Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
PACKET Town Board 2013-11-26
Prepmmd11/17U3 *Revised —11/22/13 \ � TOWN o�� ESTES V, The Mission ofthe Town ofEstes Park is to provide high -quality, reliable services for the benefit ofour citizens, guoots, and employeon, while being good stewards nfpub\iomnoumesonduurnohne|netting. BOARD OFTRUSTEES - TOWN OFESTEGPARK Tuesday, November 2V.2U13 PLEDGE OFALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). PROCLAMATION: 25mAnnual Catch the Glow Parade. PUBLIC COMMENT. (Please state your name and addeau). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. 1. CONSENT AGENDA: 1. Town Board Minutes dated November 12, 2013, Town Board Special Meeting Minutes dated November 12, 2013. Town Board Study 8opninn Minutes dated November 12, 2013 and Town Board Budget Study Session Minutes dated October 25and November 1.2O13. 2. Bills. 3. Committee Minutes: A. Public Safety, Utilities, Public Works Committee — November 14.2O13. 4. Estes Valley Planning Commission Minutes dated October 15` 2013. (acknowledgement only). 5. Technical Review Committee Minutes dated September J. 2013 (acknowledgement only). * O. Transportation Advisory Committee Minutes dated August 21. 2013 (acknowledgement only). Z PLANNING COMMISSION ITEMS, Items reviewed hyPlanning Commission n/staff for Town Board Final Action. 1. CONSENT ITEMS: A. SUPPLEMENTAL CONDOMINIUM MAP #4 - Stonebridge Estates Condominiums, Lot 3, Stonebridge Estates Subdivision, 1165 Fish Creek Road; Kingswood Homes, Applicant. B. AMENDED PLAT, Portion of Lot 138, Al Fresco Place Addition, and Lot 1 Burgess Resubdivision, 471 & 441 MacGregor Avenue; Blake Robertson and Estate of Harriet Burgess, Applicant. 3. LIQUOR ITEMS: 1. STIPULATION AGREEMENT - BIG HORN RESTAURANT, INC., DBA BIG HORN RESTAURANT, 401 W. ELKHORN AVENUE, BEER & WINE LIQUOR LICENSE. Town Clerk Williamson. 2. STIPULATION AGREEMENT - CABLES ESTES, LLC, DBA CABLES PUB & GRILL, 451 S. ST. VRAIN AVENUE, HOTEL & RESTAURANT LIQUOR LICENSE. Town Clerk Williamson. 3. STIPULATION AGREEMENT - HESS ENTERPRISES INC., DBA HUNTERS CHOP HOUSE, 1690 BIG THOMPSON AVENUE, HOTEL & RESTAURANT LIQUOR LICENSE. Town Clerk Williamson. 4. STIPULATION AGREEMENT - NICKY'S RESTAURANT & LOUNGE LTD., DBA NICKY'S RESTAURANT & LOUNGE, 1350 FALL RIVER ROAD, HOTEL & RESTAURANT LIQUOR LICENSE. Town Clerk Williamson. 5. TRANSFER OF OWNERSHIP — BIG HORN RESTAURANT INC., DBA BIG HORN RESTAURANT, TO EP BIG HORN RESTAURANT INC, DBA BIG HORN RESTAURANT, 401 W. ELKHORN AVENUE, BEER & WINE LIQUOR LICENSE. Town Clerk Williamson. 4. ACTION ITEMS: 1. ESTES VALLEY LIBRARY BOARD APPOINTMENTS. Town Clerk Williamson. 2. PUBLIC HEARING — 2014 BUDGET. Finance Officer McFarland. • Continue Public Hearing and Board Action on December 10, 2013. 3. GREE—K-CORRIDORAtterney White. IGA not ready for Town Board action. 4. ORDINANCE #16-13 — SETTING THE COMPENSATION OF THE MUNICIPAL COURT JUDGE, ASSISTANT MUNICIPAL COURT JUDGE, AND THE MUNICIPAL COURT CLERK PURSUANT TO SECTION 2.24.030 OF THE MUNICIPAL CODE. Town Clerk Williamson, 5. REVISED 2014 OBJECTIVES, Administrator Lancaster. 5. REPORTS AND DISCUSSION ITEMS: 1. MULTI -PURPOSE EVENT CENTER & STALL BARN CONSTRUCTION UPDATE. Director Zurn. 2. FLOODPLAIN RECOVERY UPDATE. Director Chilcott. 6. ADJOURN. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. Constant Contact : Email Statistics Page 1 of 1 Print Report Town of Estes Park Email Statistics 12/17/2013 Email Name; Town Clerk - Revised Town Board Study Session Meeting Agenda November 26, 2013 Template: - Contemporary Lists: Town Clerk Meeting Agenda Master List Email Run History Sending Type Sent Run Date Status Original Send 129 11/21/2013 Successfully Sent Email Stats Sent Bounces Spam Reports Opt -outs Opens Clicks Forwards 129 4.7% (6) 0 0 43.1% (53) 49.1% (26) 0 Click -through Stats Email Link Unique Cllck-throughs Click -through Distribution http:/Iwww.estes.org 0 0.0% hops://origin.Iibrary.constantcontact.coMdo- c204/1109843687705/doct3oyC P M714 Uv7 LJVq. pdf 13 38.2% https://origin.library.constantcontact.com/do- c204/ 1109843687705/doc/N0V81 N qi2 Lxf19ZU. pdf 21 61 8% Total Click-throughs 34 100% Social Stats Page Views Share Send Like Twitter Linkedln (Other) 0 0 0 0 0 0 0 not Repo https://ui.constantcontact.com/rnavmap/evaluate.rnav/pid8J2UFEj Vh4v 5 g3w0Gykh3 1 ?ac... 12/17/2013 Constant Contact : Email Statistics Page 1 of 1 Print Repon Email Run History Sending Type Original Send Town of Estes Park Email Statistics 12/17/2013 Email Name: Town Clerk - Revised Town Board Meeting Agendas for November 26, 2013 Template: - Contemporary Lists: Town Clerk Meeting Agenda Master List Click -through Stats�' 1� http:l/www• estes.org https://odgi n.11bra ry.consta ntcontact.coMdo- c204/ 1109843687705/d oADCsErd LzZd twat. p df https://ongintibrary.constantcontact.com/do. c204/1109843687705/d0o/N0V81Ngt2Lx69ZU.pdf 11111113221:112111.11111111110111111111111 Click -through Distribution 14 0.0% 43.8% 100% Social Stats Page Views 0 Share 0 Send Like 0 Twitter 0 Linkedln (Other) 0 Print Repon https://ui.constantcontact.com/rnavmap/evaluate.rnav/pid8J2UFEjVh4v5g3w0Gykh63?ac... 12/17/2013 Constant Contact ; Email Statistics Page 1 of 1 Town of Estes Park Email Statistics 12/17/2013 Email Name: Town Clerk - Town Board Meeting Agenda November 26, 2013 Template: - Contemporary Lists: Town Clerk Meeting Agenda Master List https://origin.Iibrary.constantcontact.com/d o- c20411109843687705/doc,4oSorgazH g W 8nk8n. pdf https://orig in.library.constantconlact.comid o- c204111098436877051doc/QlGvGiC8tN2EyelU.pdf Print ReDeA Print ReDod https://ut.cons tantcontact.com/rnavmap/evaluate.rnav/pid8J2UFEjVh4v5 g3w0Gykh95?ac... 12/17/201 Constant Contact : Email Sent List Page 1 of 2 Print Report Town of Estes Park Email Sent List 12/17/2013 Email Name: Town Clerk - Town Board Meeting Agenda November 26, 2013 Date Sent: 11/20/2013 Email Address First Name iowajeepguy@gmail.com betsy586@yahoo.com tewinkle@alrblts.com Wesley dori_duran83@msn.com Dori pat@rwicpa.com Pat gtrunnell@beyondbb.com Gary craig2258@gmail.com Craig R dougfox@beyondbb.com steve_sherry@q.com larryllawson@gmail.com dseedle@earthlink.net smackfish3@yahoo.com rapplaw@adams.net Doug Sherry Larry Don Cassandra Steve doyle_baker@yahoo.com adams.email@gmall.com mtnot2012@gmail.com wolfhunt43@yahoo.com davidtaylorhu@mac.com jean.mcguire7777@gmail.com deputy.fireblock@gmail.com mrobinson@estesvalleyfire.org teresamaria@vemscommerctaLcom _. billymac@trii.com dane@meridianflavors.com dbrett7@earthlink.net naglweddings@gmail.com kent@smithsignstudio.com -rn.sharons@gmail.com admin@estesvalleypartners.com leeweidin@yahoo.com m115000@aol.com harball7@gmail.com markigel@gmail.com wghowel12243@earthlink.net billc050@msn.com wardnelson1972@yahoo.com tpickering@estes.org tomhannah54@aol.com tim@lhebear1470.com tjrich99@hotmaiLcom tprizzuti@gmail.com asmillerco@gmail.com steven.kePl@gmail.com sandy.j.camPbell@gmall.com rgordon@trii.com steersl2@msn.com loismo rten@h otmail.co m robdd@aol.com bob23@q.com Doyle Adam Julie Diane David Jean Marc Marc Teresa Maria Bill Richard Lola Ty Kent Sharon Lee Weldin Mike Lewis Betty & Paul Herbal) Mark William G. Howell William Crosby Ward Nelson Tom Pickering Tom Hannah tim@Ihebear1470.com Thea Richard Terry P. Rizzuti Suzanne Miller Steven Engel Sandy Campbell Ron Gordon Roger Steers Rod Morten Last Name Te Winkle Duran Lawrence Trunnell Soderberg Fox Timm Lawson Robin & Diana Eldridge bob Rising Seedle Pruett Rapp Baker Shake Edelstein Hunt Taylor McGuire Robinson Robinson Widawski McNamara Lane Brett Nagl Smith Scanlan 'gel Company Smith Sign Studio Enterprises, LLC Status Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Sent Date 11/20/2013 4:20 PM MST Active 11/20/2013 4:20 PM MST Active 11/20/2013 4:20 PM MST Active 11/20/2013 4:20 PM MST Active 11/20/2013 4:20 PM MST Active 11/20/2013 4:20 PM MST Active 11/20/2013 4:20 PM MST Active 11/20/2013 4:20 PM MST Active 11/20/2013 4:20 PM MST Active 11/20/20134:20 PM MST Active 11/20/2013 4:20 PM MST Active 11/20/2013 4:20 PM MST Active Active 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST Active Aclive 11/20/2013 4:20 PM MST Active 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST Active Active 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST -1-1/20/20134:20-PMMST --- Active 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/20134:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11120/2013 4:20 PM MST 11/20/20134:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST 11/20/2013 4:20 PM MST https://ui.constantcontact.com/rnavmap/evaluate.rnav/pid8J2UFEj Vh4v5g3w0Gykh118?... 12/17/2013 Page 2 of 2 Constant Contact : Email Sent List rkg@beyondbb.com Rick Nolastname Ke For Table The date and time the contact was sent the email. Sent Date The contact may be Active, Removed, Moved to Do Not Mail List, or Unconfirmed Status Active 11/20/2013 4:20 PM MST Prins Renod tact.com/rnavmap/evaluate.rnav/pid8J2UFEjVh4v5 g3w0Gykhl l 8?... 12/17/20 https : //ui.constantcon Page 1 of 2 Constant Contact : Email Sent List Print Reoort Town of Estes Park Email Sent List 12/1712013 Email Name: Town Clerk - Town Board Meeting Agenda November 26, 2013 Date Sent: 11/20/2013 nmolle@nickmolleproductions.com https://ui.constantcontact.com/rnavmap/evaluate.rnav/pid8J2UF —Vh4v5g3w0Gykhl83?... 12/17/201 Page 2 of 2 Constant Contact : Email Sent List reumana3@gmail.com Alice Reuman Sent For Table The date and time the contact was sent the email. Date The contact may be Active, Removed, Moved to Do Not Mail List, or Unconfirmed Status Active 11/20/2013 4:20 PM MST Prinl Fte on https://ui.constantcontact .com/rnavmap/evaluate.rnav/pid8J2UFEjVh4v5g3w0Gykh183?... 12/17/20 Page 1 of 1 Constant Contact : Email Sent List Rrinif6220 Town of Estes Park Email Sent List 12/1712013 Email Name: Town Clerk -Town Board Meeting Agenda November 26, 2013 Date Sent: 11/20/2013 sblackhurst@visitestespark.com diana@partnersmentoringyouth.org Alan Joseph Fraundorf (afraundorf@yahoo.com) Ke For Table The date and time the contact was sent the email. Sent Date The contact may be Active, Removed, Moved to Do Not Mail List, or Unconfirmed Status print Renon 17ttps://ui,constantcontact.c om/rnavmap/evaluate.rnav/pid8J2UFE3Vh4v 5g3w0Gykh248?... 12/17/20 Town of Estes Park, Larimer County, Colorado, November 12, 2013 rustees of the Town of Estes Park, L ri a Counarty, meeting the MeeBoard ti g held in the Town Hall n sad Town Park, Larimer County, Colorado. of November, 2013. of Estes Park on the 12th day William C. Pinkham, Mayor Pro Tem Eric Blackhurst, Mayor Trustees Mark Elrod John Ericson Wendy Koenig Ron Norris John Phipps Also Present: Frank Lancaster, Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: None Present to do so, Mayor Pinkham called the meeting to or recited the Pledge of Allegiance. SWEARING IN CEREMONY. Town Clerk Williamson performed a Polucha. PUBLIC COMMENTS thanked Chief Building Official Will Birchfield for his Sharry WhitelARDparday memana em m presentation on floodwbr ent at the Ie cent ARD meeting. ointed by National Park Centennial Aversary Update: Chuck Levine/Town citizen app Mayor Pinklihm end Barbara.Hoppe ScottJRMNP presented an update to the Board on the anniversary preparations' 'Ms. Scott/Centennial Coordinator stated the Park would ear long be 1life an s old d January Sepember� 4th2014 theor the Park wouldnnial is begin a "Wilderness, erness, Wildlife ,and Wonder O park. The year would celebration :pf the Parks'Ce?tennial with the 99eadedi t ng a tp in park event, be filled withrspecialized events during the y the seminars, ecial Model T car rally. Event applications are still available on centennial speakers a special Plein Air event, kids events, concerts, special the events can available for the website and can�ll be submitted. There are also many opportunities merchandise o be Created in withoget a newtennial logo. The Rocky ) license plate for the Park anMountain continues uto sskcintico has a p work on collecting enough signatures. The money raised from the sale of plates would be used for education. TOWN BOARD COMMENTS. Tr eetEricson beheld on the third mmunity Development/Community November'21, 2013sduemo'ttee the meeting would be Thanksgiving holiday. Mayor Pro Teme i too Centerr urst tated the conferencestes Park room at 8 30ua!m. and the Public Safety, Ung Authority would meet tilities n the Public and Public Works Committee would meet on Thursday, November 14, 2013 at 8:00 a.m. in the Board Room. Trustee Koenig commented the Sister2013 atie0o0 organization would hold its annual meeting at the Museum on November 1 Police Sergeant Jeremiah Board of Trustees — November 12, 2013 — Page 2 Trustee Elrod read an expert from his father's journal in which he was on his way home on November 11, 1945 and congratulated all the veterans for their service to our country. Mayor Pinkham recognized the recent passing of Jack Rumley who served 25 years with the Fire Department and 17 as Fire Chief. Mr. Rumely also served on the Town Board from 1978-1979 until he moved outside Town limits. He most recently served on the Estes Valley Fire Protection District Board. TOWN ADMINISTRATOR REPORT recent opening of Highway 36. The Visitor Center saw a tripling of visitors last weekend over the previous year with the 1. CONSENT AGENDA: 1. Town Board Minutes dated October 22, 2013. Minutes October 15 and October 22, 2013..; Board Study Session 2. Bills. 3. Committee Minutes: a• Community Develo 2013. pment/Cirnunity Ser�cs Committe 4. Estes Valley Board of J ustment (acknowledgement only). ctober 24, dated September 10, 2013. 5. Tree Board Minutes dated ON`� ber 24, 201 (acjtl ,ledgement only). It was and s movedseconded . with an edit o the Town Boa Boa minlackhurs enig) to approve the Consent Agenda related to Adam's,,. Tree Servic d it pas o runanimously. anna Darden's comment tea, Mayor Pinkhamrequested _' at7:40pm. minute break at '7:35 p.m. and reconvened the meeting 2. ACTIONS ITEMS 1. ORDINANCE #15=13 APPROVING THE CONTRACT FOR THE SALE OF LOT 4 STANLE< HISTORIC DISTRICT FOR THE ANSCHUTZ WELLNESS CE Attorney White commented the Board approved consider the purchase of Lot 4, Stanleyc n Disby trict te St to Hotel, Buyer, to build a proposed Wellness Center. The Buyer's requesanley t included development of an expedited review process for the proposed project, review and preparation of a sales contract, an ordinance approving the contract, and a resolution setting a special election to meet the requirements of Section 17.44.090 of the Municipal Code which requires voter approval of the terms and consideration of any sale of Town owned property within the Stanley District. The Board also requested an appraisal of the roe o pleted prior to considering the sale of the propert property rs p be completed a full price offer to purchase Lot 4 pursuant to the hte terms andaconditons of the contract, contingent upon all necessary land use approvals January 30, 2014, and approval of the sale by the voters at a spec complal eleeted ction by to be held on December 17, 2013. Lucia Liley/Stanley Hotel (Grand Heritage) Representative stated since the Town Board approved moving forward with the expedited process a number of items have been completed including an appraisal of the property, the submittal of a concept plan, a pre -application review, a use classification determination, Board of Trustees — November 12, 2013 — Page 3 has entered into a submittal of the development plan application, and the Buyer reimbursement agreement with the Town for costs associated with the application process and election ietet and forwarded On to rer 7, viewing agencie13 the s for comma lt. She deemed hump ao still umbertr of if the f steps tobecompleted. The Buyeroject forward there has offered a full are a is a nu appraised purchase offer of $1.65 million even though it is believed the property v1.1 or $1.2 million with alue ind the current the market projectld be more in couldbe built line withwith the character similar tothe Se le Hotel and approvals eIf Satanley c n Hotel es a eenon t w thin the contract, all landouseobremoved. I contingencies in which a challenge could be the Buyer would close 10 days after the period made. The Buyer requested approval of the contract and the special election to let the voters decided on the terms and conditions of the contract for the sale. Public Comment o act included Cydney t MD Board member, Kent Those speaking in favor of the contract and tl j Springer/Town citizen, Adam Shake/Town citize Boa Board member, Smith/Town citizen and Estes Valley Partner 0 rce Board Brian Dr., rank Elizabeth Fogarty/County cows c and Stanley e yyee, and Lindsay HerwiglEPMC, Dan Swanson/Town citizen nts have been Lamson/Town citizen and LMD Boa 'member. Com ;. families andn summarized: the town needs obniaft Zensnto community economy this s dive would nringnew o ., �ility� del{ional jobs woui be created ny the project, increaseninorder to brings � siness to Estes Park year round; b the project, sales tax, and bri ro act Y however ould block the back of the additional businesses coul�reated arou� he Wellness Center; the p would not block the view`�cr � �� art W� of purchased by the Town commercial property to the . south he� p . y the' to vote on the as open space, the voters should b�? ro act down would not be contrac e Municipal Cade; voting the p 1 in the best as stark o theproposed Wellness Center would not in the in�er�s� of�he commurti �� P p compete with the proposed Community Wellness Centereas they outd do be attracting +o,different opulationsand could provide synergy; the the proposed project it isxthe future:,,of health care, i.e. ipreventivetal expand; the project provi helpt_ta ' sp tat theallability of the Buyer has fulfilledothe requirements of the Townes provided at the hoop Town to rst be the''Item ik' to ensure funding project continues to forward;ndle and and the action must be taken bra z Y ethe pr g asset at the appraised value �own has the op(�ortunityf sell anon-p io generate funds for operations and ongoing sales tax revenue. Those speaking against the contract and the expeditedprocess included Pat Newsornitewn'citizen. Ed Hayek/Town citizen, Johanna Darden/Town citizen, Matthew Heiser/Town citizen, Paula Edwards/Town citizen, and Karin een sum lived here he citizenComments are stheemost concerned with theed: those that have expedited process; lived here the 9 ital will always be trying Estes Park will always be a tourist community; the cusp' public and to identify new revenues; questioned how the other he uthhasedservices in town might be affected by the new center; Lot 4 was ueutchased fed or happens tod municipal uses and not for private development; q for approving such o the facility when the project does not work out; the timing pp o the public development should be delayed as the town ncco t nbuesort tco over from a review r cess ng disaster; the expedited p ro act ation review process and should not continue; there needsa contract; critical from of the project before the voters are asked to approve would not benefit the local wel wellness centenity cworkers and materials coming �ould be buiillt on the current Stanley outside the vheeh; p component was eliminated; the voters do ofhave Hotel lot if the housing knowledgeable about the project on enoughior ine to understaned endbecome roce s gnores the negative impact to the special election; the expedited of the use classification on the the surrounding neighbors; requested an appeal Board Comments: Trustee Phipps commented in his opiribg�h'e development�r w could not be completed by the end of the year completed after the special electio heocontra es not support a spe �i'ilt,review being the expedited process does not all f as notn rbac to be properly and negotiated. He expressed concern on ' e - la e contract on and h arrived at. An April electf !� �e classification how it was informed on the details of !ould allov� ire for the electorate to become an MOU between the Ests of th p e and pr" .' a time for the development beforena botwould su�bet R -ration pmBnt of p Pam nt plat and the Buyer review of the contract before moving tbe`Iterri forward to a mail ballot election. x Trustee Ericson stated,heagreed the project might be an excellent project; however‘,adequate information should be provided to the voters prior to an election. f Mayor Pro Tem`'Blackhurst stated the Town has been asked to review a real estate contract an`d,hot to review the merit of the project. He commented the contract has a number of contingencies that are not beneficial to the citizens, and therefore would not support the contract as submitted. Trustee Koenig stated concern the proposed project would not utilize medical staff and that doctors would be coming from outside the area to stay on the property./She 'She has concerns with the project beingthe local developable, area on the property and does not favor reviewing the project after the election. Trustee Norris commented the project could create significant jobs and sales tax revenues; however, it is not clear what types of jobs would be added. The financing for the project does not appear to have a hard deadline and Mr. Cullen has stated he would follow his original intent to come forward in 18 months if the project could not move through the expedited process. The appraisal concluded the best use of the property would be to hold it for future development until the market improves, therefore, the Board should have a discussion on the best use of the property. He stated concern that there has not been enough time to consult with local partners, gain public input or complete a feasibility study for the proposed Community Wellness Center by the Estes Valley Recreation and Park District. The use classification continues tdecision that needs to be resolved o be an issue and the Board has received a formal request to appeal the before of the citizens; however, he stated concern the Town may dis e su supports a vote enfranchise voters Board of Trustees — November 12, 2013 — Page 4 project; the proposed project would not benefit the community; commented there are codes and processes in place to ensure fair treatment to all that come forward yet the Board voted to proceed with an expedited process, thereby stating we are not all equal; the project does not meet the Town codes as indicated in documents provided to the Board and by the appraiser Town; the project deserves an open public review process; visitors come to Estes Park for the wildlife and this project like manyothers nthe pastabyh the diminished the open spaces in town; and requested Lot 4 remain as rm permanent open space. Other comments were heard from the following: presented the Board with a list of characteristicsarry of newson/Town businesses the community should consider and stated it was his assessment the proposed project met most of the criteria. Jon Nicholas/Town citizen and EDC Executive Director commented the EDC Board approved the circulation of a memo outlining ten economic development criteria the tow: reviewing new economic o should consider when opportunities. In review* ie proposed project it appeared to fit all the criteria. He would encee the Board to allow the voters to decide whether or not to sale the pro proposed project. Board of Trustees — November 12, 2013 — Page 5 by holding an election in December. From a project management perspective the project would not be feasible to move forward. Trustee Elrod suggested the Town Board has to exercise caution with the fiduciary responsibility and follow the legal process as it reltates o to tan he rojec . Section 17.44.090 of the Municipal Code was approved ordinance ote on the sale eof this ns and lot. The Boarddat an election should allow theoallow voterrs the the ate on sale of the property and to become informed over the next month. Attorney White read the Ordinance into the record. It was moved and the Contract seconded (Elrod/Koenig) to adopt Ordinance 15-13 approving Districtto Buy aShe Real Buyerr,,saate nd it fa edor the purchase of Lot 4 of with Mayor Pro Stanley ste by s and Norris voting "No". Trustees Elrod and Koenig Trustees Ericson, Phipps, voting 'Yes". 2. RESOLI3 SETTING A SALE OF LOT 4PSTA LE I-USTORIC DISTRICECIAL E CTION FOR T BER SETTTININ 17 3 FORT E SG THE BALLOT LANGUAGE, oT �� yard di � �tke action on the item because Action Item 1 was not apprY It was moved and seconded (Norris/Black t) to extend the m tfg until the 10:21 p.m., and it passed unanimously. 3. ADDITIONAL ACTIONS ITEMS INIMUM 1. RESOLUTION OR32013 FLOOD VICTIMS -13 WAIVER OF (WITH HOMES AND BUSINESSESLITY MONTHLY n CHARGES RENDERED UNINHABITABLEF Direc or Bergeten presented a Resolution for the their toities restored waiving ce he flooding event.e' mtrfimum fees This would provide financial had theland Heights relief similar to that provided to victims of the oapprove Resolution fire. #32-13, moved and. seconded (BlackhurstIPhipps) and it passed unanimously. Whereupon Mayor Pinkham adjourned the meeting at 10:06 p.m. William. Pinkham, Mayor Jackie Williamson, Town Clerk Town of Estes Park, Larimer County, Colorado, November 12, 2013 Minutes of a Special Meeting of the Board of Trustees of the Town of Estes Park, Larimer County,, Colorado. Lingheld g the Town Hall in said Town of Estes Park on theday of November, Present Also Present: Absent: William C, Pinkham, Mayor Eric Blackhurst, Mayor Pro Tem Trustees Mark Elrod John Ericson Wendy Koenig Ron Norris John Phipps Greg White, Town Attorney. Frank Lancaster, Town Admn►strat0r Cynthia Deats, Deputy Town'Clerk None Mayor Pinkham called the meeting to order at 6:00 p m. ENGINEERING CONTRACT FOR ELM ROAD ENVIRONMENTAL IMPROVEMENT/MITIGATION ' MASTER PLAN. Dir. Zurn said that upon discovery of minor leachate releases at the site of the old landfill, the Town (CDPHE). the situation to the No violation exists athis rado point h inartment of time, howeverbthe Town and Environment that ) and e agree creain omitigation master plan design to provide a solution Request for to the leachateroposal was issued for the creation of acorrect the problem that would compliance the CDPHE directive vll situation. No responses to RFP were received. Staff onaedawequalfied Fort Collins one at the te, ewart negotiated that had epreviouslyprooiate for the scope of worklto'bringtforward to' the Board. Dir.r. Zurn a ted a fee appropriate e leaching added that the scope of the work is difficult to define because the cause of nl nown at this time, therefore, the steps to mitigate to CDPHE standardsis leaching is unknown also unknown. Ma 31, 2013, Pro Tem Bltth supoi stated in time is unrealistic, Is for a said that hel ction oulddate of not find aproject et co plebwhich a p expressed concern completion date in the "contract with Stewart Environmental, and d about the open-ended contract. urn said the might take.Heprojects he has seen pegoo CDPHEn must sasfy the an can onlyguess at how long the process for as long as two to three years before the State is satisfied with the results and said it is not a benefit n-eodded. Town include Adm nist ator Lancompletion caster added hat monitoringtherefore, wells to was left open-ended. and said that at least one year's worth of data will checkeregroundired.water will e necessary years to accommodate the collection be required. He suggested a contract term of two about checks and aanalysis this rojectr Dir. Zurnnsaid that theproject contaayor Pro Tem Blackhurst ns asked contingency thatid s balances the project.o come back to the larger than tnormal to he cause eofrnthe leaching is discovered r and solutions tod f mitigate or additional ae funding as proposed. Stewart Environmental's proposal included a 20% contingency and staff a is requesting an additional 10%, for a total contract amount of $148,154, p yable from the ed on Community Reinvestment Fund. He said v de the contract requamount is based said the estimated number of hours necessary to p would be moitprojectthe willhours be madetoduring the PUP Committee. Trustee Noerrisrrequested progress a ofe theproject that a target date be included in the contract, realizing that it may need to be changed, Board of Trustees — November 12, 2013 — Page 2 and requested a report, to include the financial status of the project, on a quarterly basis. It was moved and seconded (Norris/Koenig) to approve the Elm Road Contract with Stewart Environmental Consultants, LLC in the amount of $134,685 plus a 10% contingency for a total budget of $148,154 payable from the Community Reinvestment Fund and to include a completion date of December 31, 2015, and it passed. Those voting "Yes" Mayor Pro Tem Blackhurst, Trustees Elrod, Koenig, Norris and Phipps. Those voting "No" Trustee Ericson. Dir. Zurn noted that a Purchase Order in the contract amount would be issued to encumber 2013 funds, which will rollover into 2014. RESOLUTION #33-13 SUPPORTING ESTES PARK LOCAL MARKETING DISTRICT GRANT APPLICATIONS. Town Admnistrator Lancaster reported that due to the financial impact of the September flood, Visit Estes Park (VEP), the Local Marketing District's (LMD) official destination marketing organization, is pursuing grant monies to supplement their 2014 budget to enable them to market the Town of Estes Park for next summer. Many of the grant applications require evidence that the local governmental entity is in support of the grant application. Therefore, a general resolution of support that can be included with grant applications was prepared for the Board's consideration,. It was moved and seconded (Ericson/Norris) to adopt Resolution #33-13 Supporting Estes Park Local Marketing District Grant Applications, and it passed unanimously. Visit Estes Park CEO Peggy Campbell noted that VEP has requested a similar show of support from the Larimer County Board of County Commissioners. She also, at the request of the Local Marketing District Board of Directors and based on the dire financial situation created by the flood, asked that the Town consider financial assistance to the LMD in the amount of $100,000, in 2014. The Board said that the funding request would be required to go through normal channels in order for it to be considered and stated no action on funding would be taken during this meeting, ORDINANCE #13-13 TEMPORARY BUILDING REQUIREMENTS FOR LOTS ADJACENT TO DRAINGES. • Floodplain Management/Stream River Corridor Protection Report Chief Building Official/Floodplain Manager Birchfield repeated a presentation that was given to the Community Development/Community Services Committee on regOctober 24, 2013, which outlined changes to definitions and terminology used in ard to flood insurance and floodplain management practices, as well as illustrated the effects of the September flooding on the Estes Valley. The information is provided to assist in future decision -making regarding floodplain management and river and stream corridor protection. He noted the terminology now being used refers to probability rather than frequency. For example, what was formally referred to as a 100 year flood event, is now more accurately described as a flood event that has a 1% chance of occurring in any given year. He also noted that many of the Flood Insurance Rate Maps that were previously used to regulate flood hazard areas are no longer accurate. He said the high water mark from the September 2013 flood event is currently being used as the flood plain boundary until revised maps that reflect the final locations of streams and rivers are approved and made available. On October 1, 2013, emergency provisions were enacted by staff to temporarily suspend the issuance of floodplain and building permits for permanent construction adjacent to the Big Thompson, Black Canyon, Fall River, and Fish Creek drainages. This was an interim measure pending flood recovery mapping and/or stream and river restoration. Staff is bringing forward Ordinance #13-13 which would establish temporary building requirements for development on lots adjacent to drainages. The ordinance would also establish the high water mark from the September 2013 flood as the new regulatory flood plain for one year. Discussion ensued and is summarized: flood insurance purchases made at this time will be based on maps that were approved prior to the flood event; the flood event will not have an effect on insurance rates until maps are revised and approved by FEMA; Board of Trustees - November 12, 2013 - Page 3 the ordinance is straight forward and easy to enforce; concerned about the cost of meeting the sub -requirements of the building permit and items that may be required at the discretion of staff; decisions will be made on case to case basis; in favor of making all items required so applicants can be prepared; and reserve the right to waive requirements when appropriate. Town Attorney White read Ordinance #13-13 into the record. It was moved and seconded (Norris/Phipps) to approve Ordinance #13-13. Trustee Koenig amended the motion to include the following changes to Exhibit A: Paragraph v. is removed and items v. a, b, and c become part of the requirements, and it passed unanimously. ORDINANCE #14-13 AMENDING MUNICIPAL CODE CHAPTER 17.28 FLOODPLAIN REGULATIONS. Adoption of Ordinance #14-13 would revise the Town's floodplain regulations to comply with minimum state standards set forth in the Colorado Water Conservation Board's (CWCB) new statewide floodplain rules. The CWCB Rules, which present higher standards than those outlined by the National Flood Insurance Program (NFIP), must be adopted by the Town no later than January 14, 2014, in order tobe in compliance. The proposed changes include: redefining the floodway; freeboard standards; and Letter of Map Revision based on Fill (LOMR-F). In addition, staff is proposing to include two additional provisions. The first would require that only registered engineers be allowed to apply for floodplain permits; and the second would require that, upon completion of any work in a floodway where the state'and the NFIP say there can be no rise, a no rise certificate be submitted by the engineer of record. Town Attorney White read Ordinance #14-13 into the record. It was moved and seconded;(Blackhurst/Ericson) to approve Ordinance #14-13, with the exception of Whereas #3 which should be changed to read "special meeting" of the Town Board of Estes Park, and it passed unanimously. RESOLUTION #32-13 WAIVER OF UTILITY MONTHLY BASE/MINIMUM CHARGES FOR 2013 FLOOD VICTIMS WITH HOMES AND BUSINESSES RENDERED UNINHABITABLE. Due to a lack of time to discuss this item, it was carried over to the November 12, 2013, regular Town Board meeting. Whereupon Mayor Pinkham adjourned the meeting at 7:05 p.m. William C. Pinkham, Mayor Cynthia A. Deats, Deputy Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 12, 2013 Minutes of a Regular meeting of the TOWN BOARD STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. eof N eting hel in the Town Hall in said Town of Estes Park on the 12th day Mayor Pinkham, Mayor Pro Tem Blackhurst, Trustees Elrod, Ericson, Koenig, Norris, and Phipps Mayor Pinkham, Mayor Pro Tem Blackhurst, Trustees Elrod, Ericson, Koenig, Norris, and Phipps Town Administrator Lancaster, Town Attorney White, and Deputy Town Clerk Deats Board: Attending: Also Attending: Absent: None Mayor Pinkham called the meeting to order at 4:0! TRUSTEE COMMENTS. None. FUTURE STUDY SESSION AGENDA. ITEMS. ends. He said will blongtime Town Administrator LancasterTowntBoard Sa tudy Session ag the Gooch Trust will be added to the NovPark resident 26, 2 ne GoOch left a slig naficanY ad a. H of money from her Estes Park resident C pe O arts: facility.: He explained that the will named the estate to be used for a performing Town of Estes Park asthenda'will be a discussion for distribution the S star Cities prolg am,ahe to the November 26 i ears, and the level of interest in organization's accomplishments over the past ten y continuing the program. Due to revisions to the 2014 budget scheduled for discussion 'll likSi ely not be addressed in 2014. Strategic Planning during the second quarter of 2014., following the seating of the new Board. THE NEIGHBORHOOD SUBDIVISION DEED RESTRICTION ISSUES. Dir. Chilcott provided background on the Neighborhood Attainable Housing program 9 and the advantages and disadvantages that have become evident overtime. buyers The Neighborhood is the only 'subdivision in the Estes Valley that targets entry-level of single-family homes. ; 17 of the 32 single family residence lots in the subdivision Countysion are designated as "attainable for households earning 100%or lessof the Larimer area median income. Once a home isbuilt When of these es eaattainable nts lots, sellthe r party and the deed restriction limits the pool of becomes "deed restricted" for 30 y thereby limitations o are placed on the selling price buyers to households earning 100% or less of the area median income, substantially reducing the number of potential buyers. In addition, as a non -subsidized there are no soft -second mortgages available to incentivize buyers to program, provision requiring buyer purchase a deed restricted property. At this time, there is no cou d that one relatedoto the deedrhe subdivision n and curreln currently have a need resale toprice. relocat Staff and are that one or two owners properties due to the deed restrictions and limitations. having difficulties selling their y stated that provides the Authority serviceto income qualify Rita Kurelja, Executive Director of the Estes Park Housing Authorit (EPHA) through an agreement with the Town, EPHA p suggest considering potential buyers for these deed restricted properties. She and staff modifications to the dared a median income in order to expand the nuns that would raise the income lmber of buyers n possibly 150% of the a RECORD OF PROCEEDINGS Town Board Study�-- Session — November 12, 2013 — Page 2 this market, and recommend mandatory buyer education/counseling about deed restrictions, re -sale limitations, and property improvements and modifications. Dir. Chilcott said staff will work with the current owners of the deed restricted properties related to proposed modifications as outlined, taking into consideration the local work force in determining income caps, and will bring specific recommendations forward at the November 26, 2013, Town Board meeting. REVIEW OF 2014 OBJECTIVES. The Town Board's 2014 Objectives were formally adopted in August. However, in light of the September 2013 flood, some of the objectives may need to be revised or may no longer be feasible. Staff recently reviewed the 2014 Objectives previously adopted and presented proposed revisions based on current circumstances and changes that have been made to the 2014 budget. The recommendations are as follows: • Goals (5-7 years) — No Changes • 2014 Board Objectives (1 year time frame) 2. Infrastructure 0 design of the visitor's center parking,siructure. o Complete repairs to utilities due to flood damage. 4. Public Safety, Health and Environment o Add stream restoration and redefinition of floodplains. 5. Outstanding Community Services o {nevrse-tl.e-S+gn-Gede o 6. Governmental Services and Internal Support 0 Gen sider—ge'+ Finalize -^rry 44.f6r'fi nd}ng improvcm nts: Present to the citizens a sales tax proposal at the April municipal election for funding specifically to support streets, infrastructure and other community improvements. 7. Transportation e- o Complete the flood damage repairs to the Fish Creek corridor. o Complete the flood damage repairs to other Town roads. Town Administrator Lancaster said that both the Sign Code Revisions, Bond Park Projects, and improvements to Dry; Gulch Road have been removed from the proposed 2014 budget. He stated that temporary repairs to Fish Creek are underway that the condition of Community Drive is deteriorating due to heavy, large truck traffic from flood recovery q Y and noted efforts:' Trustee Koenigrequested the addition of a line item to include minor road repairs and maintenance to sustain rating of Town roads, when such maintenance would protect against complete failure of the road. Staff will add the line item requested by Trustee Koenig and bring the revisions to the 2014 Objectives forward at the November 26, 2013, Town Board meeting for adoption. SALES TAX INITIATIVE Town Administrator Lancaster presented information regarding a proposed sales tax initiative which would be placed before the voters in April 2014. The developed by the Town Leadership Team based on identified unmet and underfunded infrastructure and communityproposal was survey results, and direction rom the public Saffsput rrecommendati rceived at ecommendation to seek a 1 % sales tax that would sunset after 10 years. The funds would be used forpay-as-you-go ay meetings, capital projects that would not incur any borrowing or interest expenses. The increased sales tax would provide an estimatedon p Y as -you -go Administrator Lancaster stated this is a first -draft sal and welcomedin revenue comments from the Board. annually.Town RECORD OF PROCEEDING S Town Board Study Session - November 12, 2013 - Page 3 Recommendations for utilization of the funds are as follows: toannuallyainain street repairs ualiylllevel maintenanceall oarewing summarized: streets instal ati installation raised and tic maintained wat, a q quality level; annual fiber optic conduit would tie in. with underground utilities; a $fai � million Y is the annual identified include needexclude rde a stable budgeted maintenance program for roads to reach the $1.2million that is a include orudiscussion; funds currentlyunbung budget discussion; and some funds should remain available for grant opportunities may become available. o was identified as a 12.5% annually for trail continuation and expansion — this category high priority by citizens in the community. The additional naGo sales tax revenue in partnering with Larrimemer County OP Comments are partnering with the Lusedeto meet trail needs needsEstes withinValley the Recreation yand Parks District (EVRPD) would becould the Big summarized: the trail to be Fallresseis not specific River,on the east side of Town and sidewalks Thompson Trail Projecect,all Riverr, near the school campus and on Moraine Avenue. efined more specifically annually a EVRPDtfeasibility study; esults. Center/Senior Center facility Comments aredsummarzed: potentially once theaddingcommunity center, museum, senor center; input hetedtiarly causes confusion byc itwellness center rather than a senior heard from the citizens was for a community center; focus on facilities cent rT makessure project is consistent with EVRPD so not responsible fip‘r and explain connection with EVRPD and commuunity perceived as two different proposals; and don't make the issue overly complicate . Expense. � Comments are summarized: 2.5% Emergency Radio Station — One Time Exp situations; provide a summarized: for identified as a need during recent emergency zed information during emergencies such as in on automobilent radio and removeoone-time expense during power outages by tuninglades. and use funds for emergency communication upg items topics Trustee away yfrom the.focus onpstreets,dand are adding toof many cautioned againstwill mplitaking awayget the sales" tax increase approved. Mayor Pro Tem complicate the pitch made to on issues identified yithercttland sdand st ff.d theP rTown Adm n st atorthe Lancaster said other areas of nendfiad by ro osal including storm drainage infrastructure, and need are not included .in the p A building maintenance and repair. Town Clerk Williamson provided a high level timeline for the election schwould edule. She ballot election and said disc the April 1, ari electionCountyinid be a Decemberlto find out the County's level of interest in helping with le do helping with the election. She said ballot language would need to be set at the January 5, 2014, coo approval. . Town Administratorubm teto 28, 2014, Town Board meeting, and a mail ballot election plan would be submitted o the Secretary of State no later than February ion the caue dce Lancaster suggested that a citizens committee be formed to champ the Board finalizes the sales tax use package. Trustee aEricson refuare not thincludedseparate the Generalcreated Fund.for Town Administrator dollars so that the fundscompletely segregated from Lancaster concurred and said that the funds would be be comp y Trustee General Fund sales tax revenue. He said the funds undawould in the ballot only in the defined percentages and only foru theshould defined purposes Ericson noted that the public should be aware of the implications of a "no" vote on the sales tax, not as a scare tactic level. butto emphasize that the funds are needed to maintain Town streets at an acceptable RECORD OF PROCEEDINGS Town Board Study Session — November 12, 2013 — Page 4 Town Administrator Lancaster said revisions will be made to the proposal per comments heard at the meeting. He publicly thanked the Leadership Team for their work on the sales tax initiative proposal and their focus on meeting the needs of the community as well as what makes sense from an operational standpoint. There being no further business, Mayor Pinkham adjourned the meeting at 5:30 p.m. Cynthia Deats, Deputy Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 25, 2013 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 25th day of October, 2013. Board: Mayor Pinkham, Trustees Blackhurst, Elrod, Ericson, Koenig, Norris and Phipps Attending: All Also Attending: Town Administrator Lancaster, Finance Officer McFarland, Directors Bergsten, Winslow and urn, and Town Clerk Williamson Absent: Mayor Pinkham called the meeting to order at 8:00 2013 BUDGET PRESENTATION e14 bud• rad been com . ed prior to Town Administrator Lancaster stated the dra ° m .;number of assumptions, theo key riteria: High , = and 36 closed for an extended the flood on September 12, 2013. As the floor- n .st of 2013 and the first half of r4 budgetwas revised using y nues for period of time; decrease in sales � � es, in • � g 12.5% match for FEMA; 2014; unanticipated cost to repair f fu ende•t flood recovery efforts did unknown timeframe for reimburserne i e ve f etc.; maintain employee not cut items that attract isitors to to der anon plan,.;min layoffs, employee leti lassifi �x base through comp as sistant n Administrator and Facilities Manager, however, other cptllpositronfreezefor positrons led, i.e. Dispatcher, Sales and Marketing hs? ould be for vehicle replacement, and and Planner; cuts t1 ,ment p chases, dec% dse funding Q ► ina ,d for 2014 such as updated sign code, Visitor transfers decrease fro e $ i di t and department ITasking Cite, and imimprovements to SCADA system; than Genre k Staff is optimistic the Town will recover quicker ets w r. cu 36, businesses that are open are training bdlJ of Hwy prevj Deny g a b With tie early opening in -kind, therefore, no exp i�f?cing a better"1,i��n orgstaining October, increase in local shopping, and 12.5°0 category A for FEMA re nbursement was covered by matchin � ds were need from the Town. Staff would come back to the Board w, periodically view thedget and request a'scthe economy recovers; however,e back into the budget staff has of a f►9 mro budget if revenues do not bounce back. staff has room to t . from the hoed. Tie fund Finance13 OfficerprjeMcFarland added balance 2014 of 19% withlance was estimatedcurrent assumptions. at 3e°u d balance andeprojected ed approximately $392,641, an estimated 3% of ce does not include TabUres r reserves4.f ecrare of General Fund expenditures for 2014. Sale M yr2014u The flood recovery decrease by $1.6 million from September 2013 throughpresentedcto the Board an unknown at present and would be added to the final budget on November 26, 2013 with updated estimates. Other items affecting the 2013/2014 General Fund include the potential cost of PERA retirement funds needed for thoses A to d employees nt choosing and the Towto move from n, and health insurance increases ofas outlined in the p5% are agreement between in the budget. ures operational costs, 2% eathe estimatedia0fund balance, including $1.5 million in op t cost -saving meacosts, were taken too Replacement funds, meritangofemai maintenance/efficiency efficiency and other related projects. delaying The Boardmaintenance requested staff provide t inh2014 for usBoard e in the development of the 2015 an itemized list of the projects and maintenance items being None RECORD OF PROCEEDINGS Town Board Budget Study Session - October 25, 2013 - Page 2 budget, and the development of a list of items not covered by CIRSA and FEMA that could have been covered by the Catastrophic Loss Fund if it had not been dispersed. COMMUNITY REINVESTMENT FUND The fund has been decreasing over the last few years from $2.85 million in 2012 to an estimated $357,869 in 2013. The 2013 budget includes grant funded projects requiring matching funds such as the Visitor Center parking garage. Other projects budgeted for the 2013 include Elm Road landfill mitigation, Visitor Center parking garage, Performance Park overlay, bleacher replacement, Birch Ruin fencing, hub irrigation, PW/Utility remodel, and Street Improvement plan. A number of the 2013 projects are being delayed and moved to the 2014 budget and others are being eliminated, including starting construction on the parking structure. The revised 2014 budget has been prepared with a reduction in General Fund transfer of $300,000 with an additional $500,000 transferred to the Special Events division for the operation of the new Multi -Purpose Event Center (MPEC). The 2014 budget as the first full year of payments for the Certificate of Participation (COPS) note a. - complete the MPEC and the stall barn construction; N d earlier this year to River Trail, and legal fees for the recently awarded FL - tudy match for the Fall include $1.2 million in transfers and $330,000 in �;. , ®it '' The revenues for 2014 balance is estimated at $401,696 in 2014. m The ending fund Director Zurn stated the STIP program wou may be enough funds to complete the rec. not been budgeted in 2014 to address p potholes. The Board requested staff pro suggested repairing Dry Gulch wr the parking garage and the carried funds for the parking gara match w may not build the improvements woul INTERNAL SERV1 MEDICA x The furr►amtan insme'Igal premiums and fund balances as the Town moved to self u� in 2012 T 2014 budget contains a 10% increase in medical, no increase in delta] premiums an 7��� �� increase in vision for a two year contract. Since the draft budget was prepared tlt Town s' insurance brokerage firm Gallagher Benefits has calculated th medical inc se to be approximately 5%. FLEE T MAINT The fund maintaj ( -equipment and charges the appropriate department for the services related to equipment owned and operated by the department. The Fleet division would be fully staffed in 2014. Both revenues and O&M would increase as the staff focuses on extending vehicle life to support the decision to not replace vehicles in fund balance next year. 2014 and to eliminate contributions to the Vehicle Replacement fund to help maintain INFORMATION SYSTEMS TECHNOLOGY The Internal Service Fund manages Town wide information systems including technical support, network hardware management, maintenance, security, phone communication management, audio-visual support, software licensing, external connectivity, database management, maintenance contracts, user training and GIS services Town -wide. Each department pays a fee based on the equipment the department utilizes (laptops and computers, servers, audio and video components, software, copiers and telephone components). The contributions by department would be reduced in 2014 by $100,000 and decrease the overall fund balance. Staff has budgeted funds for the outsourcing of some functions such as help desk support; however, staff continues to analyze needs laced on hold unt. ction of DA Gulch Ro ood i -" that may 6 when there unds have a ''e, such as at need major repairs, and -Id back from the delay in stated using the matching other agencies the Town eve up' file grant and complete road ion by the Board. RECORD OF PROCEEDINGS Town Board Budget Study Session — October 25, 2013 — Page 3 and determine if the current the current tmaintenance accomplish of the system all tasks in house. The HTE fees budgeted are to maintain VEHICLE REPLACEMENT purchases. The Internal Services Fund maintains a fund balance e for future the'Ge err Fund, Contributions to the fund for Museum 4( p oximatelyave been s$850,000); however, the Enterprise Sundial Evefight an aPd tee nd Water, continue ThedE, Light and Power would icease ocontributions tothefund to decrease and replace needed replacement of v hiclesfre Fund replacement cycle. The fund balance of vehicles from 12 year life cycles to 7 year decreases by approximately $150,000 to 2014 to help maintain the General Fund reserves. The Board requested purchases be delayed until March and staff prioritize replacement to order critical replacements sooner in the year. Mayor Pinkham called a break at 9:40 a.m. and reconvened the meeting at 9:50 a.m. SPECIAL REVENUE FUND. Each fund was reviewed - -quests for additional information is noted below: COMMUNITY SERVICES i es dep= g -nt encompass the The Special Revenue Funds of the Community round -w Mum -Purpose Visitor Services, Transportation, Senior Center rounds/Event wouldoinc -' expenses ino Event1with edds Barn and Museum. The in persthe MPEC 2014 with the addition of the new MPEC fay: �'� largest in$ easepurchases r � costs with the additional of a Sales and Marketing pos and p and stall barn facilities. O&M would remain flat. using A e 'ty relocated its offices to the • Visitor Center earlier The Estes e� �� uter = e been placed in the self - Visitor Center this ye +< p st g nf. .•lion. The Transportation budgetervice area of the Center to to budget with its own account items , ViS ► n ter l ter loslp dart -time er�ii ploYee this summer and the duties of The `tin �, duties of thi �fiion ha*been coed by the 65 volunteer Ambassadors. • MPEC/Stall B r The ��!> d was" T ated to track revenues and expenses of the new facilitie��s �: �ir��z 'entire fairground facilities along with the C epne.CenterQtald be marketed together. The fund includes for the new facilities. Staff 00 in furn �b e fixture and equipment (FFE) anal ite ton[ possibilityof using some of the construction budget ntnthe o in t FFE. e new budget contains 5.45 FTEs with half oft e und ial E s s nt Special E��ts staff 'allocated to the facilities and the addition of a Sales 9personnel and a''-Wo Ma' 4 e'2014e revenues a esestimated at $233,376,trator and an 1 Municipal costs Worker.forward a fee for of 340and O&M of $130,311. Staff would bring service an fee schedule for the Board's consideration. s The Board questioned the need for additional FFE Vey and the aboved budgeted for the construction because the etBoard appPs rovedr project. The the construction costs when approvingossie C of leasing the project. bate Board suggested staff investigate the p costs stall and tos rather than purchase the first year to save on initial startup have the ability to scope out rorgt ifpurchasing. Staff stated leasing icant issues that ay arise twould s stall configuration ofstall barns pi decrease costs significantly; however, cautioned renting equipment long term as the stalls would be a source of revenue, • master d is year, Centeridentified henior need for ar/ new bu ld ng. Staff plan continues opwork w with or Cher, which Valley e Estesiafutu ParksCand Community District imasto eroplan also estidentified a needblish a new toCenter in future Community programing review the programing at the facility and staff has begun reviewing p 9 RECORD OF PROCEEDINGS Town Board Budget Study Session — October 25, 2013 — Page 4 based on guest needs. An additional temporary staff member was added this summer to help staff work on programing. Revenues for 2014 are down with the reduction in United Way support. • Special Events — The division plans and executes a number of Town events and assists with local events throughout the year. In 2014, the Scandinavian Festival would return as a Town sponsored event. Staff reviewed events and eliminated several from the 2014 calendar that do not generate substantial revenues such as performances at Performance Park during the summer season, downtown cowboy sing -a -long, and a decrease in fireworks from $30,000 to $20,000. If funding becomes available the events would be added back into the schedule. Personnel costs decrease because half of the salaries would be placed in the MPEC/Stall Barn fund. O&M decrease largely due to the lack of tent rentals needed with the new structures available for events. The Board requested the funding for the Heritage F stival be placed as a line item in the Special Event budget. Trustee El presentation does not provide line item expenses f ated the new budget present more information on the cost of events d ents and requested staff He continues to question the financial suppo review process.00 addition to the cost of the in -kind services o po �. ` th tsfest0,00 provided r a private event. There continues to b approximate 0,000 provided for Board to support the financial back' r ov ded ck for theev f a.available to the requested additional information The Board and attendance records to justify t : h event ,n cludin t P to -Mayor and EALA members would come back the B. �,, ing. Staff, th -Mayor and tax generated by the event f formation related to the sales - e Board's r_t � r Trustee Elrod suggested tl the funds used to support try Koenig and Ericseed wi Mayor Pro Wednesd of life issue cy Fund be reduced and sing -a -Tongs. Trustees que t. st regtu�ted staff consider adding back in the ancesents a 1°erformance Park as they are a quality sil Staff` ald revie vKhy we have an event, who we are trying to attract, why we ryirigaititract e measure }'h!, and what is the return on the investment and how do turnpff would bring forward a report for the Board to review id funding of ` is rr�r re fundstaff ng forward. After further discussion, the Board hohd" t lace funds in the budget for the Scotsfest as a place and review the funding during the off season with a business task forcelo review a .events and their economic impact. • Transportar he budget funds the shuttle services providing 5 routes and 59 stops throughout the valley, operates 12 weeks during late June through early September, and provides services from 9 a.m. to 10 p.m. Wh the success of the downtown trolley, the Shuttle Committee has re ommiy. nded the purchase of an additional trolley for use on the Blue route; however, the floods impact on the economy has delayed this request until 2015. Staff has recommended funding the service at the 2013 level with minor route changes being proposed, including the addition of stops at the Museum and Senior Center to the Silver route and possible relocation of the Barlow Plaza stop for safety reasons for the Brown and Gold routes. Trustee Koenig requested staff reassess the location of the bench placement at the Transportation Hub bus shelter as the benches are not fully covered by the roof in their current location. • Museum — The Museum staffing levels have been returned to previous staffing levels with the addition of a Curator of Collections last year; however, the Museum Director continues to double as the Curator of Exhibits. Staff has removed this position from the budget in order to assist with potential budget RECORD OF PROCEEDINGS Town Board Budget Study Session — October 25, 2013 — Page 5 shortfalls. 2014 Revenues are estimated at $8,950 a reduction over 2013 with an increase to the overall expenses due largely to personnel costs increasing from the recent compensation study. Trustee Elrod questioned s e u seed the of the hydro plant caretaker house as employee housing and house be used as part of the museum in the future. The next Budget Study Session is scheduled November 1, 2013, 8:00 a.m. — 12:00 p.m. There being no further business, Mayor Pinkham adjourned the meeting at 11:00 a.m. Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 1, 2013 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of theTow inw said Town of Estes Park onn of Estes Park, Larimer o they 1st day of No o. emberr, held at Town, 2013. Board: Attending: Also Attending: Mayor Pinkham, Trustees Blackhurst, Elrod, Ericson, Koenig, Norris and Phipps Mayor Pinkham, Trustees Blackhurst, Elrod, Koenig, Norris and Phipps Town Administrator Lancaster Finance Officer McFarland, Chief Kufeld, Directors Chiicott , Winslow and Zurn, and Town Clerk Williamson Absent: Trustee Ericson Mayor Pinkham called the meeting to order at 8:0O-a.m. COMMUNITY SERVICES FUNDING REQUESTS (General Fund) Trustees Ericson and Koenig and Town Clerk Williamson met to review grant applications. The grant applications were reviewed by the committee with the exception of those programs that are funded annually such as the EstesPark previous Housing funding each rity and the Food Tax Refund program.TheFcommitteeprovidedevi wed by each entity.The programs each request and looked at the community.supp not funded included a new program Dance 2 Live from the metro area, Touchstone Health Partners and the Gun Clubs request, for an onsite. port -a -John. The Committee would like to see the PD fund this request and encourage the Gun Club to work on a long term solutionubto by restroum Touchstone aHealth Partners again e ommittee would review the as their application did not application submitted by outline they had changed their name from Larimer County Mental Heatlh. The Committeethe servicelthrough Salud locally. ing as it was rstood Mayorthat Pro Tem Blackhurst was supplyingupgrade the shooting range staff investigate the possibility of grant r d because of the number of law facility through an interagency application enforcement entities utilizing the facility. ORGANIZATION Arts & Education: Art Center of Estes Park, $500 Cultural Arts Council, $500 Estes Park Repertoire Theater Company, $500 Estes Valley Historical Preservation, $1,000 Estes Valley Library Foundation, $2,000 Estes Park Village Band, $500 Oratorio Societ of Estes Park, $500 Trans.ortation Special Youth: Estes Park Learning Place, $3,000 Estes Valley Investment in Childhood Success, $28,500 Partners of Estes Park, $4,500 Food Tax Refund Human Services: Audio Information Network of CO, $250 Crossroads, $20,000 Estes Park Nonprofit Resource Center, $5,000 E.P. Salud, $20,000 Estes Valle Victim Advocates, $5,000 Student Participation $2 000 Sister Cities Int'I. Conf. 2014 BUDGET $5,500 $28,500 $33,500 $17,500 $50,250 $2,000 RECORD OF PROCEEDINGS Town Board Budget Study Session — November 1, 2013 — Page 2 INTERGOVERNMENTAL GRANTS These grants are differentiated from the Community Grants as these are outside entities in which the Town contracts services, including the Estes Park Housing Authority(EPHA), the Estes Valley Fire Protection District, the Economic Development Council and Local Marketing District, The EPHA continues to decrease funding requests each year and has requested $106,000 for 2014. The Intergovernmental Agreement with the Fire District provides the district with 7% of the sales tax collected by the Town annually. As the Town moves forward with a sales tax initiative and anticipates increased sales tax revenues from the new MPEC, staff would recommend the Board review the current IGA because any new revenue generated by either should not be included in the agreement. The Town has taken the risk in developing the new project and should maintain the benefit. The budget contains the 7% for 2014. The Town did not provide operating funds for the Local Marketing District in 2013 and has not budgeted fund in 2014. The Board agreed the funding for the Fire District should be reviewed and should be need based and not a percentage of the sales tax annually. Caution was raised that the Fire District formation was passed with the understanding that the Town would fund 7% of the district with sales tax funds. Trustee Norris commented the LMD would be formally requesting financial support from the Town to help their funding shortfall due to the recent flooding event. The Town's support would help the district in their bid for grant applications and other funding sources such as a bridge loan. The Board supported the newly formed Economic Development Corporation (EDC) in 2013 with $30,000. The EDC previously requested $60,000 in funding for 2014; however, in light of the flood has reduced their request to $30,000. Jon Nicholas/EDC Executive Director stated the EDC has revamped their financial model and has begun pursuing private grants to fund next year's budget. The EDC has identified the Town as the keystone investors, setting the tone for the other investors. The EDC has also identified federal funding from the Economic Development Administration that may be available for the region; therefore, the council and other regional partners have come together to work on developing a regional economic strategy, Trustee Koenig expressed concern the Town has been identified as a keystone player without the Town's opportunity to determine their role, The Board agreed key milestones should be developed for the EDC that address the reduction of funding by the Town over the life of the organization. Trustee Elrod stated the Board should discuss the funding of the Community Service grants and how the funding level should be determined moving forward. PUBLIC WORKS • Buildings — The fund contains funding for the maintenance of Town owned structures and janitorial services. Janitorial services have been reduced by 25% in an anticipated reduction in visitation; eliminated a system wide facility assessment; remodel of the Public Works and Utilities office has been placed on hold; and the hiring of a Facilities Manager has been cut from the 2013/2014 budget. Revenues and expenses remain flat in 2014; however, the funding of capital improvements continues to be inadequate with only emergency repairs being completed annually, no annual maintenance conducted. Staff stated the Facilities Manager position would be added back in as funding becomes available and the economy begins to recover. • Engineering — Projects for 2014 include the development of a standards manual compatible with Larimer County to be used by consultants and contractors working on Town projects; FLAP grant work begins with the NEPA study and preliminary design of the one-way couplet; continue public outreach for the development of the sales tax initiative to sustain and maintain public RECORD OF PROCEEDINGS Town Board Budget Study Session — November 1, 2013 — Page 3 infrastructure, street and storm drainage; Elm Road environmental design and begin the first phases of construction of the landfill leachate; design Dry Gulch Road reconstruction for 2015 replacement; completion construction of MPEC and stall barn; design and construction of the Visitor Center Transit parking structure; participate in the design and construction of the Fish Creek corridor repairs; and begin the preliminary design and NEPA study for the Fall River Trail. Trustee Koenig questioned if a portion of the materials being removed from the lake could be used to repair residential properties that have lost their driveways, and therefore, access to their homes. Costs estimated for repairs are significantly higher than the funds provided by FEMA and homeowners would benefit from a local low cost resource to repair their properties. Trustee Phipps requested staff provide information on how the FLAP grant process would move forward and how eminent domain. may be used for the project. Director Zurn stated the $13 million project required a match and the CDOT Ramp program has been approved to provide approximately $4.2 million in matching funds. To provide the funding the/State of Colorado requires the Town to take ownership of Elkhorn from Moraine west;to the bypass as the Town's matching contribution for the Ramp'`funding. The' advantage allows the Town to control the roadway, including closing off that portion of downtown as a pedestrian mall or for other events. The Town would prefer for CDOT to conduct the acquisitions; however, at this juncture the process has not been defined. The NEPA process and preliminary design process,would be the next step. Mayor Pro Tem Blackhurst questioned if the Town., would be provided an opportunity to inspect the road conditions -and other infrastructure prior to taking ownership of the roadway. Staff has reviewed the roadway and has confirmed the bridge along the stretch of roadway appears 'to be in good condition. • Streets — The Street Improvement Program (STIP) has been reduced in 2014 and funds would be used for flood repairs and damage with potholes increasing during the winter and spring due to freezing and thawing. Reserves for the repair of Dry Gulch Road reconstruction continue to be held for 2015. Staff has removed the maintenance and overlay of Performance Park parking lot, and added a school zone traffic safety study. • Parks Minor cuts have been made in 2014 without creating significant changes in the level of service. The division would complete the design and construction of the irrigation system and landscaping for the MPEC and stall barn facilities at the fairgrounds and the Visitor Center transit parking structure. Staff would assist with the development of a master plan for an arboretum and river restoration at the Visitor Center parking lot area. A new SCADA system was originally budgeted as it was installed with the original streetscape in the 1980s. The $175,000 system would be included in the 2015 budget. TRANSFERS Transfers from the General Fund in 2014 include $800,000 to the Community Reinvestment Fund (CRF), $435,000 to CRF for STIP, and $2 million to the Community Services Fund. GENERAL FUND. Each fund was reviewed and requests for additional information is noted below: Legislative — In 2014 the budget includes an increase in personnel costs related to the election of three Trustee positions which would receive the increased salary approved in 2012. Staff has also budgeted for each to enroll in the Town's insurance. A ultant has een budted to aid Board inedeveloping ha standarde family tevaluation process fort the Towgnethe plans at Administrator. ator. RECORD OF PROCEEDINGS Town Board Budget Study Session — November 1, 2013 — Page 4 Education and training for the Board has been reduced in 2014. Trustee Elrod stated concerned with the Mayor's contingency fund of $40,000. The fund has been used for routine purchases and would request the items be added to the budget rather than be funded by a discretionary fund used by the Mayor. Trustee Koenig and Mayor Pro Tem Blackhurst stated the Mayor has used the funds judiciously in the past and there are needs that occur out of the budget process. They would support the continued funding of the contingency fund. • Judicial — The 2014 budget contains no material changes over 2013 with the exception of an increase in salary for the judge and court clerk in 2014. Legislation was passed in 2013 that allows the fees charged by a Municipal Court to increase, however, the court would have to become a court of record. The current maximum the court can charge is $300. Judge Brown, staff and Attorney White would continue discussions on the matter. • Executive — The Assistant Town Administrator position would not be filled in 2014 Staff would review the position and how to maximize it in the future. The budget includes a citizen survey to be completed to identify trends. The budget has been decreased for both personnel and O&M. The Board requested staff review the possibility of sending all department heads and the other local entities to FEMA training. The Board discussed the need to review the Town Administrator contract to determine if the salary can be adjusted based on performance. • Administrative Services — A mail ballot election has been budgeted for the regular Municipal Election on April 1, 2014 to elect three Trustee position and a possible sales tax question. Revenues decrease with the elimination of Town staff performing payroll services for other entities such as the Library and the Fire District because the Town moved to Paylocity for payroll processing. Legal fees for Administration, Legislative and Administrative Services have been placed in this fund as it became difficult to separate out the fees for each. O&M expenses remain flat. Staff removed budgeted items for document management and the remodel of the records room and completion of the Administrative Services office. Staff would have discussions in 2014 on document management needs town wide, review software packages, and prepare for implementation in 2015. • Employee Benefits - This fund contains the homeownership program, tenure awards, wellness program, post employment benefits and employee gatherings. There are currently eight employees participating in the homeowner program with four additional participants anticipated for 2014. The budget also contains an increase in the number of eligible retirees for post employment benefits. Staff has been promoting the homeownership program and has promoted the down payment assistance, program managed by the Housing Authority. With those efforts, staff has seen a doubling of participation by employees. Mayor Pinkham called fora break at 10:05 a.m, and reconvened the meeting at 10:15 a.m. • Finance — A Grant Specialist was hired as a limited term contract employee to manage the grants received by the Town for the parking garage and now the FLAP grant. This position has also been serving the Town as the main contact with FEMA for reimbursement. Personnel costs increase and O&M up slightly. COMMUNITY DEVELOPMENT The department provides planning services for the entire Estes Valley and building safety services for properties within Town limits. Planning has included the addition of a Planner II for 2014 to address an increase in development activities; partnering with Larimer County to utilize Energov to allow for updated software to provide better, faster information for staff and most importantly the public; continue to improve access to GIS information with the use of a consultant; and cut population build -out analysis and commercial land -based needs analysis cut from the proposed budget in 2014. Revenues increase with additional development applications anticipated. Personnel RECORD OF PROCEEDINGS Town Board Budget Study Session — November 1, 2013 — Page 5 cost increase with the addition of one full-time position. O&M remains flat. Trustee Elrod questioned if the financial support provided by Larimer County for personnel would be increased in 2014. Director Chilcott stated staff reviews the IGA annually and recommends the financial support from the county remain the same for 2014 due to the cooperation received by the county in partnering with the Energov software. Protective Inspection (Building) has seen an increase in permit activity for the fourth straight year with a corresponding increase in revenues for 2014. Funds have been budgeted to implement Energov for the building division as well and would include permitting and code compliance software. The addressing conversion would be completed through GIS utilizing a consultant. Funds have been budgeted for continued floodplain management efforts and are estimated to cost $61,000 in 2014. A revision to the sign code was cut from the proposed budget. Staff has reviewed grant funding to complete floodplain management for the Fall River corridor. This would provide funding to complete a master plan and would include private property along the corridor. The Natural Resource Conservation Service would provide 75°4 of the river restoration and bank stabilization with matching funds provided by the individual property owners. Trustee Norris requested staff provide talking points for the Board on the floodplain recovery. The Police Department includes services for Patrol, Support Services, and Community POLICE Services divisions. Total revenues are budgeted to decrease in 2014' and expenses increase due to personnel costs. A reorganization of theedepartment occurred in 2013 with the departure of a couple of key positions. included in the reorganization was the combining of the Community Services and Support ,Services divisions to simplify the organization and reduce accounts by; one; creation of a second Commander position to oversee Support Services; current Commander to oversee Operations; and 20 sworn police staff and 11 civilian staff members. The 2014 budget includes upgrades to the Tiberon system and corresponding training. The Police communication center would be mandated to develop a new digital trunking system " the to ether communication ment joins the communication consortium. It would require an upgrade equipment to meet the FCC regulations in 2017 with a $75,000 capital expense in 2014 for an interface to the call logger system. Staff, has requested an additional dispatcher as the need became obvious during the recent flooding event. The department has cut two positions in 2014, one Community Services Officer and one Temporary Records Technician. CONSERVATION TRUST FUND This fund contains revenues from the State lottery and is used to fund bark beetle management, weed mitigation and tree replacement for Arbor Day. The Board requested staff review the 2013 funds budgeted for a playground in Bond Park because the stakeholder group requested the item be removed from the Park as there is a playground acrossithe street. OPEN SPACE The Open Space Fund reflects the Town's portion of a one -quarter of 1% sales tax increase that was passed by Larimer County voters in 1996. The funds are for trails and open space purchases and maintenance; the Fund will sunset in 2018. Revenues in the amount of $225,000 are estimated for 2014 and have not be allocated at this time. Finance Officer McFarland stated he has confirmed the fund could be used to repair trails affected by the flooding. UTILITIES Director Bergsten reviewed modifications made to the proposed budget presented to the Board, including the addition of $1.1 million to the Water department to address Fish area Creek $1 3ar million 2ureplace to million conductors; to s; land increase I in legal fees for Retreat rboth RECORD OF PROCEEDINGS Town Board Budget Study Session — November 1, 2013 — Page 6 Enterprise funds to address flood related issues such as the placement of new power poles; and additional fees for professional services; and a shop assistant budgeted for 2013 was not hired but would be filled in 2014. Planned capital expenditures would not occur due to the flood recovery projects that have now taken precedence. • Light & Power — The projected revenues have been estimated with worsta case scenario and the funds ending balance for 2014 would meet debt service. The personnel costs remain flat for 2014 with the delay in filling the Assistant Town Administrator position and a full market increase provided to all lineman, above the 5% cap for the General Fund employees, because the Enterprise Fund can afford the increase. O&M increases with an increase to the tree trimming services during the summer months; a decrease in the useful life of the large vehicles; replacement of a flatbed pickup with a derrick truck, replacement of a 6- wheeler with a side -by -side, repair and replacement of service in the Fox Creek and North Fork areas and along the Fish Creek drainage, and the undergrounding of service along County Road 43. Trustee Elrod questioned the usage of utility payments by credit card. Staff would review and provide information on the usage. • Water — 2014 Revenues have been estimated conservatively as there are 181 water meters not currently in service and only 6 that impact the department. The department has not received the revenue°numbers for September and October; therefore, the impact of the no flush zone has not been determined. The projected expenses have increased with the capital projects to 'repair flood damage, including the Fish Creek corridor waterline replacements. The department would also purchase a new process analyzer, continue the installation of automated meter reading devices; delay a water rate study and continue the review/design of; treatment processes at Glacier Creek Water Treatment Plant as it relates to sedimentation. Staff continues to support the cooperative projects with customer groups in the Fish Creek, Charles Heights and Hondius water systems. Mayor Pro Tem Blackhurst questioned if the department is mandated to complete a rate study. Director Bergsten stated a mandate does not exist for the study; however, he would not be comfortable moving forward without a review of rates. THEATER FUND The funds were to be dispersed in 2013; however, the distribution was delayed and the funds continue to be held until such time a final decision has been made on how to disperse the funds. MISCELLANEOUS Finance Officer McFarland stated adjustments to the budget would be made through November 20th, new budgets delivered as part of the board packet on November 22nd first reading of the budget on November 26th and a final reading and adoption of the budget on December 10th. Staff would also present the revisions to the 2013 budget at the December 10th meeting. Flood expenditures through October 31st have occurred in 40 different expense accounts with over $1 million spent. The expenses have been incurred in FEMA category A & B. The rock crusher operation has been estimated at $650,000 through December 1st. The reimbursement timetable from FEMA and the State is unknown at this time; however, staff continues to work diligently to identify all reimbursable expenses. Salaries and benefits that would have normally been incurred are not reimbursable, any items covered by Town insurance and legal fees. The project sheets for the other FEMA categories C-G are to be completed by the end of the year and are estimated at $2.3 million. Staff suggests a budget line item be added to the budget for $1 million in flood related expenditures to ensure sufficient funds have been allocated in the 2013 budget. A revenue line item would also be established for the reimbursements RECORD OF PROCEEDINGS Town Board Budget Study Session —November 1, 2013 — Page 7 the Town would receive to cover flood costs. Any unused funds would be returned to the General fund balance. These steps would ensure the Town follows Governmental Accounting Standards and meet a review by DOLA. There being no further business, Mayor Pinkham adjourned the meeting at 12:05 p.m. Jackie Williamson, Town Clerk RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 14, 2013 Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Board Room of Town Hall in said Town of Estes Park on the 14th day of November, 2013. Committee: Chair Blackhurst, Trustees Koenig and Phipps Attending: All Also Attending: Town Administrator Lancaster, Police Chief Kufeld, Directors Bergsten and Zurn, Manager Fraundorf, Civil Engineer Ash, and Recording Secretary Limmiatis Chair Blackhurst called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. PUBLIC SAFETY. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. VerbI Updates — o Commuting Em Ip ogees — Fourteen employees are commuting to work from the Front Range. With Highway 36 now open, this adds approximately fifteen minutes to their drive and they are able to commute from home on a daily basis. This has increased morale in the department. o Halloween Events — Trustee Koenig thanked Chief Kufeld for a successful Halloween event. He stated this year's turnout was different with people showing up early in the evening; however, no problems were encountered during the event. UTILITIES. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Floo_ d Update — Director Bergsten updated the committee on the flood related damage to the Town's utilities and the restoration efforts that have taken place thus far. The Water Department had fifteen sites that were impacted. There were five stream crossings along Fish Creek with major damage, but only three stream crossings need attention. The three crossing would be expensive to repair. After the flooding, approximately 400 customers were affected by the boil water order. As of the most recent update, five services are not connected. The Light and Power Department had ten sites that were impacted with approximately 1,500 customers affected. As of today, only 150 meters are not responding, and the crews are connecting more homes to power every day. The Utilities Department has completed one FEMA project worksheet for a total cost of approximately $97,000 and the Town's portion (12.5%) of the cost at $12,000. There is a mutual aid agreement in place with Larimer County to cover the Glen Haven area and County Road 43. All above ground assets damaged by the flood would be covered by CIRSA, the Town's insurance company, and all underground assets would be covered by FEMA. Director Bergsten stated staff continues to research the best long term solution for repairing and replacing power lines. He added there are benefits to the utilities being underground as wind and snow tend to be the most damaging to the Light and Power service area. 2. Manager Fraundorffeinformed the committee cialist that St Kyle ff has begun the process has been hired full time as an IT Supportp RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — November 14, 2013 — Page 2 of updating and replacing the Town's 26 servers to reduce the number by approximately half. Staff has acquired a couple of high -end servers and would begin migrating files to bring the core infrastructure up to modern day standards. An RFP for outsourcing IT remote support was issued prior to the flood and in light of the flood the RFP process has been put on hold until 2014. New anti- virus software, ESET, has been installed remotely to all Town owned computers to protect the system. All Windows XP computers on the Town's system are being replaced prior to the new year because as of April 1st, Microsoft would discontinue providing security updates for the XP platform. An update was provided on the migration to Sungard OneSolution, which has been put on hold indefinitely due to a delay in the OneSolution production modules The Town would continue to pay for and install upgrades to the HTE/Naviline system. Several departments have outsourced software needs with the delay in OneSolution, such as payroll in Human Resources and permitting/code compliance in Community Development. Other factors for not continuing with the OneSolution modules are the ability to complete the core financials, work orders, general ledger and purchase orders with HTE/Naviline, Staff plans to migrate to the current version of HTE/Naviline and implement a more powerful data inquiry tool. The committee expressed concern over continuing to spend money with a company that has not been upfront with staff and urged staff to be more proactive in their approach to finding new technologies that can help solve current issues. Trustee Koenig inquired about the progress of getting the entire downtown Wi-Fi access. At this point, staffs efforts are not focused on this issue. Manager Fraundorf stated staff could encourage local vendors to complete this goal with a small investment from the Town. Trustee Koenig expressed the topic should be included on an upcoming Town Board Agenda, noting it could improve quality of life and public safety for residents and visitors. PUBLIC WORKS. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Update on Fish Creek Corridor Repairs — An update was given on the repairs to the Fish Creek Corridor. An Intergovernmental Agreement between the Town of Estes Park, Larimer County, Upper Thompson Sanitation District, and Larimer County Recreation and Parks District has been drafted to create one legal entity which can design, bid, and account for the various reimbursements related to the damage incurred during the flood at Fish Creek Road. This is a federal aid road which may receive reimbursement by the Federal Highways for repairs. At this point, FEMA and Federal Highways are still discussing how the repairs would be paid for and by what agency. Larimer County would be the lead agency on the project because the federal government has taken responsibility for County Road 43. The IGA once completely vetted would be forwarded directly to the Town Board for consideration. Federal Highways has authorized payment for emergency repairs to create a one lane road through the entire stretch of Fish Creek Road with an estimated opening just prior to Christmas. Approximately several thousand cubic yards of road material are being pulled from Lake Estes per day for the effort. Almost one hundred thousand cubic yards of material have been committed to the Estes Valley Recreation & Park District, Larimer County, Rocky Mountain National Park and Town needs. The cost of the material from the lake is approximately one third of the free market price. 2. Sales Tax Initiative Re ort —Director Zurn provided an update on the current conditions of the Town roads and drainage system infrastructure. Over the last twenty years, the maintenance for streets and drainages has been underfunded creating a rapidly declining infrastructure as a result. Many of these systems were improperly designed and constructed, have not received annual maintenance or adequate curb, gutter and roadside ditches. Reports have been completed in the past to outline the problem areas throughout Town. With the most recent rain event, the ramifications of deteriorated infrastructure become RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — November 14, 2013 — Page 3 evident. Staff has established $1 Million would be needed to repair/replace undersized culverts, $1.5 Million needed for damage outside Fish Creek Road, and $350,000 needed for bridges. Civil Engineer Ash gave a presentation which covered the current pavement index on Town roadways and demonstrated the dire need for improvements. At the current funding level, it has taken four years to address Dry Gulch Road. The cost to make repairs can escalate exponentially if not addressed in a timely manner. The committee suggested making the same presentation to various clubs throughout the community to help provide a basis of need for the upcoming sales tax initiative. 3. Verbal Updates and Committee Questions — Director Zurn updated the committee on the progress made on the Multi -Purpose Event Center. A Topping Off Ceremony would to take place the first week of December. There being no further business, Chair Blackhurst adjourned the meeting at 9:34 a.m. Barbara Jo Limmiatis, Recording Secretary RECORD OF PROCEEDINGS Estes Valley Planning Commission October 15, 2013 Board Room, Estes Park Town Hall Commission: Chair Betty Hull, Commissioners Doug Klink, Charley Dickey, Kathy Bowers, Nancy Hills, Steve Murphree, Wendye Sykes Chair Hull, Commissioners Dickey, Bowers, Hills, Murphree, and Sykes Attending: Greg te, Town Also Attending: DirectorisonChilcott,,aRIanner co ding) Secretary Thompson,r, Town yLarime County Comm Board Liaison Elrod, a Development Director Terry Gilbert Absent: Commissioner Klink, Senior Planner Shirk The following minutes reflect the order of the agenda and not necessarily the chronological sequence. air Chair Hull called the meeting to order 30nThere was one on person and stated publ cattendance. comhment Hull is explained the purpose of the EstesValley Planing Commis invaluable. Each Commissioner introduced him/herself. 1. PUBLIC COMMENT None 2. CONSENT AGENDA A. Approval of minutes, October 1, 2013 Planning Commission meeting. B. Portion of Lot 138, Al Fresco Place & All of Lot 1, Burgess Resubdivision, Amended Plat, 471 & 441 MacGregor Avenue; Blake Robertson & Estate of Harriet Burgess, Owners; Adjust the property line between two parcels C. Portions of Lot 1, North End Ranches, Amended Plat; 3325 Devils Gulch Road; Loren & Susan Bley/Applicants. The applicant has requested the application be continued to the November 19, 2013 Planning Commission meeting. he n D. Tract 59A, Amended Plat of Tracts 59, 61, 62 & 63, Fall River Addition; TD Fall River Sanctuary ooRoan Fall River Development Plan 2013-05 & Preliminary Subdivision Plat, (south of 1260 Fall River Road). Staff has requested the application be continued to the November 19, 2013 Planning Commission meeting. Commissioner Dickey requested Item B be removed from the Consent Agenda and placed on the regular agenda as an action item. It was moved and seconded (Bowers/Hills) to approve items A, C, and D of the consent agenda as presented and the motion passed unanimously with one absent. 3. PORTION OF LOT 138, AL FRESCO PLACE & ALL OF LOT 1, BURGESS RESUBDIVISION; Amended Plat, 471 & 441 MacGregor Avenue RECORD OF PROCEEDINGS Estes Valley Planning Commission October 15, 2013 Board Room, Estes Park Town Hall Planner Kleisler reviewed the staff report. The applicant requested to adjust the interior lot Tine between two existing Tots. The purpose of the amended plat was to facilitate transfer of ownership of property from the southern lot (441 MacGregor) to the northern lot (471 MacGregor). No new building sites would be created. Planner Kleisler stated both lots were in the E-1—Estate zone district. A small curve in the new lot line allows an existing garage to comply with the setbacks. In compliance with the Estes Valley Development Code (EVDC) standards for review, affected agencies and adjacent property owners were notified of the proposed amended plat. No significant concerns were received. Planner Kleisler stated the minimum lot size in the E-1— Estate zone district is one acre. The northern lot would come more into compliance, while the southern lot would become slightly noncompliant. The Planning Commission is allowed to grant minor modifications up to a maximum of twenty-five percent (25%) from minimum lot area requirements that do not result in an increase in overall project density. This proposed amended plat falls within those parameters. Additionally, the EVDC requires the Planning Commission find that approval would not be materially detrimental to the public welfare, injurious to other property in the neighborhood, or in conflict with the purposes and objectives of this Code. Staff Findings 1. With the exception of the requested minor modification to lot size, this proposal complies with applicable sections of the EVDC, including Section 3.9.E "Standards for Review", 10.1 "Purposes", and 10.3 "Review Procedures." 2. The proposed modification would advance the purpose of subdivision standards by providing lots 'of reasonable utility and livability' by transferring ownership of property located behind 571 MacGregor to that property while maintaining adequate yard area and setbacks for 441 MacGregor Avenue. 3. Approval will not be materially detrimental to the public welfare, injurious to other property in the neighborhood, or in conflict with the purposes and objectives of this Code. 4. This request has been submitted to reviewing agency staff for consideration and comment. No significant issues or concerns were expressed by reviewing staff relative to code compliance or the provision of public services. 5. Within sixty (60) days of the Board's approval of the amended plat, the developer shall submit the plat for recording. If the plat is not submitted for recording within this sixty-day time period, the approval shall automatically lapse and be null and void. 6. This is a Planning Commission recommendation to the Town Board of Estes Park. Per Section 3.2.D.2.b, "a revised application shall be a condition precedent to placing the application on the Board's agenda." Staff recommends approval of the proposed amended plat with conditions listed below. RECORD OF PROCEEDINGS Estes Valley Planning Commission October 15, 2013 Board Room, Estes Park Town Hall 3 Public Comment Lonnie Sheldon/applicant was available to answer questions. Commissioner Dickey asked for the item to be removed from the consent agenda in order for the public to comment. Staff and Commission Discussion None. Conditions of Approval 1. Remove: 'New lot line' label; 'proposed' from lot size descriptions; address information. 2. Provide copy of easement recorded at Reception 20060069765 3. Amend ownership information, as requested by County Assessor. It was moved and seconded (Bowers/Dickey) to recommend approval to the Town Board of Trustees with the findings and conditions recommended by staff and the motion passed unanimously. 4. REPORTS AND DISCUSSION ITEMS A. Pre -Application Conferences and/or pending building permits None. B. Board of Adjustment Reviews 1. Planner Kleisler reported there would be a variance application hearing on November 5, 2013. The request is to add a proposed deck to an existing structure, extending approximately 15 feet into the 50-foot setback. C. Town Board Reviews 1. Director Chilcott presented a revised Problem Statement to the Town Board for a text amendment to the Estes Valley Development Code. It related to concurrent review and promulgating processing schedules. If amended, projects requiring recommendation/approval by the Planning Commission, Town Board, or Board of Adjustment would be heard by the Board of Adjustment last. This amendment was requested by the Town Trustees to avoid situations where the Board of Adjustment would hear a variance request prior to knowing the full scope of the project. If adopted, recommending and/or decision -making bodies would hear the application first, with a condition of approval being approval of the variance by the Board of Adjustment. D. County Commission Reviews — None. E. Code Compliance 1. Director Chilcott reported code compliance is now focused on work being done in the floodplain without a Temporary Floodplain Permit. It is extremely important that people are aware a permit is required to do temporary work in the floodplain, as unapproved work can have serious negative impacts on properties upstream and downstream. RECORD OF PROCEEDINGS Estes Valley Planning Commission October 15, 2013 Board Room, Estes Park Town Hall 2. Planner Kleisler reported on the emergency provisions enacted following the September flood. These provisions are intended to assist residents displaced by the flood. For a 60-day period (November 12, 2013) the following items would not be enforced unless there was a life -safety issue. There is an option to extend the provisions to a later date. a. Use of accommodations units as long-term residences. b. Use of recreational vehicles as accessory dwelling units (with limitations). c. Use of accessory dwelling units by non -family members. d. Number of vehicles on a single-family lot for those dwelling that have displaced individuals living there. 3. Planner Kleisler reported the code compliance program has been in action for approximately six months. A brief report will be presented to the Community Development/Community Services committee later this month. F. Other 1. Director Chilcott reported that immediately following the flood, structures were assessed for safety, particularly in the downtown area and highway corridors. She thanked Commissioner Murphree for being a part of the damage assessment team in the downtown area. The Community Development Department received a lot of positive feedback concerning the quick actions taken to assess the buildings. 2. Director Chilcott reported that due to the magnitude of work involved with the flood, staff has stopped work on the modernization of the Comprehensive Plan. Many meetings have been held, with many more to come, concerning stream/river restoration, possible geo-hazards, spring runoff concerns, etc. 3. Director Chilcott reported a special Town Board study session will be held today at 4:00 p.m. Stanley Hotel owner John Cullen will be providing information concerning a proposed project on Lot 4 in the Stanley Historic District. There will be no action taken at that study session. That project may come to the Planning Commission and Town Board for review. The Stanley Hotel Master Plan has expired for this lot, which may change the normal review process for development within the Stanley Historic District. Town Attorney White clarified that until a development application is received by the Community Development Department, there is no ex parte ban on Planning Commissioner communication. He stated the Planning Commission may have a role in reviewing the development of Lot 4 in the near future, and he encouraged the Commissioners to be cautious about participating in discussions regarding the development of that parcel. Once a formal application is submitted, the ex parte rule will become effective. 4. Commissioner Dickey requested a status update on the proposed parking structure. Director Chilcott stated the design phase is still on target, but the construction phase is on hold. She reported the application will possibly be heard by the Planning RECORD OF PROCEEDINGS Estes Valley Planning Commission October 15, 2013 Board Room, Estes Park Town Hall 5 Commission in December. Town Attorney White stated the budget may play a part as to when construction would begin, due to the large expense of flood recovery. 5. Commissioner Dickey requested information concerning floodplain permits. Director Chilcott reported temporary floodplain permits are typically issued at the time the application is submitted, provided the application is complete. Other permits are issued as quickly as possible, depending on the scope of the project. Some permits are on hold, pending the outcome of the floodplain determination. Because of the magnitude of work involved with the flood recovery, the Division of Building Safety is contracting out some plan reviews to keep viable projects moving forward. 6. Director Chilcott reported next month's agenda may include Mountain River Townhomes Development Plan and Preliminary Subdivision Plat. The North End Ranches proposed amended plat has issues with the Colorado Division of Water Resources that need to be resolved. It is unknown as to when the application will be ready to move forward with Planning Commission review. There was no update on the Wildfire Development Plan. There being no further business, Chair Hull adjourned the meeting at 2:10 p.m. Betty Hull, Chair Karen Thompson, Recording Secretary RECORD OF PROCEEDINGS Technical Review Committee, Stanley Hotel Pavilion September 3, 2013 — 6:00 p.m. Board Room, Estes Park Town Hall Committee: Chair Town Administrator Frank Lancaster, Community Development Director Alison Chilcott, Public Works Director Scott Zurn, Practicing Engineer Don Taranto, Practicing Architect Ginny McFarland Also Attending: Senior Planner Dave Shirk, Town Attorney Greg White, `Recording Secretary Karen Thompson Absent: None Chair Lancaster opened the meeting at 6:00 p.m. Chair Lancaster introduced the Committee, and explained the review process for the Stanley Historic District. When the Stanley Historic District was formed, an agreement was reached between those members and the Town to waive the regulations of review in the Estes Valley Development Code. The agreement established the Architectural Review Committee and the Technical Review Committee which review development within the Stanley Historic District. He stated this meeting would consist of a presentation from the applicant, and a review of the applicant's responses from the Committee findings of July 29, 2013. Public comment would be accepted. The Applicant would have the opportunity to respond to .the public comments, and address additional items from the staff report. The Committee would then make recommendations. It was moved and seconded (Chilcott/Zurn) to approveminutes as presented from the July 29, 2013 meeting and the motion passed unanimously. Alan Aspinall/employee of the Grand Heritage Hotel Group and Stanley Hotel Special Project Coordinator presented the concept of the project. He stated the two previous hearings had been thorough except for two items: parking and sound analyses. Mr. Aspinall introduced Barry Smith, Chief Architect for Grand Heritage Hotel Group. Also attending was Joseph Hull, project manager for Adolphson & Peterson, who will be the general contractor on this proposed project. Barry Smith stated he reviewed the case files through the last hearing and saw there were three issues outstanding; parking summary, hours of operation, and noise study and mitigation. A recent parking analysis determined there are 406 existing and proposed parking spaces, with a historic demand for 296 spaces, not including approximately 26 spaces used by residents/guests at the Overlook Condominiums. The 406 spaces did not include the lower southeast portion of the property that is used for overflow parking. He stated the overflow area could accommodate approximately 250 vehicles, and was acknowledged in the easements as a parking area. It was his conclusion that parking was adequate. Concerning the hours of operation, Mr. Smith stated the operations team was committed to keeping any special activity generating outdoor music and/or dancing to close at 10 p.m. Internal activities would close at midnight, with breakdown/cleanup from midnight to 1:00 a.m. He stated the last submittal committed to meet the sound criteria as adopted in the Municipal Code. Sound mitigation has included removing the proposed parking area on the south side of the proposed pavilion and adding a berm; enclosing the pedestrian gallery between the amphitheater and the banquet facility; and relocating the service area driveway to the north side of the proposed service kitchen. He stated the noise study was limited, and they would not be able to determine the amount of mitigation required until the facility was constructed. It would be the management's RECORD OF PROCEEDINGS Technical Review Committee, Stanley Hotel Pavilion September 3, 2013 — 6:00 p.m. Board Room, Estes Park Town Hall responsibility to would limit noise from activities that could not mitigated. It was determined by the sound engineered that sound up to approximately 105 decibels could be mitigated. For this reason, they would prohibit rock concerts or other fully -orchestrated concerts. The meeting was opened for questions to the applicant by the Committee. • Why was a traffic engineer not enlisted for the parking study? Member Taranto Mr. Smith stated he did not believe it was necessary, and did not agree with some of the methods traditionally used. He stated there was never a historic demand for parking exceeding the existing spaces. Much of the activity would be for guests already staying at the hotel. It was determined that parking was adequate with proximately 55 spaces being needed for this proposed pavilion. He stated he is a registered architect in the state of Colorado and has the credentials and authority to do a traffic study. He chose to use historic data because of the nature of the facility. He did not consider this proposed project to be a stand- alone venue with separate parking requirements, and tried to juggle the integrity of the historic district, which shows parking spaces are adequate. Member Taranto stated he would have preferred to see a study completed by a traffic engineer. • Please share the criteria used to determine the numbers, as the report was unclear as to the source of parking level demand for each of the specific uses. Member McFarland Mr. Smith stated he used empirical data from the hotel staff. Because hotel guests are the primary users of the other facilities, he stated you do not want to have redundant counts in facility parking. 140 guest rooms plus the Overlook Condominiums take up the bulk of activity in the food and beverage event spaces. For example, he would not consider the food and, beverage portion of the proposed facility in isolation from the rest of the campus. When you include the overflow parking area, he determined the number of spaces was more than adequate. Mr. Smith also interviewed the operations employees and arrived at a number of guests coming to the hotel on a daily basis but not staying overnight. It was determined that out of 150-200 pavilion event guests, 100-150 of those would be staying at the hotel. He stated his philosophy was to not have vast amounts of paved parking areas that would rarely be used. He stated he reviewed the industry standards for parking, and used them in areas where he thought they applied. His analysis varied from the industry standards by factoring in the numbers of guests using the facility that were not staying at the facility. • Please elaborate on the hours of operation as they relate to amplified music. Members Lancaster & McFarland Mr. Smith stated there would be no amplified music outside after 10:00 p.m. Any amplified music between 10:00 p.m. and midnight would be inside the banquet facility. He stated the noise engineer did not visit the site, and did his analysis via photos and using Google Earth. Rock concerts and concerts with full orchestration would be prohibited and would be enforced by the operations managers. If the regulations were not followed, he stated the police would probably be dealing with a noise ordinance violation. Temporary use permits could be applied for if needed. Given the statement that existing parking accommodates the needs for the entire campus, please explain why there are numerous vehicles parked outside the parking areas on weekends. Member Lancaster Mr. Smith stated the Stanley Hotel charges a parking fee for non -guests. The hotel owners are not supportive of those vehicles parking outside the fee area and visiting the hotel facilities or using the shuttles. They are exploring mitigation techniques to limit the use of parking areas by those uninvited guests. He explained it was the responsibility of hotel operations staff to deal with overflow parking by using the RECORD OF PROCEEDINGS Technical Review Committee, Stanley Hotel Pavilion September 3, 2013 — 6:00 p.m. Board Room, Estes Park Town Hall reserve area instead of parking on the street. He was unsure as to whether guests at the proposed pavilion would be charged to park on the hotel property. • Please describe how the proposal will allow the facility to comply with the noise ordinance. The letter from the sound engineer discussed the process, but did not list results from any sound study. Member McFarland Mr. Smith explained there were three major steps taken into consideration 1)the proposed parking area on the south side of the building was removed and a berm would be ,created; 2) the amphitheater was redesigned to have walls on three sides and a ceiling that would be designed to acoustically contain sound. There would still be an open back area, and the sound should dissipate before it reaches property lines; and 3) the service area driveway was relocated to the north side of the building, so the building would block the sound. He stated the facility was designed to reflect desirable noise and absorb undesirable{.noise. Mr. Smith stated the sound cannot be mitigated until the structure is built. Once the building is approved for construction, acoustical engineering would be a part of that construction. He stated the construction, criteria would not exceed 105 decibels. Mr. Smith stated the outsidedeck gathering spaces were not included in the study, which is the reason for the berm. If that noise becomes a nuisance, Mr. Smith stated the hotel operations staff would be required to contain and limit the activity to reduce the noise. He did not anticipate it being a problem, stating the activity on the upper decks would be, limited. • What is Mr. Smith's title, and is Mr. Tooley a registered architect in the.state of Colorado? Member Zurn Mr. Smith stated he was the architect, and would probably be the architect of record for this project. Whether or not Mr. Tooley was registered in Colorado was unknown. • Mr. Aspinall provided the following comments: A five dollar parking fee is required to access the grounds. This fee is waived if the guests are attending an event, have an appointment at the spa, or are taking a paid tour. The reason for the fee was to reduce the number of vehicles on the property for no apparent reason, and allows people with a need to be on the property to have a parking space. People avoid the fee by parking on Steamer Parkway and walking to the hotel. Staff is working on ways to improve the situation, as well as reduce the number of people that use the service road. He stated the hotel was a working destination resort hotel, not a museum, and the goal is to maintain quality of the people who are staying there. Mr. Aspinall stated there is a concert hall that seats several hundred people and would be used for concerts. The proposed pavilion would not compete with that space. The desire for the pavilion is to provide a private space to isolate smaller group functions away from the activities of the main hotel. Because 99% of the rooms do not have air conditioning, management wants to move activities away from the front lawn to avoid complaints from guests. Likewise, it would be beneficial for the wedding parties to be able to hold their event in a more private setting, away from other hotel guests/visitors. Mr. Aspinall stated hotel staff includes full-time security officers who are sensitive to night-time activities. It does not make sense for a successful hotel to not address noise issues on the property. He stated all the details would be dealt with in the final package and the building permit process. Public Comment Greg Vanskiver/Town "resident stated there would be several presenters, all representing the Mountain Creek Townhome Condominiums. Stewart McGregor/Engineering Dynamics, Englewood, CO stated normal conversation between two people is 60-70 decibels (dB), if standing three feet apart. He stated 105 dBa (the way your ear perceives different RECORD OF PROCEEDINGS Technical Review Committee, Stanley Hotel Pavilion September 3, 2013 — 6:00 p.m. Board Room, Estes Park Town Hall frequencies of sound) is like a disco in Denver, and he was concerned the designers would not be able to mitigate 105 decibels. He stated Mr. Smith did not provide any hard facts in the noise study; no calculations were shown to analyze or compare, base noise was not addressed, and no conclusions were presented. There was brief discussion between Mr. McGregor and the Committee concerning the criteria with which the designers would be working. Mr. McGregor stated mitigating the noise from the open back would be a challenge. Greg Vanskiver/Town resident commented on concerns and inaccuracies of the applicant's architect and sound engineer. He disagreed with Mr. Smith's and Mr. Tooley's projected numbers of pavilion guests that would also be hotel guests, thinking that number was too high. Mr. Vanskiver',commented on the proposed hours of operation, stating the request to expand the hours of operation until midnight showed a lack of respect for neighbors and was unacceptable. Soundproofing the building would not mitigate guests leaving the pavilion. Mr, Vanskiver stated in a meeting with Mr. Smith, the Stanley Hotel desired to hold five (5) special events per year with no restrictions on outdoor noise or a 10:00 p.m. stopping time. He explained they could, theoretically, apply for temporary use permits for every event at the proposed pavilion. In regards to the noise `study and mitigation, the Stanley's application stated the proposed berm would be 38 feet above the neighbor. Mr. Vanskiver stated the berm would actually be only 12 feet above the window line of 271 Steamer Court, and did not account for other neighbors to the east. He explained how he arrived at the discrepancy. Mr. Vanskiver stated there were no suggestions from the sound engineer, Mr. Cooley, concerning methods of mitigating noise from the open side of the pavilion, and thought the berm would be ineffective. be compliant with the Estes Valley Development Code. Mr. Vanskiver commented on the current noise violation fines. He stated the existing fine structure would be insignificant compared to the revenue generated by 300-350 weddings per year hosted by the Stanley Hotel. Due to the seasonality of the wedding season, there is the potential of 130 weddings on Fridays and Saturdays during the high season, with a generous number of weddings taking place during the week. Mr. Vanskiver referred to the revised site plan, stating it did not show revisions for seating capacity, parking requirements, or stormwater drainage. The revised plan indicated the pet cemetery would be removed. Mr. Vanskiver stated the neighbors have been asked to trust the Stanley that they would meet or exceed any noise ordinance and not negatively impact the neighbors. He stated it was hard to trust when there were so many inaccuracies and misleading statements. He encouraged the committee to consider all the inaccuracies, and stated the neighbors have a right to complete and accurate sound and parking studies and a good quality of life. John Dragovich/Town resident commented on the parking analysis. By the Stanley's measurements of the parking area, there was a discrepancy in the number of spaces allowed. Please refer to the Parking Analysis for detailed information — posted on the Town website. Mr. Dragovich stated there was a discrepancy with Stanley Hotel's claim of 50% of event guests staying overnight at the hotel. Concerning the tour guests, there were discrepancies in the numbers touring the hotel, and nighttime tours were not addressed. He requested a professional parking study as required by the EVDC, based on demand characteristics. He asked that the Technical Review Committee hold the Stanley Hotel accountable to the same standards as other commercial applicants. Cindy Dragovich/Town resident commented on adjacent neighbors of the Stanley Historic District. She stated the majority of the neighbors were not in favor of this project, and they had a variety of concerns; noise RECORD OF PROCEEDINGS Technical Review Committee, Stanley Hotel Pavilion September 3, 2013 — 6:00 p.m. Board Room, Estes Park Town Hall pollution, noise control, hours of operation, wildlife safety, competition with center, negative impact on property values, traffic and parking issues, quality Master Plan, unsuitable site location, lack of specifics and methods in the noise letters from the neighbors, which were added to the public comment section on Jack Reutzel/land use attorney and city planner, whose client is the Mountain Creek Townhome Condominium Association. He stated there were significant issues with technical compliance` of this proposal. Addressed whether or not the proposed use could be approved under the guidelines of the approved Master Plan of the Stanley Historic District. He stated that if approved, the committee was expressly saying this use was one of the permitted uses under the development agreement. He stated only the uses listed, on Exhibit F of the development agreement were permitted, and the committee w,.as rprohibited from granting use variances. Those variance decisions should be decided by the town. Mr.A;Reutzel did not think this; venue would be a permitted use or an accessory use. He state the use issue needed to be addressed by the Committee. His clients signed a development agreement similar to the one the Stanley Hotel signed. Their predecessor. signed away their rights to develop the property based upon `representations the Stanley Hotel made about future uses of the property. He encouraged the Committee to focus on Exhibit,F and hoped they would find the proposed pavilion was not a permitted use. Charley Dickey/Town resident stated if the Stanley Hotel owns the land and plays by the rules and answers the questions asked, they have a right to build what they propose. He stated they have answered the questions appropriately up to this point in the proposal concerning`sound levels. He stated their design will have to show compliance in order to pass through that stage; of the review process. Mr. Dickey stated they will have to appropriately deal with the additional parking heeds that would come with the use of the pavilion. He encouraged the Committee to support the project and allow them to move! to the next step. Johanna Darden/Town resident would be affected by the noise. She has personally encountered low frequency noise from the Stanley, Hotel. She' stated the proposed pavilion would damage the historic value of the property. She was insulted that the Stanley wants to discourage day use by non -guests (restaurant and bar business). Ms. Darden stated the proposed pavilion would affect the wildlife corridor, and the berm would not mitigate the noise. Gayle'! White/Town resident and president of Rock Acres Condominium Association stated the condominium association had several concerns about the effects on their quality of life if the proposed pavilion was approved. 1) Hours of operation are unacceptable and would impact their association. 2) The condo association voted to disallow rentals in their association in order to maintain a quiet area. 3) Quiet hours beginning at 10:00 p.m. are enforced in their neighborhood, and they were opposed to allowing the hours of operation to extend beyond that time. 4) Enforcement of noise levels at the proposed pavilion was a concern. 5) The condo association was concerned about long-term plans at the proposed location, stating the desire to require a documented agreement that would be binding on the hotel, with specifics as to the hours of operation and the enforcement of such. 6) It was unclear as to whether or not the approved plans could be changed, and recommended the Stanley Hotel be required to come before the committee to make any changes. He wondered what might happen if the hotel was sold. 7) Although no rock concerts could be held, he questioned if disc jockeys would be permitted to play the same type of music performed by rock bands, 8) The condominium association was concerned about the enforcement of the maximum capacity of guests and the potential noise generated by crowds. He stated the agreement could be very specific and outline the maximum number of people attending events. In conclusion, he stated the two major areas of concern were maintaining the proposed performing arts of life, following guidelines of study. She submitted copies of the Town website. RECORD OF PROCEEDINGS Technical Review Committee, Stanley Hotel Pavilion September 3, 2013 — 6:00 p.m. Board Room, Estes Park Town Hall some level of serenity in their neighborhood, and documenting agreements to eliminate questions about the rules. He recommended violation of any of the agreements result in shutting down the event. John Maunder/Town resident respected the judgment of the architect as related to the parking analysis. As a professional civil engineer working in transportation, he stated venues attract transport. Any existing issues with parking would naturally increase with additional venues. He stated it was the hotel's right to make money, but also the resident's right to express their views. Although Mr. Smith interviewed staff at the Stanley, he did not interview other stakeholders surrounding the hotel. America is very proud of its democracy, and this meeting was a great example of that. A democracy was about looking out for all of the people, including the people who can't speak for themselves. Mr. Maunder stated the Stanley Hotel has a significant amount of money, and applauded them for contributing some of that money to the community. The residents have dug into their own pockets to obtain legal representation to try to share their view on this proposed project. In a democracy, it was the Committee's job to give both sides equal representation. He stated in the engineering and architectural world, decisions are made based on fact and data or else they are open to criticism. He asked the Technical Review Committee to search diligently for those facts and data to arrive at their decision. Public Comment Closed. Applicant Response Mr. Aspinall thanked the committee and staff for their time and efforts put into this project. He recognized that this was not what the Technical Review Committee was, designed for, and thought this current process was not contemplated when the Stanley Historic District documents were created. He stated the reason his team presented only the items requested since the last meeting was to maintain the process as originally designed. There were things taken into consideration and commented` on at this meeting that have nothing to do with the proper design and operation of a; project. When questioned by the committee, Mr. Aspinall stated wedding receptions are generally "turned down" at 10:00 p.m., and if an event goes later than that, it will be taking place somewhere in its own environment where they only have themselves to disturb. Notwithstanding, all events are closed down at midnight. He clarified there is a lot of myth around the pet cemetery, and they may be fictitious grave sites placed by the former owner and used as a tourist attraction. On the most recent site plan, the pet cemetery would be relocated. Mr. Aspinall clarified the amphitheater portion of the proposed facility would shut down at 10:00 p.m. The guests could continue the event in the reception area, which would be completely enclosed. Mr. Smith stated the proposed hours of operation would begin to shut down at 10:00 p.m., with the allowance of a couple of hours past that to get all the guests out of the facility. Mr. Smith stated the facility would be designed to the maximum noise level possible to remain code compliant, with many events coming in under that noise level. Chair Lancaster called a 15 minute recess at 8:15. The meeting reconvened at 8:30 p.m. Chair Lancaster clarified any conditions placed would run with the land, not the land owner. All conditions are binding and considered an agreement and could not be modified or changed. He clarified the legislation governing the fines for municipal code violations in statutory towns has recently changed. Previously, the maximum fine that could be imposed was $300 per day per violation. There is a request from the Municipal Judge to increase the fine to as much as $2650 per day per violation. Most communities have increased the fine to $1000 per day per violation. The Town board will be hearing a proposal to increase the fines in the near future. RECORD OF PROCEEDINGS Technical Review Committee, Stanley Hotel Pavilion September 3, 2013 — 6:00 p.m. Board Room, Estes Park Town Hall Town Attorney White addressed the applicability of this process and whether, as the Town Attorney, this proposal is allowed. He stated Director Chilcott had previously communicated with Mr. Reutzel in a letter dated February 6, 2013 that the proposed use was considered an ancillary use; therefore, allowable under the Master Plan document. Mr. White confirmed that use in a letter dated June 13, 2013, finding; (1) the proposed use of the outdoor amphitheater, corporate retreat, and wedding pavilion complied with the Master Plan for the Stanley Historic District as ancillary uses, and (2) the proposed uses as an outdoor amphitheater, corporate retreat and wedding pavilion are considered accessory uses under the CO —Commercial Outlying zone district in effect in 1994. The development agreement provides that uses will be determinedonthe effective date of the agreement, which is 1994. Committee Comments on Issues Parking Member Taranto: There was a significant amount of ambiguity about everything discussed, and data is a very important component. The arguments on both sides were compelling, but he would prefer to see more data. Member Chilcott: More detail would have been appreciated, clearly delineating., all phasing and construction of all proposed access, parking, and circulation issues. There is currently a=;parking lot under construction without the required permits, and the applicant has not provided an application to date. The parking analysis provided by Mr. Smith takes that parking lot into account in his parking analysis forthe site. It also takes into account other unpermitted parking areas. According to Ms, Chilcott, the parking analysis was incomplete. She did not see where the analysis considered multiple weddings ,< tours, etc. occurring at the same time, which are important considerations. Member McFarland: She echoed the concern about lack of data and lack of substantiation of the anecdotal data that was supplied. She did not have a clear understanding about the location of the parking areas, stating the parking study could have been diagrammed and presented in a clearer fashion to explain overlap parking. In order to move forward, she felt it would be absolutely necessary to have clearer definition and clearer data on parking requirements and the existing parking issues and how they are going to be accommodated with the proposed development. Member Zurn: A licensed professional has indicated the existing parking is adequate. He would prefer to see a study with more data from a licensed engineer in parking analysis. He accepted the parking study provided by Mr. Smith to be acceptable enough to move forward with the project, with further analysis required. Chair Lancaster: Stated it was concerting that part of the parking study included lots that have never been permitted. He would feel more comfortable if the parking areas they were using were permanent parking lots. He encouraged the applicant,to' obtain the proper documents for the lot under construction. He would be comfortable with proceeding with preliminary approval if a more substantial parking plan was presented. Noise Member Chilcott: Concerning the noise study, if events in other enclosed buildings end at 10:00 p.m., she would expect the same at this proposed facility. She questioned as to whether or not it would take two hours to clear the area. RECORD OF PROCEEDINGS Technical Review Committee, Stanley Hotel Pavilion September 3, 2013 — 6:00 p.m. Board Room, Estes Park Town Hall Member McFarland: There was not enough data provided to show that the noise would be mitigated, and she would need more information to make an informed decision. 10:00 p.m. is a reasonable hour to end events, and she supported that item. Member Zurn: The applicant has made significant changes to the project to benefit the neighbors, removing the wall and the parking lot. He was concerned about lack of data, and thought there were technical ways to overcome that. He suggested placing permanent sound monitoring devices at the property lines to ensure compliance with the municipal code. He stated noise is difficult to enforce, and it would be taxing on the police force to respond every time a noise complaint was received. The permanent meters could be in operation 24/7, with information accessible to the Town for enforcement. He gave preliminary approval, with the condition the operation would always be in compliance, rather than relying on the police to enforce the noise ordinance. Chair Lancaster: There are two parts to the noise; (1) no one said noise mitigation was not possible, but (2) it is dependent on how the venue would be operated. Buildings do not make noise, people do. It is hard to technically control people. He would like some assurances they could comply with the noise ordinance. He was in favor of Mr. Zurn's permanent monitor idea. He stated the Town Board would be reviewing the fee structure for noise violations, with probable increases in fines. He was in favor of ending events at 10:00, and did not think it would take two hours to clear and clean the building. He considered 10:00 p.m. to be the industry standard, and would support preliminary approval with permanent monitoring and an end time of 10:00 p.m., indoor and outdoor. Other Committee Discussion Town Attorney White stated the Committee, as part of the preliminary approval, may put conditions on the applicant to be included with the final package, such as a revised parking plan, a noise monitoring plan, additional data on the noise mitigation plans, provisions regarding the use of the property with all activities stopping at 10:00 p.m., and the facility being vacated by a time to be decided by the Committee. He stated the staff report listed a number of items already agreed upon that would need to be incorporated into the decision. Member Lancaster stated requiring a performance standard rather than a particular design of the building may be more effective in dealing with the noise issue. By putting strict requirements on performance, it would inspire the applicant to design the building that would help minimize the noise, knowing violations would be enforced. Working with other noise studies, he stated all are estimates until you actually hear the noise. The monitors would ensure the performance standard was being met. Committee Findings 1. Subject to the conditions of approval, the Stanley Pavilion Preliminary Package submitted by the Stanley Hotel meets the applicable provisions and review requirements of the Stanley Historic District Master Plan. 2. The Stanley Pavilion Project use on Parcel 1 of the Stanley Historic District of an outdoor amphitheater, corporate retreat, and wedding pavilion complies with the Master Plan for the Stanley Historic District as an ancillary use to the Stanley Hotel. 3. In order to minimize the impacts to adjacent residential development, the facility shall be designed, constructed, and operated so that use of the facility minimizes impact on the residential uses of Lots 7 and 9 of the Stanley Historic District. In order to minimize said impacts, the following performance standards shall be met in the operation of the facility following construction: RECORD OF PROCEEDINGS Technical Review Committee, Stanley Hotel Pavilion September 3, 2013 — 6:00 p.m. Board Room, Estes Park Town Hall (a) Noise mitigation shall be included within the design, construction, and operation of the facility to ensure compliance with Chapter 8.06 of the Town of Estes Park Municipal Code. In order to have real-time monitoring of noise levels during operation of the facility, a permanent on -site sound monitoring system shall be installed and maintained on the south and west boundaries of the property to monitor sound levels impacting the residential developments on Lots 7 and 9 of the Stanley Historic District. (b) Use of the facility by guests shall not extend beyond 10:00 p.m., with all tear down and clean up activity on and around the facility completed by 11:00 p.m. Conditions 1. Compliance with July 5, 2013 architectural and site plans, modified per August, 2013,submittal. 2. In accordance with the Stanley Historic District MasterPlan, final plans shall consist of final development plans, engineering, and site design drawings, and shall address the following: (a) Sound mitigation techniques, as outlined in letter from Barry Smith dated August 19, 2013, and Listen Acoustics dated August 14, 2013. (b) Building height shall not exceed 30 feet, including cupoia/flagpoi (c) Sidewalks shall be at least eight feet wide. (d) Compliance with Estes Valley Fire Protection District standards regarding turning radii. (e) Proposed traffic circle and road improvements. (f) Landscape plan shall include notes outlined in 'Landscaping Phan Notes' guide, and shall include screening or proposed turn -about to mitigate impact of lights on adjoining property. (g) Final Drainage Report and turn -around design shall be subject to review and approval of the Public Works Department. (h) Stormwater facilities shall minimize visual impact. (i) Final Plans shall address operational requirements outlined in Section 7.9 Exterior Lighting of the Estes Valley Development Code. (j) Trash enclosure. (k) Proposed turn -about shall be relocated to minimize impact on Mountain Gate Townhomes and shall be approved by the Public Works Department and installed at the applicant's expense. (I) Proposed berm shall vary in height over the length of the berm. (m) Hours of operation for events shall not extend beyond 10:00 p.m. with all tear down and clean up activity on and around the facility completed by 11:00 p.m. (n) Noise mitigation shall be included within the design, construction, and operation of the facility to ensure compliance with Chapter18.06 of the Town of Estes Park Municipal Code. In order to have real-time monitoring of noise levels during operation of the facility, a permanent on -site sound monitoring system shall be installed and maintained on the south and west boundaries of the property to monitor' sound levels impacting the residential developments on Lots 7 and 9 of the Stanley Historic District. (o) Parking plan shall' be prepared by a qualified transportation consultant/engineer and clearly delineates the phasing and construction of all proposed access, parking, and related circulation issues. (Master Plan Development Standards, Special Condition #14) 3. Prior to issuance of a Certificate of Occupancy: (a) All landscaping shall be installed (or guaranteed if plan cannot be implemented due to seasonal conditions). (b) 'Upper Performance Hall' parking lot in NE portion of the property shall be constructed prior to issuance of a Certificate of Occupancy. Wayfinding system from parking lot to pavilion installed. RECORD OF PROCEEDINGS Technical Review Committee, Stanley Hotel Pavilion September 3, 2013 — 6:00 p.m. Board Room, Estes Park Town Hall (c) Sidewalks from pavilion to hotel and parking lot installed. (d) Traffic circle shall be installed. (e) Mountain Creek 'Private Property — No Turn -Around' signs installed. (f) As -built plans shall be submitted for review and approval. Committee Discussion There was discussion concerning the proposed turn -around. It was noted the location of the turnaround would be on Town -owned property. This would require approval by the Public Works Department and shall minimize the impact on the residents of the Mountain Creek Townhomes to the maximum amount feasible. It was also noted the applicant would be responsible for all costs involved. Member Chilcott ,recommended adding a condition requesting additional information on the parking analysis, as stated in the Stanley Historic District Master Plan, Special Condition #14. This specifically addresses the clear delineation of phasing and construction of the access parking and circulation issues. The proposed turn -around could be included in this analysis. (See Conditions 2(1), 2(m), and 3(d)) There was brief discussion concerning the timing of the final submittal toythe Technical Review Committee. It was decided the Committee would accept recommendations from the appropriate Town departments involved with the items at issue, following discussions with the applicant and approval of proposed plans. It was moved and seconded (Chilcott/Zurn) to find the proposed Stanley Hotel Pavilion complies with the Stanley Historic District Master Plan Design Guidelines and to approve the preliminary package with conditions as discussed, and the motion passed unanimously. There being no other business to come before the Committee, Chair Lancaster adjourned the meeting at 9:07 Frank Lancaster, Chair Karen Thompson, Recording Secretary RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, August 21, 2013 Minutes of a Regular meeting of the Transportation Advisory Committee of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall Room 202 in said Town of Estes Park on the 215t day of August, 2013. Present: Kimberly Campbell Gregg Rounds Thom Widawski Ann Finley Belle Morris Stan Black Bryon Holmes Also Present: Scott Zurn, Director of Public Works John Ericson, Town Board Liaison,, Kevin Ash, Public Works Civil Engineer Jen Imber, Public Works Secretary Absent: Cory LaBianca Scott Zurn called the meeting to order at 12:13 p.m. GENERAL DISCUSSION Minutes from the June 19, 2013, TAC meeting were reviewed by members. It was moved and seconded (Black/Finley) to approve the minutes and it passed unanimously. Minutes from the July 17, 2013, TAC meeting were reviewed by members and minor changes were recommended. It was moved and seconded (Holmes/Widawski) to approve the minutes with amendments and it passed unanimously. The committee discussed the vacant committee position and the Town will post for the open position to complete the term vacated by Amy, Schwarzbach. COMMITTEE EFFECTIVENESS The committee continued to discuss where they would like to focus their attention and which projects they would like to rally behind. John Ericson provided a handout of the Town's 2014 Strategic Plan, which includes transportation goals such as the FLAP grant and Dry Gulch Road improvements, including drainage and trails/sidewalks. The Town budget for 2014 will be determined during the next three to four months. An ongoing question for the Town Board is where to allocate money when tax dollars fall short to properly maintain infrastructure and roadways. A sales tax initiative that would sunset in 10 or 15 years is being explored as a possible source of funds to provide adequate budget for these projects. One objective set by the Town Board for improvement is transportation signage. Stan Black suggested that since this is currently a Town priority, the TAC could support this project with a cohesive effort as a committee to move it forward. Scott Zurn suggested that major signage expenditures may be ill- timed with changes potentially brought on by the FLAP grant. The board decided to table the discussion on signage until they could work with future changes brought about by the highway reroute. It was also suggested that electronic alternatives for information distribution be investigated, such as smartphone and tablet apps to replace roadway signage. Parking was another topic of discussion as a top project for the committee. Ideas for how to encourage and incentivize downtown employees to park in satellite lots and use free transit were deliberated. PARKING STRUCTURE DESIGN CHARRETTE Scott Zurn invited all TAC committee members to join and participate in the parking structure design charrette, to be held on September 4tn, 5th and 6th in the Estes Park Museum meeting room. TAC members who participate will be in the mix with'the consultant, at the table driving design of the project. As the transportation advisory committee to`;the Town Board, it will be important that the TAC has a voice in the design phase of the project. Kimberly Campbell adjourned the meeting at 1:58,p.m. Memo To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster 11111111,11,1,1,1,1„„I„„1„ 11'0 11111 111000,1,,,1,011,01 !,v11,14,Ii,xwi..11.11""00111111111111I111.11.11.11.1.111.1.11,11,11,11,11,111111,1111111,1,1111111. 101111111111111111,111 0111),!tilf(01'1IIIII1.01.1.111111" :iii,i)liiiiill'ii00101001;1.11111111,111111111111100011111000011111111111111111„„,...01...... '1'1(1'111)1'111111111111,1111.11111111.1.1111111111111111111111111111110100,00,0,01 11111111.0001111111111,01010 100 01000111111111111111111111111111101II1000001110?0,1000. IIVV.....111.1111101 From: Phil Kleisler, Planner I/Code Compliance Officer Date: November 26, 2013 RE: SUPPLEMENTAL CONDOMINIUM MAP #4, Stone Bridge Estates Condominiums, 1165 Fish Creek Road, Kingswood Homes, Inc./Applicant Objective: Review of Stonebridge Estates Condominium Map application, submitted by applicant Mike Kingswood, for compliance with the Estes Valley Development Code to allow sale of the unit. Present Situation: The applicant has submitted a supplemental condominium map application for Stone Bridge Estates Condominiums. The property is zoned RM Multifamily Residential and is located at 1165 Fish Creek Road, Development approval provided for a total of fourteen units. To date, six of the units have been built and condominiumized; this unit represents the seventh unit to be condominiumized, leaving an additional seven units. Pursuant to state law, condominium units may not be finalized until the units are substantially complete. Because of this, final supplemental maps will be submitted as the project builds out. According to the procedure set forth in the Estes Valley Development Code, the Final Condominium map proceeds directly to the Board and is not reviewed by the Planning Commission. Flood Recovery Areas of the site suffered severe erosion during the September flood. Unit 1147 was the only structure in the Estes Valley substantially damaged by the flood. One unit in Stone Bridge Estates experienced significant erosion and required temporary stabilization, while another required deck stabilization. See the attached "Exhibit A Map" for aerial imagery of the flooding in this area and the "Photo Documentation" attachment for flood -related photos. Following Town Board adoption of temporary floodplain regulations, Community Development staff met with the developer of Stone Bridge Estates and it appears that construction may begin or continue on all units except number 1147. Proposal: Approval of the supplemental condominium map #4, condominiumizing one residential unit. The unit is addressed 1165 Fish Creek Road. Advantages: • This proposal complies the applicable standards of the EVDC, specifically: Section 3.9.E "Standards of Review" for subdivisions, and Section 10.5.H "Condominiums, Townhouses and Other Forms of Airspace Ownership." • Approving the subject Supplemental Condominium Map will allow sale of the unit. Disadvantages: None. Action Recommended: Approval conditional to compliance with Development Plan 07-09 "Stone Bridge Estates". Budget: N/A Level of Public Interest Low. Sample Motion: I move to Approve (or Deny) the application for the Supplemental Condominium map #4, Stone Bridge Estates Condominiums, 1165 Fish Creek Road, with the conditions recommended by staff. 1}11', 1"A 1 COL( AIlf1 III u'"j,u :Idumuu111lluull:::llmlll '!M'iM'1d III 9„I'Illllll Iliiliiiiiiiiiiii I, II 111 llld:li111111illllllliillllll Illllk, 11111111110111111llll11111 uIIIi lh,dliliuidllilllP,i� 111111111111u:IIIII :IIIIIIIIIIIIIIIIIIIIIIIIIIIIII ito 1111110111111111,1111111111111111111111111111111111111 uuuuuuuuuuuu,,,,,,,,,,,,,,,,, 111119, u„u111111 uIlu4lllullll un �p1 1I�mII YmudV 111111111111 Illlllli�d IIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIII lum�umm uumllmII llmlluo , ,,,,,,,,,,,,, ,11,1111 "1,111,11111111,1"1ll li,,,,,,,,:N,,"ei o,1i, vu,ulllumm !� „I,Illdli j'illl'u,1u1gllVumu,,,iilllll ',111P'IIIIIIIIIIII1IIIIIIII IIIIII: 1111111111111111 hill 1uu2,,, uuu IIIIIIII "I'I I'I'I'I'IIII'111111111I''IIII lug uuulM11111 g Town of Estes Park Exhibit A Map IIIml'I,:111::i:::00Nl11111r Stone Bridge Estates Imagery: September, 2013 (FEMA) Printed, 11/12/2013 Greeted Ity Phil Klelsler 1lll1111 11111111 Ip111 d111l�lumY 111, 111,=150 ft 111111111111111110 0 50 100 Peel luu, Pjujfi' 111 ulul mil 61, This alert dotumc nt wa, rteyared for inn nnl use by 1,t Tit, it or Bus limit, CO The Run lnaker no claim e the as era, or templetsr tits 01 the d,ta confined hrnon Une o x rlty toilette, The Town ',Nutt,. that Sou Iinot putt this dotnmt tiit the Internet or ttlumitt maid it drill rile to ptetons unknown to you ,p,ev vvvv,l v'v 11 ,11111111,11111111101 I 'I' 0 „ 1110 '„i4111 „vgnvv, 1111 'II 111111:11,1,1 01,11111111v,!„ I '111111111,1,1 1111111111,v Iv Stone Bridge Estes: Supplemental Map #4 Vvvr iorevviollr'll,1",l V 4 ly 4v00 vilop.dovE4 Joe' " 1, 1111,H 4441#1 Washed out deck (Unit 1157) '111111111,111'1,1'1 Temporary Stabilization (Unit 1155) Page 1 (if ��ll ate'^ Unit 1147 destroyed by the flood. mpg ,111111111 ..iltl4 vl1lU IA Vuuu11 tiN,(11,11,11111111, 11111111111111111111011111100 II1I''( i� IIIIIIIIIIIIIIuW, � �I. Iliµ iIIII i11l4lPIII „„,44 ,11,1111,11, , 911 m1mm w A NI'6 u l �10111111f1111i1', 1111 wuWg Y��lmu«,w"ul� Il�oNlvl�� , �fJ.�iilU�i'�Ylluuuuuuiiuuuu�'NIII „�iill�iPq�lilgllo 111 m,11111111111 Unit 1147 destroyed by the flood. Stone Bridge Estes: Supplemental Map #4 Page 2 11111111111111111111 a Unit 1147 destroyed by the flood. 1. 1111,0001011 „m , Unit 1147 destroyed by the flood. Stone Bridge Estes: Supplemental Map #4 Page 3 lfi/IilllilPfilllllll G,,,hlull�IIII;I'll'hi�illlllllitl'll r9eliilj°jiv�ll' I'IIiI,NII'°!1!V iiP "d IIll;llluu �"Ia il!IVI IIIryVi ivIVIVIVI;;NIl YJ f'V'ry ";Yllxl'i�Y�k"N'IV�IIM�i'rV�IIViu.��rr';Yea.,,p,uI il''IIiV°d!il�ud��N"p.�� i'I''dpolr! umyprymNdNM1�wr�.„gVxV''b;�h'M��Itluul'mg 11I I II ii II II IIIIIV IViuu..�vv�u"Illu''';'M"i V VI `'Ifi^ "'Ni I O I,hh�;(� 41hVJl i,„ iII P,1IIIIIIIIIIIIIP&'' HI (ovl' li111111lllll@IIIIi0,111 ,111w1111,„ 11u „ „';vlNvl" I I, I � III I I� d �II I "' IIIIIIIIII I moll Jllllpll I uuuuuula�������lll��l II! 9 uullil;Il,gllp,i'p1,��lWlorljjpjlll ���I��iiII�V�����Vlillh���Ilil!IIiiil;N� �f M17�HIi) aPl^IIIIllli'',Na,l„il'IViiludViVlwf'ul ";M1 u ��IIY Yi�'�P' •��o��iuu'�' a��mr,'�','���,Ipr�i��wi I V;i'i uolilijM'Y;'I"'i6; ''I'°oi141llul'vwY��I�I�IY��I'M1lllllm Pedestrian Bridge destroyed by the flood. n�nibfl' P' Vlu'iV"��ill"�gINI�Y"hIIIIIIIIIPI 9s�pIG'�I�''lllll,�� I;Ipihl v'IV41NY°VIIIIVI:'�Y,IV!IiIIVVi',VVYI� Vuuvlll��., ^ro'al11��i!IIV!' vouoll 111111111111111111111111111111 11111, 1,;(11,111,111,111,111,1111,,,,1 ...„�III,IIIIII!!n ,,1111111111111111111111111111111111 V u,p uuuuiiiiiiiiiiliiiiil iiiiiil�uuu . ulllli, Flooding at Stone Bridge Estates. Stone Bridge Estes: Supplemental Map #4 Page 4 „„1,1,11!!,1,1,11111111111v „ '1111111: ” 'Sli00"),/ii#104oso Eroded land consisting of "Phase Ill" of the Stone Bridge Estates Development Plan. Stone Bridge Estes: Supplemental Map #4 Page 5 L1ESP fi,„,:,,,,,,iflovhioillii011101 11111111m 00 'fl1111110,01.11,11:11.1iiiiiiviolh0000koil volluun.unt„,n11 11111111,11111,11,11,11,11,4„,„,„0,,.1.1.1, Memo To; Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: David Shirk, Senior Planner November 26, 2013 AMENDED PLAT, Portion of Lot 138, Al Fresco Place Addition, and Lot 1 Burgess Resubdivision, 471 & 441 MacGregor Avenue; Blake Robertson and Estate of Harriet Burgess, Applicant. Date: RE: Ob'ective: Review of the amended plat application for compliance with the Estes Valley Development Code (EVDC) to facilitate transfer of property. Present Situation: 441 and 471 MacGregor Avenue are platted lots of record, zoned and developed for single-family residential use. 0Z'(0 fe/i 0/ Pjs Amend the plat to adjust the property line. The purpose of the plat is to amend the legal description to facilitate ownershiP transfer from one single- family lot to another, transferring ownership of part of a 'back yard' between neighboring properties. No additional building sites would be created. Acivar___LCa991: • Complies with EVDC. • Would advance the purpose of subdivision standards by providing lots of reasonable utility and livability. • An advantage to the property owners is this would facilitate a private real estate transaction. vanta None Action Recommended: On October 15, the Planning Commission unanimously (6-0) voted to approve with the conditions as recommended by staff: 1. Remove: `New lot line' label; `proposed' from lot size descriptions; escriptions; address 2. Provide copy of easement recorded at Reception 20060069765. 3. Amend ownership information, as requested by County Assessor. Note: Conditions have been satisfied with revised plat submitted November u- �`3et: 18. N/A Level of Public Interest: Low. No public comment has been received, and no members of the public spoke at the Planning Commission meeting. Samole Motion: I move for the approval/denial of the proposed Amended Plat of a Fresco Place and all of Lot 1 Burgess Resubdivision, subject to the fiinofLot 138 Al recommendation of the Planning Commission. findings and 10 0- 1'ra 1153 • W uIs lot OHIA3A21RS UNY ')NIy33HION3 Ny1p�1 NVA TOWN OF ESTES PART Memo To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: Jackie Williamson, Town Clerk Date: November 22, 2013 RE: Stipulation Agreement - Big Horn Restaurant, Inc., dba Big Horn Restaurant, 401 W. Elkhorn Avenue, Beer &Wine Liquor License Ob_ ec�tive: Horn Restaurant, Inc., dba Big Horn To approve a Stipulation Agreement with Big Res taurant, 401 W. Elkhorn Avenue, for the sale of alcohol to a minor during a compliance check on August 21, 2013. on Tuesday, September The Town Board approved Resolution 24-13 at their meeting a Show Cause hearing for Big Horn Restaurant, Inc., 10,Re to r nt, onng September 24, 2013 for a violation of the Colorado Liquor Code Section Tuesday, a.5 I C.R.S, alleging the Licensee, through its employee, Code Section 12-47-901 (1) ( )(� sold & served alcohol to a personage of twenty-one. At the September 24, ues the delaythe hearing to November 26, 2013 due 2013 meeting the Board approved to the flooding event occurring on September 12' 2013. d Staff has bee n in discussions with the owners of the business. The ered at owners Si band ions to the fact a and Brown been cooperative stperativ oindsctuss discussing a stipulation agreement. and have been coop The license e was granted a liquor license over fifteen years ago and has not had a r violation. Th e owners sold the business a few days ante can not violation transferred until the the new owners have ensured they and new owners understand that ser theeBeer and Wine new training on November liquor violation has been served. In addition, their staff are TIPS certified and attended the most recent TIPS 15, 2013. Pro=°= ipulation On October 30, 2013, the licensee agreed to enter into Restaurant Inc.haswaived Agreement. guts to a Through the stipulation process Bighorn R occurred and has agreed to a 21 Cause hearing before the Board of Trustees rder to determine if a violation Show agrees the violation occurred. Bighorn Restaurant Inc. day suspension, with actual time served of 5 days of its Beer and Wine Liquor License Stipul ation Agreement - Big Horn Restaurant, Inc., dba Big Horn Restaurant, 401 W. Elkhorn Avenue, Beer & Wine Liquor License as a penalty for the violation. The 16 days held in abeyance would be suspended the condition no further violation occurs during the one-year stipulation commencing November 26, 2013; however, once the license is transferredp ded on owners the abeyance days attached to the current license wouldperiod to the new owners license. The Stipulation Agreement is to the new be not e Board'sattareview.hed If approved by the Board, the suspension would be served beginning or thD December through December 5, 2013. If the Board does not accept the Stipulation Agreement, the licensee ecember 1, 2013 withdraw the Stipulation Agreement and hold the Show Cause hearingscheduled for ro December 10, 2013 as stated in the Stipulation Agreement under Section Ad__ vanta es: 5. • The approval of the agreement reduces the cost to the Town of a Sho hearing and the time in finding a violation occurred, as the licensee haws agrCeed a violation has occurred. • Those subpoenaed are not required to attend the meeting. Disadvantages None. Action Recommended: Approve the Stipulation Agreement with Big Horn Restaurant, Inc., dba Restaurant for the underage sale and serving of alcohol during a compliance Horn pliance check conducted on August 21, 2013. Bu--: None. Level of Public Interest High. The other liquor establishments are aware of the compliance ch penalties being approved by the Town Board. ecks and the Sample Motion: I move to approve/deny the Stipulation Agreement with Bi Big Horn Restaurant. g Horn Restaurant, Inc. dba Attachments: Stipulation Agreement Order to Show Cause and Notice of Hearing. Stipulation Agreement - Big Horn Restaurant, Inc., dba Big Horn Restaurant, 401 W. Elkho Beer & Wine Liquor License rn Avenue, 2 F BEFORE THE BOARD K, TRUSTEESTEPARK, COLORADO- TOWN OF ESTES---- STIPULATION AND AGREEMENT --___.�_-- Y___. IN THE MATTER OF: BIG HORN RESTAURANT, INC. DIBIA BIG HORN RESTAURANT ATTN: SID & LAURA BROWN 401 W. ELKHORN AVE. ESTES PARK, COLORADO 80517 LICENSE NO: 24-88186-0000 -^---_e_.-w--_ ....... nand Agreement ("Agreement') between the Board of Trustees, This Stipulation and BIG Town of Estes Park, ("the Town"), acting as the Local Licensing4A0u1 W.o ELKHORN HORN RESTAURANT, INC. ORADO 80517, LICENSEBA BIG HORN O: 24-88186-0 d 0, in the AVENUE, ESTES PARK, „ purpose of a settlement of the matters detailed ("Licensee) is offered for the p rp Order to Show Cause and Notice of Hearing attached hereto as Exhibit A and incorporated herein by reference. The above -named parties submit and agree as follows: 1, Licensee and the Town wish to the avoid thtte time and expense of a full hearing and possible subsequent litigation on 2. The Licensee represents and states as follows: A. Licensee is willing to stipulate that the allegations set forth in Exhibit A are true and correct. B. Licensee waives the right to �h�ensee committedaring before theihe oarvolat on of Trustees for the purpose of determining whether or not the C. Licenses waives the right to confront su'tnesses bpoenas�ssued requresented iring rig the Town to establish the said violation and the right books and records necessary for the presence of persons or the production of papers, the determination of all issues to be presented to the Board of Trustees. is not D. Licensee's entry into this Agreement is made voluntarily and the result of any undo influence or coercion on the part of anyone. E. Licensee has had the op ortunconsequences of the Agreement and hash dt e o �� to fully consider the own legal counsel. opportunity to seek advice from its F. Licensee understands that, by entering into this Agreement the Board of Trustees will consider the said violations to have been proven hereby waives the necessity of the establishment of a factual basis to s ' of said violations. and Licensee upport a finding 3. The Licensee agrees to: (a) a 21-day suspension, with an actual time served of 5 days of Beer & Wine Liquor License as a penalty for its violation of the Colorado Code as set forth in Exhibit A to this Agreement. Said suspension y its Beer & Wine Liquor License to take place as follows: of Licensee's Liquor From 12:01 a.m., December 1, 2013 through 11:59 p.m., December 2013. 5, (b) The Licensee and Licensee's permanent employees (as determined by the Licensee) are required to attend certified T.I.P.S. Training (Training for the Intervention Procedures by Servers of Alcohol)within from the date of the Finding and Order of Suspension. Permanent a oe s receiving certified T.I.P.S, training shall train their remaining 90 days months from the date of the Finding and Order of Suspens on.mpioyees Iw then 12 (c) The 16 days held in abeyance are suspended on the condition no further violations of the Colorado Liquor Code and/or the Regulations Department of Revenue Liquor Enforcement Division occur within the that stipulation period commencing on November 26, 2013, one-year of the 4. The parties agree that nothing set forth in this Agreement shall hinder the Town in considering suspension or revoking Licensee's Beer License for any violation of the Colorado Liquor Code, subsequent to theprevent or Agreement. However, the Town shall comply with all of the requirements& Wine Liquor Colorado Liquor Code in any subsequent proceeding, of the date of this 5. In the event that the Board of Trustees chooses not to accept the suspension set forth in Section 3 above of this Agreement, the Licensee shall beof permitted to withdraw its entry into this Agreement and proceed to hearing p terms s set forth in the Notice. If Licensee withdraws its entry into this Agreement n this Agreement shall be used as evidence or taken into account bythemg Board all issues Trustees in the hearing on the Notice or in any subsequent proceeding'nothing this matter. In the event the Licensee does withdraw its entryinto of this Agreement, the Show Cause Hearing scheduled in for this date and time shall be continued until December 10, 2013 at 7:00 p.m. 6. The persons executing this Agreement for thethe Licensee have corporation which the corporate authority to execute this Agreement and bind Licensee. 7. Licensee and the Town agree thatthis Agreement shfoalr November 2not be admissible in any proceeding outside of the Show Cause hearing scheduled 2013 at 7:00 p.m. u'` , 2013. DATED this 3 o day of C3 BIG HORN RESTAURANT, INC. D/B/A BIG HORN RESTAURANT Title 7Reskb4z:".. G TOWN OF ESTES PARK BEFORE THE LOCAL LIQUOR LICENSING AUTHORITY TOWN OF ESTES PARK, COLORADO ORDER TO SHOW CAUSE AND NOTICE OF HEARING IN THE MATTER OF: BIG HORN RESTAURANT, INC. D/B/A BIG HORN RESTAURANT ATTN: SID & LAURA BROWN 401 W. ELKHORN AVE. ESTES PARK, COLORADO 80517 LICENSE NO: 24-88186-0000 WHEREAS, it has been made to appearHORN to the Local Licensing Authority, Tow of Estes Park, State of Colo, do, that RN RESTAURANT, INC. d/b/a BigHorn Park, Colorado 80517 ("Licensee"violatedRestaurant, r tl W, les and regulations of theDepartment ofRevenue governing B e the liquor lutes or the particulars: rules and q license in the following 1) Pursuant to Section 12-47-901 1 a.5 C.R.S., it is unlawful for an ()( )(�' C•R.S., except as provided in Section 1$-13-I22, or C.R.snit the serving, any to sell, serve, give away, dispose of, exchange, or deliver under the age sale,otwenty-one giving, or procuring of any one years. alcohol beverage to or for any person A) It is alleged that on August 21, 2013 ' the Licensee, through its employee/agent, Janea juvenile under age of 21 years. Smith, permitted the sale, serving giving, or procuring of an alcohol beverage to a NOW THEREFORE, you are hereby ordered to to show cause why your said license should not be suspended or ear revofore ked as licensing authority A Show Cause Hearing is set for September 24, 2013 at 7:00 by law provided. p.m. and will be held in the Town Board Room at 170 MacGregor Avenue, Estes Park, Colorado. You are entitled to have an attorney represent attorney, you should do so well in advance of the hearing. the hearing. If you should beenretsin an postponement will not be granted except for good cause shown. If you should fail to appear at scheduled time and place for the hearing,Ong date has set, a testimony will be taken in reference to the allegationse Order to Show Cause and Notice of Hearing Big Horn Restaurant Page 2of2 upon which evidence your license to operate under the terms of the Colorado Liquor or Beer Code may be suspended or revoked. Authority does find you in violation of Please be further advised that if the Local Licensing Authorityniof of the Colorado Liquor or Beer Code, the Local Licensingng any octhe consider, i selecting trot section(s) to be imposed against you, any mitigating or may in selecting sanctions previously factors, any prior violations of the Colorado Liquor or Beer Code, as well as any imposed against you. IT IS FURTHER ORDERED that a copy of this Order and Notice shall be mailed or delivered to the above -mentioned Licensee. IN WITNESS WHEREOF, I have here unto set my hand and seal of my office this _It. day of , 2013. Case Number: LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue 14-0911 Date of Offense: 8/21/Y013 the On 08/21/13, Estes Park Police Detective JEREMIAH POLUCHA and I conducted laws Townnce checks in and of Esteo Pas rk, Larted merto County, a or lorado. The puhore othe operation was r the age ofthe2 , service of alcohol beverages to persons under the age of 21, An underage twenty -year -old female operative, #LG-12-113, entered BIG HORN RESTAURANT and was served orange juice and a 187 ml bottle of Cook's California Champagne. The server, JANEA AILEEN SMITH, was issued a summons, #12522, charging " or allowing the procuring of alcohol beverages to a person under 21 years of age" in violation of CRS 12- 47-901 (1)(a.5)(I) with a court date on September 26, 2013 at 09:30 in Larimer9 County serving, giving Administrative action will be initiated by the Town County Court. of Estes Park. 12-47-901(1)(a.5)(1) - Sale to Minor- Liquor 12-47-901(1)(a.5)(1) - Sell, serving, giving, procuring alcohol to an underage person Big Horn Restaurant, Inc. D/B/A Big Horn Restaurant 401 W. Elkhorn Ave. Estes Park, CO 80517 Case Number: 14-0911 Sales Tax License #: 24-88186-0000 Page 1 of 9 Violator: Police Officer/ Investigator: LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue Janea Aileen Smith Horne Phone Number NIA Business Phone Number N/A Cell Phone Number N/A Jeremiah Polucha W/M DOB: N/A Height: NIA Weight N/A Hair Color: Eye Color: State: CO 170 Mac Gregor Ave Estes Park, CO 80517 Home Phone Number. N/A Business Phone Number: (970) 577-3861 Cell Phone Number: N/A Page 2 019 Case Number: 14.9911 Store Manager. Investigator: LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue Daniels Kingston W/F DOB: N/A Height: N/A Weight: N/A Hair Color: Eye Color. State: CO CO Home Phone Number: N/A Business Phone Number: N/A Cell Phone Number N/A Jim Alderden 2320 Reservoir Road Greeley, CO 80634 (970) 356-3992 jirmaderden©state.co.us Investigator: Jim Alderden Title: Alderden narrative On 08/21/13, Estes Park Police Detective JEREMIAH POLUCHA and I conducted checks in the Town of Estes Park, Larimer County, Colorado. The enforce the laws and regulations of alcohol beverages purposees of the operation was to compliance the age of 21.related to the sale or service 9to persons under The operative had been briefed on the Compliance Check Guidelines and Division compliance checks. policies regarding The operative was given additional instructions regarding the following procedures: present her valid Colorado driver's license. 1) Identification was used during the compliance checks. If asked for identification she was to serve her alcohol beverages. 2) if detected as underage, she was not to plead with or entice establishment err ployees to sell or Case Number: 14-0911 Page 3 of 9 LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue 3) If asked her age, she may say she was 21 years of age. e ands to receipt sheto the assigned investigator(s) deliver outside the 4 If sold alcohol beverages at an off -premises location, was to immediately deliver the unopened beverages, monetary change, establishment of the at an on -premises 5) If served an alcohol beverage location, she was not to consume any ator s with a pre -determined verbal signal. beverage, and was to alert assigned investig l ) 6) If detained by establishment employees, she was to cooperate and await the arrival of assigned investigator(s). ants, and sandals. The Operative LG-12-113 was dressed in a multi -colored blouse, blue Caprip er Colorado "Under-21" driver's license. Photographs hotooperativeronly carried LED provided co funds of herhedacted Colorado driver's license are attached to Photog for reference,f the operative andP this report A digital electronic recording device was concealed on the operative to record the compliance check. RESTAURANT STAUapproximatelyNT1n0:32, twenty -year -old female operative, #LG-12-113, entered BIG HORN she the operative said, RESTAURANT rest was seated.pert AfterD which was pesenntted. A short time later, ad opbeenn tine served ered a Mimosa from a female server. The "Thank you."r 1reqhen the operative's phone I then placed a phone call to the operative who confirmed that s e had a glass of orange juice and a sealed lees ml an d described where she was seated, Detective POLUCHA and 1 entered the estauraannand went to the table where the operative was t fhseated, bottlelueof Cooks Champagne in turned to the er, She rea and the operativeointed herond out. wearing blue shirt. The waitress then juice and bottle The operative was directed to return hour The'photo is attached to thise rep°� orange 1 before removing the bottle from the table explained t would be ned De tective n as POLUCHAw and I identified ourselves reprivate where we could talthe seiver and I k and exp a situationwa the then asked if there was someplace more P roached by a male who said he and his issuing her a summons. We were then approached deal In three days. We all went to an process iofe purchasing he thes restaurant and wereclosing unoccupied are of the restaurant and joined by his wife, DANIELA KINGSTON, who is a manager for the current licensee. The server, JANEA SMITH, admitted to the violation and confirmed that she had looked 1e and bottle, the ID. and 1 took the same Detective POLUCHA collected a sample of the Cook's Champagne in a receipt to KINGSTON. The evidence is stored in the evidence room in the Greeley LED proved g office. procuring is nee and beverages iueda to a person The server, JANEA AILEEN SMITH giving oreallow allowing the p ouridriver's license n Septemberoaoso under2, years cell n, serving, g 9 with a court date 26, under 21 years of age in violation of CRS 12-47-901 (1)(a.5)(1) Page 4of9 Case Number. 14-0911 LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue 2013 at 09:30 in Larimer County Court, All parties were very cooperative. observations and recollections. It is stored on the "S" drive. On 08/21/13, I downloaded the Joey recording. I reviewed it, finding it consisten t with my This licensee has no previous compliance check violations. Administrative action will be initiated by the Town of Estes Park. Case Number: 14-0911 Page 5 of 9 LIQUOR LICENSE STIPULATION GU IDELINES *Revised July, 1999 negotiate a Stipulation Agreement, utilizing Statement of Purpose: To authorize Town staff to llowing e setting of a Show Cause Hearing. The these Boiddlines, amend, eende pproVe Licensee deny any Stipulation Agreement. Town Board may am Sale to an Underage Person 1st Offense 2"d Offense, w/in 1 yr. 3rd Offense, w/in 1 yr. 4th Offense, w/in 2 rs. Sale to Intoxicated Person 1st Offense 2"d Offense 3rd Offense Conduct of Establishment Intentional: 1s O�ffenSe 2"d Offense 3rd Offense <. Permitting Illegal Gambling 1st Offense 2"d Offense 3rd Offense Video Poker Gambling 1st Offense 2"d Offense 3rd Offense 21 Days 60 90 " to revocation REGULATION NO. Reg. 47-900A. Reg. 47-900A. Reg. 47-408A. Reg. 47-419B. 12-47-901 (5) IV (I) 12-47-301(7) 12-47-901(5)(a)(I) Reg. 47-904C. CODE VIOLATION Shake -A -Day Gambling Device 1st Offense 2"d Offense 3rd Offense Pe mutingg Disturbances 2"d Offense 3rd Offense Conduct of Establishment Ne li ence: 1 S Offense 2nd Offense 3rd Offense Purchase of Liquor from Other Than Wholesaler 1st Offense 2"d Offense Failure to Meet Food Requirement (H&R, Brew Pub) 1st Offense 2"d Offense Sale After Legal Hours 1st Offense 2"d Offense Failure to Report Manager, Corporate & Financial Change 1st Offense 2"d Offense Underage Employee Selling or Serving 1st Offense 2"d Offense 3rd Offense Altered Liquor 1st Offense *RECOMMENDED SUSPENSION 7 Days 30" 90 " 20 Days 30" 90 " 20 Days 30" 90 " to revocation 5 Days 7" 10 Days 30" 7 Days 20" 5 Days 7" 20 Days 30" 90" 10 Da s *ACTUAL TIME SERVED — TO BE DETERMINED 2 Definition: ense is 1. Offe nse: for the purpose of these guidelines, an offend be maltipleleoocc rrence o a v vioolation. It is possible that within an offense, t e Notes: on the severity of the violation, e uidelines are intended as an instrument for the Town Board and Staff. The 1. Toes g at anytime, dependingu p Town Board and Staff may alter the suspension time defined in these guidelines. guidelines were prepared following review of the Colorado Liquor Enforcement 2. * These guid Division's Guidelines, as updated June 4, 1999. 3. Staff may,any at time, elect not to negotiate a Stipulation Agreement, thus proceeding Tr with the Show Cause Hearing before the Board of licenses. violations, as determined by Staff, will be scheduled for a 4. All substantial liquor Show Cause Hearing. If the Town Board does not approve the Stipulation Agreement, the Town Board will proceed with the Show Cause Hearing. that uspen 5. Days not actually served (days held in abeyance) are s period d on the condition no further violations occur within the one-year d. 6. *Liquor violations are carried for 5 years for purposes of litigation. 3 TOWN of ESTES PART Memo Honorable Mayor Pinkham To: Board of Trustees Town Administrator Lancaster From: Jackie Williamson, Town Clerk Date: November 22, 2013 RE: Stipulation Agreement - Cables Estes, LLC, dba Cables Pub & Grill, 451 S. St. Vrain Avenue, Hotel & Restaurant Liquor License pb_ ec� tom_ LLC,dba Cables Pub & Grill, To approve a Stipulation Agreement with Cables Estes, 451 S. St. Vra in Avenue, Hotel & Restaurant Liquor License, for the sale of alcohol to a minor during a compliance check on August 21, 2013. Present Situation: on Tuesday, September The Town Board approved Resolution 25-13 at their meeting dba Cables Pub & Grill, a Show Cause hearing for Cables Estes, LLC, 10, 2013 setting September 24, 2013 for a violation of the Colorado d s employee sold & quor Code served ion on Tuesday, p the Licensee, through 12-47-901 (1) (a.5)(I) C.R.S, alleging the At the September 24, 2013 meeting alcohol to a person under the ageto November 26, 2013 due to the flooding the Board approved the delay in the hearing event occurring on September 12, 2013. Keith Staff has been in discussions with the tO ner of the fact a violabon'ness. The occurred at theirbusinessand a stipulation agreement. He did request staff Johnson has stated no objections to has been cooperative in discussing p ension and would like to discuss the consider an alternate set of days to serve his susp alternate days other than option with the Board. Staff was not supportive of approving those approved for the other establishments. wasgranted a liquor license on January 7, the flo3. or owner they aced ed during dThe licensee ee is not allowed on completedseds with staff thatas aemploya at the TIPS class either online or in the classroom the violationh is nol onger'employedThey that committed are concerned that the employeethe price of the violation. He stated he woulde restaurant; mostank likely shued, the forcurthet staff will pay oon November 15, 2013. I shut down the time the business is notrable to serve alcohol. The like y owner has sent a number of his staff to the recent TIPS Stipulation Agr eement - Cables Estes, LLC, dba Cables Pub & Grill, 451 S. St. Vrain Avenue, Hotel & Restaurant Liquor License Pro--2QQ at: On November 20, 2013, the licensee agreed to enter into a Stipulation Through the stipulation process Cables Estes, LLC has waived their rights Cause hearing before the Board of Trustees in order to de Agreement. occurred. Cables Estes, LLC agrees the violation occurred to a Show occurred. suspension, ith actual time served f 5 days s determine if a violation to License a penalty for the violation. The 16 and has RestaurantaaLiquor a 21 day y of its Hotel and suspended on the condition no further violation occursduringthe one -yearn abeyance d be period commencing November 26, 2013. The Stipulation Agreement is a Board's review. If approved by the Board, the suspension wouldstipulation December 1, 2013 through December 5, 2013. attached for the be served beginning If the Board does not accept the Stipulation Agreement, the licensee h withdraw the Stipulation Agreement and hold the Show Cause hearingscheduled for December 10, 2013 as stated in the Stipulation Agreement under Section the5.option to 5. Advantages • The approval of the agreement reduces the cost to the Town of a Show hearing and the time in finding a violation occurred, as the licensee has agreed a Cause violation has occurred. • Those subpoenaed are not required to attend the meeting. Disadvantages: None. Action Recommended: Approve the Stipulation Agreement with Cables Estes, LLC, dba Cables Pub & the underage sale and serving of alcohol during a compliance check c Gfor August 21, 2013. conducted on Grill BuBu----Rt_ None. Level of Public Interest High. The other liquor establishments are aware of the compliance ch penalties being approved by the Town Board. asks and the Samale Motion: I move to approve/deny the Stipulation Agreement with C Pub &Grill. ables Estes, LLC, dba Cables Attachments: Stipulation Agreement Order to Show Cause and Notice of Hearing. Stipulation Agreement - Cables Estes, LLC, dba Cables Pub & Grill, 451 S. St. Vrain Ave Restaurant Liquor License nue, Hotel & 2 BEFORE THE BOARD FESTUESPARK, TRUST COLORADOCOLORADO EES OF THE TOWN OF ESTES P AGREEMENT STIPULATION AND ____________—_-- IN THE MATTER OF: CABLES ESTES, LLC DIBIN M(EBITH JOHNSOLES PUB & NRILL ATT 451 S. ST. VRAIN AVENUE 2133 45TH AVENUE GREELEY, COLORADO 80634 LICENSE NO: 4700777 __..__.�--- _�_____- "A reement°) between the Board of Trustees, This Stipulation and Agreement { 9 and CABLES n of Estes Park, ("the Town"), acting as the Local Licensing Authority, 451 S. ST. VRAIN AVENUE, ESTES Tow " is offered forTthe ESTES, LLC DBA CABLES PUB & GRILL, ("Licensee") " pu PARK, COLORADO 80517, LICENSE NO: 4700777, ( reference. The settlement of the matters detailed in the Order etoin by Cause and Notice of aariofa of Hearing attached hereto andhagree a foliincorporated s Drat above -named part1es submit 1. Licensee and the Town wish to avoid the time and expense of a full hearing and possible subsequent litigation on this matter. 2 The Licensee represents and states as follows: A. Licensee is willing to stipulate that the allegations set forth in Exhibit A are true and correct. before the Board of Trustees B. Licensee waives the right to a hearing ose of determining whether or not the Licensee committed the violation. for the pure presented by the C. Licensee waives the right to confront witnessesserequiring production of papers, books and records necessary for Town to establish the saido violation heaP n and the right to have subpoenas Trustees, the presence ti persons to the Board of T the determination of all issues to be presented D. Licensee's entry into this Agreement is Y de voluntarily and is not the result of any undo influence or coercion on the part E. Licensee has had the opportunity consequences the Agreement and has hahoto full own legal counsel. Y consider the opportunity to seek advice from its F. Licensee understands that, by entering into this Agreement, Board of Trustees will consider the said violations to have been hereby waives the necessity of the establishment of a factual basisg ment, the id violations.proven and rt a finding to support a {finding 3. The Licensee agrees to: (a) a 21-day suspension, with an actual time served of 5 days Hotel & Restaurant Liquor License as a penalty for its violation of the Coloradouspensio Liquor Code as set forth In Exhibit A to this Agreement. Said s sion of of its Licensee's Hotel & Restaurant Liquor License to take place as From 12:01 a.m. Decemberfollows: 2013. 1, 2013 through 11:59 p.m., December 5, (b) The Licensee and Licensee's permanent employees (as determined by the Licensee) are required to attend certified T.I.P (Training for the Intervention Procedures by from the date of the Finding and Order of Suspension. Permanent Servers of Alcohol) within 90 days T.I.P.S. Training receiving certified T.I.P.S. training shall train their remaining employees within 12 months from the date of the Finding and Order of Sus employees Suspension. (c) The 16 days held in abeyance are suspended on the co no further violations of the Colorado Liquor Code and/or the Regulations Department of Revenue Liquor Enforcement Division occur withinone-year dne-ye-year that stipulation period commencing on November 26, 2013, the og ations of the 4. The parties agree that nothing set forth in this Agreement s hinder the Town in considering suspension or revoking Licensee's Liquor License for any violation of the Colorado Liquor Code,subsequent hall prevent or this Agreement. However, l the Town shallocomply Hotel & Restaurant Colorado Liquor Code in any subsequent proceeding.bsequent to the date of P Y with all of the requirements of the 5. In the event that the Board of Trustees chooses not to accept suspension set forth in Section 3 above of this Agreement, the Licensee e permitted to withdraw its entry into this Agreement and proceed to the terms of set forth in the Notice. If Licensee withdraws its entry into this Agreement shall i this Agreement shall be used as evidence or taken into accounthearing on all issues Trustees in the hearing on the Notice or in any subsequentproceeding r g eement, nothing in eventthe hthe the No isdoes withdraw its subsequent proc a ing c Board of concerning Cause Hearing leL in forethis date and withdraw shall beP ohis Agreement, concerning this entry into this Agreement, the Show 10, 2013 at 7:00 p.m, continued until December e ha The persons executing this Agreement for the License oh veifu full the corporate authority to execute this Agreement reement and bind the core Licensee. 7. Licensee and the Town agree that this Agreement scheduledshall lfor Not be admissible 2 6, in any proceeding outside of the Show Cause hearing 2013 at 7:00 p.m. DATED this orb' day of 0 , 2013. CABLES ESTES, LLC DIBIA CABLES PUB & GRILL Title TOWN OF ESTES PARK / Police Chief h BEFORE THE LOCAL LIQUOR LICENSING AUTHORITY TOWN OF ESTES PARK, COLORADO ORDER TO SHOW CAUSE AND NOTICE OF HEARING IN THE MATTER OF: MR. KEITH JOHNSON CABLES ESTES, LLC D/B/A CABLES PUB & GRILL 451 S. ST. VRAIN AVENUE 2133 45TH AVENUE GREELEY, COLORADO 80634 LICENSE NO: 4700777 WHEREAS, it has been made to appear to the Local Licensing Authority, of Colorado, that CABLES ESTES, LLC• Park,of Colorado, A 7 ("Licensee"),has violated Cables stubutes Town ofn Avenue, Park,nue, State Grill, the r eS. St. d r eg Avenue, Estes Department ofRevenue governing its Hotel & Restaurant liquor license in the following regulations of the particulars: I) Pursuant to Section 12-47-901 1 a.5 C.R.S., it is unlawful for an ��� )(�, C,R.S,, except as provided in Section 18-13-122, orC permit the sale, unlawful fon Yperson to sell, serve, give away, dispose of, exchange, or deliver under the age of twenty-oneg' years giving, or procuring of any alcohol beverage to or for anyperson years. A) It is alleged that on August 21, 2013, the Licensee, through its employee/agent, Reitz, Jr., permitted the sale, serving, giving, or procuring ofan alcohol bevera a toDavid juvenile under age of 21 years. beverage NOW THEREFORE, you are hereby ordered to appear to show cause why your said Iicense should not be suspended orb revoked as bylawefore the local mg authority A Show Cause Hearing is set for September 24, 2013 at 7:00 provided. andwill beheld inthe Town Board Room at 170 MacGregor Avenue, Estes Park , Colorado. You are entitled to have an attorney represent you at the hearing. If n attorney, you should do so well in advance of the hearing.ncehearing you should rretain a postponement will not be granted except for good causown. f yoshoulfail hasdate been set, appear at the e scheduled time and place for the hearing, testimony will be taken in reference to the allegations, Order to Show Cause and Notice of Hearing Cables Pub & Grill Page 2 of 2 upon which evidence your license to operate under the terms of the Colorado Liquor or Beer Code may be suspended or revoked. Please be further advised that if the Local Licensing Authority does fmd you in violation of Beer Code, the Local Licensing Authority any of the above -cited section(s) of the Colorado Liquor or B may consider, in selecting the sanction to be imposed against you, any mitigating or aggravating prior violations of the Colorado Liquor or Beer Code, as well as any sanctions previously factors any unposed against you. IT IS FURTHER ORDERED that a copy of this Order and Notice shall be mailed or delivered to the above -mentioned Licensee. office this _ j�."�` IN WITNESS WHEREOF, I have here unto set my hand and seal of my day of 5.rd, 2013. LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue Case Number: Date of Offense: 8/21/2013 14-0959 Case Report On 08/21/13, Estes Park Police Detective JEREMIAH POLUCHA and I conducted compliance the Town of Estes Park, Larimer County, Colorado. The purpose of the operation was to enforce thein laws and regulations related to the sale or service of alcohol beverages to persons undertheacand e of 21, , An underage twenty -year -old female operative, #LG-12.113, entered CABLES PUB & GRILL w s served a bottle of Easy Street Wheat malt liquor. and was The server, DAVID RALPH REITZ JR., was Issued a summons, #12524, charging "selling, giving or allowing the procuring of alcohol beverages to a person under 21 years of age" to violation of CRS 12-47-901 (1)(a.5)(I) with a court date on September 26, 2013 at 09:30 in Larimer C servCg Administrative action will be initiated by the Town of Estes Park. aunty Court. 12-47-901(1)(a.5)(1) - Sale to Minor- Liquor 12-47-901(1)(a.5)(1) - Sell, serving, giving, procuring alcohol to an underage person Cables Estes, LLC D/B/A Cables Pub & Grill 451 S. Saint Vrain Ave. Estes Park, CO 80517 Case Number: 14-0959 Sales Tax License #: 47-00777-0000 Page 1 of 7 Violator: LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue David Ralph Reitz Jr Home Phone Number: NIA Business Phone Number N/A Cell Phone Number NIA Page 2 of 7 Case Number: 14-0959 Police Officer/ Investigator: Investigator: LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue Jeremiah Polucha W/M DOB: N/A Height; N/A Weight: N/A Hair Color: Eye Color; State: CO 170 MacGregor Ave Estes Park, CO 80517 Home Phone Number N/A Business Phone Number: (970) 577-3861 Cell Phone Number N/A Jim Alderden 2320 Reservoir Road Greeley, CO 80634 (970) 356-3992 Jim.aderden©state.co.us Investigator. Jim Alderden Title: Alderden narrative On 08/21/13, Estes Park Police Detective JEREMIAH POLUCHA and 1 conducted co checks in the Town of Estes Park, Larlmer County, Colorado. The purpose of the operation enforce the laws and regulations related to the sale or service of alcohol beverages to compliance the age of 21,rso s u d persons under omThe operative had been briefed on the Compliance Check Guidelines and Division compliance checks. o p Iicies regarding The operative was given additional instructions regarding the following procedures: present her valid Colorado driver's license. 1) Identification was used during the compliance checks. If asked for identification sh e was to 2) If detected as underage, she was not to plead with or entice establishment em serve her alcohol beverages. p to yees to sell or Case Number. 14-0969 Page 3 of 7 LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue 3) If asked her age, the may say she was 21 years of age. 4) If sold alcohol beverages at an off -premises location, she was to immediately deliver the unopened beverages, monetary change, and any receipt to the assigned investigators) outside the uno p establishment, 5 If served an alcohol beverage at an on -premises location,ipre-determined wasot to consume signal.any of the beverage, and was to alert assigned invest g 6) If detained by establishment employees, she was to cooperate and awalt the arrival of assigned investigator(s). Operative LG-12-113 was dressed in a multi -colored blouse, blue Capri pants, and sandals. The opver's license, Photographs only theed LED provided copies of her redacted Colorado driver's ilicense are attached to Photographs of operative andp this report for reference. A digi tal electronic recording device was concealed on the operative to record the compliance check.c A 13:42, twenty -year -old female operative #LG-12-113 entered CABLES PUB Street GRILL,t She was a female hostess. She then ordered an Easy from She seated ini the orestau her by e her identification. I was the from a male server who failed to ask her age or b en served and that we could come inphone with the operative when she confirmed that she had of her. She identified the server as a male weeao ng ctive POLUCHA and t entered the restaurant and observed the operative seated at a booth with Dete Street Wheat malt liquor in fro a bottle of Easy tattoos, He was out of the room at the time but a p a black band on one forearm and having clater. eck her ID. fittingthat description came out of the kitchen iarea a ve and timefailing later. After identifying ourselves to him, he admitted to having served the op of the bottle before removing it The operative was directed to return to our vehicle. I took a photo from the table. The photo is attached to this report. "selling, serving, The server, DAVID procuring REIoZf a, alcohol beverages to a person under 21 years of age" in violation iving or -lowing the procuring of CRS 12-47-901 (1)(a.5)(1) with a court date on September 26, 2013 at 09:30 in Latimer County Court. t to DAVID REITZ JR. Detective POLUCHA collected evidence room n he Greeley Luor. I ED oided fflce a receipt The evidence is stored in theit consistent with my On 06l21113, I naweco�lec�tithe ons. Jlteis stored ion the Si reviewed veit, finding observations a There are no previous violations at this CABLES PUB & GRILL location. Page 4 of 7 Casa Number. 14-0959 Memo Honorable Mayor Pinkham To: Board of Trustees Town Administrator Lancaster From: Jackie Williamson, Town Clerk Date: November 22, 2013 Hunters Chop House, RE: Stipulation Agreement - Hess Enterprises Inc., dbLiquor License 1690 Big Thompson Avenue, Hotel & Res To approve a Stipulation Agreement with Hess Enterprises urnt Liquor Lbcense,a ters Chop for the sale of Tose,Thompson Avenue, Hotel & Res House, 1690aBig a compliance check on August 21, 2013. alcohol to a minor during Present Situation: on Tuesday, The Town Board approved Resolution 23-13 at their meeting dba Hunters Septemberbp a Show Cause hearing for Hess Enterprises Inc., 10,Ho Se, on Tuesday,ng September 24, 2013 for a violation of the Colorado Liquor odeld Section in the Licensee, through its employee,2013 Section 12-47-901 (1) (a.5)(I) C.R.S, alleging _one. September 24, & served alcohol to a person under the nghe heae of ring to November 26, 2013 due to the meeting the Board approved the delay flooding event occurring on September 12, 2013 The , Don Hess Staff has be en in discussions with the owner of the business. ed at his business and has been has stated no objections to the fact a violaeiement on ur cooperative in discussing a stipulation ag see was granted a liquor license on January 4, 2009 and has one previous The licensee that occurred on January 22, 2011. The owner plans on violation for underage serving scheduled for December 13, 2013 and will sending his current staff to the TIPS training continue to train his staff. Pro_ Novel: nter nto a On November 22, 2013, the licensee agreed to Inc.has Stipulation tion Agree to a Show ent. Through the stipulation process Hess Enterprisessocdetred and has agreed to a 21 Cause hearing before the Board of Trustees in violation to determine if a violation occurred. Hess Enterprises Inc. agrees the vio day suspension, with actual time served of 5 days of its Hotel and Restaurant Liquor held in abeyance would be penalty for the violation. The 16 daysone-year the stipulation License asap Y occurs suspended on the condition no further �; violation Hunters Chop House 1690 Big Thompson Stipulation Agreement - Hess Enterprises Avenue, Hotel & Restaurant Liquor License. period commencing November 26, 2013. The Stipulation Agreement is Board's review. If approved by the Board, the suspension would be served beginning December 1, 2013 through December 5, 2013. attached for the If the Board does not accept the Stipulation Agreement, the license withdraw the Stipulation Agreement and hold the Show Cause hearing December 10, 2013 as stated in the Stipulation Agreemente has the option to Section 5eduled for under Advantages • The approval of the agreement reduces the cost to the Town of a S hearing and the time in finding a violation occurred, as the licensee haw Cause violation has occurred. • Those subpoenaed are not required to attend the meeting. agreed a eting. Disadvantages: None. Action Recommended: Approve the Stipulation Agreement with Hess Enterprises Inc., dba House for the underage sale and serving of alcohol during a complianceHunters Chop check conducted on August 21, 2013. Bu--fit_ None. Level of Public Interest High. The other liquor establishments are aware of the compliance penalties being approved by the Town Board. checks and the Sample Motion: I move to approve/deny the Stipulation Agreement with Hess Enterprises Inc., dba Hunters Chop House. Attachments: Stipulation Agreement Order to Show Cause and Notice of Hearing. Stipulation Agreement - Hess Enterprises Inc., dba Hunters Chop House, 1690 Big Thompson Avenue, Hotel & Restaurant Liquor License. 2 BEFORE THE BOARD RK, ESTES PARK, COLORADO F TRUSTEES OF THE TOWN OF ESTES........ __.. STIPULATION AND AGREEMENT IN THE MATTER OF: HESS ENTERPRISES INC. DIBIA HUNTERS CHOP HOUSE ATTN: DON HESS 1690 BIG THOMPSON AVENUE ESTES PARK, COLORADO 80517 LICENSE NO: 42.65470-0000 This Stipulation and Agreement ("Agreement") between the Board of TrusteesHESS and Town of Estes Park, ("the Town"), acting as the Local Licensing Authority, N ENT ERPRISES, INC. DBA HUNTERS CHOP COLORADO 80517,HOUSES ENO USE, 1690 BIG THO SO 00, AVENUE, ESTES PARK, ur pose of a settlement of the matters detailed in the ("Licensee) is offered for the p Order to Show Cause and Notice of a -named parties submit and agree Hearingas attached hereto as Exhibit and incorporated herein by reference. The above -named 1. Licensee and the Town wish to avoid the t me and expense of a full hearing and possible subsequent litigation on this 2. The Licensee represents and states as follows: A. Licensee is willing to stipulate that the allegations set forth in Exhibit A are true and correct. B. Licensee waives the right to hearing c ans �c ofrnrrer►,tt d the violation. of tees for the purpose of determining whether or not the C. Licensee waives the right to confront avesu'tnesses bpoenaspssued p resented the � ing arsons or the production of papers, books and records necessary for Town to establish the said violation and the right of Trustees. the presence oti p the determination of all issues to be presented to the Boardvoluntarily and is not D. Licensee's eo�teoercioninto ,s Agreement is made on the part of anyone. the result of any undo influence E. Licensee has had the opportunity to fully consider the consequences of the Agreement and has had the opportunity to seek advice from its own legal counsel. F. Licensee understands that, by entering into this Agreement the Board of Trustees will consider the said violations to have been ro hereby waives the necessity of the establishment of a factual basis of said violations. P ven and Licensee to support a finding 3. The Licensee agrees to: (a) a 21-day suspension, with an actual time served of 5 days Hotel & Restaurant Liquor License as a penalty for its violation Liquor Code as set forth in Exhibit A to this Agreement. Said sus y of its Licensee's Hotel & Restaurant Liquor License to take of the Coloradopension of place as follows: From 12:01 a.m., December 1, 2013 through 11:59 2013. p.m., December 5, (b) The Licensee and Licensee's permanent employees (as determined by the Licensee) are required to attend certified T.I.P.S. (Training for the Intervention Procedures by Servers of Alcohol within from the date of the Finding and Order of Suspension. Per Training receiving certified T.I.P.S. ) thm 90 days months from the date of the Finding and Ordeshall train r of Suspeneir sion. employees ent employees w within 12 p nsion. (c) The 16 days held in abeyance are suspended on the condition no further violations of the Colorado Liquor Code and/or the Regulations Department of Revenue Liquor Enforcement Division occur within the that stipulation period commencing on November 26, 2013. one-year of the 4. The parties agree that nothing set forth in this Agreement shall hinder the Town in considering suspension or revoking Licensee's Hotel Liquor License for any violation of the Colorado Liquor Code, subsequent preventdorf this Agreement. However, the Town shall comply with all of th & Rthe estaurant Colorado Liquor Code in any subsequent proceeding, a requirements of hete of 5. In the event that the Board of Trustees chooses not to accept of suspension set forth in Section 3 above of this Agreement, the Licensee she permitted to withdraw its entry into this Agreement and proceed to P the termsssus set forth in the Notice. If Licensee withdraws its entry into this Agreement, Il be this Agreement shall be used as evidence or taken into accounthearing on all issues Trusteesof in the hearing on the Notice or in any subsequentproceeding nothing in matterthe heheat the Licensee does withdraw its entry ng co ce ni Cause Hearing ventscheduled in forethisd date ithd ame shall isAr concerning this into this Agreement, the Show 10, 2013 at 7:00 p.m, be continued until December 6 The persons executing this Agreement ind the corporation whichLic,ensee have isthe corporate authority to execute this Agreement a Licensee. 7. Licensee and the Town agree that this le Agreementdeshall lfor Not be admissible d i sib e in any proceeding outside of the Show Cause Baring 2013 at 7:00 p.m. DATED this as' day of 2013. HESS ENTERPRISES INC. DIBIA HUNTERS CHOP HOUSE 111 i� (gJmii) Title TOWN OF ESTES PARK BEFORE THE LOCAL LIQUOR LICENSING AUTHORITY TOWN OF ESTES PARR, COLORADO ORDER TO SHOW CAUSE AND NOTICE OF HEARING IN THE MATTER OF: HESS ENTERPRISES INC. D/B/A HUNTERS CHOP HOUSE ATTN: DON HESS 1690 BIG THOMPSON AVE. ESTES PARK, COLORADO 80517 LICENSE NO: 42-65470-0000 AREAS, it has been made to a of Colorado, that appear to the Local Licensing Authority, Avenue, Park, S ENTERPRISES 80517 RES INC. d4b/a Hunters Cho Town 9013ig Park, State Avenue, Estesof the D ("Licensee p House, 1690 Big Thompson regulations Department of Revenue governing its Hotel & Restaurated the ant statutes or following particulars:the rules and liquor license in the I) Pursuant to Section 12-47-901 O( 1 a.5 C.R.S., it is unlawful for )m' C.R.S., except as provided in Section 18-13-122, anyperson to sell, serve, give away, dispose o or permit the sale, serving, giving, or procuring ofany alcohol beverage to or under the age of twenty-one exchange, or deliver tY-one years, for any person A) It is alleged that on August 21, 2013 Ops permitted the sale,1,20, the Licensee, through its employee/agent, juvenile under age of 21 years, serving, giving, or procuringof an of beverage Bipul alcohol bevto a NOW THEREFORE, you are hereby ordered to appear before the to to show cause why your said license should not be suspended or revolted cal licensing authority A Show Cause Hearingor� as by law provided. Town Board Room at 170 Macregor Avenue, SEsttes Park, C tato ado p.m. and will be held in the Colorado. You are entitled to have an attorneyrepresent attorney, you should do so well in advancf a in . the hag' If you should reain an g Once a hearing date has been set, a Order to Show Cause and Notice of Hearing Hunters Chop House Page 2 of 2 ear at the postponement will not be granted except for good cause shown. If you should fail to ape poste testimony will be taken in reference to the allegations, scheduled time and place for the hearing, upon which evidence your license to operate under the terms of the Colorado Liquor or Beer Code may be suspended or revoked. does find you inviolation ritf Please be further advised that if the Local LicensingLiquor or Beer Code, the Local Licensing of the Colorado any Local Liceting orsi aggravating mayy y octhe consider, in above -cited section(s) ithe sanction to be imposed against you,sanctions aggravating in violations usly factors, any prior violations of the Colorado Liquor or Beer Code, as wellas any imposed against you. THER ORDERED that a copy of this Order and Notice shall be mailed or IT IS FUR delivered to the above -mentioned Licensee. office this REOF, I have here unto set my hand and seal of my dlIn IN WITNESS WHE dayof Sew , 2013. ,_____--- LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue Case Number: 14-0960 Date of Offense: 8/21/2013 Case Report Offense Number: 2nd Offense the On 08/21/13, Estes Park Police Detective JEREMIAH POLUCHA and I conducted compliance laws and of Estes s related Larimer to the sCounty, fe r Colorado. The ho purpose oa the opersons was to the agchecks t 2 in service of alcohol beverages to persons under the age of 21. se e operative, #LG-12-113 underage twenty -year -old female entered served a Martini. HUNTERS CHOPHOUSE and was The server, BIPUL OPREyy, was Issued.a summons, #12525, charging or allowing the procuring R alcohol beverages to a allowing -90ing ) with a court date on Se rsfs age" i, serving, giving CRS September 2person13 at 09:30 neLarlmer County Court, ofn violation 12-47 Administrative action will be initiated by the Town of Estes Park. 12-47-901(1)(a,5)(1) - Sale to Minor -Liquor 12-47-901 1O(3.5)(1) - Sell, serving , giving, procuring alcohol to an underage person Hess Enterprises, Inc D/B/A Hunters Chophouse 1690 Big Thompson Ave Estes Park, CO 80517 Case Number: 14.0980 Sales Tax License #: 42-65470-0000 Page 1 of 6 Violator LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue Bipul Oprety Home Phone Number NIA Business Phone Number. N/A Cell Phone Number NIA Page 2 of 6 Case Number 14'O%6 Police Officer/ Investigator; Investigator: LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue Jeremiah Polucha W/M DOB; N/A Height: N/A Weight: N/A Hair Color: Eye Color State: CO 170 MacGregor Ave Estes Park, CO 80517 Home Phone Number. N/A Business Phone Number. (970) 577-3861 Cell Phone Number N/A Jim Alderden 2320 Reservoir Road Greeley, CO 80634 (970) 356-3992 ilm.aderden@state.co.us Investigator: JIm Alderden Title: Alderden narrative On 08/21/13, Estes Park Police Detective JEREMIAH POLLICHA and I conducted checks in the Town of Estes Park, Larimer County, enforce the laws and regulations related to the sale o�service of alcohol beverages compliance o the age of 21.lorado. The purpose of the operation was d 9 to persons under The operative had been briefed on the Compliance Check Guidelines and Division policies regarding The operative was given additional instructions regarding the following procedures: present her valid Colorado driver's license. 1) Identification was used during the compliance checks. If asked for identificatio n, she was to serve her alcohol beverages. 2) If detected as underage, she was not to plead with or entice establishment employees to sell or Case Number: 14.0960 Page 3 of 6 LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue 3) If asked her age, she may say she was 21 years of age. 4If sold alcohol beverages at an an e, off -premises it to the assigned nest gator(s) he was to immediately deliver the outside the unopened beverages, monetary change, establishment. If served an alcohol beverage at an on -premises location, she was not to consume hetermined verbal signaany of the 5) withap beverage, and was to alert assigned investigator(s) 6) If dstained by establishment employees, she was to cooperate and await the arrival of assigned investigator(s). ants, and sandals. The Operative LG-12-113 was dressed in amulti-colored blouse, blue Capri p ver's license. Photographs operative only theed LED provided cpifues of her redacted Colorado driver'ss and her Colorado "Under-21" nlicense are attached to Photographs of operative P this report for reference. 1 electronic recording device was concealed on the operative to record the compliance check. A digits #LG-12-113, entered approximately 14:46, the underage twenty -year -old female operative, At appwait, she was seated in a booth by a male. He The asked if HUNTERS CHOPHOUSE. After a lengthy Chi tie Martini on special. she wanted something to drink and said they had a Raspberry P° ve said she would try that and the server a{se ed to had been see her n served and she confirmedpested. Several minutesalater, she gave a pre -arranged signal that ell phone. operative seated in a booth. A male server seen. We identified ourselves to him and the employee Detective POLUCHA and I entered and observed the was standing near her and was the only p Y r oper ative confirmed that the male was the server. She was then directed to return to °erati e''seD cked the aThe knew was ie wer ei as ess Parkk doing ssti gs.advised He claimed h s source of information was and knew that we were in Es another customer. "selling, serving, giving or The server, procuIPULring O9 of alcohol was issued a summons, #12525, charging egg In violation of CRS allowing the procuring of alcohol beverages to a person under 21 years ofag _47-901 (1)(a.5)(1) with a court date on September 26, 2013 at 09:30 in Larimer County A photograph of the Martini was taken and is attached to this report. sam and is 12 P le was collected ce Room at the Greeley LED office. A receipt was provided to °PRET !, stored in the Eviden Hunters Chophouse had a previous compliance check violation on 01/22/11. Administrative action will be initiated by the Town of Estes Park. page 4 of 6 Case Number: 14-0960 TOWN OF ESTES PART Memo Honorable Mayor Pinkham To: Board of Trustees Town Administrator Lancaster From: Jackie Williamson, Town Clerk Date: November 22, 2013 Ltd., dba Nicky's RE: Stipulation Agreement - Nicky's Restaurant & Lounge Restaurant & Lounge, 1350 Fall River Road, Hotel & Restaurant Liquor License Obs_ 's Restaurant & Lounge Ltd., dba Nicky's rove a Stipulation Agreement with Nicky To app Restaurant & Lounge, 1350 Fall River Road, Hotel & Restaurant Liquor License, fort e a compliance check on August 21, 2013. sale of alcohol to a minor during on Tuesday, September Tresent Situation: e Ltd., The Town Board approved Resolution 26-13 at th�Re Restaurant &Loung a Show Cause hearing for Nicky's2013ntfor a gelLtd., dba the Ni y's Restsettaugrant September 24,the Licensee, Colorado Restaurant & Lounge, on 47-901y 1 a.5 I C.R.S, alleging e is ent -one. Y through its Liquor Code Sectiondderved7alc0ohol)to a person under theaag ofe t enty to Ar the p emberemployee, 20 13 meeting the Board approved the delay N September 26 20134due to the flooding event occurring on September 12, 2013 November usiness. The owner, Kane Staff has been in discussions with the owner of the bed at his business and hks been has stated no objections to the fact a violaion ur cooperative in discussing a stipulation agreement. ranted a liquor license in 1976 and has only one previous violation The licensee was g t occurred in the 90s. The owner has sent a number of his staff for underageee serving that to the recent TI PS training on November 15, 2013 and will continue to train his staff. Pro_ posal• Restaurant & Lounge Ltd. has waived their November 15, 2013, the licensee agreed to enter into a Stipulation Agreement. a On process Nicky's Restau Through o the stipulation p before the Board of Trustees in order to determine if vriiolation to a Show CaNicky's ichearing etaurant & Lounge Ltd. agrees the violation occurred and suspension, with actual time served of 5 days of its Hotel and violation occurred. Nic suspdays held in abeyance Rest has agreed toLi a 21 day penalty for the violation. The 16 the one-yeare d be penr License asap Y be suspended on the condition no further violation occurs drantng & Lounge, 1350 woulddba Nicky's Rasta Stipulation Agreement - Nicky's Restaurant &Lounge Ltd., Fall River Road, Hotel & Restaurant Liquor License stipulation period commencing November 26, 2013. The Stipulation attached for the Board's review. If approved served beginning December 1, 2013 through December rd, the suspension would be 5, 2013. If the Board does not accept the Stipulation Agreement, the licensee withdraw the Stipulation Agreement and hold the Show Cause hearing scheduled for December 10, 2013 as stated in the Stipulation Agreement has the option to under Section 5. Advantages • The approval of the agreement reduces the cost to the Town of Show hearing and the time in finding a violation occurred, as the licenseeCausee violation has occurred.• meeting. Those subpoenaed are not required to attend the mee i has agreed a g. Disadvantaae_s• None. Action Recommended: Approve the Stipulation Agreement with Nicky's Restaurant & Lounge Restaurant & Lounge for the underage sale and serving of alcohol during a compliance check conducted on August 21, 2013. Ltd., dba Nicky's Jot None. Level of Public Interest High. The other liquor establishments are aware of the com lian penalties being approved by the Town Board. p ce checks and the Sam le Motion: I move to approve/deny the Stipulation Agreement with Ltd., dba Nicky's Restaurant & Lounge. Nicky's Restaurant & Lounge Attachments: Stipulation Agreement Order to Show Cause and Notice of Hearing. Stipulation Agreement - Nicky's Restaurant & Lounge Ltd., dba Nicky's Restaurant &Lounge, 1350 Fall River Road, Hotel & Restaurant Liquor License 2 F EES OF THE BEFORE THE PARK, ESTESTPARK, COLORADO TOWNOWN OF ESTES ES -- AGREEMENT STIPULATION AND ..... . M__ IN THE MATTER OF: NIRUERSATAURANT 8 LOUNGE DIBIATD. NICKY'S 1350 FALL RIVER ROAD P.O. BOX 1961 ESTES PARK, COLORADO 80517 LICENSE NO: 03-17032.0000 ..... --*__�__� ........... This Stipulation and Agreement ("Agreement") between the Board of Trnd steel, NICKY'S This p acting as the Local Licensing Authority, Town ofA Estes Park, (the Town"), T & LOUNGE LTD. DBA NICKY'S RESTAURANTNSE NO: 03E17032- , 1350 FALTAURAN FALL RIVER ROAD, ESTES PARK, COLORADO 80517,hereto as Exhibitsers A and see" is offered for the purpose of a settlementched he matters detailed In the ("Licensee") ) the rpor Order to herein Cause eferen e. The above -named parties submit and agree as incorporated herein y follows: expense of a full 1. Licensee and the Town wish on avoid matte he time and hearing and possible subsequentlitigation r. 2. The Licensee represents and states as follows: A. Licensee is willing to stipulate that the allegations set forth in Exhibit A are true and correct. B. Licensee waives the right to a hearing committed the,volat on of tees for the purpose of determining whether or not the Li resented C. Licensee waives the right to coo have suont itnesses bpoenasrequiring ng the a ers, books and records issueddcessary for Town to establishtt'a the production of pthe atp Board of Trustees. the determination of persons to the the determination of all issues to be presented D. Licensee's entry into this Agreement s ade voluntarily and is not the result of any undo influence or coercion on the part E. Licenshas had ment and has opportunity to fully consider the consequences of the Ag ee own legal counsel. had the opportunity to seek advice from its F. Licensee understands that, by Board of Trustees will consider the said violations to have been hereby waives the necessity of the establishm entering into this Agreement, the of said violations. ent of a factual basis to support a finding 3. The Licensee agrees to: (a) Hotel & Restaurant 21 d nt Liysuspension, peLicense , with an actual time served of Liquor Code as set forth In Exhibit A to this Agreement. Said 5 days of its as a penalty for its violation of the Colorado Licensee's Hotel & Restaurant Liquor License to take q aid suspension of place as follows: From 12:01 9 p.m., D a.m., December 1, 2013 through 11:5 2013. December 5, (b) The Licensee and Licensee'spermanent determined by the Licensee) are required to a nd certifiedlT employees T.I.P.S. T (Training for the Intervention Procedures by from the date of the Finding and Order of Suspension.I P�S' Training Servers of Alcohol) Permanenttem 90 days receiving certified T.I.P.S. training shall train their remaining months from the date of the Finding and Order of employees employees within 12 Suspension. (c) The 16 days held In abeyance are suspended on the no further violations of the Colorado Liquor Code and/or the Re Department of Revenue Liquor Enforcement Division occur condition that stipulation period commencing on November 26, 2013, within the one-year Regulations of the 4. The parties agree that nothing set forth in this Agreement hinder the Town in considering suspension or revoking Licensee's Liquor License for any violation of the Colorado Liquor Code, shall prevent or this Agreement. Hawever, the Town shoo comply with I of the requirements of the Hotel & Restaurant Colorado Liquor Code in any subsequent proceedin subsequent to the date of g 5. In the event that the Board of Trustees chooses not to suspension set forth in Section 3 above of this Agreement, the Licensee permitted to withdraw its entry into this Agreement and proceed to accept the terms of set forth in the Notice. If Licensee withdraws its entry into this A shall be this Agreement shall be used as evidence or taken into accounthearing on all issues Trustees in the hearing on the Notice or in any subsequentproceeding greement, nothing in Trustematteri the eheat the n the eeNo dis eo withdraw its entry y ng cBo ce of ni isArconcerning this into this Agreement, the Show Cause Hearing scheduled in for this date and time shall be continued until December 10, 2013 at 7:00 p.m. ce e ha e 6. The persons executing this Agreementbind the License oh veifull is the corporate authority to execute this Agreement and Licensee. 7 Licens ee and the Town agree that this Agreement shallfor not be admissible d i sible In any proceeding outside of the Show Cause hearing scheduled 2013 at 7:00 p.m. kh day of 2013. p.�av����� f DATED this '� �- E LTD. D/B!ANICKY'SN KY'S RESTAURANT &NT & LOUNGE TOWN OF ESTES PARK DIBIA NICKY: 3 Police Chief BEFORE THE LOCAL LIQUOR LICENSING AUTHORITY TOWN OF ESTES PARK, COLORADO ORDER TO SHOW CAUSE AND NOTICE OF HEARING IN THE MATTER OF: MR. NICHOLAS KANE N►CKY'S RESTAURANT & LOUNGE LTD, D/B/A NICKY'S RESTAURANT & LOUNGE 1350 FALL RIVER ROAD P.O. BOX 1961 ESTES PARK, COLORADO 80517 LICENSE NO: 03-17032-0000 WHEREAS, it has been made to appear of Colorado, that as been S to the Local Licensing Authority, of13C Forall Rives.Road,Estes RESTAURANT gpsLOUNGE O NGE LTD. isys of Estes Park, State e, and 0 Fa regulations Roadof the D has violated Restaurant & he Department of Revenue ("Licensee"), has violated the statutes orthesuies following particulars: governing its Hotel & Restaurant liquor license in the n Pursuant to Section 12-47-901 (1)(a.5)(�, C',R.S., except C.R.S., it iso unlawful for asprovided orC permit the s any to sell, serve in Section , o deliver sale, serving, giving, or procuring ' give away, dispose of, exchange, ' under the age of twenty-one years. a °f �Y alcohol beverage to or for r deliver any person A) It is alleged that on Au gh Cherine Wallace ' gust 21, 2013, the Licensee, throu beverage to a jPetted the sale, serving,its employee/agent, under age of 21 years. g' or procuring of an alcohol NOW TBEREF'OR.E, you are hereby ordered to a to show cause why your said license should not bd suspended before the local lieensin pended or revoked as bylaw g authority A Show Cause Hearing is set for September provided, T° Board .Room 170 ring se 24, 2013 at 7:00 MacGregor Avenue, Estes Park, Colorado. p.m. and will be held in the You are entitled to have an attorney, attorney represent you at the hearing. Y� you should do so well in advance of the he If you should en set,ain ans granted except for good cause hearing. Once a hearing date has been a shown. If you should fail to appear at the Order to Show Cause and Notice of Hearing Nicky's Restaurant & Lounge Page 2 of 2 place for the hearing, testimony will be taken in reference to the allegations, sche upon which v and evidence your license to operate under the terms of the Colorado Liquor or Beer Code upon may be suspended or revoked. Authority does find you in violation of Please be further advised that if the Local Licensingaggravating above -cited section(s) of the Colorado Liquor or Beer Code, the Local gLicensing a o� Authority mayy of the ab imposed against you, any previously consider, in selecting the sanction to be impo sanctions p Y factors, any prior violations of the Colorado Liquor or Beer Code, as well as any imposed against you. S FURTHER ORDERED that a copy of this Order and Notice shall be mailed or iTI delivered to the above -mentioned Licensee. office this i1'"` IN WITNESS WHEREOF, I have here unto set my band and seal of my day of Lye.ir': s �lt¢.r .. 2013. LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue Case Report Case Number: 14-0945 Date of OffenSe: 8/21/2013 the On 08/21/13, Estes Park Police Detective JEREMIAH POLUCHA and I conducted laws and regulations Estes Park,imehsale County, oColorado. The purpose of the o compliance checks in service of alcohol beveragesration was r theenforce the An underage twee 9 topersons under the age of 21. LOUNGE and was served a BloodyMary mixed #LG-12alcoho-b1v, entered NICKY'S RESTAURANT Y mixed alcohol beverage. AND The server, CHERINE LEE WALLACE, was Issued a summons, #12523, charging giving or allowing the procuring of alcohol beverages to a person under 21 ea CRS 12-47-901 1 ding "selling, serving, ()(a,5)(I) with a court date on September 26, 2013 at 09;30 In Larimer County years of age" In violation of Administrative action will be initiated by the Town of Estes Park, Court. 12-47-901(1)(a.5)(1) - Sale to Minor - Liquor 12-47-901(1)(a.5)(1) - Sell, serving, giving, procuring alcohol to an underage taxpayer Location Inform person NICKYS REST & LNG LTD D/B/A NICKYS REST & LNG LTD 1350 Fall River Road Estes Park, CO 80517 Casa Number: 14-0945 Sales Tax License #: 03-17032-0000 Page 1 of 8 Violator: LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue Cherine Lee Wallace Page 2 of 8 Case Number: 14-0945 Police Officer/ Investigator. LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue Jeremiah Polucha W/M DOB: N/A Height; N/A Weight: N/A Hair Color: Eye Color; State: CO 170 MacGregor Ave Estes Park, CO 80517 Home Phone Number N/A Business Phone Number: (970) 577_3861 Cell Phone Number: N/A Store Manager: Nick Lane W/M DOB: N/A Height; N/A Weight: N/A Hair Color: Eye Color: State: CO Investigator. Case Number: 14.0945 CO Home Phone Number N/A Business Phone Number: N/A Cell Phone Number: N/A Jim Alderden 2320 Reservoir Road Greeley, CO 80634 (970) 356-3992 jim.aderden@stateco.us Page 3of8 LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue Investigator: Jim Alderden Title: Alderden narrative er County, Colorado. The purpose of the operation was to On 08121113, Estes Park Police Detective JEREMIAH POLUCHA and I conducted to cpompliance under Int the Ton of Estes gula Park, lot Larimerenforce the laws and regulations related to the sale or service of alcohol beverages the age of 21. policies regarding The operative had been briefed on the Compliance Check Guidelines and Division p compliance checks. The operative was given additional instructions regarding the following procedures: e cecanon, she was to 1) Identification was orado drivegthe s llcense.Iiance checks. if asked for present her valid C ees to sell or 2) If detected as underage, she was not to plead with or entice establishment employ serve her alcohol beverages. 3) If asked her age, she may say she was 21 years of age. remises location,, she was to immediately mediatelydeliver the side the 4 u If en sold alcohol beverages monetary change, and any receipt to the assigned investigator(s) unopened beverages, establishment. 5) If served an alcohol beverage at an on -premises location, she was not to consume any of the beverage, and was to alert assigned investigator(s) with a pre -determined verbal signal of assigned 6) If detained by establishment employees, she was to cooperate and await the investigator(s). Operative LG-12-113 was dressed in a multi -colored blouse, blue Capri pants, and sandals. The operaver's license. Photographs only t the o LED pravndefoof her ds and her Colorado driver's ilicense are attached to Photographs of the operativecopies this report for reference. A digital electronic recording device was concealed on the operative to record the compliance check. At approximately ea, nthe ounge female ased operative, female server if they served Bloody Marys. LNG LTD and was seated inthe lounge. Shegood,re very She did not ask to see the operative'soperative by The server replied thatebeing served the opera operative said, "Thanks," I then contacted the op o phone aske her age. After being phone and confirmed that she had been served and where she was hat the operative was the only Detective POLUCHA and I entered the lounge area and observed ere was e customer seated in the lounge. She had a Blood Mary drink in frontmog who hewed her.a Shealso server standing against the bar. LG-12-113 identified her as the pPage a of 8 Case Number: 14.0945 LIQUOR ENFORCEMENT DIVISION ALCOHOL & TOBACCO ENFORCEMENT Department of Revenue confirmed that the server had not asked for her ID. photo Is attached to this report operative was directed to retum to our vehicle. I took a photo of the Bloody Mary drink. The Detective POLUCHA and !identified ourselves to the server and I explained the situation to her. The owner, NICK LANE, then came in and the situation was explained to him. Detective POLUCHA collected a sample of the Bloody a further sample. I provided a receipt to NICKYLANE. Mary, but as the sample was too small, I took room in the Greeley LED office. The evidence is stored in the evidence The server, CHERINE LEE WALLACE, was issued a summons, #12523, giving or allowing the procuring of alcohol beverages to a person under 21 years of CRS 12-47-901 (1)(a.5 ! charging "selling serving, Court, )() with a court date on September 26, 2013 at 09.30 in Larimer County All parties were very cooperative. On 08/21/13, I downloaded the Joey recording. observations and recollections. It is stored on the "S" drive. g. I reviewed it, finding it consistent with my There are no previous compliance P check violations by is licensee. Administrative action will be initiated by the Town of Estes , Park rk Case Number: 14-0946 Page 5 of 8 TOWN of ESTES PARIc, Memo To: From: Date: RE: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster Jackie Williamson November 26, 2013 Liquor Licensing: Transfer of Ownership from Big Horn Restaurant, Inc., dba BIG HORN RESTAURANT, to EP Big Horn Restaurant, Inc., dba BIG HORN RESTAURANT, 401 W. Elkhorn Avenue, Beer & Wine License. Objective: Transfer an existing liquor license located at 401 W. Elkhorn Avenue to the new owner of the business, Michael and Daniela Kingston. Big Horn Present Situation: EP Big Beer &Wine license is currently held at the location new owners, applyingyg A easEPon Horn Restaurant, Inc. The ,businessrqhas been soldtemporary permit of the quor Horn Restaurant, Inc., are requesting a transfer August 27,12013; and a temp app temporarypermit authorizes transferee to was submitted Septemberto theTownClerk's office ogpermanent the transferee e ewto was issuedueon 3, 2ver The prrmitted under the continue the sale of alcohol beverages as p the application to transfer ownership of the license is pending. submitted all necessary paperwork and fees fnandis dr aware of ero of the TIPS The training requirement. ehms Kingston, as well a requirement. Michael and Daniela King staff attended a TIPS training held on November 15, 2013. Town Board _ pool:iono►ication to transfer the existing license Town Breview and e establishtmentftde app to the new owners of Adv�s: ortunity to The transfer of the license provides the ensed establishment without anpnterruption of new business owners with the op continue operating an existing, liquor -licensed service to its clientele. Tisadvantages: ortunity to continue operating an existing liquor - The new owner is denied the opp recess. licensed business during the licensing p Page 1 Action Recommended: Approval to transfer the existing Beer & Wine license to EP BigHorn guest, Restaurant, Inc. The fee paid to the Town of Estes Park for a Beer & Wine The fee covers the administrative costs related to processing the application, background checks, and business licensin license transfer is $1,112. Town for a Beer & Wine license is $662 per year. addition, the renewalfeeto the Level of Public Interest: Low Sample Motion: I move to approve/deny the Transfer Application for a Be Big Horn Restaurant, Inc., dba BIG HORN RESTAURANT & Wine license filed by EP Page 2 April 2003 PROCEDURE FOR TRANSFER OF LIQUOR LICENSE TOWN CLERK. Will present the application and confirm the following: El The application was filed _Pillust 27 2013 . 0 The Town has received all necessary fees and hearing costs. 0 The applicant is filing as a Cor oration p There is a police report with regard to the investigation of the applicants. EI Status of T.I.P.S. Training: Completed ____---- Pending Confirmation Unscheduled ___-X MO_ T1 N Ep gi Horn Restaurant Inc. the Transfer Application filed by I move to approve/deny Liquor License. doing bu siness as BIG HORN RESTAURANT for a Beer &Wine TOWN OF ESTES PARI. Memo Honorable Mayor Pinkham To: Board of Trustees Town Administrator Lancaster From: Jackie Williamson, Town Clerk November 22, 2013 Date. ointments RE: Estes Valley Public Library District Board App To consider the appointments recommended by the Estes Valley Public Library Board enof Trustees for two op positions. Present Situation: The ter ms of two Board of Trustees will expire on December 31, 2013: Amy Hamrick/President and Peter Plaut/Trustee. Tro�posaL_ the reappointment of Peter Plaut The Estes Valley Public Library District has requested and the appointmen t of Debra Dullaghan to fill the two vacancies. background attached each letter from Amy Hamrick/Board 11appointments pn mn Trustee President s to the Library Board rlines equire the approval from both the individual. All appointme Town Board and the County Commissioners. Ad----an=s To complete the appointments to the Estes Valley Public Library Board. Disadvantages: None. Action Recommnded: pp Approve the appointments outlined in the letter dated October 31, 2013 from Amy Hamrick, Board of Trustees President. Budd None. Level of Public Interest: Low Sam le Motion: I move to approve/deny the reappointment District f Board fPolratand the appointment of Debra year term beginning January Attachments: Estes Valley Library Letter dated October 31, 2013. Liquor Licensing & Violation Guidelines 2 ESTES VALLEY Y Claudine Perrault Library Director cperrault@estesvalleylibrary.org www.estesvalleylibrary.org 31 October 2013 Jackie Williamson Clerk, Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Dear Ms. Williamson: is due the Estes Valley Public Library District (EVPLD) Board oflTru tees.ter 0ne'aut and vacancy De ra The openings on the Libraryis due t thee Dullaghan to fill two end of Mrmy term, which expires on as December nomin re -nominated by13 and the th Board of Trustees for a second end of Mr. Plaut's first term. He has term. applicants. applications for the vacated position and interviewed two as a The Board received three han be appointed to replace Amy 1, 2014 and ending on December 31, 2017. 1 e Board and The Board recommends that Ms. Debra Rullag on January recommends beginning on January recommends Mr. Peter P12�17 r a second term, also beginning ending on Decemberhis current role as Vice during military career and after PeterrePlatt has admirably an at{ served the United States Army nghisof GTENareer his retirement Het was the attorney 1985, joined the legal department izon Cs retirement from militaryr 50 years. The Board knows that Mr. and now Communications. s, He retired from Verizon in 2003. He has been a visitor, summer resident regulatory practice, administrative law practices and and now afull-time resident of Estes Park for nearly clout's extensive experiencec ioninf ligreatgovernanceare value for policy Library elections. han has lived in Estes Park for seven years. She has a business background Debra Dullaghan a teen-age son and haso served f the the Rocky Card in Estes. This will help maintain a business connection fort e and Board whenoundeyd erm is complete. Ms. Dullaghan hasDullaghan is Middle my Committees. This should provide the Board Middle School ut should we be able to fund development of a teen program. meaningful input and volunteered to assist in the library's efforts. interested in fund-raising The EVPLD Board of Trustees respectful) requests that the Town Board approve for Peter Platt and Debra Dullaghan as EVPLD Trustees at its earliest appointments convenience. S' cerely, Amy amrick, President - Board of Trustees Estes Valley Public Library District .-jl PO Box 1687 • 335 East Elkhorn Avenue • Estes Park, CO ' 8 970 586-8116 • fax 970-586-0189 TOWN of ESTES PARIc, Mem° To: From: Date: RE: Board of Trustee Honorable Mayor Pinkham Town Administrator Lancaster Steve McFarland — Finance Officer November 26, 2013 Presentation of 2014 Budget Adoption process has been 014 condensed t from the s The 2013 Budget etmg format Budget tfof°wee bear 20o4 b dof gehe budget in format into two. An initial future year (2 standard three meeting adoptions to the In the December Board meeting, Budget reading will be typically held at the first Board meeting eetinn �in November, initial 2014 he the second November typically approved. This year, the adoption items willw both year budget are typ and the 2013 revision/2014 et There current the 2014 Budget. to e platace the November 26th Boardoar meeting. in, This report addresses only of the here take place at the December4Board meeting. resents only the initial reading is still time for 2013/2014 modifications as this rep Budget. from the early The014 sent,attached Public budget document o is the budget e result of Staff preparations ut from et sessions attot" and November summer of st, — present, Public and Board s over the past month. 2013, and developing Creating 2013 revisions and The 2013 Budget revision/2014 dinicult Budget has been a unique process. expenditures were Budget was difficult and complex — flood effects on revenues AND ex the 2014 Due to the Septe mber flood, the Town's main revenue source, sales tax, has 0 largely unknown. independent sources forecasted salter tax shortfalls of ostupato been cmpromised. Two p $1,600,000rse( °)process. As a result, Staff is recommending sceseveral not nd 20% between the date the flood and Sum reimbursements strategies t are a constantly andevolving rare ate its that safeguard most of the General the Town. Several key staffing positions ended for budgetary str g term financial health ofkey are suspended Manager, etc). recommended for (Assistantthe long positions in nde for being ed changes to payroll result from bringing o the IT and Vehicle left unfilled Town Manager, Facilities ana t 2014,ith eand the only comparison Contributions the market salary comp arison performed in late 2013. Some 2013 projects were Replacement Funds are suspended for the General Fund for 201 e lac Reinvestment Fund and the monies were returned o the edGeneral R p Reinves were and other Funds. f CBudgetsforcontinuing education and ntra as efficiently mostly as have . Thesel and Budg and other short-term solutions will allow the Town to operate1 Page Memo TOWN OF ESTES PART Spring 2014, at which that point we will re-evaluate our financial main roads into Estes Park will all be open that thec funds,position. St, butit very encouraged of we wish to remain conservative in our budgetary again by December 1, as caretakers of Miscellaneous revisions g y approach to 2014. Discoveries and corrections/updates were made during the review process that involved: 2. Updates of 2013 data. 3. Minor miscellaneous changes in content/syntax. These items are considered routine and not listed here. Changes im.ortant items - in accordance with Draft Minutes 1st Buds i Sessions and as otin acr cordance edfrom becomeOctober .' and November most) flood -related have a••arent: Changes to the previously presented 2014 Budget documents 1. A newly updated budget with all correction (which also include 2013 actual 2. With each update to the 2013 Budget,s is provided with this 3. Some elements of the ice rink fund balance is also affected for 2014. 2014 Budget. project were initially omitted during g These elements have been added (—$20,000) $75,000. This mirrors the 2013 Budget. the creation of the 4. The Mayor's Fund ,increasing event cost to was reduced from $40,000 to support of Cowboy Brad's summer 2014 $35es with the 5. Increases to health insurance -related costs fwere rns. $5'000 being used for 2014 Budget, and have been reduced to 5% in the current 1ts all get, and have funds with estimated at 10% in the preliminaryosvl 6. Potential ramifications of the PERA costs are nnel of II unknown, iteration. This positively resolved 2013. Staff is confident that financial ramifications than the inigi01l . Staff i 0 esticonfident PERA costs butitisb very unlikely I be ss and if theyns willeine the 2014 B considerably Tess occur, will be one of the items that willrhavee to forecasted in when the Budget, Budget is amended.addressed the 2014 7. Minor election costs for Lot 4 were added to the 2013 Budget. Page 2 TOWN of ESTES PARIc. Memo not of 7% of forecasted sales tax to the Fire ebDistrict i tri t originally om didnot g, The 2014 transfer 27,300) estimated MPEC include the portion of sales tax (—$ in the 2014 payment operations. The data has been corrected to include the $27,300General Fund p the Fire District. the costs yet to be realized/booked. The o additional $1,000,000 expenditure linitem has been addedto the rock g, An ad et to capture Flood-relatedg00ized,000 (Streets) 2013 budget expected to be approximately $ recapture all for the costs majority of this amount is expects to crusher/removal operation from Lake Estes. Stafp .venues ($350,000 in 2013 and through sale or usage of the rock. In that regard, nd budget. $550,000 in 2014) have been added tooth the alsFunre added to both Light and Power 10. $250,000 in unspecified flood -related p and Water Funds for 2013. ing costs of —$ 346,000 to FEMA, roughly 87.5% of which will 11. Staff has submitted qualify a fysement has been budgeted in 2013, and has been allocated be reimbursed. The reimbursement Water). General, , , Light & Power, to appropriate funds ( FleetIT, CIRSA reimbursements (revenues) resent. 12. CIRSA of l rein bud et d °/but will occurfor insured . This amount is fund balancenknown p forecasted at 24%, have not been budgeted, the 2013 General F 13. Following the above revisions, 14. The Conservation for Trust Fund $30,000 2013 capital project (playground equipment with the 2014 fund balance at 19%. as cancelled. t Bond Park) expenditures in the Open Space Fund were both increased to reflec 15. Revenues and expenditu Reinvestment, and Community current estimates. Community originally presented affects the General, ervices Fund (CSF) Budget orig Y 16. Ther MPEC project ane l but Services Funds. The C-re014 Community 0 000 in MPEC-related capital costs. These costs were re -assessed, over $50 into the Community Reinvestment Fund $300,000 less toe MPEC but project were re absorbed project resides. This resulted in the General Fund transferring (L&P).This was p Light & Power $150,000 more to CRF. purchased power expense in Lig 17.Increases were posted top ight&were moved around s t to reflect a more accurate portrayal of flood -related costs. n due to a forecasted increase in revenues. Various expenditures L&P and Water to attempt replaced in 2014, but no Required ratios continue to be maintained. to be proceeds from the s 18. Th e paymentstDispatch communication Ingovernmentalrnfinental accounting, the when the would the due until ofIthe asset are required to be recognizedexpense andh lease as well i expenditure $300,000 is listed as both aneexp terms of asset is placed into service. For that reason, but it does impact the budget In 2015, the lease payment will be listed as an expense item. revenue. There is no affect on fund balance, activity volume. Page 3 Memo TOWN OF ESTES PARK Staff remains keenly aware of the ever-increasing challenges th revenues and resources that are ouhetstri presented in an f is pleased present a budget attemptingpeed by expenditures and demands. Staff is pleased'to p continuing o to safeguard fund bala to address, where appropriate, stated Town goals, while Page 4 fiq if, iiii PO p iiiiiida 01) 0 N -a Vl Q) a) a) S.- > L5 i M 0 S- 0 N O C C Z 0 o aU CD i Ln o O N E ® V 4 o C O .0) rn a) c 'n O O c6 to co� 0..4--O 0 N LI m Ln M 0 0 0 0 4-4 01 0 Ilmuuttouom 0 0 0 0) 0 -a co c O Q) -a co O ca O o_ 1111111111 for 12/31/14 (money a) . a) = N . — 4-I 0 CU ..47.7+ (..) %..- -..., n.s. 4-, :* Ln C CU .— (J) co a, +-+ +-I 4-- 0 C Q) - 5.- Q) 4-1 0 -0 0 -0 0- 0) ca. co = c .._ 0 >* C L.) .* Q) Q) 0 . ---. ..0 co 0 u 0) 0 0.) _ +-I .4-)5 0c.:.1.. c L-- ) 0) co +-+ u T.') co co • — 4-, _C coE vi .-- o as • Ou i-: 2 0(40 OA •,i74 Ll- Q) .a) 0.) 0 C a, N. 0 _C c-N1 co co 0 (0 co OA () 13 G) co E 13A Of) C c LLL 0 13 i) 0 --J 03 n .. 4-' .0 0 Fti < 0 LA .)) U- 4--, C C13 0 C (0 0 0 CD CU C 0 '---- a) — Z C -i-13; ) 4...) -0 C a) 0 0.) 4--, %--0 - 0.) 0 I& (13 L.) C C = 4-- < (.9 co Z Li. in • vo • 0 o ct • • • 0 +-, C a) c c a) -o 4-- o. n o 0 ul CI. (1) C CL (9• C4 : -- (i) U ((3 -0 ii; 04-' OD n) 0 a) ▪ 0- ........ -cc3 ai .13 co 2 -3' i 21 (1) +-J .0c ,o▪ 0 '381.a- o LU 0 (9 0.13 L.. (I (0 (13 E .cr 't C) cp o 0 c c)4%o 0 - )57 a) 0- c c • . i ._-, 0 U a 1 0 • -0; .:Cal 1 E 46 .4 4 .<1,' co CG 0 • —J •0 v CO a) T-t Lu o_ c 7:3 tr. 0 0 0 Q0 4..) . c 0_ r•I r•I o G.) ro 0 ri D Z > " CC U-I 0_ WM 0 0 (r)0 11 1 loffiloo4001.1111111,p1).11,1,111.1,111:1111111,1,..7lik II 1 11111111111111111 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ci oddoo 0 0 0 0 0 0 0 0 0 0 0 0, 0 0 0... 0 0 0, 06 L6' cNi 00 L.6' 4' CNI -0- c cd ti; to s— 000 oolo '1' 1'1'11111111111111111,1,1,1jg 4.111'm mum11'111111111111111111111111111111111111111 Y1'1'1'1'1'1'1111111111111111111 III 111110000000000m000000000 oluiluovou dimol 0 0 0 Lfl co 0) E 0 4- 11) E 0. 0 a) E 0 0 a. 0 111111111111111111111 11110,111111 11 .1 V) ,.: /o 44 5 ., u U .-, cua. ,.. c ..--, vl . .U V) 0.. E (0 s— > 4-# L... v) ea C V1 E (I) 0 > u E 0) -0 X < 1.1) • r•r ll'il,1111111111111 mit 3101 opf (0444 -a _ -c c "a c co "a 03 v) • v) c co O Q 'a 0 4 cO ueu Q) �N c-i .-fa s.. •,F_+ V) ▪ - 5ta >fa bJD O teu a•+ 4-c O = a) fa Ca * N bin -a 4-+ c N 'a O N E O• Ls) O N 4-+ 0 Q V .1..., eto C 0 o t � O O vOi vs _.+ a) N O 4-,(11 to -a fel'a -0 u > co O a) O a) 00 i +-+ O X Xi o- cu.`) o a) 4.4 o au c 0 c -a _c O u cc O .a E c :'-' •N • N Z3 Q) O -0 8 ' -S -Q a� c u▪ n LE u = Q. S a) L ~ a lI ❑ ❑ 00001 1 Lc') 0 a) O00 o c 0 4-' aJ U O $. 0 a) C 0 a) 0- co W un to �_ M —0-w CD O ▪ "C O O -0 0 L„ sue.. LZ 0 co0 m O a)E to U N (13 += 0.. c/ - �C6 tocc c U 2 ii) 0_ N c 3 a) + • co • '— • 75 to > a-+ N to O 4--- (0 u w N ' ca E CZ s� It E o o -a .c -� w o c v O o n eG n a. o 4 V E o (, u_ 7- o ZU Sri ,� co a) N- Z O �Jl -LA- N a) n a) U c--I L.L, ca 0 (� E .�' 0 @■ U ■ cn > IN s U ow ❑"' 0 w L.) D ›.- CD w o c ac. 4-1 o 0 = u < z ton c (1) c w < *(7) E = ci 0 o 1-- m Lt) cc. a) c\1 0 w a) r-cl_ m a- - a ,-1 D • 44 trl)) >-- cyi.' 0 0 c V 1Zr C Z 0 .0 o , ..t..-.' 2 8 t3 CA "C. 0 C) c 0 r'N1 4.4 4—J Z 6 ts5 ° E _1 CI 0 d E c= -0 < t cii E) CG 1-1- W Lt. • (> i) 0 u. a) • 0) • (.D 0 A0f1A 4WW// (on l� 0 Zr; •1-+ 0 •Q? .� O 0 +� m ca o CI N 0 Z O E F- u. 8 ca c > U m c rN-t f_L 7.144 CO cm., N f6 • c'a ion a) CO E Z•N • N U 10 > `�.. - ) i... WI ra taa OC tip 0- - -�C - L11 0 CZ in- Z .8 a n- ; 4-1 � z 0 ❑ a) ('3 in +a C --, CU > su35 C E a) u = +.° N CU C 1---- o 0 n 0 a) cs)> c\i" o, 2 LL1 0 .: a) cr) o CU Ln 00 0 -0- N4-0 C 0.. a) = in- u ca. c 0 a) .. •4-7, > o !- -1 .o.4:-.. = CG = 5 t 0 0) d' CU 0 0 .0 ., cf CU a) oo on 1— tr1 ')., -v)- 2 ;11 C = = a) V) 63 CI (6) C3 V) E CU a 0 X co Fs...: t..) U-I C) C13 OD TE-3 CO 0 Ct.0 0(00 0,0931 IWO 00, Q a.' ti)v °� L 00 N .4.J = O z ��'-+ c 0 0 c~.( 0 —1 O 0 w .� c a c: 0 I— L a ) 0 w 3 '(7) a., a) LO 4=' > Q 0 CO J i '= ans Ca —z ac O d- onZ O cn .> Ncco %-i >. v w U-I aU re > m Q)w- ONI oL-=:QQJm0..- a. ca. �dU=2 O o Dcc, cC L�.� Q 0 0 0 NCO ® El w N S2 0 0 L 0 a) Statement of Revenues, Expenditures, and Fund Balance Projected GENERAL FUND Town of Estes Park - 2014 Budget $ Revenues Expenditures Personnel Services Salaries Benefits* Operations & Maintenance Total Current Expenses Capital Rollovers Total Expenses Excess (deficiency) of revenues over expenditures Other financing uses (cont/transfers out) Adjust to CAFR (rounding)/proceeds from EPHA Other financing sources (transfers in) L&p/Water Increase (decrease) in fund balance Beginning (estimated) fund balance Fund balance: Restricted for Emergencies (TABOR) Nonspendable prepaid expenditures Total reserved fund balances Unrestricted, unassigned fund balance Total (estimated) fund balance und balance $ 2012 10,630,834 $ 3,205,726 1,228,696 $4,434,423 Original Budget 2013 3,877,784 8,312,206 1,022,380 0 9,334,586 $ 1,296,247 2,517,237 10,260,319 $ 3,793,297 1,591,480 $5,384,777 4,035,998 9,420,775 96,000 0 9,516,775 $ 743,544 3,561,789 1 0 550,195 1,466,554 (670,794) (1,351,691) 6,568,017 5,897,223 425,000 0 425,000 4,120,532 4,545,532 32% Revised Budget 2013 348,000 21,121 369,121 5,528,102 5,897,223 47% 1 Budget 2014 9,993,856 $ 11,154,548 3,869,094 1,608,898 $5,477,992 5,096,301 10,574,293 73,500 0 10,647,793 $ (653,937) 3,180,000 0 1,512,288 (2,321,649) 5,897,223 4,144,719 1,816,662 $5,961,381 400,000 0 400,000 3,175,574 3,575,574 23% 3,836,916 9,798,297 398,500 0 10,196,797 957,751 2,935,000 0 1,507,596 (469,653) 3,575,574 393,954 0 393,954 2,711,967 3,105,921 21% General Fund Revenue Detail Town of Estes Park - 2014 Budget 2012 Taxes Intergovernmental (cigarette, mineral) Current (rentals) Miscellaneous (lieu of taxes) Interest Departmental Revenues 10,630,834 Subtotal 1,327,1 1,327,10101 Transfers 550,195 1,266,601185,187 180,11 0 199,9530 50 Light &Power 0 Water 0 1,512,288 1,507,596 550,195 1,466,554 Police pension Fund Total transfers 11726 873 $11,357,912 $12,662,144 $11,181,029 $ Original Budget Revised Budget Budget 2013 2013 2014 Total Revenue $8,932,084 $8,809,633 $7,892,292 $8,837,463 40,646 40,646 39,570 39,800 12,113 12,113 12,116 12,113 19 871 19,673 234,203 19,871 15,000 25,000 23,969 30,000 1,865,702 2,219,653 10,260,319 9,845,624 1,388,891 1,348,90211,154,548 2012 Revenue detail Taxes GENERAL PROPERTY SPECIFIC OWNERSHIP GENERAL SALES TAX LOCAL SALES TAX -VEHICLES USE TAX -VEHICLES PROPERTY TAX-PENALTY/INT. TELEPHONE FRANCHISE NATURAL GAS FRANCHISE CABLE TV FRANCHISE ELECTRIC FRANCHISE WATER FRANCHISE 125 100 297 225 102 100 Departmental Revenue 22500 0 LEGISLATIVE 88 0 7,175 JUDICIAL 329,690 326,932 313,730 EXECUTIVE 0 316,620 15,630 30 FINANCIAL ADMINISTRATIVE I SERVICES 15,946 15,614 97,355315,87691,89 FINANCIAL ADMINISTRATION 86,699 81,398 196,442 196,442 199,175 8,400 8 PLANNING OVE DIVISION 170,895 6 500 12,498175 GENERAL GOVERNMENT URAN 7 774 ,47 0 845 0 483,153 EMPLOYEE Y S E SERVICES 222 567 249 224 COMMUNITY SERVICES 212,477 169,724140 483,153 BUILDING 187,512 166,900 550 250 400 77 50898,204 ENGINEERING SAFETY DIVISION 339,88650 691,72750 ENGINEERING 370,85223,342 6,0002 5,740 2,500 2,219,653 STREETS AND HIGHWAYS 1,348,902 1,865,702 PARKS 1,388,891 2013 2013 2014 339,747 358,459 23,95 3,7 339,960 22,000 24,000 7 22,000 7,800,000 6,840,000 3,000 7,882,5,000 5 7 2,500 8,623 7,76 ,87 175,000 210,000 215,000 1708 210,71,275 500 5500 16,000 13,500 13,500 13105,000 105,000 60,732 58,000 10,60,000 62,000 105,000 4 , 182 214,911 221,824 226,824 210,970 75,762 70,323 69,80 7,892,292 8,837,463 8,932,084 8,809,633 2 LEGISLATIVE JUDICIAL EXECUTIVE ADMINISTRATIVE SERVICES FINANCIAL ADMINISTRATION PLANNING DIVISION GENERAL GOVERNMENT BLDGS. EMPLOYEE BENEFITS/INSURAN COMMUNITY SERVICES POLICE PATROL COMMUNICATIONS COMMUNITY SERVICES BUILDING SAFETY DIVISION ENGINEERING STREETS AND HIGHWAYS PARKS TRANSPORTATION SUBTOTAL TRANSFERS COMMUNITY REINVESTMENT COMMUNITY SERVICES LIGHT & POWER FUND WATER FUND MEDICAL INSURANCE SUBTOTAL TOTAL EXPENDITURES ROLLOVERS inc/dec over •rior ear/column 1100 1200 1300 1400 1500 1600 1700 1800 1900 PERSONNEL EXPENDITURES EMPLOYER BENEFITS INSURANCE PREMIUMS PROF. SERVICES/FEES PUBLISHING RENTALS REPAIR AND MAINTENANCE MATERIALS AND SUPPLIES JOB PERFORMANCE EXPENSES UTILITY EXPENDITURES OTHER CURRENT EXPENSES CAPITAL TRANSFERS OUT/INTERFUND SUBSIDIES CONTINGENCIES TRANSFER OUT/INTERGOVERN. SUBTOTAL 2100 2155 2175 2300 2400 3100 5200 5600 ROLLOVERS TOTALS $156,118 1.7% 45,219 0.5% 581,554 6.2% 11,238 0.1% 287,043 3.1% 324,123 3.5% 471,757 5.1% 68,219 0.7% 899,100 9.6% 1,781,354 19.1% 678,574 7.3% 256,517 2.7% 391,851 4.2% 81,480 0.9% 2,117,632 22.7% 914,492 9.8% 268,317 2.9% 9,334,586 100.0% 900,000 1,400,000 0 114,873 102,364 2,517,237 $11,851,823 0 General Fund Expense by Department Town of Estes Park - 2014 Budget 2012 Original Budget 2013 EXPENDITURES BY DEPARTMENT $217,707 2.3% 45,786 0.5% 507,257 5.3% 328,478 3.5% 319,226 3.4% 467,032 4.9% 762,936 8.0% 117,792 1.2% 808,400 8.5% 2,336,233 24.5% 674,032 7.1% 176,670 1.9% 422,260 4.4% 130,655 1.4% 1,180,253 12.4% 1,022,058 10.7% 0 0.0% 9,516,775 100.0% Revised Budget 2013 1,616,789 1,945,000 0 0 0 0 3,561,789 $13,078,564 Budget 2014 $206,302 0.0194 $214,019 2.1% $47,869 0.5% 45,766 0.4% 462,454 4.3% $387,429 3.8% 350,743 3.3% $327,925 3.2% 374,022 3.5% $429,210 4.2% $558,807 5.5% 460,900 4.3% 626,603 5.9% $623,549 6.1% 98,542 0.9% $149,122 1.5% 766,500 7.2% $816,800 8.0% 2,466,897 23.2% 2,659,834 26.1% 714,551 6.7% 1,321,491 13.0% % 206,559 1.9% 40 0.0% 421,978 4.0% 466,905 193,354 1.8% 122,125 1.2% 2,209,082 20.7% 1,029,780 10.1% 1,043,540 9.8% 1,041,932 10.2% 0 0.0% 0 0.0% 10,647,793 100.0% 10,196,797 100.0% 885,000 2,295,000 0 0 0 0 3,180,000 $13,827,793 1,235,000 1,700,000 0 0 0 0 2,935,000 0 $13,131,797 EXPENDITURES BY CATEGORY $5 894 759 44 9% 40.8% $5,451,200 39.4% 66722 0.5% $4,4116,344 37.3% $5,337,985926,792 0.2% 1.5% 0.1% 46,792 0.4% 0.8% 125,654 86,644 0 7% 114,328°° 125,654 60% 850,279,7.2%0.97,38591868,020 6.3/ 744,914 5.7% 15,673 0.1% 12,821 10.1% 24,984 0.2% 0.8% 58,693 0.5% 18,273910.8% 1,102,393 8.0% 98,835 99,123 0 987,928 7.5% 1,133,131 0.6% 1,250,788 9.6% 1,217,147 8.8% 2,5% 9.6% 2.9% 330,113 872 9% 402,2300 204,5913111.5% 129, 5 3 1.1% 21 377,9731180,944 1.3% 0 218,172 1.7% 378,155 2.9% 317,768,73 2.7% 2.9% 371,955 2.7% 9 372,870 0.1% 8,100 4,438 0.0% 0.1% 7,800 0.1%3.% 0,0/0.5% 398,500 380 ° 8,100073,500 8.6% 96,000 0.7% 23.0% 2,935,000 22.4% 2,517,237,7,3,561,789 27.2% 3,180,000 2.1% 273,25002.1%4 261,850 21.2% 287,700 03% 2.2% 262,400 2.0% 0.3°l0 509 40,000 0.3% 40,000 545, 35,0000 0.3% 7,509 5.4% 3.5% 0 546,000 4.2% 478,800 13,131,797 100.0% 637,250820..0 13,827,793 100.0°l0 11,851,823 100.0% 13,078,564 100.0% 0 0 13,827,793 100.0% 13,131,797 100.0% 0 0 11,851,823 100.0% 13,078,564 100.0% 3 0 0 0 0 General Fund Legislative, 101-1100 (Mayor and Town Board) Town of Estes Park - 2014 Budget SCOPE OF SERVICES * Mayor and Board of 6 Town Trustees provide broad policy direction. Development Code and as the local liquor * Develop strategic plans as necessary * Serve as the quasi judicial body in matters related to the Estes Y licensing authority * Reappoint advisory committees annually * Town Board approves budget annually 2012 ge dt Original Budget Revised Budget Bu0e 2013 2013 38 978 41,830 Personnel Services 36,526 38,978 68,963 36,812 35,377 Salaries 75,3 $74,355 $110,793 Benefits $72,509 $75,790 83,609 141,917 131,947 103,226 Operations &Maintenance 206,302 214,019 156,118 217,707 Total Current Expenses 0 0 0 0 Capital $206,302 $214,019 $156,118 $217,707 Total Expenses inc/dec over • rior year Revenues Personnel Levels Mayor Trustees Total Operations & Maintenance Details Insurance Premiums Prof. services/fees Publishing Rentals Repair and Maintenance Materials and supplies Job Performance Expenses Utility Expenditures Other Current Expenses Capital - Equipment Contingencies 297 1.00 6.00 7.00 225 1.00 6.00 7.00 252 277 21,451 37,753 8 0 0 0 0 844 1,720 1,720 21,500 20,300 20,725 22,700 23,345 9892 1,200 33,967 20,497 14,81,200 1,200 4,300 4,300 4,000 0 3,850 0 0 040,000 35,000 21,509 40,000 135,006 83,609 141,917 131,947 125 1.00 6.00 7.00 100 1.00 6.00 7.00 4 277 305 42,753 17,932 0 0 0 0 Account Name Insurance Premiums Prof. services/fees Publishing Rentals Repair and Maintenance Materials and supplies General Fund Legislative, 101-1100-411 (Mayor and Town Board) Town of Estes Park - 2014 Budget Origma Budget 2013 ® 277 277 Revise Budget Budget 2013 2014 2 303 305 5,000 5,000 5,000 22,753 22,753 0 0 0 15,000 5,098 ® ms10,000 0 0 Job Performance Expenses Utility Expenditures Other Current Expenses Capital - Equipment Contingencies Total Operations & Maintenance costs 0 0 1,720 1,500 500 300 18,000 2,400 22,700 21,500 10,717 1,000 750 1,200 4,300 0 40,000 0 1,720 1,500 500 300 18,000 1,200 21,500 8,000 10,717 1,000 780 20,497 1,200 4,000 0 40,000 131,947 7,834 0 Account Number 21-01 PROPERTY 21-02 LIABILITY 844 1,500 500 300 18,000 0 20,300 10,000 11,095 1,500 750 Detail 22-04 ORDINANCE REVISION FEES 22-09 INFO TECHNOLOGY SERVICES 22-26 INSURANCE CLAIMS 22-98 OTHER 1,200 4,300 23-01 PUBLICATION FEES 24-01 EQUIPMENT 25-01 MAINTENANCE CONTRACTS 26-01 OFFICE SUPPLIES 26-02 POSTAGE 26-03 PRINTING/FORMS 26-17 CATERING/SPECIAL CIRCUM 26-33 DATA PROCESSING EQUIPMENT 0 35,000 103,226 27-04 EDUCATION/TRAINING 27-05 MEMBER DUES/SUBSCRIPTIONS 27-06 EMPLOYEE RECOGNITION 27-07 MILEAGE REIMBURSEMENT 28-01 TELEPHONE 29-40 PUBLIC ACADEMIES/AWARDS 33-31 FURNITURE/FIXTURES 60-01 CONTINGENCIES General Fund Judicial, 101-1200 (Municipal Court) Town of Estes Park - 2014 Budget SCOPE OF SERVICES artial application of Town codes to include the model traffic code * Provide fair and imp enders * Manage and review sentencing of o ff * Assist with certification of municipal election results * Provide for the swearing -in of Town elected officials Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Rollovers Total Expenses inc/dec over prior year 2012 35,746 8,116 $43,862 1,357 45,219 0 0 $45,219 88 Original Budget 2013 35,496 8,540 $44,036 1,750 45,786 0 0 $45,786 200 Revised Budget 2013 Revenues er ordinance, in even numbered years)0.50personnel Levels (5%salary increase, p 0.50 0.50 0.50 contracted contracted 1.00 Judge Court Clerk Assistant Judge Total Operations & Maintenance Details Insurance Premiums Prof. services/fees Materials and supplies Job Performance Expenses 1.00 273 0 359 725 1,357 300 0 270 1,180 1,750 35,496 8,505 $44,001 1,765 45,766 0 0 $45,766 102 Budget 2014 37,088 8,746 $45,834 2,035 47,869 0 0 $47,869 100 0.50 0.50 0.50 0.50 contracted contracted 1.00 1.00 315 0 270 1,180 1,765 347 88 420 1,180 2,035 General Fund Judicial, 101-1200-412 (Municipal Court) Town of Estes Park - 2014 Budget Total Operations & Maintenance costs OFFICE SUPPLIES POSTAGE CATERING/SPECIAL CIRCUM EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION General Fund Executive, 101-1300 Town of Estes Park - 2014 Budget SCOPE OF SERVICES * Implementation of Town Board goals and strategic plan(s) * Provide operational oversight of Town Departments * Supervise enforcement of laws and ordival bdget es * Preparation and monitoring of rams and publications as needed * Oversight of public information prog * Serve or facilitate as liaisona d Townween of T u teesown and community groups * Staff support to the Mayor Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Rollovers Total Expenses inc/dec over prior year Revenues Liquor Occupation General Occupation Lic. Sale Maps & Publications Prof Services/Fees Other SALES OF FIXED ASSETS 0.38 0.38 0.38 Personnel Levels 0.38 0.38 0.38 0.38 .30.8 Town Administrator 0.38 0,38 Town Administrator 0.38 0.38 Deputy 0.38138 Executive ive Secretarymaon Officer 0.38 00 0.38.0 ExecutiSe 10.38 Manager 0.38 0,38 ,00 Troup Sales &Marketing 0.38 0.38 Town Clerk/Dir of Admin Svcs 0.38 0.38 0.38 03 8 Deputy Town Clerk 0.38 2.14 Human Resource Generalist4.04 HR/Payroll Technician 2 28 4.04 Total 2012 232,291 71,109 $303,400 Budget Original Budget Revised Budget 2014 2013 2013 261,181 262,260 91,012 89,694 $352,193 $351,954 110, 500 263,753 155,064 462,454 387,429 567,154 507,257 0 0 0 0 0 14,400 0 0 $507,257 $462,454 $387,429 $581,554 209,300 71,644 $280,944 106,485 0 0 7,175 0 329,690 0 0 57,380 256,805 0 0 0 0 0 0 0 0 0 0 13,951 6,975 0 0 0 1,554 0 200 0 8 General Fund Executive, 101-1300 Town of Estes Park - 2014 Budget 2,448 2,693 4,534 59,284 Operations e Maintenance Details 78,2032,188 2,4 8 0 Insurance Premiums 175,302 9,900 10,532 0 Prof. Services/Fees 628 0 0 Re Publishing 0 3,4 0 14,212 5,881 1, 5,881 3,421 Rentals 21,500 Repair and Maintenance 49,672 18,244 19, 17,300 Supplies 17,490 32,892 3 000 1,587 Job Materials and Supp � 1,500 Utility Performance Expenditures Expenses 1,916 3,000 3,0005 enditures 0 3,000 106,485 00 Utility Exp 110,500 Marketing Expense 263,753 155,064 General Fund Executive, 101-1300-413 Town of Estes Park - 2014 Budget Origina Budget 2013 Account Name Insurance Premiums Prof. services/fees Publishing Rentals Repair and Maintenance Materials and supplies Job Performance Expenses Utility Expenditures Marketing Expense Capital - Equipment Total Operations & Maintenance costs Revise Budget 2013 180 2,008 0 2,188 0 0 30,000 22,003 0 26,200 78,203 7,500 2,400 9,900 0 5,881 3,000 4,500 700 100 3,500 8,000 0 0 1,700 21,500 Budget 2014 180 2,268 0 2,448 0 0 0 22,003 0 20,456 42,459 7,500 3,032 10,532 0 5,881 2,200 3,225 700 100 7,628 4,291 0 100 0 18,244 Account Number 198 2,495 0 2,693 0 0 0 27,422 0 31,862 59,284 0 0 0 0 3,421 21-01 21-02 21-50 2,500 4,700 500 100 7,000 0 0 1,600 900 22-02 22-07 22-08 22-09 22-26 22-98 17,300 23-01 23-03 24-01 25-01 0 0 23,750 14,150 5,732 7,376 2,210 2,210 1,200 1,200 Mil- Mil 3, 000 1,500 1,500 3,000 0 155,064 3,000 0 110,500 0 11,500 4,957 2,130 700 3,000 Detail PROPERTY LIABILITY UNEMPLOYMENT ENGINEERING RECORDING FEES LEGAL INFO TECHNOLOGY SERVICES INSURANCE CLAIMS OTHER 26-01 26-02 26-03 26-04 26-17 26-23 26-32 26-33 26-42 0 106,485 10 PUBLICATION FEES ADVERTISING PRODUCTION 27-02 27-04 27-05 27-06 27-07 EQUIPMENT MAINTENANCE CONTRACTS OFFICE SUPPLIES POSTAGE PRINTING/FORMS FREIGHT/SHIPPING CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT OFFICE EQUIPMENT 28-01 29-21 33-31 UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT TELEPHONE MARKETING EXPENSE CAPITAL - EQUIPMENT General Fund Administrative Services, 101-1400 Town of Estes Park - 2014 Budget SCOPE OF SERVICES * In 2012 the Elections Department became the Administrative Services Department, combining the Town Clerk and Human Resources Departments. Services include: entities. Payroll, including managing accrual Management for Town & participating employee recognition). * Human Resources: Benefits s (life insurance, assistance, home ownership, records. Employee programs (life employee * Agenda & meeting, and minutes preparation for Town Board & Committees * Administrative oversight of all municipal elections (regular, special, coordinated). Maintain off procedures. open records requests, legal publications, codification of codes & risk * official documents, records, policies & * Manage business &liquor licensing, p management manager for Trustees * Staff support to Mayor & Trustees, appointment Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Rollovers Total Expenses inc/decover .rior ear Revenues Liquor Occupation General Occupation Lic. Sale Maps & Publications Prof Services/Fees Other Personnel Levels Town Clerk/Dir. Of Administrative Deputy Town Clerk Human Resource Generalist HR/Payroll Technician Total Operations & Maintenance Details INSURANCE PREMIUMS PROF. SERVICES/FEES PUBLISHING REPAIR AND MAINTENANCE MATERIALS AND SUPPLIES JOB PERFORMANCE EXPENSES UTILITY EXPENDITURES 2012 0 0 $0 Original Budget 2013 93,291 34,064 $127,355 11,238 201,123 11,238 328,478 0 0 $11,238 0 0 0 0 0 0 0 0 0 11,238 0 0 11 0 0 $328,478 316,620 49,221 255,000 Revised Budget 2013 0 12,399 0 900 148,753 2,000 9,776 21,500 18,194 0 94,654 31,808 $126,462 Budget 2014 96,335 33,107 $129,442 224,281 198,483 350,743 327,925 0 0 0 0 $350,743 $327,925 326,932 49,221 263,913 0 12,399 1,399 918 176,352 5,000 9,776 22,041 10,194 0 313,730 53,730 260,000 0 0 0 0.38 0.38 0.38 0.38 1.52 900 156,435 8,000 8,766 11,608 12,774 0 Original Budget 2013 Account Name Insurance Premiums Prof. services/fees Publishing Repair and Maintenance Materials and supplies Job Performance Expenses Utility Expenditures Marketing Expense Capital - Equipment Contingencies Total Operations & Maintenance costs General Fund Administrative fstes tEe4 Town of - 2014 Budget Revise Budget 2013 100 800 0 900 0 60,000 21,753 67,000 148,753 2,000 0 2,000 9,776 3,000 2,000 2,500 0 2,000 6,000 0 6,000 0 21,500 0 11,000 6,574 320 300 Budget 2014 100 818 0 918 741 100,000 21,753 53,858 18,194 0 176,352 0 0 0 201,123 5,000 0 5,000 9,776 3,000 2,000 2,500 108 2,000 6,000 433 6,000 0 22,041 0 3,000 6,574 320 300 10,194 Account Number 900 0 0 900 500 100,000 23,504 32,431 0 156,435 0 0 0 224,281 8,000 0 8,000 8,766 3,000 2,000 2,500 108 2,000 21-01 21-02 21-50 0 0 2,000 22-07 22-08 22-09 22-98 0 11,608 0 5,500 6,654 320 300 23-01 23-03 12,774 25-01 0 Detail PROPERTY LIABILITY UNEMPLOYMENT RECORDING FEES LEGAL INFO TECHNOLOGY SERVICES OTHER 26-01 26-02 26-03 26-04 26-17 26-23 26-32 26-33 26-42 0 0 0 198,483 12 PUBLICATION FEES ADVERTISING PRODUCTION 27-02 27-04 27-05 27-06 27-07 28-01 29-21 MAINTENANCE CONTRACTS OFFICE SUPPLIES POSTAGE PRINTING/FORMS FREIGHT/SHIPPING CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT OFFICE EQUIPMENT 33-31 60-01 UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT TELEPHONE MARKETING EXPENSE CAPITAL - EQUIPMENT CONTINGENCIES General Fund Finance, 101-1500 Town of Estes Park - 2014 Budget SCOPE OF SERVICES * Act as a front desk for Town Hall - information/billing requests, phone answering * Generate, process and manage utility billing process * Provide internal/external reports to staff, public, board, other interested parties * Budget and CAFR preparation/presentation * Manage cash flow, accounts payable/receivable functions * Provide serivices for other governmental entities as contracted. Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Rollovers Total Expenses inc/dec over prior year Revenues EVFPD Accounting EVPLD Accounting LETA admin fee LMD admin fee Miscellaneous Revenue Personnel Levels Finance Officer Assistant Finance Officer Administrative Clerk Administrative Clerk (vacant) Accounts Payable/Utility Billing Sp Accountant I Grant Specialist Human Resource Generalist Payroll/HR Technician Total Operations & Maintenance Details Insurance Premiums Prof. Services/Fees Publishing Repair and Maintenance Materials and Supplies Job Performance Expenses Utility Expenditures 2012 163,724 66,006 $229,730 57,314 72,500 287,043 319,226 Original Budget 2013 172,343 74,383 $246,726 0 0 0 $ $287,043 319,226 15,946 900 15,046 0 0 0 0.55 0.55 0.14 0.00 0.57 0.55 0.00 0.48 0.60 3.44 1,781 36,630 1,118 4,326 8,869 3,954 636 13 0 Revised Budget 2013 15,614 0 15,614 0 0 0 0.60 0.60 0.10 0.00 0.60 0.60 0.00 2.50 1,960 49,487 1,873 4,225 10,465 4,490 212,976 85,540 $298,516 75,506 374,022 0 0 $374 022 15,630 0 15,414 0 0 216 0.60 0.60 0.10 0.00 0.60 0.60 0.00 2.50 1,963 50,134 1,873 4,225 12,288 5,023 Budget 2014 224,450 122,130 $346,580 82,630 429,210 0 0 $429,210 15,876 0 15,876 0 0 0 0.60 0.60 0.10 0.10 0.60 0.60 1.00 3.60 2,160 56,563 1,873 1,899 14,065 6,070 0 Account Name Insurance Premiums Prof. services/fees Publication Fees Repair and Maintenance Materials and supplies General Fund Finance, 101-1500-415 Town of Estes Park - 2014 Budget Original Budget 2013 Revised Budget 2013 6 1,954 0 1,960 9,000 250 28,671 700 7,000 0 0 3,866 49,487 11111111I 4,225 Job Performance Expenses Utility Expenditures Uncollectible Accounts Capital - Equipment Contingencies Total Operations & Maintenance costs 800 3,150 2,500 115 1,000 500 0 2,400 0 10,465 0 3,000 760 480 250 4,490 0 0 0 0 72,500 9 1,954 0 1,963 9,000 200 28,671 700 7,000 587 0 3,976 50,134 Budget 2014 Account Number 10 2,150 0 2,160 9,000 200 35,256 700 7,000 0 0 4,407 ON 4,225 800 3,150 2,500 115 1,933 500 0 3,290 0 12,288 0 3,533 760 480 250 5,023 0 0 0 0 75,506 1,899 800 3,150 2,500 115 1,000 500 0 6,000 0 21-01 21-02 21-50 22-01 22-08 22-09 22-10 22-11 22-13 22-95 22-98 14,065 0 4,500 760 560 250 23-01 25-01 6,070 0 0 Detail PROPERTY LIABILITY UNEMPLOYMENT AUDITING LEGAL INFO TECHNOLOGY SERVICES BANK SERVICE COUNTY TREASURER (2%) CONTRACT/SKILLED SERVICES INVESTMENT SERVICE FEES OTHER 26-01 26-02 26-03 26-04 26-17 26-23 26-32 26-33 26-42 0 0 82,630 14 27-02 27-04 27-05 27-06 27-07 PUBLICATION FEES MAINTENANCE CONTRACTS 28-01 29-07 33-31 OFFICE SUPPLIES POSTAGE PRINTING/FORMS FREIGHT/SHIPPING CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT OFFICE EQUIPMENT 60-01 UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT TELEPHONE UNCOLLECTIBLE ACCOUNTS CAPITAL - EQUIPMENT CONTINGENCIES General Fund Planning, 101-1600 Town of Estes Park - 2014 Budget SCOPE OF SERVICES ointment) * Land use consultation (walk-ins and by a pp * compliance with adopted development code ro ram applications Ensure comp and Creative Sign p 9 * Review sign code cariance applications ment web pages * Maintain and update Community Develop * Maintain and update zoning map * Assist with Planning Commission, Board of Adjustment, Creative Sign Review BOOrG * Maintain land use files Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Rollovers Total Expenses inc/dec over • rior ear Revenues LARIMER COUNTY IGA APPLICATION FEES -INSIDE APPLICATION FEES -OUTSIDE OTHER SALES OF FIXED ASSETS Personnel Levels Community Development Director Planner II/Senior e lanner (12-13) Compliance Off cer/Planner 1 Code Code Compliance Officer/Planner 1 Secretary III Total Operations & Maintenance Details Insurance premiums Prof. services/fees Publishing Rentals Repair and maintenance Materials and supplies Job performance expenses Utility expenditures Other current expenses 2012 172,514 76,019 $248,533 75,590 324,123 0 0 0 $ $324,123 467,032 Original Budget 2013 236,517 118,368 $354,885 112,147 467,032 86,699 46,084 27,600 11,385 1,630 0 0.75 2.00 0.00 0.00 0.75 3.50 1,881 47,644 1,285 2,131 3,827 8,918 9,278 511 115 75,590 15 0 Revised Budget 2013 81,398 45,998 25,000 10,000 400 0 0.75 2.00 0.00 0.00 0.75 3.50 1,955 67,335 800 2,136 5,952 19,870 13,799 0 300 112,147 226,015 109,414 $335,429 125,471 460 900 0 0 $460,900 97,355 45,998 39,570 5,600 6,187 0 0.75 1.00 1.00 0.00 0.75 3.50 Budget 2014 287,544 145,308 $432,852 125,955 558,807 0 0 $558,807 91,998 46,998 40,000 5,000 0 0 0.75 1.00 1.00 1.00 0.75 4.50 1,962 2,159 86,485 84,245 800 800 2,136 2,136 6,452 2,255 17,556 19,800 9,780 14,260 0 0 300 300 125,471 125,955 Account Name Insurance Premiums Prof. services/fees Publication Fees Lease Repair and Maintenance Materials and supplies General Fund Planning, 101-1600-416 Town of Estes Park - 2014 Budget Origina Revise Budget Budget Budget 2014 2013 2013 104 1,858 1,962 1,955 115 2,044 2,159 Account Number 26,500 25,000 14,335 O 0 O 15,000 O 0 1,500 1,500 O 17,150 Mil NM 800 800 lob Performance Expenses Utility Expenditures Other Current Expenses Total Operations & Maintenance costs Capital Equipment 800 2,136 3,452 2,500 0 5,952 2,000 1,000 1,000 0 0 1,970 7,500 400 6,000 19,870 0 10,269 2,600 280 650 0 0 300 300 11,500 27,000 14,335 2,136 3,452 3,000 0 6,452 2,913 1,000 700 9 0 2,500 2,522 400 7,512 17,556 0 6,000 2,205 375 1,200 9,780 0 0 300 300 0 35,000 15,669 26,100 0 0 1,750 5,726 21-01 21-02 22-03 22-08 22-09 22-13 22-24 22-26 22-35 22-98 23-01 2,136 2,255 0 0 2,255 2,250 1,500 250 0 0 2,500 4,000 4,300 5,000 19,800 200 10,000 2,500 360 1,200 24-03 25-01 25-02 25-98 14,260 0 0 300 300 Detail PROPERTY LIABILITY PLANNING LEGAL INFO TECHNOLOGY SERVICES CONTRACT/SKILLED SERVICES GIS INSURANCE CLAIMS APPLICATION PUBLICATIONS OTHER 26-01 26-02 26-03 26-04 26-10 26-17 26-23 26-32 26-33 MN NM 0 0 0 0 0 0 0 0 16 0 0 0 0 PUBLICATION FEES 27-02 27-04 27-05 27-06 27-07 LEASE MAINTENANCE CONTRACTS BUILDINGS OTHER EQUIPMENT/MACHINERY 28-01 29-05 29-06 OFFICE SUPPLIES POSTAGE PRINTING/FORMS FREIGHT/SHIPPING LAWN CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT 33-31 33-32 33-33 UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT TELEPHONE ECONOMIC DEVELOPMENT INTEREST ON DEPOSITS FURNITURE/FIXTURES OFFICE EQUIPMENT DATA PROCESSING EQUIPMENT General Fund Buildings, 101-1700 Town of Estes Park - 2014 Budget SCOPE OF SERVICES cleaning contracts nce records, as -built, mechanical equipment, warranties * Services include: exterior and interior, HVAC, utilities and elevator maintenance, * Records management: maintena Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Rollovers Total Expenses inc/dec over prior year Revenues Land Buildings Other Personnel Levels Director of Public Works Facilities Manager Engineer II Public Works Civil Eng's Total Operations & Maintenance Details Insurance premiums Prof. services/fees Publishing Rentals Repair and maintenance Materials and supplies Job performance expenses Utility expenditures Other current expenses Capital Capital - Buildings Capital - Equipment 2012 25,489 10,269 $35,757 435,999 619,900 740,436 Original Budget 2013 78,640 41,896 $120,536 471,757 0 0 $762,936 $471,757 170,895 0 169,956 939 0.14 0.00 0.16 0.30 15,889 32 0 12,501 271,617 25,686 0 110,274 0 435,999 0 0 0 17 22,500 0 196,442 0 172,442 24,000 Revised Budget 2013 0.14 1.00 0.16 1.30 25,349 0 0 48,751 359,000 31,250 350 155,200 0 619,900 0 22,500 22,500 26,745 16,933 $43,678 582,925 626,603 0 0 $626,603 199,175 24,905 172,442 1,828 0.14 0.00 0.16 0.30 30,768 51 0 47,855 325,000 31,701 350 147,200 0 582,925 0 0 0 Budget 2014 27,372 11,563 $38,935 584,614 623,549 0 0 $623,549 196,442 24,000 172,442 0 0.14 0.00 0.16 0.30 33,845 218 0 48,751 325,000 31,250 350 145,200 0 584,614 0 0 0 Account Name Insurance Premiums Prof. services/fees Publication Fees Rentals Repair and Maintenance Materials and supplies Education and Training Utility Expenditures Total Operations & Maintenance costs Capital Equipment Original Budget 2013 General Fund Buildings, 101-1700-417 Town of Estes Park - 2014 Budget 25,128 221 25,349 0 0 0 0 0 0 Revised Budget 2013 30,547 221 30,768 Budget Account Number 2014 33,602 243 33,845 0 0 0 51 11111111111110 36,501 0 12,250 48,751 250,000 109,000 359,000 500 30,000 250 500 31,250 350 1,000 4,200 130,000 8,000 12,000 0 155,200 619,900 7,500 15,000 22,500 0 36,501 0 11,354 47,855 225,000 100,000 325,000 951 30,000 250 500 31,701 350 1,000 4,200 120,000 8,000 14,000 0 147,200 0 0 0 0 0 0 218 36,501 0 12,250 48,751 225,000 100,000 325,000 21-01 21-02 500 30,000 250 500 22-02 22-08 22-26 22-98 31,250 350 1,000 4,200 120,000 8,000 12,000 23-01 24-02 24-03 24-04 0 145,200 25-01 584,614 18 25-02 0 0 PROPERTY LIABILITY 26-01 26-05 26-17 26-23 0 Detail ENGINEERING LEGAL INSURANCE CLAIMS OTHER 27-04 PUBLICATION FEES REAL PROPERTY LEASE CONF CTR PROPERTY TAX 28-01 28-02 28-03 28-04 28-05 28-06 MAINTENANCE CONTRACTS BUILDINGS 33-31 OFFICE SUPPLIES JANITORIAL CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES 33-32 EDUCATION/TRAINING TELEPHONE NATURAL GAS ELECTRICAL ENERGY WATER SEWER TRASH DISPOSAL FURNITURE/FIXTURES OFFICE EQUIPMENT General Fund Employee Benefits, 101-1800 Town of Estes Park - 2014 Budget SCOPE OF SERVICES loyee recognition, motivation and events. In 2011, the department absorbed the costs * This division provides for em p from the 606 (Medical) Fund. Personnel Services Salaries Benefits 2012 0 16,344 $16,344 Budget Original Budget Revised Budget 2014 2013 2013 0 46,792 $46,792 0 26,792 66,622 $26,792 $66,622 71,000 71,750 51,875 Operations &Maintenance Total Current Expenses98,542 149,122 68,219 117,792 0 0 0 0 0 0 0 Capital 0 $98,542 $149,122 Rollovers $68,219 $117,792 Total Expenses inc/dec over prior year 0 7,774 Revenues 6,500 82,500 12,498 8,400 Personnel levels None 26,792 66,622 16,344 46,792 37,75062 66,622 Operations & Maintenance 37 00015,000 Prof.000 mp. services/fees Benefits 30,315 15,000 Materials services/fees 11,547 15,000 15 000 15,000 lies 10,013 19,000 137 ,10 2 and supplies 117 792 98,542 Job performance expenses 68,219 22,792 62,622 16,020 42,792 0 0 * Post a ployme Maintenance details 0 4622 * Post employment insurance 0 4,000 ostemploYment benf 324 4,000 30,000 Weer p 30,000 0 30,000 30,000 7 750 ,000 Wellness benefit 7,000 0 * Actuarial studyyant fee 3150 0 * 0 15,000 15,000 Other 11,547 15,000 1,000 1,500 recognition stanc 1,513 1,000 31,500 Catering/spec18,000 Employee recognition 8,50018,0008,436,000 ** Employee home ownership 68,219 117,792 149,122 anticipant/month; currently 2 participants - 2 additional * moved from 606 (Medical) Fund aperiod ** Employee home ownership 2013: To ee must cant bupte minimum of $95/p Y p participant anticipated IN 2014. Employes 19 Account Name Insurance Premiums Prof. services/fees Holiday Party Job Performance Expenses Total Operations & Maintenance costs Capital Equipment General Fund Employee Benefits, 101-1800-418 Town of Estes Park - 2014 Budget Original Revised Budget Budget 2013 2013 22,792 0 4,000 26,792 42,792 0 4,000 46,792 30,000 7,000 0 37,000 15,000 1,000 18,000 19,000 0 30,000 7,750 0 37,750 15,000 1,000 18,000 19,000 98,542 0 Budget Account Number 2014 62,622 0 4,000 66,622 30,000 0 0 30,000 15,000 1,500 36,000 37,500 149,122 20 0 14-60 14-65 14-80 22-28 22-90 22-98 26-17 27-06 27-11 Detail POST EMPLOYMENT INSURANCE OTHER POSTEMPLOYMENT BENF WELLNESS BENEFIT BENEFIT CONSULTANT FEE ACTUARIAL STUDY OTHER CATERING/SPEC CIRCUMSTANC EMPLOYEE RECOGNITION EMPLOYEE HOME OWNERSHIP General Fund Community Services, 101-1900 Town of Estes Park - 2014 Budget SCOPE OF SERVICES organizations. Town assistance to various community org abroad spectrum department is the source of organizations representingcommunity or a * The Community Services provide subsidies to youth programs, various upon funding availability, the Town will transportation, ofncunl unt ro rams, Subsidies are distributed on a quarterlyon full and f se and human sed the rviced s. taxThe refund categoriesinclude iyaprs oand education, scan is contingent a t f human services, levels do not guarantee funding in future budgets. Continued funding Current funding groups/agencies. open disclosure of financial information by funded Budget Original Budget Revised Budget 2014 2013 2013 2012 0 0 0 0 Personnel Services 0 0 0 Salaries 0 $0 $0 $0 $0 Benefits 816,800 899,100 808,400 766,500 Operations &Maintenance gOg 400 766,500 816,800 899,100 0 Total Current Expenses 0 0 0 0 0 0 0 $816,800 Capital $808,400 $766,500 Rollovers $899,100 Total Expenses year 0 inc/dec over prior0 46,227 845 Revenues Personnel Levels none Community Service Grants ARTS & EDUCATION R.S.V.P. TRANSPORTATION YOUTH FOOD TAX REFUND VICTIMS ASSISTANCE HUMAN SERVICES SISTER CITY PROGRAM 116,000 106,000 128,310 116,000 478,800 106 50 Intergovernmental Support 546,0000 HOUSING 552,250 0 0 EVFPD-GENERAL FUND 85,000 30,000 30,000 0 0 679,550 LOCAL MARKETING DISTRICT 594,800 ECONOMIC DEVELOPMENT CNCL 765,560 662,000 9,150 5,500 4,800 9,150 0 0 0 0 28 500 36,62 28,500 28,500 27,30037,500 36,000 5 37,500 12,800 15,000 15,000 17,500 0 0 0 0 50,250 41,425 50,250 3,50,250 500 2 p00 8,390 3,500 137,250 133,540 146,400 141,700 21 General Fund POLICE SUMMARY Town of Estes Park - 2014 Budget Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Rollovers Total Expenses inc/dec over * rior year Revenues Police (2100) Support Services (2155) Community Services (2175) Personnel Levels Patrol Police Chief Executive Assistant Police Commander Patrol Sergeant Admin Sgt Investigator(s) Patrol Officers School Resource Officer Community Services Officer (3) Dispatch Dispatch Commander Dispatch Manager Dispatchers Records Technician Records Technician (seasonal) Admin Sergeant Restorative Justice Manager RJ Coordinator (Grant Funded) LETA Executive Dir (LETA funded) Community Services Manager School Resource Officer Restorative Justice Coordinator Seasonal Comm Sery Officers Total SCOPE OF SERVICES Summary of 2100, 2155, 2175 2012 1,654,547 608,533 $2,263,080 447,687 562,080 2,710,767 3,186,935 Original Budget 2013 5,678 0 $2,716,445 97,610 54,007 60,859 212,477 1,885,161 739,694 $2,624,855 0 0 $3,186,935 1.00 1.00 1.00 2.00 0.00 2.00 10.00 0.00 0.00 0.00 0.00 7.00 1.00 0.00 1.00 0.00 0.00 1.00 1.00 1.00 1.00 1.33 31.33 22 121,247 51,800 49,520 222,567 Revised Budget 2013 1.00 1.00 1,00 2.00 0.00 2.00 10,00 0.00 1.00 0.00 0.00 6.00 1.00 1.00 1.00 0.00 0.00 1.00 1.00 1.00 1.00 0.00 31.00 1,957,981 826,883 $2,784,864 603,143 Budget 2014 2,221,872 902,558 $3,124,430 3,388,007 0 0 $3,388,007 149,060 51,800 68,864 269,724 481,895 3,606,325 375,000 0 $3,981,325 1.00 1.00 1.00 2.00 0.00 2.00 10.00 0.00 1.00 0.00 0.00 6.00 1.00 1.00 1.00 0.00 0.00 1.00 1.00 1.00 1.00 0,00 31.00 126,838 356,315 0 483,153 1.00 1.00 1.00 2.00 1.00 2.00 11.00 1.00 1.00 1.00 1.00 7.00 1.00 0.00 0.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 33.00 General Fund Police (Patrol), 101-2100 Town of Estes Park - 2014 Budget SCOPE OF SERVICES enforcement, zone policing, ice & DUI enf enforcement, front f * 24ihour patrol services, criminal and accident investigations, traffice for Town - owned community education classes, accidentinvestigation neighborhood watch, vacation checks, crime prevention, traffic studdies, special events, parking g wa and bike programs, liquor ow ed assistance, Court l Y missing persons, crimes against persons, q drugs, juvenille and property crimes, owned vehicles. liaison, Emergaencv Response Team. Emeraencv Manaae storage• ions, e i e storage and management, los and found property alit * Felony crimes, strategic planning, policy license inspections, presentations, evidenceployment and recruitment strategies, LETA Board to ee develop professional standards, * Community presentations, employee maintenance ofp f development, mutual aid agreements, budget preparation, tuber, Victims Services board member, Esets Valley Community Services representative. me Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Rollovers Total Expenses inc/dec over prior year Revenues LICENSES AND PERMITS FEDERAL GRANT STATE GOVERNMENT REVENUE CHARGES FOR SERVICES FINES CONTRIBUTIONS/DONATIONS * MISCELLANEOUS REVENUE 2012 1,037,213 386,108 $1,423,321 358,033 1,781,354 2,336,233 Original Budget 2013 1,354,613 525,773 $1,880,386 0 0 $1,781,354 Personnel Levels Police Chief Executive Assistant Police Commander Patrol Sergeant Administrative Seargeant (from 101-2155) Investigator(s) Patrol Officers School Resource Officer Community Services Officer (3) Total 97,610 2,471 5,225 6,912 10,669 46,759 1,700 23,875 1.00 1.00 1.00 2.00 2.00 10.00 0.00 0.00 17.00 455,847 0 0 $2,336,233 23 121,247 2,200 2,500 14,000 26,252 59,595 1,500 15,200 Revised Budget 2013 1.00 1.00 1.00 2.00 0.00 2.00 10.00 0.00 1.00 18.00 1,385,541 592,844 $1,978,385 Budget 2014 1,611,070 666,933 $2,278,003 488,512 381,831 2,466,897 2,659,834 0 0 $2,466,897 149,060 2,200 2,500 14,000 26,577 64,246 1,500 38,037 1.00 1.00 1.00 2.00 0.00 2.00 10.00 0.00 1.00 18.00 0 0 $2,659,834 126,838 2,000 2,000 14,738 20,700 52,200 0 35,200 1.00 1,00 1.00 2.00 1.00 2.00 11.00 1.00 1.00 21.00 2012 42,616 46,877 37,094 40,700 143,513 Operations CE PRE Maintenance 141,081 143,816 1,500877 INSURANCE CRSMIUMS 94,211 500 1,6270 PROF.I SERVICES/FEES 6,524 0 0 PUBLISHING 0 180,411 91,616 RENTALS 133,976 166,181 75,948 ,5 REPAIR AND MAINTENANCE 55,204 67,125 43,457 53,065 MATERIALS AND SUPPLIES 29,111 39,760 60 0 0 500 JOB0 PERFORMANCE EXPENSES 1,442 500 500 UTILITY EXPENDITURES 472 488,512 381,831 OTHER CURRENT EXPENSES 358,033 455,847 * The Chief s Golf Tou rnament is a "pass -through" event where revenues and expenses offset to a net $0 General Fund Police (Patrol), 101-2100 Town of Estes Park - 2014 Budget Budget Original Budget Revised Budget 2014 2013 2013 Account Name Insurance Premiums Prof. services/fees Publication Fees Rentals Repair and Maintenance General Fund Police (Patrol), 101-2100-421 Town of Estes Park - 2014 Budget Original Revised Budget Budget 2013 2013 4,024 38,592 0 Materials and supplies 2,108 38,592 0 40,700 7,200 500 3,000 103,931 16,000 0 0 10,450 141,081 29,350 69,480 66,751 600 166,181 6,900 1,000 3,000 250 100 100 19,475 300 0 18,900 800 16,300 67,125 42,616 7,200 3,204 3,000 103,931 18,558 143,893 Budget Account Number 29,350 198 83,712 66,751 400 180,411 6,900 1,000 3,000 250 50 150 24,948 960 21,590 800 16,300 0 0 75,948 4,426 42,451 0 46,877 7,200 500 3,000 101,851 16,000 14,962 143,513 21-01 21-02 21-50 23,616 0 68,000 0 0 0 22-05 22-06 22-08 22-09 22-10 22-14 22-26 22-80 22-98 91,616 6,900 1,000 3,000 250 100 100 11,715 300 17,900 11,800 25 24-03 53,065 Detail PROPERTY (ABILITY UNEMPLOYMENT VETERINARY/BOARDING MEDICAL LEGAL INFO TECHNOLOGY SERVICES BANK SERVICE LAB TESTING NSURANCE CLAIMS SURCHARGE OTHER 25-01 25-02 25-04 25-05 25-44 25-98 PUBLICATION FEES EQUIPMENT EASE 26-01 26-02 26-03 26-04 26-06 26-07 26-11 26-13 26-14 26-17 26-23 26-33 26-46 26-95 MAINTENANCE CONTRACTS BUILDINGS VEHICLE EQUIPMENT MACHINERY/TOOLS FUTURE VEHICLE PURCHASE OTHER EQUIPMENT/MACHINERY OFFICE SUPPLIES POSTAGE PRINTING/FORMS FREIGHT/SHIPPING SMALL TOOLS SMALL HARDWARE POLICE EQUIPMENT & SUPPLY MEDICAL LABORATORY CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES DATA PROCESSING EQUIPMENT COMMUNICATION EQUIPMENT OTHER EQUIPMENT Account Name Education and Training Utility Expenditures Other Current Expenses Total Operations & Maintenance costs Capital Equipment General Fund Police (Patrol), 101-2100-421 Town of Estes Park - 2014 Budget Original Revised Budget Budget 2013 2013 2,700 10,700 22,060 2,040 1,760 500 0 39,760 0 0 0 0 500 0 0 500 455,847 0 0 0 Budget Account Number 4,125 12,700 19,060 2,040 1,760 3,072 700 43,457 60 0 0 60 500 0 0 500 488,512 0 0 0 2014 4,000 13,400 20,120 2,355 4,385 500 0 44,760 0 0 0 0 500 0 0 27-01 27-02 27-04 27-05 27-06 27-07 27-21 500 26 0 0 0 28-01 28-03 28-10 29-25 29-26 29-27 Detail PERSONAL SAFETY EQUIPMENT UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT EMPLOYEE RECRUITMENT 33-98 34-41 TELEPHONE ELECTRICAL ENERGY TRASH DISPOSAL -DEER ETC. PROMOTION FILM PROCESSING INSURANCE CLAIMS OTHER EQUIPMENT AUTOMOBILES General Fund Police (Dispatch), 101-2155 Town of Estes Park - 2014 Budget SCOPE OF SERVICES S Maintain 24/7 communications for EPFd, O (limited GHFD, RMNP, EP Municipal, EMD Ambulance reporting requirementsCSP, LCSLCS front desk CBI monthly reports, maintain all records, department repo * basis). Crime data entry, customer services. Personnel Services Salaries Benefits 2012 443,852 153,836 $597,688 Budget Original Budget Revised Budget 2014 2013 2013 410,037 170,377 $580,414 75,209 93,618 Operations &Maintenance 674,032 672,896 Total Current Expenses 0 375,000 0 0 0 5,678 0 Capital 0 $714,551 $1,321,491 Rollovers $678,574 $674,032 Total Expenses inc/dec over prior year 436,446 179,659 $616,105 610,802 235,625 $846,427 100,064 Revenues CHARGES FOR SERVICES MISCELLANEOUS REVENUE 0.00 Personnel Levels 0.00 0,00 Dispatch Commander 0.00 6,00 Dispatch Supervisor 7.00 1.00 Dispatchers 1.00 1.00 Records Technician 1.00 Records Technician (seasonal) 0.00,00 Sergeant 1 Admin Serg 0.00 0.00 Restorative Justice Manager 0.0000 RJ Coordinator (grant funded) 0.00 (pd byLETA) 11.00 .00 10.00 LETA Executive Dir Total 7,615 4,903 5,178 Operations & Maintenance 4 457 43,291 48,347 INSURANCE SERVICES/FEES 28,144 44,506 141 0 PU 100 0 0 0 PROF. SERVICES/FEES 0 RENTALS 3,885 25,474 24,9 0 20,923 25,474 5,4 4 0 RENTALS 0 REPAIR AND MAINTENANCE 7,026 5,535 8,190 2 7,735 11,000 MATERIALS AND SUPPLIES 4,561 11,000 6,113 11,000 0 0 JOB PERFORMANCE EXPENSES 0 100,064 UTILITY EXPENDITURES 0 98,446 OTHER CURRENT EXPENSES 75,209 93,618 98,446 714,551 946,491 51,800 356,315 54,007 51,800 56,315 51,800 51,800 0 51,800 0 0 2,207 27 0.00 0,00 6.00 1.00 1.00 1.00 0.00 0.00 1.00 10.00 1.00 1.00 7.00 1.00 0.00 0.00 1.00 1.00 0.00 12.00 Account Name Insurance Premiums Prof. services/fees Publication Fees Rentals Repair and Maintenance Materials and supplies Job performance Utility Expenditures Total Operations & Maintenance costs Capital Equipment General Fund Police (Dispatch), 101-2155-421 Town of Estes Park - 2014 Budget Original Revised Budget Account Budget Budget Number 2013 2014 2013 727 4,451 5,178 727 4,176 4,903 43,006 0 1,500 44,506 830 6,785 7,615 47,008 0 1,339 WM 0 0 0 0 25,474 0 0 25,474 0 0 0 0 0 0 0 0 0 6,250 280 1,205 0 7,735 11,000 11,000 IIIIIIIIIIIIII 43,006 0 0 0 0 0 0 285 149 0 0 0 25,474 0 0 25,474 0 0 0 0 0 119 7,700 0 7,819 4,050 280 1,205 0 5,535 11,000 11,000 98,446 0 0 0 0 0 0 0 0 24,912 0 0 21-01 21-02 22-09 22-26 22-98 24,912 0 0 0 0 0 0 0 0 23-01 0 5,950 430 1,810 24-01 24-02 0 8,190 25-01 25-02 25-03 11,000 11,000 100,064 Detail PROPERTY LIABILITY INFO TECHNOLOGY SERVICES INSURANCE CLAIMS OTHER 26-01 26-03 26-04 26-07 26-17 26-23 26-33 26-46 0 0 0 375,000 375,000 28 PUBLICATION FEES EQUIPMENT REAL PROPERTY 27-04 27-05 27-06 27-07 MAINTENANCE CONTRACTS BUILDINGS FURNITURE/FIXTURES 28-01 OFFICE SUPPLIES PRINTING/FORMS FREIGHT/SHIPPING SMALL HARDWARE CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES DATA PROCESSING EQUIPMENT COMMUNICATION EQUIPMENT 33-31 33-32 33-33 33-36 EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT TELEPHONE FURNITURE/FIXTURES OFFICE EQUIPMENT DATA PROCESSING EQUIPMENT COMMUNICATION EQUIPMENT General Fund Police (Community Services), 101-2175 Town of Estes Park - 2014 Budget SCOPE OF SERVICES records volunteer unit, chaplain services, front desk volunteer program, auxiliary Lorimer County Community * Community and ativ volunteer cse, Rest, ber Lorimer mer C untnd Community grant-writing, t writing, Restorative Justice, Restorative Justice State Council Board member, 101 2175 will be progCorrram, parole reintroduction program, j many ere t o 2 member,r volunteers, udult crimes, 1anagement of 50 Restorative Justice volunteers. In 2014, management of 20 auxiliary volunteers, merged with 101-2100 and 101-2155. Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Rollovers Total Expenses inc/dec over prior year Revenues FEDERAL GRANT STATE GOVERNMENT REVENUE CHARGES FOR SERVICES MISCELLANEOUS REVENUE Personnel Levels Manager School Resource Officer Restorative Justice Coordinator Seasonal Comm Sery Officers Total Operations & Maintenance INSURANCE PREMIUMS PROF. SERVICES/FEES PUBLISHING RENTALS REPAIR AND MAINTENANCE MATERIALS AND SUPPLIES JOB PERFORMANCE EXPENSES UTILITY EXPENDITURES OTHER CURRENT EXPENSES 2012 173,483 68,589 $242,071 14,445 256,517 176,670 Original Budget 2013 120,511 43,544 $164,055 0 0 $256,517 60,859 26,007 33,574 1,025 253 1.00 1.00 1.00 1.33 4.33 12,615 1,513 2,375 0 0 0 1,619 8,464 474 0 12,615 14,445 0 0 $176,670 49,520 11,980 37,540 0 0 Revised Budget 2013 1.00 1.00 1.00 0.00 3.00 1,665 4,000 0 0 0 950 6,000 0 0 135,994 54,380 $190,374 16,185 206,559 0 0 $206,559 68,864 11,980 56,304 556 24 1.00 1.00 1.00 0.00 3.00 1,745 3,078 0 0 0 4,700 6,662 0 0 16,185 Budget 2014 0 0 so 0 0 0 so 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0 0 0 0 0 0 0 0 0 Account Name Insurance Premiums Prof. services/fees Publication Fees Repair and Maintenance Materials and supplies Job Performance Utility Expenditures Total Operations & Maintenance costs General Fund Police (Community Services), 101-2175-421 Town of Estes Park - 2014 Budget Original Revised Budget Budget 2013 2013 28 1,637 1,665 0 0 4,000 4,000 0 0 0 0 0 750 200 0 0 0 0 950 1,500 3,700 150 650 0 6,000 0 0 Budget Account Number 2014 1,745 0 0 3,078 3,078 0 0 0 0 0 500 200 0 0 0 4,000 4,700 1,725 4,137 150 650 0 6,662 0 0 0 0 0 0 0 0 0 0 0 0 0 21-01 0 0 0 0 0 0 0 21-02 22-09 22-26 22-98 0 0 0 0 0 0 23-01 25-01 25-02 0 0 0 0 PROPERTY LIABILITY 26-01 26-03 26-11 26-17 26-23 26-32 26-33 Detail INFO TECHNOLOGY SERVICES INSURANCE CLAIMS OTHER 27-02 27-04 27-05 27-06 27-07 PUBLICATION FEES 28-01 MAINTENANCE CONTRACTS BUILDINGS OFFICE SUPPLIES PRINTING/FORMS POLICE EQUIPMENT & SUPPLY CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT TELEPHONE General Fund Building Safety, 101-2300 Town of Estes Park - 2014 Budget SCOPE OF SERVICES * & sin code consultation walk-ins and by appointment; assist public with code questions/concerns Building 9 * Ensure compliance with: affected agencies * regulations, includes review and insurance of floodplain permits building codes: plan reviews & inspections; coordination with * adopted floodplarn 9 regulations * adopted building contractor licensing * municipal & development codes through education, cooperation, enforcement and abatement providers * Maintain records for above services * Assign addresses, process change of address requests, coordinate with emergency servicesBudget Original Budget Revised Budget 20et 2013 2013 Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses 2,500 0 0 2,500 0 0 0 0 $466,905 Capital $421,978 Rollovers $391,851 $422,260 Total Expenses 2012 202,481 82,643 $285,124 234,135 107,874 $342,009 77,751 218,694 98,111 $316,805 102,673 224,784 97,346 $322,130 144,775 Revenues BUILDING SIGN OTHER 106,728 419,478 466,905 391,851 419,760 187,512 180,679 4,945 1,888 Personnel Levels 0.25 Community Development Director 1.00 Chief Building Official 1.00 Building Inspector I 1.00 Plans Examiner 0.25 Secretary It 3.50 2,562 2,819 2,250 2,327 113,146 Operations & Maintenance Details 42,37527 70,194 Insurance premiums 83,683 0 300 99 0 2,136 Prof. services/fees 2 136 2,132 2,136 8,703 5,664 Publishing 8,463 11,930 Rentals 5,81710,878 Repair and maintenance 7 570 12,750 7,960 8,780 Materials and supplies 4 714 9,460 240 0 Job performance expenses 463 240 0 0 expenditures 0 0 144,775 Utility exp 77,751 102,673 Other current expenses 106,728 166,900 160,000 5,000 1,900 175,140 205,400 170,000 200,000 3,240 2,500 1,900 2,900 0.25 1.00 1.00 1.00 0.25 3.50 31 0.25 1.00 1.00 1.00 0.25 3.50 0.25 1.00 1.00 1.00 0.25 3.50 General Fund Protective Inspections, 101-2300-423 Town of Estes Park - 2014 Budget Original Revised Budget Budget 2013 2013 Account Name Insurance Premiums Prof. services/fees Publication Fees Rentals Repair and Maintenance Materials and supplies lob Performance Utility Expenditures Total Operations & Maintenance costs Utilit Ex • enditures 301 2,026 0 2,327 2,500 17,919 21,956 0 0 0 0 2,136 2,679 0 3,000 2,784 8,463 2,500 1,000 600 0 Budget Account Number 536 2,026 2014 0 2,562 2,000 17,919 21,681 0 23,594 5,000 70,194 750 5,000 900 0 0 2,000 12,750 0 8,000 850 360 250 9,460 240 240 2,500 2,500 0 2,136 2,679 240 3,000 2,784 8,703 3,664 500 500 0 1,564 1,750 900 590 2,229 0 2,819 2,000 19,587 76,000 0 10,559 5,000 113,146 0 0 2,000 10,878 0 6,500 850 360 250 7,960 240 240 102,673 0 0 300 2,136 2,164 0 21-01 21-02 21-50 3,500 0 5,664 22-08 22-09 22-13 22-26 22-98 22-24 2,000 500 1,000 0 23-01 1,000 0 1,980 3,450 0 2,000 11,930 24-03 400 7,000 850 280 250 Detail PROPERTY LIABILITY UNEMPLOYMENT 25-01 25-02 25-04 25-44 8,780 0 LEGAL INFO TECHNOLOGY SERVICES CONTRACT/SKILLED SERVICES INSURANCE CLAIMS OTHER GIS 26-01 26-02 26-03 26-04 26-17 26-23 26-32 26-33 26-42 26-47 0 144,775 32 0 0 PUBLICATION FEES EASE MAINTENANCE CONTRACTS BUILDINGS VEHICLE EQUIPMENT FUTURE VEHICLE PURCHASE 27-02 27-04 27-05 27-06 27-07 28-01 OFFICE SUPPLIES POSTAGE PRINTING/FORMS FREIGHT/SHIPPING CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT OFFICE EQUIPMENT BUILDING CODE BOOKS UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT TELEPHONE CAPITAL - EQUIPMENT General Fund Engineering, 101-2400 Town of Estes Park - 2014 Budget SCOPE OF SERVICES management, development review, public * Project engineering/management, contract administration, right of way information, drainage, pavementmanagement, phone system hint * i icate of liability insurance, request for proposals, press releases, sale maps and publications, comp Cert f database Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Rollovers Total Expenses Revenues (Sales of Maps/Publications) Personnel Levels Director of Public Works Public Works Civil Engineer Operations & Maintenance Details Insurance premiums Prof. services/fees Publishing Rentals Repair and maintenance Materials and supplies Job performance expenses Utility expenditures Other current expenses 2012 37,459 16,116 $53,575 27,905 81,480 130,655 Original Budget 2013 39,400 18,684 $58,084 0 0 $81,480 77 0.04 0.48 0.52 343 17,028 434 0 1,822 2,587 5,693 0 0 27,905 33 72,571 0 0 $130,655 50 Revised Budget 2013 0.04 0.48 0.52 377 59,335 500 0 1,979 5,550 4,830 0 0 72,571 39,544 18,592 $58,136 135,218 Budget 2014 41,347 18,653 $60,000 62,125 193,354 122,125 0 0 0 $193,354 $122,125 550 0.04 0.48 0.52 377 115,284 1,769 0 1,979 9,000 6,809 0 0 135,218 0 250 0.04 0.48 0.52 415 49,686 500 0 1,144 5,550 4,830 0 0 62,125 Account Name Insurance Premiums Prof. services/fees Publication Fees Repair and Maintenance Materials and supplies Job Performance Total Operations & Maintenance costs General Fund Engineering, 101-2400-424 Town of Estes Park - 2014 Budget Original Revised Budget Budget 2013 2013 36 341 377 0 5,000 14,335 0 40,000 500 1,679 150 150 1,979 1,000 0 250 500 300 500 0 3,000 5,550 3,150 1,250 80 350 4,830 Budget Account Number 2014 36 341 377 75,924 5,000 14,335 0 20,025 115,284 1,769 1,679 150 150 1,979 1,000 224 252 500 2,501 525 998 3,000 9,000 3,150 1,672 80 1,907 6,809 40 375 415 21-01 21-02 0 5,000 19,587 0 25,099 49,686 500 844 150 150 1,144 1,000 22-02 22-08 22-09 22-20 22-98 0 250 500 300 500 0 3,000 5,550 3,150 1,250 80 350 4,830 23-01 25-01 25-02 25-04 62,125 PROPERTY LIABILITY 26-01 26-02 26-06 26-07 26-17 26-23 26-32 26-33 Detail ENGINEERING LEGAL INFO TECHNOLOGY SERVICES ENTERTAINMENT OTHER 27-02 27-04 27-05 27-06 PUBLICATION FEES MAINTENANCE CONTRACTS MACHINERY/TOOLS OTHER MACHINERY/EQUIPMENT OFFICE SUPPLIES POSTAGE SMALL TOOLS SMALL HARDWARE CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT General Fund Streets, 101-3100 Town of Estes Park - 2014 Budget SCOPE OF SERVICES etching (pot holes), crack * Snow removal, street sweeping, street signs, parking lot maintenance and striping, p s, seasonal trash sealing, drainage, special projects, right of way * Work order tracking, time card tracking, invoices curbs drainage, parks, library (book sale), sins trash, sweeping, (parking lot/drainage), specialties * Assists Ins o h pot holes, crack sealing, g grounds), senior center (p we), s l ibra p * polepa ki departments: amdes) (picnic police (p arcing/signs/barricades), special events, fire (barricades, sanding cleanup), (culverts, signs, curbs/drainage) * In 2013/14, the ma'orit o Flood -related expenditures and reimbursements are re.orted here. Budget Budget Original Budget 2013 2014 2013 Personnel Services Salaries Benefits 2012 283,900 103,596 $387,497 729,294 Operations & Maintenance 2,141,582 1,019,780 1,116,791 1,112,753 Total Current Expenses 67,500 10,000 1,000,841 67,500 0 0 0 0 1,029,780 Capital $2,209,082 $ Rollovers $2,117,632 $1,180,253 Total Expenses 317,794 115,680 $433,474 306,554 113,958 $420,512 599,268 Revenues STREET CUTS FEDERAL GRANT OPERATING GRANT HIGHWAY USERS TRUST FUND MOTOR VEHICLE REGISTRATN ROAD & BRIDGE DONATIONS OTHER Personnel Levels Director of Public Works Public Works Superintendent Municipal Service Worker Municipal Service Foreman Public Works Civil Engineer Secretary II Seasonal Maintenance (FTES) Operations & Maintenance Details Insurance premiums Prof. services/fees Publishing Rentals Repair and maintenance Materials and supplies Job performance expenses Utility expenditures Other current expenses 301,143 108,848 $409,991 702,762 1,708,108 691,727 898,204 370,852 339,886 1,800 1,200 2,300 1,000 0 0 0 0 0 0 0 0 252,886 252,914 20 58,0028,00 16 0 259,098 26,000 26,000 0,1 60,000 61,000 0,516 60,000 150 0 0 350,863 0 0 550,000 20,777 0.38 0.25 2.00 1.00 0.16 0.70 1.80 6.29 7,629 11,620 1,671 9,303 533,495 25,795 7,974 131,807 0 35 0.38 0.25 2.00 1.00 0.16 0.70 1.80 6.29 7,287 17,084 1,700 14,000 472,228 28,918 14,315 147,230 0 0.38 0.25 2.00 1.00 0.16 0.70 1.80 6.29 9,183 38,108 1,700 1,014,000 453,754 37,568 6,565 147,230 0 0.38 0.25 2.00 1.00 0.16 1.00 1.80 6.59 10,102 22,077 1,700 14,000 359,144 25,200 9,815 157,230 0 General Fund Streets, 101-3100-431 Town of Estes Park - 2014 Budget Original Revised Budget Account Budget Budget Number 2013 2014 2013 5,025 5,077 Account Name Insurance Premiums Prof. services/fees Publication Fees Rentals Repair and Maintenance Materials and supplies 2,672 4,615 0 7,287 6,000 6,000 3,584 0 1,500 17,084 1,700 9,000 5,000 14,000 4,568 4,615 0 9,183 6,000 6,000 3,584 0 22,524 38,108 1,700 1,009,000 5,000 1,014,000 57,527 2,400 150,000 350 90,000 15,000 12,000 0 144,951 0 0 472,228 2,700 1,000 150 6,250 1,600 3,600 650 1,000 0 5,000 0 4,750 0 1,718 0 500 0 35,000 3,816 150,000 350 92,637 15,000 12,000 0 144,951 0 0 453,754 2,700 1,000 150 6,250 1,600 3,600 650 1,260 0 10,102 0 5,000 0 8,750 0 1,718 0 500 4,390 6,000 6,000 7,834 0 2,243 22,077 1,700 9,000 5,000 14,000 21-01 21-02 21-50 22-02 22-08 22-09 22-26 22-98 23-01 24-01 24-03 56,894 2,400 165,000 350 82,000 25,000 12,000 7,500 0 8,000 0 359,144 2,700 1,000 150 2,000 1,600 3,600 650 1,000 Detail PROPERTY LIABILITY UNEMPLOYMENT ENGINEERING LEGAL INFO TECHNOLOGY SERVICES INSURANCE DAMAGE CLAIMS OTHER 25-01 25-02 25-04 25-05 25-20 25-24 25-25 25-27 25-44 25-52 25-98 0 5,000 0 2,000 0 3,000 0 500 2,000 25,200 36 PUBLICATION FEES EQUIPMENT LEASE MAINTENANCE CONTRACTS BUILDINGS VEHICLE EQUIPMENT MACHINERY/TOOLS STREETS STORM DRAINAGE TRAFFIC SIGNS PARKING LOT FUTURE VEHICLE PURCHASE WALKWAYS/BIKEWAYS OTHER EQUIPMENT/MACHINERY 26-01 26-03 26-04 26-06 26-07 26-08 26-13 26-17 26-20 26-21 26-22 26-23 26-32 26-33 26-46 26-48 26-95 OFFICE SUPPLIES PRINTING/FORMS FREIGHT/SHIPPING SMALL TOOLS SMALL HARDWARE LUMBER/PAINT MEDICAL CATERING/SPEC CIRCUMSTANC ELECTRICAL BRIDGES WALKWAYS FURNITURE/FIXTURES DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT COMMUNICATION EQUIPMENT SHOP EQUIPMENT OTHER EQUIPMENT I Account Name Job Performance Utility Expenditures Total Operations & Maintenance costs Capital General Fund Streets, 101-3100-431 Town of Estes Park - 2014 Budget Original Revised Budget Account Budget Budget Number 2013 2013 2014 400 1,650 10,250 1,515 400 100 14,315 2,800 5,900 2,400 1,425 705 75,000 59,000 147,230 702,762 2,500 0 65,000 0 0 67,500 400 1,650 2,500 1,515 400 100 6,565 2,800 5,900 2,400 1,425 705 75,000 59,000 147,230 1,708,108 2,500 0 65,000 0 0 67,500 400 2,400 5,000 1,515 400 100 9,815 2,800 5,900 2,400 1,425 705 85,000 59,000 157,230 2,500 0 7,500 0 0 27-01 27-02 27-04 27-05 27-06 27-07 10,000 37 28-01 28-02 28-03 28-04 28-05 28-06 28-09 Detail PERSONAL SAFETY EQUIPMENT UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT 33-33 34-42 34-98 35-51 35-52 TELEPHONE NATURAL GAS ELECTRICAL ENERGY WATER SEWER TRASH DISPOSAL STREET LIGHT ENERGY CHG. DATA PROCESSING EQUIPMENT TRUCKS OTHER MACHINERY/EQUIPMENT STREETS PARKING LOTS General Fund Parks, 101-5200 Town of Estes Park - 2014 Budget SCOPE OF SERVICES arks/bridges/picnic * Flower planting, irrigation, grounds maintenance and landscaping, benches/tables/trash cans, p snow ds walkways/riverwalk/sidewalksjtrails, playground inspection and maintenance, Christmas tree drop, groun , removal, tree board Bureau of Reclamation Grounds mtc, weed control, scu pture * Contract management: sidewalk cleaning, maintenance and cleaning, annual backflow maintenance/testing, tree trimming eesk transport/sale), special events (tent/paradeSenior time card tracking, l assistance), library (boo * Records management: work order tracking, * Police (graffiti/wasp nest removal), Town Hall roof maintenance Center (picnic grounds cleaning/maintenance), Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Rollovers Total Expenses Revenues Personnel Levels Director of PublicWorks Public Works Suporkndant Municipal Service Foreman Municipal Service Workers Seasonal Park Personnel (FTEs) Work Study student Operations & Maintenance Details Insurance premiums Prof. services/fees Publishing Rentals Repair and maintenance Materials and supplies Job performance expenses Utility expenditures Other current expenses Capital 2012 361,048 133,963 $495,011 418,019 437,033 913,031 1,018,558 3,500 0 $1,022,058 Original Budget 2013 1,461 0 $914,492 5,740 0.24 0.41 1.00 4.00 7.04 0.05 8,750 41,199 955 28,741 143,118 119,735 12,378 63,143 0 417,012 164,513 $581,525 38 2,500 0.24 0.41 1.00 4.00 7.04 0.05 Revised Budget 2013 7,197 18,002 1,000 32,100 189,909 120,125 12,200 56,500 0 3,500 0 $1,043,540 23,342 0.24 0.41 1.00 4.00 7.04 0.00 437,957 145,569 $583,526 Budget 2014 426,243 156,064 $582,307 456,514 446,125 1,040,040 1,028,432 13,500 0 $1,041,932 6,000 0.24 0.41 1.00 4.00 7.04 0.00 14,016 15,417 18,188 54,533 1,534 1,000 36,266 31,812 193,772 163,263 117,717 104,625 12,996 13,450 62,025 62,025 0 Account Name Insurance Premiums Prof. services/fees Publication Fees Rentals Repair and Maintenance General Fund Parks, 101-5200-452 Town of Estes Park - 2014 Budget Original Revised Budget Budget 2013 2013 9,054 4,962 Materials and su ' • lies 2,235 4,962 0 7,197 10,752 0 0 7,250 18,002 1,000 3,600 3,500 25,000 0 14,016 10,752 0 0 32,100 44,617 6,500 51,500 55,000 250 32,042 0 0 189,909 1,200 200 25 0 7,500 1,800 2,000 500 25,000 750 2,000 9,900 7,000 4,000 8,000 250 0 0 42,500 0 3,500 4,000 120,125 7,436 1,534 3,600 7,666 25,000 Budget Account Number 2014 9,959 5,458 0 15,417 36,266 44,617 6,500 55,363 55,000 250 32,042 0 0 193,772 1,200 200 25 0 7,500 1,800 2,000 500 17,500 750 2,000 9,900 8,253 4,000 8,658 250 0 3,181 42,500 0 3,500 4,000 23,504 0 0 31,029 54,533 1,000 3,600 8,212 20,000 31,812 45,250 0 55,613 62,150 250 0 0 0 21-01 21-02 21-50 163,263 22-02 22-08 22-09 22-26 1,200 200 25 0 7,000 1,800 2,000 500 15,000 750 2,000 9,900 2,000 4,000 8,000 250 23-01 24-01 24-02 24-03 PROPERTY LIABILITY UNEMPLOYMENT 25-01 25-02 25-03 25-04 25-05 25-44 25-52 25-98 0 0 42,500 0 3,500 4,000 104,625 39 Detail INFO TECHNOLOGY SERVICES CONCERT CONTRACT INSURANCE CLAIMS OTHER 26-01 26-03 26-04 26-05 26-06 26-07 26-08 26-09 26-10 26-13 26-17 26-22 26-23 26-27 26-30 26-31 26-32 26-33 26-36 26-46 26-48 26-95 PUBLICATION FEES EQUIPMENT REAL PROPERTY LEASE MAINTENANCE CONTRACTS BUILDINGS FURNITURE/FIXTURES VEHICLE EQUIPMENT MACHINERY/TOOLS FUTURE VEHICLE PURCHASE WALKWAYS/BIKEWAYS OTHER EQUIPMENT/MACHINERY OFFICE SUPPLIES PRINTING/FORMS FREIGHT/SHIPPING JANITORIAL SMALL TOOLS SMALL HARDWARE LUMBER/PAINT CHEMICAL AWN MEDICAL CATERING/SPEC CIRCUMSTANC WALKWAYS FURNTIURE/FIXTURES AGGREGATE MULCH SHOP SUPPLIES DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT MAINT., TREES, PLANTS COMMUNICATION EQUIPMENT SHOP EQUIPMENT OTHER EQUIPMENT Account Name Job Performance Utility Expenditures Total Operations & Maintenance costs General Fund Parks,101-5200-452 Town of Estes Park - 2014 Budget Original Revised Budget Budget 2013 2013 1,200 2,750 6,850 1,000 400 0 12,200 700 2,175 7,375 38,000 250 8,000 0 56,500 437,033 0 3,500 3,500 Budget Account Number 1,200 2,908 6,850 1,638 400 0 12,996 700 2,175 12,900 38,000 250 8,000 0 62,025 456,514 0 3,500 3,500 2014 1,200 4,000 6,850 1,000 400 0 13,450 700 2,175 12,900 38,000 250 8,000 0 62,025 446,125 10,000 3,500 13,500 27-01 27-02 27-04 27-05 27-06 27-07 28-01 28-02 28-03 28-04 28-05 28-06 28-09 33-38 34-98 Detail PERSONAL SAFETY EQUIPMENT UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT TELEPHONE NATURAL GAS ELECTRICAL ENERGY WATER SEWER TRASH DISPOSAL STREET LIGHT ENERGY CHG. OTHER EQUIPMENT OTHER MACHINERY/EQUIPMENT General Fund Transportation, 101-5600 Town of Estes Park - 2014 Budget SCOPE OF SERVICES * nal shuttle service for 4 routes. Special charters as needed. Moved to 222-5600 in 2013. Seaso Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Total Expenses inc/dec over prior year Personnel Levels none 2012 0 0 so 268,317 268,317 0 $268,317 Original Budget Revised Budget 2013 2013 Operations & Maintenance Details Insurance premiums0 260,646 Prof. services/fees 0 Publishing 0 Rentals Repair and maintenance 0 7 32 Materials and supplies 346 Job performance expenses 0 Utility expenditures 0 Other current expenses 268,317 0 0 $0 0 0 0 so 0 0 0 0 0 0 0 0 0 0 0 0 $o 0 0 0 Budget 2014 0 0 $o 0 0 0 $o $o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 General Fund Transfers from General Fund, 101-9000 Town of Estes Park - 2014 Budget SCOPE OF SERVICES * To provide for transfers between the General fund and other funds Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Total Expenses Transfers out/to: COMMUNITY REINVESTMENT MEDICAL INSURANCE COMMUNITY SERVICES LIGHT & POWER FUND WATER FUND 2012 0 0 so Budget Original Budget Revised Budget 2014 2013 2013 0 0 so 0 0 $0 0 0 so 2,517,237 3,561,789 3,180,000 2,935,000 3,180,000 2,935,000 2,517,237 3,561,789 0 0 0 0 $2,517,237 $3,561,789 $3,180,000 $2,935,000 900,000 102,364 1,400,000 0 114,873 2,5 7,237 42 1,616,789 0 1,945,000 0 0 3,561,789 885,000 1,235,000 0 0 2,295,000 1,700,000 0 0 0 0 3,180,000 2,935,000 Community Reinvestment Fund Special Revenue Fund, 1#204 Town of Estes Park - 2014 Budget Purpose: ands for General Fund, Special Revenue Fund and Internal Service Fund capital projects. * F Community Reinvestment Fund provides f royal in 2000) when applicable. Funding comes from the GeneralFund, Grants and TABOR excesses (voter app Revised Budget 2013 2012 _ 2,542,157 Beginnin�Fund ba ante __________ 900,000 ransfer from General Fund 96,772 Grant income ransfer from General Fund fund balance target to 2599 Miscellaneous 12,599 028 Investment income -Total inflows ...... 1,009,339- 21,561 Personnel 9,422 Legal/engineering/other Flap Grant assistance costs 12 Transportation enhancement grant 8,812 Weist retaining wall 71,644 Bond Park - Master Plan 14,20 Federal - CMAWFASTER 012 Original Budget 2013 Inflows Outflows $2,350,665 ------ 800,000 346,789 5,000 -'---'1,151,789 2012 Projects 3,575 NEPA study 1133,575 Stall Barn Master Plan 131,095 2 Police Dept remodel 2,0 00 MPEC proforma Comp Plan - Museum/Sr Ctr 401 491 Fairgrounds sewer/site work 23,963,26 Cv8 -column repau_________________ ---- ---------- -- 2013 Projects Transportation Enhancement Grant Elm Road landfill mitigation Parking structure MPEC/Stall Barn project Construction Costs of issuance COPS note payment Performance Park Overlay Bleachers replacement per CIRSA Permanent fence around Birch Ruins Transportation Hub irrigation PW/Utility Office remodel Street Improvement Program 2014 Projects Fall River Trail (NEPA) 17.2% match Total -------Net change Ending Fund Balance reserved for Museum Stora e facilit 2,400 700,056 309,283 $2,851,440 Inflows Outflows $,851,440 -- 450,000 0 5,000 455,000................... 0 175,000 3,328,500 4,460,000 O 20,000 O 42,000 O 18,000 O 150,000 100,000 100,000 435,000 435,000 3,863,500 5,400,000 - $1,965,954 $200,000 La 3 20,662 40,000 210,000 58,304 24,974 7,700 23,000 88,509 346,132 20.149 _ 256,000 350,954 175,000 3,728,500 4,660,625 6,075,000 7,150,000 71,118 74,221 0 42,000 0 135,000 0 0 435,000 344,723 Budget 2014 ....... $377_869 1,235,000 330,000 0 0 10,000 1,575,000 10,704, 500 13,633,071 - .................................. -- (2,4 / 3,,, i 1) $377,869 $200,000 5,000 175,000 0 517,623 0 0 0 0 0 435,000 398,551 1,531,174 .......... 43 826 $421,696 $200,000 Conservation Trust Fund Special Revenue Fund, 211 Town of Estes Park - 2014 Budget SCOPE OF SERVICES purpose of acquiring, construction and * To collect and distribute the proceeds of state lottery revenues for the maintaining parks and facilities 2012 Original Budget Revised Budget Budget2014 2013 2013 32,000 32,000 Revenues 29,418 32,000 500 500 Intergovernmental 346 500 10 0 Investment Income 51 0 32,500 Other Total Revenues 29,814 32,500 32,510 Expenses 0 0 32,716 32,716 32,716 Personnel Services 16,573 $32,716 $32,716 Operations & Maintenance $32,716 Total Current Expenses $16,573 0 Capital Total Expenses change from prior year 0 30,000 $32,716 $32,716 $16,573 $62,716 0 0 0 0 0 0 0 Rollovers (206) (216) 13,242 (30,216) Increase (decrease) in Fund Balance 74,581 74,375 61,339 74,581 Beginning Fund balance $44,365 $74,375 $74,159 $74,581 Ending Fund balance Personnel Levels none Operations & Maintenance Details Bark Beetle Mgmt Weed Control Tree replacement Capital 8,044 10,500 8,044 10,500 486 11,716 44 10,500 10,500 11,716 10,500 10,500 11,716 Larimer County Open Space Fund Special Revenue Fund, 220 Town of Estes Park - 2014 Budget SCOPE OF SERVICES trails and open one -quarter of one percent sales tax increase to be used for * In 1996, Larimer County voters approved aone-q ortion of the tax. space purchases through 2018. This fun accounts for the Town's p Budget Original Budget Revised Budget 2014 2013 2013 Revenues Federal Grant State Government Grant County Shared Revenues Interest Earnings Miscellaneous Revenue Total Revenues Expenses Personnel Services Salaries Benefits 2012 0 0 00 0 0 290,000 287,839 260,000 250 1,316 1,000 74 0 $290,500 105 $261,000 $290,324 $289,260 24,162 9,936 34,099 1,835 25,382 11,327 36,709 852 Operations & Maintencance Total Current Expenses 225,000 411,102 Capital 1 Total Expenses (1,561) Excess (deficiency) of revenues (157,775) over expenditures 0 Other financing sources (transfers in) 0 0 0 Other financing uses (transfers out) 828 0 0 Increase (decrease) in Fund Balance (158,603) (1,561) 5 (75,146) 27,97 78,922 3 78,922 237,525 $31776 Beginning Fund balance $3,776 ,373 CAFR adjustment $78,922 $77,361 Ending Fund balance 25,385 26,169 11,088 11,288 36,473 37,457 363 0 290,000 500 0 446 Personnel Levels Director of Public Works II Public Works Civil Engineer Total 35,934 447,035 0.10 0.20 0.30 45 37,56 262,56 0.10 0.20 0.30 36,836 37,903 328,634 225,000 365,470 262,903 (75,146) 27,597 0.10 0.20 0.30 0.1 0.2 0.2 Larimer County Open Space Fund Special Revenue Fund, 220 Town of Estes Park - 2014 Budget Budget Original Budget Revised Budget 2014 2013 2013 2012 347 382 315 347 16 64 p 0 RENTALS Operations & Maintenance Details PROF. SERVICES/FEES 505 INSURANCE PREMIUMS 1,520 0 0 0 0 0 0 363 446 REPAIR AND MAINTENANCE 1,835 852 Capital Walkways and Bikeways Bond Park Phases, Trails 411,102 225,000 328,634 225,000 Projected Statement of Revenues,Expenditures, and Fund Balance COMMUNITY SERVICES FUND Town of Estes Park - 2014 Budget REVENUES BY DEPARTMENT Interest/Other Income Visitor Center (2600) Multi Purpose Events Ctr (2700) Facilities Sales & Marketing (2800) Local Marketing District (2900) Senior Center (5304) Events (5500) Transportation (5600) Museum (5700) Conference Center (5800) Revenues 2012 1,255 32,912 0 49,970 0 56,687 563,802 Original Budget Revised Budget 2013 2013 1,500 39,500 0 0 0 60,797 598,616 0 0 23,691 12,400 24,000 0 752,318 712,813 Budget 2014 1,060 1,520 41,635 34,000 0 233,376 0 0 0 0 53,441 54,575 490,590 560,551 0 0 12,850 8,950 0 0 599,576 892,972 Expenditures 794,150 874,875 805,165 766,757 414, 75 Personnel Services 345,182 302,248 BeneSalarfits* 278,254 224$1,414,660 $1,083,419 $1,111,939 $1,096,398 Benefits* 1,454,946 535 1,465,529 1,559,104 Operations &Maintenance 1,174,888 2,655,502 2,744,481 2,258,307 2,577,468 Total Current Expenses 15,226 101,000 5,547 0 Capital 0 0 0 Rollovers 0 2,670,728 2,845,4 0 1 2,263,854 2,577,468 Total Expenses 2 071,152) (1,952,509) Excess (deficiency) of revenues over (1,511,537) (1,864,655) ( ' expenditures t2 295,000 1,700,000 ) 1,400,000 1,945,000 0 0 sources (transfers 18,723 0 Other financing uses (cont/ransfers out)eral Other financing (130,260) 80,345 223848 (252,509) Increase (decrease) in fund balance 176,362 400,210 306,622 176,362 0 0 0 0 147,701 Beginning Fund balance 256,707 400,210 Cng FundAFR Adjustmentalanc176,362 Ending balance 47 Community Services Fund Special Revenue Fund, 222-2600 Visitor Center Town of Estes Park - 2014 Budget SCOPE OF SERVICES * Assist walk-in visitors and callers seeking information fmation about e tEEstt Park Parkaann eRockvs y Mo acta i t National Park. s * In cooperation with the Local MarketingDistrict, * Create and distribute informational materials * Coordinate approximately 75 volunteer Ambassadors * Handle limited retail sales of Estes Park - related merchandise Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Total Expenses Revenues CHARGES FOR SERVICES MISCELLANEOUS CHARGES RENT MISCELLANEOUS REVENUE 0.04 Personnel .20 0.041.00 2.00 2.00 Community Services Director 0.0 .00 Visitor Center Manager 2.00 1,00 2.0 1.000 1 Visitor Services Specialist (3 PT) 2 00 .0 Shuttle Coordinator 2.10 6.14 Seasonal Phone Operators (6) 5.30 6.14 Total 2012 175,693 56,058 $231,751 Budget Budget Revised Original Budget 2013 2013 2014 201,916 85,286 $287,202 203,429 77,990 $281,419 155,561 59,911 $215,472 126,454 508,405 510,195 151,329 791,614 366,801 358,205 795,607 0 0 5,547 0 $363,752 $795,607 $791,614 $366,801 32,912 39,500 0 41,635 34,000 0 34,000 0 0 0 Operations & Maintenance Details Insurance Premiums Prof. services/fees Publishing Rentals Repair and Maintenance Materials and supplies Job Performance Expenses Utility Expenditures Other Current Expenses Total Expenditures Capital - Buildings Capital - Equipment 0 30,339 0 2,573 1,664 24,090 1,104 3,705 35,608 13,580 719 22,244 23,739 0 5,547 48 39,500 0 0 1,831 379,005 1,300 3,100 45,910 20,225 3,950 25,584 27,500 0 0 39,500 0 2,135 1,918 389,013 1,300 3,100 41,636 18,644 2,477 23,484 28,623 0 0 0.04 1.00 2.00 moved to 5600 2.10 5.14 2,090 32,414 1,300 3,100 43,266 15,100 3,250 25,309 25,500 0 0 Account Name Insurance Premiums Prof. services/fees Publication fees Rentals Repair and Maintenance Materials and supplies Town of Estes Park Detail budget information Visitor Center 222-2600-426 Ongma Revise• Budget Budget Budget 2013 2013 2014 Job Performance Expenses 203 1,628 1,831 0 0 250 34,255 400 0 0 0 300 0 0 343,700 100 379,005 1,300 3,100 39,285 6,500 0 125 45,910 3,700 350 200 25 400 1,100 1,000 650 5,500 0 2,000 0 500 4,800 20,225 0 1,500 1,650 400 400 3,950 1,918 0 0 250 34,255 400 0 0 0 600 0 0 353,304 204 389,013 1,300 3,100 37,000 4,500 11 125 41,636 6,575 350 200 25 600 800 1,000 550 5,500 0 0 0 500 2,544 18,644 0 1,027 650 400 400 2,477 310 1,780 2,090 Account Number 0 0 200 31,339 400 0 0 0 0 0 0 0 475 1,300 3,100 21-01 36,141 7,000 0 125 21-02 43,266 22-02 22-04 22-08 22-09 22-10 22-13 22-26 22-40 22-41 22-42 22-45 22-60 22-98 2,500 350 100 50 500 1,000 1,000 600 5,500 0 2,000 0 500 1,000 15,100 49 23-01 24-01 0 2,250 200 400 400 PROPERTY LIABILITY 25-01 25-02 25-04 25-98 3,250 Detail ENGINEERING ORDINANCE REVISION FEES LEGAL INFO TECHNOLOGY SERVICES BANK SERVICE CONTRACT/SKILLED SERVICES INSURANCE CLAIMS WEB SEO MAINTENANCE WEB SITE UPGRADES WEB HOSTING FEE AD PRODUCTION COSTS TRANSPORTATION FEES OTHER 26-01 26-02 26-03 26-04 26-05 26-15 26-17 26-23 26-29 26-32 26-33 26-42 26-46 26-52 PUBLICATION FEES EQUIPMENT MAINTENANCE CONTRACTS BUILDINGS VEHICLE EQUIPMENT OTHER EQUIPMENT/MACHINERY 27-02 27-04 27-05 27-06 27-07 OFFICE SUPPLIES POSTAGE PRINTING/FORMS FREIGHT/SHIPPING JANITORIAL EXHIBIT/DISPLAY CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES PROMOTIONAL MAT PRINTING DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT OFFICE EQUIPMENT COMMUNICATION EQUIPMENT TRAFFIC SIGNS UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT Account Name Utility Expenditures Other Current Expenses Total Operations & Maintenance costs Capital Equi•ment Town of Estes Park Detail budget information Visitor Center 222-2600-426 Origma Revise• Budget Budget Budget 2014 2013 2013 3,000 2,800 9,936 2,982 3,500 1,250 2,116 25,584 22,000 5,500 27,500 508,405 0 0 0 0 1,500 2,800 9,936 2,982 3,500 1,250 1,516 23,484 23,123 5,500 28,623 510,195 0 0 0 0 2,500 2,750 10,475 3,034 3,700 1,050 1,800 25,309 20,000 5,500 25,500 Account Number 151,329 0 0 0 0 28-01 28-02 28-03 28-04 25-05 28-06 28-07 29-20 29-24 33-31 33-32 33-33 Detail TELEPHONE NATURAL GAS ELECTRICAL ENERGY WATER SEWER TRASH DISPOSAL 800 TELEPHONE LINES RESALE PURCHASES AMBASSADORS CLUB EXP FURNITURE/FIXTURES OFFICE EQUIPMENT DATA PROCESSING EQUIPMENT Community Services Fund Special Revenue Fund, 222-2700 Multi Purpose Events Ctr Town of Estes Park - 2014 Budget SCOPE OF SERVICES * Department created in 2013/1 to record activities generated by the Multipurpose Event Centel Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Total Expenses Revenues CHARGES FOR SERVICES MISCELLANEOUS CHARGES RENT MISCELLANEOUS REVENUE 0.00 0.45 0.00 0.00 0.50 Personnel 0.00 0.00 Community Ss Foremanres Dector 0.00 0.00 0.50 0.00 0.00 0.0002.50 Muni Services 0.00 Muni Services Worker 0.00 0.00 0.50 0.00 0.00 0.00 1.00 Secretary II 0.00 Special Events Coordinator 0.00 0.00 1.00 Special Events Coordinator (PT) 0.00 0.00 5.45 Total 7,000 0 0 0 0 0 0 10,211 0 18,850 0 5,000 0 89,250 0 2012 0 0 so 0 0 0 so Budget Original Budget Revised Budget 2014 2013 2013 0 0 so 0 0 0 so 0 0 so 75,000 75,000 0 221,212 115,725 $336,937 130,311 467,248 95,000 $75,000 $562,248 Operations & Maintenance Details Insurance Premiums Prof. services/fees Publishing Rentals Repair and Maintenance Materials and supplies Job Performance Expenses Utility Expenditures Other Current Expenses Total Expenditures Capital - Buildings Capital - Equipment 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 51 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 233,376 0 167,210 0 0 0 0 0 75,000 50,166 16,000 0 0 0 0 Account Name Insurance Premiums Prof. services/fees Repair and Maintenance Materials and supplies Job Performance Expenses Utility Expenditures Total Operations & Maintenance costs Capital Equipment Town of Estes Park Detail budget information Multi Purpose Events Center 222-2700-427 Original Revise Budget Budget Budget 2013 2013 2014 5,000 2,000 7,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 75,000 75,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 75,000 0 0 0 0 Account Number 21-01 21-02 0 0 0 3,051 7,160 10,211 6,000 500 250 100 6,000 6,000 0 18,850 5,000 5,000 2,250 36,000 24,000 7,000 5,000 15,000 0 22-13 22-98 89,250 25-01 130,311 25-02 26-01 26-02 26-03 26-04 26-05 26-17 26-32 75,000 20,000 0 95,000 52 27-05 Detail PROPERTY LIABILITY CONTRACT/SKILLED SERVICES OTHER 28-01 28-02 28-03 28-04 25-05 28-06 28-07 MAINTENANCE CONTRACTS BUILDINGS OFFICE SUPPLIES POSTAGE PRINTING/FORMS FREIGHT/SHIPPING JANITORIAL CATERING/SPEC CIRCUMSTANC DATA PROCESSING SOFTWARE 33-31 33-32 33-98 MEMBER DUES/SUBSCRIPTIONS TELEPHONE NATURAL GAS ELECTRICAL ENERGY WATER SEWER TRASH DISPOSAL PURCHASED WATER SUPPLY FURNITURE/FIXTURES OFFICE EQUIPMENT OTHER EQUIPMENT 2012 169,260 45,305 $214,565 21,294 235,859 0 $235,859 49,970 0 0 0 Community Services Fund Special Revenue Fund, 222-2800 Facilities Sales Marketing Town of Estes Park - 2014 Bud et SCOPE OF SERVICES Develop and implement comprehensive marketing program for Conference Center and Fairgrounds * p p groups into the Conference Center and other facilities * Promote, recruit, book and facilltaotec Town-wide meeting properites * Coordinate with local marketing officials mote at the Conference Center * Book, facilitate and support local events and fundraisers * This department moved to 101-1300 in 2013 Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Total Expenses Revenues CHARGES FOR SERVICES MISCELLANEOUS CHARGES RENT 49,970 MISCELLANEOUS REVENUE 0.00 0.00 1.00 0.00 0 00 0.00 Personnel T0.00 0,00 Group Sales/Mkt Manager 0.10 0.00 Community Services Director 1.10 0.00 Total 0 0 701 0 0 0 Operations &Maintenance Details 0 0 Insurance Premiums 2 345 0 0 Prof. services/fees 9,459 0 0 0 0 0 0 RentPublials 0 0 Rentals 0 0 0 Repair and Maintenance 691 0 0 lies 0 0 0 Materials and supplies 3,531 0 Job Performance Expenses 3,531 0 0 0 0 0 Utility Expenditures 13,100 0 Other Current Expenses 0 0 0 0 0 0 0 Capital -Buildings 0 Capital - Equipment 21,294 d Budget Budget Revise Original Budget 2013 2014 2013 0 0 so 0 0 0 $0 0 0 so 0 0 0 0 0 so 0 0 0 $0 $0 53 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Community Services Fund Special Revenue Fund, 222-2900 Local Marketing District Assistance Town of Estes Park - 2014 Budget SCOPE OF SERVICES * Beginning in 2010, Town Board agreed to provide assistance with the LMD payroll. An amended agreement was made in 2011. This division will be discontinued in 2012 based on further revisions to the agreements. Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Total Expenses Revenues CHARGES FOR SERVICES MISCELLANEOUS CHARGES RENT MISCELLANEOUS REVENUE Personnel Operations & Maintenance Details Insurance Premiums Prof. services/fees Publishing Rentals Repair and Maintenance Materials and supplies Job Performance Expenses Utility Expenditures Other Current Expenses Total Expenditures Capital - Buildings Capital - Equipment 2012 (48,626) 0 ($48,626) 0 (48,626) 0 $48,626) 0 0 0 0 0 0.00 d Budget Budget Revise Original Budget 2013 2014 2013 0 0 0 0 0 0 0 0 0 0 0 54 0 0 $o 0 0 0 so 0 0 0 0 0 0.00 0 0 0 0 0 0 0 0 0 0 0 4,523 0 $4,523 0 4,523 0 $4,523 0 0 0 0 0 0.00 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 $o 0 0 0 0 0 0.00 0 0 0 0 0 0 0 0 0 0 0 Community Services Fund Special Revenue Fund, 222-5304 Senior Center Town of Estes Park - 2014 Budget SCOPE OF SERVICES * Provide on -site dining, take-out meals, and Meals on Wheels * Offer information with referral services ortunities on &off -site * Organize health wellness 100 volunteers programs, and recreational opp * Coordinate approximately * Offer facility rental and public meeting space Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Total Expenses Revenues INTERGOVERNMENTAL REVENUE CHARGES FOR SERVICES CURRENT REVENUE MISCELLANEOUS REVENUE COFFEE FUND VAN USAGE FEES Personnel Community Services Director Senior Center Manager Senior Center Coordinator Program assistant (Temp) Van Drivers Total Operations & Maintenance Details Insurance Premiums Prof. services/fees Publishing Rentals Repair and Maintenance Materials and supplies Job Performance Expenses Utility Expenditures Other Current Expenses Total Expenditures 2012 83,523 30,721 $114,245 Original Budget 2013 90,603 53,805 $144,408 106,459 136,801 220,704 0 $220,704 56,687 6,875 20,964 18,303 9,230 991 325 0.10 1.00 0.50 0.00 0_15 1.75 2,781 28,032 0 0 31,066 31,444 792 12,344 0 55 281,209 0 $281,209 60,797 6,875 28,772 13,550 10,500 1,000 100 0.03 1.00 1.00 0.00 0.15 2.18 Revised Budget 2013 3,059 40,279 0 0 32,522 44,965 2,114 13,862 0 96,604 51,941 $148,545 119,822 268,367 0 $268,367 53,441 11,261 19,300 18,150 4,630 0 100 0.03 1.00 1.00 0.00 0.15 2.18 3,059 40,826 66 0 32,393 29,399 914 13,165 0 Budget 2014 96,186 53,496 $149,682 127,504 277,186 0 $277,186 54,575 6,875 20,730 16,370 10,600 0 0 0.03 1.00 1.00 1.00 0.15 3.18 3,363 38,255 0 0 29,259 40,135 1,772 14,720 0 Account Name Insurance Premiums Prof. services/fees Publication Fees Repair and Maintenance Materials and supplies Town of Estes Park Detail budget information Senior Center 222-5304-453 Original Revised Budget Budget Budget 2013 2014 2013 2,136 1,227 3,363 Job Performance Expenses 1,944 1,115 3,059 0 0 17,919 0 22,000 360 40,279 0 22,022 4,500 2,700 0 3,300 32,522 1,450 600 0 1,000 0 21,515 500 2,500 3,000 0 5,900 8,500 44,965 1,100 330 184 500 2,114 1,944 1,115 3,059 0 80 17,919 0 22,412 415 40,826 66 22,022 2,000 1,000 0 7,371 32,393 1,050 300 0 1,000 0 13,066 200 0 1,750 0 5,433 6,600 29,399 100 330 184 300 914 Account Number 21-01 21-02 0 0 15,669 0 22,000 586 0 22,259 3,000 1,200 0 2,800 22-06 22-08 22-09 22-70 22-71 22-98 23-01 29,259 1,050 600 0 1,000 0 17,585 0 0 3,500 0 5,900 10,500 40,135 750 330 192 500 25-01 25-02 25-04 25-44 25-98 Detail PROPERTY LIABILITY MEDICAL LEGAL INFO TECHNOLOGY SERVICES FOOD SERVICE CONTRACT SUB FOOD SERVICE CONTRACT ADD OTHER 26-01 26-02 26-03 26-04 26-05 26-15 26-17 26-23 26-29 26-32 26-33 26-42 PUBLICATION FEES MAINTENANCE CONTRACTS BUILDINGS VEHICLE EQUIPMENT FUTURE VEHICLE PURCHASE OTHER EQUIPMENT/MACHINERY 27-02 27-04 27-05 27-06 OFFICE SUPPLIES POSTAGE PRINTING/FORMS LAWN MEDICAL PROGRAMS CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES DATA PROCESSING OTHER EQUIPMENT FOOD PURCHASE OPERATING SUPPLIES EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT Account Name Utility Expenditures Total Operations & Maintenance costs Capital Equipment Town of Estes Park Detail budget information Senior Center 222-5304-453 Original Revised Budget Budget Budget 2013 2013 2014 970 2,200 7,300 592 600 2,200 13,862 136,801 970 2,200 6,300 750 745 2,200 13,165 119,822 970 2,250 7,300 600 600 3,000 14,720 127,504 Account Number 28-01 28-02 28-03 28-04 28-05 28-06 33-31 Detail TELEPHONE NATURAL GAS ELECTRICAL ENERGY WATER SEWER TRASH DISPOSAL CAPITAL - BUILDINGS CAPITAL - EQUIPMENT Community Services Fund Special Revenue Fund, 222-5500 Events Town of Estes Park - 2014 Budget SCOPE OF SERVICES * Plan and execute Town events such as Jazz Fest, Wool Market, Rooftop Rodeo, Elk Fest, & Catch the Glow * Assist with local events suchas thLLongs Peak k ScottisotherTF Festival, n venues 4thfireworks, & Autumn Gold Park, * Coordinate use ioFairgrounds, Performance * Support distinatlon shows such as tSolicit new events &smainta n facR odetieso Dressage & Mini Horse Shows * Manage approximately 110 volunteers. Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Total Expenses Revenues SPEC EVENT VENDOR PERMITS FEED SALES RETAIL TICKET PROCESSING ENTRY FEES WORKSHOP FEES ARENA CONCERT STALL DANCE CAMPER ENTERTAINMENT/MEALS COMMERCIAL VENDORS ADMISSION STORAGE PARKING FOOD CONCESSIONS BUILDINGS REAL PROP -EVENT VENUES DONATIONS OTHER SALES OF FIXED ASSETS CAPITAL LEASES CARNIVAL/GYMKHANA SPONSORSHIP PROGRAM SALES COMPOST PRPA NORTH COLO ECON DEV Revised Budget Budget Original Budget 2013 2014 2012 2013 312,222 95,932 $408,154 330,463 125,449 $455,912 344,473 101,258 $445,731 739,081 723,838 752,013 1,147,235 1,179,750 1,197,744 0 0 15,226 $1,147,235 $1,179,750 $1,212,970 563,802 820 83,339 10,657 7,265 8,844 21,895 26,798 0 73,554 4,057 17,578 0 38,454 154,674 0 10,938 13,916 4,517 11,003 8,000 4,829 0 0 0 53,922 0 0 8,742 58 598,616 6,000 90,000 11,000 8,000 10,600 30,000 30,000 0 106,000 4,500 16,500 0 43,000 180,000 0 3,765 12,000 7,000 4,500 15,000 3,000 0 0 0 9,000 0 0 8,751 209,019 67,917 $276,936 612,839 889,775 6,000 $895,775 490,590 560,551 6,000 6,000 72,797 70,000 7,000 12,000 5,000 8,000 7,700 10,600 19,355 22,000 22,000 30,000 0 0 66,246 95,000 4,495 4,200 14,349 16,500 0 0 35,000 43,000 171,371 180,000 0 0 3,895 4,000 12,000 12,000 19,556 7,000 0 4,500 7,000 15,000 1,100 3,000 0 0 0 0 0 0 6,975 9,000 0 0 0 0 8,751 8,751 Community Services Fund Special Revenue Fund, 222-5500 Events Town of Estes Park - 2014 Budget Original Budget Revised Budget Budget 2014 2013 2013 Personnel Community Services Director Municipal Services Foreman Special Events Coordinator Special Events Worker Secretary II Seasonal workers (FTEs) Manager Fairgrounds/Special Total Operations & Maintenance Details INSURANCE PREMIUMS PROF. SERVICES/FEES PUBLISHING RENTALS REPAIR AND MAINTENANCE MATERIALS AND SUPPLIES JOB PERFORMANCE EXPENSES UTILITY EXPENDITURES OTHER CURRENT EXPENSES CAPITAL - BUILDING CAPITAL - EQUIPMENT CAPITAL - VEHICLES CONTINGENCIES 0.90 1.00 1.00 1.00 1.00 4.06 0.00 8.96 0.45 0.50 0.50 0.50 0.50 4.06 0.00 6.51 16,302 16,302 189,999 139,763 3,914 4,850 40,224 15,090 89,393 88,074 150,156 104,400 20,185 14,625 50,498 51,900 191,342 177,835 0 15,226 0 0 6,000 0 0 0 2012 0.46 1.00 1.00 1.00 0.00 4.06 1.00 8.52 14,221 170,834 9,533 37,803 93,911 155,303 13,254 57,048 187,174 0 0 0 0 0.90 1.00 1.00 1.00 1.00 4.06 0.00 8.96 15,346 164,569 7,350 35,900 101,893 149,440 14,003 52,502 182,835 0 0 0 0 Account Name Insurance Premiums Prof. services/fees Publication Fees Rentals Repair and Maintenance 10,322 5,980 0 16,302 0 1,500 17,919 4,025 69,567 96,659 0 329 189,999 350 3,564 3,914 31,964 8,260 40,224 18,415 22,200 1,500 33,000 750 13,528 0 Town of Estes Park Detail budget information Events 222-5500-455 Original Revised Budget Budget Budget 2013 2014 2013 10,322 5,980 0 9,366 5,980 0 15,346 0 1,500 17,919 1,000 48,000 95,000 1,000 150 164,569 350 7,000 7,350 27,900 8,000 35,900 20,915 32,200 1,500 33,000 750 13,528 0 88,074 101,893 89,393 2,500 3,800 26-01 OFFICE SUPPLIES 4,050000 300 200 1,000 500 26-02 POSTAGE 1,026-03 PRINTING/FORMS 2 1,000 100 26-04 FREIGHT/SHIPPING 100 100 4,507 3,800 26-05 JANITORIAL 3,800 1,000 26-06 SMALL TOOLS 1,000 2,720SMALL 500 207 500 26-07 LUMBER/PAINT E 13,200 16,352 10,000 26-08 AM N 12,500 8,950 7,000 26-10 LCOSTS 70,000 70,000 50,000 26-12 FEEDMEDICAL 200 362 200 26-13 4,000 26-15 EXHIBIT/DISPLAY 10,000 7,000 P 0 0 26-16 PROGRAMS 0 7,000 26-17 CATERING/SPEC CIRCUMSTANC 6,000 13,242 16,302 0 1,500 15,669 1,000 34,488 85,450 1,000 656 139,763 Account Number 350 4,500 4,850 9,900 5,190 15,090 21-01 PROPERTY 21-02 LIABILITY 21-50 UNEMPLOYMENT 22-02 ENGINEERING 22-08 LEGAL 22-09 INFO TECHNOLOGY SERVICES 22-10 BANK SERVICE 22-12 CONTRACT SERVICES 22-20 ENTERTAINMENT 22-26 INSURANCE DAMAGE CLAIMS 22-98 OTHER Detail 23-01 PUBLICATION FEES 23-02 ADVERTISING 24-01 EQUIPMENT 24-02 REAL PROPERTY 21,324 32,200 200 33,000 750 0 600 60 25-01 MAINTENANCE CONTRACTS 25-02 BUILDINGS 25-03 FURNITURE/FIXTURES 25-04 VEHICLE EQUIPMENT 25-05 MACHINERY/TOOLS 25-44 FUTURE VEHICLE PURCHASE 25-98 OTHER EQUIPMENT/MACHINERY Account Name Materials and supplies Job Performance Expenses Utility Expenditures Town of Estes Park Detail budget information Events 222-5500-455 Origins Revised Budget Budget Budget 2013 2013 2014 2,000 0 4,500 4,500 0 0 500 4,000 Other Current Expenses Total Operations & Maintenance costs 4,300 9,340 5,500 2,000 0 0 500 4,000 149,440 500 1,500 6,550 4,500 353 600 0 0 14,003 3,500 3,900 11,504 10,598 6,000 17,000 52,502 0 3,800 1,500 44,400 5,500 3,525 98,010 0 8,200 900 17,000 182,835 723,838 3,000 8,959 5,500 1,387 0 3,024 500 1,346 150,156 767 500 9,000 8,065 353 1,500 0 0 20,185 1,500 3,900 16,000 7,598 4,500 17,000 50,498 0 3,976 0 45,843 0 1,025 114,707 0 9,471 0 16,320 191,342 752,013 0 0 0 15,226 0 104,400 500 1,500 5,550 6,122 353 600 0 0 Account Number 26-18 TROPHIES / AWARDS 26-23 FURNITURE/FIXTURES 26-32 DATA PROCESSING SOFTWARE 26-33 DATA PROCESSING EQUIPMENT 26-42 OFFICE EQUIPMENT 26-46 COMMUNICATION EQUIPMENT 26-48 SHOP EQUIPMENT 26-52 TRAFFIC SIGNS 14,625 2,000 3,900 15,000 7,000 5,000 19,000 51,900 0 1,800 1,500 38,400 5,500 3,525 100,010 0 9,200 900 17,000 Detail 27-01 PERSONAL SAFETY EQUIPMENT 27-02 UNIFORM ALLOWANCE 27-04 27-05MEMBER DUES/SUBSCRIPTIONS 27-06 EMPLOYEE RECOGNITION 27-07 MILEAGE REIMBURSEMENT 27-08 MARKETING EXPENSES 27-09 BUSINESS ALLOWANCE 177,835 612,839 61 28-01 TELEPHONE 2g-02 NATURAL GAS 28-03 ELECTRICAL ENERGY 28-04 WATER 28-05 SEWER 28-06 TRASH DISPOSAL 6,000 29-12 PARADE 29-13 DANCE 29-14 SPONSORS 29-15SECURITY/TICKET ADSE MONEY LABOR 29-16 29-17 VOLUNTEERS BANQUET 29-18 RODEO 29-19 CONCERT 29-20 RESALE PURCHASES 29-25 PROMOTION 29-30 MANURE/BEDDING DISPOSAL 32-22 0 33-32 34-98 CAPITAL - BUILDING CAPITAL - EQUIPMENT CAPITAL - VEHICLES Account Name Capital Equipment Town of Estes Park Detail budget information Events 222-5500-455 Original Revised Budget Budget Budget 2013 2014 2013 -sy» 6,000 62 Account Number Detail Community Services Fund Special Revenue Fund, 222-5600 Transportation Town of Estes Park OF - 2014 Bud•e SCOPE * Seasonal shuttle service for 4 routes. Special charters as needed. Moved from 101-5600 in 2013. Budget Original Budget Revised Budget 2014 2013 2013 Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Total Expenses Revenues CHARGES FOR SERVICES MISCELLANEOUS CHARGES RENT MISCELLANEOUS REVENUE Personnel Shuttle Coordinator 0 600 Operations & Maintenance Details 0 0 336,179 0 0 Insurance Premiums 0 0 0 Prof. services/fees 0 0 0 0 0 Publishing 0 0 0 Rentals 0 0 4,500 0 0 Repair and Maintenance 0 0 1,96050 Materials and supplies 0 0 0 0 0 Job Performance Expenses 0 0 0 Utility Expenditures 0 0 0 0 0 Other Current Expenses 0 0 0 Capital -Buildings 0 0 0 343,239 Capital - Equipment 0 0 2012 0 0 so 0 0 0 so 0 0 0 0 0 0 0 so 0 0 0 so 0 0 0 0 0 0 0 so 43,488 27,482 $70,970 0 343,239 0 414,209 0 0 $0 $414,209 0 0 0 0 0 0 0 0 0 0 from 2600 from 2600 from 2600 1.00 63 Account Name Insurance Premiums Prof. services/fees Materials and supplies Job Performance Expenses Total Operations & Maintenance costs Capital Equipment Town of Estes Park Detail budget information Transportation 222-5600-456 ngma Revise Budget Budget Budget 2013 2013 2014 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Account Number 100 500 600 2,800 327,926 5,453 336,179 200 2,450 1,250 600 4,500 1,710 250 1,960 21-01 21-02 343,239 64 0 0 0 0 22-13 22-60 22-98 26-01 26-03 26-32 26-52 27-05 27-07 PROPERTY LIABILITY 33-31 33-32 33-98 Detail CONTRACT/SKILLED SERVICES TRANSPORTATION FEES OTHER OFFICE SUPPLIES PRINTING/FORMS DATA PROCESSING SOFTWARE TRAFFIC SIGNS MEMBER DUES/SUBSCRIPTIONS MILEAGE REIMBURSEMENT FURNITURE/FIXTURES OFFICE EQUIPMENT OTHER EQUIPMENT Community Services Fund Special Revenue Fund, 222-5700 Museum Town of Estes Park - 2014 Bud set SCOPE OF SERVICES * Create permanent exhibits, temporary installations, and off -site installatior * Conduct educational programs, provide research assistance, and manage the website * Manage collections of historical objects and related databases * Manage approximately 55 volunteers * Offer facility rental and public meeting space Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Total Expenses Revenues FEDERAL GRANT CHARGES FOR SERVICES CURRENT REVENUE MISCELLANEOUS REVENUE Programs Coordinator of Community Services Curator - Collections Curator - Education Curator - Exhibits/Manager Collection Inventory Assistant (temporary) Seasonal grant -funded Digital Technician Seasonal Total Operations & Maintenance Details Insurance Premiums Prof. services/fees Publishing Rentals Repair and Maintenance Materials and supplies Job Performance Expenses Utility Expenditures Other Current Expenses Capital - Buildings 2012 113,092 50,239 $163,331 74,381 237,713 0 $237,713 23,691 13,308 4,022 4,980 1,382 0.00 0.00 1.00 1.00 0.00 0.14 0.23 2.37 Original Budget 2013 4,350 20,529 3,707 0 22,444 10,103 2,005 11,243 0 74,381 65 0 143,775 80,642 $224,417 96,485 320,902 0 $320,902 12,400 0 3,450 7,500 1,450 0.03 1.00 1.00 1.00 0.25 0.00 0.00 3.28 Revised Budget 2013 4,786 30,071 5,500 0 26,457 11,250 3,071 15,350 0 96,485 0 145,121 71,059 $216,180 102,074 318,254 0 $318,254 12,850 0 3,100 3,700 6,050 0.03 1.00 1.00 1.00 0.25 0.00 0.00 3.28 5,066 29,760 5,000 0 30,118 16,281 2,499 13,350 0 102,074 0 Budget 2014 149,409 90,129 $239,538 89,724 329,262 0 $329,262 8,950 0 3,100 4,800 1,050 0.03 1.00 1.00 1.00 0.25 0.00 0.00 3.28 5,573 29,240 2,470 0 26,315 9,150 4,126 12,850 0 89,724 Account Name Insurance Premiums Prof. services/fees Publication Fees Repair and Maintenance Materials and supplies Town of Estes Park Detail budget information Special Revenue Fund, 222-5700-457 Museum and Hydroplant Origins Revise Budget Budget Budget 2013 2013 2014 3,860 1,713 5,573 Job Performance Expenses 4,786 400 28,671 1,000 0 0 30,071 3,100 2,400 5,500 21,557 3,000 400 1,500 0 0 26,457 2,050 1,800 100 100 400 100 0 2,300 2,100 1,100 0 700 300 200 0 11,250 1,500 1,200 171 200 3,071 3,509 1,557 5,066 0 28,671 1,000 0 89 29,760 2,600 2,400 5,000 21,557 5,779 0 2,782 0 0 30,118 1,750 1,000 100 0 940 93 0 6,884 1,600 800 1,714 1,400 0 0 0 16,281 900 1,228 171 200 Account Number 21-01 21-02 400 27,421 1,000 0 419 29,240 100 2,370 2,470 22-08 22-09 22-10 22-13 22-98 23-01 23-02 21,115 3,400 0 1,800 0 0 26,315 2,050 1,200 50 100 1,400 100 0 1,500 1,400 550 0 500 300 0 0 9,150 25-01 25-02 25-03 25-04 25-44 25-98 2,400 1,275 251 200 4,126 66 Detail PROPERTY LIABILITY LEGAL INFO TECHNOLOGY SERVICES BANK SERVICE CONTRACT SKILLED/SERVICES OTHER PUBLICATION FEES ADVERTISING 26-01 26-02 26-03 26-04 26-05 26-06 26-07 26-15 26-16 26-17 26-23 26-26 26-32 26-33 26-97 MAINTENANCE CONTRACTS BUILDINGS FURNITURE/FIXTURES VEHICLE EQUIPMENT FUTURE VEHICLE PURCHASE OTHER EQUIPMENT/MACHINERY 27-02 27-04 27-05 27-06 OFFICE SUPPLIES POSTAGE PRINTING/FORMS FREIGHT/SHIPPING JANITORIAL SMALL TOOLS SMALL HARDWARE EXHIBIT/DISPLAY PROGRAMS CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES CONSERVATION SUPPLIES DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT OPERATING SUPPLIES EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT Account Name Utility Expenditures Total Operations & Maintenance costs Capital Equipment Town of Estes Park Detail budget information Special Revenue Fund, 222-5700-457 Museum and Hydroplant Origina Revise Budget Budget Budget 2013 2013 2014 1,100 3,050 7,400 2,000 500 1,300 15,350 96,485 0 0 0 1,100 2,550 6,400 1,500 500 1,300 13,350 102,074 0 0 0 900 3,150 6,000 1,000 500 1,300 12,850 89,724 0 0 0 Account Number 28-01 28-02 28-03 28-04 28-05 28-06 33-31 33-32 Detail TELEPHONE NATURAL GAS ELECTRICAL ENERGY WATER SEWER TRASH DISPOSAL CAPITAL - BUILDINGS CAPITAL - EQUIPMENT I 2012 0 0 so 107,218 107,218 0 $107,218 24,000 0 0 Community Services Fund Special Revenue Fund, 222-5800 Conference Center Town of Estes Park - 2014 Bud•et SCOPE OF SERVICES * conference center. See #2800 for further details on scope of services. Moved to General Fund - Buildings Oper ation o f (101-1700) Personnel Services Salaries Benefits Operations & Maintenance Total Current Expenses Capital Total Expenses Revenues CHARGES FOR SERVICES MISCELLANEOUS CHARGES RENT MISCELLANEOUS REVENUE TRANSFERS FROM 0 0 Operations & Maintenance Details 7,156 0 0 0 Insurance Premiums 0 0 0 0 0 Prof. services/fees 0 0 0 Publishing 35,461 0 0 0 0 Rentals 6,797 0 0 Repair and Maintenance 0 0 0 lies 0 0 Materials and supplies 0 0 0 Job Performance Expenses 57 805 0 0 0 Utility Expenditures 0 0 0 0 Other Current Expenses 0 0 0 0 0 Capital - Buildings 0 0 0 Capital - Equipment 107,210 d Budget Budget Revise Original Budget 2013 2014 2013 0 0 $o 0 0 0 so 0 0 $0 0 0 0 0 0 $0 0 0 0 $0 $0 0 0 0 24,000 0 0 0 0 0 68 0 0 0 0 0 0 0 0 0 0 0 0 Light & Power Fund Enterprise Fund, #502 Town of Estes Park - 2014 Budget SCOPE OF SERVICES RockyMountain Park. All by, PlatteO accounts, Rivert Power ing ty. Light Mountain Power National Pork. All Light &Power provides reliable quality electric power to approximately 10,000 accounts, including 300 es are served ut on neht two substations in infrastructure with eltricity providedoo re tion and federal d ing al tel The 300 miles of distribution lines & co evned street lights, andorecord management including g billing r is responsible for reading all electric meters, maintenance of all Town -owned its customers. Town promotes energy efficiency and offers renewable energy to all of Budget Budget Revised Original Budget 2013 2013 2014 2012 OPERATING REVENUES Charges for Services Other Total Operating Revenues OPERATING EXPENSES 5 986,475 Source of Supply 1 382 871 1,439,207 1,455,539 Distribution 1,317,853 1,256,754 911,649 Personnel 652,477 826,833 Operations &Maintenance 534 877 533,963 Customer Personnel Runts 487,883 535,478 130,2949 Personnel 135,817 126,123 131,676 Operations &Maintenance 531,713 456,302 Administration/General 457,632 538,581 1,309,564 1,420,019 Operations 1,239,587 1,422,019 1,845,808,844,08 Operations &Maintenance 892,145 1,877,500 0 0 Capital 0 014,780,955 TOTAL OPon 11,169,868 12, 602,150 13,211,470 TOTAL OPERATING EXPENSES 1,680,063 562,017 671,175 (1,019,431) 13,594,523 13,581,523 12,26 ,30 12,274,001166 288,122 180,001 262,300 274,00113,761,524 12,849,931 13,164,167 13,882,645 6,355,200 6,542,900 6,005,200 OPERATING INCOME (LOSS) 38,000 53,000 NON OPERATING REVENUES (EXPENSES) 51,953 55,000 444 838) (449,719) (449,719) Investment Income (209,641)(411,719 (391,838) Interest expense/Debt service payments (157,55688) (394,719) TOTAL NON-OPEERATING REVENUES (EXPENSES) 259,456 (1,411,269) 1,522,374 167,298 NET INCOME (LOSS) BEFORE CAPITAL CONTRIBUTIONS AND TRANSFERS (588,062) (1,316,601) (1,327,101) (1,327,101) TRANSFERS OUT 1067,645) (2,738,370j 934,312 (1,149,303) CHANGE IN AVAILABLE FUNDS 0 0 0 0 6,755,875 Rollover Adjustment 6,889,208 7,823,520 7,823,520 AVAILABLE FUNDS*, Beginning, as Restated 6,755,875 4,017,505 7,823,520 6,674,217 AVAILABLE FUNDS*, Ending 0 Rollovers calyear ended Dec. 31, 2012). Amounts for 2012 ending fund balance are: unrestricted current assets Fund availability is calculated as "unrestricted current assets less inventories less current liabilities", (source: audited financial statementpage 7 for ntthe air 423,228), for an available ending fund balance of $7,823,520. ($9,964,052) less current liabilities ($1,717,304) less inventories ($ $105,642 (12/31/2012) of fund balance is in form of Note Receivable from Estes Park Housing Authority, due June 2013 0 0 0 * 69 Light & Power Fund Details Enterprise Fund, #502 Town of Estes Park - 2014 Budget Original Budget 2012 2013 Revised Budget 2013 Budget 2014 2.70 2.60 B Coverage Data 10.51 2.991.25 Debt service ratio* 1.25 1.25 1.25 0 Bond covenant requirements *Debt service ratio = (total revenues - total expenditures +capital + future vehicle replacement +cap -related engineering costs)/debt service 90 days operating coverage* (>1.00) *90 day ratio = fund balance/((total expenditures - capital) x 25) Fund balance (90 day coverage) Net fund balance after 90 da coverage Summar of ex•enditure t es Source of Supply Personnel Salaries Benefits Operations & Maintenance Capital Debt Service Transfers out Rollovers Source of Supply increase Includes PRPA purchased power Personnel Director of Utilities Utilities Superintendent Line Superintendent Crew Chief Linemen Groundman Material Mgmt. Specialist Utilities Meter Foreman Meter Specialist Meter Reader Secretary II Secretary - shop Utilities Engineer Town Clerk Deputy Town Clerk Human Resource Generalist Payroll/HR Tecnician Utilities Administrator (shops) Seasonal GIS specialist Finance Officer Assistant Finance Officer Accountant I Specialist Accts. Payable/Utility Billing Sp Administrative Clerk II Town Administrator Deputy Town Administrator Executive Secretary Public Information Officer Total 2.83 7,823,520 (1,955,880) 5,867,640 5,986,475 2,263,368 1,679,245 584,122 2,027,881 892,145 209,641 588,062 0 11,967,572 2.14 2.01 6,674,217 (1,668,554 5,005,663 6,005,200 2,456,930 1,784,668 672,262 2,262,520 1,877,500 449,719 1,316,601 0 14,368,470 1.18 6,755,875 4,017,505 (1,688,969) (1,004,376) 5,066,907 3,013,129 6,355,200 6,542,900 2,505,797 2,445,804 1,869,777 1,764,796 636,020 681,008 2,808,449 2,887,751 1,542,024 2,904,500 449,719 444,838 1,327,101 1,327,101 0 0 14,988,290 16,552,894 5,986,475 6,005,200 6,355,200 6,542,900 0.58 0.00 1.00 1.00 8.00 1.00 1.00 1.00 2.00 1.00 0.70 0.60 0.80 0.48 0.48 0.48 0.48 0.00 0.00 0.26 0.26 0.26 0.94 1.22 0.48 0.00 0.48 0.48 24.98 0.58 0.00 1.00 1.00 8.00 1.00 1.00 1.00 2.00 1.00 0.70 0.00 0.80 0.48 0.48 0.48 0.48 0.00 0.00 0.26 0.26 0.26 0.94 1.29 0.48 0.48 0.48 0.48 24.93 0.58 0.80 1.00 1.00 8.00 1.00 1.00 1.00 2.00 1.00 0.70 0.00 0.80 0.48 0.48 0.48 0.48 0.60 0.50 0.26 0.26 0.26 0.94 1.29 0.48 0.48 0.48 0.48 26.83 0.58 0.80 1.00 1.00 8.00 1.00 1.00 1.00 2.00 1.00 0.70 0.00 0.80 0.48 0.48 0.48 0.48 0.60 0.50 0.26 0.26 0.26 0.94 1.29 0.48 0.48 0.48 0.48 26.83 70 Light and Power Fund Enterprise Fund, #502 Town of Estes Park - 2014 Budget Operations and Maintenance Distribution ENGINEERING (incl in Prof svcs/fees) INSURANCE PREMIUMS PROF. SERVICES/FEES RENTALS REPAIR AND MAINTENANCE MATERIALS AND SUPPLIES JOB PERFORMANCE EXPENSES OTHER CURRENT EXPENSES Original Revised Budget Budget Budget 2012 2013 2013 2014 19,212 45,000 125,000 25,000 11,183 11,283 16,000 10,166 47,448 92,500 275,121 107,749 2,400 2,400 2,400 2,400 798,750 648,500 551,283 558,750 107,000 140,482 132,000 139,200 27,698 30,000 30,000 30,000 0 0 0 65 (126,999) 1,256,754 911,649 652,477 477 826,833 3,266 3,266 3,593 Customer Accounts 2 g69 909 INSURANCE PREMIUMS 0 250 3,819 5,50589 9 RENTALS. SERVICES/FEES 3 797 3,9207,425, 8,852 9,251 3,43367,352 REPAIR AND MAINTENANCE 48,570 68,900 68,900 MA 900 5,935 6,115 JOB PERFORMANCE AND SUPPLIES 195 5,935 35,00015 JOB EPXNSNSES 76,854 35,000 35,000 OTHER CURRENT EXPENSES 135,817 126,12 131,676 130,294 Administration FUTURE VEHICLE PURCHASE (incl in R&M) 48,642 35,655 39,220 44,220 104,47455 168,9302229,8644220 248,642 INSURANCE SERVICES/FEESESMIUMS3,800 3,50007 PPUBUSHING 377 3,500 89,000 89,000 RENTALS 85,000 89,000 727,0740 RENTALS 366,222 331,669 363,077 147,829 313,500 324,200 338,500 REPAIR AND MAINTENANCE 80,68050 MATERIALS AND SUPPLIES 39,985 55,330 55,830 73,350 68,350 73,350 JOB ITV EXPENDITURES EXPENSES 62,369 273,350 OTHER EURRENITEXPE 397,677 235,065 241,978 65 OTHER CURRENT EXPENSES 1,239,5 87 1,309,564 1,420,019 1,845, 808 147,705 123,433 164,841 522,200 Transfers 550,195 1,266,601 1,327,101 1,327,101 37,867 GENERAL 0 0 MEDICAL INSURANCE 0 50,000 0 0 COMMUNITY REINVESTMENT 588,062 1,316,601 1,327,101 1,327,101 Debt Service Series 2027, $6.18m, 3.875% PRINCIPAL ON BONDS INTEREST ON BONDS 71 0 255,000 255,000 260,000 194,719 194,719 184,838 202,630 449,719 444,838 202,630 449,719 Light and Power Fund Enterprise Fund, #502 Town of Estes Park - 2014 Budget Capital BUILDING REMODELING STATION EQUIPMENT FURNITURE/FIXTURES OFFICE EQUIPMENT DATA PROCESSING EQUIPMENT METERS TRANSFORMERS COMMUNICATION EQUIPMENT LABORATORY EQUIPMENT SHOP EQUIPMENT STORES EQUIPMENT TOOLS OTHER EQUIPMENT TRUCKS OTHER MACHINERY/EQUIPMENT STREET LIGHTS POLES/TOW ERS/FIXTURES OVERHEAD LINES UNDERGROUND CONDUCTORS CUSTOMER SERVICE LINES SOFTWARE DEVELOPMENT Original Revised Budget Budget Budget 2012 2013 2013 2014 0 18,365 0 0 48,224 0 25,543 0 0 0 0 5,993 0 0 7,460 25,580 0 739,191 21,790 0 0 892,145 72 15,000 40,000 0 9,500 50,000 0 125,000 0 0 0 0 15,000 0 0 20,000 20,000 60,000 825,000 648,000 0 50,000 1,877,500 15,000 40,000 0 9,500 59,192 0 82,132 0 0 0 0 15,000 0 0 20,000 80,000 0 573,200 648,000 0 0 1,542,024 100,000 40,000 0 9,500 20,000 0 75,000 45,000 0 0 0 15,000 0 0 20,000 80,000 0 1,200,000 1,300,000 0 0 2,904,500 Account Name insurance Premiums Prof. services/fees Rentals Repair and Maintenance Materials and supplies Town of Estes Park Detail budget information Light and Power Distribution 502-6301-540 Origina Revise• Budget Budget Budget 2013 2013 2014 4,000 12,000 16,000 Job Performance Expenses Total Operations & Maintenance costs 2,703 8,480 11,183 45,000 30,000 1,500 0 10,000 1,000 5,000 92,500 2,400 5,000 2,500 2,500 250 5,000 3,000 15,000 70,000 350,000 100,000 2,500 3,000 558,750 500 1,000 1,500 17,000 5,000 5,000 2,000 70,000 30,000 0 132,000 30,000 0 0 0 30,000 826,833 2,703 8,580 11,283 125,000 100,000 1,500 30,000 10,000 3,000 5,621 2,400 5,000 2,500 2,500 250 5,000 3,000 5,000 70,000 600,000 100,000 2,500 3,000 798,750 500 1,000 1,500 17,000 7,000 1,000 2,000 79,200 30,000 0 139,200 30,000 0 0 0 30,000 1,256,754 25,000 30,000 3,000 35,000 10,000 2,500 2,249 107,749 2,400 5,000 2,500 2,500 0 5,000 3,000 15,000 60,000 450,000 100,000 2,500 3,000 Account Number 648,500 500 1,000 1,500 17,000 5,000 0 2,000 50,000 30,000 0 21-01 21-02 22-02 22-13 22-14 22-24 22-26 22-30 22-98 107,000 30,000 0 0 0 30,000 24-02 911,649 25-01 25-02 25-05 25-06 25-07 25-08 25-30 25-31 25-32 25-33 25-34 25-98 11111111.111 73 Detail PROPERTY LIABILITY ENGINEERING CONTRACT/SKILLED SERVICES LAB TESTING GIS INSURANCE CLAIMS LAND USE FEES OTHER 26-01 26-04 26-05 26-06 26-07 26-19 26-20 26-34 26-55 26-57 27-02 27-04 27-05 27-06 REAL PROPERTY MAINTENANCE CONTRACTS BUILDINGS MACHINERY/TOOLS METERS TRANSFORMER LABORATORY STREET LIGHTS SUBSTATION OVERHEAD UNDERGROUND CUSTOMER SERVICE LINES OTHER EQUIPMENT/MACHINERY OFFICE SUPPLIES FREIGHT/SHIPPING JANITORIAL SMALL TOOLS SMALL HARDWARE TRAFFIC CONTROL ELECTRICAL METER STREET LIGHTS OVERHEAD LINES PERSONAL SAFETY EQUIPMENT VEHICLE ALLOWANCE EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT Account Name Insurance Premiums Prof. services/fees Rentals/leases Repair and Maintenance Materials and supplies Town of Estes Park Detail budget information Light and Power Customer Accounts 502-6401-550 Original Revised Budget Budget 2013 2013 3,266 0 250 Job Performance Expenses Prof. services/fees Total Operations & Maintenance costs 250 1,000 2,920 3,920 8,852 0 0 8,852 15,000 28,000 12,500 1,600 1,300 2,000 0 3,000 5,500 0 68,900 5,620 195 0 120 5,935 35,000 126,123 3,266 3,578 241 3,819 Budget 2014 Account Number 3,593 0 909 1,000 4,505 5,505 909 2,920 4,505 8,852 0 399 9,251 15,000 28,000 12,500 1,600 1,300 2,000 0 3,000 5,500 0 68,900 5,620 195 0 120 5,935 35,000 131,676 7,425 8,852 0 500 9,352 15,000 28,000 12,500 1,600 1,300 2,000 0 2,000 5,500 0 67,900 5,620 195 0 300 6,115 35,000 21-02 22-13 130,294 74 22-98 24-01 24-03 25-01 25-02 25-05 26-01 26-04 26-05 26-06 26-07 26-19 26-20 26-34 26-55 26-57 27-02 27-04 27-05 27-06 LIABILITY 29-07 Detail CONTRACT/SKILLED SERVICES OTHER EQUIPMENT LEASE MAINTENANCE CONTRACTS FURNITURE/FIXTURES OTHER EQUIPMENT/MACHINERY OFFICE SUPPLIES POSTAGE PRINTING/FORMS FREIGHT/SHIPPING CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES DATA PROCESSING SOFTWARE DATA PROCESSING OFFICE EQUIPMENT COMMUNICATION EQUIPMENT EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT UNCOLLECTIBLE ACCOUNTS Account Name Insurance Premiums Prof. services/fees Publication Fees Rentals Repair and Maintenance Town of Estes Park Detail budget information Light and Power Administration/General 502-6501-560 Original Revised Budget Budget Budget 2013 2014 2013 41,116 7,526 48,642 Materials and supplies 32,378 6,842 39,220 13,500 10,000 250 5,000 93,180 2,000 0 35,000 10,000 168,930 0 85,000 4,000 89,000 74,236 2,000 1,000 130,000 500 123,433 500 331,669 15,000 5,000 2,000 500 2,500 0 85,000 3,500 5,000 100,000 15,000 15,000 10,000 5,000 50,000 313,500 37,378 6,842 44,220 13,500 10,000 250 5,000 93,180 2,000 0 35,000 70,934 229,864 0 85,000 4,000 89,000 64,236 2,000 1,000 130,000 500 164,841 500 363,077 15,000 5,000 2,000 500 2,500 0 85,000 4,200 5,000 130,000 5,000 5,000 10,000 5,000 50,000 324,200 Account Number 21-01 PROPERTY 21-02 LIABILITY 13,500 75,000 250 15,000 78,347 2,000 0 35,000 25,000 244,097 3,500 0 85,000 4,000 89,000 70,874 2,000 1,000 130,000 500 522,200 500 Detail 22-01 AUDITING 22-02 ENGINEERING 22-07 RECORDING FEES 22-08 LEGAL 22-09 INFO TECHNOLOGY SERVICES 22-10 BANK SERVICE 22-33 DATA PROCESSING 22-89 UTILITY FINANCIAL STUDIES 22-98 OTHER 727,074 15,000 5,000 2,000 500 2,500 0 85,000 3,500 5,000 100,000 15,000 15,000 10,000 5,000 75,000 23-01 PUBLICATION FEES 24-01 EQUIPMENT 24-02 REAL PROPERTY 24-03 LEASE 338,500 75 25-01 MAINTENANCE CONTRACTS 25-02 BUILDINGS 25-05 FURNITURE/FIXTURES 25-06 VEHICLE EQUIPMENT 25-07 MACHINERY/TOOLS 25-08 FUTURE VEHICLE PURCHASE 25-30 OTHER EQUIPMENT/MACHINERY 26-01 OFFICE SUPPLIES 26-02 POSTAGE 26-03 PRINTING/FORMS 26-06 MACHINERY/TOOLS 26-13 MEDICAL 26-14 LABORATORY 26-15 EXHIBIT/DISPLAY 26-17 CATERING/SPEC CIRCUMSTANC 26-23 FURNITURE/FIXTURES 26-25 ENERGY EFFICIENCY 26-32 DATA PROCESSING SOFTWARE 26-33 DATA PROCESSING EQUIPMENT 26-42 OFFICE EQUIPMENT 26-43 HEAVY EQUIPMENT 26-46 COMMUNICATION EQUIPMENT Account Name Job Performance Expenses Utility Expenditures Other Current Expenses Total Operations & Maintenance costs Town of Estes Park Detail budget information Light and Power Administration/General 502-6501-560 Original Revised Budget Budget Budget 2013 2013 2014 5,000 0 35,400 12,000 1,680 500 750 55,330 20,000 7,500 36,000 2,500 350 7,000 73,350 1,000 8,154 11,000 214,911 235,065 1,309,564 5,000 0 35,400 12,000 1,680 500 1,250 55,830 15,000 7,500 36,000 2,500 350 7,000 68,350 1,000 8,154 11,000 221,824 241,978 1,420,019 Account Number 5,000 0 60,000 12,000 1,680 500 1,500 80,680 20,000 7,500 36,000 2,500 350 7,000 73,350 0 8,141 11,000 221,824 240,965 1,845,808 76 Detail 27-02 UNIFORM ALLOWANCE 27-03 VEHICLE ALLOWANCE 27-04 EDUCATION/TRAINING 27-05 MEMBER DUES/SUBSCRIPTIONS 27-06 EMPLOYEE RECOGNITION 27-07 MILEAGE REIMBURSEMENT 27-10 MEAL REIMBURSEMENT-EMERG, 28-01 TELEPHONE 28-02 NATURAL GAS 28-Q3 ELECTRICAL ENERGY 28-04 WATER 28-05 SEWER 28-06 TRASH DISPOSAL 29-06 29-08 29-09 29-10 INTEREST ON DEPOSITS PAYMENT IN LIEU OF TAXES PUC GROSS RECEIPT TAXES FRANCHISE FEES Account Name Capital Town of Estes Park Detail budget information Light and Power Capital 502-7001-580 Original Revised Budget Budget Budget 2013 2013 2014 15,000 40,000 0 9,500 50,000 0 125,000 0 0 0 0 15,000 0 0 20,000 20,000 60,000 825,000 648,000 0 50,000 1,877,500 15,000 40,000 0 9,500 59,192 0 82,132 0 0 0 0 15,000 0 0 20,000 80,000 0 573,200 648,000 0 0 1,542,024 Account Number 100,000 40,000 0 9,500 20,000 0 75,000 45,000 0 0 0 15,000 0 0 20,000 80,000 0 1,200,000 1,300,000 0 0 2,904,500 77 32-22 33-30 33-31 33-32 33-33 33-34 33-35 33-36 33-37 33-38 33-39 33-41 33-98 34-42 34-98 35-55 35-56 35-57 35-58 35-59 37-01 Detail BUILDING REMODELING STATION EQUIPMENT FURNITURE/FIXTURES OFFICE EQUIPMENT DATA PROCESSING EQUIPMENT METERS TRANSFORMERS COMMUNICATION EQUIPMENT LABORATORY EQUIPMENT SHOP EQUIPMENT STORES EQUIPMENT TOOLS OTHER EQUIPMENT TRUCKS OTHER MACHINERY/EQUIPMENT STREET LIGHTS POLES/TOW ERS/FIXTURES OVERHEAD LINES UNDERGROUND CONDUCTORS CUSTOMER SERVICE LINES SOFTWARE DEVELOPMENT Water Fund Enterprise Fund, #503 Town of Estes Park - 2014 Budget SCOPE OF SERVICES a ement, demand forecasting, augmentation planning, treating and The Wa ter Department treats and delivers over 500 milliongallonsof clean drinking water per year. The Water Department all nis hydrants responsible and for redistributing management u water. eh includes pa tmshe 9 ereColoronnel a oe Deportrequirement eto be state ccHealthh and licensed Department meets all regulatory reporting requirements of the Colorado Department of Public and distributing water for public use. The Water Department administers the backflow prevention program andmaintains wate meters. The Water Envrionment (CDPH&E), EPA and the State River Commissioner. tors and Department backflow prevention technicians. as Class A plant operators, Class 2 distribution system op Original Budget Revised Budget Budget 2014 2013 2013 2012 OPERATING REVENUES Charges for Services Other Total Operating Revenues 147,757 167,461 OPERATINGSourceof Supply of Supply 285,734 SES Purification 265,688 536,775 Per379,657 Opesonnel rations &Maintenance 823,446 866,8 774,130 580,827 866,864 Distribution 368,694 Per814,764 64 Personnel 578,230 Opesrations &Maintenance 117,108 99, 537 118,368 118,537 11,11,10 8 Customer Accounts 142 428 Personnel 131,770 Opesrations &Maintenance 201,606 184,136 167,117 209,462 413 Administration/General 358,457 316,612 Operatic 323,358 316,612 1,288, 388,0500 331,038 639,300 0 0 Operations &Maintenance 0 Capital 0 3,919,018 4,352,892 Depreciation 3,198,282 3,641,443 TOTAL OPERATING EXPENSES 822,110 501,832 42,177 (563,092) 3,963,427 56,965 4,020,392 4,115,363 27,912 4,143,275 3,844,135 117,060 3,961,195 3,749,592 40,208 3,789,800 167,461 171,061 282,889 520,345 300,256 541,536 OPERATING INCOME (LOSS) 10,000 14,000 14,264 17,000 (335,456) NON OPERATING REVENUES (EXPENSES) (407,204)0(407,204)0 Interest expense/Debt (145,560) (30 204 (397,204) (321,456 Interest expense/Debt service NaymenXs (131,296 TOTAL NON OPERATING REVENUES (EXPENSES) (355,027) (884,548 690,814 111,628 NET INCOME (LOSS) BEFORE CAPITAL CONTRIBUTIONS AND TRANSFERS 0 0 114,873 0 (25,049) (214,953) (185,187) (180,495) CHANGE IN AVAILABLE FUNDS TRANSFERS IN (General Fund)1 065,043) TRANSFERS OUT (103,325) (540,214) ( 780,638 3,083,409 2,543,195 2,302,771 3,083,409 AVAILABLE FUNDS*, Beginning, as Restated 2,543,195 1,478,152 3,083,409 2,980,084 AVAILABLE FUNDS*, Ending 0 0 0 Rollovers * Fund availability is calculated as "unrestricted current assets less inventories less current liabilities", source: audited financial rent Amounts for 2012oan availabld e ending balance are: ed unrestrictedbalaese o$cur 409assets ($3,700,974)stat 7me9pages 7 forthefiscal year 03,55 Dec. Sin1, inven2012)tories ($114,006), less current liabilities ($503,559) less inventories $77,912 (12/31/2012) of fund balance is in form of Note Receivable from Estes Park Housing Authority, due June 2013 0 78 Water Fund Details Enterprise Fund, #503 Town of Estes Park - 2014 Budget 2012 Original Revised Budget Budget Budget 2013 2013 2014 1.89 2.24 Coverage Data 8 2.78 Debt service ratio* 8.88 .78 Bond covenant requirements *Debt service ratio = (total revenues - total expenditures + capital + future vehicle replacement + cap -related engineering costs)/debt service 90 days operating coverage* (>1.00) *90 day ratio = fund balance/((total expenditures - capital) x .25) 3,083,409 2,980,084 2,543,195 1,478,152 Fund balance 770,852) (745,021) (635,799 (369,538) (90 daycoverage) 2,312,557 2,235,063 1,907,396 1,108,614 Neet ffund balance after 90 da coverage Summar ofex.endituret •es Source of Supply Personnel Salaries Benefits Operations & Maintenance Capital Debt Service Transfers out Rollovers Personnel Director of Utilities Utilities Superintendent Water Superintendent Assistant Water Superintendent Plant Manager Water Plant Operators Lab Supervisor Lab Technician Municipal Service Worker Cross Connection Control Sp. Secretary II Secretary - shop Utilities Engineer Town Clerk Deputy Town Clerk Human Resource Generalist Utilities Administrator (shops) Payroll/HR Tecnician/Secretary II Finance Officer Assistant Finance Officer Accountant I Accts. Payable/Utility Billing Specialist Administrative Clerk I (2) 0.14 0.14 0.14 0.14 Town Administrator 0.00 Deputy Town Administrator 0.14 0.14 0.14 0 14 0 14 0.14 0.14 Executive Secretary 0.14 0.14 0.14 0.14 Public Information Officer Total 4.48 16.08 16.08 14.71 1.10 1.10 4.06 3.29 2.68 1.65 147,757 167,461 167,461 1,306,472 1,428, 328 1,426,478 951,238 1,006,815 1,041,105 355,235 421,513 385,373 1,413,015 1,406,354 1,611,967 331,038 639,300 713,112 145,560 407,204 407,204 25,049 214,953 185,187 0 0 0 3,368,891 4,263,600 4,511,409 171,061 1,468, 364 1,041,372 426,992 1,434,667 1,278,800 335,456 180,495 0 4,868,843 0.37 0.37 0.37 0.37 0.00 0.20 0.20 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 4.00 4.00 4.00 4.00 0.00 0.00 1.00 0.00 1.00 1.00 1.00 1.00 3.00 3.00 1.00 3.00 1.00 1.00 1.00 1.00 0.30 0.30 0.30 0.30 0.00 0.00 0.00 0.40 0.20 0.20 0.20 0.20 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.00 0.40 0.40 0.00 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.14 0.46 0.46 0.46 0.46 0.61 0.61 0.61 0.58 79 Water Fund Enterprise Fund, #503 Town of Estes Park - 2014 Budget Operations and Maintenance Purification MEMBRANE SET -ASIDE (GASB 621- inci in purification equipment) INSURANCE PREMIUMS PROF. SERVICES/FEES PUBLISHING REPAIR AND MAINTENANCE MATERIALS AND SUPPLIES UTILITY EXPENDITURES Distribution ENGINEERING (inci in Prof svcs/fees) FUTURE VEHICLE PURCHASE (inci in R&M) INSURANCE PREMIUMS PROF. SERVICES/FEES RENTALS REPAIR AND MAINTENANCE MATERIALS AND SUPPLIES JOB PERFORMANCE EXPENSES UTILITY EXPENDITURES OTHER CURRENT EXPENSES Customer Accounts INSURANCE PREMIUMS PROF. SERVICES/FEES MATERIALS AND SUPPLIES OTHER CURRENT EXPENSES Administration INSURANCE PREMIUMS PROF. SERVICES/FEES PUBLISHING RENTALS REPAIR AND MAINTENANCE MATERIALS AND SUPPLIES JOB PERFORMANCE EXPENSES UTILITY EXPENDITURES OTHER CURRENT EXPENSES Transfers GENERAL MEDICAL INSURANCE COMMUNITY REINVESTMENT Original Revised Budget Budget Budget 2012 2013 2013 2014 1,559 19,174 28 68,350 180,791 109,755 379,657 7,000 1,715 25,230 500 64,800 304,100 140,430 536,775 117,000 08,000 1,736 1,910 25,230 26,140 500 488 65,460 65,550 293,489 304,150 133,930 143,298 520,345 541,536 0 25,000 25,000 35,499 45,609 45,609 49,831 6,687 7,356 7,503 7,577 0 26,500 26,838 47,909 9,713 9,713 9,713 16,213 161,647 192,159 444,797 197,031 32,886 87,425 59,491 53,475 2,381 5,500 3,500 3,800 14,907 40,041 28,985 40,837 350,009 0 0 0 578,230 368,694 580,827 366,842 45,000 753 828 828 853 34,000 34,000 35,755 34,198 96,443 104,600 154,600 100,188 574 3,000 3,000 3,000 131,770 142,428 194,183 138,239 20,679 22,747 24,244 23,429 70,110 116,013 86,107 148,763 47 50 50 50 45,201 48,401 48,401 48,401 22,86627,497 19,500 24,800 3,453 53 6,900 6,900 7,100 34,173 49,305 49,305 54,730 65 65 65 0 126,829 87,479 82,040 80,712 323,358 358,457 316,612 388,050 0 199,953 185,187 180,4955 25,049 0 0 0 15,000 0 0 25,049 214,953 185,187 180,495 Debt Service 2008 Series A Colorado Water Resources, $5.494m, 3.94%. Final Maturity 2028 0 0 68681 BANK SERVICE 00 0 0 RIPAL AMORTIZATION EXP/BOND ISS 2,646 0 266,774 266,774 235,000 PRINC142,914 140,430 140,430 31,775 INTEREST ONN BONDS BONDS 145,560 407,204 407,204 335,456 80 Water Fund Enterprise Fund, #503 Town of Estes Park - 2014 Budget Capital LAND BUILDING REMODELING STATION EQUIPMENT FURNITURE/FIXTURES OFFICE EQUIPMENT DATA PROCESSING EQUIPMENT METERS COMMUNICATION EQUIPMENT LABORATORY EQUIPMENT SHOP EQUIPMENT PURIFICATION EQUIPMENT TOOLS HYDRANTS TRUCKS OTHER MACHINERY/EQUIPMENT WATER SYSTEM WATER SYSTEM MASTER PLAN SOFTWARE DEVELOPMENT Original Revised Budget Budget Budget 2012 2013 2013 2014 40,121 0 0 0 0 73,409 0 12,610 7,625 0 0 0 0 0 0 197,273 0 0 331,038 81 0 21,500 0 0 2,500 11,000 0 35,000 7,000 0 26,000 0 0 0 0 471,300 65,000 0 639,300 0 33,398 0 0 2,500 5,000 0 35,000 7,000 0 40,849 0 0 0 0 524,365 65,000 0 0 77,500 0 0 0 0 0 45,800 0 0 55,500 0 0 0 0 1,100,000 0 0 2 1,278,800 00 Account Name Insurance Premiums Prof. services/fees Publishing Repair and Maintenance Materials and supplies Utility Expenditures Total Operations & Maintenance costs Origma Budget 2013 Town of Estes Park Detail budget information Water Purification 503-6200-530 1,715 25,230 0 25,230 500 30,500 150 10,650 1,200 7,300 15,000 64,800 250 1,950 3,300 300 650 2,900 115,000 27,750 152,000 304,100 Revised Budget 2013 6,000 25,500 61,530 41,500 5,900 140,430 536,775 1,736 25,230 0 25,230 Budget 2014 Account Number 1,910 1,910 26,140 0 500 25,000 150 10,650 1,200 13,460 15,000 65,460 589 1,600 2,700 300 650 2,900 105,000 27,750 152,000 293,489 6,000 25,500 61,530 35,000 5,900 133,930 520,345 26,140 488 31,000 150 10,700 1,200 7,500 15,000 65,550 250 1,950 3,300 300 650 2,950 125,000 29,750 140,000 304,150 6,180 26,265 63,376 41,400 6,077 21-02 22-14 22-26 143,298 541,536 82 23-01 25-02 25-05 25-08 25-23 25-26 25-98 26-01 26-02 26-03 26-05 26-06 26-07 26-09 26-14 26-40 28-01 28-02 28-03 28-05 28-11 Detail LIABILITY LAB TESTING INSURANCE CLAIMS PUBLICATION FEES BUILDINGS MACHINERY/TOOLS LABORATORY PUMP STORAGE TANK OTHER EQUIPMENT/MACHINERY OFFICE SUPPLIES POSTAGE PRINTING/FORMS JANITORIAL SMALL TOOLS SMALL HARDWARE CHEMICAL LABORATORY PURIFICATION EQUIPMENT TELEPHONE NATURAL GAS ELECTRICAL ENERGY SEWER PROPANE GAS Account Name Insurance Premiums Prof. services/fees Rentals Repair and Maintenance Materials and supplies Job Performance Utility Expenditures Total Operations & Maintenance costs Town of Estes Park Detail budget information Water Distribution 503-6300-540 Original Revised Budget Budget Budget 2013 2013 2014 2,703 4,653 7,356 25,000 1,500 0 26,500 9,713 0 9,713 8,500 8,000 55,000 550 950 53,500 0 5,200 2,500 45,609 12,350 192,159 3,000 250 350 12,300 1,900 2,400 325 600 1,600 800 2,500 15,000 0 2,500 43,000 900 87,425 5,500 13,500 7,604 16,006 381 2,550 40,041 368,694 2,703 4,800 7,503 25,000 1,500 338 26,838 9,713 0 9,713 8,500 8,000 55,000 550 950 303,500 0 3,000 2,500 45,609 17,188 444,797 3,000 250 350 12,300 1,900 2,400 325 600 1,600 800 1,066 10,000 0 2,500 21,500 900 59,491 3,500 6,500 7,604 13,000 381 1,500 28,985 580,827 2,784 4,793 7,577 45,000 1,500 1,409 47,909 9,713 6,500 16,213 8,500 8,000 55,000 550 950 54,000 0 5,400 2,500 49,831 12,300 197,031 Account Number 6,200 300 350 9,800 2,000 2,500 325 700 1,600 0 2,500 19,800 0 2,500 4,000 900 53,475 3,800 21-01 21-02 22-02 22-26 22-98 13,500 7,832 16,486 392 2,627 40,837 366,842 83 24-02 24-03 25-01 25-02 25-04 25-05 25-06 25-21 25-22 25-23 25-34 25-44 25-98 26-01 26-04 26-05 26-06 26-07 26-08 26-13 26-17 26-23 26-25 26-32 26-33 26-34 26-42 26-46 26-48 27-01 Detail PROPERTY LIABILITY ENGINEERING INSURANCE CLAIMS OTHER 28-01 28-02 28-03 28-04 28-06 REAL PROPERTY LEASE MAINTENANCE CONTRACTS BUILDINGS VEHICLE EQUIPMENT MACHINERY/TOOLS METERS WATER SYSTEM WATER HYDRANT PUMP CUSTOMER SERVICE LINES FUTURE VEHICLE PURCHASE OTHER EQUIPMENT/MACHINERY OFFICE SUPPLIES FREIGHT/SHIPPING JANITORIAL SMALL TOOLS SMALL HARDWARE LUMBER/PAINT MEDICAL CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES ENERGY EFFICIENCY DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT METER OFFICE EQUIPMENT COMMUNICATION EQUIPMENT SHOP EQUIPMENT PERSONAL SAFETY EQUIPMENT TELEPHONE NATURAL GAS ELECTRICAL ENERGY WATER TRASH DISPOSAL Town of Estes Park Detail budget information Water Customer Accounts 503-6400-550 Account Name Insurance Premiums Prof. services/fees Materials and supplies Job Performance Total Operations & Maintenance costs Ongma Budget 2013 828 828 0 0 34,000 34,000 13,800 5,000 800 85,000 Revise. Budget 2013 828 0 1,701 34,054 Budget 2014 853 853 0 0 34,198 35,755 13,800 5,000 800 135,000 104,600 3,000 154,600 3,000 34,198 14,214 5,150 824 80,000 194,183 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 100,188 3,000 138,239 142,428 Account Number 21-02 22-09 22-13 22-98 26-01 26-04 26-05 26-06 29-07 Detail LIABILITY INFO TECHNOLOGY SERVICES CONTRACT/SKILLED SERVICES OTHER (meter reading) POSTAGE PRINTING/FORMS FREIGHT/SHIPPING METER UNCOLLECTIBLE ACCOUNTS 84 Town of Estes Park Detail budget information Water Administration and General 503-6500-560 Account Name Insurance Premiums Prof. services/fees Publishing Rentals Repair and Maintenance Materials and supplies Job Performance Utility Expenditures Other current expenses Origina Budget 2013 20,141 2,606 Revise Budget 2013 21,638 2,606 22,747 7,500 0 155 12,000 53,758 2,000 0 30,000 10,600 Total Operations & Maintenance costs 116,013 24,244 7,500 0 155 12,000 53,758 2,000 0 0 10,694 Budget 2014 Account Number 20,745 2,684 23,429 6,600 0 155 25,000 66,594 2,000 0 37,500 10,914 86,107 50 45,201 3,200 48,401 27,497 50 45,201 3,200 50 45,201 3,200 48,401 19,500 27,497 1,700 1,000 1,000 900 1,300 1,000 0 6,900 19,500 1,700 1,000 1,000 900 1,300 1,000 0 48,401 24,800 24,800 1,700 1,000 1,000 1,100 1,300 1,000 0 8,800 25,450 13,425 880 750 6,900 8,800 25,450 13,425 880 750 49,305 65 65 11,717 75,762 87,479 49,305 65 7,100 9,600 25,450 18,050 880 750 21-01 21-02 22-01 22-02 22-07 22-08 22-09 22-10 22-33 22-89 22-98 54,730 65 65 11,717 70,323 82,040 316,562 --- 65 11,532 69,180 80,712 388,050 23-01 358,407 24-02 24-03 25-01 26-01 26-02 26-03 26-13 26-17 26-42 26-46 27-02 27-04 27-05 27-06 27-07 PROPERTY LIABILITY 28-01 AUDITING ENGINEERING RECORDING FEES LEGAL INFO TECHNOLOGY SERVICES BANK SERVICE DATA PROCESSING UTILITY FINANCIAL STUDIES OTHER 29-08 29-10 Detail Publication Fees REAL PROPERTY LEASE MAINTENANCE CONTRACTS OFFICE SUPPLIES POSTAGE PRINTING/FORMS MEDICAL CATERING/SPEC CIRCUMSTANC OFFICE EQUIPMENT COMMUNICATION EQUIPMENT UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT TELEPHONE PAYMENT IN LIEU OF TAXES FRANCHISE FEES 85 Account Name Capital Town of Estes Park Detail budget information Water Capital 503-7000-580 Original Revised Budget Budget Budget 2013 2013 2014 0 21,500 0 0 2,500 11,000 0 35,000 7,000 0 26,000 0 0 0 0 471,300 65,000 0 639,300 0 33,398 0 0 2,500 5,000 0 35,000 7,000 0 40,849 0 0 0 0 524,365 65,000 0 713,112 0 77,500 0 0 0 0 0 45,800 0 0 55,500 0 0 0 0 1,100,000 0 0 Account Number 1,278,800 86 31-11 32-22 33-30 33-31 33-32 33-33 33-34 33-36 33-37 33-38 33-40 33-41 33-42 34-42 34-98 35-54 35-62 37-01 Detail LAND BUILDING REMODELING STATION EQUIPMENT FURNITURE/FIXTURES OFFICE EQUIPMENT DATA PROCESSING EQUIPMENT METERS COMMUNICATION EQUIPMENT LABORATORY EQUIPMENT SHOP EQUIPMENT PURIFICATION EQUIPMENT TOOLS HYDRANTS TRUCKS OTHER MACHINERY/EQUIPMENT WATER SYSTEM WATER SYSTEM MASTER PLAN SOFTWARE DEVELOPMENT Medical Insurance Fund Internal Service Fund, 606 Town of Estes Park - 2014 Budget SCOPE OF SERVICES * The Medical Insurance Fund closed and absorbed into the General Fund on 12/31/2010. The Fund reopened in 2012 due to self-insurance plan being enacted. Fund and fund balance goals will be analyzed and posted as information becomes available. Revenues Premium collections Investment income Miscellaneous Total Revenues 2012 Original Budget Revised Budget 2013 2013 Budget 2014 $1,600,321 $1,955,000 $1,750,000 $1,925,000 2,488 $3,000 $1,500 $2,500 766 $0 $1,077 $0 ,603,575 1,958,000 1,752, 577 1,927, 500 Expenses Personnel Services 0 Operations & Maintenance 1,316,749 Total Current Expenses 1,316,749 Capital 0 0 1,955,000 1,955,000 0 Subtotal $1,316,749 Rollovers 0 Total Expenses 1,316,749 Transfer in from Other funds 200,000 Increase (decrease) in Fund Balance 486,825 Beginning Fund balance 0 $1,955,000 0 1,955,000 0 3,000 486,825 0 0 1,750,631 1,925,000 1,750,631 1,925,000 0 0 $1,750,631 $1,925,000 0 0 1,750,631 1,925,000 0 0 1,946 2,500 486,825 488,771 Rollover adjustment $486,825 $489,825 $488,771 $491,271 Ending Fund balance 87 Fleet Maintenance Fund Internal Service Fund, 612 Town of Estes Park - 2014 Budget SCOPE OF SERVICES * Services: vehicle/equipment repair/maintenance, aerial/fire inspections, DOT regulations/inspections, equipment specifications and acquisitions, equipment cost tracking, communication equipment, fire extinguisher/1st aid kit inspections, licensing, fueling, equipment purchase/maintenance budgets, warranty/recall management, billing re: vehicles, ASE certified mechanics * Records management: w/o tracking, equipment costs, fuel tracking, DOT recrds, replacement recommendations * Special projects: equip police vehicles, equipment training * Miscellaneous: L&P special contt. weld brackets, build transformer mounts/cable, puller clamps/guide wheels, Stanley Park bleachers/stalls/doors, banner mounts, Water Dept, shut off keys, Parks Dept. sign brackets, bridge repair, trash can repair * Inspections: Preventative Maintenance inspections Original Budget Revised Budget Budget 2012 2013 2013 2014 Revenues Charges for services Other income Investment income Total Revenues Expenses Personnel Services 203,469 207,009 Salaries 142,816 200,093 04 809 62,384 105,805 89,027 Benefits 205,200 305,898 292,496 301,873 Operations &Maintenance 53,347 66,357 80,665 70,191 Total Current Expenses 258,548 372,255 373,161 372,064 0 0 0 0 Capital Subtotal 258,548 372,255 373,161 372,064 0 0 0 0 Rollovers 258,548 372,255 373,161 372,064 Total Expenses $260,575 745 572 261,892 $365,000 0 $250,000 $300,000 0 0 1,200 750 500 366,200 250,750 300,500 Excess (deficiency) of revenues over 3,345 (6,055) (122,411) (71,564) expenditures 0 0 0 Transfers out (to Med Ins Fund) 8,4900 0 0 0 Transfers in Increase (decrease) in Fund Balance 11,835 (6,055) (122,411) (71,564) Net Assets - beginning 314,409 326,244 326,244 203,833 Net Position 43,675 43,675 43,675 43,675 FundsNet Investment in rCestric edAs)ets $282,569 $276,514 $160,158 $88,594 avaiable (unrestricted) 88 Fleet Maintenance Fund Internal Service Fund, 612 Town of Estes Park - 2014 Budget i Original Budget Revised Budget Budget 2012 2013 2013 2014 Personnel Levels Director of Public Works Public Works Superintendent Lead Mechanic Mechanic Seasonal Mechanic (FTE) 0.10 0.34 1.00 1.00 0.50 2.94 0.10 0.34 1.00 1.00 0.50 2.94 0.10 0.34 1.00 1.00 0.50 2.94 0.10 0.34 1.00 2.00 0.00 3.44 Operations & Maintenance Details 2 320 2 587 2,826 INSURANCE PREMIUMS 2,109 PROF. SERVICES/FEES 15,177 10,752 18,414 12,255 2,522 1,302 100 PUBLISHING 100 12,274 18,405 20,182 18,405 REPAIR AND MAINTENANCE 9,840 15,350 18,175 16,300 MATERIALS AND SUPPLIES JOB PERFORMANCE EXPENSES 2,462 12,165 12,740 13,040 UTILITY EXPENDITURES 5,115 7,265 7,265 7,265 OTHER CURRENT EXPENSES 3,848 0 0 0 53,347 66,357 80,665 70,191 89 Town of Estes Park Detail budget information Fleet Services 612-4300-610 Account Name Insurance Premiums Prof. services/fees Publishing Repair and Maintenance Materials and supplies Job Performance Utility Expenditures Total Operations & Maintenance costs Original Revised Budget Budget Budget 2013 2013 2014 684 1,636 2,320 0 10,752 0 0 0 10,752 100 6,955 3,200 1,100 5,500 1,650 18,405 2,850 50 500 400 550 1,000 0 0 10,000 15,350 1,200 1,525 4,600 4,600 240 0 12,165 600 4,200 1,800 200 465 951 1,636 2,587 0 10,752 0 7,521 141 18,414 1,302 6,955 3,200 1,100 7,277 1,650 20,182 2,850 50 1,028 400 550 1,950 6,347 2,500 2,500 18,175 1,200 1,525 5,175 4,600 240 0 12,740 600 4,200 1,800 200 465 Account Number 1,046 1,780 2,826 0 11,752 0 0 503 12,255 100 6,955 3,200 1,100 5,500 1,650 18,405 2,850 50 500 400 550 1,950 0 0 10,000 16,300 1,200 2,400 4,600 4,600 240 0 13,040 600 4,200 1,800 200 465 7,265 66,357 7,265 80,665 90 7,265 70,191 21-01 21-02 22-06 22-09 22-10 22-13 22-98 23-01 25-01 25-02 25-03 25-04 25-05 26-01 26-04 26-05 26-06 26-07 26-08 26-13 26-17 26-23 27-01 27-02 27-04 27-05 27-06 27-07 28-01 28-02 28-03 28-04 28-05 Detail PROPERTY LIABILITY MEDICAL INFO TECHNOLOGY SERVICES BANK SERVICE CONTRACT/SKILLED SERVICES OTHER Publication fees MAINTENANCE CONTRACTS BUILDINGS FURNITURE/FIXTURES VEHICLE EQUIPMENT MACHINERY/TOOLS OFFICE SUPPLIES FREIGHT/SHIPPING SMALL TOOLS MEDICAL CATERING/SPEC CIRCUMSTANC FURNITURE/FIXTURES SHOP SUPPLIES DATA PROCESSING EQUIPMENT SHOP EQUIPMENT PERSONAL SAFETY EQUIPMENT UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT TELEPHONE NATURAL GAS ELECTRICAL ENERGY WATER SEWER Information Systems Technology Fund Internal Service Fund, 625 Town of Estes Park - 2014 Budget SCOPE OF SERVICES * Acqusiition, installation and support of: PCs, servers, network components, and telephones. * Provides assitance with printers, copiers and most software. * Facility items: electronic lock systems, camera systems, Board Room AV systems 2012 Original Budget 2013 Revised Budget 2013 Budget 2014 Revenues Charges for services Miscellaneous Investment income Total Revenues $470,311 $685,089 $685,089 $610,452 21,702 6,003 36,680 6,000 1,705 1, 500 750 1,500 493,718 692,592 722,519 617,952 Expenses Personnel Services Salaries 161,688 190,157 155,475 226,742 Benefits 71,698 86,849 63,485 85,852 233,386 277,006 218,960 312,594 Operations & Maintenance 215,461 232,606 286,319 312,318 Total Current Expenses 448,847 509,612 505,279 624,912 Capital 4,960 179,500 188,443 85,000 8,358 0 0 0 Depreciation 13,317 179,500 188,443 85,000 Subtotal Total Expenses 462,165 689,112 693,722 709,912 Excess (deficiency) of revenues over expenditures 31,553 3,480 28,797 (91,960) 0 0 0 Transfers out 6,6790 0 0 Transfers in 0 Increase (decrease) in Fund Balance Net Assets - beginning 24,874 337,620 Net Position Net Investment in Capital Assets 34,018 Funds avaiable (unrestricted) $328,476 3,480 362,494 34,018 $331,956 28,797 (91,960) 362,494 391,291 34,018 34,018 $357,273 $265,313 91 Information Systems Technology Fund Internal Service Fund, 625 Town of Estes Park - 2014 Budget 2012 Original Budget Revised Budget Budget! 2013 2013 2014 Personnel Levels Director of Utilities IT Manager Senior Support Specialist Support Specialist IT Support/GIS Specialist AV Support (PT) 0.05 1.00 0.00 1.00 0.50 0.00 2.55 0.05 1.00 0.00 1.00 0.50 0.00 2.55 0.05 1.00 0.00 1.00 0.50 0.00 2.55 0.05 1.00 1.00 1.00 0.00 0.00 3.05 Revenues Info Technology Services 401,047 612,837 612,837 575,849 Phone maintenance fees 69,264 72,252 72,252 34,603 Fiberoptic lease 19,984 6,003 14,998 6,000 Interest Earnings 1,705 1,500 750 1,500 Other 1,718 0 21,682 0 493,718 692,592 722,519 617,952 Operations & Maintenance Details INSURANCE PREMIUMS 1,690 1,859 1,913 2,104 PROF. SERVICES/FEES 39,534 0 50,162 88,634 PUBLISHING 18 0 180 0 REPAIR AND MAINTENANCE 90,738 134,872 136,189 118,990 MATERIALS AND SUPPLIES 37,968 62,980 64,980 58,650 JOB PERFORMANCE EXPENSES 3,563 4,895 4,895 9,340 UTILITY EXPENDITURES 33,593 28,000 28,000 34,600 OTHER CURRENT EXPENSES 8,358 0 0 0 215,461 232,606 286,319 312,318 Capital DATA PROCESSING EQUIPMENT 0 25,000 31,000 0 OTHER EQUIPMENT 4,960 29,500 32,443 85,000 SOFTWARE DEVELOPMENT 0 125,000 125,000 0 4,960 179,500 188,443 85,000 92 Town of Estes Park Detail budget information Information Technology Fund 625-2500-425 Account Name Insurance Premiums Contract/skilled services Publishing Repair and Maintenance Materials and supplies Job Performance Utility Expenditures Total Operations & Maintenance costs Capital Original Revised Budget Budget Budget Account 2013 2013 2014 Number 455 1,404 1,859 0 0 0 0 0 0 494 1,419 1,913 0 3,500 8,500 26,000 0 12,162 543 1,561 2,104 0 0 11,200 5,000 0 72,434 0 50,162 88,634 0 132,372 0 0 2,500 0 0 180 133,689 0 0 2,500 0 0 0 117,990 0 0 1,000 0 0 134,872 1,000 500 10,000 20,480 5,000 1,000 25,000 136,189 3,000 500 10,000 20,480 5,000 1,000 25,000 118,990 1,600 250 10,800 17,500 25,500 500 2,500 62,980 195 2,500 1,500 200 500 64,980 195 2,500 1,500 200 500 58,650 100 8,000 500 240 500 4,895 28,000 232,606 4,895 28,000 286,319 9,340 34,600 312,318 0 25,000 0 29,500 125,000 0 31,000 0 32,443 125,000 0 0 0 85,000 0 179,500 188,443 85,000 21-01 21-02 22-02 22-08 22-13 22-24 22-33 22-98 23-01 25-01 25-02 25-03 25-04 25-36 25-44 26-01 26-04 26-32 26-33 26-35 26-42 26-46 27-02 27-04 27-05 27-06 27-07 28-01 33-32 33-33 33-36 33-98 37-01 Detail PROPERTY LIABILITY ENGINEERING LEGAL CONTRACT/SKILLED SERVICES GIS DATA PROCESSING OTHER Publication fees MAINTENANCE CONTRACTS BUILDINGS FURNITURE/FIXTURES VEHICLE EQUIPMENT NETWORK EQUIPMENT FUTURE VEHICLE PURCHASE OFFICE SUPPLIES FREIGHT/SHIPPING DATA PROCESSING SOFTWARE DATA PROCESSING EQUIPMENT DATA PROCESSING OFFICE EQUIPMENT COMMUNICATION EQUIPMENT UNIFORM ALLOWANCE EDUCATION/TRAINING MEMBER DUES/SUBSCRIPTIONS EMPLOYEE RECOGNITION MILEAGE REIMBURSEMENT TELEPHONE OFFICE EQUIPMENT DATA PROCESSING EQUIPMENT COMMUNICATION EQUIPMENT OTHER EQUIPMENT SOFTWARE DEVELOPMENT 93 Vehicle Replacement Fund internal Service Fund, 635 Town nfEstes Park -2014Budget.x|sx | SCOPE VpSERVICES * To fund depreciation of, and to accumulate funds for, the replacement of Town vehicles. Original Budget 2013 Revised Budget 2013 Revenues Revenues - future vehicle purchases |ntoreg/mharinnume Miscellaneous Transfers In Total Revenues Total Expenses $27I,4I4 $429,098 $470'506 $572,031 10,082 12,000 S'000 10,000 31'129 O 439 v O 0 O 0 303,635 441,098 475,945 582,031 291,01 Excess (deMdemny)ofrevenues uve,expendbures: 11,804 ADJUSTMENTS mGA4BASIS (zy�8sV capital Outlay ' 131,233 Depreciation CHANGE |NNET xSSn172,401 '4oz NET ASSETS 'Beginning 2,716,671 Net Position 806,741 Net investment inCapital Assets Funds available (unmsthmed) 2,083,331 0 Rollovers 2012 Revenue sources: General (deferred) museum (8F)(defe/r*d) Special Events (CSF)<d6encd> Light and Power Light and Power (dpcdep,from 1Z,n7ym) Water IT Services � 4� U D (1O2'9Ol) 2,889,072 806,741 1,919,429 O 1,074,477 738,715 y5 98,5]2) (15468o) V O O O (5g8�3Z) (1�4684> 2,889/072 2,290\540 806,741 806,741 /\83,799 1,327,115 O 0 2013 2013 2014 247,13] U 29,732 322,518 199,682 49,8]z O 0 0 0 848,896 Vehicle Replacement Fund Internal Service Fund, 635 Town of Estes Park - 2014 Budget Vehicles scheduled for purchase/replacement 2012 2013 2013 Revised Police G-71A'98 Ford Crown Vic 23,500 23,500 Police G-51 '97 Ford Ranger 4x4 22,000 24,899 Police G-90C '06 Ford Expedition 4x4 28,000 28,000 Streets G-100B '02 Ford F-250 4x4 35,000 29,467 Streets G-43 '85 Champion Grader 130,000 133,365 Streets G-73A '97 John Deere 344G 120,000 89,809 Streets G-95 '96 I-H 4800 4x4 135,000 138,361 Parks G-42 '97 Cushman Truckster 22,000 22,000 Parks G-96A '99 Walker MTGHS 12,000 10,868 Water 9034A '98 Ford F-150 4x4 27,000 27,000 L&P 93313A, '02 Ford Explorer S-Trac 26,500 26,400 Prot Insp G-50, '99 Jeep Wrangler 4x4 23,000 23,000 Rollover PO #30224- Fort Collins Dodge 59,111 60,967 2012 Dodge RAM 35004x4 (L&P) (93320D) Rollover PO #30346 - Fort Collins Dodge 21,118 34,038 2013 3500 4x4 Cab Chassis (90310A) italics - vehicles yet to be replaced in2013 2014 Additions/changes during 2013 Trolley 38,740 Skid Steer, Mini Excavator, Trailer 129,590 Radios for police cars, loader, grader 14,519 L&P Bucket Truck 93331A 219,955 Police G-106A '04 Ford Explorer 38,189 Police G-89B '08 Dodge Charger 25,716 Police G-99 '97 Radar Trailer 15,599 Police - new vehicle 32,000 Com Dev G-52B '02 Jeep Wrangler 23,560 Streets G-58 '84 Sullair Compressor 13,119 Streets G-39A '01 Jeep Cherokee 4x4 26,232 Parks G-59A '97 Cushman White Truck 23,334 Parks G-94B '99 Walker MTGHS 11,531 Museum G-27A '02 Ford Windstar minivan 27,478 Events G-105A '94 Ford F250 4x4 26,781 Events G-111 '93 Miller Welder 3,743 Events G-117 '93 Chevy C3500 4x2 23,132 Events G-126 '00 Ford F350 4x4 41,340 L&P 93321A '97 Ford F-350 4x4 47,318 repl w/ Derrick Truck (monies contributed through L&P) 192,682 L&P 93389A 6-wheeler 13,033 repl w/ Side by Side (monies contributed through L&P) 7,000 Water 9039A Intl 4800 Dump Truck 120,778 Fleet G-68A '00 GMC K-1500 4x4 pickup 26,150 684,229 95 1,074,477 738,715 Theater Fund (formerly known as Friends of Stanley Hall Fund) Fiduciary Fund, 716 Town of Estes Park - 2014 Budget SCOPE OF SERVICES The Friends of Stanley Hall donated funds to the Town of Estes Park for the purpose of construction of a performing arts facility. If construction of the facility is deemed unfeasible by 05/31/2012, the funds are to be donated to a non-profit organization dedicated to the support of the performing arts. If construction is deemed feasible, Friends of Stanley Hall has 8 additional years to use funds. As of the 2013 Budget approval date, Town Board has begun the process of looking into divesting and closing the fund. Discussions are continuing into the 2014 fiscal year. 2012 Original Budget Revised Budget 2013 2013 Budget 2014 Revenues Investment income Total Revenues Expenses Personnel Services Operations & Maintenance Total Current Expenses Capital Total Expenses Transfer out/to close account Increase (decrease) in Fund balance Beginning Fund balance $805 $0 $600 $600 805 0 600 600 0 0 0 0 0 0 0 0 0 0 0 0 0 456,850 0 0 804 (456,850) 600 600 457,250 458,054 458,054 458,654 Ending Fund balance 458,054 1,204 458,654 459,254 96 Memo To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster 4 IP From: Jackie Williamson, Town Clerk Date: November 22, 2013 RE: Ordinance #16-13 — Setting the Compensation of the Municipal Court Judge, Assistant Municipal Court Judge, and the Municipal Court Clerk Pursuant to Section 2.24.030 of the Municipal Code Objective: To set the 2014 annual compensation for the Municipal Court Judge, Assistant Municipal Court Judge and the Municipal Court Clerk per Section 2.24.030 of the Municipal Code. Present Situation: In 2011, Ordinance 22-11 set the salaries for the Municipal Court staff with a 5% increase for 2012 and 2013. Per the State Statute 13-10-107 C.R.S. Compensation of municipal judges and 13-10-108 C.R.S. Clerk of the municipal court, the Town Board is required to set by ordinance a fixed annual compensation for both the Judge and Clerk of the court and make it payable on a monthly basis. The Assistant Judge is paid per court appearance. In the past the Town passed an ordinance every other year to increase the salaries of both the Judge and the Clerk by an automatic 5%. Proposal: Moving forward staff recommends job descriptions be completed for each job and both jobs be reviewed based on market. With that said, staff has discussed the positions with Eric Marburger/ESM Consulting Inc. He has recommended the Court Clerk position be an ADMIN 4 position. The difficulty comes in understanding the hours this position works annually to determine an accurate salary. Therefore, Judge Brown and I have discussed the need for the Clerk to keep track of hours worked in 2014 to help HR staff evaluate compensation in 2015. In addition, Mr. Marburger stated the compensation for judges is difficult to measure as it ranges from community to community depending on a number of factors. Again, this might be easier to discern if the court become a court of record moving forward. After further discussions with both Mr. Marburger and Judge Brown, it was agreed to bring forward a 2.5% increase in 2014 and re-evaluate the compensation more fully for 2015 once more information is available. Advantages: With the approval of Ordinance 16-13 the Town is in compliance with the Municipal Code as well as State Statute. Disadvantages: None. Action Recommended: Approval of Ordinance 16-13 setting the salaries for the Municipal Court staff for 2014. Budget: Increase salaries by 2.5% Sample Motion: moved to approve/deny Ordinance 16-13 setting the annual salaries for the Municipal Court Judge, Assistant Court Judge and the Municipal Court Clerk. Attachments Ordinance 16-13 ORDINANCE NO. 16-13 AN ORDINANCE SETTING THE COMPENSATION OF THE MUNICIPAL COURT JUDGE, ASSISTANT MUNICIPAL COURT JUDGE AND THE CLERK OF THE MUNICIPAL COURT FOR 2014 BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1. Pursuant to Section 2.24.030 of the Municipal Code the annual compensation for the Municipal Court Judge, Assistant Municipal Court Judge, and the Clerk of the Municipal Court for 2014 are set as follows: The Municipal Court Judge shall receive as compensation for his/her services an annual salary of Twenty -Three Thousand, Three Hundred Forty -Nine dollars and twenty- seven cents ($23,349.27); provided that any Municipal Court Judge who serves for only a part of the year shall receive for his/her compensation only a pro rata portion of the foregoing annual salary based upon the number of days he/she actually serves as a Municipal Court Judge. The Assistant Municipal Court Judge shall receive as compensation for his/her services One Hundred Fifty dollars ($150.00) per court session attended. The Clerk of the Municipal Court shall receive as compensation for his/her services as Clerk of the Municipal Court an annual salary of Twelve Thousand, Seventy -Four dollars and forty-five cents ($12,074.45); provided that any Clerk of the Municipal Court who serves only a part of a year shall receive for his/her compensation only that portion of the year he/she actually serves as a Clerk of the Municipal Court. Section 2. This compensation shall be effective as of January 1, 2014. Section 3. This ordinance shall take effect and be enforced thirty (30) days after its passage, adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF , 2013. TOWN OF ESTEGPARK, C[}LORADO Mayor By: Town Clerk | hereby certify that the above ordinance was introduced and read atemeeting Of the Board pfTrustees unthe day of `2O13.and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of 12013. Town Clerk Memo To: Honorable Mayor Pinkham Board of Trustees From: Frank Lancaster, Town Administrator Date: November 26th, 2013 RE: Revised 2014 Objectives. 4 EP; TOWN ADMINISTRATOR Objective: To Review the adopted Board Objectives for 2014 in light of the September flooding. Present Situation: In August the Board of Trustees formally adopted the Board's 2014 Objectives, after several study sessions and considering input from staff and the public. With the flooding of September, some of these objectives may no longer be feasible or need to be adjusted. The Board reviewed these objectives at their study session on November 12th. Proposal (including budget if applicable): I have prepared some suggested changes for the Board's consideration, based on the change in circumstances due to the flooding. These are consistent with the proposed changes to the original budget for 2014 as well. A red lined copy of the changes is included Advantages: • Updates the Board's objectives to more reasonable expectations, in light of the impacts of the recent floods. Disadvantages: • None Requested Action and Sample Motion: That the Board approve the revised 2014 Board of Trustees Objectives as presented Level of Public Interest Moderate TOWN OF ESTES 2014 Strategic Plan Revised November 26th, 2013 VISION The Town of Estes Park will enhance our position as a premier mountain community MISSION The Mission of the Town of Estes Park is to provide high -quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. KEY OUTCOME AREAS • Robust Economy - We have a diverse, healthy year round economy • Infrastructure- We have reliable, efficient and up to date infrastructure serving our residents, businesses and guests • Exceptional Guest Services - We are the preferred Colorado mountain destination providing an exceptional guest experience. • Public Safety, Health and Environment - Estes Park is a safe place to live, work, and visit within our extraordinary natural environment • Outstanding Community Services- Estes Park is an exceptionally vibrant, diverse, inclusive and active mountain community in which to live, work and play, with housing available for all segments in our community. • Governmental Services and Internal Support - We provide high -quality, reliable basic municipal services for the benefit of our citizens, guests, and employees, while being good stewards of public resources • Transportation - We have safe, efficient and well maintained multi -modal transportation systems for pedestrians, vehicles and transit. GOALS (5-7 YEARS ) Robust Economy • We will work to make Town codes and regulations more user friendly and easier to understand and use, while ensuring they are effective and enforceable and support reasonable development. We encourage the new Board of Appeals to look at our regulations and codes and give suggestions. • The Town encourages events, activities and development that enhance a year round economy • The Town participates as a partner in Local, Regional and State Economic Development Efforts • We will encourage optimal the use of the PRPA/Town fiber infrastructure Infrastructure • We will continue to address parking options throughout the Town. • We will continue to pursue grants and utilize available open space funding to develop connectivity of trails in the Estes Valley in partnership with other local entities as described in the Estes Valley Trails Master Plan. • We will provide safe access for users to the trail system • All of our Town Streets will be classified at a fair condition (-70%) or above • We will review the potential redevelopment of areas affected by the FLAP grant • We will upgrade the Glacier Creek Water Treatment plant to maintain redundant water treatment. Exceptional Guest Services • The MPEC meets the 2013 CH Johnson pro -forma financial projections • Public Safety, Health and Environment • Maintain safe and healthy environments on Town owned properties. • We will implement projects and policies to improve the quality of the environment . Outstanding Community Services • We will plan and implement the celebration of the 100th Anniversary of the Town. • We will increase the capacity for the Museum and the Senior Center, considering the recommendations of the Museum and Senior Center Master Plan • We will have available housing for all segments of our community. Governmental Services and Internal Support • We will ensure town finances are strong with adequate fund balances and sustainable reserves. • We will maintain a well trained and educated town staff. • We will implement an enterprise wide document management system • We will conduct a citizen survey biennially to measure our performance and citizen preferences Transportation • We will address downtown traffic issues 2014 Board Objectives (1 year time frame) Robust Economy • Begin revising regulations and codes, making them easier to understand and use, including making it easier for citizens to find all the codes, regulations and rules that are applicable to their particular projects • Continue to participate in local, regional, and state economic development. Infrastructure • Finalize design of the visitor's center parking structure. • Complete the construction of the Multi Purpose Events Center and Stall Barn. • Complete the environmental studies required for the extension of the Fall River Trail using the Paul Sarbanes Grant • Develop options for the improvements or replacement of Glacier Creek Water Treatment Plant • Develop a sustainable funding plan for facility maintenance • Identify best options for capitalizing on the PRPA fiber infrastructure for residents and businesses • Complete repairs to utilities due to flood damage. Exceptional Guest Services • Implement the operating and marketing plans for the MPEC • Develop a strategy for evaluating, retaining and recruiting special events in the Town, including a strategy for events management. Public Safety, Health and Environment • Finalize an agreement with the Colorado Department of Public Health and Environment on a remediation plan for the Elm Road Landfill • Pursue emergency public advisory radio services • Evaluate and address potential required changes in radio frequencies • Work to restore the streams damaged by the flood and to redefine the flood plains within Town boundaries. Outstanding Community Services • Update the comprehensive plan • Define the Town's role in community housing issues • Develop and adopt a policy for accepting public art, memorials and donations • Consider the recommendations of the Community Recreation and Wellness Center Feasibility Study • Participate with Rocky Mountain National Park in their 100th Anniversary in 2015 Governmental Services and Internal Support • Complete a Citizen Survey • Increase compliance with business licenses/ permits of vacation home rentals, including tax collection. • Implement the capital planning process. • Present to the citizens a sales tax proposal on the April municipal election for funding specifically to support streets, infrastructure and other community improvements. • Complete the revision and updating of Board and Administrative town policies. Transportation • Evaluate and prioritize implementation of Transportation Visioning Committee signage recommendations • Take any steps required for the FLAP Grant project. • Complete the flood damage repairs to the Fish Creek corridor. • Complete the flood damage repairs to other Town roads. • Complete preventative maintenance activities on Town roads, as adequate funds become available. Report To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster A EP PUBLIC WORKS From: Scott Zurn, PE, Public Works Director Date: November 26, 2013 RE: Multi -Purpose Event Center & Stall Barn Construction Update Objective: To update the Town Board and public on the progress of the MPEC and Stall Barn project at the Stanley Fairgrounds. Present Situation: Stall Barn progress is moving along very well and is anticipated to be complete in February. Interior insulation, bathroom framing and rough in electrical and plumping is complete. Installation of mechanical and fire protection systems are well underway. MPEC structural steel framing is about 80% complete. In addition, the exterior CMU walls are largely complete. Civil site utilities and underground infrastructure continues as does utility services such as gas, fiber optic data lines, water and power. A topping out celebration of the MPEC is scheduled for December 4th, 2013, at noon. The project schedule has been renegotiated due to the flood event. The Stall Barn could be completed as soon as February, depending upon the decrease of concrete prices, and the MPEC is set to be completed by mid -May. The project remains within budget. Budget: Community Reinvestment Fund $5,682,050 Level of Public Interest This is a project that has a very high level of interest.