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Home My WebLink AboutPACKET Public Works, Utilities and Public Safety 2010-11-11Preparation date: November 1, 2010 * Revision date: 11/04/10 AGENDA TOWN OF ESTES PARK PUBLIC SAFETY, UTILITIES & PUBLIC WORKS COMMITTEE November 11, 2010 8:00 a.m. Board Room, Town Hall 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) RECOMMENDATIONS TO THE TOWN BOARD i) None. b) REPORTS: i) None. 3. UTILITIES a) RECOMMENDATIONS TO THE TOWN BOARD i) None. b) REPORTS: i) Distribution System Upgrades. Line Supt. Steichen 4. PUBLIC WORKS a) RECOMMENDATIONS TO THE TOWN BOARD i) Contract for Fall River Retaining Wall at Wiest Drive. Mgr. Sievers. * ii) Increase of Design Scope for Transportation Hub. Dir. Zurn. c) REPORTS: i) None. 5. ADJOURN NOTE: The Public Safety, Utilities and Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. Cynthia Deats From: Admin iR3045 Sent: Thursday, November 04, 2010 9:13 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 3667 ST. TIME 11/04 08:08 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 6922611 EP News ERROR Preparation date: November 1, 2010 * Revision date: AGENDA TOWN OF ESTES PARK PUBLIC SAFETY, UTILITIES & PUBLIC WORKS COMMITTEE November 11, 2010 8:00 a.m. Board Room, Town Hall 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) RECOMMENDATIONS TO THE TOWN BOARD i) None. b) REPORTS: i) None. 3. UTILITIES a) RECOMMENDATIONS TO THE TOWN BOARD i) None. b) REPORTS: i) Distribution System Upgrades. Line Supt. Steichen 4. PUBLIC WORKS a) RECOMMENDATIONS TO THE TOWN BOARD i) Contract for Fall River Retaining Wall at Wiest Drive. Mgr. Sievers. c) REPORTS: i) None. 5. ADJOURN NOTE: The Public Safety, Utilities and Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. Cynthia Deats From: Admin iR3045 Sent: Wednesday, November 03, 2010 3:03 PM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 3657 ST. TIME 11/03 13:59 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 6922611 EP News ERROR Preparation date: November 1, 2010 * Revision date: 11/04/10 AGENDA TOWN OF ESTES PARK PUBLIC SAFETY, UTILITIES & PUBLIC WORKS COMMITTEE November 11, 2010 8:00 a.m. Board Room, Town Hall 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) RECOMMENDATIONS TO THE TOWN BOARD i) None. b) REPORTS: i) None. 3. UTILITIES a) RECOMMENDATIONS TO THE TOWN BOARD i) None. b) REPORTS: i) Distribution System Upgrades. Line Supt. Steichen 4. PUBLIC WORKS a) RECOMMENDATIONS TO THE TOWN BOARD i) Contract for Fall River Retaining Wall at Wiest Drive. Mgr. Sievers. * ii) Increase of Design Scope for Transportation Hub. Dir. Zurn. c) REPORTS: i) None. 5. ADJOURN NOTE: The Public Safety, Utilities and Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. Page 1 of 9 '1()\X/N Memo To: PUP Committee From: Todd J. Steichen, Line Superintendent Date: November 11, 2010 RE: Distribution System Upgrades ESTES PARK 11111,11:!1,11;j',1"11, 1,1,1,1,1,Illy„!!!! 1111111111111. noyouivi1,1:1:1:111,1111,111111111 1111111111111111111111111111111111111111111111111111111111111111qmilli'll'il 1111111111111111111111111111111 II 11111'111'111111111111111111111111111111 IIIIIIIIIII''11111111111111111111111111111111111111111111111111111111111111111111111 ii'llillooloyouu))))))11.1)))))))))))))))))),vv1111111111 11111111111111111111111111'1)IIII)1)1)1)1 Iv 1 111111 Beaver Point Circuit Upgrade 2010: Selcon Utility is 100% complete with the powerline upgrades. The project was completed on time and budget. This project replaced 34 poles in very rugged terrain between the Rock Inn and the Dunraven Inn. PRPA & Baja Broadband has finished their fiber and TV cable transfers. Qwest will contact us when they begin transferring their phone cables and removing the old poles (originally planned for November 1) which will complete the project. age 2 0 ver poinrcu�t Primary Line Beaver Point UG Beaver Point OH SKUMNIII1111111111111. Upgraded 1 OQO _ , "2 900 Foot g13 Page 3 of 9 Marys Lake Substation 04. Memo N or LS . AIZIc 111411111111111111114111411111111111 4444iiiiy141106444444111111111111111111111111 '11111'144! 11111111111111'11'11',1',1',1',1',1„,,,1,1,1,',1):11:1„:1:111:1„:1:1:1111,1111!lirl 01,000&,001,10,11),?„,_,_,r,„„,„„,01011001100011'111'111'111'111'111'1111'111'111'111'111'ill'ill'ill'ill'ill'ill'ill'ill'ill'ill'ill'ill'ill'ill'ill'111111111'111'11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111'111'111111111'111'111111111110111111101,111,111,1111111111111111111;11,1111,11,11,1111111111111:111111111111111111111111111111111111111110111111110111111111111111111111111000104001111111100011111111111111111000111 ,„„,111?P0/11111111111111111111111111111111111111g,!,!,!,!,!,!,x,p 1111111111111111111111 oo pool° 00vv1000001000011110 ,1141141141111 114,1),4;1111111111 000000,100,00 4111111 Peakview Circuit Upgrade 2010: Hamlin Electric Company is 100% complete with the powerline upgrades. The project was completed on time and budget. This project replaced 50 poles from Hwy-7 at Highacres Dr. to the intersection of Aspen Ave. and Stanley Ave. Platte River Power Authority (PRPA) & Baja Broadband have finished their fiber and TV cable transfers. Qwest will contact us when they begin transferring their phone cables and removing the old poles (originally planned for November 1) which will complete the project. 111 p , 0•000 001 0, 0'400;0 , 4/0• , e , - "$ItAt111F,,,a, 0000000001111111111110loy I1,100,00 7 /' / 0fPP// z; ,; /ff/V y7, /I 41' ,,4444444a.4.t44i4/ ;4T4,41„4,±4.44 Page 4 of 9 kvi w Circuit Primary Line Upgraded — Peakview OH Peakview UG Marys Lake Substation 0 5J0 1,000 Fe�t e` RODIE AVE *fIG OL'4WMri1 WF'r •RY,Y'A'eCU I l'& MRKwld. +Ufl Wr t�r9 i(hmR O t%TF6?k :t Kv lE01Y,unfS 1:sCLLSI)<A0)WEA«U:n2'Y6w(4M^LrSN(°.'.. 01'K G ISA �uJdJn(^J rrCek�ar N 11 Kt0<000 Iran. CrFY Ffdvry:; FS xwnt Y5g11) M"!i r%i to , , , ,,CKY twa 1I45 0,0. i CMYI ip YNi ti �� mr,.rwwwxummr+m Page 5 of 9 _ " "'YOWN or rsns PARK Fish Creek Circuit Upqrads2O1O:8e|oonUtility isapproximately 70Y6complete with the povvedina upgrades. This project replaces 47 poles and installs 10.O0Ofeet Of underground conduit and primary cubicles from Hwy-7 and Fish Creek to Hwy-36 and Fish Creek. Their underground crew iatrenching and installing conduit and primary cubicles. The underground Cnavv in currently atthe intersection of Fish Creek and Brodie Ave. working their way north to the Hwy-36 intersection. Their overhead crew is installing taller poles and larger conductor. The overhead crew is currently working between the Uplands and Centennial Hills. Project COn0p|eUOD for the contracted portion was expected tobelate October but due toproject difficu|tvvvithrock8ndvvorkiOg around other utilities it is now expected to be mid December. Light & Power will finish the in-house portion ofthe project in2O11.Thein-hnUGeportiODooneiStSOfinoto||iDg the new underground primary cable in the ooDduit8e|Con Utility is inet8||inQ, making all the cable terminations, and then removing the old overhead pOvver|ineSvva replaced with new underground. I�� Page oofy \ � � ' erys Lake Substation ` / ' ) ` /\ ` Towja of Estes Park D \ / Estes PE �| { x/mxmpnnnU | � --_-_—_� . . . / ~ \ / , ` ) / ` / e ~ 1 inch =2,518fnmt � Y r Primary Line Existing —millull^Upgraded Overhead ^ Upgraded/New Underground - / � ` � j OW fN C)l J /\RI Memo To: Public Works Committee From: Greg Sievers, Project Manager Date: November 11, 2010 RE: Contract for Fall River Retaining Wall at Wiest Drive Background: The high and sustained runoff in the spring and summer 2010 eroded and undermined the riverbank retaining wall in Fall River. The affected area is immediately west of the Wiest Drive auto bridge, along the south bank of the Fall River. Maintenance options were reviewed and deemed impractical. Public Works staff felt this was a critical path project and requested Van Horn Engineering (VHE) to develop and design a new retaining wall based on their previous design work for Estes Park Urban Renewal Authority (EPURA) and the Wiest Drive Riverwalk extension. Using that as a template, staff directed VHE to prepare and bid this project quickly. The consultant has also acquired the necessary permits. Project bids were received on Tuesday, November 9, 2010, from 4 local contractors. Kearney & Cornerstone Construction Concepts Kerry Prochaska $ 49,981.00 Fairbanks & Cornerstone Concrete, Inc. Bob Pavlish $ 42,771.00 Mountain Concrete Company Scott Miller $ 32,696.16 Bryson Concrete Jon Bryson $ 44,136.31 Budget: This is not a budgeted item. The STIP contains a remaining unencumbered balance of approximately $113,000 Acct. # 101-3100-431-35-51 (page80). This account has also funded Prospect Ave By - Pass and Concrete Rehabilitation projects. Recommendation: I recommend accepting the low bid of $32,696.16 from Mountain Concrete Company to repair the retaining wall at Wiest Drive to the Town Board, to be included on the Consent Agenda at the November 23, 2010 Town Board meeting. y ^ " 4111,001!G01ilRol'I To: Public Works Committee From: Scott ZU0.PE, CFPM'Public Works Director Date: November 11.2O1O RE: Increase of Design Scope for Transportation Hub EBackwoWnd: In March 2000' Public Works contracted with David Evans Associates (DEA) of Denver for $27.241 to develop and design e Park n' Ride typo hub at the Stanley Park Fairgrounds in order to oonnpoto for American Recovery and Reinvestment Act (AFlF<A)funds. The Town was not ouc000nfu\ in obtaining ARRA funds for this project; however, because of UEA'n design offnde` the Town was successful in obtaining state Congestion Mitigation and Air Quality ({|K4A(J)gnsnt funding toconstruct the project. At that time, Town staff was also directed to design the Multi -Purpose Events Center (K8PEC) with drainage and utility extensions. Drainage and utility infrastructure will now have to be constructed as part of the Transit Hub and not with the K4PEC. Detention facilities are required by state regulations to be constructed in conjunction with the Transit Hub. In addition, utilities and infrastructure will need to be designed and constructed under and around the Transit Hub to avoid future utility cuts through the completed project. Staff is requesting to add work to the UEAaoope in order to keep the Hub project on schedule. Work includes all the underground facilities to transport storm water tothe northwest portion of that property and a detention basin for water quality. Also required are the extension of water and sewer mains, a lighting plan, irrigation, and landscaping as well as plans for pedestrian shelters onW1onfordAvenue and communication lines for future use. Other tasks include acquiring CDOTreview and approval,writing the specifications, andbidding for this $1.5m project. This increase wil I bring the design fee up to approximately 4.5% of the anticipated construction cost (industry average is 18-1296 for design and can be up to 23% on state or federal projects). Town Board reviewed and approved $250.000 in matching grant funds from the Community Reinvestment Fund for this project. Budnet: Staff requests keeping DEA as the design consultant and increasing the scope at8cost Recommendation: I[eC0O0Dl8nd increasing the budget for the Transportation Hub design hv%37.178b]the Town Board, bJheincluded OOthe Consent Agenda 8tthe November 23.2O1OTown Board meeting. November 11, 2010 To: Public Works and Utilities Committee, Estes Park, CO From: Johanna Darden, Full -Time Resident of Estes Park 501 Mac Gregor Avenue, Estes Park, CO Greetings: I come before you today because I believe the community outreach procedure in determini9ng whether Bond Park should be changed from its present condition to that shown in the current "Master Plan" was flawed. I believe it was carried out sloppily and unfairly. I do not understand why Winston Associates was enlisted to do the job our Town Public Information Officer should be able to do. Winston Associates enlisted Progressive Urban Management Associates to hold the Focus Group meetings for this project. Should the Town not have hired an independent consultant to determine if the citizens wanted to do a major and costly overhaul of the Park? I have been uncomfortable since early in the design process, because I felt my concerns and those stated by other citizens were brushed aside or shut out. This caused me recently to file a request of information Pursuant to the Open Records Act. This information confirmed my fears that there was bias concerning the Focus Group meetings. Not only did people attend the Focus Group meetings who did not represent the views of the members of their group, it appears some groups listed in Table 2 on Page 15 of the Bond Park Master Plan as attendees were not even present. The invitations went out by e-mail to at least one group which held business meetings monthly and not at all in the summer. The invitation was sent out just before 5:00 p.m. on Friday, July 10, 2009 with an RSVP request by July 17, and the meeting was held on July 22. How many other groups were sent hasty invitations in this manner? People who showed up at the meetings were giving their own personal opinion without getting a consensus from their respective groups. There are many other problems with this project which was approved by the Estes Park Board of Trustees without allowing public comment before voting. Please enter this statement in the Public Record. cc: Estes Park Board of Trustees Estes Valley Planning Commission