HomeMy WebLinkAboutINSTRUCTIONS AP Invoice Approval Process Overview 2023 Appendix B Mobile Form for Receipts
PREPARED BY
PEAK PERFORMANCE
laserfiche@peakdigital.com
970-262-2555
AP INVOICE APPROVAL
PROCESS OVERVIEW
This process has been developed to
handle AP invoice processing digitally
through Laserfiche Forms.
APPENDIX B – Mobile Form for
Submitting Paper and Credit Card
Receipts
Please contact laserfiche@peakdigital.com to get more details on one-on-one training.
Please let us know if you have any other questions or would like our help with anything. The best way to reach out is
emailing laserfiche@peakdigital.com or calling our office at 800-260-8806.
AP Invoice Approval
To expand digital processing of vendor and credit card payments, staff created a Laserfiche Form for
submitting a single vendor payment or credit card receipt by phone. The public form is available by the
following link: https://dms.estes.org/Forms/apinvoicemobilereceipt
Single (Paper) Vendor Receipts for Payment
Staff will select “Single Vendor Receipt for Payment” to submit a receipt through the AP Invoices process by
selecting the Invoice Processing Department/Division, uploading a picture of the receipt and hitting submit:
Please contact laserfiche@peakdigital.com to get more details on one-on-one training.
Please let us know if you have any other questions or would like our help with anything. The best way to reach out is
emailing laserfiche@peakdigital.com or calling our office at 800-260-8806.
Credit Card Receipts
Credit Card statements are processed once (1x) a month. Receipts are collected by department/division staff until a
Credit Card Statement for the previous month is available. This form allows credit card holders to submit receipts, by
mobile device, to department/division folders in the Laserfiche Repository: \## Department Name\RECEIPTS Credit
Card\Credit Card Holder Name.
Staff will select “Credit Card Receipt”, the Department/Division and the credit card holder’s name:
The staff will click Choose files to take a photo of the receipt:
The receipt will be stored in the Department folder of the Repository:
\## Department Name\RECEIPTS Credit Card\Credit Card Holder Name
Example:
*See INSTRUCTIONS Laserfiche Mobile Device Home Screen Icon for
instructions on how to add a quick link to a mobile device
Please contact laserfiche@peakdigital.com to get more details on one-on-one training.
Please let us know if you have any other questions or would like our help with anything. The best way to reach out is
emailing laserfiche@peakdigital.com or calling our office at 800-260-8806.
Upon submission staff will see a “Thank you” page which confirms the receipt was submitted. Included in the page is a
link to submit another receipt should staff have additional credit card receipts to submit.
Department will be responsible for identifying procedures to prepare and remit credit card statements and receipts
through the AP Invoice process which can be as simple as moving a copy into the following Laserfiche Repository folder
which kick-starts the invoice approval process:
\06 Finance\01 - Inbox\AP Invoice Process\Department Folder