HomeMy WebLinkAboutTRAINING AP Invoice Approval 2023 CREDIT CARD QUICK REFERENCE 2023-10-13Step 2.b Credit Card Statements
It is recommended, the Credit Card Statement and receipts be
scanned as one single PDF document with multiple pages for
receipts in the same order as appears on the statement. Doing so,
simplifies the review and expense distribution allocations for
Finance review.
Once a statement is retrieved from the vendor website and receipts are added
to the PDF in the order they appear on the statement, it is placed in the
appropriate division folder in the Shared Drive to kickstart the Forms process:
\\FS\dept\Shared Staff\AP-Invoices\Laserfiche Invoices Project\DEPARTMENT
or DIVISION
Step 2.b Credit Card Statements
EXAMPLE:
Step 2.b Credit Card Statements
Credit Cards will not follow Spending Authority.
●1st Level Notification will assign the Credit Card Holder (Name on card)and
Approver (Approving supervisor, cannot be card holder)who will automatically have the
statement routed to them for review (See below)
●The remainder of the form will be completed the same as a traditional
Invoice or PO Invoice.