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Home My WebLink AboutPACKET Town Board Study Session 2023-10-10 October 10, 2023 5:30 p.m. — 6:45 p.m. Board Room TOWN BOARDEP 5:15 p.m. Dinner ® STUDY SESSION AGENDA No public comment will be heard This study session will be streamed live and available on the Town YouTube page at www.estes.org/videos 5:30 p.m. Power Lines and Fire Mitigation. (Town Administrator Machalek & Director Bergsten) 5:50 p.m. Fish Hatchery Housing Discussion. (Town Board & Estes Park Housing Authority Board) 6:35 p.m. Trustee & Administrator Comments & Questions. 6:40 p.m. Future Study Session Agenda Items. (Board Discussion) 6:45 p.m. Adjourn for Town Board Meeting. Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 5:00 p.m. Page 1 i� f 10/11/2023 Presentation updated by staff on 2023-10-10. A Wildfire Mitigation {P . 1% Sales Tax Renewal • Before Tree Cable • • 6110. 7, After Tree Cable 1 ildfire Mitigation 1 ,084 F''mes Destroyer , Marshall Fire 9News, Angela Case,January 7,2022 r 4 jr r The Monhall lire burnt in BoultlerCwnl, rx5: Sunl Xcel Energy,the 4Iy hurt its finances, Colorado NPR, By Joe Wertz and Sam Brasch Jul. 28, 2023 2 1 10/11/2023 MIilAT.Lildfire Mitigati0 PG&E Files For Bankruptcy In W-ke Of Fire Lawsuits January 29,2019,Eric Westervelt,Matthew S.Schwartz,NPR I _ �,0. ,A ' - - r'., 1 . Photo by:Brittany Peterson/AP 3 ildfire Mitigatio 97 People Died & Over 2,000 Buildings Destroyed, Maui Wildfire , .4 i.... , ,,,„ . . _,..... _.4...se_4 ! 1_ L . _ 7 It - Me .- BREAKING NEWS _BREAKING ELECTRIC TESTIFIES CONGRESS HEARING ON ELECTRICAL INFRASTRUCTURE Associated Press News,BY REBECCA BOONE,September 29,2023 4 2 10/11/2023 Today's Presentation • Operations to reduce risks • Red Flag warnings • Vegetation Management • Capital Improvements — Infrastructure Hardening • Tree Cable & Why • TripSavers®/ IntelliRupter° • Today's Financially Constrained Plan, • Maximize risk reduction by prioritizing projects • Expediting Plan and Opportunities with Financial Support, i.e. the 1% Renewal Wildfire Mitigation 5 Red Flag Operations •Situational awareness: Real-Time map feed from NOAA Trip Saver"one-shot" •We prioritized our most venerable reclosercapable lines to expeditiously adjust Trip '' Savers and Oil Circuit Reclosers (OCRs) to "one-shot" in order to reduce the risk and maximize safety of the system. ; •The crews place up to 103 locations - on "one-shot" which takes a full • \� day* *Financial support for technologies to speed up the process with remote activated"one- shot" 6 3 10/11/2023 Vegetation Management • We contract with a tree service to keep up with vegetation management • y .RIll around high voltage lines. y_. • Mapping helps prioritize and ' track the work 1 • Y '-/Ilk ._,. ,...„._... _, 'Border Zone I I Border Zone I - - wrezone I We can only control our easement Variable right-of-way width_ and even that is challenging 7 Why Tree Cable & Sometimes Underground Illr • With over two decades of use, ...c.. we have proven tree cable as • l the most cost-effective* and •: ,l , expeditious wildfire mitigation solution. , $ • Underground projects are . . reserved for the right conditions (example Homer Rouse Trail, Bear Lake Road, Devils Gulch Rd) *Construction durations can be 8 to 10 times longer jilt for underground projects.Our in-house underground - costs are three times higher than overhead(typically Ili new developments in friendly terrain).Hiring a �'"' t1� contractor for underground construction can costs up to tens times higher than overhead construction. 8 4 10/11/2023 Tree Cable In Action • Pictured right is a tree "` 1 laying on our Allenspark .1 three-phase main line. The fallen tree did NOT • cause an outage. • • Alli . • Financially Constrained Planning • We Review and Prioritize All Projects to Maximize Limited Funds • Collaboration with EVFPD using the Estes Valley Community Wildfire Protection Plan, Wildland Urban Interface, and Plan Unit Hazard Assessment maps 0 ■ 1x Interface& Intermix WUI Risk Analysis Map 10 5 10/11/2023 Financially Constrained Planning Data from collaboration is mapped to help us generate colorized prioritized mapping of all overhead lines. 4',. ,.,.1 ' Tli i's A z: � r is 'Il iirr4k, _\...„ J 11 Wildfire Mitigation Grant, 2023 • We recently received a $785,937 federal grant to replace the remaining Allenspark area with tree cable. + ry +•� .r Y �`i ft c- - AL, .... 1 . s „.., 12 6 10/11/2023 TripSavers® & IntelliRupters® • From 2016 to today - crews have installed s 0 117 TripSavers® to d" S. replace expulsion 4,30 fuses • These units contain the faults internally ' which reduce wildfire risks that fuses present • We've installed three IntelliRupters° 13 Other Technologies • What could we do • SCADA enabled reclosers (we have three and could use more) • Authorization to remove danger trees outside the utility right-of-way (discussed with EVFPD) • Remote microgrids for local resiliency(potential synergies with PRPA, very expensive) • Items that need to mature, we are monitoring them • The jury is still out on High-Impedance Fault detection (SEL-651R) • "Ground-Level Distribution Systems" (GLDS) • Cameras(implementation feasibility not resolved) Some Technical Resources: NREL paper Colorado Wildfire Summit Introducing Pano Actionable Intetngence lot wildfire Management California PUC papers �. High-Impedance Fault Detection with Al 14 7 10/11/2023 Many Beneficial Wildfire Programs • We recognize these funds have to stretch across many different programs; One Lahaina Home Standing Community Wildfire Protection Plan Summary • Any level of support will be used to expedite construction on the highest risk areas Cost and Time to replace our bare overhead wire , No additional Finanical Support Tree Cable I Underground Feet of Single-Phase 501,147 501,147 Feet of Three-Phase 350,000 350,000 In-house Staff $13,664,452, -25 Yrs $50,957,350, 40+ Yrs • P&C's Tabor limit is "$1.8 Million per year 15 Pause For Questions Kruger Rock fire sparked by power line kills one Bill Gabbert.November 16.2021.Wildfire Today 1111 y:. Brett Rios Photography, FaceBook, https://www.facebook.com/people/Brett-Rios-Photography/100063469754008/ 16 8 10/11/2023 Tree Cable In Action • Since 2013 P&C has only R'` 1 installed tree cable on any .. overhead construction on our system • In 2014-2015 crews reconductor the Little Valley area. • In 2016-2017 crews buried a main portion of the • Allenspark three phase from Cheley Camp to the Seven Al14 Keys. Crews reconductor the main line three phase 4. along Fall River Road. I 04 17 Tree Cable In Action • In 2018 crews reconductor single Eirrifir re, phase taps off the Fish Creek corridor • , • 2019 Crews reconductored the r �. " Goblin Castle/Longs Peak area 3- „ • In 2020 crews reconductor lines . in the Carriage Hills subdivision • In 2021 crews reconductored the --a--> ' , lines in the Lower/Middle , . - Broadview area ;fr, - 1 18 9 10/11/2023 Tree Cable In Action • 2022-2023 Crews have been reconductoring the Beaver Point circuit and added the Twin w4, Sisters circuit from , # _ Marys Lake Sub to lb, Lower Broad • il. • 2024-2027 Allenspark . reconductoring 19 Current Wildfire CIP plan 2023: Beaver Point tree cable reconductor on the Beaver Point and Twin Sisters circuits. Stinger replacement on older trip savers, OCR and capacitor banks in the field with StingRay wire. Initiate work for our FEMA grant for $786,000 with a 25% match from P&C for a total of $1,060,000 to reconductor all of the remaining bare conductors in Allenspark from the end of the service territory to Fish Creek Road and Highway 7. 20 10 10/11/2023 Future CIP Plan 2024-2027: FEMA grant to reconductor all of the Allenspark bare conductors. 2027-2031: Continued work on reconductoring bare lines in our high risk fire areas as well as our high outage areas Continue to utilize the data we collect from smart grid on outages to reconductor with tree cable Continue to work through our Wild Fire high risk areas to reconductor 21 Overhead vs. Underground P&C in house construction costs • Single phase cost comparison: Overhead $9 per foot Underground $25 per foot • Three phase cost comparison: Overhead $15 per foot Underground $37 per foot Total bare conductors on our system 851,147 feet. Around 350,000 feet is three phase bare conductors and 501,147 is single phase conductors These costs are actuals from previous years. We did not add any inflation factors so future costs will be higher. 22 11 10/11/2023 Future CIP plan • • Continue eliminating our highest risk areas • West side of the Estes valley y,' '_ (prevailing winds) is _r part of the highest risk for wildfires $1 I l•_ • 23 12 A Wildfire Mitigation fP 1% Sales Tax Renewal Before Tree Cable • • 6110. 4 After Tree Cable 1 ildfire Mitigation 1 ,084 F''mes Destroyer , Marshall Fire 9News, Angela Case,January 7,2022 r r The Monhall lire burnt in BoultlerCwnl, rx5: Sunl Xcel Energy,the 4Iy hurt its finances, Colorado NPR, By Joe Wertz and Sam Brasch Jul. 28, 2023 2 Page 3 MIilAT.Lildfire Mitigatio PG&E Files For Bankruptcy In W-ke Of Fire Lawsuits January 29,2019,Eric Westervelt,Matthew S.Schwartz,NPR I _ �,0. ,A ' - - t'., 1 . Photo by:Brittany Peterson/AP 3 ildfire Mitigatio 97 People Died & Over 2,000 Buildings Destroyed, Maui Wildfire , .4 i.... , ,,,„ . . _,..... _.4...se_4 ! 1_ L . _ 7 It - Me .- BREAKING NEWS _BREAKING ELECTRIC TESTIFIES CONGRESS HEARING ON ELECTRICAL INFRASTRUCTURE Associated Press News,BY REBECCA BOONE,September 29,2023 4 Page 4 Today's Presentation • Operations to reduce risks • Red Flag warnings • Vegetation Management • Capital Improvements — Infrastructure Hardening • Tree Cable & Why • TripSavers®/ IntelliRupter° • Today's Financially Constrained Plan, • Maximize risk reduction by prioritizing projects • Expediting Plan and Opportunities with Financial Support, i.e. the 1% Renewal Wildfire Mitigation 5 Red Flag Operations •Situational awareness: Real-Time map feed from NOAA Trip Saver"one-shot" •We prioritized our most venerable reclosercapable lines to expeditiously adjust Trip '' Savers and Oil Circuit Reclosers (OCRs) to "one-shot" in order to reduce the risk and maximize safety of the system. •The crews place up to 103 locations on "one-shot" which takes a full I I . o (41 *Financial support for technologies to speed up the process with remote activated"one- shot" 6 Page 5 Vegetation Management • We contract with a tree service to keep up with vegetation management • around high voltage lines. • Mapping helps prioritize and ' track the work 'Border Zone I I Border Zone I - - wrezone I We can only control our easement Variable right-of-way width_ and even that is challenging 7 Why Tree Cable & Sometimes Underground 111, • With over two decades of use, �.. we have proven tree cable as • the most cost-effective* and •: ,l expeditious wildfire mitigation • solution. $ • Underground projects are • • • • reserved for the right conditions (example Homer Rouse Trail, Bear Lake Road, Devils Gulch Rd) 1 *Construction durations can be 8 to 10 times longer for underground projects.Our in-house underground costs are three times higher than overhead(typically new developments in friendly terrain).Hiring a F �► contractor for underground construction can costs up to tens times higher than overhead construction. 8 Page 6 Tree Cable In Action • Pictured right is a tree "` 1 laying on our Allenspark .1 three-phase main line. The fallen tree did NOT • cause an outage. • 9 Financially Constrained Planning • We Review and Prioritize All Projects to Maximize Limited Funds • Collaboration with EVFPD using the Estes Valley Community Wildfire Protection Plan, Wildland Urban Interface, and Plan Unit Hazard Assessment maps 0 ■ 1x Interface& Intermix WUI Risk Analysis Map 10 Page 7 Financially Constrained Planning Data from collaboration is mapped to help us generate colorized prioritized mapping of all overhead lines. YL` f • � 4 11 Many Beneficial Wildfire Programs • We recognize these funds have to stretch across many different programs; Community Wildfire Protection Plan Summary • Any level of support will be used to expedite construction on the highest risk areas Cost and Time to replace our bare overhead wire , No additional Finanical Support Tree Cable Under.round Feet of Single-Phase 501,147 501,147 Feet of Three-Phase 350,000 350,000 In-house Staff $13,664,452, —25 Yrs $50,957,350, 40+ Yrs • P&C's Tabor limit is "'$1.8 Million per year 12 Page 8 Wildfire Mitigation Grant, 2023 • We recently received a $785,937 federal grant to replace the remaining Allenspark area with tree cable. • y ••• \. t t = Jil . : 4 it 13 TripSavers® & IntelliRupters® . • . Jur-11111•► • From 2016 to today crews have installed 41 e 117 TripSavers° to / -- replace expulsion fuses 4 • These units contain the faults internally t4"-- which reduce wildfire risks that fuses present • We've installed three IntelliRupters° 14 Page 9 Pau For Questions Kruger Rock fire sparked by power line kills one Bill Gabbert,November 16,2021,Wildfire Toda Brett Rios Photography, FaceBook,https://www.facebook.com/people/Brett-Rios-Photography/100063469754008/ Tree Cable In Action • Since 2013 P&C has only installed tree cable on any overhead construction on our system • • In 2014-2015 crews reconductor the Little Valley . . area. • In 2016-2017 crews buried a main portion of the Allenspark three phase from Cheley Camp to the Seven Keys. Crews reconductor ' the main line three phase along Fall River Road. 16 Page 10 Tree Cable In Action • In 2018 crews reconductor single MN phase taps off the Fish Creek corridor '•' • 2019 Crews reconductored the Goblin Castle/Longs Peak area a„ • In 2020 crews reconductor lines . i in the Carriage Hills subdivision : � _� • In 2021 crews reconductored the . �'� a. �3- E ? , lines in the Lower/Middle y .4- j_& _`k &1`. Broadview area t - o r 17 Tree Cable In Action • 2022-2023 Crews have been reconductoring the Beaver Point circuit and added the Twin -= ` *- Sisters circuit from ar Mary's Lake Sub to t ` e: Lower Broad °,. • 2024-2027 Allenspark y. reconductoring L 18 Page 11 Current Wildfire CIP plan 2023: Beaver Point tree cable reconductor on the Beaver Point and Twin Sisters circuits. Stinger replacement on older trip savers, OCR and capacitor banks in the field with StingRay wire. Initiate work for our FEMA grant for $786,000 with a 25% match from P&C for a total of $1,060,000 to reconductor all of the remaining bare conductors in Allenspark from the end of the service territory to Fish Creek Road and Highway 7. 19 Future CIP Plan 2024-2027: FEMA grant to reconductor all of the Allenspark bare conductors. 2027-2031: Continued work on reconductoring bare lines in our high risk fire areas as well as our high outage areas Continue to utilize the data we collect from smart grid on outages to reconductor with tree cable Continue to work through our Wild Fire high risk areas to reconductor 20 Page 12 Overhead vs. Underground P&C in house construction costs • Single phase cost comparison: Overhead $9 per foot Underground $25 per foot • Three phase cost comparison: Overhead $15 per foot Underground $37 per foot Total bare conductors on our system 851,147 feet. Around 350,000 feet is three phase bare conductors and 501,147 is single phase conductors These costs are actuals from previous years. We did not add any inflation factors so future costs will be higher. 21 Future CIP plan • Continue eliminating our highest risk areas - • West side of the Estes valley :'� (prevailing winds) is • gr part of the highest risk for wildfires „ :)_- i, �v 22 Page 13 Page 14 A IP TOWN OF ESTES PARI Report ADMINISTRATION To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Carlie Bangs, Housing & Childcare Manager Date: October 10, 2023 RE: Fish Hatchery Joint Study Session with Estes Park Housing Authority Purpose of Study Session Item: A joint study session between the Town Board and the Estes Park Housing Authority (EPHA) to discuss the Fish Hatchery housing development. Town Board Direction Requested: That the Town Board and EPHA Board discuss next steps regarding the proposed housing development at the Fish Hatchery property and clarify the Estes Park Housing Authority's role in the development process. Present Situation: The Town of Estes Park has owned the property located at the intersection of Fall River Road and Fish Hatchery Road called "Fish Hatchery" since 1945. The west end of the property borders Rocky Mountain National Park and the Aspenglen Campground. This 72-acre parcel of land has multiple structures including the hydro plant museum, picnic shelter and restrooms, several storage buildings, and houses. These houses are currently used for transitional and long-term housing opportunities for Town employees. This Town-owned parcel of property has been considered for several uses by the Town Board over the years, including open space, public park, non-lodging commercial development, workforce housing, as well as selling or trading the property for conservation. In 2016 after seeing recommendations from the housing needs assessment, Fish Hatchery was identified and pursued by the Town Board as a workforce housing development and an RFP was issued for the development of that property. After two rounds of RFP's (one in 20217 and the second in 2021) and working with developers, the property remains undeveloped due to a multitude of reasons and setbacks. More recently, the property has been rezoned from A-1 Accommodations to RM Multi- Family Residential by Ordinance 17-22 on October 25, 2022. As currently envisioned, the development of this property will create approximately 190 new workforce housing units in the Estes Valley. In November 2022, Larimer County Board of County Commissioners resolved to support the Town of Estes Park by committing $2,000,000 of State and Local Fiscal Page 15 Recovery Funds received as part of the American Rescue Plan Act (ARPA funds) to assist with construction of the Fish Hatchery Housing Development. Larimer County requires that the Town of Estes Park obligate the ARPA funds by December 31, 2023, or they will be reverted back to the County so they can identify and allocate the reverted funds toward another ARPA appropriate project. Also in November 2022, the Estes Valley community voted to increase lodging tax to support housing and childcare for the workforce by passing the 6E Ballot Initiative. The 2023 Funding Plan was approved by the Town and County in February 2023 and provides an outline of how the funds would be used in that year. The plan allocated 88% of the revenues received to workforce housing solutions and identified the Estes Park Housing Authority as the organization to oversee the administration and management of these funds. The Estes Park Housing Authority agreed to add staff to administer the various programs outlined in the 2023 Funding Plan, such as property acquisition and predevelopment work for properties already owned, and programs such as cash buyer programs, rental assistance, and deed restriction purchase program. In July 2023, this agreement was formalized through a Memorandum of Understanding agreed upon by the Town of Estes Park and Estes Park Housing Authority. As the Town of Estes Park approaches the deadline to obligate $2,000,000 in ARPA funds for the Fish Hatchery Housing Development, Town and EPHA staff are asking the Boards to provide directions on how to proceed. Proposal: That the Town Board and EPHA Board discuss next steps regarding the proposed housing development at the Fish Hatchery property and clarify the Estes Park Housing Authority's role in the development process. Advantages: • The development of Fish Hatchery may provide up to 190 workforce and attainable housing units to the Estes Valley • The committed ARPA funds offer $2,000,000 of expenses for pre-development costs of the estimated $55 million dollar Fish Hatchery Housing Development project. Disadvantages: • If the $2,000,000 ARPA funds are not obligated by December 31, 2023, the funds are reverted back to Larimer County Finance/Resource Impact: To be determined. Level of Public Interest High Attachments: 1. Map of Property Page 16 ATTACHMENT 1 _ ............„- ....,,,..„- r ,. 0:: ..aAI t t 1 :.-- r '. it ' + `s ,' 9 - ,yam .''Y :14:,;(0::,,,,t.,13:47,1,1r- ,I ~ GT b,i� A n e!ram•-� {;`'" , ' r 1, y. CO r � �.�FgCC Rti aht- a ,* O #' 1 iwy�4 Sy I �e i*It 4 '� I „yap' O _ .?" r+ y{ ' .nf ' `��)- /- :^ ,W4t1W. ' t i•. .‘ 41ifit r. t. 400 .ftl. I 1 '•i�r� y ��4+."i'Y. 4 n Y • d' , Y .�.I" :_ ,„ i� r •_ � • :0114$ .. 4 .qr q� i ' .,' - •• :a I yam \ ` k (.)i • R •f 4... .. ,,tom J ojy, *. •i4 4. at w . �. '� P.r ,g "� .`T ' .:14 ,4jT t9!.4 I ``•--.,� - -.. i k ��; i i, . a ,r .k F.1 �'• �, �.'.. 'esi3 J 1. �. *I t.• r• E � t .�s ' ,L Z: 'rtY ° ' 'r r • 4 • w'� ,i�10 y ,. a ..a\ Yt .} ; <{ 4 3 ` 'I. »g^ : ,,4- s iF.i. A;..y �' -- '� - t 1 8 Y t4 kt : Y r ,t y c •400r , •tiVr' ' " ,. ., ., ., 'j 4: J� 4 •tom •ieo,„ � Z, .4 t n '1✓ olefor J - 7 i' :4-t-:-414-41,- sk, ers q lk e r t . # a •fc• e, �/ 1t 4 ' ' x'8160 ;5'00 ^,=r Kr' jyam+ a . „ �, ,,.rkr1f <` .` k .(L - � �4— 8�BOs� '-''t '� p, L_i• - g <a: 'Hr h ; s f' �;�� b �K 4, 1 w '` K .y ,.a. r_�$. '� "',,, 180, & - ,a^ -: "W • �;, •+ -t-; lijoa-7}` • ' "v,,,,,,,-., '`l r,-��i't'. .0.., _a 4.it t,.,,,,,,, . _ .� M �� - e- ,..i -. - . ]►.^ 7'' P :a Sy e . � , ..4 ,. �,�+ d � �a� yy a�.Aa-.+ 1 � t re: s ` `3'..4► I w 'x td r ey # 'I *` '4° a q i•t S ':-* . ` '+1!!r . - i i• off` + Fish Hatchery ry This draft document was prepared for internal use by the A Town o f Estes Park N 1 in—325 ft Town of Estes Park,CO.The Town makes;toe o claim as to Property the accuracy or completeness of the data contained hereon. fP Page17 ® 0 180 360 Due to security concerns, The Town requests that you E S T E S PARK Printed;2/12/2020 do not post this document onr the Internet or otherwise C O L O R A D O Feet make it available to persons unknown to you. Page 18 EP .® TOWN OF ESTES PARK Future Town Board Study Session Agenda Ite October 10, 2023 October 24, 2023 Items Approved — Unscheduled: • Addressing Substandard Rental • Growing Water Smart Overview Housing • Noise Ordinance • Southwest Energy Efficiency Project • National Flood Insurance Program • Codifying Town Board Compensation Overview Changes • Governing Policies Updates • Community Wildfire Defense Grant • Stanley Park Master Plan Implementation November 14, 2023 • Downtown Loop Updates as Necessary • 179 Stanley Circle Check In and Next Steps Items for Town Board Consideration: • Distributed Energy Resources • None Integration Planning December 12, 2023 • Updated ADA Transition Plan Page 19 Page 20