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Home My WebLink AboutMINUTES Town Board 2023-10-10Town of Estes Park, Larimer County, Colorado, October 10, 2023 Minutes ofoRegular meeting of the Board ofTrustees of the Town of Estes Park, Lahmer County, Colorado. Meeting held in Town Hall in said Town of Estes Park onthe 1Othday ofOctober, 2O23. Also Present: Wendy Koenig, Mayor Marie Cenac.Mayor Pro Tern Trustees Kirby Haze|ton Frank Lancaster BarbanayNooA|pina PathckMmrtchink CindyYoung|und Travis Machalek,Town Administrator Jason Damwx*be[Deputy Town Administrator Dan Knanner, Town Attorney Bunny Victoria Beera, Deputy Town Clerk Absent None Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. Staff requested Report and Discussion item #1 the 2023 National Community Survey be postponed to October 24, 2021 It was moved and seconded (Hazelton /MacAlpine) to approve the Agenda with the removal ofReport and Discussion Item #1, and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee comments were heard and have been summarized: The Colorado Municipal League District meeting was held in Loveland where discussion was heard regarding concerns the Town of Berthoud has experienced with short term rentals. The September Trustee Talk session was held and focused on workforce housing. The October Trustee Talk session would be held on Octuber28. 2023. and the public were encouraged to attend. Trustee Lancaster stated support for climate actions and encouraged the Board to prioritize strategic objectives related to environmental auxtoinabi|ity and direct staff to identify opportunities to achieve the directives by appropriate means. The Community Development Director finalists public meet and greet would be held in the lower level of the Community Center and the public was encouraged to attend. Mayor Pro Tern Cenac would attend the MT2030 Climate Solutions Summit followed by the Colorado Association of Ski Tuwn'o meeting. The Lahmer County Solid Waste Policy Advisory Council would discuss updating an existing intergovernmental agreement in coordination with all four participating communities. Estes Valley Restorative Justice would be promoting October as Conflict Resolution Month through events hosted in partnership with the Estes Valley Public Library. Staff were commended onthe budget study session presentations. TOWN ADMINISTRATOR REPORT. Gratitude was provided for the Police Department and Police Auxiliary in assisting with the new traffic patterns through the downtown corridor as part of the Downtown Estee Loop project. Discussion ensued regarding efforts to minimize noise created by the Downtown Estes Loop project night construction. Staff have been working with the contractors to help minimize noise throughout the project and have taken steps to ensure noise restriction levels are being met. Trustee MacA|pinerequested clarification on the number ofparking spaces available at the Post Office off Riverside Drive. Staff stated there are approximately ten (10) parking apuoea primarily utilized by USPS. Trustee Board ofTrustees — October 1O.2U23—Page 2 Martchink questioned whether the Town could coordinate with USPS to offer Town space to provide an alternate location to retrieve mail or packages which staff would investigate. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated Sepbamber20. 2023. and Town Board Study Session Minutes dated September 2S.2O23. 3. Estes Park Board ofAdjustment Minutes dated May 2.2023 (acknowledgment 4. Transportation Advisory Board Minutes dated August 16, 2023 (acknowledgment only). 5. Resolution 87-23 User Agreement with the Colorado Bureau of Investigation Criminal Justice Information Services Systems Access for Non -Criminal Justice 8. PLANNING: Coyote Run Subdivision Final Plat, CMS Planning &Development, Inc., Frank Theis, Owner/Applicant, Withdrawn by Applicant (acknowledgement It was moved and seconded (Hazelton/MacAlpine) to approve the Consent Agenda, and hpassed unanimously. ACTION ITEMS: 1. RESOLUTION 8D-23TOSUPPORT ALTERNATIVES TC]THE IRREVOCABLE STANDBY LETTER OFCREDIT (LOC)REQUIREMENT |NTHE BROADBAND EQUITY, ACCESS, & DEPLOYMENT (BEAD)PROGRAM OFTHE NATIONAL TELECOMMUNICATIONS & INFORMATION ADMINISTRATION. Director Borgsten stated many rural communities do not have access to modem high- speed broadband intemet. Federal funding through the National Telecommunications and Information Administration's (NT|A'n) Broadband Equity Access and Deployment (BEAD) program can assist organizations in constructing modern infrastructure. The Association ofColorado County Administrators (4CCA) has requested organizations to support an effort to remove financial barriers by advocating for LOC alternative. The BEAD progmm'o LOC requirement creates m financial barrier for amuU, rural broadband providers. Staff stated removing barriers to deployment of modern intemet service can indirectly help small broadband providers and recommended Board approval of Resolution 88'23 to support alternatives to the irrevocable standby letter of credit requirement in the BEAD program. It was moved and seconded (Cenao/yNartohinN to approve Resolution 8B'23.and hpassed unanimously. 2. RESOLUTION 89'23 2024 ANNUAL WORKFORCE AND CHILDCARE FUNDING PLAN FOR LODGING TAX (GE)FUNDS. Manager Bangs stated the 2024 Annual Workforce Housing and Childcare Funding Plan, funded by 6E funds approved by voters in 2022. was presented tuthe Town Board and Board of County Commissioners at a Joint Study Session on September 26, 2023. The Plan was updated based on Board and County direction to require Town Board approval for the creation of funding programs for both childcare and workforce housing, as outlined in the memorandum of understanding with the Estes Park Housing Authority (EPHA). The plan identifies, at the |eaat, annual reporting during the proposal of the annual funding plan or upon request by the Town Boand, County Commissioners, or Visit Estes Pork. AddhionaUy, detailed expenditure reports for previous yearswould bepresented tothe Town Board and County Commissioners byJune 3Omufeach year. She reviewed the 2O24funding estimates and childcare needs including tuition assistance, addressing workforce challenges, out -of -school programing and facilities and capital funding, and workforce housing needs including property acquisition reserve, predevelopment, deed restriction purchase Board of Trustees — October 10, 2023 — Page 3 program options, cash buyer program or rental assistance development, and staffing and capacity building at the EPHA. Staff requested approval of Resolution 89-23 for the 2024 Annual Workforce and Childcare Funding Plan. John Guffey/Town citizen spoke regarding housing, growth, and his interest in partnerships with the Estes Park Housing Authority and Rocky Mountain National Park stressing the importance of taking care of the people. It was moved and seconded (Cenac/Younglund) to approve Resolution 89-23, and it passed unanimously. 3. RESOLUTION 90-23 PROFESSIONAL SERVICE CONTRACT WITH GROUNDSWELL FOR GOOD LLC TO CONDUCT A CHILDCARE NEEDS ASSESSMENT AND STRATEGIC PLAN. The last childcare needs assessment was conducted in 2018. Staff stated an updated assessment would provide useful information on childcare needs and how they have changed since 2018. The Town conducted a request for proposals (RFP) process and received two proposals. Groundswell for Good, LLC was selected from the proposals for Board consideration. Staff recommended the approval of Resolution 90-23 to contract with Groundswell for Good LLC to conduct a childcare needs assessment and Strategic Plan. Trustee Younglund questioned the timeline for completion and impacts to planning or decision making if the completion of the assessment occurs next year. Staff stated the original timeline for completion of the assessment and plan was modified based on feedback during the RFP process and highlighted the benefits of a comprehensive assessment and plan. It was moved and seconded (Younglund/Hazelton) to approve Resolution 90-23, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: 1. 2023 NATIONAL COMMUNITY SURVEY RESULTS. Item was postponed to October 24, 2023. Whereupon Mayor Koenig adjourned the meeting at 7:46 p.m. unny ictoria Beers, Deputy Town Clerk