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Home My WebLink AboutPACKET Special Events Committee 1994-03-24SPECIAL EVENTS COMMITTEE March 24, 1994 8:30 A.M. BOARD ROOM AGENDA 1. Recreation District/ Dr_ Durward 2. Agreements - Darn Thirsty Cowboys - Rooftop - July 9, 12, 15, 16 Rooftop Concert - July 9 Quarter Horse Show - June 15-19 3. Parae Permits - Duck Race Parade - Museum - May 7 Hippy Dippy Do-Wop Parade - Chamber - May 21 4. Grounds Use - FMC-RV Rally - August 19-21 5. Staff Comments The Special Events Committee reserves the right to add or delete items from the agenda as necessary. • 10 • • • fir • STANLEY PARK - Dr. Jim Durward Stan Gengler Quality of life in the Estes Valley is derived fro' o r naturi 1 setting nd our people -provided facilities and services. It is demonstrated and enhanced by us, our actions and our contributions. ,or • „ .• ;44,teit,44,' On Tuesday, May 3, 1994, the Estes Valley Recreation and Park District will submit to the voters of the District a bond proposal to construct, furnish, equip, and operate an all -new facility for indoor sports, recreation, health, and leisure -time activities. The facility will serve all residents of our District and visitors. The site chosen is in Stanley Park just north of the school complex and just east of the fairgrounds. The structure will replace the "old pool building" which has been abandoned since 1983. Local architects, Thorp Associates, in concert with Hastings and Chivetta Architects, who specialize in recreational design, have created this plan for a versatile, efficient activity center to benefit the Estes Valley area population. Detailed informatio will b , available !,i,?t s ecial an, regulr — EVR Jo rd. meetings. Notices of dates and times a . e posted f,;'!„t the equired places i cluding t e EV PD ffiee at 690 I3ig Thomps Ave. PIA A SE THE R.DOR :FLA IL SIDE Paid for by the "Yes for Year -Round Recreation" Committee — Kathy Lissner, Treasurer. AGREEMENT THIS AGREEMENT, made and entered this day of 1994, by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation, hereinafter referred to as "Town" and JERRY SHAFFER, d/b/a DARN THIRSTY COWBOYS, hereinafter referred to as "ARTIST". WITNESSTH WHEREAS, the Town wishes to hire Artist to perform during the Town's Rooftop Rodeo, according to the terms and provisions of this Agreement: NOW, THEREFORE, in consideration of the covenants and conditions contained herein and other good and valuable consideration, the parties hereto agree as follows: 1. Artist shall perform for the Town during the Town's Rooftop Rodeo as follows: A. The Artist shall perform at the Rooftop Rodeo Dirt Dance at the grandstand arena on July 12, 1994, beginning at 7:30 p.�n. B. Artist shall perform at the Rooftop Rodeo Dances at the Estes Recreation Center, in Estes Park, Colorado on July 15, 1994 and July 16, 1994, from 10:00 p.m. to 1:30 a.m. AMERICAN 901 18th Avenue South Nashville, TN 37212 Phone (615) 321-4444 Fax (615) 321-2446 FEDERATION OF MUSICIANS OF THE UNITED STATES AND CANADA (HEREIN CALLED "FEDERATION") T-2 FOR TRAVELING ENGAGEMENTS ONLY MONTEREY ARTISTS, INC. TALENT AGENCY AGREEMENT NO. 008129 ANY AND ALL RIDERS ATTACHED HERETO ARE MADE A PART HEREOF tJ • CONTRACT NO. 7247 Agent: Steve Dahl • ' Whenever The Term "The Local Union" Is Used In This Contract, It Shall Mean The Local Union Of The Federation With Jurisdiction Over The Territory In Which The Engagement Covered By This Contract Is To Be Performed. THIS CONTRACT for the personal services of musicians on the engagement described below is made between the undersigned purchaser of music (herein called "Purchaser") and the undersigned musician or musicians made this date: 03/02/94 ARTIST: SWEETHEARTS OF THE RODEO VENUE : Rooftop Fair & Rodeo 1209 Manford Avenue Estes Park, Colorado DATES: 07/09/94, Sat. # SHOWS: 1 -- 90 minutes TIMES : 8:00 PM LOCAL #: 20-623 MERCHANDISING DEAL: 100.00% TO ARTIST #SEATS @ PRICE 2,100 @ $12.00 = $0.00 = $0.00 = $25,200.00 $0.00' $0.00 $0.00 = $0.00 --Total:-- --Potential Gross:-- 2,100 $25,200.00 TAX%: 0.00 (/) TAX AMT: $0.00 NET: $25,200.00. PRICING NOTES: gate admission/ COMPENSATION: $8,500.00 (eight thousand five hundred dollars) flat guarantee/ DEPOSIT: No deposit due/Purchaser to pay artist in full upon demand on day of engagement, in cash, money order or cashier's check made payable to artist/ PRODUCTION: Purchaser to provide and pay for sound and lights, approved by artist/ ARTIST TO RECEIVE IN ALL MEDIA AND MARQUEES BILLING OF: 100% Headline/ SWEETHEARTS OF THE RODEO to close/ ADDITIONAL PROVISIONS: Mdse. deal band sells/ Artist not to perform withing 100 mile radius 60 days prior, 30 days after 1. No performance on the engagement shall be recorded, reproduced or transmitted from the place of performance, in any manner or by any means whatsoever, in the absence of a specific written agreement with the Federation relating to and permitting such recording, reproduction or transmission. 2. It is expressly understood by the Purchaser and the musician(s) who are parties to this contract that neither the Federation nor the Local Union are parties to this contract in any capacity except as expressly provided in 1 above and, therefore, that neither the Federation nor the Local Union shall be liable for the performance or breach of any provision hereof. 3. A representative of the Local Union, or the Federation, shall have access to the place of engagement covered by this contract for purposes of communicating with the musician(s) performing the engagement and the Purchaser. 4. The agreement of the musicians to perform is subject to proven detention by sickness, accidents, riots, strikes, epidemics, acts of God, or any other legitimate conditions beyond their control. IN WITNESS WHEREOF, the parties hereto have hereunto set their names and seals on the day and year first above written. Estes Park by: Bob Scott % 5553 Vanderbilt Rd. Old Hickory, TN 37138 Contact: Randy Merrill 615-754-5003 Venue: 303-586-6104 SWEETHEARTS OF THE RODEO by: M. Hitchcock Management/Monty PO Box 159007 Nashville, TN 37215 615-333-0015 • • • 0 • • Hitchcock• X Signature of Purchaser (or Agent thereof) X Signature of Signatory Musician ' w��-��£�� 5553 VANDERBILT ROAD OLD HICKORY, TN. 37138 Agreement made on Artist Purchaser � PHONE (615) 754-t. FAX (615) 754-� AGREBMBNT #5247 � March 14th, 1994 between : WINTERSET and � ESTES PARK ROOFTOP FAIR AND RODE Purchaser's Address / P.O' BOX 1967, ESTES PARK, CO, 80517. VenSAME Performance Dates(s) � July 9th, 1994 Total Price : $85O.00 ^ ^ #v ° v� Payment Terms � CASH OR CASHIERS CHECK MADE PAYABLE TO WINTERSET ----- -- PRIOR TO PERFORMANCE DAY OF SHOW. Performance InsLructions: Special lnstructions Sound & Lighting . SERVICE CONTRACT FOR SWEETHEARTS OF THE RODEO 7- (FOR PURCHASER) Agreement #5247Approved by W-Linter-set Agency (FOR THIS AGREEMENT MAY BE DECLARED INVALID IF NOT COMPLETED AND RETURNED BY 03/24/1994. t» i�k~k� �\ J vvv :` wp� k1 Q.,y\ �L A GREEMENT THIS AGREEMENT, made this � / day of. % �C.i'Z / c�lL. 199_12, by and between the TOWN OF ESTES PARK, COLORADO, A Mpnicipai Corporation, as party of the first part, and (1(6 � l�l.� �/2/ /. /'��'- , as party of the second part, W I T N E S S E T H: WHEREAS, the second party desires to hold a horse show or shows at Estes Park Fairgrounds at Stanley Park, (hereinafter referred to C:'3 Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or. dates: Date;: )// (,/if_ e //7 /X / 2 �/ 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. ,CATION lease type or print all Information) �f DATE OF REQUEST: 3 / / 7/ 1 / TYPE OF EVENT (Check the applicable one): ATHLETIC SPECIAL BRIEF DESCRIPTION (Foot Race, Parade, etc)• /a +C /) 0 ORGANIZATION INFORMATION ORGANIZATION NAME e.9'..S A,e/ e /1 , s r-d•2 C /rC- Gi S F c.s n� ADDRESS* CITY & STATE: Fs 7-2 -s K e 0 PHONE: �) CONTACT PERSON: ► 1 5' K S aide TITLE: �/ C' F C r-d PHONE) DESCRIPTION OF THE EVENT L� DATE(S): Beginning• TIME Beginning: /D # isir AM — PM _. Ending: /__L Ending: AM PM _ NOTE: If times will vary on subsequent days, attach explanation. LOCATION: (State Highway and Mileage) PROPOSED ROUTE(S): PROPOSED DETOUR(S): .z elzhio pia i d c s r CX.(i' 1-") F 't9,' 6 1- E 4 :5 z Ec K +f ag Al p-1) c 1,l11 61. 40 c Ci , t ?C L. ,D + s aIu S.}L D A) Cm-.2-.02 ./95 i , r— DESCRIBE THE NECESSITY OF HAVING THE EVENT ON A HIGHWAY: h�� DESCRIPTION OF EVENT IN DETAIL (include number of participants, description of the activity to be conducted on the highway, number and type of animals, description of any vehicle or materials to be used. Use additional sheets if necessary. Attach a map): The undersigned hereby agrees to pay the total actual cost to the State Patrol and the Department of Highways for conducting any highway closures related to the event described herein and to submit payment in advance for the estimated cost of such closures and to pay for and provide liability insurance in an amount to be determined by the Chief of the State Patrol. The under- signed understands that any costs in excess of the estimated coat must be paid to the Colorado State Patrol following the event and that if the estimated cost exceeds the actual cost, the balance will be refunded. I, the undersigned, further certify that the statements contained herein or attached hereto are true, accurate, and complete to the best of my knowledge and belief, ORGANIZATION SIGNATURE DATE • • • rOR OFFICIAL USE ONLY (Do not write below this line) AGENCY APPROVALS COLORADO STATE PATROL SIGNATURE RANK CONDITIONS OR RESTRICTIONS: DATE ESTIMATED COST DEPARTMENT OF HIGHWAYS CONDITIONS OR RESTRICTIONS: SIGNATURE TITLE DATE ESTIMATED COST CITY/TOWN SIGNATURE TL CONDITIONS OR RESTRICTIONS: ir zcx_. 5\- 9 DATE ESTIMATED COST APPLICATION HAS BEEN APPROVED DISAPPROVED REASON: THE TOTAL ESTIMATED COSTS WILL BE: (Applicunl to pay ihl9 amount) Sponsors and/or event organizers must furnish a certificate of insurance of a general liability insurance policy and an auto liability insurance policy covering claims that might arise from the event Including participant and spectator liability. • These policies must have as a minimum limit per occurrence and must name the State of Colorado and its employees as additional insured. If preliminary approval of the application has been indicated above, resubmit the application with a certified check in the amount of the total estimated cost payable to the COLORADO STATE PATROL and a certificate evidencing an insurance policy in the'amounts indicated above to the address below by • HIPPY DIPPY DO WOP PARADE Saturday, May 21st - 2:00 pm Sponsored by the Chamber of Commerce All entries will be marching drill teams - no floats or horses. DUCK RACE DAY PARADE Saturday, May 7th - 10:00 am Sponsored by The Historical Museum Entries will consist of marchers, floats, cars, possibly some horses. • • ar APPLICATION (Please type or print all information) DATE OF REQUEST: _?!/ f / (7L I TYPE OF EVENT (Check the applicable one): ATHLETIC SPECIAL BRIEF DESCRIPTION (Foot Race, Parade, etc.): ORGANIZATION INFORMATION ORGANIZATION NAME: ADDRESS: I) ('IITVl i ) CITY & STATE: }� (? KC, Ci c-3 / .- PHONE: ( ) / � i l a l CONTACT PERSON: 1 I� I I� X��i a� RIA O TITLE: PHONE ( ) DESCRIPTION OF THE EVENT DATE(S): Beginning: ' / z l (? TIME Beginning: Z-- ('(' AM _ PM (/ Ending: S / (-1 \ / \L\ Ending: NOTE: If times will vary on subsequent days, attach explanation. LOCATION: (State Highway and Mileage) PROPOSED ROUTE(S): (�,II I i'V C ( PROPOSED DETOUR S) ��[ ( /11 '1()11/ •(( )1 '117-) •GCJ AM _ PM t�- /3/c' DESCRIBE THE NECESSITY OF HAVING THE EVENT ON A HIGHWAY: •\ [� iq 01 ► l t, �� I ( /� ; ,� �� , �-lr a et -CI (L I 16 JLC )) t-C1, -i- ai 1'i» CpLI'( (c /oncl-Ror) n -- ("( 1 ( c D'o (v67 DES RIPTION OF E ENT IN DETAIL (include number of participants, description of the activity to be conducted on the highway, number and type of animals, description of any vehicle or materials to be used. Use additional sheets if necessary. Attach a map): iI Lt I_I 1).1)• I • 1�7 j7I)�lI( 1 4.C� 1') it -D�ci�a' �(:t(€, )61 %,)l (I oL1 (P (:�� ) S (, .ill l,( .)C1,-- t ivisi IG•. II) �(1111 4` ��L i1k1i(1%C�tl�`; �lI'(�,!CCtj el' (� 1 at --.Ca S.IkkJ.`��')1J1�) �"� (�� '//t_ t) V1 ly-�- )'x� c=H (IY7 C. k , The undersigned hereby agrees to pay the total 'adtuai cost to the State atrol and the Department of Highways for conducting any highway closures related to the event described herein and to submit payment in advance for the estimated cost of such closures and to pay for and provide liability insurance in an amount to be determined by the Chief of the State Patrol. The under- signed understands that any costs in excess of the estimated cost must be paid to the Colorado State Patrol following the event and that if the estimated cost exceeds the actual cost, the balance will be refunded. I, the undersigned, further certify that the statements contained herein or attached hereto are true, accurate, and complete to lmy knowledge and belief. the l best of �� (' C r� L L) )1H 1 C. l< c-� C((,/ 1 lV061% i.ORGANIZATION ' SIGN TORE� / TE 1 IP N. • 3910 S. County Rd. 9 Ft. Collins, CO 80525 March 15, 1994 Dear Mr. Scott, This letter is in inquiry of finding a suitable location to hold a motor coach rally in your area. Your name and address have been given me as a. person interested in assisting in bringing tourist business to Estes Park. The group I represent has over 250 coaches all belonging to the Family Motor Coach Association. The rally is two -fold in that it would satisfy the monthly rally requirements of the clubs involved and more important it would be an opportunity for -the Rocky Mountain - Chapter to acquaint the other club members with the coming events of the district FMCA Ramble scheduled at the Pueblo Fairgrounds in September of this year. The Rocky Mountain Chapter is hosting the Pueblo event. It is anticipated there will be well over 400 FMCA coaches attending the Pueblo Ramble. I participated in a similar Ramble in Pueblo in 1989 which hosted 308 coaches. Very good for the local businesses. It is most important that the location I secure have a meeting area that would accommodate over 200 people, have the capacity to park 100 coaches 34 to 40 feet in length and have full hookups. I have been asked to locate suitable accommodations where all coaches will be parked in the same general area within walking distance of the business meeting location. It is imperative that I make a decision as quickly as possible so I therefore ask you to call me if you have knowledge of a spot that would be suitable. My phone number is (303) 226-3689. Please have all pertinent information regarding location and pricing. It would be good to be close to shopping if possible. There is considerable talk of making this 3 state coach get-together an annual affair if participants are pleased with this year's accommodations and club activities. We need no entertainment as we generate our own satisfying program. There will be no after-10-loud-mouth parties and no unlawful acts that would embarrass you or any camp host. If it would be a requirement for verification of the character of the club members, I could give you several prominent Estes Park FMCA members' names should you want to confer with them. Mr. Scott, I would hope to hear from you soon. Feel free to call anytime between 8:00 A.M. and 10:30 P.M. 7 days weekly. Respectfully su itted, (::;-;14-/ e2 4W- Robert W. Shields 0 • Lois & Doug Bailard P.O. Box 2514 • Estes Park, CO 80517 • (303) 586-4411 March 16, 1994 Mr. Bob Scott Estes Park Fairgrounds P.O. Box 1967 Estes Park, CO 80517 Dear Bob, Confirming our phone conversation recently. We have no objection to the Fairgrounds accommodating the F.M.C.A. Rally on August 19 and 20. We cannot accommodate 85-100 rigs on those dates due to other reservations. Thanks for working with us on these groups. Sincerely, 6e,„4, Lois and Doug Bailard