HomeMy WebLinkAboutMINUTES Town Board 2023-06-13Town of Estes Park, Larimer County, Colorado, June 13, 2023
Minutes ofoRegular meeting of the Board of Trustees of the Town ofEstes
Park' Larinle[ CnUDty, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the m day of June, 2023.
Present:
Also Present:
Wendy Koenig, Mayor
Marie Cenac.Mayor Pro Tem
Trustees Kirby HazeKon
Frank Lancaster
Barbara MacA|pine
Patrick Martohink
QndyYoung|und
Travis Mocho|ek, Town Administrator
Jason Oamwxeber.Deputy Town Administrator
Dan Kramer, Town Attorney
Kimberly Disney, Recording Secretary
Absent: None
Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge ofAllegiance.
LETTER OFRESPECT —JUNE^KuTO^KUR]8U:
Mayor Koenig presented a Letter of Respect recognizing June "Kato" Kuhsu'o 84w
birthday and her family's contributions and sacrifices to the Town of Estes Park.
ON—RETFUNG RMNPSUPERINTENDENT D4RLASIDLES:
Mayor Koenig presented a proclamation recognizing Superintendent Dodu Sidles'
retirement from Rooky Mountain National Park.
AGENDA APPROVAL.
It was moved and seconded (Hazekon/Cenoo) toapprove the Agenda, and hpassed
unanimously.
PUBLIC COMMENTS.
Kristine Poppitz/Countyoitizon spoke regarding n concern with an issue in Community
Development and her request for apublic apology.
Laura Ruahn/Town citizen spoke regarding rezoning requests for085 Peak View Drive
and highlighted developer -initiated delays in public meetings, vague communication from
the developer, withdrawal of the initial development plan application and a subsequent
new application.
Katherine 8overne Ave ryVRestoration Ranch Executive Dinyctor, Steve Kruger/Town
citizen and Koy|en Krugen7owncitizen provided an update onValor Vacations stating
the program now has 12 lodging partners with four vacations sohodu|ed, collaborations
have begun with local businesses, Visit Estes Pork. the Estes Park Police Department
and K4ioheUo Sthcker ovoe0ur of SMACK Cards (Spreading N1oaaagoa of Affirmation,
Compassion, and Kindness) to create SMACK Cards for first responders in Colorado.
TRUSTEE COMMENTS.
Trustee comments were heard and have been summarized: The Rooftop Rodeo would
be held July 5. 2O23through July 10. 2O23with the parade held Ju|yS. 2O23with the
theme 'Y\ Comboy'o Salute to the Armed Forces." Visit Estes Park (VEP) met and
received a report from Rocky Mountain National Park, a staff report on visitor
demographics and festival visitation, and watched a video on VEP marketing. The Larimer
County Regional Opioid Abatement Council met and discussed measures and metrics for
the uommunhy, community expectations for services being funded, and programs which
Board of Trustees — June 13, 2023 — Page 2
would be most helpful for recovery. The Estes Park Economic Development Corporation
has seated their new board of seven appointed members, BASE applications were being
accepted. The Regional Air Quality Council met and continues to discuss ozone
requirements.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek addressed Kristine Poppitz's concerns regarding the
Community Development department and the Peak View project and stated appropriate
actions to address the situation would be taken. Additionally, he requested and it was
determined, the Town Board to consider an application to rename the Performance Park
Climbing Area to the "Jim Defterline Memorial Climbing Wall" at a future Town Board
meeting.
CONSENT AGENDA:
1. Bills.
2. Town Board Meeting Minutes dated May 23, 2023, Town Board Study Session
Minutes dated May 23, 2023, and Joint Study Session Minutes dated May 24,
2023.
3. Family Advisory Board Minutes dated May 4, 2023.
4. Transportation Advisory Board Minutes dated April 19, 2023 (acknowledgment
only).
5. 2023 Art in Public Places (AIPP) Artwork Donation Form for "Flowers" Art in Mrs.
Walsh's Garden.
6. Contract Change Order to Collaborate with Public Works and add Roadway
Design in the Reclamation Neighborhood with RG and Associates, LLC for
$91,593 — Budgeted.
7. Resolution 54-23 Authorization to Bill Agreement with Larimer County for Street
Improvements on Town -Owned Roads, $150,000 — Budgeted.
8. Resolution 55-23 Contract with Dietzler Construction Corporation for Pedestrian
Bridge Repair, $147,425.00 — Budgeted.
9. Resolution 56-23 Intergovernmental Agreement for Fiscal Year 2023 Federal
Transit Administration 5311 Rural Area Formula Funds to Support Estes Transit
with the Colorado Department of Transportation - CDOT PO 491003171.
10.Resolution 57-23 Grant Agreement with the Colorado Association of Transit
Agencies for 2023 Ozone Season Transit Grant Program Funds.
It was moved and seconded (Hazelton/Younglund) to approve the Consent Agenda,
and it passed unanimously.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1. VISIT ESTES PARK ANNUAL REPORT. CEO Franker presented the 2022 Visit
Estes Park (VEP) Annual Report she provided background on the annual operating
plan approval process and presented a video which highlighted visitation, voter
approval of the 6E Lodging Tax increase, media campaign accomplishments,
public relations and social media content, and community engagement and
initiatives. The Board discussed cooperation with community entities including the
Town, technology, election expenditures, VEP staff, and measuring visitor
behavior changes.
ACTION ITEMS:
1. REVISED POLICY 101 — BOARD OF TRUSTEES DIVISION OF
RESPONSIBILITIES. Town Clerk Williamson presented revised Policy 101 to
Board of Trustees — June 13, 2023 — Page 3
make various updates to sunsetted Boards and Commissions and staff liaisons
and fill vacancies on the Audit Committee and the Local Marketing District (LMD).
The Audit Committee vacancy has traditionally been filled by the Mayor Pro Tem.
The vacancy to the LMD could be filled by either appointing a Trustee (Revised
Policy 101 would appoint Trustee Lancaster), appointing a citizen following
procedures outlined in Policy 106, or appoint a Trustee through the April 2024 and
transitioning to a citizen appointment following the 2024 Municipal Election. The
Board discussed the options to fill the LMD vacancy and Trustee Lancaster
disclosed his part-time employment with a VEP vendor. It was moved and
seconded (Hazelton/Martchink) to approve Policy 101 as revised, and it passed
with Mayor Pro Tem Cenac voting "No".
REPORTS AND DISCUSSION ITEMS:
1. RENEWAL OF TOWN ADMINISTRATOR CONTRACT. Human Resources
Director Williamson presented the renewal process of Town Administrator
Machalek's contract expiring August 27, 2023. She highlighted the timeline and
content for developing a new contract and requested Board direction on additional
content to begin negotiations and establish next steps.
The Board discussed reviewing market community salaries, negotiations being
held during executive sessions, the timeline of contract negotiations, and Trustees
Lancaster and Martchink offered acting as negotiators on behalf of the Board. It
was determined an executive session would be held at the July 11, 2023 Town
Board meeting to discuss market salaries.
Whereupon Mayor Koenig adjourned the meeting at 8:32 p.m.
Wendy eni€f Mayor
imberly Disney, cording Secretary