HomeMy WebLinkAboutPACKET Stanley Park Committee 1988-09-26 STANLEY PARK COMMITTEE
Monday, September 26, 1988 - 2 : 00 P , M,
AGENDA
1 . Review of Harley Davidson Show .
2 , Horse Show and Rodeo Committee - Request update on Arena
Project.
3 , Horse Show and Rodeo Committee - Request for signs and
banners ,
4 , Horse Show and Rodeo Committee - Request for downtown
ticket outlet .
5 , Horse Show and Rodeo Committee - Recommendation concerning
re-organization ,
The Committee reserves the right to consider other appropriate
business not available at the time the agenda was prepared ,
9-15-88
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"HORSE CAPITOL OF THE NATION"
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The Estes Park Horseshow and Rodeo Committee has been advised that there
will likely be a reorganization of Town committees and staff accountability
effective January 1, 1989. Specifically, the following changes are
Heated anticipated:
Grandstand
- Consolidation of the Stanley Park Committee into an
expanded Public Works Conuuittee.
5/8 Mlle
Race Track - Fairgrounds staff will l rep
ort port dircetly to the Assistant
Town Administrator (R. Widmer) .
Complete
Rodeo The HSRC has been asked by Town staff to submit a statement of its
Facilities .
proposed role within the reorganized structure. The following points
are an elaboration on the minutes of the August 18 meeting of the
8peolal HSRC at which this issue was discussed.
Contestant
and
Exhibitor
Grand Stand 1. The current HSRC bylaws are not in conflict with the proposed
new structure.
Showers 2. The HSRC feels that it is imperative that the volunteer committee
and Pe
Toilets continue'its involvement in all events held on the Fairgrounds:.as
for set forth in Article III of the existing bylaws:
Grooms
and The object and purpose of this organization shall be to
Exhibitors
promote and encourage advancements and improvements at
the Estes Park Fairgrounds in Stanley Park; promote and •
Lunoh 8tand encourage horse shows, rodeos and any and all other events
on Grounds such as may be deemed desireable for the amusement and
pleasure of persons visiting fairs and exhibitions; and
Close to to encourage and promote the maximum use of the facilities
Lodging located at. . .Stanley Park for the benefit fo the Estes
and • Park Valley. . .
y' '
Although the role of the Committee has changed over time
Fully regarding horse shows, the Committee feels strongly that
Equipped the future of these events depends on maintaining a strong
for
Grade A volunteer component committed to their recrui Lment and
Shows successful production.
At 3. The HSRC would like to broaden its authority for production
Stanley Field of the annual Rooftop Fair and Rodeo. Under this arrangement
Munloipally Owned the Committee would have these responsibilities:
East Edge
of — to prepare and recommend an..annual budget for
Town production of the event with major line items
estimated.
HOME OP THE "ROOFTOP RODEO"
- to have the authority to make commitments, enter
into contracts, allocate and disburse funds from the
approved budget provided total expenditures do not
exceed the total event expenses approved by the
Board of Trustees in the annual Stanley Park budget.
4. The HSRC no longer wishes to have a direct role in the personnel
management of the Fairgrounds including: performance evaluations,
compensation/benefit structure, staffing levels and schedules,
staff participation in continuing education/seminars, etc.
5. The HSRC will continue to be advisory to the Public Works Committee
on matters relating to grounds improvements and maintenance.
However, the HSRC will not be responsible for the scheduling,
monitoring, staffing, or quality control of improvements made.
6. The HSRC will continue to serve as a pool of volunteer manpower for
horse shows and other special events as requested by the Fairgrounds
manager.
7. The HSRC will continue to advise the Public Works Committee on all
scheduling and contracts for use of the Fairgrounds.
8. The HSRC requires the assistance of Stanley Park staff for the planning
and production of the Rooftop Fair and Rodeo. On this single event,
the Fairgrounds manager is responsible to the HSRC for timely and
satisfactory completion of all assignments. The HSRC will keep
the Public Works Committee and the Assistant Town Administrator
informed routinely of staffing needs related to this event.
9. The Executive Director/General Manager shall be an employee of the
Town of Estes Park as outlined in Article I, Section l.• of the Bylawrs.
The Executive Director/General Manager shall be a department supervisor
whose duties are outlined in Article X, Secitons 2 through 7. He
shall report to the Town Administrator the same as all other Town of
Estes Park department supervisors. He shall prepare a budget for
consideration by the Board of Trustees and shall have sole supervision
of all full and part-time employees at the Estes Park Fairgrounds in
Stanley Park.