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Home My WebLink AboutPACKET Town Board Budget Study Session 2023-10-05TOWN BOARD 2024 BUDGET STUDY SESSION Thursday, October 5, 2023 Meeting #2: 1:00 p.m. to 5:00 p.m. In Person Meeting – Town Hall Board Room No public comment will be heard This study session will be streamed live and available on the Town YouTube page at www.estes.org/videos Presentation of the following funds/departments/functions: 1. Police 2. Community Development – Planning 3. Community Development – Building 4. Public Works Overview 5. Engineering 6. Streets Improvement Fund* 7. Trails Fund* 8. Streets Division 9. Stormwater 10. Facilities 11. Parks 12. Conservation Trust Fund* 13. Open Space Fund* Break 14. Transit 15. Parking Services Fund* 16. Fleet Maintenance Fund* 17. Power and Communications Fund 18. Water Fund 19. Budget Wrap Up Summary Denotes Special Revenue or Internal Service Fund 10/05/2023 General Fund 2024 – Police 101‐2100, 2155, 2175, 2185 Revenue = $234,716 Transfers In (Out) = $0 Expenses = $7,830,431 Scope of Services POLICE DEPARTMENT ADMINISTRATION: Office of the Chief of Police and Staff Responsible for department planning, coordinating and staffing needs for high level customer service in policing services Responsible for overall department leadership and strategic planning Employee development and recruitment strategy planning OPERATIONS DIVISION: Enforcement of Local, State and Federal Laws Patrol Services – 24/7 patrol Investigations Unit School Resource Officer and community service officers 7 front desk volunteers 1 2 Police Page 1 10/05/2023 Scope of Services COMMUNICATIONS CENTER: 24/7/365 Public Safety Answering Point for all police, fire, medical emergencies and non-emergencies within the Estes Valley and RMNP Mass notifications through “Everbridge” system Provides communications for: Estes Park Police Department Estes Valley Fire Protection District EP Health Ambulance Service Glen Haven Fire Rocky Mountain National Park Estes Park Municipal - Utilities / Parks / Street Colorado State Patrol Troopers Larimer County Sheriffs Office Colorado Parks and Wildlife Scope of Services RECORDS / RESTORATIVE JUSTICE / AUXILIARY Records Maintains all criminal justice records (paper/digital/video) Crime data entry Ensures charging documents go to correct agencies. Responsible for reporting crime data (National Incident- Based Reporting System) Archiving of all police records Release and redaction of criminal justice records Restorative Justice Practices within Estes Valley 40-60 community volunteers 8 different restorative programs 20 Police Auxiliary Volunteers 3 4 Police Page 2 10/05/2023 Scope of Services Code Enforcement: Enforce municipal code violations (to include Vacation Home Rentals) within Estes Park town limits. Animal Control Decision Packages (Service Proposals) Included: UPS Back Up System Communications Center $22,000 (Public Safety, Health, and Environment) TruNarc $25,000 (Public Safety, Health, and Environment) Radio Needs $62,882 (Public Safety, Health, and Environment 2.1) PD Holiday Overtime $23,788 (Patrol & Dispatch) (Public Safety, Health, and Environment) 5 6 Police Page 3 10/05/2023 Revenue = $234,716 $177,882 $186,901 $152,934 $73,782 $74,426 $74,782 $10,771 $22,012 $7,000 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Patrol 2100 Communication 2155 Support Servies 2175 Expenses = $7,830,431 $1,209,087 $1,639,478 $1,613,584 $4,878,011 $6,239,319 $6,216,847 $21,712 $0 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Personnel Capital 7 8 Police Page 4 10/05/2023 Strategic Plan – Resourced Items Items funded None Items resourced within base budget: General Fund 2024 – Police 101‐2100, 2155, 2175, 2185 Revenue = $234,716 Transfers In (Out) = $0 Expenses = $7,830,431 9 10 Police Page 5 10/05/2023 General Fund 2024 – Planning 101‐1600 Revenue = $41,000 Transfers In (Out) = $0 Expenses = $871,692 Scope of Services Services include: Current planning (development review): Development Plans, Subdivisions, Special Reviews, Variances, Rezoning, Annexations, etc. Zoning review of building permit plans Long‐range planning –creation, implementation, monitoring: Comprehensive Plan, Development Code, Downtown Plan, Stanley Historic District Master Plan, etc. Staff support to Planning Commission, Board of Adjustment, various specific‐purpose entities Administering the Town Sign Code 1 2 Community Development - Planning Page 6 10/05/2023 Decision Packages (Service Proposals) Included: No additions Revenue = $41,000 $47,420 $40,000 $40,000 $3,370 $2,000 $1,000 $69,964 $4,128 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Application Fees Other Operating Grant 3 4 Community Development - Planning Page 7 10/05/2023 Expenses = $871,692 $217,174 $486,367 $320,842 $434,482 $540,228 $550,850 $0 $0 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Personnel Capital Strategic Plan – Resourced Items Items funded: No additions Items resourced within base budget: Development Code Rewrite (Outstanding Community Services Objective 6.A.1) 5 6 Community Development - Planning Page 8 10/05/2023 Strategic Plan –Not Resourced Items not funded None General Fund 2024 – Planning 101‐1600 Revenue = $41,000 Transfers In (Out) = $0 Expenses = $871,692 7 8 Community Development - Planning Page 9 10/05/2023 General Fund 2024 – Building 101‐2300 Revenue = $637,000 Transfers In (Out) = $0 Expenses = $749,481 Scope of Services Services include: Building Safety –Promoting a safe built environment to minimize loss of life and injury and reduce property damage and destruction Review construction plans Conduct inspections at each stage of construction Maintain record of all past and present permits Note: the Town contracts with SAFEBuilt Colorado to provide most building related services. This includes most staffing, processing or plans and permits and inspections. The Town maintains oversight, administration and enforcement rolls. Some expenses remain Town obligations out of the General Fund (eg: part of the Director and Admin personnel costs) 1 2 Community Development - Building Page 10 10/05/2023 Decision Packages (Service Proposals) Included: No additions Revenue = $637,000 $625,979 $621,000 $637,000 $3,650 $4,000 $0$8,367 $3,000 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Building Fees Life Safety Inspections Other 3 4 Community Development - Building Page 11 10/05/2023 Expenses = $749,481 $661,093 $663,182 $672,529 $66,052 $73,525 $76,952 $0 $0 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Personnel Capital Strategic Plan – Resourced Items Items funded None Items resourced within base budget: None 5 6 Community Development - Building Page 12 10/05/2023 Strategic Plan –Not Resourced Items not funded None General Fund 2024 – Building Division 101 2300 Revenue = $637,000 Transfers In (Out) = $0 Expenses = $749,481 7 8 Community Development - Building Page 13 10/05/2023 2024 Public Works Department Overview Revenue = $5,852,345 Transfers In (Out) = $0 Expenses = $12,864,215 Scope of Services Services include: Administrative direction for, and support of, the department’s three divisions consisting of eight service delivery teams. Mobility Services (Parking, Transit, & Fleet) Facilities & Parks Services Transportation & Stormwater Services (Engineering, Streets, Stormwater) Administrative support for the citizen Transportation Advisory Board Grant administration 1 2 Public Works Overview Page 14 10/05/2023 Decision Packages (Service Proposals) Included: 37 Decision Packages will be facilitated by the Public Works Department. Thirteen will be presented next, by Public Works managers/supervisors. Eight were previously described in Fund 204 (Community Reinvestment Fund). Sixteen were previously described in Fund 635 (Vehicle Replacement Fund). 2024 Public Works 101‐0000 General Fund Revenue = $487,382 $1,284,945 $1,333,125 $487,382 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED 3 4 Public Works Overview Page 15 10/05/2023 2024 Public Works 101‐0000 General Fund Expenses = $7,484,782 $4,934,906 $7,178,597 $7,484,782 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED $863,770 $833,575 $2,739,250 $739,961 $1,384,484 $760,117 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Parking‐ Fund 256 Fleet‐ Fund 612 2024 Public Works Enterprise Revenue = $3,499,367 5 6 Public Works Overview Page 16 10/05/2023 $737,808 $1,008,628 $2,778,714 $780,225 $1,577,955 $752,937 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Parking‐ Fund 256 Fleet‐ Fund 612 2024 Public Works Enterprise Expenses = $3,531,651 $37,662 $34,100 $34,000 $605,393 $928,226 $480,000 $2,728,049 $3,775,927 $1,122,011 $566,074 $6,175,809 $229,585 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Conservation Trust Open Space 1A (1%) Streets 1A Trails 2024 Public Works Internal Service/Special Revenue = $1,865,596 (Infrastructure Improvements) 7 8 Public Works Overview Page 17 10/05/2023 $10,736 $35,000 $35,000$197,058 $2,013,221 $582,037 $1,381,258 $6,913,540 $1,160,429 $204,755 $7,869,563 $70,316 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Conservation Trust Open Space 1A Streets 1A Trails 2024 Public Works Infrastructure Improvements Expenses = $1,847,782 $3,697,976 $621,425 UPCOMING ENGINEERING PROJECTS Engineering Projects Mobility Services Projects 2024 Public Works Grants Revenue Awarded = $4,319,401 9 10 Public Works Overview Page 18 10/05/2023 Strategic Plan – Resourced Items Items funded Six Strategic Plan objectives for 2024 will receive new funding for management by the Public Works Department and will be described in the following presentations. Items resourced within base budget 13 Strategic Plan objectives for 2024 will be absorbed into the base budget and facilitated by Public Works staff. Strategic Plan –Not Resourced Items not funded No additions 11 12 Public Works Overview Page 19 10/05/2023 2024 Public Works Department Overview Revenue = $5,852,345 Transfers In (Out) = $0 Expenses = $12,864,215 13 Public Works Overview Page 20 10/05/2023 General Fund 2024 – Engineering 101‐2400 Revenue = $150 Transfers In (Out) = $0 Expenses = $610,128 Scope of Services Services include: Engineering support for traffic, trails, drainage, streets, and parks Program management and administration for Transportation Engineering, Transportation Planning, Development Review, Right of Way Management, Grant Management, and Floodplain Management Capital Projects – planning, design, and construction for road, sidewalk, and intersection reconstruction and drainage improvements 1 2 Engineering Page 21 10/05/2023 Decision Packages (Service Proposals) Included: Hire Project Manager to support and manage capital improvement projects: $90,777 (Infrastructure) CIP (204) – Downtown Wayfinding Phase 3: $300,000 (Transportation) CIP (204) –Fall River Trail Final Segment: $250,000 (Transportation) 2024 Revenue = $150 $150 $0 $150 $0 $0 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Floodplain Permits Grants 3 4 Engineering Page 22 10/05/2023 2024 Expenses = $610,128 $124,590 $109,139 $174,303 $270,521 $500,386 $435,825 $0 $0 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Personnel Capital Strategic Plan – Resourced Items Items funded Project Manager Position (2yr Fixed Term): $90,777 Funding split 50/50 with Facilities Division (101‐1700). (Infrastructure objective 4.D.1). Items resourced within base budget: Pursue grant funding for private and/or public flood mitigation projects and stormwater projects: (Infrastructure objective 5.A.1) Deliver technical support and public communication assistance for construction of the Downtown Estes Loop by FHWA: (Transportation objective 2.A.1) 5 6 Engineering Page 23 10/05/2023 Strategic Plan – Resourced Items Items resourced within base budget (continued): Pursue CDOT Safe Routes to School grant funding for the design of the segment of the Community Drive Multi‐Use Trail between Brodie Ave and Graves Ave (Transportation objective 7.A.2) Strategic Plan –Not Resourced Items not funded If funded, complete the design and construction of the multiuse path on the east side of Community Drive between Manford Ave and US 36 (Transportation objective 7.A.1) 7 8 Engineering Page 24 10/05/2023 General Fund 2024 – Engineering 101‐2400 Revenue = $150 Transfers In (Out) = $0 Expenses = $610,128 9 Engineering Page 25 10/05/2023 1A (1%) Street Improvement Fund 260‐0000 Revenue = $1,122,011 Transfers In (Out) = $0 Expenses = $1,160,429 Scope of Services Services include: 1A (1%) sales tax revenue sunsets June 30, 2024, therefore the 2024 draft budget only reflects 6 months of revenue. Program management and administration for pavement maintenance Capital Projects – planning, design, and construction for annual pavement maintenance Pothole patcher truck operations Crush excess road material for reuse in‐house Maintenance contracts 1 2 Streets Improvement Fund Page 26 10/05/2023 Decision Packages (Service Proposals) Included: CIP ‐STIP Major Street Rehabilitation 2024 (W. Elkhorn Ave): $405,000 (Transportation) CIP ‐STIP Overlay & Patch Program 2024 (one‐time): $312,000* (Transportation) CIP ‐STIP Parking Lot Rehabilitation 2024 (one‐time): $114,400* (Transportation) *Reduced by approximately 50% to account for expiration of 1A (1%) sales tax June 30, 2024. 2024 Revenue = $1,122,011 $2,716,357 $2,671,423 $1,102,011 $0 $1,029,504 $0$11,692 $75,000 $20,000 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Sales Tax Grants Interest Earnings 3 4 Streets Improvement Fund Page 27 10/05/2023 2024 Expenses = $1,160,429 $779,719 $6,148,131 $831,400 $468,141 $563,660 $287,114 $133,399 $201,749 $41,915 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Capital Operations & Maintenance Personnel Strategic Plan – Resourced Items Items funded Complete the rehabilitation of West Elkhorn: $405,000 (Transportation objective 1.A.3) Items resourced within base budget: Complete the construction of the Cleave Street Improvements: (Transportation objective 1.A.1) Rollover from 2023 5 6 Streets Improvement Fund Page 28 10/05/2023 Strategic Plan –Not Resourced Items not funded No additions 1A (1%) Street Improvement Fund 260‐0000 Revenue = $1,122,011 Transfers In (Out) = $0 Expenses = $1,160,429 7 8 Streets Improvement Fund Page 29 10/05/2023 1A (1%) Trails Expansion Fund 244‐0000 Revenue = $231,585 Transfers In (Out) = $0 Expenses = $70,316 Scope of Services Services include: 1A (1%) sales tax revenue sunsets June 30, 2024, therefore the 2024 draft budget only reflects 6 months of revenue. Program management and administration for trails expansion and grants Capital Projects ‐planning, design, and construction for trails expansion 1 2 Trails Fund Page 30 10/05/2023 Decision Packages (Service Proposals) Included: No additions 2024 Revenue = $229,585 $565,908 $556,546 $229,585 $0 $5,193,557 $0$166 $2,000 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Sales Tax Grants Interest 3 4 Trails Fund Page 31 10/05/2023 2024 Expenses = $70,316 $246 $0 $0$46,642 $131,549 $70,316$157,864 $7,869,563 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Personnel Capital Grants encumbered for future construction projects Strategic Plan – Resourced Items Items funded No additions Items resourced within base budget: No additions 5 6 Trails Fund Page 32 10/05/2023 Strategic Plan –Not Resourced Items not funded No additions 1A (1%) Trails Expansion Fund 244‐0000 Revenue = $231,585 Transfers In (Out) = $0 Expenses = $70,316 7 8 Trails Fund Page 33 10/05/2023 General Fund 2024 – Streets 101‐3100 Revenue = $377,504 Transfers In (Out) = $0 Expenses = $1,407,999 Scope of Services Services include: Responsible for 59 miles of roadway including snow removal, street sweeping, striping and street maintenance programs. Replace and maintain permanent static and electronic signs and seasonal Park‐n‐Ride signs within Town limits. Install traffic control devices during special events. Clean parking lots and streetscapes. 1 2 Streets Page 34 10/05/2023 Decision Packages (Service Proposals) Included: No additions 2024 Revenue = $377,504 $393,890 $368,700 $377,504 $17,777 $0 $0$0 $0 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Taxes and Fees Other Grants 3 4 Streets Page 35 10/05/2023 2024 Expenses = $1,407,999 $726,508 $966,597 $938,128 $460,059 $516,166 $469,871 $0 $171,000 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Personnel Capital Strategic Plan – Resourced Items Items funded No additions Items resourced within base budget: No additions 5 6 Streets Page 36 10/05/2023 Strategic Plan –Not Resourced Items not funded No additions General Fund 2024 – Streets 101‐3100 Revenue = $377,504 Transfers In (Out) = $0 Expenses = $1,407,999 7 8 Streets Page 37 10/05/2023 General Fund 2024 –Stormwater 101‐3175 Revenue = $0 Transfers In (Out) = $0 Expenses = $611,863 Scope of Services Services include: Responsible for 100 miles of drainage‐ways, including roadway ditches, culverts, inlets, and bridges. Install storm drainage infrastructure as directed by the CIP project from the list included in the Stormwater Drainage System Maintenance Policy Cleanout of catch basins and culverts Support roadway snow removal operations Help install traffic control devices during special events. Clean parking lots and streetscapes 1 2 Stormwater Page 38 10/05/2023 Decision Packages (Service Proposals) Included: No additions 2024 Revenue = $0 $0 $0 $0$0 $0 $0$0 $0 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Taxes and Fees Other Grants 3 4 Stormwater Page 39 10/05/2023 2024 Expenses = $611,863 $2,871 $134,276 $125,815 $35,659 $405,072 $486,048 $0 $0 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Personnel Capital Strategic Plan – Resourced Items Items funded No additions Items resourced within base budget: Complete at least one stormwater CIP project from the list included in the Stormwater Drainage System Maintenance Policy (Infrastructure objective 5.A.2) 5 6 Stormwater Page 40 10/05/2023 Strategic Plan –Not Resourced Items not funded No additions General Fund 2024 –Stormwater 101‐3175 Revenue = $0 Transfers In (Out) = $0 Expenses = $611,863 7 8 Stormwater Page 41 10/05/2023 General Fund 2024 – Facilities 101‐1700 Revenue = $68,728 Transfers In (Out) = $0 Expenses = $2,247,087 Scope of Services Services include: Exterior and interior maintenance (96 Town ‐owned buildings) Fire/safety prevention and protection Utilities and elevator maintenance Cleaning, HVAC, janitorial, solid waste contracts ADA compliance measures/monitoring and repairs Records management (maintenance, warranties, mechanical equipment, building audits) 1 2 Facilities Page 42 10/05/2023 Decision Packages (Service Proposals) Included: Hire Project Manager to support and manage capital improvement projects: $90,777 (Infrastructure) Increase Facility and Employee Housing Reserve contribution: $250,000 (Outstanding Community Services) CIP (204) – Remodel Finance Department for Centralized Reception: $270,000 (Exceptional Guest Services) 2024 Revenue = $68,728 $25,935 $43,100 $51,200 $17,528 $17,525 $17,528 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Facilities‐ Rental Income Facilities/Interfund Allocations 3 4 Facilities Page 43 10/05/2023 2024 Expenses = $2,247,087 $712,760 $994,339 $1,148,832 $0 $544,500 $776,000 $157,979 $225,992 $322,255 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Capital Personnel *Capital‐Facility/Employee Housing Reserve $750,000 for 2024 Strategic Plan – Resourced Items Items funded: •Increase Facility and Employee Housing Reserve contribution: $250,000 (Outstanding Community Services goal 1.B) •Hire Project Manager to support and manage capital improvement projects: $90,777 (Infrastructure objective 4.D.1) Items resourced within base budget: •Establish a timeline and funding strategy to implement the recommendations identified in the ADA Transition Plan: (Outstanding Community Services objective 7.1) 5 6 Facilities Page 44 10/05/2023 Strategic Plan –Not Resourced Items not funded No additions General Fund 2024 – Facilities 101‐1700 Revenue = $68,728 Transfers In (Out) = $0 Expenses = $2,247,087 7 8 Facilities Page 45 10/05/2023 General Fund 2024 –Parks 101‐5200 Revenue = $25,000 Transfers In (Out) = $0 Expenses = $1,848,809 Scope of Services Services include: Responsible for the maintenance, renovation, development and management of all Town ‐owned park land, open space and conservation easements Care for all landscaping of Town owned facilities Manage and implementation of the Noxious Weed Program for all Town ‐owned properties Snow removal of all Town sidewalks and trails Support the Mrs. Walsh’s Garden Committee 1 2 Parks Page 46 10/05/2023 Decision Packages (Service Proposals) Included: Flower Bed Concrete Repair: $110,000 (Outstanding Community Services) Increase Walkways and Bikeways, Repair and Maintenance: $150,000 (Outstanding Community Services) Revenue = $25,000 $35,514 $25,000 $25,000 $22,142 $0 $0 $896 $0 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Mrs. Walsh's Garden Sales of Fixed Assets Other 3 4 Parks Page 47 10/05/2023 Expenses = $1,848,809 $538,840 $897,540 $1,021,352 $636,021 $804,796 $827,457 $0 $0 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Personnel Capital Strategic Plan – Resourced Items Items funded No additions Items resourced within base budget No additions 5 6 Parks Page 48 10/05/2023 Strategic Plan –Not Resourced Items not funded No additions General Fund 2024 –Parks 101‐5200 Revenue = $25,000 Transfers In (Out) = $0 Expenses = $1,848,809 7 8 Parks Page 49 10/05/2023 Conservation Trust 2024 211‐0000 Revenue = $34,000 Transfers In (Out) = $0 Expenses = $35,000 Scope of Services Services include: Collecting and accounting for the Town’s share of the State lottery proceeds Restricted for acquiring, constructing and maintaining parks and open space facilities This fund is managed by the Parks Division 1 2 Conservation Trust Fund Page 50 10/05/2023 Decision Packages (Service Proposals) Included: Additional Funding for Open Space Maintenance: $20,000 (Outstanding Community Services) 2024 Revenue = $34,000 $37,640 $34,000 $34,000 $22 $100 $100 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operating Grant Interest Earnings 3 4 Conservation Trust Fund Page 51 10/05/2023 Expenses = $35,000 $10,736 $15,000 $35,000 $0 $59,000 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations and Maintenance Capital Strategic Plan – Resourced Items Items funded No additions Items resourced within base budget No additions 5 6 Conservation Trust Fund Page 52 10/05/2023 Strategic Plan –Not Resourced Items not funded No additions Conservation Trust 2024 211‐0000 Revenue = $34,000 Transfers In (Out) = $0 Expenses = $35,000 7 8 Conservation Trust Fund Page 53 10/05/2023 Larimer County Open Space 2024 – 220‐0000 Revenue = $480,000 Transfers In (Out) = $0 Expenses = $582,037 Scope of Services Services include: In 1995, Larimer County voters approved a one‐ quarter of one percent sales tax increase to be used for trail construction and open space purchase. This fund accounts for the Town’s portion of the tax. Program management and administration for trails and grants. Control of noxious weeds. Capital Projects‐planning, design and construction for park and trail improvements. 1 2 Open Space Fund Page 54 10/05/2023 Decision Packages (Service Proposals) Included: Bridge Maintenance: $50,000 (Infrastructure) CIP ‐Trail Reconstruction US 34 and SH 7 Phase 1: $250,000 (Infrastructure) Park Improvements: $60,000 (Outstanding Community Services) Thumb Trail Improvements: $62,000 (Outstanding Community Services) 2024 Revenue = $480,000 $557,197 $450,000 $450,000 $45,000 $448,226 $0$3,197 $30,000 $30,000 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Open Space Grants Interest 3 4 Open Space Fund Page 55 10/05/2023 2024 Expenses = $582,037 $10,841 $58,280 $86,200$56,751 $76,819 $123,837$129,466 $1,878,122 $372,000 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Personnel Capital Strategic Plan – Resourced Items Items funded: No additions Items resourced within base budget: Establish a timeline and funding strategy for a Parks and Open Space Master Plan (Outstanding Community Services objective 5.A.1) 5 6 Open Space Fund Page 56 10/05/2023 Strategic Plan –Not Resourced Items not funded No additions Larimer County Open Space 2024 – 220 Revenue = $480,000 Transfers In (Out) = $0 Expenses = $582,037 7 8 Open Space Fund Page 57 10/05/2023 General Fund 2024 – Transit 101‐5600 Revenue = $16,000 Transfers In (Out) = $0 Expenses = $758,896 Scope of Services Services include: Seasonal summer transit service Special event service for Town ‐produced events Federal and State grant management Planning & Capital Projects Trolley Facility Visitor Center Parking Lot Redesign / US 34 Corridor Study Multimodal Transportation Plan Transit Development Plan Program re‐branding, marketing and communications 1 2 Transit Page 58 10/05/2023 Decision Packages (Service Proposals) Included: No additions 2024 Revenue = $16,000 $731,052 $862,597 $0$25,375 $16,200 $16,000$14,686 $0 $0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Federal Grant Sponsorship Other 3 4 Transit Page 59 10/05/2023 2024 Expenses = $758,896 $729,612 $712,206 $571,995 $435,335 $0 $0 $104,150 $196,588 $186,901 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Capital Personnel Strategic Plan – Resourced Items Items funded No additions Items resourced within base budget: Select specific recommendations from the Multimodal Transportation Plan for budgeting and implementation in 2025 (Transportation objective 2.H.1) Seek funding and create an implementation timeline for the year‐one recommendations from the Transit Development Plan (Transportation objective 2.D.1) Seek funding to construct the Visitor Center Parking Lot Improvements and the first phase of the US 34 Corridor Improvements (Transportation objective 5.1) Actively participate in the US34 Coalition and Transportation Management Organization planning and project implementation (Transportation objective 5.2) 5 6 Transit Page 60 10/05/2023 Strategic Plan –Not Resourced Items not funded No additions General Fund 2024 – Transit 101‐5600 Revenue = $16,000 Transfers In (Out) = $0 Expenses = $758,896 7 8 Transit Page 61 10/05/2023 2024 – Parking Services Fund 256‐0000 Revenue = $2,739,250 Transfers In (Out) = $0 Expenses = $2,778,714 Scope of Services Services include: Management of 2,174 public parking spaces across 20 parking areas, including the seasonal paid parking program, data collection, permitting and technology Customer support and service, business relationship management and continuous improvement Program communications and marketing Management of a contracted parking operator with local field staff and access to nationwide resources Monitoring and maintenance of Town ‐owned Level II and Level III Electric Vehicle charging stations Planning & Capital Projects Downtown Parking Management Plan implementation Big Horn parking structure 1 2 Parking Services Fund Page 62 10/05/2023 Decision Packages (Service Proposals) Included: CIP ‐Construct a single‐deck parking structure above the Big Horn parking lot: $2,002,000 (Transportation) 2024 Revenue = $2,739,250 $781,973 $775,125 $776,250 $58,841 $35,000 $39,000 $22,641 $22,000 $22,000 $0 $0 $1,902,000 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Paid Parking Fees Parking Tickets Parking Permits Financing Proceeds 3 4 Parking Services Fund Page 63 10/05/2023 2024 Expenses = $2,778,714 $42,873 $380,000 $2,002,000 $558,277 $578,118 $552,880 $136,658 $240,440 $223,834 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Capital Operations and Maintenance Personnel Strategic Plan – Resourced Items Items funded Construct a single‐deck parking structure above the Big Horn parking lot: $2,002,000 (Transportation objective 4.A.2) Items resourced within base budget: Evaluate implementation of paid parking in all downtown public lots and the associated timing and funding impacts for a new downtown parking structure (Transportation objective 4.A.1) 5 6 Parking Services Fund Page 64 10/05/2023 Strategic Plan –Not Resourced Items not funded No additions 2024 – Parking Services Fund 256‐0000 Revenue = $2,739,250 Transfers In (Out) = $0 Expenses = $2,778,714 7 8 Parking Services Fund Page 65 10/05/2023 2024 –Fleet Maintenance Fund 612‐0000 Revenue = $760,117 Transfers In (Out) = $0 Expenses = $752,937 Scope of Services Services include: Led by a Master ASE Certified supervisor, the Fleet team maintains and repairs all Town ‐owned vehicles and equipment, ranging from bucket trucks and street sweepers to electric transit buses and police cruisers. ($6.9 million replacement value) Monitoring, repair and maintenance of Estes Valley Fire Protection District vehicles, equipment and apparatus. Providing support for all Town departments and divisions with specifications for new vehicle and equipment purchases, procurement and funding strategy. Management of maintenance records, asset physical inventory, fueling cards/billing and vehicle licensing. 1 2 Fleet Maintenance Fund Page 66 10/05/2023 Decision Packages (Service Proposals) Included: Fleet Pickup Acquisition: $6,500 (Governmental Services and Internal Support) 2024 Revenue = $760,117 $561,947 $848,300 $759,117 $34,608 $534,184 $0$1,953 $2,000 $1,000 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Vehicle Labor & Overhead Grants Interest Earnings 3 4 Fleet Maintenance Fund Page 67 10/05/2023 2024 Expenses = $752,937 $68,941 $117,918 $124,885 $422,305 $740,002 $621,552 $60,888 $720,035 $6,500 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Personnel Capital Strategic Plan – Resourced Items Items funded No additions Items resourced within base budget: Complete a Zero‐Emission Fleet Transition Plan (Infrastructure objective 3.B.1) 5 6 Fleet Maintenance Fund Page 68 10/05/2023 Strategic Plan –Not Resourced Items not funded No additions 2024 –Fleet Maintenance Fund 612‐0000 Revenue = $760,117 Transfers In (Out) = $0 Expenses = $752,937 7 8 Fleet Maintenance Fund Page 69 10/05/2023 Utilities 2024 –Power & Communications 502 ‐Enterprise Revenue = $24,354,567 Transfers In (Out) = ($1,384,157) Expenses = $22,406,748 Capital = $1,749,492 Scope of Services Services include: ▪Delivering modern high speed internet service (www.TrailblazerBroadband.com) ▪Reading and replacing all electric and water meters ▪Proving Energy efficiency programs (EfficiencyWorks.org ) ▪Supplying Electric power to approximately 10,500 accounts, including service to Rocky Mountain National Park ▪Maintaining over 300 miles of electric distribution ▪Maintaining Trailblazer Broadband fiber optic lines ▪Constructing new Power and Fiber infrastructure 1 2 Power and Communications Fund Page 70 10/05/2023 Decision Package (Service Proposals) Included: ▪Vehicle: $43,492 (Infrastructure) ▪CIP –CR90 Line Rebuild to Tree Cable: $34,000 (Infrastructure) ▪CIP –Ski Rd Line Rebuild to Tree Cable: $64,000 (Infrastructure) ▪CIP –Taylor Rd Line Rebuild to Tree Cable: $23,000 (Infrastructure) Revenue = $24,354,567 $2 0 , 2 8 5 , 1 7 5 $1 9 , 2 6 0 , 2 0 0 $2 0 , 8 0 7 , 6 8 5 $2 , 2 9 2 , 3 3 2 $2 , 3 0 7 , 6 0 0 $3 , 0 9 0 , 8 8 2 $1 0 6 , 9 6 8 $3 , 5 9 1 , 3 6 1 $1 2 1 , 0 0 0 $4 7 , 3 7 4 $2 6 0 , 0 0 0 $2 7 5 , 0 0 0 $1 6 4 , 6 7 0 $7 8 , 0 0 0 $6 0 , 0 0 0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Service Charges, Electric Service Charges, Trailblazer Intergovernmental Investment Income Miscellaneous 3 4 Power and Communications Fund Page 71 10/05/2023 Expenditures = $25,540,397 $8 , 6 5 2 , 4 2 3 $8 , 6 7 0 , 0 0 0 $8 , 8 7 4 , 0 0 0 $4 , 8 8 8 , 8 5 5 $5 , 9 4 6 , 3 7 7 $6 , 0 1 3 , 2 0 9 $2 , 8 6 4 , 1 6 2 $4 , 5 9 6 , 8 6 0 $4 , 4 3 9 , 9 7 2 $6 5 1 , 8 8 4 $6 2 7 , 6 4 6 $9 0 9 , 5 9 5 $9 , 0 0 1 , 9 9 5 $8 , 0 7 7 , 7 6 8 $1 , 7 4 9 , 4 9 2 $9 1 3 , 9 0 1 $2 , 1 6 8 , 1 3 9 $2 , 1 6 9 , 9 7 2 $1 , 4 8 8 , 0 0 0 $1 , 3 5 4 , 9 3 4 $1 , 3 8 4 , 1 5 7 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Source of Supply Personnel Power O&M Trailblazer O&M Capital Debt Service Transfer Strategic Plan – Resourced Items Items funded ▪No additions Items resourced within base budget: ▪Explore joint funding options for storage and intermittent renewables with PRPA. (Infrastructure Objective 3.A.1) ▪Conduct a feasibility and take‐rate study on a Trailblazer Broadband access to economically challenged customers. (Infrastructure Objective 6.A.1) 5 6 Power and Communications Fund Page 72 10/05/2023 Strategic Plan –Not Resourced Items not funded ▪No additions Utilities 2024 –Power & Communications 502 ‐Enterprise Revenue = $24,354,567 Transfers In (Out) = ($1,384,157) Expenses = $22,406,748 Capital = $1,749,492 7 8 Power and Communications Fund Page 73 10/05/2023 Utilities 2024 –Water 503 ‐Enterprise Revenue = $10,424,618 Transfers In (Out) = ($127,000) Expenses = $6,676,652 Capital = $6,780,711 Scope of Services Services include: ▪Management of water rights and augmentation plan accounting ▪Treatment plant operations and maintenance ▪Distribution system operations and maintenance ▪Regulatory compliance testing and reporting ▪Capital construction on our aging infrastructure ▪Water quality monitoring throughout distribution system ▪Laboratory support for other systems 1 2 Water Fund Page 74 10/05/2023 Decision Package (Service Proposals) Included: ▪Fixed Term Position ‐Lead Service Line Inventory $17,187 (Infrastructure) ▪CIP – Communications System for Computer Automation $100,000 (Infrastructure) ▪CIP ‐Crystal Storage Site Rehabilitation $325,000 (Infrastructure) ▪CIP ‐Electrical Upgrades and Grounding $330,000 (Infrastructure) ▪CIP ‐Install Additional iHydrants $30,000 (Infrastructure) ▪CIP ‐Lab Sampling Equipment $90,000 (Infrastructure) ▪CIP ‐Halogen Shutoff Valve ‐$15,000 (Infrastructure) Decision Package (Service Proposals) Included: ▪CIP ‐Marys Lake Roof Replacement $225,000 (Infrastructure) ▪CIP ‐Plant Metering Improvements $15,000 (Infrastructure) ▪CIP ‐Safety Improvements at Marys Lake $65,000 (Infrastructure) ▪CIP ‐Tank Rehabilitation $1,225,000 (Infrastructure) ▪CIP ‐Pothole Truck /Trailer $150,000 (Infrastructure) ▪Vehicle for Water Superintendent $35,711 (Infrastructure) ▪CIP ‐Glacier Creek Filter $3,800,000 (Infrastructure) ` Continued 3 4 Water Fund Page 75 10/05/2023 Revenue = $10,424,618 $8 , 5 0 3 , 4 2 5 $6 , 0 2 2 , 5 3 2 $6 , 6 9 9 , 6 1 8 $0 $7 , 6 7 5 , 0 0 0 $3 , 4 0 0 , 0 0 0 $3 9 , 8 0 0 $3 0 0 , 0 0 0 $3 0 0 , 0 0 0 $1 7 0 , 6 0 5 $0 $2 5 , 0 0 0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Service Charges Revenue Bond Investment Income Miscellaneous Expenses = $13,584,363 $1 , 5 9 1 , 9 8 6 $2 , 5 8 7 , 5 4 2 $2 , 8 6 0 , 6 1 7 $2 , 1 1 0 , 0 9 4 $3 , 3 0 3 , 2 1 4 $3 , 2 7 8 , 7 2 5 $1 , 1 0 8 , 2 0 4 $2 2 , 0 9 9 , 1 0 6 $6 , 7 8 0 , 7 1 1 $8 8 , 8 2 8 $1 2 5 , 0 0 0 $1 0 0 , 0 0 0 $1 4 9 , 6 4 5 $4 3 7 , 0 3 0 $4 3 7 , 3 1 0 $1 2 4 , 7 5 2 $1 4 1 , 8 7 5 $1 2 7 , 0 0 0 2022 ACTUAL 2023 REVISED EST 2024 PROPOSED Operations & Maintenance Personnel Capital Source of Supply Debt Service Transfers Out 5 6 Water Fund Page 76 10/05/2023 Strategic Plan – Resourced Items Items funded ▪No additions Items resourced within base budget: ▪Complete a draft Big‐Thompson raw water supply line route analysis (Infrastructure Objective 1.A.1) ▪Establish a baseline water loss record using our new Water Audits and Loss Control Program (Infrastructure Objective 1.B.1 ) ▪Submit funding application(s) for the federal Infrastructure Investment and Jobs Act program and determine if in‐house labor will be an eligible expense (Infrastructure Objective 1.C.1) Strategic Plan –Not Resourced Items not funded ▪No additions 7 8 Water Fund Page 77 10/05/2023 Utilities 2024 –Water 503 ‐Enterprise Revenue = $10,424,618 Transfers In (Out) = ($127,000) Expenses = $6,676,652 Capital = $6,780,711 9 Water Fund Page 78 10/05/2023 Budget 2024 – Closing Summary Revenue = $77,149,298 Transfers In (Out) = $0 Expenses = $84,350,662 2024 Budget Summary Ending fund balance of 26.4% for General Fund Sales tax projections at 2.39% increase from the 2023 estimate Several projects are expected to roll over from 2023 Fall River Trail Project Numerous utility projects, including broadband construction Others 1 2 Budget Wrap Up Summary Page 79 10/05/2023 2024 Proposed Position Changes •1.25 FTE –Two fixed term FT positions were added in the proposed 2024 budget •General Fund –1 FTE – $181,554 –2 Year Fixed Term Public Works Project Manager •Water Fund ‐.25 FTE ‐$17,187 – Fixed Term Staff Member •Lead Service Line Inventory Project 12/31/2024 Ending Reserves Community Reinvestment Fund General FundReserve 075,000Parking Garage Maint 0882,186Workforce Housing 01,250,000Facility & Employee Housing 00Capital 088,090Other 06,428,91925% Reserve 08,724,195Projected Total 12‐31‐2024 3 4 Budget Wrap Up Summary Page 80 10/05/2023 Remaining 2024 Budget Process REMAINING BUDGET PROCESS STEPS Sept 28 & Oct 5, 2023 –Town Board budget worksessions Oct 24, 2023 – Public hearing on proposed budget at Town Board Nov 14, 2023 ‐Public hearing and budget approval at Town Board meeting Dec 15, 2023 – Deadline to certify property tax levy to County Commissioners Jan 31, 2024 – Deadline to submit adopted budget to State Jan 2024 – Distribute bound budgets 2024 Budget Summary Questions or Changes? 5 6 Budget Wrap Up Summary Page 81