HomeMy WebLinkAboutPACKET Special Events Committee 1993-04-22SPECIAL EVENTS COMMITTEE
APRIL 22, 1993
8:30 A.M.
BOARD ROOM
AGENDA
1. Agreements -
A. 1993 Christmas Parade Agreement - November 26, 1993
B. Darn Thirsty Cowboys Agreement to perform at the
Rooftop Rodeo events July 14-17, 1993
C. Carnival Agreement - Rooftop Rodeo July 14-17, 1993
D. Standard Agreements -
1. Colorado Holstein Association - July 12-17,
1993 - Barn W during Rooftop Rodeo
2. Rocky Mountain Miniature Horse Club - June 23-
27, 1993
3. Colorado Arabian Horse Show - June 29-July 5,
1993.
2. Letter from Jo Hazlitt - The Music Festival of Estes Park
3 Staff Reports
The Special Events Committee reserves the right to add or delete
items from the agenda as necessary.
March 26, 1993
LETTER OF UNDERSTANDING
The following shall serve as the understanding between the Town
of Estes Park, hereafter referred to as "Town", and Connie
Boschen d/b/a Connie's Cartoons, hereafter referred to as
"Coordinator", regarding coordination of the 1993 Christmas
Parade, hereafter referred to as "the Parade" or "the Event".
1. The Town will pay $10,000 to Coordinator in return for
services as Christmas Parade Coordinator for 1993.
2. It is understood that the services to be rendered by
Coordinator include coordinating the efforts of the various
entitles and individuals; administering the contracting for
services, equipment and personnel; submitting invoices for same;
planning the general character and presentation of the Parade;
directing the general character and presentation of the Parade;
directing its formation; and causing it to be presented at the
appointed time. The appointed time is agreed to be approximately
dusk on the evening of Friday, November 26, 1993. Coordinator
shall not be responsible for acts of God and conditions beyond
the control of Coordinator, which may delay, postpone or cause
cancellation of the Parade.
3. Town agrees that Coordinator shall have option to coordinate
Christmas Parades, or such similar activities and celebrations as
may replace the Christmas Parade, in 1994 and 1995, subject to
the Town and Coordinator agreeing on the terms and conditions of
the coordination of those events.
4. It is understood that the proposed budget to be submitted by
the Coordinator on or about June 1, 1993, will be tentative in
nature, and that amounts associated with specific line items may
be substantially adjusted. However, the Coordinator will not
r:ontract for rentals, materials, or services in amounts totalling
mere than $2,500, without the express written authorization of
Town. The $2,500 is in addition to and separate from the above -
referenced $10,000 for service.
5. It is understood and agreed that the $2,500 budget is
essentially for items associated with mounting of the Parade.
This includes such items as lights, generators, sound systems,
stages, decorations, sanitary equipment, decorations for street
and stages, and rental of costumes and props. It is understood
and agreed the $2,500 is insufficient to provide for the
construction and presentation of floats and characters associated
AGREEMENT
THIS AGREEMENT, made and entered this day of
1993, by and between the TOWN OF ESTES PARK, COLORADO, A
Municipal Corporation, hereinafter referred to as "Town" and
JERRY SHAFFER, d/b/a DARN THIRSTY COWBOYS, hereinafter referred
to as "ARTIST".
W ITNESSTH
WHEREAS, the Town wishes to hire Artist to perform during
the Town's Rooftop Rodeo, according to the terms and provisions
of this Agreement:
NOW, THEREFORE, in consideration of the covenants and
conditions contained herein and other good and valuable
consideration, the parties hereto agree as follows:
1. Artist shall perform for the Town during the Town's
Rooftop Rodeo as follows:
A. The Artist shall perform at the Rooftop Rodeo Dirt
Dance at the grandstand arena on July 13, 1993, beginning at 7:30
p.m.
B. Artist shall perform twenty-five minute sets prior
to each rodeo as follows:
July 14, 1993 1:30 p.m. 7:30 p.m.
July 15, 1993 1:30 p.m. 7:30 p.m.
July 16, 1993 1:30 p.m. 7:30 p.m.
CONTRACT AND AGREEMENT
THIS CONTRACT, made and entered into this day of
, 19 , by and between the TOWN OF ESTES
PARK, party of the first part, and MEL'S MINI MIDWAY, party
of the second part:
WITNESSETH: That the party of the first part hereby
grants to the party of the second part the right and
privilege of running riding devices and shows and
concessions on premises of Estes Park Fairgrounds starting
July 14 thru 17, 1993 inclusive with operating times to be
Wednesday, July 14 at 11:00 a.m. to 11:00 p.m., Thursday,
July 15 and Friday, July 16 at 4:00 p.m. to 11:00 p.m. and
Saturday, July 17 at 12 noon to 11:00 p.m. Said second
party agrees to furnish for such purposes a suitable outfit
in good condition and to bear all expenses in installing and
operating the same.
The said party of the first part is to receive ten
percent (10%) of the gross receipts after state and city
taxes. Settlement date shall be July 18, 1993.
Party of the second part agrees to furnish and maintain
statutory worker's compensation insurance coverage,
employer's liability, comprehensive general liability
insurance coverage and property damage coverage in the
following amounts:
A. Worker's Compensation Insurance to cover any
obligation imposed by applicable laws of the State of
Colorado for any employee engaged in the performance of
work under this contract, an employer's liability
insurance with minimum limits of Five Hundred Thousand
Dollars ($500,000.00) each accident, Five Hundred
Thousand Dollars ($500,000.00) disease -policy limit and
Five Hundred Thousand Dollars ($500,000.00) disease -to
each employed.
B. Comprehensive General Liability Insurance with
minimum policy limits of One Million Dollars
($1,000,000.00) for each occurrence and One Million
Dollars ($1,000,000.00) aggregate. The policy shall be
applicable to all premises and operations. The policy
shall include coverage for bodily injury, broad form
property damage, personal injury (including coverage
for contractional employees acts), contractional,
independent contractors and products. The Town of
Estes Park shall be named as additional named insured
on this policy.
AGREEMENT
THIS AGREEMENT, made this / clay of xyial _
by and between the TOWN OF ESTES PARK, COLORADO, a
Corporation, as party of the first part and Co( ,>pA->�
, , as party of second part,
WITNES,SI:TH :
, 1993,
Municipal
WHEREAS, the second party desires to hold a cattle show or
shows at Estes Park Fairgrounds at Stanley Park, (hereinafter
referred to as Stanley Park), Estes Park, Colorado, on the
hereinafter set forth dates, and to make contractural agreements
for the use of the facilities at Stanley Park and services to he
furnished by first party in connection with the use of said
facilities,
IT IS AGREED AS FOLLOWS:
1. The second party shall hold cattle shows on the follow-
ing elate or. dates:
Date: July 12 through 17, 1991
2. First party agrees to furnish to second party Barn "W"
for animals at Stanley Park as herein provided. First Party will
not furnish any feed or straw for any of the animals and no
cleaning of the stalls except as herein provided.
3. First party assumes no responsibility or liability for
bodily injury, personal injury, injury, sickness or death of any
person or animal, nor for the loss, damage, or destruction of
personal property of any person, while on first party's property
and second party shall hold first party harmless for any claims
made against first party for any such alleged responsibility or
liability.
4. The first party shall provide cleanup for Barn
following the show.
5.
Dollars
uwn
Rental for. Barn "W" shall be a total of ix Hundred
and No/100446.00.1-00-) ;iC , •
6. The second party shall furnish a show manager, judges,
paddock and arena personnel without expense to first party. The
I1 (. n r P t,9 r n 'i, THIS A(;TWRMJ NT, male thi J / day of //M``eb'/
199? , by and hetwenn the TOWN nr RST] S PARK, CC LORADO, A
Municipal Corporation, as party of the first part, and
414 42,,[.;47 ,.k / N= C1t.H.
an party of the second part,
W ITNRSSRT }t :
WHRP} 1S, the second party clPsir.en to hold a horse show or
shows at. x:.ltes Park Fairgrounds at Stanley Park, (hereinafter
referred to as Stanley Park) , Rotes Pnrk, Colorado, on the
hereinafter sot forth dates, and to make contractual agreements
for the use of the fac:i.J itien at Stanley Park and services to he
furnished by first party in connection with the use of said
facilities.
NOW IT IS AC,RFET) AS FOLLOWS:
1. The second party shall hoJ.cl horse shows or halter
classes on the following date or. dates:
sate
3
J4tlt�rr_
/ 9 9 3
?. First party agrees to furnish to second party all
available stalls and exhibition ::pace for animals at Stanley Park
as herein provided. First party will not furnish any feec1 or
straw for any of t:he animals and no cleaning of the :Malls except:
as herein provided.
AGREEMENT
THIS AGREEMENT, made this / ciao of
2ti
199.: , by and between the TOWN OF ESTES PARK, COLORADO, A
Municipal Corporation, as party of the first part, and
1 Q `
p��r �)L.«.���;� /4-2•ta%-(7 d- as party of the second part,
W ITNESSET H:
WHEREAS, the second party desires to hold a horse show or
shows at Estes Park Fairgrounds at Stanley Park, (hereinafter
referred to as Stanley Park), Estes Park, Colorado, on the
hereinafter set forth dates, and to make contractual agreements
for the use of the facilities at Stanley Park and services to he
furnished by first party in connection with the use of said
facilities.
NOW IT IS AGREED AS FOLLOWS:
1. The second party shall hold horse shows or halter
classes on the following date or. dates:
Date:
1
C.4,./ 13
2. First party cgrees to furnish to second party all
available stalls and exhibition space for animals at Stanley Park
as herein provided. First party will not furnish any feed or
straw for any of the animals and no cleaning of the stalls except
as herein provided.
March 31, 1993
Mr. Bob Scott
Special Events Committee
Dear Mr. Scott,
On behalf of the Music Festival of Estes Park I
request that the following suggestion be placed on the
agenda of the April 22nd meeting of your committee:
"The Music Festival of Estes Park, a non profit
organization, requests that the dates of its Series of
summer concerts be included on the rack cards events
calendar and any other calendar prepared by the city."
We feel that these fine concerts will bring people in
from outlying areas as well as add a popular attraction
for visitors and locals. An information sheet about
the Festival is enclosed.
re 4
- -
a
w b• ~
`'ti T o 3 r a
re
; ...--:-
T v11:r� Z CiC :....: 'may ,....- i • ry^ T
l ^ n •^, � ^. h' ^ . Win` T
C C O a ,� y• ro Z . l r ^ 't T
a• �n y r' r, ,, l y
�^. ti l b ^ir �- 3• w • A C �Z b T T C n
.0 `:' T
T b O iTba ' :` re e
a
C are • ^T �^ pc CI O "rea.s`.Ciii -_ n '-': ^H ti•. T - rp • w ;.. N• T _ ti
l Z.a b �' n A o ;,
2 1. cno o = l %c
i�. ft - 3 x s a ^.' re T.
re
ono c NAIVHI
1 re l re 'O n <' re Nri • Zr. '� T tV
^� a ' l b ` T
a Y '' s a �- O' g
0.
O b- l C Fi ro -• �0 R n o re ti e r.
p `3 r.• P 1 ^.O ; ti 0 r•
C N N H r0 l T T C
i o a n �� •
T n 04
ti : �, .-. re r T
a y b a c) ^ a ,1 '� - a
b o a. -rt . ba a n
b v O `�,
a �� o.o y.T 0- ��
n ^?:DO a ore p�ob
rn o, b = <^ c .•
c � y a ^ - �'�a T
o rn a v `
l J
v b b" , ��,. •a a
y� 1 l a C 0.s
5
0 l •a '�
'Q H' SZ, 'a ^` r0 ^ v
ti r' T cro �, o o ti
sa.>tmuuojaad
Cir
•
'O Q N
a re a
In the .spirit of 8 ving . , .
The Estes Park Music Festiva,/ exists JO,. YOU, because of YOU and cannot exist
without YOU!
k is impossible for the Music Festival to .sell enough
meet the cosi of pitting on these fine c'Oncerts. W',� tickets, at c'urrent priers, to
donations, and the time (/'many volunteers, rely on fiuulruis'er•�'. +rants,
I{ ?IO1 SI H 7VALLSY.! 8170