HomeMy WebLinkAboutPACKET Town Board Study Session 12-11-2018Tuesday, December 11, 2018
TOWN BOARD 5:30 p.m. – 6:45 p.m.
STUDY SESSION Board Room
5:15 p.m. - Dinner
5:30 p.m. Quarterly Updates on Downtown Estes Loop Project.
(Project Technical Advisory Committee)
6:00 p.m. Final Review of 2018 Strategic Plan.
(Town Administrator Lancaster)
6:35 p.m. Trustee & Administrator Comments & Questions.
6:40 p.m. Future Study Session Agenda Items.
(Board Discussion)
6:45 p.m. Adjourn for Town Board Meeting.
Informal discussion among Trustees concerning agenda items or other Town matters may occur before this
meeting at approximately 5:00 p.m.
AGENDA
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PUBLIC WORKS Report
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Greg Muhonen, PE, Public Works Director
Project Technical Advisory Committee (TAC)
Date: December 11, 2018
RE: Quarterly Update on Downtown Estes Loop Project (DEL)
Objective:
Update the Town Board on the progress and activities that have taken place on the
Downtown Estes Loop Project (DEL) since the September 2018 Town Board Study
Session.
Present Situation:
Right of Way: Offers for all seven of the full acquisitions have been made to
property owners. Negotiations are ongoing and three property owners have
agreed to purchase terms and the property closing is complete or underway. The
Transportation Commission will consider CDOT’s request for authorization to
condemn three parcels at the December 13 meeting. Consultant relocation
agents have been meeting with the tenants and owners who will be relocated to
discuss specifics and the process of each relocation. CDOT is waiting for
itemized relocation cost estimates from the Donut Haus team.
Design: The primary design focus over the last couple months has been centered
on finalizing the landscape design, intersection markings, wayfinding signage,
and miscellaneous details.
Hydraulics: The Project team continues work with CFLHD, CDOT, Town of Estes
Park and other regulatory agencies to determine the final approach to the
analysis in coordination with the CWCB’s Colorado Hazards Mitigation Program.
FEMA has indicated this project will be used to establish new nationwide
floodplain review criteria for projects that require 2D modeling.
Schedule: The project schedule anticipate completion of the construction
documents and right of way acquisitions in 2019. Construction is expected to
begin in the summer of 2021. Submittal of a request to the PDC to accelerate
the schedule must wait for completion of the property acquisitions, final design
drawings, and confirmation of the final hydraulic analysis procedures with FEMA.
An accelerated start date in 2020 still may be possible, but is not looking likely.
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Scope Expansion: Increasing the project scope to include the Riverside and
Rockwell Bridges and channel widening downstream to US36 is under evaluation
if funding could be obtained thru a Federal BUILD grant application potentially
submitted in 2019.
Proposal:
The TAC proposes to continue the design and right-of-way acquisition efforts in
preparation of bidding the construction work in early 2021.
Advantages:
Moving the project construction funding forward from 2021/2022 to 2020/2021would be
expected to reduce the risk of higher project construction costs due to inflation, more
quickly implements DEL solutions to the Town’s downtown traffic congestion problems,
reduce downtown flood risk from the Big Thompson River, and bring closure to property
owner uncertainty surrounding the DEL.
Disadvantages:
Resistance can be anticipated from some community member who do not support the
DEL.
Action Recommended:
n/a
Finance/Resource Impact:
The Town remains obligated to pay a local match in the amount of $4.2 million. This
money was provided to the Town by the Colorado Department of Transportation
(CDOT) in 2015 and obligated for payment in the amended 2018 budget. To date,
$491,548 has been spent by the Town on this project.
Level of Public Interest
The known level of public interest in this item is high.
Attachments:
Preliminary copy of consultant presentation slides
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12/7/2018
Draft Presentation subject to change.
Downtown Estes Loop Project
Estes Park Town Board Study
Session
December 11th, 2018
Draft Presentation subject to change.
Today’s Agenda
• Project History and Overview
• Right-of-Way Update (CDOT)
• Recent Activities
– Meetings and Coordination
• Newsletter (and responses)
– Pedestrian Crossings
• Diagonal Markings
• Colored Crossings
– Wayfinding Signage
– Hydraulics Update
• Project Schedule
• Q&A
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12/7/2018
Draft Presentation subject to change.
Project History and Overview
Draft Presentation subject to change.
Project Partners
• Town of Estes Park
– Project Applicant
– Reviewing Design
– Providing Local Match Funding
• Federal Highway Administration, Central Federal
Lands Highway Division
– Leading & Administering the Project
– Providing Federal Lands Access Program (FLAP) Funding
• Colorado Department of Transportation
– Responsible Agency for Traffic on US 36
– Reviewing Design
– Acquiring right of way for the Project
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12/7/2018
Draft Presentation subject to change.
What is the “Downtown Estes Loop”
project?
Project Area:
• E. Elkhorn Ave
(Riverside to Moraine)
• Moraine Ave
(Elkhorn to W. Riverside)
• Riverside
(Moraine to Elkhorn)
• W. Elkhorn Ave
(Moraine to Wonderview)
Draft Presentation subject to change.
Project Phasing – Phase 1
• Funded Phase 1:
• Reconstruction and realignment of
Riverside Drive
• Reconstruction of the Ivy Street
Bridge
• New and Coordinated traffic signals
with Riverwalk
• Associated transportation
improvements along Elkhorn and
Moraine
• New on street bike lane on Moraine
and Riverside
• Continuous sidewalks along entire
Loop
• Channel Improvements between Ivy
St and Rockwell St
• Wayfinding signs, parklands
• Does not include:
• Rockwell and Riverside Bridges
• Relocation of Public Restroom
• Downstream Floodplain Improvements
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12/7/2018
Draft Presentation subject to change.
Recent Activities
Draft Presentation subject to change.
Where we are at in development
of Project?
(Phase 1)
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12/7/2018
Draft Presentation subject to change.
Right-of-Way Update
Draft Presentation subject to change.
Right-of-Way Acquisitions
Process
• CDOT is the lead agency for Right of way Acquisition on the
Project
• Process follows Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (Uniform Act).
• CDOT will assist
property owners and
tenants who require
relocation
– Initial consultation with
all property owners (7)
and tenants (~15) has
occurred.
X X
XXX
X
X
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12/7/2018
Draft Presentation subject to change.
Full Right-of-Way Acquisitions
• CDOT has initiated full property acquisitions and relocations
– All offers, based on Fair Market Value from appraisals, have been
submitted to property owners
– Three property owners have agreed to price, closing is in progress
or complete
– One property in active negotiation
– Three properties likely headed to condemnation process. Still in
negotiations. (Note: It is possible to settle during condemnation
process)
– Relocations in process (looking for replacement properties,
estimating move expenses)
• Several tenant relocations complete (to new rentals or new
home purchases)
Draft Presentation subject to change.
Ownership of Riverside Drive
• CDOT and Town have agreed on
ownership approach for Riverside Drive
(Eastbound One-way)
– Town of Estes Park will own and
maintain Riverside Drive (Eastbound
US 36)
– CDOT will continue to own and
maintain westbound US 36 (Elkhorn
and Moraine Avenue) and entire
Roundabout at Moraine/Crags/W.
Riverside
• Intergovernmental Agreement (IGA) in
development to outline roles and
responsibilities (currently in draft form for
review by Town and CDOT)
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12/7/2018
Draft Presentation subject to change.
Recent Project Activities
• Continued Final Design
• Project Newsletter
• Diagonal Crosswalks
• Wayfinding Signage
• Finalized Landscape
Concepts
• Hydraulic Analysis
Draft Presentation subject to change.
Project Newsletter
• Released Project
Newsletter in late August
via email blast and on
website
• Received and replied to 4
comments/questions
– Questions were all related to
changes to access and parking
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12/7/2018
Draft Presentation subject to change.
Diagonal Crosswalk Markings
Diagonal Crosswalk Markings for Barnes Dance Signal Phasing
has been agreed to, final configurations in development
Elkhorn and Moraine
(Pavement Markings on Asphalt)
Elkhorn and Riverside
(Colored Concrete Pavement)
Moraine E. Riverside
E. Elkhorn
E. Elkhorn
W. Elkhorn
Davis Ave Virginia Ave
Draft Presentation subject to change.
Wayfinding Concepts
• Developed additional Pedestrian
Wayfinding Concepts for Town
Review
– Working with Town to update based
on Advisory and Public comments
• Developed Parking Wayfinding
Sign Concepts
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12/7/2018
Draft Presentation subject to change.
Finalized Landscape Concepts
• Coordinated with Parks Staff and
Advisory Boards for comments and
revisions
– Revised north Baldwin design to retaining
as much of existing plaza as possible
• Finalizing design plans and fixture types
Draft Presentation subject to change.
Hydraulic Analysis
• Continued Coordination with FEMA,
CWCB and CHAMP Project
– Finalized schedule and approach for Final Loop
Analysis vs CHAMP Project
• Advanced Alternative analysis for
two span vs. single span Ivy Bridge
– Currently being reviewed by CFLHD,
CDOT and Town
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12/7/2018
Draft Presentation subject to change.
Schedule Look Ahead
(Phase 1)
Draft Presentation subject to change.
Near-Term Next Steps
• Complete Final Design
– Finalize Hydraulic Modeling
– Advance Plans and Specifications to 90%
– Meetings
• Continue Right of Way Acquisition
• Finalize Utility Relocation Plans and Timing
• Final Design Plans (Spring 2019)
• Town Board Updates
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12/7/2018
Draft Presentation subject to change.
Town Staff Comments
Draft Presentation subject to change.
Questions and Answers
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TOWN ADMINISTRATOR Memo
To: Honorable Mayor Jirsa
Board of Trustees
From: Town Administrator Lancaster
Date: December 11, 2018
RE: Final review of 2018 Strategic Plan
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Brief the Board on the progress made on their 2018 Strategic plan.
Present Situation:
Each year, the Board of Trustees updates their strategic plan. This includes the Board
Mission, Vision, Outcome Areas, Goals (5-7 year) and Objectives (current year). The
annual budget and staff initiatives are based on the Board’s strategic plan. Staff
periodically reports back to the Board on the progress being made on the objectives in
the plan. This is the final report for 2018.
Proposal:
None – report only
Advantages:
Provides accountability for Town Staff in following the Board’s strategic plan
Provides feedback to staff from the Board
Insures alignment between staff activities and the Outcomes, Goals and Objectives of
the Board of Trustees.
Disadvantages:
None
Action Recommended:
None – report only
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12/4/2018
2018 Strategic Plan Progress Report
final report
Responsible On Behind Hold/Done*%
KEY OUTCOME AREAS Depts. Track Schedule tabled Complete Comments
I.ROBUST ECONOMY - Diverse, healthy year-round economy
A
Accelerate code updates and improvements Community Development ongoing
Amendment to require pre-application neighborhood meetings adopted in Oct. Nov. PC amendments include: (a)
modification to Park & Rec. uses in Residential districts modify to wait on county; (b) removal of references to Comp.
Plan in EVDC. There isn't currently agreement between the County and the Town on (a) so it will probably be tabled until
January. (b) is scheduled to be considered by the Planning Commission in December.
B Decide on a course of action and delivery model for broadband in the Estes Valley Admin/Utilities/Finance 90%Moving forward with hiring an underwriter. Final decision will be the Board to move forward with financing to come in 2
quarter of 2019
C
Where appropriate, the Town will play a supportive role with specific local and/or regional
economic development projects, including but not limited to those outlined in the EDC Economic
Strategy Plan.
Administration ongoing
D
Complete Downtown Neighborhood Plan and develop implementation options in partnership
with the downtown residents and businesses. Community Development 15%Building-height increase in the CD District expected for Planning Commission review on Jan. 15. Staff is discussing 4-
story height (approx. 49 feet). Progress have been delayed due to staff workload.
E
Develop and adopt a policy on economic incentives and fee waivers in 2018 for budgeting in 2019 Administration 90%
Fee waivers included in the 2019 budget proposal - Community development policies in place, Utilities policies are in
process . Need direction from the Board if there should be more discussion about other incentives from the Town other
than fee waivers.
F Continue to participate in local, regional and state economic development Administration ongoing
II.INFRASTRUCTURE - Reliable, efficient, up-to-date
A Engage the Community in discussions of the role of renewable energy in Estes Park Administration/Utilities ongoing PRPA is taking the lead on public outreach. With our resource mix at 47% we are exceeding expectations. We will continue to
monitor customer needs and demands.
B Develop an overall parking strategy plan with input from residents, businesses and guests Public Works 100%Downtown Parking Management Plan adopted by Town Board January 23, 2018.
C Implementation of Parking Plan recommendations, including funding options Public Works 65%Hired new Parking & Transit Manager. Time restriction signage installed. Parking utilization data collected. Presented
to Town Board Nov 27. 2019 effort to focus on balance of Ph 1 DPMP recommendations.
D
Pursue funding for flood mitigation projects Public Works 65%
Stormwater Utility Feasibility Study complete. Primary funding proposed via new stormwater utility user fees plus 1A
sales tax (beginning in 2024) plus future grants. Public outreach on user fees launched June 7-10; effort ongoing.
Proposed user fee letter and link to survey #2 to be mailed to 7300+ property owners in January 2019. Preliminary
revised Flood Insurance Rate Maps expected from FEMA in 2019. Colorado Water Conservation Board staff planning
public introductory meetings for 2019. Estes properties ineligible for federal flood insurance and grants if Town does not
adopt the new FIRMs.
E
Implement recommendations of stormwater master plan (tentative, based on future board
discussions)Public Works 20%
SMP complete. Trustees and Commissioners approved additional public outreach regarding shared funding with user
fees and sales tax. Will return to Town Board and BCC for implementation direction after completing and reporting on
public outreach and input. Scheduled to come back to the Board February 26th, 2019
F
Develop a facilities needs assessment in 2019 Public Works 10%
Draft PW needs assessment completed in 2016. A consultant is needed to complete this for full organization. This
proposal was again tabled during the 2019 budget process. Facilities is continuing to work with individual departments as
needs arise.
III.EXCEPTIONAL GUEST SERVICES - preferred CO mtn destination,
exceptional guest service
A Partner with other entities to conduct a Visitor Needs Survey Administration 50%2018 portion of the survey completed as planned. Project will continue into 2019. The survey began in June
and responses will be gathered through spring of 2019.
IV.PUBLIC SAFETY, HEALTH AND ENVIRONMENT - safe place to live,
work, and visit
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12/4/2018
A
Participate as partner in the County's regional wasteshed planning Administration 95%
Project is on track. County Commissioners and Larimer County Planning Commission to adopt the plan in
December of 2018. Final draft has been released and meeting with the Town Board on the results will be held
early next year
B
Prioritize and pursue projects and funding to reduce flood risk and flood insurance costs for the
property owners and businesses of the Estes Valley Public Works 60%See Infrastructure items D & E above
V.OUTSTANDING COMMUNITY SERVICES - safe place to live, work,
and visit, with housing available for all
A
Define housing needs and identify potential plans for action. Develop a strategy for addressing
workforce housing demands, reflecting the housing needs assessment implementation strategies Administration 0%Formation of Town Board Workforce Housing and Childcare Ad Hoc Task Force appoved at November 13th Board
Meeting.
B Develop and adopt appropriate code changes to encourage housing development Community Development 15%Shift from net to gross density EVDC amendment in preparation; target is approx. Dec. for study session, Jan. for PC
pub. hearing.
C Begin implementation of the Downtown Plan Community Development 15%
Wayfinding plan + signage discussion with community underway, led by PW Dept. See also Goals I.D. and VII.D.
D Explore code changes that could encourage childcare services Community Development 100%FAB made recommendations to Town Board
VI.GOVERNMENTAL SERVICES AND INTERNAL SUPPORT - high-quality,
reliable, basic muni services for citizens, guest and employees, while
being good stewards of public resources
A Complete Biennial Survey in 2018 Administration/ Public Info 100%Scientific and voluntary respose surveys both conducted and closed. Results will be delivered to staff mid/late September
and presented to Town Board Oct. 9
TRANSPORTATION - safe, efficient, well-maintained multi-modal
systems for peds, vehicles and transit
A
Installation of left turn lane on U.S. 36 at Community Drive Public Works 30%
30% complete design drawings presented at public open house May 9th. Roundabout option under
evaluation. Project on hold pending completion of Stanley Park Masterplan. We are pusuing CMAQ funds
from the Upper Front Range Transportation Planning Region to possibly fill in the funding shortage.
B Explore potential for Safe Routes to School funding Public Works 100%PW awarded $350,000 SRTS grant for Brodie trail extension from Fish Creek Road to Community Drive. Another
application for sidewalks along Graves Ave was submitted Nov 1 for 2019 design and 2020 construction.
C
Continue preventative maintenance activities on Town roads, as adequate funds become
available Public Works 100%Seal coat and overlay construction contracts complete for 2018. Planning underway for 2019 STIP.
D
Develop a wayfinding signage plan for the downtown neighborhood, coordinated with the
Downtown Plan Com Dev/ Public Works 50%Draft wayfinding sign architecture and location layout map complete and presented to TAB & PAB. Public
input was collected October and November.
E
Pursue funding opportunities for construction of the Fall River Trail Public Works 85%
Segment 3: PW awarded $400,000 Land Water Conservation Trust fund grant. EVRPD has committed $400k local
match. Town to budget $434k local match prior to moving forward. Construction anticipated in 2019. Segment 2: PW
applied for CPW grant in November 2018. Ineligible for LWCF grant. Next GOCO grant call expected spring 2019.
TOWN FINANCIAL HEALTH - maintain a strong and sustainable
financial condition
A Develop and adopt a comprehensive debt/capital financing policy Administration/Finance 100%Approved by the Board November 27th
B
Explore areas for enhancing Town revenue
Administration/Adminis
trative
Services/Attorney
10%
We have tightened up on our business license holders and Com Services is requiring sales tax info for every
vendor. Annexation policy and on annexing enclaves, particularly where they will have an impact on sales tax
collection, was delayed due to workload on other projects in the Community Development Department. At
strategic session on 6/8, some trustees have expressed interest in revisiting the policy on prohibiting MJ
dispensaries
* for multi-year projects, DONE refers to the portion of the project planned for the current year.
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January 8, 2019
Benefits of Roundabouts
“Open Space” Designations on
previous zoning maps
January 22, 2019
Removing 500 Foot Limit for Liquor
Licenses
Social Media Archiving & as a
Public Record Under State Statute
Presentation and Discussion of a
Complete Streets Policy
February 12, 2019
Stanley Park Master Plan
2019 Street Improvement Plan
EPIC Update
February 26, 2019
Stormwater Management Program
& Utility
E-Bike Policy
March 12, 2019
Update on Film Center Plans
Items Approved – Unscheduled:
Revisit Policy 402 and 901
Regarding Fee Waiver Requests
Estes Park Housing Authority
Project on Highway 7 – Part II
Discussion with Town Prosecutor
Introduction to Water Rates Study
Process
Items for Town Board Consideration:
Review of County Wasteshed
Master Plan
Future Town Board Study Session Agenda Items
December 11, 2018
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