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HomeMy WebLinkAboutTRAINING AP Invoice Approval 2023 CREDIT CARD QUICK REFERENCE 2023-10-13Step 2.b Credit Card Statements It is recommended, the Credit Card Statement and receipts be scanned as one single PDF document with multiple pages for receipts in the same order as appears on the statement. Doing so, simplifies the review and expense distribution allocations for Finance review. Once a statement is retrieved from the vendor website and receipts are added to the PDF in the order they appear on the statement, it is placed in the appropriate division folder in the Shared Drive to kickstart the Forms process: \\FS\dept\Shared Staff\AP-Invoices\Laserfiche Invoices Project\DEPARTMENT or DIVISION Step 2.b Credit Card Statements EXAMPLE: Step 2.b Credit Card Statements Credit Cards will not follow Spending Authority. ●1st Level Notification will assign the Credit Card Holder (Name on card)and Approver (Approving supervisor, cannot be card holder)who will automatically have the statement routed to them for review (See below) ●The remainder of the form will be completed the same as a traditional Invoice or PO Invoice.