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HomeMy WebLinkAboutPACKET Special Events Committee 1993-05-27SPECIAL EVENTS COMMITTEE MAY 27, 1993 8:30 A.M. BOARD ROOM AGENDA 1. Agreements A. Flea Market Agreement - Phil Simms June 5 & 6, July 10 & 11, September 4,5 & 6, 1993 B. Standard Agreements - 1. Paint Horse Show - August 21 & 22, 1993 2. Art Walk/Jazz Fest Review 3. Staff Comments The Special Events Committee reserves the right to add or delete items from the agenda as necessary. AGREEMENT THIS AGREEMENT, made this 2(.) day of iV„q, 199 3 , by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation, as party of the first part, and I i p , as party of the second part, W ITNESSET H: /' 1X WH/,EREAS, ,the second party desires to hold - l l //5 ) shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold the event on the following dates: Date: 2. First party agrees to furnish to second party the use of Barn W, the parking lot and RV spaces at Stanley Park as herein provided. P. GREEMENT THIS AGREEMENT, made this day of 199; , by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation, as party of the first part, and , as party of the second part, W ITNESSET H: WHEREAS, the second party desires to, hold a horse show or shows at Estes' Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or. dates: Date: ?. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. SPECIAL EVENTS EVALUATION 1993 JAZZ FEST & ART WALK WEEKEND DATE: May 15 & 16 NO. OF YEARS: 3 NO. OF DAYS: 2 MANAGEMENT: Max Wagner, Estes Park Gallery Association & Special Events Department PURPOSE: Introduce and promote Estes Park as an active arts and music community. Bring visitors to Estes Park on shoulder season Weekend. ACTIVITIES: Jazz concerts in Riverside Park and a tour of open houses at various art galleries throughout town. ADVERTISING: Local newspaper, six front -range newspapers, poster program SPECTATORS: 2596 Local 656 Colorado 1051,- Out -of -State 1990 1991 1992 1993 NO. SPECTATORS 800 1,600 4,000 TOWN EXPENSES - not including advertising 7) 2,000 TOWN REVENUE 0 GROWTH POTENTIAL: Jazz Fest: Good potential to double in size if appropriate funds are found to bring in popular bands. Art Walk: Will continue to grow each year just being the quality event that it is. Both need continued advertising in the frontrange and Denver area. COMMENTS: We were able to obtain Mama Rose's and Poppy's as sponsors this year and it made a great difference in the quality of bands we were able to hire. Dotsero was Saturday's headliner and generated a great deal of response in the Jazz community. Many calls were received during the week asking for information concerning their playing time, etc. We hope to continue the sponsor relationship with Barlow so that we can continue upward. The new times of 1 pm to 5 pm worked much better. Max Wagner should be asked to continue to direct this event. A significant difference was seen both in calls and attendance due to having a name band on the program. Total expenses for Jazz Fest 93 was $4,500. Art Walk: EP Gallery Association does an excellent job promoting this event. The galleries were very pleased with the increase in audience numbers. These two events work well together.