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Home My WebLink AboutPACKET Town Board Study Session 08-28-2018.pdfTuesday, August 28, 2018 TOWN BOARD 5:15 p.m. – 6:45 p.m. STUDY SESSION Rooms 202/203 5:00 p.m. - Dinner 5:15 p.m. Options for the Formation of a Childcare/Housing Committee & Recommendations on the Family Advisory Boards 2019 Strategic Plan Additions. (Trustee Norris) 5:45 p.m. Visit Estes Park. (Board Discussion) 6:35 p.m. Trustee & Administrator Comments & Questions. 6:40 p.m. Future Study Session Agenda Items. (Board Discussion) 6:45 p.m. Adjourn for Town Board Meeting. Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 4:45 p.m. AGENDA 1 2 To: Trustees August 23, 2018 From: Carly Bangs, Ron Norris, Travis Machalek FEEDBACK ON CHILDCARE AND WORKFORCE HOUSING As requested in the August 14 Study Session, here are our thoughts on forming a committee to work on these issues, as well as how to proceed with the Family Advisory Board recommendations presented on that date .. Type of Committee: Standing Committee or Ad Hoc Task Force? •Standing Committee (Policy 1.8) o Responsible for discussion ofissues and policy associated with Town efforts to address childcare and workforce housing issues. o Annual review of purpose and need for committee o Offer specific recommendations to the Town Board o Composed of three Trustees o Monthly meetings •Open to public •Agendas posted in advance •Public comment period •Minutes taken •Ad Hoc Task Force (Policy 102 Section 4.ai(4)) o Special, ad-hoc panel created by the Town Board for a specific project or task. Task forces are limited in duration and are not ongoing entities. The responsibilities of the task force shall be designated by resolution by the Town Board at the time the Town Board authorizes the formation of a task force. Thoughts on Purpose: {How much to include? Other thoughts?) I.Develop draft strategic plan(s) proposing how the Town will provide ongoing support to childcare and workforce housing in the Estes Valley. (Or Town only?) 2.Identify key premises/assumptions being made, and data sources being utilized. 3.List potential actions the Town could take in each area, either in a leadership role or support role, and the pros, cons, and uncertainties associated with each action. 4.Estimate order of magnitude cost (and Staff) implications of each action. 5.Identify potential sources ofrevenue to support the plan(s). 6.Solicit public input on these topics. Corollary: Don't take ourselves too seriously-we don't know everything ... 7.Offer specific recommendations to the Town Board. 8.Follow up on implementation of adopted recommendations. 3 Thoughts on Childcare Recommendations/Additions to Strategic Plan: •Advocate for passage of state legislation enabling the creation of childcare taxing districts through a resolution and through CML, CAST, other organizations. Begin now. •Evaluate the feasibility of a Town fiduciary fund for holding startup funding for a quality childcare center. Proceed after working with community groups to agree on details of how this fund will be set up, who will manage it, what it will and will not be used for. o If fund is viable: • Evaluate options for Town contribution to this fund; and •Coordinate efforts to engage other organizations to contribute to this fund. •Dedicate Town-owned land for use as a site for community-based, high-quality childcare. Consider Stanley Park and other potential sites. (may need to be a 2018 goal addition for Stanley Master Plan process). Proceed with Stanley Park Master Plan as first step. •Evaluate available funding sources for ongoing investment in quality childcare and make recommendations to Town Board. Add item to 2018 Strategic Plan to work with community organizations to identify and prioritize such sources so that we can begin fund raising in Jan. 2019. •Direct the Town Administrator to designate a portion of staff time to: o Identify potential levels of Town involvement in childcare efforts, pros and cons, and make recommendations to F AB and Board Standing Committee (if one is forrned)fTown Board; o Lead?Support? ongoing Town childcare initiatives; and o Coordinate community childcare efforts in cooperation with F AB and other community organizations. 4 ADMINISTRATION Report To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Travis Machalek, Assistant Town Administrator Date: August 28, 2018 RE: Visit Estes Park Objective: To provide background information for the Study Session on Visit Estes Park. Present Situation: The Board of Visit Estes Park (VEP) has requested that the Town Board and the County Commission amend their Intergovernmental Agreement to reduce the size of the VEP Board from seven (7) positions to five (5). Additionally, members of the Town Board and County Commission have indicated an interest in discussing the direction of VEP and revisiting some of the recommendations made by the consultant who evaluated the organization in 2017 (Sandy Hall Consulting, LLC). One of the primary recommendations from the consultant was to consider forming a Marketing Advisory Committee. This committee would make recommendations to the Local Marketing District (LMD) Board on marketing strategies and tactics, hear from agencies, review campaigns and media buys, and assist in goal and budget setting. This would allow the governing board of the LMD to focus on policy governance, fiscal accountability, vision and objectives, and key strategic decisions. Advantages: •N/A Disadvantages: •N/A Finance/Resource Impact: N/A Level of Public Interest High 5 September 11, 2018 •Quarterly Update on Downtown Estes Loop Project •Broadband Financing September 25, 2018–No Study Session October 9, 2018 •Review of VEP Operating Plan •Discussion with Town Prosecutor December 11, 2018 •Quarterly Update on Downtown Estes Loop Project •Final Review of Strategic Plan Items Approved – Unscheduled: •Building Code Changes to Facilitate Redevelopment •Revisit Policy 402 and 901 Regarding Fee Waiver Requests •Removing 500 Foot Limit for Liquor Licenses •Benefits of Roundabouts •Estes Park Housing Authority Project on Highway 7 – Part II Items for Town Board Consideration: •Stormwater User Fee Update •Update on Parking Utilization Including Numbers of Reserved Spaces •Presentation and Discussion of a Complete Streets Policy •E-Bike Policy Future Town Board Study Session Agenda Items August 28, 2018 6