HomeMy WebLinkAboutMINUTES Town Board 2023-07-25Town of Estes Park, Larimer County, Colorado, July 25, 2023
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of
Estes Park on the 25th day of July, 2023.
Present:
Also Present:
Wendy Koenig, Mayor
Marie Cenac, Mayor Pro Tem
Trustees Kirby Hazelton
Frank Lancaster
Barbara MacAlpine
Patrick Martchink
Cindy Younglund
Travis Machalek, Town Administrator
Jason Damweber, Deputy Town Administrator
Dan Kramer, Town Attorney
Bunny Victoria Beers, Deputy Town Clerk
Absent: None
Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
PROCLAMATION — ESTES RECYCLES DAY.
The Mayor read a proclamation recognizing August 12, 2023 as Estes Recycles Day.
AGENDA APPROVAL.
It was moved and seconded (Cenac/Younglund) to approve the Agenda, and it passed
unanimously.
PUBLIC COMMENTS.
John Guffey/Town citizen voiced speeding and speed limit concerns throughout the Estes
Valley. He stated Estes Park should take a leadership stance on public safety by
evaluating and adjusting speed limits.
TRUSTEE COMMENTS.
Trustee comments were heard and have been summarized: The Restorative Justice (RJ)
Golf for Justice Tournament would take place on July 28, 2023 and held a pre -retreat
session to identify strategic planning objectives based on RJ principles such as
relationship building, foundational engagement and building connections; a Regional
Elected Officials meeting was held in June where regional transportation, elections and
other issues facing communities were discussed; the Police Auxiliary met to discuss their
list of commitments and the Board commended their volunteer efforts which support the
community, festivals and provide school safety; Ole International Kitchen held a ribbon
cutting and was congratulated on their recent opening; Sisters Cities would elect Sean
Jurgens to their Board at their next regular meeting and their tax exempt status has been
reinstated; Estes Park Planning Commission vacancy interviews were conducted and
appointment recommendations would be forthcoming; the Estes Valley Watershed
Coalition worked on a bank stabilization project off Fish Creek with volunteers from the
Flatiron Construction; Trustees Martchink and Lancaster would bring forward contract
revisions for Town Administrator Machalek for Board consideration at a future meeting;
Larimer County Board of County Commissioners conducted a strategic planning
prioritizing exercise for community topics where water was a priority; and a ribbon cutting
was held for Mountain Waffle food truck.
TOWN ADMINISTRATOR REPORT.
Deputy Town Administrator Damweber was granted the International City and County
Management Association's Credentialed Manager designation status.
Board of Trustees — July 25, 2023 — Page 2
Town Administrator Machalek presented his policy governance report for policies 3.3,
3.12, and 3.13 and reported compliance in all areas. He stated compliance interpretation
3.3.3 contained redundancies where the margin of error for projections had been
streamlined to improve the accuracy of revenue projects to include a 10% margin of error
on projected operating revenues barring any catastrophic issues. Trustee Lancaster
recommended updates to 3.3.5 and 3.3.6 related to the reflection of unencumbered funds.
Staff would review the fund balance provided to the Board and would provide clarification
in the report.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated July 11, 2023, and Study Session Minutes dated July
11, 2023.
3. Estes Park Planning Commission Minutes dated June 20, 2023 (acknowledgment
only).
4. Letter of Support for a Grant Application to the Colorado Department of
Transportation for the Cleave Street Project.
5. Resolution 63-23 Contract with GE! Consultants, Inc., to Complete a Grant -Funded
Scoping Project for Capacity Improvement on the Big Thompson River and Fall
River - $136,875 - Budgeted.
6. Resolution 64-23 Contract with Kimley-Horn for the Multimodal Transportation
Plan and Transit Development Plan - $293,930 - Budgeted.
7. Resolution 65-23 Intergovernmental Agreement with Northern Colorado
Governmental Entities and Emergency Management Services for Disaster -
Emergency Mutual Aid and Disaster -Emergency Funding Assistance.
8. Resolution 66-23 Larimer County Office of Emergency Management Reunification
Plan.
9. Acceptance of Town Administrator Policy Governance Monitoring Report.
It was moved and seconded (Cenac/Younglund) to approve the Consent Agenda with
the removal of Item #2, and it passed with unanimously.
It was moved and seconded (Hazelton/Cenac) to approve Consent Agenda Item #2,
and it passed with Trustee Lancaster abstaining.
PLANNING COMMISSION
1. ACTION ITEMS:
A. RESOLUTION 67-23 PRELIMINARY PLAT, KRAEMER/TAYYOR
TOWNHOME SUBDIVISION, 1069 MORGAN STREET, KRAEMER/TAYLOR
OWNERS/APPLICANTS. The Mayor opened the public hearing and Planner
Washam stated the preliminary and final subdivision plat would create two lots
in an R-2 (Two -Family Residential) zoning district. She stated the property
contains 0.77 acres containing a duplex constructed in 1985. The
owner/applicant requests approval of the application to formally create two
separate townhome lots out of the existing duplex historically used as two
separate lots for many years. No new development was proposed. The
application was found in compliance with the Estes Park Development Code
standards (Section 10.5.H). Staff recommended approval of the preliminary
subdivision plat. The Mayor closed the public hearing was and it was moved
and seconded (Martchink/MacAlpine) to approve Resolution 67-23, and it
passed unanimously.
B. RESOLUTION 68-23 FINAL PLAT, KRAEMER/TALYOR TOWNHOME
SUBDIVISION, 1069 MORGAN STREET, KRAEMER/TAYLOR
OWNERS/APPLICANTS. The Mayor opened the public hearing. Staff
recommended approval of the resolution to create two lots on the 0.77 acre
property separating an existing duplex into two townhome lots with no new
Board of Trustees — July 25, 2023 — Page 3
development planned. Theo* being no discussion the Mayor closed the public
hearing. K was moved and seconded (Hazelton/MmrtchinN to approve
Resolution GO-23'and itpassed unanimously.
ACTION ITEMS:
1. REVISED POLICY 101 — BOARD OF TRUSTEES DIVISION OF
RESPONSIBILITIES. Atthe July 11.2O23 study session, the Board directed staff
to bring forward a liaison appointment to the Estes Park Housing Authority Board
(EPHA) of Commissioners for consideration. The appointment would be through
April 2024 when the new Board is seated and a new appointment would be
determined. Staff requested Board direction on the appointment of a liaison to the
EPHA Board of Commissioners. It was moved and seconded
(Hazelton/Martchink) to appoint Trustee Lancaster as the liaison to the EPHA
Board' and it passed unanimously.
Whereupon Mayor Koenig adjourned the meeting at 7:47 p.m.
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