improvement Program, several newly proposed 2015 projects in CRF), staff would proposes to reduce the $800,000 transfer to $520,000 for 2015. The $520,000 pays for the COPs note payment. The "downside" of this strategy (reducing the GF - CRF transfer) is that unrestricted fund balance in CRF will drop to -$980,000; nearly the amount of the sale of Lot 4. • Payroll is traditionally forecasted at 100% capacity. In reality, the organization is never at 100% staffing level. Staff analyzed payroll costs vs budget and found that historically the Town is staffed at - 92% of budget. For 2015, staff is posting the personnel budget at 97% of full capacity. • Staff learned that the ice rink project(-$75,000) qualifies as a Conservation Trust Fund (CTF) expenditure. The CTF is a small fund and cannot metabolize the ice rink project indefinitely, but it can for 2014-15, thus allowing us to move it out of the GF for next year. • At the present level of services being offered by the Town, staff initially requested several added positions. Those have been cut down to only the Assistant Town Administrator, Facilities Manager, a new position at the senior center, paying the restorative justice manager position (was grant funded), and the special events coordinator. Staff is also asking for an addition municipal services worker and a street project manager. 25% of the new municipal worker would be charged to Page 4 TOWN OF ESTES PARK, FINANCE Memo the GF, with 75% being charged to the new Street Fund. 100% of the street project manager would be charged to the Street Fund. • Staff has also continued to address, in a multi-year effort, the need to bring the wages for each position into market range. In 2015, there is an additional $200,000 budgeted in personnel costs to bring various positions into market range. • The largest cost increase throughout the organization are health insurance costs. Estimates have ranged from 30-40%, which is untenable. Staff is working to address this matter and is budgeting 25%, which is still an estimated $450,000 overall cost increase. • The largest "nevi' budget item for 2015 is the fully operational MPEC. This budget is especially dynamic. Staff is attempting to mirror the Johnson Consulting Plan's forecast, but is also trying to accurately forecast near-term reality, which is not quite as "rosy". • Staff has also implemented many cost reductions throughout the budget, including a recommendation of cutting the grants section in the GF by 5%. • As the budget is a dynamic document, staff continues to work on cost reductions even as the Budget documents are presented at the Friday October Budget sessions. Staff will be making every effort to reduce the GF/CSF expenses another 2.5% before the presentation to the public in November. Study Session timeline The topics presented in the Week 1 Study Session include the Community Reinvestment Fund and the Internal Service Funds (Medical Insurance, Fleet, Information Technology and Vehicle Replacement). The Internal Service Funds spread their costs to many of the departments and funds that will be subsequently reviewed. Portions of the General Fund budget will also be discussed. In addition to the above, the Week 1 packet has information regarding General Fund revenues, Board objectives, and a Flood expenditure/reimbursement update. The Week 2 Study Session will discuss the community grants, Police and Public Works sections of the General Fund, the Conservation Trust and Open Space Funds, and the newly created funds from the 1% sales tax initiative. Week 3 will cover Community Development (General Fund), the Community Services Fund, the Utility Funds, and the Page 5 TOWN of ESTES P Memo Theater Fund. There should be sufficient time at the end of the 3rd session to revisit topics that are left unresolved from the 1st and 2nd sessions. Following the Study Sessions, the budget will be reviewed in its entirety in the November 11, 2014 Board meeting and officially adopted in the second November 25, 2014 Board meeting. This allows additional time for citizens to provide input to the budgetary process. The amended 2014 Budget is scheduled for adoption at the December 9th, 2014 Town Board meeting. Page 6 Draft 16-26-14 ' :()\V OF ',SITS PARK,.. 2015 Draft Strategic Plan Revised June 26th, 2014 VISION The Town of Estes Park will enhance our position as a premier mountain community MISSION The Mission of the Town of Estes Park is to provide high-quality,reliable services for the benefit of our citizens,guests,and employees,while being good stewards of public resources and our natural setting. KEY OUTCOME AREAS • Robust Economy- We have a diverse,healthy year round economy • Infrastructure-We have reliable,efficient and up to date infrastructure serving our residents, businesses and guests • Exceptional Guest Services-We are the preferred Colorado mountain destination providing an exceptional guest experience. • Public Safety,Health and Environment- Estes Park is a safe place to live,work,and visit within our extraordinary natural environment • Outstanding Community Services- Estes Park is an exceptionally vibrant,diverse,inclusive and active mountain community in which to live,work and play,with housing available for all segments in our community. • Governmental Services and Internal Support- We provide high-quality,reliable basic municipal services for the benefit of our citizens,guests,and employees,while being good stewards of public resources • Transportation-We have safe,efficient and well maintained multi-modal transportation systems for pedestrians,vehicles and transit. GOALS (5-7 YEARS) Robust Economy • We will work to make Town codes and regulations more user friendly and easier to understand and use,while ensuring they are effective and enforceable and support reasonable development.We encourage the new Board of Appeals to look at our regulations and codes and give suggestions. • The Town encourages events,activities and development that enhance a year round economy • The Town participates as a partner in Local, Regional and State Economic Development Efforts • We will encourage optimal the use of the PRPA/Town fiber infrastructure • We will review the potential redevelopment of areas affected by the FLAP grant Draft 1 6-26-14 Infrastructure • We will continue to address parking options throughout the Town. • We will continue to pursue grants and utilize available open space funding to develop connectivity of trails in the Estes Valley in partnership with other local entities as described in the Estes Valley Trails Master Plan. • We will provide safe access for users to the trail system • We will upgrade the Glacier Creek Water Treatment plant to maintain redundant water treatment. Exceptional Guest Services • The Events Center Complex meets the 2013 CH Johnson pro-forma financial projections • Complete stall replacements at the Fairgrounds • Plan for future upgrades and expansion of the Conference Center Public Safety,Health and Environment • We will maintain safe and healthy environments on Town owned properties. • We will implement projects and policies which promote sustainability,to improve the quality of the environment. • We will investigate alternative technologies for recycling and waste management Outstanding Community Services • We will plan and implement the celebration of the 100th Anniversary of the Town. • We will Increase the capacity of the Senior Center, considering the recommendations of the Museum and Senior Center Master Plan in coordination with the Estes Valley Recreation and Parks District Community Center • We will increase the capacity of the Museum, considering the recommendations of the Museum and Senior Center Master Plan Including addressing the need for artifact storage facilities • We will serve as a catalyst to develop available housing solutions for all segments of our community. Governmental Services and Internal Support • We will ensure town finances are strong with adequate fund balances and sustainable reserves. • We will maintain a well-trained and educated town staff. • We will implement an enterprise wide document management system • We will conduct a citizen survey biennially to measure our performance and citizen preferences Transportation • We will continue to address downtown traffic issues • All of our Town Streets will be classified at a fair condition(-70%)or above 2015 Board Objectives(1 year time frame) Draft 1 6-26-14 Robust Economy • • Revise the sign code to be simpler and easy to understand but retaining the basic intent. • Explore with the public and downtown business partners, options for downtown improvements and redevelopment (BID, DDA, URA, Etc.) • Coordinate with the EDC on the selection and implementation of options to provide increased broadband access within the Estes Valley • Continue to participate in local,regional,and state economic development. Infrastructure • Complete the construction of the Multi Purpose Events Center and Stall Barn. • Complete the environmental studies required for the extension of the Fall River Trail using the Paul Sarbanes Grant • Repair trails damaged during the flood, utilizing Larimer County open space $ for our match portion of the funding • Start planning for the use of the Trail sales tax dollars • Explore with the public and business partners and the Transportation Advisory Committee, the option of paid parking in some areas • Start construction of the Visitor's Center parking structure • Make specific implementation decisions for the improvement or replacement of the Glacier Creek Treatment plan • Develop a sustainable funding plan for facility maintenance • Complete repairs to utilities due to flood damage. Exceptional Guest Services • Implement the newly adopted strategy for evaluating, recruiting and retaining special events in the Town, including a strategy for events • Repair the roof at the Conference Center Public Safety,Health and Environment • Work to restore the streams damaged by the flood and to redefine the flood plains within Town boundaries. • Complete the mitigation work at the Elm Road Landfill • Continue the program to provide bear resistant trash and recycling receptacles • Consider adopting the dangerous buildings and building maintenance sections of the International Building Code Outstanding Community Services • Update the comprehensive plan • Revise the sign code to be simpler and easy to understand but retaining the basic intent. • Define the housing needs and Identify potential plans for action. o Complete an updated housing needs study of the Estes Valley o Form a local housing committee to study the local Issue o Convene a housing summit of other CAST communities (fall of 2014) • Develop and adopt a policy for accepting public art,memorials and donations • • Continue to work with the Estes Valley Recreation and Parks District and the other partners in the Community Center, to develop and build the Community Center, including the Senior Center • Participate with Rocky Mountain National Park in their 100th Anniversary in 2015 • Form a Centennial Celebration Committee Draft 16-26-14 Governmental Services and Internal Support • Implement the capital planning process. • Complete the revision and updating of Board and Administrative town policies. Transportation • Evaluate and prioritize implementation of Transportation Visioning Committee signage recommendations • Complete the flood damage repairs to the Fish Creek corridor. • Complete the flood damage repairs to other Town roads. • Complete preventative maintenance activities on Town roads,as adequate funds become available. • Adopt a plan for utilization of the new sales tax funds for street improvements • Include bike/ped lanes wherever possible along with the street improvements • Complete the reconstruction of Dry Gulch • Begin the FLAP Project,starting with the NEPA process and public outreach / r 00 LC) G m®k] o \ G& pioN o \ ¥ N N ° / ° ° C)\ \ k o » ° ° \ k \ ƒ n \ e a e \ Ltl o / 0 ° f a / N m m o 0 0 C W. e CO N $ N § \ CO C oo % } / f \ N / an N � » o ¥ m e 8 ° ° ° / N E ® m \ E \ � $ = m e CO o { § 40 C § 2 ? 0ill N Q o & § Cria � a } $ C CD m N C ® m \ m » � g g o \ CO ƒ / Q % ■ 0 N. al % k CO• . N LL f f • a se o « \i VI m 3 ° q k a R § § & Liio o N in \ B % q m ° \ m o _ \ CO CO / r R ,n Ili \ ) / K m m N \ « $ ° ) § \ § $ R \ § / / CO O. � t a) \ ƒ \ E k \ N f - / $ $ J — a- 4 A = o d \ \ \ 2 \ � 7 ® / U w § 8 0 4, 0 2 k � > k ' CO \/ [ V r / = e a 2 & : < « « e / / \ a f > » a)" k \ \ k ° \ w © ± IQ & CC cc � ~ Projected Statement of Revenues, Expenditures, and Fund Balance GENERAL FUND Town of Estes Park-2015 Budget Original Budget Revised Budget Budget 2013 2014 2014 2015 Revenues $ 11197,953 $ 11,154,548 $ 15,019,736 $ 10,945,607 Expenditures Personnel Services Salaries 3,725,077 4,144,719 4,091,130 4,172,417 Benefits* 1,532,599 1,816,662 1,786,662 1,931,790 $5,257,676 $5,961,381 $5,877,792 $6,104,207 Operations&Maintenance 5,393,912 3,936,916 7,349,101 4,228,600 Total Current Expenses 10,651,588 9,898,297 13,226,893 10,332,807 Capital 56,418 398,500 1,286,017 55,000 Rollovers 0 0 0 0 Total Expenses $ 10,708,006 $ 10,296,797 $ 14,512,910 $ 10,387,807 Excess(deficiency)of revenues over 489,948 857,751 506,826 557,800 expenditures Other financing uses(cont/transfers out) 3,180,000 2,935,000 2,965,000 3,055,000 Adjust to CAFR(rounding)/proceeds from 1 0 0 0 EPHA Other financing sources(transfers in) 1,488,135 1,507,596 1,507,596 1,587,290 L&P/Water Increase(decrease)in fund balance (1,201,917) {569,653) (950,578) (909,91.0) Beginning(estimated)fund balance 6,568,017 5,366,100 5,366,100 4,415,522 Fund balance: Restricted for Emergencies(TABOR) 348,000 425,000 524,337 403,284 Nonspendable prepaid expenditures 21,121 0 0 0 Total reserved fund balances 369,121 425,000 524,337 403,284 Unrestricted,unassigned fund balance 4,996,979 4,371,447 3,891,185 3,102,328 Total(estimated)fund balance _ 5,366,100 4,796,447 4,415,522 3,505,612 t Fund balance% 36% 33% 22% 23%l General Fund Revenue Detail Town of Estes Park-2015 Budget Original Budget Revised Budget Budget 2013 2014 2014 2015 Taxes $8,698,859 $8,837,463 $9,228,662 $9,516,208 Intergovernmental 37,299 40,646 46,179 46,179 (cigarette,mineral) Current 12,116 12,113 12,113 12,113 1 (rentals) Miscellaneous 21,103 19,673 20,399 19,045 (lieu of taxes) Interest 4,682 25,000 11,000 10,000 Departmental Revenues 2,423,894 2,219,653 5,701,383 1,342,062 Subtotal 11,197,953 11,154,548 15,019,736 10,945,607 Transfers Light&Power 1,309,962 1,327,101 1,327,101 1,369,127 Water 178,173 180,495 180,495 188,163 Emergency Response System 0 0 0 30,000 Police pension Fund 0 0 0 0 Total transfers 1,488,135 1,507,596 1,507,596 1,587,290 Total Revenue $12,686,088 5512,662,144 $16,527,332 $12,532,897 Revenue detail 2013 2014 2014 2015 Taxes GENERAL PROPERTY 339,674 358,459 326,658 358,459 SPECIFIC OWNERSHIP 25,162 24,000 25,000 25,000 GENERAL SALES TAX 7,603,333 7,765,000 8,150,000 8,400,000 LOCAL SALES TAX-VEHICLES 9,949 3,000 9,000 9,000 USE TAX-VEHICLES 250,323 215,000 250,000 250,000 PROPERTY TAX-PENALTY/INT. 1,712 500 500 500 TELEPHONE FRANCHISE 12,451 13,500 13,500 13,500 NATURAL GAS FRANCHISE 106,556 105,000 105,000 105,000 CABLE 1V FRANCHISE 56,968 62,000 58,000 60,000 ELECTRIC FRANCHISE 223,766 221,824 221,824 226,261 WATER FRANCHISE 68,965 69,180 69,180 68,488 8,698,859 8,837,463 9,228,662 9,516,208 Departmental Revenue LEGISLATIVE 75 100 100 100 JUDICIAL 144 100 150 150 EXECUTIVE 7,175 0 250 0 ADMINISTRATIVE SERVICES 335,973 313,730 315,230 315,230 FINANCIAL ADMINISTRATION 15,737 15,876 17,126 17,602 PLANNING DIVISION 130,971 91,998 689,571 95,324 GENERAL GOVERNMENT BLDGS. 243,098 196,442 657,086 196,442 EMPLOYEE BENEFITS/INSURAN 13,294 8,400 13,000 13,000 COMMUNITY SERVICES 47,918 0 341,191 0 POLICE 254,667 483,153 488,728 168,337 BUILDING SAFETY DIVISION 190,465 205,400 868,094 179,250 ENGINEERING 617 250 250 250 STREETS AND HIGHWAYS 1,151,142 898,204 2,132,031 350,377 PARKS 32,619 6,000 178,576 6,000 2,423,894 2,219,653 5,701,383 1,342,062 N 80 40N to 8 m § ^. i g 8 o i M N N N to m oQ we o C § N N ID N W .i N CO N 8 N - b N N $ 8 N In N r. pi pp 6 to m N of O d b M N ri pp g i pp C a ta A em l ref (' 6 .-a ri Z 31 S N N I` W A ei `� et 0 a C p Nm N Z _n r.e .° N ami U. a ...Iy� g1 Q C p N 01 le 40( .. uJ a elir. '� -4 .ti x W C7 e 8 2 0 a E " ri - -; m M a Wle R 1 0 01 1.41 N H U. p p� 0 u g pi z yg o 2 o § cN N § Na0r4 0 it 08 in emoa NmNONN cc v .-I O lA 4.0 N 44 ri .44 N M C et pp pp CO pp 8 p0pp p p� �{ p pq 8 pp cO� ,Q pQ rN i 0 all' O p O § 1MM O ooO N ete op g o M a m O ri M ooO ori.p 8 N m p�ipp O r O R teee, NNp S N tell my O M ~ lAIl N O N ei t0 N t0 N H M H eel co M 00 M N M N et V 44 .i 'O b ro N fD till M1 Ott et N ei a N C IL aL VI y E 7.: A. 0 C `' _u l7 00 C C •u ea aNi Cra c a 3@ c{ 0tS $ E o a. ai p c c a Z Eo '' v c c y r 0 v w a� a/ G °� .° 0 ' I I c c. C U ° W n. a �' 'vI F b IO Al 4 VI D - ' J L 1. L id N 'M i.. M 0 VI in C .C.' } m («p. X X X ' G G C C C `t _K y C C C G N y 0 a 5. y m y E @ c a 13 ,C .° U F F- F- F u el." et. LL t V `L 5 _] a t- f^ r '2 m et Q to L7 di Ii ° O m S tr General Fund Expense by Department Town of Estes Park-2015 Budget Original Budget Revised Budget Budget 2013 2014 2014 2015 EXPENDITURES BY DEPARTMENT LEGISLATIVE 1100 $172,684 1.6% $214,019 2.1% $212,503 0.0146 $187,036 1.8% JUDICIAL 1200 44,799 0.4% 47,869 0.5% 47,982 0.3% $44,384 0.4% EXECUTIVE 1300 435,580 4.1% 387,429 3.8% 421,244 2.9% $283,976 2.7% ADMINISTRATIVE SERVICES 1400 348,018 3.3% 327,925 3.2% 353,071 2.4% $370,207 3.6% FINANCIAL ADMINISTRATION 1500 334,027 3.1% 429,210 4.2% 445,798 3.1% $416,601 4.0% PLANNING DIVISION 1600 457,073 4.3% 558,807 5.4% 1,227,219 8.5% $587,233 5.7% GENERAL GOVERNMENT BLDGS. 1700 648,939 6.1% 623,549 6.1% 1,164,366 8.0% $766,138 7.4% EMPLOYEE BENEFITS/INSURAN 1800 79,741 0.7% 149,122 1.4% 122,355 0.8% $293,547 2.8% COMMUNITY SERVICES 1900 815,605 7.6% 916,800 8.9% 1,279,250 8.8% $859,130 8.3% POLICE PATROL 2100 2,415,804 22.6% 2,659,834 25.8% 2,512,769 17.3% 2,606,356 25,1% COMMUNICATIONS 2155 688,345 6.4% 1,321,491 12.8% 1,320,828 9.1% 1,129,069 10.9% COMMUNITY SERVICES 2175 173,114 1.6% 0 0.0% 0 0.0% 0 0.0% BUILDING SAFETY DIVISION 2300 433,296 4.0% 466,905 4.5% 1,176,501 8.1% 535,967 5.2% ENGINEERING 2400 273,593 2.6% 122,125 1.2% 108,560 0,7% 125,541 1.2% STREETS AND HIGHWAYS 3100 2,317,235 21.6% 1,029,780 10.0% 2,888,935 19.9% 1,112,354 10.7% PARKS 5200 1,070,150 10.0% 1,041,932 10.1% 1,231,529 8.5% 1,070,268 10.3% TRANSPORTATION 5600 0 0.0% 0 0.0% 0 0.0% 0 0.0% SUBTOTAL 10,708,006 100.0% 10,296,797 100.0% 14,512,910 100.0% 10,387,807 100.0% TRANSFERS COMMUNITY REINVESTMENT 885,000 1,235,000 800,000 520,000 COMMUNITY SERVICES 2,295,000 1,700,000 1,700,000 2,100,000 STREET IMPROVEMENT FUND 0 0 435,000 435,000 EMERGENCY RESPONSE SYSTEM 0 0 30,000 0 LIGHT&POWER FUND 0 0 0 0 WATER FUND 0 0 0 0 MEDICAL INSURANCE 0 0 0 0 SUBTOTAL 3,280,000 0 2,935,000 0 2,965,000 0 3,055,000 0 TOTAL EXPENDITURES $13,888,006 $13,231,797 $17,477,910 $13,442,807 ROLLOVERS 0 Inc/des over prior year/column EXPENDITURES BY CATEGORY PERSONNEL EXPENDITURES $5,241,588 37.7% $5,894,759 44.5% $5,841,170 33.4% $6,023,062 44.8% EMPLOYER BENEFITS 16,088 0.1% 66,622 0.5% 36,622 0.2% 81,145 0.6% INSURANCE PREMIUMS 111,810 21.1% 125,654 19.5% 132,144 11.6% 129,760 12.7% PROF.SERVICES/FEES 1,381,987 10.0% 836,067 6.3% 3,223,667 18.4% 870,300 6.5% PUBLISHING 24,546 0.2% 15,673 0.1% 21,823 0.1% 10,173 0.1% RENTALS 495,968 3.6% 98,835 0.7% 103,195 0.6% 136,451 1.0% REPAIR AND MAINTENANCE 1,583,251 11.4% 987,928 7.5% 1,591,323 9.1% 1,240,453 9.2% MATERIALS AND SUPPLIES 394,284 2.8% 330,113 2.5% 374,324 11% 331,033 2.5% JOB PERFORMANCE EXPENSES 156,688 1.1% 204,591 1.5% 210,012 1,2% 235,050 1.7% UTILITY EXPENDITURES 408,722 2.9% 378,155 2.9% 410,013 2.3% 375,575 2.8% OTHER CURRENT EXPENSES 5,591 0.0% 8,100 0.1% 7,850 0.0% 6,550 0.0% CAPITAL 56,418 0.4% 398,500 3.0% 1,286,017 7.4% 55,000 0.4% TRANSFERS OUT/INTERFUND 3,180,000 22.9% 2,935,000 22.2% 2,500,000 14.3% 2,620,000 19.5% SUBSIDIES 286,063 2.1% 273,250 2.1% 569,250 3.3% 271,130 2.0% CONTINGENCIES 15,459 0.1% 35,000 0.3% 35,000 • 0.2% 34,125 0.3% TRANSFER OUT/INTERGOVERN. 529,543 3.8% 643,550 4.9% 1,135,500 6.5% 1,023,000 7.6% SUBTOTAL 13,888,006 120,3% 13,231,797 118.6% 17,477,910 110.9% 13 442,807 111.7% ROLLOVERS 0 0 0 0 0 0 0 0 TOTALS 13,888,006 120.3% 13,231,797 118.6% 17,477,910 110.9% 13,442,807 111.7% General Fund Transfers from General Fund, 101-9000 Town of Estes Park-2015 Budget SCOPE OF SERVICES * To provide for transfers between the General fund and other funds Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 0 0 0 0 Benefits 0 0 0 0 $0' $0 $0 $0 Operations&Maintenance 3,180,000 2,935,000 2,965,000 3,055,000 Total Current Expenses 3,180,000 2,935,000 2,965,000 3,055,000 Capital 0 0 0 0 Total Expenses $3,180,000 $2,935,000 $2,965000 $3,055,000 • Transfers out/to: COMMUNITY REINVESTMENT 885,000 1,235,000 800,000 520,000 MEDICAL INSURANCE 0 0 0 0 COMMUNITY SERVICES 2,295,000 1,700,000 1,700,000 2,100,000 STREET IMPROVEMENT FUND 0 0 435,000 435,000 LIGHT&POWER FUND 0 0 0 0 EMERGENCY RESPONSE SYSTEM 0 0 30,000 0 WATER FUND 0 0 0 0 3,180,000 2,935,000 2,965,000 3,055,000 Community Reinvestment Fund Special Revenue Fund,#204 Town of Estes Park-2015 Budget Purpose: I 1 I 1 1 •The Community Reinvestment Fund provides funds for General Fund,Special Revenue Fund and Internal Service Fund capita!projects. Funding comes from the General Fund,Grants and TABOR excesses(voter approval In 2000)when applicable. , D E F G H May 2014 EOY 14 Budget Revised Budget Revised Budget Budget Y10 2013 2014 2014 2014 2015 2 Beginning Fund balance 8851,440 $377,869_.___M25r992 _.__821825,992_____sS5,642,468 'Transfer from General Fund 450,000 800,000 800,000 800,000 520,000 Transfer from General Fund(STIP) 435,000 435,00D 435,000 435,000 Grant income 330,000 330,000 330,000 Fall River Trail(NEPA) NEPA Study(RMNP) 195,740 10,000 10,000 Transportation Enhancement 256,000 256,000 Parking Structure 3,728,500 3,728,500 FLAP(RAMP-State) 4,200,000 COPs-MPEC/Stall Barn 6,075,000 Miscellaneous 632 Investment income 10,000 10,000 10,000 10,000 Sale of assets(Lot 4) 998,176 996,178 .-_._____TV._._.= ____ Total Inflows _7f15_4933 ti___1,57ss000___. 6,567,67_6____10t43_1678 _B60_000 Personnel Legal/engineering/other 8,103 5,000 5,000 5,000 5,000 2012 Protects NEPA study 55,290 Stall Barn Master Plan 18,981 Police Dept remodel 75 MPEC proforma 23,000 Comp Plan-Museum/Sr Ctr 86,500 Fairgrounds sewer/site work 264,479 Bond Park/MacGregor Ave Ret/Set 47,803 Cye-colum eEilr_________ _,20s149 __ ____ _ --___._._._._-____.__+... 2013 Protects Transportation Enhancement Grant 343,924 45,739 Elm Road landfill mitigation 46,795 175,000 175,000 175,000 97,600 Balance from 2013 128,205 128,205 Parking structure 228,103 Balance from 2013 4,432,522 4,432,522 MPECStall Barn project Construction 3,731,873 Balance from 2013 3,418,127 3,418,127 Costs of issuance 70,518 COPS note payment 74,221 517,623 517,623 517,623 518,632 Bleachers replacement per CIRCA 42,830 Transportation Hub Irrigation 109,542 Balance from 2013 25,458 25,458 Street Improvement Program(STIP) 8,195 435,000 435,000 Balance from 2013 511P 336,528 STIP monies aferred to Street Fund 771528 I014 Projects Fall River Trail(NEPA)17.2%match 398,551 398,551 398,550 2015 Projects FLAP Grant Project 100.000 1.000,000 Conference Center Roof Repair 165,000 Performance Park Overlay 30,000 Total 5,180,381 1,531,174 9,872,014 9,619,202 2,214,782 Net chanit 1,974,552 43,826 816,476 (1,V , Fund Balance $4,825,992 _ $421,695 $1,521,654 $5,642,468 $4,287,686 Reserved for Museum Storage facility 203,000 200,000 200,000 200,000 200,000 I, Restrictions Elm Road 128,205 0 0 0 0 MPEC/Stall Barns 3,416,127 0 0 0 0 Tranportation Hub Irrigation 25,458 0 0 0 0 Street Improvement Program(STIP) 336,528 0 0 0 0 FLAP_ 0 _ 0 0 4,100,000 3,100,000 �Avallable Fund Balance $743,132 $221,695 I $1,321,654 t $1,342,46r $987 6861 Medical Insurance Fund Internal Service Fund,606 Town of Estes Park-2015 Budget SCOPE OF SERVICES * The Medical Insurance Fund closed and absorbed Into the General Fund on 12/31/2010.The Fund reopened in 2012 due to self-Insurance plan being enacted.Fund and fund balance goals will be analyzed and pasted as Information becomes available. Original Budget Revised Budget Budget 2013 2014 2014 2015 Revenues Premium collections $1,756,294 $1,925,000 $1,925,000 $2,502,500 . investment Income 42 $2,500 $4,500 $4,500 Miscellaneous 497 $0 $150 $0 Total Revenues 1,7564833 1,927,500 14929,650 2,5074,000 Expenses Personnel Services 0 0 0 0 Operations&Maintenance 1,686,736 1,925,000 1,925,000 2,502,500 Total Current Expenses 1,686,736 1,925,000 1,925,000 2,502,500 Capital 0 0 0 0 Subtotal $1,686,736 $1,925,000 $1,925,000 $2,502,500 Rollovers 0 0 0 0 Total Expenses 1,686,736 1,925000 1,9254000 2,502,500 • Transfer in from Other funds 0 0 0 0 Changes In Net Position 70,097 2,500 4,650 4,500 Net position,Beginning 486,826 556,923 556,923 561,573 Net position,Ending $5561923 _$559,423 $561,573 $566,073 Fleet Maintenance Fund Internal Service Fund,612 Town of Estes Park-2015 Budget SCOPE OF SERVICES « Services:vehicle/equipment repair/maintenance,aerial/fire inspections,DOT regulations/inspections, equipment specifications and acquisitions,equipment cost tracking,communication equipment fire extinguisher/1st aid kit Inspections,licensing,fueling,equipment purchase/maintenance budgets, warranty/recall management,billing re:vehicles,ASE certified mechanics * Records management:w/o tracking,equipment costs,fuel tracking,DOT records,replacement recommendations " Special projects:equip police vehicles,equipment training * Miscellaneous:L&P special const.weld brackets,build transformer mounts/cable,puller clamps/guide wheels,Stanley Park bleachers/stalls/doors,banner mounts,Water Dept.shut off keys,Parks Dept.sign brackets,bridge repair,trash can repair * Inspections:Preventative Maintenance inspections Original Budget Revised Budget Budget 2013 2014 2014 2015 Revenues Federal Grant 5,616 0 0 0 State Operating Grant 936 0 0 0 Charges for services 284,896 300,000 300,000 300,000 Other Income 29 0 0 0 Investment Income (311) 500 1,000 1,000 Total Revenues 284,614 300,500 301,000 301,000 Expenses Personnel Services Salaries 182,107 207,009 213,828 220,386 Benefits 81,693 94,864 94,864 103,810 263,800 301,873 308,692 324,196 Operations&Maintenance 67,479 70,191 64,658 90,059 Total Current Expenses 331,279 372,064 373,350 414,255 Capital 0 0 0 0 Subtotal 331,279 372,064 373,350 414,255 Rollovers 0 0 0 0 Total Expenses 331,279 372,064 373,350 414,255 Excess(deficiency)of revenues over expenditures Transfers in 0 0 0 0 Changes In Net Position Net Position,Beginning 309,265 262,600 262,600 190,250 Net Position,Ending Net Investment in Capital Assets 39,901 39,901 39,901 39,901 Funds available(unrestricted) $222,699 $151,135 $150,349 $37,094 r ie Fleet Maintenance Fund Internal Service Fund,612 Town of Estes Park-2015 Budget Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Levels Director of Public Works 0.10 0.10 0.10 0.10 Projects Manager - - 0.10 - Public Works Superintendent 0,34 0.34 0.34 0.34 Lead Mechanic 1.00 1.00 1.00 1.00 Mechanic 1.00 2.00 2.00 2,00 Seasonal Mechanic(FEE) 0.50 0.00 0.00 0.00 2.94 3.44 3.54 3.44 Operations&Maintenance Details INSURANCE PREMIUMS 2,553 2,826 3,382 3,381 PROF.SERVICES/FEES 19,085 12,255 12,255 8,372 PUBLISHING 1,302 100 100 100 REPAIR AND MAINTENANCE 13,518 18,405 16,405 38,671 MATERIALS AND SUPPLIES 14,676 16,300 20,756 23,350 JOB PERFORMANCE EXPENSES 6,674 13,040 7,540 8,920 UTILITY EXPENDITURES 3,617 7,265 4,220 7,265 OTHER CURRENT EXPENSES 6,055 0 0 0 67,479 70,191 64,658 90,0594 Town of Estes Park Detail budget information Fleet Services 612-4300-610 Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number _ Detail 1,046 1,020 1,019 21-01 PROPERTY 1,780 2,362 2,362 21-02 LIABILITY cInsurance Premiums 2,826 3,382 3,381 0 0 0 22-06 MEDICAL 11,752 11,752 7,869 22-09 INFO TECHNOLOGY SERVICES 0 0 0 22-10 BANK SERVICE 0 0 0 22-13 CONTRACT/SKILLED SERVICES 503 503 503 22-98 OTHER Prof.services/fees 12,255 12,255 8,372 Publishing 100 100 100 23-01 Publication fees 6,955 1,955 7,221 25-01 MAINTENANCE CONTRACTS 3,200 2,200 23,200 25-02 BUILDINGS 1,100 1,100 1,100 25-03 FURNITURE/FIXTURES 5,500 9,500 5,500 25-04 VEHICLE EQUIPMENT 1,650 1,650 1,650 25-05 MACHINERY/TOOLS Repair and Maintenance 18,405 16,405 38,671 2,850 2,850 2,850 26-01 OFFICE SUPPLIES 50 50 50 26-04 FREIGHT/SHIPPING 500 583 500 26-05 SMALL TOOLS 400 400 400 26-06 MEDICAL 550 550 550 26-07 CATERING/SPEC CIRCUMSTANC 1,950 4,073 1,500 26-08 FURNITURE/FIXTURES 0 7,250 7,500 26-13 SHOP SUPPLIES 0 0 0 26-17 DATA PROCESSING EQUIPMENT 10,000 5,000 10,000 26-23 SHOP EQUIPMENT Materials and supplies 16,300 20,756 23,350 1,200 1,200 1,200 27-01 PERSONAL SAFETY EQUIPMENT 2,400 2,400 2,400 27-02 UNIFORM ALLOWANCE 4,600 2,600 4,600 27-04 EDUCATION/TRAINING 4,600 1,100 480 27-05 MEMBER DUES/SUBSCRIPTIONS 240 240 240 27-06 EMPLOYEE RECOGNITION 0 0 0 27-07 MILEAGE REIMBURSEMENT Job Performance 13,040 7,540 8,920 600 600 600 28-01 TELEPHONE 4,200 1,155 4,200 28-02 NATURAL GAS 1,800 1,80D 1,800 28-03 ELECTRICAL ENERGY 200 200 200 28-04 WATER 465 465 465 28-05 SEWER Utility Expenditures 7,265 4,220 7,265 Total Operations& Maintenance costs 70,191 64,658 90,059 l Information Systems Technology Fund Internal Service Fund,625 Town of Estes Park-2015 Budget SCOPE OF SERVICES * Acquisition,installation and support of: PCs,servers,network components,and telephones. * Provides assistance with printers,copiers and most software. * Facility items: electronic lock systems,camera systems,Board Room AV systems Original Budget Revised Budget Budget 2013 2014 2014 2015 Revenues Federal Grant 17,643 0 0 0 State Operating Grant 2,940 0 0 0 Charges for services $631,748 $610,452 $610,452 $506,439 Miscellaneous 21,903 6,000 58,648 51,970 Investment income 112 1,500 3,200 4,000 Total Revenues 6741346 617,952 672000 562,409 Expenses Personnel Services Salaries 142,659 226,742 278,371 276,505 Benefits 54,189 85,852 86,602 109,971 196,848 312,594 364,973 386,476 Operations&Maintenance 250,339 312,318 345,606 212,896 Total Current Expenses 447,187 624,912 710,579 599,372 Capital 29,834 85,000 90,165 0 Depreciation 0 0 0 0 Subtotal 29,834 85,000 90,165 0 Total Expenses _ 477,021 709,912 800,744 599t3724 Excess(deficiency)of revenues over expenditures 197,325 (91,960) (128,444) (36,9( Transfers out 0 0 0 0 Transfers in 0 0 0 0 Increase(decrease)in Fund Balance 197,325 (91,9G0) (1)H,444) (36,96J) Net Position,Beginning 362,495 559,820 559,820 431,376 Net Position,Ending Net Investment in Capital Assets 47,303 47,303 47,303 47,303 Funds available(unrestricted) $512,517 $420,557 $384,073 $3471, 10 Information Systems Technology Fund Internal Service Fund,625 Town of Estes Park-2015 Budget Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Levels Director of Utilities 0.05 0.05 0.05 0.05 IT Manager 1.00 1.00 1.00 1.00 Senior Support Specialist 0.00 1.00 1.00 1.00 Support Specialist 1.00 1.00 1.00 2.00 IT Support/GIS Specialist 0.50 0.00 0.00 0.00 2.55 3.05 3.05 4.05 Revenues Intergovernmental Revenue 20,583 0 0 0 Info Technology Services 559,496 575,849 575,849 474,441 Phone maintenance fees 72,252 34,603 34,603 31,998 Fiberoptic lease 19,984 6,000 56,648 49,970 Interest Earnings 112 1,500 3,200 4,000 Other 1,919 0 2,000 2,000 674,346 617,952 672,300 562,409 Operations&Maintenance Details INSURANCE PREMIUMS 1,913 2,104 2,776 2,775 PROF.SERVICES/FEES 68,707 88,634 40,250 25,200 PUBLISHING 159 0 0 0 REPAIR AND MAINTENANCE 101,436 118,990 176,990 97,951 MATERIALS AND SUPPLIES 64,272 58,650 81,650 45,450 JOB PERFORMANCE EXPENSES 240 9,340 9,340 9,520 UTILITY EXPENDITURES 26,898 34,600 34,600 32,000 OTHER CURRENT EXPENSES (13,285) 0 0 0 250,339 312,318 345,606 212,896 Capital DATA PROCESSING EQUIPMENT 29,834 0 0 0 OTHER EQUIPMENT 0 85,000 90,165 0 SOFTWARE DEVELOPMENT 0 0 0 0 29c834 85,000 90,165 0 Town of Estes Park Detail budget information Information Technology Fund 625-2500-425 Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 543 545 545 21-01 PROPERTY 1,561 2,231 2,230 21-02 LIABILITY Insurance Premiums 2,104 2,776 2,775 0 0 0 22-02 ENGINEERING 0 0 0 22-08 LEGAL 11,200 11,200 11,200 22-13 CONTRACT/SKILLED SERVICES 5,000 5,000 4,000 22-24 GIS 0 0 0 22-33 DATA PROCESSING 72,434 24,050 10,000 22-98 OTHER Contract/skilled services 88,634 40,250 25,200 Publishing 0 0 0 23-01 PublIcatIon fees 117,990 175,990 94,451 25-01 MAINTENANCE CONTRACTS 0 0 0 25-02 BUILDINGS 0 0 2,000 25-03 FURNITURE/FIXTURES 1,000 1,000 1,000 25-04 VEHICLE EQUIPMENT 0 0 0 25-36 NETWORK EQUIPMENT 0 0 0 25-44 FUTURE VEHICLE PURCHASE 0 0 500 25-98 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 118,990 176,990 97,951 1,600 1,600 1,600 26-01 OFFICE SUPPLIES 250 1,250 350 26-04 FREIGHT/SHIPPING 10,800 10,800 11,500 26-32 DATA PROCESSING SOFTWARE 17,500 39,500 19,500 26-33 DATA PROCESSING EQUIPMENT 25,500 25,500 8,500 26-35 DATA PROCESSING 500 500 500 26-42 OFFICE EQUIPMENT 2,500 2,500 3,500 26-46 COMMUNICATION EQUIPMENT Materials and supplies 58,650 81,650 45A50 100 100 200 27-02 UNIFORM ALLOWANCE 8,000 8,000 8,000 27-04 EDUCATION/TRAINING 500 500 500 27-05 MEMBER DUES/SUBSCRIPTIONS 240 240 320 27-06 EMPLOYEE RECOGNITION 500 500 500 27-07 MILEAGE REIMBURSEMENT Job Performance 9,340 9,34D 9,520 Utility Expenditures 34,600 34,600 32,000 28-01 TELEPHONE • Total Operations IA Maintenance costs 312,318 345,606 212,896 < 0 0 0 33-32 OFFICE EQUIPMENT 0 0 0 33-33 DATA PROCESSING EQUIPMENT 0 0 0 33-36 COMMUNICATION EQUIPMENT 85,000 90,165 0 33-98 OTHER EQUIPMENT 0 0 0 37-01 SOFTWARE DEVELOPMENT Capital 85,000 90,165 0 Vehicle Replacement Fund Internal Service Fund, 635 Town of Estes Park-2015 Budget SCOPE OF SERVICES * To fund depreciation of,and to accumulate funds for,the replacement of Town vehicles. Original Budget Revised Budget Budget 2013 2014 2014 2015 Revenues Revenues-future vehicle purchases $467,722 $572,031 $576,031 $585,381 Interest/other Income (1,657) 10,000 10,000 10,000 Miscellaneous 439 0 261 0 Transfers In 0 0 0 0 Total Revenues 466,505 582,031 586,292 595,381 Capital 654,159 738,715 1,213,911 705,752 Total Expenses 654,159 738,715 1,213,911 705,752 Excess(deficiency)of revenues over expenditures: (187,654) (156,684) (627,619) (110,3/1) ADJUSTMENTS TO GAAP BASIS Capital Outlay (654,159) 0 0 0 Depreciation 204,682 0 0 0 CHANGE IN NET ASSETS 261,823 (1.56,684) (6'7,619) (1.10,3711 Net Position,Beginning 2,889,074 3,150,897 3,150,897 2,523,278 Net Position,ending Net Investment in Capital Assets 1,256,218 1,256,218 1,256,218 1,256,218 Funds available(unrestricted) 1,894,679 1,737,995 1,267,060 1,156,689 il Rollovers Revenue sources: 2013 2014 2014 2015 General(deferred in'14) 0 4,000 145,649 Museum(C5F)(deferred in'14) 0 0 0 Special Events(CSF)(deferred in'14) 0 0 14,866 Streets Fund 0 0 33,600 Light and Power 322,518 322,518 335,243 Light and Power(dec depr from 12 to 7 yrs) 199,682 199,682 0 1 Water 49,831 49,831 56,023 IT Services 0 0 0 0 572,031 576,031 585,381 ,\ Vehicle Replacement Fund internal Service Fund,635 Town of Estes Park-2015 Budget Vehicles scheduled for purchase/replacement 2013 2014 2014 Revised 2015 Police G-71A'98 Ford Crown Vic 29,581 Police G-51 '97 Ford Ranger 4x4 20,257 Police G-90C '06 Ford Expedition 4x4 26,439 Streets G-100B '02 Ford F-250 4x4 29,467 Streets G-43'85 Champion Grader 133,365 Streets G-73A '97 John Deere 344G 89,809 Parks G-96A '99 Walker MTGHS 10,868 L&P 93313A, '02 Ford Explorer S-Trac 26,400 2012 Dodge RAM 35004x4(L&P)(93320D) 60,967 2013 3500 4x4 Cab Chassis(90310A) 34,038 Trolley 38,740 Skid Steer,Mini Excavator,Trailer 129,630 Radios for police cars,loader,grader 24,599 Rollovers from 2013 to 2014 Streets G-95 '961-H 4800 4x4 138,361 Water 9034A '98 Ford F-150 4x4 24,737 Prot insp G-50, '99 Jeep Wrangler 4x4 23,737 Radio for G-100C 2,066 Parks G-42 '97 Cushman Truckster 19,650 L&P Bucket Truck 93331A 219,955 Police cars-in-car digital video recorders 9,860 Police G-106A '04 Ford Explorer 38,189 38,189 Police G-89B '08 Dodge Charger 25,716 25,716 Police G-99 '97 Radar Trailer 15,599 15,599 Police-new vehicle 32,000 32,000 3 light bars for retained Police vehicles 0 12,000 Corn Dev G-528 '02 Jeep Wrangler 23,560 0 Streets G-58 '84 Sullair Compressor 13,119 13,119 Streets G-39A '01 Jeep Cherokee 4x4 26,232 26,232 Streets G-44 1996 Bearcat Cracksealer 0 31,980 Streets G-113 1991 Fair Snowblower 0 32,228 Parks G-59A '97 Cushman White Truck 23,334 23,334 Parks G-94B '99 Walker MTGHS 12,531 11,531 Museum G-27A '02 Ford Windstar minivan 27,478 27,478 Events G-105A '94 Ford F250 4x4 26,781 26,781 Events G-111 '93 Miller Welder 3,743 3,743 Events G 117 '93 Chevy C35004x2 23,132 23,132 Events G-126 '00 Ford F350 4x4 41,340 41,340 t&P 93321A '97 Ford F-350 4x4 47,318 47,318 repl w/Derrick Truck(monies contributed through L&P) 192,682 192,682 L&P 93389A 6-wheeler 20,033 19,926 Water 9039A Intl4800 Dump Truck 120,778 105,067 Fleet G-68A '00 GMCK-15004x4 pickup 26,150 26,150 Vehicle Replacement Fund Internal Service Fund, 635 Town of Estes Park-2015 Budget Police G-788 09 Dodge Charger 25,065 Police G-102 09 Dodge Charger 25,065 L&P 93324A 01 Ford F-250 4x4 89,822 L&P 933258 08 I-H 7400 4x4 280,800 L&P 93338 07 GMC 3500 75,000 Pothole patching truck for Street Fund 150,000 Storm Drainage Culvert Jet Trailer Cleaner 60,000 654,159 738,715 1,213,911 705,752 italics-vehicles yet to be replaced in 2014 General Fund Legislative, 101-1100 (Mayor and Town Board) Town of Estes Park -2015 Budget SCOPE OF SERVICES * Mayor and Board of 6 Town Trustees provide broad policy direction. * Develop strategic plans as necessary * Serve as the quasi judicial body in matters related to the Estes Valley Development Code and as the local liquor licensing authority * Reappoint advisory committees annually * Town Board approves budget annually Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 38,978 41,830 41,830 41,830 Benefits 32,769 68,963 68,963 35,809 $71,748 $110,793 $110,793 $77,639 Operations&Maintenance 100,936 103,226 101,710 109,397 Total Current Expenses 172,684 214,019 212,503 187,036 Capital 0 0 0 0 Total Expenses $172,684 $214,019 $212,503 $187,036 inc/dec over prior year Revenues 75 100 100 100 Personnel Levels Mayor 1.00 1.00 1.00 1.00 Trustees 6.00 6.00 6.00 6.00 Total 7.00 7.00 7.00 7.00 Operations&Maintenance Details Insurance Premiums 278 305 460 1,088 Prof.services/fees 41,454 17,932 16,261 23,009 Publishing 0 0 0 0 Rentals 0 0 0 0 Repair and Maintenance 1,720 844 844 780 Materials and supplies 19,096 20,300 20,300 21,650 Job Performance Expenses 18,147 23,345 23,345 23,245 Utility Expenditures 949 1,200 1,200 1,200 Other Current Expenses 3,834 4,300 4,300 4,300 Capital-Equipment 0 0 0 0 Contingencies 15,459 35,000 35,000 34,125 100,936 103,226 101,710 109,397 General Fund Legislative, 101-1100-411 (Mayor and Town Board) Town of Estes Park-2015 Budget Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 2� 2 2 21-01 PROPERTY 303 458 1,086 21-02 LIABILITY Insurance Premiums 305 460 1,088 ( 5,000 5,829 5,000 22-04 ORDINANCE REVISION FEES 7,834 7,834 14,911 22-09 INFO TECHNOLOGY SERVICES 0 0 0 22-26 INSURANCE CLAIMS 5,098 2,598 3,098 22-98 OTHER Prof.services/fees 17,932 16,261 23,009 Publishing 0 0 0 23-01 PUBLICATION FEES Rentals 0 0 0 24-01 EQUIPMENT Repair and Maintenance 844 844 780 25-01 MAINTENANCE CONTRACTS 1,500 1,500 2,900 26-01 OFFICE SUPPLIES 500 500 250 26-02 POSTAGE 300 300 300 26-03 PRINTING/FORMS 18,000 18,000 18,000 26-17 CATERING/SPECIAL CIRCUM 0 0 200 26-33 DATA PROCESSING EQUIPMENT Materials and supplies 20,300 20,300 21,650 10,000 10,000 10,000 27-04 EDUCATION/TRAINING 11,095 11,095 11,405 27-05 MEMBER DUES/SUBSCRIPTIONS 1,500 1,500 1,000 27-06 EMPLOYEE RECOGNITION 750 750 840 27-07 MILEAGE REIMBURSEMENT Job Performance Expenses 23,345 23,345 23,245 Utility Expenditures 1,200 1,200 1,200 28-01 TELEPHONE Other Current Expenses 4,300 4,300 4,300 29-40 PUBLIC ACADEMIES/AWARDS Capital-Equipment 0 0 0 33-31 FURNITURE/FIXTURES Contingencies 35,000 35,000 34,125 60-01 CONTINGENCIES Total Operations& Maintenance costs 103,226 101,710 109,397 General Fund Judicial, 101-1200 (Municipal Court) Town of Estes Park-2015 Budget SCOPE OF SERVICES * Provide fair and impartial application of Town codes to include the model traffic code * Manage and review sentencing of offenders * Assist with certification of municipal election results * Provide for the swearing-in of Town elected officials Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 35,498 37,088 37,088 35,425 Benefits 8,375 8,746 8,746 6,851 $43,873 $45,834 $45,834 $42,276 Operations&Maintenance 926 2,035 2,148 2,108 Total Current Expenses 44,799 47,869 47,982 44,384 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $44,799 $47,869 $47,982 $44,384 inc/dec over prior year Revenues 144 100 150 150 Personnel Levels(2.5%annual salary increase,per ordinance) Judge 0.50 0.50 0.50 0.50 Court Clerk 0.50 0.50 0.50 0.50 Assistant Judge contracted contracted contracted contracted Total 1.00 1.00 1.00 1.00 Operations&Maintenance Details Insurance Premiums 315 347 420 420 Prof.servicesjfees 0 88 88 88 Materials and supplies 46 420 420 420 Job Performance Expenses 565 1,180 1,220 1,180 926 2,035 2,148 2,108 General Fund Judicial, 101-1200-412 (Municipal Court) Town of Estes Park-2015 Budget briginal Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 0 0 0 21-01 PROPERTY 347 420 420 21-02 LIABILITY Insurance Premiums 347 420 420 88 88 88 22-98 OTHER Prof.services/fees 88 88 88 Publishing 0 0 0 23-01 PUBLICATION FEES Rentals 0 0 0 24-01 EQUIPMENT Repair and Maintenance 0 0 0 25-01 MAINTENANCE CONTRACTS 250 250 250 26-01 OFFICE SUPPLIES 100 100 100 26-02 POSTAGE 70 70 70 26-17 CATERING/SPECIAL CIRCUM Materials and supplies 420 420 420 500 500 500 27-04 EDUCATION/TRAINING 600 640 600 27-05 MEMBER DUES/SUBSCRIPTIONS 80 80 80 27-06 EMPLOYEE RECOGNITION Job Performance Expenses 1,180 1,220 1,180 • • Total Operations& Maintenance costs 2,035 2,148 2,108 General Fund Executive, 101-1300 Town of Estes Park-2015 Budget SCOPE OF SERVICES * Implementation of Town Board goals and strategic plan(s) * Provide operational oversight of Town Departments * Supervise enforcement of laws and ordinances * Preparation and monitoring of annual budget * Oversight of public information programs and publications * Serve or facilitate as liaison between Town and community groups as needed * Staff support to the Mayor and Town Board of Trustees Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 249,719 209,300 223,240 141,193 Benefits 82,597 71,644 71,644 54,286 $332,316 $280,944 $294,884 $195,479 Operations&Maintenance 103,264 106,485 126,360 88,497 Total Current Expenses 435,580 387,429 421,244 283,976 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $435,580 $387,429 $421,244 $283,976 Inc/dec over prior year Revenues 7,175 0 250 0 Other 6,975 0 250 0 SALES OF FIXED ASSETS 200 0 0 0 Personnel Levels Town Administrator 0.38 0.38 0.38 0.38 Deputy Town Administrator 0.38 0.00 0.00 0.38 Public Information Officer 0.38 0.38 0.38 0.38 Executive Secretary 0.38 0.38 0.38 0.38 Group Sales&Marketing Manager 1.00 1.00 1.00 1.00 Total 2.52 2.14 2.14 2.52 Operations&Maintenance Details Insurance Premiums 2,444 2,693 3,162 3,161 Prof.services/fees 37,864 59,284 66,156 34,755 Publishing 9,507 0 7,000 0 Rentals 0 0 0 0 Repair and Maintenance 6,275 3,421 3,421 5,921 Materials and Supplies 19,515 17,300 19,378 13,350 Job Performance Expenses 23,354 19,287 22,743 31,310 Utility Expenditures 3,034 1,500 1,500 0 Marketing Expense 1,271 3,000 3,000 0 103,264 106,485 126,360 88,497 General Fund Executive, 101-1300-413 Town of Estes Park-2015 Budget Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 198 152 152 21-01 PROPERTY 2,495 3,010 3,009 21-02 LIABILITY 0 0 0 21-50 UNEMPLOYMENT Insurance Premiums 2,693 3,162 3,161 O 0 0 22-02 ENGINEERING 0 0 0 22-07 RECORDING FEES O 0 0 22-08 LEGAL 27,422 27,422 17,893 22-09 INFO TECHNOLOGY SERVICES O 0 0 22-26 INSURANCE CLAIMS 31,862 38,734 16,862 22-98 OTHER Prof.services/fees 59,284 66,156 34,755 0 7,000 0 23-01 PUBLICATION FEES O 0 0 23-03 ADVERTISING PRODUCTION Publishing 0 7,000 0 Rentals 0 0 0 24-01 EQUIPMENT Repair and Maintenance 3,421 3,421 5,921 25-01 MAINTENANCE CONTRACTS 2,500 1,500 1,500 26-01. OFFICE SUPPLIES 4,700 4,000 4,000 26-02 POSTAGE 500 250 250 26-03 PRINTING/FORMS 100 100 100 26-04 FREIGHT/SHIPPING 7,000 4,000 4,000 26-17 CATERING/SPEC CIRCUMSTANC O 7,028 0 26-23 FURNITURE/FIXTURES 0 0 1,000 26-32 DATA PROCESSING SOFTWARE 1,600 1,600 2,500 26-33 DATA PROCESSING EQUIPMENT 900 900 0 26-42 OFFICE EQUIPMENT Materials and supplies 17,300 19,378 13,350 0 0 0 27-02 UNIFORM ALLOWANCE 11,500 11,500 23,000 27-04 EDUCATION/TRAINING 4,957 6,113 3,100 27-05 MEMBER DUES/SUBSCRIPTIONS 2,130 2,130 2,210 27-06 EMPLOYEE RECOGNITION 700 3,000 3,000 27-07 MILEAGE REIMBURSEMENT Job Performance Expenses 19,287 22,743 31,310 Utility Expenditures 1,500 1,500 0 28-01 TELEPHONE Marketing Expense 3,000 3,000 0 29-21 MARKETING EXPENSE Capital-Equipment 0 0 0 33-31 CAPITAL-EQUIPMENT Total Operations& Maintenance costs 103,485 123,360 88,497 General Fund Administrative Services, 101-1400 Town of Estes Park-2015 Budget SCOPE OF SERVICES * In 2012 the Elections Department became.the Administrative Services Department,combining the Town Clerk and Human Resources Departments.Services include: * Human Resources:Benefits Management for Town&participating entities.Payroll,including managing accrual records.Employee programs(life insurance,employee assistance,home ownership,employee recognition). * Agenda&meeting,and minutes preparation for Town Board&Committees * Administrative oversight of all municipal elections(regular,special,coordinated). * Maintain official documents,records,policies&procedures. * Manage business&liquor licensing,open records requests,legal publications,codification of codes&risk management * Staff support to Mayor&Trustees,appointment manager for Trustees Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 88,133 96,335 96,691 96,463 Benefits 29,434 33,107 33,107 36,179 $117,568 $129,442 $129,798 $132,642 Operations&Maintenance 230,451 198,483 223,273 237,565 Total Current Expenses 348,018 327,925 353,071 370,207 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $348,018 _ $327,925 $353,071 $3701207 inc/dec over prior year Revenues 335,973 313,730 315,230 315,230 Liquor Occupation 53,381 53,730 53,730 53,730 General Occupation Lic. 265,238 260,000 260,000 260,000 Prof Services/Fees 10,675 0 0 0 Other 6,679 0 1,500 1,500 Personnel Levels Town Cierk/Dir.Of Admin 0.38 0.38 0.38 0.38 Deputy Town Clerk 0.38 0.38 0.38 0.38 Human Resource Generalist 0.38 0.38 0.38 0.38 Administrative Assistant 0.38 0.38 0.38 0.38 Total 1.52 1.52 1.52 1.52 Operations&Maintenance Details INSURANCE PREMIUMS 819 900 1,090 1,088 PROF.SERVICES/FEES 193,113 156,435 182,735 178,824 PUBLISHING 3,969 8,000 6,000 3,000 REPAIR AND MAINTENANCE 8,584 8,766 8,766 18,671 MATERIALS AND SUPPLIES 15,890 11,608 11,608 14,508 JOB PERFORMANCE EXPENSES 8,076 12,774 13,074 21,474 UTILITY EXPENDITURES 0 0 0 0 230,451 198,483 223,273 237,565 General Fund Administrative Services, 101-1400-414 Town of Estes Park-2015 Budget Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 900 8 7 21-01 PROPERTY 0 1,082 1,081 21-02 LIABILITY 0 0, 0 21-50 UNEMPLOYMENT Insurance Premiums 900 1,090 1,088 500 500 500 22-07 RECORDING FEES 100,000 100,000 100,000 22-08 LEGAL 23,504 23,504 17,893 22-09 INFO TECHNOLOGY SERVICES O 6,000 10,000 22-13 CONTRACT/SKILLED SERVICES 32,431 52,731 50,431 22-98 OTHER Prof.services/fees 156,435 182,735' 178,824 8,000 6,000 3,000 23-01 PUBLICATION FEES 0 0 0 23-03 ADVERTISING PRODUCTION Publishing 8,000 6,000 3,000 Repair and Maintenance 8,766 8,766 18,671 25-01 MAINTENANCE CONTRACTS 3,000 3,000 3,000 26-01 OFFICE SUPPLIES 2,000 2,000 2,000 26-02 POSTAGE 2,500 2,500 2,500 26-03 PRINTING/FORMS 108 108 108 26-04 FREIGHT/SHIPPING 2,000 2,000 2,300 26-17 CATERING/SPEC CIRCUMSTANC O 0 4,600 26-23 FURNITURE/FIXTURES O 0 0 26-32 DATA PROCESSING SOFTWARE 2,000 2,000 0 26-33 DATA PROCESSING EQUIPMENT O 0 0 26-42 OFFICE EQUIPMENT Materials and supplies 11,608 11,608 14,508 0 0 0 27-02 UNIFORM ALLOWANCE 5,500 5,500 13,500 27-04 EDUCATION/TRAINING 6,654 6,954 7,154 27-05 MEMBER DUES/SUBSCRIPTIONS 320 320 320 27-06 EMPLOYEE RECOGNITION 300 300 500 27-07 MILEAGE REIMBURSEMENT Job Performance Expenses 12,774 13,074 21,474 Total Operations& Maintenance costs _ 198,483 223,273 237,565 General Fund Finance, 101-1500 Town of Estes Park-2015 Budget SCOPE OF SERVICES * Act as a front desk for Town Hall-information/billing requests,phone answering * Generate,process and manage utility billing.process * Provide internal/external reports to staff,public,board,other interested parties * Budget and CAFR preparation/presentation * Manage cash flow,accounts payable/receivable functions * Provide services for other governmental entities as contracted. Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 190,855 224,450 231,118 228,222 Benefits 75,750 122,130 122,130 104,429 $266,605 $346,580 $353,248 $332,651 Operations&Maintenance 67,422 82,630 92,550 83,950 Total Current Expenses 334,027 429,210 445,798 416,601 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $334,027 $429,210 $445,798 $416,601 Inc/dec over prior year Revenues 15,737 15,876 17,126 17,602 EVFPD Accounting 900 0 0 0 EVPLD Accounting 15,046 15,614 15,414 15,876 Miscellaneous Revenue 0 0 1,250 1,250 Personnel Levels Finance Officer 0.60 0.60 0.60 0.60 Assistant Finance Officer 0.60 0.60 0.60 0.60 Administrative Clerk 0.10 0.20 0.20 0.20 Administrative Clerk(vacant) 0.60 0.60 0.60 0.60 Accountant I(2013-14)II(2015) 0.60 0.60 0.60 0.60 Grant Specialist(contract) 0.00 1.00 1.00 1.00 Total 2.50 3.60 3.60 3.60 Insurance Premiums 1,460 2,160 2,015 2,015 Prof.Services/Fees 46,118 56,563 68,038 59,121 Publishing 1,021 1,873 1,873 1,873 Repair and Maintenance 4,225 1,899 1,899 1,756 Materials and Supplies 10,650 14,065 12,655 13,115 Job Performance Expenses 3,949 6,070 6,070 6,070 Utility Expenditures 0 0 0 0 67r422 82,630 92,550 83,950 General Fund Finance, 101-1500-415 Town of Estes Park-2015 Budget Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 10 11 11 21-01 PROPERTY 2,150 2,004 2,004 21-02 LIABILITY 0 0 0 21-50 UNEMPLOYMENT E Insurance Premiums 2,160 2,015 2,015 9,000 9,500 9,000 22-01 AUDITING 200 200 200 22-08 LEGAL 35,256 35,256 26,839 22-09 INFO TECHNOLOGY SERVICES 700 675 675 22-10 BANK SERVICE 7,000 7,000 7,000 22-11 COUNTY TREASURER(2%) 0 0 0 22-13 CONTRACT/SKILLED SERVICES 0 11,000 11,000 22-21 COUNTY VEH LICENSING(5%) 0 0 0 22-95 INVESTMENT SERVICE FEES 4,407 4,407 4,407 22-98 OTHER Prof.services/fees 56,563 68,038 59,121 Publication Fees 1,873 1,873 1,873 23-01 PUBLICATION FEES Repair and Maintenance 1,899 1,899 1,756 25-01 MAINTENANCE CONTRACTS 800 800 800 26-01 OFFICE SUPPLIES 3,150 3,500 3,500 26-02 POSTAGE 2,500 2,500 2,500 26-03 PRINTING/FORMS 115 115 115 26-04 FREIGHT/SHIPPING 1,000 1,000 1,000 26-17 CATERING/SPEC CIRCUMSTANC 500 740 500 26-23 FURNITURE/FIXTURES 0 0 0 26-32 DATA PROCESSING SOFTWARE 6,000 4,000 4,700 26-33 DATA PROCESSING EQUIPMENT 0 0 0 26-42 OFFICE EQUIPMENT Materials and supplies 14,065 12,655 13,115 0 0 0 27-02 UNIFORM ALLOWANCE 4,500 4,500 4,500 27-04 EDUCATION/TRAINING 760 760 760 27-05 MEMBER DUES/SUBSCRIPTIONS 560 560 560 27-06 EMPLOYEE RECOGNITION 250 250 250 27-07 MILEAGE REIMBURSEMENT Job Performance Expenses 6,070 6,070 6,070 Total Operations& Maintenance costs 82,630 92,550 83,950 • General Fund Employee Benefits, 101-1800 Town of Estes Park-2015 Budget SCOPE OF SERVICES * This division provides for employee recognition,motivation and events.In 2011,the department absorbed the costs from the 606(Medical)Fund. Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 0 0 0 106,602 Benefits 16,088 66,622 36,622 81,145 $16,088 $66,622 $36,622 $187,747 Operations&Maintenance 63,653 82,500 85,733 105,800 Total Current Expenses • 79,741 149,122 122,355 293,547 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $79,741 $149,122 $122,355 $293,547 _ inc/dec over prior year Revenues 13,294 8,400 13,000 13,000 Personnel Levels None Operations&Maintenance Prof.services/fees 37,750 30,000 33,233 47,000 Materials and supplies 6,928 15,000 15,000 15,000 Job performance expenses 18,976 37,500 37,500 43,800 63,653 82,500 85,733 105,800 Operations&Maintenance details * Post employment insurance 15,838 62,622 32,622 38,376 Other postempioyrnent benefits 0 0 0 0 Wellness benefit 251 4,000 4,000 4,000 * Benefit consultant fee 30,000 30,000 33,000 42,000 * Actuarial study 7,750 0 233 5,000 Other 0 0 0 0 Catering/spec circumstances 0 0 0 0 Employee recognition 1,226 1,500 1,500 1,800 ** Employee home ownership 17,750 36,000 36,000 42,000 * moved from 606(Medical)Fund ** Employee home ownership 2013:Town contributes$250/participant/month;currently 2 participants-2 additional participant anticipated IN 2014.Employee must contribute minimum of$95/pay period Total Premiums(Town portion) 2010 2011 EST General Fund Employee Benefits, 101-1800-418 Town of Estes Park-2015 Budget Original Revised Budget Account Budget Budget Account Name 2014 2014 2015 Number Detail 30,000 33,000 42,000 22-28 BENEFIT CONSULTANT FEE 0 233 5,000 22-90 ACTUARIAL STUDY 0 0 0 22-98 OTHER Prof.services/fees 30,000 33,233 47,000 Holiday Party 15,000 15,000 15,000 26-17 CATERING/SPEC CIRCUMSTANC 1,500 1,500 1,800 27-06 EMPLOYEE RECOGNITION 36,000 36,000 42,000 27-11 EMPLOYEE HOME OWNERSHIP Job Performance Expenses 37,500 37,500 43,800 Total Operations& Maintenance costs 82,500 85,733 105,800 Capital Equipment 0 0 0 3� aim t0 m t0 N CO •'., tN0 t&n 0 DO CO m tD 0 .A�- •OO- N N .01 m-1 NN VO1 t0 k VI CO N N hait'rot 00 O 00 O O O O f.� T a1 0 - .,- � to m r' r ; ^„ 0 01 ..-i O O 01 O -,:. O VO1 O tl�' �' O O A-,:' d' 00 V) O 00 fir:= , ec-i er-i N N .�i k ; n O O O W O O O a , ' O O VI .4. :.. co m ,-1 rti An- ts• 0 r. O O O 0 in. 00 CP -, co NO ,00 0 M a, r co * t0 N 01 .-i V1 01 r.j N Ili ° N O M -11 r+ N VT �s... C o 0_iliO 0 Ocr, Qm E 0 m N E I Ito to 40 o :P: 0 O UMi u°9 0 n m .v r-F,; 0 M t0 N ri N nj (0 ci. t0 0 VV) 0 m tl0 C M N .-i ri VT li. ' m m O N 00 O m a° 't0 t0 N Op oNa oNo co m v o N U.! ,i CO o NCO N TA' O O N tO/1 ON .m-i : 111 t�0 01 a-! '-i in. , 01 ,.-1 N Y ((0 O O O N N LIt N Q. Jll V) Vf O N iA n.' N 0 1.11 00 •"i 41441 .^-4 aNi .N 4-1 -i CI' W i!? O NI x er-1 .�-1 0 t0 0 0 V1 O u Cm M a 00 p m N N o if,' tr L O • a N 14 d' i/1. C C m m m m m m Lo • :a.'', 01 01 V1 O co •gt N 0�1 O�1 .N-1 dM' .m-1 � � CO CO m m .-I •-I if? mot ' ri r o -• .cn m C C VI .a A )tn Ori fl. C .E 0 O • a- N01 > v0) pmu NO o ,a N ' a ,_ .. a+ m Y(.J .-I .i O 0 aili wuCel 31 ' N0• ' O. 1+0 Y >. O r O xr' ''r`, ✓ 2 'C 7 Y nii v •c w ' Q Q Q ' .4 0) +� t0 .fl >. C 2 C „-, Y ` N •4,"-` 't co ti a a in c w a w -' c u. u. v a= S,..n General Fund Expenses Town of Estes Park-2015 Budget Original Budget Revised Budget Flood Rev'14 Bdgt Budget CATEGORY 2013 2014 2014 Expenses Less Flood 2015 EXPENDITURES BY DEPARTMENT LEGISLATIVE 1100 $172,684 1.2% $214,014 1.6% $212,503 $0 $212,503 1.6% $187,036 1.4% JUDICIAL 1200 44,799 0.3% 47,869 0.4% 47,982 0 47,982 0.4% $44,384 0.3% EXECUTIVE 1300 435,580 3.1% 387,429 2.9% 421,244 0 421,244 3.1% $283,976 2.1% ADMINISTRATIVE SERVICES 1400 348,018 2.5% 327,925 2.5% 353,071 0 353,071 2.6% $370,207 2.8% FINANCIAL ADMINISTRATION 1500 334,027 2.4% 429,210 3.2% 445,798 0 445,798 3.3% $416,601 3.1% PLANNING DIVISION 1600 457,073 3.3% 558,807 4.2% 1,227,219 (682,860) 544,359 4.0% $587,233 4.4% GENERAL GOVERNMENT BLDGS. 1700 648,939 4.7% 623,549 4.7% 1,164,366 (516,341) 648,025 4.7% $766,138 5.7% EMPLOYEE BENEFITS/INSURAN 1800 79,741 0.6% 149,122 1.1% 122,355 0 122,355 0.9% $293,547 2.2% COMMUNITY SERVICES 1900 815,605 5.9% 916,800 6.9% 1,279,250 0 1,279,250 9.4% $859,130 6.4% POLICE 0.0% 0.0% 0 0.0% 0.0% PATROL 2100 2,415,804 17.4% 2,659,834 20.1% 2,512,769 0 2,512,769 18.4% 2,606,356 19.4% COMMUNICATIONS 2155 688,345 5.0% 1,321,491 10.0% 1,320,828 0 1,320,828 9.7% 1,129,069 8.4% COMMUNITY SERVICES 2175 173,114 1.2% 0 0.0% 0 0 0 0.0% 0 0.0% BUILDING SAFETY DIVISION 2300 433,296 3.1% 466,905 3.5% 1,176,501 (715,979) 460,522 3.4% 535,967 4.0% ENGINEERING 2400 273,593 2.0% 122,125 0.9% 108,560 0 108,560 0.8% 125,541 0.9% STREETS AND HIGHWAYS 3100 2,317,235 16.7% 1,029,780 7.8% 2,888,935 (1,742,470) 1,146,465 8.4% 1,112,354 8.3% PARKS 5200 1,070,150 7.7% 1,041,932 7.9% 1,231,529 (156,003) 1,075,526 7.9% 1,070,268 8.0% TRANSPORTATION 5600 0 0.0% 0 0.0% 0 0 0 0.0% 0 0.0% SUBTOTAL 10,708,006 77.1% 10,296,797 77.8% 14,512,910 (3,813,653) 10,699,257 78.3% 10,387,807 77.3% TRANSFERS COMMUNITY REINVESTMENT 9000 885,000 6.4% 1,235,000 9.3% 800,000 0 800,000 5.9% 520,000 3.9% COMMUNITY SERVICES 9000 2,295,000 16.5% 1,700,000 12.8% 1,700,000 0 1,700,000 12.4% 2,100,000 15.6% STREET IMPROVEMENT FUND 9000 0 0.0% 0 0.0% 435,000 0 435,000 3.2% 435,000 3.2% EMERGENCY RESPONSE SYSTEM 9000 0 0.0% 0 0.0% 30,000 0 30,000 0.2% 0 0.0% SUBTOTAL 3,180,000 22.9% 2,935,000 22.2% 2,965,000 0 2,965,000 21.7% 3,055,000 22.7% TOTAL EXPENDITURES $13,888,006 100.0% $13,231,797 100.0% $17,477,910 0,813,653) $13,664,257 100.0% $23,442,807 100.0% EXPENDITURES BY CATEGORY PERSONNEL EXPENDITURES $5,242,588 37.7% $5,894,759 44.5% $5,841,170 0 5,841,170 42.7% $6,023,082 44.8% EMPLOYER BENEFITS 16,088 0.1% 66,622 0.5% 36,622 0 36,622 0.3% 81,145 0.6% INSURANCE PREMIUMS 111,810 0.8% 125,654 0.9% 132,144 0 132,144 1.0% 129,760 1.0% PROF.SERVICES/FEES 1,381,987 10,0% 836,067 6.3% 3,223,667 (2,397,312) 826,355 6.0% 870,300 6.5% PUBLISHING 24,546 0.2% 15,673 0.1% 21,823 0 21,823 0.2% 10,173 0.1% RENTALS 495,968 3.6% 98,835 0.7% 103,195 0 103,195 0.8% 136,451 1.0% REPAIR AND MAINTENANCE 1,583,251 11.4% 987,928 7.5% 1,591,323 (516,341) 1,074,982 7.9% 1,240,453 9.2% MATERIALS AND SUPPLIES 394,284 2.8% 330,113 2.5% 374,324 0 374,324 2.7% 331,033 2.5% JOB PERFORMANCE EXPENSES 156,688 1.1% 204,591 1.5% 210,012 0 210,012 1.5% 235,050 1.7% UTILITY EXPENDITURES 408,722 2.9% 378,155 2.9% 410,013 0 410,013 3.0% 375,575 2.8% OTHER CURRENT EXPENSES 5,591 0.0% 8,100 0.1% 7,850 0 7,850 0.1% 6,550 0.0% CONTINGENCIES 15,459 0.1% 35,000 0.3% 35,000 0 35,000 0.3% 34,125 0.3% CAPITAL 56,418 0.4% 398,500 3,0% 1,286,017 (900,000) 386,017 2,8% 55,000 0.4% TRANSFERS OUT/INTERFUND 3,180,000 22.9% 2,935,000 22.2% 2,965,000 0 2,965,000 21.7% 3,055,000 22.7% SUBSIDIES 286,063 2.1% 273,250 2.1% 569,250 0 569,250 4.2% 271,130 2.0% TRANSFER OUT/INTERGOVERN. 529,543 3.8% 643,550 4.9% 670,500 0 670,500 4.9% 588,000 4.4% TOTALS 13,888,006 100.0% 13,231,797 100.0%! 17,477,910 (3,813,653) 13,664,257 100.0% 13,442,807 100.0% 2015 ' u } F fpFriday, October 10, 2014 Meeting #2: 8:30 a.m. to 12:00 p.m. Town Board Room General Fund & Special Revenue Funds (*) ■ Community Services/Intergovernmental Grants ■ Police - Patrol - Dispatch - Emergency Response Fund* (New) ■ Public Works - Buildings - Engineering - Streets - Parks - Streets Fund* (New) ■ Conservation Trust * ■ Open Space* ■ Community Rec/Senior Center Fund* (New) ■ Trails Fund* (New) * - Denotes Special Revenue Fund New— Denotes 1% Sales Tax Fund General Fund Community Services, 101-1900 Town of Estes Park - 2015 Budget SCOPE OF SERVICES * The Community Services department is the source of Town assistance to various community organizations. Contingent upon funding availability, the Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The categories include arts and education, transportation,youth programs, various human services, and the food tax refund and sister city programs.Subsidies are distributed on a quarterly basis. Current funding levels do not guarantee funding in future budgets. Continued funding is contingent upon full and open disclosure of financial information by funded groups/agencies. I Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 0 0 0 0 Benefits 0 0 0 0 $0 $0 $0 $0 Operations&Maintenance 815,605 916,800 1,279,250 859,130 Total Current Expenses 815,605 916,800 1,279,250 859,130 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $815,605 $916,800 $1,279,250 $859,130 inc/dec over prior year Revenues 47,918 0 341,191 0 Personnel Levels none Community Service Grants ARTS&EDUCATION 7,513 5,500 5,500 4,850 R.S.V.P. 0 0 0 0 TRANSPORTATION 21,375 28,500 28,500 30,000 YOUTH 37,500 36,000 36,000 33,000 FOOD TAX REFUND 12,800 15,000 11,000 11,000 VICTIMS ASSISTANCE 0 0 0 0 HUMAN SERVICES 57,375 50,250 50,250 52,050 SISTER CITY PROGRAM 3,500 2,000 2,000 2,000 OTHER 0 0 39,500 0 140,063 137,250 172,750 132,900 Intergovernmental Support HOUSING 116,000 106,000 106,000 95,000 EVFPD-GENERAL FUND 529,543 543,550 570,500 588,000 LOCAL MARKETING DISTRICT 0 100,000 100,000 0 ECONOMIC DEVELOPMENT CNCL 30,000 30,000 330,000 42,750 675,543 779,550 1,106,500 725,750 1 General Fund POLICE SUMMARY Town of Estes Park-2015 Budget SCOPE OF SERVICES Summary of 2100,2155,2175 Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 1,873,771 2,221,872 2,042,768 2,080,744 Benefits 798,784 902,558 902,558 974,084 $2,672,555 $3,124,430 $2,945,326 $3,054,828 Operations&Maintenance 604,709 481,895 541,414 630,597 Total Current Expenses 3,277,264 3,606,325 3,486,740 3,685,425 Capital 0 375,000 346,857 50,000 Rollovers 0 0 0 0 Total Expenses $3,277,264 $3,981,325 $3,833,597 $3,735,425 inc/dec over prior year Revenues Police(2100) 141,150 226,838 116,310 105,100 Support Services(2155) 55,554 356,315 372,418 63,237 Community Services(2175) 57,963 0 0 0 254,667 483,153 488,728 168,337 Personnel Levels Patrol Police Chief 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Police Commander 1.00 1.00 1.00 1.00 Patrol Sergeant 2.00 2.00 2.00 2.00 Admin Sgt 0.00 1.00 1.00 1.00 Investigator(s) 2.00 2.00 2.00 2.00 Patrol Officers 10.00 11.00 11.00 11.00 School Resource Officer 0.00 1.00 1.00 1.00 Community Services Officer 1.00 1.00 1.33 1.33 (3 seasonal) Dispatch Dispatch Commander 0.00 1.00 1.00 1.00 Dispatch Manager 0.00 1.00 1.00 1.00 Dispatchers 6.00 7.00 7.00 7.00 Records Technician 1.00 1.00 1.00 1.00 Admin Sergeant 1.00 0.00 0.00 0.00 Restorative Justice Manager 0.00 1.00 1.00 1.00 R1 Coord('14-grnt;'15-no grnt) 0.00 1.00 1.00 1.00 LETA Executive Dir(LETA funded) 1.00 0.00 0.00 0.00 Community Services Manager 1.00 0.00 0.00 0.00 School Resource Officer 1.00 0.00 0.00 0.00 Restorative Justice Coordinator 1.00 0.00 0.00 0.00 Seasonal Comm Sery Officers 0.00 0.00 0.00 0.00 Total 30.00 33.00 33.33 33.33 2. General Fund Police (Patrol), 101-2100 Town of Estes Park- 2015 Budget SCOPE OF SERVICES * 24-hour patrol services,criminal and accident investigations, traffic&DUI enforcement,zone policing, neighborhood watch, vacation checks,crime prevention, traffic studies,special events,parking enforcement,front window assistance,Segway and bike programs, community education classes,accident investigation for Town-owned vehicles, Court liaison, Emeraencv Response Team, Emeraencv Manaaement Systems. * Felony crimes,internal affairs,drugs,juvenile and property crimes, missing persons,crimes against persons,liquor license inspections,evidence storage and management, los and found property storage. * Community presentations,employee development and recruitment strategies,strategic planning,policy development,mutual aid agreements,budget preparation,maintenance of professional standards, LETA Board member, Victims Services board member, Estes Valley Community Services representative. 4 t Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 1,334,513 1,611,070 1,407,103 1,416,001 Benefits 579,461 666,933 666,933 680,446 $1,913,975 $2,278,003 $2,074,036 $2,096,447 Operations&Maintenance 501,830 381,831 438,733 459,909 Total Current Expenses 2,415,804 2,659,834 2,512,769 2,556,356 Capital 0 0 0 50,000 Rollovers 0 0 0 0 Total Expenses $2,415,804 $2,659,834 $2,512,769 $2,606,356 inc/dec over prior year Revenues 141,150 126,838 116,310 105,100 LICENSES AND PERMITS 1,871 2,000 2,000 2,000 FEDERAL GRANT 8,267 2,000 2,000 2,000 STATE GOVERNMENT REVENUE 12,534 14,738 3,285 7,500 CHARGES FOR SERVICES 9,246 20,700 20,700 10,700 FINES 54,823 52,200 52,200 47,200 CONTRIBUTIONS/DONATIONS 1,000 0 925 500 * MISCELLANEOUS REVENUE 53,409 35,200 35,200 35,200 Personnel Levels Police Chief 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Police Commander 1.00 1.00 1.00 1.00 Patrol Sergeant 2.00 2.00 2.00 2.00 Admin Sgt(from 101-2155) 0.00 1.00 1.00 1.00 Investigators 2.00 2.00 2.00 2.00 Patrol Officers 10.00 11.00 11.00 11.00 School Resource Officer 0.00 1.00 1.00 1.00 Community Services Officer(4) 1.00 1.00 1.33 1.33 Total 18.00 21.00 21.33 21.33 3 General Fund Police (Patrol), 101-2100 Town of Estes Park-2015 Budget Original Budget Revised Budget Budget 2013 2014 2014 2015 Operations&Maintenance INSURANCE PREMIUMS 42,899 46,877 59,451 56,451 PROF.SERVICES/FEES 144,867 143,513 142,613 130,137 PUBLISHING 3,498 1,500 1,500 1,000 RENTALS 0 0 0 0 REPAIR AND MAINTENANCE 215,600 91,616 117,786 171,561 MATERIALS AND SUPPLIES 63,793 53,065 72,865 55,075 j JOB PERFORMANCE EXPENSES 30,634 44,760 43,760 43,485 UTILITY EXPENDITURES 57 0 258 0 OTHER CURRENT EXPENSES 481 500 500 2,200 501,830 381,831 438,733 459,909 * The Chief's Golf Tournament is a"pass-through"event where revenues and expenses offset to a net$0 "1 General Fund Police (Patrol), 101-2100-421 Town of Estes Park - 2015 Budget Original Revised Budget Account Budget Budget Number Account Name 2014 2014 2015 Detail 4,426 4,965 4,965 21-01 PROPERTY 42,451 54,486 51,486 21-02 LIABILITY 0 0 0, 21-50 UNEMPLOYMENT Insurance Premiums 46,877 59,451 56,451 7,200 7,200 7,200 22-05 VETERINARY/BOARDING 500 600 500 22-06 MEDICAL 3,000 5,000 3,000 22-08 LEGAL 101,851 101,851 87,963 22-09 INFO TECHNOLOGY SERVICES 0 0 0 22-10 BANK SERVICE 16,000 13,000 16,000 22-14 LAB TESTING 0 0 0 22-26 INSURANCE CLAIMS 0 0 0 22-80 SURCHARGE 14,962 14,962, 15,474 22-98 OTHER Prof.services/fees 143,513 142,613 130,137 Publication Fees 1,500 1,500 1,000 23-01 PUBLICATION FEES 0 0 0 24-01 EQUIPMENT 0 0 0 24-03 LEASE Rentals 0 0 0 23,616 23,616 34,012 25-01 MAINTENANCE CONTRACTS 0 0 0 25-02 BUILDINGS 68,000 78,000 87,500 25-04 VEHICLE EQUIPMENT 0 0 0 25-05 MACHINERY/TOOLS 0 16,000 50,049 25-44 FUTURE VEHICLE PURCHASE 0 170 0 25-98 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 91,616 117,786 171,561 6,900 6,900 6,900 26-01 OFFICE SUPPLIES 1,000 1,000 1,000 26-02 POSTAGE 3,000 3,000 3,000 26-03 PRINTING/FORMS 250 250 250 26-04 FREIGHT/SHIPPING 100 200 100 26-06 SMALL TOOLS 100 400 100 26-07 SMALL HARDWARE 11,715 16,715 15,525 26-11 POLICE EQUIPMENT&SUPPLY 300 600 500 26-13 MEDICAL 0 0 0 26-14 LABORATORY 17,900 19,900 18,700 26-17 CATERING/SPEC CIRCUMSTANC 0 500 0 26-23 FURNITURE/FIXTURES 11,800 23,400 9,000 26-33 DATA PROCESSING EQUIPMENT 0 0 0 26-46 COMMUNICATION EQUIPMENT 0 0 0 26-95 OTHER EQUIPMENT Materials and supplies 53,065 72,865 55,075 5- General Fund Police (Patrol), 101-2100-421 Town of Estes Park -2015 Budget Original Revised Budget Account Budget Budget Account Name 2014 2014 2015 Number Detail 4,000 4,000 2,100 27-01 PERSONAL SAFETY EQUIPMENT 13,400 11,900 12,200 27-02 UNIFORM ALLOWANCE 20,120 19,620 21,620 27-04 EDUCATION/TRAINING 2,355 2,355 2,115 27-05 MEMBER DUES/SUBSCRIPTIONS 4,385 4,385 4,500 27-06 EMPLOYEE RECOGNITION 500 500 500 27-07 MILEAGE REIMBURSEMENT 0 1,000 450 27-21 EMPLOYEE RECRUITMENT Education and Training 44,760 43,760 43,485 0 258 0 28-01 TELEPHONE 0 0 0 28-03 ELECTRICAL ENERGY 0 0 0 28-10 TRASH DISPOSAL-DEER ETC. Utility Expenditures 0 258 0 500 500 2,200 29-25 PROMOTION 0 0 0 29-26 FILM PROCESSING 0 0 0 29-27 INSURANCE CLAIMS Other Current Expenses 500 500 2,200 Total Operations& Maintenance costs 381,831 438,733 459,909 0 0 50,000 33-98 OTHER EQUIPMENT 0 0 0 34-41 AUTOMOBILES Capital Equipment 0 0 50,000 General Fund Police (Dispatch), 101-2155 Town of Estes Park- 2015 Budget SCOPE OF SERVICES * Maintain 24/7 communications for EVFPD,GHFD, RMNP,EP Municipal, EMD Ambulance Service, CSP, LCSO(limited basis). Crime data entry, CBI monthly reports,maintain all records,department reporting requirements,front desk customer services. Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 427,390 610,802 635,665 664,743 Benefits 171,626 235,625 235,625 293,638 $599,017 $846,427 $871,290 $958,381 Operations&Maintenance 89,329 100,064 102,681 170,688 Total Current Expenses 688,345 946,491 973,971 1,129,069 Capital 0 375,000 346,857 0 Rollovers 0 0 0 0 Total Expenses $688,345 $1,321,491 $1,320,828 $1,129,069 inc/dec over prior year Revenues 55,554 356,315 372,418 63,237 CHARGES FOR SERVICES 51,800 56,315 56,315 63,237 MISCELLANEOUS REVENUE 477 0 1,365 0 Personnel Levels Dispatch Commander 0.00 1.00 1.00 1.00 Dispatch Supervisor 0.00 1.00 1.00 1.00 Dispatchers 6.00 7.00 7.00 7.00 Records Technician 1.00 1.00 1.00 1.00 Records Technician(seasonal) 1.00 0.00 0.00 0.00 Admin Sergeant 1,00 0.00 0.00 0.00 Restorative Justice Manager 0.00 1.00 1.00 1.00 RJ Coord('14-grnt;115-no grnt) 0.00 1.00 1.00 1.00 LETA Exec Dir.(pd by LETA) 1.00 0.00 0.00 0.00 Total 10.00 12.00 12.00 12.00 Operations&Maintenance INSURANCE PREMIUMS 5,063 7,615 7,032 7,032 PROF.SERVICES/FEES 43,441 48,347 48,347 52,035 PUBLISHING 174 0 0 200 RENTALS 0 0 0 60,000 REPAIR AND MAINTENANCE 24,484 24,912 24,912 26,971 MATERIALS AND SUPPLIES 6,681 0 4,700 5,800 JOB PERFORMANCE EXPENSES 3,488 8,190 10,190 11,150 UTILITY EXPENDITURES 5,998 11,000 7,500 7,500 OTHER CURRENT EXPENSES 0 0 0 0 89,329 100,064 102,681 170,688 1 General Fund Police(Dispatch), 101-2155-421 Town of Estes Park-2015 Budget Original Revised Budget Account Budget Budget Number Account Name 2014 2014 2015 Detail 830 626 626 21-01 PROPERTY 6,785 6,406 6,406 21-02 LIABILITY Insurance Premiums 7,615 7,032 7,032 47,008 47,008 50,696 22-09 INFO TECHNOLOGY SERVICES 0 0 0 22-26 INSURANCE CLAIMS 1,339 1,339 1,339 22-98 OTHER Prof.services/fees 48,347 48,347 52,035 Publication Fees 0 0 200 23-01 PUBLICATION FEES 0 0 0 24-01 EQUIPMENT 0 0 0 24-02 REAL PROPERTY O 0 60,000 24-03 LEASE Rentals 0 0 60,000 24,912 24,912 22,471 25-01 MAINTENANCE CONTRACTS O 0 4,500 25-02 BUILDINGS O 0 0 25-03 FURNITURE/FIXTURES Repair and Maintenance 24,912 24,912 26,971 0 0 0 26-01 OFFICE SUPPLIES 0 0 0 26-03 PRINTING/FORMS 0 0 0 26-04 FREIGHT/SHIPPING O 0 0 26-07 SMALL HARDWARE 0 2,000 2,000 26-17 CATERING/SPEC CIRCUMSTANC O 300 1,500 26-23 FURNITURE/FIXTURES O 2,400 2,300 26-33 DATA PROCESSING EQUIPMENT O 0 0 26-46 COMMUNICATION EQUIPMENT Materials and supplies 0 4,700 5,800 5,950 6,450 6,450 27-04 EDUCATION/TRAINING 0 1,500 1,650 27-02 UNIFORM ALLOWANCE 430 430 580 27-05 MEMBER DUES/SUBSCRIPTIONS 1,810 1,810 2,470 27-06 EMPLOYEE RECOGNITION O 0 0 27-07 MILEAGE REIMBURSEMENT Job Performance 8,190 10,190 11,150 11,000 7,500 7,500 28-01 TELEPHONE Utility Expenditures 11,000 7,500 7,500 Total Operations& Maintenance costs 100,064 102,681 170,688 O 0 0 33-31 FURNITURE/FIXTURES 0 0 0 33-32 OFFICE EQUIPMENT 0 0 0 33-33 DATA PROCESSING EQUIPMENT 375,000 346,857 0 33-36 COMMUNICATION EQUIPMENT Capital Equipment 375,000_ 346,857 0 General Fund Police (Community Services), 101-2175 Town of Estes Park- 2015 Budget SCOPE OF SERVICES * Community and volunteer services,auxiliary unit,chaplain services,front desk volunteer program,records volunteer program,Restorative Justice,Restorative Justice State Council Board member,Lorimer County Community Corrections board member,adult crimes,parole reintroduction program,juvenile status offenders,grant-writing, management of 20 auxiliary volunteers, management of 50 Restorative Justice volunteers. In 2014, 101-2175 will be merged with 101-2100 and 101-2155. Original Budget Revised Budget Budget f 2013 2014 2014 2015 Personnel Services Salaries 111,867 0 0 0 Benefits 47,696 0 0 0 $159,564 $0 $0 $0 Operations&Maintenance 13,551 0 0 0 Total Current Expenses 173,114 0 0 0 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $173,114 $0 $0 $0 inc/dec over prior year Revenues 57,963 0 0 0 FEDERAL GRANT 11,725 0 0 0 STATE GOVERNMENT REVENUE 45,203 0 0 0 CHARGES FOR SERVICES 556 0 0 0 MISCELLANEOUS REVENUE 479 0 0 0 Personnel Levels Manager 1.00 0.00 0.00 0.00 School Resource Officer 1.00 0.00 0.00 0.00 Restorative Justice Coordinator 1.00 0.00 0.00 0.00 Seasonal Comm Sery Officers 0.00 0.00 0.00 0.00 Total 3.00 0.00 0.00 0.00 Operations&Maintenance INSURANCE PREMIUMS 1,743 0 0 0 PROF.SERVICES/FEES 2,613 0 0 0 PUBLISHING 0 0 0 0 RENTALS 0 0 0 0 MATERIALS AND SUPPLIES 2,933 0 0 0 JOB PERFORMANCE EXPENSES 6,262 0 0 0 UTILITY EXPENDITURES 0 0 0 0 OTHER CURRENT EXPENSES 0 0 0 0 13,551 0 0 0 9 Emergency Response System Fund Special Revenue Fund, 236 Town of Estes Park-2015 Budget SCOPE OF SERVICES The Emergency Response Fund was created by April 2014 vote,effective July 2014 though June 2024(10 years). The Fund receives 2.5%of the new 1%sales tax increase for"capital acquisitions associated with emergency response capabilities of the Town,such as emergency public radio and emergency operations center equipment and associated costs." Original Budget Revised Budget Budget 2013 2014 2014 2015 Revenues General Sales Tax 0 0 31,035 50,000 Interest Earnings 0 0 31 50 Total Revenues $0 $0 $31,066 $50,050 Expenses Personnel Services Salaries 0 0 0 0 Benefits 0 0 0 0 0 0 0 0 Operations&Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 37,403 0 Total Expenses 0 0 37,403 0 Rollovers 0 0 0 0 Excess(deficiency)of revenues 0 0 (6,337) 50,050 Other financing sources(transfers in) 0 0 30,000 0 Other financing uses(transfers out) 0 0 0 30,000 Increase(decrease)in Fund Balance 0 0 23,663 20,050 Beginning Fund balance 0 0 0 23,663 Ending Fund balance $0 $0 $23,663 $43,713 Operations&Maintenance Details ' MAINTENANCE CONTRACTS 0 0 0 0 ENGINEERING 0 0 0 0 — EDUCATION/TRAINING 0 0 0 0 OTHER EQUIPMENT 0 0 0 0 0 0 0 0 Capital 0 0 37,403 0 I0 a General Fund Buildings, 101-1700 Town of Estes Park - 2015 Budget SCOPE OF SERVICES * Services include:exterior and interior,HVAC, utilities and elevator maintenance, cleaning contracts * Records management:maintenance records, as-built,mechanical equipment, warranties Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 26,736 27,372 34,924 102,109 Benefits 10,528 11,563 11,563 50,652 $37,265 $38,935 $46,487 $152,761 Operations&Maintenance 611,674 584,614 1,117,879 613,377 Total Current Expenses 648,939 623,549 1,164,366 766,138 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $648,939 $623,549 $1,164,366 $766,138 inc/dec over prior year Revenues 243,098 196,442 657,086 196,442 Land 24,000 24,000 24,000 24,000 Buildings 168,154 172,442 172,442 172,442 Other 50,943 0 460,644 0 Personnel Levels Director of Public Works 0.14 0.14 0.14 0.14 Projects Manager 0.00 0.00 0.14 0.00 Facilities Manager 0.00 0.00 0.00 1.00 Public Works Civil Engineer II 0.16 0.16 0.16 0,16 Total 0.30 0.30 0.44 1.30 Operations&Maintenance Details Insurance premiums 30,770 33,845 31,569 31,568 Prof.services/fees 87 218 218 218 Publishing 0 0 0 0 Rentals 47,855 48,751 48,751 48,751 Repair and maintenance 332,204 325,000 841,341 352,040 Materials and supplies 21,177 31,250 31,250 31,250 Job performance expenses 0 350 350 350 Utility expenditures 179,582 145,200 164,400 149,200 Other current expenses 0 0 0 0 611,674 584,614 1,117,879 613,377 Capital Capital-Buildings 0 0 0 0 Capital-Equipment 0 0 0 0 0 0 0 0 II General Fund Buildings, 101-1700-417 Town of Estes Park- 2015 Budget Original Revised Budget Account Budget Budget Account Name 2014 2014 2015 Number Detail 33,602 30,649 30,648 21-01 PROPERTY 243 920 920 21-02 LIABILITY 33,845 31,569 31,568 Insurance Premiums 0 0 0 22-02 ENGINEERING 0 0 0 22-08 LEGAL 0 0 0 22-26 INSURANCE CLAIMS 218 218 218 22-98 OTHER Prof.services/fees 218 218 218 Publication Fees 0 0 0 23-01 PUBLICATION FEES 36,501 36,501 36,501 24-02 REAL PROPERTY 0 0 0 24-03 LEASE 12,250 12,250 12,250 24-04 CONF CTR PROPERTY TAX Rentals 48,751 48,751 48,751 225,000 225,000 252,040 25-01 MAINTENANCE CONTRACTS 100,000 616,341 100,000 25-02 BUILDINGS Repair and Maintenance 325,000 841,341 352,040 500 500 500 26-01 OFFICE SUPPLIES 30,000 30,000 30,000 26-05 JANITORIAL 250 250 250 26-17 CATERING/SPEC CIRCUMSTANC 500 500 500 26-23 FURNITURE/FIXTURES Materials and supplies 31,250 31,250 31,250 Education and Training 350 350 350 27-04 EDUCATION/TRAINING 1,000 1,000 1,000 28-01 TELEPHONE 4,200 6,500 4,200 28-02 NATURAL GAS 120,000 125,000 120,000 28-03 ELECTRICAL ENERGY 8,000 15,900 10,000 28-04 WATER 12,000 16,000 14,000 28-05 SEWER 0 0 0 28-06 TRASH DISPOSAL Utility Expenditures 145,200 164,400 149,200 Total Operations& Maintenance costs 584,614 1,117,879 613,377 0 0 0 33-31 FURNITURE/FIXTURES 0 0 0 33-32 OFFICE EQUIPMENT Capital Equipment 0 0 0 IZ General Fund Engineering, 101-2400 Town of Estes Park- 2015 Budget SCOPE OF SERVICES * Project engineering/management, contract administration, right of way management,development review,public information,drainage,pavement management,phone system * Certificate of liability insurance,request for proposals,press releases,sale maps and publications,complaint database Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 39,591 41,347 45,881 44,334 Benefits 16,700 18,653 18,653 21,400 $56,291 $60,000 $64,534 $65,734 Operations&Maintenance 217,302 62,125 44,026 59,807 Total Current Expenses 273,593 122,125 108,560 125,541 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $273,593 $122,125 $108,560 $125,541 Revenues 617 250 250 250 (Sales of Maps/Publications) Personnel Levels Director of Public Works 0.04 0.04 0.04 0.04 Projects Manager - - 0.04 Public Works Civil Engineer 0.48 0.48 0.48 0.48 0.52 0.52 0.56 0.52 Operations&Maintenance Details Insurance premiums 371 415 501 499 Prof.services/fees 194,758 49,686 27,559 47,028 Publishing 4,297 500 500 500 Rentals 0 0 0 0 Repair and maintenance 1,803 1,144 1,144 1,400 Materials and supplies 9,839 5,550 8,411 5,550 Job performance expenses 6,232 4,830 5,911 4,830 Other current expenses 0 0 0 0 217,302 62,125 44,026 59,807 13 General Fund Engineering, 101-2400-424 Town of Estes Park - 2015 Budget Original Revised Budget Account Budget Budget Account Name 2014 2014 2015 Number Detail 40 43 42 21-01 PROPERTY 375 458 457 21-02 LIABILITY Insurance Premiums 415 501 499 s 0 400 5,000 22-02 ENGINEERING 5,000 5,000 5,000 22-08 LEGAL 19,587 19,587 11,929 22-09 INFO TECHNOLOGY SERVICES 0 0 0 22-20 ENTERTAINMENT 25,099 2,572 25,099 22-98 OTHER Prof.services/fees 49,686 27,559 47,028 Publication Fees 500 500 500 23-01 PUBLICATION FEES 844 844 1,100 25-01 MAINTENANCE CONTRACTS 150 150 150 25-02 MACHINERY/TOOLS 150 150 150 25-04 OTHER MACHINERY/EQUIPMENT Repair and Maintenance 1,144 1,144 1,400 1,000 1,000 1,000 26-01 OFFICE SUPPLIES 0 0 0 26-02 POSTAGE 250 250 250 26-06 SMALL TOOLS 500 500 500 26-07 SMALL HARDWARE 300 2,163 300 26-17 CATERING/SPEC CIRCUMSTANC 500 500 500 26-23 FURNITURE/FIXTURES 0 998 0 26-32 DATA PROCESSING SOFTWARE 3,000 3,000 3,000 26-33 DATA PROCESSING EQUIPMENT Materials and supplies 5,550 8,411 5,550 3,150 3,150 3,150 27-02 EDUCATION/TRAINING 1,250 1,250 1,250 27-04 MEMBER DUES/SUBSCRIPTIONS 80 80 80 27-05 EMPLOYEE RECOGNITION 350 1,431 350 27-06 MILEAGE REIMBURSEMENT Job Performance 4,830 5,911 4,830 Total Operations& Maintenance costs 62,125 44,026 59,807 1 "-I General Fund Streets, 101-3100 Town of Estes Park-2015 Budget SCOPE OF SERVICES * Snow removal,street sweeping,street signs,parking lot maintenance and striping,patching(pot holes),crack sealing, drainage,special projects,right of ways,seasonal trash * Work order tracking,time card tracking,invoices * Inspections:pot holes,crack sealing,signs,trash,sweeping,drainage,curbs * Assists other departments:museum(picnic grounds),senior center(parking lot/drainage),parks,library(book sale), police(parking/signs/barricades),special events,fire(barricades,sanding cleanup),water(sanding),specialties (culverts,signs,curbs/drainage) Ii, * In 2013/14,the majority of Flood-related expenditures and reimbursements ore reported here. Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 334,383 306,554 336,267 321,083 Benefits 122,731 113,958 113,958 131,698 $457,114 $420,512 $450,225 $452,781 Operations&Maintenance 1,808,497 599,268 1,601,640 659,573 Total Current Expenses 2,265,611 1,019,780 2,051,865 1,112,354 Capital 51,624 10,000 837,070 0 Rollovers 0 22,908 0 0 Total Expenses $2,317,235 $1,029,780 $2,888,935 $1,112,354 Revenues 1,151,142 898,204 2,132,031 350,377 ) STREET CUTS 2,100 1,200 2,450 2,000 FEDERAL GRANT 0 0 1,763,344 0 OPERATING GRANT 0 0 0 0 HIGHWAY USERS TRUST FUND 260,219 258,004 255,388 259,377 MOTOR VEHICLE REGISTRATN 28,170 28,000 28,000 28,000 ROAD&BRIDGE 54,420 61,000 61,000 61,000 DONATIONS 150 0 0 0 OTHER 806,083 550,000 21,849 0 Personnel Levels Director of Public Works 0.38 0.38 0.38 0.38 Projects Manager - - 0.38 Public Works Civil Engineer 0.16 0.16 0.16 0.16 Public Works Superintendent 0.25 0.25 0.25 0.25 Municipal Service Foreman 1.00 1.00 1.00 1.00 Municipal Service Worker 2.00 2.00 2.00 3.00 Secretary II 0.70 1.00 1.00 1.00 Seasonal Maintenance(3) 1.00 1.00 1.00 1.00 5.49 5.79 6.17 6.79 Operations&Maintenance Details Insurance premiums 7,153 10,102 9,191 9,189 I. Prof.services/fees 433,278 22,077 947,885 15,207 Publishing 81 1,700 800 1,700 Rentals 411,876 14,000 39,837 14,000 Repair and maintenance 715,297 359,144 415,244 426,427 Materials and supplies 76,450 25,200 23,454 21,200 Job performance expenses 6,474 9,815 9,549 11,450 Utility expenditures 157,890 157,230 155,680 160,400 Other current expenses 0 0 0 0 1,808,497 599,268 1,601,640 659,573 li 6 {5 ,i- General Fund Streets, 101-3100-431 Town of Estes Park -2015 Budget Original Revised Budget Account Budget Budget Account Name 2014 2014 2015 Number Detail 5,025 5,660 5,659 21-01 PROPERTY 5,077 3,531 3,530 21-02 LIABILITY O 0 0 21-50 UNEMPLOYMENT Insurance Premiums 10,102 9,191 9,189 € 6,000 903,308 6,000 22-02 ENGINEERING 6,000 1,000 1,000 22-08 LEGAL 7,834 7,834 5,964 22-09 INFO TECHNOLOGY SERVICES 0 0 0 22-26 INSURANCE DAMAGE CLAIMS 2,243 35,743 2,243 22-98 OTHER Prof.services/fees 22,077 947,885 15,207 Publication Fees 1,700 800 1,700 23-01 PUBLICATION FEES 9,000 21,837 9,000 24-01 EQUIPMENT 5,000 18,000 5,000 24-03 LEASE Rentals 14,000 39,837 14,000 56,894 56,894 61,931 25-01 MAINTENANCE CONTRACTS 2,400 0 2,400 25-02 BUILDINGS 165,000 165,000 150,000 25-04 VEHICLE EQUIPMENT 350 350 350 25-05 MACHINERY/TOOLS 82,000 82,000 98,000 25-20 STREETS 25,000 25,000 25,000 25-24 STORM DRAINAGE 12,000 11,000 12,000 25-25 TRAFFIC SIGNS 7,500 0 0 25-27 PARKING LOT 0 0 76,746 25-44 FUTURE VEHICLE PURCHASE 8,000 75,000 0 25-52 WALKWAYS/BIKEWAYS 0 0 0 25-98 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 359,144 415,244 426,427 2,700 2,700 2,700 26-01 OFFICE SUPPLIES 1,000 1,000 1,000 26-03 PRINTING/FORMS 150 150 150 26-04 FREIGHT/SHIPPING 2,000 2,000 2,000 26-06 SMALL TOOLS 1,600 1,600 1,600 26-07 SMALL HARDWARE 3,600 2,600 3,600 26-08 LUMBER/PAINT 650 650 650 26-13 MEDICAL 1,000 1,000 1,000 26-17 CATERING/SPEC CIRCUMSTANC 0 0 0 26-20 ELECTRICAL 5,000 5,081 0 26-21 BRIDGES 2,000 1,000 2,000 26-23 FURNITURE/FIXTURES O 0 0 26-32 DATA PROCESSING SOFTWARE 3,000 3,000 6,000 26-33 DATA PROCESSING EQUIPMENT O 173 0 26-46 COMMUNICATION EQUIPMENT 500 500 500 26-48 SHOP EQUIPMENT 2,000 2,000 0 26-95 OTHER EQUIPMENT Materials and supplies 25,200 23,454 21,200 16 General Fund Streets, 101-3100-431 Town of Estes Park -2015 Budget Original Revised Budget Account Budget Budget Number Account Name 2014 2014 2015 Detail 400 734 400 27-01 PERSONAL SAFETY EQUIPMENT 2,400 2,400 2,400 27-02 UNIFORM ALLOWANCE 5,000 5,000 6,750 27-04 EDUCATION/TRAINING I 1,515 1,015 1,500 27-05 MEMBER DUES/SUBSCRIPTIONS 400 400 400 27-06 EMPLOYEE RECOGNITION f 100 0 0 27-07 MILEAGE REIMBURSEMENT Job Performance 9,815 9,549 11,450 2,800 1,550 2,800 28-01 TELEPHONE 5,900 5,900 8,000 28-02 NATURAL GAS 2,400 2,400 2,400 28-03 ELECTRICAL ENERGY 1,425 1,125 1,400 28-04 WATER 705 705 800 28-05 SEWER 85,000 85,000 85,000 28-06 TRASH DISPOSAL 59,000 59,000 60,000 28-09 STREET LIGHT ENERGY CHG. Utility Expenditures 157,230 155,680 160,400 Total Operations& Maintenance costs 599,268 1,601,640 659,573 2,500 2,500 0 33-33 DATA PROCESSING EQUIPMENT 0 0 0 34-42 TRUCKS 7,500 30,408 0 34-98 OTHER MACHINERY/EQUIPMENT 0 804,162 0 35-51 STREETS 0 0 0 35-52 PARKING LOTS Capital 10,000 837,070 0 11 General Fund Parks, 101-5200 Town of Estes Park- 2015 Budget SCOPE OF SERVICES * Flower planting,irrigation,grounds maintenance and landscaping,benches/tables/trash cans,parks/bridges/picnic grounds,walkways/riverwalk/sidewalks/trails,playground inspection and maintenance,Christmas tree drop,snow removal,tree board * Contract management:sidewalk cleaning,Bureau of Reclamation Grounds mtc,weed control,sculpture maintenance and cleaning,annual backflow maintenance/testing,tree trimming * Records management:work order tracking,time card tracking,invoices * Police(graffiti/wasp nest removal),library(book transport/sale),special events(tent/parade assistance),Senior Center(picnic grounds cleaning/maintenance), Town Hall roof maintenance Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 398,994 426,243 477,733 449,484 Benefits 145,027 156,064 156,064 167,229 $544,020 $582,307 $633,797 $616,713 Operations&Maintenance 523,662 446,125 495,642 448,555 Total Current Expenses 1,067,682 1,028,432 1,129,439 1,065,268 Capital 2,469 13,500 102,090 5,000 Rollovers 0 2,505 0 0 Total Expenses $1,070,150 $1,041,932 $1,231,529 $1,070,268 Revenues 32,619 6,000 178,576 6,000 Personnel Levels Director of Public Works 0.24 0.24 0.24 0.24 Projects Manager - - 0.24 - Public Works Superintendent 0.41 0.41 0.41 0.41 Municipal Service Foreman 1.00 1.00 1.00 1.00 Municipal Service Workers 4.00 4.00 4,00 4.00 Seasonal Park (18) 6.00 6.00 6.00 6.00 11.65 11.65 11.89 11.65 Operations&Maintenance Details Insurance premiums 14,471 15,417 11,047 11,046 Prof.services/fees 28,842 54,533 85,716 32,911 Publishing 1,534 1,000 1,000 1,000 Rentals 31,974 31,812 10,335 7,100 Repair and maintenance 260,673 163,263 167,223 220,498 Materials and supplies 110,062 104,625 127,186 105,225 Job performance expenses 14,946 13,450 13,660 13,500 Utility expenditures 61,160 62,025 79,475 57,275 Other current expenses 0 0 0 0 523,662 446,125 495,642 448,555 Capital 2,469 13,500 102,090 5,000 General Fund Parks, 101-5200-452 Town of Estes Park-2015 Budget Original Revised Budget Account Budget Budget Account Name 2014 2014 2015 Number Detail 9,959 6,170 6,169 21-01 PROPERTY 5,458 4,877 4,877 21-02 LIABILITY 0 0 0 21-50 UNEMPLOYMENT Insurance Premiums 15,417 11,047 11,046 0 93 0 22-06 MEDICAL 23,504 23,504 14,911 22-09 INFO TECHNOLOGY SERVICES 31,029 62,119 18,000 22-98 OTHER Prof.services/fees 54,533 85,716 32,911 Publication Fees 1,000 1,000 1,000 23-01 PUBLICATION FEES 3,600 3,600 3,600 24-01 EQUIPMENT 8,212 6,735 3,500 24-02 REAL PROPERTY 20,000 0 0 24-03 LEASE Rentals 31,812 10,335 7,100 45,250 75,250 83,866 25-01 MAINTENANCE CONTRACTS O 860 6,500 25-02 BUILDINGS 55,613 25,613 52,500 25-03 FURNITURE/FIXTURES 62,150 62,150 60,000 25-04 VEHICLE EQUIPMENT 250 250 250 25-05 MACHINERY/TOOLS 0 0 17,382 25-44 FUTURE VEHICLE PURCHASE O 3,100 0 25-52 WALKWAYS/BIKEWAYS 0 0 0 25-98 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 163,263 167,223 220,498 1,200 1,200 1,200 26-01 OFFICE SUPPLIES 200 200 200 26-03 PRINTING/FORMS 25 25 25 26-04 FREIGHT/SHIPPING 0 50 0 26-05 JANITORIAL 7,000 4,500 2,500 26-06 SMALL TOOLS 1,800 1,800 1,800 26-07 SMALL HARDWARE 2,000 2,000 2,000 26-08 LUMBER/PAINT 500 500 500 26-09 CHEMICAL 15,000 17,565 15,000 26-10 LAWN 750 750 750 26-13 MEDICAL 2,000 4,000 2,000 26-17 CATERING/SPEC CIRCUMSTANC 9,900 9,900 10,000 26-22 WALKWAYS 2,000 8,326 2,000 26-23 FURNTIURE/FIXTURES 4,000 4,000 4,000 26-27 AGGREGATE 8,000 15,028 10,000 26-30 MULCH 250 1,550 250 26-31 SHOP SUPPLIES O 0 0 26-32 DATA PROCESSING SOFTWARE 0 5,212 0 26-33 DATA PROCESSING EQUIPMENT 42,500 42,500 43,000 26-36 MAINT.,TREES,PLANTS 0 0 6,000 26-46 COMMUNICATION EQUIPMENT 3,500 3,500 0 26-48 SHOP EQUIPMENT 4,000 4,580 4,000 26-95 OTHER EQUIPMENT Materials and supplies 104,625 127,186 105,225 General Fund Parks, 101-5200-452 Town of Estes Park -2015 Budget Original Revised Budget Account Budget Budget Account Name 2014 2014 2015 Number Detail 1,200 1,200 1,200 27-01 PERSONAL SAFETY EQUIPMENT 4,000 4,210 4,000 27-02 UNIFORM ALLOWANCE 6,850 6,850 6,900 27-04 EDUCATION/TRAINING 1,000 1,000 1,000 27-05 MEMBER DUES/SUBSCRIPTIONS 400 400 400 27-06 EMPLOYEE RECOGNITION 0 0 0 27-07 MILEAGE REIMBURSEMENT Job Performance 13,450 13,660 13,500 700 700 700 28-01 TELEPHONE 2,175 2,175 2,200 28-02 NATURAL GAS 12,900 23,700 7,375 28-03 ELECTRICAL ENERGY 38,000 38,000 38,000 28-04 WATER 250 2,900 1,000 28-05 SEWER 8,000 12,000 8,000 28-06 TRASH DISPOSAL 0 0 0 28-09 STREET LIGHT ENERGY CHG. Utility Expenditures 62,025 79,475 57,275 Total Operations& Maintenance costs 446,125 495,642 448,555 0 0 5,000 33-31 FURNITURE/FIXTURES 10,000 0 0 33-38 OTHER EQUIPMENT 3,500 6,252 0 34-98 OTHER MACHINERY/EQUIPMENT 0 95,838 0 35-61 PARK IMPROVEMENTS Capital 13,500 102,090 5,000 10 Street Improvement Fund Special Revenue Fund, 260 Town of Estes Park -2015 Budget SCOPE OF SERVICES The Street Fund was created by April 2014 vote,effective July 2014 though June 2024(10 years).The Fund receives 60%of the new 1%sales tax increase for"the construction,repair,replacement,rehabilitation and renovations of streets within the Town of Estes Park." Original Budget Revised Budget Budget 2013 2014 2014 2015 General Sales Tax 0 0 744,847 1,200,000 Interest Earnings 0 0 745 1,200 Total Revenues $0 $0 $745,592 $1,201,200 Expenses Personnel Services Salaries 0 0 0 90,595 Benefits 0 0 0 47,114 0 0 0 137,709 Operations&Maintenance 0 0 0 0 Total Current Expenses 0 0 0 137,709 Capital 0 0 0 0 Total Expenses 0 0 0 137,709 Rollovers 0 0 0 0 Excess(deficiency)of revenues 0 0 745,592 1,063,491 Other financing sources(transfers in) General Fund 0 0 435,000 435,000 Community Reinvestment Fund 0 0 771,528 0 Other financing uses(transfers out) 0 0 0 0 Increase(decrease)in Fund Balance 0 0 1,952,120 1,498,491 Beginning Fund balance 0 0 0 1,952,120 Ending Fund balance $0 $0 $1,952,120 $3,450,611 Personnel Levels Streets Project Manager 0.00 0.00 0.00 1.00 Municipal Service Worker 0.00 0.00 0,00 0.75 Total 0.00 0.00 0.00 1.00 Operations&Maintenance Details MAINTENANCE CONTRACTS 0 0 0 0 ENGINEERING 0 0 0 0 EDUCATION/TRAINING 0 0 0 0 OTHER EQUIPMENT 0 0 0 0 0 0 0 0 Capital 0 0 0 0 2-1 • Conservation Trust Fund Special Revenue Fund, 211 Town of Estes Park-2015 Budget SCOPE OF SERVICES * To collect and distribute the proceeds of state lottery revenues for the purpose of acquiring,construction and maintaining parks and facilities Original Budget Revised Budget Budget 2013 2014 2014 2015 Revenues Intergovernmental 32,201 32,000 32,000 32,000 Investment Income 46 500 500 500 Other 14 0 0 0 Total Revenues 32,261 32,500 32,500 32,500 Expenses Personnel Services 0 0 0 0 Operations&Maintenance 19,731 32,716 57,046 66,936 Total Current Expenses $19,731 $32,716 $57,046 $66,936 Capital 0 0 0 0 Total Expenses $19,731 $32,716 $57,046 $66,936 { ) %change from prior year Rollovers 0 0 0 0 il Increase(decrease)in Fund Balance 12,530 (216) (24,546) (34,436) Beginning Fund balance 61,339 73,869 73,869 49,323 -1 Ending Fund balance $73,869 $73,653 $49,323 $14,887 Personnel Levels none Operations&Maintenance Details Equipment 0 0 1,480 4,720 Lease 0 0 20,000 20,000 Electrical Energy 0 0 2,850 9,500 Bark Beetle Management 9,865 10,500 10,500 10,500 Weed Control 9,865 10,500 10,500 10,500 Tree replacement 0 11,716 11,716 11,716 19,731 32,716 57,046 66,936 l.? I Larimer County Open Space Fund Special Revenue Fund, 220 Town of Estes Park - 2015 Budget SCOPE OF SERVICES * In 1996, Larimer County voters approved a one-quarter of one percent sales tax increase to be used for trails and open space purchases through 2018. This fun accounts for the Town's portion of the tax. Original Budget Revised Budget Budget 2013 2014 2014 2015 Revenues Federal Grant 0 0 144,118 0 j State Government Grant 0 0 0 0 County Shared Revenues 308,188 290,000 300,000 290,000 Interest Earnings (21) 500 500 500 Miscellaneous Revenue 117 0 44 0 Total Revenues $308,285 $290,500 $444,662 $290,500 Expenses Personnel Services Salaries 25,404 26,169 32,033 27,320 Benefits 10,218 11,288 11,288 12,742 35,622 37,457 43,321 40,062 Operations&Maintenance 240 446 165,062 355 Total Current Expenses 35,863 37,903 208,383 40,417 r Capital 239,111 225,000 225,000 500,000 Total Expenses 274,974 262,903 433,383 540,417 Excess(deficiency)of revenues 33,310 27,597 11,279 (249,917) over expenditures Other financing sources(transfers in) 0 0 0 0 Other financing uses(transfers out) 0 0 0 0 Increase(decrease)in Fund Balance 33,310 27,597 11,279 (249,917) Beginning Fund balance 237,525 270,835 270,835 282,114 -1 CAFR adjustment Ending Fund balance $270,835 $298,432 $282,114 $32,197 Personnel Levels Director of Public Works 0.10 0.10 0.10 0.10 Projects Manager - - 0.10 - Public Works Civil Engineer II 0.20 0.20 0.20 0.20 Total 0.30 0.30 0.40 0.3C Larimer County Open Space Fund Special Revenue Fund, 220 Town of Estes Park - 2015 Budget Original Budget Revised Budget Budget 2013 2014 2014 2015 Operations&Maintenance Details INSURANCE PREMIUMS 213 382 292 291 PROF.SERVICES/FEES 28 64 164,770 64 RENTALS 0 0 0 0 REPAIR AND MAINTENANCE 0 0 0 0 240 446 165,062 355 1 Capital Walkways and Bikeways Bond Park Phases,Trails 239,111 225,000 225,000 500,000 Community Recreation Ctr Fund Special Revenue Fund, 238 Town of Estes Park- 2015 Budget SCOPE OF SERVICES The Community Recreation Center Fund was created by April2014 vote,effective July 2014 though June 2024(10 years). The Fund receives 25.0%of the new 1%sales tax increase, to be used for"construction of a community recreation center, including facilities for the Estes Park Senior Center. If a development application for a senior center/community center is not file by January 1,2016 and a building permit for said facility has not been issued by January 1,2017,the funds shall be used for expansion and construction of the Estes Park Senior Center and Estes Park Museum facilities." Original Budget Revised Budget Budget i 2013 2014 2014 2015 General Sales Tax 0 0 310,353 500,000 Interest Earnings 0 0 310 500 Total Revenues $0 $0 $310,663 $500,500 Expenses Personnel Services Salaries 0 0 0 0 Benefits 0 0 0 0 0 0 0 0 Operations&Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Total Expenses 0 0 0 0 Rollovers 0 0 0 0 Excess(deficiency)of revenues 0 0 310,663 500,500 Other financing sources(transfers in) 0 0 0 0 Other financing uses(transfers out) 0 0 0 0 Increase(decrease)in Fund Balance 0 0 310,663 500,500 Beginning Fund balance 0 0 0 310,663 Ending Fund balance $0 $0 $310,663 $811,163 Operations&Maintenance Details MAINTENANCE CONTRACTS 0 0 0 0 ENGINEERING 0 0 0 0 EDUCATION/TRAINING 0 0 0 0 OTHER EQUIPMENT 0 0 0 0 0 0 0 0 Capital 0 0 0 0 1< Trails Expansion Fund Special Revenue Fund, 244 Town of Estes Park-2015 Budget SCOPE OF SERVICES The Trails Expansion Fund was created by April 2014 vote,effective July 2014 though June 2024(10 years). The Fund receives 12.5%of the new 1%sales tax increase for"the construction and expansion of public trails within the Estes Valley planning area." Original Budget Revised Budget Budget 2013 2014 2014 2015 General Sales Tax 0 0 155,177 250,000 i Interest Earnings 0 0 0 0 Total Revenues $0 $0 $155,177 $250,000 Expenses Personnel Services Salaries 0 0 0 0 Benefits 0 0 0 0 0 0 0 0 Operations&Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Total Expenses 0 0 0 0 Rollovers 0 0 0 0 Excess(deficiency)of revenues 0 0 155,177 250,000 Other financing sources(transfers in) 0 0 0 0 Other financing uses(transfers out) 0 0 0 0 Increase(decrease)in Fund Balance 0 0 155,177 250,000 Beginning Fund balance 0 0 0 155,177 Ending Fund balance $0 $0 $155,177 $405,177 Operations&Maintenance Details MAINTENANCE CONTRACTS 0 0 0 0 ENGINEERING 0 0 0 0 EDUCATION/TRAINING 0 0 0 0 OTHER EQUIPMENT 0 0 0 0 0 0 0 0 Capital 0 0 0 0 2 la i General Fund Planning, 101-1600 Town of Estes Park-2015 Budget SCOPE OF SERVICES * Land use consultation(walk-Ins and by appointment) * Ensure compliance with adopted development code * Review sign code variance applications and Creative Sign program applications * Maintain and update Community Development web pages * Maintain and update zoning map * Assist with Planning Commission,Board of Adjustment,Creative Sign Review Boarc * Maintain land use files Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 228,096 287,544 293,844 297,266 Benefits 101,813 145,308 145,308 161,075 $329,909 $432,852 $439,152 $458,341 Operations&Maintenance 127,164 125,955 788,067 123,910 Total Current Expenses 457,073 558,807 1,227,219 582,251 Capital 0 0 0 0 Rollovers 0 0 0 0 Total Expenses $457,073 $558,807 $1,227,219 $582,251 inc/dec over prior year . Revenues 130,971 91,998 689,087 94,636 FEDERAL GRANT 0 0 555,575 0 OPERATING GRANT 0 0 41,928 0 LARIMER COUNTY IGA 45,939 46,998 46,514 47,636 APPLICATION FEES-INSIDE 48,467 40,000 42,000 45,000 APPLICATION FEES-OUTSIDE 6,150 5,000 3,000 2,000 I OTHER 30,414 0 70 0 SALES OF FIXED ASSETS 1 0 0 0 Personnel Levels Community Development Director 0.75 0.75 0.75 0.75 Planner II/Senior Planner 1.00 1.00 1.00 1.00 Code Compliance Officer 1.00 2.00 2.00 2.00 Executive Assistant 0.75 0.75 0.75 0.75 Total 3.50 4.50 4.50 4.50 Operations&Maintenance Details Insurance premiums 1,541 2,159 2,803 2,801 Prof.services/fees 89,294 84,245 748,193 80,497 Publishing 466 800 600 600 Rentals 2,132 2,136 2,136 3,300 Repair and maintenance 6,105 2,255 1,988 7,176 Materials and supplies 18,886 19,800 18,437 15,910 Job performance expenses 8,736 14,260 13,860 13,576 Utility expenditures 0 0 0 0 Other current expenses 4 300 50 50 127 164 125,955 788,067 123,910 1 General Fund Planning, 101-1600-416 Town of Estes Park-2015 Budget Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number _ Detail 115 42 41 21-01 PROPERTY 2,044 2,761 2,760 21-02 LIABILITY insurance Premiums 2,159 2,803 2,801 O 0 0 22-03 PLANNING 35,000 28,000 30,000 22-08 LEGAL 15,669 15,669 17,893 22-09 INFO TECHNOLOGY SERVICES { 26,100 688,960 19,100 22-13 CONTRACT/SKILLED SERVICES O 12,000 12,000 22-24 GIS 0 0 0 22-26 INSURANCE CLAIMS 1,750 2,838 778 22-35 APPLICATION PUBUCATIONS 5,726 726 726 22-98 OTHER Prof.services/fees 84,245 748,193 80,497 Publication Fees 800 600 600 23-01 PUBLICATION FEES Lease 2,136 2,136 3,300 24-03 LEASE 2,255 1,855 2,176 25-01 MAINTENANCE CONTRACTS O 133 5,000 25-02 BUILDINGS O 0 0 25-98 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 2,255 1,988 7,176' 2,250 2,250 2,250 26-01 OFFICE SUPPLIES 1,500 1,500 1,750 26-02 POSTAGE 250 250 250 26-03 PRINTING/FORMS O 7 0 26-04 FREIGHT/SHIPPING 0 0 0 26-10 LAWN 2,500 2,500 2,500 26-17 CATERING/SPEC CIRCUMSTANC 4,000 3,750 4,000 26-23 FURNITURE/FIXTURES 4,300 2,180 4,160 26-32 DATA PROCESSING SOFTWARE 5,000 6,000 1,000 26-33 DATA PROCESSING EQUIPMENT Materials and supplies 19,800 18,437 15,910 200 0 200 27-02 UNIFORM ALLOWANCE 10,000 10,000 10,000 27-04 EDUCATION/TRAINING 2,500 2,500 2,016 27-05 MEMBER DUES/SUBSCRIPTIONS 360 360 360 27-06 EMPLOYEE RECOGNITION 1,200 1,000 1,000 27-07 MILEAGE REIMBURSEMENT Job Performance Expenses 14,260 13,860 13,576 Utility Expenditures 0 0 0 28-01 TELEPHONE 0 0 0 29-05 ECONOMIC DEVELOPMENT 300 50 50 29-06 INTEREST ON DEPOSITS Other Current Expenses 300 Si 50 total Operations& Maintenance costs 115,955 789,067, 123,910 - 0 0 0 33-31 FURNITURE/FIXTURES 0 0 0 33-32 OFFICE EQUIPMENT 0 0 0 33-33 DATA PROCESSING EQUIPMENT Capital Equipment 0 - 0! 0 2 General Fund Building Safety, 101-2300 Town of Estes Park-2015 Budget SCOPE OF SERVICES * Building&sign code consultation walk-ins and by appointment;assist public with code questions/concerns * Ensure compliance with: * building codes:plan reviews&inspections;coordination with affected agencies * adopted floodplain regulations,includes review and insurance of floodplain permits * adopted building contractor licensing regulations * municipal&development codes through education,cooperation,enforcement and abatement i * Maintain records for above services * Assign addresses,process change of address requests,coordinate with emergency services providers (. Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 220,323 224,784 229,746 227,662 Benefits 92,001 97,346 97,346 106,953 $312,324 $322,130 $327,092 $334,615 Operations&Maintenance 118,646 144,775 849,409 184,302 Total Current Expenses 430,971 466,905 1,176,501 518,917 Capital 2,325 0 0 0 Rollovers 0 0 0 0 Total Expenses $433,296 $466,905 $1,176,501 $518,917 Revenues 190,465 205,400 868,094 179,250 BUILDING 185,528 200,000 175,000 175,000 SIGN 3,360 2,500 2,500 2,500 FEDERAL GRANT 0 0 686,410 0 OPERATING GRANT 0 0 3,434 0 OTHER 1,577 2,900 750 1,750 Personnel Levels Community Development Dir. 0.25 0.25 0.25 0.25 Chief Building Official 1.00 1.00 1.00 1.00 Building Inspector 1.00 1.00 1.00 1.00 Senior Permit Tech 1.00 1.00 1.00 1.00 Executor Assistant 0.25 0.25 0.25 0.25 3.50 3.50 3.50 3.50 Operations&Maintenance Details Insurance premiums 2,485 2,819 3,403 3,402 Prof.services/fees 88,509 113,146 817,125 147,488 Publishing 0 300 2,550 300 Rentals 2,131 2,136 2,136 3,300 Repair and maintenance 6,280 5,664 6,755 7,252 Materials and supplies 12,338 11,930 8,660 12,930 Job performance expenses 6,849 8,780 8,780 9,630 Utility expenditures 53 0 0 0 Other current expenses 0 0 0 0 General Fund Building Safety, 101-2300 Town of Estes Park-2015 Budget 118,646 144,775 849,409 184,302 4 General Fund Protective Inspections, 101-2300-423 Town of Estes Park-2015 Budget Original Revised Budget Account Budget Budget Number Account Name 2014 2014 2015 Detail 590 660 660 21-01 PROPERTY 2,229 2,743 2,742 21-02 LIABILITY 0 0 0 21-50 UNEMPLOYMENT Insurance Premiums 2,819 3,403 3,402 2,000 2,000 2,000 22-08 LEGAL 19,587 19,587 11,929 22-09 INFO TECHNOLOGY SERVICES 76,000 791,979 128,000 22-13 CONTRACT/SKILLED SERVICES 0 0 0 22-26 INSURANCE CLAIMS 10,559 1,559 559 22-98 OTHER 5,000 2,000 5,000 22-24 GIS Prof.services/fees 113,146 817,125 147,488 Publication Fees 300 2,550 300 23-01 PUBLICATION FEES Rentals 2,136 2,136 3,300 24-03 LEASE 2,164 2,255 2,280 25-01 MAINTENANCE CONTRACTS 0 0 0 25-02 BUILDINGS 3,500 4,500 3,500 25-04 VEHICLE EQUIPMENT 0 0 1,472 25-44 FUTURE VEHICLE PURCHASE Repair and Maintenance 5,664 6,755 7,252 2,000 1,000 1,500 26-01 OFFICE SUPPUES 500 250 250 26-02 POSTAGE 1,000 750 750 26-03 PRINTING/FORMS 0 0 0 26-04 FREIGHT/SHIPPING 1,000 500 1,000 26-17 CATERING/SPEC CIRCUMSTANC 0 0 2,500 26-23 FURNITURE/FIXTURES 1,980 660 1,980 26-32 DATA PROCESSING SOFTWARE 3,450 2,500 2,950 26-33 DATA PROCESSING EQUIPMENT 0 0 0 26-42 OFFICE EQUIPMENT 2,000 3,000 2,000 26-47 BUILDING CODE BOOKS Materials and supplies 11,930 8,660 12,930 400 400 200 27-02 UNIFORM ALLOWANCE 7,000 7,000 8,000 27-04 EDUCATION/TRAINING 850 850 850 27-05 MEMBER DUES/SUBSCRIPTIONS 280 280 280 27-06 EMPLOYEE RECOGNITION 250 250 300 27-07 MILEAGE REIMBURSEMENT Job Performance 8,780_ 8,780 9,630 0 0 0 28-01 TELEPHONE Utility Expenditures 0 0 0 Total Operations& Maintenance costs 144,775 849,409 184,302 0 0 0 33-32 CAPITAL-EQUIPMENT Utility Expenditures 0 0 0_ Projected Statement of Revenues, Expenditures, and Fund Balance COMMUNITY SERVICES FUND Town of Estes Park-2015 Budget Original Budget Revised Budget Budget 2013 2014 2014 2015 REVENUES BY DEPARTMENT interest/Other income (398) 1,520 2,521 1,520 Visitor Center(2600) 27,505 34,000 35,674 46,000 Multi Purpose Events Ctr(2700) 0 233,376 28,995 490,293 Facilities Sales&Marketing(2800) 0 0 0 0 Local Marketing District(2900) 0 0 0 0 Senior Center(5304) 51,462 54,575 61,787 55,405 Events(5500) 489,951 560,551 527,700 572,551 Transportation(5600) 0 0 0 0 Museum(5700) 12,770 8,950 10,971 11,550 Conference Center(5800) 0 0 0 0 Revenues 581,289 892972 667,648 1,177,319 Expenditures Personnel Services Salaries 719,899 874,875 1,018,354 1,025,629 Benefits 279,451 414,660 414,660 448,500 $999,350 $1,289,535 $1,433,014 $1,474,129 Operations&Maintenance 1,437,190 1,454,946 1,538,282 1,662,225 Total Current Expenses 2,436,540 2,744,481 2,971,296 3,136,354 Capital 7,613 101,000 90,000 10,000 Rollovers 0 0 0 0 Total Expenses 2,444,153 2,945,481 s 3,061,296 3,146,354 Excess(deficiency)of revenues over (1,862,864) (1,952,509) (2,393,648) (1,969,035) expenditures Other financing sources(transfers In-General) 2,295,000 1,700,000 1,700,000 2,100,000 Other financing uses(cont/transfers out) 0 0 0 0 increase(decrease)in fund balance 432,136 (252,509) (693,648) 130,965 Beginning Fund balance 306,622 738,758 738,758 45,110 CAFR Adjustment 0 0 0 0 Ending Fund balance 738,758 _ 486t249 _ 4�110 176�075 6 Community Services Fund Special Revenue Fund,222-2600 Visitor Center Town of Eotes Park 2016 Budget SCOPE OF SERVICES * Assist walk-in visitors and callers seeking information about Estes Park and Rocky Mountain National Park. * In cooperation with the Local Marketing District,promote Estes Park area events and activities * Create and distribute informational materials * Coordinate approximately 75 volunteer Ambassadors * Handle limited retail sales of Estes Park-related merchandise Original Budget Revised Budget Budget ' 2013 2014 2014 2015 Personnel Services _ Salaries 185,227 155,561 155,561 159,691 Benefits 71,887 59,911 59,911 62,326 $257,114 $215,472 $215,472 $222,017 Operations&Maintenance 485,517 151,329 156,629 145,960 Total Current Expenses 742,631 366,801 372,101 367,977 Capital 0 0 0 0 Total Expenses $742,631 i $366,801 $372,101 $367,977 Revenues 27,505 34,000 35,674 46,000 CHARGES FOR SERVICES 0 0 0 0 MISCELLANEOUS CHARGES 25,182 34,000 34,000 34,000 RENT 0 0 0 0 MISCELLANEOUS REVENUE 2,322 0 1,674 12,000 Personnel Community Services Director 0.04 0.04 0,04 0.04 Visitor Center Manager 1.00 1.00 1.00 1.00 Visitors Services Specialist 1.00 Visitor Services Specialist(4 PT) 2.00 2.00 2.00 2.00 Shuttle Coordinator 1.00 moved to 5600 moved to 5600 moved to 5600 Seasonal Phone Operators (7) 2.31 2.31 2.31 2.31 6.35 5.35 5.35 6.35 Operations&Maintenance Details insurance Premiums 2,387 2,090 3,094 3,092 Prof.services/fees 386,763 32,414 32,414 25,132 Publishing 819 1,300 1,000 250 Rentals 3,114 3,100 3,100 3,200 Repair and Maintenance 35,695 43,266 45,849 38,411 Materials and supplies 13,810 15,100 15,250 24,500 Job Performance Expenses 2,056 3,250 2,995 1,950 Utility Expenditures 23,017 25,309 25,593 24,325 Other Current Expenses 17,857 25,500 27,334 25,100 Total Expenditures 485,517 151329 156,629 145,960 Capital-Buildings 0 0 0 0 Capital-Equipment 0 0 0 0 0 0 0 0 i Town of Estes Park Detail budget information Visitor Center 222-2600-426 Original tleviserr Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 310 461 460 21-01 PROPERTY 1,780 2,633 2,632 21-02 LIABILITY Insurance Premiums 2,090 3,094 3,0921 O 0 0 22-02 ENGINEERING 0 0 0 22-04 ORDINANCE REVISION FEES 200 200 100 22-08 LEGAL 31,339 31,339 23,857 22-09 INFO TECHNOLOGY SERVICES 400 400 800 22-10 BANK SERVICE 0 0 0 22-13 CONTRACT/SKILLED SERVICES O 0 0 22-26 INSURANCE CLAIMS O 0 0 22-40 WEB SEO MAINTENANCE 0 0 0 22-41 WEB SITE UPGRADES 0 0 0 22-42 WEB HOSTING FEE 0 0 0 22-45 AD PRODUCTION COSTS O 0 0 22-60 TRANSPORTATION FEES 475 475 375 22-98 OTHER Prof,services/fees 32,414 32,414 25,132 Publication Fees 1,300 1,000 250 23-01 PUBLICATION FEES Rentals 3,100 3,100 3,200 24-01 EQUIPMENT 36,141 38,724 35,186 25-01 MAINTENANCE CONTRACTS 7,000 7,000 3,100 25-02 BUILDINGS 0 0 0 25-04 VEHICLE EQUIPMENT 125 125 125 25-98 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 43,266 45,849 38,411 2,500 2,500 2,500 26-01 OFFICE SUPPLIES 350 700 350 26-02 POSTAGE 100 100 100 26-03 PRINTING/FORMS 50 50 50 26-04 FREIGHT/SHIPPING 500 500 500 26-05 JANITORIAL 1,000 1,000 13,100 26-15 EXHIBIT/DISPLAY 1,000 800 1,000 26-17 CATERING/SPEC CIRCUMSTANC 600 600 0 26-23 FURNITURE/FIXTURES 5,500 5,500 4,900 26-29 PROMOTIONAL MAT PRINTING O 0 1,000 26-32 DATA PROCESSING SOFTWARE 2,000 2,000 1,000 26-33 DATA PROCESSING EQUIPMENT 0 0 0 26-42 OFFICE EQUIPMENT 500 500 0 26-46 COMMUNICATION EQUIPMENT 1,000 1,000 0 26-52 TRAFFIC SIGNS Materials and supplies 15,100 15,250 24,500 O 0 0 27-02 UNIFORM ALLOWANCE 2,250 2,250 950 27-04 EDUCATION/TRAINING 200 45 200 27-05 MEMBER DUES/SUBSCRIPTIONS 400 400 400 27-06 EMPLOYEE RECOGNITION 400 300 400 27-07 MILEAGE REIMBURSEMENT Job Performance Expenses _ 3,250_ 2,995_ 1,950 8 Town of Estes Park Detail budget information Visitor Center 222-2600-426 Original Revised- Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail € 2,500 2,500 2,000 28-01 TELEPHONE 2,750 3,034 2,950 28-02 NATURAL GAS 10,475 10,475 11,150 28-03 ELECTRICAL ENERGY 3,034 3,034 3,135 28-04 WATER 3,700 3,700 3,990 25-05 SEWER 1,050 1,050 1,100 28-06 TRASH DISPOSAL 1,800 1,800 0 28-07 800 TELEPHONE UNES Utility Expenditures 25,309 25,593 24,325 20,000 21,834 20,000 29-20 RESALE PURCHASES 5,500 5,500 5,100 29-24 AMBASSADORS CLUB EXP Other Current Expenses 25,500 27,334 25,100 Total Operations& Maintenance costs 151,329 156,629 145,960 0 0 0 33-31 FURNITURE/FIXTURES 0 0 0 33-32 OFFICE EQUIPMENT 0 0 0 33-33 DATA PROCESSING EQUIPMENT Capital Equipment 0 0 0 I C Community Services Fund Special Revenue Fund, 222-2700 Multi Purpose Events Ctr Town of Estes Park-2015 Budget SCOPE OF SERVICES * Department created in 2013/14 to record activities generated by the Multipurpose Event Center Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 3,230 221,212 352,413 327,440 Benefits 680 115,725 115,725 145,384 $3,911 $336,937 $468,138 $472,824 Operations&Maintenance 92 130,311 119,666 186,532 Total Current Expenses 4,002 467,248 587,804 659,356 Capital 0 95,000 90,000 0 Total Expenses $4,002 $562,248 $677,804 $659,356 Revenues 0 233,376 28,995 490,293 CHARGES FOR SERVICES 0 167,210 10,620 203,289 RENT - 0 50,166 17,000 186,000 MISCELLANEOUS REVENUE 0 16,000 1,375 101,004 Personnel Community Services Director - 0.45 0.45 0.45 Muni Services Foreman - 0.50 0.50 0.50 Muni Services Worker - 2.50 2.50 2.50 Secretary It - 0.50 0.50 0.50 Special Events Coordinator - 0.50 0.50 0.50 Special Events Coordinator(PT) - 1.00 1.00 - Event Coordinator - - - 1.00 Marketing Director - - 1.00 1.00 0.00 5.45 5.45 4.45 Operations&Maintenance Details insurance Premiums 0 7,000 7,000 10,679 Prof.services/fees 0 0 3,588 34,800 Publishing 55 0 13,990 24,572 Repair and Maintenance 0 10,211 5,551 11,051 Materials and supplies 0 18,850 52,612 36,988 Job Performance Expenses 0 5,000 7,500 14,567 Utility Expenditures 37 89,250 29,250 47,750 Other Current Expenses 0 0 175 6,125 Total Expenditures 92 130,311 1199666 186t532 Capital-Buildings 0 0 0 0 Capital-Equipment 0 95,000 90,000 0 0 95,000 90/000 0 10 Town of Estes Park Detail budget information Multi Purpose Events Center 222-2700-427 Original ii;evTsed Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 5,000 5,000 8,972 21-01 PROPERTY 2,000 2,000 1,707 21-02 LIABILITY insurance Premiums 7,000 7,000 10,679 E 0 420 1,000 22-08 LEGAL O 1,780 14,600 22-13 CONTRACT/SKILLED SERVICES O 0 7,200 22-20 INTERNET SERVICE FEES 0 103 12,000 22-20 ENTERTAINMENT O 1,285 0 22-98 OTHER Prof.services/fees 0 3,588 34,800 O 55 10,740 23-01 PUBLICATION FEES O 13,935 13,832 23-02 ADVERTISING MEDIA Publishing 0 13,990 24,572 3,051 3,051 8,551 25-01 MAINTENANCE CONTRACTS 7,160 2,500 2,500 25-02 BUILDINGS Repair and Maintenance 10,211 5,551 11,051 6,000 6,000 3,000 26-01 OFFICE SUPPLIES 500 500 1,500 26-02 POSTAGE 250 1,200 1,500 26-03 PRINTING/FORMS 100 100 200 26-04 FREIGHT/SHIPPING 6,000 6,000 6,800 26-05 JANITORIAL O 91 100 26-06 MACHINERY/TOOLS 6,000 1,500 7,250 26-17 CATERING/SPEC CIRCUMSTANC 0 11,052 3,500 26-23 FURNITURE/FIXTURES O 21,875 8,138 26-32 DATA PROCESSING SOFTWARE O 4,294 5,000 26-97 OPERATING SUPPLIES Materials and supplies 18,850 52,612 36,988 5,000 7,000 13,817 27-05 MEMBER DUES/SUBSCRIPTIONS 0 500 750 27-07 MILEAGE REIMBURSEMENT Job Performance Expenses 5,000 7,500 14,567 2,250 2,250 3,750 28-01 TELEPHONE 36,000 12,000 3,000 28-02 NATURAL GAS 24,000 8,000 22,000 28-03 ELECTRICAL ENERGY 7,000 2,000 4,000 28-04 WATER 5 0 00 2,500 5,000 25-05 SEWER 15,000 2,500 10,000 28-06 TRASH DISPOSAL O 0 0 28-07 PURCHASED WATER SUPPLY Utility Expenditures 89,250 29,250 47,750 0 175 6,125 29-22 MARKETING EXPENSE Other Current Expenses 0 175 6,125 Total Operations& Maintenance costs 130,311 119,666 186,532 0 75,000 0 33-31 FURNITURE/FIXTURES 0 15,000 0 33-32 OFFICE EQUIPMENT 0 0 0 33-98 OTHER EQUIPMENT Capital Equipment 0 90,000 0 1 Community Services Fund Special Revenue Fund,222-5304 Senior Center Town of Estes Park-2015 Budget SCOPE OF SERVICES * Provide on-site dining,take-out meals,and Meals on Wheels * Offer information with referral services * Organize health&wellness classes,adult education programs,and recreational opportunities on&off-site * Coordinate approximately 100 volunteers * Offer facility rental and public meeting space Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 94,168 96,186 98,958 118,247 Benefits 49,060 53,496 53,496 65,297 $143,228 $149,682 $152,454 $183,544 Operations&Maintenance 118,980 127,504 129,970 122,215 Total Current Expenses 262,208 277,186 282,424 305,759 Capital 0 0 0 0 Total Expenses $262,208 $277,186 $282,424 $305,759 Revenues 51,462 54,575 61,787 55,405 INTERGOVERNMENTAL REVENUE 6,761 6,875 9,185 10,805 CHARGES FOR SERVICES 18,998 20,730 20,730 20,400 CURRENT REVENUE 19,227 16,370 21,150 11,800 MISCELLANEOUS REVENUE 6,312 10,500 10,622 12,400 COFFEE FUND 75 0 0 0 VAN USAGE FEES 89 100 100 0 Personnel Community Services Director 0.03 0.03 0.03 0.03 Senior Center Manager 1.00 1.00 1.00 1.00 Sr Ctr Coordinator 1.00 1.00 1.00 2.00 Sr Ctr Coordinator(p-time) 0.00 1.00 0.00 1.00 Van Drivers(3) 1.00 1.00 1.00 1.00 Total 3.03 4.03 3.03 5.03 Operations&Maintenance Details Insurance Premiums 3,041 3,363 3,437 3,436 Prof.services/fees 40,003 38,255 38,255 31,172 Publishing 66 0 0 250 Rentals 0 0 0 0 Repair and Maintenance 31,861 29,259 31,359 27,770 Materials and supplies 30,872 40,135 40,927 44,810 Job Performance Expenses 714 1,772 1,772 1,857 Utility Expenditures 12,422 14,720 14,220 12,920 Other Current Expenses 0 0 0 0 Total Expenditures 11�980 127,504 129�970 122,215 12 Town of Estes Park Detail budget information Senior Center 222-5304-453 Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 2,136 2,046 2,046 21-01 PROPERTY 1,227 1,391 1,390 21-02 LIABILITY insurance Premiums 3,363 3,437 3,436 - 0 0 0 22-06 MEDICAL 0 0 0 22-08 LEGAL 15,669 15,669 8,946 22-09 INFO TECHNOLOGY SERVICES 0 0 0 22-70 FOOD SERVICE CONTRACT SUB 22,000 22,000 22,000 22-71 FOOD SERVICE CONTRACT ADD 586 586 226 22-98 OTHER Prof,services/fees 38,255 38,255 31,172 0 0 0 23-01 PUBLICATION FEES 0 0 250 23-02 ADVERTISING MEDIA Publication Fees 0 0 250 22,259 22,259 20,020 25-01 MAINTENANCE CONTRACTS 3,000 3,000 3,500 25-02 BUILDINGS 1,200 3,300 1,450 25-04 VEHICLE EQUIPMENT 0 0 0 25-44 FUTURE VEHICLE PURCHASE 2,800 2,800 2,800 25-98 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 29,259 31,359 27,770 1,050 1,050 1,050 26-01 OFFICE SUPPLIES 600 600 600 26-02 POSTAGE 0 0 0 26-03 PRINTING/FORMS 1,000 1,123 1,000 26-10 LAWN 0 0 0 26-05 MEDICAL 17,585 19,705 21,760 26-16 PROGRAMS 0 0 0 26-17 CATERING/SPEC CIRCUMSTANC 0 0 2,000 26-23 FURNITURE/FIXTURES 3,500 2,049 1,500 26-33 DATA PROCESSING 0 0 0 26-32 OTHER EQUIPMENT 5,900 5,900 5,900 26-96 FOOD PURCHASE 10,500 10,500 11,000 26-97 OPERATING SUPPLIES Materials and supplies _ 40,135 40,927_ 44,810_ Town of Estes Park Detail budget information Senior Center 222-5304-453 Original Revised Budget Budget Budget Amount Account Name 2014 2014 2015 Number Detail 750 750 750 27-04 EDUCATION/TRAINING 330 330 335 27-05 MEMBER DUES/SUBSCRIPTIONS 192 192 272 27-06 EMPLOYEE RECOGNITION 500 500 500 27-07 MILEAGE REIMBURSEMENT Job Performance Expenses 1,772 1,772 1,857 970 970 970 28-01 TELEPHONE 2,250 2,250 2,250 28-02 NATURAL GAS 7,300 6,800 7,000 28-03 ELECTRICAL ENERGY 600 600 600 28-04 WATER 600 600 600 28-05 SEWER 3,000 3,000 1,500 28-06 TRASH DISPOSAL Utility Expenditures 14,720 14,220 12,920 Total Operations& Maintenance costs 127,504 129,970 122,215 0 0 0 33-31 CAPITAL-BUILDINGS 0 0 0 33-32 CAPITAL-EQUIPMENT 'Capital Equipment 0 0 0 14 Community Services Fund Special Revenue Fund,222-5500 Events Town of Estes Park-2015 Budget SCOPE OF SERVICES * Plan and execute Town events such as Jazz Fest,Wool Market,Rooftop Rodeo,Elk Fest,&Catch the Glow * Assist with local events such as the Longs Peak Scottish-Irish Festival,July 4th fireworks,&Autumn Gold " Coordinate use of Fairgrounds,Performance Park,&other Town venues * Support destination shows such as the Hunter-Jumper Horse show,Senior Rodeo,Dressage&Mini Horse Shows * Manage approximately 110 volunteers.Solicit new events&maintain facilities Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 295,811 209,019 216,371 224,418 Benefits 94,167 67,917 67,917 57,719 $389,977 $276,936 $284,288 $282,137 Operations&Maintenance 721,616 612,839 678,079 738,726 1 Total Current Expenses 1,111,594 889,775 962,367 1,020,863 Capital 7,613 6,000 0 10,000 Total Expenses $1,119,207 $895,775 $962,367 $1L30,863 Revenues 489,951 560,551 527,700 572,551 SPEC EVENT VENDOR PERMITS 0 6,000 6,000 6,000 FEED SALES 73,442 70,000 70,000 72,000 RETAIL 9,358 12,000 12,000 12,000 TICKET PROCESSING 3,877 8,000 7,000 4,500 ENTRY FEES 7,127 10,600 8,782 10,600 WORKSHOP FEES 19,355 22,000 21,900 23,000 ARENA 18,061 30,000 30,000 30,000 ' CONCERT 0 0 0 0 STALL 66,246 95,000 95,000 95,000 DANCE 4,495 4,200 0 0 CAMPER 14,349 16,500 16,500 16,500 ENTERTAINMENT/MEALS 0 0 0 0 COMMERCIAL VENDORS 25,300 43,000 43,000 47,000 ADMISSION 173,656 180,000 155,000 180,000 STORAGE 0 0 256 0 PARKING 3,895 4,000 3,211 4,000 FOOD CONCESSIONS 12,398 12,000 8,000 12,000 BUILDINGS 21,056 7,000 7,000 10,000 REAL PROP-EVENT VENUES 0 4,500 4,500 10,000 DONATIONS 7,500 15,000 7,000 7,000 OTHER 2,062 3,000 6,800 0 SALES OF FIXED ASSETS 0 0 0 0 CAPITAL LEASES 0 0 0 0 CARNIVAL/GYMKHANA 0 0 0 0 SPONSORSHIP 19,081 9,000 17,000 24,200 PROGRAM SALES 0 0 0 0 COMPOST 0 0 0 0 PRPA NORTH COLO ECON DEV 8,693 8,751 8,751 8,751 Community Services Fund Special Revenue Fund, 222-5500 Events Town of Estes Park-2015 Budget Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Community Services Director 0.90 0.45 0.45 0.45 Municipal Services Foreman 1.00 0.50 0.50 0.50 Special Events Coordinator 1.00 0.50 0.50 0.50 Special Events Worker 1.00 0.50 0.50 0.50 Secretary II 1.00 0.50 0.50 0.50 Seasonal workers(17) 5.66 5.66 5.66 5.66 Total 10.56 8.11 8.11 8.11 Operations&Maintenance Details INSURANCE PREMIUMS 15,145 16,302 16,299 16,298 PROF.SERVICES/FEES 190,962 139,763 188,351 200,637 PUBLISHING 4,171 4,850 10,419 4,850 RENTALS 39,737 15,090 26,580 11,500 i REPAIR AND MAINTENANCE 86,619 88,074 59,877 128,562 MATERIALS AND SUPPLIES 137,329 104,400 97,342 100,110 JOB PERFORMANCE EXPENSES 20,006 14,625 14,625 18,284 UTILITY EXPENDITURES 47,409 51,900 80,650 52,900 OTHER CURRENT EXPENSES 180,240 177,835 183,936 205,585 721,616 612,839 678,079 738,726 CAPITAL-BUILDING 0 6,000 0 10,000 CAPITAL-EQUIPMENT 7,613 0 0 0 CAPITAL-VEHICLES 0 0 0 0 CONTINGENCIES 0 0 0 0 7,613 6,000 0 101000 16 r`ao, Longs Peak Scottish/Irish Highland Festival, Inc. A. - ' ..rt P.O. BOX 1820 • ESTES PARK, COLORADO 80517 th (F •• , PH 970-586-6308 • FAX 970-586-5328 or 1-800-90 ESTES (37837) /,... �. E-mail: info@scotfest.com Web: www.scotfest.com scotfestr ESTES ++PARK COLORADO October 6,2014 Town of Estes Park P.O.Box 1200 Estes Park,CO 80517 Mayor Bill Pinkham Please consider the following for requesting additional support from the Town of Estes Park: The Longs Peak Scottish Irish Highland Festival,Inc is a Colorado Non-Profit Corp.to the business community and tax base is to Estes Park. The festival has become a destination event and has taken the motel vacancy from 10%to 95%for the first 2 weekends of September which falls on the shoulder season for the Estes Valley. The media support withe message that Estes Park is open in September has value in the thousands of dollars. The festival's budget to advertise includes Posters,60,000 brochures(32,000 direct mail),3000 official programs, and over 10 million hits of the web. PR personnel in Northern,Denver,and Colorado Springs at a budget of $50,000.00. The festival provides a first class parade which draws more than 45,000 people,free of charge and 100%community service. The air fare,ground transportation,room&board,is exponentially increasing every year. There are other major expense items,but the festival is only asking for the support of the bands that perform and put on the first class parade. The festival requests the following support so this international festival may continue. To raise the support level from$35,000.00 to$55,000.00 plus all the continued support for the 2015 festival,and continue all the infrastructure support as in the past;police,fairgrounds,visitor center,fire protection,and public workers. 'Thank you . ames Durward President Longs Peak Scottish Irish Highland Festival,Inc. cc:peggy young Town of Estes Park Detail budget information Events 222-5500-455 Original Revised Budget Budget Budget Account Account Name 2014 2014 _ 2015 Number Detail 10,322 11,381 11,380 21-01 PROPERTY i 5,980 4,918 4,918 21-02 UABIUTY 0 0 0 21-50 UNEMPLOYMENT I insurance Premiums 16,302 16,299 16,298 0 0 0 22-02 ENGINEERING 1,500 1,500 1,500 22-08 LEGAL 15,669 15,669 17,893 22-09 INFO TECHNOLOGY SERVICES 1,000 2,500 2,000 22-10 BANK SERVICE 34,488 81,576 41,488 22-12 CONTRACT SERVICES 85,450 85,450 136,100 22-20 ENTERTAINMENT 1,000 1,000 1,000 22-26 INSURANCE DAMAGE CLAIMS 656 656 656 22-98 OTHER Prof.services/fees 139,763 188,351 200,637 350 350 350 23-01 PUBLICATION FEES 4,500 10,069 4,500 23-02 ADVERTISING Publication Fees 4,850 10,419 4,850 9,900 19,580 11,500 24-01 EQUIPMENT 5,190 7,000 0 24-02 REAL PROPERTY Rentals 15,090 26,580 11,500 21,324 10,380 25,880 25-01 MAINTENANCE CONTRACTS 32,200 15,000 30,000 25-02 BUILDINGS 200 1,190 200 25-03 FURNITURE/FIXTURES 33,000 33,000 33,000 25-04 VEHICLE EQUIPMENT I 750 297 750 25-05 MACHINERY/TOOLS 0 0 17,382 25-44 FUTURE VEHICLE PURCHASE 600 10 21,350 25-98 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 88,074 59,877 128,562 3,800 1,402 1,700 26-01 OFFICE SUPPLIES 500 500 500 26-02 POSTAGE 1,000 4,000 2,000 26-02 PRINTING/FORMS 100 100 100 26-03 FREIGHT/SHIPPING 3,800 3,800 4,300 26-04 JANITORIAL 1,000 200 1,200 26-05 SMALL TOOLS 500 500 500 26-06 SMALL HARDWARE 10,000 2,000 10,000 26-07 LUMBER/PAINT 7,000 7,635 6,000 26-08 LAWN 50,000 50,000 50,000' 26-10 FEED COSTS 200 200 200 26-13 MEDICAL 4,000 4,000 4,000 26-15 EXHIBIT/DISPLAY 0 0 0 26-16 PROGRAMS 7,000 13,316_ 10,000 26-17 _CATERING/SPEC CIRCUMSTANC Town of Estes Park Detail budget information Events 222-5500-455 Original Revised Budget Budget Budget Account Account Name 2014 _ 2014 2015 Number Detail 2,000 1,100 1,300- 26-18 TROPHIES/AWARDS 0 0 0 26-23 FURNITURE/FIXTURES 4,500 4,500 5,580 26-32 DATA PROCESSING SOFTWARE 4,500 1,471 0 26-33 DATA PROCESSING EQUIPMENT j 0 0 230 26-42 OFFICE EQUIPMENT 1 0 0 0 26-46 COMMUNICATION EQUIPMENT 500 2,280 500 26-48 SHOP EQUIPMENT 4,000 338 2,000 26-52 TRAFFIC SIGNS Materials and supplies 104,400 97,342 100,110 500 500 1,500 27-01 PERSONAL SAFETY EQUIPMENT 1,500 1,500 1,500 27-02 UNIFORM ALLOWANCE 5,550 5,550 8,050 27-04 EDUCATION/TRAINING 6,122 6,122 6,122 27-05 MEMBER DUES/SUBSCRIPTIONS 353 353 512 27-06 EMPLOYEE RECOGNITION 600 600 600 27-07 MILEAGE REIMBURSEMENT 0 0 0 27-08 MARKETING EXPENSES 0 0 0 27-09 BUSINESS ALLOWANCE Job Performance Expenses 14,625 14,625 18,284 2,000 1,500 2,000 28-01 TELEPHONE 3,900 3,900 3,900 28-02 NATURAL GAS 15,000 23,150 15,000 28-03 ELECTRICAL ENERGY 7,000 7,500 5,000 28-04 WATER 5,000 14,600 6,500 28-05 SEWER 19,000 30,000 20,500 28-06 TRASH DISPOSAL Utility Expenditures 51,900 80,650 52,900 0 0 0 29-12 PARADE 1,800 0 0 29-13 DANCE 1,500 1,500 1,500 29-14 SPONSORS 38,400 42,922 47,800 29-15 ADDED PURSE MONEY 5,500 3,000 5,500 29-16 SECURITY/TICKET LABOR 3,525 3,525 3,525 29-17 VOLUNTEERS BANQUET 100,010 105,180 118,160 29-18 RODEO 0 0 0 29-19 CONCERT 9,200 9,909 9,200 29-20 RESALE PURCHASES 900 900 900 29-25 PROMOTION 17,000 17,000 19,000 29-30 MANURE/BEDDING DISPOSAL Other Current Expenses 177,835 183,936 205,585 Total Operations& Maintenance costs 612,839 678,079�' 738 726 6,000 0 10,000 32-22 CAPITAL-BUILDING 0 0 0 33-32 CAPITAL-EQUIPMENT 0 0 0 34-98 CAPITAL-VEHICLES Capital EQuipment 6,000 0 10,000 18 Community Services Fund Special Revenue Fund,222-5600 Transportation Town of Estes Park-2015 Budget SCOPE OF SERVICES * Seasonal shuttle service for4 routes.Special charters as needed. Moved from 101-5600 In 2013. Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 0 43,488 43,990 43,448 Benefits 0 27,482 27,482 31,553 $0 $70,970 $71,472 $75,001 Operations&Maintenance 5,625 343,239 351,742 377,073 Total Current Expenses 5,625 414,209 423,214 452,074 Capital 0 0 0 0 Total Expenses y $5,625 $414,209 $423 214 $452,074 Revenues 0 0 0 0 CHARGES FOR SERVICES 0 0 0 0 MISCELLANEOUS CHARGES 0 0 0 0 RENT 0 0 0 0 MISCELLANEOUS REVENUE 0 0 0 0 Personnel Shuttle Coordinator from 2600 1.00 1.00 1.00 Operations&Maintenance Details insurance Premiums 0 600 0 600 Prof.services/fees 5,625 336,179 345,877 363,628 Publishing 0 0 0 0 Rentals 0 0 0 0 Repair and Maintenance 0 0 1,922 2,195 Materials and supplies 0 4,500 2,873 7,750 Job Performance Expenses 0 1,960 420 2,050 Utility Expenditures 0 0 650 850 Other Current Expenses 0 0 0 0 Capital-Buildings 0 0 0 0 5625 343,239 351,742 377,073 l Town of Estes Park Detail budget information Transportation 222-5600-456 original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 100 0 100 21-01 PROPERTY 500 0 500 21-02 LIABILITY Insurance Premiums 600 0 600 0 0 3,935 22-9 INFO TECHNOLOGY SERVICES 2,800 0 6,000 22-13 CONTRACT/SKILLED SERVICES 327,926 337,737 343,532 22-60 TRANSPORTATION FEES 5,453 8,140 10,161 22-98 OTHER Prof.services/fees 336,179 345,877 363,628 0 0 195 25-01 MAINTENANCE CONTRACTS 0 1,922 2,000 25-04 VEHICLE EQUIPMENT Repair and Maintenance 0 1,922 2,195 200 30 100 26-01 OFFICE SUPPLIES 2,450 1,518 1,700 26-03 PRINTING/FORMS 0 0 0 26-15 EXHIBIT/DISPLAY 0 35 250 26-17 CATERING/SPEC CIRCUMSTANC 1,250 375 5,000 26-32 DATA PROCESSING SOFTWARE 600 915 700 26-52 TRAFFIC SIGNS Materials and supplies 4,500 2,873 7,750 0 95 0 27-04 EDUCATION/TRAINING 1,710 100 1,800 27-05 MEMBER DUES/SUBSCRIPTIONS 250 225 250 27-07 MILEAGE REIMBURSEMENT Job Performance Expenses 1,960 420 2,050 0 650 850 28-01 TELEPHONE Utility Expenditures 0 650 850 Total Operations& Maintenance costs 343,239 _351,742 377,073 0 0 0 33-31 FURNITURE/FIXTURES 0 0 0 33-32 OFFICE EQUIPMENT 0 0 0 33-98 OTHER EQUIPMENT Capital Equipment _ 0 0 0 20 Community Services Fund Special Revenue Fund,222-5700 Museum Town of Estes Park-2015 Budget SCOPE OF SERVICES * Create permanent exhibits,temporary installations,and off-site installatior * Conduct educational programs,provide research assistance,and manage the website * Manage collections of historical objects and related databases * Manage approximately 55 volunteers * Offer facility rental and public meeting space 1 Original Budget Revised Budget Budget 2013 2014 2014 2015 Personnel Services Salaries 136,940 149,409 151,061 152,385 Benefits 63,658 90,129 90,129 86,221 $200,597 $239,538 $241,190 $238,606 Operations&Maintenance 105,360 89,724 102,196 91,719 Total Current Expenses 305,957 329,262 343,386 330,325 Capital 0 0 0 0 Total Expenses $305,957 $329,262 $343,386 $330325 Revenues 12,770 8,950 10,971 11,550 FEDERAL GRANT 0 0 0 0 CHARGES FOR SERVICES 2,920 3,100 5,042 4,700 CURRENT REVENUE 3,384 4,800 4,879 5,800 MISCELLANEOUS REVENUE 6,466 1,050 1,050 1,050 Programs Coordinator of Community Services 0.03 0.03 0.03 0.03 Curator-Collections 1.00 1.00 1.00 1.00 Curator-Education 1.00 1.00 1.00 1.00 Curator-Exhibits/Manager 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.25 0.25 0.25 0.00 3.28 3.28 3.28 3.03 Operations&Maintenance Details insurance Premiums 5,306 5,573 5,418 5,416 Prof.services/fees 29,858 29,240 39,240 16,630 Publishing 4,841 2,470 2,470 2,470 Rentals 0 0 0 0 Repair and Maintenance 33,115 26,315 26,792 39,001 Materials and supplies 17,120 9,150 11,500 10,660 Job Performance Expenses 2,295 4,126 4,126 2,942 Utility Expenditures 12,825 12,850 12,650 14,600 Other Current Expenses 0 • 0 0 0 105,360 89,724 102,196 91,719 Capital-Buildings 0 0 0 0 Town of Estes Park Detail budget information Special Revenue Fund,222-5700-457 Museum and Hydroplant Original Reviser- Budget Budget Budget Account Account Name _ 2014 2014 2015 Number Detail ' 3,860 3,476 3,475 21-01 PROPERTY 1,713 1,942 1,941 21-02 LIABILITY Insurance Premiums 5,573 5,418 5,416 400 10,400 300 22-08 LEGAL 27,421 27,421 14,911 22-09 INFO TECHNOLOGY SERVICES 1,000 1,000 1,000 22-10 BANK SERVICE 0 0 0 22-13 CONTRACT SKILLED/SERVICES 419 419 419 22-98 OTHER Prof.services/tees 29,240 39,240 16,630 i 100 100 100 23-01 PUBLICATION FEES 2,370 2,370 2,370 23-02 ADVERTISING Publication Fees 2,470' 2,470 2,470 21,115 21,565 23,201 25-01 MAINTENANCE CONTRACTS 3,400 3,400 14,000 25-02 BUILDINGS 0 0 0 25-03 FURNITURE/FIXTURES _ 1,800 1,827 1,800 25-04 VEHICLE EQUIPMENT 0 0 0 25-44 FUTURE VEHICLE PURCHASE 0 0 0 25-98 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 26,315 26,792 39,001 2,050 2,050 2,300 26-01 OFFICE SUPPLIES 1,200 1,000 1,200 26-02 POSTAGE 50 50 50 26-03 PRINTING/FORMS 100 100 0 26-04 FREIGHT/SHIPPING 1,400 1,000 1,400 26-05 JANITORIAL 100 100 100 26-06 SMALL TOOLS 0 0 0 26-07 SMALL HARDWARE 1,500 1,500 1,800 26-15 EXHIBIT/DISPLAY 1,400 1,500 1,700 26-16 PROGRAMS 550 550 650 26-17 CATERING/SPEC CIRCUMSTANC 0 1,500 75 26-23 FURNITURE/FIXTURES 500 500 500 26-26 CONSERVATION SUPPLIES 300 0 300 26-32 DATA PROCESSING SOFTWARE 0 1,650 585 26-33 DATA PROCESSING EQUIPMENT 0 0 0 26-97 OPERATING SUPPLIES Materials and supplies 9,150 11,500 10,660 2,400 2,400 1,000 27-04 EDUCATION/TRAINING 1,275 1,275 1,510 27-05 MEMBER DUES/SUBSCRIPTIONS 251 251 332 27-06 EMPLOYEE RECOGNITION 200 200 100 27-07 MILEAGE REIMBURSEMENT Job Performance Expenses 4,126 4,126 2,942 22 Town of Estes Park Detail budget information Special Revenue Fund,222-5700-457 Museum and Hydroplant Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 900 900 1,200 28-01 TELEPHONE 3,150 3,150 3,550 28-02 NATURAL GAS 6,000 6,000 7,000 28-03 ELECTRICAL ENERGY 1,000 800 1,000 28-04 WATER 500 500 550 28-05 SEWER 1,300 1,300 1,300 28-06 TRASH DISPOSAL Utility Expenditures 12,850 12,650 14,600 Total Operations& Maintenance costs 89� 102,196 91,719 0 0 0 33-31 CAPITAL-BUILDINGS 0 0 0 33-32 CAPITAL-EQUIPMENT Capital Equipment 0 0 0 Light& Power Fund Enterprise Fund,#502 Town of Estes Park-2015 Budget SCOPE OF SERVICES Light&Power provides reliable quality electric power to approximately 10,000 accounts,including Rocky Mountain National Park,All customers are served through two substations with electricity provided by Platte River Power Authority.Light&Power maintains over 300 miles of distribution lines&constructs infrastructure for new developments.light&Power is also responsible for reading all electric meters,maintenance of all Town-owned street lights,and records management Including billing Information and federal reporting.The Town promotes energy efficiency and offers renewable energy to all of Its customers, Original Budget Revised Budget Budget 2013 2014 2014 2015 OPERATING REVENUES Federal Grant 328,644 0 132,138 280,000 State Operating Grant 67,687 0 0 0 Charges for Servkes 13,425,838 13,500,523 13,551,348 13,816,533 Other 451,941 261,001 1,179,479 181,001 Total Operating Revenues 14,274,111 13,761,524 14,862,965 14,277,534 OPERATING EXPENSES Source of Supply 6,549,377 6,542,900 6,542,900 6,775,000 Distribution Personnel 1,350,777 1,455,539 1,457,711 1,568,151 Operations&Maintenance 1,191,378 911,649 989,318 1,191,153 Customer Accounts Personnel 486,022 533,963 586,843 510,483 Operations&Maintenance 109,188 110,294 138,871 146,970 Administration/General Personnel 439,517 456,302 473,725 540,132 Operations&Maintenance 1,244,561 1,845,808 1,995,065 1,977,033 Capital 459,489 2,904,500 1,889,500 3,497,000 Depredation 0 0 0 0 TOTAL OPERATING EXPENSES 11,830,309 14,780,955 14,073,933 16,205,922 OPERATING INCOME(LOSS) 2,443,802 (1,019,431) 789,032 (1,928,388) NON OPERATING REVENUES(EXPENSES) Investment income 12,790 53,000 53,000 53,000 Interest expense/Debt service payments (193,072) (444,838) (444,838) (449,763) TOTAL NON-OPERATING REVENUES(EXPENSES) (180,282) (391,838) (391,838) (396,763) NET INCOME(LOSS)BEFORE CAPITAL CONTRIBUTIONS AND TRANSFERS 2,263,520 (1,411,269) 397,194 (2,325,151) TRANSFERS OUT (1,309,962) (1,327,101) (1,327,101) (1,369,127) CHANGE IN AVAILABLE FUNDS 953,558 (2,738,370) (929,907) (3,694,278) Rollover Adjustment 0 0 0 0 AVAILABLE FUNDS',Beginning,as Restated 7,616,027 8,569,585 8,569,585 7,639,678 AVAILABLE FUNDS*,Ending 8 569,5135 5 831 215 7 639 678 3,945,400 Rollovers 0 0 0 0 • Fund availability is calculated as"unrestricted current assets less inventories less current liabilities",(source:audited financial statements,page 7 for the fiscal year ended Dec,31,2013).Amounts for 2013 ending fund balance are:unrestricted current assets ($11,245,377)less current liabilities($1,888,856)less inventories($786,935),for an available ending fund balance of$8,569,585. $105,642(12/31/2012)of fund balance is in form of Note Receivable from Estes Park Housing Authority,due June 2013 24 Light& Power Fund Details Enterprise Fund,#502 Town of Estes Park-2015 Budget Original Budget Revised Budget Budget 2013 2014 2014 2015 Coverage Data Debt service ratio* 9.64 2.60 4.34 1.47 Bond covenant requirements 1.25 1.25 1.25 1.25 *Debt service ratio=(total revenues-total expenditures+capital+future vehicle replacement+cap-related engineering costs)/debt service i 90 days operating coverage*(>1.00) 2.66 1.71 2.19 1.09 •90 day ratio=fund balance/((total expenditures-capital)x.25) Fund balance 8,569,585 5,831,215 7,639,678 3,945,400 (90 day coverage) (2,142,396) (1,457,804) (1,909,920) (986,350) Net fund balance after 90 day coverage 6,427,189 4,373,411 5,729,759 2,959,050 Summary of expenditure types Source of Supply 6,549,377 6,542,900 6,542,900 6,775,000 Personnel 2,276,316 2,445,804 2,518,279 2,618,766 Salaries 1,679,923 1,764,796 1,837,271 1,841,579 Benefits 596,393 681,008 681,008 777,187 Operations&Maintenance 2,545,127 2,887,751 3,123,254 3,315,156 Capital 459,489 2,904,500 1,889,500 3,497,000 Debt Service 193,072 444,838 444,838 449,763 Transfers out 1,309,962 1,327,101 1,327,101 1,369,127 Rollovers 0 0 0 0 13,333,343 16,552,894 15,845,872 18,024,812 Source of Supply ' Includes PRPA purchased power increase 6,549,377 6,542,900 6,542,900 6,775,000 Personnel Director of Utilities 0.58 0.58 0.58 0.58 Utilities Superintendent 0.80 0.00 0.00 0.00 Line Superintendent 1.00 1.00 1.00 1.00 Crew Chief 1.00 1.00 1.00 1.00 Linemen 8.00 8.00 8.00 8.00 } Groundman 1.00 1.00 1.00 1.00 Material Mgmt.Specialist 1.00 1.00 1.00 1.00 Utilities Meter Foreman 1.00 1.00 1.00 1,00 Meter Specialist 2.00 2.00 2.00 2.00 Meter Reader 1.00 1.00 1.00 3.00 Secretary Ii 0.70 0.70 0.70 0.70 Secretary-shop 0.00 0.60 0.60 0.60 Utilities Engineer 0.80 0.80 0.80 0.80 Town Clerk 0.48 0.48 0.48 0.48 Administrative Assistant 0,48 0.48 0.48 0.48 Payroll/HR Technician 0.48 0.48 0.48 0.48 Admln Services(new) 0.00 0.00 0.00 0.00 Utilities Administrator(shops) 0,60 0.00 0.00 0.00 Seasonal GiS specialist 0.50 0.00 0.00 0.00 Finance Officer 0.26 0.26 0.26 0.26 Assistant Finance Officer 0.26 0.26 0.26 0.26 Accountant I/II 0.26 0.26 0.26 0.26 Utility Billing Specialist 0.94 0.94 0.94 0.68 Administrative Clerk II 1.29 1.22 1.22 1.22 Town Administrator 0.48 0.48 0.48 0.48 Deputy Town Administrator 0.48 0.00 0.00 0.48 Executive Secretary 0.48 0.48 0.48 0.48 Public information Officer 0.48 0.48 0.48 0.48 Total 26.35 24.50 24.50 26.72 Light and Power Fund Enterprise Fund,#502 Town of Estes Park-2015 Budget Original Revised Budget Budget Budget 2013 2014 2014 2015 Operations and Maintenance Distribution ENGINEERING(incl in Prof svcs/fees) 90,333 25,000 5,000 75,000 INSURANCE PREMIUMS 12,592 16,000 14,253 14,253 PROF.SERVICES/FEES 145,387 107,749 117,749 199,000 RENTALS 2,400 2,400 2,400 2,400 REPAIR AND MAINTENANCE 632,342 648,500 674,916 748,500 MATERIALS AND SUPPLIES 81,252 107,000 150,000 162,000 JOB PERFORMANCE EXPENSES 24,550 30,000 30,000 65,000 OTHER CURRENT EXPENSES 292,856 0 0 0 1,191,378 911,649 989,318 1,191,153 Customer Accounts INSURANCE PREMIUMS 3,201 3,593 4,402 4,401 PROF.SERVICES/FEES 2,792 909 909 909 RENTALS 5,416 7,425 6,505 6,505 REPAIR AND MAINTENANCE 2,888 9,352 4,540 4,640 MATERIALS AND SUPPLIES 50,138 67,900 69,400 69,400 JOB PERFORMANCE EXPENSES 440 6,115 18,115 26,115 OTHER CURRENT EXPENSES 44,313 35,000 35,000. 35,000 109,188 130,294 138,871 146,970 Administration FUTURE VEHICLE PURCHASE(Inc!in R&M) 164,841 522,200 522,200 335,243 INSURANCE PREMIUMS 39,015 48,642 41,299 41,298 PROF.SERVICES/FEES 164,211 244,097 244,697 454,097 PUBLISHING 2,246 3,500 3,500 3,500 RENTALS 85,000 89,000 89,000 89,000 REPAIR AND MAINTENANCE 360,435 727,074 727,074 528,121 MATERIALS AND SUPPLIES 239,891 338,500 492,500 446,800 JOB PERFORMANCE EXPENSES 51,654 80,680 82,680 95,680 UTILITY EXPENDITURES 64,153 73,350 73,350 73,350 OTHER CURRENT EXPENSES 237,956 240,965 240,965 245,187 1,244,561 1,845,808 1,995,065 1,977,033 Transfers GENERAL 1,309,962 1,327,101 1,327,101 1,369,127 COMMUNITY REINVESTMENT 0 0 0 0 1,309,962 1,327,101 1,327,101 1,369,127 Debt Service Series 2027,$6.18m,3,875% PRINCIPAL ON BONDS 0 260,000 260,000 275,000 INTEREST ON BONDS 193,072 184,838 184,838 174 763 193,072 444,838 444,838 449,763 26 Light and Power Fund Enterprise Fund,#502 Town of Estes Park-2015 Budget Original Revised Budget Budget Budget 2013 2014 2014 2015 Capital BUILDING REMODELING 2,915 100,000 20,000 225,000 STATION EQUIPMENT 26,764 40,000 40,000 100,000 FURNITURE/FIXTURES 0 0 0 0 OFFICE EQUIPMENT 2,325 9,500 9,500 7,000 DATA PROCESSING EQUIPMENT 9,222 20,000 20,000 500,000 METERS 0 0 0 0 TRANSFORMERS 103,737 75,000 40,000 75,000 COMMUNICATION EQUIPMENT 0 45,000 45,000 45,000 LABORATORY EQUIPMENT 0 0 0 0 SHOP EQUIPMENT 0 0 0 0 STORES EQUIPMENT 0 0 0 0 TOOLS 0 15,000 15,000 65,000 OTHER EQUIPMENT 0 0 0 0 TRUCKS 0 0 0 0 OTHER MACHINERY/EQUIPMENT 0 20,000 20,000 0 STREET LIGHTS 39,813 80,000 80,000 100,000 POLES/TOWERS/FIXTURES 0 0 0 0 OVERHEAD LINES 51,795 1,200,000 600,000 500,000 UNDERGROUND CONDUCTORS 222,919 1,300,000 1,000,000 1,880,000 CUSTOMER SERVICE LINES 0 0 0 0 SOFTWARE DEVELOPMENT 0 0 0 0 459,489 2,904,500 1,889,500 3,497,000 ji 27 Town of Estes Park Detail budget information Light and Power Distribution 502-6301-540 Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 4,000 2,328 2,328 21-01 PROPERTY 12,000 11,925 11,925 21-02 LIABILITY insurance Premiums 16,000 14,253 14,253 1 25,000 5,000 75,000 22-02 ENGINEERING 30,000 30,000 30,000 22-13 CONTRACT/SKILLED SERVICES 3,000 3,000 3,000 22-14 LAB TESTING 35,000 65,000 75,000 22-24 GIS 10,000 10,000 10,000 22-26 INSURANCE CLAIMS 2,500 2,500 3,000 22-30 LAND USE FEES 2,249 2,249 3,000 22-98 OTHER Prof.servicesjfees 107,749 117,749 199,000 1 Rentals 2,400 2,400 2,400 24-02 REAL PROPERTY 5,000 5,000 5,000 25-01 MAINTENANCE CONTRACTS 2,500 2,500 2,500 25-02 BUILDINGS 2,500 2,500 2,500 25-05 MACHINERY/TOOLS 0 0 0 25-06 METERS 5,000 5,000 5,000 25-07 TRANSFORMER 3,000 3,000 3,000 25-08 LABORATORY 15,000 15,000 15,000 25-30 STREET LIGHTS 60,000 101,416 160,000 25-31 SUBSTATION { 450,000 435,000 450,000 25-32 OVERHEAD 100,000 100,000 100,000 25-33 UNDERGROUND 2,500 2,500 2,500 25-34 CUSTOMER SERVICE LINES 3,000 3,000 3,000 25-98 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 648,500 674,916 748,500 500 500 500 26-01 OFFICE SUPPLIES 1,000 1,000 1,000 26-04 FREIGHT/SHIPPING 1,500 1,500 1,500 26-05 JANITORIAL 17,000 17,000 17,000 26-06 SMALL TOOLS 5,000 5,000 5,000 26-07 SMALL HARDWARE O 1,400 0 26-19 TRAFFIC CONTROL 2,000 2,000 2,000 26-20 ELECTRICAL 50,000 91,600 100,000 26-34 METER O 0 5,000 26-48 SHOP EQUIPMENT 30,000 30,000 30,000 26-55 STREET LIGHTS j 0 0 0 26-57 OVERHEAD LINES 1 Materials and supplies 107,000 150,000 162,000 30,000 30,000 65,000 27-02 PERSONAL SAFETY EQUIPMENT O 0 0 27-04 VEHICLE ALLOWANCE O 0 0 27-05 EMPLOYEE RECOGNITION O 0 0 27-06 MILEAGE REIMBURSEMENT Job Performance Expenses 30,000 30,000 65,000 Total Operations& Maintenance costs 911,649 989,318 1,191,153 1 28 Town of Estes Park Detail budget information Light and Power Customer Accounts 502-6401-550 Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail Insurance Premiums 3,593 4,402 4,401 21-02 LIABILITY 0 0 0 22-13 CONTRACT/SKILLED SERVICES 909, 909 909 22-98 OTHER } Prof.services/fees 909 909 909 2,920 2,000 2,000 24-01 EQUIPMENT 4,505 4,505 4,505 24-03 LEASE Rentals/leases 7,425 6,505 6,505 8,852 4,040 4,140 25-01 MAINTENANCE CONTRACTS 0 0 0 25-02 FURNITURE/FIXTURES 500 500 500 25-05 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 9,352 4,540 4,640 15,000 14,000 14,000 26-01 OFFICE SUPPLIES 28,000 32,000 32,000 26-04 POSTAGE 12,500 11,000 11,000 26-05 PRINTING/FORMS 1,600 1,600 1,600 26-06 FREIGHT/SHIPPING 1,300 1,300 1,300 26-07 CATERING/SPEC CIRCUMSTANC 2,000 2,000 2,000 26-19 FURNITURE/FIXTURES 0 0 0 26-20 DATA PROCESSING SOFTWARE 2,000 2,000 2,000 26-34 DATA PROCESSING 5,500 5,500 5,500 26-55 OFFICE EQUIPMENT 0 0 0 26-57 COMMUNICATION EQUIPMENT Materials and supplies 67,900 69,400 69,400 5,620 17,620 25,620 27-02 EDUCATION/TRAINING 195 195 195 27-04 MEMBER DUES/SUBSCRIPTIONS 0 0 0 27-05 EMPLOYEE RECOGNITION 300 300 300 27-06 MILEAGE REIMBURSEMENT Job Performance Expenses 6,115 18,115 26,115 Prof.services/fees 35,000 35,000 35,000 29-07 UNCOLLECTIBLE ACCOUNTS Total Operations& Maintenance costs 130,294 138,871 146,970 - I I 29 Town of Estes Park Detail budget information Light and Power Administration/General 502-6501-560 Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 41,116 36,756 36,756 21-01 PROPERTY 7,526 4,543 4,542 21-02 LIABILITY Insurance Premiums 48,642 41,299 41,298 13,500 14,100 13,500 22-01 AUDITING 75,000 75,000 175,000 22-02 ENGINEERING 250 250 250 22-07 RECORDING FEES 15,000 15,000 15,000 22-08 LEGAL 78,347 78,347 78,347 22-09 INFO TECHNOLOGY SERVICES 2,000 2,000 2,000 22-10 BANK SERVICE 0 0 15,000 22-24 GIS 0 0 0 22-33 DATA PROCESSING 35,000 35,000 0 22-89 UTILITY FINANCIAL STUDIES 25,000 25,000 155,000 22-98 OTHER Prof.services/fees 244,097 244,697 454,097 Publication Fees 3,500 3,500 3,500 23-01 PUBLICATION FEES 0 0 0 24-01 EQUIPMENT 85,000 85,000 85,000 24-02 REAL PROPERTY 4,000 4,000 4,000 24-03 LEASE { Rentals 89,000 89,000 89,000 70,874 70,874 58,878 25-01 MAINTENANCE CONTRACTS 2,000 2,000 2,000 25-02 BUILDINGS 1,000 1,000 1,000 25-05 FURNITURE/FIXTURES r 130,000 130,000 130,000 25-06 VEHICLE EQUIPMENT 500 500 500 25-07 MACHINERY/TOOLS 522,200 522,200 335,243 25-08 FUTURE VEHICLE PURCHASE 500 500 500 25-30 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 727,074 727,074 528,121 15,000 15,000 15,000 26-01 OFFICE SUPPLIES 5,000 5,000 5,000 26-02 POSTAGE 2,000 2,000 2,000 26-03 PRINTING/FORMS 500 500 500 26-06 MACHINERY/TOOLS 2,500 2,500 2,500 26-13 MEDICAL 85,000 85,000 85,000 26-14 EXHIBIT/DISPLAY ' 3,500 3,500 3,500 26-15 CATERING/SPEC CIRCUMSTANC 5,000 20,000 15,000 26-17 FURNITURE/FIXTURES 100,000 224,000 200,000 26-23 ENERGY EFFICIENCY 15,000 15,000 13,300 26-32 DATA PROCESSING SOFTWARE 15,000 30,000 15,000 26-33 DATA PROCESSING EQUIPMENT 10,000 10,000 10,000 26-42 OFFICE EQUIPMENT 5,000 5,000 5,000 26-43 HEAVY EQUIPMENT 75,000 75,000 75,000 26-46 COMMUNICATION EQUIPMENT Materials and supplies 338,500 492,500_ 446,800 30 Town of Estes Park Detail budget information Light and Power Administration/General 502-6501-560 Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 5,000 7,000 5,000 27-02 UNIFORM ALLOWANCE 0 0 0 27-03 VEHICLE ALLOWANCE 60,000 60,000 75,000 27-04 EDUCATION/TRAINING • 12,000 12,000 12,000 27-05 MEMBER DUES/SUBSCRIPTIONS I 1,680 1,680 1,680 27-06 EMPLOYEE RECOGNITION 500 500 500 27-07 MILEAGE REIMBURSEMENT 1,500 2,500 1,500 27-10 MEAL REIMBURSEMENT EMERG. Job Performance Expenses 80,680 82,680 95,680 20,000 20,000 20,000 28-01 TELEPHONE 7,500 7,500 7,500 28-02 NATURAL GAS 36,000 36,000 36,000 28-03 ELECTRICAL ENERGY 2,500 2,500 2,500 28-04 WATER 350 350 350 28-05 SEWER 7,000 7,000 7,000 28-06 TRASH DISPOSAL Utility Expenditures 73,350 73,350 73,350 0 0 0 29-06 INTEREST ON DEPOSITS 8,141 8,141 7,926 29-08 PAYMENT IN LIEU OF TAXES 11,000 11,000 11,000 29-09 PUC GROSS RECEIPT TAXES 221,824 221,824 226,261 29-10 FRANCHISE FEES Other Current Expenses 240,965 240,965 245,187 Total Operations& Maintenance costs 1,845,808 1,995,065 1,977,033 31 Town of Estes Park Detail budget information Light and Power Capital • 502-7001-580 Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 100,000 20,000 225,000 32-22 BUILDING REMODELING 40,000 40,000 100,000 33-30 STATION EQUIPMENT 0 0 0 33-31 FURNITURE/FIXTURES 9,500 9,500 7,000 33-32 OFFICE EQUIPMENT 20,000 20,000 500,000 33-33 DATA PROCESSING EQUIPMENT 0 0 0 33-34 METERS 75,000 40,000 75,000 33-35 TRANSFORMERS 45,000 45,000 45,000 33-36 COMMUNICATION EQUIPMENT 1 0 0 0 33-37 LABORATORY EQUIPMENT 0 0 0 33-38 SHOP EQUIPMENT 0 0 0 33-39 STORES EQUIPMENT 15,000 15,000 65,000 33-41 TOOLS 0 0 0 33-98 OTHER EQUIPMENT 0 0 0 34-42 TRUCKS 20,000 20,000 0 34-98 OTHER MACHINERY/EQUIPMENT 80,000 80,000 100,000 35-55 STREET LIGHTS 0 0 0 35-56 POLES/TOWERS/FIXTURES 1,200,000 600,000 500,000 35-57 OVERHEAD LINES 1,300,000 1,000,000 1,880,000 35-58 UNDERGROUND CONDUCTORS 0 0 0 ' 35-59 CUSTOMER SERVICE LINES 0 0 0 37-01 SOFTWARE DEVELOPMENT ti Capital 2,904,500 1,889,500 3,497,000 L 32 Water Fund Enterprise Fund,#503 Town of Estes Park-2015 Budget SCOPE OF SERVICES The Water Department treats and delivers over 500 million gallons of clean drinking water per year.The Water Deportment is responsible for resource management of water which includes watershed management,demand forecasting,augmentation planning,treating and distributing water for public use.The Water Department administers the backflow prevention program and maintains all fire hydrants and wate meters.The Water Department meets all regulatory reporting requirements of the Colorado Department of Public Health and Envrionment(CDPH&E),EPA and the State River Commissioner.Water Deportment personnel are required to be state certified and licensed as Class A plant operators,Class 2 distribution system operators and certified backfl ow prevention technicians. Original Budget Revised Budget Budget 2013 2014 2014 2015 OPERATING REVENUES Federal Grant 54,770 0 60,000 467,693 State Operating Grant 22,140 0 0 0 Charges for Services 4,107,356 3,749,592 3,749,592 3,714,352 Other (224,869) 40,208 41,647 40,208 Total Operating Revenues 3,959,397 3,789,800 3,851,239 4,222,253 OPERATING EXPENSES Source of Supply 149,830 171,061 201,061 181,004 Purification Personnel 269,473 300,256 300,256 286,481 Operations&Maintenance 510,770 541,536 552,069 572,083 € Distribution Personnel 785,655 866,864 866,864 884,045 Operations&Maintenance 831,383 366,842 366,916 430,085 Customer Accounts Personnel 98,122 117,108 117,570 115,434 Operations&Maintenance 204,081 138,239 277,198 176,452 Administration/General Personnel 163,269 184,136 205,150 257,784 Operations&Maintenance 277,891 388,050 394,884 379,985 Capital 199,781 1,278,800 928,661 1,091,750 Depreciation 0 0 0 0 TOTAL OPERATING EXPENSES 3,490,253 4,352,892 4,210,629 4,375,103 OPERATING INCOME(LOSS) 469,143 (563,092) (359,390) (152,850) NON OPERATING REVENUES(EXPENSES) investment income (838) 14,000 17,500 14,000 Interest expense/Debt service payments (138,724) (335,456) (403,109) (404,890) TOTAL NON-OPERATING REVENUES(EXPENSES) (139,561) (321,456) (385,609) (390,890)I NET INCOME(LOSS)BEFORE CAPITAL 329,582 (884,548) (744,999) (543,740) CONTRIBUTIONS AND TRANSFERS TRANSFERS IN(General Fund) 114,873 0 0 0 TRANSFERS OUT (178,173) (180,49S) (1E0,495) (188,163) Rollover Adjustment 0 0 0 0 AVAILABLE FUNDS',Beginning,as Restated 3,335,000 3,601,282 3,601,282 2,675,788 AVAILABLE FUNDS*,Ending 3,6012282 2,536,239 2,675,788 11943,885 Rollovers 0 0 0 0 • Fund availability is calculated as"unrestricted current assets less inventories less current liabilities",(source:audited financial statements,page 7 for the fiscal year ended Dec.31,2013).Amounts for 2013 ending fund balance are:unrestricted current assets ($4,318,856)less current liabilities($615,694)less inventories($101,880),for an available ending fund balance of$3,601,282. $77,912(12/31/2012)of fund balance is in form of Note Receivable from Estes Park Housing Authority,due June 2013 33 Water Fund Details Enterprise Fund,#503 Town of Estes Park-2015 Budget ' Original Revised Budget Budget Budget 2013 2014 2014 2015 Coverage Data Debt service ratio* 5.01 2.27 1.53 2.29 Bond covenant requirements 1.10 1.10 1.10 1.10 *Debt service ratio=(total revenues-total expenditures+capital+future vehicle replacement+cap-related engineering costs)/debt service 90 days operating coverage"(>1.00) 3.99 2.83 2.77 2.01 *90 day ratio=fund balance/((total expenditures-capital)x.25) Fund balance 3,601,282 2,536,239 2,675,788 1,943,885 (90 day coverage) (900,321) (634,060) (668,947) (485,971) Net fund balance after 90 day coverage 2,700,962 1,902,179 2,006,841 1,457,914 Summary of expenditure types Source of Supply 149,830 171,061 201,061 181,004 Personnel 1,316,518 1,468,364 1,489,840 1,543,744 Salaries 952,204 1,041,372 1,062,848 1,050,137 Benefits 364,314 426,992 426,992 493,607 Operations&Maintenance 1,824,125 1,434,667 1,591,067 1,558,605 Capital 199,781 1,278,800 928,661 1,091,750 Debt Service 138,724 335,456 403,109 404,890 Transfers out 178,173 180,495 180,495 188,163 Rollovers 0 0 0 0 3,807,150 4,868,843 4,794,233 4,968,156 Personnel Director of Utilities 0.37 0.37 0.37 0.37 Utilities Superintendent 0.20 0.00 0.00 0.00 Water Superintendent 1.00 1.00 1.00 1.00 Assistant Water Superintendent 1.00 1.00 1.00 1.00 Plant Manager 1.00 1.00 1.00 1.00 Water Plant Operators 4.00 4.00 4.00 4.00 Lab Supervisor 0.00 1.00 1.00 1.00 Lab Technician 1.00 1.00 1.00 1.00 Municipal Service Worker 3.00 1.00 1.00 1.00 Cross Connection Control Sp. 1.00 1.00 1.00 1.00 Secretary II 0.30 0.30 0.30 0.30 Secretary-shop 0.00 0.40 0.40 0.40 Utilities Engineer 0.20 0.20 0.20 0.20 Town Clerk 0.14 0.14 0.14 0.14 Deputy Town Clerk 0.14 0.14 0.14 0.14 Utilities Administrator(shops) 0.40 0.00 0.00 0.00 Payroll/HR Technician/Secretary I1 0.14 0.14 0.14 0.14 Admin Services(new) 0.00 0.00 0.00 0.00 Finance Officer 0.14 0.14 0.14 0.14 Assistant Finance Officer 0.14 0.14 0.14 0.14 Accountant I/I1 0.14 0.14 0.14 0.14 Accts.Payable/Utility Billing Specialist 0.46 0.46 0.46 0.46 Administrative Clerk I(2) 0.61 0.58 0.58 0.58 Town Administrator 0.14 0.14 0.14 0.14 Deputy Town Administrator 0.14 0.00 0.00 0.14 Executive Secretary 0.14 0.14 0.14 0.14 Public Information Officer 0.14 0.14 0.14 0.14 Total 15.94 14.57 14.57 14.71 34 Water Fund Enterprise Fund,#503 Town of Estes Park-2015 Budget Original Revised Budget Budget Budget 2013 2014 2014 2015 Operations and Maintenance Purification MEMBRANE/MEDIA SET-ASIDE(GASB 62-Inc!in 0 117,000 117,000 108,000 purification equipment) INSURANCE PREMIUMS 1,736 1,910 2,358 2,357 PROF.SERVICES/FEES 27,583 26,140 26,940 34,930 PUBLISHING 0 488 488 500 REPAIR AND MAINTENANCE 49,705 65,550 65,550 66,650 MATERIALS AND SUPPLIES 308,675 304,150 313,435 320,050 UTILITY EXPENDITURES 123,072 143,298 143,298 147,596 510,770 541,536 552,069 572,083 i , Distribution ENGINEERING(incl in Prof svcs/fees) 44,167 45,000 45,000 0 FUTURE VEHICLE PURCHASE(Intl in R&M) 45,609 49,831 47,980 56,023 INSURANCE PREMIUMS 7,245 7,577 9,502 9,502 PROF.SERVICES/FEES 44,951 47,909 47,909 53,054 RENTALS 9,827 16,213 16,213 16,699 REPAIR AND MAINTENANCE 230,823 197,031 195,180 233,623 MATERIALS AND SUPPLIES 64,243 53,475 53,475 65,550 JOB PERFORMANCE EXPENSES 1,313 3,800 3,800 10,000 UTILITY EXPENDITURES 14,890 40,837 40,837 41,657 OTHER CURRENT EXPENSES 458,092 0 0 0 831,383 366,842 366,916 430,085 Customer Accounts INSURANCE PREMIUMS 717 853 982 981 PROF.SERVICES/FEES 35,227 34,198 34,198 34,198 MATERIALS AND SUPPLIES 162,329 100,188 239,018 138,273 OTHER CURRENT EXPENSES 5,808 3,000 3,000 3,000 204,081 138,239 277,198 176,452 Administration INSURANCE PREMIUMS 23,506 23,429 30,263 30,263 PROF.SERVICES/FEES 78,783 148,763 148,763 138,539 PUBLISHING 839 50 50 50 RENTALS 45,201 48,401 48,401 48,401 REPAIR AND MAINTENANCE 13,515 24,800 24,800 20,480 MATERIALS AND SUPPLIES 3,353 7,100 7,100 7,500 JOB PERFORMANCE EXPENSES 32,012 54,730 54,730 55,080 UTILITY EXPENDITURES 0 65 65 65 OTHER CURRENT EXPENSES 80,682 80,712 80,712 79,607 277,891 388,050 394,884 379,985 Transfers GENERAL 178,173" 180,495 180,495 188,163 MEDICAL INSURANCE 0 0 0 0 COMMUNITY REINVESTMENT 0 0 0 0 178,173 180,495 180,495 188,163 Debt Service 2008 Series A Colorado Water Resources,$5.494m,3.94%.Final Maturity 2028 BANK SERVICE 0 68,681 0 0 AMORTIZATION EXP/BOND ISS 0 0 0 0 PRINCIPAL ON BONDS 0 235,000 235,000 240,000 INTEREST ON BONDS 138,724 31,775 168,109 164,890 35 Water Fund Enterprise Fund,#503 Town of Estes Park-2015 Budget Original Revised Budget Budget Budget 2013 2014 2014 2015 138,724 335,456 403,109 404,890 Capital LAND 0 0 0 0 BUILDING REMODELING 19,223 77,500 77,500 240,000 STATION EQUIPMENT 0 0 0 0 FURNITURE/FIXTURES 0 0 0 0 OFFICE EQUIPMENT 2,325 0 0 0 DATA PROCESSING EQUIPMENT 0 0 0 36,550 METERS 5,583 0 0 0 COMMUNICATION EQUIPMENT 10,00D 45,800 58,661 41,000 LABORATORY EQUIPMENT 0 0 0 0 SHOP EQUIPMENT 0 0 0 0 PURIFICATION EQUIPMENT 32,149 55,500 55,500 33,200 TOOLS 0 0 0 0 HYDRANTS 0 0 0 0 TRUCKS 0 0 0 0 OTHER MACHINERY/EQUIPMENT 0 0 0 0 WATER SYSTEM 130,500 1,100,000 637,000 741,000 WATER SYSTEM MASTER PLAN 0 0 100,000 0 SOFTWARE DEVELOPMENT 0 0 0 0 199,781 1,278,800 928,661 1,091,750 36 Town of Estes Park Detail budget information Water Purification 503-6200-530 Original Revised Budget Budget Budget Account Account Name 2014 _ 2014 2015 _ Number Detail 1,910 2,35$ 2,357 21-02 LIABILITY Insurance Premiums 1,910 2,358 2,357 26,140 26,940 34,930 22-14 LAB TESTING 0 0 0 22-26 INSURANCE CLAIMS Prof.services/fees 26,140 26,940 34,930 1 Publishing 488 488 500 23-01 PUBLICATION FEES 31,000 31,000 33,300 25-02 BUILDINGS 150 150 150 25-05 MACHINERY/TOOLS 10,700 10,700 10,700 25-08 LABORATORY 1,200 1,200 1,500 25-23 PUMP 7,500 7,500 6,000 25-26 STORAGE TANK 15,000 15,000 15,000 25-98 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 65,550 65,550 66,650 250 250 250 26-01 OFFICE SUPPLIES 1,950 1,950 100 26-02 POSTAGE 3,300 3,300 650 26-03 PRINTING/FORMS 300 300 300 26-05 JANITORIAL 650 650 3,650 26-06 SMALL TOOLS 2,950 2,950 2,950 26-07 SMALL HARDWARE 125,000 128,385 125,000 26-09 CHEMICAL 29,750 30,120 32,150 26-14 LABORATORY 140,000 145,530 155,000 26-40 PURIFICATION EQUIPMENT Materials and supplies 304,150 313,435 320,050 6,180 6,180 6,365 28-01 TELEPHONE 26,265 26,265 27,053 28-02 NATURAL GAS 63,376 63,376 65,277 28-03 ELECTRICAL ENERGY 41,400 41,400 42,642 28-05 SEWER 6,077 6,077 6,259 28-11 PROPANE GAS Utility Expenditures 143,298 143,298 147,596 Total Operations& Maintenance costs 541,536 552,069 572 083 1 I 37 Town of Estes Park Detail budget information Water Distribution 503-6300-540 OrljTnal Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 2,784 2,836 2,836 21-01 PROPERTY 4,793 6,666, 6,666 21-02 LIABILITY Insurance Premiums 7,577 9,502 9,502 45,000 45,000 0 22-02 ENGINEERING O 0 50,000 22-24 GIS 1,500 1,500 1,575 22-26 INSURANCE CLAIMS 1,409 1,409 1,479 22-98 OTHER Prof.services/fees 47,909 47,909 53,054 9,713 9,713 10,199 24-02 REAL PROPERTY 6,500 6,500 6,500 24-03 LEASE Rentals 16,213 16,213 16,699 8,500 8,500 9,300 25-01 MAINTENANCE CONTRACTS 8,000 8,000 26,000 25-02 BUILDINGS 55,000 55,000 55,000 25-04 VEHICLE EQUIPMENT 550 550 550 25-05 MACHINERY/TOOLS 950 950 950 25-06 METERS 54,000 54,000 64,000 25-21 WATER SYSTEM 0 0 0 25-22 WATER HYDRANT 5,400 5,400 6,500 25-23 PUMP 2,500 2,500 2,500 25-34 CUSTOMER SERVICE LINES 49,831 47,980 56,023 25-44 FUTURE VEHICLE PURCHASE 12,300 12,300 12,800 25-98 OTHER EQUIPMENT/MACHINERY Repair and Maintenance 197,031 195,180 233,623 6,200 6,200 3,500 26-01 OFFICE SUPPUES 300 300 700 26-04 FREIGHT/SHIPPING f 350 350 350 26-05 JANITORIAL } 9,800 9,800 10,000 26-06 SMALL TOOLS 2,000 2,000 2,000 26-07 SMALL HARDWARE 2,500 2,500 2,500 26-08 LUMBER/PAINT 325 325 500 26-13 MEDICAL ' 700 700 800 26-17 CATERING/SPEC CIRCUMSTANC 1,600 1,600 2,500 26-23 FURNITURE/FIXTURES O 0 0 26-25 ENERGY EFFICIENCY 2,500 2,500 7,500 26-32 DATA PROCESSING SOFTWARE 19,800 19,800 27,800 26-33 DATA PROCESSING EQUIPMENT O 0 0 26-34 METER 2,500 2,500 2,500 26-42 OFFICE EQUIPMENT 4,000 4,000 4,000 26-46 COMMUNICATION EQUIPMENT 900 900 900, 26-48 SHOP EQUIPMENT Materials and supplies 53,475 53,475 65,550 Job Performance 3,800 3,800 10,000 27-01 PERSONAL SAFETY EQUIPMENT 13,500 13,500 13,500 28-01 TELEPHONE 7,832 7,832 8,067 28-02 NATURAL GAS 16,486 16,486 16,981 28-03 ELECTRICAL ENERGY 392 392 404 28-04 WATER 2,627 2,627 2,705 28-06 TRASH DISPOSAL Utility Expenditures 40,837 40,837 41,657 Total Operations& Maintenance costs 366,842 366,916 430,085 38 Town of Estes Park Detail budget information Water Customer Accounts 503-6400-550 Original Revised Budget Budget Budget Account Account Name 2014 _ 2014 2015 Number Detail 853 982 981 21-02 LIABILITY Insurance Premiums 853 982 981 0 0 0 22-09 INFO TECHNOLOGY SERVICES 0 0 0 22-13 CONTRACT/SKILLED SERVICES 34,198 34,198 34,198 22-98 OTHER Prof.services/fees 34,19E 34,198 34,198 (meter reading) 14,214 17,000 17,000 26-02 POSTAGE 5,150 5,150 5,408 26-03 PRINTING/FORMS 824 824 865 26-04 FREIGHT/SHIPPING 80,000 216,044 115,000 26-34 METER Materials and supplies 100,188 239,018 138,273 Job Performance 3,000 3,000 3,000 29-07 UNCOLLECTIBLE ACCOUNTS Total Operations& Maintenance costs 138,239 277f198 176,452 l 1 39 Town of Estes Park .Detail budget information Water Administration and General 503-6500-560 Original Revised Budget Budget Budget Account Account Name 2014 2014 _ 2015 _ Number Detail 20,745 28,525 28,525 21-01 PROPERTY 2,684 1,738 1,738 21-02 UABIUTY Insurance Premiums 23,429 30,263 30,263 6,600 6,600 6,930 22-01 AUDITING 0 0 0 22-02 ENGINEERING 155 155 155 22-07 RECORDING FEES 25,000 25,000 30,000 22-08 LEGAL 66,594 66,594 66,954 22-09 INFO TECHNOLOGY SERVICES 2,000 2,000 2,000 22-10 BANK SERVICE 0 0 0 22-33 DATA PROCESSING 37,500 37,500 21,500 22-89 UTILITY FINANCIAL STUDIES 10,914 10,914 11,000 22-98 OTHER Prof.services/fees 148,763 148,763 138,539 Publishing 50 50 50 23-01 Publication Fees 45,201 45,201 45,201 24-02 REAL PROPERTY 3,200 3,200 3,200 24-03 LEASE Rentals 48,401 48,401 48,401 24,800 24,800 20,480 25-01 MAINTENANCE CONTRACTS Repair and Maintenance 24,800 24,800 20,480 1,700 1,700 1,700 26-01 OFFICE SUPPLIES 1,000 1,000 1,000 26-02 POSTAGE 1,000 1,000 1,000 26-03 PRINTING/FORMS 1,100 1,100 1,400 26-13 MEDICAL 1,300 1,300 1,400 26-17 CATERING/SPEC CIRCUMSTANC 1,000 1,000 1,000 26-42 OFFICE EQUIPMENT 0 0 0 26-46 COMMUNICATION EQUIPMENT Materials and supplies 7,100 7,100 7,500 9,600 9,600 9,900 27-02 UNIFORM ALLOWANCE 25,450 25,450 28,500 27-04 EDUCATION/TRAINING 18,050 18,050 15,050 27-05 MEMBER DUES/SUBSCRIPTIONS 880 880 880 27-06 EMPLOYEE RECOGNITION 750 750 750 27-07 MILEAGE REIMBURSEMENT Job Performance 54,730 54,730 55,080 65 65 65 28-01 TELEPHONE Utility Expenditures 65 65 65 11,532 11,532 11,119 29-08 PAYMENT IN LIEU OF TAXES 69,180 69,180 68,488 29-10 FRANCHISE FEES Other current expenses 80,712 80,712 79,607 Total Operations& Maintenance costs 388,050 394,884 379 985 40 Town of Estes Park Detail budget information Water Capital 503-7000-580 Original Revised Budget Budget Budget Account Account Name 2014 2014 2015 Number Detail 0 0 0 31-11 LAND 77,500 77,500 240,000 32-22 BUILDING REMODELING 0 0 0 33-30 STATION EQUIPMENT 0 0 0 33-31 FURNITURE/FIXTURES 0 0 0 33-32 OFFICE EQUIPMENT 0 0 36,550 33-33 DATA PROCESSING EQUIPMENT O 0 0 33-34 METERS 45,800 58,661 41,000 33-36 COMMUNICATION EQUIPMENT O 0 0 33-37 LABORATORY EQUIPMENT O 0 0 33-38 SHOP EQUIPMENT 55,500 55,500 33,200 33-40 PURIFICATION EQUIPMENT 0 0 0 33-41 TOOLS 0 0 0 33-42 HYDRANTS 0 0 0 34-42 TRUCKS 0 0 0 34-98 OTHER MACHINERY/EQUIPMENT 1,100,000 637,000 741,000 35-54 WATER SYSTEM 0 100,000 0 35-62 WATER SYSTEM MASTER PLAN 0 0 0 37-01 SOFTWARE DEVELOPMENT Capital 1,278,800 928,661 1,091,750 4 l Theater Fund (formerly known as Friends of Stanley Hall Fund) Fiduciary Fund, 716 Town of Estes Park-2015 Budget SCOPE OF SERVICES The Friends of Stanley Hall donated funds to the Town of Estes Park for the purpose of construction of a performing arts facility.If construction of the facility is deemed unfeasible by 05/31/2012,the funds are to be donated to a non-profit organization dedicated to the support of the performing arts.if construction is deemed feasible,Friends of Stanley Hall has 8 additional years to use funds.As of the 2013 Budget approval date,Town Board has begun the process of looking into divesting and closing the fund. Discussions ore continuing into the 2014 fiscal year. Original Budget Revised Budget Budget 2013 2014 2014 2015 Revenues investment income $603 $600 $600 $600 Total Revenues 603 600 600 600 Expenses Personnel Services 0 0 0 0 Operations&Maintenance 0 0 0 0 Total Current Expenses l Capital 0 0 0 o Total Expenses 0 - 0 0 0 Transfer out/to close account 0 0 0 0 Increase(decrease)in Fund balance 603 600 600 600 Beginning Fund balance 457,250 457,853 457,853 458,453 Ending Fund balance 457,853 458,453 458,453 459,053 42 0 « o \ ƒ 2 u S % m r 3 fr)N 7 Co \ 3 m o # J o0 0 / \ m \ \ ƒ e q k @ 0 G e N o co rO / ® / m 0 0 f N N h 0 c > m CU # ® o 0 ƒ 7 Q % © 2 cc ' d rir uid VI / I- J q G 2 N 0 V) 0 0 CO Z CO N m $ � N co.. e m o u. u / $ % / VI / # a up « U » CZ UJ % S O E a) 0 0 Ci 2 9 m Lu 0 a m N Z \ z k \ 5 $ 2 © % > S O 0 0 0 0 0 0 U / .4 \ \ ® ƒ 0 / a) Ui •0 # in cn \ Q 0 $ G -J R « R e a a -t N N up � « Co < % $ / \ 7 s / \ / k b ƒ % L. 0 0 Z U TOWN OF ESTES PARK COMMUNITY REINVESTMENT FUND Statement of Revenue,Expenditures and Fund Balance PROJECTED 10/15/14 Description 2014 2015 2016 2017 2018 2019 est Beginning Balance $4,825,992 $5,642,468 $4,287,687 $1,472,577 $1,759,129 $2,045,566 REVENUES/SOURCES OF CASH Interest 10,000 10,000 4,288 1,473 1,759 2,046 Sale of fixed assets(Lot 4,Stanley) 996,178 0 0 0 0 0 Grants-TEG(Moraine) 256,000 0 0 0 0 0 Grants-NEPA 10,000 0 0 0 0 0 Grants-Fall River Trail(17.2%) 0 330,000 0 0 0 0 Grants-Parking Structure 3,728,500 0 0 0 0 0 Grants-FLAP 4,200,000 0 0 0 0 0 Transfers from General Fund 1,235,000 520,000 800,000 800,000 800,000 800,000 Total Revenues 10,435,678 860,000 804,288 801,473 801,759 802,046 EXPENSES/USES OF CASH Personnel 0 0 0 0 0 0 O&M Expenditures Engineering/Legal/Other 5,000 5,000 0 0 0 0 Total O&M Expenditures 5,000 5,000 0 0 0 0 CAPITAL BUILDINGS MPEC/Stall Barns 3,418,127 0 0 0 0 0 Total Buildings 3,418,127 0 0 0 0 0 EQUIPMENT 0 0 0 0 0 0 INFRASTRUCTURE Streets(xfr'd to Street Fund in'14) 771,528 0 0 0 0 0 Irrigation forT-Hub 25,458 0 0 0 0 0 Elm Road mitigation($1.0m) 303,205 97,600 0 0 0 0 Federal Grants-TEG(Moraine) 45,739 0 0 0 0 0 Fall River Trail(match-17.2%) 0 398,550 0 0 0 0 FLAP 100,000 1,000,000 3,100,000 0 0 0 Conference Center roof repair 0 165,000 0 0 0 0 Performance Park Overlay 0 30,000 0 0 0 0 Parking Structure 4,432,522 0 0 0 0 0 Total Equipment 5,678,452 1,691,150 3,100,000 0 0 0 TOTAL CAPITAL 9,096,579 1,691,150 3,100,000 0 0 0 DEBT(MPEC COPs) 517,623 518,632 519,398 514,921 515,322 515,481 Total Expenditures 9,619,202 2,214,782 3,619,398 514,921 515,322 515,481 Net cash flow 816,477 (1,354,782) (2,815,110) 286,552 286,437 286,565 Ending Fund Balance $5,642,468 $4,287,687 $1,472,577 $1,759,129 $2,045,566 $2,332,131 Commitments Museum storage facility 200,000 200,000 200,000 200,000 200,000 200,000 FLAP 4,100,000 3,100,000 0 0 0 0 reduces avaialble CRF to: $1,342,468 $987,687 $1,272,577 $1,559,129 $1,845,566 $2,132,131 FUND CREATED BY APRIL 2014 BALLOT INITIATIVE-1%increase General Fund estimate $8,150,000 $8,400,000 $8,568,000 $8,739,360 $8,914,147 $9,092,430 Revenue per% $2,037,500 $2,100,000 $2,142,000 $2,184,840 $2,228,537 $2,273,108 %increase estimate 3.1% 2.0% 2,0% 2.0% 2.0% 2014 2015 2016 2017 2018 2019 236 EMERGENCY RESPONSE Beginning Fund Balance $0 $25,739 $48,292 $101,896 $156,571 $212,340 Revenues Sales Tax(2.5%of 1.0%) 33,109 52,500 53,550 54,621 55,713 56,828 Investment income 33 53 54 55 56 57 Transfer from General Fund 30,000 0 0 0 0 0 i Total Revenue 63,142 52,553 53,604 54,676 55,769 56,885 Expenditures 37,403 30,000 0 0 0 0 Change in Fund Balance 25,739 22,553 53,604' 54,676 55,769 56,885 Ending Fund Balance $25,739 $48,292 $101,896 $156,571 $212,340 $269,225 238 COMMUNITY CENTER Beginning Fund Balance $0 $331,425 $856,950 $1,392,985 $1,939,742 $2,497,433 Revenues Sales Tax(25.0%of 1.0%) 331,094 525,000 535,500 546,210 557,134 568,277 Investment income 331 525 536 546 557 568 Total Revenue 331,425 525,525 536,036 546,756 557,691 568,845 Expenditures 0 0 0 0 0 0 Change in Fund Balance 331,425 525,525 536,036 546,756 557,691 568,845 Ending Fund Balance $331,425 $856,950 $1,392,985 $1,939,742 $2,497,433 $3,066,278 244 TRAILS Beginning Fund Balance $0 $165,712 $428,475 $696,493 $969,871 $1,248,716 Revenues Sales Tax(12.5%of 1.0%) 165,547 262,500 267,750 273,105 278,567 284,138 Investment income 166 263 268 273 279 284 Total Revenue 165,712 262,763 268,018 273,378 278,846 284,423 Expenditures 0 0 0 0 0 0 Change in Fund Balance 165,712 262,763 268,018 273,378 278,846 284,423 Ending Fund Balance $165,712 $428,475 $696,493 $969,871 $1,248,716 $1,533,139 260 STREETS Beginning Fund Balance $0 $2,001,948 $3,506,899 $5,033,249 $6,581,426 $8,151,866 Revenues Sales Tax(60.0%of 1.0%) 794,625 1,260,000 1,285,200 1,310,904 1,337,122 1,363,865 Investment income 795 1,260 1,285 1,311 1,337 1,364 Transfer from General Fund 1,206,528 435,000 435,000 435,000 435,000 435,000 Total Revenue 2,001,948 1,696,260 1,721,485 1,747,215 1,773,459 1,800,228 Expenditures Personnel 0 137,709 140,463 143,272 146,138 149,061 0&M 0 53,600 54,672 55,765 56,881 58,018 Capital 0 0 0 0 0 0 0 191,309 195,135 199,038 203,019 207,079 Change in Fund Balance 2,001,948 1,504,951 1,526,350 1,548,177 1,570,441 1,593,149 Ending Fund Balance $2,001,948 $3,506,899 $5,033,249 $6,581,426 $8,151,866 $9,745,016 LO N O cn en o ran LID o ic in -I N o co.N m in N 0 10 tn 4 •--I N '"'I N In Ms N N O 0 0 0 O 0 0O O cn m O (' N O ID m m 0 m 0 in- o V O0 0 0 V 6 0i ui N O 00 V ''"I N Ln .'-I in- O 0 0 0 0 0 0N o O0 o 0 In )ri In m CO '-1 u* 0 0 es.) 0 �• O O 0 in. a--I Lp 0 N 00 rj4. O 0 00 N .�-I N 00 to 0 0 0 0 0 0 0 al m o m INi �' m ,-I v 3 01 N to 0 r+ rn 0 01 0 I m C 00 0 ID N rl N .N-I Cr m o -tn. CO LC1 N LL zg "0 mN0m 0 NOo0Ol 00 CON v dm o^ N I o csi M. d r+p N N mo m 00 N N in Ol .-1 N U. O,i Cr; r+ m r-I N In fC LT 0 O Ln V1 o (Ntri I in13. N N N 00 4-0 N o 0LU Ol m 0 N 0 0 N 0 u ci O 00 6 Q N m m r`i co in a) C Lfl lf1 In a) C .Y •-I —Id. +A c a) - lfl to a) 0- +' Fr1 r-I r-1 0 O O -4A. cr m O N W 0 0 cr, al p tll .--I 0 0 m m In 00 CO d N m rj ci 0 Ol Ol fn �.,q' .-1 m 0 O rl e^-1 4 .-I .-i W 0 Ln 0 m m w m in - L N -0 aJ p N a) P ?� 2 06 v E E O —I N C -O N YO tC of a) U .0 9 N o N a) O O 7 .--I 0- CO E .D O 0U N O \ O Y ON a) .a) a) N m U r+ '� O C O K v > -, M U In o O a) +' O al N � \D 4O U > O ^ O O0 l7 j CO ❑. co a) 'D v .D Q d W 2 a) .D Q Co. O a)o a) In ' 0 C a) � cc � c oa � E , a) C LLv w .nQQw m Cn If I 10/9/2014 BUDGET - 2015 OVERVIEW Steve McFarland — Finance Officer 2015 BUDGET COMMENTS ❑ OVERVIEW TOPIC: FUND BALANCE ❑ Much discussion is made over General Fund fund balance (GFFB). The calculation is: "unrestricted/spendable fund balance/total expenditures". In English,this means "money in bank / how much money is budgeted to be spent during the year". If fund balance target is 25%,that means that you would like to have enough money in the bank to make it 25%into the year,with no additional revenues,before the money runs out. 10/9/2014 2015 BUDGET COMMENTS ❑ OVERVIEW TOPIC: FUND BALANCE(cont.) ❑ Fund balance has gradually declined over recent years. The trend is obviously unsustainable long-term. Issues stemming from the 2013 Flood have had the single largest effect on GFFB is recent history. ❑ GFFB has bounced around from 2005-14 (35%, 24%, 39%, 40%, 42%,50%,56%,47%,36%,'14=22%est., '15=23%est.). 2015 BUDGET COMMENTS ❑ OVERVIEW TOPIC: FUND BALANCE(cont.) ❑ The 2015 23% General Fund unrestricted fund balance does NOT include the Tabor set aside, which is projected to be $403,284 for 2015. The $403,284, approximately 3% of estimated General Fund/Special Revenue Fund revenues for 2015, is separate and not included in the 23%. The Tabor reserve can reside in any fund, and currently resides in the General Fund. It is usable, but must be replenished within 12 months. 2 10/9/2014 2015 BUDGET COMMENTS o ITEMS AFFECTING 2014-15 GENERAL FUND FLOOD RELATED: Sales tax—When the 2014 Budget was approved,the roads were not yet completely passable, and no one was sure what the affect of the flood was going to have on tourism. As a result, staff estimated conservatively on sales tax. It now appears that 2014 will exceed original estimates by $385,000, to $8,150,000, with a $250,000 increase,to$8,400,000,forecasted for 2015. Flood costs - Please refer to the next slides for updates on flood related expenses. 2015 BUDGET COMMENTS 471ARAL O0,10,110401 R..nwewm Saw R.414 RAO 640 CARSOn 2013 2014 2014 455n.. L...11fw 2015 1T511NrtURF516Y0[RAR1Mtlrt $172054 1< 5,6019 1 6, 5212.503 50 5212503 16, 5157036 1, JUDICIAL 12.00 m,293 0 3, 47,560 0 44 43.2 0 47,552 0455 544,334 03, 4 C1RM 1300 495,6 3 3E7,20 205 421,144 0 <1. $233,976 2 15 AOAPOSTMTN2 RAVI. MO 353 019 255 327,92535?671 5)20202 E, 601A37061A0111905317APON 1.0 335 CV 2< .0210 < a5. 445,799 335 S.,. 3 15 owe 010MS. 1500 457 on 3 (9522602 544,359 < 5537,233 44, GO30470d17rt.10Gt /700 .939 4 623,549 477, _ (516341) 645 025 5725,339 5 75 TMRl0'(21 I4001rt5,R15VR43 2400 73 74743 1 15 122555 0 122,355 0 0, 5293542 <, COMMVI.55RVK35 1. 5151h 5 05 916,6, 6 9; 1073 250 0 1,2705. .4, 1559. PATROL 2100 I . 74 2550,4 2015 25Ip69 2512763 2...3. , yV2AYfW75 2155 M. 5 0< 1,21<9I IDO 1310513 0 1,330,e15 9, 5,559,05.0 p 4 COMMLINOS UR.. 11 173 114 12 0 PO 0 0 0 0 7, 0 005 s4111r OM5a1 MO 431. 3 15 496.3 355 7 (715979j 461 4., 535,s1 W�M[OaiG tW 73,5. U• 3 ,15 1103560 0, 5, <, P 2 0 I YA "5543 59157T50.701110115VAY$ 5100 5.317,239 1674 1 023,79076, 2,3,935 11,741,470) 1146465 b 45 1,113354 3, 11,11115 5100 1070150 7 76 1..932 7 13251.523 1156.31 1,0 6 7 95 1,01 5 055 T TAA SURTOL TION AM f0,7tk 0., 7 114 102.707 776 14512.910 (3513653) 106,252 753, 10=357.107 773 >urs5a5 60916.4776 7rt 1235 0 .0.0 q 994 0,..„ 6O170.101T51RVK[SM1 loco 2,255. 1655 1.7005 , 1,750 05711264 31 +3 , STRUT WRRO 067.111 MAO KO 0 005 0 0, 4 3' P 535,000 3 25 4350:O 1M10G4N[V RI1ROM1 MT4R1 90:0 0 0. 00� ., Ora 0 , SVRrout 1120000 22, 2935CN 22< 2`ri5(✓_O 0 3,5003 2f 73 1635 500 22754 TOTAL MOM.. 519.005 iN 513_31,792 557477 910 (330136537 515.052 ILOM 513_507 10/9/2014 2015 BUDGET COMMENTS EXPENDITURES BY CATEGORY PERSONNEL EXPENDITURES 55,241,588 37.7. $5,894,759 44.55' $5,841,170 0 5,841,170 42.7V $6,023,062 44.8% EMPLOYER BENEFITS 16,088 0.1 66,622 0.5. 36,622 0 36,622 0 3' 81,145 0,652 INSURANCE PREMIUMS 111,810 089, 125,654 0.9 132,144 0 132,144 1.DY 129,760 1.0% PROF.SERVICES/FEES 1,381,982 10.0" 836,067 6.3' 3,223,667 (2,397,312) 826,355 6.05' 870,300 65% PUBLISHING 24,546 0,24' 15,673 0.10/ 21,823 0 21,823 0.2)' 10,173 0,1% RENTALS 495,969 3.6° 98,835 0.7Y 103,195 0 103,195 0.8% 136,451 10% REPAIR AND MAINTENANCE 1,583,251 11.4' 987,928 7.5% 1,591,323 (516,341) 1,074,982 7.9 1.240,453 9.2% MATERIALS ANDSUPPUES 394,284 2.87' 330,1t3 2.5 374,324 0 374,324 2.7% 331,033 2.5% 108 PERFORMANCE EXPENSES 156,688 1.1% 204,591 1.5% 210,012 0 210,012 1.59' 235,050 1.755 UTILITY EXPENDITURES 408,722 2.9% 378,155 2.9% 410,013 0 410,013 3.07, 375,575 2.8% OTHER CURRENT EXPENSES 5,591 0.0, 8,100 0,1 7,850 0 7,850 0.1 6,550 0.0% CONTINGENCIES 15,459 0.1' 35,000 0.3° 35,000 0 35,000 0.3°' 34,125 0.3% CAPITAL 56,418 04 393,500 30% 1,286,017 (900,000) 386,017 2.8% 55,000 0.4% TRANSFERSOUT/INTERFUND 3,180,000 22.9% 2,935,000 22.2" 2,965,000 0 2,965,0W 21.7" 3,055,000 22.7% SUBSIDIES 286,063 2.1° 273,250 2.1% 569,250 0 569,250 4231 11 271,130 2.0% TRANSFER OUTI1NTERGOVERH. 529,543 3.8% 643,550 4.93L 670,500 0 670,500 4.955 588,000 44% TOTALS 13-,88i 006 1000%_ 13,23�]9] ID0.0;6. 17477910 J3,813,65J_13664257 100.05 13,44 7 100.0% 2015 BUDGET COMMENTS Town of Estes Park-Fiood Financing Summary-2014 99/2s71a FF is ul i e,lfi-0 8944e2/e3pe301265e9(2014) $891,939$1,515,319 $0 $109,783 5565,000 5930,000$855,688 7 535,000 5144,000 $362,900 5,409,629 eat Spent to 493e(2014) 891,939 1,515,319 0 109,783 306,301 0 236,702 0 0 116,499 0 3,178,543 5003,9134 to be spent 0 0 0 0 258,699 930,000 618,986 7 35,000 25,501 362,900 2,231,086 6eimbursed/441836e4 to date 317,535 1,462,462 172,524 25,562 109,210 0 0 0 17,580 50,000 0 2,154,873 Submitted for reimbursement, not yet received 349,073 0 120,524 50,498 139,159 0 112,132 0 0 0 0 771,386 E8pended,Yet to be submitted/ pending 0-133 113,839 0 125,054 20,000 0 0 124,569 0 0 118,499 0 501,962 Est.nel psole<L e05tto Town $115.492 $5%RSIJ$418,101J 511723 $69,275 $114,390$100,971 $0(17,420 30 $0 62,026 TEMA187.5.12.5%) General 3,953,436 MINA(90 0100%) Open Space 164,706 CIRSA('100.075) Utttitim 1,291,487 4 10/9/2014 2015 BUDGET COMMENTS o THINGS AFFECTING 2014-2015 GENERAL FUND (besides the Flood) u Insurance — Staff and counsel continue to negotiate our insurance rates. It is expected that costs will increase—30%. The Budget has a 25%increase. MPEC—The MPEC operating budget is this year's"wild card" budget item. Based on the Ci Johnson market study and staff's analysis,the MPEC operating budget appears to be — $750,000 (expenses). Budgeted at a loss for 2015,this will increase the transfer from GF. 2015 BUDGET COMMENTS o STEPS TAKEN TO PROTECT GENERAL FUND FUND BALANCE Many cost-saving measures were taken to help safeguard GFFB, and to keep it as close to 25% as possible. Each department and fund made operational cuts, in aggregate totaling nearly$1,500,000 over the entire budget. The basic philosophy was to maintain our excellent levels of service to citizens and visitors, while suspending/delaying/cutting other line items where possible. While this strategy will be successful over the short term, it is not viable long term,and cuts of a more permanent nature may be considered. For 2014-15,cuts include elimination of the 2%merit pool, reduction of collection of monies from the GF for IT and Vehicle Replacement Funds, reduction of the transfer from GF to CRF, and delaying of maintenance/efficiency related projects. 10/9/2014 2015 BUDGET COMMENTS ❑ STEPS TAKEN TO PROTECT GENERAL FUND FUND BALANCE • In addition, staff is in the process of cutting another 2.5% in expenses prior to the first Budget reading in November (November 11,2014). These cuts are not included in this budget review. ® Staff is very concerned about the cash flow issues stemming from Flood-related projects. It is very difficult to manage the fine line between moving forward with projects without a firm reimbursement schedule. Assuming reimbursements ultimately occur as forecasted, the GF will emerge not much the worse for wear. However, the "float" between expending funds and being reimbursed could prove problematic. The Town may have to consider a short term loan from other funds to the GF if the float is large enough at the end of the year(20141. 2015 BUDGET COMMENTS ❑ GENERAL FUND REVENUES General Fund Revenues (new detail page in packet that lists major revenue categories by type): top 10 GF revenue sources for 2015: ❑ $8,400,000—sales tax ❑ 1,369,127—transfer from L&P ❑ 358,959—property tax ❑ 313,730—business and liquor licenses ❑ 287,000- vehicle taxes(purchases) ❑ 259,377—Highway Users Trust Fund ❑ 226,261—Franchise fee(L&P)—3%of urban account revenues ❑ 188,163—transfer from Water ❑ 177,500—Building and sign permit fees ❑ 166,314—Building rent collected from L&P,Water,employees 6 10/9/2014 2015 BUDGET STOP GENERAL FUND TRANSFERS ❑ $30,000 transfer in 2014 to Emergency Fund. This will be repaid in 2015. Monies needed to purchase radio station. o Annual transfer from GF to CRF suggested to be reduced from $800,000 in 2014 to$520,000 in 2015. This is part of the effort to keep GFFB at—25%. $520,000 allows for COPs payment. o Community Services Fund transfer increasing from $1,700,000 in 2014 to $2,100,000 in 2015. Part of increase is supporting MPEC operational costs; part is the existing fund balance from 2014 was used to fund operations. o $435,000 transfer formerly to CRF for street improvements now being transferred to new Street Fund. 7 Community Reinvestment Fund Special Revenue Fund,#204 Town of Estes Park-2015 Budget Purpose: *The Community Reinvestment Fund provides funds for General Fund,Special Revenue Fund and Internal Service Fund capital projects. Funding comes from the General Fund,Grants and TABOR excesses(voter approval in 2000)when applicable, D E F G H May 2014 EOY 14 Budget Revised Budget Revised Budget Budget YTD 2013 2014 2014 2014 2015 Beginning Fund balance $2,851,440 $377,869 $4,825,992 $4,825,992 $5,642,468 Transfer from General Fund 450,000 800,000 800,000 800,000 520,000 Transfer from General Fund(STIP) 435,000 435,000 435,000 435,000 Grant income 330,000 330,000 330,000 Fall River Trail(NEPA) NEPA Study(RMNP) 195,740 10,000 10,000 Transportation Enhancement 256,000 256,000 Parking Structure 3,728,500 3,728,500 FLAP(RAMP-State) 4,200,000 Investment income (1,439) 10,000 10,000 10,000 10,000 Sale of assets(Lot 4) 998,176 996,178 Total inflows 7,154,933 1,575,000 6,567,676 10,435,678 860,000 • Personnel Legal/engineering/other 8,103 5,000 5,000 5,000 5,000 2013 Projects Transportation Enhancement Grant 343,924 45,739 Elm Road landfill mitigation 46,795 175,000 175,000 175,000 97,600 Balance from 2013 128,205 128,205 Parking structure 228,103 Balance from 2013 4,432,522 4,432,522 MPEC/Stall Barn project Construction 3,731,873 Balance from 2013 3,418,127 3,418,127 COPS note payment 74,221 517,623 517,623 517,623 518,632 Transportation Hub irrigation 109,542 Balance from 2013 25,458 25,458 Street Improvement Program(STIP) 8,195 435,000 435,000 Balance from 2013 STIP 336,528 STIP monies xferred to Street Fund 771,528 2014 Projects Fall River Trail(NEPA)17.2%match 398,551 398,551 398,550 2015 Projects FLAP Grant Project 100,000 1,000,000 Conference Center Roof Repair 165,000 Performance Park Overlay 30,000 Total 5,180,381 1,531,174 9,872,014 9,619,202 2,214,782 Net change 1,974,552 43,826 (3,304,338) 816,476 (1,354,782) Fund Balance $4,825,992 $421,695 $1,521,654 $5,642,468 $4,287,686 Reserved for Museum Storage facility 200,000 200,000 200,000 200,000 200,000 Restrictions Elm Road 128,205 0 0 0 0 MPEC/Stall Barns 3,418,127 0 0 0 0 Tranportation Hub irrigation 25,458 0 0 0 0 Street improvement Program(STIP) 336,528 0 0 0 0 FLAP 0 0 0 4,100,000 3,100,000 Available Fund Balance $743,132 $221,695 $1,321,654 $1,342,468 $987,686J 1 10/9/2014 nternal Service Fund 2015 - Fleet -"r41111rX "1119/11' • .t. 1 Y - t Scope of Services .• Responsible for over 400 pieces of equipment that serve all departments. The replacement value is approximately $7 million. •.• Works with multiple departments and districts including the Fire District. Manages and maintains maintenance records and a modest in-house inventory of repair parts. The staff of three is trained and ASE certified in maintaining and repairing Town equipment ranging in complexity from pump trailers to heavy earthmoving equipment. .• Responsible for specifying and purchasing of all new equipment for all departments and the Fire District. 10/9/2014 P 2015 Highlights • Summary of changes for 2015 in this division are... •:• Focus on extending vehicle life for an extra year in lieu of paying 2014 contributions to the Vehicle Replacement Fund. 2014 contributions to VRF were eliminated in the emergency budget cuts triggered by the 201 3 flood. •:• Replacement of the existing unserviceable vehicle floor lift •:• Restoration of full staffing in the Fleet Maintenance Division by filling the two vacant mechanic positions in the last quarter of 2014. •:•Expanded diagnostics& repair training for the Fleet Maintenance staff. 111111111111 {P� Revenue :::: — 2015 $200,000 ■Charges for Services $150,000 $300,000 Investment Income$1,000 $100,000 $50,000 Total = $301,000 $0 _20-1-3 —209 4 2013- -$50,000 $284,614 $301,000 $301,000 2 10/9/2014 IA I{P Expenses 1111111-111111111 2015 $350,000 ■Operations&Maintenance $90,059 $300,000 $250,000 $200,000 Personnel $324,196 $150,000 - — $100,000 — Total = $414,255 $50,0$0 I - — „mio. 2013 2014 2015 22% $331,279 $373,350 $414,255 78% �P{ Personnel $350,000 This account pays for three full time $300,000 employees. A $250,000 portion of the salaries for the $200,000 Public Works 1 Director and the $150,000 Public Works mil i Operations Manager $100,000 is also charged to $50,000 — itthis account. $0 '" 2013 2014 2015 AIM - $263,800 $308,692 $324,196 78% 10/9/2014 V. Opeions & Maintenance iplf $100,000 $90,000 Major expenses include $ 0,000 - shop equipment,IT $70,000 - services,education,and - training. $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 22% $0 2013 2014 2015 $67,479 $64,658 $90,059 [1. 2015 Highlights Summary of changes for 2015 in this division are... •:• Focus on extending vehicle life for an extra year in lieu of paying 2014 contributions to the Vehicle Replacement Fund. 2014 contributions to VRF were eliminated in the emergency budget cuts triggered by the 2013 flood. •:• Replacement of the existing unserviceable vehicle floor lift. Restoration of full staffing in the Fleet Maintenance Division by filling the two vacant mechanic positions in the last quarter of 2014. •:•Expanded diagnostics& repair-training=for=the=Fleet=Mctlntenance staff. 4 10/9/2014 kit) 2 015 Hg gi hli �hts , Continue to update,simplify,consolidate,and tune servers and network components Continue to strive to provide world-class support •.• Add 1 EFT staff to continue customer responsiveness •.• $100k of IT expenses not allocated to other departments—will come from IT Fund balance External revenue up -overall expenses down Continue to support fiber optics initiatives ICI Revenue --111111 2015 ■Internal Charges for $700,000 Services q $506,439 $600,000 I Fiber Lease and $500,000 Miscellaneous $51,970 $400,000 i_ ■Investment Income $300,000 - 1 + $4,000 i $200,000 I Total = $562,409 $100,000 J $0 ' 2013 2014 2015 $674,346 $672,300 $562,409 2 10/9/2014 fp nformation Systems TechnologyFund 201 5 di 1-114 r; , „► ' • �' tit+ pt �, e { QS" �� P Scope of Services es +Services Include: PC and server administration and support + Network management •.• Phone system management •.• Licenses, external connectivity, network security, maintenance contracts 1 10/9/2014 P Expenses A.....= 2015 ■Personnel $400,000 $386,476 Personnel $350,0000 ■Operations&Maintenance $250,000 $212,896 $250,000000 or— .Capital $ 0, 0 II $0 = 99 372 $150,000 �■ .' Total $5 , $100,000 ■ . ►-- $50,000 I 64°i° $0 2013 2014 2015 $477,021 $800,744 $599,372 36% fP Personnel 2015 $400,000 IT Division manages $300 over 400 devices. rl ,000 They manage over ����� 190 email accounts. $200,000 r� 1 $100,000 V Ali $0 -------------___________/011)64% jo k 2013 2014 2015 $196,848 $364,973 $386,476 ;i 1 11 III it • 10/9/2014 fP Operations & Maintenance - - 2015 $350,000 $300,000 O&M charges include our telephone charges and $250,000 annual maintenance $200,000 agreements. $150,000 $100,000 $50,000 $0 2013 2014 2015 $250,339 $345,606 $212,896 36% EPl Capital 2015 $100,0oo $90,000 None Planned $80,000 $70,000 $60,000 $50,000 $40,000 $30,000 _ $20,000 _ $10,000 $0 �� o^io 2013 2014 2015 29,834 $90,165 $0 4 10/9/2014 2015 Highlights •.• Continue to update,simplify,consolidate,and tune servers and network components •• Continue to strive to provide world-class support 4. Add 1 EFT staff to continue customer responsiveness $100k of IT expenses not allocated to other departments—will come from IT Fund balance External revenue up -overall expenses down • •. Continue to support fiber optics initiatives End Vehicle Replacement Fund Internal Service Fund,#635 Town of Estes Park-2015 Budget SCOPE OF SERVICES * To fund depreciation of,and to accumulate funds for,the replacement of Town vehicles. i Original Budget Revised Budget Budget 2013 2014 2014 2015 Revenues Revenues-future vehicle purchases $467,722 $572,031 $576,031 $585,381 Interest/other income (1,657) 10,000 10,000 10,000 Miscellaneous 439 0 261 0 Transfers In 0 0 0 0 Total Revenues 466,504 582,031 586,292 595,381 Capital 654,159 738,715 1,213,911 705,752 Total Expenses 654,159 738,715 1,213,911 705,752 Excess(deficiency)of revenues over expenditures: (187,655) (156,684) (627,619) (110,371) ADJUSTMENTS TO GAAP BASIS Capital Outlay (654,159) 0 0 0 Depreciation 204,682 0 0 0 CHANGE IN NET ASSETS 261,822 (156,684) (627,619) (110,371) Net Position,Beginning 2,889,074 3,150,896 3,150,896 2,523,277 Net Position,ending Net Investment in Capital Assets 1,256,218 1,256,218 1,256,218 1,256,218 Funds available(unrestricted) $1,894,678 $1,737,994 $1,267,059 $1,156,688 Rollovers Revenue sources: 2013 2014 2014 2015 General(deferred in'14) 243,744 0 4,000 145,649 Museum(CSF)(deferred in'14) 0 0 0 0 Special Events(CSF)(deferred in'14) 13,528 0 0 14,866 Streets Fund 0 0 0 33,600 Light and Power 164,841 322,518 322,518 335,243 Light and Power(dec depr from 12 to 7 yrs) 45,609 199,682 199,682 0 Water 0 49,831 49,831 56,023 IT Services 0 0 0 0 467,722 572,031 576,031 585,381 Summary of Vehicles by department: Police 11 Special Events 10 Protective Insp. 2 Light&Power 23 Streets 19 Water 12 Parks 14 Fleet 2 Museum 1 IT 1 Senior Center 1 Total 96 1 1 Vehicles scheduled for purchase/replacement 2013 2014 2014 Revised 2015 Police G-71A'98 Ford Crown Vic 29,581 Police G-51 '97 Ford Ranger 4x4 20,257 Police G-90C '06 Ford Expedition 4x4 26,439 Streets G-100B '02 Ford F-250 4x4 29,467 Streets G-43'85 Champion Grader 133,365 Streets G-73A '97 John Deere 344G 89,809 Parks G-96A '99 Walker MTGHS 10,868 L&P 93313A, '02 Ford Explorer S-Trac 26,400 2012 Dodge RAM 35004x4(L&P)(93320D) 60,967 2013 3500 4x4 Cab Chassis(90310A) 34,038 Trolley 38,740 Skid Steer,Mini Excavator,Trailer 129,630 Radios for police cars,loader,grader 24,599 Rollovers from 2013 to 2014 Streets G-95 '96 I-H 4800 4x4 138,361 Water 9034A '98 Ford F-150 4x4 24,737 Prot Insp G-50, '99 Jeep Wrangler 4x4 23,737 Radio for G-100C 2,066 Parks G-42 '97 Cushman Truckster 19,650 L&P Bucket Truck 93331A 219,955 Police cars-in-car digital video recorders 9,860 Police G-106A '04 Ford Explorer 38,189 38,189 Police G-89B '08 Dodge Charger 25,716 25,716 Police G-99 '97 Radar Trailer 15,599 15,599 Police-new vehicle 32,000 32,000 3 light bars for retained Police vehicles 0 12,000 Corn Dev G-52B '02 Jeep Wrangler 23,560 0 Streets G-58 '84 Sullair Compressor 13,119 13,119 Streets G-39A '01 Jeep Cherokee 4x4 26,232 26,232 Streets G-44 1996 Bearcat Cracksealer 0 31,980 Streets G-113 1991 Fair Snowblower 0 32,228 Parks G-59A '97 Cushman White Truck 23,334 23,334 Parks G-94B '99 Walker MTGHS 11,531 11,531 Museum G-27A '02 Ford Windstar minivan 27,478 27,478 Events G-105A '94 Ford F250 4x4 26,781 26,781 Events G-111 '93 Miller Welder 3,743 3,743 Events G-117 '93 Chevy C3500 4x2 23,132 23,132 Events G-126 '00 Ford F350 4x4 41,340 41,340 L&P 93321A '97 Ford F-350 4x4 47,318 47,318 repl w/Derrick Truck(monies contributed through L&P) 192,682 192,682 L&P 93389A 6-wheeler 20,033 19,926 Water 9039A Intl 4800 Dump Truck 120,778 105,067 Fleet G-68A '00 GMC K-1500 4x4 pickup 26,150 26,150 Police G-78B 09 Dodge Charger 25,065 Police G-102 09 Dodge Charger 25,065 L&P 93324A 01 Ford F-250 4x4 89,822 L&P 93325E 08 I-H 7400 4x4 280,800 L&P 93338 07 GMC 3500 75,000 Pothole patching truck for Street Fund 150,000 Storm Drainage Culvert Jet Trailer Cleaner 60,000 $654,159 $738,715 $1,213,911 $705,752 Already purchased: $454,682 On order: $372,561 Not yet ordered/may de deferred: $386,668 10/9/2014 General Fund 2015 - Legislative — r 1,n...it.-- u R r 1V r...-0 ; -moo 1 Li [1 ,s.soip, U GI Ill ., r9 *el _ 1; T II t fS_P: sTEs PPS 11117 �, ,1 _ - -, ts� Id ` ,, _i _oliiimi F N `, a Scope of Services , :Services include: ••• Policy Direction d• Strategic Planning Legislative Body for Municipal Code Legislative and Quasi-Judicial Body for Development Code •.• Liquor Licensing Authority 1I Budget Approval � I�\ •• Board of Trustees—7 Members II \\, II II it III Ili II 11I I • 10/9/2014 FP 2015 Highlights Summary of changes included in this department are... • Salaries for the new Trustees and benefit elections have been established. • Increase in Info Technology with the shifting of board computers to the Legislative budget. • Funding to complete evaluations. • Decreased education/training budget for second year. !A Expenses 2015 7 Operations&Maintenance $120,000 $109,397 $100,000 $80,000 _i Perso:$11$8777,'063396 $60,000 — $40,000 eCapit $0 $20,000 Total $0 2013 2014 2015 42% $172,684 $212,503 $187,036 SBX 2 10/9/2014 4 Personnel Services 2015 $200,000 Include in this category are Board salaries $150,000 and benefits $100,000 $50,000 ----11All $0 42% 2013 2014 2015 $71,748 $110,793 $77,639 1111. 385E �fP Operations & Maintenance Al 2015 Included in this category are insurance $200,000 premiums,codification, studies,volunteer ii.___ $150,000 luncheon,catering, education/training, dues/subscription, $100,000 Pride Awards,Mayor contingency, $50,000 miscellaneous office expenses. $0 42% 2013 2014 2015 $100,936 $101,710 $109,397411W 385E 3 • 10/9/2014 EP• - Review of 2015 Highlights Summary of changes included in this department are... • Salaries for the new Trustees and benefit elections have been established. • Increase in Info Technology with the shifting of board computers to the Legislative budget. • Funding to complete evaluations. • Decreased education/training budget for second year. 4 10/10/2014 General Fund 2015 - Judicial 1 + ftl • + "� 11 A Scope of Services .:.Services include: •.• Provide fair and impartial application of Town codes to include the model traffic code ....Manage and review sentencing of offenders ....Assist with certification of municipal election results .:*Provide for the swearing-in of Town elected officials 10/10/2014 Revenue 2015 $150 7 ■Miscellaneous $148 $146 -/ $144 / $142 Total = $150 $140 2013 2014 R 2015 $144 $150 $150 • {Pl Expenses 2015 r,Personnel$42,276 5°0 �/0 4111111Willii."1 .1111 ■Operations& Maintenance$2,108 95% ■Capital $0 Total = $44,384 2 10/10/2014 lii ItExpenses 2015 •Operations&Maintenance $50,000 _ $2,108 $45,000 $40,000 $35,000 e. 33___ $30,000 II1iIijIiI=I -Personnel$42,276 $25,000 $20,000 $1515,000 — Total = $44,384 $10,000 $5,000 e $0 2015 o°s" 2013 2014 R s„ $44,799 $47,982 $44,384 LI Personnel ServjojIIIIII 2015 Addition of Grants Specialist in 2014. $400,000 Staff changes in $350,000 2014 that resulted in benefit changes to $300,000 2015. $250,000 $200,000 . $150,000 'i `I $100,000 II $50,000 p,�0 $0 2013 2014R 2015 5° 1 $266,605 $353,248 $332,651 95% 11 Ii III I 11 • • 10/10/2014 U. Operations & Maintenance 2015 Major O&M expenses $2,500 include allocated $2,000 property and liability insurance materials and supplies and job $1,500 training expenses. $1,000 $500 $0 2013 20-� o"/o 14 R 2015 5' $926 $2,148 $2,108 95% CI Capital p talAIM $1 2015 $1 There are no capital $1 expenditures $1 budgeted in Finance in $1 2015. $1 $0 • $0 $0 $0 $0 1% 201-1 20-1-2-0 12 R 2013 4 10/10/2014 P Changes Year Over Year Summary of changes included in this department are... • There were no significant changes in the Judicial budget. 10/9/2014 fP General Fund 2015 - Executive Scope of Services •:•Services include:•.•Implement Town Board goals and strategic plan(s) :•Provide direction and ensure efficient operations of Town Departments :•Responsible for the administration and enforcement of Town ordinances •:•Responsible for presenting the annual budget to the Town Board ....Public Information .•Provide Support for the Town Board •.• 4 Full Time Employees—Administration III • 10/9/2014 2015 Changes Summary of changes included in this department are... • Elimination of Sales and Marketing position • Addition of Assistant Town Administrator position IP, Expense 2015 ■Operations& Maintenance $400,000 ■Personnel $350,000 Total Expenses=$284,976 $300,000 $250,000 $200,000 $150,000 $100,000 73% $50,000 $0 013 2014 2015 3 I 2 10/9/2014 EP Personnel Services 1111111 2015 • 4 FTE's $400,000 $300,000 $200,000 -- I $100,000 n _ $0 2013 2014 2015 $357,274 $284,411 $195,479 FOperations & Maintenance 2015 $500,000 $400,000 $300,000 $200,000 $100,000 $0 2013 2014 2015 $162,888 $106,485 $89,497 10/9/2014 FP Expenditures by Category 2015 $75,000 Insurance Premiums 11 Prof.Services/Fees $50,000 - •Repair/Maintenance •Materials/Supplies $25,000 -- ■Job Performance Expenditures $0 1p Review of 2015 Changes Summary of changes included in this department are... • Elimination of Sales and Marketing position • Addition of Assistant Town Administrator position 4 10/9/2014 Clierterigkindnd 2015-Administrative Services 1"ABLO TI *****K a • [P oN �A M Oty•.` M• i v,Nte°1. STES PARK t I • • i i ' • I I Humane n...;. resources -t9 I Scope of Services •:•Services include: Ij •:• Maintain official documents and records including minutes k •:• Legal publications I�I •3 Human Resources •.• Risk Management •:• Business and liquor licensing Support Board o• Elections • it 4 Full Time Employees—Town Clerk Office/Human Resources ICI 1 10/9/2014 2015 Highlights Summary of changes included in this department are... • Special Election — Potential Broadband Election related to SB 152. • Addition of Contract Labor in lieu of additional staff. • Addition of NeoGov software for application tracking process and a corresponding decrease in staff time and publication costs. • Cut document management preparations & document management software/hardware. • Increase education/training to 201 3 funding level • Cut Remodel of Records Room & Completion of Admin Services. Revenue 2015 $300,000 — — - `Liquor License $250,000 $53,730 Business License $200,000 $260,000 $150,000 $100,000 — - — $50,000$0 Total = $31 5,230 20T3 2014 2015 —13 5,97-3 $31Z,2330=$31 30 2 10/9/2014 P• Expenses 2015 $250,000 P*rsann.l$132,642 $200,000 $150,000 Operations&Mahtenance $237,565 $100,000 ■Capital$0 $50,000 S0 Total = $370,207 2013 2014 2015 $348,018 $353,071 $370,207 36% 4111101 6!% Meview of 2015 Highlights Summary of changes included in this department are... • Special Election — Potential Broadband Election related to SB 152. •Addition of Contract Labor in lieu of additional staff. •Addition of NeoGov software for application tracking process and a corresponding decrease in staff time and publication costs. • Cut document management preparations & document management software/hardware. • Increase education/training to 201 3 funding level • Cut Remodel of Records Room & Completion of Admin Services. 3 10/10/2014 ' literal Fund 2015 - Finance 4 cill"!-!.-- : e. i*ri I r. ._ , , :-,,,,,, ,,-;,-.04 LI f,� f1 i' 4 I\ 1 1 2012 Budget •J f • P. Scope of Services :•Services include: •:• Act as"Front Desk" for Town Hall,providing information,billing inquiries/requests,telephone-answering. Generate,process and manage -15,000 utility billing accounts. •.• Budget& CAFR preparation/presentation. •:•Manage cash flow,accounts payable/receivable and investment functions. •:•Provide services for other governmental entities(EVPLD). •:•Provide internal/external reports to staff, public, Board and other interested parties. 1 10/10/2014 IP Revenue • 2015 $18,000 V •EVPLD accounting $16,000 ■VEP audit(in-out) $14,000 •Miscellaneous $12,000 $10,000 01 $8,000 $6,000 01 $4,000 -1111 $2,000 Total = $17,602 $0 Amiri 2013 2014R 2015 $15,737 $17,126 $17,602 ktLMMIP Expenses imialia 2015 •Personnel $322,651 0% Operations& Maintenance$83,950 80% ■Capital$0 Tota f=-$4t676II1 2 10/10/2014 rExpenses 2015 •Operations&Maintenance $400,000 $83,950 $350,000 $300,000 $250,000 -personnel $332,651 $200,000 $150,000 $100,000 A Total = $416,601 $50,000 I. $0 2013 2014R 2015 0% $334,027 $445,798 $416,6014 800 fP Persoel Services 2015 Z----------- ----------_ Addition of Grants / - Specialist in 2014. $400,000 Staff changes to $350,000 2014 that resulted in $300,000 — benefit changes to $250,000 2015. $200,000 $150,000 T________________y $100,000 $50,000 $0 2013 2014 R 2015 0 $266,605 $353,248 $332,651 10/10/2014 lir f Operations & Maintenanceill 2015 Major O&M expenses / include auditing,IT, $100,000 "7 County Treasurer fees, $90,000 / NW courier service,phone $80,000 / system,office $70,000 supplies/postage and $60,000 2 computer $50,000 m replacements at $40,000 counter.O&M $30,000 comprises 20%of $20,000 Finance expenses. $10,000 / $0 0% 2013 2014R 2015 $67,422 $92,550 $83,950 80% Pl Capital imili------11 / 2015 $1 / There are no capital $1 expenditures $1 budgeted in Finance in $1 / 2015. $1 / $1 / $0 / $0 / $0$0 / $o / � /X% -209 2012R 2013 $0 $0 $0 $0 2 4 10/10/2014 fp Changes Year Over Year Summary of changes included in this department are... • The most significant recent changes in Finance were • the decrease of IT expenses of $8,000, • an increase of $700 to computer purchases,and • A decrease of personnel costs of $20,000. 5 10/9/2014 gGiiiiiiiii nd 2015 - Employee Benefits nership Employee Recognition Home Ow Program &Events r1M-ric.,1 / .4° iailik- .. . 'i II : 114 s416= . eliIK i nevi t.P q A If VI,i� // Scope of Services :Services include: •:• Employee Recognition & Events Post Employment Benefits Wellness Program •••• Home Ownership Program • • 10/9/2014 Highlights Summary of changes included in this department are... • Number of retired employees eligible for post insurance. • Increase in the number of individuals in the home ownership program. • Possible RFP for benefit consulting services. • Actuarial Study for 2015 for post employment services. Operations & Mai• ntenance 2015 $120,000 Included in this category are $100'000 Employee Post 80,000 Insurance Benefits, Wellness Benefits, $60,000 . Benefit Consultant, $40,000 • Actuarial Study, Holiday Party, $20,000 Employee Recognition, Home Ownership $0 Program 2013 2014 2015 raow $63,653 $8s 7 1 05 800 2 10/9/2014 tUIMIIMItew of 2015 Highlights Summary of changes included in this department are... • Number of retired employees eligible for post insurance. • Increase in the number of individuals in the home ownership program. • Possible RFP for benefit consulting services. • Actuarial Study for 2015 for post employment services. 3 10/9/2014 fP General Fund 2015 - Community Services - 111111111111111111 EP EPI Scope of Services 4111 :'Services include: •:•Town assistance to various community organizations •:•Provide subsidies to organizations representing a broad spectrum of cultural and human services •:•Categories include arts and education,transportation,youth programs,various human services,and the food tax refund and sister city programs •:•Intergovernmental support to partnering agencies 10/9/2014 Expenses 2015 ■Intergovernmental $1,200,000 Support $1,000,000 •Community Service Grants $800,000 Total Expenses=$858,650 $600,000 $400,000 $200,000 $0 • 2013 2014 2015 IjIntergovernmental g ental Support -- 2015 $1,200,000 $1,000,000 - - - $800,000 $600,000 — $400,000 $200,000 ! . `4 $O t 2013 2014 2015 $675,543 $1,106,500 $725,750 2 10/9/2014 Community Service Grants 2015 $500,000 $400,000 $300,000 $200,000 $100,000 $0 2015 2013 2014 $140,063 $172,750 $132,900 , Ep x endituresy Category 2015 ■Arts&Education ■Transportation $200,000 - ■Youth $150,000 r�Human Services — $100,000 Sister City Program $50,000 Intergovernmetal $0 Support Food Tax Refund 10/9/2014 g Gen al Fund 2015 - Police .11010 iiir. Irf71-c----iiirwit. L_ . _ ii,,,t4.----,-, - - v al li ____7'-aii!, -- imiliiiim ____________ `.,; r /' ci,O Cps Il e __ 7 "---.— 0 t. Ef0..,4 11 sl �p+t6- I - i Tel Scope oices/ Administration oversight, budgeting, staffing Planning, coordinating, g artment. and organizing the activities of the Police Dep Community presentations, employee development and strategic planning, department recruitment strategies, reements, policy development, mutual aid ag LETA maintenance of State ProfessionalStandards, LETA Estes Board Member, Victim Services board member,Emergency Valley Community Services representative, Management, Community Relations, Regional Radio Communications Board Member • 10/9/2014 Scope of Services/ Operations Patrol Services - 24-hour professional service, criminal investigations, Traffic accident investigations, traffic enforcement, DUI enforcement, zone policing, neighborhood watch, vacation checks, crime prevention and education, traffic speed studies, special events support and security, parking enforcement, court liaison services, Emergency Response Team, enforcement of all municipal ordinances/ codes, as well as all state and federal laws. A fP E Operations Cont. Investigations (complex crimes) Felony crime investigations, internal affairs, drug investigations, juvenile crimes, property crimes, missing persons, crimes against persons, liquor license inspections and enforcement, evidence and property storage and management. SCHOOL RESOURCE OFFICER SERVICES: • Provides ongoing educational, safety and support to the school staff, students, parents during the times school is in session or during athletic events, also includes after school activities. 2 10/9/2014 Pcope of Services/ Support Services COMMUNICATIONS: 24/7 Central Answering point for all medical, police and fire emergencies and non-emergencies within the Estes Valley, reversed mass notifications, call logging, call recording and statistics, Quality Medical Dispatching, Computer Aided Dispatching, information call center, CCIC/NCIC 24/7 access, CBI queries and criminal histories. Maintain 24/7 communications: •Estes Park Police 91 1 •Estes Park Fire District / •Glen Haven Fire •Rocky Mountain National Park Service (after hours) •Estes Park Municipal Services •Medical Center Ambulance Service •Colorado State Patrol / --- •Larimer County Sheriffs Office (limited) : • •Division of Wildlife P Scope of Services, Support Services , ir_ Cont. RECORDS: Crime data entry,C8I monthly reports,maintain al Law Enforcement Records,monitor department monitor department reporting requirements,r::wide for front desk customer services, services, Court document management and archiving of reports. VDLUIOEERS: il Community and volunteer services; chaplain rvkes,front d k volunteer program,records 66 program,records volunteer program,management of 8 volunteers. ri POLICE AUXILIARY,Blue Santa,special event support,fingerprinting services,security, found security, found property,vacation checks,directed patrols,parking enforcement, fety fat', 11 safety fair,critical Incident support,town atoll dors. Manapemont of 20 AuxIlary Volunteers. Auxliary Volunteers. 1 10/9/2O14 MEW wimik P Support Services Cont. RESTORATIVE JUSTICE PROGRAM Active Partnership with 501 c3 Restorative Justice Board,community circles,re- entry of offenders,adult parole re-entry program, juvenile status offender management, grant-writing, mediation services,restorative practices, management of 30 RJ volunteers and facilitators. Facilitate Peer Support group for police employees during traumatic situations. Emergency Management support. Partnership facilitating Restorative practices within the Park R-3 School District. Management of Girls Support Circle. Budget Highlights for 2015 • Tiberon Annual Fee increase from 1Ok to 2Ok to Larimer County • Town Continuing Restorative Justice funding for fulltime Employee due to loss of Grant Funding • Funding $50,000 for in-car cameras for all squad cars 4 10/9/2014 Employees/ Seasonal and Volunteers SWORN NON-SWORN Chief Communications Manager 2 Commanders Executive Assistant Administrative Sergeant Restorative Justice Manager 2 Patrol Sergeants Restorative Justice Coordinator 2 Investigators 7 Dispatchers 11 Police Officers• 1 Records Clerk School Resource Officer SEASONAL EMPLOYEES 4 Community Service Officers 20 Sworn Officers VOLUNTEERS 12 Non- Sworn Employees 30 Restorative Justice Volunteers 4 Seasonal Employees 20 Auxiliary Volunteers 2 Chaplains Organizational Chart n Eercatke Aaakbet 0111675111 I Patrol P.vol P»fnabeel [..rt.n Commenketlees y,...o.,n Re.teneh. fNmA.= Sergeant serge.. Staadatdr Mryu.[n. Crater Mawr r.t.."o U) Jueke Nagger dai.vW., Strgeaet Oflc<e� Ofnter le.rrtigae akPatt6er I _ R-.rc • Officer :::: _ sofas Ault bollards Officer Officer CSO( • Offecer Officer SchoMeer Meer 10/9/2014 P Total Revenue 2015 2015 $400,000 / $350,000 $300,000 ■Patrol $250,000 $200,000 $150,000 Dispatch $100,000 550,000 Total = $0 $168,337 2013 2014 2015 $254,667 $488,728 $168,337 fP Revenue Sources • Parking Permits/Parking Tickets • Animal License/Impounds • Bullet Proof Vest Grant • Click It or Ticket Grant • Colorado Department of Transportation DUI Enforcement Grant • Traffic Summons / Fines • False Alarms/Fingerprinting/Portable Breath Testing • Police Security Services • Intoxilyzer / DUI and Drug (DUID) Restitution from Courts • Dispatch Services - Hospital & Fire District • Restorative Justice Grants • Police Record requests • VIN Checks • School Resource Officer funding from Schools • Contributions and donations tor_Satiet Fair 6 10/9/2014 U. Total Expenses III 2015 $3,486,740 $3,685,425 / 3,277,264 Total = $3,685,425 ■ ■ a ■ 2013 2014 2015 Personnel Services 2015 $3,100,000 $3,000,000 II2 $2,900,000 $2,800,000 - IPPo $2,700,000 $2,600,000 /---/-- -------------1-/ Mpr $2,500,000 i� $2,400,000 2013 2014 2015 $2,672,555 $2,945,326 $3,054,828 10/9/2014 Operations & Maintenance 2015 $700,00o $600,000 $500,000 ■ $400,00017 ■ $300,000 summoor $200,000 / $100,000 $0 2013 2014 2015 $604,709 $541,414 $630,597 Capital 2015 $350,000 $300,000 00111111.1111 $250,000 $200,000 $150,000 1 .11 $100,000 $50,000 $0 2013 2014 2015 -$ $346,857 $50,000 8 10/9/2014 Total Budget 2015 Personnel $3,054,828 1411 •Operation & 17% 82% Maintenance $630,597 ■Capital $50,000 Total = $3,735,425 Questions? 10/9/2014 liia of Issue 1A On April 1,2014,Ballot Issue 1A to increase the Town sales tax by 1%passed by the voters. The increase is effective July 1,2014 through June 30,2024. The increase is earmarked as follows: 60.0%for the construction,repair, replacement,rehabilitation and Projected revenue for renovation of streets emergency response - 12.5%for the construction and expansion capabilities of public trails within the Estes Valley 2015-$43,700 Planning Area 25.0%for the construction of a community recreation center,including facilities for the EP Senior Center 2.5%for capital acquisitions associated with emergency response capabilities of the Town ler Emergency Response Capabilities Fund 2014 Purchased Highway Advisory Radio Station (HAR) Anticipated Managed at Municipal completion by mid Building, antenna December located on Prospect Mountain in cooperation with Bureau of Reclamation. —1377-4-02:40- 10 10/9/2014 Emergency Response Capabilities Fund 2015 HAR Notification system completion includes signagee and flashing n beacons$10,000 Emergency Operations p Inf ormation io Center Equipment/installation Event Center Complex$15 000 Hazardous materials encountered in a disaster,training $5, 00 t0nd equipment Consulting company to revise EOP/COOP Revision$10,000 Vision Equipment and installation for a large area for Community meetings with live steaming capability Strengthen the Estes Valley 800 Mhz emergency radio system for multiple use,Law Enforcement,Medical Services,Fire services, Light and Power and Water(Utilities) Support alternate Emergency Communications Center Employee Emergency preparedness training Community Preparedness Education 1 10/10/2014 IR, General Fund 2015 - Buildings giL.-- , ,_,,11:4' . .,. , _I'4.�•J10xq A 7 ail. ., ill "lr di I.!. 11- I. limn i 11111111111111EPIP '', . —�_- ..ormi i ilg; ill11111k PPP Scope of Services •:• Manages all publicly owned buildings,which consists of over 20 structures. s •:. Maintains all the contractual documents for services numerous ldinistersvpecific contracts for annual maintenance contracts of Oversees the operation of a complex variety of systems: •:• Plumbing •:• HVAC •.• Electrical .• Structural/finishes ••. Operates and manages Downtown trash collection,Elevators,Public restroom cleaning,Carpet cleaning,Recycle container collection,Fire extinguishers,Building security. • 10/10/2014 (fp 2015 Highlights Summary of changes for 2015 in this division are: •:• A new full-time Facilities Manager is proposed. This position is needed to: Oversee the contracting and construction of a new roof on the Convention Center Y Evaluate needed updating for the electronic door locks at various Town buildings Y Implement a work order system to manage timely responses to routine repair needs Y Establish a Facilities Maintenance and replacement program Y Relieve our licensed Professional Engineer of the Facilities tasks so he can attend to storm drainage,development review,major street maintenance,and capital transportation project issues Y Relieve our Information Technology staff of the Facilities tasks to focus on IT issues Y Evaluate and manage the Town's building surveillance camera systems Y Provide a lead person to address lighting and technology issues in the Board room EPl Revenue $500,000 2015 $450,000 - $400,000 ■land$24,000 $350,000 $300,000 ■Buildings$172,442 -- $250,000 $200,000 ■Other$0 $150,000 $100,000 - — Total = $196,442 $50,000 $0 �. 2013 2014 2015 —$347 0-98 $657,086 $196,442 2 10/10/2014 la, Expenses 2015 •Operations&Maintenance $613,377 $1,200,000 $1,000,000 Personnel $152,761 $800,000 NM $600,000 _ •Capital$0 $400,000 I. I $200,000 ;� ITotal = $766,138 0 $0 1111 2015 20% 2013 2014 $648,939 $1,164,366 $766,138 OW° ElPersonnel Services 2015 Salary of a full-time facilities manager position is charged to S 40,000 — the Buildings Account,as 10,000 - well as a percentage of $120,000 the expense for the •' - Director of Public Works $$ 0,000 &the Public Works Civil $60,0000,000 Engineer. Personnel — Services comprises 20% 1 $40,000 of total buildings i $20,000 expenses. 2013 2014 2015 $0 - zo r $37,265 $46,487 $152,761 ,I II II 1I III I I I 10/10/2014 Operations & Mainliadadiaim 2015 Included in this $1,200,000 category are building maintenance,insurance $1,000,000 premiums,maintenance $500,000 contracts,janitorial supplies,and utilities. $600,000 Operations& $400,000 -- Maintenance comprises 80%percent of $200,000 Buildings expenses. $0 2013 2014 2015 $611,674 $1,117,879 $613,37741110 80% fP Capital 2015 $1,000 No Capital expenses $900 — have been allocated $800 — for 2015 out of $700 Buildings. No building $600 replacement savings $500 programs has been established by the $400 — Town. $300 $200 $100 or 2012 2013 2014 $0 $0 $0 4 10/10/2014 fP i'llgrrrrghlights Summary of changes for 2015 in this division are: :•A new full-time Facilities Manager is proposed. This position is needed to: >Oversee the contracting and construction of a new roof on the Convention Center :-Evaluate needed updating for the electronic door locks at various Town buildings l Implement a work order system to manage timely responses to routine repair needs ➢Establish a Facilities Maintenance and replacement program ➢Relieve our licensed Professional Engineer of the Facilities tasks so he can attend to storm drainage,development review,major street maintenance,and capital transportation project issues )'Relieve our Information Technology staff of the Facilities tasks to focus on IT issues >Evaluate and manage the Town's building surveillance camera systems ➢Provide a lead person to address lighting and technology issues in the Board room 10/10/2014 . . General Fund 2015 - Engineering . i••,� d - s c. 1 y - ` Ii i s J J .wo, i(.�;il ft MilScope of Services Handles oversight of Public Works capital projects. i Issues RFPs,administers contracts,organizes and directs engineering design teams. Authorizes and inspects construction work in public Right of Ways. Reviews development plans and building permits for compliance with Town standards. II •• Provides engineering guidance for Public Works improvement projects for traffic,drainage,streets,and parks. I` II Transportation engineering & long-range transportation planning with State ii and Federal agencies. II ii II I II 1I I II • • 10/10/2014 fP 2 1 i blights Summary of changes for 2015 in the Engineering Division includes... •:• Coordination with CDOT regarding permanent repairs of flood damage on Hwys 7 & 34 ti• Coordination with Central Federal Lands,CDOT,consultant team, and Town residents on the FLAP Grant/NEPA& preliminary design of the Estes Park Loop. •3Elm Road environmental design and first phases of construction of landfill leachate with the Colorado Department of Public Health and Environment. •:• Design and construction of Dry Gulch Road reconstruction. Evaluate potential inclusion of multi-use path and underpass at Hwy 34 for future connection to the Lake Estes trail, •:• Construction of Visitor Center Transit Huh Parking Structure. •:• Design and right of way acquisition for Fish Creek corridor repair. Construction work expected to start in 2016. •:• Preliminary design and NEPA study for Fall River Trail extension to RMNP. 2015 Highlight Summary of changes for 2015 in the Engineering Division includes... •:•Design,bid,and construct maintenance and overlay of Performance Park parking lot. •3School zone traffic safety study. ti• Launch the upgraded Street Maintenance Program. Goal is to implement the most cost-effective pavement treatments at the appropriate times during the pavement life-cycle to extend the overall service life while maintaining acceptable and safe driving conditions. •:• Hire a Pavement Manager to oversee the full-time effort of annual program planning,data management, and construction contract management. Explore updating the existing MicroPaver observation-based data base or replacing it with a new video and laser-based data collection and management— progt•am_such-as=InfrastructureM agement Systems(IMS). htta://www.ims- rst.com/index.shtml • 10/10/2014 111 N Expenses 2015 $250,000 ■Operations&Maintenance $200,000 $59,807 $150,000 Personnel $65,734 $100,000 $50,000 Total = $125,541 $0 -- 2013 2014 2015 5255 $273,593 $108,560 $125,541 161111.111111111'' 48°a Personnel Services 2111 2015 A percentage of the expense for the Director $70,000 of Public Works&the $60,000 Public Works Civil $50,000 Engineer is charged to the Engineering Account. $40,000 Personnel Services $30,000 - comprises 52%of total engineering expenses. $20,000 $10,000 $0 52% 2013 2014 2015 $56,291 $64,534 $65,734 I pI 1P • II III Ii 10/10/2014 E. j• perations & Maintenance 43 2015 $250,000 — Major expenses in Operations& $200,000 — Maintenance include the consultant services $150,000 — for design and construction $100,000 — management support. $50,000 $0 ■ 2013 2014 2015 $217,302 $44,026 $59,807 / 111111.011.10 48% r Pl Capital 2015 $1 No Capital expenses $1 — have been allocated $1 — for 2015 out of $1 Engineering. $1 $1 $0 $0 $0 $0 $0 - 2013 2014 20.15 $0 $0 $0 48% 4 10/10/2014 - 2015 HighlighWill Summary of changes for 2015 in the Engineering Division includes... :• Coordination with CDOT regarding permanent repairs of flood damage on Hwys 7 & 34 + Coordination with Central Federal Lands,CDOT,consultant team, and Town residents on the FLAP Grant/NEPA& preliminary design of the Estes Park Loop. •:•Elm Road environmental design and first phases of construction of landfill leachate with the Colorado Department of Public Health and Environment. •:• Design and construction of Dry Gulch Road reconstruction. Evaluate potential inclusion of multi-use path and underpass at Hwy 34 for future connection to the Lake Estes trail. •:• Construction of Visitor Center Transit Huh Parking Structure. •:• Design and right of way acquisition for Fish Creek corridor repair. Construction work expected to start in 2016. Preliminary design and NEPA study for Fall River Trail extension to RMNP. IP_IPIIIII 2015 Highlights EMI Summary of changes for 2015 in the Engineering Division includes... •:•Design, hid,and construct maintenance and overlay of Performance Park parking lot. •:•School zone traffic safety study. • Launch the upgraded Street Maintenance Program. Goal is to implement the most cost-effective pavement treatments at the appropriate times during the pavement life-cycle to extend the overall service life while maintaining acceptable and safe driving conditions. • Hire a Pavement Manager to oversee the full-time effort of annual program planning,data management, and construction contract management. • Explore updating the existing MicroPaver observation-based data base or replacing it with a new video and laser-based data collection and management program such as Infrastructure Management Systems(IMS). http://www.ims- rst.com/index.shtml 5 10/10/2014 • • g General Fund 2015 - Streets :, , 7._,.', . . .__;_,______--- , r. yam -. .-_ !(� ,11 �, - ',� r— - - � • .fir A , - v, • Mee- . , '. . ..' J v- ,. fil, Scope of Services 111111111 • •:• Responsible for 57 miles of roadway including snow removal,street sweeping, striping and ams,and over 100 es of drainage wys reet and roads det maintenance ditches... Oversees pand rcoordinates infrastructure protection during high-water events. •:• Three full-time staff members in the department and several seasonal employees hired during the summer months. •:• Replaces and maintains signs within Town limits,installation and removal of 111 seasonal signs,and installation of traffic control devices during special events. l� •:• Cleans parking lots and streetscapes and maintains roadway ditches,culverts, it and bridges. II ul 4 ilk Iil I • 10/10/2014 • E 1 ■ • S • I Launching the upgraded Street Maintenance Program funded by the new 1% sales tax increase... •S Expand the in-house capability of performing additional street maintenance work such as annual crack sealing and shallow,early-detection pothole patching. Y A new crack-sealing hot pot is included in the 2014 Vehicle Replacement Fund (VRF)and will roll over to 2015 Y A new Equipment Operator I position is proposed to assist in expanded street maintenance work(75%from the new 1%sales tax)and routine street maintenance work(25%General Fund) Y A new pothole patching truck is proposed to pre-emptively repair shallow, emerging potholes before they expand to need molar patching andfor reconstruction effort. https;//www.voutube.comJwatch?v=hBHflaskzT8 The ten year funding should be expected to be perpetual,as the roadway surfaces will continue to deteriorate due to water,traffic,and ultraviolet degradation. EPl - Revenue 2015 •State Highway Users Trust Fund$259,377 $1,800,000 -Larimer County Road& $1,600,000 Bridge$61,000 $1,400,000 — $1,200,000 I Motor Vehicle Registration $1,000,000 $28,000 $800,000 ■Right of Way Work $600,000 ___permitr$2;000 $200,000 m Other$0(1%tax rev in $0 _ �.— �— new St Impt Fund) 2013 2014 2015 ■Federal G nt_ 0_—==== $1,151,142 $2,132,031 $350,377 Total = $350,377 2 10/10/2014 Ig - Expenses 2015 PI Operations&Maintenance $659,573 $3,000,000 $2,500,000 Personnel $452,781 $2,000,000 t $1,500,000 ■Capital SO $1,000,000 $500,000 Total = $1,112,354 $0 2013 2014 2015 $2,317,235 $2,888,935 $1,112,354 l 59'; . Personnel Services it 2015 A percentage of the expense for the Director of Public $500,000 ---- Works,the Public $400,000 Works Superintendent, Civil Engineer,and $300,000 office personnel is charged to the Streets $200,000 Account. 100%of — Streets Division staff $100,000 comes from this __ account. $0 2013 2014 2015 $457,114 $450,225 $452,781 . 10/10/2014 A Operations & Maintenances 2015 Major expenses include maintenance $2,000,000 contracts,materials, $1,600,000 $1,600,000 striping,storm $1,400,000 drainage,traffic signs $1,200,000 maintenance and $1,000,000 replacement,vehicle $800,000 equipment and fuel, $600,000 downtown trash $400,000 disposal,streetlight $200,000 utility fee,and future $0 vehicle purchases. 2013 2014 2015 $1,808,497 $1,601,640 $659,573 ellib 59% ti[ 41apital. AIM 2015 $900,000 No Capital expenses have been allocated $800,000 for 2015 out of $700,000 -- Streets. The parking $600,000 lot overlay at $500,000 Performance Park will $400,000 be funded from the $300,000 CRP. $200,000 $100,000 $0 - 2013 2014 2015 o% .,: - 51,624 $837,070 $0 4 10/10/2014 fPliTirrerh. ��es. Summary of changes for 2015 in this division are... ❖Expand the in-house capability of performing additional street maintenance work such as annual crack sealing and shallow,early-detection pothole patching. YA new crack-sealing hot pot is included in the 2014 Vehicle Replacement Fund(VRF)and will roll over to 2015 YA new Equipment Operator I position is proposed to assist in expanded street maintenance work(75%from the new 1%sales tax)and routine street maintenance work(25%General Fund) YA new pothole patching truck is proposed to pre-emptively repair shallow, emerging potholes before they expand to need major patching and/or reconstruction effort. https://www.youtube.com/watch?v=hBHflaskzT8 +The ten year funding should be expected to be perpetual,as the roadway surfaces will continue to deteriorate due to water,traffic,and ultraviolet degradation. • 10/10/2014 eneral Fund 2015 - Parks li,}2 t1 - 71-- . I I - 3) i ry r it !" � � �-� [` Nai —1 ler.Ail.4";. •f -� � V ?• ,,,, #i _-, .j4soplitc. ,:S.,''.- 4 . , . aScope of Services Responsible for the maintenance,renovation and management of all Town-owned park land. Approximately 38,000 annual flowers planted each year in y addition to 8,000 perennial flowers. ' 4. Maintains Town greenhouse, 10 acres of turf,32 irrigation systems, fl 53 flower beds and 7 bronze statues. o prop ert Stanley 61 .• Care for the Estes Park Area Historical Museum openp spaces,Estes 'II Park Fairgrounds,Light & Power Building grounds, Park welcome signage,and the downtown area. �;ll II •:• Assists in snow removal during winter& spring months. o k i ,1II lI 10/10/2014 P 0 5 Hights All Summary of changes for 2015 in the Parks Division include... •3 Oversee design and construction completion of the irrigation system and landscaping around MPEC& Stall Barn. Further investigation and mitigation of trash issues with bears. •:• Oversee design and construction of landscaping surrounding Visitor Center Transit Huh Parking Structure. •.• Assist in development of the master plan for arboretum and river restoration at the Visitor Center parking lot area. + Lead the application process for award honors in the America in Bloom competition. Evaluate entry into the International competition. EPl Expenses 2015 PR Operations&Maintenance $700,000 — $448,555 $600,000 — $500,000 — — Personnel $616,713 $400,000 $300,000 ■Capital $5,000 $2 0 0,0 0 0 1 — 1 - - $100,000 Total = $1,070,268 $0 2013 2014 2015 $1,070,150 $1,231,529 $1,070,268 4 r,, 2 10/10/2014 -.„ IER Personnel Services 2015 Includes five full-time $700,000 _ employees, 16 $600,000 seasonals and a $500,000 I portion of the salaries . for the Public Works $400,000 Director and the Public $300,000 . Works Superintendent. $200,000 . $100,000 . 5800 $0 2013 2014 2015 $544,020 $633,797 $616,713 0-1.' Operations & Maintenance $540,000 2015 Major expenses $520,000 include maintenance $500,000 a contracts,maintaining — trees and plants,and $480,000 vehicle equipment. $460,000 $440,000 i — $420,000 $400,000 2013 2014 2015 $523,662 $495,642 $448,555 42%o 10/10/2014 Capital $120,000 2015 $100,000 Capital expenses in $80,000 _ 2015 include another musical instrument for $60,000 — the east end of the Riverwolk and $40,000 renovations to the Christmas displays, $20,000 $0 mom 2013 2014 2015 $2,469 $102,090 $5,000 `\ P{ 2015 Highlights - Summary of changes for 2015 in the Parks Division include... S• Oversee design and construction completion of the irrigation system and landscaping around MPEC& Stall Barn. Further investigation and mitigation of trash issues with bears. •:• Oversee design and construction of landscaping surrounding Visitor Center Transit Hub Parking Structure. :• Assist in development of the master plan for arboretum and river restoration at the Visitor Center parking lot area. Lead the application process for award honors in the America in Bloom competition. Evaluate entry into the International competition. 4 10/17/2014 4 General Fund 2015 3 fP • Community Development Planning(1600) &Building Safety (2300) .. Igre 1a01..1,Cmupm6ri„.or Plan ;',•i \,16.4' 5 Building Inspedions ' '=0 i , BEAN t�"iT V..t Os il .7_tins ,I. ,i Ti'j -11111/11•••• lit [DRIVE �� .--,-.....i.-....,... * _- f 'to l . + o009 ..‘,. ..--,..1 blldl .5v1's' .t m lionce -N odP\o`u F\o 4 - Scope of Services EP Planning • ♦•• Estes Valley Long Range/Master Planning Articulate a desired future to inform clecision-making today. 4. Current Planning Provide for coordinated/harmonious development of the Estes Valley. Administer/enforce local zoning & subdivision regulations and municipal code nuisance regulations •••• Strive to obtain voluntary code compliance through education/outreach. 4. Staff support to Planning Commission, Board of Adjustment 4. Land Use Nuisances Eliminate nuisances - waste accumulation, unsanitary conditions,noxious weeds, junk vehicles, trash/hoarding. Administer/enforce local zoning & subdivision regulations and municipal code nuisance regulations 10/17/2014 fP 2015 Highlights Plannin; - •:• Adding an Environmental Planner position(2-year position,fully funded by a Department of Local Affairs grant) m Advantage:Staff person will be dedicated to flood-recovery .•Cost:$98,128 approximately in salary and benefits in 2015 Implementing best of breed software for development review,permitting & code compliance. •••Benefits: • 8• Replaces obsolete routing and filing management processes with 21"century technology. •:• Gives the public quicker access to information as requested in Enhancing Planning&Building Services outreach meetings. •:• Citizen Portal enables citizens to review status of permits and development review online. Planning(1600)Portion of Conversion: + Consulting fees:$23,000 •.•Annual licensing of 2 seats:$1,320 + Continuing to improve access to geographic information systems (GIS),such as online access to zoning,wildfire,floodplain and geologic hazard maps. GIS Consultant:$7,000 Revenue EP Planning 2015 $600,000 •Grants $0 $500,000 ■Lorimer County IGA $400,000 $47,636 $300,000 ■Charges for Services $47,000 $200,000 - ■Mist$0 $100,000 - 1116 Total = $94,636 $0 . 2013 2014 2015 Revised__ ,971 $689,087 $94,636 2 10/17/2014 i Personnel Services EP , Planning 2015 $500,000 — 6 full time staff,including $450,000 3/4 of the Executive $400,000 ■ Assistant and Community $350,000 L Development Director $300,000 positions.Atwo-year $200,000 _ Environmental Planner $10,000 _ position will be paid in $10,000 _ full by state grant and is $100,000 _ not reflected in 2015 $0 $50,0 expenses. 0 2013 2014 2015 Revised $329,909 $439,152 $458,341 . fill. 4 Operations & Mainte ce EP Planning Division 2015 $800,000 • Maintain and Improve $700,000 Geographic Information Systems. $7,000 $600,000 $500,000 Implement Energov:Best of breed software for development review, $400,000 permitting,and code compliance (Lorimer County partnership) $300,000 I $23,000 $200,000 $100,000AM lc $0 2015 2013 2014 Revised $127,164 $788,067 $123,910 7v/ 21% • 10/17/2014 Scope of Services EP Building Safety •:•Building Safety Promote a safe built environment to (1) minimize loss of life and injury to the general public and emergency responders; and (2) reduce property damage and destruction. •:•Addressing Enhance public safety through the easy and rapid location of properties by law enforcement, fire, rescue, and emergency medical personnel within the Town of Estes Park. •:•Floodplain Management Minimize death, injury, and losses to public and private property clue to flooding. •'•Signage Protect the health, safety, and welfare of the public by (1) ensuring the signage is safe and (2) is compatible with adjacent land uses and the total visual environment of the Estes Valley. PScope of Services Bulling Safety :* Administer local building, sign codes, and floodplain codes Building, sign, and floodplain code consultation Permitting, plan review, and inspections Strive to obtain voluntary code compliance through education/outreach. 4 10/17/2014 2015 Highlights 1111111111117111111 Building Safety •:•Budgeted no increase in building safety revenue from 2014 to 2015. Fee waivers to date for 2015 total approximately $50,000 (22% of total possible revenue). •.•Implement Energov: Best of breed, development review, permitting, and code compliance software (Lorimer County partnership) $23,000 Floodplain Management/Flood Recovery$60,000 ❖Sign Code re-write to improve usability $35,000 Revenue fP • Building Safety $700,000 — $600,000 2015 $500,000 — — "Grants $0 $400,000 -- Licenses, Permits,Fines $300,000 $177,500 $200,000 - ■Misc $1,750 $100,000 Total = $179,250 $0 2013 2014 2015 Revised $190,465 $868,094 $179,250 c 10/17/2014 fp Expenses Building Safety $900,000 2015 $800,000 $700,000 ■Operations& $600,000 Maintenance $184,302 $500,000 $400,000 Personnel $334,615 $300,000 $200,000 _ Fa •Capital $0 $100,000 ■ $0 2013 2014 Revised 2015 Total = $518,917 $433,295 $1,176,501 $518,917 64% 36% EP Personnel Services Building Safety • 2015 $350,000 3 full time staff and 1/4 of $300,000 the Executive Assistant $250,000 and Community Development Director $200,000 positions $150,000 _ $100,000 $50,000 $0 2013 2014 2015 Revised $312,324 $327,092 $3.3-4,615 64% 6 10/17/2014 Operations & Maintenanc • Building Safety 2015 $900,000 - — • Floodplain Management $800,000 $60,000 $700,000 • Implement Energov:Best $600,000 of breed,development $500,000 review,permitting,and $400,000 code compliance software $300,000 (Larimer County $200,000 • partnership) $23,000 $100,000 • Sign Code Update $0 $35,000 2013 2014 2015 Revised • Temporary Assistance for S118,646 $849,409 $1 84,302 Records Management: $5,000 64% 36% r. ti i� I! 1 II II 10/17/2014 #, evenue & Expenses - Trends Planning & Building Safety $1,200,000 - $1,000,000 - $800,000 _ Revenue `Expenses $600,000 — $400,000 $200,000 $- Q7 00. O r' ck- M N N r ry N N N Expenses Planning Division Personnel Includes: Operation&Maintenance Include: Director(75%) Refer to next slide Senior Planner Code Compliance Officer/Planner I Secretary III(75%) $125,955 $434,992 22% 78% 8 10/17/2014 —"AI I - 2012 Income by Category {P , Community Development(1600 &2300) Professional Services/Fees $71,271 Materials&Supplies $19,870 Job Performance $13,799 Repair&Maintenance $ 5,952 Rentals $ 2,136 Materials Insurance Premiums $ 1,955 aik, Professional Supplies Utilities,Publishing,Other $ 1.100 Services/Fees 17% TOTAL PROJECTED EXPENSES $116,083 �' Job Performance 12% 1 I pair&Maintenance I 5% Rentals 2% Utilities,Publishing, \Insurance Premiums Other 2% 1% F, 2012 Expenses by Category t PCommunity Development(1600 &2300) Professional Services/Fees $71,271 Materials&Supplies $19,870 Job Performance $13,799 Repair&Maintenance $ 5,952 Materials& Rentals $ 2,136 Professional Supplies Insurance Premiums $ 1,955 Services/Fees t 17°/ Utilities,Publishing,Other 1 100 TOTAL PROJECTED EXPENSES $116,083 Job Performance 12% _ Repair&Maintenance 5% Rentals 2% Utilities,Publishing, Insurance Premiums Oilier 2% 1% 9 10/17/2014 P 2012 Expenses by Category 41i —I Planning Division Professional Services/Fees $71,271 Materials&Supplies $19,870 Job Performance $13,799 Repair&Maintenance $ 5,952 Rentals $ 2,136 Materials& Insurance Premiums $ 1,955 Professional Supplies Utilities,Publishin Other Services/Fees I °/ 9r $ 1,100 TOTAL PROJECTED EXPENSES $116,083 \ Job Performance 12% 'epair&Maintenance 5% Rentals 2% Utilities,Publishing, Other Insurance Premiums 1% 2% ft• 2013 Expenses by Category llif:3 Planning Division Professional Services/Fees $71,271 Materials&Supplies $19,870 Job Performance $13,799 Repair&Maintenance $ 5,952 Rentals $ 2,136 Materials& Insurance Premiums $ 1,955 Professional Supplies "1 Utilities,Publishin Other Services/Fees I9r $ 1,100 7% TOTAL PROJECTED EXPENSES $1 16,083 \ Job Performance 12% g-pair&Maintenance OF-5% Rentals / 2% Utilities,Publishing,- Other Insurance Premiums I% 2% 10 10/17/2014 i 2013 Proposed Expenses I fP Building Safety i Personnel Includes: 14 Operations& Maintenance Community Development Director(25%) Refer to next slide Chief Building Official Building Inspector I Senior Building Permit Technician Secretary III(25%) $77,751 $349,562 18% 82% 4 2013 Expenses by Category EP Building Safety Professional Services/Fees $42,375 Materials& Supplies $12,750 Job Performance $ 9,460 Materials&Supplies Job Repair & Maintenance $ 8,463 22% Performance Rentals $ 2,136 18% $ 2,327 Insurance Premiums Repair& Utilities Maintenance 14°/ Professional TOTAL PROJECTED EXPENSES $77,751 Services/Fees 48% Rentals 10% Insurance Premiums \\,1 3% Utilities 0% 11 10/17/2014 . FPCommunity Services Department - 2015 IIOki 1. 111_112 Ilrill ...,' - -iN ., , i, -,,,•-r •- , P"Ill ' • • ':, , 44 Atf ..1 '. ';'r.'.-1.1'\ Revenue = $1,177,319 I ,.4 .,! o� Transfers(In) = $2,100,000 i� u"" Expenses =$3,136.354 Limmomi CS Scope of Services •:• Community Services Department includes: •:• Museum •:• Senior Services •:• Visitor Center •:• Event Center/Pavilion •:• Events and Fairgrounds ri •:• 25.37 FTE Staff il •:• 350 +Volunteers 1 1 II, d N iI I I I 1 • 10/17/2014 11111111 E Revenue by ivision $600,000 $525,000 2015 $4so,000 $375,000 Tota $300,000 $225,000 $1,177,319 $150,000 $75,000 ill - $0 — yryo O�� Ply hh~ rho ryq� m��, �P yy, 1ry � Pp' , � �h `s e es q. `S\ot G o� 0 Cr .02 Ge J o1111. no • Ep ommuty Services Expenses 2015 $2,000,000 ■O&M $1,662,225 U Personnel $1,474,129 $1,500,000 ■Capital $10,000 $1,000,000 Total = $3,146,354 $500,000 $0 2013 2014 2015 47% 2,444,153 $3,061,296 $3,146,354 53% • 10/17/2014 • �fP S Operations & Mainter` ice , 2015 Includes / insurance $1,800,00o premiums, $1,600,000 / professional $1,400,000 services, $1,200,000 publishing, $1,000,000 rentals, repair & $800,000 maintenance, $600,000 materials & $400,000 supplies, job $ $200,000 ;' performance $0 utilities 2013 2014 2015expenses, & other. $1,437,190 $1,538,282 $1,662,225 {P Community Services Personnel $1,600,000 $1,400,000 / $1,200,000 2015 $1,000,000 li $800,000 Includes 25.37 $600,000 FTE staff salaries $400,000 and benefits. $200,000 • $0 2013 2014 2015 Ii $999,350 $1,433,014 $1,474129 III li 'Ii • 10/17/2014 Ep. cia1Revenue Fund 2014 -Visitor Services n3 ty !� I 4 r`t6.I� � _ fir • 1 .. N fp• Visitor i e Srvces Scope of Services imigi Services include: :• Welcome walk-in guests and respond to questions •:• Respond to telephone inquiries in the call center •3 Support the local business community •:•Manage brochure racks & menu displays :.Promote area events & activities +Coordinate the Town's Free Shuttle System •:• Provide public computers for guests :• Provide general information about the area Sell a limited selection of Estes Park area merchandise + Provide travel directions, road conditions, etc. Collectand_or-.anize Visitor enter=dat-a- + Sell tickets for local events +Manage 50 volunteers, 6.35 FTE • 10/17/2014 isitor Servicr5.015 Highlights •:• Visitor Center will hold second annual Open House in April for the community to learn more about the Visitor Services Division Visitor Center plans to purchase new touch screen information kiosk with financial support from Visit Estes Park •:• Visitor Center will fill open p/t position that has been left unfilled since June 2013; 20 hours per week will no longer need to be covered by seasonal staff& volunteers i[p Visitor Services Revenue 2015 $35,000 - $30,000 Miscellaneous Charges $34,000 $25,000 �$20,000 / - $15,000 ' - $10,000 7 Total = $46,000 $5,000 '/ - $o 2013 2014 2015 $34,000 $35,674 $46,000 II 10/17/2014 EP Vi itor Servi s 2015 $600,000 ■O& M $145,960 $500,000 / 11 $400,000 Personnel $222,017 7 $300,000 Total = $367,977 $200,000 $100,000 ' AP lill — $o 2013 2014 2015 61% $742,631 $372,101 $367,977 I 39% uVS Personnel Services 2015 Visitor Services staff includes a mgr., info. $300,000 — specialists and seasonal $250,000 -- phone operators. The division has been down $200,000 . r 1 PT employee and will $150,000 II -- bring that position back $100,000 r on asap. Personnel . costs make up 61% of $so,000 total Visitor Services $o expenses. 2013 2014 2015 $257,114 $215,472 $222,017 61% 6 10/17/2014 P Visitor Services O&M 1111111 2015 Included in this category are insurance premiums, professional fees, $500,000 / publishing, rentals, repair & $450,000 � maintenance, materials & $400,000 supplies, job performance $350,000 expenses, utilities, &other. $300,000 O&M comprises 39% $250,000 ' percent of Visitor Services $200,000 expenses. $150,000 $1mom • $50,000 $o ' 2013 2014 2015 61% $126,454 $500,094 $151,329el 39% isitor Services 2015 Highlights •:• Visitor Center will hold second annual Open House in April for the community to learn more about the Visitor Services Division •:• Visitor Center plans to purchase new touch screen information kiosk with financial support from Visit Estes Park •:• Visitor Center will fill open p/t position that has been left unfilled since June 2013; 20 hours per week will no longer need to be covered by seasonal staff&volunteers 10/17/2014 ESTES PARK it, - . NTS COMPLEX - r. A A Event Center/Pavilion Scope oT • Services ❖Services include: •:• Develop year around economy for the Estes Valley :•Support trade shows, exhibitions and other similar indoor events •:•House livestock 8 10/17/2014 Event Center/Pavilion 2015 fi._ Highlights Booked Events- •:• Irish Gathering •:• Car Show •:• EP Medical Foundation 40th Anniversary Celebration Winter Festival •:• Summit Youth —Weekly Rental •:• Bring the World to EP/EP Learning Place •:• CO Wind Ensemble v Simply Bluegrass •:• Colorado Festivals and Events Conference •3 USA Gymnastics •:• National Past Time Volleyball x 3 weekends EP Ivent Center/Pavilion Revenue 2015 $250,000 II Charges for Services • $203,289 $200,000 $150,000 ' Rent $ 186,000 $100,000 ■Misc. $101,004 $50,000 $0 OM amr I (7 Total $490,293 2013 2014 2015 $28,995 $490,293 • 10/17/2014 Et14 ' Event Center/Pavilion Expenses 2015 $500,000 Z/ O & M $186,532 $450,000 $400,000 / - $350,000 Personnel $472,824 $300,000 ' $250,000 7— Total = $659,356 $200,000 --)1" $150,000 V. $100,000 2 8% V. $50,000 Z — / $0 V 2013 2014 2015 $4,002 $677,804 $659,356 72%J F • A EP • 2015 / MPEC staff includes 4.45 FTE staff, $200,000 / including a Director, foreman, $180,000 events coordinator,events worker, - $160,000 Sales and Marketing Mgr.and $140,000 • _ seasonal workers. Personnel costs $120,000 - make 72%of MPEC expenses. $100,000 ° '• $80,000 . ' $60,000 — '6.' - $40,000 7/411.1PF — - :.• Z $20,000 1, $0 72% 20-13- ---2-0--1-4= 2045— $3,911 $468,138 $472,824 10 10/17/2014 • Event Center/PavilionIfflItC4 EP / i 2015 Included in this category are $ ,000 insurance premiums, professional 6$1 80,0000 / fees, rentals, real property,repair& $1 $1 40,000 maintenance,materials& supplies, 0,000 job performance expenses,utilities, $1 20,000 ' and other.0& M comprises 28%of $100,000 expenses. $80,000 $60,000 $40,000 ' $20,000 ' - $0 2013 2014 2015 $91 $119,666 $186,532 A1628% p Event Center/Pavilion 2015 Highlights Booked Events- •:• Irish Gathering •3 Car Show •S EP Medical Foundation 401h Anniversary Celebration •:• Winter Festival •:• Summit Youth —Weekly Rental •:• Bring the World to EP/EP Learning Place •:• CO Wind Ensemble + Simply Bluegrass •:• Colorado Festivals and Events Conference • USA Gymnastics • National Past Time Volleyball x 3 weekends 10/17/2014 Ai Senior Services - 2015 y -__- , - i - - ._,,, : , %;iti, .pt i II 4!--=•7 , . . . ) 1: , 1 ---7- Q41,10* , '--T-74 _ I . :1 1 \ , 1 fP erv'ies ' Scope of Services •:•Services include: •:•Operation of the Estes Park Senior Center and its programs •:•On-site dining, take-out meals, Meals on Wheels :•Information & referral services :•Community outreach •:•Health, wellness and fitness programs; lifelong learning and education opportunities •:•Recreational and social opportunities on-and off-site through collaborative partner programs •:•Facility rental & public meeting space :•2.43 FT_EStaff ❖100 Volunteers 12 10/17/2014 { Senior Services 2015 Highlights Implement continued N' Balance classes funded by Larimer County Office on Aging grant and participate in a national research study on fall prevention Continue work with the Estes Valley Recreation and Park District as plans evolve for the Community Recreation Center Management of the Town's rental sites (picnic grounds - Events, Senior Center and Museum)will transition to those Divisions Develop and implement a sponsorships program to generate new revenue for program and operational support •:• Add a new .5 FTE Program Coordinator to provide depth of coverage for operations •:• Work in partnership with our support organization to host continued community-wide events, including intergenerational and social opportunities A Senior Services Revenue • 2015 Grants/Awards $70,000 -z" _ $10,805 $60,000 - $50,000 -i Charges for Services $40,000 $20,400(program fees) $30,000 •Misc. $24,200(rentals, $20,000 fundraisers,EPSCC, $10,000 - " Inc.,rentals may increase) $0 2013 2014 2015 Total = $55,405 $51,462 $61,787 $55,405 1: 10/17/2014 P Senior Services Expenses 2015 $200,000 / $180,000 ,i 'O & M $122,215 $160,000 $140,000 Personnel $183,544 $1 20,000 —111 dB $100,000 $80,000 Total = $305,759 $60,000 _ $40,000 ' $20,000 $0 / 60% 2013 2014 2015 $262,208 $282,424 $305,759 40% P. - Senior Services Personnel 2015 Includes 2.43 FTE staff(a manager, .75 $150,000 % • . program coordinator, $125,000 a new .5 program coordinator and three $too,000 . on-call van drivers). $75,000 . Personnel costs are $5o,0oo 60% of Senior . Services expenses. $25,000 - $0 " 60% 2013 2014 2015 $143,228 $152,454 $183,544 14 10/17/2014 Ep • • perations & Maintenance 2015 Included in this category are insurance premiums, professional $140,000 j fees/services, publishing, SI 20,000 repairs/maintenance, $100,00o $80,000 materials/supplies, job perforandmanceutilities. O expenses& M , $60,000 $40,000 comprises 40% of - Senior Center expenses. $20,000 ' / $0 ' 2013 2014 2015 $118,980 $129,970 $122,215 40%_. PSenior Services 2015 Highlights Implement continued N' Balance classes funded by Lamer County Office on Aging grant and participate in a national research study on fall prevention Continue work with the Estes Valley Recreation and Park District as plans evolve for the Community Recreation Center Management of the Town's rental sites (picnic grounds - Events, Senior Center and Museum)will transition to those Divisions :• Develop and implement a sponsorship program to generate new revenue for program and operational support •:• Add a new .5 FTE Program Coordinator to provide depth of coverage for operations :• Work in partnership with our support organization to host continued community-wide events, including intergenerational and social opportunities 10/17/2014 ft Special Rev. Fund 2015 - Fairgrounds/Events ds h_ t. _id . - - ,A,--- -...,t ,tea. } �.'� 'fir,,,, �,.. Aye ! ...._ . 4 - .t* - A.8-1 . ..4 , , ,, .,..„.,,,... . _.: ,0, t,.....,::: .i.0- h. , „4,....,.... ‘ .`:".1"*2° • •411P'' .,., r• f, .• • gm, 'ft'ri$A i yWr• ', t� pl,,,,h.�kr.y • `.tip, • -. .- .6 ' *H.., '4' '.4—"Zjit' 4 , 'k• :!ii, ..r .. F/E Scope of Services mill •:•Services include: 4• Plan/execute Town events like Jazz Fest, Rooftop Rodeo and Wool Market 4• Assist with local events like Scottish-Irish Fest, Labor Day Crafts Show and Scandinavian Festival •.•Plan and execute new events •:•Coordinate events with community groups •:• Coordinate use of Fairgrounds, Performance Park, etc. 4• Support destination shows like Dressage Show 4• Solicit new events 4• Maintain facilities 4. 8.11 FTE Staff 4.110 + Volunteers 16 10/17/2014 Dairgrounds/Events Expenses • 2015 $800,000 V n O & M $738,726 ti;ir Personnel $282,137 $700,000 ' $600,000 • •Capital $10,000 $500,000 "$400,000$300,000Total = $1,030,863 $200,000 $100,000 I_.$027% 4111 2013 2014 2015 $1,119,207 $962,367 $1,030,863 72% ) F/E Personnel Services 2015 $600,000 � Fairgrounds/Event / staff includes a $500,000 / director, foreman,2 events coordinator, $400,000 2 events worker, $300,000 - - administrative assistant and $200,000 "/ seasonal workers. $100,000 i" $0 • 2013 2014 2015 $389,977 $284,288 $282,137 1A 10/17/2014 Fairgrounds/Events 2015 Highlights •:•New events coming in the summer- •:•2 new Dressage Horse Shows .:.Irish Gathering using entire property •:•New Event Coordinator coming on board :•Continue work with Event Advisory Team :•Develop new events •:•Taking on rental of the Hydro Picnic Grounds •:•Moving to our new location! Fairgrounds/Events Revenue $580,000 -' 2015 $560,000 $540,000 Total = $560,551 $520,000 -' $500,000 -' $480,000 - 1 $460,000 $440,000 / 201`3 —2015 $563,802 $447,296 $560,551 17 10/17/2014 ] IE &aerations & Maintenance 2015 Included in this $800,000 " / - category are $70o,000 insurance premiums, $b00,000 professional fees, $500,000 publishing, rentals, $400,000 real property, repair & $300,000 ' maintenance, materials & supplies, $200,000 job performance $i oo,000 expenses, utilities, So ' and other. 2013 2014 2015 $721,616 $678,079 $738,726 pri Fairgrounds/Events 2015 Highlights •:•New events coming in the summer- •:•2 new Dressage Horse Shows •:•Irish Gathering using entire property •:•New Event Coordinator coming on board :•Continue work with Event Advisory Team •:•Develop new events :•Taking on rental of the Hydro Picnic Grounds •:•Moving to our new location! 1 10/17/2014 EP A Transportation Amor j • EsdeslJurk II 10 - • )Pars �� Free Shuttles l` I ;y FREE ♦ i� / 2000..2O1 fl ENN, t . • ' 4 _. _.1 , Tit ,..4:* ii'' . . _ , _ . i_ , rit. Iii,_.....___ _ 1 7 _ i.4.11 i IV 4.• Shuttle Scope of Services :•Services include: •:• Five routes and 63 stops serving the Estes Valley. :• Stops located near businesses, campgrounds, lodging establishments, attractions, and residential neighborhoods :• Twelve weeks of service, operating 8-9 am through 10 pm daily from late-June to mid-September •:•ADA services available •:• Special event service using the trolley throughout the year 20 10/17/2014 • Shuttle 2015 Highlights Shuttle Committee Recommendations: • There is a recommendation to add a stop at the Estes Park Medical Center on the Silver Route and the Event Center. Other minor shuttle stop modifications to improve service times. • Use of a clean diesel bus to accommodate increased ridership and ADA access on the Brown Route (serving campgrounds and other lodging facilities). • Design modification of shuttle route shapes/symbols to enhance user recognition and create uniformity within the service. •:• Celebrating 10 years of shuttle service with rider appreciation days/activities. • Daily service from June 27 through September 13, 2015 Shuttle Expenses 2015 $400,000 ■O & M $377,073 $350,000 I $250,000 /$250,000 Personnel $75,001 $200,000 i $150,000 1 Total = $452,074 $100,000 $50,000 i 17% $0 / 2014 2015 $423,214 $452,074 83% 29 10/17/2014 u Shuttle Personnel Services 2015 — 1 FTE personnel includes a $200,000 Coordinator $180,000 - Personnel Services $160,000 comprises 17%of $120,000 / 0 total Shuttle $100,000 / expenses. $1 / $80,000 lir $60,000 17% $40,000 $20,000 ' / $0 2014 2015 $70,970 $75,001 Shuttle O&M 2015 Included in this category / are insurance premiums, $400,000 Iii professional fees/$350,000 services, publishing, $300,000 repair/maintenance, $250,000 1 materials/supplies, job $200,000 performance expenses, $150,000 I and utilities. 0 & M $100,000 comprises 83% percent • $50,000 of Shuttle expenses. $0 - Z -8.3_, 2014 2015 $351,742 $377,073 40\ 22 10/17/2014 E • Shuttle 2015 Highlights Shuttle Committee Recommendations: 4. There is a recommendation to add a stop at the Estes Park Medical Center on the Silver Route and the Event Center. 4. Other minor shuttle stop modifications to improve service times. 4. Use of a clean diesel bus to accommodate increased ridership and ADA access on the Brown Route (serving campgrounds and other lodging facilities). ❖ Design modification of shuttle route shapes/symbols to enhance user recognition and create uniformity within the service. s• Celebrating 10 years of shuttle service with rider appreciation days/activities. 4. Daily service from June 27 through September 13, 2015 Lp.i , Special Revenue Fund 2014 - Museum IIM .11 r al rk;L ] Y d : -'fr- i I i ' � a4 -. tVIIV 3 4 e4 r ' ' - ! Wit I . ,.. _ T,.. , .w ,. ter i.:— 1 -\�`� 1 is 2 • 10/17/2014 P Museum Scope of Services •:•Services include: •:• Permanent, temporary & off-site exhibits •:• Education programs & web site management •:• Collections management & research assistance •:• Fall River Hydroplant •:• Knoll Willows Property (primarily structures) •:• Facility rental & public meeting space •:• 3.03 FTE Staff •:• 55 + Volunteers Museum 2015 Highlights :•The Museum identified a need for a Curator of Exhibits as this position is currently doubled with the Director. Staff has taken this position out of the budget in order to assist with potential shortfalls. •:•Continue to refine collection through deaccession. •:•Evaluation of Museum environment based on first year of information from data loggers (environmental monitor systems). +Continued development of the very successful downtown walking history tours. •:•Acceptance of the Estes Valley Library newspaper archives. •:•Numerous program partnerships with Rocky Mountain National Park Centennial Coordinator. •:•Six-month-long speaker series collaboration with the Estes Valley Library. •:•-Installation=of=new s-ecurity-an-d-fire alarm, as well-as secu it y cameras. •:.Take on rental of the Meeting Room 24 10/17/2014 4{PI e n Mus Revenue . 2015 Grants $0 $6,000 $5,000 - Charges for Services $3,700 $4,000 - $3,000 •Current Revenues $3,384 $2,000 $1,000111- •Other $6,466 (rent, $0 ; donations,Museum 2013 2014 2015 Friends support) $12,770 $10,971 $11,550 Total = $11,550 A. fP Museum Expenses 2015 �O & M $91,719 $250,000 / / $200,000 Personnel $238,606 $1 50,000 Z II — Total = $330,325 $100,000 ' ___R / 38% i $50,000 I / $0 2013 2014 2015 1111 II i $305,957 $343,386 $330,325II / II 62%- h II 10/17/2014 LMuseum Personnel S 2015 3.03 personnel includes a• dir./exhibits curator,educ. $200,000 curator and a collections $1 80,000 7111 curator. Personnel Services $1 60,000 / : comprises 62%of total $140,000 _ Museum expenses. $120,000 / $100,000 $80,000 $60,000 i $40,000 -' $20,000 - $0 7 2013 2014 2015 62% $200,597 $241,190 $238,606 tP• Museum O&M 2015 Included in this category $120,000 are insurance premiums, professional fees/ $100,000 services, publishing, $80,000 repair/maintenance, $60,000 materials/supplies,job performance expenses, $40,00o and utilities. 0&M $20,000 comprises 38%percent of Museum expenses. $o • 2013. 2014 2015 f38% $105,360 $102,196 $91,719 26 o 10/17/2014 EP Museum 2015 Highlights •:.The Museum identified a need for a Curator of Exhibits as this position is currently doubled with the Director. Staff has taken this position out of the budget in order to assist with potential shortfalls. •:•Continue to refine collection through deaccession. •:•Evaluation of Museum environment based on first year of information from data loggers (environmental monitor systems). +Continued development of the very successful downtown walking history tours. •:•Acceptance of the Estes Valley Library newspaper archives. :•Numerous program partnerships with Rocky Mountain National Park Centennial Coordinator. •:•Six-month-long speaker series collaboration with the Estes Valley Library. •:•Installation of new security and fire alarm, as well as security cameras. •:•Take on rental of the Meeting Room. Thanks for your time Community Services Department Bo, Lori, Teri, Derek and Brian l 2, 10/17/2014 28 10/17/2014 terprise Fund 2015 - Light & Power jal • oltv 9., • ^(, sy I . Mk cm ! 1 .0 s*. i�►J 11 'C, Beginning Fund Balance: $ 7,639,678 IJ + Projected Revenues: $14,330,534 I - Projected Expenses: $16,655,685 -Transfers Out: $ 1,369,1 27 ' - Ending Fund Balance: $ 3,945,400 Man fP • Scope of Services •'• Services Include: • •:• Light & Power employs 27 people including line crew, administration and finance/billing services. :• We provide electric power to approximately 10,500 accounts, including service to Rocky Mountain National Park. •:• Light & Power maintains over 300 miles of distribution lines and constructs new infrastructure. •:• Light & Power is responsible for reading all electric and water meters. :• We provide maintenance of all Town-owned street lights. •:• We provide records management for all billing information and Federal reporting. • + The Town promotes energy efficiency through the Light & Power Division and provides our customers the ability to purchase renewable energy. 1 10/17/2014 P 2015 Highlights Summary of changes included in this division are... •:• Additional tree trimming during the summer months • Change in useful life of large vehicles •:• Replace one ton pickup service truck Repair and replacement of service in Fox Creek and North Fork areas, along Fish Creek and Windcliff •:• Underground/overhead service along C. R. 43 •:• Automated meter reading improvements Revenue 2015 $14,000,000 •State Operating $1 2,000,000 Grant (2013 only) $10,000,000 Federal Grant $8,000,000 — $280,000 $6,000,000 Charges for Services $13,816,533 $4,000,000 Other $2,000,000 L_ $181,001 ■Investment Income $0 ' $53,000 20-13 ---------------20=14 20-1-5 Total = $14,330,534 $14,286,900 $14,915,965 $14,330,534 2 10/17/2014 4x ensesjiha EP p -- 2015 •Source of Supply $6,775,000 $7,000,000 " •Personnel $6,000,000 / $2,618,766 $5,000,000 / •Operations&Maintenance •$3,315,156 $4,000,000 — •■Capital $3,000,000 r um �' — $3,497,000 $2,000,000 I � , $1,000,000 . Total = $16,205,922 I $0 a2 2013 2014 2015 22„ $11,830,309 $14,073,933 $16,205,922 1 6" 4 EP Personnel Servic&s CI • 2015 Light& Power includes 15 administrative staff and 12 crew members for $3,500,000 operations of the electric / system. $3,000,000 Grant funded project $2,500,000 manager position for two- year term $2,000,000 $1,500,000 $1,000,000 2013 2014 2015 $2,276,316 $2,518,279 $2,618,766 16% 3 • • 10/17/2014 tip Operations & Mainte a - � ice � 2015 / Included in this $3,500,000 / category are transfers $3,000,000 which increase as a $2,500,000 percentage of revenues. $2,000,000 Other increases S1,500,000 Include change in $1,000,000 vehicle useful life and additional tree $500,000 trimming. $0 2013 2014 2015 $2,545,127 $3,123,254 $3,315,156 41I° 20% EP • Capital Mil2015 Capital projects are - comprised of three main $3,500,000 components: renewal and replacement,regulatory $3,000,000 requirements and $2,500,000 growth/capacity increases. $2,000,000 Capital projects In Glen $1,500,000 Haven,Fish Creek and - Windclfff $1,000,000 Of/Saill $500,000finIII $0 2013 2014 _ 20-1-5- $459,489 $1,889,500 $3,497,000 22`9„ 4 � F 10/17/2014 P 2015 Highlights l Summary of changes included in this division are... • Additional tree trimming during the summer months • Change in useful life of large vehicles + Replace one ton pickup service truck •:• Repair and replacement of service in Fox Creek and North Fork areas, along Fish Creek and Windcliff •:• Underground/overhead service along C. R. 43 + Automated meter reading improvements The End 5 10/17/2014 WA Enter rise Fund 2015 - Water.'" i �. 1� • 11 - F _ j l __ Beginning Fund Balance: $2,675,788 t - + Projected Revenues: $4,236,253 —- I - Projected Expenses: $4,779,993 __ _ -Transfers Out: $ 188 163 � f� Ending Fund Balance: $1,943,885 r ril Scope of Services l ****Services Include: •:• The Water Division employs 15 people including operators, administration and finance/billing services. I4.I •:• The Water Division is responsible for resource management of i water which includes watershed management, demand forecasting, ri augmentation planning,treating and distributing water for public use. We administer the backflow prevention program and maintain all fire hydrants and water meters. •3 We meet all regulatory reporting requirements of the Colorado Department of Public Health and Environment (CDPH&E), EPA and the State River Commissioner. :• As required by the State,we have trained and licensed Class A plant operators, Class 2 distribution system operators and certified backflow prevention technicians. 10/17/2014 E 2015 Highlights Summary of changes included in this division are ... • Fish Creek corridor waterline replacements • Process analyzer replacements • Finishing up on automated meter reading installation • Water tap fee study • Phase I of pipeline replacement on North Court and 3rd and 4'I' Streets • Continued review/design of treatment processes (sedimentation) at Glacier Creek WTP low f r evenue 2015 $4,500,000 ■State Opel aling $4,000,000 — Grant (201 3 only) $3,500,000 — Federal Grant $3,000,000 1 $467,693 $2,500,000 or Charges for Services $2,000,000 —/ $3,714,352 $1,500,000 Other $1,000,000 -� — $40,208 $500,000 I Investment Income $o $14,000 -$500,000 2013 2014 2015 -Total-=$4,,236,253 $3,958,559 $3,868,739 $4,236,253 2 10/17/2014 It) Expenses ifill 2015 •Source of Supply $181,004 $2,000,000 V •Personnel Expenses $1,800,000 / $1,543,744 $1,600,000 ■Operations&Maintenance $1,400,000 $1,558,605 $1,200,000 $1,000,000 ■Capital $800,000 $1,091,750 $600,000 - i $400,000 — Total = $4,375,103 $200,000 35°r° $0 4% 2013 2014 2015 �I $3,490,255 $4,210,629 $4,375,103 25% 36°ro ilPersonnel Services • All 2015 Water Division employs 4 / administrative staff and 11 $1,600,000 / people for operations of $1,400,000 ■ the treatment plants and $1,200,000 ■ ■ distribution system.■ . $1,000,000 ■ f $800,000 $600,000 • fj $400,000 ■ ■ 35% li $200,000 $0Illift 2013 2014 2015 III $1,316,519 $1,489,840 $1,543,744 p i 3 • 10/17/2014 itOperations & Maintenance 2015 $2,000,000 $1,800,000 Water tap fee study $1,600,000 $1,400,000 - $1,200,000 - $1,000,000 - $800,000 - $600,000 - $400,000 $200,000 • $0 2013 2014 2015 $1,824,125 $1,591,067 $1,558,605 36 EP , Capital AIM" 2015 • Capital projects are comprised of three main components: renewal and $1,200,000 Z replacement,regulatory requirements and $1,000,000 growth/capacity increases, $800,000 Fish Creek corridor BOR Phase 1 $600,000 Charles Heights $400,000 Windy Gap Inclusion for Water Rights $200,000 $0 20-13 2O 4 2015 25% $199,781 $928,661 $1,091,750 4 10/17/2014 E 2015 Highlights Summary of changes included in this division are ... •:• Fish Creek corridor waterline replacements • Process analyzer replacements • Finishing up on automated meter reading installation ••• Water tap fee study ❖ Phase I of pipeline replacement on North Court and 3rd and 4fi' Streets ❖ Continued review/design of treatment processes (sedimentation) at Glacier Creek WTP The End 5