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Home My WebLink AboutMINUTES Town Board 2023-08-22Town of Estes Park, Larimer County, Colorado, August 22, 2023 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 22nd day of August, 2023. Present: Also Present: Wendy Koenig, Mayor Marie Cenac, Mayor Pro Tem Trustees Kirby Hazelton Frank Lancaster Barbara MacAlpine Patrick Martchink Cindy Younglund Travis Machalek, Town Administrator Jason Damweber, Deputy Town Administrator Dan Kramer, Town Attorney Kimberly Disney, Recording Secretary Absent: None Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Martchink/Hazelton) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. Ryan Bross/Estes Park Nonprofit Resource Center spoke regarding the Diversity, Equity, and Inclusion Workshop with Triad Diversity Consulting which would begin October 2023. The six -part workshop series would be offered free of charge for local nonprofits and community organizations. Patti Brown/Town citizen spoke regarding a noise pollution petition signed by residents along Riverside Drive. She requested the Town review the noise ordinance regarding the subjectivity and the need for a defined decimal limit. TRUSTEE COMMENTS. Trustee comments were heard and have been summarized: The Estes Park Housing Authority Board met and discussed the Operating Plan for 6E funds and recruiting staff for management of funds. The Sister Cities Board would hold a public recruitment meeting to assist in revitalizing the program. Estes Recycles Day was held with 504 attendees recycling electronics, paper, tires, etc. The Estes Park Planning Commission met and recommended approval of the rezoning and subdivision proposal for 685 Peak View Dr. The Regional Air Quality Council held a program on fire and smoke effects on air quality. The Trustee Talk would be held with discussion on patrolling and law enforcement in the Estes Valley and community impacts on climate change. The Longs Peak Reunion was held and three Mayoral Proclamations were provided. The Longs Peak Scottish -Irish Highland Festival would be holding its 47th annual festival. The Larimer County Behavioral Health Policy Council met and discussed the opening of the Acute Care Facility at the Longview Campus. The Colorado Opioid Abatement Conference was held, and presentations covered youth engagement and Naloxone first aid kits for homes. The Estes Park Economic Development Corporation Board continues to work on visioning and framing for the overall future of economic development in the Estes Valley. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek inquired, and the Board confirmed their interest in staff reviewing concerns regarding the water tap requirements for small lots. Additionally, the Town would by holding two public meetings regarding the 1% Sales Tax Renewal on August 31, 2023 and September 6, 2023. Board ofTrustees — August 22.2U23—Page 2 CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated August 8. 2023 and Town Board Study Session Minutes dated August 8.2U23. 3. Estes Park Planning Commission Minutes dated July 18, 2023 (acknowledgment only). 4. Resolution 71'23 Lease Agreement with Ponderosa Realty for Transitional Employee Housing. 5. Resolution 72-23 Memorandum of Understanding with the Estes Park Sister Cities Association regarding Roles and Responsibilities. 6. Resolution 78'23Authorizing Additional Expenditures under an On -Call Contract with Advanced Engineering and Environmental Services, LLC for Professional Services Related to Town Water System Infrastructure, Budgeted. It was moved and seconded (Cenac/MacAlpine) to approve the Consent Agenda with the removal of Item #2, and it passed unanimously. bwas moved and seconded (Hazelton/Ceneo) buapprove Consent Agenda Item #2. and itpassed with Trustee Young|undabstaining. REPORTS AND DISCUSSION ITEMS: (Outside Entitieo. 1. ESTES VALLEY WATERSHED COALITION ANNUAL UPDATE. President Leavitt and Treasurer James provided an annual update on the Estes Valley Watershed Coalition. They highlighted fire mitigation and wildlife habitat protection pnojedo, cooperation with the Town and Lahmor County, funding and budget for the Coa|hion, status of2U22 and 2023 pnojootu, investments in the surrounding aoosystems, and outreach and education programs. The Board discussed the efforts for increasing beaver populations, ways the community could continue to support the Coalition, and cleaning out fishing debris inLake Estes. LIQUOR ITEMS: 1. RESOLUTION 73-3 NEW HOTEL AND RESTAURANT LIQUOR LICENSE APPLICATION FOR TWISTED GRIFFIN PUB & RESTAURANT LLC OBA TWISTED GRIFFIN PUB & RESTAURANT, 247W.ELKHORNAVENUE, ESTES PARK, COLORAD0. Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 73-23. She reviewed the application for the new Hotel and Restaurant Liquor License, stating all paperwork and fees have been submitted and the application was undergoing concurrent review. The Board previously approved a now liquor license for this location on May Q. 2023. which was surrendered on July 18, 2023. The applicant has completed the Training for Intervention Pnooadunaa (TIPS) and was available for questions. David Bard and Jason Castle spoke regarding their business operations and creating a community space. The Board discussed the menu and the opening date. Mayor Koenig closed the public hearing, and it was moved and seconded (Young |und/Hazo|ton) to approve Resolution 73-23.and itpassed unanimously. PLANNING COMMISSION ITEMS: 1' CONSENT ITEMS: A. CONTINUANCE REQUEST FOR RESOLUTION 74-23AMENOED PLAT 1%mFAIRWAY SUBDIVISION, 17ODBRUD|EAVENUE, PRESBYTERIAN COMMUNITY CHURCH OF THE ROC;{|ES` K8|CHAEL MOON OVVNERA\PPL|CANT. Planner VVauham explained the need for the continuance request and it was moved and seconded Board of Trustees — August 22, 2023 — Page 3 (Martchink/Younglund) to approve the Planning Commission Consent Agenda, and it passed unanimously. 2. ACTION ITEMS: A. RESOLUTION 75-23 AMENDED PLAT, PEACEFUL PINES AND KIDWELL ADD SUBDIVISIONS, 500 & 520 PINEWOOD LANE, PINEWOOD LANE LLC/KIDWELL INVESTMENTS LTD OWNERS/APPLICANTS. Mayor Koenig opened the public hearing and Planner Washam presented Resolution 75-23 for an amended plat at 500 and 520 Pinewood Lane. 500 Pinewood Lane was recently purchased with an Improvement Location Certificate denoting encroachments by both properties, located in separate subdivisions. The amended plat would adjust the boundary line of the properties to rectify existing encroachment issues, dedicate additional right-of-way, and create consistent radii of the cul-de-sac. Mayor Koenig closed the public hearing, and it was moved and seconded (Cenac/MacAlpine) to approve Resolution 75- 23, and it passed unanimously. B. RESOLUTION 76-23 AMENDED PLAT, MIRABELL AND BUENNA VISTA TERRACE SUBDIVISIONS, 249 MOUNTAIN VIEW LANE AND 225 WESTVIEW LANE, DREES/MURPHEY OWNERS/APPLICANTS. Mayor Koenig opened the public hearing and Planner Washam presented Resolution 76-23 for an amended plat at 249 Mountain View Lane. The amended plat would adjust the existing lot line to create a conforming setback for the existing single-family dwelling on the property. The Board discussed whether the dwelling encroached on the lot line with 251 Westview Lane. Mayor Koenig closed the public hearing, and it was moved and seconded (Martchink/Younglund) to approve Resolution 76-23, and it passed unanimously. ACTION ITEMS: 1. ORDINANCE 07-23 AMENDING SECTION 1.20.020 OF THE ESTES PARK MUNICIPAL CODE REGARDING COLLECTION OF UNPAID MUNICIPAL COURT ASSESSMENTS. Mayor Koenig opened the public hearing and Town Clerk Williamson presented Ordinance 07-23 which would provide the Municipal Court with a process for collecting unpaid judgements. She highlighted HB 21- 1314 which repealed the authority of the Department of Revenue to cancel, renew, reinstate, or place holds on driver's licenses and the court's inability to enter Outstanding Judgement Warrants. The Board discussed the cost of utilizing a collection agency. Mayor Koenig closed the public hearing, and it was moved and seconded (CenaclYounglund) to approve Ordinance 07-23, and it passed unanimously. 2. RESOLUTION 77-23 FIRST RENEWAL OF THE TOWN ADMINISTRATOR EMPLOYMENT AGREEMENT WITH TRAVIS MACHALEK. Director Williamson presented Resolution 77-23 to renew Town Administrator Machalek's employment agreement. The original agreement expires August 27, 2023, and the Board determined to enter into discussions for an extension at the June 13, 2023 Town Board meeting. The first renewal of the agreement would update the following: four-year renewal set to expire August 27, 2027; amend the starting salary of $195,000; add clarifications for annual merit increases based on the budgeted merit pool rate; and add an additional vesting incentive providing $1,000 per month to a retirement account. The Board discussed and highlighted the starting salary, which was below the current market average per Town Administrator Machalek's request, discussions for the agreement between the Board liaisons and Town Administrator Machalek, and the vesting retirement mechanism. It was moved and seconded (Lancaster/Cenac) to approve Resolution 77-23 with an amendment to Section 3. Compensation to read "The Board of Trustees must take any such action following thirty days of the performance evaluation", and it passed unanimously. Board of Trustees — August 22, 2023 — Page 4 Whereupon Mayor Koenig adjourned the meeting a berly Disney, Recording Secretary 8:43 p.m. Wendy Ko ig ayor ( 17-1- .,,,,,