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PACKET Town Board 2023-07-11
The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, July 11, 2023 7:00 p.m. ADVANCED PUBLIC COMMENT By Public Comment Form: Members of the public may provide written public comment on a specific agenda item by completing the Public Comment form found at https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m., the day of the meeting in order to be provided to the Town Board prior to the meeting. All comments will be provided to the Board for consideration during the agenda item and added to the final packet. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). SWEARING-IN CEREMONY FOR DEPUTY CHIEF JAMES HUGHES AND CAPTAIN RICHARD LIFE. AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. CONSENT AGENDA: 1.Bills. 2.Town Board Minutes dated June 13, 2023 and Study Session Minutes dated June 13, 2023. 3.Estes Park Planning Commission Minutes dated May 16, 2023 (acknowledgement only). 4.Transportation Advisory Board Minutes dated May 17, 2023 (acknowledgement only). 5.Revised Policy 306 Leave. LIQUOR ITEMS: 1.RESOLUTION 58-23 TRANSFER OF OWNERSHIP FROM HARTS GAS AND FOOD LLC DBA TINY TOWN SINCLAIR TO PARKLAND USA CORPORATION, DBA HARTS GAS AND FOOD #80183, 860 MORAINE AVENUE, ESTES PARK, COLORADO. Town Clerk Williamson. To consider the transfer of a Retail Fermented Malt Beverage and Wine Off-Premises liquor license application. Prepared 06-30-2023 *Revised 07-07-2023 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. * PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. ACTION ITEMS: A. RESOLUTION 59-23 4TH AMENDED CONDOMINIUM MAP FOR THE LAKEVIEW PLAZA CONDOMINIUMS, 1751 NORTH LAKE AVENUE UNIT 3, GLENN A. SMITH TRUST, OWNER. Planner Washam. Applicant proposes dividing one existing commercial condominium into two units. B. RESOLUTION 60-23 FOURTH SUPPLEMENTAL CONDOMINIUM MAP, THE MEADOWS AT WILDFIRE CONDOMINIUMS, 1802 WILDFIRE ROAD, WILDFIRE HOMES LLC, APPLICANT. Director Garner. Applicant requests approval of a Supplemental Condominium Map for Building I, The Meadows at Wildfire Condominiums. ACTION ITEMS: 1. RESOLUTION 61-23 SUPPLEMENTAL BUDGET APPROPRIATIONS #4 TO THE 2023 BUDGET. Director Hudson. To appropriate funds for the new Fall River Trail grant, the State’s new bag fee program expenses, PD Auxiliary supplies, a new part-time Park employee and other items. 2. RENAMING REQUEST FOR PERFORMANCE PARK CLIMBING WALL TO “JIM DETTERLINE MEMORIAL CLIMBING WALL”. Town Administrator Machalek. Consideration of a request to rename the Performance Park Climbing Wall. 3. ESTES VALLEY INVESTMENT IN CHILDHOOD SUCCESS FAMILY RESOURCE CENTER APPLICATION FOR CHILDCARE FUNDS. Deputy Town Administrator Damweber. Consider an application for childcare funds to be used toward the EVICS tuition assistance/scholarship program. 4. RESOLUTION 62-23 MEMORANDUM OF UNDERSTANDING WITH THE ESTES PARK HOUSING AUTHORITY REGARDING USE OF REVENUES GENERATED FROM LODGING TAX LEVIED BY THE ESTES PARK LOCAL MARKETING DISTRICT FOR WORKFORCE HOUSING. Town Attorney Kramer. To consider memorializing shared principles and procedures with the Estes Park Housing Authority regarding their use, and Town’s oversight. 5. INTERVIEW COMMITTEE FOR THE ESTES PARK PLANNING COMMISSION. Town Clerk Williamson. REQUEST TO ENTER EXECUTIVE SESSION: For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators - Section 24- 6-402(4}(e}, C.RS. – Fish Hatchery Negotiation Update. REQUEST TO ENTER EXECUTIVE SESSION: For discussion of a personnel matter - Section 24-6-402(4}(f}, C.RS. and not involving: any specific employees who have requested discussion of the matter in open session; any member of the Town Board; the appointment of any person to fill an office of the Town Board; or personnel policies that do not require discussion of matters personal to particular employees – Town Administrator Contract. ADJOURN. Town of Estes Park, Larimer County, Colorado, June 13, 2023 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 13th day of June, 2023. Present: Wendy Koenig, Mayor Marie Cenac, Mayor Pro Tem Trustees Kirby Hazelton Frank Lancaster Barbara MacAlpine Patrick Martchink Cindy Younglund Also Present: Travis Machalek, Town Administrator Jason Damweber, Deputy Town Administrator Dan Kramer, Town Attorney Kimberly Disney, Recording Secretary Absent: None Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. LETTER OF RESPECT – JUNE “KATO” KURISU: Mayor Koenig presented a Letter of Respect recognizing June “Kato” Kurisu’s 94th birthday and her family’s contributions and sacrifices to the Town of Estes Park. PROCLAMATION – RETIRING RMNP SUPERINTENDENT DARLA SIDLES: Mayor Koenig presented a proclamation recognizing Superintendent Darla Sidles’ retirement from Rocky Mountain National Park. AGENDA APPROVAL. It was moved and seconded (Hazelton/Cenac) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. Kristine Poppitz/County citizen spoke regarding a concern with an issue in Community Development and her request for a public apology. Laura Rustin/Town citizen spoke regarding rezoning requests for 685 Peak View Drive and highlighted developer-initiated delays in public meetings, vague communication from the developer, withdrawal of the initial development plan application and a subsequent new application. Katherine Severns Avery/Restoration Ranch Executive Director, Steve Kruger/Town citizen and Kaylen Kruger/Town citizen provided an update on Valor Vacations stating the program now has 12 lodging partners with four vacations scheduled, collaborations have begun with local businesses, Visit Estes Park, the Estes Park Police Department and Michelle Stricker creator of SMACK Cards (Spreading Messages of Affirmation, Compassion, and Kindness) to create SMACK Cards for first responders in Colorado. TRUSTEE COMMENTS. Trustee comments were heard and have been summarized: The Rooftop Rodeo would be held July 5, 2023 through July 10, 2023 with the parade held July 6, 2023 with the theme “A Comboy’s Salute to the Armed Forces.” Visit Estes Park (VEP) met and received a report from Rocky Mountain National Park, a staff report on visitor demographics and festival visitation, and watched a video on VEP marketing. The Larimer County Regional Opioid Abatement Council met and discussed measures and metrics for the community, community expectations for services being funded, and programs which DR A F T Board of Trustees – June 13, 2023 – Page 2 would be most helpful for recovery. The Estes Park Economic Development Corporation has seated their new board of seven appointed members, BASE applications were being accepted. The Regional Air Quality Council met and continues to discuss ozone requirements. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek addressed Kristine Poppitz’s concerns regarding the Community Development department and the Peak View project and stated appropriate actions to address the situation would be taken. Additionally, he requested and it was determined, the Town Board to consider an application to rename the Performance Park Climbing Area to the “Jim Detterline Memorial Climbing Wall” at a future Town Board meeting. CONSENT AGENDA: 1.Bills. 2.Town Board Meeting Minutes dated May 23, 2023, Town Board Study Session Minutes dated May 23, 2023, and Joint Study Session Minutes dated May 24, 2023. 3.Family Advisory Board Minutes dated May 4, 2023. 4.Transportation Advisory Board Minutes dated April 19, 2023 (acknowledgment only). 5.2023 Art in Public Places (AIPP) Artwork Donation Form for “Flowers” Art in Mrs. Walsh’s Garden. 6.Contract Change Order to Collaborate with Public Works and add Roadway Design in the Reclamation Neighborhood with RG and Associates, LLC for $91,593 – Budgeted. 7. Resolution 54-23 Authorization to Bill Agreement with Larimer County for Street Improvements on Town-Owned Roads, $150,000 – Budgeted. 8. Resolution 55-23 Contract with Dietzler Construction Corporation for Pedestrian Bridge Repair, $147,425.00 – Budgeted. 9. Resolution 56-23 Intergovernmental Agreement for Fiscal Year 2023 Federal Transit Administration 5311 Rural Area Formula Funds to Support Estes Transit with the Colorado Department of Transportation - CDOT PO 491003171. 10. Resolution 57-23 Grant Agreement with the Colorado Association of Transit Agencies for 2023 Ozone Season Transit Grant Program Funds. It was moved and seconded (Hazelton/Younglund) to approve the Consent Agenda, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1.VISIT ESTES PARK ANNUAL REPORT. CEO Franker presented the 2022 Visit Estes Park (VEP) Annual Report she provided background on the annual operating plan approval process and presented a video which highlighted visitation, voter approval of the 6E Lodging Tax increase, media campaign accomplishments, public relations and social media content, and community engagement and initiatives. The Board discussed cooperation with community entities including the Town, technology, election expenditures, VEP staff, and measuring visitor behavior changes. ACTION ITEMS: 1.REVISED POLICY 101 – BOARD OF TRUSTEES DIVISION OF RESPONSIBILITIES. Town Clerk Williamson presented revised Policy 101 to DR A F T Board of Trustees – June 13, 2023 – Page 3 make various updates to sunsetted Boards and Commissions and staff liaisons and fill vacancies on the Audit Committee and the Local Marketing District (LMD). The Audit Committee vacancy has traditionally been filled by the Mayor Pro Tem. The vacancy to the LMD could be filled by either appointing a Trustee (Revised Policy 101 would appoint Trustee Lancaster), appointing a citizen following procedures outlined in Policy 106, or appoint a Trustee through the April 2024 and transitioning to a citizen appointment following the 2024 Municipal Election. The Board discussed the options to fill the LMD vacancy and Trustee Lancaster disclosed his part-time employment with a VEP vendor. It was moved and seconded (Hazelton/Martchink) to approve Policy 101 as revised, and it passed with Mayor Pro Tem Cenac voting “No”. REPORTS AND DISCUSSION ITEMS: 1.RENEWAL OF TOWN ADMINISTRATOR CONTRACT. Human Resources Director Williamson presented the renewal process of Town Administrator Machalek’s contract expiring August 27, 2023. She highlighted the timeline and content for developing a new contract and requested Board direction on additional content to begin negotiations and establish next steps. The Board discussed reviewing market community salaries, negotiations being held during executive sessions, the timeline of contract negotiations, and Trustees Lancaster and Martchink offered acting as negotiators on behalf of the Board. It was determined an executive session would be held at the July 11, 2023 Town Board meeting to discuss market salaries. Whereupon Mayor Koenig adjourned the meeting at 8:32 p.m. Wendy Koenig, Mayor Kimberly Disney, Recording Secretary DR A F T Town of Estes Park, Larimer County, Colorado June 13, 2023 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 13th day of June, 2023. Board: Mayor Koenig, Mayor Pro Tem Cenac, Trustees Hazelton, Lancaster, MacAlpine, Martchink, and Younglund Attending:All Also Attending: , Deputy Town Administrator Damweber, Town Attorney Kramer, and Town Clerk Williamson Absent:None Mayor Koenig called the meeting to order at 5:00 p.m. PLANNING FEE SCHEDULE. Director Garner stated Community Development has been working with Ayres Associates to evaluate the adopted fee schedule from 2016 to determine if development fees should be adjusted to recover staff costs and adjust annually for inflation. Josh Olhava/Ayres and Associates reviewed the process to date which included the analysis and comparison of fee schedules, philosophies related to development application fees, and approaches to updating fees from twelve (12) organizations. Staff would continue to analyze the average staff time to complete development reviews. The information would be used to create a detailed service cost table and to calculate appropriate fee rates. An overview of each comparison organization highlighted they typically establish a fee schedule that includes one or a combination of the following approaches: base application fee, deposit structure, or hourly cost and invoice structure. The initial recommendations for the Board’s consideration included establishing a cost recovery goal for Planning and Engineering based on calculated service costs at 80% to 90%; maintaining the current meeting publication and notification structure payable by the applicant; applicant continues to pay for applicable recording fees; establish a resubmittal fee beginning with the third submittal using a set percentage of the overall application fee such as 25% or 50% of the initial application fee; develop an equity- based policy to reduce the application fee for certain application types such as attainable housing projects; establish an annual update process using the Consumer Price Index; round all fees to the nearest whole dollar; and conduct a follow-up review of the fee schedule; and service costs following the completion of the Development Code update and every five years to re-evaluate the Town’s service cost recovery goal and make necessary adjustments. Board discussion and questions have been summarized: questioned if the initial application fees prevent an applicant from making changes to their development proposals; questioned the need to recoup the costs associated with the development review; Planning provides direct benefit to the applicant and the community should not subsidize the development; some applications benefit the entire community and should be subsidized by the local government; development costs should be in alignment with Larimer County; support was heard for the resubmittal fee for incomplete applications; concern was raised on an automatic increase to fees using CPI and suggested the Board reconsider fees on an annual basis; the Board stated support for an equity-base policy to incentivize development related to items such as housing and childcare; and support was heard for fee recovery between 80% – 85%. Director Garner stated the current fee structure does not incentivize development such as ADUs. She commented that smaller communities require developers to cover the DR A F T Town Board Study Session – June 13, 2023 – Page 2 development costs. Town Administrator Machalek stated any cost not covered by the developer would be covered by the General Fund. Mr. Olhava stated Ayres just completed the Larimer County fee study with a 90% recovery model. Staff would develop a proposed fee schedule with a base application fee and an equity- based policy for the Board to review in late July and August. 1% SALES TAX RENEWAL COMPONENTS & STORMWATER Town Administrator Machalek stated the voters approved the current 1% sales tax (1A) in April 2014 which expires on June 30, 2024. Staff prepared a draft proposal of the 1% sales tax renewal and implications for the Stormwater Utility for Board discussion; reviewed strategies the Board would like staff to implement to solicit feedback from the public about the proposed breakdown (for example, engaging with the Transportation Advisory Board, meeting with community partners, public meetings, and workshops); and determine the stormwater option or options the Board would like to pursue. The proposed 2024 renewal package would include Street Maintenance at 46%, Stormwater at 28%, 17% Trail Expansion and Maintenance, and 9% Wildfire Mitigation. He stated there are a number of high priority items that are not included in the funding including workforce housing, childcare, year-round shuttle service, land use planning, downtown parking availability, acquisition and management of open space. Most of these items already have dedicated funding. The Stormwater Utility funding options include: Option 1 – Sales Tax only (25% grants, 47% sales tax, and 28% General Fund for operations and maintenance funded), Option 2 – User Fee and then Sales Tax (25% grants, 31% sales tax, 26% General Fund, and 18% user fee), and Option 3 – Sales Tax and then User Fees (25% grants, 31% sales tax, 26% General Fund, and 18% user fee). Both Option 2 and 3 would fund an additional $20 million in administrative expenses through user fees, capital expansion funded by grants, sales tax and user fees, and operations and maintenance funded by the General Fund. Board discussion and questions have been summarized: the Board expressed general agreement with the proposed breakdown of the proposed 1% renewal with Stormwater Utility Option 1; multiple public meetings should be held that include translation; emphasize the stormwater utility would include the entire valley and not just downtown; stated concern with the Fire District becoming more reliant on sales tax for operations; diversifying the funding approach for stormwater should be considered; would encourage partner agencies to support the taxing package; and a separate Larimer County user fee would support stormwater in the unincorporated areas of the valley. It was noted that 80% of the projects would be within town limits and do not support the need for a separate county only user fee. TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS None. FUTURE STUDY SESSION AGENDA ITEMS. Town Administrator Machalek reviewed and established the following upcoming items: July 11 - Southwest Energy Efficiency Project (SWEEP), Town Board Representative on the Housing Authority Board, and Solar Policy Overview; July 25 – Development Potential on Town-Owned Properties; August 8 – Efficiency Works Program Overview; August 22 - Planning Fees Schedule; and September 12 – Distributed Energy Resources Strategy Overview. Mayor Pro Tem Cenac requested a review of FEMA Flood maps be added to the unscheduled items. There being no further business, Mayor Koenig adjourned the meeting at 6:43 p.m. Jackie Williamson, Town Clerk DR A F T Town of Estes Park, Larimer County, Colorado, May 16, 2023 Minutes of a Regular meeting of the ESTES PARK PLANNING COMMISSION of the Town of Estes Park, Larimer County, Colorado. Meeting held in said Town of Estes Park on the 16 day of May 2023. Commission: Chair Matt Comstock, Vice-Chair Matthew Heiser, Commissioners Joe Elkins, Howard Hanson, Chris Pawson. Attending: Chair Comstock, Vice-Chair Heiser, Commissioner Hanson, Director Jessica Garner, Senior Planner Jeff Woeber, Recording Secretary Karin Swanlund, Planning Technician LauraJane Baur, Attorney Dan Kramer, Town Board Liaison Barbara MacAlpine Absent: Elkins, Pawson Chair Comstock called the meeting to order at 1:30 p.m. There were approximately 90 people from the public in attendance. Commissioner Pawson recused himself from this meeting due to his location to the subject property. AGENDA APPROVAL It was moved and seconded (Heiser/Hanson) to approve the agenda. The motion passed 3-0. PUBLIC COMMENT Dick Spielman, 584 Audubon Street, asked what the elected officials and town leadership think of citizens' concerns and feels the Town Government ignores them. There is civil discord and a lack of confidence in the citizens. John Guffey, 561 Chapin Lane, is concerned with the Town's future and the quality of life. Participation makes a difference in democracy. He asked that the Town step back from exploiting people and the environment for financial gain and recognize the ecological and economic unity. CONSENT AGENDA APPROVAL It was moved and seconded (Hanson/Heiser) to approve the consent agenda. The motion passed 3-0. ACTION ITEMS 1.Habitat on Raven Preliminary Subdivision Raven Ave Senior Planner Woeber It was requested to continue this item to the June 20 Planning Commission meeting. It was moved and seconded (Hanson/Heiser) to continue the item to the June 20, 2023, Planning Commission meeting. The motion passed 3-0. 2.685 Peak View Rezone from E1 to R1 Senior Planner Woeber The Applicant proposes to create single-family residential lots at a size and density that can be relatively affordable. The current zoning designation, E-1 (Estate), has a minimum lot area requirement of one acre, and the Applicant proposes rezoning the property to R-1 (Single-Family Residential), which has a minimum lot area requirement of 5,000 square feet. The Applicant has submitted a concept plan for a subdivision, contingent upon approval of the rezoning request, which proposes 26 lots total, with two lots approximately ¼ acre, four lots approximately ½ acre, and the 20 remaining lots smaller than ¼ acre. The 20 smaller lots are designated as workforce housing. Three neighborhood and community meetings regarding the rezoning project were held. There was input and discussion of impacts, including traffic, visual impacts, wildfire evacuation, etc. Planning Commission – May 16, 2023 – Page 2 Staff recommended approval of the proposed Zoning Map Amendment. Discussion: Applicant Frank Theis commented on the project, reviewing his proposed concept plans. The total of 26 lots is considerably less than the original 39. Traffic and drainage reports will be submitted with the preliminary plat. Public Comment: Letters from the public not in attendance will not be allowed to be read out loud, per the Chair. Those speaking against the Rezone proposal were: Mark Hewitt, David Caddell, Walt Borneman, James Poppitz, Jonathan Hager, Margaret Greene, Rex Poggenpohl, Jan Scott, Carol Peterson, Jerry Jacobs, Jed Eide, Tom Kaszynski, Susan Kaszynski, Larry Bader, Dana Fritz, Mike Bryson, Kristine Poppitz (for Stephanie Pawson), Kristine Poppitz, Rebecca Urquhart, Trudy Hewitt (for Joe Dowdy), Duane Hudson, Scott Kimball, Trudy Collar, Steve Randall, Don Smith. Summarized reasons: Too expensive for workforce housing, not compatible land use, not consistent with the Comprehensive Plan, change of conditions is not economically based, spot zoning is illegal, thousands of citizens against this, shows support to special interests that are not the majority, biased staff report, develop the property as it is zoned, too much reliance on the Housing Study, previous owners are heartsick over this proposal, why not consider the zone districts between E1 and R1 (E and R), homes were purchased with the understanding that surrounding lots were one acre, what is the purpose of Zoning at all if that changes, the difference in the proposal and the Prospect Mountain Subdivision homes is that the existing homes average 2,500 square feet on lots averaging 14,700 square feet, over 1100 signatures and 235 pages of public comments against this. Paul Brown spoke in favor of the Rezone proposal, stating that numerous existing multi- family subdivisions blend well throughout Town. Discussion: Attorney Kramer explained that spot zoning is not tied to review criteria; therefore, the zoning request is not spot zoning. The areas affected are left to the judgment of the Commission and Board as to whether or not it meets the review criterion. Vice-Chair Heiser believes there have been changes in conditions, thus warranting the rezoning of this property. Woeber explained that, per the EPDC, the criteria for any development in R1 zoning is attainable housing with 150% of AMI and is a requirement of this zoning request. Theis disagreed with this statement, reading from the EVDC section 11.4.C. Commissioner Comstock asked about a continuance due to the discrepancies discussed above. Commissioner Hanson favors attainable and workforce housing, but the proposed zoning change could allow up to 50-60 lots on this property which is a concern. There could be a way to address restrictions on R1 zoning to keep the number of lots to 30. Attorney Kramer stated that the Commission could recommend approval with conditions. Chair Comstock asked what the changes of condition are for this request. Planner Woeber answered that it was primarily the ongoing shortage of workforce housing. Comstock noted that the workforce in Estes Park would likely not be able to afford the houses planned for this property. Planning Commission – May 16, 2023 – Page 3 Tying the Preliminary Plat to the Rezone is an option for the Commission to consider. To offer single-family homes with yards and sidewalks, smaller lots are needed for affordability, which is the flexibility R1 zoning allows. It was moved and seconded (Hanson/Heiser) to continue the Zoning Map Amendment application item to the June 20, 2023, Planning Commission meeting. The motion passed 3-0. The Commission concluded that continued written and live comments would be allowed at the next hearing. REPORTS: Staff attended the Growing Water Smart Workshop at the YMCA, discussing ways to conserve water, watershed management, water supply and stormwater management. CPAW regulations update, including the approved plant list, with Headwaters Economics’ help, will be discussed soon. The Community Development office is under construction and when complete, will provide a better experience for customers. Building Code adoptions will be going to the Town Board on May 23. Missing Middle code updates are temporarily on hold and will resume when time allows or via a special meeting date. Hanson asked about the state of the revised floodplain maps. Jennifer Waters could speak on this at a later meeting. The RFP for the Development Code update and an update to the Fee Schedule are forthcoming. Heiser thanked the staff for their work in these difficult situations. There being no further business, Chair Comstock adjourned the meeting at 4:30 p.m. _______________________________ Chair Comstock Karin Swanlund, Recording Secretary Town of Estes Park, Larimer County, Colorado, May 17, 2023 Minutes of a Regular meeting of the TRANSPORTATION ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 17th day of May, 2023. Board: Chair Belle Morris; Vice-Chair Kristen Ekeren; Members Javier Bernal, Jessica Ferko, Ann Finley, Larry Gamble, Linda Hanick, Mark Igel, and Gordon Slack; Trustee Patrick Martchink; Staff Liaison Greg Muhonen Attending: Chair Morris; Vice-Chair Ekeren; Members Bernal, Gamble, Hanick, and Slack; Director Muhonen; Manager Bailey; Supervisor Klein; Recording Secretary McDonald; Dana Paiement, Visit Estes Park Absent: Member Ferko, Member Finley, Member Igel, Trustee Martchink Chair Morris called the meeting to order at 12:16 p.m. PUBLIC COMMENT Dana Paiement, Senior Destination Development Manager for Visit Estes Park (VEP), was in attendance to invite collaboration with the TAB on communication efforts for the Downtown Estes Loop (DEL) project, particularly regarding Moraine Avenue business owners who are impacted by DEL construction. Discussion points included examples of how the merchants could entice locals and visitors to shop throughout the construction period; the benefits of cooperative advertising by those businesses; the usefulness of placing phase-based DEL progress maps and printed project updates at lodging establishments; and the types of DEL resources currently on hand. Paiement will share the discussion points with VEP and possibly the Estes Chamber of Commerce; Member Hanick volunteered to assist. TRUSTEE LIAISON UPDATE Trustee Martchink was not in attendance. APPROVAL OF MINUTES DATED APRIL 19, 2023 It was moved and seconded (Slack/Ekeren) to approve the April 19, 2023, minutes, and the motion passed unanimously. MOBILITY SERVICES UPDATE Supervisor Klein reported that the paid parking season begins May 26. The Town Board approved increasing the resident exemption for paid parking (Local Permit) from one hour to two. Payment kiosks now feature push/pull card readers, substantially reducing transaction time. Lot signage placement is in progress, as is training for The Car Park staff and Community Services Officers. Again this year, courtesy notice/welcome cards Transportation Advisory Board – May 17, 2023 – Page 2 will be issued in place of parking violations for the first few weeks of the paid parking season. The folded parking maps were presented. For transit updates, Supervisor Klein advised that a new general manager will be replacing Brian Wells at Rocky Mountain Transit Management. Manager Solesbee and Slate Communications received Town Board support to move forward with vehicle wraps and updated transit brochures and signage for stops. Six proposals were submitted for the Multimodal Transportation Plan; the selection committee is reviewing now for early June interviews. Electric trolley 1, now fitted with the same battery as trolley 2, is on its way back from the vendor. The Red Route hours have increased to run from 7:30 a.m. to 9:30 p.m. daily; Director Muhonen will investigate whether Flatiron workers would utilize this option if hours are further extended to accommodate night shifts on the DEL. The trolley barn construction grant agreement will be presented at the June 13 Town Board meeting in preparation for the bid process. CDOT has canceled implementation of the Elkstang to Estes brand; service as Bustang to Estes resumes on May 27. Manager Solesbee, along with staff from Power and Communications and Platte River Power Authority, will present the Electric Vehicle Infrastructure and Readiness Plan at the May 23 Town Board Study Session at 5:00 p.m.; Board direction will be requested and the TAB is welcome to attend. Current public outreach efforts by Supervisor Klein and Manager Solesbee include media projects and scheduled presentations to various community groups. ENGINEERING UPDATE Manager Bailey reported that the Fall River Trail Extension (FRT) project was delayed by 60 days due to Xcel work, but that Dietzler Construction is quickly recovering the lost time to achieve completion of this project phase in July. The bus pullout will be poured next week, and the traffic light and flagger will remain through late June. Grant funding sources are Colorado the Beautiful (CtB) and the pending Transportation Alternatives Program (TAP); if the TAP grant is awarded at $2.2m, the final segment phase could be completed in late 2024 or 2025. The Cleave Street Improvements project is currently focused on detailed jointing plans for the concrete roadway, transformer location discussions, and sewer and electrical placement. Construction should begin this fall. The Graves Avenue – Safe Routes to School project is awaiting one easement and will not be completed before school resumes in August. DOWNTOWN ESTES LOOP UPDATE Director Muhonen advised that the girders were successfully set for the new Ivy Street Bridge, and gas line relocation should be completed by May 29. Public Works has offered use of its Elm Road yard for Flatiron’s equipment storage, which has been dominating the Post Office lot, and fencing will be removed before paid parking begins. Director Muhonen is also seeking commitment from Flatiron staff to utilize the parking structure for personal vehicles this summer. Transportation Advisory Board – May 17, 2023 – Page 3 Discussion points included whether food truck placement or restaurant vouchers could be used to incentivize construction staff to use the parking structure; the need to harmonize public information about the DEL between its dedicated project website and Flatiron’s construction schedule; and the general misperception of flow conditions at the new Ivy Street Bridge, which is strategically engineered to manage more flow. ENGINEERING & ADMINISTRATIVE UPDATE Director Muhonen reported that the US 36/Community Drive Roundabout project continues with the May 15 pouring of the concrete lid for the trail underpass extension and the relocation of fiber and electrical, which is being expedited by the Town’s Power and Communications crew. The contractor is now ready to excavate and cut for the roundabout, and the Town’s Street Division will assist in backfilling the trail underpass beginning May 19. Material supply issues continue, but the project should see completion in June. There was brief discussion about the project’s impact on the Estes Park Marathon weekend, June 17-18. OTHER BUSINESS TAB members agreed that the variety of colors developed for Estes Transit branding will be of great benefit for users, and that the FRT project benefits from the reduced traffic entering Rocky Mountain National Park during its concurrent Fall River Entrance Station reconstruction. There being no further business, Chair Morris adjourned the meeting at 1:53 p.m. \s\Lani McDonald, Recording Secretary HUMAN RESOURCES Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Emily Lizotte, HR Manager Jackie Williamson, HR Director Date: July 11, 2023 RE: Revised Policy 306 - Leave PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER – Policy Revision QUASI-JUDICIAL YES NO Objective: To amend Policy 306 Leave to provide floating holiday and sick leave for seasonal employees based on hours worked. Present Situation: The Town’s current policy does not provide seasonal employees with holiday pay for Town observed holiday such as Memorial Day, Juneteenth or July 4th for summer seasonals. Seasonal employees are required to take the day off without pay when the Town observes a holiday. Community Service Officers (CSOs) are likely working these holidays as these are busy days in Estes Park. They are not currently provided another day to observe the holiday. At the Town Board meeting on July 26, 2022, the Board approved changes to the Leave policy to provide seasonal employees with one (1) hour of sick leave for every thirty (30) hours worked as required by the Colorado Healthy Families and Workplace Act. The Act more specifically states, “Each employee earns at least one hour of paid sick leave for every thirty hours worked by the employee; except that an employee is not entitled under this section to earn or use more than forty-eight hours of paid sick leave each year…”. The current situation requires manual audit and adjustments to an employee’s sick leave accruals, which can lead to data entry errors. Proposal: The proposed edits to the policy would grant seasonal employees floating holiday hours based on the average number of hours per week in place of the Town-observed holidays. These hours can be used on the given holiday or used by employees such as CSOs on another day. To eliminate the need for manual adjustments of sick leave accruals, the proposed changes would bring sick leave accruals into alignment with other employee classifications and be prorated based on the number of hours worked. Sick leave accruals are capped at 48 hours for employees working fewer than 29 hours per week and 60 hours for those working 30 or more hours per week. Both the floating holiday and sick leave accruals are not paid out to an employee upon separation and accruals are outlined in the seasonal contract for each employee. Floating holiday must be used by the end of the contract or it is forfeited. A seasonal employee’s sick leave bank would be maintained if the employee is re-hired within 6 months. Advantages: •Provides sick leave for all employees based on hours worked. •Provides seasonal staff with floating holidays to be used during observed Town holidays or at another time during their contract. •Increase productivity and morale. •Sick employees are not coming to work and possibly infecting others further impacting Town operations. Disadvantages: •Potential abuse of time off. •Fewer worked hours by seasonal employees as any time off counts toward their 1040 hours allowed per season. Action Recommended: Approve the revisions to Policy 306 Leave as outlined. Budget: Cost of sick time used by employees and additional floating holiday pay. Level of Public Interest: Low Sample Motion: I approve/deny revisions to Policy 306 Leave. Attachments: 1.Revised Policy 306 Leave with redlines. Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 1 of 17 Effective Period: Until superceded Review Schedule: Annually Effective Date: 05/24/202207/11/2023 References: Governing Policies Manual 3.2, 3.8 HUMAN RESOURCES 306 Leave 1. PURPOSE The Town recognizes and respects its employees’ need for leave time away from work. Such leave time is important in allowing employees to renew their physical and mental capabilities and remain productive. To this end, the Town strives to create and maintain a balanced work schedule for its employees by promoting quality of life through leave time. 2. POLICY In accordance with state and federal laws, the Town provides leave time to eligible employees as set forth in the following procedure. Leave accountability is the responsibility of the employee and the supervisor. 3.PROCEDURE a.Reporting Absences and Tardiness i. Expectations Employees are expected to report to their place of work every day as scheduled, unless on approved leave. Time off of any kind must be taken in accordance with this policy and other applicable Town policies. ii.Absent or Tardy Notifications Employees who will be absent or late to work must notify their immediate supervisor (or the supervisor’s designee) as soon as they learn of the need to be absent or late. Failure to provide prompt notice of an absence or tardiness is an unapproved absence and may result in disciplinary action. iii.Process for Reporting Absences or Tardiness Unless otherwise directed in written departmental work rules, employees must notify their immediate supervisor no later than fifteen (15) minutes after the start of the employee’s work shift if they will be absent or late. When notifying the supervisor of the need to be absent or late, the employee must report: 1) The reason for the absence (or tardiness). 2)The date (or time) when the employee expects to return to work. ATTACHMENT 1 Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 2 of 17 iv. Exceptional Circumstances The Town recognizes that under exceptional circumstances, neither the employee nor someone on his or her behalf may reasonably be able to call within the time required. In such a case, the employee or representative must contact the employee’s supervisor as soon as possible after the beginning of the shift. If the supervisor, at his or her discretion, believes the employee had a compelling reason which prevented the employee from obtaining prior approval for the absence, or from calling in on time, the supervisor may approve pay for the period of absence or tardiness. b. Use of Leave 1. The intent of the leave types outlined in this policy are to provide employees with accrued and other leave to backfill any time away from work and complete their timecards with their normal work hours for the week, and are not to be used outside of the employee’s normal work schedule in order to create overtime. 2. As the Police Department is required to be staffed on a 24/7/365 basis, Town-observed, sworn officers and dispatchers may be called in for duty when on leave and may not utilize both leave and work on the same day in excess hours of a normal work day. In this circumstance the employee’s leave time would be adjusted to account for the hours worked when called in by their supervisor. (i.e., if an employee were scheduled to take 10 hours of vacation leave and got called in to work for 5 hours, their vacation time would be adjusted to 5 hours) c. Vacation Leave i. Eligibility Vacation leave is accrued by all full-time, part-time employees and eligible contract employees. Vacation leave is pro-rated for part time employees (50% for 20-29 hour part-time employees, 75% for 30-39 hour part-time employees). ii. Amount of Hours Earned Vacation accrual begins upon initial date of hire and hours are earned for the first two pay periods of each month according to the schedule below. The date of initial hire does not change with changes in employment within the Town organization (i.e., promotions and transfers). However, if an employee leaves employment with the Town, the initial date of hire will change for the purposes of vacation accrual should the employee return to work for the Town. The amount of hours earned per pay period is pro-rated for eligible part-time employees. The maximum vacation leave carry over allowed is equal to double the amount of hours that can be earned in a year. An employee moves through the “Years of Service” brackets at the completion of the final year in the bracket. For example, an employee would move from the “0 through 2” bracket into the “3 through 5” bracket at the completion of the employee’s second year of service (end of month 25). Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 3 of 17 Years of Service Hours Earned per Month Maximum Carry Over 0 through 2 (0 months – 24 months) 8.00 192 Hours 3 through 5 (25 months through 60 months) 10.00 240 Hours 6 through 12 (61 months through 144 months) 12.00 288 Hours 13 or more (145 months or more) 14.00 336 Hours iii. Amount of Hours Earned by At-Will Employees Years of Service Hours Earned per Month Maximum Carry Over 0 through 2(0 months – 24 months) 10.00 240 Hours 2 through 5(25 months through 60 months) 12.00 288 Hours 6 through 12(61 months through 144 months) 14.00 336 Hours 13 or more(145 months or more) 16.00 384 Hours iv. Authorization of Vacation Leave 1)Vacation leave shall be requested in advance and is granted at the discretion of each employee’s supervisor. 2) Requests for vacation leave may be deferred based upon workload. Supervisors and Department Directors shall ensure that every effort is made for the employee to use vacation leave requests previously cancelled due to department work load. v. Forfeiting of Vacation Leave 1) On the employee’s anniversary date (date of hire), they will forfeit any accrued vacation leave exceeding the maximum carry over articulated in Section 3.b.ii and 3.b.iii of this policy. 2) An employee may request reinstatement of forfeited accrued vacation leave of up to 80 hours for up to one (1) year from their anniversary date at the discretion of the Town Administrator. The request must justify why the employee was unable to use forfeited accrued vacation leave. All requests Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 4 of 17 must be submitted within 30 days from the date accrued vacation leave was forfeited. Reinstated hours shall not be subject to payout if the employee terminates employment prior to their next anniversary date. vi. Pay Out of Vacation Leave 1) At the sole discretion of the Town Administrator, payout of an employee’s vacation leave prior to separation of employment may be approved. This is approved only in extraordinary circumstances. Such payment will be taxed at the supplemental earnings rate. vii. Use of Vacation Leave Vacation leave shall be taken in no less than 30 minute increments. At no time may an employee have a negative vacation leave balance. viii. Separation of Employment Payout Upon separation of employment, an employee receives payment for all accrued vacation leave. The payment for accrued vacation will be based on the employee’s pay rate at the time of separation. This payment is taxed at the supplemental earnings rate d. Holiday Leave i. Eligibility Holiday leave is granted to all full-time, part-time employees and eligible contract employees. Holiday leave is pro-rated for part time employees (50% for 20-29 hour part-time employees, 75% for 30-39 hour part-time employees). ii. Holidays Observed Holiday leave is observed and granted for the following holidays: Nominal Date Holiday January 1st New Year’s Day January (Third Monday) Martin Luther King Day May (Last Monday) Memorial Day June 19th Juneteenth Day July 4th Independence Day September (First Monday)Labor Day November 11th Veterans Day November (Fourth Thursday) Thanksgiving Day December 24th Christmas Eve Day December 25th Christmas Day Holidays that occur on a Saturday will be observed on the preceding Friday, and those that occur on a Sunday will be observed on the following Monday. Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 5 of 17 If an employee is not normally scheduled to work on the day that a Town-observed holiday lands (i.e., a Friday for an employee working a 4/10 schedule), then such employee shall receive one additional eight (8) hour floating holiday. If an employee is normally scheduled to work on the day that a Town-observed holiday lands, and does not work the holiday, such employee receives eight (8) hours of holiday pay. iii. Use of Holiday Leave Holiday leave granted by the Town shall be used in the following manner: 1) Holidays must be taken unless the employee is scheduled to work by the employee’s supervisor. 2) Holidays which occur during an employee’s absence due to vacation or sickness shall not be counted as vacation or sick leave. 3) Employees, other than Department Directors and Police Department personnel, who are required to work on a holiday will receive pay for the hours worked as well as holiday pay. iv. Use of Holiday Leave – Police Department As the Police Department is required to be staffed on a 24/7/365 basis, Town- observed holidays will be handled by the Police Department as described below: 1) Non-exempt patrol personnel and non-exempt dispatch personnel will receive eight (8) hours of straight holiday pay for every holiday, regardless of whether the day is worked or not. These hours will not count towards overtime. 2) Non-exempt police personnel on an administrative schedule will receive eight (8) hours of holiday pay for each Town-observed holiday. These hours will count towards overtime. v. Floating Holidays In addition to the Town-observed holidays above, employees are allotted four (4) floating holidays to be taken at their discretion, with supervisor approval. Floating holidays must be used during the year accrued or they will be forfeited on December 31st. Floating holidays are pro-rated for new employees. Floating holidays are pro-rated for part-time employees (50% for 20-29 hour part-time employees, 75% for 30-39 hour part-time employees). Seasonal employees working an average of 20-29 hours or less per week are allotted 12 hours of Floating Holiday per seasonal contract. Seasonal employees working an average of 30 – 40 hours per week are allotted 24 Floating Holiday hours per seasonal contract. Supervisor shall designate average working hours of each seasonal employee in the initial hiring paperwork. Floating Holiday hours must be used within the contract time period or they will be forfeited. Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 6 of 17 Floating Holiday hours are not paid out upon employee separation. e. Sick Leave i. Eligibility Sick leave is accrued by all full-time, part-time employees, seasonal employees, and eligible contract employees. Sick leave is pro-rated for part time employees (50% for 20-29 hour part-time employees, 75% for 30-39 hour part-time employees). Sick leave is pro-rated for seasonal employees and employees working fewer than 20 hours per week, earning (one) 1 hour of sick leave for every 30 hours worked. Sick leave is pro-rated for seasonal employees based on average working hours per week (50% for 20-29 hours per week 75% for 30-40 hour per week). Supervisor shall designate average working hours of each seasonal employee in the initial hiring paperwork. Part-time and seasonal employees working fewer than 20 hours per week, earn (one) 1 hour of sick leave for every 30 hours worked. ii. Amount of Hours Accrued Sick leave will be accrued at the rate of four (4) hours for the first two bi-weekly pay periods of each month (pro-rated for eligible part-time employees). Sick leave accumulation is capped at 480 hours. When any employee accumulates more than 480 hours of sick leave, all excess sick leave will be converted to vacation leave (on a two-for-one basis) on that employee’s anniversary date. Seasonal employees and employees working fewer than 20working fewer than 29 hours per week have a cap on sick leave at may accrue up to 48 hours of sick leave. Seasonal employees working 30-40 per week have a cap of 60 hours of sick leave. When any employee accumulates more than the cap 48 hours of sick leave, all excess sick leave will be cleared after each pay period. If a seasonal employee is re-hired within 6 months of separating employment with the Town, they shall retain the sick leave bank they had upon separating employment. iii. Use of Sick Leave Sick leave shall be used in the following manner: 1) Sick leave may only be used for: a. A non-occupational personal illness that renders an employee unable to perform their job. b. Non-occupational, necessary medical, optical, and dental health examinations and treatments, including reasonable travel time, when such appointments cannot be scheduled outside of regularly scheduled work hours. Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 7 of 17 c.When an employee’s family member has a medical appointment or is ill and requires the care of the employee. For the purposes of this policy, “family member” is defined as an employee’s child, spouse, sibling, parent, grandparent, or grandchild, including natural, step, in-law, and foster relatives, regardless of whether or not said relative is living within the employee’s home. d. For a Family Medical Leave Act (FMLA) qualifying event as outlined in Policy 311. e. For a single day, weather-related closure of Town facilities as determined by the Town Administrator. f. For the first 3 days of missed shifts following a qualifying workers compensation injury. 2) Sick leave may not be used during a scheduled vacation or compensatory time off. 3) Employees who are eligible for holiday time and who are on sick leave during a designated holiday must record holiday time for that day and not sick leave. An employee who is scheduled to work on a holiday and becomes sick must record holiday time only for the day. 4) During paid sick leave under the terms of this policy, all benefits will continue as though the employee were at work. 5) Sick leave shall be taken in no less than 30-minute increments. 6) At no time may an employee have a negative sick leave balance. 7) A Department Director may require an employee to take sick leave for any of the reasons specified in 306.3.d(iii)(1). 8) Employees are prohibited from using sick leave except under the circumstances described above. Employees who, in the Town’s judgment, misuse sick leave are subject to disciplinary action. When there appears to be a possibility that sick leave is being misused, the Department Director or supervisor may: a. Make further inquiry of the employee about past or ongoing use of the leave time. b. Require the employee to provide the type of information or submit to medical examinations as provided in the “Medical Certification” section of this policy (3.c.vi). Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 8 of 17 c.Require the employee to provide written medical verification or be seen by the Town’s designated physician in order to use any further sick leave. iv. Notice of Brief Absence (3 days or less) This portion of the leave policy applies to non-occupational absences for brief illnesses, injuries, and minor medical procedures where the employee reasonably expects to be absent three (3) days or less, even if the absence ends up being longer. 1) Employees who need to use sick leave for an unexpected, brief illness or injury must contact their supervisor within 15 minutes after the beginning of the shift each day of the absence, or within a time frame set by the employees’ Department Director. 2) Employees who need to be absent for a scheduled medical procedure or short-term treatment must notify their supervisor as soon as the need for the absence is scheduled with the health care provider. v. Notice of Prolonged Absence (More than 4 Days) or Intermittent Leave This portion of the leave policy applies to employees who need to be absent for non-occupational illnesses or medical procedures for more than four days, or who need to use sick leave intermittently. Employees seeking job protection under the Family and Medical Leave Act (FMLA) should refer to Policy 311. vi. Medical Certification 1) The Town reserves the right to require employees to substantiate and/or document their need for sick leave, whether it is based on their own physical condition or the condition of an immediate family member. 2) The Town reserves the right to evaluate requests for, and extensions of, sick leave by consulting with the physician of the employee, or with the Town’s own medical consultants, and retains the right to request that the employee seek a second opinion of the illness/disability from a physician of the Town’s choice. Employees who request sick leave, or who have used sick leave, may be required by their supervisor (in consultation with Human Resources) to provide written verification of the following from the physician or other health care provider treating the employee: a. Date on which the condition commenced; b. Nature and extent of illness or injury, but only as is necessary to determine the employee’s ability to perform job functions; c. Probable duration of illness or injury; Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 9 of 17 d. Confirmation that the employee is unable to perform essential job functions; e. Anticipated date on which the employee may return to work; and/or f. Release stating that the employee is able to return and perform his or her duties without endangering the health and safety of himself/herself or others, and describing restrictions on the employee’s work activities. 3) Any illness or injury of an employee or an employee’s immediate family member requiring an employee to miss more than four (4) regularly scheduled work days shall be required to submit a physician’s statement verifying the condition of the person under the physician’s care. 4) At the end of any sick leave, the Town may require a physician’s statement verifying the employee’s fitness to return to work. vii. Payment upon separation A terminating employee that has completed 20 years of continuous service shall be compensated for fifty percent (50%) of their accumulated sick leave hours. Said compensation will be computed at the employee’s rate of pay at time of termination. This payment is taxed at the supplemental earnings rate. f. Family and Medical Leave Act The Town of Estes Park complies with the Family and Medical Leave Act of 1993, as amended. The Town posts the mandatory FMLA Notice and, upon hire, provides all new employees with notices required by the United States Department of Labor (DOL) on Employee Rights and Responsibility under the Family and Medical Leave Act. For more details on the Town’s compliance with FMLA, please see Policy 311. g. Jury Duty and Witness Appearance Leave The Town recognizes jury duty as an important civic obligation. If called to report to jury duty or required to serve on a jury, an employee will be granted the necessary time required and will be compensated at his or her regular pay rate. i. Notification If an employee is served with a summons to jury duty, the employee must inform his or her supervisor by the next regular work day and provide a copy of their summons (in electronic format or otherwise). ii. Exempt Employee Compensation Exempt employees will receive their regular wages for regularly scheduled work hours for jury duty. Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 10 of 17 iii.Non-Exempt Employee Compensation Non-exempt employees will receive their regular wages for regularly scheduled work hours during each of the first three days of jury duty served during regular work hours. Thereafter, any pay they receive for jury duty is paid by the governmental entity requesting the employee to participate in the jury service. iv. Compensation Requirements The Town has no obligation to pay wages for time spent on jury duty until and unless the employee’s supervisor verifies on the Court website that the employee was on jury duty during that period. v. Return to Work Employees are expected to return to work on any day or portion of a day they are released from jury duty as reasonable. vi. Witness Appearance Leave 1) Exempt employees will be paid during time they are subpoenaed or otherwise required by law to appear as a witness in any personal matter that overlaps with scheduled work time up to a maximum of two working days in any 12-month period. To receive this pay, the employee must pay to the Town any witness pay received by the employee, excluding mileage reimbursement. Any further time that an employee is required to appear as a witness is unpaid by the Town unless the employee chooses to use accrued paid leave time. A matter is considered personal if, in the discretion of the supervisor, it is not directly related to the employee’s essential job functions. An employee’s appearance as a witness in non-personal matters is considered regular working time and will be compensated accordingly. 2) Non-exempt employees will be granted all necessary time off when required to appear as a witness in personal matters, but such time is unpaid by the Town unless the employee chooses to use accrued paid leave time. An employee’s appearance as a witness in non-personal matters is considered regular working time and will be compensated accordingly. h. Voting Leave i. Eligibility To qualify for voting leave, employees must: 1) Be a registered, eligible elector entitled to vote at an election. 2) Advise their manager of the leave of absence prior to the day of the election. 3) Have less than three (3) hours between the time the polls open and the time the polls close during which they are not required to be on the job for the Town. Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 11 of 17 ii. Benefit Eligible employees shall be entitled to up to two hours off, with pay, for the purpose of voting on the day of the election during the time the polls are open. The Town may specify the hours during which the employee may be absent. i. Workers’ Compensation The Town complies with all applicable federal and state laws pertaining to Workers’ Compensation. Employees who are injured on the job may be eligible for leave time and other benefits. Any employee who suffers an occupational injury must report the injury to Human Resources and follow the incident reporting policy. Questions about workers’ compensation should be directed to Human Resources. j. Military Leave i. Eligibility All Town employees, regardless of employment category, are eligible to take military leave for active duty or active or inactive duty training if they are members of the reserves or enlisted in any branch of the United States Armed Forces, or are members of the National Guard of any state in the United States. Employees must present official documentation of the military duty prior to the leave and upon returning from leave. ii. Length of Paid Military Leave 1) Employees are provided with paid leave for a maximum of 15 working days (120 hours for full-time employees, pro-rated for less than full-time employees) per calendar year for active duty or active or inactive duty training with the National Guard or any branch of the United States Armed Forces. If the intermittent schedule of a part-time employee makes it difficult to determine the number of hours the employee would have worked during the leave period for proration purposes, the number of hours the employee actually worked during the 21 calendar day immediately preceding the leave shall be used to calculate the maximum length of the paid military leave. 2) After exhausting the 15 days of paid military leave, an employee may choose to use accrued vacation time, compensatory time, accrued but unused holiday time, and/or take leave without pay for active duty or active or inactive duty training with the National Guard or any branch of the United States Armed Forces. If an employee chooses to use the above described accrued paid leave, such use must be at the rate of 40 hours per week (prorated for part-time employees based on their FTE) and can only be used during the initial portion of the leave. Once the leave becomes unpaid, and employee cannot begin using accrued paid leave. An employee may not use any other type of paid leave during military leave, including, but not limited to, sick leave or injury leave. Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 12 of 17 iii. Continuation of Medical, Dental, and Vision Insurance 1)After the first 30 continuous calendar days of unpaid leave for active military service, the Town-sponsored medical, dental, and vision insurance for the employee and covered dependents will terminate. After coverage terminates, the employee may elect to continue coverage at his or her own expense, and will be provided with detailed notice of the right to continue coverage. 2) Employees who are reinstated after completing active duty or active or inactive duty training will be eligible for immediate coverage under any applicable medical insurance plans existing at the time without a waiting period. iv. Retirement Plans Employees who are participants in any Town-sponsored retirement plan will continue to accrue service credits during military leave, and such leave will not constitute a break in service, so long as the employee complies with requirements for reinstatement after completing active duty or active or inactive duty training. v. Life and Disability Insurance After the first 30 continuous calendar days of unpaid leave for active military service, coverage under the life and disability insurance plans sponsored by the Town will terminate. These plans may contain limitations on coverage for death and disabilities which occur during a declared or undeclared war. For more information about the policy provisions of these plans, contact Human Resources for a copy of the summary plan descriptions or policies. vi. Reinstatement When all of the following conditions for reinstatement are met, an employee will be reinstated to the same position they had at the time the military leave commenced, or to a position of like status and pay, provided that: 1) The cumulative period of military service was no longer than five years, unless a longer period is required by federal or state law. 2) The individual employee must return to work, or apply in writing, for reinstatement in a timely manner as defined by federal and state law. While these laws contain exceptions, which could extend the time an employee has to return to work, they generally define timely manner as follows: a. Military service time of less than 31 days: reporting for work the next regularly scheduled work day following safe travel time plus eight (8) hours. b. Military service time of more than 30 days but less than 181 days: submitting an application for reinstatement within 14 days after release from military service. Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 13 of 17 c. Military service time of more than 180 days: submitting an application or reinstatement within 90 days after release from military service. 3) The employee must provide documentation from the National Guard or United States Armed Forces that he or she honorably completed military service or active or inactive duty training, such as discharge papers. 4) An employee has the same right to reinstatement as if he or she had been continuously employed during the leave period. For example, the employee is not eligible for reinstatement if the job for which he or she was hired was for a specific time period which expired, or for a project which was completed during the absence, or if the position has been eliminated. 5) The employee is qualified to perform the duties of the pre-service position. If the employee is no longer qualified to perform the job with reasonable accommodations, he or she will be re-employed in another existing job that he or she is capable of performing. k. Administrative Leave i. Imposition of Administrative Leave 1) All Town employees, regardless of employment category, may be placed on administrative leave at any time, with or without cause or notice, at the sole discretion of the Town Administrator. Placement on administrative leave is not disciplinary in nature. Circumstances under which such a leave may occur include, but are not limited to, the following: a. To make inquiries into or investigate a work-related matter; b. To remove the employee from the workplace pending a determination of job action; c. To protect the employee; d. To protect the public; e. To protect other employees or property in the workplace; or f. To further any other work-related or business-related purpose. 2) Unless it would harm an administrative or criminal investigation, and after consultation with Human Resources, the supervisor or manager shall place an employee on administrative leave as soon reasonably practical upon determination that such leave is appropriate under Section 306.j.ii of this policy. ii. Paid and Unpaid Administrative Leave 1) Administrative leave shall be with pay except under that following circumstances, in which case administrative leave may be without pay: Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 14 of 17 a. The employee has been formally charged or indicted for a felony or misdemeanor and: i.The employee occupies a position of public trust and public visibility; or ii. The felony or misdemeanor relates to the performance of the employee’s official duties b. The employee has been formally charged or indicted for a crime of theft, a sex offense, or an offense that involves minors. 2) Before an employee is placed on unpaid administrative leave, the employee must be provided with a pre-determination hearing pursuant to Policy 308 for the purpose of providing the employee with the opportunity to be heard and present information concerning whether or not there are reasonable grounds to support the placement on unpaid administrative leave. 3) During paid administrative leave, an employee will continue to receive their regular, straight-time wages and benefits based on their position’s designated FTE. An employee eligible for holiday time and on paid administrative leave during a designated holiday will receive holiday pay for that day in lieu of pay for administrative leave. iii. Employee Required to Remain Available An employee on paid or unpaid administrative leave must remain available during their regular working hours, and be available to return to work within one (1) day if requested to do so. This means that an employee on administrative leave may not consider the leave time as vacation or personal time. The employee must provide his or her supervisor with telephone numbers where he or she can be reached during regular working hours and must promptly return calls from the supervisor or Human Resources. In addition, the employee must obtain the prior permission of the supervisor and use accrued vacation time, compensatory time, or other leave time in order to be out of contact with his or her supervisor for longer than a single workday. iv. Employee Restrictions during Administrative Leave During administrative leave, an employee may not contact other employees or be at the work site unless directed to do so by their supervisor. l. Bereavement Leave i. Eligibility In the event of a death in an employee’s immediate family (defined in Section iii below), the Department Director may authorize paid leave of up to 40 hours for full-time employees to manage family affairs and attend the funeral. Part-time Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 15 of 17 employees may be authorized paid leave at a prorated rate of 20 hours for an employee working on average 20 – 29 hours and 30 hours for an employee working on average 30 – 39 hours by their Department Director. ii. Requesting Bereavement Leave In order to request bereavement leave, an employee shall submit a written request to his or her Department Director, who shall approve, deny, or reduce of leave requested by the employee. In authorizing any requests for bereavement leave, consideration shall be given to the distance to be travelled and personal demands placed on the employee. iii. Immediate Family For the purposes of bereavement leave, the Town defines “Immediate Family” to include a spouse, a child, a parent, a parent in-law, a sibling, a brother or sister in- law, a grandparent, a grandchild, a stepparent, a stepchild, a stepbrother, a stepsister, a legal guardian, or a person with whom the employee shares a household with in a personal relationship. m. Domestic Violence Leave The Town complies with C.R.S. 24-34-402.7 as it relates to leave for victims of domestic violence. An employee eligible for leave under C.R.S. 24-34-402.7 will receive up to three (3) working days of unpaid leave from work in any twelve-month period. n. Emergency Volunteer Service Leave The Town complies with C.R.S. 24-33.5-801 through C.R.S. 24-33.5-828 as it pertains to emergency volunteer service leave for employees. o. Volunteer Firefighter Leave The Town complies with C.R.S. 31-30-1131 as it pertains to the employment of volunteer firefighters. p. Volunteer Leave The purpose is to create community engagement opportunities for Town staff that support the Estes Valley. In addition, the Town recognizes that participating in volunteer projects and encouraging philanthropy will also enrich and inspire the lives of our employees and build strong work teams. Activities performed in the use of Volunteer Leave are considered personal in nature and not representative of the Town. i. Eligibility: Eight hours is granted to all full-time and part-time employees annually. Volunteer leave is pro-rated for part-time employees (50% for 20 - 29- hour part-time employees, 75% for 30 - 39-hour part-time employees). ii. Ineligibility: 1) Employees are ineligible if their employment terminates for any reason. 2) If the Volunteer leave program is discontinued for any reason, all leave previously granted and unused will become null and void. Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 16 of 17 3)The Town reserves the right to modify, amend, suspend or discontinue the program at any time without prior notice. 4) The Town reserves the right to revoke previous approval if it is determined the employee is misusing the program. iii. Leave Authorization: 1) Volunteer leave shall be requested in advance and is granted at the discretion of each employee’s supervisor. 2) Employees must receive the approval of their supervisor for the use of volunteer leave. It is the responsibility of the supervisor to ensure the leave approved is in compliance with the requirements of this policy. 2) Work demands shall take priority over the volunteer leave request. 3) Volunteer leave may be used individually or with other employees as a team volunteer activity. 4) Volunteer leave shall not be used in the computation of overtime and compensatory time. iv. Use of Volunteer Leave: 1) Volunteer leave must be used during the year accrued or it will be forfeited on December 31st. 2)Employees will be paid at their regular wage for volunteer leave hours. 3) Following the use of volunteer leave, the employee must enter the time into Paylocity using the Volunteer Leave code and insert a note regarding the project. 4) Examples of appropriate volunteer leave include but are not limited to: a. Working with an organization to clean up a road or trail. b. Performing restoration work in a natural area. c. Volunteering at a food bank. d. Participating in childhood mentoring or educational programs. 5) Examples of inappropriate volunteer leave include but are not limited to: a. Taking a ski vacation and charitably giving ski lessons. b. Attending your child’s PTA conference. c. Canvassing for a political campaign. d. Religious, professional, or political activities. e. Town events associated with an employee’s normal job duties per the Fair Labor Standards Act (FLSA). 6) Volunteer Leave may be used in one day or spread over the calendar year in one (1) hour increments, depending on the work needs of the employee’s department and supervisor approval. 7) Volunteer Leave shall be used for nonprofits and taxing districts within the Park R-3 School District boundary. The organization must serve the Estes Valley. 8) Situations not addressed in this policy would require the approval of the Town Administrator. q. Education Leave Eligible employees, when necessary, and upon approval of the Department Director, may be granted a maximum of four hours per week of paid educational leave to attend Document Title Policy 306 - Leave 7/5/23 Revisions: 54 Town of Estes Park, Human Resources Page 17 of 17 classes (see Policy 305.f for more information). For the purposes of this policy, Town- sponsored and/or mandatory training is not considered education leave. r. Leave without Pay i. Eligibility Any full-time, part-time employee and contract employee in good standing is eligible for leave without pay. ii. Benefit When in the best interests of the Town and the employee, the Town Administrator may grant a leave without pay to any eligible employee for a period of up to three (3) months. Such leave shall not constitute a break in employment, and the employee shall return to his or her position at the expiration of the leave period. Temporary help may be obtained during the employee’s absence. iii. Interaction with other Benefits Annual and sick leave shall not accrue while the employee is on leave without pay. Failure to return to work at the expiration of a leave of absence shall be considered a resignation. If applicable, leave without pay may run concurrently with FMLA leave subject to required medical certification. The employee will be responsible for all insurance premiums, and must pay these in advance of leave. iv. Requesting Leave without Pay In order to request a leave without pay, an employee shall submit a written request to his or her Department Director. Requests for leave without pay will be considered in the following manner: 1) If the request is for two (2) days or less, and will not exceed the two (2) days per month limitation, the Department Director may approve, deny, or change the requested leave. 2) If the request is for three (3) or more days, or if the two (2) days per month limitation is to be exceeded, the Department Director shall forward this request to Human Resources and the Town Administrator along with a recommendation to approve, deny, or change the requested amount of leave. In this case, the Town Administrator makes the final determination on whether to approve, deny, or change the requested amount of leave without pay. Approved: _____________________________ Wendy Koenig, Mayor _____________ Date To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson Date: July 11, 2023 RE: Resolution 58-23 Transfer of Ownership from Harts Gas and Food LLC dba Tiny Town Sinclair to Parkland USA Corporation dba Harts Gas and Food #80183, 860 Moraine Ave, Retail Fermented Malt Beverage and Wine Off-Premises Liquor License PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: Transfer an existing liquor license located at 860 Moraine Ave to the applicant, Parkland USA Corporation. Present Situation: A Retail Fermented Malt Beverage and Wine Off-Premises liquor license is currently held at the location referenced above by Harts Gas and Food LLC dba Tiny Town Sinclair. The applicant is requesting a transfer of the license and submitted a complete application to the Town Clerk’s office on June 16, 2023, and a temporary permit was issued June 20, 2023. The temporary permit authorizes the transferee to continue the sale of alcohol as permitted under the current license while the application to transfer ownership of the license is pending. The applicant submitted all necessary paperwork and fees and is aware of the TIPS training requirement. The transfer is due to a corporate restructuring of the current licensee and not due to a new owner. Proposal: The Town Board to review and consider the application to transfer the existing license to Parkland USA Corporation dba Harts Gas and Food #80183. Advantages: The transfer of the license provides the business owner with the opportunity to continue operating an existing, liquor-licensed establishment without an interruption of service to its clientele. TOWN CLERK’S OFFICE Memo Disadvantages: The business owner is denied the opportunity to continue operating an existing liquor- licensed business during the licensing process. Action Recommended: Approval to transfer the existing Retail Fermented Malt Beverage and Wine Off- Premises liquor license to Parkland USA Corporation dba Harts Gas and Food #80183. Budget: The fee paid to the Town of Estes Park for a Retail Fermented Malt Beverage and Wine Off-Premises liquor license transfer is $953. The fee covers the administrative costs related to processing the application, background checks, and business licensing. In addition, the renewal fee payable to the Town for a Retail Fermented Malt Beverage and Wine Off-Premises liquor license is $503 per year. Level of Public Interest: Low Sample Motion: I move to approve/deny Resolution 58-23. Attachments 1. Procedures for Transfer 2.Resolution 58-23 3.Application 4. Diagram 5.Police Report January 2023 PROCEDURE FOR TRANSFER OF LIQUOR LICENSE MAYOR. The next order of business is convening the Liquor Licensing Authority for the Town of Estes Park. A public hearing on the application to transfer a Retail Fermented Malt Beverage and Wine Off-Premises liquor license held by Harts Gas and Food LLC dba Tiny Town Sinclair to Parkland USA Corporation dba Harts Gas and Food #80183 located at 860 Moraine Avenue, Estes Park, Colorado. TOWN CLERK. Will present the application to transfer a Retail Fermented Malt Beverage and Wine Off- Premises liquor license to Parkland USA Corporation dba Harts Gas and Food #80183 and confirm the following: The application was filed June 16, 2023 . The Town has received all necessary fees and hearing costs. The applicant is filing as a Corporation . There is a police report with regard to the investigation of the property which was conducted in lieu of the applicants because the application contains no individuals owning 10% or more interest in the license. Status of T.I.P.S. Training: Unscheduled Completed X Pending Confirmation MAYOR. Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing. Declare the public hearing closed. MOTION: I move that Resolution 58-23 be approved/denied to transfer a Retail Fermented Malt Beverage and Wine Off-Premises liquor license held by Harts Gas and Food LLC dba Tiny Town Sinclair to Parkland USA Corporation dba Harts Gas and Food #80183 located at 860 Moraine Avenue, Estes Park, Colorado. CLOSING: I declare the Liquor Licensing Authority for the Town of Estes Park is adjourned and I now reconvene the regular Town Board meeting. ATTACHMENT 1 RESOLUTION 58-23 APPROVING A TRANSFER OF A RETAIL FERMENTED MALT BEVERAGE AND WINE OFF-PREMISES LIQUOR LICENSE FROM HARTS GAS AND FOOD LLC DBA TINY TOWN SINCLAIR TO PARKLAND USA CORPORATION DBA HARTS GAS AND FOOD #80183, 860 MORAINE AVENUE, ESTES PARK, CO 80517 WHEREAS, the Town Board of Trustees acting in their capacity as the Liquor Licensing Authority for the Town of Estes Park held a public hearing on July 11, 2023 for a Transfer of a Retail Fermented Malt Beverage and Wine Off-Premises liquor license, filed by Parkland USA Corporation dba Harts Gas and Food #80183, 860 Moraine Avenue, Estes Park, Colorado; and WHEREAS, C.R.S. § 44-3-303 and § 44-3-307 and Regulation 304 requires the licensing authority consider the requirements outlined in said sections for a transfer application; and WHEREAS, the Board of Trustees finds the application meets the requirement outlined in the aforementioned sections of the statutes and liquor regulations for the granting of this transfer of a liquor license. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves the application for a Transfer of a Fermented Malt Beverage and Wine Off-Premises liquor license filed by Parkland USA Corporation dba Harts Gas and Food #80183, 860 Moraine Avenue, Estes Park, Colorado. DATED this day of , 2023. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 2 ATTACHMENT 3 ATTACHMENT 4 ATTACHMENT 5 1 PROCEDURE FOR LAND USE PUBLIC HEARING Applicable items include: Annexation, Amended Plats, Boundary Line Adjustments, Development Plans, Rezoning, Special Review, Subdivision 1.MAYOR. The next order of business will be the public hearing on PLANNING COMMISSION ACTION ITEM 1.A. RESOLUTION 59-23 4TH AMENDED CONDOMINIUM MAP FOR THE LAKEVIEW PLAZA CONDOMINIUMS, 1751 NORTH LAKE AVENUE UNIT 3, GLENN A. SMITH TRUST, OWNER. At this hearing, the Board of Trustees shall consider the information presented during the public hearing, from the Town staff, from the Applicant, public comment, and written comments received on the application. Has any Trustee had any ex-parte communications concerning this application(s) which are not part of the Board packet. Any member of the Board may ask questions at any stage of the public hearing which may be responded to at that time. Mayor declares the Public Hearing open. 2.STAFF REPORT. Review the staff report. Review any conditions for approval not in the staff report. 3.APPLICANT. The applicant makes their presentation. 4.PUBLIC COMMENT. Any person will be given an opportunity to address the Board concerning the application. All individuals must state their name and address for the record. Comments from the public are requested to be limited to three minutes per person. 5.REBUTTAL. The applicant will be allowed a rebuttal that is limited to or in response to statements or questions made after their presentation. No new matters may be submitted. 2 6. MAYOR. Ask the Town Clerk whether any communications have been received in regard to the application which are not in the Board packet. Ask the Board of Trustees if there are any further questions concerning the application. Indicate that all reports, statements, exhibits, and written communications presented will be accepted as part of the record. Declare the public hearing closed. Request Board consider a motion. 7. SUGGESTED MOTION. Suggested motion(s) are set forth in the staff report. 8. DISCUSSION ON THE MOTION. Discussion by the Board on the motion. 9. VOTE ON THE MOTION. Vote on the motion or consideration of another action. COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Kara Washam, Planner I Date: July 11, 2023 RE: Resolution 59-23, 4th Amended Condominium Map for the Lakeview Plaza Condominiums, 1751 North Lake Avenue Unit 3, Glenn A. Smith Trust, Owner (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Conduct a public hearing to consider an amended condominium map for compliance with the Estes Park Development Code (EPDC). Present Situation: Lakeview Plaza Condominiums was originally recorded in February 1999, at Reception No. 99014369 in the records of the Larimer County Clerk and Recorder. This created seven condominium units. Subsequently, there were three amendments to that condominium map. These are commercial condominiums, in a CO (Outlying Commercial) Zone District. The 1st Amended Condominium Map for the Lakeview Plaza Condominiums was recorded in December 2005, at Reception No. 2005-0109615, which split Unit 1 into two units, Unit 1A and 1B. The 2nd Amended Condominium Map for the Lakeview Plaza Condominiums configured the attic area for Unit 1A to be above both Unit 1A and 1B. This was recorded in January 2008, at Reception No. 2008002852. The 3rd Amended Condominium Map for the Lakeview Plaza Condominiums was to again reconfigure the boundary line in the attic between Unit 1A and 1B. This was recorded in August 14, 2020, at Reception No. 20200062910. Staff notes there is no specific, clearly defined process for review and approval of an amended condominium map in the EPDC. Previous Planning staff processed these amendments as an administrative level review, and the 1st and 2nd Amended Lakeview Condominium Maps were not taken to the Town Board. Despite the precedent of the first two amendments, it was determined Town Board approval was appropriate for the 3rd Amended Condominium Map for the Lakeview Plaza Condominiums in 2020, and also for this 4th Amended Condominium Map for the Lakeview Plaza Condominiums. Proposal: The owner has been using a single condominium unit (Unit 3) as two separate units, and proposes to formally create two separate condominium units which would ultimately be under separate ownership. No physical change to the structure, utilities, access, drainage, etc. are proposed through this amendment. The owner requests approval of the 4th Amended Condominium Map for the Lakeview Plaza Condominiums. If approved, the amended condominium map would be signed by the Mayor, then recorded. Advantages: This proposal is consistent with the standards of the EPDC, specifically: Section 3.9 “Standards of Review” for subdivisions, and Section 10.5.H “Condominiums, Townhouses and Other Forms of Airspace Ownership.” Disadvantages: None identified. Action Recommended: Approval of the 4th Amended Lakeview Plaza Condominiums Map. Finance/Resource Impact: N/A Level of Public Interest Low or nonexistent. Staff has received no inquiries regarding the proposed amended condominium map. Sample Motion: I move that the Town Board of Trustees approve Resolution 59-23. I move that the Town Board of Trustees deny Resolution 59-23, finding that [state findings for denial]. I move to continue the 4th Amended Condominium Map for the Lakeview Plaza Condominiums to the next regularly scheduled meeting. (State reasons for continuance.) Attachments: 1. Resolution 59-23 2.Vicinity Map 3. Application 4.Condominium Map, 4th Amended Lakeview Plaza Condominiums 5.Statement of Intent Full Application: www.estes.org/currentapplications RESOLUTION 59-23 APPROVING THE 4th AMENDED CONDOMINIUM MAP FOR THE LAKEVIEW PLAZA CONDOMINIUMS, LOCATED ON LOT 1, AMENDED PLAT OF LOTS 2, 3 AND THE WEST 50 FEET OF LOT 4, BLOCK 2, LONE PINE ACRES ADDITION TO THE TOWN OF ESTES PARK, COLORADO WHEREAS, an application was filed by Glenn A. Smith Trust (owner), for an Amended Condominium Map to divide an existing Condominium unit (Unit 3) into two units (Units 3A and 3B) on property located within a CO (Outlying Commercial) Zone District; and WHEREAS, the 4th Amended Condominium Map creates one additional unit for a total of nine units, with no other revisions proposed; and WHEREAS, a public hearing, preceded by proper public notice, was held by the Board of Trustees on July 11, 2023 and at said hearing all those who desired to be heard were heard and their testimony recorded; and WHEREAS, the Board of Trustees finds the applicants have complied with the applicable requirements of the Estes Park Development Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The 4th Amended Condominium Map for the Lakeview Plaza Condominiums, located on Lot 1, Amended Plat of Lots 2, 3 and the West 50 Feet of Lot 4, Block 2, Lone Pine Acres Addition to the Town of Estes Park, is hereby approved. DATED this day of , 2023. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Site LocationÊ LAKE ESTES 0 500 1,000 Feet -Town of Estes ParkCommunity Development Printed: 6/22/2023 Created By: JWoeber Project Name: Project Description: 4th Amended Lakeview PlazaCondominiumsAmended Condominium MapFor Illustrative Purposes Only ATTACHMENT 2 Lot Size NA Existing Land Use Proposed Land Use Existing Water Service Town Proposed Water Service Town Existing Sanitary Sewer Service Proposed Sanitary Sewer Service Is a sewer lift station required? Existing Gas Service Xcel Existing Zoning CO-Commercial Outlying Site Access (if not on public street) Are there wetlands on the site? Name of Primary Contact Person Complete Mailing Address Primary Contact Person is Application fee Statement of intent 2 copies (folded)of plat or plan 11 X 1 7 reduced copy of plat or plan I s.c!4flIlJ .1 t.’..WF Ilt,fl IConaofrrtntttm-tap Q Preliminary Map o Final Map o Supplemental Map U Other (specify) U Other (specify) UTSD UTSD ENo None CO-Commercial outlying ESTES PARK PLANNING — APPLICATION Li Submittal Date:—fPR 1 1 2023 jill_I iflZ•)t1It1I[1i 0000000 Pre-App Development Plan Special Review Preliminary Subdivision Plat Final Subdivision Plat Minor Subdivision Plat Amended Plat 0 C00000 Boundary Line Adjustment ROW or Easement Vacation Street Name Change Rezoning Petition Annexation Request Time Extension ________ fltHrEEjpcn cnonift,Amended Condominium Map Project Name Amended Lakeview Plaza Condominiums Project Description Divide existing Unit 3 into two separate units Project Address Legal Description Parcel ID ft 2520358003 1751 North Lake Ave 3 Unit 3,Lakeview Plaza Condominiums 0 4 •1 t Condominiums Area of Disturbance in Acres NA Condominiums I 4 4 I ‘1 U Well U Well U U U U U None U None EPSD EPSD Yes Other Proposed U C Septic Septic U None C Zoning U Yes t Site staking must be completed at the time application is submitted.Complete? No Jean Daoudj I U Yes No P.O.Box 528,Broomfield,CO 80038 U Owner U U U U U Applicant 4: 4 .4 4 4 [7]Consultant/Engineer C Digital Copies of plats/plans in TIFF or PDF format emailed to planning©estes.org fl Sign Purchase ($10) Please review the Estes Park Development Code Appendix B for additional submittal requirements,whichmayincludeISOcalculations,drainage report,traffic impact analysis,geologic hazard mitigation report,wildfire hazard mitigation report,wetlands report,and/or other additional information. Town of Estes Pork ..P.O.Box 1200 ..170 MacGregor Avenue Estes Pork,CO 80517 Co’nrnuniily Develooirent Oeportmen4 Phone:1970)571-3721 ccx:1970)586-0249 www.estes.org/CommunHvDevelopmenl Revised 2020.04.23 ks ATTACHMENT 3 • ‘.1 f Record Owner(s)SMITH GLENN A TRUST I Mailing Address 1286 CRABAPPLE DR,Loveland,CO 80538:Phone-,& Cell Phone Fax Email Applicant SMITH GLENN A TRUST •:Mailing Address 1286 CRABAPPLE DR,Lovebnd,CD 80538 :Phone*.CellPhone *Fax •• Email 1 Consultant/Engineer Azimuth Surveying,Inc :-Mailing Address P.O.Box 528,Broomfield,CO 80038 Phone .Cell Phone (720)205-4378 ;.H Fax Email azimuthsurveying@gmait.com APPLICATION FEES For development within the Estes Park Town limits See the fee schedule included in your application packet or view the fee schedule online at ww.estes.org/planningforms All requests for refunds must be made in writing.All fees are due at the time of submittal. MINERAL RIGHT CERTIFICATION Article 65.5 of Title 24 of the Colorado Revised Statutes requires applicants for Development Plans,Special Reviews,Rezoning,Preliminary and Final Subdivision Plats,Minor Subdivision Plats if creating a new lot,and Preliminary and FinalCondominiumMapstoprovidenoticeoftheapplicationandinitialpublichearingtoallmineralestateownerswherethesurfaceestateandthemineralestatehavebeensevered.This notice must be given 30 days prior to the first hearing on an applicationfordevelopmentandmeetthestatutoryrequirements. I hereby certify that the provisions of Section 24-65.5-103 CR5 have been met. Names: Record Owner PLEASE PRINT: Applicant PLEASE PRINT: Signatures: Record Owner __________________________________________________________ Date ________________ Applicant Date ________________ Revised 2020.D4.23 ks APPLICANT CERTIFICATION P I hereby certify that the information and exhibits herewith submitted are true and correct to the best of my knowledgeandthatinfilingtheapplicationamactingwiththeknowledgeandconsentoftheownersoftheproperty. P In submitting the application materials and signing this application agreement)acknowledge and agree that theapplicationissubjecttotheapplicableprocessingandpublichearingrequirementssetforthintheEstesParkDevelopmentCode(EPDC). P I acknowledge that I have obtained or have access to the EPDC,and that,prior to filing this application,I have had theopportunitytoconsulttherelevantprovisionsgoverningtheprocessingofanddecisionontheapplication.The Estes Park Development Code is available online at: hiwwwstesorgQqypode P I understand that acceptance of this application by the Town of Estes Park for filing and receipt of the application fee bytheTowndoesnotnecessarilymeanthattheapplicationiscompleteundertheapplicablerequirementsoftheEPDC. I understand that this proposal may be delayed in processing by a month or more if the information provided isincomplete,inaccurate,or submitted after the deadline date. P I understand that a resubmittal fee wHI be charged if my application is ncomplete. I The Community Development Department wifl notify the applicant in writing of the date on which the application isdeterminedtobecomplete. P I grant permission for Town of Estes Park Employees and Planning Commissioners with proper identification access tomypropertyduringthereviewofthisapplication. P I acknowledge that I have received the Estes Park Development Review Application Schedule and that failure to meetthedeadlinesshownonsa’d schedu!e may result in my application or the approval of my application becoming null andvoid,understand that full fees will be charged for the resubmittai of an application that has become null and void. Names: Record Owner PLEASE PRINT:A Applicant PLEASE PRINT:A - Signatures: Record Owner Applicant Date //_/o3_7— Date //-/—2_I— Revised 2020.04.23 ks ATTACHMENT 4 Town of Estes Park ICommunityDevelopment ‘) P.O.Box 1200 Estes Park,Co.80517 RE:Lakeview Plaza Condominiums -Statement of Intent Existing Conditions The subject unit is currently addressed as 1751 North Lake Avenue,Unit 3.The building was constructed in1997andcondominimizedin1999.The original condominium map is recorded in the records of LarimerCountyasReceptionNo.99014369 dated 02/18/1999.The subject property is zoned CO-CommercialOutlying. Project Description The existing building currently consists of eight (8)units with Unit 1 previously being divided.The owner ofUnit3intendstodividetheunitintotwoseparateunits(Unit 3A and Unit 3B).The unit has been divided bywallsandiscurrentlyinusebytwo(2)separate businesses.The owner simply intends to make the splitformal. Utilities Proposed Unit 3A and 38 are feed by separate utility services. Sincerely,/J ,;4 ATTACHMENT 5 Community Development Town Board Meeting July 11, 2023 4th Amended Condominium Map for the Lakeview Plaza Condominiums (1751 North Lake Avenue, Unit 3) Presented by Kara Washam, Planner I Vicinity Map of Subject Area 1751 North Lake Avenue Condominium Map (1999) 4th Amended Condominium Map Key Points •Zoned CO-Commercial Outlying. Existing uses are permitted per EPDC. •Building was constructed in 1997 - 8 units. •1st amended condo map in 2005 split Unit 1 into Unit 1A & Unit 1B. •2nd and 3rd amended condo maps in 2008 & 2020 to reconfigure attic area for Unit 1A & Unit 1B. •Unit 3 is currently in use by 2 separate businesses. Proposal •Owner requests approval of the 4th Amended Condominium Map for the Lakeview Plaza Condominiums. •Owner has been using a single condo unit (Unit 3) as two separate units. •Proposes to formally create two separate condo units: •Unit 3A and Unit 3B. •Under separate ownership. •No physical change to the structure, utilities, access, drainage, etc. Advantages & Disadvantages Advantages: This proposal is consistent with the standards of the EPDC, specifically: Section 3.9 “Standards of Review” for subdivisions, and Section 10.5.H “Condominiums, Townhouses and Other Forms of Airspace Ownership.” Disadvantages: None identified. Action Recommended Staff recommends approval of the 4th Amended Condominium Map for the Lakeview Plaza Condominiums. Sample Motion: •I move that the Town Board of Trustees approve Resolution 59-23. •I move that the Town Board of Trustees deny Resolution 59-23, finding that [state findings for denial]. •I move to continue the 4th Amended Condominium Map for the Lakeview Plaza Condominiums to the next regularly scheduled meeting. [State reasons for continuance]. 1 PROCEDURE FOR LAND USE PUBLIC HEARING Applicable items include: Annexation, Amended Plats, Boundary Line Adjustments, Development Plans, Rezoning, Special Review, Subdivision 1.MAYOR. The next order of business will be the public hearing on PLANNING COMMISSION ACTION ITEM 1.B. RESOLUTION 60-23 FOURTH SUPPLEMENTAL CONDOMINIUM MAP, THE MEADOWS AT WILDFIRE CONDOMINIUMS, 1802 WILDFIRE ROAD, WILDFIRE HOMES LLC, APPLICANT. At this hearing, the Board of Trustees shall consider the information presented during the public hearing, from the Town staff, from the Applicant, public comment, and written comments received on the application. Has any Trustee had any ex-parte communications concerning this application(s) which are not part of the Board packet. Any member of the Board may ask questions at any stage of the public hearing which may be responded to at that time. Mayor declares the Public Hearing open. 2.STAFF REPORT. Review the staff report. Review any conditions for approval not in the staff report. 3.APPLICANT. The applicant makes their presentation. 4.PUBLIC COMMENT. Any person will be given an opportunity to address the Board concerning the application. All individuals must state their name and address for the record. Comments from the public are requested to be limited to three minutes per person. 5.REBUTTAL. The applicant will be allowed a rebuttal that is limited to or in response to statements or questions made after their presentation. No new matters may be submitted. 2 6. MAYOR. Ask the Town Clerk whether any communications have been received in regard to the application which are not in the Board packet. Ask the Board of Trustees if there are any further questions concerning the application. Indicate that all reports, statements, exhibits, and written communications presented will be accepted as part of the record. Declare the public hearing closed. Request Board consider a motion. 7. SUGGESTED MOTION. Suggested motion(s) are set forth in the staff report. 8. DISCUSSION ON THE MOTION. Discussion by the Board on the motion. 9. VOTE ON THE MOTION. Vote on the motion or consideration of another action. COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jessica Garner, Community Development Director Date: July 11, 2023 RE: Resolution 60-23, Fourth Supplemental Condominium Map, The Meadows at Wildfire Condominiums, 1802 Wildfire Road, Wildfire Homes LLC, Applicant (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Conduct a public hearing to consider an application for a Supplemental Map for one building within the Meadows at Wildfire Condominiums, and review for compliance with the Estes Park Development Code (EPDC). Present Situation: The subject property is legally described as Lot 1, Block 1 of Wildfire Homes Subdivision, and is 5.19± acres in size. The site is zoned RM- Multi-Family Residential. This is part of the “Wildfire” project, which consists of 43 total lots. One lot will be for office use, 14 lots for detached single-family homes, 26 lots for townhomes, and 2 lots for condominium projects including the subject condominium project, “The Meadows.” The Meadows received approval of a Preliminary Condominium Map and a Development Plan in late 2019. The condominium projects were approved as workforce housing, in accordance with the EPDC. Each of the nine buildings will contain eight condominium units. Development of the Meadows Condominiums is underway. A Condominium Map for Building F was approved by the Town Board on January 11, 2022. Each subsequent building involves a “Supplemental Map,” with the First Supplemental Map for Building E approved by the Town Board on February 22, 2022, the Second for Building H approved on January 24, 2023, and the Third for Building G on February 14, 2023. Proposal: In order to comply with EPDC and Statutory requirements for condominiums, a Supplemental Map depicting the precise location of each building, along with scaled, dimensioned drawings of the interior layout of each, is filed for recordation in the records of the Larimer County Clerk and Recorder. This Fourth Supplemental Map for Building I requires review and approval by the Town Board of Trustees. Advantage: •This proposal complies the applicable standards of the EPDC, specifically: Section 3.9.E “Standards of Review” for subdivisions, and Section 10.5.H “Condominiums, Townhouses and Other Forms of Airspace Ownership.” Disadvantages: None identified. Action Recommended: Staff recommends approval of Resolution 60-23. Finance/Resource Impact: Little or none. Level of Public Interest Low. The Community Development Department has not received any verbal or written public comments or inquiries to date. Sample Motion: I move that the Town Board of Trustees approve Resolution No. 60-23. I move that the Town Board of Trustees deny Resolution No. 60-23, finding that [state findings for denial]. I move to continue Resolution No. 60-23 to the next regularly scheduled meeting, finding that [state reasons for continuance]. Attachments: 1. Resolution 60-23 2.Vicinity Map 3.Application Form 4. Supplemental Map RESOLUTION 60-23 APPROVING THE FOURTH SUPPLEMENTAL MAP OF THE MEADOWS AT WILDFIRE CONDOMINIUMS, LOT 1, BLOCK 1, WILDFIRE HOMES SUBDIVISION WHEREAS, an application for the Fourth Supplemental Map of The Meadows at Wildfire Condominiums, which legally establishes Condominium Building I, was filed by Wildfire Homes LLC (owner); and WHEREAS, The Meadows at Wildfire Condominiums, located on Lot 1, Block 1, Wildfire Homes Subdivision, and being within an RM (Multi-Family Residential) Zone District, has received approval of a Preliminary Condominium Map and a Development Plan as required by the Estes Park Development Code; and WHEREAS, the Board of Trustees finds the applicant has complied with the applicable requirements of the Estes Park Development Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Fourth Supplemental Map for the Meadows at Wildfire Condominiums is hereby approved. DATED this day of , 2023. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Site Location LAKE ESTES BIG T H O M P S O N A V E DR Y G U L C H R D ELK TRAILCT RAV E N A V E WILDFIRERD LAKEFRON T S T LONE PINE DR G R A NDESTATES DR D E E R P ATH CT PINE LN RAVE N C I R HIGH PINE DR NORTH R ID G E LN BELLEV U E DR NOR T H L A K E A V E RE D TAIL HA WK DR OLYMPIANLN M A C CRACKEN L N GRAY HAWK CT MOU N T AI N V I L L A GELN BEACH LN RAVEN CT S O A RINGCIR AXELL RD 0 250 500 Feet -Town of Estes ParkCommunity Development Printed: 12/22/2021 Created By: Jeff Woeber Project Name: Project Description: The Meadow Condominiumsat Wildfire Condominium MapFor Illustrative Purposes Only ATTACHMENT 2 ATTACHMENT 3 BUILDING G BUILDING H BUILDING F BUILDING E N 4 5 ° 5 6 ' 5 6 " W 7 6 . 4 8 ' Delta= 21°43'02" R=122.50' L=46.43' Dir= N25°31'07"E Chord= 46.15' Delta= 75°20'24" R=77.50' L=101.91' Dir= N52°19'48"E Chord= 94.72' S90°00'00"E 62.65' S00°07'21"W 7.99' Delta= 14°47'30" R=970.00' L=250.42' Dir= S80°15'04"E Chord= 249.72' S72° 5 0 ' 0 1 " E 2 4 9 . 6 9 ' Delta= 29°59'35" R=430.00' L=225.09' Dir= S87°57'08"E Chord= 222.53'N77°57'56 " E 1 7 5 . 0 0 ' Delta= 38°46'40" R=120.00' L=81.22' Dir= S82°12'38"E Chord= 79.68' S6 2 ° 5 3 ' 1 7 " E 1 1 0 . 1 8 ' S0 0 ° 4 7 ' 0 5 " W 1 6 6 . 9 2 ' N89°47'59"W 695.10' N05°44'53"W 64.00' N58°06'27"W 41.66' N82°04'39" W 1 0 8 . 6 9 ' N80°04'5 5 " W 2 3 4 . 2 9 ' N71° 1 6 ' 0 6 " W 73.6 7 ' N71°16'06"W 10.97' 15' D R A I N A G E , U T I L I T Y & PE D E S T R I A N E A S E M E N T 15' D R A I N A G E , U T I L I T Y & PED E S T R I A N E A S E M E N T 15' DRAINAG E , U T I L I T Y & PEDESTRIAN E A S E M E N T 20' DRAINAGE & UTILITY EASEMENT 20' SEWER EASEMENT 20' SEWER EASEMENT 20' SEWER EASEMENT 20' SEWER EASEMENT 10' EASE M E N T 16' EMERGENCY ACCESS EASEMENT 20' SEWER EASEMENT BUILDING I LOT 1 BLOCK 1 5.189 ACRES 20' ACCESS & UTILITY EASEMENT 30' ACCESS & UTILITY EASEMENT WILD F I R E R O A D (60' P U B L I C R O W ) N28°06'11"E 24.60' S84°56'09"W 63.55' FOUND 1.5" BRASS CAP OUTLOT FLOT 2 LOT 3 LOT 4 LOT 5 LOT 6 FOUND 3.25" BRASS CAP Sheet Of 4 Sheets FI F T H S U P P L E M E N T A L M A P O F NO T I C E : Ac c o r d i n g t o C o l o r a d o l a w y o u m u s t c o m m e n c e a n y l e g a l a c t i o n b a s e d up o n a n y d e f e c t i n t h i s s u r v e y w i t h i n t h r e e y e a r s a f t e r y o u d i s c o v e r s u c h de f e c t . I n n o e v e n t m a y a n y a c t i o n b a s e d u p o n a n y d e f e c t i n t h i s s u r v e y be c o m m e n c e d m o r e t h a n t e n y e a r s a f t e r t h e d a t e o f t h e c e r t i f i c a t e s h o w n he r e o n . TH E M E A D O W S A T W I L D F I R E C O N D O M I N I U M S DRAFT 5-22-22 PRELIMI N A R Y - N O T F O R C O N S T R U C T I O N , RECORD I N G P U R P O S E S O R I M P L E M E N T A T I O N NORTH FOURTH SUPPLEMENTAL MAP OF THE MEADOWS AT WILDFIRE CONDOMINIUMS LOT 1, BLOCK 1, WILDFIRE HOMES SUBDIVISION LOCATED IN THE NORTHWEST QUARTER OF SECTION 20, TOWNSHIP 5 NORTH, RANGE 72 WEST OF THE 6TH P.M., TOWN OF ESTES PARK, COUNTY OF LARIMER, STATE OF COLORADO DEDICATION: 1) The subject property contains 5,189 acres. 2) Basis of Bearings: bearings are based off a portion of the South line of the Wildfire Homes Subdivision as monumented on the West by a 3.25" G.L.O. brass cap and on the East by at 2.5" G.L.O. brass cap; said line having a bearing of N89°47'59"W as measured by GPS observation using the Colorado State Plane System, North Zone (at ground). 3) Project coordinates: project coordinates are based off the resultant State Plane coordinates being scaled up to ground using a ground scale factor of 1.0004008883 from Grid coordinate Northing 0.00, Easting 0.00 and truncated by 1,000,000 in the Northing and 2,000,000 in the Easting to achieve grid=ground. 4) All measured and platted bearings and distances on this plat are the same as those on the plat of Wildfire Homes Subdivision. Said plat is recorded at Reception No. 20200060501 (recorded 8/6/2020) and includes easements shown graphically and noted easements that apply to this Condominium Map. 5) Benchmark - 2.5" G.L.O. brass cap stamped "AP-3, 1953" having an elevation of 7562.9' (NAVD 88) as measured with GPS RTK measurements using the Town of Estes Park base station. 6) Date of fieldwork: 5/5/23 I hereby certify that on the day of , 20____, a survey and map were completed under my supervision of "FOURTH SUPPLEMENTAL MAP OF THE MEADOWS AT WILDFIRE CONDOMINIUMS", Estes Park, Colorado and that this map accurately depicts the location and horizontal and vertical measurements of the units, the unit and building designations, the elevations of the floors and ceilings as constructed and that said survey and map were prepared subsequent to completion of the improvements shown hereon. The elevations shown are relative to sea level datum. I also hereby certify that this map contains all the information required by C.R.S. 38-33.3-209 of the Colorado Revised Statutes. I further certify that pursuant to C.R.S. 38-33.3-201(2) all structural components of the building depicted on this condominium map are substantially completed. _________________________________________ For and on behalf of Northern Engineering Services, Inc. Matt Lockwood Colorado Registered Professional Land Surveyor No. 38316 SURVEYOR'S CERTIFICATION Know all men by these presents, that the undersigned, being the owners of that part of the Northwest Quarter of Section 20, Township 5N, Range 72W of the 6th P.M., County of Larimer, State of Colorado, being more particularly described as follows, to wit: Lot 1, Block 1, Wildfire Homes Subdivision, located in the Northwest Quarter of Section 20, Township 5N, Range 72W of the 6th P.M., County of Larimer, State of Colorado Containing 5,189 acres more or less, have by these presents caused the same to be surveyed and condominiumized into units to be known as the Fourth Supplemental Map of the Meadows at Wildfire Condominiums, and do hereby dedicate easements for the installation and maintenance of utilities and drainage facilities as are laid out and designated on this map. Condominium Declaration is Declaration of the Meadows at Wildfire Condominiums, a Condominium Community, as recorded at Reception #20220004734, dated 2nd day of January, 2022, and as amended, of the Larimer County Clerk and Recorder. OWNER: Wildfire Homes, LLC BY: _________________________________ Richard D. Allnutt, Authorized Agent STATE OF COLORADO ) )ss. COUNTY OF LARIMER ) The foregoing instrument was acknowledged before me this ________ day of ___________________, 20______, by Richard D. Allnutt, as Authorized Agent of Wildfire Homes, LLC. Witness my hand and official seal My commission expires: ________________ _______________________________ Notary Public LO T 1 , B L O C K 1 , W I L D F I R E H O M E S S U B . TO W N O F E S T E S P A R K , S T A T E O F C O L O R A D O 1 SURVEYOR'S NOTES: 1) Any land not condominiumized by this map shall be considered GCE, subject to the declarant rights for replatting and future condominium declaration. All designations of LCE shall be considered final allocations of limited common elements. Any designation of GCE may be revised or reallocated by the declarant in order to accommodate future development and improvements on the property. 2) Any airspace interior to the building that is not a Unit or LCE specific to a Unit is and LCE for the subject building. CONDOMINIUM NOTES: LIENHOLDER'S STATEMENT: The undersigned does hereby agree and consent to the platting and does also consent to the dedication of the rights-of-way and easements depicted hereon and does hereby subordinate its lien to such dedications in consideration of the acceptance of said platting. LIENHOLDER: Independent Bank dba Independent Financial BY: _________________________________ Kory Stolte, Senior Vice President STATE OF COLORADO ) )ss. COUNTY OF LARIMER ) The foregoing instrument was acknowledged before me this ________ day of ___________________, 20______, by Kory Stolte, as Senior Vice President of Independent Bank dba Independent Financial. Witness my hand and official seal My commission expires: ________________ _______________________________ Notary Public BOARD OF TRUSTEE'S CERTIFICATE: Approved and accepted by the Board of Trustees on the Town of Estes Park, Colorado by a resolution adopted and this ________ day of ___________________, 20______, ___________________________________________________________________ Mayor Approval of this plan creates a vested property right pusuant to Article 68 of Title 24, C.R.S. as amended. NOTICE OF APPROVAL: VICINITY MAP NORTH SITE N. RIDGE LN. HIGH PINE DR. DR Y G U L C H R O A D D R Y G U L C H R O A D LO N E P I N E D R . WILDFIRE HOMES SUBDIVISION THE MEADOWS CONDOS THE DIVIDE TOWNHOMES VISTA RIDGE CONDOS THE DIVIDE CONDOS WILDFIRE SUB WILD F I R E R D . LONE PINE ACRES GRAY HAWK COURT THE NEIGHBORHOOD SUBDIVISION ATTACHMENT 4 35.4' 6. 0 ' 22.3' 6. 0 ' 30.5' 25 . 0 ' 8.0' 6. 5 ' 8.0' 24 . 7 ' 19.0' 8. 0 ' 29.7' 8. 0 ' 7.3' 8. 0 ' 26.7' 23 . 0 ' 9.0' 23 . 2 ' 3.5' 18 . 0 'UNIT 102 UNIT 102 GARAGE UNIT 102 PATIO LCE UNIT 101 UNIT 201 GARAGE UNIT 202 GARAGE UNIT 203 GARAGE UN I T 2 0 4 GA R A G E UN I T 3 0 2 GA R A G E UN I T 3 0 1 GA R A G E UN I T 1 0 1 GA R A G E UN I T 1 0 1 PA T I O L C E (SEE UNIT DETAILS ON SHEET 3) ASPHALT ASPHALT 15' DRAINAGE, UTILITY & PEDESTRIAN EASEMENT 15 ' D R A I N A G E , U T I L I T Y & PE D E S T R I A N E A S E M E N T 1 0 ' E A S E M E N T 20' SEWER EASEMENT WILDFIRE ROAD (60' PUBLIC ROW) ASPHALT N2 8 ° 0 6 ' 1 1 " E 24 . 6 0 ' S84°56'09"W 63.55' DI V I D E C I R C L E Sheet Of 4 Sheets FI F T H S U P P L E M E N T A L M A P O F NO T I C E : Ac c o r d i n g t o C o l o r a d o l a w y o u m u s t c o m m e n c e a n y l e g a l a c t i o n b a s e d up o n a n y d e f e c t i n t h i s s u r v e y w i t h i n t h r e e y e a r s a f t e r y o u d i s c o v e r s u c h de f e c t . I n n o e v e n t m a y a n y a c t i o n b a s e d u p o n a n y d e f e c t i n t h i s s u r v e y be c o m m e n c e d m o r e t h a n t e n y e a r s a f t e r t h e d a t e o f t h e c e r t i f i c a t e s h o w n he r e o n . TH E M E A D O W S A T W I L D F I R E C O N D O M I N I U M S DRAFT 5-22-22 PRELIMI N A R Y - N O T F O R C O N S T R U C T I O N , RECORD I N G P U R P O S E S O R I M P L E M E N T A T I O N NORTH FOURTH SUPPLEMENTAL MAP OF THE MEADOWS AT WILDFIRE CONDOMINIUMS LOT 1, BLOCK 1, WILDFIRE HOMES SUBDIVISION LOCATED IN THE NORTHWEST QUARTER OF SECTION 20, TOWNSHIP 5 NORTH, RANGE 72 WEST OF THE 6TH P.M., TOWN OF ESTES PARK, COUNTY OF LARIMER, STATE OF COLORADO LO T 1 , B L O C K 1 , W I L D F I R E H O M E S S U B . TO W N O F E S T E S P A R K , S T A T E O F C O L O R A D O Matt Lockwood Colorado Registered Professional Land Surveyor No. 38316 For and on behalf of Northern Engineering Services, Inc. PRELIMINARY 2 UNIT 101 9.0' CEILING UNIT 102 9.0' CEILINGUNIT 101 PATIO LCE UNIT 102 PATIO LCE GA R A G E UN I T 1 0 1 GA R A G E UN I T 3 0 1 GA R A G E UN I T 3 0 2 GA R A G E UN I T 2 0 4 GARAGE UNIT 203 GARAGE UNIT 202 GARAGE UNIT 201 GARAGE UNIT 102 CORRIDOR STORAGESTORAGE STAIRS FIRE RISER 18 . 0 ' 3.5' 22 . 0 ' 21.4' 16 . 1 ' 12.0' 23 . 9 ' 29.9' 6. 0 ' 4.3' 11 . 2 ' 8.0' 8. 2 ' 1.0' 2. 8 ' 24.0' 22 . 2 ' 7.5' 6. 0 ' 21.1' 11 . 6 ' 22.3' 11 . 6 ' 22.3' 22.3' 11 . 6 ' 22.3' 11 . 6 ' 13.0' 15 . 0 ' 7.3' 15 . 0 ' 25.1' 9. 2 ' 15.0' 6. 4 ' 15.0' 1. 6 ' 5.0' 12 . 1 ' 20.5' 4. 9 ' 8.2' 4. 9 ' 11.8' 5. 1 ' 19.5' 11 . 6 ' 19.5' 11 . 6 ' 9. 2 ' 0.1' 2. 3 ' 22.4' 11 . 5 ' 22.3' 11 . 5 ' 22.4' 11 . 5 ' 22.4' 12.0' 22 . 3 ' 12.0' 22 . 3 ' 22 . 3 ' 12.0' 22 . 3 ' 12.0'11.9' 22 . 3 ' 11.9' 22 . 3 ' 22 . 3 ' 13.0' 22 . 3 ' 13.0' 3.4' 7. 4 ' 17 . 7 ' 8.0' 17 . 7 ' 8.0' 5.8' 14 . 8 ' 9.3' 2. 0 ' 12.0' 8. 0 ' 3.5' 13 . 3 ' 6. 0 ' 12.0' 10 . 0 ' 11.4' 10 . 0 ' 11.4' 9.0' CEILING 9.0' CEILING 9.0' CEILING 9.0' CEILING 9.1' CEILING 9.1' CEILING 9.1' CEILING 9.2' CEILING 9. 0 ' C E I L I N G 9. 0 ' C E I L I N G 9. 1 ' C E I L I N G 9. 2 ' C E I L I N G 9. 0 ' C E I L I N G 9. 1 ' C E I L I N G 9. 1 ' C E I L I N G 9. 2 ' C E I L I N G A A B B C C D D 1.1' 0.6' 0.7' 0.6' 0.6' 0.7' 0.6'0.6'0.6'0.6' 0.7'0.7' 0.7' 0.6' 0.6' 0.5' 0.6' 0.4' UNIT 301 9.0' CEILING UNIT 302 12.3' CEILING PEAK UNIT 301 DECK LCE UNIT 302 DECK LCE STAIRS 27 . 2 ' 11.0' 8. 5 ' 27.5' 10 . 0 ' 1.5' 15 . 7 ' 9.5' 10 . 0 ' 30.4' 11 . 1 ' 6.1' 17 . 8 ' 9.0' 14 . 1 ' 13.1' 5. 0 ' 15.5' 18 . 0 ' 8.5' 30 . 0 ' 22.9' 17 . 7 ' 8.0' 17 . 7 ' 8.0' 17 . 7 ' 8.0' 17 . 7 ' 8.0'8.0' 13 . 6 ' 8.0' 13 . 6 ' 11 . 2 ' 8.0' 11 . 2 ' 8.0' A A B B C C D D 0.6' 0.6' 7.6' CEILING 11.6' CEILING PEAK 7.6' CEILING UNIT 201 9.0' CEILING UNIT 202 9.0' CEILING UNIT 203 9.0' CEILING UNIT 204 9.1' CEILING UNIT 201 DECK LCE UNIT 202 DECK LCE UNIT 203 DECK LCE UNIT 204 DECK LCE STAIRS CORRIDOR 18 . 0 ' 6.5' 22 . 0 ' 12.4' 6. 0 ' 8.5' 4. 6 ' 12.5' 29 . 4 ' 26.9' 6. 0 ' 4.3' 11 . 2 ' 8.0' 18 . 2 ' 6.1'1. 1 ' 11.2' 17 . 1 ' 20.1' 11 . 2 ' 20.0' 6. 0 ' 21.1' 17 . 7 ' 8.0' 17 . 7 ' 8.0'21.7' 17 . 1 ' 6.2' 5. 0 ' 0.4' 2. 4 ' 8.2' 6. 3 ' 5.0' 8. 0 ' 10.1' 4. 0 ' 12.2' 18 . 8 ' 8.0' 16 . 0 ' 1. 5 ' 5.2' 1. 5 ' 14.9' 16 . 0 ' 29.6' 8. 0 ' 24.2' 15 . 0 ' 5.0' 6. 3 ' 8.2' 2. 7 ' 20.5' 5. 5 ' 4.7' 1. 1 ' 27.7' 4. 4 ' 7.3' 1. 5 ' 4.0'1. 5 ' 21.1' 7. 7 ' 12.0' 7. 7 ' 8. 0 ' 11.9' 2. 0 ' 4. 0 ' 12.9' 8. 0 ' 11 . 0 ' 8.4' 11 . 0 ' 8.4' 12.2' 4. 0 ' 0.7' 6. 0 ' 11.9'8.1'12.0' A A B B C C D D 1.1' 0.6' 0.6' 0.6' 0.6' 1.0' 1.0' 1.0' 0.6' 7.8' CEILING Sheet Of 4 Sheets FI F T H S U P P L E M E N T A L M A P O F NO T I C E : Ac c o r d i n g t o C o l o r a d o l a w y o u m u s t c o m m e n c e a n y l e g a l a c t i o n b a s e d up o n a n y d e f e c t i n t h i s s u r v e y w i t h i n t h r e e y e a r s a f t e r y o u d i s c o v e r s u c h de f e c t . I n n o e v e n t m a y a n y a c t i o n b a s e d u p o n a n y d e f e c t i n t h i s s u r v e y be c o m m e n c e d m o r e t h a n t e n y e a r s a f t e r t h e d a t e o f t h e c e r t i f i c a t e s h o w n he r e o n . TH E M E A D O W S A T W I L D F I R E C O N D O M I N I U M S DRAFT 5-22-22 PRELIMI N A R Y - N O T F O R C O N S T R U C T I O N , RECORD I N G P U R P O S E S O R I M P L E M E N T A T I O N NORTH FOURTH SUPPLEMENTAL MAP OF THE MEADOWS AT WILDFIRE CONDOMINIUMS LOT 1, BLOCK 1, WILDFIRE HOMES SUBDIVISION LOCATED IN THE NORTHWEST QUARTER OF SECTION 20, TOWNSHIP 5 NORTH, RANGE 72 WEST OF THE 6TH P.M., TOWN OF ESTES PARK, COUNTY OF LARIMER, STATE OF COLORADO LO T 1 , B L O C K 1 , W I L D F I R E H O M E S S U B . TO W N O F E S T E S P A R K , S T A T E O F C O L O R A D O Matt Lockwood Colorado Registered Professional Land Surveyor No. 38316 For and on behalf of Northern Engineering Services, Inc. PRELIMINARY NORTHGROUND FLOOR SCALE 1" = 10' NORTHSECOND FLOOR SCALE 1" = 10' NORTHTHIRD FLOOR SCALE 1" = 10' 3 NOTE: DIMENSIONS SHOWN ARE AS MEASURED INSIDE UNITS UPON SUBSTANTIAL COMPLETION AND ARE TO THE INSIDE SURFACE OF THE FINISHED WALLS (DRYWALL). UNIT 101 UNIT 102 GARAGE UNIT 102 UNIT 201 UNIT 204 UNIT 301 UNIT 302 7598.05' 7608.95' 7619.95' UNIT 101 PATIO LCE 9.0'9.0' 9.0'9.0' VARIES VARIES 9.1'9.2'UNIT 101 CORRIDOR GARAGE UNIT 202 UNIT 201 UNIT 203 UNIT 301 UNIT 302 7598.05' 7608.95' 7619.95' UNIT 202 9.0' 9.0'9.0'9.0' 9.0' VARIES VARIES 9.2' GARAGE UNIT 101 UNIT 101 UNIT 201UNIT 202 UNIT 301 7598.05' 7608.95' 7619.95' UNIT 201 DECK LCE 9.0' 9.0'9.0' VARIES 9.0'9.2'GARAGE UNIT 204 CO R R I D O R LC E STORAGE LCE UNIT 102 UNIT 204 UN I T 2 0 3 UNIT 202 UNIT 302 7598.05' 7608.95' 7619.95' 9.0' 9.0'9.0'9.0' VARIES 9.0'9.2' Sheet Of 4 Sheets FI F T H S U P P L E M E N T A L M A P O F NO T I C E : Ac c o r d i n g t o C o l o r a d o l a w y o u m u s t c o m m e n c e a n y l e g a l a c t i o n b a s e d up o n a n y d e f e c t i n t h i s s u r v e y w i t h i n t h r e e y e a r s a f t e r y o u d i s c o v e r s u c h de f e c t . I n n o e v e n t m a y a n y a c t i o n b a s e d u p o n a n y d e f e c t i n t h i s s u r v e y be c o m m e n c e d m o r e t h a n t e n y e a r s a f t e r t h e d a t e o f t h e c e r t i f i c a t e s h o w n he r e o n . TH E M E A D O W S A T W I L D F I R E C O N D O M I N I U M S DRAFT 5-22-22 PRELIMI N A R Y - N O T F O R C O N S T R U C T I O N , RECORD I N G P U R P O S E S O R I M P L E M E N T A T I O N NORTH FOURTH SUPPLEMENTAL MAP OF THE MEADOWS AT WILDFIRE CONDOMINIUMS LOT 1, BLOCK 1, WILDFIRE HOMES SUBDIVISION LOCATED IN THE NORTHWEST QUARTER OF SECTION 20, TOWNSHIP 5 NORTH, RANGE 72 WEST OF THE 6TH P.M., TOWN OF ESTES PARK, COUNTY OF LARIMER, STATE OF COLORADO LO T 1 , B L O C K 1 , W I L D F I R E H O M E S S U B . TO W N O F E S T E S P A R K , S T A T E O F C O L O R A D O Matt Lockwood Colorado Registered Professional Land Surveyor No. 38316 For and on behalf of Northern Engineering Services, Inc. PRELIMINARY 4 ELEVATION VIEW A-A SCALE 1" = 10' ELEVATION VIEW B-B SCALE 1" = 10' ELEVATION VIEW C-C SCALE 1" = 10' ELEVATION VIEW D-D SCALE 1" = 10' NOTES: 1) ALL UNITS HAVE THE SAME UPPER AND LOWER FINISHED FLOOR ELEVATIONS, UNLESS OTHERWISE NOTED. 2) CEILING HEIGHTS VARY THROUGHOUT THE UNITS. SEE PLAN VIEW FOR VARYING INDIVIDUAL ROOM HEIGHTS. Community Development Town Board Meeting July 11, 2023 Fourth Supplemental Condo Condominium Map for the Meadows at Wildfire Condominiums (1802 Wildfire Rd) Presented by Jessica Garner, AICP, Community Development Director Vicinity Map of Subject Area 1751 North Lake Avenue Wildfire Subdivision 4th Supplemental Condominium Map Key Points •Approval required by Town Board •Fourth Supplemental Map complies with the Estes Park Development Code •No public comments have been received to date Action Recommended Staff recommends approval of the Fourth Supplemental Condominium Map for Building I of the Meadows at Wildfire Condominiums. Sample Motion: •I move that the Town Board of Trustees approve Resolution 60-23. •I move that the Town Board of Trustees deny Resolution 60-23, finding that [state findings for denial]. •I move to continue the Fourth Supplemtal Condominium Map for the Meadows at Wildfire Condominiums to the next regularly scheduled meeting. [State reasons for continuance]. FINANCE DEPT Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Duane Hudson, Finance Director Date: July 11, 2023 RE: Resolution 61-23, Supplemental Budget Appropriations #4 to the 2023 Budget (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To appropriate for the new Fall River Trail grant, the State’s new bag fee program expenses, PD auxiliary supplies, a new seasonal Park employee and a few other minor items. Present Situation: As each year progresses, needs are identified that have not been included in the budget. This may include new capital projects, new grants, or operational needs that have recently come to light. Periodically, the budget needs to be amended to address these needs. Proposal: The following explains the most significant proposed changes by Fund. Additional items may be described in the “Schedule of Budgeted Appropriation Changes” which is included as part of Attachment B. General Fund: Increase of $165,100 The General Fund increase consists of a few items detailed in Attachment B. These include funding for the new bag fee supplies and educational materials, funding for PD Auxiliary supplies and equipment, funding for employee recognition and holiday events, and a transfer to the Community Reinvestment Fund to maintain the capital reserves as planned due to decreases in actual 2022 year end fund balances now that the audit is wrapping up. Open Space Fund: Increase of $39,245 This increase is to fund a seasonal Parks employee to perform noxious weed herbicide applications to eventually reduce the costs of contracted noxious weed management services currently provided by Larimer County. Reduction or elimination of this external contract will have long term benefits for the Town once the program is up and running. Trails Fund: Increase $300,000 The Town recently received notice of a $2.3 million Transportation Alternatives Program (TAP) grant to help fund the remaining phases of the Fall River Trail. The Town had previously budgeted $2.0 million, necessitating that the budget be updated for the additional $300,000 actually awarded. We are very excited about the award since this should allow the Town to complete this project which has been ongoing for several years. Power and Communication Fund: Increase of $2,400 This minor increase is to budget for the rental of Town Hall for utility billing and the utility coordinator office space. This was inadvertently left out of the original 2023 budget although the rental revenue had been budgeted in the General Fund. Advantages: The Town will be able to operate in compliance with statutory requirements regarding municipal budget law. Disadvantages: None identified. Action Recommended: Staff recommends approval of the 2023 supplemental budget appropriation #4 resolution as mentioned above. Finance/Resource Impact: The General Fund reserve after these amendments is projected at 38.1% of 2023 operating expenditures. Level of Public Interest Public interest is expected to be low for these minor changes. Sample Motion: I move for the approval/denial of Resolution 61-23. Attachments: 1. Resolution 61-23 2.Link - Recaps of Proposed Budget Adjustments and Supporting Documents RESOLUTION 61-23 SUPPLEMENTAL BUDGET APPROPRIATIONS # 4 TO THE 2023 BUDGET WHEREAS, the Board of Trustees of the Town of Estes Park adopted the 2023 annual budget in accordance with the Local Government Budget Law on November 8th, 2022; and WHEREAS, certain projects and expenditures have additional funding needs which were identified after adoption of the original annual budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the appropriations for 2023 be increased by $506,745 for the funds specified below and these amounts are hereby appropriated from additional revenue or available fund balance of each fund. Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 101 General Fund 30,684,184 165,100 30,849,284 204 Community Reinvestment Fund 11,985,676 0 11,985,676 211 Conservation Trust Fund 83,000 0 83,000 220 Larimer County Open Space Fund 1,973,976 39,245 2,013,221 236 Emergency Response System Fund 65,245 0 65,245 238 Community Center Fund 1,181,301 0 1,181,301 244 Trails Fund 6,131,006 300,000 6,431,006 256 Parking Services Fund 1,191,215 0 1,191,215 260 Street Fund 6,913,725 0 6,913,725 270 Workforce Housing / Childcare Lodging Tax 5,375,000 0 5,375,000 502 Power and Communications Fund 31,426,581 2,400 31,428,981 503 Water Fund 38,811,521 0 38,811,521 505 Workforce Housing Fund 500,000 0 500,000 606 Medical Insurance Fund 3,573,042 0 3,573,042 612 Fleet Maintenance Fund 1,575,166 0 1,575,166 625 Information Technology Fund 1,283,323 0 1,283,323 635 Vehicle Replacement Fund 460,053 0 460,053 645 Risk Management Fund 426,450 0 426,450 Total All Funds 143,640,464 506,745 144,147,209 DATED this ______ day of _____________, 2023. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 TOWN OF ESTES PARK SCHEDULE OF BUDGETED APPROPRIATION CHANGES ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 101 General Fund Town Administrator NA Increase budget to fund a holiday party, employee engagement and philanthropy committee efforts, and other general employee recognition needs not included in the original budget.Ongoing - 17,100 17,100 101 General Fund Town Administrator NA Increase budget for the new bag fee supplies and educational materials. This is fully offset by an increase in revenues from the new 10 cent bag fee.Ongoing - 28,000 28,000 101 General Fund Police Patrol Increase funding for PD Auxiliary supplies and equipment. Funding provided by the reimbursement from Louisville for assistance provided durng the Marshall Fire.One Time 20,000 - 20,000 101 General Fund NA NA Transfer to Community Reinvestment Fund to restore capital reserves due to differences between initial fund balance estimates at 12-31-22 and actuals.One Time 100,000 - 100,000 Total General Fund 120,000 45,100 165,100 220 Open Space Fund Public Works Parks Add one new 60% FTE Seasonal Park Employee to perform noxious weed herbicide applications. The ideal candidate would have a full applicator license and enable the Town to reduce reliance on contracted noxious weed managment services currently provided by Larimer County. Ongoing - 39,245 39,245 Total Open Space Fund - 39,245 39,245 244 Trails Fund Public Works NA Received new tap award letter for the Fall River Trail Phase 4 project. Grant was budgeted at $2,000,000 but final award was $2,300,000.One Time 300,000 - 300,000 Total Trails Fund 300,000 -300,000 502 Power and Communication Fund Utilities Power Increase appropriations for office space in Town Hall for the utility coordinator and utility billing functions based on estimated square footage. The expense was missed during preparation of the original 2023 budget.ongoing 2,400 - 2,400 Total Power and Communication Fund 2,400 -2,400 Total Expenditure Appropriation Changes 422,400 84,345 506,745 ATTACHMENT 1 101 204 211 220 236 238 244 256 260 270 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER TRAILS PARKING SERVICES STREET WORKFORCE HOUSING / CHILDCARE LODGING TAX Revenues $25,348,342 $8,294,753 $34,100 $924,226 $118,130 $1,181,301 $4,771,357 $838,875 $3,874,627 $5,375,000 Expenses 30,849,284 11,985,676 83,000 2,013,221 65,245 1,181,301 6,431,006 1,191,215 6,913,725 5,375,000 Net (5,500,942)(3,690,923)(48,900)(1,088,995)52,885 0 (1,659,649)(352,340)(3,039,098)0 Estimated Beginning Fund Balance, 1/1/23 16,145,860 3,709,827 98,715 1,509,500 218,292 11 1,660,986 421,770 3,994,914 0 Add Back Reserves included in Budgeted Revenues & Expenses 1,013,000 319,900 0 0 0 0 0 0 0 0 Estimated Ending Fund Balance, 12/31/23 $11,657,918 $338,804 $49,815 $420,505 $271,177 $11 $1,337 $69,430 $955,816 $0 502 503 505 606 612 625 635 645 POWER AND COMMUNICATIONS WATER WORKFORCE HOUSING LINKAGE IMPACT FEE MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT TOTAL Revenues $25,262,361 $31,634,532 $738,090 $3,573,042 $1,384,484 $937,753 $675,677 $426,450 $115,393,100 Expenses 31,428,981 38,811,521 500,000 3,573,042 1,575,166 1,283,323 460,053 426,450 144,147,209 Net (6,166,620)(7,176,989)238,090 0 (190,682)(345,570)215,624 0 (28,754,109) Estimated Beginning Fund Balance, 1/1/23 17,430,942 15,040,280 0 1,829,973 463,553 853,285 1,494,666 54,598 64,927,172 Add Back Reserves included in Budgeted Revenues & Expenses 104,234 (97,421)0 0 0 0 0 0 1,339,713 Estimated Ending Fund Balance, 12/31/23 $11,368,556 $7,765,870 $238,090 $1,829,973 $272,871 $507,715 $1,710,290 $54,598 $37,512,776 TOWN OF ESTES PARK 2023 BUDGET RECAP OF AMENDED BUDGET ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments 6/29/2023 7:16 PM BA#4 -A- Mid-Year Adjs.xlsb 101 204 211 220 236 238 244 256 260 270 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER TRAILS PARKING SERVICES STREET WORKFORCE HOUSING / CHILDCARE LODGING TAX Estimated Ending Fund Balance, 12/31/23 11,657,918 338,804 49,815 420,505 271,177 11 1,337 69,430 955,816 0 Budgeted Reserves *** Pkg Garage Maint Reserve 49,000 - - - - - - - - - Childcare Reserve 100,000 - - - - - - - - - Workforce Housing Reserve 882,186 - - - - - - - - - Facility and Employee Housing Reserve 500,000 - - - - - - - - - Capital Reserve - 319,900 - - - - - - - - Lodging Tax Reserve - - - - - - - - - - Nonspendable Prepaid Fund Bal & Restr Donations 126,361 - - - - - - - - - Equipment Reserve - - - - - - - - - - Policy 660 Fund Balance Reserves 6,567,455 - - - - - - - - - Total Reserved Fund Balance 8,225,002 319,900 - - - - - - - - Unreserved Budgetary Fund Balance $3,432,916 $18,904 $49,815 $420,505 $271,177 $11 $1,337 $69,430 $955,816 $0 502 503 505 606 612 625 635 645 POWER AND COMMUNICATIONS WATER WORKFORCE HOUSING LINKAGE IMPACT FEE MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT TOTAL Estimated Ending Fund Balance, 12/31/23 11,368,556 7,765,870 238,090 1,829,973 272,871 507,715 1,710,290 54,598 37,512,776 Budgeted Reserves *** Pkg Garage Maint Reserve - - - - - - - - 49,000 Childcare Reserve - - - - - - - - 100,000 Workforce Housing Reserve - - - - - - - - 882,186 Facility and Employee Housing Reserve - - - - - - - - 500,000 Capital Reserve - - - - - - - - 319,900 Lodging Tax Reserve - - - - - - - - - Nonspendable Prepaid Fund Bal & Restr Donations - - - - - - - - 126,361 Equipment Reserve 2,497,080 736,037 - - - - 1,710,290 - 4,943,407 Policy 660 Fund Balance Reserves 4,842,134 1,500,074 - 1,428,255 157,517 200,000 - - 14,695,434 Total Reserved Fund Balance 7,339,214 2,236,111 - 1,428,255 157,517 200,000 1,710,290 - 21,616,288 Unreserved Budgetary Fund Balance 4,029,343 5,529,759 $238,090 401,718 115,354 307,715 - 54,598 15,896,487 *** These miscellaneous reserves include current year additions to the reserves budgeted as expenses plus amounts accumulated in prior years. The current year additions are added back to fund balance since these appropriations are budget management accounts and are merely changes to reserved fund balances. TOWN OF ESTES PARK 2023 BUDGET RECAP OF AMENDED BUDGETED RESERVES ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments #204 COMMUNITY REINVESTMENT FUND #270 WORKFORCE HOUSING / CHILDCARE LODGING TAX FUND #502 POWER & COMMUN- ICATIONS FUND #503 WATER FUND Description Account # (if applicable) Project (if applicable) Facility and Employee Housing Reserve Parking Garage Maint Reserve Childcare Reserve Workforce Housing Reserve Capital Reserve Lodging Tax Reserve Equipment Reserve Equipment Reserve Balance 12-31-2022 - 36,000.00 - 482,186.00 - - 2,392,846.00 833,458.00 2023 Budgeted Additions to Reserves 101-1700-417.37-96 500,000.00 101-1700-417.37-99 13,000.00 101-1900-419.37-97 100,000.00 101-1945-419.37-98 400,000.00 204-5400-544.37-95 1,000,000.00 270-0000-316.10-00 5,375,000.00 502-6501-560.25-44 509,504.00 503-6300-540.25-44 121,306.00 505-0000-322.45-00 635-0000-341.25-44 2023 Budgeted Use of Reserves Community Drive Roundabout 204-5400-544.35-51 COMMDR (180,100.00) Loop Project Funding Shortfall Contribution 204-5400-544.36-60 FLAP (500,000.00) Workforce Housing 270-1945-419.xx-xx (4,750,000.00) Childcare 270-1948-419.xx-xx (625,000.00) Other Equipment 502-7001-580.33-98 933104 (130,000.00) Other Equipment 502-7001-580.33-98 93313C (36,344.00) Other Equipment 502-7001-580.33-98 93328B (39,666.00) Other Equipment 502-7001-580.33-98 93338B (83,217.00) Other Equipment 502-7001-580.33-98 93319C (45,000.00) Other Equipment 502-7001-580.33-98 93335A (11,043.00) Trucks 502-7001-580.34-42 93317B (60,000.00) Equipment Replacement 503-7000-580.34-42 9037B (86,746.00) Equipment Replacement 503-7000-580.34-42 90310B (18,504.00) Equipment Replacement 503-7000-580.34-42 9035B (36,500.00) Equipment Replacement 503-7000-580.34-42 9036B (76,977.00) Non-specific Workforce Housing Assistance 505-1946-419.29-80 Equipment Purchases 635-7000-435.34-42 Various Equipment Purchases 635-7000-435.34-44 Various Projected Ending Reserve Balance 12-31-2023 500,000.00 49,000.00 100,000.00 882,186.00 319,900.00 - 2,497,080.00 736,037.00 #101 GENERAL FUND TOWN OF ESTES PARK RESERVE ACCOUNT BUDGETED ACTIVITY BA# 4 - 2023 Budget Amendment - Mid-year Adjustments ALL FUNDS Special Revenu General Conservation Open Emergency Community Fund Trust Space Response Center Trails 101 211 220 236 238 244 REVENUE Operating revenues Taxes 20,349,676$ -$ -$ 118,130$ 1,181,301$ 590,651$ Licenses and permits 887,900 - - - - - Intergovernmental 556,150 34,000 923,226 - - 4,178,706 Charges for services 689,135 - - - - - Fines and forfeitures 32,000 - - - - - Rental income 310,178 - - - - - Investment income 75,000 100 1,000 - - 2,000 Donations 30,000 - - - - - Miscellaneous 690,894 - - - - - Total Operating Revenues 23,620,933 34,100 924,226 118,130 1,181,301 4,771,357 Other sources Transfers-In from other funds 1,686,809 - - - - - Sale of assets - - - - - - Financing proceeds - - - - - - TOTAL REVENUES 25,307,742 34,100 924,226 118,130 1,181,301 4,771,357 EXPENDITURES Operating expenditures Source of supply - - - - - - Personnel 13,237,801 - 76,819 - - 131,549 Operations & maintenance 11,492,028 24,000 58,280 16,700 1,181,301 - Total Operating Expenditures 24,729,829 24,000 135,099 16,700 1,181,301 131,549 Other uses Debt service - - - 48,545 - - Capital 1,186,694 59,000 1,878,122 - - 6,299,457 Transfers-out to other funds 4,904,761 - - - - - Contingency - - - - - - TOTAL EXPENDITURES 30,821,284 83,000 2,013,221 65,245 1,181,301 6,431,006 NET SOURCE (USE) OF FUNDS (5,513,542) (48,900) (1,088,995) 52,885 - (1,659,649) FUND BALANCES, Beginning 16,145,860 98,715 1,509,500 218,292 11 1,660,986 Reserve increases included in exp. above 1,013,000 - - - - - FUND BALANCES, End of Year 11,645,318 49,815 420,505 271,177 11 1,337 Special Revenue Funds ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK 2023 BUDGET FINANCIAL OVERVIEW - AMENDED BUDGET Capital Projects ue Funds (Cont)Fund Parking Workforce Housing / Childcare Community Information Vehicle Risk Services Streets Lodging Tax Reinvestment Medical Fleet Technology Replacement Management 256 260 270 204 606 612 625 635 645 -$ 2,835,123$ 5,375,000$ -$ -$ -$ -$ -$ -$ 24,000 - - - - - - - - - 1,029,504 - 2,744,116 - 534,184 - - - 775,125 - - - 250,000 848,300 937,753 675,677 426,450 39,000 - - - - - - - - - - - - - - - - - - 10,000 - - 10,000 2,000 - - - - - - 327,500 - - - - - 750 - - 5,000 3,313,042 - - - - 838,875 3,874,627 5,375,000 3,076,616 3,573,042 1,384,484 937,753 675,677 426,450 - - - 4,904,761 - - - - - - - - - - - - - - - - - 313,376 - - - - - 838,875 3,874,627 5,375,000 8,294,753 3,573,042 1,384,484 937,753 675,677 426,450 - - - - - - - - - 240,440 201,749 149,174 - - 740,002 720,305 - - 570,775 563,845 5,225,826 545,726 3,573,042 115,129 364,460 - 426,450 811,215 765,594 5,375,000 545,726 3,573,042 855,131 1,084,765 - 426,450 - - - 966,265 - - - - - 190,000 6,148,131 - 10,473,685 - 720,035 198,558 460,053 - 190,000 - - - - - - - - - - - - - - - - - 1,191,215 6,913,725 5,375,000 11,985,676 3,573,042 1,575,166 1,283,323 460,053 426,450 (352,340) (3,039,098) - (3,690,923) - (190,682) (345,570) 215,624 - 421,770 3,994,914 - 3,709,827 1,829,973 463,553 853,285 1,494,666 54,598 - - - 319,900 - - - - - 69,430 955,816 - 338,804 1,829,973 272,871 507,715 1,710,290 54,598 Internal Service Funds ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK 2023 BUDGET FINANCIAL OVERVIEW - AMENDED BUDGET Power & Workforce Housing Linkage % of Communication Water Impact Fee Total 502 503 505 Total REVENUE Operating revenues Taxes -$ -$ -$ 30,449,881$ 31.63% Licenses and permits - - 738,090 1,649,990 1.71% Intergovernmental 3,591,361 12,979,000 - 26,570,247 27.60% Charges for services 21,477,400 6,472,532 - 32,552,372 33.81% Fines and forfeitures - - - 71,000 0.07% Rental income 12,600 - - 322,778 0.34% Investment income 85,000 15,000 - 200,100 0.21% Donations - - - 357,500 0.37% Miscellaneous 96,000 - - 4,105,686 4.26% Total Operating Revenues 25,262,361 19,466,532 738,090 96,279,554 100.00% Other sources Transfers-In from other funds - - - 6,591,570 Sale of assets - - - - Financing proceeds - 12,168,000 - 12,481,376 TOTAL REVENUES 25,262,361 31,634,532 738,090 115,352,500 EXPENDITURES Operating expenditures Source of supply 8,168,860 125,000 - 8,293,860 12.66% Personnel 5,946,377 3,303,214 - 24,747,430 37.77% Operations & maintenance 5,250,897 2,572,082 500,000 32,480,541 49.57% Total Operating Expenditures 19,366,134 6,000,296 500,000 65,521,831 100.00% Other uses Debt service 2,627,745 526,944 - 4,169,499 Capital 8,077,768 32,142,406 - 67,833,909 Transfers-out to other funds 1,354,934 141,875 - 6,591,570 Contingency - - - - TOTAL EXPENDITURES 31,426,581 38,811,521 500,000 144,116,809 NET SOURCE (USE) OF FUNDS (6,164,220) (7,176,989) 238,090 (28,764,309) FUND BALANCES, Beginning 17,430,942 15,040,280 - 64,927,172 104,234 (97,421) - 1,339,713 FUND BALANCES, End of Year 11,370,956 7,765,870 238,090 37,502,576 Enterprise Funds BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK 2023 BUDGET FINANCIAL OVERVIEW - AMENDED BUDGET ALL FUNDS Fund/Dept Fund Name 2023 Adopted Budget Amendment 2023 Amended Budget 101 GENERAL FUND 25,266,742 81,600 25,348,342 204 COMMUNITY REINVESTMENT 8,194,753 100,000 8,294,753 211 CONSERVATION TRUST 34,100 - 34,100 220 LARIMER COUNTY OPEN SPACE 924,226 - 924,226 236 EMERGENCY RESPONSE 118,130 - 118,130 238 COMMUNITY CENTER 1,181,301 - 1,181,301 244 TRAILS 4,471,357 300,000 4,771,357 256 PARKING SERVICES 838,875 - 838,875 260 STREET 3,874,627 - 3,874,627 270 WORKFORCE HOUSING / CHILDCARE LODGING TAX 5,375,000 - 5,375,000 502 POWER AND COMMUNICATIONS 25,262,361 - 25,262,361 503 WATER 31,634,532 - 31,634,532 505 WORKFORCE HOUSING LINKAGE IMPACT FEE 738,090 - 738,090 606 MEDICAL INSURANCE 3,573,042 - 3,573,042 612 FLEET 1,384,484 - 1,384,484 625 INFORMATION TECHNOLOGY 937,753 - 937,753 635 VEHICLE REPLACEMENT 675,677 - 675,677 645 RISK MANAGEMENT 426,450 - 426,450 TOTAL 114,911,500 481,600 115,393,100 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK 2023 BUDGET SUMMARY OF ANTICIPATED REVENUE ALL FUNDS Fund/Dept Fund Name 2023 Adopted Budget Amendment 2023 Amended Budget 101 GENERAL FUND 101-1100 Legislative 338,858 - 338,858 101-1190 Town Attorney 383,737 - 383,737 101-1200 Judicial 89,654 - 89,654 101-1300 Town Administrator's Office 434,545 45,100 479,645 101-1400 Town Clerk's Office 427,625 - 427,625 101-1500 Finance 714,330 - 714,330 101-1600 Planning 1,026,895 - 1,026,895 101-1700 Facilities 1,866,242 - 1,866,242 101-1800 Employee Benefits 456,168 - 456,168 101-1900 Community Service Grants 1,893,012 - 1,893,012 101-1945 Workforce Housing 413,000 - 413,000 101-2100 Police - Patrol 5,587,117 20,000 5,607,117 101-2155 Police - Communications 1,469,926 - 1,469,926 101-2175 Police - Comm Svcs 451,755 - 451,755 101-2185 Police - Code Enforcement 169,489 - 169,489 101-2300 Building Safety Divison 736,707 - 736,707 101-2400 Engineering 636,952 - 636,952 101-2600 Visitor Center 629,522 - 629,522 101-3100 Streets 1,609,968 - 1,609,968 101-3175 Stormwater Maintenance 519,156 - 519,156 101-5200 Parks 1,767,131 - 1,767,131 101-5500 Special Events 2,778,455 - 2,778,455 101-5600 Transportation 970,895 - 970,895 101-5690 Parking - - - 101-5700 Museum 508,284 - 508,284 101-9000 Transfers 4,804,761 100,000 4,904,761 101 GENERAL FUND 30,684,184 165,100 30,849,284 204 COMMUNITY REINVESTMENT 11,985,676 - 11,985,676 211 CONSERVATION TRUST 83,000 - 83,000 220 LARIMER COUNTY OPEN SPACE 1,973,976 39,245 2,013,221 236 EMERGENCY RESPONSE 65,245 - 65,245 238 COMMUNITY CENTER 1,181,301 - 1,181,301 244 TRAILS 6,131,006 300,000 6,431,006 256 PARKING SERVICES 1,191,215 - 1,191,215 260 STREET 6,913,725 - 6,913,725 270 WORKFORCE HOUSING / CHILDCARE LODGING T 5,375,000 - 5,375,000 502 POWER AND COMMUNICATIONS 31,426,581 2,400 31,428,981 503 WATER 38,811,521 - 38,811,521 505 WORKFORCE HOUSING LINKAGE IMPACT FEE 500,000 - 500,000 606 MEDICAL INSURANCE 3,573,042 - 3,573,042 612 FLEET 1,575,166 - 1,575,166 625 INFORMATION TECHNOLOGY 1,283,323 - 1,283,323 635 VEHICLE REPLACEMENT 460,053 - 460,053 645 RISK MANAGEMENT 426,450 - 426,450 TOTAL ALL FUNDS 143,640,464 506,745 144,147,209 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK 2023 BUDGET SUMMARY OF APPROPRIATIONS ALL FUNDS Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes 20,349,676 - 20,349,676 Licenses and permits 887,900 - 887,900 Intergovernmental 556,150 - 556,150 Charges for services 689,135 - 689,135 Fines and forfeitures 32,000 - 32,000 Rental income 310,178 - 310,178 Investment income 75,000 - 75,000 Donations 30,000 - 30,000 Miscellaneous 649,894 41,000 690,894 Transfers-In from other funds 1,686,809 - 1,686,809 Sale of assets - - - Financing Proceeds - - - Total Revenues 25,266,742 41,000 25,307,742 EXPENDITURES Legislative 1100 338,858 - 338,858 Attorney 1190 383,737 - 383,737 Judicial 1200 89,654 - 89,654 Town Administrator 1300 434,545 45,100 479,645 Town Clerk 1400 427,625 - 427,625 Finance 1500 714,330 - 714,330 Planning 1600 1,026,895 - 1,026,895 Facilities 1700 1,866,242 - 1,866,242 Human Resources 1800 456,168 - 456,168 Outside Entity Funding 1900 1,893,012 - 1,893,012 Workforce Housing 1945 413,000 - 413,000 Police - Patrol 2100 5,587,117 20,000 5,607,117 Police - Communications 2155 1,469,926 - 1,469,926 Police - Support Services 2175 451,755 - 451,755 Police - Code Enforcement 2185 169,489 - 169,489 Building Safety 2300 736,707 - 736,707 Engineering 2400 636,952 - 636,952 Visitor Services 2600 629,522 - 629,522 Streets 3100 1,609,968 - 1,609,968 Stormwater Maintenance 3175 519,156 - 519,156 Parks 5200 1,767,131 - 1,767,131 Special Events 5500 2,778,455 - 2,778,455 Transit 5600 970,895 - 970,895 Museum 5700 508,284 - 508,284 Transfers Out 9000 4,804,761 100,000 4,904,761 Contingency - Grants 9000 - - - Rounding - - - Total Expenditures 30,684,184 165,100 30,849,284 Net Income (Loss)(5,417,442) (124,100) (5,541,542) Beginning Fund Balance 16,145,860 16,145,860 Reserves Included in Expenditures 1,013,000 1,013,000 Ending Fund Balance 11,741,418 (124,100) 11,617,318 TOWN OF ESTES PARK 2023 BUDGET GENERAL FUND # 101 SUMMARY BY FUND & DEPARTMENT BA# 4 - 2023 Budget Amendment - Mid-year Adjustments Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 2,744,116 - 2,744,116 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations 327,500 - 327,500 Miscellaneous 5,000 - 5,000 Transfers-In from other funds 4,804,761 100,000 4,904,761 Sale of assets - - - Financing Proceeds 313,376 - 313,376 Total Revenues 8,194,753 100,000 8,294,753 EXPENDITURES Community Reinvestment Fund 5400 545,726 - 545,726 Capital Outlay 5400 10,473,685 - 10,473,685 Debt Service 6700 966,265 - 966,265 Transfers Out 9000 - - - Rounding - - - Total Expenditures 11,985,676 - 11,985,676 Net Income (Loss)(3,790,923) 100,000 (3,690,923) Beginning Fund Balance 3,709,827 3,709,827 Reserves Included in Expenditures 819,900 819,900 Ending Fund Balance 738,804 100,000 838,804 COMMUNITY REINVESTMENT FUND # 204 SUMMARY BY FUND & DEPARTMENT BA# 4 - 2023 Budget Amendment - Mid-year Adjustments 2023 BUDGET TOWN OF ESTES PARK Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 34,000 - 34,000 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 100 - 100 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 34,100 - 34,100 EXPENDITURES Conservation Trust Fund 83,000 - 83,000 Rounding - - - Total Expenditures 83,000 - 83,000 Net Income (Loss)(48,900) - (48,900) Beginning Fund Balance 98,715 98,715 Ending Fund Balance 49,815 - 49,815 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments 2023 BUDGET TOWN OF ESTES PARK CONSERVATION TRUST FUND # 211 SUMMARY BY FUND & DEPARTMENT Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 923,226 - 923,226 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 1,000 - 1,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 924,226 - 924,226 EXPENDITURES Open Space 4600 95,854 39,245 135,099 Capital Outlay 4600 1,878,122 - 1,878,122 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,973,976 39,245 2,013,221 Net Income (Loss)(1,049,750) (39,245) (1,088,995) Beginning Fund Balance 1,509,500 1,509,500 Ending Fund Balance 459,750 (39,245) 420,505 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK 2023 BUDGET LARIMER COUNTY OPEN SPACE FUND # 220 SUMMARY BY FUND & DEPARTMENT Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes 118,130 - 118,130 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 118,130 - 118,130 EXPENDITURES Emergency Response System 3600 16,700 - 16,700 Debt Service 3600 48,545 - 48,545 Capital Outlay 3600 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 65,245 - 65,245 Net Income (Loss)52,885 - 52,885 Beginning Fund Balance 218,292 218,292 Ending Fund Balance 271,177 - 271,177 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK SUMMARY BY FUND & DEPARTMENT 2023 BUDGET EMERGENCY RESPONSE SYSTEM FUND # 236 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes 1,181,301 - 1,181,301 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 1,181,301 - 1,181,301 EXPENDITURES Community Center 3800 1,181,301 - 1,181,301 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,181,301 - 1,181,301 Net Income (Loss)- - - Beginning Fund Balance 11 11 Ending Fund Balance 11 - 11 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK 2023 BUDGET COMMUNITY CENTER FUND # 238 SUMMARY BY FUND & DEPARTMENT Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes 590,651 - 590,651 Licenses and permits - - - Intergovernmental 3,878,706 300,000 4,178,706 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 2,000 - 2,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 4,471,357 300,000 4,771,357 EXPENDITURES Trails Expansion Operations 3400 131,549 - 131,549 Capital Outlay 3400 5,999,457 300,000 6,299,457 Transfers Out 9000 - - - Rounding - - - Total Expenditures 6,131,006 300,000 6,431,006 Net Income (Loss)(1,659,649) - (1,659,649) Beginning Fund Balance 1,660,986 1,660,986 Ending Fund Balance 1,337 - 1,337 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK 2023 BUDGET TRAILS EXPANSION FUND # 244 SUMMARY BY FUND & DEPARTMENT Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits 24,000 - 24,000 Intergovernmental - - - Charges for services 775,125 - 775,125 Fines and forfeitures 39,000 - 39,000 Rental income - - - Investment income - - - Donations - - - Miscellaneous 750 - 750 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 838,875 - 838,875 EXPENDITURES Parking Services Operations 5690 811,215 - 811,215 Capital Outlay 5690 190,000 - 190,000 Transfers Out 9000 190,000 - 190,000 Rounding - - - Total Expenditures 1,191,215 - 1,191,215 Net Income (Loss)(352,340) - (352,340) Beginning Fund Balance 421,770 421,770 Ending Fund Balance 69,430 - 69,430 SUMMARY BY FUND & DEPARTMENT 2023 BUDGET PARKING SERVICES FUND # 256 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes 2,835,123 - 2,835,123 Licenses and permits - - - Intergovernmental 1,029,504 - 1,029,504 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 10,000 - 10,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 3,874,627 - 3,874,627 EXPENDITURES Street Improvement Operations 2000 765,594 - 765,594 Capital Outlay 2000 6,148,131 - 6,148,131 Transfers Out 9000 - - - Rounding - - - Total Expenditures 6,913,725 - 6,913,725 Net Income (Loss)(3,039,098) - (3,039,098) Beginning Fund Balance 3,994,914 3,994,914 Ending Fund Balance 955,816 - 955,816 TOWN OF ESTES PARK 2023 BUDGET STREET IMPROVEMENT FUND # 260 SUMMARY BY FUND & DEPARTMENT BA# 4 - 2023 Budget Amendment - Mid-year Adjustments Dept # 2023 Adopted BA#1 - Budget Amendment 2023 Amended REVENUE Taxes 5,375,000 - 5,375,000 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 5,375,000 - 5,375,000 EXPENDITURES Workforce Housing 1945 4,750,000 - 4,750,000 Childcare 1948 625,000 - 625,000 Transfers Out 9000 - - - Rounding - - - Total Expenditures 5,375,000 - 5,375,000 Net Income (Loss)- - - Beginning Fund Balance - - - Ending Fund Balance - - - TOWN OF ESTES PARK 2023 BUDGET SUMMARY BY FUND & DEPARTMENT WORKFORCE HOUSING / CHILDCARE LODGING TAX FUND # 270 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Intergovernmental 3,591,361 - 3,591,361 Charges for services 21,477,400 - 21,477,400 Rental income 12,600 - 12,600 Investment income 85,000 - 85,000 Donations - - - Miscellaneous 96,000 - 96,000 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 25,262,361 - 25,262,361 EXPENDITURES Source of Supply 6100 8,168,860 - 8,168,860 Distribution 6301 5,776,745 2,400 5,779,145 Customer Accounts 6401 601,930 - 601,930 Admin & General 6501 3,269,561 - 3,269,561 Debt Service 6700 2,627,745 - 2,627,745 Broadband 6900 1,549,038 - 1,549,038 Capital Outlay 7001 8,077,768 - 8,077,768 Transfers Out 6600 1,354,934 - 1,354,934 Rounding - - - Total Expenditures 31,426,581 2,400 31,428,981 Net Income (Loss)(6,164,220) (2,400) (6,166,620) Beginning Fund Balance 17,430,942 17,430,942 Reserves Included in Expenditures 509,504 509,504 Ending Fund Balance 11,776,226 (2,400) 11,773,826 TOWN OF ESTES PARK 2023 BUDGET POWER AND COMMUNICATIONS FUND # 502 SUMMARY BY FUND & DEPARTMENT BA# 4 - 2023 Budget Amendment - Mid-year Adjustments Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 12,979,000 - 12,979,000 Charges for services 6,472,532 - 6,472,532 Fines and forfeitures - - - Rental income - - - Investment income 15,000 - 15,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds 12,168,000 - 12,168,000 Total Revenues 31,634,532 - 31,634,532 EXPENDITURES Source of Supply 6100 125,000 - 125,000 Purification 6200 1,318,734 - 1,318,734 Distribution 6300 2,546,451 - 2,546,451 Customer Accounts 6400 380,373 - 380,373 Admin & General 6500 1,629,738 - 1,629,738 Debt Service 6700 526,944 - 526,944 Capital Outlay 7000 32,142,406 - 32,142,406 Transfers Out 6600 141,875 - 141,875 Rounding - - - Total Expenditures 38,811,521 - 38,811,521 Net Income (Loss)(7,176,989) - (7,176,989) Beginning Fund Balance 15,040,280 15,040,280 Reserves Included in Expenditures 121,306 121,306 Ending Fund Balance 7,984,597 - 7,984,597 WATER FUND # 503 SUMMARY BY FUND & DEPARTMENT BA# 4 - 2023 Budget Amendment - Mid-year Adjustments 2023 BUDGET TOWN OF ESTES PARK Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits 738,090 - 738,090 Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 738,090 - 738,090 EXPENDITURES Workforce Housing Operations 1946 500,000 - 500,000 Capital Outlay 1946 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 500,000 - 500,000 Net Income (Loss)238,090 - 238,090 Beginning Fund Balance - - Ending Fund Balance 238,090 - 238,090 SUMMARY BY FUND & DEPARTMENT WORKFORCE HOUSING LINKAGE IMPACT FEE FUND # 505 TOWN OF ESTES PARK 2023 BUDGET BA# 4 - 2023 Budget Amendment - Mid-year Adjustments Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 250,000 - 250,000 Fines and forfeitures - - - Rental income - - - Investment income 10,000 - 10,000 Donations - - - Miscellaneous 3,313,042 - 3,313,042 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 3,573,042 - 3,573,042 EXPENDITURES Medical Insurance Fund Operations 4200 3,573,042 - 3,573,042 Contingency - Med Ins Claims 4200 - - - Rounding - - - Total Expenditures 3,573,042 - 3,573,042 Net Income (Loss)- - - Beginning Fund Balance 1,829,973 1,829,973 Ending Fund Balance 1,829,973 - 1,829,973 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK 2023 BUDGET MEDICAL INSURANCE FUND # 606 SUMMARY BY FUND & DEPARTMENT Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 534,184 - 534,184 Charges for services 848,300 - 848,300 Fines and forfeitures - - - Rental income - - - Investment income 2,000 - 2,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 1,384,484 - 1,384,484 EXPENDITURES Fleet Maintenance 4300 855,131 - 855,131 Capital Outlay 7000 720,035 - 720,035 Rounding - - - Total Expenditures 1,575,166 - 1,575,166 Net Income (Loss)(190,682) - (190,682) Beginning Fund Balance 463,553 463,553 Ending Fund Balance 272,871 - 272,871 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK 2023 BUDGET FLEET MAINTENANCE FUND # 612 SUMMARY BY FUND & DEPARTMENT Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 937,753 - 937,753 Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 937,753 - 937,753 EXPENDITURES IT Operations 2500 1,084,765 - 1,084,765 Capital Outlay 2500 198,558 - 198,558 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,283,323 - 1,283,323 Net Income (Loss)(345,570) - (345,570) Beginning Fund Balance 853,285 853,285 Ending Fund Balance 507,715 - 507,715 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments 2023 BUDGET TOWN OF ESTES PARK SUMMARY BY FUND & DEPARTMENT INFORMATION SYSTEMS TECHNOLOGY FUND # 625 Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 675,677 - 675,677 Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 675,677 - 675,677 EXPENDITURES Fleet Replacement Operations 3500 - - - Capital Outlay 7000 460,053 - 460,053 Transfers Out 9000 - - - Rounding - - - Total Expenditures 460,053 - 460,053 Net Income (Loss)215,624 - 215,624 Beginning Fund Balance 1,494,666 1,494,666 Ending Fund Balance 1,710,290 - 1,710,290 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK 2023 BUDGET VEHICLE REPLACEMENT FUND # 635 SUMMARY BY FUND & DEPARTMENT Dept # 2023 Adopted Budget BA#1 - Budget Amendment 2023 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 426,450 - 426,450 Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 426,450 - 426,450 EXPENDITURES Risk Management Operations 4100 426,450 - 426,450 Rounding - - - Total Expenditures 426,450 - 426,450 Net Income (Loss)- - - Beginning Fund Balance 54,598 54,598 Ending Fund Balance 54,598 - 54,598 BA# 4 - 2023 Budget Amendment - Mid-year Adjustments TOWN OF ESTES PARK 2023 BUDGET RISK MANAGEMENT FUND # 645 SUMMARY BY FUND & DEPARTMENT General Fund Comm Reinvestment Fund Total Amended Budget Fund Balance 11,657,918$ 338,804$ 11,996,722$ Year End Balance of Reserves to Exclude Parking Garage Maintenance Reserve (49,000) - (49,000) Childcare Reserve (100,000) - (100,000) Workforce Housing Reserve (882,186) - (882,186) Facilities & Employee Housing Reserve (500,000) - (500,000) Capital Reserve - (319,900) (319,900) Prepaids and Restricted Donations Estimate (126,361) - (126,361) (1,657,547) (319,900) (1,977,447) Unassigned, Unrestricted Fund Balance Subject to Reserve Calculation 10,000,371 18,904 10,019,275 Total Expenditures 30,849,284 11,985,676 42,834,960 Less Reserve Increases (1,013,000) (1,000,000) (2,013,000) Less Transfers Out Between GF & CRF (4,904,761) - (4,904,761) Net Expenditures 24,931,523 10,985,676 35,917,199 Less Capital Expenditures General Fund (173,694) - (173,694) Community Reinvestment Fund - (9,473,685) (9,473,685) Total Capital to Exclude (173,694) (9,473,685) (9,647,379) Total Expenditures Subject to Reserve Calculation 24,757,829$ 1,511,991$ 26,269,820$ 25% Reserve Requirement 6,189,457$ 377,998$ 6,567,455$ Projected Reserve Ratio as of 12-31-2023 40.4%1.3%38.1% TOWN OF ESTES PARK 2023 BUDGET GENERAL & COMMUNITY REINVESTMENT FUNDS FUND BALANCE RESERVE RATIO AS AMENDED BA# 4 - 2023 Budget Amendment - Mid-year Adjustments General Fund Community Reinvestment Fund Total Amended Budget Total Revenues 25,348,342 8,294,753 33,643,095 Less: Capital Grants (One time funds)- 2,724,625 2,724,625 Transfers between GF & CRF - 4,904,761 4,904,761 - 7,629,386 7,629,386 Net Ongoing Revenues 25,348,342 665,367 26,013,709 Total Expenditures 30,849,284 11,985,676 42,834,960 Less: Transfers between GF & CRF 4,904,761 - 4,904,761 Less Significant One Time Expenditures: Wildfire Mitigation Funding 204-5400-544.29-82 - 500,000 500,000 Parking Garage Maint Reserve 101-1700-417-37-99 13,000 - 13,000 Childcare Reserve 101-1900-419.37-97 100,000 - 100,000 Workforce Housing Reserve 101-1945-419-37-98 400,000 - 400,000 Facility and Employee Housing Reserve 101-1700-417.37-96 500,000 - 500,000 Capital Reserve 204-5400-544.37-95 - 1,000,000 1,000,000 Capital 173,694 9,473,685 9,647,379 1,186,694 10,973,685 12,160,379 Net Ongoing Expenditures 24,757,829 1,011,991 25,769,820 Net Ongoing Rev vs Exp 590,513 (346,624) 243,889 TOWN OF ESTES PARK 2023 BUDGET GENERAL & COMMUNITY REINVESTMENT FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments ONGOING REVENUES VS ONGONG EXPENDITURES AS AMENDED Fund Account #Project Code Project Descr Grant Program / Grantor Federal / State / Other 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget 101 101-1600-334.20-00 COMPPL Comp Plan Grant DOLA S 150,000$ 4,128$ -$ 4,128$ 101 101-1945-334.20-00 *22HSN Housing Needs Study Grant DOLA S 51,000 2,550 - 2,550 101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F 1,500 6,742 - 6,742 101 101-2100-334.20-00 POMH23 Police Officer Mental Health DOLA S - 35,250 - 35,250 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - 5,000 - 5,000 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,834 - - - 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,000 4,155 - 4,155 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,625 - - - 101 101-2100-334.20-00 LEAF LEAF State of Colorado S 7,000 - - - 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkpoi State of Colorado S 5,000 4,738 - 4,738 101 101-5600-333.00-00 ELTRL2 Electric Trolley #2 CDOT F 382,547 - - - 101 101-5600-333.00-00 CRRSAA Coronavirus Response & Relief Suppl Approp AllocationCRRSSA Federal Grant F 361,017 - - - 101 101-5600-333.00-00 *TR22 2022 Transit 5311 Operating Grant FTA-5311 F 51,481 86,481 - 86,481 101 101-5700-365.20-00 MUSSCN Museum Large Format Scanner Trust Fund Donation O 5,663 - - - 101 101-5700-365.20-00 MUSSCN Museum Large Format Scanner Friends of the Museum Foundation O 3,337 - - - 101 Total *1,035,004 149,044 - 149,044 * 204 204-0000-333.00-00 COMMDR Community Drive Roundabout CDOT F 750,000 1,460,000 - 1,460,000 204 204-0000-333.00-00 BIGTHF Big Thompson Flood Mitigation Design FEMA F 410,625 410,625 - 410,625 204 204-0000-333.00-00 NEAHR Tactical Barricade System Project NEAHR Passthrough F - 79,000 - 79,000 204 204-0000-333.00-00 43MMTP 2043 Multi Model Transportation Plan CDOT F - 225,000 - 225,000 204 204-0000-334.20-00 WILL22 Willow Knolls - Birch Ruins Walkway State of Colorado S 19,491 19,491 - 19,491 204 204-0000-334.30-00 COMMDR Community Drive Roundabout CDOT S - 550,000 - 550,000 204 204-0000-334.20-00 34STDY US 34 Corridor Study CDOT S 50,000 - - - 204 Total *1,230,116 2,744,116 - 2,744,116 * 220 220-0000-334.10-00 PICNIC Big Thompson River Picnic Area (Pkg Gar)GOCO S 43,275 - - - 220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B MTF M405-026 S 448,226 448,226 - 448,226 220 Total *491,501 448,226 - 448,226 * 236 236-0000-334.20-00 LPTOP3 Police EOC Computer Repl CDOT-RMS Grant S - - - - 236 Total *- - - - * 244 244-0000-333.00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 500,000 - 500,000 244 244-0000-333.00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F 955,000 955,000 - 955,000 244 244-0000-333.00-00 FRTR4 Fall River Trail Phase 4 TAP Grant F - 2,000,000 300,000 2,300,000 244 244-0000-334.30-00 FRTR2B Fall River Trail Phase 2B Colorado the Beautiful (19CTB04)S 363,706 363,706 - 363,706 244 244-0000-334.40-00 FRTR3 Fall River Trail Phase 3 Rocky Mnt Conservancy O 120,039 - - - 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 50,000 - 50,000 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 10,000 - 10,000 244 Total *1,998,745 3,878,706 300,000 4,178,706 * TOWN OF ESTES PARK 2023 BUDGET SUMMARY OF BUDGETED GRANT REVENUES ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments Fund Account #Project Code Project Descr Grant Program / Grantor Federal / State / Other 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SUMMARY OF BUDGETED GRANT REVENUES ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments 260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Design CDOT S 200,000 200,000 - 200,000 260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Constr CDOT S 830,000 829,504 - 829,504 260 Total *1,030,000 1,029,504 - 1,029,504 502 502-0000-333.00-00 TBARPA Trailblazer Buildout- ARPA Funding US Dept of Treasury F 1,615,174 1,615,174 - 1,615,174 502 502-0000-334.30-00 TBDOLA Trailblazer Buildout- DOLA Grant DOLA S 1,190,250 1,190,250 - 1,190,250 502 502-0000-333.00-00 WILFRE CDS Fire Mitigation Line Repl CDS (Congressionally Directed Spending)F - 785,937 - 785,937 502 Total *2,805,424 3,591,361 - 3,591,361 * 503 503-0000-333.00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant F 10,535,000 10,535,000 - 10,535,000 503 503-0000-333.00-00 GCDOVE GC Disinfection Outreach & Verification Effort USDAGrant F 2,369,000 2,369,000 - 2,369,000 503 503-0000-333.00-00 WUSBOR BOR Water Meter Project US BOR F 75,000 75,000 - 75,000 503 503-0000-388.40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 7,675,000 7,675,000 - 7,675,000 503 503-0000-388.40-00 GCDOVE GC Disinfection Outreach & Verification Effort USDA Loan F 4,493,000 4,493,000 - 4,493,000 503 Total *25,147,000 25,147,000 - 25,147,000 * 612 612-0000-333.00-00 ELTRCH Trolley Facility Constr CDOT Grant F 260,384 260,384 - 260,384 612 612-0000-333.00-00 ELTRCH Trolley Facility Design CDOT Grant F 37,216 12,833 - 12,833 612 612-0000-333.00-00 ELTRCH Trolley Facility Constr Additional Federal Grant - Applic Pending F 260,967 260,967 - 260,967 612 Total *558,567 534,184 - 534,184 * 625 625-0000-334.20-00 HOTSPT Wireless Hotspot Grant S - - - - 625 625-0000-334.20-00 PHONES Phone System Upgrade CDOT-RMS S - - - - 625 625-0000-334.20-00 LPTOP1 Laptop Grant CDOT CanDo Program S - - - - 625 Total *- - - - * Grand Total 34,296,357$ 37,522,141$ 300,000$ 37,822,141$ Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.37-01 SOFTWARE 32,194$ 32,194$ -$ 32,194$ COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS 231,532 4,322 - 4,322 DEVELOPMENT CODE REWRITE DEVCOD 101-1600-416.22-13 CONTRACT/SKILLED SVCS - 262,631 - 262,631 MISC LAND / BUILDING ACQUISITION COSTS FACOPP 101-1700-417.32-21 NEW BUILDINGS - 1,500 - 1,500 FACILITY TRUCK - UTILITY BED FACTBD 101-1700-417.34-42 VEHICLES/TRUCKS 15,000 15,000 - 15,000 FACILITY & EMPL HOUSING RESERVE FACRSV 101-1700-417.37-96 FACILITY/EMPL HSNG RESERV - 500,000 - 500,000 PARKING GARAGE MAINTENANCE RESERVE PKGRES 101-1700-417.37-99 MAINTENANCE RESERVE 12,000 13,000 - 13,000 CHILDCARE RESERVE CHCARE 101-1900-419.37-97 CHILDCARE RESERVES - 100,000 - 100,000 HOUSING STUDY/NEEDS ASSESSMENT *22HSN 101-1945-419.22-98 PROFESSIONAL SERVICES - OTHER 73,000 0 - 0 WORKFORCE HOUSING ASSISTANCE WFHASS 101-1945-419.29-80 WORKFORCE HSNG ASSISTANCE 415,000 - - - WORKFORCE HOUSING RESERVE WFHRES 101-1945-419.37-98 WORKFORCE HSNG RESERVES 85,000 400,000 - 400,000 VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING 55,000 55,000 - 55,000 VARIABLE MESSAGE SIGNS (CDOT COVID GRANT)*SIGNS 101-3100-431.34-98 OTHER MACHINERY/EQUIPMENT 8,587 - - - FALL RIVER TRAIL REPAIRS FRTREP 101-5200-452.25-52 WALKWAYS & BIKEWAYS 100,000 100,000 - 100,000 PEDESTRIAN BRIDGE REPAIRS PDBRDG 101-5200-452.25-52 WALKWAYS & BIKEWAYS 100,000 100,000 - 100,000 2022 TRANSIT 5311 OPERATING GRANT *TR22 101-5600-456.22-60 TRANSPORTATION FEES 51,481 37,656 - 37,656 CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456.22-13 CONTRACT/SKILLED SVCS 51,090 - - - CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456.22-60 TRANSPORTATION FEES 309,927 - - - CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456-25-04 VEHICLES & EQUIP R&M 1,300 - - - ELECTRIC TROLLEY #2 - 2ND GRANT ELTRL2 101-5600-456.34-42 VEHICLES/TRUCKS 454,370 - - - COBB-MACDONALD CABIN RE-ROOF CBNRF 101-5700-457.32-22 BUILDING REMODELING 15,000 15,000 - 15,000 MUSEUM LARGE FORMAT SCANNER MUSSCN 101-5700-457.33-32 OFFICE EQUIPMENT 9,000 - - - *TOTAL GENERAL FUND 2,019,481 1,636,303 - 1,636,303 ** WILDFIRE MITIGATION PROJECT WFMITG 204-5400-544.29-82 WILDFIRE MITIGATION - 500,000 - 500,000 TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 21,990 8,490 - 8,490 FACILITY OPPORTUNITY SITES - PURCHASE OPTIONS FACOPP 204-5400-544.31-11 LAND 100,000 200,000 - 200,000 WILLOW KNOLLS - BIRCH RUINS WALKWAY WILL22 204-5400-544.31-13 LAND IMPROVEMENTS 26,000 26,000 - 26,000 MUSEUM ANNEX FOUNDATION REPAIRS MUSANX 204-5400-544.32-22 BUILDING REMODELING 12,200 - - - MUSEUM BOYD BUILDING ROOF REPLACEMENT BOYDRF 204-5400-544.32-22 BUILDING REMODELING 32,000 18,204 - 18,204 STREET SHOP REMODEL STSHOP 204-5400-544.32-22 BUILDING REMODELING 299,000 299,000 - 299,000 TREGENT RESTROOM REMODEL TREGRR 204-5400-544.32-22 BUILDING REMODELING 315,000 315,000 - 315,000 TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments EVENT CENTER ARENA FOOTING RENOVATION ARNA22 204-5400-544.32-22 BUILDING REMODELING 90,128 - - - EVENT COMPLEX PAVING MPECPV 204-5400-544.32-22 BUILDING REMODELING 250,000 10,000 - 10,000 PERFORMANCE PARK REFURBISHMENT PERFPK 204-5400-544.32-22 BUILDING REMODELING 200,000 190,669 - 190,669 COMMUNITY DEVELOPMENT OFFICE REMODEL COMMDV 204-5400-544.32-22 BUILDING REMODELING - 217,244 - 217,244 TOWN HALL RECEPTION DESK OFFICE REMODEL THRECD 204-5400-544.32-22 BUILDING REMODELING - 100,000 - 100,000 MUSEUM ROOF/WALL MODIFICATION MUSROF 204-5400-544.32-22 BUILDING REMODELING - 125,000 - 125,000 DUPLICATE REQUEST DUPLIC 204-5400-544.32-22 BUILDING REMODELING - 220,000 - 220,000 TOWN HALL AC UNIT REPLACEMENT - PHASE 1 & 2 ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES 440,000 440,000 - 440,000 MUSEUM HVAC REPLACEMENT MUHVAC 204-5400-544.33-31 FURNITURE/FIXTURES - 250,000 - 250,000 MUSEUM LED LIGHTS CONVERSION MUSLED 204-5400-544.33-31 FURNITURE/FIXTURES - 18,000 - 18,000 EVENT CENTER ACOUSTICAL PANELS ECACST 204-5400-544.33-31 FURNITURE/FIXTURES - 75,000 - 75,000 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 204-5400-544.33-33 DATA PROCESSING EQUIPMENT - 537,500 - 537,500 EVENT CENTER PUBLIC ACCESS WIRELESS INTERNET ECWIRE 204-5400-544.33-36 COMMUNICATION EQUIPMENT 100,000 140,000 - 140,000 EVENT CENTER SECURITY CAMERA SYSTEM ECSEC 204-5400-544.33-98 EQUIPMENT-OTHER 148,500 148,500 - 148,500 MUSEUM SECURITY CAMERA SYSTEM MUSECC 204-5400-544.33-98 EQUIPMENT-OTHER - 40,000 - 40,000 MUSEUM ALARM SYSTEM MUSALM 204-5400-544.33-98 EQUIPMENT-OTHER - 24,500 - 24,500 BOBCAT TOOLCAT TRAIL MAINT EQUIP TOOLCT 204-5400-544.33-98 EQUIPMENT-OTHER - 70,000 - 70,000 COMPOST AND SOIL SCREEN SCREEN 204-5400-544.33-98 EQUIPMENT-OTHER - 25,000 - 25,000 STREET SWEEPER LEASE PURCHASE 23SWPR 204-5400-544.33-98 EQUIPMENT-OTHER - 313,376 - 313,376 WALKER RIDING MOWER FOR PARKS PKMOWR 204-5400-544.33-98 EQUIPMENT-OTHER - 21,000 - 21,000 TACTICAL BARRICADE SYSTEM PROJECT NEAHR 204-5400-544.33-98 EQUIPMENT-OTHER - 110,000 - 110,000 STORMWATER CREW PICKUP G68C 204-5400-544.34-41 AUTOMOBILES 62,381 66,881 - 66,881 NEW OFFICER PATROL CAR G158 204-5400-544.34-41 AUTOMOBILES 70,000 11,044 - 11,044 EVENTS CENTER WATER TRUCK REPLACEMENT ECWTRT 204-5400-544.34-41 AUTOMOBILES - 145,500 - 145,500 COMMUNITY DR INTERSECTION CONSTRUCTION CDINTR 204-5400-544.35-51 STREETS 1,938,244 - - - COMMUNITY DR ROUNDABOUT COMMDR 204-5400-544.35-51 STREETS 160,827 3,681,101 - 3,681,101 2043 MULTI MODEL TRANSPORTATION PLAN 43MMTP 204-5400-544.35-51 STREETS - 300,000 - 300,000 BIG THOMPSON FLOOD MITIGATION DESIGN BIGTHF 204-5400-544.35-53 STORM DRAINAGE 550,000 550,000 - 550,000 GRAVES AVE IMPROVEMENT- SCOPE EXPANSION GRAVES 204-5400-544.35-60 WALKWAYS & BIKEWAYS 250,000 250,000 - 250,000 WONDERVIEW VILLAGE TOWNHOME SIDEWALK WVSIDE 204-5400-544.35-60 WALKWAYS & BIKEWAYS - 120,000 - 120,000 PURCHASE SECOND GREENHOUSE GRNHS2 204-5400-544.35-61 PARK IMPROVEMENTS - 240,000 - 240,000 DOWNTOWN WAYFINDING PROJECT - PHASE 1 & 2 WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 212,733 355,266 - 355,266 FLAP/RAMP ESTIMATED COSTS FLAP 204-5400-544.36-60 FED GRANT - FLAP 1,500,000 - - - CAPITAL RESERVE CONTRIBUTION CAPRES 204-5400-544.37-95 CAPITAL RESERVES CONTRIB - 819,900 - 819,900 *TOTAL COMMUNITY REINVESTMENT FUND 6,779,003 10,982,175 - 10,982,175 ** Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS 19,000 19,000 - 19,000 THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 211-5900-459.35-61 PARK IMPROVEMENTS - 40,000 - 40,000 *TOTAL CONSERVATON TRUST FUND 19,000 59,000 - 59,000 ** THUMB OPEN SPACE ECOLOGICAL ASSESSMENT *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED SVC 2,080 2,080 - 2,080 THUMB OPEN SPACE ROCK FALL STUDY *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED SVC 10,000 10,000 - 10,000 BIG THOMPSON RIVER PICNIC AREA (PKG GAR PAVILION) (GOCO g PICNIC 220-4600-462.35-61 PARK IMPROVEMENTS 41,094 - - - THUMB OPEN SPACE - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS 16,000 16,000 - 16,000 THUMB OPEN SPACE - KIOSK & SIGNS THKIOS 220-4600-462.35-61 PARK IMPROVEMENTS 6,500 - - - THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS 30,240 19,669 - 19,669 CLIMBING ROCK BIG THOMPSON RIVER PICNIC AREA ROCK 220-4600-462.35-61 PARK IMPROVEMENTS 34,489 - - - PARKS LANDSCAPING REPLACEMENT PROJECT LANDSP 220-4600-462.35-61 PARK IMPROVEMENTS - 68,900 - 68,900 FALL RIVER TRAIL PHASE 1B (MTF GRANT)FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 1,806,620 1,773,552 - 1,773,552 FALL RIVER TRAIL PHASE 2A FRTR2A 220-4600-462.36-60 FALL RIVER TRAIL IMPR - - - - FALL RIVER TRAIL PHASE 3 FRTR3 220-4600-462.36-60 FALL RIVER TRAIL IMPR - - - - *TOTAL LARIMER COUNTY OPEN SPACE FUND 1,947,023 1,890,201 - 1,890,201 ** POLICE EOC COMPUTER REPL LPTOP3 236-3600-436.26-33 DATA PROCESSING EQUIPMENT - - - - *TOTAL EMERGENCY RESPONSE SYSTEM FUND - - - - ** GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 994,742 939,472 - 939,472 MACGREGOR TRAIL EXTENSION EVRPMT 244-3400-434-35-60 WALKWAYS & BIKEWAYS 17,000 - - - FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 112,390 4,962 - 4,962 FALL RIVER TRAIL PHASE 1A (TAP GRANT)FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR 1,593,750 1,643,723 - 1,643,723 FALL RIVER TRAIL PHASE 2B (CTB GRANT)FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 491,862 484,132 - 484,132 FALL RIVER TRAIL PHASE 4 MMOF GRANT FRTR4 244-3400-434.36-60 FALL RIVER TRAIL IMPR - 2,927,167 300,000 3,227,167 *TOTAL TRAILS FUND 3,209,744 5,999,456 300,000 6,299,456 ** BIG HORN PARKING STRUCTURE DESIGN BHPKGS 256-5690-569-32-21 NEW BUILDINGS - 190,000 - 190,000 MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 3,200 - - - PARKING SERVICE SOFTWARE & EQUIP PKSOFT 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 48,562 - - - *TOTAL PARKING SERVICES FUND 51,762 190,000 - 190,000 ** Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments PINE KNOLLS DR IMPROVEMENTS PKNOLL 260-2000-420.35-51 STREETS 70,462 - - - WILDFIRE ROAD IMPROVEMENTS WLDFIR 260-2000-420.35-51 STREETS 11,000 371 - 371 CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 305,663 3,150,773 - 3,150,773 3RD STREET MAJOR REHAB 3STLR 260-2000-420.35-51 STREETS 604,200 604,200 - 604,200 OVERLAY PROGRAM OVRLAY 260-2000-420.35-51 STREETS 740,116 954,218 - 954,218 PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 11,569 231,569 - 231,569 EP Mobility Hub - Visitor Center Parking Lot EPMOBH 260-2000-420.35-52 PARKING LOT 1,287,000 1,287,000 - 1,287,000 FLAP/RAMP ESTIMATED COSTS FLAP 260-2000-420.36-60 FED GRANT - FLAP - - - - *TOTAL STREET FUND 3,030,010 6,228,131 - 6,228,131 ** TRAILBLAZER BROADBAND OFFICE TBNBND 502-7001-580.32-21 BUILDINGS 310,374 310,374 - 310,374 NEW P&C SHOP ON ELM ROAD - DESIGN PCSHOP 502-7001-580.32-21 BUILDINGS - - - - WOODSTOCK FACILITY LANDSCAPING TBNBND 502-7001-580.32-22 BUILDING REMODELING 14,404 13,707 - 13,707 P&C UPSTAIRS REMODEL PROJECT PCUPST 502-7001-580.32-22 BUILDING REMODELING 27,000 27,000 - 27,000 FIBER SHOP RENOVATON FBRSHP 502-7001-580.32-22 BUILDING REMODELING - 30,000 - 30,000 WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 44,773 44,773 - 44,773 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 502-7001-580.33-33 DATA PROCESSING EQUIPMENT - 350,000 - 350,000 METERS ELMTR 502-7001-580.33-34 METERS 150,000 225,000 - 225,000 TRANSFORMER & TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS 226,680 400,000 - 400,000 SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 70,000 9,506 - 9,506 VC, REPEATERS, SPARE VC CARDS EQUIP 502-7001-580.33-36 COMMUNICATION EQUIPMENT 10,000 19,624 - 19,624 NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 40,000 96,251 - 96,251 2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 48,000 - 48,000 3 PHASE REEL TRAILER 933104 502-7001-580.33-98 OTHER EQUIPMENT 130,000 130,000 - 130,000 REPL 2013 JEEP FREEDOM 93313C 502-7001-580.33-98 OTHER EQUIPMENT 36,344 36,344 - 36,344 NEW ONE TON PICKUP 93345 502-7001-580.33-98 OTHER EQUIPMENT 75,000 83,217 - 83,217 REPL 2003 JD 310SG BACKHOE 93328B 502-7001-580.33-98 OTHER EQUIPMENT 140,000 39,666 - 39,666 REPL 2015 CHEV 3500 93338B 502-7001-580.33-98 OTHER EQUIPMENT 75,000 83,217 - 83,217 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93319C 502-7001-580.33-98 OTHER EQUIPMENT 45,000 45,000 - 45,000 REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93335A 502-7001-580.33-98 OTHER EQUIPMENT 45,000 11,043 - 11,043 REPL 2012 FORD F-150 4X4 PICKUP 93317B 502-7001-580.34-42 TRUCKS - 60,000 - 60,000 STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 40,000 - 40,000 SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 17,030 17,030 - 17,030 LINE REBUILD LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 313,481 16,270 - 16,270 BEAVER POINT CIRCUIT/LINE REBUILD BVRPNT 502-7001-580.35-57 POWER LINE CONSTRUCTION - 170,000 - 170,000 WILDFIRE MITIGATION LINE REPL - 8 SOLID WFLINE 502-7001-580.35-57 POWER LINE CONSTRUCTION - - - - CDS FIRE MITIGATION LINE REPL WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION - 1,060,000 - 1,060,000 NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 742,451 918,719 - 918,719 UTILITY SYSTEM MASTER PLAN UPDATE LPMSTR 502-7001-580.35-62 UT SYSTEM MASTER PLAN - 50,000 - 50,000 SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL 3,694 (0) - (0) TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 9,870,661 2,480,161 - 2,480,161 TRAILBLAZER BROADBAND CONSTRUCTION - DOLA Grant TBDOLA 502-7001-580.35-66 FIBER OPTIC INSTALL 1,190,250 1,138,614 - 1,138,614 GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 104,114 92,698 - 92,698 SMART GRID SOFTWARE/MIDDLEWARE DEVELOPMENT SMTGRD 502-7001-580.37-01 SOFTWARE DEVELOPMENT 20,000 20,000 - 20,000 BUDGET MODULE PROJECT BUDGET 502-7001-580.37-01 SOFTWARE DEVELOPMENT - - - - UTILITY BILLING MODERNIZATON PROJECT UBPRTL 502-7001-580.37-01 SOFTWARE DEVELOPMENT 5,000 - - - *TOTAL POWER & COMMUNICATIONS FUND 13,794,256 8,066,214 - 8,066,214 **- GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING 50,000 50,000 - 50,000 BROOK DRIVE WATER SHOP REMODEL (KEARNEY SHOP)KEARNY 503-7000-580.32-22 BUILDING REMODELING 59,555 - - - GCWTP ENGINEERING FOR INTAKE & PLANT IMPR GCTRET 503-7000-580.32-22 BUILDING REMODELING - - - - GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.32-22 BUILDING REMODELING 183,941 - - - GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 6,000 6,000 - 6,000 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 503-7000-580.33-33 DATA PROCESSING EQUIPMENT - 187,500 - 187,500 METER REPLACEMENT PROJECT SMRTW 503-7000-580.33-34 METERS - - - - BOR WATER METER REPLACEMENT PROJECT WUSBOR 503-7000-580.33-34 METERS 183,390 89,062 - 89,062 SCADA UPGRADES AT GLACIER WTP GPSCAD 503-7000-580.33-36 COMMUNICATION EQUIPMENT 57,523 - - - SCADA VHF REPEATER & RADIOS EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 90,893 53,994 - 53,994 TOC AUTOSAMPLER & LAPTOP ATSAMP 503-7000-580.33-37 LABORATORY EQUIPMENT 17,000 - - - STORAGE TANK MIXER WTRMXR 503-7000-580.33-40 PURIFICATION EQUIPMENT 19,150 19,150 - 19,150 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments CONFINED SPACE ENTRY EQUIPMENT WTTOOL 503-7000-580.33-41 TOOLS 15,000 - - - SAFETY EQUIP (TRENCH BOXES AND SPEED SHORING EQUIP)WTTOOL 503-7000-580.33-41 TOOLS 5,000 - - - LEAK CORRELATOR EQUIP LEAKCO 503-7000-580.33-98 OTHER EQUIPMENT 30,000 1,508 - 1,508 BULK WATER DISPENSER REPLACEMENT WTRDIS 503-7000-580.33-98 OTHER EQUIPMENT 150,000 83,674 - 83,674 EXCAVATOR & SKID STEER ANNUAL TRADE-INS EQUIP 503-7000-580.33-98 OTHER EQUIPMENT 8,000 - - - TOWABLE AIR COMPRESSOR AIRCMP 503-7000-580.33-98 OTHER EQUIPMENT - 22,000 - 22,000 CHEV COLORADO PICKUP 90314 503-7000-580.34-42 TRUCKS 3,345 - - - JOBSITE UTV 90383 503-7000-580.34-42 TRUCKS 20,000 20,000 - 20,000 2011 FORD F-350 UNIT 9037A REPL 9037B 503-7000-580.34-42 TRUCKS 62,471 86,746 - 86,746 2007 FORD F-150 UNIT 90311A REPL 90311B 503-7000-580.34-42 TRUCKS 3,362 - - - 2013 Dodge 3500 90310B 503-7000-580.34-42 TRUCKS 64,000 18,504 - 18,504 2011 FORD EXPLORER REPL 9035B 503-7000-580.34-42 TRUCKS 31,300 36,500 - 36,500 2012 FORD F-350 4X4 REPL 9036B 503-7000-580.34-42 TRUCKS 59,700 76,977 - 76,977 PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 15,086,247 14,811,059 - 14,811,059 18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 120,000 - 120,000 NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 79,048 71,658 - 71,658 CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54 WATER SYSTEM 95,053 85,278 - 85,278 CIP BUREAU AREA WTBRP4 503-7000-580.35-54 WATER SYSTEM 2,169,176 2,491,137 - 2,491,137 ACACIA 4" ABANDONMENT ACACA4 503-7000-580.35-54 WATER SYSTEM 29,000 - - - MARYS LAKE WTP PRETREATMENT - PHASE 1 DESIGN MLPRET 503-7000-580.35-54 WATER SYSTEM - 650,000 - 650,000 GLACIER CREEK STORAGE TANK GCTANK 503-7000-580.35-54 WATER SYSTEM - 1,465,000 - 1,465,000 GLACIER CREEK SEPTIC GCSEPT 503-7000-580.35-54 WATER SYSTEM 35,000 - 35,000 GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.35-54 WATER SYSTEM 10,043,300 10,043,300 - 10,043,300 CARRIAGE DRIVE WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 271,079 500,000 - 500,000 YMCA/THUNDER MOUNTAIN PUMP HOUSE THRMTN 503-7000-580.35-54 WATER SYSTEM 217,798 - - - THUNDER MOUNTAIN TANK FIBER PMTANK 503-7000-580.35-54 WATER SYSTEM 52,000 6,989 - 6,989 ROCK GRIZZLY DIRT SCREEN RCKGRZ 503-7000-580.35-54 WATER SYSTEM 21,000 - - - ELKHORN WATER MAIN REPLACEMENT ELKWTR 503-7000-580.35-54 WATER SYSTEM - 745,451 - 745,451 UTILITY SYSTEM MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 300,000 263,512 - 263,512 WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 69,024 69,024 - 69,024 GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 19,725 13,382 - 13,382 CIP USA WATER RIGHTS WITH BOR WTRRBR 503-7000-580.37-10 WATER RIGHTS 1,797 - - - WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 20,000 20,000 - 20,000 *TOTAL WATER FUND 29,713,877 32,142,405 - 32,142,405 ** Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Amended Budget 2023 Approved Budget Amendment 2023 Amended Budget TOWN OF ESTES PARK 2023 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BA# 4 - 2023 Budget Amendment - Mid-year Adjustments PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS 400,000 - - - DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 158,143 141,205 - 141,205 ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING 622,780 578,830 - 578,830 *TOTAL FLEET MAINTENANCE FUND 1,180,923 720,035 - 720,035 ** NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 60,000 - 60,000 SHARED NETWORK STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 39,000 - 39,000 DELL SERVERS & 10 G SWITCHES & NAS STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 89,000 96,253 - 96,253 MPEC SERVER ROOM AC UNIT ACMPEC 625-2500-425.33-98 OTHER EQUIPMENT 17,500 3,305 - 3,305 *TOTAL INFORMATION TECHNOLOGY FUND 106,500 198,558 - 198,558 ** POLICE G-155 CRUISER REPLACEMENT G-155A 635-7000-435.34-42 TRUCKS 64,000 3,318 - 3,318 POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 21,068 21,068 - 21,068 POLICE CRUISER G-140A G-140A 635-7000-435.34-42 TRUCKS 60,000 747 - 747 STREETS -NEW STREET SWEEPER COMBINE G116A & G97B G116A 635-7000-435.34-42 TRUCKS 248,526 - - - PARKS G-66B G66C 635-7000-435.34-42 TRUCKS 42,000 - - - FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 70,450 - 70,450 POLICE CRUISER REPL G142A 635-7000-435.34-42 TRUCKS 70,000 10,346 - 10,346 POLICE CRUISER REPL G148A 635-7000-435.34-42 TRUCKS 70,000 7,669 - 7,669 POLICE CRUISER REPL G71C 635-7000-435.34-42 TRUCKS 70,000 28,297 - 28,297 PARKS FORD RANGER PICKUP G45C 635-7000-435.34-42 TRUCKS 30,000 35,711 - 35,711 PARKS 4X4 UTILITY VEHICLE G114B 635-7000-435.34-42 TRUCKS 16,000 - - - PARKS 4X4 UTILITY VEHICLE G128A 635-7000-435.34-42 TRUCKS 16,000 - - - PARKS VANTAGE CART REPLACEMENT G202A 635-7000-435.34-42 TRUCKS 15,288 - - - 2012 GMC 3500 4X4 TRUCK REPL G-132A 635-7000-435.34-42 TRUCKS - 70,000 - 70,000 2010 FORD F-450 4X2 PARKS PICKUP G-22C 635-7000-435.34-42 TRUCKS - 78,529 - 78,529 2012 FORD EXPEDITION G72D 635-7000-435.34-44 PD VEHICLE - 67,290 - 67,290 2010 FORD EXPLORER G98A 635-7000-435.34-44 PD VEHICLE - 66,628 - 66,628 2015 FORD INTERCEPTOR POLICE CRUISER G-147A 635-7000-435.34-44 PD VEHICLE - - - - *TOTAL VEHICLE REPLACEMENT FUND 793,332 460,053 - 460,053 ** *TOTAL PROJECT RECAP 62,644,911$ 68,572,531$ 300,000$ 68,872,531$ TOWN ADMINISTRATOR’S OFFICE Memo To: Honorable Mayor Koenig Board of Trustees From: Town Administrator Machalek Date: July 11, 2023 RE: Renaming Request for Performance Park Climbing Wall to “Jim Detterline Memorial Climbing Wall” (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER: _____________ QUASI-JUDICIAL YES NO Objective: Town Board consideration of a request to rename Performance Park Climbing Wall. Present Situation: On May 24, 2023, the Town received a request to rename Performance Park Climbing Wall to “Jim Detterline Memorial Climbing Wall”. At its June 13, 2023 Town Board meeting, the Town Board confirmed that there are compelling reasons to consider this renaming and directed staff to schedule an action item for a public hearing at a regular Town Board meeting to consider and vote on this proposed change. Proposal: The current proposal is to rename the Performance Park Climbing Wall to “Jim Detterline Memorial Climbing Wall”. Per Policy 208 (Naming of Town-Owned Parks, Open Spaces, and Facilities), the Town will only change the name of an existing park, open space, or facility if the following three conditions are met: 1.There are compelling reasons to consider such a change; 2.There is a thorough study of the change consisting of a public hearing at a regularly scheduled Town Board meeting; and 3.There is a unanimous vote of the Town Board. Action Recommended: N/A Finance/Resource Impact: The costs of renaming may be borne by the Town, or the Town Board may request that the cost of renaming (adding/replacing signage) be borne by the group recommending the change. The costs of renaming in this particular instance are minimal (~$500 for a replacement “Rules” sign). Level of Public Interest Medium Sample Motion: I move to approve/deny the renaming request. Attachments: 1.Renaming Request 2.Policy 208 3.Location of Subject Property ATTACHMENT 1 Effective Period:Until superceded Review Schedule:Biennially aEffectiveDate:09/14/2021 References:Governing Policies 1.1.3 and 1.3.2 ______ TOWN ADMINISTRATOR’S OFFICE 208 Naming of Town-Owned Parks,Open Spaces,and Facilities 1.PURPOSE To establish a consistent and systematic approach for selecting names for Town-owned parks,open spaces,and facilities. 2.POLICY Maintaining consistent and understandable procedures for naming and re-naming Town-owned parks,open spaces,and facilities is crucial for identification purposes. These names aid emergency response,help to develop a sense of place,and help to honor community leaders. The Town of Estes Park will follow the procedures outlined in this policy to name or re name any Town-owned park,open space,or facility.When choosing a name for a Town-owned facility,park,or open space,the Town will endeavor to ensure that such names:(1)are appropriate;(2)aid in the identification and location of the property or facility in question;and (3)encourage the donation of lands,facilities,and funds to the Town. 3.PROCEDURE a.Naming a New Town-Owned Park,Open Space,or Facility i.Working Name for Facilities under Consideration or Construction All new facilities under consideration or construction will be given a working name by staff. ii.Naming Criteria In order to be considered,proposed names for a new Town-owned park,open space,or facility shall be reflective of at least one of the following criteria: 1)Specific purpose of the facility (e.g.,Museum,Events Complex) 2)Geographic location 3)Prominent geographic feature or local reference point 4)Adjoining subdivision/community Policy 208 09/14/2021 Revisions:0 Town of Estes Park,Town Administrator’s Office Page 1 of 7 ATTACHMENT 2 5)Historical feature 6)A deceased individual (see section 3.a.iii) 7)An individual or group via a donation or sponsorship agreement (see section 3.a.iv) iii.Naming a Park,Open Space,or Facility after a Deceased Individual Consideration shall be given to the naming of a Town-owned park,open space,or facility after a deceased individual only if both of the following conditions have been met: 1)The individual has been deceased for at least three (3)years;and 2)The individual has made significant contributions to the Town through a long-term commitment to the residents and guests of the Town of Estes Park. iv.Individual or Group Donations or Sponsorships Consideration shall be given to the naming of a Town-owned park,open space,or facility after a group or individual based on a donation or sponsorship only if such donation or sponsorship comprises 75 percent or more of the overall value of the park,open space,or facility.This provision shall not apply to any naming rights sold for the Estes Park Events Complex. v.Sponsorship Naming Rights Sponsorship naming rights made by contract,for a specific period of time,are exempt from this policy. vi.Naming Process —Parks and Open Spaces The naming of a new Town-owned park or open space will follow the process below: 1)Public Announcement:When the Town signs a contract to create a new park or to purchase land to be used as a park or open space,the Town Clerk’s Office will publish a legal notice in the paper of record inviting the public to submit prospective names for the park or open space.The deadline for submitting names will be two weeks from the date of the printed legal notice.The legal notice shall refer to the property by description,in addition to common/informal names.The Public Information Office will also notify the community of the opportunity to participate through a news release and other appropriate channels. 2)Review and Recommendation:Within two weeks of the deadline to submit names,the Town Clerk will submit to the Parks Advisory Board all of the names received that meet the criteria in section 3.a.ii.The Parks Advisory Policy 208 09/14/2021 Revisions:0 Town of Estes Park,Town Administrator’s Office Page 2 of 7 Board will review the submiffed names,and make a recommendation to the Town Board. 3)Notice of Recommendation:A legal notice shall be published in the paper of record as soon as reasonable after the Parks Advisory Board submits its recommended name to the Town Board.This legal notice shall include the proposed name,a description of the park or open space to be named,and the time and place of the Board Meeting at which the recommendation will be considered.The legal notice must be published at least 30 days prior to the Town Board meeting where the recommendation will be considered. The Public Information Office will also notify the community of the opportunity to participate through a news release and other appropriate channels. 4)Town Board Review and Approval:Upon receipt of the recommendation from the Parks Advisory Board,the Town Board will consider the recommended name at a regular Board meeting as an action item. vii.Naming Process —Facilities The naming of a new Town-owned facility will follow the process below: 5)Public Announcement:When the Town signs a contract to construct a new facility,the Town Clerk’s Office will publish a legal notice in the paper of record inviting the public to submit prospective names for the facility.The deadline for submitting names will be two weeks from the date of the printed legal notice.The legal notice shall refer to the facility by description,in addition to common/informal names.The Public Information Office will also notify the community of the opportunity to participate through a news release and other appropriate channels. 6)Review:Within two weeks of the deadline to submit names,the Town Clerk will submit to the Town Board all of the names received that meet the criteria in Section 3.a.ii. 7)Notice of Submitted Names:A legal notice shall be published in the paper of record as soon as reasonable after the Town Clerk submits the list of qualifying names to the Town Board.This legal notice shall include the qualifying proposed names,a description of the facility to be named,and the time and place of the Board Meeting at which the recommendation will be considered.The legal notice must be published at least 30 days prior to the Town Board meeting where the recommendation will be considered. The Public Information Office will also notify the community of the opportunity to participate through a news release and other appropriate channels. Policy 208 09/14/2021 Revisions:0 Town of Estes Park,Town Administrator’s Office Page 3 of 7 8)Town Board Review and Approval:Upon receipt of the list of qualifying names from the Town Clerk,the Town Board will consider the recommended name at a regular Board meeting as an action item. b.Re-Naming a Town-Owned Park,Open Space,or Facility i.Conditions The existing names of Town-owned parks,open spaces,and facilities are deemed to have historic recognition.The Town of Estes Park will not change the name of any existing Town-owned park,open space,or facility unless:(1)there are compelling reasons to consider such change;(2)there is a thorough study of the change consisting of a public hearing at a regularly scheduled Town Board meeting;and (3)there is a unanimous vote of the Town Board. Additionally,the Town Board will consider renaming a Town-owned park,open space,or facility to commemorate a person or persons only when said person or persons:(1)is/are deceased,(2)has/have made a major,overriding contribution to the Town;(3)has/have made contributions that have not been honored in another manner;and (4)has/have notable historic significance to the Estes Valley. Potential re-naming applicants should consider other appropriate options to memorialize individuals including,but not limited to,plaques,memorial benches, and memorial trees. ii.Requests to Re-Name a Town-Owned Park,Open Space,or Facility Any requests to re-name a Town-owned park,open space,or facility shall use the following procedure: 1)The applicant shall submit a completed “Request to Re-Name a Town- Owned Park,Open Space,or Facility”application form (Appendix A)to the Town Clerk. 2)The application will be reviewed for completeness based upon the naming criteria set forth in section 3.a.ii of this policy. 3)Completed applications will be forwarded to the Town Administrator and Town Board. 4)If the Town Board wishes to consider the proposed re-naming,the Board will set a date to consider the proposal as an Action Item on a Town Board Meeting Agenda. iii.Costs of Renaming The Town Board may request that any cost of renaming (e.g.the replacement of signs)be borne by the individual or group recommending the change. iv.Noticing of Google Upon any renaming,Town staff will endeavor to ensure that said renaming is reflected on Google Maps as soon as possible. Policy 208 09/14/2021 Revisions:0 Town of Estes Park,Town Administrator’s Office Page 4 of 7 c.Naming of Meeting Rooms in or on Town-Owned Parks,Open Spaces,or Facilities Meeting rooms located in or on Town-owned parks,open spaces,or facilities may be named administratively by the Town Administrator. d.Revocation of Name Under extraordinary circumstances that would cast a negative image upon the Town, any naming of Town-owned parks,open spaces,or facilities in honor of an individual, family,or group may be revoked at the discretion of the Town Board. e.Naming of Streets All streets will be named in accordance with Policy 421 (Addressing and Street Naming Policy). Approved Wendy Koepi Mayor 9 I Date Po)icy 208 09/14/2021 Revisions:0 Town of Estes Park,Town Administrator’s Office Page 5 of 7 APPENDIX I -Request to Re-Name a Town-Owned Park,Open Space,or Facility Town of Estes Park Request to Re-Name a Town-Owned Park,Open Space,or facility 1.Applicant General Information Name: ______________________________________ Date: Address: ____________________________________ City/State: Zip Code: ________________________________ Telephone: Does the Applicant Represent an Organization?YE ND If Yes,Name of Organization: 2.Nature of Re-Naming Request Park D OR Open Space D OR Facility D Location: _______________________________________ Proposed Name: ______________________________ 3.Re-Naming Justification Policy 208 09/14/2021 Revisions:0 Town of Estes Park,Town Administrator’s Office Page 6 of 7 Specific Purpose Historical Feature Geographic Location Deceased Individual Geographic Feature Donation/Sponsorship Adjoining Community Explanation of Justification Attached (Required)?*YLI ND Signature Date Print Name *please ensure that the justification addresses the conditions for re-naming contained in Policy 20$.3.b.i Policy 208 09/14/2021 Revisions:0 Town of Estes Park,Town Administrator’s Office Page 7 of 7 ATTACHMENT 3 PUBLIC COMMENT RECEIVED ON 7/6/2023 Board of Trustees Public Comment Name: Stanley E Adamson Stance on Item: For Agenda Item Title: Renaming Request for Performance Park Climbing Wall. Public Comment: My name is Stan Adamson, I live at 4933 Grey Wolf Place, in Broomfield, Colorado. I speak in favor of naming the Performance Park Climbing Wall the "Jim Detterline Memorial Climbing Wall." I first climbed Longs Peak with Jim Detterline in August 1990. I have been involved with the Longs Peak Reunions since 1993 and am currently serving on the committee for the 2023 Reunion. For many years Jim assisted me in updating material for several editions of my book Paul Nesbit's Longs Peak: Its Story and a Climbing Guide. Jim Detterline's enduring legacy needs to be recognized. He, more than any other individual, brought his knowledge, experience, and vast network of friends and climbing partners, to bear on the safe and knowledgeable enjoyment of Estes Park's great sentinel, Longs Peak. His work with the NPS and in additional capacities enriched the life of Estes Park and increased awareness of the beauty and wonder of this magnificent place. File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. TOWN ADMINISTRATOR’S OFFICE Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jason Damweber, Deputy Town Administrator Date: July 11, 2023 RE: EVICS Family Resource Center Application for Childcare Funds (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION X OTHER Motion QUASI-JUDICIAL YES NO Objective: Consider an application from the EVICS Family Resource Center (EVICS) for $100,000 in childcare funds to be used for their tuition assistance/scholarship program. Of the $100,000, $50,000 would be used for direct financial assistance to families with the additional $50,000 used to supplement staffing to create a fulltime “tuition assistance navigator.” Present Situation: The EVICS Family Resource Center is a non-profit organization dedicated to strengthening and supporting families and children in the Estes Valley. The EVICS Childcare Scholarship program provides temporary childcare and preschool tuition assistance to Estes Park families who demonstrate financial need and for whom other funding sources are not available. Currently, applicants are first reviewed to see if they may qualify for the Colorado Childcare Assistance Program (CCAP). If they do not qualify for CCAP, EVICS then considers applications for scholarships. Qualifying families must live and/or work in the Park R-3 School District. According to the application: “In 2022, EVICS tuition assistance program served 35 families, 40 children, provided payments to seven local providers (center based, licensed in-home, exempt in-home), and awarded $ 45,000. So far in 2023 EVICS has already distributed $30,000 in tuition assistance, serving 30 children, and in the last two weeks saw 8 new applications from families that have never received this service before; representing a growing need in the community. With more funds available, EVICS will be able to serve more families by expanding to serve the specific needs of our local workforce. With a broadened scope of service, families that have extenuating circumstances and/or are ineligible for all other resources can be served, thereby enabling them to enter, remain, and thrive in our local workforce. The consequence of such is that more families are able to remain in our community and the resources that exist are such that families considering Estes Park employment understand access to affordable workforce childcare is in place for them. EVICS anticipates, based on increased requests for support, that 100 families of the Estes Park workforce will be supported through tuition assistance in the next twelve months, and this number will only grow as we also anticipate more childcare providers in the community and more family housing available.” Proposal: Staff proposes that the Town Board consider the EVICS Family Resource Center’s application for childcare funds. If approved, staff will prepare an agreement stipulating how and when funds are to be used, consistent with any direction provided by the Town Board as it considers the request. Advantages: •Per the 2018 Childcare Needs Assessment Final Report, one of the biggest challenges in providing care in the Estes Valley is bridging the gap between operational costs for providers and the revenue received from tuition. Many families that need care have relatively low incomes and are not able to pay higher rates for childcare. At the same time, the tuition rates are not sufficient to recover the full cost of providing care. Providing funding for tuition assistance will help childcare providers by allowing them to charge tuition rates that enable them to stay solvent while also maintaining affordability for families. Disadvantages: •None. Action Recommended: Consider the application from the EVICS Family Resource Center. Finance/Resource Impact: $100,000 from a combination of the Town’s Childcare Reserve Fund (101-1900-419.37- 97) and 6E Fund (270-1948-419.29-75). Level of Public Interest High Sample Motion: I move for the approval/denial of the funding request from the EVICS Family Resource Center for. Attachments: 1.Application submitted by the EVICS Family Resource Center, including two attachments. Childcare Funding Application Funding Year: 2023 EVICS Family Resource Center Date of Establishment of Childcare Operations?:__2006- tuition assistance program founded Contact Person:___Laurie Dale Marshall Title:__Executive Director Phone:_970-586-3055 E-mail:_director@evics.org Address_P.O. Box 3373 Estes Park, CO 80517; physical address 1182 Graves Ave. Unit A Dollar amount requested: $____100,000_____________ 1. Does your childcare operation serve the Estes Valley? Y_X__ N___ .2. How many children in the Estes Valley (total and unduplicated) do you serve or expect to serve through your childcare program? What age group(s)? (100 words max) In 2022, EVICS tuition assistance program served 35 families, 40 children,, provided payments to seven local providers (center based, licensed in-home, exempt in-home), and awarded $ 45,000. So far in 2023 EVICS has already distributed $30,000 in tuition assistance, serving 30 children, and in the last two weeks saw 8 new applications from families that have never received this service before; representing a growing need in the community. With more funds available, EVICS will be able to serve more families by expanding to serve the specific needs of our local workforce. With a broadened scope of service, families that have extenuating circumstances and/or are ineligible for all other resources can be served, thereby enabling them to enter, remain, and thrive in our local workforce. The consequence of such is that more families are able to remain in our community and the resources that exist are such that families considering Estes Park employment understand access to affordable workforce childcare is in place for them. EVICS anticipates, based on increased requests for support, that 100 families of the Estes Park workforce will be supported through tuition assistance in the next twelve months, and this number will only grow as we also anticipate more childcare providers in the community and more family housing available. ATTACHMENT 1 3. Which category below best describes your need with respect to this application?: ___X__Tuition Assistance/Scholarships 4. Following up on the previous question, describe in detail how funds will be used if granted (200 words max). a. Attach your anticipated budget for the service, project, program, or other expenditure for which you are seeking financial assistance. Anticipated Budget for Requested Funds: $45,000 Salary, complete. Non benefitted. $2500 Laptop issued to this position for the execution of tuition assistance only (security/confidentiality) $2500 Mileage, up to this amount to travel to childcare providers, families (as necessary), employers, and necessary meetings/trainings with partnering agencies. $50,000 In tuition assistance dollars to be awarded to local families for workforce childcare ● All overhead costs will be provided by EVICS Family Resource Center, to include internet service, office space, printing/copying, phone service, etc. 5. How will you measure the success of the project or program for which funding is requested (200 words max)? Success of the longstanding EVICS FRC tuition assistance program is measured and will continue to be measured by ● the number of local families able to access childcare that allows them to participate in the workforce of our community. ● success is measured not only be numbers accessing workforce childcare services, but also through funds distributed, ● increase in family feelings of well-being due to decreasing financial stressors and concern for child safety while they are at work ● Increased ability for existing childcare providers to provide services to local families as they are able to more readily pay staff as tuition costs are offset by this program funding ● Number of new or additional childcare providers able to serve local families due to this program ● Employee retention information from local businesses, 6. Who will be responsible for the administration of the project or program for which you are requesting funding (name, title, and entity)? EVICS Family Resource Center, Executive Director, Laurie Dale Marshall as supervisor of Tuition Assistance Navigator position and the activities of the position. Although this request includes a new position of Tuition Assistance Navigator, the work of this position has been executed by EVICS since 2006. The scope of the work, including multiple follow up engagement with families, providers, and funders; measurement of impact; fiduciary tracking; application processing; referral to additional resources; support of multiple applications for all the funding sources (CCAP, LCCF, others) and more, is such that currently more than four EVICS staff persons have a role in the execution. This work by multiple EVICS staff is aligned with the time and scope of a FTE, thus the request for this position. The inclusion of a Tuition Assistance Navigator position will be a new hire and will join a team of six employees, The position will make add continuity in contact and support for our workforce families increasing efficiency and availability of support. 7. If you are requesting funds on behalf of an existing entity, please attach the most recent fiscal year-end financial statements reflecting your entity’s beginning and ending balances for the year. This requirement can be met by submitting one or more of the following: a. Most recent financial statements as approved by your board b. Most recent audited statement or review by an outside expert c. Most recently filed IRS Form 990 OR If you are requesting funds on behalf of yourself as an in-home or unlicensed childcare provider, please skip #7 and respond to #8, below. 8. Please list all anticipated funding sources for this project or program. Be sure to highlight any opportunities to leverage Town funds with external funds. Local families will be connected to all possible resources for tuition assistance to support affordability and access to early care/education services. These funding resources will be awarded directly to support families and not to EVICS. Funding sources include: Colorado Childcare Assistance Program (CCAP), Larimer County Childcare Fund (LCCF). I swear and affirm that all of the information included in this application, its attachments, and its supplemental documents is true and correct to the best of my knowledge. I understand that any funds awarded will be subject to certain expectations, outlined in an agreement, and that at a minimum: ∙ funds awarded must be spent within twelve (12) months of the award date or they must be returned to the Town unless otherwise stated in the grant agreement; and ∙ the entity receiving Town funds to facilitate childcare service offerings must provide the services outlined in this application for a minimum of 24 months from the award date or the funds must be returned to the Town unless otherwise stated in the grant agreement. Signature Page: _Laurie Dale Marshall ____________________________________________________________ Name and Signature of Requestor of Funds __Garrett Failaci ___________________________________________________________ Name and Signature of Witness 6E Funding Request:Tuition Assistance Navigation and Administration See also Application for Childcare Funds per Policy Requested Funding Amount: $100,000 $50,000-Funds will support one FTE to administer tuition assistance navigation for families of the Estes Valley. $50,000-Funds to be awarded to support affordable access to childcare for the workforce of the Estes Valley EVICS Family Resource Center (EVICS)delivers programs and services that strengthen and support local families,especially those with young children.A foundational program of EVICS, in existence since our inception in 2006,is the Tuition Assistance or “childcare scholarship” program.This program has awarded over $275,000 to local families since 2006 so they may access childcare to participate in the local workforce.In the last several years,EVICS has seen award amounts fluctuate based on need and the inconsistency of other funding sources, awarding as much as $95,000 when CCAP was not available for families,and $45,000 in 2022 as CCAP was accessible once again.The COVID pandemic also impacted family need and the seasonality of employment and the transient nature of our community also greatly contribute to the fluctuation This program connects local families to tuition assistance funds through an eligibility process that considers income and is aligned with other funding sources.However,EVICS also considers the elements that are specific to our community and not part of other eligibility screenings,say for CCAP and LCCF.For example,cost of living in Estes Park is far higher than in other parts of our county.EVICS understands that if cost of living,debt to income ratio, and other elements specific to individual families of our community are not included,then many families in need would not qualify for any assistance,and therefore are unable to access safe, quality childcare.This results in loss of job,income,and in many cases,an eventual move from our community.This directly impacts our local economy and the ability for businesses to maintain a workforce. EVICS leverages all sources of tuition assistance for families and navigates this by developing relationships,building trust,and establishing a true understanding of need.This approach, guided by principles of existing strengths and building self-sufficiency,has the outcome of families receiving the full spectrum of support they need to access workforce childcare that is best for their family as EVICS blends and braids all possible resources for each family. This work is more inclusive than simply processing an application.EVICS is already an established entity within the community and a place that local families trust.This is evidenced through testimony by families we serve through tuition assistance and makes an marked impact on success of families.This approach also allows more families to be served and have their workforce childcare needs met than if these local and specific considerations weren’t addressed. 1 EVICS Tuition Assistance Application ATTACHMENT #1 Some examples: Case Study A: Local family of five:mom,dad,three children six and under. One child attends public school. Family owns a local business. Mom re-entered the workforce in a full time capacity requiring full time childcare for two younger children. The cost of childcare added a significant and unbearable cost to their monthly budget,even with subsidies from an employer,and made this families’new budget unmanageable. Based on income alone of this now dual income family,they did not qualify for CCAP,LCCF,or EVICS tuition assistance. EVICS was able to consider the entire family situation,including debt,monthly expenses and provide a temporary gap support to help this family make ends meet as they adjust to the major increase in monthly expenses due to childcare. No other resource would be able to meet this family need. EVICS will maintain a supportive relationship with this family and support them in many ways to adjust to this new family situation,These additional supports that only EVICS can offer help families navigate all resources of support,not only tuition assistance,but what other resources might be able to be accessed that create overall well-being of this family and increase the opportunity to gain self sufficiency. Case Study B: In 2022,Larimer County Child Care Fund (LCCF)was launched with an expanded income eligibility and a goal of no family paying over 15%of their income for childcare. EVICS worked closely with United Way of Larimer County and ECCLC to design this program and connects local families to this resource. In 2022 this did result in more higher income families of Estes Park now eligible for long term childcare tuition assistance. However,several local families that qualified for LCCF found that their parent fees increased from the EVICS tuition assistance program parent fee.This is a result of the lowest income families still not ablet to afford even 15%of their income for childcare. EVICS was able to provide gap funding for the amount of the increased parent fee so that families were able to access LCCF and afford the parent fee. This impacted at least four local families and represents extremely low income of our local workforce in many situations,most especially when the family has only one income or one adult in the home providing care. EVICS has established relationships with all local childcare providers.This allows us to work closely in support of families.These relationships also ensure EVICS is aware of the needs of providers,the challenges in executing care,and stay abreast to open slots and workforce challenges.As we all understand,affordability for families,ability for providers to pay their workforce,and the spaces for childcare all must be in place.EVICS is already working in this 2 capacity and with adequate funding can broaden this support to even more families,and administer a robust system of workforce tuition assistance that is poised for an anticipated growth in childcare providers and family housing in our community. Scope of Work: Scope of work for this position is derived from EVICS’current execution of tuition assistance navigation and execution of funds.Although this request includes a new position of Tuition Assistance Navigator,the work of this position has been executed by EVICS since 2006.The scope of the work is such that currently more than four EVICS staff persons have a role in the execution of the program.This work by multiple EVICS staff is aligned with the time and scope of a FTE,thus the request for this position.The inclusion of a Tuition Assistance Navigator position will be a new hire and will join a team of six employees,The position will add continuity in contact and support for our workforce families increasing efficiency and availability of support. To be successful and fully maximize funding and resources,this program must be far more than processing an application and assessing for income eligibility.All of these processes are in place,as well as a tracking system.As previously expressed,tuition assistance is a vital piece of family well-being as it allows for consistent employment in our local workforce.However,as Case Study A shows,essential elements such as the high cost of living,seasonality of employment or income,debt,business ownership expenses,lack of health care or a significant health issue,housing insecurity,food insecurity,caregiving for family members,transportation barriers,mental health concerns,and others also have an impact.Each of these are real examples of families EVICS provides services through all of our programming.By embedding tuition assistance navigation and execution within EVICS,there is a connection to all possible resources to support that family in gaining self sufficiency. Affordable childcare is essential for families to be able to work,which,of course,is linked to the ability to meet all financial obligations and avoid a need to move,lose services,ignore health issues,and live within stressors that impact their ability to parent effectively. Through the lens of family strengthening,access to affordable,safe,and quality childcare while parents go to work provides the foundation of financial security and allows for consistency in workforce attendance,performance,and retention.Estes Park is a unique community with specific challenges,such as seasonality of employment or inconsistent employment within the tourism and hospitality workforce.No other program is able to consider these specific situations and respond effectively to family need.For example,LCCF has a once annual application process.EVICS has seen many families not be qualified during that period,but have a change in employment that would then qualify them later,however the funds are already awarded and the application doesn’t open again until the next year.The EVICS process includes a check in on income changes every three months.This is both to ensure family needs are met,and to assess need in the case of a change that could award funds differently.Again,this often happens in our community;a family in a the workforce may only need one or two cycles of tuition assistance as their employment fluctuates.Families feel a sense of security and ability to maintain employment status by lessening hours knowing their access to childcare while they work fewer hours is available. 3 Job Description Title:Tuition Assistance Navigator FTE:40 hours/weekly The EVICS Tuition Assistance Navigator position will connect local families to workforce childcare tuition assistance and process,execute,and monitor all applications through all phases,including follow-up and measurement of success.This will include navigating all existing resources for families to maximize funding sources and to serve as many families as possible. Typical Duties and Responsibilities: ●Process applications for all tuition assistance,braiding all available resources for individual families. ●Calculate eligibility per established guidelines. ●Support families in all phases of the application process,to include interpretation/translation services,meeting family schedules,and advocating on their behalf as necessary. ●Adapt,as necessary,guidelines for eligibility as it relates to funding,needs,and allowable allocations. ●Provide follow-up on all applications for tuition assistance to include advocating on behalf of families with CCAP,LCCF and other resources. ●Monitor via Family Advocacy framework and a case management approach to ensure all wraparound supports are in place to set the family up for success in the workforce and toward self-sufficiency.This includes monitoring attendance at childcare setting, well-being of the family,and changes to family situation,income,job status,etc.and is part of a three month official check-in and reassessment of need. ●Screening for eligibility for all programs and resources,such as health insurance programs (Medicaid),job training programs,food access programs (SNAP),etc.and connection to other resources provided by partnering agencies. ●Maintain connection and provide follow up on behalf of each family with all supporting entities.This requires application check ins on status,supporting re-application when necessary,and includes translation/interpretation support when needed. ●Maintain tracking of all fund allocations and prepares reports that include fund balances, number of families served,number of partnering childcare providers,and impact statements to support data assessments. ●Works alongside EVICS Family Advocates to ensure all supports are in place for each family receiving tuition assistance and data is coordinated. ●Provide projections of anticipated needs for tuition assistance. ●Attend community or sector meetings to gain knowledge,provide reports or presentations,and/or connect to additional resources. 4 Budget for Requested Funds: $45,000 Salary,complete.Non benefitted. $2500 Laptop issued to this position for the execution of tuition assistance only (security/confidentiality) $2500 Mileage,up to this amount to travel to childcare providers,families (as necessary),employers,and necessary meetings/trainings with partnering agencies. $50,000 In tuition assistance dollars to be awarded to local families for workforce childcare ●All overhead costs will be provided by EVICS Family Resource Center,to include internet service,office space,printing/copying,phone service,etc. 5 EVICS Statement of Financial Position As of December 31, 2022 Cash Basis Friday, May 5, 2023 03:59 PM GMT-06:00 1/1 TOTAL ASSETS Current Assets Bank Accounts Bank of CO Checking NEW 137,668.24 Certificate of Deposit 76,724.91 Total Bank Accounts $214,393.15 Other Current Assets Investment - EVICS Endowment Fund 12,212.62 Investment - EVICS Endowment Sister Fund 26,080.79 Uncategorized Asset 0.00 Undeposited Funds 0.00 Total Other Current Assets $38,293.41 Total Current Assets $252,686.56 Fixed Assets Accumulated Depreciation -489.98 Equipment 489.98 Total Fixed Assets $0.00 Other Assets Security Deposit 300.00 Total Other Assets $300.00 TOTAL ASSETS $252,986.56 LIABILITIES AND EQUITY Liabilities Current Liabilities Credit Cards BOC Credit Cards 1,128.75 Total Credit Cards $1,128.75 Other Current Liabilities Pass thru Trust Accounts 0.00 Payroll Liabilities 0.00 Total Other Current Liabilities $0.00 Total Current Liabilities $1,128.75 Total Liabilities $1,128.75 Equity Future Operations Reserves 60,000.00 Opening Bal Equity 0.00 Unrestricted Assets 255,107.71 Net Revenue -63,249.90 Total Equity $251,857.81 TOTAL LIABILITIES AND EQUITY $252,986.56 EVICS Tuition Assistance Application Attachment #2 TOWN ATTORNEY’S OFFICE Memo To: Honorable Mayor Koenig Board of Trustees From: Dan Kramer, Town Attorney Date: July 11, 2023 RE: Resolution 62-23 Memorandum of Understanding the Estes Park Housing Authority Regarding Use of Revenues Generated from Lodging Tax Levied by the Estes Park Local Marketing District for Workforce Housing. (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Memorialize shared principles and procedures with the Estes Park Housing Authority regarding their use, and the Town’s oversight, of lodging tax revenues received under 2022 ballot measure 6E. Present Situation: The Board has expressed desire for the Housing Authority to manage 6E funds related to workforce housing, with Town oversight, as detailed in a study session discussion on May 23, 2023. Proposal: Encapsulate the desired funding pass-through procedures and oversight elements from the May 23, conversation, including: •Governance of the funds under the annual funding plan between the Town and Larimer County; •Types of expenditures requiring the Town Board’s prior review; •Town attendance at Housing Authority board meetings; •Sharing of Housing Authority financial documents; •Requirements for the Housing Authority to return funds to the Town in certain situations, at the Town’s request; and •Process for resolving any ambiguous statements in guiding documents. Advantages: Clarifies roles and responsibilities to the degree necessary to transfer 6E funds to the Housing Authority. Disadvantages: None identified. Creates no ongoing Town responsibility to continue to transfer these funds indefinitely, if the Town later decides to change direction. Action Recommended: Approve the draft memorandum of understanding. Finance/Resource Impact: None. These funds are meant to be expended for these purposes. This just clarifies who is doing the spending. Level of Public Interest High interest in 6E funds generally. Sample Motion: I move for the approval/denial of Resolution 62-23. Attachments: 1. Resolution 62-23 2. Memorandum of Understanding RESOLUTION 62-23 APPROVING MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF ESTES PARK AND THE ESTES PARK HOUSING AUTHORITY REGARDING USE OF REVENUES GENERATED FROM LODGING TAXES LEVIED BY THE ESTES PARK LOCAL MARKETING DISTRICT FOR WORKFORCE HOUSING WHEREAS, the Town Board wishes to enter the memorandum of understanding referenced in the title of this resolution for the purpose of memorializing shared principles and procedures with the Estes Park Housing Authority regarding their use, and the Town’s oversight, of lodging tax revenues received under 2022 ballot measure 6E. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the memorandum of understanding referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2023. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 1 MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF ESTES PARK AND THE ESTES PARK HOUSING AUTHORITY REGARDING USE OF REVENUES GENERATED FROM LODGING TAXES LEVIED BY THE ESTES PARK LOCAL MARKETING DISTRICT FOR WORKFORCE HOUSING THIS MEMORANDUM OF UNDERSTANDING (“MOU”), is effective this __ day of 2023, by and between the ESTES PARK HOUSING AUTHORITY EPHA”) and the TOWN OF ESTES PARK (“Town”), a Colorado municipal corporation. RECITALS A. The Estes Park Housing Authority was formed by the Town of Estes Park on April 7, 1993 through Resolution 15-93, and is organized under part 2 of article 4 of title 29, Colorado Revised Statutes. B. EPHA’S mission statement is: “In order to create a balanced and sustainable community, the Estes Park Housing Authority creates and facilitates housing opportunities and services for persons of low to moderate income households.” C. EPHA, having been formed by the Town, is charged to investigate, research and monitor on an ongoing basis the local housing market conditions, needs and gaps, and to make recommendations, offer solutions and address housing deficiencies as they arise in order to meet the housing needs of the Estes Park community. The EPHA develops and manages housing projects and programs for the residents of the Estes Park School District R-3. D. The Town has provided continual financial and administrative support to assist EPHA in providing affordable housing services to area residents. E. The Estes Park Local Marketing District (District) is a local marketing district organized under article 25 of title 29 of the Colorado Revised Statutes. As such, with voter approval, it has authority to levy a lodging tax within its boundaries for the purposes of funding housing and childcare for the tourism-related workforce, including seasonal workers, and for other workers in the community. §§ 29-25-111(1)(e)(I)(D), -112(1)(a), C.R.S. F. At the November 8, 2022 general election, the electors of the District approved such a tax for the purpose of funding, in part, the construction or ATTACHMENT 2 2 purchase of workforce housing, the purchase of land to provide sites for workforce housing, and development and operation of programs to support workforce access to affordable housing, as well as certain purposes related to childcare. The ballot question provided that these funds will be collected by the District and transferred to the Town for expenditure or investment. G. The District is required by statute to receive the approval of the Town and Larimer County of its annual operating plan (“Operating Plan”) for the expenditure of revenues it collects as part of its lodging tax. The Operating Plan is intended to note the tax revenues to be transferred to the Town under the approved ballot measure. H. The Town and Larimer County have an intergovernmental agreement defining their respective roles with regard to the operation of the District. The most recent version was entered on January 1, 2019. It was amended on January 1, 2023 to provide for annual development of a workforce housing and childcare funding plan (“Funding Plan”) by the Town, to be reviewed and approved by the County. The Funding Plan references the estimated lodging tax revenues for workforce housing and childcare purposes as described in the Operating Plan, and provides a brief and broad overview of how the Town plans to use the funds to address workforce housing and childcare needs. Once approved, the Town may spend the funds in a way that conforms to the Funding Plan so far as practical. I. The Town desires to transfer the lodging tax revenues earmarked for workforce housing in the Funding Plan to EPHA for their ultimate expenditure, in a manner consistent with further allocations and limitations as may appear in the Funding Plan. This MOU is intended to set forth EPHA’s responsibilities in receiving and spending these funds. NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING RECITALS AND MUTUAL PROMISES CONTAINED HEREIN, THE TOWN AND EPHA AGREE AS FOLLOWS: 1. The Town intends that the Funding Plan will allocate lodging tax revenues between workforce housing purposes and childcare purposes. For some or all funds allocated to workforce housing purposes, the Town intends to transfer the funds directly to EPHA. EPHA shall receive these transferred funds and may hold them or expend them. Unless prohibited by the Funding Plan, EPHA may hold the funds 3 in reserve for future years if not spent within the time period covered by the Funding Plan. 2. The Funding Plan may further allocate housing revenues for specific programs and purposes. EPHA’s expenditure of these funds shall conform to the Funding Plan and any amendments thereto. 3. For funds earmarked by the Funding Plan as being for the acquisition, renovation, or maintenance of property, or administrative costs of managing the same, EPHA may use the funds on its own properties or on the Town’s properties as it sees fit. 4. For other funds, such as funds which may be distributed to recipients and property owners as part of a program to support workforce housing, EPHA shall not make expenditures until it presents the program of expenditures to the Town Board of Trustees. If the Board of Trustees disapproves by motion or resolution of any such program or aspects thereof, EPHA shall not make the disapproved expenditures unless and until the Board of Trustees formally accepts the program, as modified if necessary. 5. The Board of Trustees may designate a liaison from among its members to the EPHA’s governing board, to participate in a non-voting, ex-officio capacity. Town staff may also attend EPHA board meetings. EPHA shall notify the Town and any designated liaison of upcoming board meetings in the same manner it typically notifies its own board members. 6. EPHA shall conduct all audits it is required to conduct by law, contract, or generally accepted accounting principles, and shall report to the Town the findings thereof promptly upon their conclusion. EPHA shall also provide existing financial records within three business days of a request by the Town. 7. If the Town determines that EPHA is using some or all of the funds described in this MOU in an irresponsible manner, and upon the Town’s request, EPHA shall promptly return to the Town the unspent portion of these funds that have not already been obligated by contract to another entity. 8. The financial obligations of the parties to this MOU shall be contingent on budgeting, appropriation, and specific availability of funds, to the extent that to require otherwise would be contrary to law. 4 9. Should there be any ambiguity in the Funding Plan, Operating Plan, intergovernmental agreement, ballot language, or statute as to how the funds transferred to EPHA may be used, or the Town and EPHA disagree on any interpretation, the Town’s interpretation shall control and EPHA shall conform its expenditures to the Town’s interpretation. If EPHA requests, the Town shall provide this interpretation in writing, acting by and through the Town Administrator. 10. Any notice required or permitted by this MOU will be deemed effective when personally delivered in writing or three (3) days after notice is deposited with the U.S. Postal Service, postage prepaid, certified, and return receipt requested, and addressed as follows: Estes Park Housing Authority Town of Estes Park Attn: Executive Director Attn: Town Administrator P O Box 1200 P O Box 1200 Estes Park, CO 80517 Estes Park, CO 80517 11. Term. The term of this MOU is indefinite. It may be terminated by either party upon one year’s notice, except that its terms shall survive with respect to any funds transferred to EPHA as described above prior to its termination. 12. Entire Agreement. This MOU embodies the entire agreement of the Parties. There are no promises, terms, conditions, or obligations other than those contained herein, and this MOU supersedes all previous communications, representations, or agreements, either verbal or written, between the Parties. This MOU may not be modified or amended except by written agreement of the parties. 13. Governmental Immunity. The Parties understand and agree that each party is relying on and does not waive, by any provision of this MOU, the monetary limitations, terms or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101, C.R.S., as from time to time amended, or otherwise available to the Parties or any of their officers, agents or employees. 14. Performance at EPHA’s Expense. EPHA shall supply all personnel, buildings, equipment and materials at EPHA’s sole expense. 15. Provisions Construed as to Fair Meaning. Any tribunal enforcing this MOU shall construe it as to its fair meaning, and not for or against any party based on attribution to either party of the language in question. 5 16. Compliance with Ordinances and Regulations. EPHA shall perform all obligations under this MOU in strict compliance with all applicable federal, state, and local laws, rules, statutes, ordinances, and regulations. 17. Financial Obligations of Town. This MOU does not obligate the Town to transfer any funds received from the District to EPHA. The Town’s transfers under this agreement are contingent upon appropriation, budgeting, and availability of specific funds. Nothing in this MOU constitutes a debt, a direct or indirect multiple fiscal year financial obligation, a pledge of the Town’s credit, or a payment guarantee by the Town to EPHA. 18. Reliability of Reports. EPHA represents that all information EPHA has provided or will provide to the Town is true and correct and the Town can rely on that information in modifying or making payments, or taking any other action concerning this MOU. Any intentional, false or misleading material information or omission is just cause for the Town to terminate this MOU and to pursue any other available remedy. 19. Waiver. No waiver of any breach or default under this MOU shall be a waiver of any other breach or default. 20. Severability. Invalidation of any specific provisions of this MOU shall not affect the validity of any other provision of this MOU. 21. Counterpart Signatures. This MOU shall become effective only when the Town receives one or more copies duly signed by all parties. Parties may sign separate duplicates of this MOU. So long as all parties sign, the signed duplicates shall constitute one MOU, and the MOU shall be effective as to all parties. ESTES PARK HOUSING AUTHORITY TOWN OF ESTES PARK By: ____________________________ By: _________________ Mayor ATTEST: Town Clerk 6 APPROVED AS TO FORM: Town Attorney TOWN CLERK’S OFFICE Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: July 11, 2023 RE: Interview Committee for the Estes Park Planning Commission (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To appoint Town Board members to the interview committee for the open position on the Estes Park Planning Commission. Present Situation: The Estes Park Planning Commission consists of five members. With the resignation of a member whose term expires on March 31, 2024, the Town Clerk’s Office has advertised the opening and currently has received three applications as of the date of this memo. Proposal: Policy 101 Section 6 states all applicants for Town Committees/Boards are to be interviewed by the Town Board, or its designee. Any designee will be appointed by the Town Board. Therefore, two members of the Board would interview all interested applicants for the commission positions. Advantages: To move the process forward and allow interviews to be conducted for interested applicants. Disadvantages: None. Action Recommended: To appoint two Trustees to the interview committee. Finance/Resource Impact: None. Level of Public Interest Low. Sample Motion: I move to approve/deny the appointment of Trustees __________ and ___________ to the Estes Park Planning Commission interview committee. Attachments: None.