HomeMy WebLinkAboutMINUTES Town Board 2023-09-12Town of Estes Park, Larimer County, Colorado, September 12, 2023
Minutes of8Regular meeting of the Board of Trustees of the Town of Estes
Pah\, Lorimer Cnunty, Colorado. Meeting held in Town Hall in said Town of
Estes Park on the 12th day of September, 2023.
Also Present:
Wendy Koenig, Mayor
MaheCenac Mayor Pro Tern
Trustees Kirby Hozelton
Frank Lancaster
BarbaraW1acA|pino
[|indyYoung|und
Travis yNacha|ek. Town Administrator
Jason Damwxaber, Deputy Town Administrator
Dan Kramer, Town Attorney
Bunny Victoria Beers, Deputy Town Clerk
Absent: Patrick Martchink
Mayor Koenig called the meeting toorder at7:O0p.m.and all desiring todoso, recited
the Pledge of Allegiance.
PROCLAMATION —1OYEAR ANNIVERSARY OFTHE 2013FLOOD.
The Mayor read a proclamation recognizing a decade of progress since the 2013 flood.
AGENDA APPROVAL.
It was moved and seconded (Cenac/MacAlpine) to approve the Agenda, and it passed
unanimously.
PUBLIC COMMENTS.
None.
TRUSTEE COMMENTS.
Trustee comments were heard and have been summarized: Staff were commended on
the design of the wayfinding signage developed in 2023. The 10-year anniversary of the
2013 Flood took place in Glen Haven. Visit Estes Park Board met to discuss the 2024
Operating Plan, Catch the Glow event and holiday lighting and presented the July Visitors
Intercept Survey. The August Trustee Talk session included 15 members of the public in
attendance with discussion on patrolling and law enforcement in the Estes Valley and
community impacts on climate change. The Sister Cities Board would hold their first
membership meeting since 2019 and the public were encouraged to attend. Tha47m
Annual Longs Peak Scottish -Irish Highland Festival was held and included a tribute to Dr.
James Arthur Durward founder of the festival and active local who passed away in May
2023; and a women's world record for the sheaf toss was set at the festival. The Colorado
Association ofSki Town'o held their meeting at completely zero carbon building and
topics included CIRSA liability changes related to police incidents over recent years, the
Colorado Tourism Of5ue, Destination Stewardship strategy aimed to provide input on
visitor stewardship in Colorado, and WE -cycle o bikeehere program for e'bikenwith solar
pono|o for charging in the Roaring Fork Valley. The Estes Park Police Department was
commended for taking over transportation services no longer being handled by Estes
Park Health for patients who require mental health or abuse related holds to locations
outside of the Estes Valley. The Economic Development Corporation continues
evaluating their Business Accelerator Services of Estes (BASE) Program for
improvements. Restorative Justice would host Community BBQce|ebrating their2Uth
year anniversary and the public was encouraged to attend. The Estes Chorale would be
fundraising to perform at Carnegie Hall during the 2024 Memorial Day weekend.
TOWN ADMINISTRATOR REPORT.
Town Administrator yNaoha|akstatod the Town would collect feedback on the 196 oa|oa
tax renewal and would review comments in advance of the regular municipal election.
Board of Trustees — September 12, 2023 — Page 2
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated August 22, 2023, and Town Board Study Session
Minutes dated August 22, 2023.
3. Audit Committee Minutes dated August 28, 2023.
4. Transportation Advisory Board Minutes dated July 19, 2023 (acknowledgment
only).
5. Catch the Glow in the Park Permit Application for Use of Bond Park.
6. Estes Valley Public Library District Board Appointments: Cynthia Morriss
completing Peter Johnson's term expiring December 31, 2024, and Marlys Poison
and John Kirtland for four (4) year terms beginning January 1, 2024 and ending
December 31, 2027.
7. Resolution 79-23 Authorizing the Town Administrator to Approve a Contract for the
Thunder Mountain Storage Tank Repairs for up to $250,000, Not Budgeted.
8. Resolution 80-23 2023 Memorandum of Understanding between the Estes Park
Museum and the Estes Park Museum Friends & Foundation, Inc., to define roles
and responsibilities.
It was moved and seconded (Hazelton/Cenac) to approve the Consent Agenda with
the removal of Item #6, and it passed unanimously.
It was moved and seconded (Younglund/MacAlpine) to approve Consent Agenda
Item #6, and it passed with Trustee Hazelton abstaining.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1. SHAPING THE FUTURE OF PUBLIC HEALTH IN LARIMER COUNTY. Public
Health Director Gonzales provided an overview of health strategies to meet the
changing needs of the community and efforts to provide everyone in Larimer
County the opportunity for a healthy life. Highlights included: introducing Public
Health 3.0 The Power of Partnership; Health Strategists and how to leverage the
Larimer County Department of Health and Environment (LCDHE); and solutions
for today's health related challenges. Director Gonzales stated the LCDHE
intention to build stronger connections with civic and community leaders,
sharpened focus on proactive solutions, and develop better outcomes for
historically underserved community and families, bridge -builders among diverse
stakeholders and partners. He reviewed LCDHE Programs including the Strategic
Planning and Health Equity Initiatives, Public Health Planning and Partnership,
Youth engagement program, Clinical Services; Parent, Child, and Family Health,
proper nutrition for families with children with special needs, Environmental Health;
Communicable Disease (monitor over 100 preventable diseases, to stop outbreak
or minimize clusters), Emergency Preparedness and Response, Safe Sleep
Campaign, Health, Well -Being, and Resilience Data Dashboard, and the
Community Health Assessment. He highlighted TAC 212 Youth Center and the
partnerships to create and fund a center for youth. He stated LCDHE intentions to
continue to partner with the Town of Estes Park to ensure Estes Park is a thriving
community. Trustee Lancaster requested LCDHE input and their role to help
improve J-1 housing throughout the community.
ACTION ITEMS:
1. RESOLUTION 81-23 SUPPLEMENTAL BUDGET APPROPRIATIONS #5 TO
THE 2023 BUDGET. Director Hudson stated the resolution would appropriate Fall
River Trail grant funding, Cleave Street redevelopment, remove the Glacier Creek
Water Treatment upgrade project, budgeting use of childcare funding to help fund
a study, removal of the United States Department of Agriculture (USDA) loan and
grant package project for the Glacier Creek Water Treatment Plant improvement
project which staff would be reevaluating. Trustee MacAlpine stated concern for
Board nfTrustees — September 12,2023—Page 3
negative impacts tofuture grant funding ifstaff declines the USDA funding. Director
Bergsten spoke regarding the relationship between the Town and the USDA and
did not foresee any negative impacts to removing the loan and grant package from
the USDA. It was moved and seconded (HezeKon/Young|und) to approve
Resolution 81'23.and hpassed unanimously.
2. ACCEPT DELIVERY OFTHE AUDITED FINANCIAL STATEMENTS FOR THE
YEAR ENDING OECEK8BER31.2O2Z. Director Hudson stated the report was
reviewed atthe August 28. 2023Audit Committee meeting. Haynie & Company
issued an unmodified opinion or "clean" option. There were no disagreements with
management about matters individually or in the aggregate. Standard audit
acUuaUnontu were provided for pension and other post -employment benefit
(OPEB)amounts onthe financial statements and o$04.0UOadjustment was made
to Powar& Communication capital assets which were not considered material or
a control deficiency. He provided o thorough overview of the packaging of the
report including a review of the 10'yenr statistical data. There being no further
diocuooion, it was moved and seconded (yWooA|pineyyoung|und)to accept the
delivery of the Audited Financial Statements for the year ending December
31.2O22.and itpassed unanimously.
I APPOINTMENT OFHAYN|E&COMPANY TOPERFORM THE AUDIT OFTHE
ANNUAL FINANCIAL REPORT FOR THE YEAR ENDING DECEK8BER 31,
2023. Director Hudson recommended the appointment ofHaynie & Company to
perform the 2023 audit. If approved, this would be the fourth year ofa five-year
engagement with Haynie & Company. He stated the company does a good job
performing the audit and maintaining an open line of communication. There being
no further diauuouion, it was moved and seconded (Young|und/Cenac) to
appoint Haynie & Company to perform the audit ofthe Annual Financial
Report for the year ending December %1.2O23.and itpassed unanimously.
4, CHANGE ORDER AND SECOND CONTRACT AMENDMENT FOR CLEAVE
STREET IMPROVEMENTS WITH K|K8LEY-HORN AND ASSOCIATES.
Engineer Bailey requested Board approval for two funding increases on the Cleave
Street Improvements project. The $162,099 in funds would expand the scope for
final design, utility coordination and uunutmodon, including the cost of
undergmunding the overhead electric infrastructure. He spoke regarding the
complexities of the project and anticipated improvements would begin in
Dnoembor2023 orJanuary 2O24. Trustee K4aoA|pine questioned whether staff
anticipates future funding needs to complete the project. Engineer Bailey stated
the complexity of the project requires strategic rolling closures and staff would work
diligently to provide adequate outreach to the affected business mvneno and
residents. Trustee Haze|ton commended staff for regularly referencing the
Downtown Plan throughout the project which was comprised of a significant
amount of community input from workshops and outreach. It was moved and
seconded (HazeUon/MacAlpine) to approve the Change Order and Second
Contract Amendment for Cleave Street Improvements with Kimley-Horn and
Associates, and itpassed unanimously.
Whereupon Mayor Koenig adjourned the meeting at8:51 p.m,
^
Wendy KderA, Mayo;
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—12b1!i��iutoha800n�1]eputyTown Clerk