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Home My WebLink AboutPACKET Special Events Committee 1993-08-17AGENDA SPECIAL EVENTS COMMITTEE August 17, - 1:30 P.M. 1. Local use (4-H Group) of Fairgrounds - Discussion. 2.l4 Chamber of Commerce Request to conduct Scarecrow Contest, October 3 and 4, 1992, 10:00 A.M.-6:00 P.M. - Requires adoption of Resolution. ,t) , 3. 1992 Rooftop Rodeo Events - Critique. 4. Director's Reports. Local Use of Fairgrounds CIRSA Representative Gary Klaphake Bob Scott Estes Park Area Chamber of Commerce August 7, 1992 Mr. Bob Scott Special Events Fairgrounds 1209 Manford Avenue Estes Park, Colorado 80517 Dear Mr. Bob Scott Sir: I request permission to have a Scarecrow Contest on Elkhorn Avenue on October 3-4, 1992, from 10:00 a.m. to 6:00 p.m. I would like permission to display the scarecrows on sidewalks next to the curbing. Your loyal and faithful subject, row Connie Boschen Manager The Chamber Post Office Box 3050 • Phone: (303)586-4431 • Estes Park, Colorado 80517 RESOLUTION WHEREAS, on July 23, 1991 the Boardof Trustees adopted Ordinance 15-91 pertaining to "containment" within the C-D District. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following guidelines shall be adopted for the "Scarecrow Contest" being sponsored by the Chamber of Commerce as a preliminary event to the Surprise Sale Days. The Contest is scheduled October 3 and 4, 1992 from 10:00 A.M. - 6:00 P.M. and subject to the following guidelines: 1. The Contest shall be available to families, groups or. individuals. 2. Entries must be placed in a.5-gallon container, to include concrete and a 6' pole. 3. Entries must be located next to the curb, and cannot impede pedestrian traffic on the sidewalk. 4. Entries will be stored overnight by those merchants who are a Chamber of Commerce member. 5. Contest winners shall be awarded the following cash prizes: 1st Place/$100.00; 2nd Place/$50.00; and 3rd Place/$25.00. 6. The Chamber of Commerce will supervise this Contest. DATED this day of , 1992. RESOLUTION 1„28.tom WHEREAS, on July 23, 1991 the Board of Trustees adopted Ordinance 15-91 pertaining to "containment" within the C-D District. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following guidelines shall be adopted for the "Surprise Sale Days" sponsors by the Special Event Department and Estes Park Business Association, which is scheduled October 10 and 11, 1992: 1. Hours of operation shall be: 9:00 am - 6:00 a" 2. The Sale Weekend is available to all Estes Park businesses. 3. The Sale Weekend will be held rain or shine. 4. Businesses will be allowed to sell merchandise in front of their store only during the hours specified above. 5. Each business will be allowed one (1) outside selling space. 6. Sidewalk displays shall provide a minimum clearance of 4' for pedestrian ways and handicapped accessibility. Displays and/or merchandise will not be allowed in any street. 7. Those merchants without sidewalk frontage may reserve a space in Bond Park by contacting Linda Hinze at 586-6104. 8. Advertising posters will be provided. BE IT FURTHER RESOLVED, that every business is urged to participate in this sale weekend which will be essential toward making the Surprise Sale an annual event. DATED this day of , 1992. TOWN OF ESTES PARK Mayor. ATTEST: Town Clerk 1992 ROOFTOP RODEO DEMOGRAPHICS WEDNESDAY THURSDAY 2:00 8:00 2:00 8:00 SATURDAY TOTAL 2:00 8:00 RADIO K-99 25 32 11 37 38 25 168 KRKI 23 27 23 25 20 12 130 KYGO 1 4 5 3 14 30 57 KSTG 0 0 0 1. 1 1 3 KFTM 0 0 0 0 0 1 1 Undeclared 26 25 18 28 18 49 164 Newspaper Ad 90 43 106 48 88 91 466 Newspaper Insert 23 15 68 16 30 37 189 Accommodations 38 55 39 36 36 55 259 Posters 98 69 100 84 71 92 514 Rackcards 37 42 58 45 9 26 217 Come Each Year 22 14 8 25 21 26 116 Chamber/Tourist Info 18 13 7 3 12 20 73 Friends/Relatives 70 32 37 25 55 64 283 Other 20 10 12 24 10 19 95 Out -Of -State 226 185 233 173 123 169 1109 Estes Park 67 63 46 62 58 108 404 Loveland 29 24 21 15 28 40 157 Longmont 22 14 22 17 33 40 148 Ft. Collins 16 6 24 37 47 18 ].48 Greeley 9 7 8 3 18 15 60 Boulder 3 1 11 6 29 11 61 Denver Area 31 10 44 10 66 75 236 Other Colorado 27 3 5 15 24 43 117 % Out -Of -State 58% 64% 63% 49% 32% 36% 50% Average # in Party 4.3 4.4 4.7 4.1 3.8 4.4 4.3 # of Slips Counted 393 291 369 374 389 464 2280 1992 ROOFTOP RODEO DEMOGRAPHICS PHONE ORDERS CONCERT 20% of Concert tickets were sold over the phone. CONCERT: 116 orders for 392 tickets - 3.4 average Radio - K-99 29 KRIKI Newspapers - Denver Post 1 RM News 1 Boulder Camera 4 Trail Gazette 23 Insert - 18 Posters & Signs 4 Rack Cards 3 Repeat 9 Chamber/Tourist Guides 3 Friends/Relatives Other 4 Estes Park 25 Denver Area 7 Boulder 7 Greeley 11 Fort Collins 20 Loveland 24 Longmont 11 Other Colorado 7 Out-Of-Statn 15 1992 ROOFTOP RODEO DEMOGRAPHICS PHONE ORDERS RODEO 6% of Rodeo tickets were sold over the phone. RODEO: 105 orders for 412 tickets - 4.0 average K-99 4 Newspapers - Denver Post 4 RM News 4 Times Call 1 Loveland Reporter 4 Greeley Trihui.ne 1 Boulder Camera 5 Trail Gazette 9 Insert - 16 Posters & Signs 5 Rack Cards 10 Accommodations 3 Repeat 13 Chamber/Tourist Guides 6 Friends/Relatives 5 Other 6 Estes Park 13 Denver Area 16 Boulder_ 12 Greeley 3 Fort Collins 13 Loveland 15 Longmont 6 Other. Colorado 8 Out -Of -State 19 1992 INCOME ROOFTOP RODEO TICKET SALES 199]. 1992 Rodeo 33,699 38,500 Concert 24,682 25,923 Rodeo Dance 2,559 2,347 Dirt Dance 720 725 PROGRAMS Ad Sales 6,791 6,802 Rook Sales 643 597 PARKING 1,561 1,532 CARNIVAL 2,576 1,734 GYMKHANA 439 456 ADVERTISING (shirt & cup sales) 1,013 189 SPONSORS 12,033 10,250 VENDERS 2,400 2,320 CONCESSION STAND 1,891 2,200 MISC. 483 243 TOTALS 91,490 93,81.9 RODEO CONCERT 1992 EXPENSES ROOFTOP RODEO Stock Contract & Purse PRCA Judges Clown Act Approval Fees/Due Pre -Show Entertainment EPMC Ambulance Service Scoreboard Misc. 1991 29,173 19,440 1,400 2,500 440 1,866 555 2,845 127 1992 31,597 22,748 1,500 2,100 440 1,867 442 2,400 100 26,889 27,963 Production 7,500 7,500 Entertainment 17,727 19,000 Pre -Show Entertainment 312 311 Chair Rental 574 574 Banner 120 0 Misc. 656 578 ADVERTISING Pictures Princesses Hal Virden Bumper Stickers T-Shirts/Cups Misc. 2,704 479 290 200 133 1,113 489 862 0 0 200 0 610 52 QUEEN PROGRAM 1,500 1,500 SECURITY & TICKET LABOR 1,645 1,008 SPONSORS 1,032 359 TICKETS 1,325 1,495 MISC. - TOTAL 8,110 6,269 Dirt Dance 311 311 Rodeo Dance 683 924 Programs 3,256 256 3,354 Parade 142 241 Gymkhana Trophies 218 214 A-1 Trash 705 401 Port -A --Johns 585 640 Ranchland 200 0 Committee Expenses 1,299 0 Misc. 711 184 72,378 71,053 ALL FIGURES ARE AS OF AUGUST 12, 1992 - POSSIBLE ADDITIONS TO OCCUR