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Home My WebLink AboutPACKET Special Events Committee 1994-04-28SPECIAL EVENTS COMMITTEE APRIL 28, 1994 8:00 A.M. BOARD ROOM AGENDA 1. Agreements - Rodeo Concert - July 9 Concert Concepts - Sounds & Lighting 2. Rooftop Rodeo Committee 3. Top Hands Organization 4. Staff Comments The Special Events Committee reserves the right to add or delete items from the agenda as necessary. CONCERT CONCEPTS PRODUCTION SERVICES, I�C. 1550 WEST EVANS #H D�NVER C� ��223 (303) 93�-3�50 FAX (303) 936-3550 SERyICE AREEM T CONTRA[T This agreeement entered into by a:d ue�ween CONCE�T CC�CEPTS hereinafter referred to as FIRST PARTY, and FOR: ROOF TOP RODEO �ILL TO : Roof Top Rodeo Estes Park CO. ADDRESS : P.D. Box 1967 CITY & STATE: Estes Park CO. 8051/ PHONE : (303) 98�-6104 hereinafter referred to as SECOND PARTY, WITNESSETHw under the conditions of this contract the FIRST PARTY will furnish to the SECOND PARTY the equipment itemized below, Certain conditions govern the service provide(J, and must be observed. CONDITIONS', OF THIS CONTRACT: J. The equipment and services will be furnished: Estes Park Fairgrounds DATE : 7-9-94 2. The equipment shall be furnished with competent staff to operate this equipment and to supervise Mn !//sL-llation and removal. 3. In th� �vent u, � uncert ur 7unction in series at the same location other Man that described in thin r=n+r—+, o'',h function shall constitute a separate service and shall be negotiated as such. 4. The SEC8ND PARTY shall provide adequate security for equipment on or around the stage and in the audience, and shall be liable to the FIRST PARTY for eny demage to or theft cf equipeent occurring at the designated location covered by this agreement, except for damage whic1h is the direct result of negligence by the FIRST PARTY. 5. SECOND PARTY shall hold FIRST PARTY harmless from any other expenses or charges in connection with the performance of any concert or other function covered by this agreement. The responsibility of FIRST PARTY hereunder is limited to the providing of the agreed upon equipment and services, and that the liability of the FIRST PARTY shall be limited to the fee specified in this contract. 6. SECOND PARTY shall hold FIRST PARTY harmless from liability for injury /� to the person or property of anyone in attendance at any concert or '^- ,O other function covered by this agreement, including but not limited to electrical shock or falling objects except acts resulting from negligence by FIRST P, RTY. 7 FIRST PARTY shall not be liable for non-compliance with the terms of this agreement due to: extraordinary weer, acts of God or circumstances beyond their control such as: winds, fire, flood, earthquake, riot or rain in the case of an or even�. 8. FIRST PARTY will be the final authority with respect to setting up and operating the specified equipment, particularly, in matters concerning the safe operation of the equipment. SECOND PARTY is responsible for compliance with this agreement and shall bb liable for full contract price not withstanding delays or failures resulting from non-compliance with this agreement. THIS CONTRACT PM."_ CONCERT CONCEPTS SERVICE CONTRACT CONTINUED 9. All payments are to te made in cash, money order or certified funds' NO CHECKS will be accepted unless otherwise noteA. (company oil. ok.) 10' The SECOND PARTY must have a 50% DEPOSIT be N�N-REFU�DABLE. THE DEPOSIT MUST BE RECEIVED BY 4-20-94 The deposit is applied to the agreemeqt price. 11. THE SECOND PARTY SHALL PROVIDE FOR THE ENGA�EME�T: (a) 8 COMPETENT stage hands for load -in beginning at 9:0()am July 9 1994 ending at INSTALLATION COMPLETIONand �cut begiAning at END OF SHOW. SECOND PARTY will furnish names of load -out crew members no later than the beginning of load -in and -�dentify a rePresentative of SECOND PARTY to be present and assure appearance and performance of and load -out crew. (b) SECOND PARTY will make a deposit to CONCERT CONCEPTS of $ or non-performance of the load -in or load -out crew THE SECOND PARTY SHALL FU`RTHER PRO�IDE: (b1) one licensed and qualified electrician, to be ready to work within 30 ainutes after the beginning �f load -in. N/A (b2> electrical service of 600 amps phase(s1, 110 volt, to be located within 75 feet df stage. (b3) one �1_L-TERRAI1\1 forklift. N/A (b4personnel at the llowing time(s) and coffee, soft drinks and bott1ed water. N/A (b5) rooms for from - ( (b6) CONCERT CONCEPTS person:el thru one guest pass for each member of the CONCPRT CONCEPTS 0REW. WHEN YOU SIGN THIS FORM, YOU AGREE TO ASIDE BY THE CONDITIONS SET FORTH ' N THIS AGREEMENT. CONCERT CONCEPTS DATE SECOND PARTY DATE ~ L# Q�AN DESCRIPTION PRICE 1 60 Par 4 w/Trsses and dimmers 2 2 Follow Spots 3 1 Concert Sound System as per Ryder 4 1 R��f System 40'x40' 5 1 CIear Com 4 stati�n 6 1 8'x�' Dr�m Riser MI@IMUM SERVICE PERI�D: LIGHTING SYSTEM :� INC. STASE/ROOF SYSTEM :$ 3200.00 SOUND SYSTEM TRUCKING FEE :$ INC. TOTAL SERVICE FEE:$ 3200.0� SEC�RITY �EPOSIT :$ 1600.00 B4LANCE DUE :$ 1600.00 TOTAL SERVICE THE ABOVE AMOUNT PAYABLE ON DE�AND TO �ONCE�T CONCEPTS. ****� BALANCE DUE UPON COMPLETION OF LOAD IN ***** DESCRIPTION OF SERVICE: SET UP ROOF AND LIGHT SYSTEM AND SOUND OPERATE SYSTEMS FOR SHOW AND TEAR DOWN. The SECOND PARTY promises to pay to the order of CONCERT CONCEPTS amount listed above. The total service amount must be paid on set date 7EO.00 EACH DATE or. a 1 3/4% finance charge @ 21% per annum will be charged on ALL accounts 30 days past due. There is a $15.00 charge on ALL returned checks. In the of dejault in making payment or c�mplyin� with other terms hereof, customer agrees to pay all costs involved in collection, including court costs and reasonable att�rney fees. ALL CHARGES AND PRICES LISTED ABOVE ARE EFFECTIVE UNTIL 1994. YOUR SIGNATURE BELOW INDICATES: 1) YOUR AGREEMENT TO THIS CONTRACT AND 2) THAT YOU HAVE READ AND UNDERSTOOD THE ABOVE LISTED CONDITI�N� OF THIS SERVICE. gTSNED CONTRACT WITH DEPOSIT CONFIRMS EQUIPMENT AND STATED `:.~`SE3. THIS CONTRACT E41TERED INTO : COLORADO DENVER COUNTY, THIS 5th DAY OF Apr�l , 1994. BY qFCOND PARTY (PURCHASER) BY FIRST PARTY (C�N�ERT C�N�EPTS) 1994 SCHEDULE SATURDAY - July 9 th 10:00 am Holstein Dairy Expo 7:30 pm The Bud Family Presents "Sweethearts Of The Rodeo" MONDAY - July 11 th 7:30 pm Cowboy Poets Night: TUESDAY - July 12th 7:30 pm Dirt Dance WEDNESDAY - 10:00 am 11 am/11 1:30 pm 2:00 pm 7:00 pm 7:30 pm THURSDAY - 4 pm/11 7:00 pm 7:30 pm July 13 th Parade pm Carnival Pre -Show PRCA Rodeo Pre -Show PRCA Rodeo July 14th pm Carnival Pre -Show PRCA Rodeo FRIDAY - July 15th Noon/11 pm Carnival " 7:00 pm Pre -Show 7:30 pm PRCA Rodeo 9:00 pm • Dance SATURDAY 8:00 am Noon/11 1:30 pm 2:00 pm 7:00 pm 7:30 pm 9:00 pm July 16th Gymkhana pm Carn i va l Pre -Show PRCA Rodeo Pre -Show PRCA Rodeo Rodeo Dance 1NFQRtti7ATION: Estes Park Fairgrounds 586-6104 ROOFTOP RODEO COMMITTEE: Joan Van Horn, President TOP HANDS ORGANIZATION: Jo Adams, President Sixth Annual SATURDAY, MAY 14 - STAN R EN SECO%) GRADE KINpERGAADE-VEIN GRADE 1NiRp GR 1 E �WELE1N GRADE •SIXThGRAD • ADIOS 1NE S1UH1 KI1E pON�1 MISS DEM0NS1RA110N51 place ,Second and -Third e OUP First, each ag Ribbons n ani d category! • HIGIESr FLIGHT • MOST UNUSUAL DE . BEST HOMEMADEsiGN • OLDEST KITE DESIGN KITE FLYER REGISTRATION BEGINS AT 9:30 A.M. (Only single string kites allowed in compet SPONSORED BY: • ESTES PARK AREA CHAMBER OF COMMERCE • ESTES PARK TRAIL -GAZETTE • ESTES VALLEY RECREATION AND PARK DISTRICT