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Home My WebLink AboutPACKET Special Events Committee 1994-01-27SPECIAL EVENTS COMMITTEE January 27, 1994 8:30 A.M. BOARD ROOM AGENDA 1. Agreements - Arabian Horse Show - June 30 thru July 4 Miniature Horse Show - June 22 thru 26 Fun Expo Carnival for Rooftop - July 12 thru 16 ati-c>/b, 2. Scandinavian Festival - Letter of Support 3. Special Event Evaluations - Christmas Parade - 1993 Ice Sculpture - 1993 4. 1994 Rooftop Rodeo Committee and Officer Appointments 5. Request To Bid For Tractor Replacement Staff Comments The Special Events Committee reserves the right to add or delete items from the agenda as necessary. AGREEMENT THIS AGREEMENT, made this c27Arday of 1) ec e in b ei 1992, by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation,' as party of the first part, and OC.kr/ MOuND41/t) ) �iaiA1 t e /i 5e Qub, as party of the second part, W ITNESSET H: WHEREAS, the second party desires to hold a horse show or shows at Este:; Park Fairgrounds at ,Stanley Park, (hereinafter referred to as ,Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or. dates: Date: /J/AI P � -�� I ` ?V d,Tinre 3 !`g -.J 1,6v J 9 /9171 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. A r R E E M E N T THIS ACFtFEM] NT, made this 27th clay of December 1993 , by and between thn TOWN OP ESTES PARK, COLORADO, A Municipal Corporation, as party of the first part, and Colorado Arabian Horse Club , as party of the second part, W ITNESSET H: WHEREAS, the second party desires to hold a horse show or shows at Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the f.aci.J.ities at Stanley Park and services to he furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The- second party shall hold horse shows or halter classes on the following date or. dates: Date: June 30, 1994 through July 4, 1994 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. November 27, 1993 KARI BYE formgjevar/ sylvsmed designer/silversmith tlf.(47) 56 51 61 90 56 51 14 74 STALLGATA 10, 5700 VOSS Norway Dear Elizabeth and Scandinavians of Estes Park, We are planning to bring a small gruop of musicians, dancers and crafts people to the Scandinavian Festival next June. The cultural department in our town government is interested in working together to develop an annual festival in Estes Park. We are also connected with communities in other Scandinavian countries, which could help expand you programs over the years. At this time we are thinking small and simple, about 10-15 people. It costs about $ 1000 for each of us to travel to Colorado, but we only expect 2 or 3 professional musicians to get some expenses paid Also I have begun to contact others in the U.S. who might use our group and a'dd.some money to our treasury. At this time I just want to let you know that we will be coming, then I will write details later. We are in the middle of some big projects here, but we are planning a meeting about the trip with some officials as well as musicians, etc. Could we get an official letter from the town of Estes Park, of the Cultural Arts Council somehow letting our town know directly of the intent/wish to work together to develop this festival? Send or fax to Gunnar Dagestad, cultural secretary, VOSS KULTURKONTOR, 5701 VOSS FAX 47 56 51 09 64 Voss has had many festivals over the years. The two annual ones now are an international jazz festival and a String Festival, where classical violinists and fiddlers of folkmusic meet. We have also traveled with many cultural programs, this year to Iceland. I enclose a brochure .o-our tour to Decorah, Iowa a few years ago. Sorry it took so long to respond after my return from Colorado. Many things waiting here! Great to see you a l l again - 1 also enclose a list of some crafts people in the Midwest. SPECIAL EVENTS EVALUATION 1993 CHRISTMAS PARADE DATE: November 26 NO. OF YEARS: 5 NO. OF DAYS: 1 MANAGEMENT: Connie Boschen - Contract, Special Events Department support. PURPOSE: Provide Winter entertainment to bring visitors and shoppers to Estes Park for the weekend. ACTIVITIES: "Come Catch The Glow" Parade, visits with Santa Claus, animal characters, hayrides ADVERTISING: Local newspaper, local radio, frontrange and Denver newspapers by insert SPECTATORS: 30 % Local 60 % Colorado 10 % Out -of -State NO. SPECTATORS: TRAFFIC COUNT US34 1990 1991 1992 1993 25,000 8,287 TOWN EXPENSES - not including advertising TOWN REVENUE 0 18,000 8,246 37,235 0 22,000 6,616 15,000 4,365 36,152 31,649 0 0 GROWTH POTENTIAL: The Town physically can only hold about 25,000 to provide food, restrooms, parking, etc. Weather in Estes and the frontrange is always a factor. COMMENTS: This is an excellent event. Organization and creativity is handled very well. Weather was very cold and windy (we lost two floats before leaving the fairgrounds). Received lots of snow the previous Tuesday and Wednesday, hiways were icey and news reports were not favorable for mountain driving. The Denver Post article gave the wrong day (Saturday instead of Friday). From those attending we received great reviews - best ever for quality. Town Expenses were down due to reduction of direct expense of $2,500 and payroll. SPECIAL EVENTS EVALUATION 1993 ICE SCULPTURE DATE: December 22-28 NO. OF YEARS: 2 NO. OF DAYS: Depends on weather MANAGEMENT: Crystal Magic - Joe Switzer, John Offerdahl., Jeff Lemon, and Rich Jereb PURPOSE: Exhibit for the enjoyment of Christmas and New Year's visitors and towns -people. ACTIVITIES: Construction of an ice sculpture. ADVERTISING: Listed in Calendar of Events and article in the town advertising insert. No direct advertising buys. ATTENDEES: % Local NO. ATTENDEES NO. EXHIBITORS NO. ANIMALS RENTAL INCOME - ARENAS STALLS REGISTRATION FEES TRAFFIC COUNT US34 96- Colorado % Out -of -State 1990 1991 1992 1993 TOWN EXPENSES - not including advertising TOWN REVENUE N/A N/A None None GROWTH POTENTIAL: The sculpture draws a continuous crowd for viewing during the creation of the art project as well as after. COMMENTS: The weather needs to be cloudy and cold for this event to have any success in longevity. This year for creation time the weather was cold and cloudy. However, Christmas Day was sunny and fairly warm - the sculpture melted just enough to take all definition out of the ice. By December 27th only the main castle structure was recognizable. The artists put in many hours of work, it was too bad that it lasted only about two days in good shape. ROOFTOP RODEO COMMITTEE 1994 MEMBERSHIP Jo Adams Ed Allbright Judy Anderson Ray Carlton Don Cunningham O' Rick Dill Jack Gartner Margee Gartner Ken Hobert Chief Jenista Steve Kingery Gary O'Connor- Vice President Bob Seifert Mary Jo Seifert - Secretary Chuck Thomas Joan Van Horn - President Debbie Watson Betty Whiteside Director: Request to bid for tractor replacement.