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Home My WebLink AboutPACKET Utilities Committee 2010-03-11FE AGENDA TOWN OF ESTES PARK UTILITIES COMMITTEE 8:00 a.m. March 11, 2010 Preparation date: March 3, 2010 1) PUBLIC COMMENT 2) LIGHT & POWER a) RECOMMENDATIONS TO TOWN BOARD i) High Voltage Power Line Tree Trimming 2010 & 2011, presented by Todd Steichen b) REPORTS i) Energy Efficiency Update, presented by Reuben Bergsten 3) WATER a) REPORTS i) Marys Lake WTP Expansion Upgrade, presented by Jeff Boles ii) Annual Water Distribution System Flushing, presented by Jeff Boles iii) Annual Hazardous Waste Round -Up, presented by Jeff Boles 4) IT a) REPORTS i) Audio Visual Equipment Upgrade, presented by Mark Pallissard Cynthia Deats From: Admin iR3045 Sent: Monday, March 08, 2010 12:04 PM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 2467 ST. TIME 03/08 11:59 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR I� 4111 0110001 ICI 411 Memo 1 OWN or ES."17ES IARK„,..._ • ;""""'"11111 1111111111111111111111111111111 111111111111111111111111 1111111111,111,1,111,1,1,1,1011111111,1,11,1,1,1,1,y,i,„1,y„;„,1 11111itoopl,110 1'1'1'11'1:no 1111 4114 '11111111111111 11'11 111111,1,1,1,1,1,1,1,1, 1111,111111111)11101111111 111111111111111111111 1111loolll 111111111111111111111111111111,1„111,11,,1111,11,11111i111,111ollio00 To: Utilities Committee From: Todd J. Steichen, Line Superintendent Date: March 11, 2010 RE: High Voltage Power Line Tree Trimming 2010 & 2011 Background: Each year, the Light & Power Department increases its reliability by tree trimming around overhead high voltage power lines. Advertisements for sealed bids were sent out in February of 2010 for this two-year contract (the second year contract award is based on the first year's performance and will be brought back to this committee). Prequalification of bidders included the provision of a fully -equipped and insulated truck(s), a self -feeding chipper, and a pickup truck. All equipment must be less than five years old and the aerial lift must comply with the American National Standards Institute Standard A92.2. Contractors must be certified to work around high -voltage lines and all slash must be disposed of properly. Contractors must also obtain permission from public authorities or private landowners involved prior to performing the work. Proposals for each year are based on an hourly rate x 1,200 hours. The bids include all labor, equipment, and incidentals necessary to complete the work. The bid results are as follows: 1. Davey Tree 2. Foothills Tree Experts 3. Wright Tree Service 4. Cecil Logging Inc. 5. Asplundh Tree Experts (No bid due to lack of available crew in region) (No Bid) (No Bid) ($186,000.00) Lump sum ($113,664.00) Lump sum Budget: Account # 502-6301-540.25-32 (Overhead) contains $125,000.00 for High Voltage Power Line Tree Trimming in 2010. Recommendation: I recommend awarding the low bid of $113,664.00 for High Voltage Power Line Tree Trimming 2010 to Asplundh Tree Experts, to be included on the Consent Agenda of the March 23, 2010 Town Board Meeting. �!1 111111111111111111111111111111 10 0011111111111111111111111 l 111 P it 114 Report TOWN or MITES PAR1 • uir vuou1111111111 10111, 11111111:10111.1111111111.11"..,H un •11, IdldldldldldllI111111111111111111111111111..11..11..11..11..11..1111.. ....... .......................................... 111}1111}1111}1111111:11:11:11.1111.11.111)""""1).1 111111111111111111"11111111"""111111 11111 1111.1"""1111111111111117.11111111111111""1111111'11111'1111111111111111111111111111.11111. 1111L!'"i( -411111'11 ro 110.011111. 1:4 11111 u 111 110 .11111 To: Utilities Committee From: Reuben Bergsten, Utilities Engineer Date: March 11, 2010 RE: Energy Efficiency Update The energy efficiency line item in the budget was first approved in 1994 which launched the award -winning Electric Thermal Storage heater lease purchase program. Since then, both the Light & Power and Water Departments have contributed to these efforts through various programs. To date in 2010, the Utilities Departments have completed the following: 1. More than 400 energy -saving compact florescent light bulbs and 50 water - saving conservation kits were delivered to the Estes Park Housing Authority. EPHA will install these tools at their expense. 2. As of March 31, Estes Park Light & Power customers will be able to apply for a rebate on insulation, air sealing, and/or photovoltaic installations made possible by a partnership with the Governor's Energy Office. Each entity has contributed $50,000 to these efforts. 3. As of March 1, the Town of Estes Park has received more than $22,000 worth of renewable energy. This represents 55% of the budgeted expense for 2010 ($40,000) because wind -generated energy is more abundant in the winter months. 4. Platte River Power Authority and Estes Park Light & Power are sponsoring a pilot program, offering free energy assessments and the installation of water conservation and energy efficiency tools to 48 local homes. This program was advertised at the senior center and Crossroads Ministry; Larimer County Youth Conservation Corps, the volunteers completing this work, reported there has been a good response and they expect to complete all 48 homes this year. The total cost of materials for this program is expected to be $2,400, split between Platte River and EPL&P; there will be no cost for the labor. 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0000000000010000000000000001o0o ooloolooloo000000111000.00001 111111111mo oo 11111111 oolool000l00100000omool000l 0010000 To: Utilities Committee From: Jeff Boles, Water Superintendent Date: March 11, 2010 RE: Marys Lake WTP Expansion Upgrade The Acceptance Test started on Tuesday, February 9, and was scheduled to end on March 8. GE/Zenon has requested to run for an additional two days to account for shutdowns which happened at the start of the test. These shutdowns occurred during the maintenance cleanings; initially these were set at the wrong schedule and some of the valves involved in this process were inadvertently left in manual instead of auto. GE/Zenon has made multiple programming code changes and timing adjustments during the testing on the maintenance cleaning process. The majority of alarms and process problems have been associated with the maintenance cleans of the membranes. A maintenance clean is done by soaking the membranes in a high chlorine solution to remove organic material that may adhere to the membranes and can cause fouling of the fiber pores. The production rate during the acceptance test will simulate the designed production rate of the membranes based on the current temperature of the water. Colder water has a lower flux rate (flux rate is the rate at which the water can be pulled through the membrane fibers) than warmer water. The membranes were designed to produce 4 million gallons per day in a water temperature range of 15-20°C. In order to simulate the plant operation at its design capacities with the current water temperature at 4°C, the test will run continuously at 1.1 million gallons per day and every nine days the production rate is increased to 1.7 million gallons per day. The same two membranes, one first stage and one second stage, are used for the entire test period. I've added the production and discharge volumes for the month of February and just wanted to point out that the discharge volumes are slightly higher than anticipated. We may need to revisit the allowable discharge limits once we have had time run the plant under normal scenarios and conditions. Report Marys Lake WTP Expansion Upgrade, Page 2 11,11111,111;;;;1111:1,11,01:1,111;;;I " ......1,11111111,11.0.1,11.1.111.11.11111 „, .1000- 110110100101001 ....1000000000.1.0000000.1„1„11„1„1„, olorloorir 00000llollooloom011111111111111111uormuomillorl,„0,11,0u0.111„1„11,11111,111.11,111 11111111 1111111111111 ilho ro, 1111111111111111111111111111111111111 Plant Discharge Discharge % Day Production to sewer of production 1 678,816 12,998 1.91% 2 859,977 24,201 2.81`)/0 3 961,087 676 0.07% 4 828,656 8,913 1.08% 5 1,189,220 30,796 2.59% 6 1,115,573 19,604 1.76% 7 727,669 6,903 0.95`)/0 8 940,258 21,336 2.27% 9 1,286,574 18,622 1.45°/0 Start of Acceptance Test 10 1,289,969 11,421 0.89% 11 1,290,951 12,684 0.98% 12 1,234,480 20,569 1.67% 13 1,202,682 7,788 0.65% 14 1,235,898 4,931 0.40% 15 1,228,406 13,159 1.07% 16 1,252,304 9,592 0.77% 17 1,904,884 12,598 0.66% 18 1,190,946 9,403 0.79% 19 1,261,562 23,452 1.86% 20 1,138,734 11,448 1.01% 21 1,266,270 7,869 0.62% 22 1,208,078 12,161 1.01% 23 1,221,586 13,932 1.14% 24 1,221,012 12,167 1.00% 25 1,232,696 12,537 1.02% 26 1,753,424 10,547 0.60% 27 1,373,480 11,305 0.82% 28 1,199,772 8,574 0.71% Total 33,294,964 370,186 1.11% Average 1,189,106 13,221 1.11% Once the acceptance test is complete we will test the raw water supply pumps from the lake to ensure proper operations with the new plant controls. We don't anticipate any issues that would prevent the testing from passing. The open house remains as scheduled for April 8, 2010. li 111 r j% '/ /// II r 00)/4141 1 it Report !OWN or 11,Srl'ES l'AR1 101010101010101010101011011011011011011010101000 000 000000000000 ,00000000000- 111111111111111111111111111111111111 111111 0000000000000000000000u0_0000000000000 111111 1111111111 To: Utilities Committee From: Jeff Boles, Water Superintendent Date: March 11, 2010 RE: Annual Water Distribution System Flushing 100 000000000000000000000000000001 001 000000000000000000400000010 001 00000000 001 "100000, 0.0n 11111 Hi 00 00 M100000 0000 000! 00, 0 0 0 0 00 11 1°11 0000 op 00 ion 0000111111111111 0001i 11010000 00000000000101 111111 0000000l000000lol As part of the overall water distribution system operation and maintenance the Water Department will be performing the annual water distribution system flushing in April of this year. The schedule is over a two -week period starting Tuesday, April 13, 2010, through Friday April 16, 2010; and, on Tuesday, April 20, 2010, through Friday, April 23, 2010. Scheduled areas are as follows: April 13, 2010 April 14, 2010 April 15, 2010 April 16, 2010 Spur 66 to Mary's Lake Road Moraine Ave (from Mary's Lake Road to River Rock Condominiums) High Drive Area Range View Elkhorn Club Estates Riverside Drive (from Mary's Lake Road to Prospect Park) Fall River Road (from Elkhorn Club Estates to Fall River Estates) Riverside Drive (from Prospect Park to Moccasin) Moccasin & Cyteworth Area Hospital Area Stanley Circle Hwy 7 (west side from Conference Center to Lexington Lane) Hwy 7 (west side from Lexington Lane to Pinewood Drive) Peak View Drive to Dekker Circle Hwy 7 (east side from Dannel's Fire Station south to Whispering Pines Drive) School District Area Bureau Area Fish Creek Road Uplands Report 1111111111 1111111111111111 „ 1.1y,:,:qx,„.01,1.;;;c1.![....„11,1111111111111111111111,411111111111111111111111111111111111111411111111 11111111.1.10.1111,11.v.vi Annual Water Distribution System Flushing, Page 2 April 20, 2010 April 21, 2010 April 22, 2010 April 23, 2010 Elkhorn Avenue (North to Devil's Gulch Road) Davis Hill Stanley Village Black Canyon Hills Hwy 34 (from Stanley Village east to Bellevue) Stanley Heights Reserve Ranch Meadows Lone Pine Area Grand Estates Dry Gulch Road, Good Samaritan Village - lESTES PARE 111111111111111116';1:1111111111111111111V1111111111111111111111111111111.111111111111111111111111111111111i11111111111111111111111111111111111111111111111111111111111111;1!..10“,",„ 00 111111,11111111 Carriage Hills (south of Whispering Pines Drive) Arapahoe Meadows Cherokee Drive Prospect Estates Centennial Hills Rockwood Estates Thunder Mountain Subdivision Fall River Estates and Fish Hatchery Road Kiowa Subdivision 111 yooki1111111111 1111111 r I 1 11 III 11 Report To: Utilities Committee From: Jeff Boles, Water Superintendent Date: March 11, 2010 RE: Annual Hazardous Waste Round -Up fill11111111111111111111illiiipolmo??0111111,01111111111111111111,111,11111111iill 111111111 11111111 1111111111MID°VVVVV°°Vh111 1111111i111111111111111111111111111111111111111111111111111111001111111111111111111111111111111111100001111111111111111 11111111111111111101011011 111111111 111111111i 111111111111141111111111111111111111111111111111110J10111110i,111111111111111111111111111111111111000111111111110111 11111111111111111111111111111111111 1111111111111111 h111111 The Larimer County Solid Waste Department along with the Town of Estes Park has been conducting an Annual Hazardous Materials Round -Up which has been held at the Water Shop for the past 14 years. Last year Larimer County told us that due to funding cuts the county would not be able to pay for this program after 2009, but if we would be willing pay the costs they were willing to help us organize, line up vendors, and assist with manpower to continue to host this event for the Community. We included funds in the 2010 Budget based on the previous year's number of participants, referenced on page 149 of the 2010 Budget, account 503-6500-560-22- 98, $16,501. I contacted the Larimer County Solid Waste Coordinator and they will make all the arrangements and assist us with the Round -Up then invoice us for the actual costs associated with the waste collection and disposal. The next two pages are flyers that the County will be mailing to residents of the area and we will meet with the Town's Public Information Officer to post additional articles for the event. The event is planned for June 19, 2010. Annual Estes Park Household Hazardous Waste Round -up June 19th. 9 kam, - A Dm 577 DEI A Follow these simple guidelines: • Make sure containers are labeled and not leaking • Do not mix different materials together • NO propane bottles will be accepted • Nothing larger than 5 gallon containers will be accepted • Commercial (business) wastes will not be accepted For more information contact Larimer County Solid Waste at 498-5771 or Waste Management at 586-5740. Sponsored by Estes Park Water Department Larimer County Solid Waste June 19th from 9:OOam - 2:OOpm 577 ELM ROAD ESTES PARK WATER DEPARTMENT Follow these simple guidelines: • Make sure containers are labeled and not leaking • Do not mix different materials together • NO propane bottles will be accepted • Nothing larger than 5 gallon containers will be accepted • Commercial (business) wastes will not be accepted For more information contact Larimer County Solid Waste at 498-5771 or Waste Management at 586-5740. Sponsored by Estes Park Water Department Larimer County Solid Waste 1 000toi 'I I fl oi 110 I�w Report it.)\X/N 012 :r ()rr 1112 S 1111,111,11;;Involoonovoi FPRTM ovIIIIIIIIIIIIII11111111101111111111111000 „„„101111111111,11,11,11,111,„,„ opov,„„„„„„Illy, ""iiiiiii1111111111111111looni011111111111111111100000111111111111100 ollrrooloill To: Utilities Committee From: Mark Pallissard, Information Technology Manager Date: March 11, 2010 RE: Audio Visual Equipment Upgrade In the first quarter of 2010, the IT department installed a suite of audio-visual equipment to replace older and failing equipment such as the VHS recorder in the Town Board room. These improvements include a rack -mounted Ultra Nexus Elite server with two 2-terabyte drives. The new equipment will allow for recording of all meetings in the board room in a digital format that can be played back at pre- programmed times on cable Channel 12. Peg Vault equipment upstream of the digital recorder can compress the video stream by a factor of six, thus allowing for eight hours of video on one DVD. This DVD can be streamed over the website, within a minimum of four hours after the conclusion of the meeting. The digital video streaming service allows for real-time viewing on monitors throughout Town Hall, as well as on Channel 12. This equipment purchase includes a two-year total information subscription service, as well as one year of video streaming service and Peg Vault storage. IT staff is receiving training on this equipment.