HomeMy WebLinkAboutPACKET Public Works, Utilities and Public Safety 2010-06-10AGENDA
TOWN OF ESTES PARK
PUBLIC SAFETY, UTILITIES & PUBLIC WORKS COMMITTEE
June 10, 2010
8:00 a.m.
Board Room, Town Hall
1) PUBLIC COMMENT
2) PUBLIC SAFETY
a) REPORTS
i) Introduction of Community Service Officers— Chief Kufeld
ii) School Resource Officer — Chief Kufeld
(School Board's recent decision to cut their $20,000 contribution to fund
the position)
3) UTILITIES
a) RECOMMENDATIONS TO TOWN BOARD
i) Fish Creek Circuit Upgrade 2010 — Director Goehring.
(Request to Accept Bid)
ii) Extension of Platte River Power Authority's Organic Contract & Power
Supply Contract Terms — Director Goehring
4) PUBLIC WORKS
a) RECOMMENDATIONS TO TOWN BOARD
i) Pothole Patcher — Director Zurn.
(Budgeted Item)
Note: The PUP Committee reserves the right to consider other items not available at the time the
agenda was prepared.
Jackie Williamson
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Public Safety, Utilities and Public Works Committee
Wes Kufeld, Chief of Police
June 4, 2010
Introduction of Community Service Officers
Background:
Quite often the Cornmunity Service Officers employed during the summer are the
frontline faces and only contact our visitors have with the Police Department. They are
ambassadors for the town assisting our tourists with parking, directions and monitoring
the safety at intersections. This year we have a wonderful group of young adults from
our very own community. They are:
Ariel Mikolitch
Mary Compton
Michael McEndaffer
Brendan Solana
Budget:
All expenses for seasonal officers are budgeted in 101-2175-421.
Page 1
TOWN orESIES
To: Public Safety, Utilities and Public Works Committee
From: Wes Kufeld, Chief of Police
Date: June 17, 2010
RE: School Resource Officer
Background:
The Park R-3 School Board recently decided not to fund the School Resource Officer
(hereafter SRO) program for the 2010/2011 school year due to budget constraints. The
town is also facing budget constraints in the face of declining tax revenues. Staff has
been researching the need to continue this program in some capacity versus the town's
need to have police officers on the street serving the community as a whole.
The SRO program and relationship between the Park R-3 School District and the Town
began January 2, 2006. The police officer cost was initially covered by the town's
general fund with an understanding that the school would eventually contribute
financially. The December 27, 2007 Public Safety Committee minutes indicate:
"The original intent of the program was to cost share the position with the School
District. The School Board has agreed to provide $5,000 for 2007/2008 school year and
$20,000 for the 2008/2009 school year which is approximately half the base salary for a
Police Officer I."
The School District also committed $20,000 for the 2009/2010 school year. $5,000 of
the annual allocation has always been earmarked for overtime so the officer can attend
school functions.
The SRO is a unique position that requires a law enforcement officer to balance typical
law enforcement duties, counseling, and teaching as three distinct functions. Roughly
1/5 of the total town population (approximately 1,400 people) consists of those students
on campus. We have also witnessed increased levels of school violence over the last
decade. The position has benefited the School and the Town of Estes Park in many
ways since its inception in 2006: community and parent information resource on
juvenile issues, public relations benefits as the Town shows commitment to providing a
safe environment for youth, increased compliance with recommendations from the
Attorney General's Office in regard to information sharing, increased consistency with
Child Protection Team/Social Service reports, increased knowledge and compliance
with juvenile justice rules and regulations by creating an in-house expert, and patrol
staffing is not interrupted for school issues when the SRO is present, allowing for more
continuous street coverage.
The Estes Park Police Department is committed to building and maintaining community
relationships while maintaining the safety of all citizens of Estes Park.
The position, as currently outlined in the MOU between the two entities, states that the
SRO shall be on duty at the school during regular school hours when students are
required to attend, unless police department emergency needs or law enforcement
requirements prohibit.
Budget:
The SRO position is currently budgeted under Town of Estes Park, general fund, 101-
2175-421. A $15,000 reduction in revenues to the general fund will have to be
absorbed by the Police Department in the 2011 budget. $5,000 will be eliminated by
virtue of no overtime activities.
Recommendation:
Staff has been researching options which include
-Eliminating the SRO program and dedicating the position to serve the community year-
round.
-Modify the current SRO position, to provide in -school services 3 days per week, during
regular school hours, when students are present. As there will no longer be $5,000
earmarked for overtime for this position, activities for the position will be restricted to in -
school hours. The only exception will be for activities currently provided by the police
department under a separate MOU and tracked through the PD Sec project code —
examples are security at football games or other school activities that require police
presence and are open to any officer. The SRO will have no requirements to fill any
percentage of these activities.
To:
Fro Bob Goehring, Utilities Director
Date: June 10, 2010
RE: Fish Creek Circuit Upgrade 2010
TOWN OF ESTE'S .PARI.
Public Safety, Utilities and Public Works Committee
Background:
1998 — Analysis of the Estes Park electrical distribution system identified capacity
limitations at the existing substations, Estes and Marys Lake.
1999 — The Estes substation was replaced.
2005 — The 5-yr capital improvement plan included replacement of Marys substation.
2006 — Computer modeling of the distribution system revealed weaknesses in three
feeder circuits. Proposed upgrades would increase reliability by creating redundancy.
The whole distribution system could be fed from either of the two substations. These
five projects would meet future capacity growth (25 Years+) for our customers; Mary's
Lake Substation, Beaver Point Feeder Circuit, Peakview Feeder Circuit, Prospect Ave
undergrounding, Fish Creek Feeder Circuit
2007 March — Town Board was presented a financial plan outlining a need for outside
funding of $6,000,000 and requiring rate increases of 2.5% for 6 years: 2008 thru 2013
for all improvements.
2007 December With Town Board approval a Bond was issued. An "A+" rating was
achieved due to an excellent L&P fund financial track record. The interest rate was very
favorable at 3.875% for 20 years. In December of 2007 Light & Power received
$6,033,873.93 in Bond funds.
2008 — Marys Lake Substation Upgrade was completed. The substation was designed
and engineered by Platte River Power Authority. The final upgrade cost was $4,197k
(Bond funds). A portion of the Beaver Point Circuit (Marys Lake bridge crossing) was
completed. This project was done in conjunction with Larirner County's bridge
replacement project for $134k (Bond funds).
2009 — The Utilities Committee and Town Board gave permission to proceed with three
more of the projects.
2010 — Prospect Avenue underground, in conjunction with Public Works road project
costing $284k (Bond funds). Beaver Point Circuit Upgrade costing $176k (Bond funds).
Peakview Circuit Upgrade costing 2678k (Bond funds) including in house costs
Light & Power has been very pleased with Contractors, Selcon Utility and Hamlin
Electric Co. They have both been professional, courteous with our customers, timely
with construction and show high quality in their workmanship. As a result they were both
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asked to bid on the Fish Creek Circuit Upgrade project with an expectation of saving
mobilization fees. Both contractors anticipate completing their projects by early July
2010 leaving time to complete the Fish Creek Circuit Upgrades by November 2010.
Fish Creek Circuit Upgrade 2010 This is the final bond related project. Light & Power
has completed the Engineering and Design on the Fish Creek Circuit Upgrade 2010, the
bid results are as follows.
1. Hamlin Electric Company
2. Selcon Utility
$1,317,566.72
$483,434.80
Material costs are estimated to be $235,379.86 bringing the total cost of the project
(Low bid and materials) to $718,814.66
Note - This does not include -$300k in '750 MCM underground conductor from Hwy-36
to the Uplands. This conductor will be purchased & installed later by Light & Power staff.
Budget:
Account # 502-7001-580.33-30 (Station Equipment) contains $998k (remaining Bond
funds plus annual capital improvements).
Recommendation:
Staff recommends to the Town Board awarding the Fish Creek Circuit Upgrade contract
to Selcon Utility to be included on the Consent Agenda at the June 22nd 2010 Town
Board Meeting.
Page 2
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TOWN ot"
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To: Public Safety, Utilities and Public Works Committee
F r m: [}i[ectorGOehriDg
Date: June 1O.201O
RE:
_
Extension ofPlatte River Power Authority's Organic Contract & Power Supply
Contract terms
Backwound:
|nthe mid 1960s.future limits onthe availability of federal hydropower compelled the
Municipalities 0fEstes Park, Loveland, Longmont, and Fort Collins (Member Municipalities) 0o
create Gnon-profit corporation that would purchase energy from the Bureau ofReclamation in8
block for noem|e to the individual Member Municipalities. HovveVar, this corporation faced
limitations because itwas unable toissue tax-exempt bonds tofinance capital projects. At the
time, legislation did not allow for the Member PWUnio|po|it|eo to act joinUy, so the matter was
taken to the Colorado government.
A subsequent amendment to the Colorado Constitution, ratified in 1974, allowed for the
establishment of power muUlohb/. a "separate governmental entity," with the power to own
energy generation and transmission facilities with investor -owned and cooperative utilities.
The Platte River Power was established onJune 1G.1975.by the Member
Municipalities through an Organic Contract which allowed PRPA to take the place of the previous
non-profit corporation. One Vfthe Stipulations nfthe Organic Contract iothe establishment ofthe
"Power Supply Contract" between PRPA and each Mernber Municipality guaranteeing all power
required by the Mennhe[ Municipality is purchased from PRPA.
Because many of the actions taken bythe PRPAare innature, there has been practice
ofre-extending the Organic Contract every 1Oyears ooits term never falls below 3Oyears. The
Organic Contract was extend in198OtoDecember 31,2O2O.and again |n188Dthrough 2O4O.
Recommendation:
Staff recommends extending the PRPA Organic Contract and the Power Supply Contract through
2050 to be included on the Consent Agenda at the June 22, 2010 Town Board meeting.
Page
TOWN or E.:517ES PARK,,_
To: Public Safety, Utilities and Public Works Committee
Fro Dave Mahany, Public Works Superintendent
Date: June 10, 2010
E: Pothole Patcher
Background:
The Street Departments 2010 Budget includes $47,300 (101-3100-431-34-98 / page
81) for the purchase of a Pothole Patcher Trailer, This would be a new type of
equipment that will help make pothole repairs easier to perform, longer lasting as it will
pre -heat the patching material before it is installed in the pothole, and better ability to
repair potholes during winter months, Quotes were received from the only two
Manufactures/Dealers I could find that handle the trailer mounted units,
• Alternative Fuel Option: "No Option Available" for this type of equipment.
• This was a 2009 approved purchase, moved to 2010 during budget session.
MacDonald Equipment Co..., Commerce City, CO.
P.B. Loader Model B-2-T Patcher Trailer ..... 34,097.00
H.D. Industries, Jacksonville, Texas
Pro -Patch Model TM300-20-DAE ..... ............. ..... $37,256.60
(Does not meet spec --- "No Electric Heater")
Budcist.
$47,300 / 101-3100-431-34-98 page 81 / Street Department
Recommendation:
I recommend the purchase of the P.B. Patch Trailer from MacDonald Equipment
Co., Commerce City CO. for the cost of $34,097.00 to the Town Board, to be included
on the Consent Agenda at the June 22, 2010 Town Board meeting.
Page 1
June 10, 2010
Public Safety, Utilities & Public Works Committee
Town of Estes Park
Re: Help Preserve Open Spaces Initiative
In the Help Preserve Open Spaces Initiative there is a general statement on the use of
open spaces. However, on page 4, number 9, of this initiative, it specifically indicates
how 100% of the funds allocated to Estes Park are to be used. Page 4, number 9 reads:
"9. THAT Larimer County shall create a separate account for the municipality of Estes
Park; and that 100% of the revenue attributed to Estes Park from said sales and use tax
and any investment income thereon which is attributed to Estes Park shall be deposited
thereto; and that the revenue deposited shall be used to fund preservation of open space,
wildlife habitat and buffers to Rocky Mountain National Park and to provide trails as
described in the Estes Park Hike and Bike Plan and the Estes Valley Trails Plan; and that
a portion of the revenue shall be used for long-term management and maintenance of
those purposes;"
I do not believe the funds can be used for Bond Park. I have searched for maps and
information on the Estes Park Hike and Bike Plan and the Estes Valley Trails Plan (in the
comprehensive plan and elsewhere) and as far as I know Bond Park is not included in this
initiative. Each town which has been allocated money has been given specific guidelines
as to how money allocated to them is to be used. For example, Loveland can use their
money for parks as well as other recreational purposes. I believe Estes Park cannot.
The Larimer County Commissioners are not responsible for seeing that these funds are
used according to the initiative. The Town of Estes Park is responsible for the proper use
of funds allocated to us.
I ask that this statement be entered in the Public Record.
Sincerely yours,
Johanna Darden
Full -Time Resident of Estes Park
Residing at 501 Mac Gregor Avenue
Estes Park, Colorado 80517
June 8, 2010
The Honorable Mayor Bill Pinkham
and The Board of Trustees
Mayor Bill Pinkham and Members of The Board:
Re: Help Preserve Open Spaces Initiative
In the Help Preserve Open Spaces Initiative there is a general statement on the use of
open spaces. However, on page 4, number 9, of this initiative, it specifically indicates
how 100% of the funds allocated to Estes Park are to be used. Page 4, number 9 reads:
"9. THAT Larimer County shall create a separate account for the municipality of Estes
Park; and that 100% of the revenue attributed to Estes Park from said sales and use tax
and any investment income thereon which is attributed to Estes Park shall be deposited
thereto; and that the revenue deposited shall be used to fund preservation of open space,
wildlife habitat and buffers to Rocky Mountain National Park and to provide trails as
described in the Estes Park Hike and Bike Plan and the Estes Valley Trails Plan; and that
a portion of the revenue shall be used for long-term management and maintenance of
those purposes;"
I do not believe the funds can be used for Bond Park. I have searched for maps and
information on the Estes Park Hike and Bike Plan and the Estes Valley Trails Plan (in the
comprehensive plan and elsewhere) and as far as I know Bond Park is not included in this
initiative. Each town which has been allocated money has been given specific guidelines
as to how money allocated to them is to be used. For example, Loveland can use their
money for parks as well as other recreational purposes. I believe Estes Park cannot. I
ask you to ask the town lawyer if it is legal to use open spaces funds designated in this
initiative for Bond Park.
The Larimer County Commissioners are not responsible for seeing that these funds are
used according to the initiative. The Town of Estes Park is responsible for the proper use
of funds allocated to us.
ask that this statement be entered in the Public Record.
Sincerely yours,
/).
Johanna Darden
Full -Time Resident of Estes Park
Residing at 501 Mac Gregor Avenue
Estes Park, Colorado 80517