HomeMy WebLinkAboutPACKET Community Development Community Services 2011-03-24Preparation date: March 15, 2011
* Revision date:
AGENDA
TOWN OF ESTES PARK
COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE
March 24, 2011
8:00 a.m.
Board Room, Town Hall
1. PUBLIC COMMENT
2. COMMUNITY SERVICES
a) RECOMMENDATIONS TO THE TOWN BOARD
i) Rooftop Rodeo Committee Membership. Manager Winslow.
b) REPORTS
i) Fairgrounds/Events Quarterly Report. Manager Winslow.
ii) Lions Club Fairgrounds Concession. Manager Winslow.
iii) Senior Center Quarterly Report. Manager Mitchell.
3. COMMUNITY DEVELOPMENT
a) RECOMMENDATIONS TO THE TOWN BOARD
i) None.
b) REPORTS
i) Building Division Report. Director Chilcott.
ii) Financial Report. Director Chilcott.
NOTE: The Community Development / Community Services Committee reserves the right to consider
other appropriate items not available at the time the agenda was prepared.
Jackie Williamson
From: Admin iR3045
Sent: Wednesday, March 16, 2011 3:44 PM
To: Jackie Williamson
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Memo
To: Community Services/Community Development Committee
From: Bo Winslow, Fairgrounds and Events Manager
Date: March 24, 2011
RE: Rooftop Rodeo Committee Membership
Background:
The Rooftop Rodeo Committee's Membership is approved by the Town Board. The
Committee is requesting approval of four new members at this time. We typically
approve the entire membership in October. With new members meeting the
requirements at this time, we are bringing them for approval so they can participate with
the committee as active members. The following interns have met the requirements
set forth in the bylaws of the Rooftop Rodeo Committee and have been approved for
membership by the committee: Cindy Bartush, Paul Bartush, Ken Wenzel and Laurie
Wenzel.
Budget: N/A
Recommendation:
I recommend the approval of Cindy Bartush, Paul Bartush, Ken Wenzel and Laurie
Wenzel for active membership with the Rooftop Rodeo Committee to the Town Board,
to be included on the Consent Agenda at the April 12, 2011 Town Board meeting.
To: Community Development/Community Services Committee
From: Bo Winslow, Fairgrounds and Events Manager
Date: March 24, 2011
RE: Fairgrounds/Events Quarterly Report
First Quarter Events Support
The Events Department started the quarter by providing support for the second annual
Winter Festival January 14-17, and for the 26th Annual Estes Park Cup Dog Pull,
February 19-20. Both events are fast growing in popularity.
Maintenance and Inventory Projects
From January 1, 2011 to March 16, 2011 our department used over 380 community
service hours to help with event set-up, facility clean-up, and property improvement
projects.
Staff has been busy making repairs and doing preventative maintenance on over 200
sheep panels and will begin inspections and annual maintenance on more than 150
temporary horse stall panels in late March.
Staff has made improvements to Stall Barn T, inserting footings beneath the stall walls
to better support the panels, cause less strain on doors, and retain stall footing
material. Staff will complete this project by adding and compacting material in the alleys
where it has eroded over years of use. This project needed to be done as it was a
safety concern for the animals with the erosion that had taken place.
Staff is working closely with the Lions Club and local contractors to fine-tune the
grandstand concession area. Staff is also enclosing a storage area as requested by the
Health Department and adding several electrical outlets.
We took the opportunity to work with the Finance Department to develop a user-friendly,
accurate method of tracking the fairgrounds' feed inventory.
Upcoming Events
Performance Park Series
The Wednesday Nights at Performance Park schedule is set, and musical groups
booked for the summer series.
Elk Fest
Elk Fest is starting to take shape. Lance Grabowski (Mountain Man Encampment);
Danny Many Horses (Native American dancers & music); Ron Ball (security); and Elk
Hollow (musical entertainers) are expected to participate.
Wool Market
Staff and Wool Market Workshop Committee volunteers developed criteria for
evaluating the many workshop proposals received. This was an excellent process and
a great piece to have in place for the future. Using this new process the teachers and
classes have been selected, with several classes already full. These classes will take
place June 9-10 at Estes Park High School. The workshops and teacher profiles are on
the Town's website.
Staff developed similar criteria for the Wool Market vendors. A Vendor Committee
selected the merchants who will be in Barn W at the event, which will take place June
10-12. Among this committee's selection criteria were vendors who represent the
cutting edge in the fiber industry and who feature local products and handmade items.
In keeping with the Town's guiding value of "considering the impact of our actions on
the environment," staff did not print the Wool Market book this year. Instead, we
produced an online -only version, with print copies available on request. Staff received
many positive comments about the use of less paper, and to date has been asked to
print only ten copies, down from 900.
As the vendors and workshop paperwork starts arriving, we are also working hard with
the Wool Market animal show superintendents to edit and then post their show
information on the website.
Jazz Fest
With Jazz Fest coming up May 14-15, we have been working with Max Wagner on the
schedule. The program is done and the musicians have been hired. The headliner is
Roberta Gambarini, an Italian -born jazz singer.
Outreach and Ongoing Event Support
Staff continues to update the website to 'reflect summer 2011 events.
The entire team continues to work with the Convention & Visitors Bureau to be sure its
staff has the most accurate, current information about the scheduled events.
We continue to route and follow-up on event applications. The first quarter of the year
sees many prospective events come through this office, as groups plan for the year
ahead. Examples include the Estes Park Marathon, Fit Family Five Mile, Estes Park
Duck Race, Tour de Cure Bicycle event, Coolest Car Show, and the Longs Peak
Scottish Irish Highland Festival.
The Rodeo Committee continues to set the bar higher and higher. The Top Hand
Organization has a website and Facebook page for the rodeo, and interested parties
are able to download forms for various activities.
We are working with the Colorado Senior Pro Charity Rodeo to develop a poster to
promote their event. We are helping them turn their rodeo into more of a show with the
hope of drawing more spectators.
The Hunter Jumper Horse Show management is working with staff to try to better
promote this year's show by providing the participants with information about events
here in Estes Park, and also letting them know what is going on at the fairgrounds, to try
to keep interest in coming to Estes. The Michael Martin Murphey concert on August 5 is
a good example of this.
Finishing out the quarter, we are working out the details for two of our three new events.
The NoCo LoCo Cat Club Purebred & Household Pet Benefit Cat Show will take place
June 18. The Westernaires, an equestrian organization for Jefferson County youth, is
returning to Estes Park after many years on June 24 and 25. The third new event, the
Cowboy Mounted Shooting Show, is set for June 18 and19.
Capital Projects
Staff is excited about the new transportation hub and looks forward to working with the
contractor on this project. The Bond Park redevelopment is also exciting, and we look
forward to working with event planners on the new opportunities associated with this
project.
TOWN OF ESTES PARK
Memo
To: Community Development/Community Services Committee
From: Bo Winslow, Fairgrounds and Events Manager
Betty Kilsdonk, Community Services Director
Date: March 24, 2011
RE: Lions Club Fairgrounds Concession
Background:
The Estes Park Lions Club has operated the Fairgrounds concession stand for over fifty
years. Their current lease with the Town was signed on April 13, 2010, and is
renewable for 2011 and 2012. Managing the concession stand is the Club's main
source of income, which is used to support local charities.
The Lions Club requested a meeting with staff regarding the terms of the lease. The
Club asked for discussion of the following items: More air conditioning in the stand
(cost: $7600); ice machine venting (cost $300); beer storage area enclosure (cost:
$800); picnic table replacement (cost: $2000 per year for five years); separation of two
electrical outlets ($200); expansion of exclusive service area, from the grandstand and
blacktop in front of the grandstand, to the parking lot west of the grandstand;
concession operation hours during the Hunter Jumper show; asking the Hunter Jumpers
to underwrite the concession manager's salary during the show (at an estimated cost of
$5600); and a reduction in rent from 12% of gross to 8% of gross, with no charge for
utilities.
Staff reviewed all the requests and has recommended to Administration that the
following be undertaken at a total cost of $3300: Ice machine venting (which will also
help mitigate the air conditioning concern), storage area enclosure, replacement of two
picnic tables, and electrical work. These costs are covered in the maintenance budget.
Hunter Jumper show hours of operation will be negotiated with the Club through the
Fairgrounds manager.
Budget
Maintenance Budget $3,300
Recommendation
Staff recommends that the Hunter Jumper contract not be renegotiated to include
underwriting the manager's salary; that the service area remain as -is because it would
limit the Town's ability to generate revenue from events; and that the rent remain at
12% of gross, in view of the following data:
2011 Town Revenue
Amount
Rent
$12,000
2011 Town Expense
Utilities
$ 4,400
Net
$ 7,600
Lions Club Real Percentage of Gross
7.6%
Additional Real and In -kind Expenses
Concession Area Improvements
$ 3,300
Staff Support
$ 9,200
Adjusted Net
<
$4,900>
2
I 010(71\1 ()) I ESRI
To: Community Development/Community Services Committee
Fro Lori Mitchell, Senior Center Manager
ate: March 24, 2011
RE: Senior Center quarterly report
Programs, events and travel
The Senior Center offers a wide variety of planned programs and drop -in opportunities
monthly. In 2007, attendance at planned programs was at 88% of capacity; in 2008 it
was at 95% of capacity; in 2009 it was at 102% of capacity and in 2010 it was at 104%
of capacity.
Planned programs are in addition to the drop -in opportunities available daily. Drop -in
events include Supreme Court discussion groups, art studios and craft groups, pool
(billiards), Medicare counseling, blood pressure clinics, card games, bridge lessons,
coffee hours, Wii games, public computer use, fitness programs such as Tri Fit, Tai Chi
and ZUMBA and much more.
The Senior Center building is now equipped with Wi-Fi for public use on personal
computers. Estes Park Senior Citizens Center Inc. is sponsoring this service as a
response to customer requests.
Planned programs in the first quarter — 2011:
• Introduction to Computers — a four-part series in collaboration with the Park
School District Outreach program
• "Wii-habilition" — a one-time program presented by Mountain Top Physical
Therapy
• Shostakovich: the Conscience of the Soviet Union — a six -week series taught by
Derald DeYoung
• The Great Courses: A History of European Art — an ongoing study series
facilitated by Betty Dutton
Managing Money During Retirement a one-time program by Marsha Yelick and
the Estes Valley Library
o Green Home, Green Wallet — a one-time program by CSU Extension Director
Laurel Kubin, with support from Barb Boyer Buck, the Town of Estes Park's
Utilities/Public Works office manager
• Healthy Cooking for One — a one-time program by the Aspen Club of the Poudre
Valley Health System
Reflections of Mary Todd Lincoln — a one-time program by Caroline Krandell
• Outsmarting Investment Fraud e a one-time by Marsha Yelick and the Estes
Valley Library
• Birdhouse building workshops (2) — taught by George Hockman
• Trekking in Nepal a one-time program by Derald and Marty De Young
• Shakespeare for All ® an eight -week series by Marilee Long Saxe
• The Health Benefits of Volunteering @ a one-time program by Volunteers of
America
Day trips offered in the first quarter — 2011:
• National Western Stock Show and Super Dogs show
• Hammond's Candies tour
• Black Hawk and Central City
• Real Pirates exhibition at the Denver Museum of Nature and Science
Senior Center meals
In addition to noon dining room meals and Meals on Wheels, the Senior Center offers a
special themed luncheon monthly. Luncheons planned for the first quarter of this year
are: Lincoln's luncheon, Valentine's Day, Mardi Gras, St. Patrick's Day and a
community chili supper. The events are celebrated with special party menus, favors
and occasional entertainment.
Senior Center staff is establishing an ad -hoc committee to evaluate the noon dining
room services/meal program of the Senior Center. This committee will represent the
Senior Center meal customer base, Estes Park Senior Citizens Center Inc. and
members from the community. They will evaluate the current attributes of the meal
program and study recent trends in dining room usage. Once goals are established, the
committee may potentially develop recommendations for changes in the dining room
program. Those could include ideas such as changes to the physical environment,
changes in the service style, menu content additions and changes or other identified
need that better serves seniors in the meal programs.
ior Center
Is on Wheels, dining room and take-out meals
Senior
Meals on Wheels Current month = February = 388
20 8 Tut ro:4,736
2 •lot
2010 Total = 4,493
2011 YTD z. 819
010
811 3 1 4 1 II 4•
F IIA 11.1.1 A 1 0 N D
o 2010 2009 „a, 2011 2007 —e 2008
Dining room meals
Previous month, January = 542 = 54% capacity
Current month, February = 530 = 55% capacity
Includes take-out meals (5), member (487) and non-member meals (38)
/'
2008 Tot I = 8,265
2 t. To IV 1,125
2010 Total = 7,936
2011 Ylio 1,072
J r H
J A It 0
2010 it 2009 2011 2007
2.28.2011 page 1
Month to
month
comparison
February
656
ag
669
577
010
584
2 11
530
[----
Senior Center
Meals on Wheels, dining room and take-out meals
,off` 06c 4a'
2,28.2011 page 2
Month to
month
comparison
February
949
2008
1,050
1,038
2010
855
2'
918
2003
11,356
Annual meal totals
Meals on Wheels and Senior Center dining room - combined
2004
13,937
2005
14,730
2006
13,926
2007
16,644
2008
13,001
2009
12,555
2010
12,429
2011
YTD
1,891
Senior Center / program attendance
Attendance at activities and programs
Current month February = 1,156
(number of visits, dropin and planned programs combined)
20 8 Tot 14, 1
2 1' 0 di 1 1
2010 Total
16,722
20 1 YT ' 2,327
M A M J J A
OND
2.26.2011
pa
2800 Month to
month
comparison
2000 February
824
g 08
1,154
Z 0
1,241
2010
Previous month - January
"Planned programs" potential or ideal capacity 338
"Planned programs/% utilization" *
*programs as a % of ideal capacity/actual
"Drop -in" programs utilization
337 or 99.7% capacity
834
Current month — February
"Planned programs" potential or ideal capacity 433
"Planned programs/% utilization" * 422 or 97% capacity
*programs as a % of ideal capacity/actual
"Drop -in" programs utilization 734
Averag pro ram, c city 2 11
Average programs capacity 2010 = 104%
a
Ave
is
0n
0 ot
2011 Senior Center rentals
January (0)
February Birthday party (9B)
March
April
May
June
July
August
September
October
November
December
2011 rental users: (99\
2OO5rental users =393
zuoorental users =4.2O
zuo/rental users =721
2008rental users =599
20O9rental users =1S1
2O1Orental users =374
»
2.28.2011
"
11
Year total=
17,562
rru, cv =1ouc
2011 Senior Center.non-rental users
Janum
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2005non-rental users =1z95
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To: Community Development/Community Services Committee
From: Alison Chilcott, Interim Community Development Director
Date: March 24, 2011
RE: Building Division Report
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Background:
In an effort to provide more comprehensive reporting on Estes Park construction trends,
staff has provided:
1. Building Permit Valuation Report
Staff has revised this report for clarity and to identify "spikes" in valuation.
2. 2011 Building Permit Summary
Staff has added a pie chart that will be updated on a monthly basis.
3. Five -Year Permit and Valuation Trends
Staff has created a new "report" that consists entirely of bar graphs showing trends
for residential and commercial permits.
Staff would like to continue to expand our reporting at future committee meetings and
appreciates committee feedback.
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$11,233,978
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$15,255,616
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I VALUATION
TOTALS
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PERCENT
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std
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2011 2011 of Budget
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40,000 38,336 96%
13.500 3.740 28%
11,000 785 7%
500 129 26%
65,000 42,990 66%
334,869 123.442 37%
79,153 18_278 23%
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To:
Honorable Mayor Pinkham
Board of Trustees
Town Administrator Halburnt
TOWN OF .1-7,Sr..17.1.',-.1,S PARK._
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From: Alison Chilcott, Interim Director
Date: March 22, 2011
RE: Ordinance #7-11 Amendments to Sign Code Chapter 17.66 of the
Municipal Code
Background:
At the November 9, 2010 Town Board meeting:
• Town Board adopted revisions to the Sign Code.
• Heard from a member of the public who expressed dissatisfaction with the new
electronics sign section, including hold times being too long.
• Trustees directed staff to set reasonable standards for electronic signs by January
2011 (minutes attached).
At the January 25, 2011 Town Board meeting, staff requested an additional two months
to prepare draft amendments (staff report and minutes attached).
Draft Amendments (Attached)
Are based on a Young Electric Sign Company (YESCO) model sign code, COOT
electronic message display guidelines, and additional staff research.
Reduce hold times for electronic displays.
Establish definitions for electronic message display terms.
Replace subjective criteria about off -site impacts of direct illumination with
measureable criteria from Estes Valley Development Code Section 7.9 Exterior
Lighting.
Remove language about traffic hazards that is already addressed in Section
17.66.060 Prohibited Signs.
• Clarifies the zoning districts in which electronic message displays are permitted.
• Do not contain other housekeeping amendments at this time, with the exception that
the provision for an Creative Sign Design Review Board alternate member has been
added as directed by Town Board.
Page 1
Electronic/Digital Signs
Hold Times (how frequently a digital sign can change messages)
Current hold times are:
• Twenty-four hours in the CD -Downtown Commercial district; and
• Twenty minutes in other commercial districts.
Electronic message signs are likely to be installed in high-visibility/high-traffic areas
such as areas fronting Highways 34/36, i.e., (1) Moraine Avenue, (2) Elkhorn Avenue,
(3) Wonderview Avenue and (4) Fall River Road.
So, at a minimum, staff recommends that the Sign Code be no more lenient than CDOT
guidelines for hold times, i.e., 10 seconds and 4 seconds for public service
announcements only.
Staff's recommendation about hold times would vary based on: (1) the size of the
electronic message display and (2) the percentage of the sign that is an electronic
message display.
• For small electronic message displays on low profile signs, a ten -second hold time
could be reasonable.
,• For large, high profile displays, for example a 200-square-foot (20' x 10') electronic
message on a 20-foot tall pole, visual impacts are a significant concern. Staff would
recommend longer display times (five + minutes).
Below are examples of signs containing electronic message displays.
lj•JJ•ljoj.J.JJJ.JJ:jjjj:J1j1iffjjjj.lt •Jjjjjjjjjjj,j,J, 11:::J, • ljjjjjjell'IJ:"1.
ffl
Jjjjjjjjjjjjjjjejojjjjjj.jjj jjjjjj.jjjjjjjjjjjjjjjjjjjjjjjjjjjjjjjjjjj jjjjjjjjjjjjjjjjjjjj;:jjj•jjjjjjjjjjjjj•jji1 jj:j jjjjjjjjjjjjjjjjjj'jjjjjj jjj,jjjjjjj!jjj!jjjjjjj'jjj•jijjjjjjjjijjjjj:jjjjjjjjjjjii
1,1111111,111j1j,j,,i•jjjj:JJjj/jj,„,j,j,j,j1jj.JJ,
Page 2
ijjjpuy .
01 gni. touAgooke4,
10
. . •
Staff recommends reduced hold times while also reducing the maximum allowable size
of an electronic message display and/or establishing a maximum percentage of a sign
that can be devoted to an electronic display.
Budget:
N/A
Staff Recommendation:
Staff recommends additional discussion given the potential visual impact of larger
electronic signs.
Staff has prepared Ordinance #7-11 for adoption.
Sample Motion:
I move to approve (continue, or deny) Ordinance #7-11.
Page 3
Board of Trustees — January 25, 2011 — Page 3
Trustee Elrod stated the Planning Commission has begun discussing updates
to the Development Code for multi -family and accommodation developments,
review of solar energy codes, and a problem statement for Planned Unit
Developments (PUDs) for review by the Town Board and County Commission,
Mayor Pinkham restated comments from the previous Board meeting regarding
Governor Hickenlooper's bottom up approach to the state economy. Members
of the Board attended a conference held by the Northern Colorado Economic
Development group that has brought together Weld and Larimer counties to
discuss the economy with a long range view out to 2050.
2. ESTES VALLEY COMPREHENSIVE PLAN ANNUAL REPORT.
Director Chilcott stated the Town Board and the Larimer County Board of
County Commissioners reached consensus at the August 30, 2010 joint
meeting with the Estes Valley Planning Commission (EVPC) that the current
Estes Valley Comprehensive Plan as a whole continues to be a valid document
that requires some updating. EVPC has discussed the process for updating
the plan through community outreach, education and outreach to special
districts. She requested the Board provide staff with any specific
recommendations on how the plan should be updated. Trustee Blackhurst
stated concern with possible duplication of efforts with the EVPC and the
Historic Preservation Ordinance (HPO) Committee reviewing guidelines for
historic preservation. Trustee Elrod stated the HPO Committee is establishing
recommendations at the town level ,and the EVPC is looking at the issue from
valley wide.
3. SIGN CODE EDUCATION AND LED SIGNS.
Director Chilcott stated the revised Sign Code was adopted by the Town Board
on November 9, 2010. Proactive enforcement of the code would begin on
February 1, 2011. Staff has facilitated community education on the new code
including creating a handbook, a brochure, press releases, redesign of the
Community Development website with regard to signage, held public forums,
visited businesses to distribute brochures and answer questions, attended
Board of Realtors meeting and provided handouts for the Clerk's Office to
provide with new business licensing. Staff has developed and the Board
approved the bylaws for the Creative Sign Design Review Board. Positions on
the Board have been advertised and recommendations are expected to be
forwarded to the Town Board in February. Staff continues to review
information related to LED sign regulations, and would request returning to the
Board with recommendation at the second meeting in March to adequately
review the issue. It is the recommendation of staff to also bring back any
clarifications or changes to the sign code that may be needed after enforcing
the new code the next two months. One area that should be addressed
includes the need for an annual master permit for small-scale nonprofit
Board of Trustees — January 25, 2011 — Page 4
advertising, which would reduce costs for the nonprofits and reduce staff time.
Trustee Koenig appreciated the master permit for nonprofits. Trustee Miller
questioned if a fee would be necessary and would an annual permit be
necessary for ongoing events.
4. TOWN ADMINISTRATOR REPORT.
• Reminded citizens that annual dog licenses are available.
• The 100 block of MacGregor Avenue would be closed for up to a month to
replace water and sewer mains for Town Hall.
3. PLANNING COMMISSION ITEMS.
1. ACTION ITEMS:
A. Ordinance #01-11, Amendment to the Estes Valley Development Code
— Amend Section 13.3 definitions for Impervious Surfaces and Lot
Coverage. Mayor Pinkham opened the public hearing. As reported at
the January 11, 2011 meeting, this amendment would clarify that
permeable pavement is not exempt from impervious surface or lot
coverage standards. The Development Code allows the EVPC to
approve up to a 25% variance to lot coverage if the design would be
beneficial. She stated the definitions have been updated as requested
at the previous meeting. Mayor Pinkham closed the public hearing
and Attorney White read the ordinance. It was moved and seconded
(Blackhurst/Miller) to approve Ordinance #01-11, and it passed
unanimously.
B. Ordinance #02-11, Amendment to the Estes Valley Development Code
— Remove all references to Estes Park Urban Renewal Authority
(EPURA). Mayor Pinkham opened the public hearing. The Town
Board abolished EPURA with the approval of Ordinance #04-10
following the passage of the citizen initiative in January 2010. Mayor
Pinkham closed the public hearing and Attorney White read the
ordinance. It was moved and seconded (Miller/Blackhurst) to
approve Ordinance #02-11, and it passed unanimously.
4. ACTION ITEMS:
1. FINANCIAL SOFTWARE UPGRADE.
At the January meeting of the Public Safety, Utilities and Public Works
Committee, staff presented the proposed upgrade of the existing HTE financial
software purchased by the Town in 1992. The upgrade would allow the use of
standard servers, new workflow automation, ability to extract data and create
Board of Trustees — November 9, 2010 — Page 4
Sessions held the first four Fridays of October. Finance Officer McFarland
touched on highlights of the budget noting that over $1.5 million of grant -
funded projects are scheduled for 2011 including the Transportation Hub, Mass
Transit Study, and CDOT Enhancement, in addition to numerous ongoing
major capital projects such as Prospect Avenue and Bond Park. He stated that
the budget contains subsidies to the Local Marketing District (LMD) and the
Estes Valley Fire Protection District, and noted that no employee raises are
budgeted for 2011. Fund balances in the Enterprise Funds (Water and Light &
Power) are maintained at a high level to accommodate debt service. The
proposed budget maintains a 30% fund balance held in the General Fund in
reserve for the year, and represents a reduction in the number of funds
contained in the budget. He noted that sales tax revenues through August of
2010 had increased over 2009, and stated that he had not yet reviewed data
related to the calculation of the mill levy. The Trustees thanked staff for a clear
and concise budget document and discussed budget -related topics for
additional review including maintaining a 30% fund balance in tight economic
times, taking a look at Town -owned real estate, ways to fund street
maintenance, what can be done internally to funnel dollars towards street
maintenance, and detailed plans for street maintenance now and in the future.
Town Administrator Halburnt suggested discussing these topics at the Town
Board's retreat in early 2011.
PUBLIC COMMENT.
Johanna Darden, Town resident, commented that in difficult economic times no
raises, bonuses, or celebrations such as holiday parties or picnics, should be
provided to Town employees; and asked if equipment purchased by the Town
for pothole repairs had been received. Trustee Blackhurst, chair of the Public
Safety / Utilities / Public Works Committee responded that the equipment has
been delivered to the Town.
The Public Hearing was continued to the November 23, 2010, Town Board
meeting.
3. ORDINANCE #24-10 AMENDMENTS TO SIGN CODE CHAPTER 17.66 AND
DELETING CHAPTERS 17.88 AND 17.89 OF THE MUNICIPAL CODE.
Town Administrator Halburnt brought forward the final amendments to the Sign
Code including revisions made subsequent to the October 26, 2010 Town
Board meeting. At that meeting, the adoption of the sign code was delayed
two weeks to provide additional time for public input. Aside from information
received from Chuck Hand that was contained in the meeting packets, no
additional public input was received. Changes to the sign code include the
addition of illustrations and photographs to better exemplify code language;
provisions to meet the temporary signage needs of special events such as the
Duck Race; a section addressing non-profit banners; a creative sign program to
allow flexibility in the application of the code; and a new process for hearing
Board of Trustees — November 9, 2010 — Page 5
variances by the creative sign review board. In addition, Chapters 17.88 and
17.89 are being deleted from the sign code.
The Trustees had concerns about regulations in the sign code related to neon
lighting and scrolling signs and referred to information provided by Chuck
Hand, Denver Asst. Division Manager of Young Electric Sign Company
(YESCO), as to how other communities are handling these types of signs.
Trustee Koenig said she favors decreasing the transition duration for scrolling
signs. Trustee Miller commented that the Sign Code Task Force's
recommendation on scrolling signs was meant to reduce distractions in the
downtown area, and recommended adopting the code as is to see how it
works.
PUBLIC COMMENT.
Chuck Hand, YESCO, said overall the new sign code is clear and
understandable and a step-up from the existing code, but voiced dissatisfaction
with the portion of the code dealing specifically with electronics. He used a
PowerPoint presentation to illustrate a variety of electronic message display
sign hold times, transition methods, and brightness levels. Mr. Hand
recommended shorter hold and transition duration times, and commented on
the need to tone down sign brightness during nighttime hours.
Johanna Darden, Town resident, said that Estes Park cannot be compared
with Loveland or Chicago and voiced opposition to electronic message display
signs.
The Trustees asked Mr. Hand if he would be willing to work with Community
Development Department staff to set reasonable standards for electronic signs,
and set a timeframe of January 2011 to return to the Town Board with
proposed modifications.
Atty. White read Ordinance #24-10 into the record. It was moved and
seconded (Miller/Ericson) to approve Ordinance #24-10 amending Chapter
17.66 of the Municipal Code, and it passed unanimously.
Town Administrator Halburnt stated that in addition to working with Mr. Hand,
staff will begin an educational campaign for local business owners and create a
handbook addressing changes to the sign code. She said enforcement of the
new code will begin in January 2011.
4. RESOLUTION #14-10 ESTES PARK LOCAL MARKETING DISTRICT
BUSINESS & OPERATING PLAN.
Trustee Blackhurst recused himself from the operating plan discussion. Town
Administrator Halburnt stated that the Town has an intergovernmental
agreement (IGA) with Larimer County and the Local Marketing District (LMD)
r irs1ES PJUK
Memo
To:
Honorable Mayor Pinkham
Board of Trustees
Town Administrator Halburnt
From: Alison Chilcott, Interim Director
Date: January 25, 2011
RE: Sign Code Education and LED Signs
Background:
The Town Board approved a revised Sign Code on November 9, 2010, which became
effective 30 days later. Staff will begin proactive enforcement of the code starting on
February 1st (sign code enforcement was placed on hold last February).
Town staff has been facilitating community education on the new code. Activities are
described below.
• Created a Sign Code Handbook
✓ Created a Sign Permit Brochure
✓ Sent press release to the Estes Park Trail -Gazette and Estes Park News
✓ Redesigned the Community Development webpages to make it easier for the public
to find information, including sign information.
• Created a new webpage, www.este&org/CornDev/Sigps,aspx, that includes links to
the sign code, the sign code handbook, permits, etc.
✓ Scheduled two public forums
Public Forum: January 12, 2011 at 1:00 p.m. in Town Hall Rooms 201-202
Limited attendance so staff answered questions from attendees
Public Forum: January 20, 2011 from 6:00 — 8:00 in Town Hall Board Room
Presentation and Q&A
✓ Went door-to-door downtown and distributed sign permit brochures and answered
questions from businesses.
✓ Attended the Estes Park Board of Realtors monthly meeting on December 2, 2010
(Discussed real estate signs).
• Provided the Town Clerk's office with sign permit brochures to distribute to
businesses when applying for a business license.
Other Activities related to the revised Sign Code included:
✓ Adoption of a Fee Schedule by Town Board
v Adoption of Creative Sign Design Review Board bylaws
Page 1
✓ Press releases and job announcements encouraging Sign Board member
applications.
There is more we can and will do, including the following:
o Continued door-to-door outreach to businesses
o Creation of a Creative Sign Design Review Handbook
o Creation of job descriptions for sign board members
Sign Code Amendments
On November 9th, Town Board directed staff to bring revised LED regulations to Town
Board. On December 15th staff met with Chuck Hand, Denver Assistant Division
Manager of Young Electric Sign Company (YESCO) as requested by Town Board. He
provided staff with a significant amount of research on LED signs. Staff has not had
adequate time to review the information yet and would like more time to more
thoroughly consider it.
Staff would like to take the next two months to use and enforce the sign code as
adopted and determine if additional clarifications or changes are required. We can bring
required revisions back to the Board, including digital reader board revisions (LED
signs), at one time.
Staff has already identified one area to be addressed regarding small-scale non-profit
advertising. The code does not include provisions for an annual master permit. This
means, for example, that each weekend a nonprofit holds an event with signage that a
new sign permit, with associated fees, is required. Staff recommends an annual master
permit. This will reduce costs for nonprofits and reduce administrative time.
Budget:
N/A
Staff Recommendation:
This is a report to the Town Board.
Sample Motion:
No motion is required.
Page 2
ORDINANCE NO. 7-11
AN ORDINANCE AMENDING SECTION 17.66
OF THE MUNICIPAL CODE OF
THE TOWN OF ESTES PARK REGARDING SIGNS
WHEREAS, the Board of Trustees of the Town of Estes Park has determined
that it is in the best interest of the Town to amend Chapter 17.66 of the Municipal Code
with regard to signs as set forth in Exhibit "A"
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
Section 1. Chapter 17.66 of the Municipal Code is hereby amended and
restated as more fully set forth on Exhibit "A" attached hereto and incorporated herein
by this reference.
Section 2. This Ordinance shall take effect and be enforced thirty (30) days
after its adoption and publication.
PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF
ESTES PARK, COLORADO, THIS DAY OF , 2011.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
I hereby certify that the above Ordinance was introduced and read at the meeting
of the Board of Trustees on the day of , 2011, and published in a
newspaper of general circulation in the Town of Estes Park, Colorado, on the
day of , 2011.
Town Clerk
EXHIBIT A
17.66.040 Definitions
Electronic rnessagq displaL(EMDI_means a display_capAble_of_displityjng skrtgoilat
can btelep_tronically or rnechanicallyshanded by_remote or automatic means,
essasie mn acortiLletEL_W electronic display_ message ort an e ectronic
message d(splav CENr.-21
Messgse hold time rineans the time interval a static message or frame must remain on
the electronic message display_LEMDI before transitioning_to another messue or frarne
Transition duration means the time interval it takes an electronic message day to
change from one complete static message to another complete stafic message or frame.
17.66.090 General regulations.
(2) Illumination. Illuminated signs shall be subject to the following conditions:
Neither -the--- :feet-ner--tne.---.reflected--ftght-frem.-a:py---4ght-sour.c4....-sf44----cre-a
traf4e-haitafd-or=d-tstraetHioneefs,....of-nctetef-ve, 'cles-o-n-pubtle-tho-roughtaiLe&
Th-e
“ti--,G.Rt.“61..--a-F+Kjative-44r-r*a-Gt-en-adiaGe.344,4.4:3-44-4"Hlee4-441. '-s404,4-9-414-e-s4n7
G,g. External light sources shall be directed and shielded to limit direct illumination of
any object other than the sign.
12. In no case, with all lighting components energized, shall the lighting intensity of
any sign, whether resulting from internal or external illumination, exceed ten (10)
foot-candles when measured with a standard light meter held at a distance of ten
(10) feet from the sign face and shall add no more than one (.11 foot-candle. to
illumination levels at an_y_pcipt oft site.
ec. Signs shall not have exposed incandescent lamps exceeding fifteen (15) watts.
Signs shall not have exposed neon or fluorescent lamps exceeding four hundred
(400) lumens per foot.
f.d. Slightness:. Maximum brightness levels for electronic reader boards shall not
exceed four thousand (4,000) nits when measured from the sign's face at its
maximum brightness during daylight hours and four hundred (400) nits when
measured from the sign's face at its maximum brightness between dusk and dawn.
The Town shall nave the riglit to view the programmed sge,,,cifications of the sign to
determine compliance
Ordinance #7-11 Exhibit A
Rev. Date: March 18, 2011 Page 1 of 2
control„ Each electronic message, 1:,-Tlay shall be eguipped with dimming
tecjipplogy that autornaticalyvaries the brigtitness of' the electronic essacm dispiay
according to the ambient light conditions,
gt. Qperational /imitations geotro-43,---iceacter—beaRis—teGated—withic+-the---GD-
DowAR-Geffim-ef4a4-7,GRinfj-distr,k3t---61-49e----rf',',. , st.ati-e----444-age---11W
ebang-es-t+o-paorLe+-tha-n-onoe-+n-any-twenty-te+,tr-hou+-perio4-Eteotrenk3-r-ea-deEbearcts
tooated-in-the-alt-ot" )0-mielerGiaketietr4ots-4fatt-be-+Les-14+eted-te-a-statio-itg +at
e4anges-Fie-mor-e-thaft-eR evefy-twentyrnintAe-s-7 Electronic message displays
shall contain static messages only and shall have immediate transifions from one
essage to the next, The transition duration shall be instantaneousl, one messqg,,e
will instantly transition to the next messagejpstantapeous_re,:plmiiTation
Each. mes_sagporLan electio_iorne:,;isme_s_421aLy_shall be dispUy,,,ed for z4„
live minutes,
No illumination shall be anything other than a steady, continuous
burning bulb or lights. Flashing, blinking, oscillating, rotating or intermittent turning
on -and -off of any illuminating device is prohibited. Time/weather informational signs
and official warning and regulatory signs erected by the Town or State are exempt
from this regulation.
Signs in non-Lesidential zoninadistricts_A_QD„,Q9
;,,-14,44-4estfictedi-44-ustriat-zon+ng-dis-triets may be indirectly, directly or internally
illuminated._Sios in all other zoning__ districts may_be indirecliv or_ inteynally
of
17.66.210 Creative Sign Program
(5) Creative Sign Design Review Board
a. Two (2) local business owners, an architect or other design professional and two
(2) Town residents who may or may not have local business interests,. gnd opp
alternate member who shall serve when any member is not able to attend a meeting
of the Board. The alternate member may, serve in.blaof animember on the Boarct
Ordinance #7-11 Exhibit A
Rev. Date: March 18, 2011 Page 2 of 2
December TOTALS
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RESIDENTIAL PERMITS
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(104) New 3-4 Family
(438) Add/Att/Conv Garages/Carports
(43±)I. Add/Alt/Conv
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TOTAL RESIDENTIAL
VALUATION
COMMERCIAL PERMITS
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(318) New Rec. Bldg.
(319) New Religious Bldg.
(322) New Service & Repair
(324) New Offices, Banks, Prof
(327) New Retail
(437) Add/Alt/Cony
Footing & Foundation
New Square Footage
Remodel/Add Square Footage
TOTAL COMMERCIAL
VALUATION
CI
TOTAL PERMITS
VALUATION,
OTHER PERMITS NOT INCLUDED IN
VALUATION
r*. ODPLA IN DEV. PERMITS
*Note: 50.00•charge for FPDPs
VALUATION
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Town of Estes Park Commercial Permits Valuation
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