HomeMy WebLinkAboutPACKET Town Board Study Session 08-14-2018
(Family Advisory Board)
(Town Administrator Lancaster & Estes Park Housing Authority)
(DirectorHunt)
(Board Discussion)
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FAMILY ADVISORY BOARD
Report
To:
From:
Date:August 14, 2018
RE:Family Advisory Board Child Care Recommendations
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TOWN ADMINISTRATOR
Memo
To:
From:
th
Date:August 14, 2018
RE:Review of 2016 Housing Needs Assessment Report
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REQUEST FOR PROPOSAL 2015 HOUSING NEEDS ASSESSMENT
Estes Park Housing Authority
Estes Park, Colorado
The Estes Park Housing Authority is requesting proposals from qualified Consultants to
conduct a 2015Housing Needs Assessment.
PURPOSE
The primary purposes of this project are to:
Provide an in-depth analysis of the current as well as the future needs for
affordable and other housing options primarily of current and future community
households, reported incrementally as to the Area Median Income (AMI).
To develop a set of recommendations to bridge those identified gaps.
To form a foundation for strategic planning to address local housing needs.
OBJECTIVES
1.To define the gap between the current housing options and the number and type
needed by households in the community.
2.Future Trend analysis.
3.Develop a set of recommendations and strategies to guide future decisions
regarding removal of regulatory barriers, resource allocation and local policy and
programmatic changes, implementation of which will result in bridging those
current and future gaps identified in the study.
4.As an Option: To establish procedures to review at data on an on-going basis for
updating the initial assessment.
The Consultant will provide the data compiled in the Assessment and work with the Estes
Park Housing Authority to create a strategic plan to fill identified affordable housing
gaps. This analysis, in essence, will provide a rational basis for resource allocation
deciding when, whether and why the Estes Park Housing Authority, The Town of Estes
Park and other land or developing agencies should participate in creating, supporting
and/or funding affordable and other housing developments.
STUDY AREA
The primary study area is the Park R 3 School district geographic area. In some instances
it might be important to segregate data, i.e. Town limits or the Park R 3 School district.
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PRODUCTS AND DELIVERABLES
Assuming that a direct survey andinterview (s) will be utilized for data gathering the
following is expected by the Este Park Housing Authority.
1.Process outline;
2.Draft survey;
3.Draft interview questions;
4.Final survey;
5.Final interview questions;
6.Draft report including trend analysis (10 copies)
7.Final report including trend analysis (25 copies)
8.Associated machine readable database of all firmware (disks/CD-RW)
with ownership belonging to the Estes Park Housing Authority and the
ability to modify and update in the future.
In addition, the Consultant shall provide the complete text with all associated tables
delivered on disk/CD-RW using Microsoft Word or other format as may be designated by
the Estes Park Housing Authority.The Estes Park Housing Authority would also expect
the following:
An Electronic format (Excel only) and hard copy formats of the Template are
required to be submitted.
A full written Housing Needs Assessment Report is expected that will cover
additional primary data collection and interpretation. Both a hard copy and a PDF
version of the complete report are required.
An executive summary
A public presentation of the study
Some of the items that should be included in the written report (list is not all
inclusive).
An analysis of the gaps in the existing housing supply and the demand for
specific housing types.(Rentals and For Sale/single family/condos)
Projection of current and projected demand for rental and for-sale
housing.
Specific information about very low, low and moderate income
household, including a description of the household type(s), amount they
pay for housing, tenure and employment patterns.
An estimate of households that are burdened by high housing costs
Note: All data collected and reports and documents created will be made available to
the public. The EPHA will facilitate the disbursement of information; however the
consultant will be required to provide any and all documents, data and reports
needed.
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SCOPE OF WORK
Please see Exhibit A for Scope of Work, Suggested Data Sources and additional
information.
GENERAL TIMEFRAME
General Timeline of Events:
July 21, 2015Proposals due
August 7thContract Negotiation, final scope of
services defined
August 14, 2015Contract executed
August 14, 2015Notice to Proceed issued
December 1, 2015Draft Study due
January 05, 2016Final report due
Proposals are due back to the Estes Park Housing Authority, no later than
July 21, 2015
Proposals may be delivered in the following ways:
By US mail to:
Estes Park Housing Authority
Attn: Rita Kurelja
P.O. Box 1200
Estes Park, CO 80517
Hand Delivered to:
Estes Park Housing Authority
Rita Kurelja
500 Big Thompson Ave
Estes Park, CO 80517
In Addition to a hard copy an electronic copy may be delivered to:
rkurelja@estes.org, however a hard copy of all proposals is required.
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EXHIBIT A: Scope of Work
Generally, this Housing Needs Assessment should encompass the following
scope of work:
Population Demographics
Number of renters and owners
Income, including source,of households, with a breakdown of renters and
owners earning <30% of the AMI (very low income); 30% to 50% of the
AMI (low income) 50% to 80% of the AMI (moderate income), 81% to
120% of AMI (middle income) and 120% of AMI and above.
Number of households with children, number of adults, seniors and those
with a disability
Number of single, two-income and more income households. This would
include the average number of jobs held in each household and/or by
adults.
Employment and Transportation
Local wages by trade and industry including a projection
Employment trends including potential for expansion/contraction of
businesses in the area
The influence of housing conditions on business operations including
seasonal workers/housing.
Percent of those who commute into the city for employment, destination of
employment, miles traveled and income of out-community households.
Description of those who commute into the Town for employment,
including primary residence, length of commute and wages and reasons
for not living in Estes Park
Housing Costs
Trends in rents by bedroom configuration. Typically this would cover a
five year period of time and includes a review of vacancy rates and factors
affecting vacancies;
Current rental and vacancy rates by number of bedrooms
Planned rental projects in the area
Trends in sales prices by unit type, location and age of property.
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Scope of Work continued
Housing Market Analysis
Includes a projection of current and projected demand for rental and for-
sale housing in the area
Analysis of proposed and planned commercial/retail/industrial
development and the potential job creation associated with these
developments. This would be compared to existing jobs/housing
relationships and changes in these relationships would be identified
An analysis of gaps in the existing housing supply and the demand for
specific housing types (e.g. rental housing, entry-level for sale housing,
etc.)
Preferences households may have when seeking housing, including
location considerations, amenities and size/price of unit.
An estimate of households who would like to purchase a home, the
amount available for a down payment and factors that have inhibited them
in seeking a home to buy
Specific information about very low, low and moderate income
households, including a description of the household type(s), amount they
pay for housing, length of time in the area and employment patterns
Identify key population and housing demographic data to be measured
including current and future unmet housing needs
Impact of seasonal housing on the business community and the
community at large.Include how many units are needed, future trends
type and price.
Housing Problems
An estimate of the number of households burdened by high housing costs,
including those who are burdened and earn very low, low and moderate
incomes
an estimate of overcrowded units
Issues related to seasonal housing/workers
Number of housing units needed, both rental and for sale to fill the current
and future needs based on BR size and price point.
Special Populations
Define the housing needs of Special Needs populations including those
listed below. This information should include the number of persons in each of
these subgroups, a description of special housing that would meet their needs,
and the number of units required to meet the existing and projected housing
needs of these populations:
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Scope of Work continued
Provide specific information about households with special needs
including:
o Elderly
o Physically and mentally challenged persons
o Families needing larger units
o Single Parent
o Families needing three bedroom units and larger
Solutions/Opportunities/Recommendations
# of units needed both rentals and for sale products to fill unmet needs, by
Bedroom size and price point.
What options are available to address the housing needs in the region.
Identify regulatory barriers.
Identification of potential solutions for policy makers, non-profit
organizations and the private sector to consider to address identified
housing needs and problems.
Implementation Strategies
Suggest strategies for the creation and implementation of housing
programs/developments to meet the gaps identified in the study.
Identify funding mechanisms
Recommendations to increase resiliency in the event of Natural disasters.
Update
Propose as an option a process to annually update the Housing Needs
Assessment.
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PROPOSAL REQUIREMENTS
Proposals shall include a concise statement of approach to the project and a
should, at the minimum, include:
1. A cover letter with the following information:
a) Name and address of firm(s) and identification of the lead firm if a
team is proposed.
b) Identification of project manager and all other team members,
including any subcontractors to this project.
c) Statement of qualifications. This statement should include a
resume, a description of previous similar work, and a list of projects
completed within the last three years.
d) A clear description of how your firm would complete this project,
including scope and methodology.
e) Work plan schedule, including estimated completion times for each
step and an overall timeframe for completion of project.
f) Names and telephone numbers of at least three (3) client
references to whom the application has provided services similar to
the project described by the RFP.
2. A proposed scope of work and itemized budget.At a minimum, the scope
of work shall provide itemization of all costs and services and a billing
schedule for each phase of the project.
3. As noted above, include as an Option, including the cost to propose a
process for annual updating of the report.
4. All prices quoted must be firm for a period of One hundred twenty (120)
days after the proposal due date.
5. A statement identifying any actual or potential conflicts of interest of any
consultant or team member.
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EVALUATION CRITERIA AND SELECTION PROCESS
Proposals will be evaluated using the following criteria (all factors are considered
equally important):
1. Understanding of project.
2. Approach and technical content of the proposal related to the scope of
work.
3. Background and qualifications of the Consultant and team.
4. Experience of the Consultant in conducting similar projects and
satisfactory recommendations of past clients.
5. Experience of the Consultant in working with comparable jurisdictions with
similar issues.
6. Cost and schedule of proposal.
INQUIRIES
Consultants interested in submitting a proposal that have questions or who want
additional information or clarification should submit requests in writing to:
Estes Park Housing Authority
Attn: Rita Kurelja
PO Box 1200
500 Big Thompson Ave
Estes Park, CO 80517
Ph: (970) 577-3733
email: rkurelja@estes.org
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Estes Park Attainable/Workforce Housing
2016
HOUSING NEEDS
ASSESSMENT
“ The single, most urgent lack of housing appears to be in year-
round rentals, especially of the two-and three-bedroom variety.
Potential newcomers are frequently discouraged from making their
home here because they cannot locate suitable, winterized
apartments or homes that can be rented year-round. Many are able
to find temporary places during the winter, but must vacate the
premises before summer season because of the jump in rental prices
or because the owners themselves move in for the summer. “
TRAIL GAZETTE 1968
Request For Proposals
July 2015
PURPOSE
Ï In-depth analysis of current and future needs for affordable and
other housing options
Ï Develop recommendations to bridge those identified gaps
Ï Form a foundation for strategic planning
This study was focused on year round needs
Rees Consulting Inc. & WSW Consulting
30 years of housing study experience with Rocky Mountain Communities
Prior work in Estes Park
Ï 2008 Housing Needs Assessment
Ï 2014 Market Study for Falcon Ridge
Ï 2015 Affordable and Workforce Housing Panel
Tailored research for unique situations and needs, I.E. resort communities
Assessments have been used and implemented to achieve goals in Breckenridge,
Aspen, Boulder, Broomfield, Glenwood Springs, Longmont, Lyons, SE CO Region,
Steamboat Springs, and Vail to name a few. Repeat work in many communities.
Melanie Rees ÏEconomic Development Officer with State of CO, approved market
analyst for CO Housing and Finance Authority (CHFA)
Wendy Sullivan ÏHousing Planner, licensed Attorney in CO, MasterÔs in Regional
Planning with skill in primary research, interpretation, survey administration,
community outreach methods, secondary data research and source administration
Data Sources Used in 2016 Assessment
Quarterly Census of Employment and Wages
US Bureau of Economic Analysis
Department of Local Affairs and ESRI Business Data
Department of Housing and Urban Development
Current MLS Listing
Larimer County Assessor Property Records
2008 Estes Valley Housing Needs Assessment
2015 Estes Valley Economic Development Strategy
Specific Data Sources
Employee and Household Survey Ïonline survey advertised in local papers
Employer Survey and Interviews Ïonline survey and interviews
Ï Stanley HotelTown of Estes ParkEstes Park Medical Center
Ï Estes Park School DistrictRocky Mountain National Park
Realtor® and Lender Focus Group
Ï Anderson RealtyFirst Colorado RealtyEnvoy Mortgage
Ï Coldwell Banker/Estes Village PropertyBank of Estes Park
Property Manager Focus Group
Ï EP Housing AuthorityTrail Ridge ApartmentsRange Property Mgmt
Ï Ponderosa Realty & MgmtAnderson Realty & Mgmt
Stakeholder Interviews
Ï EP Housing AuthorityEDCTown Manager and Community Development
Survey Respondents
Employee & HouseholdEmployer
655 Respondents
128 Respondents
Equaling45% of all EP Jobs
Town of Estes Park - 425
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48
EstesPark Medical Center
Un-Inc Estes Valley - 144
Estes ParkSchool District
144
In-Commuters - 48
Town of Estes Park
425
Rocky Mtn National Park
Pinewood Springs, Allenspark,
Glen Haven & Drake - 38
Stanley Hotel
What Did We Hear
Employers have unfilled jobs
Employers have high turn over
Employers have lessapplicantsandlessqualifiedapplicants
Employees areliving in their cars due to the lack of housing
Not enough affordable units (spending less than 30% of income)
Services are impacted due tounderstaffing
ÑFamilies \[and individuals\] are leaving EstesÒ due to a lack of housing and childcare
ÑToo many people in a unitÒ is the face of over-crowding and couch-surfing
Employees who commute(over 1,000)
Ï Are those that can afford the monthly commuting costs of approx. $600
Ï Commute for about a year then look for other employment
Ï That are first responders, have longer response time in cases of emergency
Ï That are in education, have limited time for after school events and needs
Quantified Housing Need
CATCH UPKEEP UPTOTAL
Overcrowding
Retiring
160
Employees
1480-1690
In-Commuters
520
290
UnitsNeeded
New Jobs
Unfilled Jobs
290-500
220
670810-1020
Breaking Down the Need
For PurchaseFor Rent
For PurchaseLOWHIGHFor RentLOWHIGH
Needis 40%590650Need is 60%8901040
AMI Need50%150%AMI Need30%80%
Price PointRentalsneeded at all income levels, although mostly under 80%
$115,000$350,000
1.Develop a Strategic Plan
Strategy
2.Create Workforce Housing Fund with Dedicated
Revenue Source
Recommendations
3.Town code amendments to encourage housing
development
Prioritized in this order following the
May 2016 Housing Summit
4.Utilize Town-Owned land
5.Apartment development and re-development
6.Accessory Dwelling Units Regulations for
Workforce Housing Rentals
7.Draft & Adopt Workforce Housing Guidelines
8.Encourage Downtown Housing (higher density)
9.Hire a Town Housing Coordinator
10.Establish Workforce Housing requirements on
new development
11.Support and Expand Employer assisted housing
efforts
Housing Needs Versus Units Built
1600
1502
1400
1200
1106
1032
959
1000
790
800
600
439
400
200
0
1990-19992000-20082009-2016
NEEDBUILT
Need versus Built
Pre and Post Recession
Annual Average
200
174
180
155
154
160
140
120
100
80
63
60
40
20
0
1990-2008 Pre Recession2009-2018 Post Recession and Flood
NEEDBUILT
Housing Needs Versus Units Built
1600
1502
1400
1200
1106
1032
959
1000
790
800
600
439
400
200
0
1990-19992000-20082009-2016
NEEDBUILT
COMMUNITY DEVELOPMENT
Memo
To:
From:
th
Date:August 14, 2018
RE:Parcels Inappropriately Labeled as Open Space on Zoning Maps
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Single Family ResidentalMulti-Family ResidentalIndustrialExisting Open Space
Private
Rural Estate: 10 acre min. (RE-1)Two Family: 27,000 sqft min. (R-2)Restricted Industrial (I-1)
Public
00.250.5
Rural Estate: 2 1/2 acre min. (RE)Multi-Family: 3-8 du/acre (RM)
Commercial
%²³¤² 6 ««¤¸
Estate: 1 acre min. (E-1)
Estes Valley Development Code (EVDC) Boundary
Commercial Outlying (CO)
Accomodations
Estate: 1/2 acre min. (E)
Miles Town Boundary
Commercial Downtown (CD)
Residential: 1/4 acre min. (R)Accomodations (A)
Planned Unit Development
Commercial Heavy (CH)
Residential: 5000 sqft min. (R-1)Accomodations (A-1)
Stanley History District
Office (O)
73
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