HomeMy WebLinkAboutPACKET Town Board 2023-09-12The Mission of the Town of Estes Park is to provide high-quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, September 12, 2023
7:00 p.m.
ADVANCED PUBLIC COMMENT
By Public Comment Form: Members of the public may provide written public comment on a specific
agenda item by completing the Public Comment form found at
https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m.,
the day of the meeting in order to be provided to the Town Board prior to the meeting. All comments
will be provided to the Board for consideration during the agenda item and added to the final packet.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PROCLAMATION – 10 YEAR ANNIVERSARY OF THE 2013 FLOOD.
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated August 22, 2023 and Town Board Study Session Minutes
dated August 22, 2023.
3. Audit Committee Minutes dated August 28, 2023.
4. Transportation Advisory Board Minutes dated July 19, 2023 (acknowledgment only).
5. Catch the Glow in the Park Permit Application for Use of Bond Park.
6. Estes Valley Public Library District Board Appointments: Cynthia Morriss completing
Peter Johnson’s term expiring December 31, 2024, and Marlys Polson and John
Kirtland for four (4) year terms beginning January 1, 2024 and ending December 31,
2027.
7. Resolution 79-23 Authorizing the Town Adminstrator to Approve a Contract for the
Thunder Mountain Storage Tank Repairs for up to $250,000, Not Budgeted.
8. Resolution 80-23 2023 Memoradum of Understanding between the Estes Park
Museum and the Estes Park Museum Friends & Foundation, Inc., to define roles and
responsibilites.
Prepared 09-01-2023
*
Page 1
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1. SHAPING THE FUTURE OF PUBLIC HEALTH IN LARIMER COUNTY. Public Health
Director Gonzales.
ACTION ITEMS:
1. RESOLUTION 81-23 SUPPLEMENTAL BUDGET APPROPRIATIONS #5 TO THE
2023 BUDGET. Director Hudson.
Amend the 2023 budget for additional Fall River Trail Grant, Cleave Street
Redevelopment, remove the Glacier Creek Water Treatment Plant upgrade project,
and other items.
2. ACCEPT DELIVERY OF THE AUDITED FINANCIAL STATEMENTS FOR THE
YEAR ENDING DECEMBER 31, 2022. Director Hudson.
To consider formally accepting the Haynie & Company audit of the Annual
Comprehensive Financial Report (ACFR) for the year ended December 31, 2022.
3.APPOINTMENT OF HAYNIE & COMPANY TO PERFORM THE AUDIT OF THE
ANNUAL FINANCIAL REPORT FOR THE YEAR ENDING DECEMBER 31, 2023.
Director Hudson.
The Town is required to have an annual audit of its Annual Comprehensive Financial
Report (ACFR), this action would be the fourth year of a five-year engagement with
Haynie & Company.
4. CHANGE ORDER AND SECOND CONTRACT AMENDMENT FOR CLEAVE
STREET IMPROVEMENTS WITH KIMLEY-HORN AND ASSOCIATES. Engineer
Bailey.
To fund expanding the scope for final design, utility coordination and construction
including undergrounding the overhead electric infrastructure for $162,099, Budgeted.
ADJOURN.
Page 2
Town of Estes Park, Larimer County, Colorado, August 22, 2023
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 22nd day of August, 2023.
Present: Wendy Koenig, Mayor
Marie Cenac, Mayor Pro Tem
Trustees Kirby Hazelton
Frank Lancaster
Barbara MacAlpine
Patrick Martchink
Cindy Younglund
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Deputy Town Administrator
Dan Kramer, Town Attorney
Kimberly Disney, Recording Secretary
Absent: None
Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Martchink/Hazelton) to approve the Agenda, and it
passed unanimously.
PUBLIC COMMENTS.
Ryan Bross/Estes Park Nonprofit Resource Center spoke regarding the Diversity, Equity,
and Inclusion Workshop with Triad Diversity Consulting which would begin October 2023.
The six-part workshop series would be offered free of charge for local nonprofits and
community organizations.
Patti Brown/Town citizen spoke regarding a noise pollution petition signed by residents
along Riverside Drive. She requested the Town review the noise ordinance regarding the
subjectivity and the need for a defined decimal limit.
TRUSTEE COMMENTS.
Trustee comments were heard and have been summarized: The Estes Park Housing
Authority Board met and discussed the Operating Plan for 6E funds and recruiting staff
for management of funds. The Sister Cities Board would hold a public recruitment meeting
to assist in revitalizing the program. Estes Recycles Day was held with 504 attendees
recycling electronics, paper, tires, etc. The Estes Park Planning Commission met and
recommended approval of the rezoning and subdivision proposal for 685 Peak View Dr.
The Regional Air Quality Council held a program on fire and smoke effects on air quality.
The Trustee Talk would be held with discussion on patrolling and law enforcement in the
Estes Valley and community impacts on climate change. The Longs Peak Reunion was
held and three Mayoral Proclamations were provided. The Longs Peak Scottish-Irish
Highland Festival would be holding its 47th annual festival. The Larimer County Behavioral
Health Policy Council met and discussed the opening of the Acute Care Facility at the
Longview Campus. The Colorado Opioid Abatement Conference was held, and
presentations covered youth engagement and Naloxone first aid kits for homes. The
Estes Park Economic Development Corporation Board continues to work on visioning and
framing for the overall future of economic development in the Estes Valley.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek inquired, and the Board confirmed their interest in staff
reviewing concerns regarding the water tap requirements for small lots. Additionally, the
Town would by holding two public meetings regarding the 1% Sales Tax Renewal on
August 31, 2023 and September 6, 2023.
DR
A
F
T
Page 3
Board of Trustees – August 22, 2023 – Page 2
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated August 8, 2023 and Town Board Study Session
Minutes dated August 8, 2023.
3. Estes Park Planning Commission Minutes dated July 18, 2023 (acknowledgment
only).
4. Resolution 71-23 Lease Agreement with Ponderosa Realty for Transitional
Employee Housing.
5. Resolution 72-23 Memorandum of Understanding with the Estes Park Sister Cities
Association regarding Roles and Responsibilities.
6. Resolution 78-23 Authorizing Additional Expenditures under an On-Call Contract
with Advanced Engineering and Environmental Services, LLC for Professional
Services Related to Town Water System Infrastructure, Budgeted.
It was moved and seconded (Cenac/MacAlpine) to approve the Consent Agenda with
the removal of Item #2, and it passed unanimously.
It was moved and seconded (Hazelton/Cenac) to approve Consent Agenda Item #2,
and it passed with Trustee Younglund abstaining.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1. ESTES VALLEY WATERSHED COALITION ANNUAL UPDATE. President
Leavitt and Treasurer James provided an annual update on the Estes Valley
Watershed Coalition. They highlighted fire mitigation and wildlife habitat protection
projects, cooperation with the Town and Larimer County, funding and budget for
the Coalition, status of 2022 and 2023 projects, investments in the surrounding
ecosystems, and outreach and education programs. The Board discussed the
efforts for increasing beaver populations, ways the community could continue to
support the Coalition, and cleaning out fishing debris in Lake Estes.
LIQUOR ITEMS:
1. RESOLUTION 73-23 NEW HOTEL AND RESTAURANT LIQUOR LICENSE
APPLICATION FOR TWISTED GRIFFIN PUB & RESTAURANT LLC DBA
TWISTED GRIFFIN PUB & RESTAURANT, 247 W. ELKHORN AVENUE, ESTES
PARK, COLORADO. Mayor Koenig opened the public hearing and Town Clerk
Williamson presented Resolution 73-23. She reviewed the application for the new
Hotel and Restaurant Liquor License, stating all paperwork and fees have been
submitted and the application was undergoing concurrent review. The Board
previously approved a new liquor license for this location on May 9, 2023, which
was surrendered on July 18, 2023. The applicant has completed the Training for
Intervention Procedures (TIPS) and was available for questions. David Bard and
Jason Castle spoke regarding their business operations and creating a community
space. The Board discussed the menu and the opening date. Mayor Koenig closed
the public hearing, and it was moved and seconded (Younglund/Hazelton) to
approve Resolution 73-23, and it passed unanimously.
PLANNING COMMISSION ITEMS:
1. CONSENT ITEMS:
A. CONTINUANCE REQUEST FOR RESOLUTION 74-23 AMENDED PLAT,
13TH FAIRWAY SUBDIVISION, 1700 BRODIE AVENUE, PRESBYTERIAN
COMMUNITY CHURCH OF THE ROCKIES, MICHAEL MOON
OWNER/APPLICANT. Planner Washam explained the need for the
continuance request, and it was moved and seconded
DR
A
F
T
Page 4
Board of Trustees – August 22, 2023 – Page 3
(Martchink/Younglund) to approve the Planning Commission Consent
Agenda, and it passed unanimously.
2. ACTION ITEMS:
A. RESOLUTION 75-23 AMENDED PLAT, PEACEFUL PINES AND KIDWELL
ADD SUBDIVISIONS, 500 & 520 PINEWOOD LANE, PINEWOOD LANE
LLC/KIDWELL INVESTMENTS LTD OWNERS/APPLICANTS. Mayor
Koenig opened the public hearing and Planner Washam presented Resolution
75-23 for an amended plat at 500 and 520 Pinewood Lane. 500 Pinewood
Lane was recently purchased with an Improvement Location Certificate
denoting encroachments by both properties, located in separate subdivisions.
The amended plat would adjust the boundary line of the properties to rectify
existing encroachment issues, dedicate additional right-of-way, and create
consistent radii of the cul-de-sac. Mayor Koenig closed the public hearing, and
it was moved and seconded (Cenac/MacAlpine) to approve Resolution 75-
23, and it passed unanimously.
B. RESOLUTION 76-23 AMENDED PLAT, MIRABELL AND BUENNA VISTA
TERRACE SUBDIVISIONS, 249 MOUNTAIN VIEW LANE AND 225
WESTVIEW LANE, DREES/MURPHEY OWNERS/APPLICANTS. Mayor
Koenig opened the public hearing and Planner Washam presented Resolution
76-23 for an amended plat at 249 Mountain View Lane. The amended plat
would adjust the existing lot line to create a conforming setback for the existing
single-family dwelling on the property. The Board discussed whether the
dwelling encroached on the lot line with 251 Westview Lane. Mayor Koenig
closed the public hearing, and it was moved and seconded
(Martchink/Younglund) to approve Resolution 76-23, and it passed
unanimously.
ACTION ITEMS:
1. ORDINANCE 07-23 AMENDING SECTION 1.20.020 OF THE ESTES PARK
MUNICIPAL CODE REGARDING COLLECTION OF UNPAID MUNICIPAL
COURT ASSESSMENTS. Mayor Koenig opened the public hearing and Town
Clerk Williamson presented Ordinance 07-23 which would provide the Municipal
Court with a process for collecting unpaid judgements. She highlighted HB 21-
1314 which repealed the authority of the Department of Revenue to cancel, renew,
reinstate, or place holds on driver’s licenses and the court’s inability to enter
Outstanding Judgement Warrants. The Board discussed the cost of utilizing a
collection agency. Mayor Koenig closed the public hearing, and it was moved and
seconded (Cenac/Younglund) to approve Ordinance 07-23, and it passed
unanimously.
2. RESOLUTION 77-23 FIRST RENEWAL OF THE TOWN ADMINISTRATOR
EMPLOYMENT AGREEMENT WITH TRAVIS MACHALEK. Director Williamson
presented Resolution 77-23 to renew Town Administrator Machalek’s employment
agreement. The original agreement expires August 27, 2023, and the Board
determined to enter into discussions for an extension at the June 13, 2023 Town
Board meeting. The first renewal of the agreement would update the following:
four-year renewal set to expire August 27, 2027; amend the starting salary of
$195,000; add clarifications for annual merit increases based on the budgeted
merit pool rate; and add an additional vesting incentive providing $1,000 per month
to a retirement account. The Board discussed and highlighted the starting salary,
which was below the current market average per Town Administrator Machalek’s
request, discussions for the agreement between the Board liaisons and Town
Administrator Machalek, and the vesting retirement mechanism. It was moved and
seconded (Lancaster/Cenac) to approve Resolution 77-23 with an amendment
to Section 3. Compensation to read “The Board of Trustees must take any
such action following thirty days of the performance evaluation”, and it
passed unanimously.
DR
A
F
T
Page 5
Board of Trustees – August 22, 2023 – Page 4
Whereupon Mayor Koenig adjourned the meeting at 8:43 p.m.
Wendy Koenig, Mayor
Kimberly Disney, Recording Secretary
DR
A
F
T
Page 6
Town of Estes Park, Larimer County, Colorado August 22, 2023
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 22nd day of August, 2023.
Board: Mayor Koenig, Mayor Pro Tem Cenac, Trustees Hazelton,
Lancaster, MacAlpine, Martchink, and Younglund
Attending: Mayor Koenig, Mayor Pro Tem Cenac, Trustees Hazelton,
Lancaster, MacAlpine, Martchink and Younglund
Also Attending: Town Administrator Machalek, Deputy Town Administrator
Damweber, Town Attorney Kramer, and Deputy Town Clerk
Beers
Absent: None
Mayor Koenig called the meeting to order at 5:30 p.m.
VISIT ESTES PARK BOND PARK HOLIDAY EVENT.
The Estes Park Municipal Code Section 9.12.030.d Special Events requires Board
review before the granting of a special event permit for new events in Bond Park. In an
effort to promote visitation to Estes Park during the holiday season, VEP and The
Stanley Hotel request Board approval to hold an event in Bond Park expanding on the
Catch the Glow Parade theme. Catch the Glow Holiday Season, the family-friendly
event would feature holiday activities including: lighting displays, projection-mapped
Christmas tree, a candyland theme, 360-degree video projection tuned to holiday music,
Santa visits, and holiday shopping. The event would begin following the annual Catch
the Glow parade and VEP anticipates the event would foster economic growth, achieve
sustainable destination development by sponsoring winter programs to enhance appeal,
attract more visitors, and bolster the local economy. Beginning the 2023 holiday season,
VEP would be taking over holiday lighting previously overseen by Power &
Communications. Board comments and questions have been summarized: whether
Power & Communications would continue to be involved in the holiday lighting; ensure
diversity and inclusion and honor existing traditions; interest was heard for incorporating
an ice rink; the target audience; and VEP was encouraged to partner with the Estes
Park School District for youth musical performance opportunities.
PLANNING FEE SCHEDULE.
During the June 13, 2023 Town Board meeting staff presented an overview of the
comparison research findings, fee philosophy and approach, initial recommendations,
and next steps for Board consideration. Staff were directed to develop a proposed fee
schedule with a base application fee and an equity-based policy. Since the meeting,
staff has been working with Ayres Associates to analyze the average staff time to
complete development reviews and use the findings to determine service cost
calculations, the cost recovery and proposed new fee calculations, and equity fee policy
approach. Additional review was conducted for ‘Land Use and Zoning Determination’
identified as outside general public inquiries. These special requests typically come
from national and out of state real-estate and zoning firms completing due diligence
work for potential applicants and/or financial institutions and can range from one to
many hours of staff time. It was recommended these requests be categorized as
standard requests at a flat fee of $75 and complex requests at a flat fee of $100 plus an
hourly rate of $50 per hour exceeding two hours. Staff stated the level of financial
impact would be determined by the amount of cost recovery approved and requested
Board direction. Board comments have been summarized: The anticipated timeline for
Board consideration and effective date; when the fees would go into effect for existing
or new applicants; whether the 85% cost recovery made sense to implement upfront
versus a future increase to fees; consider breaking the annexation categories down for
small and large annexations; the current procedure for waiving fees and anticipated
DR
A
F
T
Page 7
Town Board Study Session – August 22, 2023 – Page 2
changes with the new fee schedule; and utilizing broad language in the equity based fee
which covers a broad range of projects including childcare, senior care or other projects
for the good of the community. Board consensus supported an 80% cost recovery fee
schedule, no changes to the equity-based fee policy with the expansion on projects
based on criteria outlined in Policy 402 for waivers, the proposed resubmittal fee of 50%
of the initial application fee, and amend the fee schedule for smaller annexations.
SEMI-ANNUAL COMPLIANCE REVIEW WITH BOARD GOVERNING POLICIES –
POLICY 1.10 SELF-MONITORING OF THE BOARD. Mayor Koenig requested
comments from the Board and hearing none, closed the discussion. Staff would review
Governance Policy section 1.8 and recommend the removal of sunset Board
Committees.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
It was requested and determined the Police Command Staff would provide a report and
discussion item on traffic and patrol; a noise ordinance discussion with staff providing
additional information on whether decibel based ordinances are working in other
communities or alternative approaches and the Board requested statistics on noise
citations, calls, and warning issued; and wildfire mitigation risks and safety efforts
presentation from Power & Communications. Discussion ensued on the Town health
insurance policy related to spousal coverage and interested Board members were
encouraged to meet with Human Resources Director Williamson on the annual
healthcare rate review.
There being no further business, Mayor Koenig adjourned the meeting at 6:25 p.m.
Bunny Victoria Beers, Deputy Town Clerk
DR
A
F
T
Page 8
Town of Estes Park, Larimer County, Colorado, August 28, 2023
Minutes of a Regular meeting of the AUDIT COMMITTEE of the Town of
Estes Park, Larimer County, Colorado. Meeting held in the Municipal
Building in said Town of Estes Park on the 28th day of August, 2023.
Committee: Mayor Koenig, Mayor Pro Tem Cenac, Trustee Hazelton,
Town Administrator Machalek, Finance Director Hudson,
and Accounting Manager Garcia
Attending: Mayor Koenig, Mayor Pro Tem Cenac, Trustee Hazelton,
Town Administrator Machalek, Deputy Town Administrator
Damweber, Finance Director Hudson, Accounting Manager
Garcia, Deputy Town Clerk Beers, and Auditors Abbie Irvine,
Ty Holman
Absent: None
Mayor Koenig called the meeting to order at 2:30 p.m.
2022 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AND AUDIT
REVIEW. Abbie Irvine and Ty Holman, Haynie & Company, reviewed the engagement
team, audit scope, procedures, financial highlights, required communications in
accordance with audit standards, and audit adjustments. Haynie & Company issued an
unmodified opinion or “clean” opinion on the 2022 ACFR on June 28, 2023. Holman
commented there were no significant changes to requirements. There were no
disagreements with management about matters individually or in the aggregate.
Standard audit adjustments were provided for pension and other post-employment
benefit (OPEB) amounts on the financial statements and a $64,000 adjustment was
made to Power & Communication capital assets which were not considered material or
a control deficiency.
The Committee discussed leases and impacts of the Governmental Accounting
Standards Board (GASB) 87, Statement No. 94, 96, 100, and 101 and the net position.
Director Hudson stated Statement No. 96 related to subscription-based information
technology arrangements would impact the Town. The Town anticipates the
implementation of a new web based Enterprise Resource Planning Accounting System
in the next two-years. He stated the audit would be presented to the Town Board on
September 12, 2023 as an action item.
CONSIDER APPOINTMENT OF HAYNIE & COMPANY TO PERFORM THE 2023
AUDIT. Director Hudson recommended the appointment of Haynie & Company to
perform the 2023 audit of which the committee was in agreement and would be
presented to the Town Board on September 12, 2023 as an action item.
There being no further business, Mayor Koenig adjourned the meeting at 3:15 p.m.
Bunny Victoria Beers, Deputy Town Clerk Beers
Page 9
Page 10
Town of Estes Park, Larimer County, Colorado, July 19, 2023
Minutes of a Regular meeting of the TRANSPORTATION ADVISORY
BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held
in the Municipal Building in said Town of Estes Park on the 19th day of July,
2023.
Board: Chair Belle Morris; Vice-Chair Kristen Ekeren; Members Javier Bernal,
Jessica Ferko, Ann Finley, Larry Gamble, Linda Hanick, Mark Igel, and
Gordon Slack; Trustee Patrick Martchink; Staff Liaison Greg Muhonen
Attending: Chair Morris; Vice-Chair Ekeren; Members Ferko, Finley, Gamble, Hanick,
Igel, and Slack; Trustee Martchink; Director Muhonen; Manager Solesbee;
Engineer Bailey; Supervisor Klein; Recording Secretary McDonald
Absent: Member Bernal
Chair Morris called the meeting to order at 12:07 p.m.
PUBLIC COMMENT
None.
TRUSTEE LIAISON UPDATE
Trustee Martchink did not have official updates. He did recount a very positive experience
riding the trolley (Red Route) and enjoying the Town’s activities and beautifully
maintained parks with his family.
APPROVAL OF MINUTES DATED JUNE 21, 2023
It was moved and seconded (Gamble/Slack) to approve the June 21, 2023, minutes,
and it passed with Member Ferko abstaining.
MOBILITY SERVICES UPDATE
Supervisor Klein reported on field operations for parking and transit. With more events at
Bond Park this year, lots are averaging 85% occupancy. The Key Performance Indicator
(KPI) reports continue to be refined; the next round will be posted July 21 on the transit
webpage, and the TAB’s feedback is encouraged. The parking structure’s new “Free
Parking & Trolley” banners have been mounted, and it is hoped that this advertising will
increase usage of the structure and the Estes Park Visitor Center (VC). All transit routes
have been running since July 1, and timing issues are being tweaked; in particular, the
Gold and Brown Routes have experienced significant delays due to construction zones.
English and Spanish versions of The Peak’s foldable transit maps are being handed out
by field staff.
Manager Solesbee advised that Bustang ridership in May and June was up from 2022,
thanks to the collaborative marketing efforts of various agencies. The contract for the
Page 11
Transportation Advisory Board – July 19, 2023 – Page 2
Multimodal Transportation Plan (MTP) and Transit Development Plan (TDP) will be
presented at the July 25 Town Board meeting; if approved, a staff/consultant kick-off
meeting would be held July 28 to ensure that the MTP and TDP efforts integrate the Estes
Forward Comprehensive Plan. TDP tasks will take priority, and the TAB’s engagement
will be encouraged. Due to administrative delays at the Colorado Department of
Transportation (CDOT), the grant agreements for both the Trolley Barn project and the
Zero Emission Vehicle Transition Plan are still pending. The Visitor Center Parking Lot
Redesign/US 34 Corridor Study is on track for a late September Request for Proposal
(RFP). Electric vehicle (EV) data continues to be collected; charging station use is up,
and station expansion is being discussed with the Power & Communications Department.
Discussion points included how inclement weather impacts parking structure use; factors
affecting VC; the observed increase in trolley ridership this year; past and future trolley-
tracking plans for data collection, and how very high frequency (VHF) signals may be
more reliable for service-tracking in this region; highlights of the state’s Zero Fare for
Better Air (ZFBA) initiative, and The Peak’s commitment to ZFBA participation during the
high air-pollution months of June through August; and the pending status of the
Transportation Management Organization’s (TMO) initiatives with CDOT, particularly
regarding transit services on US 34.
ENGINEERING UPDATE
Engineer Bailey advised that the Cleave Street Improvement (CSI) project is moving
along, with a $250k Revitalizing Main Streets (RMS) grant application underway for street
furniture, lighting, and planters. Cleave-area merchants are being asked whether they
prefer August or September to have the required sanitary sewer line and electric
undergrounding work done before the CSI construction officially begins in October. Staff
is seeking a full-time, site-based construction manager to handle daily business and
contractor operations.
The Fall River Trail Extension (FRT) project has secured the $2.4m in grant funds
requested through the Transportation Alternatives Program (TAP) to finish the project.
For this current construction phase, the last 20-foot section is close to being poured, and
the temporary traffic signals should be removed by the end of July. The final phase should
begin in fall 2024 and conclude by Memorial Day 2025.
Director Muhonen advised that phase one of the Downtown Wayfinding Plan (DWP) will
be complete after typos on select signage is corrected.
Discussion points included an extensive exchange regarding Cleave Street’s original
vision as a shared, multimodal destination area in the 2018 Downtown Plan, and the
nuances between making structural improvements on the street and changing its
essential functionality for merchants and residents; prioritizing bike racks in the CSI street
furniture; the need for Cleave-area merchants to arrange for costly off-hours deliveries
due to construction-related impacts on Elkhorn’s routinely congested traffic; the protocol
for having an idea or project formalized in the Town’s annually updated Strategic Plan;
possible detour routes during the West Elkhorn paving project, which requires one-lane
Page 12
Transportation Advisory Board – July 19, 2023 – Page 3
traffic through late July; current chip seal work on Big Horn Drive; and whether the “sharp”
corners on the DWP benches can be smoothed with a grinder.
ADMINISTRATIVE UPDATE
Director Muhonen advised that Larimer County recently invited agencies to summarize
their maintenance project needs. Input for Estes Park includes US 34 & US 36
resurfacing; trail and intersection improvements on US 36, west of Fun City to Marys Lake
Road; and regional transit connectivity to Estes Park from US 34 communities.
For the Downtown Estes Loop (DEL) project, West Riverside Drive should reopen to one-
way traffic on July 21. Night work has been approved through mid-October. Concrete
paving, earthwork fill, and curb and gutter work are in process.
Curb and gutter placement continues for the US 36/Community Drive Roundabout
(CDRBT). To complete the curb and paving work, the contractor is requesting the Town’s
approval of two-way traffic alternating in one lane on US 36 between July 27 and August
10. Director Muhonen asked for the TAB’s input on this closure. After discussion, it was
agreed that this inevitable work be done on two consecutive weekends—July 29 and
August 5—with a manual flagger managing traffic by day and a signal at night; ensuring
access and visibility for emergency vehicles at all hours; and utilizing variable message
signs (VMS) to encourage detour routes on Mall Road and Fish Creek Road.
The 1A Town sales tax is up for renewal vote on the November 2023 ballot. If it is renewed
by voters, staff recommended to the Town Board the following funds allocation: 46% for
street maintenance (Street Improvement Fund/STIP), 17% for trail expansion, 9% for
wildfire mitigation, and 28% for stormwater improvements.
OTHER BUSINESS
Member Slack advised the TAB that the ebikes rented from Estes Park Mountain Shop
and Backbone Adventures are Classes 1 and 2 only. Per Town ordinance (Municipal
Code Chapter 9.18.050), the speed limit is 6 mph on sidewalks and 15 mph on multiuse
paths; it was agreed that an enforcement presence would be beneficial.
Recording Secretary McDonald advised that the TAB will continue meeting in the Town
Hall Board Room at least through December 2023. The standing Google Calendar
invitation will be updated to reflect this location change.
There being no further business, Chair Morris adjourned the meeting at 2:08 p.m.
\s\Lani McDonald, Recording Secretary
Page 13
Page 14
To:Honorable Mayor Koenig
Board of Trustees
Through:
From:
Date:
RE:
Town Administrator Machalek
Rob Hinkle, Events and Visitor Services Director
September 12, 2023
Catch the Glow in the Park Permit Application for Use of Bond Park
(Mark all that apply)
☐PUBLIC HEARING ☐ORDINANCE ☐LAND USE
☐CONTRACT/AGREEMENT ☐RESOLUTION ☒OTHER Consent Agenda
QUASI-JUDICIAL ☐YES ☒NO
Objective:
To receive Town Board approval to use Bond Park for a new event called “Catch the
Glow in the Park”.
Present Situation:
Visit Estes Park has submitted a permit application for the use of Bond Park to host a
“Catch the Glow in the Park” from November 18 - December 31, annually. This would
include walk-through lighting displays nightly. There would also be a festival December
8-10 and 15-17 from 5:00pm-9:00pm to include vendors and activities. A family
friendly event centered in Bond Park featuring holiday magic and photo-worthy
moments. This would include walk-through lighting displays, a projection-mapped
Christmas tree, a candyland theme, 360 degree video projection tuned to holiday music,
LED lighting that will surprise and delight, Santa visits, holiday shopping and more.
Proposal:
Before granting a special event permit for a new event in Bond Park, the event shall be
submitted to the Town Board for review and approval.
Advantages:
This event will draw people downtown during the winter season.
Disadvantages:
None
Page 15
Action Recommended:
Approval of the use of Bond Park for the “Catch the Glow in the Park” from November
18 - December 31.
Finance/Resource Impact:
N/A
Level of Public Interest
Low Level of Interest
Sample Motion:
I move for the approval of Visit Estes Park’s use of Bond Park for the “Catch the Glow in
the Park” November 18 - December 31.
Attachments:
1. 2023 “Catch the Glow in the Park” Permit Application
Page 16
Special Event Permit Application
Event Information
EVENT INFORMATION
If you are applying for a new event you must apply at least 120 days prior to the event, to allow time for Town Agencies
and Town Board approvals. If you are applying for an existing event, you must apply at least 60 days prior to the event.
Please make sure to have the following documents ready to upload along with your application. You will not be able to
complete the application without these documents:
Map of the park you are requesting with your layout overlaid, event logo for advertising, map of route if
parade/race/marathon.
Your application is not complete until you have finished All pages and signed the form.
Event Name *
Event Start Date *
New or Existing Event?*
**If your set up day preceeds the event start date, please be aware that there are additional charges for venue rental
and parking space usage.
Frequency *
Catch the Glow Holiday Season
If set up is the day before, do not include the set up date.
2023-11-18
New (requires 120 days for review)
Existing (requires 60 days for review)
One Day
Multi-Day
Weekly
Monthly
ATTACHMENT 1
Page 17
Event Date Details
Complete each event date below for the current year application. To add additional dates, select "Add Another Date". If set up is the day before, do not
include the set up date.
Date of Event Event Hours
Additional Event Day
Do not include set up & tear down hours. If events is over multiple days list the hours for each day. Example: Friday 4-7pm or Saturday and Sunday
9am-9pm
Set Up Date *Set Up Hours *
Tear Down Date *Tear Down Hours *
Type of Event *
Race/Parade/Road Closure *
Map/Route *
If your event involves county roads, (i.e. hwy 34, etc.) you must also apply for a permit through Larimer County
at https://apps.larimer.org/specialevent/.
A TCP (Traffic Control Plan) may be required.
2023-11-18 5pm-9pm
Not event start date unless it's the same day.
2023-11-10
i.e. 11am - 2pm
9am-6pm
Select a date from the calendar
2023-12-31
Example: Friday 4-7pm or Saturday and Sunday 9am-9pm
9am-6pm
Concert
Craft/Art Fair
Demonstration
Festival
Parade
Race
Rally
Road Closure
Other
If your event is a race/marathon, parade, or requires a road closure, and is within the town limits, please describe route and submit a map (include
address if known):
Upload a map with the route highlighted
Page 18
Group Type *
Description of Event *
What is your target market for your event?*
How will this event involve the Estes Park Community *
Select the Parks and Open Space Area to be used for the Event
*There are fees associated with the use of these locations.
Desired Location *
Estimated total number of participants *Estimated number of spectators *
Alcohol being served?*Alcohol being sold?*
If you are requesting to sell and/or serve alcohol one of the following permits must be completed:
Local Non-Profit
Locally Sponsored
Other Government and Private
* To be considered for a local non-profit rate, you must be registered with the Secretary of State as a non-profit organization and 80% of membership
must reside in the Estes Valley.
Catch the Glow in the Park: A family-friendly event centered in Bond Park featuring holiday magic and photo-
worthy moments with a walk-through lighting displays, a projection-mapped Christmas tree, a candyland
theme, 360-degree video projection tuned to holiday music, LED lighting that will surprise and delight, Santa
visits, holiday shopping and more.
Families, couples and people within the drive market. This will encourage travelers to visit Estes Park during
the holiday season when there is a need for more overnight stays and day trip visitors to generate additional
revenue through sales taxes and lodging taxes.
We'll offer a Catch the Glow Passport, hotel packages and encourage businesses to submit special offers that
fit the theme.
Bond Park (new events require Board approval)
Performance Park
Riverside Plaza
Other
staff, vendors, and volunteers
15
Attendance
150
Yes
No
Yes
No
Page 19
DR8439 Special Event Permit (Non-Profit) - Must be submitted at least 30 days prior to the event. It is advised to
turn this application in sooner than later to avoid delays in permit review and approval.
DR8420 Alcohol Beverage Festival Permit Application. The Town of Estes Park requires this application at least 30
days prior to the event, and DR8057 Liquor Sales Room, the Town of Estes Park requires this application at
least 30 days prior to the event or 45 days notice for 4 days or more.
All applications are submitted to the Town Clerk's Office, Town Hall Room 130, for processing. Both the DR8420 and
DR8057 can be sent congruently to the State and the Town. The Clerk's office will not approve a special event which
includes liquor sales until one of the above applications has been received for processing with all required documents
and fees.
For further details please visit Colorado Department of Revenue Liquor Enforcement.
Is food being served or sold?*Road closures?*Parking spaces or lot closures?*
Traffic control needed?*Increased Traffic?*Request for security?*
Tents or canopies set up?*Electricity required?*Commercial Vendor booths?*
Concession vendor?*Live music or DJ?*Irrigation off?*
Attach Accompanying Files
In order to review your event more effectively, please attach your event layout. Please specify the location of the
vendor tents, activities, food, restrooms, etc.
Event Map *
Yes
No
Yes
No
There is a cost associate with using parking
spaces/lots (Mid May - Mid Oct)
Yes
No
Yes
No
Yes
No
Any overnight events & events selling or
serving alcohol require security
Yes
No
Yes
No
Yes
No
Vendor booths are only allowed in Bond
Park. (There is a $20 per vendor fee. Food
Trucks excluded.)
Yes
No
Any event with food or alcohol requires trash
service
Yes
No
Yes
No
Yes
No
Not Applicable (races, etc.)
Bond Park Overhead.jpg 355.67KB
Page 20
Applicant Information
Organization *
First Name *Last Name *
Address
Street Address *
Address Line 2
City *State / Province / Region *
Postal / Zip Code *Country *
Email *Confirm Email *
Contact Phone #*Phone # for public use *
Alternate Contact First Name *Alternate Contact Last Name *
Alternate Contact Phone #*
Related Website
Visit Estes Park
Dana Paiement
1692 Big Thompson Ave
Estes Park Colorado
80517 US
dana@visitestespark.com dana@visitestespark.com
Please enter without dashes: ##########
9703023990
Please enter without dashes: ##########
9703023990
Rebecca D. Gelsinger
3038700847
Page 21
Department of Health & Environment Application
Because you have requested to sell and/or serve food, complete the following information:
Event Name
First Name Last Name
Coordinator's Phone #
Address
Street Address
Address Line 2
City State / Province / Region
Postal / Zip Code Country
Anticipated number of food booths *
Email *
Contact during event
Event contact phone number
Catch the Glow Holiday Season
Dana Paiement
0
1692 Big Thompson Ave
Estes Park Colorado
80517 US
3
dana@visitestespark.com
If different from above
If different from above
Services Provided On-Site to Food Vendors
Check all that apply and provide detail if necessary.
Page 22
Electricity *
Water Supply *Wastewater *
Trash/Refuse *How often will the trash be serviced?*
Toilet Facilities *How many toilets in total?*How often will the toilet facilities
be serviced?*
Hand Wash Facilities *How many sinks and/or stations?
*
How often will the hand wash
facilities be serviced?*
Other Services
Provide a labeled map of the entire Temporary event area and include the following:
Toilet facilities (portable and fixed)
Hand washing facilities
Trash containers
Electrical hook-up points and generator locations
Potable water taps for vendors
Location of all food preparation and service areas on the event grounds
Food booth vendors
Roadways, sidewalk, and walkways
Refrigerated truck (if applicable)
There will be no electricity supplied on site.
There is access to electricity on site.
Generators will be provided for vendor use.
Vendors are allowed to use generators on site.
There is access to a potable water tap on site.
Vendors must bring their own water supplies.
There will be liquid waste collection tanks /
receptacles on site.
Vendors must arrange for their own wastewater
disposal.
There will be trash receptacles throughout the
event for the public.
There will be dumpsters on site for vendors and
public trash removal.
Weekly
Public restrooms.
Portable toilets.
4
Weekly
Public restrooms.
Portable hand wash stations.3 Weekly
Refrigerated truck
Commissary kitchen
Ice
Page 23
Beginning Date *End Date *
Beginning time of needed security *End time of needed security *
NOTE: If times vary on subsequent dates, attach an explanation.
SECURITY CONTACT INFORMATION FOR EVENT (Person responsible for setting up security)
First Name *Last Name *
Phone Number *Email Address *
DESCRIPTION OF THE LOCATION OF THE EVENT: Detailed explanation of the event, including the number of
participants, description of the activity to be conducted, number of and type of animals being used in the activity,
description of the vehicle or materials to be used in the activity, etc. Include a map of the route or area, illustrating
suggested traffic control points and any suggested traffic detours.
*
Page 24
Release and Indemnification
I Understand and Agree:
Permittee, in consideration of good and valuable consideration the receipt and adequacy of which is hereby confessed
and acknowledged, shall defend, indemnify and hold harmless the Town of Estes Park, its officers, employees, agents
and assigns, individually and collectively (the "Town"), in and from all manners of actions, causes of action, suits
compensation, debts, sums of money, accounts, reckonings, covenants, contracts, controversies, agreements,
promises, variances, trespasses, damages, nuisances, judgments, expenses, executions, claims, slanders, libels, torts
and demands whatsoever (including reasonable attorney's fees), in law or in equity, which may be imposed upon or
incurred at any time by the Town arising from, relating to, or caused by Permittee's online application for or receipt of
an event permit, use of extra-duty police officers pursuant to an event permit, and/or access to public property in Estes
Park, Colorado pursuant to an event permit.
Enter your full name in lieu of signature *
Dana Paiement
Page 25
Page 26
August22,2023
JackieWilliamson,Clerk
TownofEstesPark
P.O.Box1200
EstesPark,CO80517
RE:EstesValleyPublicLibraryDistrictBoardAppointmentrecommendations:CynthiaMorriss,Marlys
PolsonandJohnKirtland.
DearMs.Williamson,
TheEstesValleyLibraryhasthreeopeningsonitsBoardofTrustees:OneanunfilledseatvacatedbyPeter
JohnsonthispastJune,whomovedawayfromtheEstesValleytobeclosertofamily. Asecondopeningisdue
toKayWeston’stermexpiringlaterthisyearandherdecisionnottocontinueserving. ThethirdisduetoJohn
Krueger’stermlimit. TheBoardreceivedtenoutstandingapplicationsandinterviewedalltencandidates.The
BoardofTrusteeswouldliketorecommendthefollowingforLibraryBoardappointment:
CynthiaMorrisstocompletePeterJohnson’sunfinishedterm,beginningimmediatelyandendingon
December31,2024.Ms.Morrishasservedonnonprofitboardsandquasi-governmentaladvocacyagencies
forpeoplewithdisabilities.Shebelievesthatbeinga“parentofthreeverydifferentchildren,alawyer,teacher,
andvolunteerhaveequippedherwiththeskillsthat fitwellwiththemissionoftheLibrary.”
MarlysPolsonforher firstterm,beginningJanuary1,2024andendingonDecember31,2027:Ms.Polson
wasamemberoftwoRotaryClubsandhasservedasboardPresidentofboththeRockyMountain
ConservancyandoftheYMCAoftheRockies. Shehasstrongskillsingovernanceandpolicyaswellas
financeandrealestate.Ms.Polsonbelieveslibraries“canbeasafeplaceforintellectualfreedom,whichis
criticalinourpolarizedsociety”andhavetheopportunity“tobringpeopletogethertoresolvedifferences.”
JohnKirtlandforhis firstterm,beginningJanuary1,2024andendingonDecember31,2027:Mr.Kirtland
hasserved 29yearsintheUSNavySubmarineForce,andhasbeenaboardmemberorCEOfornumerous
medicaldevicecompanies,affordingtheopportunitytoexperienceavarietyofleadershipstyles,budget
negotiations,andconflictresolutionskills.Mr.Kirtlandisactivelylookingforavenuesthroughwhichhecan
“contributetotheEstesParkcommunityandfeelstheLibraryBoardwouldbeagood fit.”
TheLibraryBoardofTrusteesrespectfullyrequeststhattheTownofEstesParkBoardofTrusteesapprove
theseappointmentsatitsearliestconvenience.
Sincerely,
ClaudinePerrault,Director
cc:LarimerCountyBoardofCountyCommissioners
POBox1687,335EastElkhornAvenue,EstesPark,CO80517
970-586-8116 | estesvalleylibrary.org Page 27
Page 28
Utilities Department Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Reuben Bergsten, Utilities Director
Jacqueline Wesley, P.E., Acting Water Superintendent
Date: September 12, 2023
RE: Resolution 79-23 Authorizing the Town Administrator to Approve
a Thunder Mountain Storage Tank Repairs Contract, Unbudgeted
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
To support our mission of providing high-quality, reliable water service while being good
stewards of public resources by obtaining pre-authorization from the Board so Town
Administrator Machalek can approve a contract of up to $250,000 for priority repairs to
the Thunder Mountain Water Tank.
Present Situation:
The Thunder Mountain Storage Tank is a 40’ diameter above-ground concrete tank.
Every four years, divers enter the tanks to provide visual inspection records. This year it
revealed concrete that has separated from the interior of the Thunder Mountain tank
wall.
The follow-up structural inspection indicated the tank was not in immediate danger of
failure but recommended we schedule repairs as soon as possible. We advertised the
RFP from July 28th to August 14th and received 1 quote for ~$130,000. We are in the
Page 29
analyzing the with our consultant and considering republishing the RFP to try and get
more responses.
Proposal:
Staff recommends proceeding with the repairs outlined in the attached RFP. We can
benefit from warmer weather by completing the repairs before winter. The warmer
temperatures are required to bond and cure the protective coatings.
Funding for this unbudgeted work will come from the canceled 2023 Glacier Tank
Project. That project is no longer required because staff submitted and the State
approved a new seasonal compliance monitoring point for the Glacier Creek Treatment
Plant.
Staff also recommends the Board authorize the Town Administrator to execute the
repair contract to save up to three weeks in our schedule by quickly signing the
agreement after final contract negotiations. The pre-authorization will allow us to take
advantage of the moderate overnight temperatures in August and September. Overnight
temperatures below approximately 40’F may increase the costs or delay the repairs.
Advantages:
● Rehabilitating the tank as soon as possible and prior to the winter/spring season to avoid
the freeze/thaw cycle that accelerates the damage.
● Rehabilitating the concrete and adding a protective coating maintains and possibly
increases the tank’s useful life.
● Rehabilitating the tank during moderate weather helps reduce costs. While cold weather
rehabilitation is possible, it requires heaters and other mitigative measures which
increase the overall cost of the project.
Disadvantages:
● Temporary water tank(s) will be required to manage storage and fire flow protection;
however, the tank use is temporary and needed only until the concrete repair sets and
the lining is cured.
● There will be localized construction noise and vehicles; however, it will be short in
duration and isolated with activities occurring mainly inside the tank.
● Coating costs are higher than just restoring the concrete; however, the coating inside the
tank is best practice to maintain and possible increase the useful life of the tank.
Action Recommended:
Authorize Town Administrator to sign a contract with the lowest qualified bidder to
immediately begin the tank rehabilitation and fund the work by reallocating funds from
the budgeted but canceled Glacier Creek Tank project.
Page 30
Finance/Resource Impact:
Reallocation from the GCTANK Project, $1,320,000 unencumbered; $250,000 from
503-7000-580.35-54 to Distribution Maintenance and Repair, 503-6300-540.25-02
The Glacier Creek tank (GCTANK) project is no longer required because of the
approval of a new seasonal compliance monitoring point.
Level of Public Interest
Low
Sample Motion:
I move for the approval/denial of Resolution 79-23.
Attachments:
1. Resolution 79-23
2. RFP, Thunder Mountain Tank Rehabilitation
Page 31
RESOLUTION 79-23
AUTHORIZING THE TOWN ADMINISTRATOR TO APPROVE A CONSTRUCTION
CONTRACT FOR REPAIRS TO THE THUNDER MOUNTAIN WATER STORAGE
TANK
WHEREAS, the Town installed the Thunder Mountain Water Storage Tank in
1985; and
WHEREAS, the Thunder Mountain Water Storage Tank requires repairs; and
WHEREAS, seasonally warmer will reduce the need for a heat source to bond
and cure the protective coatings used in the repairs; and
WHEREAS, expediting the repairs of the Thunder Mountain Water Storage Tank
will allow work to begin before seasonally colder temperatures set in; and
WHEREAS, Policy 601 authorizes the Town Administrator to spend no more
than $100,000 on a contract without prior approval of the Town Board of Trustees; and
WHEREAS, raising that limit will hasten the start of this project by avoiding the
necessity of Board approval of the contract.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board authorizes the Town Administrator to spend up to $250,000 in
connection with a contract for the rehabilitation of the Thunder Mountain Water Storage
Tank, as generally described in the bid documents now before the Board, with a
responsible and responsive bidder, consistent with all Town policies.
DATED this day of , 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 32
Utilities Department
Water Division
970-577-3622
jlang@estes.org
170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
Request for
Bids/Quotes:
Thunder Mountain
Tank
Rehabilitation
The Town of Estes Park
Water Division is soliciting
requests for bids/quotes
for a specialized contractor
to complete the
rehabilitation of our
existing Thunder Mountain
potable water storage
tank. The location of the
tank is provided in Figure 1
and an exterior photo of
the tank is provided in
Figure 2. The tank is a
concrete 125,000 gallon
tank that is 40’ diameter
and 14’ tall.
Figure 1 Location Map of Thunder Mountain Tank
Figure 2 Exterior of Tank
ATTACHMENT 2
Page 33
Utilities Department
Water Division
970-577-3622
jlang@estes.org
170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
Scope of Project
During our most recent (2023) tank inspection, damage was observed in the tank interior as shown in
the photos provide in Figure 3 (provided on the next page). The Town contracted with JVA to confirm
the condition of the tank and make recommendations regarding repair (Attachment A).
The Town is seeking a qualified tank rehabilitation contractor to:
1) seal cracks with a hydrophobic polyurethane crack injection product like SikaFix HH+,
2) sawcut spall at interior surface (near tank bottom) perpendicular to the wall surface on all sides
and remove 1” beyond reinforcement bars (approximately 15 sf),
3) install protective coating or cathodic protection on reinforcing bars,
4) repair spalled area, replace concrete,
5) line the entire tank interior (sides, bottom) with NSF approved epoxy coating at 40 mils thickness,
6) coat exterior top of the tank with epoxy (not required to be NSF approved), and
7) assist the Town with placing the tank back into service.
The tank must be taken off-line to complete the repairs resulting in the need for the qualified contractor
to provide temporary tank storage as required to maintain our water system pressure and meet fire
flow needs.
Schedule for Repair
The Town desires the tank repair to be started in mid-August and completed by mid to late October,
2023. Alternative schedules can be considered depending upon contractor availability.
Page 34
Utilities Department
Water Division
970-577-3622
jlang@estes.org
170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
Figure 3 Photos of Thunder Mountain Tank Interior
Page 35
Page 36
ESTES PARK MUSEUM Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Derek Fortini, Estes Park Museum Director
Date: September 12, 2023
RE: Resolution 80-23: 2023 Memorandum of Understanding between the
Estes Park/Estes Park Museum and the Estes Park Museum Friends &
Foundation, Inc., to define roles and responsibilities
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
X CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES X NO
Objective:
Approve the 2023 Memorandum of Understating (MOU) between the Town of Estes
Park/Estes Park Museum and the Estes Park Museum Friends & Foundation, Inc.,
which defines roles and responsibilities of each organization to support one another.
Present Situation:
The Estes Park Museum Friends & Foundation, Inc. formed in 1992 when the Estes
Park Museum became a Town Department. At that time, the organization shifted its role
from one focused on governance into a non-profit financial support organization. The
Estes Park Museum Friends & Foundation, Inc. raise funds through a variety of efforts
to annually finance the Museum’s exhibits, collection care/projects, public programming,
select marketing, design costs of the Museum Members triannual newsletter, and
special projects. The Estes Park Museum Friends & Foundation, Inc. contributes an
average of $20,000-25,000 annually to the Estes Park Museum operating budget. Since
2016, the Estes Park Museum Friends & Foundation, Inc. has engaged in public
fundraising for improvements to the Estes Park Annex to be a professional collection
and research facility as a special project. As of August 2023, they have raised nearly
$600,000.
There have been a number of MOUs between the Town of Estes Park/Estes Park
Museum and the Estes Park Museum Friends & Foundation, Inc., beginning in 2009.
More recently, it has been the practice to re-sign or address revisions (minor or major)
of the MOU at the election of a new president (Estes Park Museum Friends &
Foundation, Inc. presidential terms are two years and are up to three terms limited).
The current Board President was elected in February 2023 along with an entire new
slate of Board Members. The new Board has a goal to re-evaluate the purpose of the
organization and make any necessary changes to bylaws, structure, finances, etc. to Page 37
ensure the success of supporting the Estes Park Museum. The Board has worked with
the Estes Park Museum Director and the Deputy Town Administrator to make revisions
to the MOU.
Proposal:
In general, the MOU outlines each organizations purpose, role of support for one
another, and individual organizational duties and responsibilities to ensure a successful
and beneficial relationship.
Advantages:
• The MOU clearly defines expectations of the organizations increasing
accountability.
• The MOU clearly defines duties and responsibilities of the organizations
increasing operational and relational efficiency.
Disadvantages:
• The MOU can be ever-changing and revised at any time, however, this usually
only takes place when a new president is elected for the Estes Park Museum
Friends & Foundation, Inc. or when major changes take place within either
organization and it is necessary to change the MOU to support the changes.
Action Recommended:
Approval of the 2023 Memorandum of Understating between the Town of Estes
Park/Estes Park Museum and the Estes Park Museum Friends & Foundation, Inc.
Finance/Resource Impact:
None
Level of Public Interest
Low
Sample Motion:
I move to approve Resolution 80-23.
Attachments:
1. Resolution 80-23
2. 2023 Memorandum of Understating between the Town of Estes Park and the
Estes Park Museum Friends & Foundation, Inc.
Page 38
RESOLUTION 80-23
APPROVING AN AMENDED MEMORANDUM OF UNDERSTANDING WITH THE
ESTES PARK MUSUEM FRIENDS & FOUNDATION, INC.
WHEREAS, since 1992, after the Estes Park Museum became a Town of Estes
Park department, the Estes Park Museum Friends & Foundation, Inc. (EPMF&F) shifted
its role from one focused on governance into a non-profit financial support organization;
and
WHEREAS, within that role, the EPMF&F has consistently committed to financing
annual operations and special projects of the Estes Park Museum; and
WHEREAS, the EPMF&F has annually worked in partnership with the Town of
Estes Park to successfully further the Estes Park Museum’s mission; and
WHEREAS, the Town and EPMF&F have maintained a memorandum of
understanding since 2008, updating it as necessary to reflect shifting roles; and
WHEREAS, the Town Board wishes to enter an amended memorandum of
understanding for the purpose of further revising roles and responsibilities between the
EPMF&F and the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the memorandum of
understanding referenced in the title of this resolution in substantially the form now before
the Board.
DATED this day of , 2023.
TOWN OF ESTES PARK:
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 39
MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF ESTES PARK
AND THE ESTES PARK MUSEUM FRIENDS & FOUNDATION, INC.
This AGREEMENT (“Agreement”) made and entered into the 12th day of September 2023, by
and between:
The Town of Estes Park (“TOWN”), a municipal corporation, acting through its Estes Park
Museum Division (“MUSEUM”), which includes the Estes Park Museum (and outbuildings),
Estes Park Museum Annex, Historic Fall River Hydro plant, and the Birch Cabin and Ruins at
the Knoll-Willows Centennial Open Space
AND
The Estes Park Museum Friends & Foundation, Inc. (“EPMFF” or “FRIENDS”), a Colorado
non-profit corporation.
SECTION 1. RECITALS.
1.01 The purpose of the MUSEUM is to conduct activities that preserve, share, and respect the
unique history of Estes Park; and
1.02 The purpose of the EPMFF is to support the mission of the Estes Park Museum through
fundraising and advocacy; and
1.03 The MUSEUM and the EPMFF desire to coordinate their efforts to fulfill these missions.
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree
as follows:
SECTION 2. DUTIES AND RESPONSIBILITIES OF THE MUSEUM
2.01 The MUSEUM will provide in-kind support for EPMFF activities as deemed necessary
by MUSEUM Staff. Examples of support and supplies could include: telephone services;
a web page and support associated with the webpage within the MUSEUM website;
photocopying associated with EPMFF business; etc.
2.02 The MUSEUM Director works directly with EPMFF Board to follow the TOWN’s
budget process in making an annual financial request. The MUSEUM Director is
responsible for regular reporting on project status funded by EPMFF.
2.03 The TOWN will provide use of the MUSEUM meeting room/additional space and
TOWN rental properties (excluding the Estes Park Events Complex) for EPMFF mission
appropriate activities, based on availability, without cost to the EPMFF.
ATTACHMENT 2
Page 40
2.04 The TOWN may sell books published by the EPMFF Press and/or authored or edited by
the Historian Laureate of Estes Park at no fee.
2.05 The MUSEUM shall collect and retain all revenue from photograph/image reproduction
sales.
2.06 MUSEUM staff may assist with EPMFF activities given reasonable notice and when
doing so does not impinge on their normal responsibilities.
2.07 MUSEUM staff manage the Estes Park Museum gallery host and other volunteers.
2.08 The TOWN shall make available, on request, the MUSEUM’s budget and financials for
review by the EPMFF.
2.09 The TOWN is the sole owner of any capital improvement projects funded by the EPMFF.
2.10 The TOWN will insure all MUSEUM buildings as well as the artifacts in the MUSEUM
collection.
2.11 The MUSEUM retains the copyright to all collections and MUSEUM logo used for
products or promotional materials produced by or for the EPMFF, unless specifically
waived in writing. The MUSEUM retains the right of final approval on the use of
MUSEUM-owned materials and logos.
2.12 Cash donations to EPMFF will be retained by EPMFF for mutually agreed upon use by
both organizations.
SECTION 3. DUTIES AND RESPONSIBLITIES OF THE EPMFF
3.01 The EPMFF seeks to further its mission and the mission of the MUSEUM with the
guidance of the MUSEUM Director. The EPMFF will provide funds and/or advocacy for
collections care and acquisitions, education/programs, exhibits, marketing, capital
improvements, and other appropriate needs as outlined by the MUSEUM Director and
agreed to by the EPMFF Board.
3.02 The EPMFF Executive Committee will meet annually with the direct supervisor of the
MUSEUM Director and the MUSEUM Director to review this MOU.
3.03 The EPMFF will maintain and make every effort to retain and expand its membership
base.
3.04 The EPMFF manages its volunteers and/or employees, if applicable, in any activities
benefitting the EPMFF.
Page 41
3.05 Any operation by EPMFF of a shop on TOWN property would require an amendment to
this Agreement, subject to approval by both parties. The TOWN will not consider a shop
until receiving a formal business plan from the EPMFF.
3.06 The EPMFF may, at its discretion, hire, pay for, supervise and evaluate an employee(s),
and/or contractors.
3.07 The EPMFF is responsible for managing its own records such as correspondence and
financial reviews and audits. Space permitting, such records may be housed at the
MUSEUM.
3.08 The EPMFF will make available, on request, its budget and financials for review by the
TOWN.
3.09 The EPMFF is responsible for its own travel and training costs.
3.10 The EPMFF is responsible for obtaining any required special events licenses and paying
any required use fees for events in which it participates.
3.11 The EPMFF will pay state special event permit fees for liquor licensing and the cost of
alcoholic beverages for any EPMFF sponsored or hosted events held on TOWN property.
3.12 The EPMFF will provide its own letterhead, envelopes, business cards, nametags, and
miscellaneous items related to EPMFF Board, employee, and/or volunteer activity.
3.13 The EPMFF will be financially responsible for all associated EPMFF activity.
3.14 The EPMFF will locate and pay for any legal advice requested by the EPMFF. The
Town Attorney may not be used as a resource in such cases.
SECTION 4. TERM OF AGREEMENT
4.01 This Agreement shall be made effective at the date and year written above subject to
approval by both parties and shall be reviewed on an annual basis by both parties, subject
to renewal or termination annually or at the election of a new FRIENDS president,
subject to section 5.01.
4.02 This Agreement shall continue in effect as described in Paragraph 4.01 or until
terminated by either party in accordance with the terms listed in Section 5 below.
SECTION 5. TERMINATION
5.01 Either party may terminate this agreement by serving written notice upon the other party
at least thirty (30) days in advance of such termination.
Page 42
SECTION 6. INVALID PROVISION
6.01 Should any part of this Agreement be declared invalid by a court of law, such decision
shall not affect the validity of any remaining portion which shall remain in full force and
effect as if the invalid portion was never a part of this Agreement when it was executed.
Should the severance of any part of this Agreement materially affect any other rights or
obligations of the parties hereunder, the parties hereto will negotiate in good faith to
amend this Agreement in a manner satisfactory to the parties. Failing agreement on such
amendment, either party may by notice in writing, terminate this Agreement forthwith
subject to the provisions of this Agreement relating to termination.
SECTION 7. INDEMNIFICATION
7.01 The FRIENDS agree to indemnify and save harmless the TOWN and the MUSEUM for
any liability whatsoever arising out of the negligent acts of the FRIENDS’ volunteers,
employees or agents. Nothing in this Agreement shall be construed to affect in any way
the TOWN’s, the MUSEUM’s or the FRIENDS’ rights, privileges, and immunities,
including sovereign immunity as provided by law. The parties hereto understand and
agree that the TOWN and its officers, employees, and agents are relying on, and do not
waive or intend to waive by any provision of this Agreement, the monetary limitations or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, C.R.S. 24-10-101 et seq., as from time-to-time amended.
SECTION 8. ASSIGNMENT
8.01 Neither party to the Agreement shall, directly or indirectly, assign or purport to assign
this Agreement or any of its rights or obligations in whole or in part to any third party
without the prior written consent of the other party.
SECTION 9. NO WAIVER
9.01 The failure of either party to enforce at any time any of the provisions, rights, or to
exercise any elections provided, shall in no way be considered to be a waiver of such
provisions, rights or elections or in any way effect the validity of the Agreement. The
failure to exercise by either party any of its rights herein or any of its elections under the
terms or conditions herein contained shall not preclude or prejudice it from exercising the
same or any other right it may have under this Agreement, irrespective of any previous
action or proceeding taken by it hereunder.
SECTION 10. COMPLETE AGREEMENT
10.01 This Agreement is the complete Agreement of the parties; may be amended or modified
only in writing; and supersedes, cancels and terminates any and all prior agreements or
Page 43
understandings of the parties, whether written or oral, concerning the subject matter
hereof.
SECTION 11. CHOICE OF LAW
11.01 This Agreement shall be governed by and construed and interpreted according to the laws
of the State of Colorado. It shall be binding upon and inure to the benefit of the
successors of the TOWN and FRIENDS.
SECTION 12. NON-DISCRIMINATION PROVISION
12.01 The parties shall not discriminate against any employee or participant in this program
because of race, age, religion, color, gender, national origin, marital status, disability, or
sexual orientation.
SECTION 13. NOTICE PROVISIONS
13.01 When any of the parties desire to give notice to the other, such notice must be in writing
sent by US Mail, postage prepaid, addressed to the party for whom it is intended at the
place last specified; the place for giving notice shall remain such until it is changed by
written notice in compliance with the provisions of the paragraph. For the present, the
parties designate the following as the respective places for giving notices:
To FRIENDS: ESTES PARK MUSEUM FRIENDS &
FOUNDATION, INC.
200 Fourth Street
Estes Park, Colorado 80517
To TOWN: TOWN OF ESTES PARK
Attn: Town Administrator
P.O. Box 1200
Estes Park, Colorado 80517
Copy To: ESTES PARK MUSEUM
200 Fourth Street
Estes Park, Colorado 80517
AUTHORITY PROVISION
Each person signing this Agreement on behalf of either party individually warrants that he/she
has full legal power to execute this agreement on behalf of the party for whom he/she is signing,
and to bind and obligate such party with respect to all provisions contained in this Agreement.
Page 44
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the day
and year written above.
Signature Page to follow.
Page 45
ESTES PARK MUSEUM FRIENDS & FOUNDATION, INC.
By_________________________
President
TOWN OF ESTES PARK
By___________________________
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 46
Shaping the Future
of Public Health in
Larimer County
Health Strategists: Evolving to Meet Changing Needs
Larimer County Department of
Health and Environment
2
Working to provide everyone in Larimer County the
opportunity for a healthy life.
Our Mission
3
•Introducing Public Health 3.0 – The Power of Partnership
•What is a Health Strategist?
•How Public Health 3.0 Benefits Your Community
•Our Programming
•Public Health in Action
Presentation Agenda:
Evolving To Meet Changing Needs
4
The Power of Partnership
Introducing Public Health 3.0
5
How We Got Here
•Public Health 1.0
Clean air + clean water + vaccinations =
less disease.
•Public Health 2.0
Finding new ways to reduce disease
incidence in populations
•Public Health 3.0
Proactive partnering with you!
6
•Access to critical data
•Advisor and advocate
•Helping people stay healthy
•Enabling more vibrant, resilient
communities
Learning To Leverage LCDHE
Health Strategists
7
•Communicable & chronic diseases
•Foodborne illnesses
•Parent, child, and family health
•Clinical services
•Environmental health and safety
•Emergency response preparedness
•And more…
Familiar Issues
•Income
•Employment
•Childcare
•Mental/emotional health issues
•Transportation
•Education
•Access
Social Determinants of Health
Solutions for Today’s Challenges
8
Where We’re Going
•Stronger connections with civic and
community leaders
•Sharpened focus on proactive solutions
•Better outcomes for historically
underserved communities and families
•Bridge-builders among diverse
stakeholders
•Active partners
9
•Finding beneficial solutions to complex problems
•Enabling better outcomes from early collaboration on policies, initiatives, etc.
•Ensuring no Larimer County community is an “underserved community”
•Supporting cross-community partnerships to address the social determinants of health
•Minimizing the impact of health crises
•Identifying and reducing hazards to promote success
How Public Health 3.0 Benefits Your Community
Engage Early And Often With LCDHE
Helping Communities Achieve Their Goals Through Coordinated Efforts
Several Disciplines. Powerful Synergy.
10
11
•Internal workgroups focused on process improvement
•Collaboration on updates to our vision, direction, and goals
•Recommendations for improving health equity and meeting the
diverse needs of residents
Strategic Planning and
Health Equity Initiatives
Preparation, Best Practices, and Continual Improvement
12
•Data and population epidemiology
•Community health improvement
•Youth engagement program
Office of Public Health Planning
and Partnership
Collaborating With Community Partners on the Social Determinants of Health
13
•Low- or no-cost immunizations for infants, children, and adults
•Health information and immunizations for international travel
•Sexual and reproductive health preventative services
Clinical Services
Making Vital Information and Critical Services Easy To Obtain
14
•Nurse-Family Partnership program for eligible first-time mothers
•WIC – Special Supplemental Nutrition Program for women, infants,
and children
•HCP program for families with children who have special healthcare
needs
Parent, Child, and Family Health
Engaging With Residents To Understand and Address Their Needs
15
•Environmental Planning
•Air Quality and Improvement
Initiatives
•Septic Systems
•Water Quality
•Burn Permits
•Child Care & School Inspections
•Food Safety Program
•Foodborne Illness & Complaints
•Aquatic Facilities/Pool
Inspections
Environmental Health
Identifying and Mitigating Issues Where People Live, Work, and Play
16
•Detection, investigation, and management of communicable
diseases or foodborne illnesses
•Dissemination of timely and accurate information about conditions
affecting public health
•Coordination of epidemic or pandemic responses
Communicable Disease
Using Local Knowledge and Global Data To Tackle Health Issues
17
•Drafting of emergency response plans, procedures, and protocols
•Prevention, response, and recovery assistance related to natural or
manmade crises
•Ongoing interactions with other agencies
Emergency Preparedness and Response
Protecting Communities Through Preparation and Vigilance
18
Working Together to Improve Health
Public Health in Action
19
Safe Sleep Campaign
Community Driven Prevention
www.larimer.gov/safesleep
20
Helping Larimer County Make Data-Driven Decisions
Health, Well-Being, and Resilience
Data Dashboard
Video
www.larimer.gov/healthdashboard
21
Helping Larimer County Make Data-Driven Decisions
Community Health Assessment
https://bit.ly/3RLMdMQ
22
Collaboration to Meet Community Needs
TAC 212: Youth Center
23
•Clear communication
•Shared vision and goals
•Early engagement
•Collaborative spirit
•Innovative approaches
How We Can Work
Together Most Effectively
24
We are excited to partner with you - to help you flourish, as
we collectively create an even better place for our families to
grow and thrive.
Partner With Us
Capitalize On Our Data, Planning Models, Contacts, And More
25
Please…
•Ask questions
•Share your thoughts on what you need from LCDHE
•Make recommendations
Questions? Comments?
Your Input Is Essential
Thank You
We Appreciate Your Commitment to Improving Life in Larimer County
Page 48
FINANCE DEPT Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Duane Hudson, Finance Director
Date: 9/12/2023
RE: Resolution 81-23, Supplemental Budget Appropriations #5 to the 2023
Budget
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
To appropriate for an additional Fall River Trail grant, Cleave Street redevelopment,
remove the Glacier Creek Water Treatment Plant upgrade project, and various other
smaller changes.
Present Situation:
As each year progresses, needs are identified that have not been included in the
budget. This may include new capital projects, new grants, or operational needs that
have recently come to light. Such adjustments can also include reductions as projects
are reprioritized and operational needs change. Periodically, the budget needs to be
amended to address these needs and changes.
Proposal:
The following explains the most significant proposed changes by Fund. Additional items
may be described in the “Schedule of Budgeted Appropriation Changes” which is
included at the beginning of Attachment B.
General Fund: Increase of $1,005,410
The General Fund increase consists of a few items detailed in Attachment B. Some of
the more significant items include budgeting $100,000 for the expenditure of the
childcare reserves for the childcare needs study. The transit system received two
operating grants totaling $70,000 so the operating expenses have been increased by
that amount with the match coming from the existing operating budget. The single
largest change is the transfer of $807,545 to the Community Reinvestment Fund to
cover the current year proposed expenses.
Page 49
Community Reinvestment Fund: Increase of $883,449
These amendments include $57,000 to update the Stanley Park master plan for a
possible performing arts center. $131,000 is budgeted to refund the excess FEMA
reimbursements received on one of the 2013 flood repair projects after certain costs
were disallowed. The Cleave Street redevelopment project funding is being increased
to cover undergrounding the power lines and other project costs in the amount of
$903,449, primarily funded out of the capital project reserve. A budget reduction was
made to remove duplicate funding for the Community Development office remodel in the
amount of $220,000. The final remaining item is $12,000 to evaluate permanent string
lighting along West Elkhorn.
Open Space Fund: Increase of $11,018
This increase of $11,018 is additional funding needed for the pedestrian bridge repair
contract awarded by the Town Board on June 13, 2023.
Trails Fund: Increase $1,438,557
This increase of $1,438,557 is for the MMOF grant received for the Fall River Trail
Phase 4 project. This is the final currently planned phase of the Fall River Trail project.
Water Fund: Decrease of $10,038,710
This decrease removes the USDA loan and grant package project for the Glacier Creek
Water Treatment Plant improvement project known as GCDOVE. Staff are reevaluating
options given the dramatic increase in construction costs and the desire to retain two
separate water treatment plants for the community.
Vehicle Replacement Fund: Increase of $25,000
This increase is to allow purchase of a hybrid Ford F150 instead of the standard police
patrol car. Hybrids run $20,000 to $25,000 more per vehicle, necessitating additional
funding. This will come from the VRF fund balance.
Advantages:
The Town will be able to operate in compliance with statutory requirements regarding
municipal budget law.
Disadvantages:
None identified.
Action Recommended:
Staff recommends approval of the 2023 supplemental budget appropriation #5
resolution as mentioned above.
Finance/Resource Impact:
The General Fund reserve after these amendments is projected at 35.8% of 2023
operating expenditures.
Level of Public Interest
Public interest is expected to be low for these minor changes.
Page 50
Sample Motion:
I move for the approval/denial of Resolution 81-23.
Attachments:
1. Resolution 81-23 Supplemental Budget Appropriations # 5 to the 2023 Budget.
2. Recaps of Proposed Budget Adjustments and Supporting Documents
Page 51
RESOLUTION 81-23
SUPPLEMENTAL BUDGET APPROPRIATIONS # 5 TO THE 2023 BUDGET
WHEREAS, the Board of Trustees of the Town of Estes Park adopted the 2023
annual budget in accordance with the Local Government Budget Law on November 8th,
2022; and
WHEREAS, certain projects and expenditures have additional funding needs
which were identified after adoption of the original annual budget; and
WHEREAS, it is not only required by law, but also necessary to appropriate the
revenues provided in the budget to and for the purposes described below, so as not to
impair the operations of the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
That the appropriations for 2023 be decreased by $6,675,276 for the funds
specified below and these amounts are hereby appropriated from additional revenue or
available fund balance of each fund.
Fund
#
Fund Name Existing
Appropriations
Amendment Amended
Appropriations
101 General Fund 30,849,284 1,005,410 31,854,694
204 Community Reinvestment Fund 11,985,676 883,449 12,869,125
211 Conservation Trust Fund 83,000 0 83,000
220 Larimer County Open Space Fund 2,013,221 11,018 2,024,239
236 Emergency Response System Fund 65,245 0 65,245
238 Community Center Fund 1,181,301 0 1,181,301
244 Trails Fund 6,431,006 1,438,557 7,869,563
256 Parking Services Fund 1,191,215 0 1,191,215
260 Street Fund 6,913,725 0 6,913,725
270 Workforce Housing / Childcare Lodging
Tax 5,375,000 0 5,375,000
502 Power and Communications Fund 31,428,981 0 31,428,981
503 Water Fund 38,811,521 (10,038,710) 28,772,811
505 Workforce Housing Fund 500,000 0 500,000
606 Medical Insurance Fund 3,573,042 0 3,573,042
612 Fleet Maintenance Fund 1,575,166 0 1,575,166
625 Information Technology Fund 1,283,323 0 1,283,323
635 Vehicle Replacement Fund 460,053 25,000 485,053
645 Risk Management Fund 426,450 0 426,450
Total All Funds 144,147,209 (6,675,276) 137,471,933
DATED this ______ day of _____________, 2023.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 52
TOWN OF ESTES PARK
SCHEDULE OF BUDGETED APPROPRIATION CHANGES
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Fund Fund Name Department Division Description Of Change
Type (One
Time or
Ongoing)
One Time
Increase
Decrease)
Ongoing
Increase
Decrease)
Total Changes
Increase
Decrease)
101 General Fund Police Patrol
The Police Department has received a PDPOST grant. Revenues
and expenses are increased to cover utilization of this grant funding.One Time 5,765 5,765
101 General Fund Police Patrol
The Police Department restarted the fundrasier golf tournament in
2023. Funding needs to be budgeted which is offset by the
revenues raised. Ongoing 14,000 14,000
101 General Fund Public Works Facilities
This is the budget for the lease with Ponderosa Realty appoved Aug
22 and an estiamted $200 per month for utilities. The budget
increase in the General Fund is to rent the unit and is offset by the
rental revenue. The unit will be rented by the General Fund and then
rental income charged to the Water Fund and the employee. If this
works well, this will become an ongoing program.Ongoing 8,100 8,100
101 General Fund Town Clerk
Human
Resources
Budget to use the childcare reserve for the a childcare needs study
to help direct the usage of the new lodging tax funding.One Time 100,000 - 100,000
101 General Fund Public Works Transit
Budget two federal transit grants in support of the transit operations.
This increase is the amount of the grant revenues. The match will
come from the existing transit system funding already in the budget.One Time 70,000 - 70,000
101 General Fund Finance NA
Transfer funding to Community Reinvestment Fund for budget
amendments.One Time 807,545 - 807,545
Total General Fund 983,310 22,100 1,005,410
204
Community
Reinvestment Fund Comm Dev NA
Remove duplicate funding request for the remodel of the Comm Dev
offices. Funding for $220,000 was requested as part of the base
budget and then requested again as a decision package. This was
discovered later in the year and flagged as a duplicate. This
amendment removes that duplicate funding. One Time (220,000) - (220,000)
204
Community
Reinvestment Fund Events NA
Update the Stanley Park master plan to see if this is the best place
for a Performing Arts Center. This update is to be reimbursed by the
Fine Arts Guild.One Time 57,000 - 57,000
204
Community
Reinvestment Fund Town Administrator NA
Funding for a feasibility study to explore permanent string lighting
along West Elkhorn.One Time 12,000 - 12,000
204
Community
Reinvestment Fund Public Works Streets Refund excess FEMA grant funding received by the Town on PW69.One Time 131,000 - 131,000
204
Community
Reinvestment Fund Public Works Streets
Funding to underground and relocate power lines as part of the
Cleave Street redevelopment project. Primarily funded by the
accumulated capital reserves.One Time 903,449 - 903,449
Total Community Reinvestment Fund 883,449 - 883,449
220 Open Space Fund Public Works Parks
Budget Open Space funding for the Pedestrian Bridge Repair
contract approved by the Town Board on June 13, 2023 One Time 11,018 - 11,018
Total Open Space Fund 11,018 - 11,018
ATTACHMENT 2
Page 53
TOWN OF ESTES PARK
SCHEDULE OF BUDGETED APPROPRIATION CHANGES
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Fund Fund Name Department Division Description Of Change
Type (One
Time or
Ongoing)
One Time
Increase
Decrease)
Ongoing
Increase
Decrease)
Total Changes
Increase
Decrease)
244 Trails Fund Public Works Engineering
Budget for the MMOF grant received on the Fall River Trail Phase 4
project. One Time 1,438,557 - 1,438,557
Total Trails Fund 1,438,557 - 1,438,557
503 Water Fund Utility Department
Water
Distribution
Rent paid to the General Fund for the Ponderosa Realty lease for
water staff employee housing.ongoing - 4,590 4,590
503 Water Fund Utility Department
Water Capital
Outlay
Removal of the USDA loan and grant package and the capital outlay
appropriations for the Glacier Creek Disinfection Outreach and
Verification Effort project that would have consolidated the Town's
water sources into the one Glacier Creek Water Treatment Plant.
After the recent wildfire threat, it became apparent we need to retain
two water sources and staff is currently exploring the feasability of
operating Mary's Lake Water Treatment Plant year round.One Time (10,043,300) - (10,043,300)
Total Water Fund (10,043,300) 4,590 (10,038,710)
635
Vehicle Replacement
Fund Police Patrol
Increase funding to purchase a hybrid Ford F150 police vehicle.
Hybrids run about $20,000 to $25,000 more and we are unable to
use the State Bid since they do not bid hybrids.One Time 25,000 - 25,000
Total Vehicle Replacement Fund 25,000 - 25,000
Total Expenditure Appropriation Changes (6,701,966) 26,690 ( 6,675,276)
Page 54
101 204 211 220 236 238 244 256 260 270
GENERAL FUND
COMMUNITY
REINVESTMENT
CONSERVATION
TRUST
LARIMER COUNTY
OPEN SPACE
EMERGENCY
RESPONSE
COMMUNITY
CENTER TRAILS PARKING SERVICES STREET
WORKFORCE
HOUSING /
CHILDCARE
LODGING TAX
Revenues $25,446,207 $9,159,298 $34,100 $924,226 $118,130 $1,181,301 $6,209,914 $838,875 $3,874,627 $5,375,000
Expenses 31,854,694 12,869,125 83,000 2,024,239 65,245 1,181,301 7,869,563 1,191,215 6,913,725 5,375,000
Net (6,408,487)(3,709,827)(48,900)(1,100,013)52,885 0 (1,659,649)(352,340)(3,039,098)0
Estimated Beginning Fund Balance, 1/1/23 16,145,860 3,709,827 98,715 1,509,500 218,292 11 1,660,986 421,770 3,994,914 0
Add Back Reserves included in Budgeted Revenues & Expenses 1,013,000 0 0 0 0 0 0 0 0 0
Estimated Ending Fund Balance, 12/ 31/ 23 $10,750,373 $0 $49,815 $409,487 $271,177 $11 $1,337 $69,430 $955,816 $0
502 503 505 606 612 625 635 645
POWER AND
COMMUNICATIONS WATER
WORKFORCE
HOUSING LINKAGE
IMPACT FEE
MEDICAL
INSURANCE FLEET
INFORMATION
TECHNOLOGY
VEHICLE
REPLACEMENT
RISK
MANAGEMENT TOTAL
Revenues $25,262,361 $24,772,532 $738,090 $3,573,042 $1,384,484 $937,753 $ 675,677 $ 426,450 $ 110,932,067
Expenses 31,428,981 28,772,811 500,000 3,573,042 1,575,166 1,283,323 485,053 426,450 137,471,933
Net (6,166,620)(4,000,279)238,090 0 (190,682)(345,570)190,624 0 (26,539,866)
Estimated Beginning Fund Balance, 1/1/23 17,430,942 15,040,280 0 1,829,973 463,553 853,285 1,494,666 54,598 64,927,172
Add Back Reserves included in Budgeted Revenues & Expenses 104,234 (97,421)0 0 0 0 0 0 1,019,813
Estimated Ending Fund Balance, 12/ 31/ 23 $11,368,556 $10,942,580 $238,090 $1,829,973 $272,871 $507,715 $1,685,290 $54,598 $39,407,119
TOWN OF ESTES PARK
2023 BUDGET
RECAP OF AMENDED BUDGET
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
8/29/2023 1:57 PM
BA#5 -Fall River-Childcare-Cleave St
Page 55
101 204 211 220 236 238 244 256 260 270
GENERAL FUND
COMMUNITY
REINVESTMENT
CONSERVATION
TRUST
LARIMER COUNTY
OPEN SPACE
EMERGENCY
RESPONSE
COMMUNITY
CENTER TRAILS PARKING SERVICES STREET
WORKFORCE
HOUSING /
CHILDCARE
LODGING TAX
Estimated Ending Fund Balance, 12/ 31/ 23 10,750,373 0 49,815 409,487 271,177 11 1,337 69,430 955,816 0
Budgeted Reserves ***
Pkg Garage Maint Reserve 49,000 - - - - - - - - -
Childcare Reserve 100,000 - - - - - - - - -
Workforce Housing Reserve 882,186 - - - - - - - - -
Facility and Employee Housing Reserve 500,000 - - - - - - - - -
Capital Reserve - - - - - - - - - -
Lodging Tax Reserve - - - - - - - - - -
Nonspendable Prepaid Fund Bal & Restr Donations 126,361 - - - - - - - - -
Equipment Reserve - - - - - - - - - -
Policy 660 Fund Balance Reserves 6,634,171 - - - - - - - - -
Total Reserved Fund Balance 8,291,718 - - - - - - - - -
Unreserved Budgetary Fund Balance $2,458,655 $0 $49,815 $ 409,487 $ 271,177 $11 $1,337 $69,430 $955,816 $0
502 503 505 606 612 625 635 645
POWER AND
COMMUNICATIONS WATER
WORKFORCE
HOUSING LINKAGE
IMPACT FEE
MEDICAL
INSURANCE FLEET
INFORMATION
TECHNOLOGY
VEHICLE
REPLACEMENT
RISK
MANAGEMENT TOTAL
Estimated Ending Fund Balance, 12/ 31/ 23 11,368,556 10,942,580 238,090 1,829,973 272,871 507,715 1,685,290 54,598 39,407,119
Budgeted Reserves ***
Pkg Garage Maint Reserve - - - - - - - - 49,000
Childcare Reserve - - - - - - - - 100,000
Workforce Housing Reserve - - - - - - - - 882,186
Facility and Employee Housing Reserve - - - - - - - - 500,000
Capital Reserve - - - - - - - - -
Lodging Tax Reserve - - - - - - - - -
Nonspendable Prepaid Fund Bal & Restr Donations - - - - - - - - 126,361
Equipment Reserve 2,497,080 736,037 - - - - 1,685,290 - 4,918,407
Policy 660 Fund Balance Reserves 4,842,134 1,501,222 - 1,428,255 157,517 200,000 - - 14,763,298
Total Reserved Fund Balance 7,339,214 2,237,259 - 1,428,255 157,517 200,000 1,685,290 - 21,339,252
Unreserved Budgetary Fund Balance 4,029,343 8,705,322 $ 238,090 401,718 115,354 307,715 - 54,598 18,067,867
These miscellaneous reserves include current year additions to the reserves budgeted as expenses plus amounts accumulated in prior years. The current year additions are added back to fund balance since these
appropriations are budget management accounts and are merely changes to reserved fund balances.
TOWN OF ESTES PARK
2023 BUDGET
RECAP OF AMENDED BUDGETED RESERVES
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 56
204
COMMUNITY
REINVESTMENT FUND
270
WORKFORCE
HOUSING /
CHILDCARE LODGING
TAX FUND
502
POWER &
COMMUN-
ICATIONS FUND
503
WATER FUND
Description
Account #
if applicable)
Project
if applicable)
Facility and
Employee Housing
Reserve
Parking Garage
Maint Reserve Childcare Reserve
Workforce
Housing Reserve Capital Reserve Lodging Tax Reserve Equipment Reserve
Equipment
Reserve
Balance 12-31-2022 - 36,000.00 - 482,186.00 - - 2,392,846.00 833, 458.00
2023 Budgeted Additions to Reserves
101-1700-417.37-96 500, 000.00
101-1700-417.37-99 13,000.00
101-1900-419.37-97 100,000.00
101-1945-419.37-98 400,000.00
204-5400-544.37-95 1,000, 000.00
270-0000-316.10-00 5,375,000.00
502-6501-560.25-44 509,504.00
503-6300-540.25-44 121,306.00
505-0000-322.45-00
635-0000-341.25-44
2023 Budgeted Use of Reserves
Community Drive
Roundabout 204-5400-544.35-51 COMMDR (180, 100.00)
Cleave Street
Redevelopment 204-5400-544.35-51 CLEAVE (819,900.00)
Workforce Housing 270-1945-419.xx-xx (4,750,000.00)
Childcare 270-1948-419.xx-xx (625,000.00)
Other Equipment 502-7001-580.33-98 933104 (130,000.00)
Other Equipment 502-7001-580.33-98 93313C (36,344.00)
Other Equipment 502-7001-580.33-98 93328B (39,666.00)
Other Equipment 502-7001-580.33-98 93338B (83,217.00)
Other Equipment 502-7001-580.33-98 93319C (45,000.00)
Other Equipment 502-7001-580.33-98 93335A (11,043.00)
Trucks 502-7001-580.34-42 93317B (60,000.00)
Equipment Replacement 503-7000-580.34-42 9037B (86,746.00)
Equipment Replacement 503-7000-580.34-42 90310B (18,504.00)
Equipment Replacement 503-7000-580.34-42 9035B (36,500.00)
Equipment Replacement 503-7000-580.34-42 9036B (76,977.00)
Non-specific Workforce
Housing Assistance 505-1946-419.29-80
Equipment Purchases 635-7000-435.34-42 Various
Equipment Purchases 635-7000-435.34-44 Various
Projected Ending Reserve Balance 12-31-2023 500,000.00 49,000.00 100,000.00 882,186.00 - - 2,497,080.00 736,037.00
101
GENERAL FUND
TOWN OF ESTES PARK
RESERVE ACCOUNT BUDGETED ACTIVITY
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
ALL FUNDS
Page 57
General Fund
Comm
Reinvestment
Fund
Total
Amended
Budget
Fund Balance 10,750,373$ -$ 10,750,373$
Year End Balance of Reserves to Exclude
Parking Garage Maintenance Reserve (49,000) - (49,000)
Childcare Reserve (100,000) - (100,000)
Workforce Housing Reserve (882,186) - (882,186)
Facilities & Employee Housing Reserve (500,000) - (500,000)
Capital Reserve - - -
Prepaids and Restricted Donations Estimate (126,361) - (126,361)
1,657,547) - (1,657,547)
Unassigned, Unrestricted Fund Balance Subject to Reserve Calculation 9,092,826 - 9,092,826
Total Expenditures 31,854,694 12,869,125 44,723,819
Less Reserve Increases (1,013,000) (1,000,000) (2,013,000)
Less Transfers Out Between GF & CRF (5,712,306) - (5,712,306)
Net Expenditures 25,129,388 11,869,125 36,998,513
Less Capital Expenditures
General Fund (173,694) - (173,694)
Community Reinvestment Fund - (10,288,134) (10,288,134)
Total Capital to Exclude (173,694) (10,288,134) (10,461,828)
Total Expenditures Subject to Reserve Calculation 24,955,694$ 1,580,991$ 26,536,685$
25% Reserve Requirement 6,238,924$ 395,248$ 6,634,171$
Projected Reserve Ratio as of 12-31-2023 36.4%0.0%34.3%
TOWN OF ESTES PARK
2023 BUDGET
GENERAL & COMMUNITY REINVESTMENT FUNDS
FUND BALANCE RESERVE RATIO AS AMENDED
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 58
General Fund
Community
Reinvestment Fund
Total
Amended
Budget
Total Revenues 25,446,207 9,159,298 34,605,505
Less:
Capital Grants (One time funds)- 2,724,625 2,724,625
Transfers between GF & CRF - 5,712,306 5,712,306
8,436,931 8,436,931
Net Ongoing Revenues 25,446,207 722,367 26,168,574
Total Expenditures 31,854,694 12,869,125 44,723,819
Less:
Transfers between GF & CRF 5,712,306 - 5,712,306
Less Significant One Time Expenditures:
Wildfire Mitigation Funding 204-5400-544.29-82 - 500,000 500,000
Parking Garage Maint Reserve 101-1700-417-37-99 13,000 - 13,000
Childcare Reserve 101-1900-419.37-97 100,000 - 100,000
Workforce Housing Reserve 101-1945-419-37-98 400,000 - 400,000
Facility and Employee Housing Reserve 101-1700-417.37-96 500,000 - 500,000
Capital Reserve 204-5400-544.37-95 - 1,000,000 1,000,000
Capital 173,694 10,288,134 10,461,828
1,186,694 11,788,134 12,974,828
Net Ongoing Expenditures 24,955,694 1,080,991 26,036,685
Net Ongoing Rev vs Exp 490,513 (358,624) 131,889
TOWN OF ESTES PARK
2023 BUDGET
GENERAL & COMMUNITY REINVESTMENT FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
ONGOING REVENUES VS ONGONG EXPENDITURES AS AMENDED
Page 59
Special Revenu
General Conservation Open Emergency Community
Fund Trust Space Response Center Trails
101 211 220 236 238 244
REVENUE
Operating revenues
Taxes 20,349, 676$ -$ -$ 118, 130$ 1,181, 301$ 590, 651$
Licenses and permits 887,900 - - - - -
Intergovernmental 631, 915 34,000 923, 226 - - 5,617, 263
Charges for services 689,135 - - - - -
Fines and forfeitures 32,000 - - - - -
Rental income 318,278 - - - - -
Investment income 75,000 100 1,000 - - 2,000
Donations 44,000 - - - - -
Miscellaneous 690, 894 - - - - -
Total Operating Revenues 23,718, 798 34,100 924, 226 118, 130 1,181, 301 6,209, 914
Other sources
Transfers-In from other funds 1,686,809 - - - - -
Sale of assets - - - - - -
Financing proceeds - - - - - -
TOTAL REVENUES 25,405, 607 34,100 924, 226 118, 130 1,181, 301 6,209, 914
EXPENDITURES
Operating expenditures
Source of supply - - - - - -
Personnel 13,237, 801 - 76,819 - - 131, 549
Operations & maintenance 11,689,893 24,000 69,298 16,700 1,181,301 -
Total Operating Expenditures 24,927,694 24,000 146,117 16,700 1,181,301 131,549
Other uses
Debt service - - - 48,545 - -
Capital 1,186,694 59,000 1,878,122 - - 7,738,014
Transfers-out to other funds 5,712, 306 - - - - -
Contingency - - - - - -
TOTAL EXPENDITURES 31,826,694 83,000 2,024,239 65,245 1,181,301 7,869,563
NET SOURCE (USE) OF FUNDS (6,421,087) (48,900) (1,100,013) 52,885 - (1,659,649)
FUND BALANCES, Beginning 16,145,860 98,715 1,509,500 218,292 11 1,660,986
Reserve increases included in exp. above 1,013,000 - - - - -
FUND BALANCES, End of Year 10,737, 773 49,815 409, 487 271, 177 11 1,337
TOWN OF ESTES PARK
2023 BUDGET
FINANCIAL OVERVIEW - AMENDED BUDGET
Special Revenue Funds
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 60
Capital Projects
ue Funds (Cont)Fund
Parking
Workforce
Housing /
Childcare Community Information Vehicle Risk
Services Streets Lodging Tax Reinvestment Medical Fleet Technology Replacement Management
256 260 270 204 606 612 625 635 645
2,835, 123$ 5,375, 000$ -$ -$ -$ -$ -$ -$
24,000 - - - - - - - -
1,029, 504 - 2,744, 116 - 534, 184 - - -
775,125 - - - 250,000 848,300 937,753 675,677 426,450
39,000 - - - - - - - -
10,000 - - 10,000 2,000 - - -
384,500 - - - - -
750 - - 5,000 3,313, 042 - - - -
838,875 3,874, 627 5,375, 000 3,133, 616 3,573, 042 1,384, 484 937,753 675, 677 426, 450
5,712,306 - - - - -
313,376 - - - - -
838,875 3,874, 627 5,375, 000 9,159, 298 3,573, 042 1,384, 484 937,753 675, 677 426, 450
240,440 201, 749 149, 174 - - 740, 002 720,305 - -
570,775 483,845 5,225,826 614,726 3,573,042 115,129 364,460 - 426,450
811,215 685,594 5,375,000 614,726 3,573,042 855,131 1,084,765 - 426,450
966, 265 - - - - -
190,000 6,228,131 - 11,288,134 - 720,035 198,558 485,053 -
190,000 - - - - - - - -
1,191,215 6,913,725 5,375,000 12,869,125 3,573,042 1,575,166 1,283,323 485,053 426,450
352,340) (3,039,098) - (3,709,827) - (190,682) (345,570) 190,624 -
421,770 3,994,914 - 3,709,827 1,829,973 463,553 853,285 1,494,666 54,598
69,430 955, 816 - - 1,829, 973 272, 871 507,715 1,685, 290 54,598
TOWN OF ESTES PARK
2023 BUDGET
FINANCIAL OVERVIEW - AMENDED BUDGET
Internal Service Funds
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 61
Power &
Workforce
Housing Linkage % of
Communication Water Impact Fee Total
502 503 505 Total
REVENUE
Operating revenues
Taxes -$ -$ -$ 30,449,881$ 31.88%
Licenses and permits - - 738,090 1,649,990 1.73%
Intergovernmental 3,591,361 10,610, 000 - 25,715,569 26.93%
Charges for services 21,477,400 6,472,532 - 32,552,372 34.08%
Fines and forfeitures - - - 71,000 0.07%
Rental income 12,600 - - 330,878 0.35%
Investment income 85,000 15,000 - 200,100 0.21%
Donations - - - 428,500 0.45%
Miscellaneous 96,000 - - 4,105,686 4.30%
Total Operating Revenues 25,262,361 17,097, 532 738, 090 95,503,976 100.00%
Other sources
Transfers-In from other funds - - - 7,399,115
Sale of assets - - - -
Financing proceeds - 7,675,000 - 7,988,376
TOTAL REVENUES 25,262,361 24,772, 532 738, 090 110, 891,467
EXPENDITURES
Operating expenditures
Source of supply 8,168,860 125,000 - 8,293,860 12.62%
Personnel 5,946,377 3,303, 214 - 24,747,430 37.65%
Operations & maintenance 5,250,897 2,576,672 500,000 32,683,014 49.73%
Total Operating Expenditures 19,366,134 6,004,886 500,000 65,724,304 100.00%
Other uses
Debt service 2,627,745 526, 944 - 4,169,499
Capital 8,077,768 22,099,106 - 60,148,615
Transfers-out to other funds 1,354,934 141, 875 - 7,399,115
Contingency - - - -
TOTAL EXPENDITURES 31,426,581 28,772,811 500,000 137,441,533
NET SOURCE (USE) OF FUNDS (6,164,220) (4,000,279) 238,090 (26,550,066)
FUND BALANCES, Beginning 17,430,942 15,040,280 - 64,927,172
104,234 (97,421) - 1,019,813
FUND BALANCES, End of Year 11,370,956 10,942, 580 238, 090 39,396,919
TOWN OF ESTES PARK
2023 BUDGET
FINANCIAL OVERVIEW - AMENDED BUDGET
ALL FUNDS
Enterprise Funds
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 62
Fund/Dept Fund Name
2023
Adopted
Budget Amendment
2023
Amended
Budget
101 GENERAL FUND 25,348,342 97,865 25,446,207
204 COMMUNITY REINVESTMENT 8,294,753 864,545 9,159,298
211 CONSERVATION TRUST 34,100 - 34,100
220 LARIMER COUNTY OPEN SPACE 924,226 - 924,226
236 EMERGENCY RESPONSE 118,130 - 118,130
238 COMMUNITY CENTER 1,181,301 - 1,181,301
244 TRAILS 4,771,357 1,438,557 6,209,914
256 PARKING SERVICES 838,875 - 838,875
260 STREET 3,874,627 - 3,874,627
270 WORKFORCE HOUSING / CHILDCARE LODGING TAX 5,375,000 - 5,375,000
502 POWER AND COMMUNICATIONS 25,262,361 - 25,262,361
503 WATER 31,634,532 (6,862,000) 24,772,532
505 WORKFORCE HOUSING LINKAGE IMPACT FEE 738,090 - 738,090
606 MEDICAL INSURANCE 3,573,042 - 3,573,042
612 FLEET 1,384,484 - 1,384,484
625 INFORMATION TECHNOLOGY 937,753 - 937,753
635 VEHICLE REPLACEMENT 675,677 - 675,677
645 RISK MANAGEMENT 426,450 - 426,450
TOTAL 115,393,100 (4,461,033) 110,932,067
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
TOWN OF ESTES PARK
2023 BUDGET
SUMMARY OF ANTICIPATED REVENUE
ALL FUNDS
Page 63
Fund/Dept Fund Name
2023 Adopted
Budget Amendment
2023 Amended
Budget
101 GENERAL FUND
101-1100 Legislative 338,858 - 338,858
101-1190 Town Attorney 383,737 - 383,737
101-1200 Judicial 89,654 - 89,654
101-1300 Town Administrator's Office 479,645 - 479,645
101-1400 Town Clerk's Office 427,625 - 427,625
101-1500 Finance 714,330 - 714,330
101-1600 Planning 1,026,895 - 1,026,895
101-1700 Facilities 1,866,242 8,100 1,874,342
101-1800 Employee Benefits 456,168 - 456,168
101-1900 Community Service Grants 1,893,012 100,000 1,993,012
101-1945 Workforce Housing 413,000 - 413,000
101-2100 Police - Patrol 5,607,117 19,765 5,626,882
101-2155 Police - Communications 1,469,926 - 1,469,926
101-2175 Police - Comm Svcs 451,755 - 451,755
101-2185 Police - Code Enforcement 169,489 - 169,489
101-2300 Building Safety Divison 736,707 - 736,707
101-2400 Engineering 636,952 - 636,952
101-2600 Visitor Center 629,522 - 629,522
101-3100 Streets 1,609,968 - 1,609,968
101-3175 Stormwater Maintenance 519,156 - 519,156
101-5200 Parks 1,767,131 - 1,767,131
101-5500 Special Events 2,778,455 - 2,778,455
101-5600 Transportation 970,895 70,000 1,040,895
101-5690 Parking - - -
101-5700 Museum 508,284 - 508,284
101-9000 Transfers 4,904,761 807,545 5,712,306
101 GENERAL FUND 30,849,284 1,005,410 31,854,694
204 COMMUNITY REINVESTMENT 11,985,676 883,449 12,869,125
211 CONSERVATION TRUST 83,000 - 83,000
220 LARIMER COUNTY OPEN SPACE 2,013,221 11,018 2,024,239
236 EMERGENCY RESPONSE 65,245 - 65,245
238 COMMUNITY CENTER 1,181,301 - 1,181,301
244 TRAILS 6,431,006 1,438,557 7,869,563
256 PARKING SERVICES 1,191,215 - 1,191,215
260 STREET 6,913,725 - 6,913,725
270 WORKFORCE HOUSING / CHILDCARE LODGING T 5,375,000 - 5,375,000
502 POWER AND COMMUNICATIONS 31,428,981 - 31,428,981
503 WATER 38,811,521 (10,038,710) 28,772,811
505 WORKFORCE HOUSING LINKAGE IMPACT FEE 500,000 - 500,000
606 MEDICAL INSURANCE 3,573,042 - 3,573,042
612 FLEET 1,575,166 - 1,575,166
625 INFORMATION TECHNOLOGY 1,283,323 - 1,283,323
635 VEHICLE REPLACEMENT 460,053 25,000 485,053
645 RISK MANAGEMENT 426,450 - 426,450
TOTAL ALL FUNDS 144,147,209 ( 6,675,276) 137,471,933
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
TOWN OF ESTES PARK
2023 BUDGET
SUMMARY OF APPROPRIATIONS
ALL FUNDS
Page 64
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes 20,349,676 - 20,349,676
Licenses and permits 887,900 - 887,900
Intergovernmental 556,150 75,765 631,915
Charges for services 689,135 - 689,135
Fines and forfeitures 32,000 - 32,000
Rental income 310,178 8,100 318,278
Investment income 75,000 - 75,000
Donations 30,000 14,000 44,000
Miscellaneous 690,894 - 690,894
Transfers-In from other funds 1,686,809 - 1,686,809
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 25,307,742 97,865 25,405,607
EXPENDITURES
Legislative 1100 338,858 - 338,858
Attorney 1190 383,737 - 383,737
Judicial 1200 89,654 - 89,654
Town Administrator 1300 479,645 - 479,645
Town Clerk 1400 427,625 - 427,625
Finance 1500 714,330 - 714,330
Planning 1600 1,026,895 - 1,026,895
Facilities 1700 1,866,242 8,100 1,874,342
Human Resources 1800 456,168 - 456,168
Outside Entity Funding 1900 1,893,012 100,000 1,993,012
Workforce Housing 1945 413,000 - 413,000
Police - Patrol 2100 5,607,117 19,765 5,626,882
Police - Communications 2155 1,469,926 - 1,469,926
Police - Support Services 2175 451,755 - 451,755
Police - Code Enforcement 2185 169,489 - 169,489
Building Safety 2300 736,707 - 736,707
Engineering 2400 636,952 - 636,952
Visitor Services 2600 629,522 - 629,522
Streets 3100 1,609,968 - 1,609,968
Stormwater Maintenance 3175 519,156 - 519,156
Parks 5200 1,767,131 - 1,767,131
Special Events 5500 2,778,455 - 2,778,455
Transit 5600 970,895 70,000 1,040,895
Museum 5700 508,284 - 508,284
Transfers Out 9000 4,904,761 807,545 5,712,306
Contingency - Grants 9000 - - -
Rounding - - -
Total Expenditures 30,849,284 1,005,410 31,854,694
Net Income (Loss)(5,541,542) ( 907,545) (6,449,087)
Beginning Fund Balance 16,145,860 16,145,860
Reserves Included in Expenditures 1,013,000 1,013,000
Ending Fund Balance 11,617,318 ( 907,545) 10,709,773
TOWN OF ESTES PARK
2023 BUDGET
GENERAL FUND # 101
SUMMARY BY FUND & DEPARTMENT
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 65
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 2,744,116 - 2,744,116
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations 327,500 57,000 384,500
Miscellaneous 5,000 - 5,000
Transfers-In from other funds 4,904,761 807,545 5,712,306
Sale of assets - - -
Financing Proceeds 313,376 - 313,376
Total Revenues 8,294,753 864,545 9,159,298
EXPENDITURES
Community Reinvestment Fund 5400 545,726 69,000 614,726
Capital Outlay 5400 10,473,685 814,449 11,288,134
Debt Service 6700 966,265 - 966,265
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 11,985,676 883,449 12,869,125
Net Income (Loss)(3,690,923) (18,904) (3,709,827)
Beginning Fund Balance 3,709,827 3,709,827
Reserves Included in Expenditures 819,900 819,900
Ending Fund Balance 838,804 (18,904) 819,900
2023 BUDGET
TOWN OF ESTES PARK
COMMUNITY REINVESTMENT FUND # 204
SUMMARY BY FUND & DEPARTMENT
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 66
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 34,000 - 34,000
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 100 - 100
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 34,100 - 34,100
EXPENDITURES
Conservation Trust Fund 83,000 - 83,000
Rounding - - -
Total Expenditures 83,000 - 83,000
Net Income (Loss)(48,900) - (48,900)
Beginning Fund Balance 98,715 98,715
Ending Fund Balance 49,815 - 49,815
2023 BUDGET
TOWN OF ESTES PARK
CONSERVATION TRUST FUND # 211
SUMMARY BY FUND & DEPARTMENT
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 67
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 923,226 - 923,226
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 1,000 - 1,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 924,226 - 924,226
EXPENDITURES
Open Space 4600 135,099 11,018 146,117
Capital Outlay 4600 1,878,122 - 1,878,122
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 2,013,221 11,018 2,024,239
Net Income (Loss)(1,088,995) (11,018) (1,100,013)
Beginning Fund Balance 1,509,500 1,509,500
Ending Fund Balance 420,505 (11,018) 409,487
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
TOWN OF ESTES PARK
2023 BUDGET
LARIMER COUNTY OPEN SPACE FUND # 220
SUMMARY BY FUND & DEPARTMENT
Page 68
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes 118,130 - 118,130
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 118,130 - 118,130
EXPENDITURES
Emergency Response System 3600 16,700 - 16,700
Debt Service 3600 48,545 - 48,545
Capital Outlay 3600 - - -
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 65,245 - 65,245
Net Income (Loss)52,885 - 52,885
Beginning Fund Balance 218,292 218,292
Ending Fund Balance 271,177 - 271,177
SUMMARY BY FUND & DEPARTMENT
2023 BUDGET
EMERGENCY RESPONSE SYSTEM FUND # 236
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
TOWN OF ESTES PARK
Page 69
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes 1,181,301 - 1,181,301
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 1,181,301 - 1,181,301
EXPENDITURES
Community Center 3800 1,181,301 - 1,181,301
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 1,181,301 - 1,181,301
Net Income (Loss)- - -
Beginning Fund Balance 11 11
Ending Fund Balance 11 - 11
TOWN OF ESTES PARK
2023 BUDGET
COMMUNITY CENTER FUND # 238
SUMMARY BY FUND & DEPARTMENT
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 70
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes 590,651 - 590,651
Licenses and permits - - -
Intergovernmental 4,178,706 1,438,557 5,617,263
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 2,000 - 2,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 4,771,357 1,438,557 6,209,914
EXPENDITURES
Trails Expansion Operations 3400 131,549 - 131,549
Capital Outlay 3400 6,299,457 1,438,557 7,738,014
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 6,431,006 1,438,557 7,869,563
Net Income (Loss)(1,659,649) - (1,659,649)
Beginning Fund Balance 1,660,986 1,660,986
Ending Fund Balance 1,337 - 1,337
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
TOWN OF ESTES PARK
2023 BUDGET
TRAILS EXPANSION FUND # 244
SUMMARY BY FUND & DEPARTMENT
Page 71
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits 24,000 - 24,000
Intergovernmental - - -
Charges for services 775,125 - 775,125
Fines and forfeitures 39,000 - 39,000
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous 750 - 750
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 838,875 - 838,875
EXPENDITURES
Parking Services Operations 5690 811,215 - 811,215
Capital Outlay 5690 190,000 - 190,000
Transfers Out 9000 190,000 - 190,000
Rounding - - -
Total Expenditures 1,191,215 - 1,191,215
Net Income (Loss)(352,340) - ( 352,340)
Beginning Fund Balance 421,770 421,770
Ending Fund Balance 69,430 - 69,430
TOWN OF ESTES PARK
SUMMARY BY FUND & DEPARTMENT
2023 BUDGET
PARKING SERVICES FUND # 256
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 72
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes 2,835,123 - 2,835,123
Licenses and permits - - -
Intergovernmental 1,029,504 - 1,029,504
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 10,000 - 10,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 3,874,627 - 3,874,627
EXPENDITURES
Street Improvement Operations 2000 685,594 - 685,594
Capital Outlay 2000 6,228,131 - 6,228,131
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 6,913,725 - 6,913,725
Net Income (Loss)(3,039,098) - (3,039,098)
Beginning Fund Balance 3,994,914 3,994,914
Ending Fund Balance 955,816 - 955,816
TOWN OF ESTES PARK
2023 BUDGET
STREET IMPROVEMENT FUND # 260
SUMMARY BY FUND & DEPARTMENT
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 73
Dept #
2023
Adopted
BA#1 - Budget
Amendment
2023
Amended
REVENUE
Taxes 5,375,000 - 5,375,000
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 5,375,000 - 5,375,000
EXPENDITURES
Workforce Housing 1945 4,750,000 - 4,750,000
Childcare 1948 625,000 - 625,000
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 5,375,000 - 5,375,000
Net Income (Loss)- - -
Beginning Fund Balance - - -
Ending Fund Balance - - -
TOWN OF ESTES PARK
2023 BUDGET
SUMMARY BY FUND & DEPARTMENT
WORKFORCE HOUSING / CHILDCARE LODGING TAX FUND # 270
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 74
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Intergovernmental 3,591,361 - 3,591,361
Charges for services 21,477,400 - 21,477,400
Rental income 12,600 - 12,600
Investment income 85,000 - 85,000
Donations - - -
Miscellaneous 96,000 - 96,000
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 25,262,361 - 25,262,361
EXPENDITURES
Source of Supply 6100 8,168,860 - 8,168,860
Distribution 6301 5,779,145 - 5,779,145
Customer Accounts 6401 601,930 - 601,930
Admin & General 6501 3,269,561 - 3,269,561
Debt Service 6700 2,627,745 - 2,627,745
Broadband 6900 1,549,038 - 1,549,038
Capital Outlay 7001 8,077,768 - 8,077,768
Transfers Out 6600 1,354,934 - 1,354,934
Rounding - - -
Total Expenditures 31,428,981 - 31,428,981
Net Income (Loss)(6,166,620) - (6,166,620)
Beginning Fund Balance 17,430,942 17,430,942
Reserves Included in Expenditures 509,504 509,504
Ending Fund Balance 11,773,826 - 11,773,826
TOWN OF ESTES PARK
2023 BUDGET
POWER AND COMMUNICATIONS FUND # 502
SUMMARY BY FUND & DEPARTMENT
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 75
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 12,979,000 (2,369,000) 10,610,000
Charges for services 6,472,532 - 6,472,532
Fines and forfeitures - - -
Rental income - - -
Investment income 15,000 - 15,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds 12,168,000 (4,493,000) 7,675,000
Total Revenues 31,634,532 (6,862,000) 24,772,532
EXPENDITURES
Source of Supply 6100 125,000 - 125,000
Purification 6200 1,318,734 - 1,318,734
Distribution 6300 2,546,451 4,590 2,551,041
Customer Accounts 6400 380,373 - 380,373
Admin & General 6500 1,629,738 - 1,629,738
Debt Service 6700 526,944 - 526,944
Capital Outlay 7000 32,142,406 (10,043,300) 22,099,106
Transfers Out 6600 141,875 - 141,875
Rounding - - -
Total Expenditures 38,811,521 (10,038,710) 28,772,811
Net Income (Loss)(7,176,989) 3,176,710 (4,000,279)
Beginning Fund Balance 15,040,280 15,040,280
Reserves Included in Expenditures 121,306 121,306
Ending Fund Balance 7,984,597 3,176,710 11,161,307
2023 BUDGET
TOWN OF ESTES PARK
WATER FUND # 503
SUMMARY BY FUND & DEPARTMENT
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 76
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits 738,090 - 738,090
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 738,090 - 738,090
EXPENDITURES
Workforce Housing Operations 1946 500,000 - 500,000
Capital Outlay 1946 - - -
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 500,000 - 500,000
Net Income (Loss)238,090 - 238,090
Beginning Fund Balance - -
Ending Fund Balance 238,090 - 238,090
SUMMARY BY FUND & DEPARTMENT
WORKFORCE HOUSING LINKAGE IMPACT FEE FUND # 505
TOWN OF ESTES PARK
2023 BUDGET
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 77
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 250,000 - 250,000
Fines and forfeitures - - -
Rental income - - -
Investment income 10,000 - 10,000
Donations - - -
Miscellaneous 3,313,042 - 3,313,042
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 3,573,042 - 3,573,042
EXPENDITURES
Medical Insurance Fund Operations 4200 3,573,042 - 3,573,042
Contingency - Med Ins Claims 4200 - - -
Rounding - - -
Total Expenditures 3,573,042 - 3,573,042
Net Income (Loss)- - -
Beginning Fund Balance 1,829,973 1,829,973
Ending Fund Balance 1,829,973 - 1,829,973
TOWN OF ESTES PARK
2023 BUDGET
MEDICAL INSURANCE FUND # 606
SUMMARY BY FUND & DEPARTMENT
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 78
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 534,184 - 534,184
Charges for services 848,300 - 848,300
Fines and forfeitures - - -
Rental income - - -
Investment income 2,000 - 2,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 1,384,484 - 1,384,484
EXPENDITURES
Fleet Maintenance 4300 855,131 - 855,131
Capital Outlay 7000 720,035 - 720,035
Rounding - - -
Total Expenditures 1,575,166 - 1,575,166
Net Income (Loss)(190,682) - ( 190,682)
Beginning Fund Balance 463,553 463,553
Ending Fund Balance 272,871 - 272,871
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
TOWN OF ESTES PARK
2023 BUDGET
FLEET MAINTENANCE FUND # 612
SUMMARY BY FUND & DEPARTMENT
Page 79
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 937,753 - 937,753
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 937,753 - 937,753
EXPENDITURES
IT Operations 2500 1,084,765 - 1,084,765
Capital Outlay 2500 198,558 - 198,558
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 1,283,323 - 1,283,323
Net Income (Loss)(345,570) - ( 345,570)
Beginning Fund Balance 853,285 853,285
Ending Fund Balance 507,715 - 507,715
INFORMATION SYSTEMS TECHNOLOGY FUND # 625
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
2023 BUDGET
TOWN OF ESTES PARK
SUMMARY BY FUND & DEPARTMENT
Page 80
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 675,677 - 675,677
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 675,677 - 675,677
EXPENDITURES
Fleet Replacement Operations 3500 - - -
Capital Outlay 7000 460,053 25,000 485,053
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 460,053 25,000 485,053
Net Income (Loss)215,624 (25,000) 190,624
Beginning Fund Balance 1,494,666 1,494,666
Ending Fund Balance 1,710,290 (25,000) 1,685,290
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
TOWN OF ESTES PARK
2023 BUDGET
VEHICLE REPLACEMENT FUND # 635
SUMMARY BY FUND & DEPARTMENT
Page 81
Dept #
2023
Adopted
Budget
BA#1 - Budget
Amendment
2023
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 426,450 - 426,450
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 426,450 - 426,450
EXPENDITURES
Risk Management Operations 4100 426,450 - 426,450
Rounding - - -
Total Expenditures 426,450 - 426,450
Net Income (Loss)- - -
Beginning Fund Balance 54,598 54,598
Ending Fund Balance 54,598 - 54,598
TOWN OF ESTES PARK
2023 BUDGET
RISK MANAGEMENT FUND # 645
SUMMARY BY FUND & DEPARTMENT
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 82
Fund Account #Project
Code Project Descr Grant Program / Grantor
Federal /
State /
Other
2023 Approved
Budget Amendment 2023 Amended
Budget
101 101-1600-334.20-00 COMPPL Comp Plan Grant DOLA S 4,128$ -$ 4,128$
101 101-1945-334.20-00 *22HSN Housing Needs Study Grant DOLA S 2,550 - 2,550
101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F 6,742 - 6,742
101 101-2100-334.20-00 POMH23 Police Officer Mental Health DOLA S 35,250 - 35,250
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,000 - 5,000
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - 5,765 5,765
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - -
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 4,155 - 4,155
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - - -
101 101-2100-334.20-00 LEAF LEAF State of Colorado S - - -
101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkpoin State of Colorado S 4,738 - 4,738
101 101-5600-333.00-00 ELTRL2 Electric Trolley #2 CDOT F - - -
101 101-5600-333.00-00 CRRSAA Coronavirus Response & Relief Suppl Approp Allocation CRRSSA Federal Grant F - - -
101 101-5600-333.00-00 *TR22 2022 Transit 5311 Operating Grant FTA-5311 F 86,481 - 86,481
101 101-5600-333.00-00 FORM23 2023 Transit System Operating Grant CDOT F - 35,000 35,000
101 101-5600-333.00-00 FORM23 2023 Transit System Operating Grant CDOT F - 35,000 35,000
101 101-5700-365.20-00 MUSSCN Museum Large Format Scanner Trust Fund Donation O - - -
101 101-5700-365.20-00 MUSSCN Museum Large Format Scanner
Friends of the Museum
Foundation O - - -
101 Total *149,044 75,765 224,809
204 204-0000-333.00-00 COMMDR Community Drive Roundabout CDOT F 1,460,000 - 1,460,000
204 204-0000-333.00-00 BIGTHF Big Thompson Flood Mitigation Design FEMA F 410,625 - 410,625
204 204-0000-333.00-00 NEAHR Tactical Barricade System Project NEAHR Passthrough F 79,000 - 79,000
204 204-0000-333.00-00 43MMTP 2043 Multi Model Transportation Plan CDOT F 225,000 - 225,000
204 204-0000-334.20-00 WILL22 Willow Knolls - Birch Ruins Walkway State of Colorado S 19,491 - 19,491
204 204-0000-334.30-00 COMMDR Community Drive Roundabout CDOT S 550,000 - 550,000
204 204-0000-334.20-00 34STDY US 34 Corridor Study CDOT S - - -
204 Total *2,744,116 - 2,744,116
220 220-0000-334.10-00 PICNIC Big Thompson River Picnic Area (Pkg Gar)GOCO S - - -
220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B MTF M405-026 S 448,226 - 448,226
220 Total *448,226 - 448,226
236 236-0000-334.20-00 LPTOP3 Police EOC Computer Repl CDOT-RMS Grant S - - -
236 Total *- - -
244 244-0000-333.00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 - 500,000
244 244-0000-333.00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F 955,000 - 955,000
244 244-0000-333.00-00 FRTR4 Fall River Trail Phase 4 TAP Grant F 2,000,000 300, 000 2,300,000
244 244-0000-333.00-00 FRTR4 Fall River Trail Phase 4 MMOF Grant F - 1,438, 557 1,438,557
244 244-0000-334.30-00 FRTR2B Fall River Trail Phase 2B Colorado the Beautiful (19CTB04)S 363,706 - 363,706
244 244-0000-334.40-00 FRTR3 Fall River Trail Phase 3 Rocky Mnt Conservancy O - - -
TOWN OF ESTES PARK
2023 BUDGET
SUMMARY OF BUDGETED GRANT REVENUES
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 83
Fund Account #Project
Code Project Descr Grant Program / Grantor
Federal /
State /
Other
2023 Approved
Budget Amendment 2023 Amended
Budget
TOWN OF ESTES PARK
2023 BUDGET
SUMMARY OF BUDGETED GRANT REVENUES
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 - 50,000
244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 - 10,000
244 Total *3,878,706 1,738,557 5,617,263
Page 84
Fund Account #Project
Code Project Descr Grant Program / Grantor
Federal /
State /
Other
2023 Approved
Budget Amendment 2023 Amended
Budget
TOWN OF ESTES PARK
2023 BUDGET
SUMMARY OF BUDGETED GRANT REVENUES
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Design CDOT S 200,000 - 200,000
260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Constr CDOT S 829,504 - 829,504
260 Total *1,029,504 - 1,029,504
502 502-0000-333.00-00 TBARPA Trailblazer Buildout- ARPA Funding US Dept of Treasury F 1,615,174 - 1,615,174
502 502-0000-334.30-00 TBDOLA Trailblazer Buildout- DOLA Grant DOLA S 1,190,250 - 1,190,250
502 502-0000-333.00-00 WILFRE CDS Fire Mitigation Line Repl
CDS (Congressionally Directed
Spending)F 785,937 - 785,937
502 Total *3,591,361 - 3,591,361
503 503-0000-333.00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant F 10,535,000 - 10,535,000
503 503-0000-333.00-00 GCDOVE GC Disinfection Outreach & Verification Effort USDAGrant F 2,369,000 (2,369, 000) -
503 503-0000-333.00-00 WUSBOR BOR Water Meter Project US BOR F 75,000 - 75,000
503 503-0000-388.40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 7,675,000 - 7,675,000
503 503-0000-388.40-00 GCDOVE GC Disinfection Outreach & Verification Effort USDA Loan F 4,493,000 (4,493, 000) -
503 Total *25,147,000 (6,862,000) 18,285,000
612 612-0000-333.00-00 ELTRCH Trolley Facility Constr CDOT Grant F 260,384 - 260,384
612 612-0000-333.00-00 ELTRCH Trolley Facility Design CDOT Grant F 12,833 - 12,833
612 612-0000-333.00-00 ELTRCH Trolley Facility Constr
Additional Federal Grant - Applic
Pending F 260,967 - 260,967
612 Total *534,184 - 534,184
625 625-0000-334.20-00 HOTSPT Wireless Hotspot Grant S - - -
625 625-0000-334.20-00 PHONES Phone System Upgrade CDOT-RMS S - - -
625 625-0000-334.20-00 LPTOP1 Laptop Grant CDOT CanDo Program S - - -
625 Total *- - -
Grand Total 37,522,141$ (5,047, 678)$ 32,474,463$
Page 85
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended
Budget
2023
Approved
Budget
Amendment
2023
Amended
Budget
DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.37-01 SOFTWARE 32,194$ 32,194$ -$ 32,194$
COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS 231,532 4,322 - 4,322
DEVELOPMENT CODE REWRITE DEVCOD 101-1600-416.22-13 CONTRACT/SKILLED SVCS - 262,631 - 262,631
MISC LAND / BUILDING ACQUISITION COSTS FACOPP 101-1700-417.32-21 NEW BUILDINGS - 1,500 - 1,500
FACILITY TRUCK - UTILITY BED FACTBD 101-1700-417.34-42 VEHICLES/TRUCKS 15,000 30,000 - 30,000
FACILITY & EMPL HOUSING RESERVE FACRSV 101-1700-417.37-96 FACILITY/EMPL HSNG RESERV - 500,000 - 500,000
PARKING GARAGE MAINTENANCE RESERVE PKGRES 101-1700-417.37-99 MAINTENANCE RESERVE 12,000 13,000 - 13,000
CHILDCARE ASSISTANCE PROGRAM CHCARE 101-1900-419.29-75 CHILDCARE ASSISTANCE PROGRAM - - 100,000 100,000
CHILDCARE RESERVE CHCARE 101-1900-419.37-97 CHILDCARE RESERVES - 100, 000 - 100,000
HOUSING STUDY/NEEDS ASSESSMENT *22HSN 101-1945-419.22-98 PROFESSIONAL SERVICES - OTHER 73,000 0 - 0
WORKFORCE HOUSING ASSISTANCE WFHASS 101-1945-419.29-80 WORKFORCE HSNG ASSISTANCE 415,000 - - -
WORKFORCE HOUSING RESERVE WFHRES 101-1945-419.37-98 WORKFORCE HSNG RESERVES 85,000 400, 000 - 400,000
VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING 55,000 55,000 - 55,000
VARIABLE MESSAGE SIGNS (CDOT COVID GRANT)*SIGNS 101-3100-431.34-98 OTHER MACHINERY/EQUIPMENT 8,587 - - -
FALL RIVER TRAIL REPAIRS FRTREP 101-5200-452.25-52 WALKWAYS & BIKEWAYS 100,000 100,000 - 100,000
PEDESTRIAN BRIDGE REPAIRS PDBRDG 101-5200-452.25-52 WALKWAYS & BIKEWAYS 100,000 100,000 - 100,000
2022 TRANSIT 5311 OPERATING GRANT *TR22 101-5600-456.22-60 TRANSPORTATION FEES 51,481 37,656 - 37,656
2023 TRANSIT SYSTEM OPERATING GRANTS FORM23 101-5600-456.22-60 TRANSPORTATION FEES - - 70,000 70,000
CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456.22-13 CONTRACT/SKILLED SVCS 51,090 - - -
CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456.22-60 TRANSPORTATION FEES 309,927 - - -
CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456-25-04 VEHICLES & EQUIP R&M 1,300 - - -
ELECTRIC TROLLEY #2 - 2ND GRANT ELTRL2 101-5600-456.34-42 VEHICLES/TRUCKS 454,370 - - -
COBB-MACDONALD CABIN RE-ROOF CBNRF 101-5700-457.32-22 BUILDING REMODELING 15,000 15,000 - 15,000
MUSEUM LARGE FORMAT SCANNER MUSSCN 101-5700-457.33-32 OFFICE EQUIPMENT 9,000 - - -
TOTAL GENERAL FUND 2,019,481 1,651,303 170,000 1,821,303
WILDFIRE MITIGATION PROJECT WFMITG 204-5400-544.29-82 WILDFIRE MITIGATION - 500,000 - 500,000
TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 21,990 8,490 - 8,490
STANLEY PARK MASTER PLAN UPDATE SPMP23 204-5400-544.22-98 PROF SVCS - OTHER - - 57,000 57,000
FACILITY OPPORTUNITY SITES - PURCHASE OPTIONS FACOPP 204-5400-544.31-11 LAND 100,000 200,000 - 200,000
WILLOW KNOLLS - BIRCH RUINS WALKWAY WILL22 204-5400-544.31-13 LAND IMPROVEMENTS 26,000 26,000 - 26,000
MUSEUM BOYD BUILDING ROOF REPLACEMENT BOYDRF 204-5400-544.32-22 BUILDING REMODELING 32,000 18,204 - 18,204
STREET SHOP REMODEL STSHOP 204-5400-544.32-22 BUILDING REMODELING 299,000 299, 000 - 299,000
TREGENT RESTROOM REMODEL TREGRR 204-5400-544.32-22 BUILDING REMODELING 315,000 315, 000 - 315,000
EVENT COMPLEX PAVING MPECPV 204-5400-544.32-22 BUILDING REMODELING 250,000 10,000 - 10,000
TOWN OF ESTES PARK
2023 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
Page 86
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended
Budget
2023
Approved
Budget
Amendment
2023
Amended
Budget
TOWN OF ESTES PARK
2023 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
PERFORMANCE PARK REFURBISHMENT PERFPK 204-5400-544.32-22 BUILDING REMODELING 200,000 190,669 - 190,669
COMMUNITY DEVELOPMENT OFFICE REMODEL COMMDV 204-5400-544.32-22 BUILDING REMODELING - 217,244 - 217,244
TOWN HALL RECEPTION DESK OFFICE REMODEL THRECD 204-5400-544.32-22 BUILDING REMODELING - 100,000 - 100,000
MUSEUM ROOF/WALL MODIFICATION MUSROF 204-5400-544.32-22 BUILDING REMODELING - 125,000 - 125,000
DUPLICATE REQUEST DUPLIC 204-5400-544.32-22 BUILDING REMODELING - 220,000 (220,000) -
TOWN HALL AC UNIT REPLACEMENT - PHASE 1 & 2 ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES 440,000 440,000 - 440,000
MUSEUM HVAC REPLACEMENT MUHVAC 204-5400-544.33-31 FURNITURE/FIXTURES - 250,000 - 250,000
MUSEUM LED LIGHTS CONVERSION MUSLED 204-5400-544.33-31 FURNITURE/FIXTURES - 18,000 - 18,000
EVENT CENTER ACOUSTICAL PANELS ECACST 204-5400-544.33-31 FURNITURE/FIXTURES - 75,000 - 75,000
ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 204-5400-544.33-33 DATA PROCESSING EQUIPMENT - 537, 500 - 537,500
EVENT CENTER PUBLIC ACCESS WIRELESS INTERNET ECWIRE 204-5400-544.33-36 COMMUNICATION EQUIPMENT 100,000 140, 000 - 140,000
EVENT CENTER SECURITY CAMERA SYSTEM ECSEC 204-5400-544.33-98 EQUIPMENT-OTHER 148,500 148, 500 - 148,500
MUSEUM SECURITY CAMERA SYSTEM MUSECC 204-5400-544.33-98 EQUIPMENT-OTHER - 40,000 - 40,000
MUSEUM ALARM SYSTEM MUSALM 204-5400-544.33-98 EQUIPMENT-OTHER - 24,500 - 24,500
BOBCAT TOOLCAT TRAIL MAINT EQUIP TOOLCT 204-5400-544.33-98 EQUIPMENT-OTHER - 70,000 - 70,000
COMPOST AND SOIL SCREEN SCREEN 204-5400-544.33-98 EQUIPMENT-OTHER - 25,000 - 25,000
STREET SWEEPER LEASE PURCHASE 23SWPR 204-5400-544.33-98 EQUIPMENT-OTHER - 313,376 - 313,376
WALKER RIDING MOWER FOR PARKS PKMOWR 204-5400-544.33-98 EQUIPMENT-OTHER - 21,000 - 21,000
TACTICAL BARRICADE SYSTEM PROJECT NEAHR 204-5400-544.33-98 EQUIPMENT-OTHER - 110,000 - 110,000
STORMWATER CREW PICKUP G68C 204-5400-544.34-41 AUTOMOBILES 62,381 66,881 - 66,881
NEW OFFICER PATROL CAR G158 204-5400-544.34-41 AUTOMOBILES 70,000 11,044 - 11,044
EVENTS CENTER WATER TRUCK REPLACEMENT ECWTRT 204-5400-544.34-41 AUTOMOBILES - 145, 500 - 145,500
COMMUNITY DR INTERSECTION CONSTRUCTION CDINTR 204-5400-544.35-51 STREETS 1,938,244 - - -
COMMUNITY DR ROUNDABOUT COMMDR 204-5400-544.35-51 STREETS 160,827 3,681, 101 - 3,681,101
2043 MULTI MODEL TRANSPORTATION PLAN 43MMTP 204-5400-544.35-51 STREETS - 300, 000 - 300,000
CLEAVE STREET MAJOR REHAB CLEAVE 204-5400-544.35-51 STREETS - - 903,449 903,449
REFUND OF EXCESS FEMA REIMBURSEMENTS ON PW69 204-5400-544.35-51 STREETS - - 131,000 131,000
BIG THOMPSON FLOOD MITIGATION DESIGN BIGTHF 204-5400-544.35-53 STORM DRAINAGE 550,000 550,000 - 550,000
GRAVES AVE IMPROVEMENT- SCOPE EXPANSION GRAVES 204-5400-544.35-60 WALKWAYS & BIKEWAYS 250,000 250,000 - 250,000
WONDERVIEW VILLAGE TOWNHOME SIDEWALK WVSIDE 204-5400-544.35-60 WALKWAYS & BIKEWAYS - 120,000 - 120,000
PURCHASE SECOND GREENHOUSE GRNHS2 204-5400-544.35-61 PARK IMPROVEMENTS - 240,000 - 240,000
DOWNTOWN WAYFINDING PROJECT - PHASE 1 & 2 WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 212,733 355,266 - 355,266
FLAP/RAMP ESTIMATED COSTS FLAP 204-5400-544.36-60 FED GRANT - FLAP 1,500,000 - - -
CAPITAL RESERVE CONTRIBUTION CAPRES 204-5400-544.37-95 CAPITAL RESERVES CONTRIB - 819, 900 - 819,900
TOTAL COMMUNITY REINVESTMENT FUND 6,779,003 10,982,175 871,449 11,853,624
Page 87
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended
Budget
2023
Approved
Budget
Amendment
2023
Amended
Budget
TOWN OF ESTES PARK
2023 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS 19,000 19,000 - 19,000
THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 211-5900-459.35-61 PARK IMPROVEMENTS - 40,000 - 40,000
TOTAL CONSERVATON TRUST FUND 19,000 59,000 - 59,000
THUMB OPEN SPACE ECOLOGICAL ASSESSMENT *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED SVC 2,080 2,080 - 2,080
THUMB OPEN SPACE ROCK FALL STUDY *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED SVC 10,000 10,000 - 10,000
BIG THOMPSON RIVER PICNIC AREA (PKG GAR PAVILION) (GOCO g PICNIC 220-4600-462.35-61 PARK IMPROVEMENTS 41,094 - - -
THUMB OPEN SPACE - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS 16,000 16,000 - 16,000
THUMB OPEN SPACE - KIOSK & SIGNS THKIOS 220-4600-462.35-61 PARK IMPROVEMENTS 6,500 - - -
THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS 30,240 19,669 - 19,669
CLIMBING ROCK BIG THOMPSON RIVER PICNIC AREA ROCK 220-4600-462.35-61 PARK IMPROVEMENTS 34,489 - - -
PARKS LANDSCAPING REPLACEMENT PROJECT LANDSP 220-4600-462.35-61 PARK IMPROVEMENTS - 68,900 - 68,900
FALL RIVER TRAIL PHASE 1B (MTF GRANT)FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 1,806,620 1,773, 553 - 1,773,553
FALL RIVER TRAIL PHASE 2A FRTR2A 220-4600-462.36-60 FALL RIVER TRAIL IMPR - - - -
FALL RIVER TRAIL PHASE 3 FRTR3 220-4600-462.36-60 FALL RIVER TRAIL IMPR - - - -
TOTAL LARIMER COUNTY OPEN SPACE FUND 1,947,023 1,890,202 - 1,890,202
GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 994,742 939,472 - 939,472
MACGREGOR TRAIL EXTENSION EVRPMT 244-3400-434-35-60 WALKWAYS & BIKEWAYS 17,000 - - -
FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 112,390 4,963 - 4,963
FALL RIVER TRAIL PHASE 1A (TAP GRANT)FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR 1,593,750 1,643,723 - 1,643,723
FALL RIVER TRAIL PHASE 2B (CTB GRANT)FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 491,862 484,132 - 484,132
FALL RIVER TRAIL PHASE 4 MMOF GRANT FRTR4 244-3400-434.36-60 FALL RIVER TRAIL IMPR - 3,227,167 1,438,557 4,665,724
TOTAL TRAILS FUND 3,209,744 6,299,457 1,438,557 7,738,014
BIG HORN PARKING STRUCTURE DESIGN BHPKGS 256-5690-569-32-21 NEW BUILDINGS - 190,000 - 190,000
MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 3,200 - - -
PARKING SERVICE SOFTWARE & EQUIP PKSOFT 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 48,562 - - -
TOTAL PARKING SERVICES FUND 51,762 190,000 - 190,000
Page 88
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended
Budget
2023
Approved
Budget
Amendment
2023
Amended
Budget
TOWN OF ESTES PARK
2023 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
PINE KNOLLS DR IMPROVEMENTS PKNOLL 260-2000-420.35-51 STREETS 70,462 - - -
WILDFIRE ROAD IMPROVEMENTS WLDFIR 260-2000-420.35-51 STREETS 11,000 371 - 371
CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 305,663 3,150,773 - 3,150,773
3RD STREET MAJOR REHAB 3STLR 260-2000-420.35-51 STREETS 604,200 604,200 - 604,200
OVERLAY PROGRAM OVRLAY 260-2000-420.35-51 STREETS 740,116 954,218 - 954,218
PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 11,569 231,569 - 231,569
EP Mobility Hub - Visitor Center Parking Lot EPMOBH 260-2000-420.35-52 PARKING LOT 1,287,000 1,287,000 - 1,287,000
FLAP/RAMP ESTIMATED COSTS FLAP 260-2000-420.36-60 FED GRANT - FLAP - - - -
TOTAL STREET FUND 3,030,010 6,228,131 - 6,228,131
TRAILBLAZER BROADBAND OFFICE TBNBND 502-7001-580.32-21 BUILDINGS 310,374 310,374 - 310,374
NEW P&C SHOP ON ELM ROAD - DESIGN PCSHOP 502-7001-580.32-21 BUILDINGS - - - -
WOODSTOCK FACILITY LANDSCAPING TBNBND 502-7001-580.32-22 BUILDING REMODELING 14,404 13,707 - 13,707
P&C UPSTAIRS REMODEL PROJECT PCUPST 502-7001-580.32-22 BUILDING REMODELING 27,000 27,000 - 27,000
FIBER SHOP RENOVATON FBRSHP 502-7001-580.32-22 BUILDING REMODELING - 30,000 - 30,000
WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 44,773 44,773 - 44,773
ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 502-7001-580.33-33 DATA PROCESSING EQUIPMENT - 350,000 - 350,000
METERS ELMTR 502-7001-580.33-34 METERS 150,000 225,000 - 225,000
TRANSFORMER & TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS 226,680 400,000 - 400,000
SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 70,000 9,506 - 9,506
VC, REPEATERS, SPARE VC CARDS EQUIP 502-7001-580.33-36 COMMUNICATION EQUIPMENT 10,000 19,624 - 19,624
NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 40,000 96,251 - 96,251
2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 48,000 - 48,000
3 PHASE REEL TRAILER 933104 502-7001-580.33-98 OTHER EQUIPMENT 130,000 130, 000 - 130,000
REPL 2013 JEEP FREEDOM 93313C 502-7001-580.33-98 OTHER EQUIPMENT 36,344 36,344 - 36,344
NEW ONE TON PICKUP 93345 502-7001-580.33-98 OTHER EQUIPMENT 75,000 83,217 - 83,217
REPL 2003 JD 310SG BACKHOE 93328B 502-7001-580.33-98 OTHER EQUIPMENT 140,000 39,666 - 39,666
REPL 2015 CHEV 3500 93338B 502-7001-580.33-98 OTHER EQUIPMENT 75,000 83,217 - 83,217
Page 89
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended
Budget
2023
Approved
Budget
Amendment
2023
Amended
Budget
TOWN OF ESTES PARK
2023 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93319C 502-7001-580.33-98 OTHER EQUIPMENT 45,000 45,000 - 45,000
REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93335A 502-7001-580.33-98 OTHER EQUIPMENT 45,000 11,043 - 11,043
REPL 2012 FORD F-150 4X4 PICKUP 93317B 502-7001-580.34-42 TRUCKS - 60,000 - 60,000
STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 40,000 - 40,000
SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 17,030 17,030 - 17,030
LINE REBUILD LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 313,481 16,270 - 16,270
BEAVER POINT CIRCUIT/LINE REBUILD BVRPNT 502-7001-580.35-57 POWER LINE CONSTRUCTION - 170,000 - 170,000
WILDFIRE MITIGATION LINE REPL - 8 SOLID WFLINE 502-7001-580.35-57 POWER LINE CONSTRUCTION - - - -
CDS FIRE MITIGATION LINE REPL WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION - 1,060, 000 - 1,060,000
NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 742,451 930, 272 - 930,272
UTILITY SYSTEM MASTER PLAN UPDATE LPMSTR 502-7001-580.35-62 UT SYSTEM MASTER PLAN - 50,000 - 50,000
SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL 3,694 (0) - ( 0)
TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 9,870,661 2,480, 162 - 2,480,162
TRAILBLAZER BROADBAND CONSTRUCTION - DOLA Grant TBDOLA 502-7001-580.35-66 FIBER OPTIC INSTALL 1,190,250 1,138,614 - 1,138,614
GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 104,114 92,698 - 92,698
SMART GRID SOFTWARE/MIDDLEWARE DEVELOPMENT SMTGRD 502-7001-580.37-01 SOFTWARE DEVELOPMENT 20,000 20,000 - 20,000
BUDGET MODULE PROJECT BUDGET 502-7001-580.37-01 SOFTWARE DEVELOPMENT - - - -
UTILITY BILLING MODERNIZATON PROJECT UBPRTL 502-7001-580.37-01 SOFTWARE DEVELOPMENT 5,000 - - -
TOTAL POWER & COMMUNICATIONS FUND 13,794,256 8,077,768 - 8,077,768
GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING 50,000 50,000 - 50,000
BROOK DRIVE WATER SHOP REMODEL (KEARNEY SHOP)KEARNY 503-7000-580.32-22 BUILDING REMODELING 59,555 - - -
GCWTP ENGINEERING FOR INTAKE & PLANT IMPR GCTRET 503-7000-580.32-22 BUILDING REMODELING - - - -
GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.32-22 BUILDING REMODELING 183,941 - - -
GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 6,000 6,000 - 6,000
ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 503-7000-580. 33-33 DATA PROCESSING EQUIPMENT - 187,500 - 187,500
METER REPLACEMENT PROJECT SMRTW 503-7000-580.33-34 METERS - - - -
BOR WATER METER REPLACEMENT PROJECT WUSBOR 503-7000-580.33-34 METERS 183,390 89,063 - 89,063
SCADA UPGRADES AT GLACIER WTP GPSCAD 503-7000-580.33-36 COMMUNICATION EQUIPMENT 57,523 - - -
SCADA VHF REPEATER & RADIOS EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 90,893 53,994 - 53,994
TOC AUTOSAMPLER & LAPTOP ATSAMP 503-7000-580.33-37 LABORATORY EQUIPMENT 17,000 - - -
STORAGE TANK MIXER WTRMXR 503-7000-580.33-40 PURIFICATION EQUIPMENT 19,150 19,150 - 19,150
Page 90
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended
Budget
2023
Approved
Budget
Amendment
2023
Amended
Budget
TOWN OF ESTES PARK
2023 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
CONFINED SPACE ENTRY EQUIPMENT WTTOOL 503-7000-580.33-41 TOOLS 15,000 - - -
SAFETY EQUIP (TRENCH BOXES AND SPEED SHORING EQUIP)WTTOOL 503-7000-580.33-41 TOOLS 5,000 - - -
LEAK CORRELATOR EQUIP LEAKCO 503-7000-580.33-98 OTHER EQUIPMENT 30,000 1,508 - 1,508
BULK WATER DISPENSER REPLACEMENT WTRDIS 503-7000-580.33-98 OTHER EQUIPMENT 150,000 83,674 - 83,674
EXCAVATOR & SKID STEER ANNUAL TRADE-INS EQUIP 503-7000-580.33-98 OTHER EQUIPMENT 8,000 - - -
TOWABLE AIR COMPRESSOR AIRCMP 503-7000-580.33-98 OTHER EQUIPMENT - 22,000 - 22,000
CHEV COLORADO PICKUP 90314 503-7000-580.34-42 TRUCKS 3,345 - - -
JOBSITE UTV 90383 503-7000-580.34-42 TRUCKS 20,000 20,000 - 20,000
2011 FORD F-350 UNIT 9037A REPL 9037B 503-7000-580.34-42 TRUCKS 62,471 86,746 - 86,746
2007 FORD F-150 UNIT 90311A REPL 90311B 503-7000-580.34-42 TRUCKS 3,362 - - -
2013 Dodge 3500 90310B 503-7000-580.34-42 TRUCKS 64,000 18,504 - 18,504
2011 FORD EXPLORER REPL 9035B 503-7000-580.34-42 TRUCKS 31,300 36,500 - 36,500
2012 FORD F-350 4X4 REPL 9036B 503-7000-580.34-42 TRUCKS 59,700 76,977 - 76,977
PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 15,086,247 14,811,059 - 14,811,059
18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 120,000 - 120,000
NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 79,048 71,658 - 71,658
CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54 WATER SYSTEM 95,053 85,278 - 85,278
CIP BUREAU AREA WTBRP4 503-7000-580.35-54 WATER SYSTEM 2,169,176 2,491,137 - 2,491,137
ACACIA 4" ABANDONMENT ACACA4 503-7000-580.35-54 WATER SYSTEM 29,000 - - -
MARYS LAKE WTP PRETREATMENT - PHASE 1 DESIGN MLPRET 503-7000-580.35-54 WATER SYSTEM - 650, 000 - 650,000
GLACIER CREEK STORAGE TANK GCTANK 503-7000-580.35-54 WATER SYSTEM - 1,465, 000 - 1,465,000
GLACIER CREEK SEPTIC GCSEPT 503-7000-580.35-54 WATER SYSTEM 35,000 - 35,000
GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.35-54 WATER SYSTEM 10,043,300 10,043, 300 (10,043,300) -
CARRIAGE DRIVE WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 271,079 500, 000 - 500,000
YMCA/THUNDER MOUNTAIN PUMP HOUSE THRMTN 503-7000-580.35-54 WATER SYSTEM 217,798 - - -
THUNDER MOUNTAIN TANK FIBER PMTANK 503-7000-580.35-54 WATER SYSTEM 52,000 6,989 - 6,989
ROCK GRIZZLY DIRT SCREEN RCKGRZ 503-7000-580.35-54 WATER SYSTEM 21,000 - - -
ELKHORN WATER MAIN REPLACEMENT ELKWTR 503-7000-580.35-54 WATER SYSTEM - 745,451 - 745,451
UTILITY SYSTEM MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 300,000 263,512 - 263,512
WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 69,024 69,024 - 69,024
GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 19,725 13,382 - 13,382
CIP USA WATER RIGHTS WITH BOR WTRRBR 503-7000-580.37-10 WATER RIGHTS 1,797 - - -
WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 20,000 20,000 - 20,000
TOTAL WATER FUND 29,713,877 32,142,406 (10,043,300) 22,099,106
Page 91
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended
Budget
2023
Approved
Budget
Amendment
2023
Amended
Budget
TOWN OF ESTES PARK
2023 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
BA# 5 - Fall River, Childcare, Cleave St, Etc. Adj
PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS 400,000 - - -
DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 158,143 141,205 - 141,205
ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING 622,780 578,830 - 578,830
TOTAL FLEET MAINTENANCE FUND 1,180,923 720,035 - 720,035
NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 60,000 - 60,000
SHARED NETWORK STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 39,000 - 39,000
DELL SERVERS & 10 G SWITCHES & NAS STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 89,000 96,253 - 96,253
MPEC SERVER ROOM AC UNIT ACMPEC 625-2500-425.33-98 OTHER EQUIPMENT 17,500 3,305 - 3,305
TOTAL INFORMATION TECHNOLOGY FUND 106,500 198,558 - 198,558
POLICE G-155 CRUISER REPLACEMENT G-155A 635-7000-435.34-42 TRUCKS 64,000 3,318 - 3,318
POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 21,068 21,068 - 21,068
POLICE CRUISER G-140A G-140A 635-7000-435.34-42 TRUCKS 60,000 747 ( 250) 497
STREETS -NEW STREET SWEEPER COMBINE G116A & G97B G116A 635-7000-435.34-42 TRUCKS 248,526 - - -
PARKS G-66B G66C 635-7000-435.34-42 TRUCKS 42,000 - - -
FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 70,450 - 70,450
POLICE CRUISER REPL G142A 635-7000-435.34-42 TRUCKS 70,000 10,346 - 10,346
POLICE CRUISER REPL G148A 635-7000-435.34-42 TRUCKS 70,000 7,669 - 7,669
POLICE CRUISER REPL G71C 635-7000-435.34-42 TRUCKS 70,000 28,297 - 28,297
PARKS FORD RANGER PICKUP G45C 635-7000-435.34-42 TRUCKS 30,000 35,711 - 35,711
PARKS 4X4 UTILITY VEHICLE G114B 635-7000-435.34-42 TRUCKS 16,000 - - -
PARKS 4X4 UTILITY VEHICLE G128A 635-7000-435.34-42 TRUCKS 16,000 - - -
PARKS VANTAGE CART REPLACEMENT G202A 635-7000-435.34-42 TRUCKS 15,288 - - -
2012 GMC 3500 4X4 TRUCK REPL G-132A 635-7000-435.34-42 TRUCKS - 70,000 - 70,000
2010 FORD F-450 4X2 PARKS PICKUP G-22C 635-7000-435.34-42 TRUCKS - 78,529 - 78,529
2012 FORD EXPEDITION G72D 635-7000-435.34-44 PD VEHICLE - 67,290 25,250 92,540
2010 FORD EXPLORER G98A 635-7000-435.34-44 PD VEHICLE - 66,628 - 66,628
2015 FORD INTERCEPTOR POLICE CRUISER G-147A 635-7000-435.34-44 PD VEHICLE - - - -
TOTAL VEHICLE REPLACEMENT FUND 793,332 460,053 25,000 485,053
TOTAL PROJECT RECAP 62,644,911$ 68,899,088$ (7,538,294)$ 61,360,794$
Page 92
FINANCE DEPARTMENT Memo
To:
Through:
From:
Date:
RE:
Honorable Mayor Koenig
Board of Trustees
Town Administrator Machalek
Duane Hudson, Finance Director
September 12, 2023
Accept Delivery of the Audited Financial Statements for the Year Ending
December 31, 2022
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Formally accept the Haynie & Company audit of the Annual Comprehensive Financial
Report (ACFR) for the year ended December 31, 2022.
Present Situation:
The Town of Estes Park has received the annual audit of its financial statements as
required by State Statute CRS 29-1-603 and, when applicable, the Federal Single Audit
Act. The ACFR has been posted online on the Finance webpage at: 2022 Annual
Comprehensive Financial Report
The audit covers both the Town’s operations and Visit Estes Park (VEP) as a required
component unit. Note 1 Summary of Significant Accounting Policies on page 35 of the
ACFR explains the inclusion of VEP in the reporting entity.
Ty Coleman, Audit Partner and Abbey Irvine, Auditor Manager with Haynie & Company,
met with the audit committee on Aug 28, 2023 at 2:30 pm to review the ACFR and
results of the audit. The independent auditor’s report expressed an unmodified (“clean”)
opinion that the financial statements presented fairly, in all material respects, the
financial position of the funds and activities of the Town of Estes Park in conformity with
Generally Accepted Accounting Principles (GAAP). This is the third year the audit was
performed by this firm.
Page 93
To comply with State Statute filing deadlines as well as grant and bond filing deadlines,
the ACFR has already been filed with the appropriate agencies. This action item is to
formally acknowledge the receipt of the audit by the Town Board, as recommended by
the audit committee.
Proposal:
Approve the audit committee’s recommendation to accept the audit report and ACFR as
presented.
Advantages:
This will demonstrate compliance with State Statutes, bond covenants, and grantor
requirements.
Disadvantages:
None identified.
Action Recommended:
The audit committee, by unanimous consent, referred the acceptance of the audit report
and ACFR for the year ended Dec 31, 2022 to the Town Board for final consideration.
Finance/Resource Impact:
The audit is an ongoing annual obligation budgeted within the three following accounts:
101-1500-415-22-01
502-6501-560-22-01
503-6500-560-22-01
The total fee for the audit of the 2022 ACFR was $46,800. This is within the budgeted
amount for the audit of $51,600.
Level of Public Interest
I have received no inquiries or comments from the public regarding this ACFR.
Sample Motion:
I move for the approval/denial of acceptance of the audit report and Annual
Comprehensive Financial Report for the year ended December 31, 2022.
Attachments:
1. 2022 Annual Comprehensive Financial Report - Available online at: 2022
Annual Comprehensive Financial Report (hard copy distributed separately)
Page 94
FINANCE DEPARTMENT Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Duane Hudson, Finance Director
Date: September 12, 2023
RE: Appointment of Haynie & Company to Perform the Audit of the Annual
Financial Report for the Year Ending December 31, 2023.
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Appointment of Haynie & Company to perform the audit for the year ending December
31, 2023.
Present Situation:
As required by state statute, grant agreements and other regulations, the Town is
required to have an annual audit of its Annual Comprehensive Financial Report (ACFR).
Haynie & Company was first appointed on Jan 12, 2021, to perform the audit of the
Town’s 2020 AFR. This action item is to appoint Haynie & Company to perform the
Town’s audit of the 2023 ACFR, which will be the fourth year of a five-year engagement.
Proposal:
Since the auditor works on behalf of the Town’s Audit Committee and the full Town
Board, the audit committee recommends that the Town Board formally approve re-
appointment of Haynie & Company to audit the 2023 ACFR.
Advantages:
The Town is required by state statute and by grantor agreements to have an annual
audit conducted by a qualified CPA firm. This action will demonstrate continued
compliance with this requirement.
Disadvantages:
None identified.
Page 95
Action Recommended:
The Audit Committee and the Finance Department is recommending appointment of
Haynie & Company to conduct the audit of the 2023 ACFR.
Finance/Resource Impact:
The audit is an ongoing annual obligation budgeted within the three following accounts:
101-1500-415-22-01, 502-6501-560-22-01, 503-6500-560-22-01
The total fee for the audit of the 2023 ACFR was $53,050. This is within the budgeted
amount for the audit of $53,050.
Level of Public Interest
No comments or inquiries have been received regarding this appointment.
Sample Motion:
I move for the approval/denial to award the engagement for the financial statement
audit for the year ended December 31, 2023 to Haynie & Company.
Attachments:
None
Page 96
Public Works Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jeff Bailey, PE, PTOE, Town Engineer
Greg Muhonen, PE, Public Works Director
Date: September 12, 2023
RE: Change Order and Second Contract Amendment for Cleave Street
Improvements with Kimley-Horn and Associates
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Public Works staff seek Town Board approval for two funding increases for the Cleave
Street Improvements (CSI) project to cover the cost of undergrounding the overhead
electric infrastructure and a change order to the Professional Services Contract with
Kimley-Horn and Associates, Inc. (KHA).
Present Situation:
In January 2020, Public Works began a partnership with KHA for public outreach and
design of what was intended to be interim public improvements along Cleave Street.
With the onset of the COVID-19 pandemic and a challenging budget cycle in 2021, the
project was paused. In early 2022, in response to several land redevelopment proposals
along Cleave Street, the project was revived and the scope of work expanded to include
permanent roadway and drainage improvements which required a higher level of
design, coordination, and construction cost.
KHA and Public Works conducted community outreach seeking feedback on four
alternative design concepts for Cleave Street. The gathered public input showed varied
preferences; however, a preferred design alternative was selected that meets many of
the community desires while also implementing the future vision for Cleave Street
established in the 2018 Downtown Plan.
The Town Board approved a project scope change and adjusted the contract amount
with KHA to $316,805 on November 8, 2022. This contract change order was intended
to complete the design of the expanded project, provide meeting support, develop
Page 97
necessary bid documentation materials, and provide support during the construction
phase.
At the Town Board Study Session on December 13, 2022, Public Works staff and
representatives from KHA presented a 60% complete design update which showed the
proposed burial of the existing overhead electrical utility lines. Staff received direction to
implement this design with the expectation that the project would proceed to bidding
and construction in fall 2023. The Town’s electrical utility has no master planned
intention or funding to perform the conversion to a buried system. Their position is the
Town taxpayers, rather than the utility rate payers, should bear the cost of this urban
renewal/beautification effort.
The final design and plan preparation efforts by KHA included increased coordination
with adjacent property owners and the owners of both buried and overhead utilities.
This resulted in substantial revisions and additional services for data collection, project
management and meetings, and design changes related to project layouts, grading,
drainage, and utility improvements. This cost of this expanded effort is detailed in the
attached Change Order #8.
Proposal:
This contract amendment and change order is for KHA to provide the additional
services described in the Scope of Services for a fee of $162,099 for revised tasks 1, 3,
4 and 5 (Attachment 1). Additionally, approval of supplemental funding is requested to
bury the overhead electrical lines along Cleave Street.
Advantages:
• KHA will complete design and plan revisions based on unforeseen substantial
changes in the design direction throughout the project and will allow Public
Works to solicit bids and start construction in the fall of 2023.
• The proposed amendment will extend the duration of the design contract until
June 30, 2024. The current Agreement will expire on December 31, 2023.
• KHA will complete utility coordination and provide a survey control diagram for
the project. Potholing will be required for the existing duct bank, and KHA will
oversee this process and provide the Quality Level A (QL-A) SUE plans and a
findings report.
• KHA will prepare, coordinate, and attend meetings, as necessary, with the public,
stakeholders and the Town Board and Agencies.
• Burial of the overhead electrical wires will improve the aesthetics of the Cleave
Street corridor and situate this utility in a location that is less prone to damage.
Disadvantages:
• Increased design costs due to the expanded design scope; however, the final
design will represent a long-term improvement that includes the vision of the
2018 Downtown Plan and public input.
Page 98
• Construction will impact access to residences and businesses along Cleave
Street; however, the disruption will be for a limited duration and Town Staff will
work closely with the adjacent owners and businesses to minimize disruptions.
Action Recommended:
Public Works staff recommend the Town Board approve change order #8 so that
necessary final design and utility coordination work can be completed on the CSI
project, allowing Public Works staff to invite bids and begin construction in fall 2023.
Additionally, it is recommended that the Town Board approve funding for the electrical
utility relocation so this work can commence in advance of the street and stormwater
improvements.
Finance/Resource Impact:
Current Impact: 2023 budget line item 260-2000-420.35-51 (Street Improvement Fund)
would be used to pay the $162,099 expenditure for change order #8. There is
$3,660,000 is available in this 2023 budget line item.
Current Impact: Fund 204 (Community Reinvestment Fund) would be used to pay the a,
$903,449 expenditure to bury the overhead electric lines. There is $1,839,000 available
in this fund’s Capital Reserve balance. Action on this request will be considered
separately under the budget revision item presented by Finance Director Hudson.
Future Impact: The 2023 approved budget includes $3,150,000 for project construction.
This obligation is a one-time commitment.
Level of Public Interest
There is a high level of interest in the project from the property owners adjacent to
Cleave Street. Many of the required Temporary Construction Easements have been
acquired while some owners will not grant the requested easements. The Estes Park
Sanitation District has notified adjacent owners and tenants of their intent to begin
sewer main replacement on September 11, 2023 which has renewed public interest in
the project. Also, the Transportation Advisory Board has been receiving updates on this
project during their regular monthly meetings.
Sample Motion:
I move for the approval/denial of Change Order No. 8 to the Professional Services
Contract with Kimley-Horn and Associates, Inc. for design and engineering of the
Cleave Street Improvements project, in substantially the form now before the Board.
Attachments:
1. Cleave Street Change Order 8 with KHA Scope
2. Cleave Street Second Contract Amendment dated 8-22-23
3. Original Contract dated 1-23-20
4. First Amendment to the Design and Engineering Services Contract
Page 99
CONTRACT CHANGE ORDER NO. 8
Contractor Kimley-Horn and Associates, Inc.
Address 3801 Automation Way, Suite 210
City State Zip Fort Collins, CO 80525
Instructions: Complete all sections with sufficient details. If not applicable insert "NA". Expand narrative space or attach additional pages as needed.
1 Reason for change (narrative)
A
2b NO.ITEM NO.ITEM DESCRIPTION
CURRENT
CONTRACT
QTY UNIT
BID UNIT
COST
CURRENT
ITEM COST
CHANGE
ORDER
QTY
CHANGE ORDER
AMT
ADJUSTED
ITEM COST
1
Design and Engineering Services
necessary to complete final design,
prepare bid documents, etc.$162,099.00 162,099.00$
COSTS Original contract amount 81,805.00$
Change in contract costs previous change orders #1-7 235,000.00$
Change in contract costs this change order 162,099.00$
Adjusted contract amount 478,904.00$
Percent change to contract costs (informational only)287%
TIME Original completion date 7/6/2020 date
Change in contract time previous change order/s #adjusted to 12/31/2023 date
Change in contract time this change order 26 weeks
Adjusted completion date 6/30/2024 date
APPROVAL: This Change Order is accepted and the Contract is amended to conform thereto.
TOWN OF ESTES PARK CONTRACTOR
Approved by Project Manager Date Contractor signature Date
Approved by Engineering Manager Date Contractor title
Approved by Public Works Director Date TOWN SIGNATORY AUTHORITY THRESHOLDS
ENGINEERING MGR $30,000
DIRECTOR $50,000
Approved by Town Administrator Date TOWN ADMINISTRATOR $100,000
MAYOR/ BOARD >$100,000
Copies to: project file, Finance Dept, Town Clerk
Approved by Mayor/ Board Date Signature appropriate to authority level only required
Date 8/23/2023
Submitted by Jeff Bailey
Project name Cleave Street Improvements
Project#(funder & Town) CLEAVE
Kimley-Horn is advancing final design and plan preparation efforts for the Cleave Street design. Substantial revisions and additional services are required related to data
collection, project management and meetings, and design changes due to changes in direction related to project layouts, grading, drainage and utility improvements.
B In accordance with the updated project scope, the Contract expiration date needs to be adjusted to account for an expected June 30, 2024 project completion.
2a Description of change (narrative)
A Adding $162,099 to the project to cover expanded scope necessary to see the project through final design, utility coordination and construction. Actual tasks and associated
hours are tabulated in the attached Cleave Street Agreement Modification Letter and Scope of Services.
B Extending contract completion date to June 30, 2024.
8/23/23
8/23/23
8/23/23
ATTACHMENT 1
Page 100
kimley-horn.com 3801 Automation Way, Suite 210, Fort Collins, CO 80525 303 228 2300
August 9, 2023
Mr. Jeff Bailey
Town of Estes Park Public Works Department
170 MacGregor Avenue
Estes Park, Colorado 80517
RE: Change Order No. 8
Cleave Street Interim Improvements,
Estes Park, Colorado
Dear Mr. Bailey,
Kimley-Horn and Associates, Inc. (“Consultant” or “Kimley-Horn”) is pleased to submit this letter to
modify the agreement dated January 20, 2020 (the “Agreement”) with Town of Estes Park (“Client”,
Town”, or “Estes”) for the proposed Cleave Street Interim Improvements project in Estes Park,
Colorado (the “Project”). Kimley-Horn has entered into the Agreement with Client for the furnishing of
professional services, and the parties now desire to amend the Agreement.
Therefore, it is mutually agreed that the Agreement is amended to include Additional Services to be
performed by the Consultant and provisions for additional compensation by the Client to the Consultant,
all as set forth below. The parties ratify the terms and conditions of the Agreement not inconsistent with
this Amendment, all of which are incorporated by reference. Kimley-Horn will proceed with the following
tasks upon receiving written authorization to proceed.
Project Understanding
Kimley-Horn is advancing final design and plan preparation efforts for the Cleave Street preferred
alternative concept of a multimodal shared-use street for the redesign of Cleave Street within the project
limits (Big Horn Drive to the eastern extent of Tregent Park). During the project, it has been determined
that substantial revisions and additional services are required. These revisions and services are related
to additional data collection, project management and meetings, and design changes due to changes
in direction related to project layouts, grading, drainage, and utility improvements. Based on this, an
amendment to the previous agreement is necessary
Scope of Services
Based on our Understanding and Approach, our scope of additional services is provided below.
REVISED TASK 1 DATA COLLECTION
1.2 – Design Survey
Kimley-Horn will complete coordination required with a qualified subconsultant, Van Horn
Engineering, to prepare a survey control diagram for the project.
Page 101
Page 2
kimley-horn.com 3801 Automation Way, Suite 210, Fort Collins, CO 80525 303 228 2300
1.4 – SUBSURFACE UTILITY ENGINEERING
Based on coordination completed with CenturyLink, it is determined that potholing is required for an
existing duct bank located within the project limits. Kimley-Horn, through use of a qualified
subconsultant, Baseline, will perform additional Quality Level A (QL-A) SUE Investigation in accordance
with the recommended practices and procedures described in ASCE Publication CI/ASCE 38-02
Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data).
Baseline will provide up to six (6) test holes to identify the existing CenturyLink duct bank. The test
holes will locate and identify utilities to QL-A at that point and will be backfilled with flow fill then non-
shrink grout or match the existing surface material. Test holes in pavement will have the cores restored
with hot mix asphalt and/or flow fill. Test holes will have a max depth of 6 feet on dry utilities and 8 feet
on wet utilities. Price includes traffic control. Baseline will oversee the test hole process and provide a
QL-A plans and report regarding findings.
REVISED TASK 3 PROJECT MEETINGS
3.1 – PROJECT MANAGEMENT, MEETINGS, AND COORDINATION
Currently, the Agreement will expire on October 31, 2023. The proposed Amendment will extend the
duration of the project until June 30, 2024. Kimley-Horn will participate in and attend additional project
meetings and coordinate with the Town and the Project Team. This task is intended to capture the effort
for additional meetings, conference calls, design coordination, field meetings, and project management
and administration necessary for this project. We have estimated up to an additional sixty-four (64)
hours for this task.
Assumptions:
Project completion by 6/30/2024. If the schedule extends beyond the anticipated project
completion date, additional effort may be provided at our then current rates.
Once project is out to bid, construction meetings will be completed as part of Task 6.
Public meetings will be completed as part of Task 4.
REVISED TASK 4 PUBLIC MEETINGS
4.1– Public Meetings
Kimley-Horn will prepare for, coordinate, and attend meetings with the public and stakeholders
including the developers, owners, and engineers for developer properties along the corridor.
Preparation is anticipated to consist of meeting presentation materials (e.g. boards and exhibits). It is
anticipated that up to one (1) Kimley-Horn staff member will support in meetings. Kimley-Horn will
complete design review, analysis, and exhibit preparation to aid in determining the appropriate interim
and ultimate electric transformer locations for the Church Shops development property.
4.2– Town Board and Agency Meetings
Kimley-Horn will prepare for, attend, and present at up to one (1) Town Board meeting.
Page 102
Page 3
kimley-horn.com 3801 Automation Way, Suite 210, Fort Collins, CO 80525 303 228 2300
REVISED TASK 5 PLANS, SPECIFICATIONS, AND ESTIMATES
PS&E)
Kimley-Horn will complete design and plan revisions based on unforeseen substantial changes in
design direction throughout the project. The required revisions are summarized below.
Based on design direction following the 60% submittal, it is determined that a substantial revision to
the corridor layout and grading conditions is desired to mitigate excessive cross slopes. The revised
direction for the north side of Cleave Street will require a change to the overall layout of the corridor
including the addition of structural curb/seat walls, additional planters, and revised grading and
drainage conditions. The revised direction for the south side of Cleave Street will require a change to
the grading conditions to remove the proposed curb and ADA accessible route. All corridor grading
revisions will require an update to the drainage analysis and report.
Based on design direction following the 60% submittal, it is determined that a substantial revision
consisting of relocating the proposed electric transformers to the south side of the street are required.
This relocation will require the redesign of the electrical improvements and overall layout of the corridor
and necessitate additional private and public utility coordination.
Based on comments and coordination with Estes Park Water following the 60% submittal, it is
determined that additional design improvements are required to mitigate the limited vertical clearance
to the existing water line necessitated by the corridor grading.
Based on comments and coordination with Estes Park Sanitation following the 60% submittal, it is
determined that design revisions to the proposed curb ramp at the intersection of Cleave Street & Big
Horn Drive will need to be revised based on the addition of a new sanitary sewer manhole at the existing
junction of two sanitary sewer lines. Kimley-Horn will coordinate with the Town’s sanitary sewer design
consultant as needed for this improvement and to mitigate conflicts along the corridor.
Based on design direction following the 60% submittal, it is determined that a jointing plan be prepared
for the project improvements. Kimley-Horn will prepare up to three (3) jointing plan sheets and revise
the specifications as needed.
Based on design direction following the 60% submittal, it is determined that a curb extension be added
to the northwest corners of the Cleave St & Big Horn Drive intersection.
Based on the utility conflicts identified throughout the project, it is determined that additional utility
coordination is required. Kimley-Horn will provide additional coordination with private utility providers
and the Town.
Throughout the project it was determined that the temporary easements and property acquisitions
would require the preparation of legal descriptions. Kimley-Horn, through the use of a qualified
subconsultant, Baseline, will prepare up to five (5) legal descriptions for these parcels. Kimley-Horn will
provide additional coordination with the Town, Baseline, and Western States regarding the temporary
construction easements, property acquisitions, easement exhibits, and legal descriptions. It is
understood that all ROW acquisition services will be completed by others.
Page 103
Page 4
kimley-horn.com 3801 Automation Way, Suite 210, Fort Collins, CO 80525 303 228 2300
Kimley-Horn will revise the project design to address the comments noted above. These design
changes will necessitate the revision of the following plan sheets and exhibits:
Summary of Approximate Quantities;
Survey Control Plan;
Horizontal Control Plan;
Typical Sections;
Construction Details;
Removal and Reset Plan;
Paving Plan;
Roadway Plan and Profile;
Grading Plan;
ADA Ramp Grading Detail;
Landscape Plan and Details;
Jointing Plan and Details;
Irrigation Plan and Details;
Heated Paving Plans;
Lighting Plan and Details;
Erosion Control Plan;
Cross Sections;
Drainage Letter;
Easement Exhibits;
Legal Descriptions; and
Concept Illustrative.
Additional Services
Kimley-Horn may, upon request and authorization from the Town, provide services in addition to
those identified herein. Any items requested that are not specifically outlined in the Scope of Services
will be considered additional services and may be provided based on a mutually agreed upon scope,
fee and schedule as authorized by the Client.
Information Provided by Client
We shall be entitled to rely upon the completeness and accuracy of all information provided by the
Town. The Town shall provide all information requested by Kimley-Horn during the Project, such as
previous Plats and surveys, contours outside of project area, AutoCAD base files, etc.
Schedule
Kimley-Horn will work as expeditiously as practicable to meet a mutually agreed upon schedule.
Fee
The attached work plan shows Kimley-Horn’s estimated labor effort to complete these tasks. Kimley-
Horn will provide the services described within the Scope of Services for a fee of $162,099.00 for
Revised Tasks 1, 3, 4, and 5 as shown in the attachment following this Amendment.
The remainder of this page intentionally left blank)
Page 104
Page 5
kimley-horn.com 3801 Automation Way, Suite 210, Fort Collins, CO 80525 303 228 2300
Closure
We appreciate the opportunity to provide these services to you and are excited to continue to work with
the Town of Estes Park on this project. Please contact me if you have any questions.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
By: Matt Ciarkowski, PE By: Kory Andryscik, P.E.
Project Manager Vice President
Attachments: Fee Estimate
Page 105
Estes Park-Cleave Street Change Order #8 Van Horn Engineering Baseline
8/9/2023 Senior Professional II Professional Senior Technical Support Analyst II Support Staff Van Horn Engineering StaffBaseline Staff
Hopkins/Woltersdorf Ciarkowski Colwell Griffith
Kramer/McMacken/
Koespel Jaeger Various Myc
280$ 240$ 240$ 240$ 215$ 230$ 150$ 120$ - -
Revised Task 1: Data Collection
1.2 Design Survey 12 120.00$ 2,700$
1.4 Subsurface Utility Engineering - QL-A 2 6 2 16,959.00$ 19,189$
Subtotal Hours 0 2 0 0 18 2 0 0 - -
Subtotal Fees $0 $480 $0 $0 $3,870 $460 $0 $0 - -
Subtotal Fees per Firm 120.00$ 16,959.00$ 21,889$
Revised Task 3: Project Meetings
3.1 - Project Management, Meetings, and Coordination 52 12 13,920$
Subtotal Hours 0 52 0 0 0 12 0 0
Subtotal Fees $0 $12,480 $0 $0 $0 $0 $ 0 $1,440 - -
Subtotal Fees per Firm -$ -$ 13,920$
Revised Task 4: Public Meetings
4.1 - Public Meetings 8 4 2,780$
4.2 - Public Board and Agency Meetings 12 2,880$
Subtotal Hours 0 20 0 0 4 0 0 0 0 0
Subtotal Fees $0 $4,800 $0 $0 $860 $0 $ 0 $0 - -
Subtotal Fees per Firm - - 5,660$
Revised Task 5: Plans, Specifications, and Estimates (PS&E)
5.1 - Construction Plans -$
Design Revisions and Additional Services -$
Horizontal Control Plan 2 480$
Typical Sections 2 4 1,340$
Construction Details 1 2 4 4 2,580$
Removal and Reset Plan 1 2 4 10 3,120$
Paving Plan 1 6 20 20 9,020$
Roadway Plan and Profile 1 6 20 20 20 13,620$
Grading Plan 1 12 20 60 21,260$
ADA Ramp Grading Detail 1 2 10 2 3,370$
Landscape Plan and Details 1 2 12 40 9,640$
Irrigation Plan and Details 1 2 10 20 6,160$
Jointing Plan and Details 8 14 14 30 12,790$
Heated Paving Plan 1 2 8 20 5,680$
Lighting Plan and Details 1 2 8 20 5,680$
Erosion Control Plan 1 2 8 2,480$
Cross-sections 1 4 8 2,960$
Drainage Letter 1 1 2 8 2,150$
Easement Exhibits/Property Coordination 5 10 10 6 6,850$
Utility Coordination 6 10 6 4,490$
Concept Illustrative 2 12 3,360$
Legal Descriptions/Property Coordination 4 8 4 6,250.00$ 9,850$
Subtotal Hours 18 79 16 52 142 86 200 0 - -
Subtotal Fees $5,040 $18,960 $3,840 $12,480 $30,530 $19,780 $30,000 $0 - -
Subtotal Fees per Firm - - 120,630$
Subtotal Hours 18 153 16 52 164 88 200 12
Subtotal Fees per person $5,040 $36,720 $3,840 $12,480 $35,260 $20,240 $30,000 $1,440
Subtotal Fees per Firm 120.00$ $16,959
162,099.00$
Senior Professional I
120,630
Subtotal by Task
Kimley-Horn and Associates, Inc.
13,920
5,660
4,810
Project Total
Project Expenses
145,020
Page 106
PROFESSIONAL SERVICES CONTRACT AMENDMENT
Second Amendment to the Design and Engineering Services Contract for the Cleave Street
Improvements Project
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and
Kimley-Horn and Associates, Inc., a (Consultant) Corporation, whose address is 3801
Automation Way, Suite 210, Fort Collins, CO 80525, make this Second Amendment to the
Design and Engineering Services Contract for the Cleave Street Improvements Project (Contract
and Amendment, respectively) this __________ day of ________________, 2023, at the Town
of Estes Park, Colorado, considering the following facts and circumstances:
1 RECITALS:
1.1 Town and Consultant entered into the Contract on January 23, 2020; and
1.2 Consultant has agreed to provide expanded services, as detailed in change orders to
the Contract.
2 AMENDMENT: Section 12 of the Contract is hereby repealed and replaced with the
following language:
12.CHANGE ORDERS: Town reserves the right to order work changes in the
nature of additions, deletions, or modifications, without invalidating this agreement, and
agrees to make corresponding adjustments in the contract price and time for completion.
All changes will be aut horized by a written change order signed by Town. Work shall be
changed, and the contract price and completion time shall be modified only as set out in
the written change order. The Contract term shall be extended to encompass any
extended completion time .
3 PROVISIONS CONTINUE IN EFFECT: All provisions of the Contract remain in full
force and effect. All provisions of the Contract relating to the interpretation or
application of the Contract shall apply equally to this Contract Amendment as though
fully set forth herein. This instrument forms a contract only when executed in writing
by duly authorized representatives of Town and Contractor. By their signatures on this
document, the signatories represent that they have actual authority to enter this
Contract for the respective parties.
Signature pages follow.
ATTACHMENT 2
Page 107
Page 2 of 3
CONSULTANT
By:
Title: _______________________________
STATE OF )
) ss:
COUNTY OF )
The foregoing instrument was acknowledged before me this __________ day of
____________________, 2023, by ______________________________, as
_____________________________ of ______________________________, Consultant.
Witness my hand and official seal.
My Commission Expires .
Notary Public
Page 108
Page 3 of 3
TOWN OF ESTES PARK
By:
Title: _______________________________
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
as of the Town of Estes Park, a Colorado municipal
corporation, on behalf of the corporation, this day of , 2023.
Witness my hand and official Seal.
My Commission expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
Page 109
ATTACHMENT 3
Page 110
Page 111
Page 112
Page 113
Page 114
Page 115
Page 116
Page 117
Page 118
Page 119
Page 120
Page 121
Page 122
Incorporated in the Contract:
Request for Proposal
Addendum 1
Addendum 2
Consultant Proposal
Updated Approach and Scope
Fee Schedule
Project Schedule
Firm Rate Sheet
Page 123
REQUEST FOR PROPOSAL for
ENGINEERING SERVICES
CLEAVE STREET INTERIM IMPROVEMENTS
Proposals must be received by 2:00 PM, December 19, 2019
1
Page 124
1.0 ADMINISTRATIVE INFORMATION AND INSTRUCTIONS
1.1 GENERAL: The Town of Estes Park Public Works Department is seeking the
services of a Professional Civil Engineering consultant for Cleave Street Interim
Improvements. The Consultant should provide engineering services as outlined in
Section 7.0 Scope of Services.
1.2 PROJECT DESCRIPTION: Cleave Street runs parallel to West Elkhorn Avenue
between Big Horn Drive and Spruce Drive. The area of interest for this project is Cleave
Street between Big Horn Drive and Regent Park east side.
1.3 INQUIRIES AND CORRECTIONS: If a proposing firm submitting a proposal
finds discrepancies in or omission from this RFP, or should require additional
clarification of any part thereof, a written request for interpretation of or change made to
the RFP will be made by written addendum and will become part of the RFP and
Contract awarded. Town of Estes Park will not be responsible for the accuracy of any
other ORAL EXPLANATIONS, INTERPRETATIONS, OR REPRESENTATIONS.
All inquiries shall be made in writing and all responses will be provided in writing in an
addendum. To be given consideration, inquires must be received at least three (3)
calendar days prior to the date established for the final addendum (see Section 2.0 for
Proposed Schedule.) All addenda will be available on the Rocky Mountain E-
Purchasing System (www.rockymountainbidsystem.com) as well as on the Town’s
website at www.estes.org/RFP. The Town of Estes Park cannot guarantee accurate
information obtained from sources other than the Rocky Mountain E-Purchasing System
(RMEPS).
It shall be the responsibility of each proposing firm to verify that every addendum has
been received prior to submitting proposals and to acknowledge the addenda in the
space provided on Exhibit 1, Acceptance of Conditions Statement, which is submitted
with the proposal.
All inquiries relating to this RFP shall be addressed in writing to:
Ryan Barr, Project Manager
Public Works Department
Town of Estes Park
170 MacGregor Avenue/ PO Box 1200
Estes Park CO 80517
970-577-3575
rbarr@estes.org
1.4 SUBMITTAL DEADLINE AND LOCATION: All Proposals must be received
in the Public Works Department by 2:00 pm on December 19, 2019. Proposals must be
submitted through one of the following means: 1) by email to Project Manager Ryan
Barr, 2) through Rocky Mountain e-Purchasing (BidNet) or 3) hand delivery to Town of
Estes Park, Public Works Department, 170 MacGregor Avenue, Estes Park, CO 80517.
Documents must be titled to separately identify the Proposal from the Fee Schedule
(cost proposal). If paper delivery, sealed envelopes must identify Proposal and Fee
Schedule documents.
2
Page 125
1.5 LATE PROPOSALS: Late Proposals will not be accepted under any
circumstance, and any proposal so received shall be returned to the proposing firm
unopened, provided there is a return address on the envelope. Proposing firms will be
expected to allow adequate time for delivery of their proposals.
1.6 PROPRIETARY INFORMATION: All information included in any proposal
that is of a proprietary nature must be clearly marked as such. The Town of Estes Park
shall be held harmless from any claims arising from release of proprietary information
not clearly designated as such by the proposing firm. In general, it is not acceptable to
the Town of Estes Park to mark information other than financial data proprietary without
the written authorization from the Public Works Director. Failure to adhere to this
restriction could result in rejection of the entire proposal.
1.7 DEFINITION CONTEXT AND GENDER: Unless otherwise specified in this
document, all words shall have a common meaning unless the context in which they are
used clearly requires a different meaning. Words in the singular number include the
plural, and in the plural include the singular. Titles having a masculine gender, such as
“workmen” and the pronouns “he” or “his” are for the sake of brevity and are intended
to refer to persons of either sex.
1.8 CONDITIONS OF PROPOSAL SUBMITTAL:
A. All proposing firms shall comply with all conditions, requirements, and
specifications contained herein, with any departure constituting sufficient
cause for rejection of the proposal.
B. The proposal must be signed by a duly authorized official of the proposing
firm submitting the proposal.
C. No proposal will be accepted from any person, firm or corporation that is in
arrears for any obligation to the Town of Estes Park, or that otherwise may
be deemed irresponsible or unresponsive by the Town of Estes Park staff or
Board of Trustees.
D. Only one proposal will be accepted from any one person, firm or corporation.
E. All fees quoted must be firm for a period of ninety (90) calendar days from
the proposal submittal date and until the work is completed on the project.
F. The Town of Estes Park reserves the right to reject any and all proposals or
any part thereof. The right is reserved to waive any formalities or
informalities contained in any Proposal, and to award a proposal to the most
responsive and responsible proposing firm as deemed in the best interest of
the Town.
G. All proposals shall be prepared in a comprehensive manner as to content, but
no necessity exists for expensive binders or promotional material.
H. All costs, including travel and expenses, incurred in the preparation of this
proposal shall be borne solely by the proposing firm.
I. Town of Estes Park reserves the right to negotiate final terms with the
selected proposer that may vary from those contained in this document.
J. Town of Estes Park reserves the right to request a client list from the
proposer, for the purpose of determining potential conflicts of interest. Said
list shall be considered proprietary.
K. Town of Estes Park will not return proposals, or other information supplied
to Town of Estes Park, to the proposing firms except for those proposals
3
Page 126
received late.
1.9 EVALUATION OF PROPOSALS: Proposals shall be evaluated on the basis of
the Evaluation Criteria noted Section 6.1
2.0 PROPOSED SCHEDULE (subject to change)
Request for Proposals (RFP) Advertisement Nov 22, 2019
Pre-Proposal Meeting (Mandatory) Dec 3, 2019 2:00 pm
Final Addendum Released Dec 10, 2019 5:00 pm
Proposals Due Dec 19, 2019 2:00 pm
Selection Announced Dec 30, 2019
Contract Execution Jan 6, 2020
Consultant’s Proposed Schedule TBD
Invitation for Bids Advertisement June 25, 2020
Proposed Start of Construction Sep 2020
Construction Final Completion Nov 30, 2020
A MANDATORY PRE-PROPOSAL MEETING will be held at 2:00 pm December
3, 2019, at the Town Hall, Room 202 Conference Room, 170 MacGregor Ave, Estes
Park, CO. A call-in option will be provided; contact the Project Manager for
arrangements.
3.0 FEES, PAYMENT, AND CONTRACT
3.1 PROFESSIONAL SERVICES TIME AND FEES: Following selection of a
consultant, the Town will enter into a contract agreement for services. Payments shall
not exceed the total contracted value. Subcontracting or specialty engineers (see 3.3)
shall be line item detailed, and an estimated value identified and approved prior to any
work.
3.2 METHOD OF PAYMENT: Public Works will process invoices for this project
on a monthly basis. The amount of such payment shall be based upon a certified progress
reports and billing covering the work performed. The invoice will be submitted to the
Town representative, as identified above, for approval. Payment by the Town will not
exceed 95% until the project is completed and accepted by the Town. In the event that a
service is requested which is not listed on the proposal, the consultant, and the Town
will negotiate an appropriate unit price for the service prior to any work being done.
3.3 USE OF SUBCONTRACTORS: The proposing consultant shall indicate in the
proposal any work intended to be performed by subcontractors or persons outside of
their firm. The consultant shall name the subcontractors, if known at the time of
proposal submittal. Subcontractors shall be bound to meet the same quality standards
and schedules. They will also provide the same level of documentation. See Section 4.2
below.
3.4 AWARD OF CONTRACT: A formal contract will be executed with the most
responsive and responsible proposing consultant whose proposal, conforming to the
4
Page 127
RFP, and will be most advantageous to the Town with the selection factors. The
executed contract will include a not-to-exceed fee. Invoicing shall not exceed the
contract fee without a previously approved change order executed with the Town and
the consultant.
3.5 INSURANCE REQUIREMENTS FOR CONSULTANTS: Insurance certificates
are not required with the proposal. The Town must receive the successful consultant’s
insurance prior to execution of the contract. Coverage shall meet Town standards
including naming the Town of Estes Park as additionally insured.
3.6 MATERIAL OWNERSHIP: All material submitted regarding this RFP becomes
the property of the Town and will only be returned to the consultant at the Town’s
option. The Town of Estes Park has the right to use any or all ideas presented in reply to
this RFP. Disqualification of proposer does not eliminate this right.
3.7 TERM OF CONTRACT: The term of the contract resulting from this RFP shall
be from the date of the executed contract through contract date or final acceptance of the
work. The Town will generate the Contract in accordance with Town policy (see
Professional Services Contract template included as Exhibit 4).
4.0 INFORMATION REQUIRED FROM CONSULTANT
4.1 RESPONSE TO THE RFP: The proposer must address each item of the
following section in the order presented and meet the mandatory requirements of Section
5.0 of this document.
4.2 REQUIRED PROPOSAL ELEMENTS: The Consultant must provide the
following information and statements with the proposal:
A. Brief summary of the proposal.
B. Statement of understanding, showing familiarity with the Scope of Services.
C. Proposed approach to the work and control as outlined in the Scope of Services.
D. The consultant’s qualifications and experience in providing professional
surveying, engineering, and/or drafting services for projects similar in size and
scope.
E. Biographical information or resumes of key professional staff.
F. Name of person who will act as primary contact person for the consultant’s
work; including phone, cell phone, and email contact information.
G. A brief statement of compliance with the terms and conditions as set forth in the
Administrative Section 1 of this RFP.
H. Preliminary Project Schedule
I. Completed and attested Exhibits 1-3 of this document; if chosen, the consultant
will enter into an agreement with the Town of Estes Park via Exhibit 4,
PROFESSIONAL SERVICES CONTRACT.
5.0 MANDATORY REQUIREMENTS
5.1 PERSONNEL: The successful proposer must be capable of providing adequate,
knowledgeable personnel to fulfill the requirements of the proposed contract. Include
resumes or biographical sketches for all key personnel.
5
Page 128
5.2 FINANCIAL CAPABILITY: The successful proposer must be financially
capable and solvent in fulfilling the requirements of the proposed contract.
5.3 ILLEGAL ALIENS: Contractor shall comply with the provisions of CRS 8-17.5-
101, et seq. See Exhibit 4 the Town’s Professional Services Contract template for details
on the applicable regulations.
6.0 EVALUATION AND SELECTION INFORMATION
6.1 EVALUATION AND SELECTION METHOD: An Evaluation and Selection
Committee composed of members of the Public Works Department staff will review the
proposals. The committee may make a selection on the basis of the proposals received,
or may choose to “short list” prospective firms for interviews. The selected firm will be
chosen on the basis of the apparent greatest benefit to the Town of Estes Park including
qualifications and experience, and negotiated price. The Town reserves the right to
negotiate scope, schedule and fee with selected proposer. The objective of the
Evaluation and Selection Committee will be to evaluate proposals according to the
following:
POINTS QUALIFICATION STANDARD
30 Scope understanding
and approach
Approach is clear and concise and addresses this specific
project. Understanding of the project location, need,
opportunities and challenges in producing concept design and
engineering plans for construction. Completeness and
understanding of approach to perform the scope of work
expected to be incurred under this project.
25 Qualifications of
staff
Project staff background, education, and experience on similar
projects. Qualifications and experience of the consultant in
designing, preparing plans specifications and estimates
(PS&E), and other bidding documents. Facilitating public
meetings and presenting to elected officials.
20
Experience and
client references for
similar projects
Performance on time, within budget and scope; similar to this
project in size and scope. Management qualifications and
company capability. Qualifications of the consultant in terms
of its ability, experience, and reliability in performing and
managing work within a schedule and budget. References
should be provided for at least three recent clients for whom
the consultant has performed engineering and design services
for work outlined in the Scope of Services.
15 Adequacy of
proposal
Completeness and thoroughness of proposal. Responsive to
RFP.
10 Availability Performance in project timeframe.
TOTAL POINTS (100 POSSIBLE)
Based on the point system, the firms will be ranked in order of comprehensive
qualifications. The top firms MAY be interviewed, and after interviews, points may be
6
Page 129
recomputed.
The Town will utilize a qualifications-based evaluation in order to select a consultant.
Fee schedules will be evaluated separately.
7.0 SCOPE OF SERVICES
7.1 GENERAL: The Public Works Department is seeking the services of a
Professional Civil Engineering consultant to:
a. Develop conceptual designs (3 interim; 3 ultimate) for presentation to the public.
b. Participate in up to 2 public meetings to present the design and obtain feedback.
One meeting at the concept stage and one meeting at the 60% stage.
c. Develop PS&E for the interim improvements based on the blend of public
feedback, staff input, and professional judgment. Review with staff at the 50%,
and draft final stage.
d. Prepare final bid documents.
Improvements could include but not be limited to any combination of the following: mill
and replace asphalt (potentially replace base material); concrete sidewalk; concrete
curbing or drainage pans; and/or other small drainage improvements (no existing
stormwater drainage system).
This is an interim improvements project, with future plans to conduct more extensive
work. During this interim project and the design/ engineering phase, the Town would be
interested in learning about needs and opportunities for Right-of-Way (ROW)
acquisition, overhead utility relocations, road grade, stormwater drainage system,
pedestrian walkways and other more permanent and larger improvements for future
construction. For reference material on suggested long-term improvements, access the
Estes Park Downtown Plan at:
https://www.colorado.gov/pacific/townofestespark/downtownplan
Cleave Street is a 2-lane public roadway in downtown Estes Park. The ROW width is 40
feet, and the paved roadway width is approximately 30-feet wide, including paved
shoulders of varied width. For these interim improvements, approximately 650 feet of
Cleave Street from Big Horn Drive to the east end of Regent Park will be considered for
improvements. A map of the Cleave Street area is attached.
Current Assessment
The existing roadway has two (2) 12’ lanes with paved shoulders of varying
width on both sides. The selected consultant will be expected to evaluate the
adequacy of current lane geometry.
Cleave Street includes residential dwellings and is the “backdoor” to several
businesses on Elkhorn Avenue. These backdoor areas for businesses receive
goods and supplies, include waste management containers, and are used for
parking. Residential parking is along the street and may include some off-street
parking areas.
7
Page 130
The road is in disrepair, some buildings are close to the road and potentially encroaching
into the right-of-way; inconsistent curb and gutter on both sides for drainage control;
and inconsistent pedestrian walkways on both sides. The road has a significant cross-
slope especially on the eastern end creating challenges for drainage and sidewalk design,
as well as on-street parking.
The Cleave Street driving lanes
become very narrow when
vehicles park along both
shoulders of the road, and
larger vehicles such as trash
trucks, snow plows, and
delivery trucks find the road
very difficult to navigate.
The existing drainage situation
along Cleave Street fails to
acceptably contain runoff and
keep water off the road and
away from the buildings.
Currently, minimal curb and
gutter exist along the south side of Cleave Street which is hampered by the road grade.
This project is for interim improvements with limited work planned; however, the Town
is interested in taking this opportunity to plan for future permanent and more extensive
improvements. All work on this project should take this into consideration making
possible what can be done in the interim phase with a construction budget of
approximately $600,000.
7.2 INFORMATION AND DOCUMENTS PROVIDED BY THE TOWN: The
Town will provide its standard contract template documents including: Invitation for
Bids, Information for Bidders, General Conditions, Contract Agreement, Performance
and Payment Bond, Bid Bond, Bid Proposal, Addendum, Notice of Award, and Notice
to Proceed, and Change Order.
7.3 SITE PARAMETERS: The selected consultant will work closely with Town
Staff to develop proposed improvements in a manner that will minimize the impact to
the citizens.
7.4 SUBCONTRACTORS: The consultant shall identify any subcontractors that will
be providing services related to the engineering and design. The consultant will be
expected to contract directly with a geotechnical services firm to get an assessment of
existing pavement and subgrade conditions.
7.5 DELIVERABLES: The consultant shall provide digital copies of the plans,
specifications, and cost estimate for review by the Town. The consultant will also be
responsible for providing the Town with .pdf copies of the bidding documents for
advertisement posting and project transparency. Plans will be required to be developed
for printing on 11x17 paper at true half-scale.
8
Page 131
7.6 PUBLIC CONTACT: The consultant shall work in collaboration with Town staff
to contact all adjacent property owners and tenants that will be impacted by the proposed
improvements.
7.7 TOWN REPRESENTATIVES: The Town’s primary representative on this
project will be Ryan Barr, Project Manager. All progress meetings, project review, field
meetings, day-to-day work, and project related contact will be with the Public Works
Department.
7.8 PROJECT SCHEDULE: The consultant shall prepare a project schedule that
outlines project tasks such as public outreach meetings, delivery of PS&E at various
stages, and delivery of final bid-ready documents; to be included with the proposal. The
consultant will provide an updated project schedule at the time of contract execution,
and shall update the project schedule regularly throughout the design process.
7.9 ADDITIONAL INFORMATION: Proposers shall provide an organization chart
of its team, including subconsultants, along with biographical sketches or resumes and
other information substantiating the qualifications, expertise and experience of the
project team.
7.10 SUPPLEMENTAL CONSULTANT GUIDELINES:
A. Preliminary and final design for this project will be reviewed by Town staff which
includes: Project Manager, Engineering Manager, and Public Works Director.
B. Design will use standards from the Town of Estes Park, Larimer County, and
CDOT. This project is supported with Town funds and not CDOT funds.
C. Depending on the complexity of the final interim design, the plan documents may
consist of, but not be limited to, the following formats: layout and cover sheet,
plan views, profile views, cross sections at 50 ft intervals and all drives, details,
sketches, traffic control plan, general and detailed construction notes,
specifications, special conditions, construction explanation notes and details.
Plans and specifications should be suitable for bidding and construction.
D. The consultant shall submit all calculations necessary for best management
practices (BMPs), plan quantities, and other work related to producing the design
documents.
E. Town staff, as available, may provide electronic or paper copies of available plats
and utility as-builts.
F. The consultant will meet with related agencies as needed to review design,
acquire construction easements, develop BMP’s, and all storm water, and run-off
factors and satisfy regulatory issues.
G. The consultant shall generate all applicable clearances and clearance letters
including but not limited to: rights-of-way, utilities, materials, environmental,
archeology, hydraulics, floodplain, etc.
H. The consultant shall acquire state and local floodplain permits if applicable.
I. The consultant shall coordinate with all utilities within and along the project and
develop a ‘utility clearance’. This includes but is not limited to: Town of Estes
Park Water, Town of Estes Park Power & Communications, Xcel Energy gas,
TDS, Platte River Power Authority fiber, CenturyLink phone, Estes Park
Sanitation District, Upper Thompson Sanitation District, and any other utilities.
J. The consultant should plan a minimum of 4 engineering design meetings with
9
Page 132
Town staff. It will be the consultant’s responsibility to coordinate and meet with
relevant Town departments, supply the requested documentation and obtain their
approval.
K. The consultant should plan to present the project at a public outreach meeting for
the concept design, and one additional meeting as determined.
L. The consultant should plan one meeting to present the project to the Town Board
as appropriate with Town staff.
M. Any additional fees for engineering services or construction related field change
work shall be preceded by a Change Order request produced by the consultant.
Presentation of any change orders will be to the Town staff prior to
commencement of any extra work.
N. Consultant shall collect any and all survey data in order to complete the design.
O. The consultant will also meet with all related agencies as needed to review design,
acquire construction easements, develop BMPs, and all storm water, and run-off
factors and satisfy regulatory issues.
10
Page 133
Fall River
F
a
l
l
R
i
v
e
r
SPR
U
C
E
D
R
BIG HORNDR
MO
R
A
I
N
E
A
V
E
E ELKH OR N A V E
W I E S T D R
CLEAVE ST
W ELKHORN AVE
L
A
W
N
L
N
WIEST
D
R
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 50 100Feet
1 in = 100 ft±Town of Estes ParkPublic Works Department
Cleave StreetInterim ImprovementsVicinity Map11
Page 134
EXHIBIT 1
TOWN OF ESTES PARK
ACCEPTANCE OF CONDITIONS STATEMENT
No employee, elected or appointed official of the Town of Estes Park, or any such person’s spouse or dependent
child has an existing or pending, direct or indirect, financial, ownership or personal interest in the proposing firm of
this Request for Proposal, except as follows:
I/we hereby agree to all instructions, terms and conditions, and specifications contained herein:
I acknowledge receipt of the following Addenda:
Proposing Firm:
Address:
Telephone Number:
Submitted By:
Signature
Printed Name:
Title:
Date:
Attest:
12
Page 135
EXHIBIT 2
CONSULTANT’S PERSONNEL AND SUBCONSULTANT LISTING
Name: Role:
ILLEGAL ALIENS:
Insert additional lines if needed.
The Contractor certifies that the Contractor shall comply with the provision of CRS 8-17.5-101, et seq. The Contractor shall not knowingly
employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that knowingly
employs or contracts with an illegal alien to perform work under this contract. The Contractor represents, warrants, and agrees that it:
(i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program
administered by the Social Security Administration and the Department of Homeland Security, or
(ii) otherwise will comply with the requirements of CRS 8-17.5-102(2)(b)(I). The Contractor shall comply with all reasonable requests made
in the course of an investigation by the Colorado Department of Labor and Employment. If the Contractor fails to comply with any
requirement of this provision or CRS 8-17.5-101, et seq., the Town may terminate this contract for breach of contract, and the Contractor
shall be liable for actual and consequential damages to the Town.
If the Contractor obtains actual knowledge that a subcontractor performing work under this contract knowingly employs or contracts with an
illegal alien, the Contractor shall:
(a) Notify the subcontractor and the Town within three days that the Contractor has actual knowledge that the subcontractor is
employing or contracting with an illegal alien; and
(b) terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to sub-paragraph
(a.) above, the subcontractor does not stop employing or contracting with the illegal alien, unless the subcontractor provides
information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien.
13
Page 136
EXHIBIT 3
TOWN OF ESTES PARK
REFERENCE AUTHORIZATION AND RELEASE FORM
To:
A Corporation
By: , A Partnership whose address is
(Proposer) An Individual
Proposer hereby authorizes Town to perform such investigation of proposer as the Town deems
necessary to establish the qualifications, responsibility and financial ability of proposer. By its
signature hereon, proposer authorizes owner to obtain reference information concerning
proposer and releases the party providing such information named above and the Town from
any and all liability to proposer as a result of any such reference information provided.
Proposer further waives any right to receive copies of reference information provided to the
Town. An executed copy of this Reference Authorization and Release Form may be used with
the same effectiveness as an original.
By:
Signature
Printed Name:
Title:
Date:
14
Page 137
[To complete this form, press f11 to move from field to field and follow any prompts. If no
prompt appears (like date or section number fields), press f11 to skip to next field. Now press
delete to delete this prompt, and press f11 to proceed.]
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
[Here describe the type (or a descriptive title) of the contract and insert table of contents, if
necessary, then press f11 to proceed]
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and
[Enter Consultant Name, then press F11 to proceed], a (Consultant) [Enter Consultant's legal
entity, e.g. Colorado Corporation, then press F11 to proceed], whose address is [Enter
Consultant's address, including street, Town/ City, state & zip, then press f11 to proceed], make
this Contract this __________ day of ____________________, 2019, at the Town of Estes Park,
Colorado, considering the following facts and circumstances:
1 RECITALS:
1.1 Town desires to use the services of Consultant outlined in Consultant's Proposal; and;
1.2 Consultant has agreed to provide the Services outlined in its Proposal, on the terms
and conditions stated in this Contract;
2 CONTRACT: This Agreement is a Contract, representing the entire and integrated
agreement between the parties and supersedes any prior negotiations, written or oral
representations and agreements. The Agreement incorporates the following Contract
Documents. In resolving inconsistencies between two or more of the Contract Documents,
they shall take precedence in the order enumerated, with the first listed Contract Document
having highest precedence.
The Contract Documents, except for Amendments executed after execution of this Contract, are:
2.1 Change Orders;
2.2 Notice to Proceed;
2.3 This Contract;
2.4 The following Addenda, if any:
Number Date Pages
[Enter addenda, dates, pages, then press f11 to proceed]
2.5 The following Special Conditions of the Contract, if any:
15
Page 138
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
Document Title Pages
[List special conditions, then press f11 to proceed]
2.6 Notice of Award
2.7 Request for Proposals, containing [Enter number of pages in RFP, then press f11 to
proceed] pages, dated [Enter date of RFP, then press f11 to proceed].
2.8 Consultant's Proposal, containing [Enter number of pages in proposal, then press f11
to proceed] pages, dated [Enter proposal date, then press f11 to proceed].
2.9 Insurance Certificates
[List here any other documents forming part of the Contract, then press f11 to
proceed]
3 SCOPE OF SERVICES: Consultant shall provide and furnish at its own cost and expense all
materials, machinery, equipment, tools, superintendence, labor, insurance and other
accessories and services necessary to provide its Services in strict accordance with the
conditions and prices stated in the Contract Documents.
4 BEGINNING WORK AND COMPLETION SCHEDULE: The Consultant shall begin
services under this Contract upon receiving Town’s notice to proceed. Consultant shall
timely perform its Services, according to the Performance Schedule attached to and
incorporated into this Contract or as otherwise directed by Town.
5 PRICE: The Town will pay Consultant for the performance of this Contract, not to exceed
[Enter price, then press f11 to proceed], as the Price for the total Services performed as
stipulated in Consultant's Proposal. This Contract does not create a multiple fiscal year direct
or indirect debt or other financial obligation. Each request for service shall incur a
concurrent debt for that request only. All financial obligations of the Town under this
Contract are contingent upon appropriation, budgeting, and availability of specific funds to
discharge such obligations.
6 TIME OF PAYMENTS TO CONSULTANT: The Consultant shall bill its charges to the
Town periodically, but no more frequently than once a month. Each bill shall contain a
statement of the time the primary employees spent on the Project since the previous bill, a
brief description of the Services provided by each such employee, and an itemization of
direct expenses. The Town will pay each such bill which it finds to be in accordance with
this Contract within forty-five days of its receipt. If Town questions any part of a bill, finds
any part of a bill does not conform to this Contract, or claims the right to withhold payment
of any part of a bill, it will promptly notify Consultant of the question, nonconformity or
reasons for withholding.
7 QUALIFICATIONS ON OBLIGATIONS TO PAY: No partial payment shall be final
acceptance or approval of that part of the Services paid for, or shall relieve Consultant of any
of its obligations under this Contract. Notwithstanding any other terms of this Contract,
16
Page 139
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
Town may withhold any payment (whether a progress payment or final payment) to
Consultant under the following conditions:
7.1 Consultant fails to promptly pay all bills for labor, material, or services of consultants
furnished or performed by others to perform Services.
7.2 Consultant is in default of any of its obligations under this Contract or any of the
Contract Documents.
7.3 Any part of such payment is attributable to Services not conforming to this Contract.
(Town will pay for any part attributable to conforming Services).
7.4 Town, in its good faith judgment, determines that the compensation remaining unpaid
will not be sufficient to complete the Services according to this Contract.
8 CONSULTANT'S DUTIES:
8.1 Town enters into this Contract relying on Consultant’s special and unique abilities to
perform the Services. Consultant accepts the relationship of trust and confidence
established between it and the Town by this Contract. Consultant will use its best
efforts, skill, judgment, and abilities. Consultant will further the interests of Town
according to Town’s requirements and procedures, according to high professional
standards.
8.2 Consultant has and will undertake no obligations, commitments, or impediments of
any kind that will limit or prevent its performance of the Services, loyally, according
to the Town's best interests. In case of any conflict between interests of Town and any
other entity, Consultant shall fully and immediately disclose the issue to Town and,
without Town's express approval, shall take no action contrary to Town's interests.
8.3 Consultant’s Services under this Contract shall be of at least the standard and quality
prevailing among recognized professionals of expert knowledge and skill engaged in
the Consultant's same profession under the same or similar circumstances.
8.4 Consultant's work, including drawings and other tangible work products provided to
Town, will be accurate and free from any material errors, and will conform to the
requirements of this Contract. Town approval of defective drawings or other work
shall not diminish or release Consultant's duties, since Town ultimately relies upon
Consultant's skill and knowledge.
8.5 The Contract Documents determine whether the Consultant's Scope of Services
includes detailed independent verification of data prepared or supplied by Town.
Consultant will, nevertheless, call to Town's attention anything in any drawings,
plans, sketches, instructions, information, requirements, procedures, or other data
supplied to Consultant (by the Town or any other party) that Consultant knows, or
reasonably should know, is unsuitable, improper, or inaccurate for Consultant's
purposes.
17
Page 140
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
8.6 Consultant shall attend such meetings on the work stated in this Contract, as Town
requires. Town will give reasonable notice of any such meetings, so Consultant may
attend. Town will pay for any meeting time exceeding Consultant’s total estimate of
included hours, according to Consultant’s fee schedule attached to Consultant’s
proposal.
8.7 As applicable state and federal laws may require, Consultant will assign only persons
duly licensed and registered to do work under this Contract.
8.8 Consultant shall furnish efficient business administration and superintendence and
perform the Services in the most efficient and economical manner consistent with the
best interests of Town.
8.9 Consultant shall keep its books and records for Services and any reimbursable
expenses according to recognized accounting principles and practices, consistently
applied. Consultant shall make them available for the Town's inspection at all
reasonable times. Consultant shall keep such books and records for at least three (3)
years after completion of the Services.
9 TOWN'S DUTIES:
9.1 Town will provide full information to the Consultant on the Town's requirements in a
timely manner.
9.2 Town will assist the Consultant by providing such pertinent information available to
Town, including maps, studies, reports, tests, surveys and other data, as Consultant
specifically requests.
9.3 Town will examine all tests, reports, drawings, specifications, maps, plans and other
documents presented by the Consultant to Town for decisions. Town will obtain the
advice of other consultants, as the Town thinks appropriate. Town will give decisions
to the Consultant in writing within a reasonable time.
9.4 Town will appoint a person to act as Town's representative on this Agreement. This
person will have authority to issue instruction, receive information, interpret and
define the Town's policies and decisions on the Consultant’s Services.
9.5 Town will give prompt written notice to the Consultant when the Town notices any
development that affects the scope or timing of the Services.
10 USE OF FINAL PRODUCT: Consultant may have limited involvement after the completion
of this Agreement and lacks control of the future use of Consultant's work. Except for
deficiencies in Consultant’s performance under this Agreement, future use and interpretation
of Consultant’s work is at the risk of Town or other users.
10.1 The Consultant will keep record copies of all work product items delivered to the
Town.
18
Page 141
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
11 OWNERSHIP OF DOCUMENTS AND OTHER MATERIALS: All drawings,
specifications, computations, sketches, test data, survey results, renderings, models, and
other materials peculiar to the Services of Consultant or Consultant’s subconsultants under
this Contract are property of Town, for its exclusive use and re-use at any time without
further compensation and without any restrictions. Consultant shall treat all such material
and information as confidential, and Consultant shall neither use any such material or
information or copies on other work nor disclose such material or information to any other
party without Town's prior written approval. Upon completion of Services, or at such other
time as the Town requires, Consultant shall deliver to the Town a complete, reproducible set
of all such materials. For copyright ownership under the Federal Copyright Act, Consultant
conveys to Town and waives all rights, title and interest to all such materials in written,
electronic or other form, prepared under this Contract. Town shall have worldwide reprint
and reproduction rights in all forms and in all media, free of any claims by the Consultant or
its subconsultants and subcontractors. The Town's rights, granted above, in drawing details,
designs and specifications that are Consultant's standard documents for similar projects, and
in Consultant’s databases, computer software and other intellectual property developed, used
or modified in performing Services under this Contract are not exclusive, but joint rights,
freely exercisable by either the Town or the Consultant.
All design documents, including drawings, specifications, and computer software prepared
by Consultant according to this Contract comprise Consultant's design for a specific Project.
Neither party intends or represents them as suitable for reuse, by Town or others, as designs
for extension of that same Project or for any other project. Any such reuse without prior
written verification or adaptation by Consultant for the specific purpose intended will be at
user's sole risk and without liability or legal exposure to Consultant. Except as required for
performance under this Contract, Consultant's verification or adaptation of design
documents will entitle Consultant to additional compensation at such rates as the Consultant
may agree.
12 CHANGE ORDERS: Town reserves the right to order work changes in the nature of
additions, deletions, or modifications, without invalidating this agreement, and agrees to
make corresponding adjustments in the contract price and time for completion. All changes
will be authorized by a written change order signed by Town. Work shall be changed, and
the contract price and completion time shall be modified only as set out in the written
change order. Town shall issue no Change Order or other form of order or directive
requiring additional compensable work that will cause the Price to exceed the amount
approved.
13 SERVICE OF NOTICES: The parties may give each other required notices in person or by
first class mail or by email to their authorized representatives (or their successors) at the
addresses listed below:
TOWN OF ESTES PARK:
[Enter name, title, & address of Town's
authorized rep., then press f11 to proceed]
CONSULTANT:
[Enter name, title & address of consultant's
authorized rep., then press f11 to proceed]
14 COMPLIANCE WITH LAW: Consultant will perform this Contract in strict compliance
with applicable federal, state, and municipal laws, rules, statutes, charter provisions,
19
Page 142
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
ordinances, and regulations (including sections of the Occupational Safety and Health
Administration [OSHA] regulations, latest revised edition, providing for job safety and
health protection for workers) and all orders and decrees of bodies or tribunals applicable to
work under this Contract. Consultant shall protect and indemnify Town against any claim or
liability arising from or based on the violations of any such law, ordinance, regulation, order,
or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to
insure that Consultant follows the safety regulations issued by OSHA.
15 PERMITS AND LICENSES: The Consultant shall secure all permits and licenses, pay all
charges, files, and taxes and give all notices necessary and incidental to the lawful
prosecution of its Services. Anyone conducting business in the Town of Estes Park is
required a business license which can be obtained by the Town Clerk’s Office.
16 PATENTED DEVICES, MATERIALS AND PROCESSES: The Consultant shall hold and
save harmless the Town from all claims for infringement, by reason of fee use of any
patented design, device, material, process, or trademark or copyright and shall indemnify the
Town for any costs, expenses, and damages, including court costs and attorney fees, incurred
by reason of actual or alleged infringement during the prosecution or after completion of
Services.
17 INSURANCE: Consultant shall, at its own costs, secure and continuously maintain through
the term of this Contract the minimum insurance coverages listed below, with forms and
insurers acceptable to Town. In addition, Consultant shall maintain such coverages for the
insurance listed in Paragraphs 17.1, 17.3 and 17.4 for two additional years. For any claims-
made policy, Consultant shall include the necessary retroactive dates and extended reporting
periods to maintain continuous coverage.
17.1 Professional Liability/Errors and Omissions for at least $1,000,000.
17.2 Workers' Compensation according to the Workers' Compensation Act of the State of
Colorado and Employer's Liability with limits of at least $500,000.
17.3 General liability, including contractual liability, of at least $1,000,000 per each
occurrence plus an additional amount adequate to pay related attorney's fees and
defense cost. Coverage shall include bodily injury, property damage, personal injury,
and contractual liability.
17.4 Comprehensive Automobile Liability with minimum limits for bodily injury and
property damage coverage of at least $1,000,000 per each occurrence plus an
additional amount adequate to pay related attorneys' fees and defense costs, for each
of Consultant's owned, hired or non-owned vehicles assigned to or used in
performance of this Contract.
17.5 Valuable Papers insurance in an amount adequate to assure the restoration of any
plans, drawings, field notes, or other similar data related to the services covered by
this Contract in case of their loss or destruction.
20
Page 143
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
17.6 The required general liability and comprehensive automobile liability policies shall
contain endorsements to include Town and its officers and employees as additional
insureds. The required professional liability and workers’ compensation policies or
coverages shall not contain endorsements including the Town, its officers or
employees as additional insureds. Every policy required above shall be primary
insurance. Any insurance or self-insurance benefits carried by Town, its officers, or
its employees, shall be in excess and not contributory to that provided by Consultant.
17.7 Consultant shall, upon request, provide Town a certified copy of each required policy.
17.8 As evidence of the insurance coverages required by this Contract, before beginning
work under this Contract, Consultant shall furnish certificates of insurance certifying
that at least the minimum coverages required here are in effect and specifying the
liability coverages (except for professional liability) are written on an occurrence
form to:
Town of Estes Park
170 MacGregor Avenue
PO Box 1200
Estes Park, CO 80517
Attention: INSERT DEPARTMENT CONTACT
With the exception of professional liability and workers’ compensation, policy or
policies providing insurance as required will defend and include the Town, its Board,
officers, agents and employees as additional insureds on a primary basis for work
performed under or incidental to this Contract. Required insurance policies shall be
with companies qualified to do business in Colorado with a general policyholder’s
financial rating acceptable to the Town. The policies shall not be cancelable or subject
to reduction in coverage limits or other modification except after thirty days prior
written notice to the Town. General liability and automobile policies shall be for the
mutual and joint benefit and protection of the Consultant and the Town. These policies
shall provide that the Town, although named as an additional insured, shall
nevertheless be entitled to recover under said policies for any loss occasioned to it, its
officers, employees, and agents by reason of acts or omissions of the Consultant, its
officers, employees, agents, sub-consultants, or business invitees. They shall be
written as primary policies not contributing to and not in excess of coverage the Town
may carry.
17.9 If Consultant is self-insured under the laws of the State of Colorado, Consultant shall
provide appropriate declarations and evidence of coverage.
17.10 Consultant shall not cancel, change, or fail to renew required insurance coverages.
Consultant shall notify Town's designated person responsible for risk management of
any reduction or exhaustion of aggregate limits, which Town may deem to be a
breach of this Contract.
17.11 The Town relies on, and does not waive or intend to waive, by any provision of this
Contract, the monetary limitations or any other rights, immunities, and protections
21
Page 144
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
provided by the Colorado Governmental Immunity Act, § 24-10-101 et seq., C.R.S.,
as from time to time amended, or otherwise available to the parties, their officers, or
their employees.
17.12 If any insurance required here is to be issued or renewed on a claims-made form as
opposed to the occurrence form, the retroactive date for coverage will be no later than
the commencement date of the project and will state that in the event of cancellation
or nonrenewal, the discovery period for insurance claims (tail coverage) will be at
least 72 months.
17.13 Consultant shall not cancel, non-renew or cause insurance to be materially changed or
replaced by another policy without prior approval by Town.
18 INDEMNIFICATION:
18.1 Consultant and its agents, principals, officers, partners, employees, and
subcontractors ("Indemnitors") shall and do agree to indemnify, protect, and hold
harmless the Town, its officers, employees, and agents ("Indemnitees") from all
claims, damages, losses, liens, causes of actions, suits, judgments, and expenses
(including attorneys’ fees), of any nature, kind, or description ("Liabilities") by any
third party arising out of, caused by, or resulting from any Services under this
Contract if such Liabilities are: (1) attributable to bodily injury, personal injury,
sickness, disease, or death of any person, or to the injury or destruction of any
tangible property (including resulting loss of use or consequential damages) and (2)
caused, in whole or in part, by any error, omission or negligent act of the Consultant,
anyone directly or indirectly employed by it, or anyone for whose acts Consultant
may be liable.
18.2 If more than one Indemnitor is liable for any error, omission or negligent act covered
by this Agreement, each such Indemnitor shall be jointly and severally liable to the
Indemnitees for indemnification and the Indemnitors may settle ultimate
responsibility among themselves for the loss and expense of any such indemnification
by separate proceedings and without jeopardy to any Indemnitee. This Agreement
shall not eliminate or reduce any other right to indemnification or other remedy the
Town, or any of the Indemnitees may have by law.
18.3 As part of this indemnity obligation, the Consultant shall compensate the Town for
any time the Town Attorney's Office and other counsel to the Town reasonably spend
on such claims or actions at the rates generally prevailing among private practitioners
in the Town of Estes Park for similar services. This obligation to indemnify the Town
shall survive the termination or expiration of this Agreement.
19 INDEPENDENT CONTRACTOR: Consultant shall perform all Services under this
Agreement as an independent contractor, and not as an agent or employee of Town. No
employee or official of Town shall supervise Consultant. Consultant shall exercise no
supervision over any employee or official of Town. Consultant shall not represent that it is
an employee or agent of the Town in any capacity. Consultant’s officers, employees and
agents are not entitled to Workers' Compensation benefits and is obligated to pay
22
Page 145
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
federal and state income tax on money earned under this Agreement. Except as this
Agreement expressly states, Consultant shall, at its sole expense, supply all buildings,
equipment and materials, machinery, tools, superintendence, personnel, insurance and other
accessories and Services necessary. This Agreement is not exclusive; subject the terms of
this Agreement, Town and Consultant may each contract with other parties.
20 PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this
Agreement shall construe its terms as to their fair meaning, and not for or against any party
based upon any attribution to either party.
21 HEADINGS FOR CONVENIENCE: All headings, captions and titles are for convenience
and reference only and of no meaning in the interpretation or effect of this Contract.
22 NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries
under this Contract. Any person besides Town or Consultant receiving services or benefits
under this Agreement is an incidental beneficiary only.
23 TOWN’S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town (in
its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or
may expose Town to liability or loss, Town may bar any person (including Consultant's and
subconsultant’s employees) from the Town's work sites. Such a bar shall not require any
employee's discharge from employment, but shall merely prohibit the employee's presence at
Town’s work sites. Such a bar shall not warrant an increase in contract time or Price.
24 WAIVER: No waiver of any breach or default under this Agreement shall waive any other
or later breach or default.
25 TERM: This Contract shall commence on the date it is fully executed and shall continue
through [Fill in the date contract ends, press F11 to continue] with the option of four (4)
additional renewals, on an annual basis, upon agreement of both parties.
26 TERMINATION:
26.1 In addition to any other available remedies, either party may terminate this Contract if
the other party fails to cure a specified default within seven (7) days of receiving
written notice of the default. The notice shall specify each such material breach, in
reasonable detail.
26.2 Town may, at any time, terminate performance of the work, in whole or in part, for its
own convenience. The Town may effect such termination by giving Consultant
written Notice of Termination specifying the extent and effective date of termination.
In case of termination, for convenience, Town shall pay Consultant for work
satisfactorily completed, to the date of termination. The Town shall determine the
portion of work completed.
26.3 If either party so terminates, the Consultant shall promptly deliver to the Town all
drawings, computer programs, computer input and output, analysis, plans,
photographic images, tests, maps, surveys and writer’s materials of any kind
23
Page 146
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
generated in the performance of its Services under this Contract up to and including
the date of termination.
27 SUSPENSION: Without terminating or breaching this Contract, the Town may, at its
pleasure, suspend fee services of the Consultant hereunder. Town may effect suspension by
giving the Consultant written notice one (1) day in advance of the suspension date. Upon
receipt of such notices the Consultant shall cease their work as efficiently as possible, to
keep total charges to a minimum. The Town must specifically authorize any work performed
during suspension. Since suspension and subsequent reactivation may inconvenience the
Consultant, Town will endeavor to provide advance notice and minimize its use. After a
suspension has been in effect for thirty days, the Consultant may terminate this Contract at
will.
28 ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its rights
or delegate its duties under this Contract without the express written approval of the other.
29 SUBCONTRACTING: Except subconsultant clearly identified and accepted in the
Contractor's Proposal, Consultant may employ subconsultants to perform the Services only
with Town's express prior written approval. Consultant is solely responsible for any
compensation, insurance, and all clerical detail involved in employment of subconsultants. .
30 GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern
enforcement and interpretation of this Contract. Venue and jurisdiction for any court action
filed regarding this agreement shall be only in Larimer County, Colorado.
31 AUTHORITY: This instrument forms a contract only when executed in writing by duly
authorized representatives of Town and Consultant. By their signatures on this document,
the signatories represent that they have actual authority to enter this Contract for the
respective parties.
32 INTEGRATION: There are no other agreements on the same subject than expressly stated or
incorporated in this Contract.
33 UNLAWFUL EMPLOYEES, CONTRACTORS AND SUBCONTRACTORS: Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract. Contractor shall not knowingly contract with a subcontractor that (a) knowingly
employs or contracts with an illegal alien to perform work under this Contract or (b) fails to
certify to the Contractor that the subcontractor will not knowingly employ or contract with
an illegal alien to perform work under this Contract.
34 VERIFICATION REGARDING ILLEGAL ALIENS: Contractor has confirmed the
employment eligibility of all employees newly hired for employment to perform work under
this Contract through participation in either the E-verify program administered jointly by the
United States Department of Homeland Security and the Social Security Administration or
the employment verification program of the Colorado Department of Labor & Employment.
35 LIMITATION REGARDING E-VERIFY PROGRAM: Contractor shall not use either E-
verify or Colorado Department of Labor & Employment program procedures to undertake
pre-employment screening of job applicants while performing this Contract.
24
Page 147
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
36 DUTY TO TERMINATE A SUBCONTRACT; EXCEPTIONS: If Contractor obtains actual
knowledge that a subcontractor performing work under this Contract knowingly employs or
contracts with an illegal alien, the Contractor shall, unless the subcontractor provides
information to establish that the subcontractor has not knowingly employed or contracted
with an illegal alien:
(a) notify the subcontractor and the Town within three (3) days that the Contractor has
actual knowledge that the subcontractor is employing or contracting with an illegal alien;
and
(b) terminate the subcontract with the subcontractor if, within three days of receiving
notice that the Contractor has actual knowledge that the subcontractor is employing or
contracting with an illegal alien, the subcontractor does not stop employing or contracting
with the illegal alien.
37 DUTY TO COMPLY WITH STATE INVESTIGATION: Contractor shall comply with any
reasonable request of the Colorado Department of Labor and Employment made in the
course of an investigation pursuant to C.R.S. 8-17.5-102 (5).
38 DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable
remedy the Town may be entitled to for a breach of this Contract, if the Town terminates
this Contract, in whole or in part, due to Contractor’s breach of any provision of this
Contract, Contractor shall be liable for actual and consequential damages to the Town.
Signature pages follow.
25
Page 148
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
CONSULTANT
BY:
AUTHORIZED REPRESENTATIVE
(printed name)
Signature Date
ACKNOWLEDGMENT
STATE OF )
) ss
COUNTY OF )
The foregoing instrument was acknowledged before me this __________ day of
____________________, 2019, by ______________________________, Consultant. (If by
natural person or persons, insert name or names; if by person acting in representative or official
Town or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other
Town or description; if by officer of corporation, insert name of such officer or officers as the
President or other officers of such corporation, naming it.)
Witness my hand and official seal.
My Commission Expires .
Notary Public
26
Page 149
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT
TOWN OF ESTES PARK:
BY:
AUTHORIZED REPRESENTATIVE
(printed name)
Signature Date
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by [Type name of Town Representative,
then press f11 to proceed],as [Type title of Town Representative, then press f11 to proceed] of
the Town of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this
day of , 2019.
Witness my hand and official Seal.
My Commission expires .
Notary Public
27
Page 150
Consultant Proposal
Schedule
28
Page 151
Town of Estes Park
Public Works Department
Engineering Division
ADDENDUM
Number: _____1______
DATE: _12-5-2019_
Town of Estes Park Project: CLEAVE STREET INTERIM IMPROVEMENTS
Project Manager: Ryan Barr
The Request for Proposal (RFP), previously prepared and issued on 11-22-2019 for the
above project, is hereby modified as described below.
Consultants shall acknowledge receipt of this Addendum, in the space provided at the end
of this document. Each addendum shall be signed and submitted with the consultant’s
proposal. This requirement shall replace the requirement in the second paragraph of
Section 1.3 of the RFP.
Mandatory Pre-Bid Meeting
The sign-in sheet from the mandatory pre-bid meeting has been included in this
addendum. Only entities who attended this meeting will be considered eligible proposers.
Clarifications
The Town’s adopted Complete Streets Policy is attached. The Complete Streets Checklist
(Exhibit A of the Policy) will need to be completed as part of the Consultant’s services.
o Public Outreach at conceptual, 30%, and 90%
o Public Works presentation to the Town’s Transportation Advisory Board (TAB)
may be required
Replace all references to “Regent Park” with the correct park name of “Tregent Park”
Deadline for questions for final addendum will be Monday December 9, 2019 at 5:00 pm
local time. Final Addendum will be published Tuesday evening December 10, 2019.
Page 152
Plan/budget for 3 public meetings for the interim design at conceptual, 30%, and 90%
This project has been requested by elected officials. There is no clear direction from them
on the level of effort/improvements for the interim solution or final solution, thus, the
Town is looking to engineering firms for assistance in developing ideas and options for
consideration by staff, elected officials, the public, and the downtown business
community.
This RFP and the Consultant’s proposal should not include construction management/
oversight services.
It’s true that surveying and utility locates could be less efficient during the winter months
with snow and ice present. However, Estes Park does not retain snow as much as other
mountain communities and snowmelt should result in opportunities to conduct the
necessary work. It is also possible that Public Works Department staff could clear areas.
The Town is interested in processes to reach interim solutions for this segment of Cleave
Street and be responsive to the request from elected officials on improvements, as well as
addressing issues based on feedback from those who use this street the most, business
owners, property owners, and residents.
Questions & Answers
Q. Who will the outreach focus on?
A. The primary parties to consider for outreach will be the adjacent business
owners, property owners, and residents. Other stakeholders could include
the Housing Authority, other downtown businesses, nearby neighborhoods,
and the community at large.
Q. Does the $600,000 amount include the design budget?
A. The $600,000 figure does not include the design efforts. Some funds may be
transferred into the design budget if needed. $600,000 is not a project
estimate and should not be considered as the target cost of construction of
interim improvements. Some of these funds could be reserved for the long-
term Cleave Street improvements.
Q. What is the anticipated level of design for the “long term” solution?
A. Potential long-term solutions should be presented as conceptual exhibits,
primarily to be used for public outreach and input. Consultants will not need
to develop a set of plans and specifications for the long-term goal, but should
identify possible alternatives. Reference the Estes Park Downtown Plan for
guidance on the long-term vision for Cleave Street.
Q. Is there a possibility of creating one singular pedestrian path?
A. A variety of possible options for multimodal and alternative transportation
should be considered, including a singular pedestrian path. This is certainly a
Page 153
potential option. To develop alternatives, first review the Estes Park
Downtown Plan and the Estes Valley Master Trails Plan
Q. Are there existing stormwater systems to tie into? Are there as-built records for
stormwater systems?
A. Our GIS system indicated that there are no stormwater facilities along
Cleave Street. The Town will investigate and provide information through
addenda (attached). The Town’s GIS system is not accessible to consultants.
The attached map shows the nearby stormwater facilities. Most are
located along West Elkhorn Avenue, to the south of Cleave Street.
As-built records have not been provided as there are no stormwater
facilities located along Cleave Street.
Q. Should we assume the Consultant will need to perform and provide a survey?
A. Yes. Plan to perform site surveys to establish existing topography and right
of way (ROW) lines, and to identify limitations.
Q. Will the Consultant need to provide additional bid documents?
A. Deliver plans and specifications, in a bid-ready format. The Town has
templates for other bid documents such as general conditions.
Q. Can the service contract be edited?
A. Yes, the provided contract is a template and may be edited. Send questions,
as we may need to get legal review on the proposed edits.
Q. Will we receive the attendees list?
A. Yes, sign in sheet is attached.
Q. Will the evaluation be qualifications based?
A. Yes. A fee schedule is to be prepared and submitted separately along with the
proposal. Town intends to select from the qualifications/proposals and
negotiate fees as appropriate. Interviews may be conducted at the Town’s
option.
Q. Is there a page limit?
A. No. The Town received some feedback in previous RFPs that page limits
were too restrictive, so we are trying this time with no page limits. However,
proposals should be concise and thorough.
Page 154
Attachments
Pre-Proposal Meeting Sign-In Sheet
Complete Streets Policy including the checklist
Map of Stormwater facilities
ACKNOWLEDGMENT – ADDENDUM #1
Name (print)
Name (signature)
Proposing Firm
Date
Page 155
Cleave Street Interim Improvements 12/3/2019
PLEASE PRINT
NAME FIRM/ COMPANY EMAIL PHONE #
1 Bill Hange Kimley-Horn bill.hange@kimley-horn.com 970-567-3440
2 Doug Klapperich Tait & Associates dklapperich@tait.com 970-612-5446
3 Joel Price Murray Smith joel.price@murraysmith.us 970-567-8020
4 Jacob Gillis Kumar & Associates jgillis@kumarusa.com 970-237-9156
5 Scott Turner Farnsworth Group sturner@f-w.com 970-484-7477
6 J.C. Cundall Farnsworth Group jcundall@f-w.com 970-484-7477
7 Dave Bangs Trail Ridge Consulting Engineers dbangs@trailridgece.com 970-308-8221
8 Lindsay McFarland Trail Ridge Consulting Engineers lmcfarland@trailridgece.com 319-530-8499
9 Amber Morse J-U-B Eng.amorse@jub.com 970-377-3602
10 Gary Odehnal Lamp Rynearson gary.odehnal@lamprynearson.com970-226-0342
11 Mike Todd Cornerstone Engineering mtodd@ces-ccc.com 970-586-2458
12 Kristen Ekeren Cornerstone Engineering kekeren@ces-ccc.com 970-586-2458
13 Tyler Smeenk Drexel Barrell tsmeenk@drexelbarrell.com 303-442-4338
14 Krystal Welp RG and Associates, LLC kwelp@rgengineers.com 303-468-8477
15 Rod Burrows RDBA rdburrows@aol.com
16 Rodney Harr Landmark Engineering Ltd.harr@landmarkltd.com 970-667-6286
Page 156
Effective Period:Until Superceded
Review Schedule:Annual
Effective Date:April 23,2019
References:Downtown Plan
PUBLIC WORKS
851
Complete Streets
Engineering Division
1.PURPOSE
This policy establishes practices within the Public Works Department to promote and
encourage the development of a multi-modal transportation network that will provide
access to all users.Through the application of Complete Streets principles,we will
provide comprehensive,safe,convenient,and comfortable routes for walking,bicycling,
and public transportation.This will encourage active living lifestyles,wellness,reduce
traffic congestion,reduce noise and air pollution,and improve the safety and quality of
life of Estes Park residents and visitors.
2.POLICY
The Town of Estes Park Complete Streets Policy is attached as Appendix 1.
3.PROCEDURE
The attached Complete Streets Policy includes procedures to implement the policy
(Section 2),procedures to track &report application of the policy over time (Section 3),
a Complete Streets Checklist (Exhibit A),and Traffic Calming Guidelines (Exhibit B).
Approved:
Todd Jirs ,Mayor
‘-‘las!,,
Date
Document Title Final 4/23/19
Revisions:0 Town of Estes Park, Public Works Page 1 of 6Page 157
APPENDIX I -Town of Estes Park Complete Streets Policy
Statement of Intent:
The Town of Estes Park,through the adoption of this Complete Streets Policy,intends to
promote and encourage the development of a multi-modal transportation network that will
provide access to all users.
Introduction
Complete Streets are streets for everyone.A Complete Streets approach integrates people
and place in the planning,design,construction,operation, and
maintenance of our
transportation networks.This helps to ensure streets are safe for people of all ages and
abilities,balance the needs of different modes,and support local land uses,economies,
cultures,and natural environments.Complete Streets make it easy to cross the street,walk to
shops,and bicycle for work,play,shopping,and recreation.
A Complete Streets Policy allows planners and designers to understand and meet the actual
mobility needs of every community member,however,they travel -by foot,bicycle,scooter,
skateboard,shuttle or automobile.A Complete Street ultimately encourages all community
members to utilize mobility options to access destinations such as schools,downtown
businesses,neighborhoods and recreation areas.This makes it easier for shuttles to run on
time and make it safe for people to walk to and from parking areas such as the Visitor Center
Parking Structure.
Every transportation project that implements the Complete Streets approach will make the
multi-modal transportation network better and safer for motorists,drivers,transit riders,
pedestrians,and bicyclists,thus making the town a better place to live and visit.
Policy
1.DEFINITIONS:The following words and phrases,whenever used in this Policy,shall
have the meanings defined in this section unless the context clearly requires otherwise:
a.Complete Street Infrastructure:According to the National Complete Streets
Coalition,appropriate elements that make up a complete street would include
sidewalks,bicycle lanes,shared use paths,designated transit lanes,safe and
accessible transit stops,safe crossings for pedestrians (including median
islands),grade separated crossings (i.e.underpasses or overpasses),
accessible pedestrian signals,and curb extensions.Additionally,they include
Document Title Final 4/23/19
Revisions:0 Town of Estes Park,Public Works Page 2 of 6Page 158
features identified in the Estes Valley Trails Master Plan and the Estes Park
Downtown plan.
b.“Street”includes streets,avenues,boulevards,road,lanes,alleys,and all
public ways.
c.“Street Project”means the capital construction or capital reconstruction of any
street,whether by the public or private sector,and includes the planning,
design,approval,and implementation processes.Operation and maintenance
(O&M)based projects are excluded.
d.“Multi-modal Transportation Network”means all facilities,vehicles and
devices designed to facilitate the mobility of people.
e. “Users”are individuals who use the Multi-modal Transportation Network.
Categories of Users include pedestrians,bicyclists,motor vehicle drivers,
public transportation riders and people of all ages and abilities.
2.IMPLEMENTATION.
a.The Town of Estes Park shall consider every Street Project an opportunity to
incorporate the principles of Complete Streets.
b.The Town of Estes Park will work in coordination with other organizations,agencies,
and jurisdictions to achieve safe,convenient and connected Complete Streets
infrastructure within the Multi-modal Transportation Network.
c.This policy will be used as a guide to the Town of Estes Park in development of
transportation plans,transit plans,and design standards.As practicable,these
documents and tools will be updated to reflect this Complete Streets Policy.
d.Implementation of the Complete Streets Policy will consider the adjacent
neighborhood,completion of the multi-modal network,priority corridors,and the
financial costs of the Complete Street elements.
e.The Complete Streets Checklist at Exhibit A below will be used in planning,design
and construction or reconstruction of all transportation projects.
f.Public works will present to the Transportation Advisory Board,CDOT (for proposed
work within the CDOT right of way),and to the general public at neighborhood
meetings all street reconstructions,modifications,and construction projects at the
30%preliminary design stage and 90%final design stage.When the proposed
street work is at a location governed by the Complete Streets Policy,the
presentation will include the Complete Streets Checklist results,recommended
design cross-section,alternative improvements,if any,construction cost estimates
for each alternative,clarification of maintenance responsibility,and estimated
maintenance costs.
g.Implementation of relevant parts of the Downtown Plan will also be considered in the
implementation of this policy.
Document Title Final 4/23/19
Revisions:0 Town of Estes Park,Public Works Page 3 of 6Page 159
h.Public works will encourage projects undertaken by other public agencies and
private sector development to follow this policy.
i.Exceptions to this policy for any Street Project can only be granted with the approval
of the Public Works Director and the Town Administrator after coordination with the
Transportation Advisory Board.
3.DATA COLLECTION AND PROGRESS REPORTING
a.The Town will periodically collect,review and report performance data and benchmark
measurements to demonstrate the effectiveness of this policy.This will include:number
of projects completed,number of projects incorporating complete streets infrastructure,
actual infrastructure added,number of transit and non-motorized users,and community
attitudes and perceptions.
b.The Transportation Advisory Board and the Shuttle Committee are encouraged to
provide ongoing feedback and act as a conduit for public participation on the
implementation of Complete Streets practices.
DocumentTitle Final 4/23/19
Revisions:0 Town of Estes Park, Public Works Page 4 of 6Page 160
Exhibit A
Complete Streets Checklist
1.Existing Conditions:
a.What accommodations for bicycles,pedestrians,and transit are included in the
existing facility and on facilities it intersects or crosses?
b.If there are not pedestrian or bicycle facilities and transit,how far from the proposed
project are the closest parallel walkways and bicycle facilities?
c.Are there existing impediments for bicycle,transit,and pedestrian travel that the
proposed project could address?
d.What current or future trip generators are in the vicinity of the proposed project that
could potentially attract more pedestrians,bicyclists,employees,transit or users of
other travel modes?
e.Did the project design consider conflicts between users of different modes of travel,
including bicyclists,pedestrians,motor vehicles,transit or others?
f.Do any previously adopted plans call for the installation of bicycle or pedestrian
facilities such as bike or multi modal lanes on,crossing,or adjacent to the proposed
facility?If yes,list the applicable plans.
2.Project Scope
h.What accommodations,if any,are included for bicycle,pedestrians,and transit in
the proposed project design?
i.If the proposed project does not include bicycle and pedestrian facilities,list
reasons.
j.State the cost of the bicycle and pedestrian facilities and their proportion of the total
project cost.
k.What entity or district will be responsible for the maintenance of the bicycle and
pedestrian facilities and how will they be budgeted?
I.To what extent does the project include steps to calm traffic as outlined in the
attached traffic calming guidelines at Exhibit B.
DocumentTitle Final 4/23/19
Revisions:0 Town of Estes Park, Public Works Page 5 of 6Page 161
Exhibit B
Traffic Calming Guidelines
The following guidelines are not intended to be exhaustive but to give policymakers, the
general public,planners,and designers a general idea of what traffic calming is about.For
example,more detailed guidance and ideas can be found in the publication from The Institute
of Transportation Engineers’(ITE)entitled Traffic Calming:State of the Practice.This defines
traffic calming as “the combination of mainly physical measures that reduce the negative
effects of motor vehicle use,alter driver behavior and improve conditions for non-motorized
street users.”
Suggested road designs that say slow down
1.Design roads that create a subconscious need to slow down.
2.Design roads that incorporate artifacts that encourage people to slow down.
3.Create roadways that make vehicle users feel uncomfortable to speed down residential
roads.
4.Create roadways that have narrow lane width.
5.Add trees,garden plots,sculptures and benches along roadway shoulders to create
calm and visual enjoyment for all users.
6.Add physical design of road signs.
7.Trees,bike lanes,and sidewalks included in designs.
8.Consider alternatives to traffic lights at intersections such as roundabouts to improve
traffic flow and calming.
Document Title Final 4/23/19
Revisions:0 Town of Estes Park,Public works Page 6 of 6Page 162
ÒÝ
ÒÝ
ÒÝ
ÒÝ
ÒÝ
"?B
"?B
"?B
"?B
"?B
"?B"?B
"?B
"?B
"?B
"?B
"?B
"?B
"?B
"?B
"?B
"?B
"?B
"?B
"?B
"?B
#0 #0
#0
#0
!!2
!!2
!!2 !!2
291
295
265
238
106112124128132144148204208
157
155
220
159
213
215
220
217
180
160
170
170
150
216214
217
211
157
211
203205211223207
103
115
117119
131
133
135
140
139143
125
123129133235
230
120
209
157
229225 221217
215 209
213 201
191
113
113
141
216
136121
170
175
101
221
223
219
117 115111 111
111
152
F
a
l
l
R
i
v
e
r
W ELKHORN AVE
BIG HORNDR
MORAI
NE
AV
E
CLEAVE ST
L
A
W
N
L
N
SPRUCEDR
8" PVC
8"
C
M
P
U
n
k
n
o
w
n
8"
PV
C
Unknown24" CMP
PV
C
12
"
R
C
P
PV
C
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 50 100Feet
1 in = 100 ft±Town of Estes ParkPublic Works Dept.
Cleave Street
Stormwater FacilitiesInterim Improvements
Legend
Storm Mains
Storm Mains
Storm Manholes
!!2 Storm Manholes
Storm Structures
ÒÝ Bridge
")ê Vault
¬Other
Storm Inlets
"?B Other
"?B Area
"?B Combination
"?B Curb
"?B Grate
"?B Other
"?B Type C
"?B Type D
"?B Type R
"?B Unknown
Storm Outlets
#0 Outfall
k Outlet
k(Outlet Control Structure
Streams
Streams
Parcels-Larimer
Parcels-Larimer
Edge of Pavement
Edge of Pavement
Buildings
Buildings
Page 163
Town of Estes Park
Public Works Department
Engineering Division
ADDENDUM
Number: _____2______
DATE: _12-10-2019_
Town of Estes Park Project: CLEAVE STREET INTERIM IMPROVEMENTS
Project Manager: Ryan Barr
The Request for Proposal (RFP) previously prepared and issued on 11-22-2019, and
Addendum #1 issued on 12-5-2019 for the above project, are hereby modified as described
below.
Consultants shall acknowledge receipt of this Addendum, in the space provided at the end
of this document. Each addendum shall be signed and submitted with the consultant’s
proposal. This requirement shall replace the requirement in the second paragraph of
Section 1.3 of the RFP.
Questions & Answers
Q. Does the Town have traffic counts for Cleave Street that could be provided?
A. The Town does not have traffic count data for Cleave Street.
Q. A monitoring well was observed on Cleave Street, does the Town anticipate the need for
an environmental study?
A. The Town does not anticipate the need for an environmental study at this
time.
Page 164
Q. What is the starting point for design on the west side of Cleave Street, need to know for
Floodplain delineation?
A. The western “starting point” for interim design should be considered as the
southwest property corner of the 223 Cleave Street land parcel. The ultimate
designs should consider a larger area, including the Spruce Parking Lot to
the west.
The 500 year floodplain (0.2% chance of event) which encroaches onto the
west end of Cleave Street can be considered negligible for the interim
improvements.
Q. Is the Town of Estes Park Power and Communication Division involved in the project?
A. The Town’s Power and Communication Division is not involved in this
project as a driver. But as with other utilities, they should be consulted
throughout the design process. Power and Communications will have greater
involvement in the long-term ultimate design.
Q. You mentioned needing to host three public meetings to present the design options at the
pre-proposal meeting but the RFP states two. Can you confirm the number you wish to
have budgeted for?
A. Budget for 3 public meetings – Conceptual, 30%, and 90%.
Q. For the Scope of Services is Public Works asking for 6 individuals designs, 3 that are
interim improvements, and 3 that will be considered for a long-term, and separate
project? 7.1a “Develop conceptual designs (3 interim; 3 ultimate) for presentation to the
public”
a. Can you expand on your intent of having the consultant provide three interim and
three ultimate designs? For example, would the consultant prepare three interim
designs for public comment and then generate three ultimate designs based upon
selection of one interim design? Or do you see the consultant providing three ultimate
designs based upon the three interim designs?
A. a. For the Conceptual public meeting, the consultant shall prepare and
present 6 conceptual designs – 3 interim and 3 ultimate. After the Conceptual
meeting, the design and all contract work will focus on the interim design
only. The 30% public meeting, 90% public meeting, and final deliverables
will all relate to the chosen interim design (nothing related to ultimate
design).
b. What level of design are you looking for with the “ultimate” design?
A. b. The “ultimate” design will only be conceptual exhibits to solicit
feedback at the Conceptual public meeting.
Page 165
Q. Is there no existing storm drainage system, or are applicants being asked not to engineer
storm drainage improvements?
A. There is not an existing storm drainage system along Cleave Street. Refer to
the map in Addendum #1 for nearby stormwater features. The future storm
drainage system (above or below ground) could be solutions for the interim,
or ultimate, or both.
Q. Will the Town provide the meeting location for the public meetings?
A. Yes.
Q. Will the current construction drawings and stormwater designs/report be provided for the
Loop/FLAP project?
A. Yes, project information and drawings for the Downtown Estes Loop are
available at https://flh.fhwa.dot.gov/projects/co/estes/
Q. Do you anticipate needing any environmental services as part of this project?
A. No.
Q. Do you anticipate needing any traffic counts/design services as a part of this project?
A. No.
Q. Do any traffic counts/studies exist for Cleave Street at this time?
A. No.
Q. Does the Town intend on having the engineer provide the traffic control plan or should
the contractor provide that as part of the permitting process?
A. The contractor will be responsible for providing a traffic control plan.
However, the design consultant is expected to address the basics of the
anticipated traffic control setup in the plans and specifications.
Q. Will the Town provide or have copies of the current CHAMP maps/models?
A. The Town can provide current CHAMP maps/models upon selection of a
consultant. Draft CHAMP data is viewable on the Larimer County GIS
Viewer when the user turns on the Flood layer.
Page 166
The 500 year floodplain (0.2% chance of event) which encroaches onto the
west end of Cleave Street can be considered negligible for the interim
improvements.
Q. Do you anticipate needing to make any changes to the parking lot at the west end of
Cleave Street?
A. No the Town does not anticipate making improvements to the Spruce
Parking Lot during the interim work. However, changes to the parking lot
may be appropriate for the ultimate design concepts.
ACKNOWLEDGMENT – ADDENDUM #2
Name (print)
Name (signature)
Proposing Firm
Date
Page 167
Engineering Services for Cleave Street
Interim Improvements
Proposal for
Prepared by:
December 19, 2019
Page 168
1Prepared by
Engineering Services for Cleave Street Interim Improvements
Proposal for
December 19, 2019
Ryan Barr, Project Manager Kimley-Horn
Public Works Department 1635 Foxtrail Drive, Suite 214
Town of Estes Park Loveland, CO 80538
170 MacGregor Avenue/PO Box 1200 www.kimley-horn.com
Estes Park, CO 80517
RE: PROPOSAL FOR ENGINEERING SERVICES FOR CLEAVE STREET INTERIM
IMPROVEMENTS
Dear Mr. Barr and Members of the Selection Committee,
The Town of Estes Park (Town) is seeking a trusted consultant to provide engineering services for Cleave Street Interim
Improvements between Big Horn Drive and Tregent Park. With over 27 years of experience working in Colorado and
our experiences working on the Town’s Downtown Parking Management Plan and Downtown Master Plan,
Kimley-Horn has the local knowledge, availability, and depth of resources to be that consultant.
UNDERSTANDING THE TOWN’S NEEDS. The Town is seeking to improve Cleave Street by making it safer and more
accessible for pedestrians, bicyclists, and motor vehicles. We are available and excited to develop high-quality concept
plans for this project while following the Town Community Development Department’s core values: exceptional customer
service, treating others as we would like to be treated, integrity, innovation and creativity, problem solving, teamwork,
and professionalism. With Kimley-Horn, you will receive more than a finished product—you will receive a client-centric
experience, be treated with respect, and work with a dedicated team that will act as an extension of Town staff.
EXPERIENCED PROJECT MANAGER. This project will be led by Brian Valentine, P.E., LEED AP, who has
experience working with the Town for the Downtown Master Plan—including participating in a project walk along
Cleave Street—and understands the community firsthand. He brings over 17 years of experience in complete streets
design, active transportation, utility design, erosion control, site development, roadway design, and structural design.
He has experience preparing plans specifications and estimates and various other bidding documents.
A TEAM YOU CAN TRUST. Brian will be directly supported by Loveland-based Deputy Project Manager Emily
Felton, P.E. and QA/QC Manager Bill Hange, P.E., PTOE, who was the City Traffic Engineer for the City of Loveland
for over 24 years. Additionally, we have assembled a team of transportation planners, traffic engineers, drainage engineers,
public outreach specialists, pavement management experts, landscape architects, and parking planners who will work
collaboratively and draw on their expertise to ensure this project is successfully completed on-schedule and within budget.
A LOCAL, FULL-SERVICE FIRM. Our depth of resources and ability to provide a full range of services allows Kimley-
Horn to act as a one-stop shop, providing seamless interaction and an unlimited resource pool. This project will be
completed out of our office in Loveland, 45 minutes from the Town. Our proximity allows us to react quickly to Town
needs, and we can arrive in short notice for activities or issues that require in-person communication.
The Kimley-Horn team has the ample availability and expertise to successfully complete this project. We will work
diligently to collaborate with you in developing effective and innovative solutions for Cleave Street improvements.
Should you require any additional information, please do not hesitate to contact myself, Brian Valentine, at 303.228.2325
or brian.valentine@kimley-horn.com.
Sincerely,
KIMLEY-HORN
Brian Valentine, P.E., LEED AP
Vice President/Authorized Signer
Page 169
2Prepared by
Engineering Services for Cleave Street Interim Improvements
Proposal for
December 19, 2019
A. SUMMARY OF PROPOSAL
Kimley-Horn is grateful for this opportunity to propose our services for Cleave
Street improvements from Big Horn Drive to Tregent Park. As a local, full-
service consulting firm, we will act as an extension of Town staff to ensure the
timely completion of this project.
UNDERSTANDING. The Town is seeking six conceptual designs for
improvements to Cleave Street that address drainage design, bicycle and
pedestrian improvements, and street enhancements, incorporate complete
streets concepts, and are compatible with existing plans for the corridor.
APPROACH. We have provided an outline of our suggested approach to
complete this project on-schedule while keeping the public informed and involved.
CONSULTANT QUALIFICATIONS AND EXPERIENCE. This section
describes our experiences on similar projects, references, and our unique
project management techniques we have developed through our experiences
working with municipalities in Colorado. Our techniques are proven,
streamlined, and intended to make our clients’ lives easier—they are one of
the reasons why over 90% of our work comes from repeat clients.
KEY PEOPLE AND STAFF. Our organizational chart on page 13 outlines our
team structure and relationships between tasks. Learn more about our team
members in their full resumes that follow.
PRIMARY CONTACT PERSON. Project Manager Brian Valentine will be the
primary contact person for Kimley-Horn for the duration of this project. In
addition to being your direct contact for project-specific matters, Brian is a
Vice President and Authorized Signer of the firm.
COMPLIANCE WITH TERMS AND CONDITIONS. Kimley-Horn has
reviewed and agrees to the terms and conditions stated in the Administrative
Section 1 of this request for proposals (RFP). In this section we have also
included requested modifications to the Professional Services Contract.
PRELIMINARY SCHEDULE. We have developed a preliminary project
schedule to accommodate the Town’s deadlines which can be found
on page 27. Throughout the project, we will continue to look for ways to
accelerate the project timeline.
EXHIBITS 1-3. Signed acknowledgments for Addenda 1 and 2 are attached
along with Exhibits 2 and 3.
OUR UNIQUE
UNDERSTANDING
Our experiences completing the Town’s Downtown Parking Management Plan and working with Winter & Company to complete the Downtown Master Plan give us a unique understanding of this corridor.
These experiences allow our team to immediately begin advancing design alternatives while informing the project team of critical project elements and design decisions previously discussed during these planning phases.
TABLE OF CONTENTS
A. Summary of Proposal .......................................................................2
B. Statement of Understanding .............................................................3
C. Proposed Approach to Scope of Services .......................................6
D. Consultant Qualifications and Experience ......................................10
E. Biographical Information of Key People and Staff ..........................13
F. Primary Contact Person for Consultant’s Work ...............................27
G. Compliance with Terms and Conditions .........................................27
H. Preliminary Project Schedule ..........................................................27
I. Completed and Attested Exhibits 1-3 ..............................................27
Page 170
3Prepared by
Engineering Services for Cleave Street Interim Improvements
Proposal for
December 19, 2019
B. STATEMENT OF UNDERSTANDING
Kimley-Horn understands the Town is seeking multiple
concepts for improved design along Cleave Street with
a complete streets design approach. Based on our
understanding of the project, we are proposing a modified
scope that includes additional information gathering
with Town staff, residents, and business owners. Since
the Cleave Street design can be successfully completed
through a number of different approaches, Kimley-Horn
would like the approach to be centered around
realistic solutions that work for multiple parties,
integrating those solutions into the Town’s project
goals and budget. We believe an approach that includes
a kick-off meeting up front with stakeholders will better
serve the Town through the conceptual design phase.
At the conclusion of this initial round of information
gathering, Kimley-Horn will partner with the Town on
the design approach as outlined in the RFP. During the
selection process and at the Town’s request, we are open
to feedback and discussing this approach in more detail.
We understand that Cleave Street, within the project
limits, is used by a mixture of businesses, residents,
and bicyclists and pedestrians parking and walking
into downtown. These users are forced to use the small
sidewalk for a portion of the street and walk on the street
itself for another portion. There is an existing sidewalk
that fronts Tregent Park on the west side of the proposed
improvements and along the east extent of the project
near Big Horn Drive, but there is no connection between
the two sidewalk locations. Additionally, there is one
pedestrian crossing near Big Horn Drive on the east side
of Cleave Street. See the Sidewalk Map below for further
information.
One of our goals of this project is to identify pedestrian
crossing patterns from the west side of Cleave Street after
users park (outside of the project limits of Phase I) and
identify safe pedestrian crossings from the Spruce parking
lot to Big Horn Drive. Sidewalk and bicycle connections
will be evaluated at the north and south sides of Cleave
Street throughout this project.
Improving the sidewalk connectivity will help improve safety
for multiple travel modes within the project limits. Although
not outlined in the RFP, it may be recommended that a
study on Big Horn Drive or Spruce Drive be conducted
to improve both bicycle and pedestrian connectivity and
further achieve the Town’s goals of connection for multiple
modes of transportation. If a concept is selected that alters
traffic patterns of the street, for example making the road
one-way, then a traffic study may also be needed.
Sidewalk Map
Existing sidewalk and ramp to parking lot A Only a gutter pan, no sidewalkD
Existing ramp to ADA parking stall B
Existing ramp, potential to update to directional ramp and add detectable warningsE
Light pole obstruction on existing walk, less than 3’ clearanceC Existing ramp, potential to update to directional ramp, cross walk needs to be re-striped F
A
B
Lack of sidewalk
Existing sidewalk
Cleave Street
W E
l
k
h
o
r
n
A
v
e
E
N
FDC
Page 171
4Prepared by
Engineering Services for Cleave Street Interim Improvements
Proposal for
December 19, 2019
In addition to pedestrian connectivity, we will evaluate the
existing roadway. Kimley-Horn’s pavement management
team will partner with the Town to evaluate the concepts
on cost and feasibility of pavement mill and overlay,
replacement of existing pavement sections, and how
materials could be recycled during construction to
potentially save costs.
Kimley-Horn has design experience with multiple water
quality alternative drainage solutions, along with design
experience in traditional stormwater techniques. In looking
at the available space and the lack of existing stormwater
infrastructure in place along Cleave Street, Kimley-Horn
can prepare concept designs for a variety of non-
traditional stormwater techniques that could
involve infiltration, grass swales or buffers, and/
or proprietary devices to treat stormwater before
outfalling into the Fall River.
The project will research three initial concepts that can be
implemented in 2020 to help address short-term concerns
such as street beautification, drainage, and Americans with
Disabilities Act (ADA) accessibility. In addition, Kimley-Horn
will also compile three concept plans that address long-
term concerns such as pedestrian and vehicular activity.
The concepts will be developed through stakeholder
conversations, survey limitations, and drainage designs that
include improvement of existing conditions along the street.
We understand the Town’s objectives include the following:
• Improve pedestrian and bicycle safety and
connectivity
• Improve intersection crossings including ADA
accessibility upgrades
• Identify and enhance stormwater and drainage
management and capacity in the area
• Design in accordance with the various master
plans that include the project limits
• Receive input from stakeholders at various points
along the project, and design with them in mind
During our preliminary review of the site, we found
opportunities to achieve these goals, as outlined below:
• Improve pedestrian connection to the Spruce Parking
lot and add an additional sidewalk on the north and
south sides of Cleave Street within the project limits
• Add an additional sidewalk for a mid-block
connection to Elkhorn Avenue on the south side of
Cleave Street per Resilient Design Study #2 in the
Downtown Plan
• Connect bicycle design, which could range from
inclusion of sharrows to a two-way separated bike
lane or multimodal path, to other bicycle routes in the
town per the Downtown Master Plan’s identification
of Cleave Street as Active Transportation for both
bicycles and pedestrians
• Properly design pedestrian crossings to improve
safety and ADA accessibility
• Implement green street design elements, such as
bioretention, rain gardens, or underground stormwater
improvements adjacent to the Cleave Street project
area to improve stormwater quality within runoff
• Increase roadway definition to reduce speed, provide
delineation for delivery and loading areas, mark
residential parking, and increase signage along
Cleave Street
–Kimley-Horn will conduct an AutoTURN
analysis using trash trucks, snow plows, and
loading vehicles, as identified by the property
owners along Cleave Street and the Town
• Explore design options for overhead utility relocation
and potentially extending other utilities, including
stormwater, along Cleave Street
Obtaining public input at the initial stages of a project is
critical to the success of the project. Each conceptual plan
will have constraints that may impact existing parking,
landscaping, and/or traffic patterns, but there will be
positive trade-offs to help build the community. Illustrating
the benefits of the proposed improvements to the public
will benefit the future implementation of the project. We
anticipate holding three public meetings throughout
the project following the concept phase, 30% design
phase, and 90% design phase. It is our hope, as
outlined previously, that the Town will allow Kimley-Horn
to conduct initial stakeholder research to identify desires
of the community prior to the first public meeting.
City of Aspen: Park Circle
Pedestrian Improvement Project
Brian Valentine and Emily Felton bring
Kimley-Horn’s recent experience completing
Aspen’s Park Circle Pedestrian Improvement
and Sidewalk Connectivity Project, where
we provided a similar approach and led
the community outreach effort. This
project resulted in a successful design that
integrated community ideas, pedestrian and
bike safety, and creative drainage solutions.
Page 172
5Prepared by
Engineering Services for Cleave Street Interim Improvements
Proposal for
December 19, 2019
As identified in the RFP, the first public meeting will explain the objectives of the project to the community and listen
to the community’s reactions to each of the proposed interim and ultimate conceptual designs. The second public
meeting will be conducted when concept plans are further developed and will provide the public the opportunity to
comment on the design at the 30% design stage. A final public meeting will be conducted at the 90% design phase.
In addition to the public meetings, Kimley-Horn can also solicit stakeholder feedback through online surveys or on-site
surveys, depending on the Town’s preference.
The Town intends to proceed with construction documents at the end of the first public meeting after a concept is
selected. Kimley-Horn’s approach is to provide a conceptual design (15% design) that evaluates three alternatives,
identifies constraints, and then moves forward with the preferred alternative. Upon selection of a preferred alternative, we
will update final design, scope, and fee. If additional design items or project area are required or additional studies are
needed to increase the project’s success, those can be provided as additional scope and fee once that need is identified.
Page 173
6Prepared by
Engineering Services for Cleave Street Interim Improvements
Proposal for
December 19, 2019
C. PROPOSED APPROACH TO SCOPE OF SERVICES
Based on our scope of services, our approach is provided below.
TASK 1: DATA COLLECTION
1.1a – Due Diligence
Kimley-Horn will become familiar with the existing corridor and its history by reviewing past documents and conducting
interviews with the involved staff. Items of particular importance include:
• Understanding the pedestrian, bike, and vehicular patterns and constraints of the area
• Identifying above- and below-ground utilities within the project limits through our design survey
• Identifying means to minimize disruption of private property
• Identifying pedestrian, bicycle, and traffic issues in the area through consultations with the Town and property owners,
as it will not be high season when this task commences and this will be difficult to observe during off-season
• Identifying additional opportunities for connectivity
• Evaluating readily available past corridor studies and drainage studies
Kimley-Horn understands that the project will need to be in compliance with the Town, Larimer County (County),
American Association of State Highway and Transportation Officials (AASHTO) specifications, ADA, Manual on Uniform
Traffic Control Devices, and Colorado Department of Transportation (CDOT).
1.1b – Due Diligence Meeting with Stakeholders
An additional alternate has been included in this task for on-site interviews with stakeholders during due diligence,
which would be Kimley-Horn’s preference before commencing with conceptual designs.
1.2a – Design Survey
Our local subconsultant, Van Horn Engineering and Surveying, Inc. (Van Horn), will provide the following scope of
services for the area outlined below:
Exhibit A: Survey Limits
Cleave St.
Big Horn Dr.
W Elkhorn Ave.
Page 174
7Prepared by
Engineering Services for Cleave Street Interim Improvements
Proposal for
December 19, 2019
The base scope of survey work required for this project
is illustrated in Exhibit A in Red. These survey limits will
include survey of topography, underground and overhead
utilities, and ALTA design information for right-of-way
(ROW). Detailed scope of services for the survey include:
• A team member from Van Horn will walk with a
representative from Kimley-Horn to get more familiar
with the project area, call in locates, and have a field
meeting with the locate provider and/or the Town
Utility Department representative(s)
• Set up control and traverse network, run OPUS for
geodetic elevations
• Property corner search, ID corners
• Field work for topography and site features
• Survey data management, rotation, translation
(horizontal and vertical) to best represent block
bearings and to be relative/compatible in elevation
• Create surface, break line work, survey (lot line, ROW,
deed line) analysis work, create one-foot contours
• Line drafting—feature labels, annotations, block and
lot dimensioning
• Easement input-labels (from existing in-house data or
title work), format product
• In-house PLS review, redlines, clean-up drawing,
create pdf(s), final review, and delivery
This scope of services does not include obtaining title
commitments on parcels adjacent to the project corridor
to identify and plot easements of record. Only platted
easements will be shown.
1.2b – Additional Survey Limits
Kimley-Horn is proposing additional survey limits, as
identified in the additional area shown in blue in Exhibit
B below. This additional survey area will help identify
pedestrian connections, off-site drainage patterns that
can impact on-site water quality and drainage designs,
and additional survey for future design phases.
Exhibit B: Additional Survey Limits
1.3 – Geotechnical Report
At this time, no geotechnical efforts are proposed. We
have provided a geotechnical engineering resource on our
team in the event that their services are requested with
this project.
TASK 2: CONCEPTUAL DESIGN
We will utilize the data collected in Task 1 to develop the
following concept plans for the Cleave Street corridor:
2.1 – Conceptual Site Plans
As part of this task, Kimley-Horn will prepare Conceptual
Site Plans for up to three designs for Cleave Street
improvements. Potential utility, ROW, grading and
drainage, and multimodal connection conflicts will be
identified.
These plans will consist of the following documents:
• Sidewalk Connectivity Plans
• Exhibit detailing vehicular and user flow patterns
• Conceptual Grading Plan including areas of 0” and 6”
curb sections
• Preliminary Engineer’s Opinion of Probable
Construction Costs for each concept (three total)
2.2a – Conceptual Site Plans – Phase II
Each of the three Conceptual Site Plans identified in Task
2.1 will also have a Phase II Site Plan for future development
of each of the three concepts. Up to six Site Plans will be
presented, including three Conceptual Site Plans and three
Phase II Site Plans. The Phase II Site Plans will follow staff
recommendations and will be consistent with the Town’s
master plans to the greatest extent possible.
2.2b – Conceptual Landscape Plans and
Renderings
An alternative proposed during this concept phase for
use during the first public meeting is proposed landscape
plans and proposed renderings. This task includes up to
three landscape plans that are compatible with each of
the Phase II design options, noted in Task 2.2a.
This also includes renderings that show before- and after-
images of Cleave Street with each design alternative. The
goal of this alternative task is to help the public visualize
each design concept during the public meeting and work
to clearly communicate design alternatives to the public.Cleave St.
Big Horn Dr.
W Elkhorn Ave.
Ad
d
i
t
i
o
n
a
l
L
i
m
i
t
s
Page 175
8Prepared by
Engineering Services for Cleave Street Interim Improvements
Proposal for
December 19, 2019
TASK 3: PROJECT MEETINGS
3.1 – Project Meetings and Coordination
Kimley-Horn will participate in meetings and conference
calls with Town staff and the Project Team. This task
can also include preparation of requested exhibits,
coordination with utility providers including utility
relocation, schedules, site visits, and other tasks as may
be requested by the Client. It is anticipated that this task
will include a kick-off meeting, and design meetings after
the 30%, 90%, and bidding phases of the project. Up
to 40 hours of effort has been budgeted within the fee
provided for this task. If more effort is required, additional
budget will be requested.
TASK 4: PUBLIC MEETINGS
4.1 – Public Meetings
A proactive and thoughtful dialogue with the community
is key to the Kimley-Horn approach. Expectations of the
outreach effort include:
• Obtain understanding of how stakeholders view the
proposed improvements
• Gain insight into both real and perceived site
constraints and conflicts
• Educate stakeholders about proposed improvements
Up to three stakeholder meetings are anticipated to be
held. The Town will advertise the public meetings and
reserve a meeting location.
TASK 5: 30%, 90%, AND 100% DESIGN
PLANS
5.1 – Construction Documents
Kimley-Horn will prepare the following Construction
Documents (CDs) to support the project. It is assumed that
the CDs will be processed through the Town for review and
approval. It is anticipated that the CDs will be produced at
multiple 20-scale sheets and one overall sheet, as identified
to the right. Our fee for this task will be provided depending
on the conceptual plan selected. The CDs will consist of
the following:
• COVER SHEET/GENERAL NOTES
–These plans will consist of basic project information, general or site-specific engineering notes, and a sheet index.
• OVERALL EXISTING CONDITIONS/SITE
DEMOLITION PLAN
–This plan will define which existing site-related items are to remain or to be removed as part of the project. This plan will also show the limits of project demolition.
• OVERALL SITE PLAN
–This plan will show the project extents in one viewport showing the overall project limits and identifying overall pedestrian connections and site improvements. This plan will also identify corresponding pages to detailed site plans.
• DETAILED SITE, HORIZONTAL CONTROL, AND
PAVING PLAN
–These plans will show site dimensions to be used for construction and identify site features within the proposed property boundary. Proposed pavement sections, if necessary, will be identified as recommended by the Geotechnical Engineer.
• OVERALL GRADING PLAN AND DRAINAGE MAP
–This plan will illustrate the overall grading intent of the project improvements and will identify drainage basins used for water quality designs.
• DETAILED GRADING PLANS
–These plans will indicate proposed grading of the project site consisting of one-foot contours, select spot elevations, and variations in the curb height, if applicable.
• OVERALL UTILITY PLAN
–This plan will consist of the general utility improvements required to service the proposed development. The plan will show the plan view of the utility lines existing and proposed within the project limits. As utility improvements are not anticipated with Phase I of this project, it is anticipated only an overall utility plan will be needed. No profiling of water, storm, or sanitary sewer is anticipated or included within this scope of work.
• EROSION CONTROL PLANS
–These plans will consist of the best management practices to be included with the construction phasing of the site. No Stormwater Management Plan (SWMP) report will be included, as the disturbed area is less than 1 acre (0.76 acres shown as the limits in Exhibit A). These plans will include an initial and final erosion control plan and up to three pages of standard details.
• SITE CONSTRUCTION DETAILS
–Detail sheets showing site construction details will be prepared. Where available, Town, County, or CDOT details will be used or referenced. Up to four detail sheets will be prepared.
Green Street Design
Kimley-Horn’s professionals can evaluate and
design green/complete street infrastructure for
the Cleave Street Improvements. We can review
alternatives, coordinate with the Town, and then
proceed to include these in the final design.
Page 176
9Prepared by
Engineering Services for Cleave Street Interim Improvements
Proposal for
December 19, 2019
Project meetings and coordination in support of
completion of this task will be performed as a part of
Task 3. This task includes the initial preparation of the
civil construction plans for submittal to the Town at
30% design, and responses or revisions to reasonable
comments to the plans for re-submittal at the 90% and
100% Phases.
5.2 – Drainage Report
Kimley-Horn will prepare a Drainage Report per the Town’s
standards that includes design for drainage design, outfall
for the project extents, and can include water quality
feature(s) on site. Water quality features are anticipated
to treat runoff from Cleave Street before drainage outfalls
into the river to the west of the project. Kimley-Horn will
also develop an Operation and Maintenance Manual for
the selected Water Quality Feature, included within the
appendix of the Drainage Report
5.3 – Specifications
We will modify the Town-provided prototype specifications
for the site. These specifications will be included with
each construction document submittal for review.
ADDITIONAL SERVICES
Kimley-Horn may, upon request and authorization from
the Client, provide services in addition to those identified
herein. Any items requested that are not specifically
outlined in the Scope of Services will be considered
additional services and may be provided based on a
mutually agreed upon scope, fee, and schedule as
authorized by the Client, such as Traffic Control Plan.
INFORMATION PROVIDED BY TOWN
We shall be entitled to rely upon the completeness and
accuracy of all information provided by the Town or the
Town’s consultants or representatives. The Town shall
provide all reasonable information requested by Kimley-
Horn during the project.
SCHEDULE
Kimley-Horn will work expeditiously to meet a mutually
agreed upon schedule. Our proposed schedule can be
found in Section H on page 27.
QUALITY ASSURANCE/QUALITY
CONTROL (QA/QC)
QC is a cornerstone of Kimley-Horn’s culture and is
integrated in every level of our business. Bill Hange, P.E.,
PTOE has been assigned as QA/QC Manager for the
duration of this project. Bill is an experienced project
manager and practicing engineer with significant experience
working for municipal agencies. Our QC plan is an essential
part of our project management technique that ensures we
maintain consistent levels of quality. Our plan has three main
components:
1. TECHNICAL CHECKS/PEER REVIEWS ensure
that project services and deliverables, including
calculations, reports, design plans, and cost
estimates, are reviewed by senior-level staff for
completeness and sound engineering.
2. QUALITY CALLS involve independent senior-
level staff at Kimley-Horn contacting Town staff
throughout the project and after design to ensure
expectations regarding service, project management,
and deliverables met or exceeded expectations. This
provides Town staff the opportunity to speak candidly
about the services they have received from our team.
Both positive and undesirable call results are shared
with project manager and team.
3. CONTINUOUS QUALITY IMPROVEMENT (CQI)
is a successful strategy we use to regularly improve
our ability to serve our clients while also integrating
our clients into our QC process. Kimley-Horn staff
is encouraged to intentionally and continuously look
for ways to make project tasks more efficient. When
we receive input from our clients, the information is
communicated during regular staff meetings and a
customized service plan is laid out. We also routinely
invite clients to our office to share their experience
with QC and solicit their input.
Continuous Q u a l i t y I m provement
Tech
n
i
c
a
l
C
h
ecks/Peer Rev i e w
Q
u
a
l
i
t
y
Calls
On Schedule
Within Budget
Quality Deliverables
Cost Savings
Client Satisfaction
Page 177
Engineering Services for Cleave Street Interim Improvements
Proposal for
10Prepared by December 19, 2019
D. CONSULTANT QUALIFICATIONS
AND EXPERIENCE
Kimley-Horn is a trusted name, with 90% of our
business coming from repeat clients. We are proud of the
relationships we have developed with our clients, and
much of our success over the last five decades is directly
related to our efforts to perform high-quality, timely
services for our clients.
Management Qualifications. Brian Valentine, P.E., LEED
AP will serve as the Project Manager and will proactively
develop and monitor project scope, schedule, and budget.
He will regularly communicate with the Town’s Project
Manager to keep the Town fully aware of project status.
Our team’s approach to project management emphasizes:
• TEAMWORK. We view our role as an extension
of Town staff and will work with the Town in a
collaborative manner.
• COMMITMENT. We accept responsibility and
accountability for all our work.
• COMMUNICATION. We will listen and communicate
openly and honestly.
• RESPONSIVENESS. We commit to quickly responding
to Town needs and goals from our local Loveland office.
Company Capability. Kimley-Horn is a multidiscipline
consulting firm founded in 1967 with over 4,100
employees in more than 90 offices throughout the United
States, including five in Colorado. This project will be
led by Project Manager Brian Valentine, with additional
support from our local Northern Colorado office in
Loveland, Denver team, and national resources.
Schedule Control. Our team has the experience to
develop appropriate schedules and budgets that provide
timely decision-making for unexpected challenges that
may arise. To monitor our staff workload, Kimley-Horn
employs an intensive forecasting technique known as our
“cast-ahead” process. This effort involves assessing our
project milestones and staff workload on a weekly, monthly,
and six-month basis. As a firm with national resources, we
can bring in additional team members from other offices as
needed to accommodate schedule changes.
Cost Estimate and Budget Control. We understand
that project cost control is vital to the Town. Through
our experiences on projects of similar size and scope,
we have developed the following strategies for cost and
budget control:
• Monitor and design to budget
• Utilize accurate unit costs
• Develop accurate cost estimates at each critical stage
• Define alternatives to lower construction cost
Similar Projects
The references provided in this section are for similar
projects in size and scope. We invite you to contact our
references; these individuals will tell you that we listened
to their needs, met their schedules, accomplished their
missions, and delivered results.
City of Aspen: Park Circle Pedestrian
Improvements and Sidewalk Connectivity
Aspen, CO
Kimley-Horn was retained by the City of Aspen to
determine the feasibility of implementing pedestrian
crossings and sidewalk improvements along Park
Circle from Smuggler Mountain Road to King Street.
Kimley-Horn made sidewalk recommendations to
increase sidewalk connectivity and improve safety for all
modes of travel. Our services included data collection,
document review, public outreach, conceptual design
plans, drainage report, landscape planning and design,
and final plans, specifications, and estimates (PS&E).
Team Members: Brian Valentine, Project Manager |
Emily Felton, Project Engineer
Schedule: On schedule
Budget: Within budget
Client: City of Aspen
Reference: Jordan Gray-DeKraai, City of Aspen |
970.429.2738 | jordan.gray-dekraai@cityofaspen.com
Page 178
Engineering Services for Cleave Street Interim Improvements
Proposal for
11Prepared by December 19, 2019
Town of Parker: Parker Road Corridor Plan
Parker, CO
Kimley-Horn facilitated an interactive community
engagement effort and created an integrated land use,
transportation, and urban design plan for the Parker
Road (CO-83) Corridor. The project study area covered
the five-mile length of the Town of Parker and identified
four planning sub-areas. In this effort, we developed a
corridor framework providing the Town of Parker with an
overall corridor vision with generalized land use
guidance for the study area and recommended
transportation strategies and streetscape concepts for
the CDOT highway. We also created a small area plan
with land use, transportation, and urban design
concepts and four pilot redevelopment sites within the
greater downtown district.
Team Members: Troy Russ, Project Manager |
Jeremy Powell, Landscape Architect | Steven Chester,
Project Planner | Curtis Rowe, Traffic Engineer | Matt
Ciarkowski, Active Transportation
Schedule: Completed on adjusted schedule
Budget: Within budget
Client: Town of Parker
Reference: Mary Munekata, Town of Parker |
303.805.3337 | mmunekata@parkeronline.org
City of Colorado Springs: Colorado Avenue
Complete Street Project
Colorado Springs, CO
Kimley-Horn completed an assignment with the City of
Colorado Springs to evaluate parking, transportation,
and community character in the Colorado Avenue
corridor. The corridor was an important transportation
link between Manitou Springs and Colorado Springs
and traversed the Old Colorado City Historic District
and commercial area. We identified opportunities
and conducted analysis to present clear choices for
decision makers in recommending street and other
improvements that promoted community development
goals. The integrated analysis of the elements of
transportation and urban planning were used to
develop a complete street solution. The resulting plan
considered the interaction of these elements at a level
of detail sufficient to provide clear choices, identified
required infrastructure and operational needs, and
recommend an implementation plan.
Team Members: Emily Felton, Project Engineer | Troy
Russ, Project Planner | Curtis Rowe, Traffic Engineer
Schedule: On schedule
Budget: Within budget
Client: City of Colorado Springs
Reference: Kathleen Krager, Public Works Department |
719.385.7628 | kkrager@springsgov.com
Page 179
Engineering Services for Cleave Street Interim Improvements
Proposal for
12Prepared by December 19, 2019
City and County of Denver (CCD): 13th/14th
Avenue Parking-Protected Bike Lane
Denver, CO
Kimley-Horn prepared concept designs and a
construction document package for this parking-
protected bike lane that runs from Speer Boulevard to
the Denver Art Museum, near Broadway. The goal of the
project was to increase mode-split and safety for
cyclists. To increase cyclist safety, we used different
buffer treatments than implemented for the Lawrence
and Arapahoe projects. Instead of raised bollards along
the entire bike lane, we implemented a painted khaki
buffer with bollards only at intersections.
Team Members: Brian Valentine, Project Manager | Matt Ciarkowski, Project Engineer | Emily Felton, Analyst
Schedule: On schedule
Budget: Within budget
Client: CCD
Reference: Michael Koslow, CCD | 720.913.1311 |
michael.koslow@denvergov.org
City of Manitou Springs: Ruxton Avenue
Functionality Project
Manitou Springs, CO
The goal of this project was to evaluate the
desired functionality of Ruxton Avenue in serving
neighborhoods, visitors, and businesses. We evaluated
and recommended safety improvements for all road
users including pedestrians, bicyclists, and drivers.
This project was driven by public outreach with
neighbors, stakeholders, and elected officials to find
the most appropriate solutions and solicit support for
implementation. Our findings will be documented in
the Ruxton Avenue Corridor Plan, which will include
recommendations, priorities, and an opinion of probable
construction costs.
Team Members: Brian Valentine, Project Engineer | Troy Russ, Project Planner | Curtis Rowe, Traffic Engineer
Schedule: On schedule
Budget: Within budget
Client: City of Manitou Springs
Reference: Karen Berchtold, City of Manitou Springs |
719.685.2559 | kberchtold@comsgov.com
City of Santa Monica: Ocean Park Boulevard Complete Green Street Project
Santa Monica, CA
Kimley-Horn provided construction plans, specifications, and cost estimates
to complete the design of the Ocean Park Boulevard Complete Green Street
Project. We designed improvements for the Ocean Park Boulevard corridor
to provide connections between the neighborhoods on the north and south
side of the boulevard and create an inviting environment for residents. Scope
of work elements included the addition of three proposed crosswalks and
overhead beacons, green bike lane and bike boxes, landscaped medians
throughout the length of the project, curb extensions and bioretention
areas strategically placed along the boulevard, permeable paving in areas
not within public travelways, traffic calming measures such as landscaped
medians, pork-chops, and curb extensions, and pedestrian-level lighting.
Te am Members: Brian Valentine, Project Manager
Schedule: On schedule
Budget: Within budget
Client: City of Santa Monica
Reference: Rick Valte, City of Santa Monica |
310.458.8234 | rick.valte@smgov.net Page 180
13Prepared by
Engineering Services for Cleave Street Interim Improvements
Proposal for
December 19, 2019
E. BIOGRAPHICAL INFORMATION OF KEY PEOPLE AND STAFF
At Kimley-Horn, our people offer you the technical expertise, relevant experience, and a commitment to quality that
will make your project a success. Our team comprises like-minded individuals with diverse talents to successfully
deliver interim and ultimate designs for Cleave Street. Our team will have access to the resources and personnel of
our nationwide firm of over 4,100 employees in more than 90 offices. The organizational chart below shows our team
structure and defines relationships among tasks. Team member backgrounds, education, and experience on similar
projects are provided in the resumes on pages 14-26.
Subconsultants
Our team includes subconsultants that act as seamless team members, able to provide their specific areas of expertise
when required. For this project, we are partnering with Ninyo & Moore for geotechnical engineering, Van Horn
for survey, and Ridgeview Data Collection (RDC) for traffic counts. Our subconsulants were selected based on
availability to meet the scope of work, successful work history on our team for previous local projects, and having local
offices in Northern Colorado.
NINYO & MOORE is a minority-owned business established in 1986 to provide exceptional geotechnical
engineering, geologic, hydrogeologic, soil testing, materials testing, and environmental consulting services
to the public and private sectors. Ninyo & Moore has 19 locations throughout the western United States,
and will be performing services for this project from their Fort Collins office.
VAN HORN is a small multidiscipline surveying firm that has been active in Estes
Park for over 70 years. During this time, Van Horn has provided a number of
engineering and surveying services to both the private and public sectors within and
around the Town.
RDC was founded in 2009 by two civil engineers with over 45 years of combined experience in land
development. They offer data collection ranging from daily traffic counts and turning movement counts
to high-definition video collection.
PROJECT MANAGERBrian Valentine, P.E., LEED AP
DEPUTY PROJECT
MANAGEREmily Felton, P.E.
QA/QC MANAGERBill Hange, P.E., PTOE
TRANSPORTATION
PLANNINGTroy Russ, AICP
ACTIVE
TRANSPORTATIONMatt Ciarkowski, P.E.
PARKINGDennis Burns, CAPP
PUBLIC OUTREACHSteven Chester
LANDSCAPE
ARCHITECTUREJeremy Powell, PLA
TRAFFICCurtis Rowe, P.E., PTOE
SURVEYLonnie Sheldon, P.E., PLS²
TRAFFIC COUNTSMelanie Banfield³PAVEMENT
MANAGEMENTScott Sounart, P.E.
GEOTECHNICAL
ENGINEERINGSerkan Sengul, P.E., D.GE¹
DRAINAGEWill Wilhelm, P.E., CFM, CPESC
Subconsultants: 1Ninyo & Moore 2Van Horn 3Ridgeview Data Collection
Page 181
Engineering Services for Cleave Street Interim Improvements
Proposal for
14Prepared by December 19, 2019
17 years of experience • 13 years with Kimley-Horn
Brian has 17 years of civil engineering experience with a focus in multimodal
transportation, water resources, site grading, stormwater management,
and erosion control. He actively integrates Leadership in Energy and
Environmental Design (LEED), low impact development, and sustainable
design techniques into his work and has designed multiple award-winning
projects across the U.S., including one of the first complete/green streets in
the western U.S. Brian applies his expertise to a range of municipal projects
that involve complete/green streets, design and implementation, drainage
planning, bikeway improvements, roadway design, site grading, utility
design, erosion control, and structural design.
Project Experience
• City of Aspen: Park Circle Pedestrian Improvement Project.
Aspen, CO – Project Engineer
• Town of Estes Park: Downtown Master Plan.
Estes Park, CO – Project Engineer
• City and County of Denver (CCD): Broadway Multimodal Corridor
Improvements. Denver, CO – Project Manager
• City of Aurora: Transportation Prioritization Projects.
Aurora, CO – Project Engineer
• City of Aurora: Harvest Road Improvements.
Aurora, CO – Project Engineer
• City of Thornton: 144th and Grant Street Improvements and Roundabout
Design. Thornton, CO – Project Manager
• City of Aurora: Job-Order-Engineering (JOE) General Engineering Services
On-Call. Aurora, CO – Project Manager
• City of Aurora: JOE Civil Engineering On-Call/Parks, Recreation, and
Open Space On-Call. Aurora, CO – Project Manager
• City of Aurora: I-225 and Alameda Widening.
Aurora, CO – Project Engineer
• City of Aurora: Marina and Yale Traffic Signal Improvements.
Aurora, CO – Project Engineer
• City of Aurora: Anschutz Fitzsimons Infrastructure Master Plan Update.
Aurora, CO – Project Manager
• Town of Castle Rock: Plum Creek Parkway Widening.
Castle Rock, CO – Project Engineer
• University of Colorado, Boulder: Flood Mitigation.
Boulder, CO – Project Manager
• CCD: Walnut Street Two-Way Conversion. Denver, CO – Project Engineer
• Denver International Airport (DIA): Water Quality Master Plan.
Denver, CO – Project Manager
• CCD: 20th and Chestnut Parking Lot. Denver, CO – Project Manager
• CCD: Bolling Drive Tributary Channel Relocation.
Denver, CO – Project Engineer
• CCD: Lawrence and Arapahoe Protected Bike Lanes. Denver, CO –
Project Manager
• CCD: 14th Avenue Protected Bike Lanes. Denver, CO – Project Manager
Brian Valentine, P.E.,
LEED AP
Project Manager
Education
B.S., Civil Engineering,
Colorado State University
Licenses
P.E. in CO (#46616), CA, OR,
SD, TX, and WY
LEED Accredited Professional
Awards
2019 Engineering News-
Record (ENR) Top Young
Professional
Page 182
Engineering Services for Cleave Street Interim Improvements
Proposal for
15Prepared by December 19, 2019
7 years of experience • 7 years with Kimley-Horn
Emily has over seven years of experience working with public agencies
and private land developers. Her background includes a variety of projects
encompassing roadway design, pedestrian and bike improvements, public
outreach, public works, traffic signal design, traffic studies, parking studies,
stormwater management, erosion control, utility and drainage design, and
site design. Emily has extensive experience working with municipalities along
the Front Range and into the Rockies.
Project Experience
• Town of Estes Park: Downtown Parking Management Plan.
Estes Park, CO – Research Analyst
• City of Aspen: Park Circle Pedestrian Improvements.
Aspen, CO – Project Engineer
• City of Aurora: Job-Order-Engineering (JOE) General Engineering Services
On-Call. Aurora, CO – Project Engineer
• City of Aurora: Red-Tailed Hawk Accessible Park.
Aurora, CO – Project Manager
• CCD: South Broadway Multimodal Transportation Design.
Denver, CO – Project Engineer
• Town of Castle Rock: Festival Park Expansion.
Castle Rock, CO – Project Engineer
• CCD: 20th and Chestnut Parking Lot. Denver, CO – Project Engineer
• CCD: On-Call Traffic Engineering. Denver, CO – Project Engineer
• CCD: Lawrence and Arapahoe Protected Bike Lanes.
Denver, CO – Project Engineer
• CCD: 14th Avenue Protected Bike Lanes. Denver, CO – Project Engineer
• University of Colorado—Boulder: Stormwater Flood Mitigation.
Boulder, CO – Project Engineer
• City of Colorado Springs: Colorado Avenue Complete Street Project.
Colorado Springs, CO – Analyst
• CDOT: Wolf Creek Pass Site and Water Quality Improvements.
South Fork, CO – Project Engineer
• University of Colorado—Boulder: Fleming Building Stormwater and
Electrical Improvements. Boulder, CO – Project Engineer
• University of Colorado—Boulder: Chemistry Building Stormwater
Improvements. Boulder, CO – Project Engineer
• Colorado Coalistion for the Homeless: Veterans Renaissance Homeless
Transition Project. Aurora, CO – Project Engineer
• Stadium Management Company: Drainage Improvements around
Empower Field around Mile High. Denver, CO – Project Engineer
Emily Felton, P.E.
Deputy Project Manager
Education
B.S., Civil Engineering,
Purdue University
Licenses
P.E. in CO (#54609) and WY
Page 183
Engineering Services for Cleave Street Interim Improvements
Proposal for
16Prepared by December 19, 2019
42 years of experience • Less than 1 year with Kimley-Horn
Bill has over 42 years of experience in transportation engineering. He is
passionate about improving transportation system safety and efficiency and
maintains extensive knowledge in all things transportation. Bill has experience
implementing alternative intersection designs such as modern roundabouts
and a continuous flow intersection (CFI) for arterial street design, construction,
and operations work, as well as designing for storm water, highway/traffic
maintenance, subdivisions, aerial mapping, and street improvements.
Project Experience
• CDOT: Signs, Markings, and Signals—Maintenance Study for the Town of
Estes Park. Estes Park, CO – Project Engineer*
• City of Loveland: Downtown Traffic Parking and Circulation Study.
Loveland, CO – Project Engineer*
• City of Loveland: Downtown Redevelopment Traffic and Parking Reviews.
Loveland, CO – Project Engineer*
• City of Loveland: Retrofit Bikeway Plan and Implementation Projects.
Loveland, CO – Project Engineer*
• Town of Pierce: Transportation Master Plan. Pierce, CO – Project Engineer*
• Larimer County: Urban Area Standards Project Committee.
Loveland, CO – Project Engineer*
• City of Loveland: Traffic Calming Program and Update.
Loveland, CO – Project Engineer*
• City of Greeley: Downtown Greeley Redevelopment Plan, Traffic
Circulation and Parking Review/Implementation.
Greeley, CO – Project Engineer*
• City of Greeley: Bicycle Master Plan. Greeley, CO – Project Engineer*
• City of Loveland: Garfield Avenue/7th Street Safe Routes to School
Retrofit Roundabout. Loveland, CO – Design Engineering Team*
• City of Loveland: Roundabout Standards Design.
Loveland, CO – Project Engineer*
• City of Loveland: Front Range 2-Lane Modern Roundabout #1.
Loveland, CO – Design Reviewer and Approver for the City of Loveland*
• City of Loveland: Roundabout #1 Modification.
Loveland, CO – Project Engineer*
• City of Loveland: Transportation Master Plan.
Loveland, CO – Design Engineering Team*
• City of Loveland: US 34 East-West Mobility Study.
Loveland, CO – Project Engineer*
• City of Greeley: Northwest Corridor Study. Greeley, CO – Project Engineer*
• Larimer County: Fairgrounds Master Plan and Relocation/Operations/
Circulation. Loveland, CO – Project Engineer*
• City of Loveland: Madison Avenue/US 34 CFI.
Loveland, CO – Engineering/Design Team*
*Prior to joining Kimley-Horn
Bill Hange, P.E.,
PTOE
QA/QC Manager
Education
Bachelor of Civil Engineering,
University of Wyoming
Licenses
P.E. in CO (#19967)
Professional Traffic Operations
Engineer (PTOE) (#1811)
Affiliations
Institute of Transportation
Engineers (ITE), Member
Page 184
Engineering Services for Cleave Street Interim Improvements
Proposal for
17Prepared by December 19, 2019
27 years of experience • 1 year with Kimley-Horn
Scott is a qualified expert on hot mix asphalt and related pavement
engineering technologies and has over 28 years of experience in the design,
management, and construction of civil projects of many types, including
roadways, bridges, and airports. He has coordinated several research
projects related to aggregates and asphalt paving materials, conducted
forensic evaluations, and provided expert witness services. His other
areas of specialization include pavement evaluation studies and designs,
pavement and asset management implementations, and distress data
collection methods for local and state agency, aviation, and rail clients.
Project Experience
• City of San Antonio: Pavement Management System.
San Antonio, TX — Project Engineer*
• E-470 Authority. Denver, CO — Senior Project Manager*
• CDOT Region 6 — Non-Project-Specific Task Quality Assurance
Project Manager*
• CDOT Region 1 — Non-Project-Specific Task Quality Assurance
Project Manager*
• Dallas-Ft. Worth Connector. Tarrant County, TX — Project Engineer*
• California Department of Transportation (CALTRANS): Airport Pavement
Management System. Sacramento, CA — Project Manager*
• Development of High Performance Concrete Pavement.
Englewood, CO — Project Engineer*
• Target Corporation: Pavement Engineering Services.
Various Locations — Project Manager*
• The Home Depot: Pavement Engineering Services.
Various Locations — Project Manager*
*Prior to joining Kimley-Horn
Scott Sounart, P.E.
Pavement Management
Education
B.S., Engineering, University of
Colorado—Denver
Licenses
P.E. in CO (#39400)
Page 185
Engineering Services for Cleave Street Interim Improvements
Proposal for
18Prepared by December 19, 2019
27 years of experience • 4 years with Kimley-Horn
Troy is a professional planner with 27 years of experience in community
planning, public facilitation, and the integration of urban design and
transportation. Troy joined Kimley-Horn’s Denver office after serving as the
Planning Director of Louisville, Colorado, where he led all land use, urban
design, and transportation planning for the City. While in Louisville, Troy
authored Louisville’s character-based Comprehensive Plan; designed the
nation’s first divergent diamond interchange with exclusive bus rapid transit
(BRT) lanes; and facilitated the City’s Downtown Parking and Pedestrian
Action Plan, which contributed to the dramatic revitalization of one of
Boulder County’s most livable downtowns.
Project Experience
• Town of Estes Park: Downtown Parking Management Plan.
Estes Park, CO – Project Planner
• Town of Parker: Downtown Parking Study. Parker, CO – Project Planner
• University of Northern Colorado: Transportation/Parking and Circulation
Master Plan. Greeley, CO – Project Manager
• Town of Gypsum: Roundabout Designs. Gypsum, CO – Project Planner
• City of Longmont: Enhanced Multiuse Corridor Plan.
Longmont, CO – Project Manager
• City of Manitou Springs: Ruxton Avenue Functionality Project. Manitou
Springs, CO – Project Planner
• City of Golden: Transportation Master Plan. Golden, CO – Project Manager
• CCD: South Broadway Multimodal Transportation Design.
Denver, CO – Project Planner
• Town of Castle Rock: Downtown Mobility Study.
Castle Rock, CO – Project Manager
• City of Colorado Springs: Traffic On-Call.
Colorado Springs, CO – Project Planner
• City of Sedona: Transportation Master Plan. Sedona, AZ – Project Planner
• City of Colorado Springs: Colorado Avenue Complete Street Project.
Colorado Springs, CO – Project Planner
Troy Russ, AICP
Transportation Planning
Education
Master of City Planning,
Transportation Planning,
Georgia Institute of Technology
Bachelor of Environmental
Design, Urban Design,
University of Colorado—
Boulder
Licenses
American Institute of Certified
Planners (AICP) (#011710)
Page 186
Engineering Services for Cleave Street Interim Improvements
Proposal for
19Prepared by December 19, 2019
12 years of experience • 12 years with Kimley-Horn
Matt’s career is focused on multimodal and active transportation engineering
design and planning projects for public and private clients. His project
experience includes bicycle plan implementation, trail and pedestrian
improvements, ADA compliance, roadway design, traffic signal design,
traffic control plans, traffic impact studies, and other transportation-related
studies. Matt’s exposure to many different project types has allowed him to
obtain a wealth of knowledge and experience in the design and planning of
transportation and mobility projects.
Project Experience
• Town of Gypsum: Roundabout Designs. Gypsum, CO – Project Engineer
• CCD: South Broadway Multimodal Transportation Design.
Denver, CO – Project Engineer
• Town of Castle Rock: Downtown Parking Study.
Castle Rock, CO – Project Engineer
• City of Colorado Springs: Traffic On-Call.
Colorado Springs, CO – Project Engineer
• City of Aurora: Harvest Road Improvements.
Aurora, CO – Project Engineer
• City of Aurora: Job-Order-Engineering (JOE) General Engineering Services
On-Call. Aurora, CO – Project Engineer
• City of Aurora: I-225 and Alameda Widening.
Aurora, CO – Project Engineer
• Town of Castle Rock: Founders Parkway/Crowfoot Valley Road
Intersection Improvements. Castle Rock, CO – Project Engineer
• CCD: Walnut Street Two-Way Conversion. Denver, CO – Project Engineer
• CCD: Lawrence and Arapahoe Protected Bike Lanes.
Denver, CO – Project Engineer
• CCD: 14th Avenue Protected Bike Lanes. Denver, CO – Project Engineer
• City of Colorado Springs: Dublin Boulevard Widening.
Colorado Springs, CO – Project Engineer
• City of Aurora: Marina and Yale Traffic Signal Improvements.
Aurora, CO – Project Engineer
• CCD: On-Call Traffic Engineering. Denver, CO – Project Engineer
Matt Ciarkowski, P.E.
Active Transportation
Education
B.S., Civil Engineering, Texas
A&M University
Licenses
P.E. in CO (#51556), WY, and
TX
Page 187
Engineering Services for Cleave Street Interim Improvements
Proposal for
20Prepared by December 19, 2019
11 years of experience • 1 year with Kimley-Horn
Steven brings 11 years of experience and a passion for city planning and
design with a strong analytical background complemented by extensive
community engagement and graphic design skills. He is experienced in
project management, community planning, multimodal transportation
planning, and real estate development with a passion for creating great
places for people that are walking and biking friendly. He brings strong
entrepreneurial motivation along with experience and relationships in the
public sector.
Project Experience
• City of Golden: Transportation Master Plan. Golden, CO – Project Planner
• City of Manitou Springs: Transportation and Mobility Plan.
Manitou Springs, CO – Project Planner
• Town of Parker: Parker Road Corridor Plan. Parker, CO – Project Planner
• CCD: South Broadway Multimodal Transportation Plan.
Denver, CO – Project Planner
• Decatur-Federal/Sun Valley Neighborhood Plan and General Development
Plan. Denver, CO – Project Manager*
• Transit Oriented Denver. Denver, CO – Project Planner*
• Blueprint Denver. Denver, CO – Deputy Project Manager*
• Denver Comprehensive Plan 2040. Denver, CO – Project Planner*
• 21st Street Festival Street Design. Denver, CO – Project Manager*
• The Square on 21st Demonstration Project. Denver, CO – Project
Manager*
• Westwood Neighborhood Plan. Denver, CO – Project Manager*
*Prior to joining Kimley-Horn
Steven Chester
Public Outreach
Education
Master of Urban and Regional
Planning, Urban Placemaking,
University of Colorado—
Denver
B.A., Environmental Science
and Geography,
Middlebury College
Affiliations
Urban Land Institute, Member
Congress for New Urbanism
(CNU), Member
American Planning Association
(APA), Member
Page 188
Engineering Services for Cleave Street Interim Improvements
Proposal for
21Prepared by December 19, 2019
25 years of experience • 25 years with Kimley-Horn
With 25 years of experience, Curtis has served as project manager on a
variety of traffic engineering projects for public- and private-sector clients.
He has performed traffic impact studies, corridor studies, traffic signal
design, access and circulation studies, intersection capacity analysis,
traffic signal warrant studies, roundabout design, signing and marking,
Intelligent Transportation Systems (ITS) design, transportation planning, and
transportation demand management program design. Curtis brings to our
team experience combining transportation planning, traffic engineering, and
design into a cohesive package for our clients.
Project Experience
• City of Loveland: 65th Street and Harrison Avenue Roundabout.
Loveland, CO – Project Manager
• City of Greeley: US-34 Business (10th Street) and 69th Avenue Signal
Design. Greeley, CO – Project Manager
• City of Aurora: Gartrell Road and Heritage Parkway Traffic Signal Design.
Aurora, CO – Project Manager
• City of Aurora: Heritage Eagle Bend Transportation and Safety Study.
Aurora, CO – Project Manager
• City of Aurora: Anschutz Expansion Traffic Impact Study.
Aurora, CO – Project Engineer
• City of Aurora: I-225 and Alameda Widening.
Aurora, CO – Project Manager
• Town of Castle Rock: Plum Creek Parkway Widening.
Castle Rock, CO – Project Engineer
• Town of Castle Rock: Founders Parkway and Crowfoot Valley Road
Intersection Improvements. Castle Rock, CO – Principal-in-Charge
• Town of Castle Rock: Downtown Mobility Study.
Castle Rock, CO – Project Engineer
• City of Golden: Transportation Master Plan.
Golden, CO – Principal-in-Charge
• City of Thornton: 144th and Grant Street Improvements and Roundabout
Design. Thornton, CO – Project Engineer
• City of Colorado Springs: Nevada Avenue and Platte Avenue Intersection
Improvements. Colorado Springs, CO – Project Engineer
• City of Colorado Springs: Fontanero Street and El Paso Street
Intersection Improvements. Colorado Springs, CO – Project Engineer
• Town of Gypsum: Roundabout Designs.
Gypsum, CO – Principal-in-Charge
• City of Greenwood Village: Holly Street and Greenridge Road Traffic
Signal Timing Study. Greenwood Village, CO – Project Manager
• City of Aspen: North Mill Street Corridor Study and Traffic Analysis.
Aspen, CO – Project Manager
• CDOT: Small Town Traffic and Safety Studies.
Statewide, CO – Project Manager
Curtis Rowe, P.E.,
PTOE
Traffic
Education
M.S., Civil and Environmental
Engineering, University of
Nevada—Las Vegas
B.S., Civil Engineering,
University of Nebraska—
Lincoln
Licenses
P.E. in CO (#36355), NV, WY,
NE, MT, ID, and UT
PTOE (#555)
Affiliations
ITE, Member
Page 189
Engineering Services for Cleave Street Interim Improvements
Proposal for
22Prepared by December 19, 2019
23 years of experience • 23 years with Kimley-Horn
Will is a water resources engineer who manages numerous storm water
watershed projects such as drainage modeling and design, stream
restoration, and best management practices (BMPs) for water quality and
quantity. Will is one of the driving forces behind the firm’s growing storm
water practice. He has been involved in all aspects of urban and rural
watershed projects, including feasibility and planning, permitting, public
involvement, modeling, design, and construction management. In addition,
Will has provided drainage, dam design, and site storm water planning and
design services for various municipal clients.
Project Experience
• Mecklenburg County: Little Sugar Creek Restoration.
Charlotte, NC – Project Manager
• Bill Moore Mitigation Bank Stream Restoration.
Ennis, TX – Quality Control
• Mecklenburg County: Torrence Creek Tributary 1.
Huntersville, NC – Project Manager
• Charlotte Water: Stream Stabilization and Sanitary Sewer Protection
Assessment and Repairs. Charlotte, NC – Project Manager
• Resource Environmental Solutions (RES): McDowell Creek Tributary
Stream Restoration. Huntersville, NC – Project Manager
• RES: McDowell Creek Watershed Restoration.
Huntersville, NC – Project Manager
• North Carolina Ecosystem Enhancement Program (EEP): Stricker Branch
Stream Restoration. Concord, NC – Project Manager
• Restoration WV Mitigation: Davis Branch Mitigation Bank.
Beckley, WV – Project Engineer
• North Carolina DOT: Stream Restoration Guidance Committee.
Raleigh, NC – Project Engineer
• North Carolina Department of Environmental Quality: Watershed
Restoration Program. Statewide, NC – Project Manager
• City of Charlotte Stormwater Serivces: Unspecified Stream Restoration
Projects. Charlotte, NC – Project Manager
• North Carolina EEP: Cheviot Hills Golf Course Stream Restoration.
Wake County, NC – Project Engineer
• City of Charlotte: Edwards Branch Stormwater Management and Stream
Restoration Repairs. Charlotte, NC – Project Engineer
• City of Concord: Sign Drive Culvert and Stream Replacement.
Concord, NC – Project Manager
• City of Greensboro: Umbrella Mitigation Banking Instrument.
Greensboro, NC – Project Engineer
• North Carolina EEP: Morgan Creek Restoration Project.
McDowell County, NC – Project Manager
Will Wilhelm, P.E.,
CFM, CPESC
Drainage
Education
B.S., Civil Engineering, North
Carolina State University
B.S., Environmental
Engineering, North Carolina
State University
Licenses
P.E. in CO (#56499), NC, and TN
Certified Floodplain Manager
(CFM) (#NC-07-0255)
Certified Professional in
Erosion and Sediment Control
(CPESC) (#5658)
Affiliations
National Society of
Professional Engineers (NSPE),
Member
North Carolina Water
Resources Association,
Member
Page 190
Engineering Services for Cleave Street Interim Improvements
Proposal for
23Prepared by December 19, 2019
35 years of experience • 10 years with Kimley-Horn
Dennis is a nationally recognized parking specialist with 35 years of parking
consulting and management experience. He has led national research and
analysis efforts in the areas of parking system organizational development,
parking as an economic development strategy, parking system strategic
planning, “smart parking” system development, parking and transportation
program integration, and parking system branding/marketing. Dennis has
extensive expertise in the development and operation of transportation
systems to complement parking operations, as well as transportation
demand management strategies designed to reduce overall parking demand
and has served as principal-in-charge and/or project manager on over 400
parking studies. Dennis is the author of numerous articles and white papers
and is a contributing blogger for the International Parking Institute.
Project Experience
• Town of Estes Park: Downtown Parking Management Plan.
Estes Park, CO – QA/QC Reviewer
• Colorado State University (CSU): Transportation Studies.
Fort Collins, CO – Project Engineer
• CSU: Parking and Transportation Master Plan.
Fort Collins, CO – Project Manager
• Town of Parker: Downtown Parking Study. Parker, CO – QA/QC Reviewer
• City of Fort Collins: Parking Strategic Plan.
Fort Collins, CO – Project Manager
• City of Aurora: Parking and Mobility Enterprise System Business Plan.
Aurora, CO – Principal-in-Charge
• City of Boulder: Parking Garage Design. Boulder, CO – Project Manager
• City of Boulder: Access Management and Parking Strategies.
Boulder, CO – Project Manager
• City of Manitou Springs: Ruxton Avenue Functionality Project. Manitou
Springs, CO – Project Engineer
• Town of Jackson: Downtown Parking and Mbility Management Plan.
Jackson, WY – Principal-in-Charge
• City of Longmont: Downtown Transportation Study.
Longmont, CO – Task Manager
• City of Phoenix: On-Street Parking Study. Phoenix, AZ – Project Manager
• City of Phoenix: Park Central Mall Garage Study.
Phoenix, AZ – Project Manager
• City of Peoria: On-Call Civil Engineering. Peoria, AZ – Project Engineer
Dennis Burns, CAPP
Parking
Education
B.A., Humanities, University of
North Carolina—Charlotte
Licenses
Certified Administrator of Public
Parking (CAPP)
Accredited Parking Organization
(APO) Site Reviewer
Affiliations
International Parking and
Mobility Institute (IPMI),
Member
Pacific Intermountain
Parking and Transportation
Association, Member
Page 191
Engineering Services for Cleave Street Interim Improvements
Proposal for
24Prepared by December 19, 2019
21 years of experience • 1 year with Kimley-Horn
Jeremy has 21 years of combined experience in public and private practice
with a strong background in construction, site design, and 3D graphic
presentation. He has designed and supervised numerous projects from
concept to final approvals and implementation. He has worked closely with
developers, civil engineers, government agencies, and community planners
throughout the country. Jeremy is a Certified Wetland Delineator with a
strong environmental science background. He is committed to delivering
effective interpersonal and graphic presentations to clients, communities and
regulatory agencies. He provides strong leadership meeting client goals with
progressive design solutions and cost-effective implementation.
Project Experience
• Arapahoe Community College: Collaboration Campus.
Castle Rock, CO – Landscape Architect
• City of Aurora: Harvest Road Improvements.
Aurora, CO – Landscape Architect
• City of Aurora: Job Order Engineering Services On-Call.
Aurora, CO – Landscape Architect
• Colorado School of Mines: Lot D Expansion.
Golden, CO – Landscape Architect
• Colorado Springs Downtown Development Authority: Downtown Gateway
Design. Colorado Springs, CO – Landscape Architect
• Staybridge Suites: Staybridge Suites in Thornton.
Thornton, CO – Landscape Architect
• Town of Parker: Parker Road Corridor Plan.
Parker, CO – Landscape Architect
• Church Ranch Apartments. Westminster, CO – Landscape Architect*
• The Canyons. Castle Pines, CO – Lanscape Architect*
• Avenues at Crofton Park. Broomfield, CO – Landscape Architect*
• The Pearl. Denver, CO – Landscape Architect*
• Wyndham Hill. Frederick, CO – Landscape Architect*
• Candelas Townhomes. Arvada, CO – Landscape Architect*
• Littleton Village. Littleton, CO – Landscape Architect*
• Caley Court. Englewood, CO – Landscape Architect*
• Belleview Heights. Aurora, CO – Landscape Architect*
*Prior to joining Kimley-Horn
Jeremy Powell, PLA
Landscape
Architecture
Education
Bachelor of Landscape
Architecture, Michigan State
University
Licenses
Professional Landscape
Architect (PLA) in CO (#1024)
and MI
Certified Wetland Delineator,
Army Corp of Engineers
Page 192
Engineering Services for Cleave Street Interim Improvements
Proposal for
25Prepared by December 19, 2019
17 years of experience
As a principal engineer with over 17 years of experience, Serkan is
responsible for the oversight and management of the geotechnical
engineering services provided by Ninyo & Moore’s Colorado offices. Serkan
conducts forensic evaluations, investigations and analyses for geotechnical
projects, directs and guides engineers and technicians in compiling and
analyzing geotechnical data, provides supervision of construction materials
testing projects, authors and reviews geotechnical reports, and provides
technical guidance and support to client staff.
Project Experience
• Triangle Office Building. Denver, CO – Geotechnical Engineer
–This project involved design and construction of an 18-story steel-framed high-rise office building with two below-grade parking levels and a large at-grade plaza. Serkan completed the geotechnical
evaluation report for this project that included advancement of borings, installation of groundwater monitoring wells, collection of samples, and laboratory testing for providing geotechnical design
parameters for building foundations, temporary shoring, temporary and permanent dewatering, excavation considerations, underslab drainage systems, and commercial brick-paver plaza areas.
• 17th and Wewatta (17W Mixed-Use), 18th & Wewatta (Union House
Residential Tower), 19th & Wewatta (Residential Tower), 16th & Chesnut
(Office Tower), 1709 Chesnut (Residential Towers), and 2980 Huron
(Residential Tower). Denver, CO – Geotechnical Engineer
–This project involved geotechnical evaluations that provided
design and construction recommendations for these multi-story buildings located within the Union Station Redevelopment Area. The geotechnical evaluations consisted of subsurface
exploration, laboratory testing, seismic testing, engineering analysis, hydrogeologic testing and analysis, dewatering volume estimates, and preparation of geotechnical evaluation reports including
geotechnical recommendations for design and construction.
• Galvanize 2.0, 1644 Platte Street. Denver, CO – Geotechnical Engineer
–Serkan was the Geotechnical Engineer for the redevelopment of an urban infill project consisting of the design and construction of a new 60,000-square-foot, five-story structure with one subterranean level. Serkan provided oversight for a geotechnical evaluation including subsurface exploration, laboratory testing, engineering analysis, and provided geotechnical recommendations for design and construction of the project.
Serkan Sengul, P.E.,
D.GE
Geotechnical
Engineering
(Ninyo & Moore)
Education
M.S., Civil Engineering,
University of Colorado—
Denver
B.S., Civil Engineering,
University of Colorado—
Denver
Licenses
P.E. in CO (#41782), WY, KS,
OK, NE, NM, MT, and UT
Academy of Geo-Professional,
Diplomate, Geotechnical
Engineering
Affiliations
American Society of Civil
Engineers (ASCE), Region 7
Governor and Colorado Section
Geo-Institute Chair
Colorado Association of
Geotechnical Engineers,
Member
Page 193
Engineering Services for Cleave Street Interim Improvements
Proposal for
26Prepared by December 19, 2019
Lonnie is the owner of Van Horn Engineering and Surveying, Inc. and has
extensive experience in design, civil engineering, and surveying, including:
project management of surveying projects, calculations and drafting of
surveying projects, road/drainage design, retaining wall design, utility
engineering design, septic system design, site planning, drafting engineering
plans, field surveying, and reviewing and signing of all levels of land surveys.
Project Experience
• Town of Estes Park: East Riverside Drive. Estes Park, CO – Design, civil
engineering, and surveying
• Town of Estes Park: Post Office Parking Lot. Estes Park, CO – Design,
civil engineering, and surveying
• Worldmark by Trendwest. – Design, civil engineering, and surveying
• Mary’s Lake Lodge and Promontory Condominiums. – Design, civil
engineering, and surveying
• Alardo Properties. – Design, civil engineering, and surveying
• E.P.U.R.A.: Weist Drive. – Design, civil engineering, and surveying
• E.P.U.R.A.: Park Theater Mall. – Design, civil engineering, and surveying
Melanie is the President and Project Manager of Ridgeview Data Collection.
She has over 16 years of experience conducting data collection surveys.
She manages projects, conducts data evaluation, and prepares reports for a
variety of transportation-related projects.
Project Experience
• CCD: Traffic Engineering On-Call. Denver, CO – Traffic Counts
• City of Aurora: 2016 Job Order Engineering (JOE) General Engineering
On-Call. Aurora, CO – Traffic Counts
• City of Aurora: 2016 JOE Transportation Engineering On-Call.
Aurora, CO – Traffic Counts
Lonnie Sheldon, P.E.,
PLS
Survey (Van Horn)
Education
B.S., Civil Engineering,
Colorado State University
Licenses
P.E. in CO (#26974)
Professional Land Surveyor
(PLS) (#26974)
Melanie Banfield
Traffic Counts (RDC)
Education
B.S., Civil Engineering,
University of Washington
Page 194
27Prepared by
Engineering Services for Cleave Street Interim Improvements
Proposal for
December 19, 2019
F. PRIMARY CONTACT PERSON
Project Manager Brian Valentine, P.E., LEED AP will be
the primary contact person for Kimley-Horn. He can be
reached at:
303.228.2325
626.533.6140
brian.valentine@kimley-horn.com
G. COMPLIANCE WITH TERMS
AND CONDITIONS
Kimley-Horn has reviewed and agrees to the terms and
conditions stated in the Administrative Section 1 of the RFP.
We have carefully reviewed the contractual terms of the
Professional Services Contract. Our review has identified
areas where we would wish to propose, for the Town’s
consideration, deviations from the language offered. The
sections we would propose modifications to are listed below:
• Section 8: Consultant’s Duties
• Section 16: Patented Devices, Materials and Processes
• Section 18: Indemnification
• Section 19: Independent Contractor
We will provide alternative language for these sections to
the Town of Estes Park for review following the consultant
selection process. We are confident that our deviations
will be considered reasonable and will result in an
agreement that is fair and equitable to both parties.
H. PRELIMINARY PROJECT
SCHEDULE
The proposed schedule below identifies the major
elements and key milestones to successfully complete
this project on-schedule. However, depending on
the phasing of the project, Kimley-Horn can look for
opportunities to accelerate the completion of the project.
I. COMPLETED AND ATTESTED
EXHIBITS 1-3
Per the addenda, each addendum acknowledgement
has been signed and is included in place of Exhibit 1.
Completed and attested Exhibits 2-3 are attached on the
following pages.
Project Schedule
Cleave Street Interim Improvements
Dates 1/6 1/20 2/3 2/17 3/2 3/16 3/30 4/13 4/27 5/11 5/25 6/8 6/22 7/6
Weeks 1 3 5 7 9 11 13 15 17 19 21 23 25 27
Notice to Proceed*
Kick-Off Meeting
Periodic Meetings
Public Outreach Meetings
Cleave
Street
Project
Feasibility Period
Survey Work
Concept Plans
Town of Estes Review
Prep 30% Plans
Town of Estes Review
Prep 90% Plans
Town of Estes Review
Prep 100% Plans
Bidding Phase
*Schedule starts with NTP by the Town. Should this date change, the dates of the schedule will be adjusted accordingly.
Kimley-Horn Town of Estes Joint Work Public Outreach Meetings
Page 195
Town of Estes Park
Public Works Department
Engineering Division
ADDENDUM
Number: _____1______
DATE: _12-5-2019_
Town of Estes Park Project: CLEAVE STREET INTERIM IMPROVEMENTS
Project Manager: Ryan Barr
The Request for Proposal (RFP), previously prepared and issued on 11-22-2019 for the
above project, is hereby modified as described below.
Consultants shall acknowledge receipt of this Addendum, in the space provided at the end
of this document. Each addendum shall be signed and submitted with the consultant’s
proposal. This requirement shall replace the requirement in the second paragraph of
Section 1.3 of the RFP.
Mandatory Pre-Bid Meeting
The sign-in sheet from the mandatory pre-bid meeting has been included in this
addendum. Only entities who attended this meeting will be considered eligible proposers.
Clarifications
The Town’s adopted Complete Streets Policy is attached. The Complete Streets Checklist
(Exhibit A of the Policy) will need to be completed as part of the Consultant’s services.
o Public Outreach at conceptual, 30%, and 90%
o Public Works presentation to the Town’s Transportation Advisory Board (TAB)
may be required
Replace all references to “Regent Park” with the correct park name of “Tregent Park”
Deadline for questions for final addendum will be Monday December 9, 2019 at 5:00 pm
local time. Final Addendum will be published Tuesday evening December 10, 2019.
Page 196
Plan/budget for 3 public meetings for the interim design at conceptual, 30%, and 90%
This project has been requested by elected officials. There is no clear direction from them
on the level of effort/improvements for the interim solution or final solution, thus, the
Town is looking to engineering firms for assistance in developing ideas and options for
consideration by staff, elected officials, the public, and the downtown business
community.
al should not include construction management/
oversight services.
with snow and ice present. However, Estes Park does not retain snow as much as other
mountain communities and snowmelt should result in opportunities to conduct the
necessary work. It is also possible that Public Works Department staff could clear areas.
The Town is interested in processes to reach interim solutions for this segment of Cleave
Street and be responsive to the request from elected officials on improvements, as well as
addressing issues based on feedback from those who use this street the most, business
owners, property owners, and residents.
Questions & Answers
Q. Who will the outreach focus on?
A. The primary parties to consider for outreach will be the adjacent business
owners, property owners, and residents. Other stakeholders could include
the Housing Authority, other downtown businesses, nearby neighborhoods,
and the community at large.
Q. Does the $600,000 amount include the design budget?
A. The $600,000 figure does not include the design efforts. Some funds may be
transferred into the design budget if needed. $600,000 is not a project
estimate and should not be considered as the target cost of construction of
interim improvements. Some of these funds could be reserved for the long-
term Cleave Street improvements.
Q.
A. Potential long-term solutions should be presented as conceptual exhibits,
primarily to be used for public outreach and input. Consultants will not need
to develop a set of plans and specifications for the long-term goal, but should
identify possible alternatives. Reference the Estes Park Downtown Plan for
guidance on the long-term vision for Cleave Street.
Q. Is there a possibility of creating one singular pedestrian path?
A. A variety of possible options for multimodal and alternative transportation
should be considered, including a singular pedestrian path. This is certainly a
Page 197
potential option. To develop alternatives, first review the Estes Park
Downtown Plan and the Estes Valley Master Trails Plan
Q. Are there existing stormwater systems to tie into? Are there as-built records for
stormwater systems?
A. Our GIS system indicated that there are no stormwater facilities along
Cleave Street. The Town will investigate and provide information through
The attached map shows the nearby stormwater facilities. Most are
located along West Elkhorn Avenue, to the south of Cleave Street.
As-built records have not been provided as there are no stormwater
facilities located along Cleave Street.
Q. Should we assume the Consultant will need to perform and provide a survey?
A. Yes. Plan to perform site surveys to establish existing topography and right
of way (ROW) lines, and to identify limitations.
Q. Will the Consultant need to provide additional bid documents?
A. Deliver plans and specifications, in a bid-ready format. The Town has
templates for other bid documents such as general conditions.
Q. Can the service contract be edited?
A. Yes, the provided contract is a template and may be edited. Send questions,
as we may need to get legal review on the proposed edits.
Q. Will we receive the attendees list?
A. Yes, sign in sheet is attached.
Q. Will the evaluation be qualifications based?
A. Yes. A fee schedule is to be prepared and submitted separately along with the
proposal. Town intends to select from the qualifications/proposals and
negotiate fees as appropriate. Interviews may be conducted at the Town s
option.
Q. Is there a page limit?
A. No. The Town received some feedback in previous RFPs that page limits
were too restrictive, so we are trying this time with no page limits. However,
proposals should be concise and thorough.
Page 198
Attachments
Pre-Proposal Meeting Sign-In Sheet
Complete Streets Policy including the checklist
Map of Stormwater facilities
ACKNOWLEDGMENT ADDENDUM #1
Name (print)
Name (signature)
Proposing Firm
Date
Kimley-Horn and Associates, Inc.
Brian Valentine, P.E., PTOE
December 19, 2019
Page 199
Town of Estes Park
Public Works Department
Engineering Division
ADDENDUM
Number: _____2______
DATE: _12-10-2019_
Town of Estes Park Project: CLEAVE STREET INTERIM IMPROVEMENTS
Project Manager: Ryan Barr
The Request for Proposal (RFP) previously prepared and issued on 11-22-2019, and
Addendum #1 issued on 12-5-2019 for the above project, are hereby modified as described
below.
Consultants shall acknowledge receipt of this Addendum, in the space provided at the end
of this document. Each addendum shall be signed and submitted with the consultant’s
proposal. This requirement shall replace the requirement in the second paragraph of
Section 1.3 of the RFP.
Questions & Answers
Q. Does the Town have traffic counts for Cleave Street that could be provided?
A. The Town does not have traffic count data for Cleave Street.
Q. A monitoring well was observed on Cleave Street, does the Town anticipate the need for
an environmental study?
A. The Town does not anticipate the need for an environmental study at this
time.
Page 200
Q. What is the starting point for design on the west side of Cleave Street, need to know for
Floodplain delineation?
A. for interim design should be considered as the
southwest property corner of the 223 Cleave Street land parcel. The ultimate
designs should consider a larger area, including the Spruce Parking Lot to
the west.
The 500 year floodplain (0.2% chance of event) which encroaches onto the
west end of Cleave Street can be considered negligible for the interim
improvements.
Q. Is the Town of Estes Park Power and Communication Division involved in the project?
A. r and Communication Division is not involved in this
project as a driver. But as with other utilities, they should be consulted
throughout the design process. Power and Communications will have greater
involvement in the long-term ultimate design.
Q. You mentioned needing to host three public meetings to present the design options at the
pre-proposal meeting but the RFP states two. Can you confirm the number you wish to
have budgeted for?
A. Budget for 3 public meetings Conceptual, 30%, and 90%.
Q. For the Scope of Services is Public Works asking for 6 individuals designs, 3 that are
interim improvements, and 3 that will be considered for a long-term, and separate
a. Can you expand on your intent of having the consultant provide three interim and
three ultimate designs? For example, would the consultant prepare three interim
designs for public comment and then generate three ultimate designs based upon
selection of one interim design? Or do you see the consultant providing three ultimate
designs based upon the three interim designs?
A. a. For the Conceptual public meeting, the consultant shall prepare and
present 6 conceptual designs 3 interim and 3 ultimate. After the Conceptual
meeting, the design and all contract work will focus on the interim design
only. The 30% public meeting, 90% public meeting, and final deliverables
will all relate to the chosen interim design (nothing related to ultimate
design).
b.
A. b. s to solicit
feedback at the Conceptual public meeting.
Page 201
Q. Is there no existing storm drainage system, or are applicants being asked not to engineer
storm drainage improvements?
A. There is not an existing storm drainage system along Cleave Street. Refer to
the map in Addendum #1 for nearby stormwater features. The future storm
drainage system (above or below ground) could be solutions for the interim,
or ultimate, or both.
Q. Will the Town provide the meeting location for the public meetings?
A. Yes.
Q. Will the current construction drawings and stormwater designs/report be provided for the
Loop/FLAP project?
A. Yes, project information and drawings for the Downtown Estes Loop are
available at https://flh.fhwa.dot.gov/projects/co/estes/
Q. Do you anticipate needing any environmental services as part of this project?
A. No.
Q. Do you anticipate needing any traffic counts/design services as a part of this project?
A. No.
Q. Do any traffic counts/studies exist for Cleave Street at this time?
A. No.
Q. Does the Town intend on having the engineer provide the traffic control plan or should
the contractor provide that as part of the permitting process?
A. The contractor will be responsible for providing a traffic control plan.
However, the design consultant is expected to address the basics of the
anticipated traffic control setup in the plans and specifications.
Q. Will the Town provide or have copies of the current CHAMP maps/models?
A. The Town can provide current CHAMP maps/models upon selection of a
consultant. Draft CHAMP data is viewable on the Larimer County GIS
Viewer when the user turns on the Flood layer.
Page 202
The 500 year floodplain (0.2% chance of event) which encroaches onto the
west end of Cleave Street can be considered negligible for the interim
improvements.
Q. Do you anticipate needing to make any changes to the parking lot at the west end of
Cleave Street?
A. No the Town does not anticipate making improvements to the Spruce
Parking Lot during the interim work. However, changes to the parking lot
may be appropriate for the ultimate design concepts.
ACKNOWLEDGMENT ADDENDUM #2
Name (print)
Name (signature)
Proposing Firm
Date
Kimley-Horn and Associates, Inc.
Brian Valentine, P.E., PTOE
December 19, 2019
Page 203
Ninyo & Moore
Van Horn Engineering and Surveying, Inc.
Geotechnical Engineering
Survey
Ridgeview Data Collection Traffic Counts
Page 204
Kimley-Horn and Associates, Inc.
Brian Valentine, P.E., PTOE
Vice President and Authorized Signer
December 19, 2019
The Town of Estes Park
170 MacGregor Avenue/PO Box 1200
Estes Park, CO 80517
1635 Foxtrail Drive, Suite 214
Loveland, CO 80538
Page 205
kimley -horn.com 4582 South Ulster Street, Suite 1400, Denver, CO 80237 303 228 2300
Statement Understanding
Kimley -Horn understands that Estes intends to have multiple concepts prepared for the feasibility of
implementing improved design along Cleave Street for a complete street design approach. Based on
our understanding of the project, Kimley-Horn is proposing a modified scope to include additional
project information gathering with staff, Property Owners, and Business owners up front in the
process. Since the Cl eave Street design can take many different approaches, Kimley-Horn would like
the approach to be one centered around realistic solutions that work for multiple parties, and
integrating those factors with Estes’s project goals and budget. We feel an approach with a kick-off
meeting up front with multiple stakeholders will better serve Estes through the conceptual design for
the Project.
At the conclusion of the initial round of information gathering with the stakeholders, Kimley-Horn will
work to partner with Estes on the rest of the design approach, as outlined in the RFP for Cleave
Street.
We understand that Cleave Street within the Project limits is utilized by a mixture of business
deliveries, residents, pedestrians parking and walking into downtown, and bicyclists . It is our
understanding that these users are forced to use the at grade and small sidewalk for a portion of the
street, and walk on the street for another portion of the road. There is an existing sidewalk that fronts
Tregent Park on the west side of the proposed improvements and along the east extent of the project
near Big Horn Drive, but no connection in between the two sidewalk locations. A dditionally, there is
one pedestrian crossing near Big Horn Drive on the east side of Cleave Stre et. It would be a goal of
the project to identify pedestrian crossing patterns from the west side of Cleave Street after they park
(outside of the project limits of Phase I) and help identify safe pedestrian crossing and connection
from the parking lot to Big Horn Drive. Sidewalk and bicycle connections will be evaluated at the north
and south sides of the Cleave Street through this project.
Improving the sidewalk connectivity will help improve the safety for multiple travel modes within the
Project limits. Although not outlined in the RFP, it may be recommended that a study on Big Horn
Drive or Spruce Drive be conducted to improve both bicycle and pedestrian connectivity and further
achieve Estes ’s goals of connection for multiple modes of transportation.
In additional to the pedestrian connectivity, an evaluation of the existing roadway will be completed.
Kimley -Horn’s pavement management team will partner with Estes in the evaluation of the concepts
to figure out cost and feasibility of pavement mi ll and overlay, replacement of existing pavement
sections , and how materials could be recycled during construction to potentially save costs.
The project will research different concepts to improve drainage along with enhancing the street to be
inclusive of multiple transportation modes. Kimley -Horn has a design experience with multiple water
quality alternative drainage solutions, along with design experience in traditional stormwater
techniques. In looking at the available space and the lack of existing stormwater infrastructure in
place along Cleave Street, Kimley -Horn can come up with a variety of non-traditional stormwater
Page 206
Page 2
kimley -horn.com 4582 South Ulster Street, Suite 1400, Denver, CO 80237 303 228 2300
techniques that could involve infiltration, grass swales or buffers and/or proprietary devices to treat
stormwater before outfalling into the River.
It is anticipated that the project will evaluate three different initial concepts, and each of the initial
concepts will also illustrate how they can be improved and connected in a Phase II concept design,
resulting in a total of 6 concepts . The design concepts will be developed through stakeholder
conversations, survey limitations, and drainage designs that include improvement of the existing
drainage condition along the street.
It is understood that Estes ’s objectives include the following:
• Improve pedestrian and bicycle safety
• Improve pedestrian and bicycle connectivity
• Improve the intersection crossings including ADA accessibility upgrades
• Identify and enhance stormwater and drainage management and capacity in the area
• Design in accordance with the various master plans that include the project limits
• Receive input from stakeholders at various points along the project, and design with
stakeholders in mind
Based on our preliminary review of the Site, we believe there are opportunities to achieve Estes’s
goals, as outlined below:
• Sidewalk connection enhancements could include improved pedestrian connection within the
Spruce Parking lot .
• Sidewalk connection enhancements could include additional sidewalk on the north and s outh
sides of Cleave Street within the project limits.
• Additional sidewalk can be looked at for a potential for a mid-block connection to Elkhorn
Avenue per Resilient Design Study #2 in the Downtown Plan.
• Bicycle connection could range from inclusion of sharrows t o a two-way separated bike lane
or multimodal path. Bicycle design should be connected to other bicycle routes in the town,
per the Downtown Master plans identification of Cleave Street as Active Transportation for
both bicycles and pedestrians.
• Properly designed pedestrian crossings, will improve safety and ADA accessibility .
• Potential opportunities to implement green street design elements, such as bioretention or
other rain gardens adjacent to proposed improvements will improve stormwater quality withi n
runoff. The street has a natural grade towards the river, and no existing stormwater. Multiple
options can be evaluated including infiltrating designs that both enhance streetscape and
provide a drainage design (raingardens, bioretention, etc.), enhanced design of the natural
runoff into the river (grass buffer, grass swales, etc.), or underground storm improvements for
water quality.
• Increased roadway definition can help reduce speed, provide delineation for delivery driver
and loading areas , marking of residential parking, and increased signage along street.
Kimley -Horn will conduct Autoturn analysis using trash trucks, snow plows, and loading
vehicles, as identified by the owners of the properties along Cleave Street.
Page 207
Page 3
kimley -horn.com 4582 South Ulster Street, Suite 1400, Denver, CO 80237 303 228 2300
• Concepts can include plans for overhead utility relocation and potentially extending other
utilities (stormwater, etc.) along Cleave Street.
We are aware that the obtaining public input and buy -in at the initial stages of a project can be critical
to the success of the improvement. Each one of the three conceptual plans will have constraints that
may impact existing parking, landscaping and or traffic patterns, but there will be positive trade-offs to
help building the community. Working to show the benefits of the proposed improvem ents will benefit
the future implementation of the project. We anticipate holding t hree public meetings throughout the
project following the concept phase, 30% design phase, and 90% design phase along with a
stakeholder meeting during the due diligence phase of the project .
The first of the public meetings (following the initial stakeholder engagement), as identified in the
RFP, would be to explain the objectives of the Project to the community and obtain the community’s
reactions to each of the propos ed Concepts and Phase II Concept designs. The second public
meeting would be conducted when concept plans are further developed and provide the public an
option to comment on the design at the 30% design stage. Additionally, a final public meeting will be
conducted at the 90% design phase.
In addition to the Public meetings, Kimley -Horn can also solicit stakeholder feedback through online
surveys or on-site surveys, pending on Este’s preference.
It is understood that Estes intends to proceed to construction documents at the end of the first public
meeting after a concept is selected. Kimley-Horn’s approach is to provide a Conceptual Design
(15%) that evaluates three alternatives, identifies constraints, and then moves forward with the
preferred alternative. Upon selection of a preferred concept, we will provide a final design. Kimley-
Horn’s proposal at this time includes a final design between Big Horn Drive to the eastern extent of
Tregent Park. This design, as outlined below, anticipated street improvements limited to regrading,
addition of curb and gutter, and sidewalk design compliant with ADA. If additional design items or
project area are required or additional studies are needed to increase the project’s success, th ose
can be provided as additional scope and fee once that need is identified. Additional design items are
included in the Additional Services section, below.
Based on our Understanding and Approach, our scope of services is provided below:
Scope of Services
Kimley -Horn will perform the following Scope of Services :
TASK 1 DATA COLLECTION
1.1 – Due Diligence
Kimley -Horn will become familiar with the existing corridor and its history by reviewing past
documents and conducting interviews with the involved staff. Items of particular importance include:
Page 208
Page 4
kimley -horn.com 4582 South Ulster Street, Suite 1400, Denver, CO 80237 303 228 2300
• Understanding the pedestrian, bike and vehicular patterns and constraints of the area.
• Identifying above and below ground utilities within the project limits (through our design
survey , Task 1.2).
• Identifying means to minimize disruption of private property.
• Identifying pedestrian, bicycle, and traffic issues in the area through consultations with the
Town and Owners (as it won’t be high season once this task commences and this will be
difficult to observe during off-s eason).
• Identifying additional opportunities for connectivity .
• Evaluating readily available past corridor studies and drainage studies.
Kimley -Horn understands that the Project will need to be in compliance with the Town of Estes Park,
Larimer County, AASHTO Specifications, Americans with Disabilities Act, Manual on Uniform Traffic
Control Devices, and Colorado Department of Transportation (CDOT, although CDOT funding is not
being used for this project ).
1.1 A – Due Diligence Meeting with Stakeholders
An additional alternate has been included in this task for on -site interviews with stakeholders during
due diligence, which would be Kimley-Horn’s preference before commencing with concept designs.
This task includes up to 18 hours of anticipated effort, a nd Kimley-Horn anticipates working with the
Town of Estes to set up 5-10 interviews for this task.
1.2 – De sign Survey
Kimley -Horn, through the use of a qualified sub-consultant will provide the following scope of services
for the area outlined below:
Exhibit A: Survey Limits
Page 209
Page 5
kimley -horn.com 4582 South Ulster Street, Suite 1400, Denver, CO 80237 303 228 2300
The base scope of survey work required for this project is illustrated in Exhibit A in Red. These survey
limits will include survey of topography, underground and overhead utilities, and ALTA design
information for Right of Way. Detailed scope of services for the survey include:
o Establish horizontal and vertical survey control for the site based on NGS and/or
Town of Estes control points. The coordinate system will be a NAD83 Colorado State
Plane Central Zone modified to ground c oordinates. Vertical Datum will be NAVD88.
o Research Town of Estes and Larimer County records to obtain Subdivision Plats,
Land Survey Plats and deeds relevant to the property.
o Field survey to locate section corners, property corners and range points to e stablish
the adjacent boundary lines and the right -of-way lines of Cleave Street within the
project limits.
o Field survey to locate improvements, ground features and above ground evidence of
utilities within the survey limits. The survey limits are outlin ed in red on the attached
“EXHIBIT A”.
o Locate existing trees and note diameter. Identify shrub massings and note
deciduous or coniferous. Identify ground cover.
o As-built survey of any sanitary and storm structures, manholes and inverts within the
survey limits and add the data to the topographic base map.
o Provide an AutoCAD file containing right -of-way/property lines, points, planimetrics,
1’ contours and DTM.
o Underground Utility Locating
o Contract with a utility locating company to have the underground utilities marked
within the mapping limits as outlined in red on the attached “EXHIBIT A”. All known
utilities that are capable of “Electronic Designation” will be located. Utilities must
have a “Traceable” line in order to be deemed “Locatable”. A ny utilities without a
“Traceable” line cannot be located.
o Field survey to locate dry utilities and utility markings within the survey limits.
o The information obtained within this task will be added to the overall base files.
o Our surveyor will work with residents in the survey area to notify them before survey
is conduction and with the Town of Estes for ownership names and the limits of those
who should be notified prior to the survey being collected.
o The surveyor will provide Right -of-Way limits and lines for the area, as feasible with
ownership information provided from Estes.
o This scope of services does not include obtaining title commitments on parcels
adjacent to the project corridor to identify and plot easements of record. Only platted
easements will be shown.
1.2A – Alternative Survey Limits
This has been excluded from this scope of work.
1.3 – Geotechnical Report
This has been excluded from this scope of work.
Page 210
Page 6
kimley -horn.com 4582 South Ulster Street, Suite 1400, Denver, CO 80237 303 228 2300
TASK 2 CONCEPTUAL DESIGN
Kimley -Horn will utilize the data collected in Task 1 to develop the following Concept Plans for the
Cleave Street corridor:
2.1 – Conceptual Site Plans
As part of this task, Kimley-Horn will prepare conceptual site plans for three design ideas for Cleave
Street improvements. Potential utility, right -of-way, grading and drainage, and multimodal connection
conflicts will be identified.
These plans will consist of the following documents:
•Title Sheet, Project Data, Plans Index
•Existing Conditions Plan
•Conceptual Site Plan (anticipated to be up to three (3) sheets, one (1) sheet for each concept
2.2 – Conceptual Site Plan s – Phase II
Each of the three Conceptual Site Plans identified in Task 2.1 will also have a Phase II Site Plan for
future development of each of the three concepts. The total number of Conceptual Site plans
presented will be 6, including 3 Conceptual Site Plans and 3 Phase II Site Plans. The Phase II site
plans will follow staff recommendations and will be consistent with Estes’s variou s master plans to the
greatest extent possible.
2.2A – Conceptual Landscape and Renderings
Kimley -Horn will put together proposed renderings showing landscape and roadway improvements
for each of the 6 concepts mentioned in Tasks 2.1 and Task 2.2, above .
This also includes renderings that show before and after images of Cleave Street with each design
alternative. The goal of this alternative task is to help the public visualize each design concept during
the public meetings and work to communicate desig n alternatives to the public is a clear way.
TASK 3 PROJECT MEETI NGS
3.1 – Project Meetings
Kimley -Horn will participate in meetings and conference calls with the Estes staff, the Project Team
and Client. This task can also include preparation of request ed exhibits, coordination with utility
providers including utility relocation, schedules, site visits, and other tasks as may be requested by
the Client. It is anticipated that this task will include a Kick -off meeting, and design meetings after the
Concept, 30%, and 90% phases of the project. A total of 40 hours of effort has been budgeted within
the fee provided for this task. If more effort is required, additional budget will be requested.
Page 211
Page 7
kimley -horn.com 4582 South Ulster Street, Suite 1400, Denver, CO 80237 303 228 2300
TASK 4 PUBLIC MEETINGS
4.1 – Public Meetings
A proactive and thoughtful dialogue with the community is key to the Kimley -Horn approach.
Expectations of the outreach effort include:
• Obtain understanding of how stakeholders view the proposed improvements
• Gain insight into both real and perceived site constraints and conflicts
• Educate key stakeholder groups about the proposed improvements
It is anticipated that up to t hree stakeholder meetings will be held. Estes will advertise the Public
Meetings and reserve a meeting location.
TASK 5 – 30%, 90% AND 100% DESIGN PLAN S
5.1 – Construction Documents
Kimley -Horn will prepare the following Construction Documents (“CDs ”) to support the project. It is
assumed that the CDs will be processed through the Town of Estes for review and approval. It is
anticipated that the CDs will be produced at multiple 20-scale sheets and one overall sheet for sheets,
as identified below. The CDs will consist of the following:
⚫ Cover Sheet/General Notes
These plans will consist of basic project information, general or site -specific engineering notes
and a sheet index.
⚫ Overall Existing Conditions / Site Demolition Plan
This plan will define which existing site related items are to remain or to be removed as part of
the Project. This plan will also show the limits of project demolition.
⚫ Overall Site Plan
This plan will show the project extents in one viewport showing the overall project limits and
identifying overall pedestrian connections and site improvements. This plan will also identify
corresponding pages to detailed site plans.
⚫ De tailed Site, Horizontal Control, and Paving Plan
Th ese plans will show site dimensions to be used for construction and identify site features
within the proposed property boundary. Proposed pavement sections will be identified as
recommended by the Geotechnical Engineer.
⚫ Overall Grading Plan and Drainage Map
This plan will illustrate the overall grading intent of the project improvements and will identify
drainage basins used for water quality designs.
⚫ Detailed Grading Plans
These plans will indicate proposed grading of the Site consisting of one -foot contours, select
spot elevations and variations in the curb height, if applicable .
⚫ Overall Utility Plan
Th is plan will consist of the general existing utility improvements required to service the
proposed development. The plan will show the plan view of the utility lines existing within the
project limits. As utility improvements are not anticipated with Phase I of this project, it is
anticipated only an overall utility plan wil l be needed. No profiling of water, storm or sanitary
sewer is anticipated or included within this Agreement.
Page 212
Page 8
kimley -horn.com 4582 South Ulster Street, Suite 1400, Denver, CO 80237 303 228 2300
⚫ Erosion Control Plans
These plans will consist of the best management practices to be included with the construction
phasing of the site. No SWMP report will be included, as the disturbed area is less than 1 acre
(0.76 acres shown as the limits in Exhibit A). These plans will include an initial and final eros ion
control plan and up to three pages of standard details.
⚫ Site Construction Details
Detail sheets showing site and utility construction details will be prepared. Where available
Town of Estes, Larimer County or CDOT details will be used or referenced. Up to four detail
sheet s will be prepared.
Project meetings and coordination and ti me required to compile submittals in support of completion of
this task will be performed as a part of Task 3. This task includes the initial preparation of the civil
construction plans for submittal to the Town at 30% design, and responses or revisions to reasonable
comments to the plans for resubmittals at the 90% and 100% Phases.
5.2 – Drainage Report
Kimley -Horn will prepare a Drainage Report per the Town of Este’s sta ndards that includes design for
drainage design, outfall for the project extents, and can include water quality feature(s) on site. Water
quality features are anticipated to treat runoff from Cleave Street before drainage outfalls into the river
to the wes t of the project . Kimley-Horn will also put together an Operation and Maintenance Manual for
the selected Water Quality Feature, included within the appendix of the Drainage Report
5.3 – Specifications
Kimley -Horn will modify the Client provided prototype specifications for this site. These specifications
will be included with each Construction Document submittal for review.
Quality Control in Tasks 1 – 5
Quality Control will be performed as a part of each of the above tasks. A Quality Control manager has
been identified as part of this project and will be an engineer who is familiar with the project and is
updated on project constraints, but not performing the design work. This quality control will be
conducted within the Kimley-Horn team before each submittal to the Town of Estes and each Public
Meeting.
Additional Services
Kimley -Horn may, upon request and authorization from the Town, provide services in addition to those
identified herein. Any items requested that are not specifically outlined in the Scope of Services will be
considered additional services and may be provided based on a mutually agreed upon scope, fee and
schedule as authorized by the Cl ient . These include, but are not limited to:
• Traffic Control Plan
• Geotechnical Report
• Survey beyond the limits in Task 1.2 or additional survey mobilization
• Structural plans
Page 213
Page 9
kimley -horn.com 4582 South Ulster Street, Suite 1400, Denver, CO 80237 303 228 2300
• Wall Design
• Design of utility mains , including profiles for utility extensions
Information Provided by Client
We shall be entitled to rely upon the completeness and accuracy of all information provided by the
Town. The Town shall provide all information requested by Kimley -Horn during the Project , such as
Title Commitment, contours outside of project area, AutoCAD base files, etc..
Schedule
Kimley -Horn will work expeditiously to meet a mutually agreed upon schedule. Please see anticipated
schedule, attached.
Page 214
Estes Park-Cleave Street
Van Horn Engineering
and Surveying, Inc.Subtotal
1/18/2020 Senior Engineer II Senior Professional II Senior Engineer IV Engineer/Professional Analyst III Sheldon by
190$ 190$ 225$ 150$ 130$ - Task
Task 1: Data Collection
1.1 - Due Diligence 2 4 10 10 4,080$
1.1 A - Meeting with Stakeholders 6 6 6 3,390$
1.2 - Design Survey 10 15 9,500$ 12,950$
Subtotal Hours 8 0 10 26 25 9,500$
Subtotal Fees per person $1,520 $0 $2,250 $3,900 $3,250
Subtotal Fees per Firm 9,500$ 20,420$
Task 2: Conceptual Design
2.1 - Conceptual Site Plans 2 3 9 30 6,305$
2.2 - Conceptual Site Plans - Phase II 2 3 9 30 6,305$
2.2A - Conceptual Landscape Plan and Renderings 30 5,700$
Subtotal Hours 4 30 6 18 60 0
Subtotal Fees $760 $5,700 $1,350 $2,700 $7,800 -
Subtotal Fees per Firm - 18,310$
Task 3: Project Meetings
3.1 - Project Meetings 10 15 15 7,525$
Subtotal Hours 10 0 15 15 0 0
Subtotal Fees $1,900 $0 $3,375 $2,250 -$ -
Subtotal Fees per Firm - 7,525$
Task 4: Public Meetings
4.1 - Public Meetings 15 15 15 8,475$
Subtotal Hours 15 0 15 15 0 0
Subtotal Fees $2,850 $0 $3,375 $2,250 $0 -
Subtotal Fees per Firm - 8,475$
Task 5: 30%, 90% and 100% Design Plans
5.1 - Construction Documents 10 10 20 60
5.2 - Drainage Report 5 30 30
5.3 - Specifications 2 10 5
Subtotal Hours 10 0 17 60 95 0
Subtotal Fees $1,900 $0 $3,825 $9,000 $12,350 -
Subtotal Fees per Firm - 27,075$
Subtotal Hours 47 30 63 134 180
Subtotal Fees per person $8,930 $5,700 $14,175 $20,100 $23,400
Subtotal Fees per Firm 9,500.00$ $81,805$72,305
$27,075
Kimley-Horn
$18,310
$10,920
$7,525
$8,475
Page 215
Dates 1/20 2/3 2/17 3/2 3/16 3/30 4/13 4/27 5/11 5/25 6/8 6/22 7/6
Weeks
1 3 5 7 9 11 13 15 17 19 21 23 25
Notice to Proceed*
Kick Off Meeting
Periodic Meetings
Public Outreach Meetings
Feasibility Period
Survey Work
Concept Plans
Town of Estes Review
Prep 30% Plans
Town of Estes Review
Prep 90% Plans
Town of Estes Review
Prep 100% Plans
Bidding Phase
Kimley-Horn
Town of Estes
Joint Work
Cleave Street
Project
*Schedule starts with official NTP by Town of Estes. Should this date change, the dates of the schedule should be adjusted accordingly
Page 216
kimley-horn.com 4582 S. Ulster Street, Suite 1500, Denver, CO 80237 303 228 2300
Kimley-Horn and Associates, Inc. Hourly Rate Schedule
Billing rates per Staff Classification Standard Consultant Rate
Admin. Asst. $70.00
Clerical / Administrative $95.00
Senior Clerical / Administrative $115.00
CAD Technician $115.00
Designer $135.00
Senior Designer $160.00
Analyst I $110.00
Analyst II $120.00
Analyst III $130.00
Engineer / Professional $150.00
Senior Engineer I / Senior Professional I $170.00
Senior Engineer II / Senior Professional II $190.00
Senior Engineer III / Senior Professional III $210.00
Senior Engineer IV / Senior Professional IV $225.00
Effective through December 31, 2020
Subject to annual adjustment thereafter
Page 217
ATTACHMENT 4
Page 218
Page 219
Page 220