HomeMy WebLinkAboutPACKET Town Board 2012-04-24NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the
agenda was prepared.
The Mission of the Town of Estes Park is to plan and provide reliable,
high-value services for our citizens, visitors, and employees. We take
great pride ensuring and enhancing the quality of life in our community
by being good stewards of public resources and natural setting.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, April 24, 2012
7:00 p.m.
AGENDA
----------- CURRENT BOARD OF TRUSTEES ----------
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
1. CONSENT AGENDA (Approval of):
1. Town Board Minutes dated April 10, 2012 and Study Session Minutes dated April
10, 2012.
2. Bills.
3. Committee Minutes:
A. Public Safety, Utilities and Public Works, April 12, 2012:
1. Allenspark Circuit Upgrade, Selcon Utility, $418,002.50 – Budgeted.
2. Water Conservation Plan.
3. GIS Consulting Contract with InVision GIS, LLC.
4. Estes Valley Planning Commission Minutes, March 30, 2012 (acknowledgement
only).
2. ACTION ITEMS:
1. VOLUNTEER MANUAL. Director Kilsdonk.
2. KIOWA RIDGE LAND PURCHASE (WATER TANK & OPEN SPACE). Interim
Town Administrator Richardson.
3. APRIL 3, 2012 ELECTION REPORT. Town Clerk Williamson.
Prepared 4/12/112
* Revised 04/19/12
** Revised 04/23/12
*
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the
agenda was prepared.
ACKNOWLEDGEMENT OF MAYOR PRO TEM LEVINE AND TRUSTEE MILLER.
• Presentation to Mayor Pro Tem Levine – Mayor Pinkham.
• Presentation to Trustee Miller – Mayor Pinkham.
4. SWEARING-IN CEREMONY FOR NEWLY-ELECTED TRUSTEES. Municipal
Judge Brown.
Mayor: William (Bill) Pinkham
Trustees: John Ericson, Ron Norris and John Phipps
5. MAYOR PRO TEM. Mayor Pinkham.
6. APPOINTMENTS. Mayor Pinkham.
1. Standing Committees
Community Development/Community Service
Public Safety, Utilities and Public Works
2. Special Committees
Audit Committee
Tree Board
3. Town Officers
4. Town Administrator
5. Liaison Positions
Western Heritage Rodeo Committee Liaison
Estes Valley Planning Commission Liaison
Local Marketing District Liaison
Sister Cities Committee Liaison
6. Miscellaneous Appointments
7. POLICE LOBBY RENOVATION. Director Zurn and Chief Kufeld.
3. REPORTS AND DISCUSSION ITEMS.
1. TRANSPORTATION VISIONING COMMITTEE FINAL REPORT.
2. ROTARY READING AREA REPORT.
4. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for
Town Board Final Action.
Mayor Pinkham: Open the Public Hearing for all Action Agenda Items.
1. ACTION ITEMS:
a. SPECIAL REVIEW 2012-01, HOSPITAL ADDITION, 555 PROSPECT
AVENUE, ESTES PARK MEDICAL CENTER/Rob Austin, CEO – Build 23-
space parking lot.
b. SPECIAL REVIEW 2012-02, COLORADO CARRIAGE & WAGON/Jim Rice,
Owner – Provide carriages rides in downtown area. Continued to May 8,
2012.
c. SPECIAL REVIEW 2012-03, HEARTS & TAILS CARRIAGE
COMPANY/Jerry Higgason, Owner – Provide carriages rides in downtown
area. Continue to May 8, 2012.
5. ADJOURN.
10-MINUTE RECESS
NEW SLATE – BOARD OF TRUSTEES
**
Town of Estes Park, Larimer County, Colorado, April 10, 2012
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in
said Town of Estes Park on the 10th day of April 2012. Meeting called to
order by Mayor Pro Tem Levine.
Present: Chuck Levine, Mayor Pro Tem
Trustees Eric Blackhurst
Mark Elrod
John Ericson
Wendy Koenig
Jerry Miller
Also Present: Lowell Richardson, Interim Town Administrator
Town Attorney White
Cynthia Deats, Deputy Town Clerk
Absent: Mayor Pinkham
Mayor Pro Tem Levine called the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
PROCLAMATIONS.
Mayor Pro Tem Levine read a proclamation designating May 5, 2012, as the 24th
Annual Duck Race Day in Estes Park and acknowledged representatives of the Noon
Rotary Club who were present.
A resolution proclaiming April as the Month of the Young Child was read by Mayor Pro
Tem Levine and presented to a representative of the Estes Valley Investment in
Childhood Success (EVICS).
RESOLUTION OF RESPECT.
Mayor Pro Tem Levine thanked retiring Community Services Director Betty Kilsdonk for
her years of service to the Town of Estes Park and read a Resolution of Respect
honoring her accomplishments during her twenty years of employment. The Trustees
also expressed their appreciation to Ms. Kilsdonk for her dedicated service to the Town.
PUBLIC COMMENT.
Frank Theis, Town resident, commented that a recent article published in the Trail-
Gazette contained incorrect information. He said that there have been no changes to
the RTA application, nor can the application be changed, and said that it is the intent of
Elkhorn Project, Inc., to save Elkhorn Lodge.
Charley Dickey, Town resident, provided the Board with an update of the activities of
the Estes Valley Partners for Commerce including: helping to promote the Estes Valley
jobs fair to be held April 12, 2012; the Partners for Commerce Board meeting scheduled
for April 18, 2012; and Business After Hours at the Bank of Colorado on April 19, 2012,
from 5 till 7 p.m. He said the Economic Development Council of Colorado’s Spring
Conference will be held at the Stanley Hotel April 25-27, 2012.
TOWN BOARD COMMENTS / LIAISON REPORTS.
Trustee Elrod noted that a vacancy exists for a Town-appointed position on the Estes
Valley Planning Commission and encouraged interested individuals to contact Human
Resources (HR) for an application.
Trustee Ericson said that the annual audit is underway. He noted that staff had
prepared individual financial statements for Town-sponsored events which provides
Board of Trustees – April 10, 2012 – Page 2
helpful decision-making information, and thanked staff for their efforts related to the
municipal election and the new town administrator search process.
Trustee Koenig said a Memorandum of Understanding (MOU) is being developed
between the Town and the Western Heritage Committee. She encouraged interested
parties to get involved with the Sister Cities program by attending a meeting to be held
on April 11th at the Senior Center. Trustee Koenig reported that Harriett Burgess, long-
time resident of Estes Park, passed away on April 8, 2012.
Trustee Miller thanked staff for their efforts during the election process. He reported
that the Local Marketing District (LMD) is currently working on a marketing plan for 2013
Mayor Pro Tem Levine thanked all of the candidates who ran for office during the
current election, stating the citizens are the beneficiary of people willing to volunteer
their time and serve the community.
TOWN ADMINISTRATOR REPORT.
• The Friends of the Museum and The Senior Center, Inc., have both signed
Memorandums of Understanding with the Town. There were no significant
changes to the agreements for 2012 and both documents were reviewed by
Attorney White.
• Detective Robertson and Investigations worked around the clock for three days
to execute a warrant to make an arrest of a suspect in an armed robbery case.
• Thank you to Betty Kilsdonk for everything she has done for the Town.
1. CONSENT AGENDA:
1. Town Board Minutes dated March 20, 21, and 27, 2012; Town Board Study
Session Minutes dated March 27, 2012; and Special Town Board Minutes
dated April 4, 2012.
2. Bills.
3. Committee Minutes:
a. Community Development / Community Services Committee, March 22,
2012.
4. Estes Park Tree Board, February 24, 2012 (acknowledgement only).
5. Resolution #05-12 – Schedule public hearing date of May 8, 2012, for a New
Tavern Liquor License Application filed by C-Zak, Inc., dba Rodeway Inn of
Estes Park, 1701 N. Lake Avenue.
Trustee Koenig requested an addition to the Study Session minutes of March 27, 2012
related to a master plan for the Senior Center and the Museum. It was moved and
seconded (Blackhurst/Miller) the Consent Agenda be approved as presented and
amended, and it passed unanimously.
2. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or
staff for Town Board Final Action.
1. ACTION ITEMS:
A. ORDINANCE #04-12 Amend the Estes Valley Development Code as it
relates to Accessory Dwelling Units.
Planner Shirk brought forward amendments to the Estes Valley
Development Code related to Accessory Dwelling Units (ADUs). He
stated that since the new Development Code was adopted in 2000,
revisions to the code have been approved to address accessory
kitchens and to allow alternations to older, existing ADUs; however,
Board of Trustees – April 10, 2012 – Page 3
short or long-term rental of ADUs, and allowing detached ADUs
remains to be addressed. A number of Board of Adjustment meetings
have been held to discuss ADUs, one of them being an appeal to
staff’s determination, and numerous public hearings have been held,
this being the 27th public hearing on the topic. Approximately 160
pages of public comment have been received by staff, with input
opposing ADUS two to one. Those opposed focus on the potential
negative impact to residential neighborhoods while those in favor cite
allowing ADUs as guest cabins, caregiver quarters, or as work force
housing. The Estes Valley Planning Commission (EVPC)
recommendations include allowing ADUs on any residential lot, with a
one acre minimum lot size for a detached ADU; limiting the size of the
ADU to 49% of the principal dwelling size; and allowing long term
rental of the ADU when the entire property is rented as one household.
During their April 9, 2012, meeting, the County Commissioners
expressed concern about ADUs on smaller lots and that, as a use by
right, no public input is required; and indicated to staff that the code
amendments as written would not be approved.
Board comments and discussion included: why is change being
pursued if the code is working correctly; proposed changes would
make the code more flexible, less restrictive; consider adoption of
changes to only apply to properties within the Estes Park Town limits;
adopt Larimer County’s regulations within the Town limits; and take the
topic to a vote of the people.
The following people spoke in opposition to the proposed changes to
the Development Code, or to the code language as written: Don
Sellers, Robert Ernst, Sharry White, Sandy Osterman, David Born, Bill
Darden, Bernie Holien, Paul Brown, Johanna Darden, Fred Mares, and
Cory La Bianca. Reasons cited for opposition include: code changes
will have the effect of rezoning, allowing an additional structure on
every lot in the valley of one acre or more, would double visual density;
additional staff to carry out code enforcement will be necessary;
changes will result in a loss of investment and quality of life for
residents in areas zoned for single family homes; proposal needs
rethinking and reworking to gain citizen support and the support of the
county commissioners; do not allow as use by right in single family
neighborhoods; address work force housing needs by long-range
planning; proposed changes are opposed two to one; no guarantee as
to the affordability of units if rentals are allowed; health and safety
issues arise with ADUs related to fire safety, parking spaces, and
enforcement of regulations; some existing ADUs have gross building
violations and are unhealthy for occupants; ADUs are not the answer
to work force housing needs; zoning framework already exists and
variances can be requested; grant variances to provide housing for
caregivers; bring to a vote of the people, or create a task force;
adoption of these code amendments would circumvent zoning
regulations; look into long-range solutions to seasonal housing issues;
and the code amendment as presented does not satisfy anyone in the
room.
The following people provided comments in favor of the proposed
changes to the Development Code: Bobby Brown, Debra Kelly, Rita
Kurelja, Judy Nystrom, Rainer Schelp (statement read by Judy
Nystrom), Louise Olson, Kevin Schwery, Comments included: use
ADUs to house caregivers of elderly or ill family members; use for work
force housing and affordable housing units to keep families and
monies in community; will increase property values and increase
diversity in the community; provide assistance to family members to
allow them to stay in their own homes for a longer period of time; rental
Board of Trustees – April 10, 2012 – Page 4
of ADUs is one piece of solving affordable and work force housing
issues; other mountain resort communities allow the rental of ADUs to
help with work force housing shortages; realtor offices receive daily
calls from individuals seeking long-term rental housing; meet the needs
of the community by increasing rental options; keep young families in
Estes Park for diversity in the community; and provide housing to
service industry workers.
Frank Theis, Town resident, noted that the ordinance would honor
property covenants and homeowners association regulations related to
ADUs.
Attorney White read Ordinance #04-12 into the record. It was moved
and seconded (Elrod/Koenig) to approve ordinance #04-12. The
Board engaged in further discussion. Trustee Blackhurst said the
Estes Park Housing Authority currently serves over 300 families and
continues to evaluate the housing needs and demands of the
community, and said there are problems with the ordinance as
presented. Trustee Miller said he could not support the ordinance and
finds objection with ADUs as a use by right and the lack of a public
process. Trustee Koenig said over time the topic has become
convoluted and long-range planning is necessary. Trustee Ericson
commented that the amendments will not solve work force housing
issues and proposed zoning changes within the Comprehensive Plan
to deal with ADUs. Trustee Elrod said that it would have been helpful
to the Board had the County Commissioners given reason for their
opposition to the amendments. Mayor Pro Tem Levine called for a
vote on the motion to approve Ordinance #04-12, and the motion
failed by unanimous vote.
3. REPORTS AND DISCUSSION ITEMS.
1. TRANSPORTATION VISIONING COMMITTEE FINAL REPORT.
Due to time constraints, it was moved and seconded (Blackhurst/Miller) to
table discussion of the Transportation Visioning Committee (TVC) Final
Report to the next Town Board meeting, and it passed unanimously.
Trustee Ericson recognized and thanked the following members of the TVC
who were in attendance at the meeting: Kimberly Campbell, Charley Dickey,
Wayne Groome, Cory La Bianca, Fred Mares, Greg Rosener, and Frank Theis.
Mayor Pro Tem Levine called for a break at 9:18 p.m. and resumed the
meeting at 9:27 p.m.
It was moved and seconded (Miller/Blackhurst) to extend the meeting to
accommodate completion of the remaining regular meeting and the
executive session, and it passed. Those voting “Yes” Trustees Blackhurst,
Elrod, Koenig, and Miller; and Trustee Ericson voting “No”.
4. ACTION ITEMS:
1. PAUL S. SARBANES TRANSIT IN PARKS GRANT FOR CVB PARKING
STRUCTURE.
Dir. Zurn summarized studies and planning that lead to the selection of the
Convention and Visitors Bureau (CVB) as the preferred site for a parking structure,
and the grants that have been awarded to the Town to fund construction of the
project. In addition, Bob Felsburg and Holly Buck of Felsburg, Holt and Ullevig
(FHU) spoke to the progress of the NEPA study which is currently underway to
evaluate parking and transit enhancements to reduce congestion in downtown
Estes Park, including identifying the CVB as a site for transit intercept parking
expansion. Through the NEPA study, a categorical exclusion was obtained from
Board of Trustees – April 10, 2012 – Page 5
the Federal Transit Administration (FTA) for the site because construction in this
location would not have significant impacts to environmental resources. Approval
of the categorical exclusion also enables the Town to utilize federal funds for the
construction of the parking structure. In addition, Dir. Zurn said that the Colorado
Department of Transportation (CDOT) has been supportive of this project and may
provide additional funding. At this time the following grants have been awarded to
the Town for the project:
FTA Paul S. Sarbanes Transit in the Park Program $3,000,000
Colorado Congestion Mitigation Air Quality 228,500
Dir. Zurn noted that the federal government wants to see grant funds utilized and
the monies being circulated back into the country’s economy.
Board discussion ensued and is summarized: downtown business people are
questioning why the parking structure will be located at the CVB; outreach to
downtown businesses and the community was lacking in this process; this project
has been discussed for months, reported in the press, and the subject of Town
Board study sessions; what is the dollar amount of the Town’s match for the
project; this is an opportunity to give the community a parking structure and utilize
federal funds to pay for it thereby enhancing the Town’s ability to deal with 3 million
visitors per year; parking spaces will increase from 86 to 300, however RV parking
spaces will be lost; and enlarging the CVB in the future will not be hindered by the
parking structure.
Sandy Osterman, Town resident and Ambassador at the CVB, said many visitors
do not want to walk, or are incapable of walking due to disabilities or issues with
the altitude, and noted that the shuttle system is only available to visitors for a
limited time during the year. She voiced opposition to losing the RV parking
spaces at the CVB.
Charley Dickey, Town resident, said the transit hub parking at Stanley Park is
underutilized and said merchants want the parking structure as close to downtown
shops as possible.
Johanna Darden, Town resident, voiced opposition to a parking structure in Estes
Park and said the matching funds for construction of the structure will take away
from other projects.
It was moved and seconded (Blackhurst/Ericson) to recommend accepting the
FTA Paul Sarbanes Transit in the Parks Program grant for $3 million and the
Colorado CMAQ grant for $228,500, and it passed. Those voting “Yes” Trustees
Blackhurst, Elrod, Ericson, and Koenig; and Trustee Miller voting “No”.
It was moved and seconded (Koenig/Ericson) to direct staff to seek additional
grant opportunities for the CVB transit structure and to proceed with the
design phase of the CVB transit structure project, and it passed unanimously.
Trustee Elrod requested that the public be involved with the design phase of the
project to encourage public buy-in.
2. 2012 COMMUNITY REINVESTMENT FUND PROJECTS (CAPITAL ASSET
MANAGEMENT PLAN.)
Finance Officer McFarland provided the Board with a summary of discussions of
the March 13th and March 27th Town Board Study Sessions related to the Capital
Asset Management Plan (CAMP). He spoke to changes in the Community
Reinvestment Fund budget which include rollover expenditures from 2011 to 2012;
cancellation of the re-roofing of Barn W; expenses related to the Wiest Drive
retaining wall, Elm Road, CVB parking structure, Museum storage facility, and a
pro forma for the Multi-Purpose Event Center (MPEC); and funds previously
committed to the Supporters of the Performing Arts (SOPA) through a
Memorandum of Understanding. It was moved and seconded (Ericson/Koenig) to
recommend approval to move forward with the listed 2012 projects, which
Board of Trustees – April 10, 2012 – Page 6
will be accounted for and financed through the Community Reinvestment
Fund, and it passed unanimously.
5. REQUEST TO ENTER EXECUTIVE SESSION:
It was moved and seconded (Ericson/Miller) to enter into executive session for
the purpose of determining positions relative to matters that may be subject
to negotiations, developing strategy for negotiations, and/or instructing
negotiators under C.R.S. 24-6-402(4)(e) related to Kiowa Ridge; and for a
conference with Attorney White for the purposes of receiving legal advice on
specific legal questions under C.R. S. 24-6-402(4)(b) related to litigation, and it
passed unanimously.
Mayor Pro Tem Levine stated that no action would be taken by the Board following the
executive session, and the Board entered executive session at 10:43 p.m.
Mayor Pro Tem Levine reconvened the meeting at 11:52 p.m.; whereupon he adjourned
the meeting at 11:52 p.m.
Chuck Levine, Mayor Pro Tem
Cynthia Deats, Deputy Town Clerk
Town of Estes Park, Larimer County, Colorado, April 10, 2012
Minutes of a Study Session meeting of the TOWN BOARD of the Town
of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
Rooms 202/203 in said Town of Estes Park on the 10th day of April,
2012.
Board: Mayor Pinkham, Mayor Pro Tem Levine, Trustees
Blackhurst, Elrod, Ericson, Koenig and Miller
Attending: All
Also Attending: Interim Town Administrator Richardson, Town Attorney
White, Director Zurn and Town Clerk Williamson
Absent: None
Mayor Pinkham called the meeting to order at 4:30 p.m.
FUTURE STUDY SESSION LOCATION
The Board discussed the value of holding study session meetings in Room 202/203
versus the Board Room. It was mentioned by staff, the meeting rooms would have
audio/microphone capability in the near future. The Board reached consensus to
continue holding study sessions in Rooms 202/203 because it is their intent to maintain
the informal nature of the meetings, and encouraged staff to move forward with audio
capability in the rooms as soon as possible.
NEXT BUS TECHNOLOGY & VMS/ITS SYSTEM
Murray McBride/Consultant and Matt Weatherford/Senior Transportation Engineer, Iteris
Inc. provided an update on the Intelligent Transportation Systems (ITS) a.k.a. Real Time
Passenger Information System (RTPIS) approved by the Town Board on March 13,
2012 with Connexionz. Mr. Weatherford provided an overview of the system stating the
system improves ridership by increasing trust in the bus system. He stated Connexionz
has begun work on the system and would utilize Verizon as the provider as it is the
company’s understanding the coverage is similar to AT&T. Each bus stop has been
mapped and assigned a unique five digit code to provide information on location and
arrival time to the server to be displayed at the Visitor Center, transportation hub,
website, available to smart phone and tablet users or any third-party identified such as
Rocky Mountain Transit. Connexionz plans on delivering equipment by the end of April
to be added to the current busses to ensure the system is working prior to June when
the rest of the fleet arrives. The next steps include inputting the Town’s data to build the
website, management tool and predictions. The service should improve customer
service, increase awareness of the shuttle system, and provide a foundation of
technology for future improvements and regional coordination.
A discussion ensued regarding the use of Verizon as the provider. Trustee Koenig
restated her concerns expressed during the March 13th meeting that use of Verizon
would not work in many of the locations in Estes Park and that AT&T should be used.
She stated Connexionz should be responsible for any additional costs associated with
contracting with AT&T to make the system work properly because the Board made it
clear on the 13th Verizon would not work. Interim Town Administrator Richardson
commented Verizon would add a tower to Prospect Mountain in the near future to
improve their coverage; however, the vendor needs to ensure the system works and
would be responsible to provide the service outlined at no additional cost to the Town.
Mr. McBride would discuss the change and costs with the vendor.
Town Board Study Session – April 10, 2012 – Page 2
Additional items that could be added to the system at an increased cost include QR
codes, automatic ridership tracking for both boarding and deboarding, automatically
announce the next stop to on-board passengers, wi-fi for passengers, future
expandability to include other agencies such as the National Park. On-board monitors
could be added to the system to improve the rider experience. It was suggested the
LMD could provide the service and also add advertisement to the shuttle system.
The Board requested staff review the cost of adding counters to provide information for
each stop with time stamp because the count is currently done by hand and is time
consuming. One consideration may be the installation and removal of the units each
year due to the calibration required with each installation.
VARIABLE MESSAGE SYSTEM (VMS)
Ms. Laurie Miskimins/Transportation Planner for Federal Highway Administration,
Central Federal Lands Highway Division was present to provide an overview of the
2012 signage plan including proposed locations for Dynamic Message Signs (DMS),
proposed messaging, proposed static signage and maps, and other support and
improvements for the 2012 season. She stated the construction on Bear Lake Road
this year has presented additional signage needs. From May 29th – October 9th from
9:00 a.m. to 4:00 p.m. the road would be accessible only via the free Park shuttle. The
transportation hub would provide parking and staging for visitors. DMS and other
communication efforts would provide visitors with information related to the construction
prior to their arrival in Estes Park (Park and Town open, but plan ahead and be
prepared). Lessons learned in 2011 include the need to provide additional promotion
avenues to front range residents; provide direct links to shuttle information on both
RMNP and Town websites; encourage staff to provide a consistent and positive
message that promotes use of the shuttle; provide improved wayfinding information to
the transportation hub and to pick-up locations; encourage peak-spreading by providing
pre-trip information to visitors; highlight the word “free shuttle”; provide visitor
information from a regional perspective; and DMS are effective whereas the Highway
Advisory Radio (HAR) had limited effectiveness. DMSs would be located near Drake on
Hwy 34, Mall Road on Hwy 34, Pole Hill on Hwy 36 and east of Community Drive on
Hwy 36. The signage used for the transportation hub would be similar to the signage
used in the Front Range in an effort to make it user-friendly and familiar to visitors. A
future application includes the use of Google applications that would most likely be
available in 2013.
Trustee Koenig stated the placement of the signage in 2011 was too close to the turn
for the transportation hub, and without additional information on the number of spaces
or limited parking, visitors will continue to drive into town for parking. She stated visitors
need to be motivated to park at the transportation hub. Other comments from the Board
included the need to define the shuttles as free, however, Park entrance fees are still
required. There needs to be additional messaging that two different shuttle services are
provided by the Town and the Park. Trustee Miller questioned where additional cars
would be parked if the transportation hub and the program becomes a success.
Director Zurn stated there are additional parking spaces available in a dirt lot as well as
the school parking lot. Staff has a new signage package to be installed this year based
on the 2011 experience. Staff continues to work to coordinate parking for special
events; however, Mr. Hannon stated transit needs are highest during the day while
special events are more likely to be held in the evening.
There being no further business, Mayor Pinkham adjourned the meeting at 6:40 p.m.
Jackie Williamson, Town Clerk
Town of Estes Park, Larimer County, Colorado, April 12, 2012
Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC
WORKS COMMITTEE of the Town of Estes Park, Larimer County,
Colorado. Meeting held in the Town Hall in said Town of Estes Park on
the 12th day of April, 2012.
Committee: Chair Blackhurst, Trustees Ericson and Koenig
Attending: Trustees Ericson and Koenig
Also Attending: Interim Town Administrator Richardson, Chief Kufeld, Dir.
Bergsten, Dir. Zurn, and Deputy Town Clerk Deats
Absent: Chair Blackhurst
Trustee Ericson called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None
PUBLIC SAFETY.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Chief Kufeld reported that emergency alert testing is conducted bimonthly in the
Estes Valley and encouraged residents to sign up for alerts through leta911.org. He
noted that the Police Department (PD) dispatchers are trained and capable of
handling an interagency event or major incident. Chief Kufeld said the PD currently
has four positions open; that the lobby construction project is out to bid with
construction scheduled to be completed by Memorial Day; and said that a recent
Supreme Court decision related to strip searches does not affect PD procedures.
UTILITIES.
LIGHT & POWER SERVICE CENTER ROOF REPLACEMENT.
This item was removed from the agenda to provide staff additional time to address
structural concerns related to wind speed and snow load requirements.
ALLENSPARK CIRCUIT UPGRADES.
Rebuilding of the radial three-phase main line feeder circuit to Allenspark continues
based on a long-range plan for upgrades. The lines are being rebuilt using “tree” cable
which is stronger, more reliable and wildlife-friendly, and more fire-safe in case of a
downed line. The work was sent out for bid and a walk-through was conducted with the
contractors because of the rough terrain and difficult access in the area. Poles
measuring 45’ to 50’ will be installed in the area providing a narrower profile and
requiring less tree-trimming activity. Due to the terrain, blasting and the use of
helicopters to set some poles may be required. The following bids were received:
Hamlin Electric $486,249.23
Par Electric 720,069.79
Selcon Utility 418,002.50
Sturgeon Electric 433,115.92
Ward Electric No bid received due to current workload
Staff recommends awarding the contract to Selcon Utility at a cost of $418,002.50. Dir.
Bergsten said that the Town has previously contracted with Selcon with satisfactory
results and noted that $180,000 worth of materials have already been purchased for the
Public Safety/Utilities/Public Works Committee – April 12, 2012 – Page 2
project. The Committee recommends approval of a contract for the Allenspark
Circuit Upgrade 2012 to Selcon Utility at a cost of $418,002.50, budgeted from
account #502-7001-580-35-57 to the consent agenda.
WATER CONSERVATION PLAN.
Sarah Clark, HDR, Inc., provided an overview of the Water Conservation Plan that was
developed over the past year utilizing a Colorado Water Conservation Board (CWCB)
grant of $34,075. Highlighted recommendations of the Plan include: water saving
fixtures; improvements to the Town’s irrigation system; third stage treatment at Marys
Lake Water Treatment Plant; automation of bleeder lines; customer meter testing and
replacement; leak detection and repair; and tracking breaks and repairs. Benefits of
implementing plan recommendations are potential savings of 20.5 million gallons of
water per year; lower water treatment costs; lower costs to maintain the system; and
good stewardship of water resources. The grant requires verification that guidelines for
development of the Plan were followed and that it be approved by the Town Board. The
Committee said the Plan will communicate to water users that the department
continues to work to improve service by conserving water and controlling costs. The
Committee recommends approval of the Water Conservation Plan as presented
on the consent agenda for the April 24, 2012, Town Board meeting.
GIS CONSULTING CONTRACT.
The Town’s Geographical Information Services (GIS) position has historically been a
position shared by the Water and L&P divisions. The position was combined with IT to
provide additional support to the division, however, increasing requests for GIS services
from all Town departments are no longer achievable with current staffing of one-half full
time employee (FTE). The purpose of this project is to lay a foundation for access to
accurate geospatial data which will in turn support the Town’s mission to provide high-
quality, reliable GIS services. The project will include a needs assessment and optimize
the Town’s GIS structure, and ensure that functionality is in place to allow for the
extraction of more detailed data. A Request for Proposals (RFP) was issued with the
following results:
ARCADIS $126 avg / hour
EI Technologies, LLC $118 avg / hour
Ferguson-Jenkins & Associates, Inc. $ 85 avg / hour
InfoMaption, Inc. $ 80 avg / hour
InVision GIS, LLC $80 / hour flat rate
Matrix Design Group $ 90 avg / hour
Based on qualifications and cost, staff recommends contracting with InVision GIS, LLC.
The Committee recommends approval on the consent agenda of the GIS
Consulting Agreement to InVision GIS, LLC, at a cost not to exceed $45,000
based on work performed at a rate of $80 per hour budgeted, from accounts #503-
7000-580-35-54 and #502-7001-580-33-33.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Replace HPS Highway Lighting with LED – Supt. Steichen reported that staff is
continuing to replace High Pressure Sodium (HPS) streetlights with LED lights. The
LED lights are already in place at the Stanley Park Transit Hub, along Highway 36
from Stanley Avenue to Community Drive, and from 4th Street to Community Drive.
Another 30 lights will be replaced during April and May 2012. Once all HPS highway
lights have been replaced with LED highway lights, staff estimates a savings of
$36,000 annually.
2. 2012 Revised IT Capital Expenditures. Supt. Fraundorf said $20,000 originally
budgeted to improve or replace audio visual components in the Board Room are
being reallocated. Staff proposes spending $6,000 on Board Room A/V system
improvements, and $14,000 to provide public wireless internet service in Town Hall
and at the Visitors Center.
Public Safety/Utilities/Public Works Committee – April 12, 2012 – Page 3
3. Sungard Update. Supt. Fraundorf reported that a kickoff meeting was held with staff
and a list of processes has been compiled to aid in software configuration.
PUBLIC WORKS.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
1. Dir. Zurn reported that the Black Canyon Creek project is on schedule. Staff has
completed plantings at the location and fencing will be completed within the next few
weeks. Repairs to MacGregor Avenue and Phase 5 Improvements to Bond Park are
scheduled to begin October 1, 2012. The Virginia Drive, Park Lane, and MacGregor
project is currently three days ahead of schedule with concrete curb and gutter work
coming up. Bids for the stall barns and the PD remodel are being solicited; and the
Wiest Drive retaining wall design is wrapping up and the project will be out to bid
soon. A detailed Street Improvement Plan (STIP) is being assembled and will be
brought forward at an upcoming meeting. He noted that the Town will have a booth
at the Job Fair with seasonal positions still open, as well as one mechanic position.
There being no further business, Trustee Ericson adjourned the meeting at 9:18 a.m.
Cynthia Deats, Deputy Town Clerk
Light & Power Department Memo
To: Honorable Mayor Pinkham
Board of Trustees
Interim Town Administrator Richardson
From: R. Bergsten, Utilities Director
Sarah Clark, Senior Project Manager, HDR, Inc.
Jeff Boles, Water Superintendent
Diana Beehler, Water Quality Manager
Date: April 24, 2012
RE: Water Conservation Plan
Background:
The Town received a grant of $34,075 from the Colorado Water Conservation Board
(CWCB) for the development of an approved water conservation plan (February, 2011 PUP
Committee). In order to be "approved" our plan must comply with the Colorado Water
Conservation Act of 2004 and adhere to the "Water Conservation Plan Development
Guidance Document" from the CWCB. The Town and HDR, Inc. have completed the plan
(available upon request) and it is being presented for adoption by the Town Board.
Attachment 1 is the presentation provided at PUP.
Adoption of this plan does not bind the Town to implementation expenditures. Grant
funding for implementation is available from CWCB and, if we do pursue implementation of
the larger capital projects, the Water Department will apply for those grant funds.
Applications for funding from the State are contingent upon having an approved Water
Conservation Plan.
For most cities in Colorado the easiest way to conserve is by reducing lawn irrigation;
however, Estes Park does not fit that model because there are very few landscaped yards.
Using the process outlined in the CWCB guidance document, we documented a number of
conservation measures, but not all of them were recommended.
Our final recommended conservation measures are categorized into four
areas (Table 6-1 of the plan) as follows:
1. Demand-Side Measures (DM)
a. Water-Saving Fixtures
b. Town Irrigation System Improvements ($9,600)
2. Supply-Side Measures (SM)
a. Third Stage Treatment at MLWTP ($606,800)
b. Bleeder Automation ($41,100)
3. Demand Side Programs (DP)
a. Town Website
4. Supply-Side Programs (SP),
a. Customer Meter Testing and Replacement
b. Leak Detection and Repair
c. Tracking of Breaks and Repairs
Implementation of this Water Conservation Plan will directly benefit Water Department
customers through cost savings from increased utilization of Marys Lake Water Treatment
Plant and lower energy expenses in reduced heating, pumping and treatment of water.
We will continue to promote good stewardship through the education of our customers on
the value of water and preservation of our environmental resources.
Budget:
N/A
Staff Recommendation:
Staff recommends approval of the plan.
Sample Motion:
I move to approve/deny the acceptance of the Water Conservation Plan.
Page 2
1
April 12, 2012Public Utility Committee
Estes Park Water Conservation
Plan Update
Sarah Clark, P.E.
2
Water Conservation Program Elements –
Cost Effectiveness and Water Savings
Water Conservation Cost Effectiveness Annual Water Savings
Measure/Program ($/1,000 Gal) (Millions of Gal)
Water Saving Fixtures
Town Irrigation System Improvements
and Audit ($0.98) 0.55
Third Stage Treatment $0 87 527Third Stage Treatment $0.87 5.27
Bleeder Automation $0.38 10.5
Town Website
Customer Meter Testing and
Replacement
($2 56)42Leak Detection and Repair ($2.56)4.2
Tracking of Breaks and Repairs
TOTAL 20.5
3
Benefits to Customers and Water
Department
Water savings of 20.5 million gallons/yr
Estimated annual O&M cost savings of $16,000
-Similar estimated cost to implement conservation plan
elements
Timely replacement of aged piping before it leaks Timely replacement of aged piping before it leaks
through leak detection and repair program
-Fixing breaks after they occur typically has much higher
cost
Good public stewardship of water resources –the Good public stewardship of water resources –the
‘green’ element of water conservation
4
Revenue Reduction from Water
Conservation
Conservation program elements save water that is
t t dnot metered
-Water department bleeders-Distribution system leaks
Meter testing and replacementgp
-Improves accuracy of accounting for water-Could improve/reduce or be revenue neutral, depending
on each meter condition
5
Commitment to Town CIP
Third stage treatment in current CIP
Bleeders being tested/evaluated now, but not in CIP
for final installation
Other elements are O&M funded
6
Schedule for Implementation of
Conservation Plan
Water Conservation
Measure/Program
Required Action Timing of Activity
Measure/Program
Water Saving Fixtures
Distribute fixtures at
appropriate events
Ongoing activity
Town Irrigation System
Improvements
Upgrade irrigation control
system and automatic rainfall
sensors
Dependent on Town budget for
Parks Department
Pilot test technologies and 2013 or later, depending on
Third Stage Treatment install if successful funding availability
Bleeder Automation
Install “test” bleeders for
evaluation
2012
Town Website
Describe conservation
programs
Ongoing activity to update as staff
time is available
Customer Meter Testing and
Rl t
Test 3” and 4” meters 2013-2016
Replacement
Leak Detection and Repair
Find existing leaks in water
mains and make repairs
2012 and 2013 as budgeted
Tracking of Breaks and
Repairs
Record appropriate
information regarding water
main breaks
Ongoing activity
7
Approval of Conservation Plan
CWCB grant requires approval of Conservation Plan
b T th itiby Town authorities
Follow-up by Water Department
-Track lost water-Track cost of conservation program pg-Check progress yearly on conservation
Plan to be updated every 10 years
8
Questions?
RECORD OF PROCEEDINGS
Special Meeting of the Estes Valley Planning Commission
March 22, 2012 - 1:30 p.m.
Board Room, Estes Park Town Hall
Commission: Chair Doug Klink, Commissioners Ron Norris, John Tucker, Betty Hull,
Rex Poggenpohl, Joe Wise, one vacant position
Attending: Chair Klink, Commissioners Norris, Tucker, Hull, Poggenpohl, and Wise
Also Attending: Director Chilcott, Planner Shirk, Town Board Liaison Elrod, Town Attorney
White, and Recording Secretary Thompson
Absent: None
The following minutes reflect the order of the agenda and not necessarily the chronological
sequence.
Chair Klink called the meeting to order at 1:30 p.m. Today’s meeting was continued from
March 20, 2012, due to Town Administrator interviews in the Board Room. There were
approximately 45 people in attendance.
1. PUBLIC COMMENT
None.
Chair Klink acknowledged receipt of a letter from Upper Thompson Sanitation District in
response to Rita Kurelja’s Estes Park Housing Authority presentation in February, 2012.
2. CONSENT AGENDA
A. Approval of minutes, February 21, 2012 Planning Commission Meeting.
It was moved and seconded (Norris/Hull) to approve the consent agenda as
presented, and the motion passed unanimously with one vacant position.
3. AMENDMENT TO THE ESTES VALLEY DEVELOPMENT CODE: ACCESSORY
DWELLING UNITS (ADU)
Director Chilcott reviewed the staff report. She stated the proposed draft code language
was the culmination of approximately five years of discussion and public comment.
Discussion has revolved around the impact on single-family neighborhoods if the code
was amended to broaden the allowance and/or use of ADUs. If allowed on more lots,
there has been extensive discussion as to the specific use of ADUs as guest/caretaker
quarters and long- or short-term rental units. General Planning Commission
recommendations were also based on feedback from a study session with the Town
Trustees in January, 2012.
Director Chilcott stated recent discussion of ADUs has included attached versus detached
units. Attached ADUs are currently allowed without a deed restriction or land use affidavit
on approximately one-third of all lots in the Estes Valley. Accessory kitchen code
amendments created an allowance for accessory kitchens on all residential lots zoned as
follows: R, RE-1, RE, E-1, E. A land use affidavit is required for an accessory kitchen.
The Planning Commission general recommendation is to continue to allow attached
accessory dwelling units.
Director Chilcott stated detached ADUs were allowed in many areas prior to the adoption
of the EVDC. The Planning Commission recommendation has been to allow detached
units in the EVDC area, with several details needing clarification, such as minimum lot
size requirement and maximum dwelling size. Town Trustees and Planning
Commissioners discussed limiting the maximum size of an ADU to 49% of the principal
dwelling size. The draft code language includes a Conditional Use Permit (CUP) option for
detached ADUs. This has been a point of discussion with Town Trustees. A CUP would
require neighbor notification and a public hearing for a detached ADU, along with site
design review to minimize impact on the single-family character of the neighborhood.
Planning Commission has discussed at length whether or not to require a public review
RECORD OF PROCEEDINGS
Estes Valley Planning Commission 2
March 22, 2012
process. The general recommendation is to have specific standards in the EVDC so a
property owner could build an ADU without Planning Commission review.
The possibility of a land use affidavit is a point of discussion. Consensus has been
reached between the Town Board and the Planning Commission to not allow short-term
rentals. Long-term rentals are still being discussed. Staff researched newly built ADUs,
and found that nationally, approximately one ADU per 1,000 dwellings are built per year in
communities allowing ADUs. For the Estes Valley, this would mean approximately twelve
new ADUs per year.
Director Chilcott stated code amendments were recently approved to allow
alterations/improvements to existing legal non-conforming ADUs. The proposed code
language combines the ADU and second kitchen regulations into one comprehensive set
of ADU regulations.
PUBLIC COMMENT
Don Sellers/Town resident and President of Black Canyon Hills Home Owners
Association (HOA) commented on government transparency. He, as well as the majority
of his HOA, is opposed to ADUs. He recommended using the rezoning process if a
property owner desired to have an ADU on their property.
Bob Rising/County resident was opposed to long- and short-term rentals of ADUs and the
implementation of the “use by right” code. He supported applying a Capital Expansion
Fee. He suggested forming a balanced community development group with
representatives from the largest housing subdivisions in the Valley, Community
Development Staff, and others to recommend a three-year plan to help alleviate the
seasonal workforce housing shortage. He referred to statistics from the Estes Valley
Housing Needs Assessment report. He submitted several documents for the record,
which were posted on the Town web site.
Bob Ernst represented Fred Mares/Town resident who was opposed to ADUs. He was
especially concerned about the enforcement of rentals. He recommended no changes be
made to the current EVDC regarding ADUs.
Bob Ernst/Town resident was opposed to changing the EVDC regarding ADUs. He was
concerned about changing the density of single-family neighborhoods and the
enforceability of rentals. He stated if rentals were non-enforceable, then he was also
opposed to ADUs in general. He submitted several documents for the record, which were
posted on the Town web site.
Sharry White/Town resident commented the proposed amendments violate the intention
and spirit of the Estes Valley Development Code, Section 1.3. and Section 4.3.A. She was
opposed to ADUs in single-family neighborhoods, stating those neighborhoods have a
right to be protected by the code. She was aware of the need for affordable and workforce
housing, and suggested using long-range planning rather than code amendments to
address those issues. Those wishing to add an ADU could apply for the rezoning of their
property to a zone district where it would be allowed.
Louise Olson/Town resident supported rentals of ADUs. She stated there is a great need
to help young families stay in Estes Park. A drop in school enrollment is a sign that young
families are leaving Estes Park. She stated the positive effect of having young, vibrant,
diverse families living in our community far outweighed the perceived negative effects
from allowing ADUs to be rented.
Debra Kelly/County resident supported allowing ADUs in the Estes Valley as a way to
make living in the Estes Valley more affordable.
Betty Nickel/County resident supported ADUs on large properties. She did not think that
affordable housing and accessory dwelling units should be discussed in the same
conversation. There is a big difference between affordable housing and guest homes. She
stated that HOAs can establish regulations for or against ADUs and the rentals of them,
RECORD OF PROCEEDINGS
Estes Valley Planning Commission 3
March 22, 2012
and that it would not be cost effective for a property owner to build an ADU and use it as a
rental. She was concerned about illegal accessory dwelling units being a safety hazard to
the occupants.
Fred Barber/County resident commented the code applies too much control. He
recommended the EVDC control density by looking at total floor space, total accessory
structures, and total occupancy.
Bill Cook/County resident and President of the Carriage Hills HOA stated the Carriage
Hills HOA Board opposes ADUs. He agreed with Don Sellers comments.
David Born/County resident was concerned about enforcement of any adopted
regulations. He suggested the Planning Commission establish enforcement regulations if
the code passes.
Kay Norton-Haughey/Town resident stated the town leaders needed to be cognizant of
the history of the Estes Valley and the needs of the community. She supported
grandfathering of existing legally nonconforming ADUs, with the ability to pass on the
grandfathering to future property owners.
Sandy Lindquist/Town resident commented that while affordable and workforce housing in
the community need to be considered, zoning and density changes in the EVDC as a one-
size-fits-all solution would not be appropriate for the Estes Valley. She stated decisions
concerning zoning and density should be planned into a development and not appended
onto pre-existing neighborhoods.
Tom Gootz/Town opposed short-term rentals. He was concerned that homes in single-
family neighborhoods would become accommodations units.
Rita Kurelja/Director, Estes Park Housing Authority (EPHA) stated the housing authority
was formed by the Town Trustees with a mission to further housing opportunities in the
Estes Valley. The EPHA needs to take every opportunity to follow through with that
mission. Affordable housing will not be solved by any one thing, but by a combination of
many small things. Two of those small things would be 1) allowing ADUs, and 2) allowing
rentals of such.
Jay Heineman/County resident opposes ADUs and thinks it would dilute single-family
neighborhoods. He stated zoning districts are there for a reason. Agrees with David Born,
Sharry White, and Fred Mares.
Cindy Younglund-Liddell/Town resident was concerned about making sure that residential
property owners who used their rentals as commercial businesses would be taxed
accordingly.
Judy Anderson/local realtor and property manager agreed with Ms. Norton-Haughey. She
supported long-term rentals. She was concerned about the number of homes being
rented as vacation rentals without going through the required permit/license process and
paying the appropriate utility rates and local marketing district tax. She would like to see
enforcement of vacation home rental regulations.
Closed public comment.
STAFF AND COMMISSION DISCUSSION
There was discussion between the Commission and staff and the following statements
were made:
Attorney White stated if rentals were not allowed, the Town could not evict tenants,
but could charge the property owner with violation of the code, subject to
prosecution in Municipal Court.
RECORD OF PROCEEDINGS
Estes Valley Planning Commission 4
March 22, 2012
Director Chilcott stated the current code does not allow new detached ADUs. An
application for an ADU would not be in the purview of the Board of Adjustment as
that is a land use issue.
Director Chilcott stated rezoning of property requires a review with strict criteria,
and staff would not support rezoning as a viable option for ADUs in most cases. If
so desired, entire neighborhoods could request a zone change or a code change
for their zone district, but spot zoning would not be appropriate.
Director Chilcott stated the Community Development Department has tracked code
compliance complaints for a few years, and most have to do with sign violations
and vehicles. She recalled one complaint about a rental. Noise complaints
associated with a property are handled by the Estes Park Police Department or
Larimer County Sherriff’s Department.
Director Chilcott suggested the Commission review the proposed code language and
make changes if necessary. If comfortable with the proposed code amendments, the
Planning Commission could forward a recommendation on to the Town Board. A report to
the Town Board would be scheduled for March 27, 2012, with a public hearing and vote at
the April 10, 2012 Town Board meeting.
Director Chilcott stated the proposed draft defines ADUs as complete and permanent
separate living facilities. The existing definition of a kitchen would be removed and
replaced with a kitchen defined as a room conducive to the preparation of food. There is
the potential to add language to improve the definition. The goal would be to end up with
one concise set of regulations that would apply to ADUs. Staff proposed to remove all
code language concerning accessory kitchens and continue to allow accessory dwelling
units in all residential zone districts where currently allowed. A recommendation needs to
be made to the Town Board as to whether or not a land use affidavit would be required
with ADUs. ADUs are currently allowed on lots with 1.33 times the size of the minimum lot
area for the zone district. This statement would be removed, with a reference inserted
stating the required minimum lot size. Staff proposed to remove the current code allowing
the size of an ADU to be 33% of the principal dwelling or 800 square feet, whichever is
less. Based on feedback from the public, this limitation could be restrictive in some cases.
Therefore, the proposed code would allow ADUs to be up to 49% of the size of the
principal dwelling.
Director Chilcott stated several options have been proposed concerning limits on tenancy.
The proposed code amendment would not allow short-term rentals. (Current Vacation
Home regulations allow short-term rentals in all single-family residential zone districts.
However, once a property owner built an ADU, the short-term vacation home rental option
would not be allowed.) Other options concerning long-term rentals were provided for
discussion and recommendation: Option A, Long-term rental of the principal dwelling or
the accessory dwelling would not be allowed; Option B, Either the principal dwelling or the
accessory dwelling may be rented long-term (30 days or more). Rental of both dwellings
at the same time would not be permitted. To clarify, a property owner could choose to live
in one dwelling and rent the other, but both could not be rented to separate parties at the
same time. Option C, both the principal dwelling and the accessory dwelling may be
rented long-term to one household. This option would keep the single-family intent in
place. There was general consensus to strike Option A. Staff recommended a statement
allowing non-paying guests to occupy an ADU either short term or long term. All Planning
Commissioners, with the exception of Commissioner Tucker, supported the option of
allowing long-term rentals on properties containing ADUs. The ADU could not be rented
separately, but the entire property could be rented to one household (up to eight unrelated
individuals or an unlimited number of related individuals). Commissioner Tucker
supported being able to rent ADUs on a long-term basis to households separate from the
principal dwelling.
Director Chilcott stated staff reviewed other sections of the EVDC concerning density
calculations, limit on number of ADUs, and maximum occupancy. There was general
consensus among Commissioners to change the section on off-street parking (Section
5.2.2.a.6) to require one parking space for the ADU rather than one parking space for
RECORD OF PROCEEDINGS
Estes Valley Planning Commission 5
March 22, 2012
each bedroom in the ADU. There was general consensus to strike Section 5.2.2.a.7,
Home Occupations. There was discussion among the Commission concerning minimum
lot size. Staff provided a chart showing that out of roughly 4700 parcels in the Estes
Valley, 19% of those are two acres or larger. Commissioner Tucker was opposed to
changing code that would allow only 19% of the lots to have detached ADUs, and
suggested a minimum lot size of one acre. A one acre minimum would allow detached
ADUs on approximately 50% of all lots (subject to other restrictions through covenants,
HOA regulations, well permits, etc.). It was clarified that this one acre minimum would be
actual lot size and would not be tied to a zone district. There was consensus to allow
ADUs on lots sized one acre or more.
Director Chilcott reviewed proposed EVDC Section 5.2.2.a.8, Land Use Affidavit. This
recorded document that would run with the property to notify future buyers of the ADU
regulations. The affidavit would require approval by the Town and/or County attorneys,
depending on the location of the property.
Director Chilcott stated another option for consideration was the requirement of public
notice and public review for detached ADUs. If supported, the process would be a
Conditional Use Permit. There was discussion among the Commission, and the
consensus was to remove this proposed section of the code. There was consensus to
require ADUs to comply with the EVDC Site Disturbance Standards.
Director Chilcott stated staff recommended removing the current regulations for accessory
kitchens. The accessory kitchen regulations allow attached ADUs with a land use affidavit.
If ADUs are allowed, staff would also recommend excluding ADUs from maximum
cumulative gross floor area requirements for all accessory uses.
There was general consensus to revise the definition of kitchen to read “Kitchen shall
mean a room or space within a room designed for or conducive to the preparation or
cooking of food.”
It was moved and seconded (Wise/Hull) to recommend approval of the proposed
amendment to the Estes Valley Development Code, expanding the ability of
property owners to construct and use Accessory Dwelling Units on single-family
residential zoned lots, to the Estes Park Town Board and the Larimer County Board
of County Commissioners as presented and revised. The motion passed 5-1 in
favor of the amendment. Commissioner Tucker voted against the amendment, and
there was one vacant position.
Discussion ensued between Commissioner Tucker and Town Attorney White concerning
the practicality of amending the code to allow for affordable housing rentals only. Attorney
White recommended against such an amendment. Commissioner Tucker stated he did
not believe new ADUs built as rentals would be financially viable. He understood the
challenge of enforcing regulations where tenants were concerned. He agreed with Ms.
Kurelja about ADU rentals being one small part of the affordable housing challenge.
Commissioner Poggenpohl was impressed with the public comment, and was
appreciative of the input. Commissioner Norris commented the primary philosophy was to
not have an adverse impact on single-family neighborhoods. He stated public testimony
reaffirmed keeping the integrity of single-family neighborhoods. After reviewing code
enforcement options, he agreed with the one acre minimum lot size to allow more
property owners to have ADUs.
Director Chilcott stated the proposed amendments would go before the Town Board as a
report on March 27, 2012, and as an action item on April 10, 2012, at 7:00 p.m. in the
Town Board room. The public is invited to attend these meetings.
4. REPORTS
A. Planner Shirk reported there has been a pre-application meeting with the owners of
the Estes Park Resort (formally Lake Shore Lodge). They want to change the current
RECORD OF PROCEEDINGS
Estes Valley Planning Commission 6
March 22, 2012
off-premise sign. Staff has been working with them for several months, and expects a
variance application in the near future.
B. Planner Shirk reported the Best Western Amended Plat and Riverspointe Amended
Condominium Map was approved by Town Board on February 28, 2012.
C. Planner Shirk reported the County Commission approved the Range View Right-of-
Way Vacation for a portion of an unused cul de sac.
D. Planner Shirk reported staff approved the Best Western Development Plan 2011-01.
The motel owners will be adding eight additional rooms and additional meeting space.
E. Director Chilcott reported there is a vacancy on the Planning Commission for a Town
representative. An advertisement has been placed in the newspaper. The application
closing date is Monday, April 2, 2012. She hoped the current Planning
Commissioners to encourage citizens to apply for this volunteer position.
There being no further business, Chair Klink adjourned the meeting at 3:45 p.m.
___________________________________
Doug Klink, Chair
___________________________________
Karen Thompson, Recording Secretary
Community Services Memo
To: Honorable Mayor Pinkham
Board of Trustees
Interim Town Administrator Richardson
From: Community Services Director Kilsdonk
Date: April 24, 2012
RE: Volunteer Manual
Background:
A draft Town of Estes Park volunteer manual was presented at a Town Board Study
Session on October 11, 2011. Trustee recommendations from that study session were
incorporated into a revised manual draft, which was presented at the March 27, 2012
Town Board Meeting. At that time, the Trustees voted to delay consideration of the
manual for one month, to allow staff to solicit comments from the volunteer groups
impacted.
Subsequent to the Board meeting, Interim Town Administrator Richardson sent a letter
to each of the five volunteer groups with which the Town has, or soon will have, a formal
agreement. These include: the Estes Park Museum Friends & Foundation, Inc.; Estes
Park Senior Citizens Center, Inc.; Estes Park Western Heritage, Inc.; Estes Valley
Restorative Justice Partnership; and the Ambassadors of Estes Park. The letter
addressed the purpose of the volunteer manual in defining roles and responsibilities
with regard to Town and volunteer liability. Specifically, it explained the release of
liability and indemnification clause, and outlined the role of Town employees who also
volunteer with the Town. Along with the letter, a draft copy of the manual was distributed
to these five organizations.
The draft was also distributed to the nine Standing Committees and Boards listed in the
manual: the Estes Park Building Codes Board of Appeals; Estes Park Building
Authority; Creative Sign Design Review Board; Estes Park Housing Authority; Estes
Park Local Marketing District Board; Estes Park Tree Board; Estes Valley Board of
Adjustment; Estes Valley Library District Board; and the Estes Valley Planning
Commission. A few Town staff commented on the draft, and staff were invited to share
it with individual volunteers and volunteer groups such as the Elk Fest Committee and
the Estes Park Police Auxiliary.
Feedback was received from the Ambassadors, the Library District Board, the Housing
Authority staff, the Museum Friends Board, the Senior Center Inc. Board, the Local
Marketing District Board, Western Heritage, Inc., the Police Department staff, the
Creative Sign Design Review Board, the Estes Valley Planning Commission, and a few
individual volunteers.
A summary of the feedback by topic is as follows:
Applicability of Manual to Town Board-Appointed Volunteers on Standing Committees
and Boards
Comments:
yThe independent districts, including the Library Board, should not be covered by the
Town manual.
yThe County appointees to the Planning Commission should not be covered.
yThe Local Marketing District Board should not be covered.
yThe Housing Authority should not be covered.
Response:
The manual applies to Town appointees but not County appointees. ITA Richardson
has directed that the Estes Valley Library District Board be removed from the list of
Town Board-appointed volunteers because the trustees are jointly appointed by the
Town Board and Larimer County. There is one jointly appointed member on the
Planning Commission, and the alternate on the Board of Adjustment is jointly appointed.
ITA Richardson recommends further discussion with the County to work out a process
to address jointly-appointed members. The Town currently does not have an IGA with
the Housing Authority but all Board members are Town appointees. ITA Richardson
recommends creation of an IGA with the Housing Authority.
Waiver and Indemnification
Comments:
yThe waiver seems to contradict the indemnification.
yAccording to this document the Town is telling our local non-profit corporations and
volunteer groups that we should believe that the Town is willing to take responsibility for
occurrences that could cause harm to us. Yet, the liability and indemnification forms that
we are asked to sign apparently remove the Town’s responsibility for any such
occurrence.
yIt sounds a bit draconian to me. If I am injured by a Town worker while volunteering for
the Town…I do not want to have released the Town for the prospective negligence of
one of its workers. If I am negligent, I have insurance to cover any injury or damage I
cause and do not ask others to release me in advance of my negligence.
yIf the affiliated volunteer organization carries insurance for its members as volunteers,
is the requested release and indemnification agreement unnecessary?
yDoes every volunteer need to sign a release of liability form?
Response:
The waiver and the indemnification work together to protect the Town and the volunteer.
Inherent liabilities with using volunteers within the government work place exist when
volunteers fail to conduct themselves within the scope of their defined duties. When this
happens, the volunteer faces exposure to personal liability if a claim is filed. The
Colorado Governmental Immunity Act (CGIA) governs the liability of the Town, its
employees, agents, and volunteers. The CGIA provides that the Town shall be liable for
the cost of defense of any authorized volunteer, meaning a person who performs an act
for the benefit of the Town at the request of and subject to the control of the Town. The
CIGA provides that the Town shall be liable for the cost of defense of the authorized
volunteers where the claim against the public employee arises out of injuries sustained
from an act or omission of the scope of his/her employment, except where such act or
omission is willful and wanton.
Not every volunteer needs to sign the form. If the volunteer is part of an organization
which has entered into an agreement with the Town of Estes Park in which the
president is authorized to sign on behalf of the membership, s/he is not required to sign
an individual release of liability form.
Volunteers for Affiliated Agencies vs. Town Volunteers
Comments:
yWhat about the volunteers who work just for our non-profit organization, not for the
Town?
yCould someone who works for a Special District be allowed to serve on the Board of a
Town-affiliated nonprofit agency?
yWhat specific terms, conditions and rules of those listed—police background
checks?—really apply to a non-profit affiliated agency that has an MOU with the Town?
Response:
Any volunteer who works for an organized Town-affiliated volunteer group is considered
a Town volunteer for liability purposes. The Town’s administrative policy is to negotiate
agreements with all organized volunteer groups for the purpose of identifying the roles
and responsibilities of the volunteer group and the Town with regard to the specific
volunteer activities involving the volunteer organization. This is extremely important with
regard to Town and volunteer liability. The purpose of the written agreements is to
adequately define, for both the Town and the volunteer organization, including its
individual volunteers, the individual volunteer’s duties. Without an adequate definition of
authorized volunteer activities and duties by both the Town and the volunteer
organization, it is difficult for the Town and/or the volunteer to know what liabilities the
Town and the volunteer will incur if the volunteer activity is outside the defined scope of
the volunteer’s duties and responsibilities.
All of the terms, conditions, and rules, including background checks, apply to volunteers
with organizations which have an MOU with the Town. The exception, as noted above,
is that volunteers with those groups do not need to sign individual waivers. Also, Town
employees are not eligible to serve as volunteers for organizations which have an MOU
with the Town. The Town also provides to its organized volunteer entities error and
omissions liability insurance, which provides additional protection for all boards of
directors and officers of those entities.
Background Checks
Comments:
yAre they necessary?
yThis is way over the top for Town volunteers. Some very sensitive positions may
require this level of pre-selection and investigative background checks, however, not all.
Some guidelines for email, handling of funds and leadership positions, etc. may be
advisable.
yIs the background check requirement one-time or annual? Five hundred volunteers will
put a huge workload on human resources. Is the background check required for a
person who assists at a one-time event?
Response:
In an effort to provide our volunteers, employees, and citizens with the safest
environment possible, the Town of Estes Park’s HR department conducts minimally-
intrusive background checks for any volunteer whose duties encompass handling
money, working with youth, working with seniors, operating a motor vehicle as part of
Town operations, and/or handling confidential information. For Town Board-appointed
committee and board volunteers, background checks are administered for finalists only.
Police Department volunteers are required to undergo a comprehensive background
check administered by Police Department staff.
These volunteers are often given full access to various Town buildings and receive
name badges which allow access to otherwise restricted areas of the work place. It is
imperative that the safety of Town employees and the general public is protected from
potentially unsafe circumstances. Most government agencies use a similar process to
accomplish the same objective with fulltime employee selection. Exercising a minimum
level of due diligence is preventative and may be useful, should an accident occur with
a volunteer.
Information uncovered during a background check is used with discretion. It does not
automatically disqualify an applicant for a volunteer position, nor is it used in isolation to
make a decision about an applicant.
The background check is a one-time event and is required for all volunteers.
Town Employees as Volunteers
yWhile I understand the need to comply with FSLA, I am saddened by what this will
mean for [Western Heritage] and other areas in our small town where the Town
employees have made a big difference by volunteering... [I] question whether the Town
couldn’t find a way to accommodate entities like [Western Heritage] since they are a
separate 501(c) 3.
yHow would this impact employees that volunteer for human service organizations,
most of [which] have some sort of contract with the Town and receive funding through
the grant process from the Town? Does it also prohibit Town employees from running
for boards such as the school board or recreation district?
yWhat about a Town volunteer who takes a seasonal position with the Town in another
department? For what length of time would that volunteer be prohibited –i.e., can the
Town issue a leave of absence during the employment period?
yI am opposed to such an extensive volunteer manual. If there is a way attorneys can
draw up policy, there is certainly a way to draw up a waiver that Town employees as
volunteers could sign. I also think this manual would discourage potentially great
volunteers from providing such a valuable service to the Town. I will be extremely
disappointed if I have to give up volunteering for Town events [which are not in any way
related to my position with the Town]. I hope the Town Board will reconsider
implementing policy that prohibits Town employees form being active volunteers for
Town sponsored events.
Response:
The federal Fair Labor Standards Act (FLSA) establishes minimum wage, overtime pay,
record-keeping, and child labor standards. This includes the use of volunteer labor in the
workplace. CIRSA (the Colorado Insurance Risk Sharing Agency) has provided guidelines
to ensure that government employers who use volunteers are in compliance with FLSA
regulations. Government employers who use volunteers must take care not to exceed FLSA
restrictions on compensation; otherwise they run the risk of converting the volunteer to an
“employee” to whom a minimum wage (and possibly overtime compensation) must be paid.
Town employees can volunteer for human service and other organizations, even if the
organizations receive Community Services grant funding, so long as the event or
activity for which they volunteer is not a Town-sponsored function. If the Town would
otherwise pay the person to be at an event, it is considered compensatory time (for non-
exempt employees) and the employee cannot volunteer. Current Town volunteers
cannot concurrently take a seasonal position with the Town. The exact time frame
during which the employee would be prohibited from volunteer service will be
determined by Human Resources. Per the Town attorney, a waiver is not a substitute
for adherence to the policy of employees serving as volunteers. Town employees can
serve on the boards of special districts.
Document Length
Comments
y The complexity and length of the manual is overwhelming.
yThis is an interesting document that covers aspects of the volunteer process well. A
condensed version might be in order or the ability to extract specific sections might be
advisable to save time and paper.
yIt would be appropriate to describe other volunteer activities that are available in Estes
Park, but that are not directly administrated by the Town. The introductory portion of the
manual could cover these activities and provide contact information.
yThis 70+ page manual won’t be given to all 500+ volunteers, will it? What about issuing
a statement that the manual will not be provided to the volunteer but will be available for
review at the individual site?
yI do not believe the text of the manual is too long. It describes in detail all the volunteer
groups and what they do and their requirements and expectations. This is valuable for a
volunteer to review their groups and find out information about other volunteer groups. A
volunteer can either skim the manual and look for sections that apply to him or her or
refer to the Table of Contents to find information.
Response:
The manual will be available online, which may save on resources.
General Comments
yIt would be appropriate …to describe other volunteer activities that are available in
Estes Park, but that are not directly administrated by the Town. The introductory portion
of the manual could cover these activities and provide contact information.
yThis is a comprehensive and well thought out document. Well done!
yThis was a massive effort on a lot of people’s part and I do recognize the necessity for
having one set of guidelines for the Town volunteers.
yWhat an extraordinary document. I can’t imagine the amount of time and energy you
have invested in putting this together. The attention to detail and consideration of every
potential challenge is admirable.
yThank you …for the outstanding work …there is absolutely no question that a manual
like this will add to the effectiveness of the volunteer program in Estes Park.
yThe volunteer application looks like a job application. Volunteer groups probably have
their own applications asking information that is applicable to their specific
requirements.
yThank you for providing a great manual for volunteers to use for information and/or
training.
Response:
Town departments could supplement the standard application with additional questions
specific to their individual volunteer requirements.
Budget:
N/A
Staff Recommendation:
To approve the Town Volunteer Manual.
Sample Motion:
I move for the approval/denial of the Town Volunteer Manual.
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1
Table of Contents
A Welcome from the Town Administrator………………………………………………………………3
Tracks in Time: A Brief History of Estes Park…………………………………………………………4
Purpose of this Volunteer Manual………………………………………………………………………5
Town Mission, Vision and Guiding Principles………………………………………………………….5
Town Organizational Chart………………………………………………………………………………6
Town Volunteer Groups…………………………………………………………………………….7 - 11
Volunteer Operational Policies and Procedures………………………………………………..12 - 16
Appendix A: Forms
Volunteer Release of Liability……………………………………………………………17 - 18
Volunteer Written Notice of Injury…………………………………………………………….19
Background Check……………………………………………………………………………..20
Board and Committee Appointment Procedure……………………………………………..21
Volunteer Application……………………………………………………………………..22 - 23
Vehicle Accident Review Forms…………………………………………………………24 - 25
Appendix B: Volunteer Descriptions
I. Town Board-Appointed Volunteers……………………………………………………...26 - 37
II. Town Department Volunteers
i. Community Development Department………………………………………………39
ii. Community Services Department………………………………………………39 - 55
iii. Finance…………………………………………………………………………………55
iv. Police Department………………………………………………………………..55 - 64
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v. Public Works……………………………………………………………………………64
vi. Utilities…………………………………………………………………………………..64
Appendix C: Town of Estes Park Policies and Procedures
I. Personnel Manual (Excerpts)…………………………………………………………………65
II. Electronic Media Access Policy………………………………………………………….66 - 67
III. Town Employees Serving on Town Committees, Boards, Commissions and Affiliated
Organizations……………………………………………………………………………..68 - 70
3
Town Administration
A Welcome from the Town Administrator
As I go through my day, I am amazed at the number and diversity of people who donate their
time to the Town of Estes Park and the dedication they bring to their work.
From Town Board-appointed groups like the Estes Park Housing Authority, to organizations
such as the Estes Valley Restorative Justice Partnership, to ad-hoc committees appointed for
specific tasks, to individuals assisting with particular duties, Town of Estes Park volunteers work
every day alongside staff to make our community better. Annually, more than 500 volunteers
contribute an astounding 50,000+ hours to assist Town government, at a cost savings to
taxpayers of more than a million dollars.
As a Town of Estes Park volunteer, you will be responsible for adhering to the policies and
procedures found in this manual. We are committed to providing you with the tools you need for
a successful and rewarding volunteer experience.
Thank you for choosing to donate your time to the Town of Estes Park. You are joining an
outstanding team of elected officials, employees and volunteers, working together to achieve
our mission: To provide high-quality, reliable services for the benefit of our citizens, visitors, and
employees, while being good stewards of public resources and our natural setting.
4
Tracks in Time: A Brief History of Estes Park
The history of Estes Park begins with the formation of its wild, natural
beauty. About seventy million years ago, massive forces pushed
tectonic plates against one another, creating the remarkable Rocky
Mountains. Over millions of years, huge glaciers carved out local
landmarks such as peaks, meadows and valleys, creating the landscape
we enjoy today.
The first people in the area were ancestors of today’s American Indians.
They stayed in the Estes Valley for the summer to hunt mammoth, giant
bison and other large mammals. In more recent times, the Ute migrated
seasonally from what is now North Park, using the land as a summer
hunting ground. Other Native American tribes also came to the area seasonally; however, the
hunting bounty could sustain only two tribes at a time. From oral histories of the Arapaho, we
know they inhabited the land prior to the arrival of Anglo settlers. Fur-trapping mountain men
and Anglo explorers more than likely also came to the area, but they left behind almost no
written accounts.
William Byers, founding editor of the Rocky Mountain News,
gave the name “Estes Park” to the area to honor Joel Estes.
Arriving in 1859, Estes settled here with his family to raise cattle
until 1866, when he moved to seek a more favorable climate.
In the 1870s, surveys of Estes Park brought homesteaders to the
area who attempted farming, ranching, logging and mining. Most
of the early ranchers (such as Evans, MacGregor, James, and
Sprague) found it more profitable to become proprietors. They catered to the growing number of
visitors in the area, lured all the way from Europe by words of beauty and adventure.
After downtown Estes Park was platted in 1905, the village thrived, setting the groundwork for
the town of today. Access to the area was vastly increased with road improvements funded by
the Stanley Hotel owner, F.O. Stanley. At the same time, the natural surroundings were
protected for posterity with the dedication of Rocky Mountain National Park in 1915. The
incorporation of the Town of Estes Park in 1917 formed a local government that assisted with
large ventures like the Colorado-Big Thompson Project, the largest transmountain water
diversion project in Colorado, which was built between 1938 and 1957. The project included the
creation of Lake Estes in 1949. Local, state and national government also helped Estes Park
recover from disasters such as the Big Thompson Flood of 1976 and Lawn Lake Flood of 1982.
Visit the Estes Park Museum to learn more about the people, architecture, and events that
constitute our rich and colorful history.
5
Purpose of This Volunteer Manual
Far from a contradiction in terms, “volunteers in government” is the norm in the United States
today. Millions of Americans give of themselves by serving on citizen advisory committees, task
forces, for special events, and much more. In fact, volunteering for government agencies and
departments is the rule, not the exception. All across America, neighbor helping neighbor is still
an ideal.
This manual is intended to provide you with direction, answer your questions, and help you be
more effective in your volunteer work with the Town of Estes Park. The policies and information
in this manual are intended for internal management guidance only, and do not constitute, either
implicitly or explicitly, a binding contractual or personnel agreement. The volunteer coordinator
in your specific department will work with you on the purpose, duties, and required qualifications
of your particular assignment. To provide volunteers with an understanding of direction for the
Town of Estes Park, please find the Vision, Mission and Guiding Principles adopted by the
Estes Park Town Board in 2012.
Town of Estes Park Vision
The Town of Estes Park will enhance our position as a premier mountain resort community.
Town of Estes Park Mission
The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit
of our citizens, visitors, and employees, while being good stewards of public resources and our
natural setting.
Guiding Principles
The Town of Estes Park strives to maintain a balanced approach while we:
Maintain and strengthen our economic vitality
Provide services which are responsive, sensitive, and reliable
Preserve our unique character and history
Sustain a family-friendly community for our citizens and visitors
Consider the impact of our actions on the environment
Support diverse, affordable housing
Enhance recreational and cultural opportunities
Employ and maintain a professional, innovative, and productive team
6
Town Organizational Chart
7
Town Volunteer Groups
I. Town Board-Appointed Volunteers (Standing Committees and Boards)
Openings for Town Board-appointed standing committee and board volunteer
positions and their appointed alternates are announced in the newspapers and
on the Town website. Applications are processed through the Town’s Human
Resource office. The applications are forwarded to the appropriate department
for follow-up. Appointments are made by the Town Board at a public meeting.
Volunteer descriptions are located in Appendix B.
1) Estes Park Building Codes Board of Appeals
The Board of Appeals is an appellate board appointed by the Town Board to
hear and decide appeals of orders, decisions or determinations made by the
Chief Building Official pursuant to the International Building Code as
amended and adopted by the Town of Estes Park. The Board of Appeals
currently has three members serving two-year terms. Contact Alison Chilcott
at achilcott@estes.org.
2) Estes Park Building Authority
The Building Authority is a nonprofit corporation set up by the Town to
facilitate improvements to the Estes Valley Recreation and Parks District
through the use of Certificates of Participation. This committee meets once a
year to elect officers and to approve payments. Currently there are five
members serving three-year terms, including the Town Administrator, Town
Finance Officer, and three citizens. Contact Steve McFarland at
smcfarland@estes.org.
3) Creative Sign Design Review Board
As part of the newly-revised sign code, in 2011 the Town of Estes Park
established a five-member Creative Sign Design Review Board. The Creative
Sign Program provides flexibility in the application of the sign code, and
encourages high-quality materials and workmanship for signs that make a
positive visual contribution to the community, are of unique design, and
exhibit imagination and inventiveness. The Creative Sign Design Review
Board is responsible for reviewing Creative Sign Program applications, sign
variance applications, and appeals of staff sign code decisions. Appointees
must reside within Town limits. Contact Alison Chilcott at achilcott@estes.org.
4) Estes Park Housing Authority
The Estes Park Housing Authority (EPHA) is a nonprofit organization
committed to providing affordable housing to low- and moderate-income
citizens of Park School District R-3. Per the bylaws, five board members
serve in a volunteer capacity, each for a five-year term. Board member
responsibilities include active involvement as an advocate for EPHA in the
8
community, assisting in retention and development of housing opportunities,
examining policies, procedures and financial reports, and performance review
of the executive director. Board members must reside within Park School
District R-3. Contact Rita Kurelja at rkurelja@estes.org.
5) Estes Park Local Marketing District Board
A Local Marketing District (LMD) is an organization formed for the purpose of
advertising, marketing, and promoting tourism within the service area. The
Estes Park Local Marketing District was created in 2008 after voter approval.
Five board members are appointed by the Town Board; two by the Larimer
County Commissioners. Members must live within the designated district in
Larimer County. Visit www.marketestes.org for current information.
6) Estes Park Tree Board
The mission of the Tree Board is to “protect and promote trees for the present
and the future.” When the Town of Estes Park became a Tree City USA in
1997, the Town Board created the Tree Board. In addition to advising the
Town Board on matters of public safety, the Tree Board works to help
residents appreciate the value of trees, maintain the health of their own trees,
and add to the beauty of the Estes Valley by planting trees as gifts or
memorials. The Tree Board sponsors an Environmental Stewardship Award
and Tree Symposium. The board has six members who serve four-year
terms. Contact Russ Franklin at rfranklin@estes.org.
7) Estes Valley Board of Adjustment
The Estes Valley Board of Adjustment is a joint Town/County board that
reviews variance requests within the Estes Valley. The board consists of five
appointed members. Two members are appointed by the Larimer County
Commissioners; three members are selected by the Town Board; one
alternate member is jointly appointed by the Board of County Commissioners
and the Town Board. Members must reside in their respective areas of the
Estes Valley. Interested residents are encouraged to participate in the Town's
Citizens Information Academy. Contact Alison Chilcott at achilcott@estes.org.
8) Estes Valley Planning Commission
The Estes Valley Planning Commission is a joint Town/County commission
that reviews development proposals and subdivision proposals within the
Estes Valley. The commission consists of seven appointed members. Four
members are appointed by the Larimer County Commissioners; three
members are selected by the Town Board. Members must reside in their
respective areas of the Estes Valley. Interested residents are encouraged to
participate in the Town's Citizens Information Academy. Contact Alison
Chilcott at achilcott@estes.org.
9
Town Department Volunteers
Volunteers assist two Town departments, the Community Services Department
and the Police Department, on a regular basis or as needed. Assistance is
provided by groups affiliated with those departments, and by individuals working
on particular tasks. Descriptions are located in Appendix B.
Community Services Department
The Community Services Department provides non-traditional government
services including recreational, cultural, educational, and visitor assistance
services to increase Estes Park’s economic strength and community well-being.
Community Services Department divisions which utilize volunteers include the
Estes Park Museum, the Estes Park Senior Center, the Fairgrounds/Events
Division, and the Visitor Services Division.
ESTES PARK MUSEUM
The Estes Park Museum collects, interprets and preserves local history, as well
as presents exhibits, programs and events, for the education and benefit of
residents and visitors of all ages.
1) Estes Park Museum Friends & Foundation, Inc.
The Estes Park Museum Friends & Foundation, Inc. is a non-profit organization
with a mission to “ensure that the Estes Park Museum is the premier local history
museum in Colorado.” Contact Elaine Hunt-Downey at ehunt-
downey@estes.org.
2) Other Museum Volunteers
Volunteers aid staff in the areas of research, exhibit preparation, collections
management, front desk assistance, and seasonally at the Historic Fall River
Hydroplant. Contact Alicia Mittelman at amittelman@estes.org.
ESTES PARK SENIOR CENTER
The Senior Center’s mission is “to involve and inform Estes Park area seniors
and enrich their lives by providing a comprehensive range of programs and
opportunities.”
1) Estes Park Senior Citizens Center, Inc.
Estes Park Senior Citizens Center, Inc. is a non-profit organization with a mission
to work cooperatively with the Town of Estes Park to meet the needs of area
seniors. Contact Lori Mitchell at lmitchell@estes.org.
2) Meals on Wheels Drivers
Meals on Wheels is a home delivery program serving homebound and older
adults in the Estes Valley. Volunteers use their own vehicles to deliver meals
Monday through Friday at noon. A training manual is provided by Senior Center
staff. Contact Lori Mitchell at lmitchell@estes.org.
10
3) Other Senior Center Volunteers
Volunteers assist staff with programs and at the reception desk. Contact Lori
Mitchell at lmitchell@estes.org.
FAIRGROUNDS/EVENTS
The Fairgrounds and Events staff plans and organizes Town-sponsored events,
provides support for users of Town facilities, and coordinates scheduling of
activities at a number of locations.
1) Estes Park Western Heritage, Inc.
The purpose of Estes Park Western Heritage Inc. (EPWH), a nonprofit
corporation, is to promote the western culture and preserve the western
heritage of the Estes Valley by producing and supporting activities for the
education and enjoyment of its residents and visitors. EPWH provides
support for the Rooftop Rodeo and the Rooftop Royalty Scholarship Fund.
Contact membership@rooftoprodeo.com.
2) Elk Fest Committee
Elk Fest is an annual event that features elk bugling, competitions,
educational areas, seminars, and guided elk tours. It includes food and art
vendors as well as entertainment such as musical acts, Native American
dancing and storytelling, and a Mountain Man Rendezvous. Contact
events@estes.org.
3) Wool Market Volunteer
Wool Market is a multi-day fiber festival which includes workshops, exhibits,
demonstrations, competitions and vendor booths. Featured attractions
include a children’s area, sheep dog herding and sheep shearing
demonstrations, sheep, llama, alpaca, cashmere and angora goat
competitions, fleece contests, and more than fifty vendor booths. Contact
events@estes.org.
VISITOR SERVICES
Visitor Services provides visitors and residents with information about current
events, lodging, restaurants, museums, tours, businesses and activities.
1) Ambassadors of Estes Park
The mission of the Ambassadors is “to provide a warm welcome along with
providing, to the best of our knowledge, accurate information to visitors to
help them to have an enjoyable and memorable time in the Estes Valley.”
Approximately seventy-five volunteer Ambassadors assist at the Visitor
Center front desk year-round. Staff and Ambassadors provide training.
Contact Teri Salerno at tsalerno@estes.org.
11
Estes Park Police Department
The Estes Park Police Department provides police protection and other public
safety programs for the Estes Park area and its citizens, and provides assistance
to the Larimer County Sheriff's Department, Colorado State Patrol, and Rocky
Mountain National Park as requested by each agency.
1) Estes Park Police Auxiliary
The Police Auxiliary exists to support and enhance the services provided to
the community by the Estes Park Police Department. Auxiliary Police serve
as volunteer “eyes and ears,” performing a variety of tasks including vehicle
and pedestrian traffic control, foot patrol of the downtown, investigations,
fingerprinting, special events assistance and administrative tasks. Positions
include Auxiliary Member, Chaplain, and Front Window/Customer Service
Volunteer. Candidates must complete the Citizen’s Police Academy as well
as twenty hours of Police Auxiliary Training. Contact Amanda Nagl at
anagl@estes.org.
2) Estes Valley Restorative Justice Partnership
The Estes Valley Restorative Justice Partnership exists to reduce crime and
disorder by applying the principles of Restorative Justice such as repair of
harm to victim and community, and enhanced empathy and understanding
among participants. Volunteers in the Community Circle program are
witnesses to or victims of a crime or event, or serve as a support for a victim
or witness. They are called to participate with the transition of offenders back
into the community. Contact RestorativeJustice@estes.org.
II. Ad Hoc Committee Appointees
The Town Board appoints special or ad hoc committees to work on specific
problems or tasks. Usually the committee exists on a temporary basis and is
dissolved when the task is completed.
12
Volunteer Operational Policies and Procedures
Volunteers are responsible for adhering to Town of Estes Park policies and procedures, and the
policies and procedures of the departments in which they work. These are the same
expectations outlined for Town employees. The purpose of these policies and procedures is to
provide overall guidance and direction to management, staff, and volunteers. Specific examples
can be found in Appendix C.
1) Volunteer Recognition
The Town of Estes Park appreciates the many hours of service our volunteers
provide. We want to be sure they know how valuable they are to the
organization. Each year, a recognition event is held for all Town of Estes Park
volunteers and the staff who work with them. The event is sponsored by the
mayor and coordinated by Town staff.
At the event, the Town presents the Estes Park Pride Awards for Estes Park
Volunteer of the Year, Volunteer Group of the Year, Business Person of the
Year, and Teacher of the Year, and the Estes Park High School Student Pride
Scholarship. Pride Awards are not limited to Town of Estes Park volunteers.
Anyone can make a nomination or be nominated for an award; residency within
Town limits is not required.
2) Volunteer Liability and Indemnification
As a public entity, the Town of Estes Park carries property and liability insurance
for all of its employees and volunteers. All Town of Estes Park volunteers are
afforded liability protection from legal claims when volunteers perform their
defined duties within the scope of the Town’s policies and the policies for the
departments in which they volunteer.
Defining roles and responsibilities is extremely important with regard to Town and
volunteer liability. The Colorado Governmental Immunity Act (CGIA), which
governs the liability of the Town, its employees, agents, and volunteers, defines
public employee to include an authorized volunteer. An authorized volunteer
means a person who performs an act for the benefit of the public entity (the
Town) at the request of and subject to the control of the Town. The CGIA further
provides that the Town shall be liable for the cost of defense of any of its public
employees and payment of all judgments and settlements of the claims against
any public employee, where the claim against the public employee arises out of
injuries sustained from an act or omission of the scope of his/her employment,
except where such act or omission is willful and wanton. All authorized
volunteers have this same protection as they are considered public employees
pursuant to the CGIA.
13
There are two types of volunteer groups within the Town of Estes Park: 1)
Incorporated volunteer organizations; and 2) Non-incorporated volunteer
organizations. The incorporated volunteer organization enters into an annual
agreement with the Town of Estes Park. Included within the agreement is a
release of liability and indemnification clause that the board president or chair is
authorized to sign on behalf of the membership. All other volunteers are required
to sign individual release of liability and indemnification waivers (see Appendix
A).
The Town insures its activities through participation in the Colorado
Intergovernmental Risk Sharing Agency (CIRSA). This is a municipal self-
insurance pool which provides insurance coverage to the Town, liability
management consultation, and cost-effective insuring agreements with third party
insurance companies. It is strongly recommended by CIRSA that the Town enter
into agreements with volunteer entities defining the scope of those volunteer
organizations’ activities and responsibilities, including the release of liability and
indemnification clause, and also obtain indemnification and liability waivers from
individual volunteers not working under the auspices of an incorporated volunteer
organization.
In no way is the release of liability and indemnification language designed to
restrict the Town’s liability for volunteer activities. Rather, the purpose of the
language is to provide both the Town and the volunteers assurance that, if they
abide by the terms and conditions of their defined duties, they are covered for
and immune from liability for any of their acts or omissions, including any
negligent act or omission, pursuant to the terms and conditions of the Colorado
Governmental Immunity Act.
3) Volunteer Application, Selection and Background Checks
To ensure a safe environment exists for Town volunteers, Town employees and
citizens, anyone interested in becoming a Town volunteer is required to undergo
an application and selection process. In addition, a background check, to be
administered by Human Resources, will be required for any volunteer whose
duties encompass: 1) handling money; 2) working with youth; 3) working with
seniors; 4) operating a motor vehicle as part of Town operations; and/or 5)
handling confidential information. For Town Board-appointed committee and
board volunteers, background checks will be administered for finalists only. All
volunteers for the Police Department are required to undergo a comprehensive
background check administered by Police Department staff.
4) Alcohol and Drugs
The use of alcoholic beverages or non-medicinal drugs by a Town volunteer
while on duty is prohibited.
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5) Vehicle Usage
Those who will be driving their own vehicles while volunteering for the Town must
annually provide proof of insurance and proof of a valid Colorado driver’s license
with a good driving record. Under no circumstances will privately-owned vehicles
be fueled at Town pumps. Under certain circumstances non-Town employees
may operate Town vehicles. The volunteer should consult his/her supervisor for
guidelines.
In the event a volunteer is in an accident involving a vehicle while performing
volunteer duties, the volunteer will immediately contact the Estes Park Police and
the volunteer’s supervisor. The volunteer should request that all parties to the
accident remain at the scene until a law enforcement representative releases
them. The volunteer must report the accident to his/her supervisor as soon as
possible, but no later than twenty-four hours. Volunteers should refrain from
discussion of the accident with anyone other than the investigating police officer,
appropriate Town officials, representatives of the insurance company designated
by the Town, and/or representatives of the volunteer’s own insurance company.
If towing is required, the volunteer must contact his/her supervisor for prior
authorization. Town vehicles may not tow personal vehicles; therefore, a
commercial towing business must be contacted and the bill submitted to the
volunteer’s supervisor.
6) Harassment
The Town of Estes Park is committed to a workplace free from harassment. Each
employee and volunteer has the right to work in a professional atmosphere which
promotes equal opportunities and prohibits discriminatory practices, including
harassment based upon age, disability, religion, national origin, or sex. At the
Town, sexual harassment, whether verbal, physical, or environmental, is
unacceptable and will not be tolerated.
7) Work Place Violence
The Town of Estes Park strives to maintain a work environment free from
intimidation, threats, or violent acts. This includes, but is not limited to,
intimidating, threatening or hostile behaviors; physical abuse; vandalism; arson;
sabotage; use of weapons; bringing weapons into the workplace; or any other
act, which in management’s opinion, is inappropriate to the workplace.
8) Volunteer Safety
Volunteers have a responsibility to understand and follow all Town rules and
safety standards; become familiar with the safe and proper use of equipment;
and operate all equipment in a safe and careful manner. Volunteers should
contact their supervisors if unfamiliar with how to perform a task or to use a piece
of equipment safely.
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Volunteers must report unsafe working conditions to their supervisors
immediately. Volunteers should contact their supervisors for the location of first
aid and automatic external defibrillator (AED) stations.
If an accident occurs, the volunteer must immediately report it to his/her
supervisor. If medical treatment is needed, the Town of Estes Park has
designated the Timberline Medical Center and Family Medical Center as the
providers of treatment for all work-related illnesses and injuries. Any Town
volunteer who is injured on duty must seek treatment at one of these locations. If
neither center is open, treatment may be obtained at the Estes Park Medical
Center Emergency Room.
9) Emergency Cases
In cases of life-or-limb injuries, volunteers are required to obtain treatment at the
Estes Park Medical Center. A physician will be assigned to the case and all
paperwork will be done at the center. The volunteer will receive a pink copy of
the medical center form. This is to be turned in to the supervisor, who submits it
to the Town’s Human Resource office.
10) No Pain Injury
If a volunteer has been injured on duty, even if there is no pain at the immediate
time of the accident, it must be reported to the supervisor and a first report of
injury form must be filed. This protects the Town and volunteer in the event that
an injury develops into something larger at a future date. It is safer to report an
injury and have a claim number assigned, than to wait and possibly jeopardize
the volunteer’s benefits later on. The volunteer’s supervisor must submit the first
report of injury form to the Town’s Human Resource office within twenty-four
hours.
11) Accidents Involving Others
Should a guest or customer be injured during a volunteer shift, the volunteer
should follow these guidelines:
a. Do not leave the victim unattended.
b. Notify the supervisor immediately and medical personnel as needed.
c. Attend to the victim only to the level of current emergency medical
certification.
d. Use appropriate precautions (such as gloves and masks). Gloves must be
worn when blood or other body fluids are present.
e. Do not administer medication of any kind.
f. Do not perform any surgery, including microsurgery (the use of tweezers).
g. Do not attempt to diagnose the illness or injury.
h. After the victim has been stabilized or transported, fill out the Notification of
Injury form (Appendix A) and give it to the supervisor. This is mandatory.
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i. Do not release any information regarding the incident to anyone other than
the supervisor, police or paramedics.
j. Additional information on emergency procedures is available from the
supervisor.
12) Scheduling and Meetings
For some volunteers, particularly those not appointed by the Town Board, the
staff supervisor will coordinate the work schedule. In some departments, this is
done through volunteer schedulers. The volunteer informs the scheduler of
availability. Once the schedule is set, it is the volunteer’s responsibility to either
be at the shift, or find another qualified volunteer to substitute.
In addition to regular work shifts, volunteers may be asked to attend trainings and
meetings throughout the year. It is important to attend these meetings. They
provide volunteers with the chance to get information about Town of Estes Park
activities, review issues, and provide feedback about the areas in which they
work. All volunteers are encouraged to attend the Town of Estes Park’s Citizens
Information Academy when available. This thirty-hour course provides volunteers
with invaluable information concerning Town operations and Town government.
13) Uniforms and Protective Personal Gear
Some volunteers are expected to wear uniforms and nametags, if provided,
whenever they volunteer. If protective personal gear is assigned, it is to be worn
as required. For non-uniformed volunteers, dress and grooming should be
appropriate for the position and duties.
14) Electronic Media Access Policy
Volunteers authorized to use Town computers must adhere to the Town’s
Electronic Media Access Policy. The purpose of this policy is to ensure that users
of the Town of Estes Park’s email, internet, voice mail, electronic facsimile (fax),
bulletin boards and electronic subscription services are aware of privacy,
security, public records, and legal issues related to the usage of the Town’s
systems, and to ensure that requests for information stored in the
aforementioned formats are complied with as provided by law. See Appendix C
for the full policy.
15) Volunteer Conduct
Volunteers will conduct themselves, at all times, in a manner which reflects
favorably on the Town. See Appendix C for pertinent Town policies and
procedures. Failure to follow Town policies and procedures could result in the
immediate suspension of Town volunteer privileges. The Town reserves the right
to terminate a volunteer without cause.
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Appendix A: Volunteer Forms
Volunteer Release of Liability and Indemnification
VOLUNTEER ACTIVITIES
RELEASE AND INDEMNIFICATION - TOWN OF ESTES PARK
I. RELEASE OF LIABILITY AND INDEMNIFICATION AGREEMENT: PARTICIPANT
MUST READ CAREFULLY BEFORE SIGNING
In consideration for being permitted to perform the below-described volunteer activities for the Town
of Estes Park, I hereby acknowledge, represent, and agree as follows:
A. I understand that said activities are or may be dangerous and do or may involve risks of
injury, loss, or damage. I further acknowledge that such risks may include but not be limited to bodily
injury, personal injury, sickness, disease, death, and property loss or damage. I acknowledge that such
risks may arise from a variety of foreseeable and unforeseeable circumstances connected with my
volunteer activities, including but not limited to the following:
Activities to be performed: _______________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Risks of such activities include but are not limited to: __________________________________
______________________________________________________________________________
______________________________________________________________________________
By signing this RELEASE AND INDEMNIFICATION AGREEMENT, I hereby expressly assume
all risk of injury, loss, or damage to me arising out of or in any way related to the above-described
activities, whether or not caused by the act, omission, negligence, or other fault of the Town, its
officers, employees, agents, volunteers, or by any other cause.
By signing this RELEASE AND INDEMNIFICATION AGREEMENT, I hereby waive, exempt,
release, and discharge the Town, its officers, employees, and/or volunteers from any and all claims,
demands, and actions for such injury, loss, or damage, arising out of or in any way related to the
above-described activities, whether or not caused by the act, omission, negligence, or other fault of the
Town, its officers, employees, volunteers, or by any other cause, excepting only the willful and
wanton conduct of the Town’s officers or employees.
______________ (Participant initials here)
______________ (If Participant is under 18 years old, Parent initials here)
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B. I agree to defend, indemnify and hold harmless the Town, its officers, employees, insurers,
and self-insurance pool, from and against all liability, claims, and demands, including any third party
claim asserted against the Town, its officers, employees, insurers, or self-insurance pool, on account of
injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury,
sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, in any way
related to, any act, omission, negligence, or other fault of myself arising from any act or omission
occurring outside the performance of my authorized volunteer duties (scope of my employment).
______________ (Participant initials here)
______________ (If Participant is under 18 years old, Parent initials here)
C. I hereby acknowledge and agree this RELEASE AND INDEMNIFICATION
AGREEMENT is intended to be as broad and inclusive as is permitted by the laws of the State of
Colorado. If any portion hereof is held invalid, it is further agreed that the balance shall,
notwithstanding, continue in full legal force and effect. I further understand and acknowledge that the
Town, its officers, and its employees are relying on, and do not waive or intend to waive by any
provision of this RELEASE AND INDEMNIFICATION AGREEMENT, the monetary limitations
(presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, C.R.S. §24-10-101 et seq., as
amended, or otherwise available to the City/Town, its officers, or its employees.
D. I understand and agree that this RELEASE AND INDEMNIFICATION AGREEMENT
shall be governed by the laws of the State of Colorado, and that jurisdiction and venue for any suit or
cause of action under this Agreement shall lie in the courts of Larimer County, Colorado.
E. This RELEASE AND INDEMNIFICATION AGREEMENT shall be effective as of the
date set forth below and shall be binding upon me, my successors, representatives, heirs, executors,
assigns, and transferees.
______________ (Participant initials here)
______________ (If Participant is under 18 years old, Parent initials here)
II. PARTICIPANT SIGNATURE AND DATE:
Participant - Print Name:_______________________
Participant’s Signature:________________________
Date of Signature:__________________
III. IF PARTICIPANT IS UNDER 18 YEARS OLD, PARENT SIGNATURE AND DATE:
By initialing above and signing below, I acknowledge that I am the parent of the above-named
Participant as the term “parent” is defined in C.R.S. Section 13-22-107(2)(b), and I hereby waive and
release any prospective claim of the Participant against the Town, its officers, and its employees for
negligence, to the extent provided in C.R.S. Section 13-22-107(3) & (4), in connection with the above-
described activities.
Parent - Print Name:_______________________
Parent’s Signature:________________________
Date of Signature:__________________
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Volunteer Written Notification of Injury
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Police Background Check
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Town of Estes Park Volunteer Application
Position Applied For: ___________________________________________________
INSTRUCTIONS: Please complete this application in its entirety. Type or print legibly and accurately. No
action will be taken on this application until all questions have been answered. If the space provided is
not adequate, add another page and identify the additional information by item number. Resumes may
be submitted as additional detail but not in place of information requested.
Name (Last, First, Middle)
Other names by which you are (or have been) known:
Mailing Address (include City, State, Zip):
Home Address (if different than mailing address):
How long have you resided at the address listed?
Prior address(es) and length of residence if you’ve lived at the address listed above for less than 4 years:
Home Phone: Cell Phone: Email Address:
Current Employer: Address of Current Employer:
Current Position: Length of Current Employment:
Are you 18 years of age or older? Yes No How did you hear about this position?
If previously employed by the Town of Estes Park, list dates and position(s):
Do any relatives work for the Town of Estes Park? Yes No List Name(s) and Relationship:
Highest Grade Completed: College and Degree/Major: Trade School or
Licenses/Certifications:
Are you currently serving on another Town of Estes Park Board or Committee? Yes No List:
To insure a safe environment exists for Town volunteers, Town employees and citizens, anyone interested in
becoming a Town volunteer is required to undergo an application and selection process. In addition, any
volunteer who will 1) handle money; 2) work with youth; 3) work with seniors; 4) operate a motor vehicle as
part of Town operations; or 5) handle confidential information will be required to undergo a background check
to be administered by the Town’s Human Resources. All volunteers for the Police Department are required to
undergo a comprehensive background check administered by the Police Department. For Town Board‐
appointed Board or Committee applicants, background checks will be administered for finalists only.
FOR OFFICIAL USE ONLY:
Date Received_________
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TO BE COMPLETED BY STAFF:
This position involves one or more of the following and therefore requires a background check:
Handling Money Working with Youth Working with Seniors Operating a Motor Vehicle as part
of Town operations Handling Confidential Information Volunteering for the Police Department
Please read the following, date and sign this application. Date of Birth and Social Security Number are
required to conduct the criminal background check. I certify that the facts and statements contained in
this volunteer application and background check are true and correct. I further understand that false
statements shall be sufficient cause for rejection of this application. I further certify that I have not been
convicted of a felony under the laws of Colorado or in another jurisdiction. If required for this position, I
authorize the Town of Estes Park to conduct a criminal background investigation with the understanding
that any felony conviction found will become a matter of public record. I further understand and
acknowledge my rights under federal privacy laws, including the Privacy Act of 1974 with respect to
access and disclosure of information, and hereby waive such rights with the understanding that any and
all information furnished will only be used in connection with consideration of this application. If I
become a board member, this form will be valid for the period of my term.
Signature: ___________________ Date: __________ DOB:___________ SS#____________________
November 2, 2011
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Appendix B: Volunteer Descriptions
I. Town Board-Appointed Volunteers
1) Estes Park Building Codes Board of Appeals
General:
The Estes Park Building Codes Board of Appeals consists of five volunteer
members who serve staggered five-year terms. All members are appointed by
the Town Board.
Authority:
The Estes Park Building Codes Board of Appeals is established by the adoption
of the International Building Codes. The Estes Park Building Codes Board of
Appeals exercises the authority given to them by the Town Board, as described
in the 2009 International Building Code, as summarized below:
1. The Board of Appeals shall hear and decide appeals of orders, decisions or
determinations made by the building official relative to the application and
interpretation of the International Building Codes and/or of the Town
floodplain regulations contained within the Estes Park Municipal Code.
2. The Board of Appeals shall determine if the intent of the codes or the rules
legally adopted thereunder has been incorrectly interpreted, the provisions of
the codes do not fully apply, or if an equally good or better form of
construction has been proposed.
3. The Board of Appeals shall not have the authority to waive requirements of
the codes. (From 2009 IBC SECTION 113 BOARD OF APPEALS)
ESSENTIAL FUNCTIONS
The primary functions of the Building Codes Board of Appeals are:
1. Quasi-Judicial
a. In accordance with the International Building Code, to make quasi-judicial
decisions on appeals of orders, decisions or determinations made by the
building official relative to the application and interpretation of the
International Building Codes and/or of the Town floodplain regulations
contained within the Estes Park Municipal Code.
2. Legislative
a. To make recommendations to the Town Board for amendments to the
International Building Codes, with policy direction from the Town Board.
3. Policy/Advisory
a. To forward all decisions and findings in writing to the appellant with a
duplicate copy to the building official.
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Duties:
1. Be prepared for, attend, and participate in appeals of orders, decisions or
determinations made by the building official.
2. Review appeals and research the codes to determine the correct application
and intent.
3. Have a general knowledge of the 2009 International Building Codes and the
Municipal floodplain regulations.
4. Have an awareness of, and willingness to understand, community values, the
role of local government, and the social and economic characteristics of the
Estes Valley.
5. Provide open public processes that respect due process for all stakeholders.
6. Represent and serve the Town of Estes Park.
Additional Duties:
1. May serve as chair or vice-chair and fulfill roles described in the International
Building Code.
2. May attend conferences and/or training sessions to develop in the role of a
board member.
3. May attend other public meetings as deemed necessary.
Skills and Abilities:
The Board of Appeals shall consist of five individuals, one from each of the
following professions or disciplines:
a. Registered design professional with architectural experience or a builder or
superintendent of building construction with at least ten years' experience,
five of which shall have been in responsible charge of work.
b. Registered design professional with structural engineering experience.
c. Registered design professional with mechanical and plumbing engineering
experience or a mechanical contractor with at least ten years' experience,
five of which shall have been in responsible charge of work.
d. Registered design professional with electrical engineering experience or an
electrical contractor with at least ten years' experience, five of which shall
have been in responsible charge of work.
e. Registered design professional with fire protection engineering experience or
a fire protection contractor with at least ten years' experience, five of which
shall have been in responsible charge of work.
The Town Administrator shall designate a qualified clerk to serve as secretary to
the board. The secretary shall file a detailed record of all proceedings in the
office of the Town Administrator.
Residency:
There are no residency requirements to serve on the Building Codes Board of
Appeals.
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Restrictions:
1. No member of the Town Board or employee of the Town shall serve on the
Building Codes Board of Appeals.
2. A member shall not hear an appeal, in which that member has a personal,
professional or financial interest.
Term:
The Board of Appeals shall consist of persons appointed by the Board of
Trustees of the Town of Estes Park as follows:
1. One for five years; one for four years; one for three years; one for two years;
and one for one year.
2. Thereafter, each new member shall serve for five years or until a successor
has been appointed.
Minimum Time Requirement:
The board shall meet upon notice from the chairperson, within forty-five (45)
calendar days after the filing of an appeal, or as soon as possible thereafter
given the availability of the Board of Appeals members for the appeals hearing,
or at stated periodic meetings.
Working Conditions/Physical and Mental Effort:
This position primarily conducts business indoors (95%) completing tasks such
as reading and reviewing applications, and participating in public meetings and
hearings. This position requires a lengthy attention span and involves sitting
(95%), walking and standing (5%). Site visits can involve inclement weather
conditions and inspecting unimproved land.
2) Estes Park Building Authority
General:
The Estes Park Building Authority (EPBA) is a 501(c) (3) nonprofit organization
created by the Town of Estes Park Board of Trustees in December, 1989. The
purpose of the EPBA is to provide the Town with additional options to finance
capital improvements projects and equipment purchases. The board has three
citizen members and two Town staff. Staff members include the Town
Administrator and Town Finance Officer.
Restrictions:
Directors must be Estes Park residents.
Term:
The director term of office is three years.
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Time Requirement:
There is to be at least one annual meeting, and special meetings may be called
as needed.
3) Creative Sign Design Review Board
General:
The Creative Sign Design Review Board consists of five volunteer members who
serve staggered three-year terms. All members are appointed by the Town of
Estes Park Board of Trustees, including an alternate member.
Authority:
The Creative Sign Design Review Board was established by the Board of
Trustees in 2010. The Creative Sign Design Review Board exercises the
authority given to them by the Town Board, as described in Estes Park Municipal
Code Chapter 17.66 Signs, i.e., Sign Code.
ESSENTIAL FUNCTIONS
The commissioners shall perform the duties, responsibilities, and obligations set
forth in the Estes Park Municipal Code. The essential functions of the Creative
Sign Design Review Board are:
1. Quasi-Judicial
a. To hear Creative Sign Program requests.
b. To hear requests for variances from provisions of the Sign Code.
c. To hear appeals of staff decisions when the owner of a sign believes a
decision, ruling, or order is factually or legally contrary to the Sign Code.
4) Estes Park Housing Authority
Duties:
The directors’ responsibilities include active involvement as advocates for the
Estes Park Housing Authority (EPHA) in the community, assisting in the retention
and development of housing opportunities. The Board of Directors is also
responsible for assisting and directing staff in developing and assessing housing
policies and procedures, and for investigating additional opportunities as they
may arise.
Supervision Received:
Works under the direction of the Housing Authority Board President and
guidance of the Executive Director of the Estes Park Housing Authority.
Supervision Exercised:
General oversight of the Executive Director.
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ESSENTIAL FUNCTIONS
The following are essential functions. The duties listed are not intended to be an
exhaustive list of responsibilities or qualifications. As volunteers, the Board of
Directors will need the ability to discern and perform other duties as requested
and as program design and changes dictate.
Duties:
Performs duties as follows:
1. Follow Estes Park Housing Authority policy and procedures.
2. Enthusiastically promote programs and principles of the Estes Park Housing
Authority.
3. Maintain confidentiality and apply discretion as to when, how, and with whom
personal information is shared regarding clients.
4. Exhibit a high level of tolerance and self-control for a wide range of human
emotion, behavior, and background. Following the Town of Estes Park’s anti-
discrimination policy, treat all people with fairness, respect, and dignity.
5. Dependably perform other duties as assigned by the Housing Authority Board
of Directors, Executive Director or the Town Board of Trustees.
6. Work on individual committees as assigned.
Training:
Annual training on board liability as related to the Board of Directors’ function.
Other trainings as they arise.
MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability:
a. Effective communication skills in both written and verbal forms required.
b. Good standing in community, that which does not bring discredit to the Estes
Park Housing Authority.
c. Maintain positive working relationships with board members and staff,
resolving all potential conflicts so that there will be no hindrance in
accomplishing work goals.
d. Ability to work effectively with widely diverse groups.
e. Effective public speaking skills and abilities.
f. Humbly apply conflict resolution skills in own life and relationships.
g. Maintain phone and email capabilities for communication with staff.
h. Possess ability to multi-task, converse appropriately on the phone and in
person, while demonstrating flexibility and orderliness as it applies to
organization skills and tasks.
Special Requirements:
Ability to deal with information in a confidential manner.
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5) Local Marketing District Board of Directors
General:
The Estes Park Local Marketing District (LMD) consists of seven volunteer
members who serve four-year terms. Two members are appointed by the
Larimer County Board of County Commissioners; five by the Town of Estes Park
Board of Trustees.
Authority:
The Estes Park Local Marketing District was jointly established by the Board of
County Commissioners and the Town Board of Trustees in 2008 following the
filing of a petition with the Town Clerk and Clerk of the Board of County
Commissioners, signed by persons who own commercial real property in the
service area of the proposed district; and approval by the electors of the
proposed district. The Local Marketing District is a separate political subdivision
and a public body politic and corporate of the state. The District is funded by the
levying of a two percent marketing and promotion tax pursuant to the provisions
of Section 29-25-112 C.R.S.
The Local Marketing District Board of Directors exercises the authority given to
them by the Town Board and Board of County Commissioners, as described in
the 2008 Intergovernmental Agreement between the Town and County.
Duties:
The Board shall have all the duties, responsibilities, and obligations set forth in
the Local Marketing District Act, section 29-25-101 et seq. C.R.S., including
responsibility for filing an annual operating plan with the Town and County which
identifies the services to be provided, and the marketing and promotion tax to be
imposed, and which includes a budget.
Mission/Vision/Values:
The Estes Park Local Marketing District mission is to attract visitors to the district
through effective and efficient marketing in order to drive year-round economic
growth. The LMD vision is to be a year-round tourism and group destination that
supports our healthy mountain community with a balance of financial success,
memorable experiences for visitors, and quality of life for our residents and
employees. LMD Values: Accountable, Ethical, Proactive, Respectful,
Responsive, and Transparent.
ESSENTIAL FUNCTIONS
The Local Marketing District allows multi-jurisdictional marketing efforts to
“promote the continued vitality of commercial business areas within local
governments.” The district can provide services for the organization, promotion,
marketing, and management of public events within the district; provide activities
in support of business recruitment, management, and development; and provide
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services coordinating tourism promotion activities. The revenue source for the
district is a marketing and promotion tax which can be used to provide specified
services; the revenue may not be used for any capital expenditures, with the
exception of tourist information centers.
MINIMUM QUALIFICATIONS
Directors should be chosen from a pool of candidates that possess at least one
of the following:
1. Lodging experience in Estes Park.
2. Restaurant experience in Estes Park.
3. Retail experience in Estes Park.
4. Marketing or public relations experience.
5. Tourism and business development experience.
6. Financial background.
In addition, all candidates must possess:
1. Adequate time to devote to the duties.
2. Excellent oral and written communication skills.
3. Effective communication skills and the ability to get along well with other
district board members and staff.
4. The ability to tolerate the inevitable criticism of leadership.
5. The ability to represent their constituents and avoid conflicts of interest.
6. Prior board experience would be helpful.
7. The understanding that success is dependent upon the LMD Board and Town
Board working together.
8. Prior budgeting experience.
9. Knowledge and understanding of the principles of economic development.
Residency:
All appointees shall be residents of the service area of the district for at least one
year prior to the appointment and shall continue to be residents of the service
area during their entire term.
Term:
Each member shall serve a four-year term. Members may serve for more than
one term but no more than two consecutive four-year terms.
Minimum Time Requirements:
One board meeting per month and one work session per month. Additional board
meetings and/or work sessions may be scheduled as required. In the event any
member misses three consecutive regular meetings or a total of four regular
meetings in a calendar year, the Town or the County may remove its appointed
member for neglect of duty and designate a new member to fill the vacancy.
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6) Estes Park Tree Board
General:
The Tree Board’s mission is “to protect and promote trees for the present and the
future.” Trees are an invaluable natural resource. When the Town of Estes Park
became a Tree City USA in 1997, the Town Board recognized the importance of
trees by creating the Tree Board. In addition to advising the Town Board on
matters of public safety, the Tree Board works to help residents appreciate the
value of trees, maintain the health of their own trees, and add to the beauty of the
Estes Valley by planting trees as gifts or memorials. The Tree Board meets at 9
a.m. the first Friday of the month (September through June) in the Engineering
Conference Room.
Authority:
The Tree Board operates under the authority of Town Ordinance No. 23-96,
creating a Town Tree Board to Implement the Tree City Program. The Board
consists of six citizens appointed by the Mayor with Town Board approval, and
one Town Board representative. The term is four years.
Duties:
Performs duties as follows:
1. The Tree Board shall choose its own officers and make its own rules and
regulations for the management of its duties.
2. It shall be the responsibility of the Tree Board to study, investigate, develop
and administer a plan for the care, preservation, planting, replanting and
removal of trees and shrubs in parks, along public streets and rights of way,
and in other public areas of the Town. The Tree Board, when requested by
the Town Board, shall consider, investigate, make findings, report and
recommend on any matter referred to it by the Town Board.
3. The Tree Board may forward to the Town Board recommendations regarding
public tree resources including, but not limited to, the following:
Recommended distance trees may be planted from sidewalks and curb lines;
recommended distances for planting of trees with regard to any street corner
or fire hydrant; recommendations concerning the planting, pruning and
maintaining of trees and shrubs necessary to insure public safety and/or to
preserve and enhance the beauty of public grounds and streets;
recommendations concerning any portion of a tree overhanging any public
street or right of way with regard to obstruction of view or the public safety;
recommendations concerning the removal of all dead, diseased or dangerous
trees, broken or decayed limbs which constitute a safety hazard to the public.
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7) Estes Valley Board of Adjustment
General:
The Estes Valley Board of Adjustment consists of five volunteer members who
serve staggered three-year terms. Two members are appointed by the Larimer
County Board of County Commissioners; three by the Town of Estes Park Board
of Trustees. An alternate member is jointly appointed by the Town and County.
Authority:
The Estes Valley Board of Adjustment was jointly established by the Board of
County Commissioners and the Board of Trustees in 2000. The Estes Valley
Board of Adjustment exercises the authority given to it by the Town Board and
Board of County Commissioners, as described in the 2000 Intergovernmental
Agreement between the Town and County, as summarized below. The
Commission shall:
1. Perform the duties, responsibilities, and obligations of the Estes Valley Board
of Adjustment set forth in the Estes Valley Development Code (EVDC); and
perform the statutory responsibilities of the Town and County Board of
Adjustment within the Planning Area.
2. The Estes Valley Board of Adjustment shall hear all variance requests
pursuant to the terms and conditions of the EVDC. (From IGA Section IV.A
Authority)
ESSENTIAL FUNCTIONS
The essential functions of the Board of Adjustment are:
1. Quasi-Judicial
a. To hear requests for variances where it is alleged that the provisions of the
Estes Valley Development Code inflict unnecessary hardship and practical
difficulties upon the applicant.
b. To hear appeals of staff decisions made in administering or interpreting the
Estes Valley Development Code. (From EVDC Section 3.6.A Variances –
Applicability and EVDC Section 12.1.C Enforcement and Penalties – Appeals
of Final Decisions by Staff)
8) Estes Valley Planning Commission
General:
The Estes Valley Planning Commission (EVPC) consists of seven volunteer
members who serve staggered four-year terms. Four members are appointed by
the Larimer County Board of County Commissioners; three by the Town of Estes
Park Board of Trustees.
Authority:
The Estes Valley Planning Commission was jointly established by the Board of
County Commissioners and the Board of Trustees in 1997. The Estes Valley
Planning Commission exercises the authority given to them by the Town Board
and Board of County Commissioners, as described in the 2000
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Intergovernmental Agreement between the Town and County, summarized
below. The Commission shall:
1. Have the duties, responsibilities, and obligations of the Town and/or County
planning commissions set forth in the Colorado Revised Statutes, including
responsibility for the Estes Valley Comprehensive Plan; and
2. Perform all the duties and responsibilities of a joint planning commission
pursuant to the provisions of the EVDC.
(From IGA Section III.A Authority and VIII. Duties and Responsibilities)
ESSENTIAL FUNCTIONS
The primary functions of the Planning Commission are:
1. Quasi-Judicial
a. To make quasi-judicial decisions on land use (development) applications
and appeals of administrative (staff) land use decisions within the Estes
Valley Planning area in accordance with the Estes Valley Development
Code.
b. To forward recommendations on land use (development) applications to
the Town Board or Board of County Commissioners in accordance with
the Estes Valley Development Code.
2. Legislative
a. To make recommendations to the Town Board and Board of County
Commissioners on amendments to the Estes Valley Development Code,
with policy direction from the Town Board and the Board of County
Commissioners.
3. Policy/Advisory
a. To advise the Town Board and the Board of County Commissioners on
matters, including land use planning issues and processes, vision, and
priorities; and to further address such issues as directed by the Town
Board and the Board of Commissioners.
b. To engage in comprehensive planning, as directed by the Town Board
and Board of County Commissioners.
Duties:
1. Be prepared for, attend, and participate in Planning Commission meetings,
including study sessions.
2. Conduct site visits to view property proposed for development.
3. Have a general knowledge of the 2000 Intergovernmental Agreement,
Planning Commission bylaws, Estes Valley Comprehensive Plan, and the
Estes Valley Development Code.
4. Have an awareness of, and willingness to understand, community values, the
role of local government, and the social and economic characteristics of the
Estes Valley.
5. Provide open public processes that respect due process for all stakeholders.
6. Represent and serve the Estes Valley.
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Additional Duties:
1. May serve as chair or vice-chair and fulfill roles described in the Estes Valley
Planning Commission bylaws.
2. May attend conferences and/or training sessions to develop in the role of a
Planning Commissioner.
3. May attend other public meetings as deemed necessary.
SKILLS AND ABILITIES
There are no minimum skills and abilities that an applicant must have to be
appointed as a Planning Commissioner; however, the following list has been
identified as those skills and abilities that make a quality Planning Commissioner.
a. Open mindedness, respect, and patience.
b. Willingness to listen and learn.
c. Ability to think in abstract terms.
d. Willingness to contribute, e.g., to speak in a public forum.
e. Ability to compromise and work within a team framework.
f. Ability to balance private benefit with public good.
g. Ability to consider facts related to an individual parcel and the effect of a
development on the surrounding area and community as a whole.
h. A rudimentary understanding of the development process.
i. Ability to read drawings, blueprints, and architectural plans.
j. The ability to sustain harmonious working relationships with other Planning
Commission members, the Town Board, the Board of County
Commissioners, residents, and the public. It is not critical to have training in
fields such as planning, architecture, law, civil engineering, geology,
economics or demography.
Residency:
1. All appointees of the Town shall be residents of the Town for at least one
year prior to their appointment.
2. All County appointees shall be residents of the unincorporated portion of the
Estes Valley Planning Area for at least one year prior to their appointment.
3. All members shall continue to be residents of their respective areas during
their entire term. A County appointee of the EVPC residing in the area
annexed by the Town may continue to serve the remainder of that member’s
term (IGA III.C Residency).
Restrictions:
No member of the Town Board or Board of County Commissioners may serve as
a member of the Planning Commission.
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Term:
Each member shall serve a four-year term (IGA III.B Membership).
Minimum Time Requirements:
A minimum of one Planning Commission meeting per month frequently lasting at
least five hours and meeting preparation time of at least two hours, including site
visits. In the event any member misses three consecutive regular meetings or a
total of four regular meetings in a calendar year, the Town or County may
remove its appointed member.
Working Conditions/Physical and Mental Effort:
This position primarily conducts business indoors (95%), completing tasks such
as reading and reviewing applications, and participating in public meetings and
hearings. This position requires a lengthy attention span and involves sitting
(95%), walking and standing (5%). Site visits can involve inclement weather
conditions and inspecting unimproved land.
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II. Town Department Volunteers
i. Community Development Department
No department volunteers at this time.
ii. Community Services Department
ESTES PARK MUSEUM
1) Estes Park Museum Friends and Foundation, Inc. (EPMF&F)
The purpose of the Estes Park Museum Friends & Foundation, Inc. is to support
the Estes Park Museum’s programs and policies through fund raising activities,
the publication of books and their sale together with other items in the Museum
Shop, and the investment and management of endowments and other properties
of funds received for non-profit purposes. The organization’s mission is to ensure
that the Estes Park Museum is the premiere local history museum in Colorado.
The Board of Directors manages the business of the EPMF&F.
Authority:
The Board of Directors has the general management and control of the Estes
Park Museum Friends & Foundation, Inc. and adheres to a set of bylaws and to a
Memorandum of Understanding (MOU) with the Town of Estes Park.
Qualifications:
The directors shall be members of the Estes Park Museum Friends &
Foundation, Inc. and have an interest in Estes Park history. Members of the
Estes Park Museum Friends & Foundation, Inc. fulfill duties established by the
directors.
Term:
The normal term of a director is three years. A director’s term, unless filling a
vacancy, will begin immediately following the August meeting of the Board of
Directors. The board may elect a director to fill an unexpired term.
Duties:
The Estes Park Museum Friends & Foundation, Inc. seeks to further its mission
and the mission of the Museum by providing funds for capital improvements,
including maintenance of such improvements as appropriate, collections
acquisitions, and other appropriate needs as outlined by the Museum Manager
and agreed to by the Board of Directors. The Estes Park Museum Friends &
Foundation, Inc. will maintain and make every effort to expand the membership
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base and is responsible for managing its own records such as correspondence
and financial reviews and audits.
ESSENTIAL FUNCTIONS
The following are essential functions. Any one position may not include all of the
duties listed.
Duties:
1. Attend Estes Park Museum Friends & Foundation, Inc. meetings, as assigned
per committee role description.
2. Serve on Estes Park Museum Friends & Foundation, Inc. sub-committees, as
assigned per committee role descriptions.
3. Perform various tasks including, but not limited to:
a) Obtaining any required special events licenses.
b) Shop sales and purchases.
c) Maintaining and expanding the membership base.
d) Creating and delivering Estes Park Museum Friends & Foundation, Inc.
information, publications and Friends to Friends newsletter.
Training:
Receives training, as needed, on various duties related to the Estes Park
Museum Friends & Foundation, Inc. by the Board of Directors.
MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability
a. Effective communication skills.
b. Knowledge or vested interest in the history of Estes Park.
c. Good standing in the community, that which does not bring discredit to the
Estes Park Museum Friends & Foundation, Inc. or the Town of Estes Park.
d. Ability to maintain positive working relationships with committee members
and Town of Estes Park staff.
Supervision Received:
Works under close supervision of Museum Management.
Supervision Exercised:
The Estes Park Museum Friends & Foundation, Inc. manages its fundraising
volunteers.
Special Requirements:
As required by the Estes Park Museum Friends & Foundation, Inc.
Experience:
As required by the Estes Park Museum Friends & Foundation, Inc.
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2) Other Museum Volunteers
a. Museum Volunteer Research Assistant
Performs professional-level research duties in collections.
Supervision Received:
Works under general guidance and direction of the Museum Curator of
Education/Collections.
ESSENTIAL FUNCTIONS
The following are essential functions. Any one position may not include all of the
duties listed:
1. Performs research to respond to public and internal requests using primary
and secondary sources in the Museum’s collection.
2. Handles all Museum artifacts with regard to proper techniques.
3. Works closely with, and relays results of research to, the Curator of
Education/Collections.
4. Performs related duties as assigned.
b. Museum Exhibits Volunteer
Assists the Museum Manager/Curator of Exhibits as needed. Some
tasks/projects include:
1. Mounting and hanging text panels.
2. Painting walls.
3. Installation of display objects.
4. Construction of object mounts.
5. Rearranging walls and fixtures to accommodate new exhibits.
The Estes Park Museum hosts three to four temporary exhibits per year. These
exhibitions take place in the Main Gallery or the Historic National Park Service
Headquarters building. Typically, two to four weeks are designated for taking
down an existing exhibit and installing a new one. Volunteers are contacted on
an “as needed” basis to help with this process. Volunteers must be able to lift up
to 35 lbs. Carpentry skills are preferred, but not necessary. Creativity is
encouraged.
Reports to: Derek Fortini, Museum Manager/Curator of Exhibits
Telephone: 970-577-3761 Email: dfortini@estes.org
c. Museum Collections Volunteer
Assists the Curator of Education/Collections as needed.
Some tasks/projects include:
1. Scanning photographs and documents into a digital format.
2. Taking photographs of objects.
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3. Working with the PastPerfect database.
4. Performing an inventory report on select storage units.
5. Assisting in accessioning new donations.
6. Creating indexes for photograph albums.
Working in the Collections Department of the Museum can take place during staff
office hours, which are generally 8 a.m. to 5 p.m. Monday through Friday. Hours
are flexible and decided upon between the volunteer and curator. Volunteers in
Collections must be able to work independently on a pre-arranged project.
Attention to details is extremely important. There are several types of projects
taking place in Collections. The curator makes every effort to match volunteers
with tasks that are interesting for them. This is an opportunity to physically work
with the Museum’s collection of artifacts that reflect Estes Park’s history.
Reports to: Alicia Mittelman, Curator of Education/Collections
Telephone: 970-577-3762. Email: amittelman@estes.org
d. Museum Front Desk Volunteer
Performs a variety of duties at the Estes Park Museum reception desk.
Responsibilities:
1. Greeting Museum visitors.
2. Providing general information about the Museum and exhibits.
3. Selling books and gifts from the Museum Shop.
4. Using a cash register and a credit card machine.
5. Helping to open or close the Museum.
6. Taking phone messages.
7. Assisting the Museum staff as needed.
The Museum is open May through October every day, Monday through Saturday,
10 a.m. to 5 p.m. and Sunday 1 p.m. to 5 p.m. Two volunteer shifts are needed
every day but Sunday, when there is one four-hour slot. The morning shift runs
from 10 a.m. to 1:30 p.m., and the afternoon shift runs from 1:30 p.m. to 5 p.m.
Volunteers should commit to one 3.5-hour shift per week, preferably in the same
time slot, but this is not required. Schedules are set one month in advance.
Volunteers must call the Museum as early as possible if they cannot come in.
Reports to: Alicia Mittelman, Curator of Education/Collections
Telephone: 970-577-3762. Email: amittelman@estes.org
e. Museum Hydroplant Docent
Serves as tour guide for groups who schedule tours of the Fall River Hydroplant.
Responsibilities:
1. Attending docent training.
2. Familiarization with background information.
3. Giving tours to groups at the Hydroplant.
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4. Opening and closing the Museum, including setting the alarm.
5. Assists Museum staff as needed.
6. Selling Hydroplant-related books in the Hydroplant visitor center.
7. Handling cash, checks and receipts.
The Estes Park Museum is looking for individuals interested in the history of
hydropower and the Estes Park area to serve as tour guides for groups who
schedule tours of the Hydroplant. Interested people should enjoy talking to
groups. Tour guides will be responsible for opening and closing the Hydroplant.
Training on opening and closing procedures and history of the Hydroplant and
the area will be provided. Volunteers must be punctual and reliable, and must
notify the Museum as early as possible if they will not be able to give a scheduled
tour. The Historic Fall River Hydroplant is open to the public from the day after
Memorial Day through the day before Labor Day under the guidance of the Estes
Park Museum and the Town of Estes Park. The Hydroplant is open every day but
Monday from 1 p.m. to 4 p.m., and by appointment during the rest of the year.
Reports to: Curator of Education.
f. Museum Hydroplant Volunteer
Provides seasonal staffing of the Fall River Hydroplant.
Responsibilities:
1. Greeting Hydroplant visitors.
2. Providing general information and orientation for the Hydroplant.
3. Making sales using either a cash register or a receipt book.
4. Opening and closing the Hydroplant, including setting the alarm.
5. Answering the telephone.
6. Assisting the Museum staff as needed.
The Historic Fall River Hydroplant is open to the public from the day after
Memorial Day through the day before Labor Day. It is operated by the Estes Park
Museum and owned by Town of Estes Park. The Hydroplant is open every day
but Monday from 1 p.m. to 4 p.m. during the season, and by appointment during
the rest of the year. The Estes Park Museum is looking for volunteers who are
interested in the history of the Estes Park area, and enjoy talking to people, to
staff the Hydroplant for one three-hour shift per week. Volunteers will be
responsible for opening and closing the Hydroplant, including arming and
disarming the alarm. Training on opening and closing procedures, and on the
history of the Hydroplant and the area, will be provided. Volunteers must be
punctual and reliable, and must notify the Museum as early as possible if they
will not be able to make a shift.
Reports to: Curator of Education
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ESTES PARK SENIOR CENTER
1) Estes Park Senior Citizens Center, Inc.
The purpose of Estes Park Senior Citizens Center, Inc. is to support the Estes
Park Senior Center’s programs and policies through fund raising activities and
the investment and management of endowments or funds received for non-profit
purposes. Estes Park Senior Citizens Center, Inc. participates with the Town of
Estes Park in providing the current physical facility in which senior citizens in the
Estes Park area may meet for social, educational and recreational purposes, and
to provide an organization through which senior citizens may be provided with
other appropriate services. The Board of Directors manages the business and
affairs of Estes Park Senior Citizens Center, Inc.
Authority:
The Board of Directors has the general management and control of Estes Park
Senior Citizens Center Inc. and adheres to a set of bylaws and to a
Memorandum of Understanding (MOU) with the Town of Estes Park.
Qualifications:
The Directors of Estes Park Senior Citizens Center, Inc. must be members of
their Corporation and have an interest in supporting the Estes Park Senior
Center and its programs and services. Directors of Estes Park Senior Citizens
Center, Inc. fulfill dues established by the Board.
Term:
The Board of Directors will consist of at least nine directors and not more than
twelve elected from the Membership at large. Directors will be elected for
staggered three year terms such that approximately one-third of the directors’
terms will expire each year. Directors will be elected by a majority vote of all
members present and voting at the annual membership meeting. Each director
will hold office until his or her successor has been elected. Directors will be
removable in any manner provided by the Colorado Nonprofit Corporations Act.
General:
Estes Park Senior Citizens Center, Inc. seeks to further its mission and the
mission of the Estes Park Senior Center by providing funds for capital
improvements, including maintenance of such improvements as appropriate, and
other appropriate needs as outlined by the Senior Center Manager and agreed to
by the Board of Directors. Estes Park Senior Citizens Center Inc. is responsible
for managing its own records such as membership, correspondence and financial
reviews and audits.
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Supervision Received:
Works under close supervision of Senior Center Management.
Supervision Exercised:
Estes Park Senior Citizens Center, Inc. manages its fundraising volunteers.
ESSENTIAL FUNCTIONS
The following are essential functions. Any one position may not include all of the
duties listed.
Duties:
1. Attend Estes Park Senior Citizens Center, Inc. board meetings and any
assigned committee meetings.
2. Actively participate on Estes Park Senior Citizens Center, Inc. standing or
temporary Committees.
3. All committees will work in cooperation with the Senior Center Management.
4. Perform various tasks including, but not limited to: development of and
participation in fundraising and endowment activities, maintaining and
expanding membership base, and active participation in Senior Center events
and programs.
Training:
Receives training, as needed, on various duties related to Estes Park Senior
Citizens Center, Inc. by the Board of Directors.
Receives training, as needed, on various functions of the Estes Park Senior
Center from the Senior Center Manager.
MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability:
a. Effective communication skills.
b. Knowledge or vested interest in working with and serving older adults.
c. Good standing in the community, that which does not bring discredit to Estes
Park Senior Citizens Center Inc. or the Town of Estes Park.
d. Ability to maintain positive working relationships with Estes Park Senior
Citizens Center, Inc. members, board and committee members and Town of
Estes Park staff.
Special Requirements:
As required by the Estes Park Senior Citizens Center, Inc.
Experience:
As required by the Estes Park Senior Citizens Center, Inc.
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2) Senior Center Meals on Wheels Drivers
a. Driver Coordinator
Volunteer utilizes a database of meals on wheels volunteer drivers. Volunteer
maintains coverage for Meals on Wheels delivery routes using database. This
person primarily works from his/her own home computer and telephone.
Supervision Received:
Works under direct supervision of the Senior Center Manager and/or Program
Coordinator.
Supervision Exercised: None.
ESSENTIAL FUNCTIONS
The following are essential functions of the volunteer position. Any one position
may not include all of the duties listed:
1. Assists staff by maintaining the schedule of volunteers who drive for meal
delivery.
2. Utilizes a database of contact information for route drivers.
3. Places and receives phone calls to and from drivers to maintain route
coverage.
4. When MOW Driver Coordinator obtains a substitute, he/she emails the Senior
Center staff with the substitute name, route and day and date. Coordinator
also keeps a paper or written record or calendar of subs as well as keeping
the email record.
5. Acts as a substitute meal delivery driver as able (waived for the volunteer
who meets the other criteria); follows volunteer description for Meals on
Wheels drivers when in that role.
6. Participates in on-going training at Senior Center and via written or email
materials such as training packets and informational updates, and honors
requests for driver’s license and insurance information as needed.
7. Acts as an ambassador for the Town of Estes Park with ethical and
appropriate interactions with clients.
8. Offers ideas for improved instructions for route management.
9. When Coordinator is out of town, he/she notifies Senior Center staff. He/she
also leaves a message on his/her answering machine with instructions for
Meals on Wheels volunteers to call Senior Center staff.
10. Operates a motor vehicle safely and legally.
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MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability:
a. Ability to safely and legally drive own car and make meal deliveries.
b. Ability to pass a safe driving record history and if needed, pass a background
check.
c. Ability to use own telephone and answering machine, and use own computer
with email/Internet capability.
d. Extremely reliable and organized with good attention to details.
e. Knowledge and interest in senior citizen services and sensitivity to disabled
population needs.
f. Ability to establish and maintain effective relationships with senior adults,
employees, supervisors and the general public.
g. Ability to communicate effectively in English, both verbally and in writing.
Education /Experience:
Any combination of education and experience is considered.
Must have safe driving record.
Time Commitment:
This volunteer position requires approximately one to four hours a week.
b. Driver
Drives own car within the Estes Park area to deliver noon meals on wheels to
customers of the program.
Supervision Received:
Volunteer works under direct supervision of the Senior Center Manager and/or
Program Coordinator.
Supervision Exercised: None.
ESSENTIAL FUNCTIONS
The following are essential functions of the volunteer position. Any one position
may not include all of the duties listed.
Duties:
1. Arrives at Senior Center in own vehicle between 11:00 a.m. and 11:15 a.m.
on assigned route day.
2. Loads coolers and/or food bags into own vehicle and examines route tags for
names of recipients on the routes each day.
3. Follows driver instruction sheet to arrive at destinations; offers ideas for
improved instructions or directions to homes as needed. The volunteer
follows driver instruction sheets and training packets regarding tips for
drivers.
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4. Places call(s) to MOW Driver Coordinator and/or staff in advance to request
substitutes for planned absences.
5. Places call(s) to MOW Driver Coordinator and/or staff to notify of illness or
emergency.
6. Participates as a substitute driver as able.
7. Participates in on-going training at Senior Center and via written or emailed
materials such as training packets and informational updates, and honors
requests for driver’s license, background check, and insurance information as
needed.
8. Acts as an ambassador for the Town of Estes Park with ethical and
appropriate interactions with clients.
9. Operates a motor vehicle safely and legally.
MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability:
a. Ability to safely and legally drive own car and make meal deliveries.
b. Ability to pass a safe driving record history and if needed, pass a background
check.
c. Ability to use own telephone and answering machine.
d. Extremely reliable and able to follow a schedule.
e. Knowledge and interest in senior citizen services and sensitivity to disabled
population needs; ability to serve these populations with care and
compassion.
f. Ability to establish and maintain effective relationships with senior adults,
supervisors and the general public.
g. Ability to communicate effectively in English, both verbally and in writing.
Education /Experience:
Any combination of education and experience is considered.
Must have safe driving record.
Time Commitment:
This volunteer position requires approximately one to one-and-a-half hours a
week per route.
3) Other Senior Center Volunteers
a. Program Assistant
Performs a variety of program- and event-related tasks for the Senior Center.
Supervision Received:
Volunteer works under direct supervision of the Senior Center Manager and/or
Program Coordinator.
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Supervision Exercised: None.
ESSENTIAL FUNCTIONS
The following are essential functions of the volunteer position. Any one position
may not include all of the duties listed.
1. Assists staff with basic organizational and office tasks which may include
filing, photocopying, preparing mailings, and distributing flyers, answering
telephone, preparing and folding brochures or other office related tasks.
2. Assists staff with basic functions of the program office such as phone calls to
participants, data entry and data management, program set-up and clean-up,
program, class and trip registrations, participant check-in, and other related
tasks.
3. Assists staff with planning and developing programs and day trips.
4. Participates in on-going training.
MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability:
a. Ability to learn to use Senior Center computer, copier, and printers.
b. Ability to manage a simple database – either written or computerized or both -
of names and addresses, etc.
c. Ability to use own telephone and answering machine, and use own computer
as needed with email/Internet capability.
d. Extremely reliable and organized with good attention to details.
e. Ability to communicate effectively in English and ability to use proper
grammar skills and an understanding of personal and professional letter
writing.
f. Ability to establish and maintain effective relationships with senior adults,
employees, supervisors and the general public.
g. Ability to maintain confidentiality of private or personal information as it
relates to donors, gifts, etc.
Education /Experience:
Any combination of education and experience is considered.
Time Commitment:
This volunteer position requires approximately four to ten hours a week.
b. Reception Desk Volunteer
Performs a variety of duties at the Estes Park Senior Center reception desk.
Supervision Received:
Volunteer works under direct supervision of the Senior Center Manager and/or
Program Coordinator.
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Supervision Exercised: None
ESSENTIAL FUNCTIONS
The following are essential functions of the volunteer position. Any one position
may not include all of the duties listed.
Duties:
1. Acts as main desk receptionist at the Senior Center to create a welcoming
first impression for visitors to the site.
2. Answers phone, takes and delivers messages, directs visitors, welcomes
guests, etc.
3. Handles funds for a variety of Senior Center procedures: collects and
accounts for money for meals, program fees and /or program tickets, sells
meal tickets, etc., using established procedures and methods.
4. Follows established procedures in volunteer training and reference materials.
5. Engages hospitality hosts and staff as needed for greeting new customers.
6. May assist staff and Senior Center Inc. Board with other basic office tasks as
needed such as photocopying, preparing mailings, distributing fliers, and
folding brochures.
7. Participates in on-going training and offers ideas for improving customer
service at the Senior Center.
MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability:
a. Ability to learn to use Senior Center telephones and answering machines.
b. Ability to work in a fast paced environment and sometimes noisy environment
with multiple tasks.
c. Extremely reliable and organized with good attention to details.
d. Ability to keep records and account for funds using established procedures.
e. A good sense of humor, good customer service skills and an outgoing
personality are helpful in dealing with large numbers of people.
f. Ability to communicate effectively in English.
g. Ability to establish and maintain effective relationships with senior adults,
supervisors and the general public.
h. Must pass background check.
Education /Experience:
Any combination of education and experience.
Time Commitment:
The regular weekly desk volunteer position requires approximately one day a
week from 9:00 am to 1:30 p.m. A free lunch is provided for the desk volunteer
by the food service contractor. A desk substitute volunteer will be called as
needed to fill in for absences.
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FAIRGROUNDS/EVENTS
1) Estes Park Western Heritage, Inc.
General:
The purpose of Estes Park Western Heritage Inc. (EPWH), a nonprofit
corporation, is to promote the western culture and preserve the western heritage
of the Estes Valley by producing and supporting activities for the education and
enjoyment of its residents and visitors. EPWH provides support for the Rooftop
Rodeo and the Rooftop Royalty Scholarship Fund.
Event Description:
The Rooftop Rodeo is an annual Professional Rodeo Cowboys Association
(PRCA) sanctioned event that showcases bareback bronco riding, team roping,
saddle bronco riding, tie-down roping, steer wrestling, barrel racing, and bull
riding, as well as mutton bustin’ and a calf catch for youth. Vendors, behind-the-
chutes tours, and entertainment are available throughout the event. The Rooftop
Rodeo also encompasses the annual breast cancer benefit golf tournament,
antique show, and queen’s dance, and promotes the sport of rodeo throughout
the year.
Authority:
The Board of Directors has the general management and control of Estes Park
Western Heritage, Inc. and adheres to a set of bylaws and to a Memorandum of
Understanding (MOU) with the Town of Estes Park.
Duties:
Assists and performs in a variety of assignments in relation to Rooftop Rodeo
and works with the Town of Estes Park Events staff to develop, promote, and
conduct the annual Rooftop Rodeo.
Supervision Received:
Works under the close supervision of Events and Fairgrounds Management.
Supervision Exercised:
Supervises sub-committee members as assigned.
MINIMUM QUALIFICATIONS
Estes Park Western Heritage, Inc. is comprised of five membership categories:
Active Members, Senior Members, Intern Members, Honorary Members, Junior
Members; and the Special Events Manager.
All members shall have:
1. An interest in any aspect of the sport of Rodeo.
2. A commitment to the purpose of the Committee.
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3. A willingness to actively assist the Committee in carrying out its purpose and
objectives.
4. A commitment to participate in Rooftop Rodeo events and activities.
Membership Criteria
All categories of membership shall be open to anyone eighteen (18) or over
(except Junior Members, who are ages eleven (11) through seventeen (17)) who
is a resident within Park School District R-3. In addition, up to twenty-five percent
(25%) of Active Members may be non-residents of Park School District R-3.
Term:
Members will be voted upon by the organization at the August and February
Committee Meetings.
ESSENTIAL FUNCTIONS
The following are essential functions. Any one position may not include all of the
duties listed.
Duties:
1. Duties are specific to each position and are described in the bylaws. General
duties are to assist and perform in a variety of assignments in relation to the
Rooftop Rodeo and work with the Town of Estes Park Events Department to
develop, promote, and conduct the annual Rooftop Rodeo.
2. Attend meetings as assigned.
3. Serve on Rooftop Rodeo sub-committees, as assigned per committee.
4. Perform various tasks including, but not limited to: ticket sales; soliciting
sponsors; organizing the Royalty program, staff rodeo and rodeo parade; and
distributing advertising.
5. Assist with the set-up and tear-down of Rooftop Rodeo and Rooftop Rodeo-
related events.
Training:
Receives training, as needed, on various duties related to Rooftop Rodeo.
MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability:
a. Effective communication skills.
b. Good standing in the community, that which does not bring discredit to the
Rooftop Rodeo or the Town of Estes Park.
c. Ability to maintain positive working relationships with members and Town of
Estes Park staff.
Special Requirements:
As required by Estes Park Western Heritage, Inc..
Experience:
As required by Estes Park Western Heritage, Inc..
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1) Elk Fest Committee
Works directly with the Town of Estes Park Events Department to develop,
promote, and conduct the annual Estes Park Elk Fest.
Supervision Received:
Works under close supervision of Events and Fairgrounds Management.
Supervision Exercised:
None
ESSENTIAL FUNCTIONS
The following are essential functions. Any one position may not include all of the
duties listed.
Duties:
1. Ticket sales.
2. Office support.
3. Entertainment/contest organization.
4. Soliciting sponsors.
5. Handing out fliers and advertisements.
6. Set-up/tear-down.
7. Other duties as requested by Events and Fairgrounds Management.
Training:
The volunteer will receive training, as needed, on a variety of duties as assigned.
MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability:
a. Ability to attend Elk Fest meetings.
b. Effective communication skills, written and verbal.
c. Good standing in the community, that which does not bring discredit to the
Elk Fest or the Town of Estes Park.
d. Maintain positive working relationships with committee members and Town of
Estes Park staff.
Special Requirements:
Volunteers must be able to commit to working both days of Elk Fest.
Experience: None required.
2) Wool Market Volunteer
Assists and performs in a variety of assignments in relation to Wool Market.
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Supervision Received:
Works under close supervision of Events and Fairgrounds Management, and
receives guidance or instruction, as needed, from Wool Market superintendents.
Supervision Exercised: None.
ESSENTIAL FUNCTIONS
The following are essential functions. Any one position may not include all of the
duties listed.
Duties:
1. Assist in the loading, unloading, and set-up of Wool Market workshop
classes.
2. Assist in the registration and/or organization of Wool Market class
participants, vendors, and show participants.
3. Assist show superintendents with the organization of score sheets and
ribbons.
4. Provide public with directions and information.
5. Prepare vendor, workshop, and show packets, per Events office direction.
6. Provide instructional demonstrations.
7. Assists Events and Fairgrounds management and superintendents in the
selection of workshops and vendors
Training:
Receives training, as needed, on various duties related to Wool Market.
MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability:
a. Effective communication skills.
b. Good standing in the community, that which does not bring discredit to the
Estes Park Wool Market or the Town of Estes Park.
c. Maintain positive working relationships with other Wool Market volunteers
and Town of Estes Park staff.
Special Requirements:
As assigned.
Experience:
As assigned.
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VISITOR SERVICES
1) Ambassadors of Estes Park
We are volunteers who assist visitors at the Estes Park Visitor Center. Our
mission is to provide a warm welcome along with providing, to the best of our
knowledge, accurate information to visitors to help them have an enjoyable and
memorable time in the Estes Valley.
Authority:
The Ambassadors of Estes Park is a Colorado private sector volunteer
organization which has a Memorandum of Understanding (MOU) with the Town
of Estes Park, and a set of approved bylaws.
Duties:
Duties are fully described in the MOU and bylaws; a summary is as follows:
Ambassadors should:
1. Complete Ambassador orientation and on-site training.
2. Attend monthly Ambassador meetings, annual training, and tours.
3. Wear the official Ambassador name tag.
4. Wear red shirt or vest while on duty.
5. Refer to current information on white board, Need to Know Book, & Rocky
Mountain National Park board before shift.
6. Be responsible for obtaining own sub when necessary and report that sub’s
name to a Visitor Services staff member.
7. Maintain record of volunteer hours.
8. Use only Town-approved materials.
9. Ambassadors who are on the sub-only list are encouraged to attend monthly
Ambassador meetings, annual training and tours.
10. An Ambassador shall submit a letter of resignation when he/she decides to
leave the Ambassador group.
iii. Finance Department
No department volunteers at this time.
iv. Police Department
1) Police Auxiliary
Assists department with duties as assigned and directed. Serves as a liaison
between the department and the community while promoting and incorporating
community policing philosophy and practices.
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Supervision Received:
Works under the immediate supervision of the Community Services Manager and
falls into the structure and supervision of the specific unit they are assisting at
any given time.
Supervision Exercised:
None other than what rank within the unit requires.
ESSENTIAL FUNCTIONS
The following are essential functions; the duties listed are not intended to be an
exhaustive list of responsibilities or qualifications. As volunteers, the Auxiliary
Members will need the ability to discern and perform other duties as requested
and as program design and changes dictate, and as their willingness allows.
Duties:
1. Follow Estes Park Police Department Auxiliary Manual, including annual
volunteer hour requirement.
2. Follow Chain of Command as established in Auxiliary Manual and Estes Park
Police Department Policy Manual.
3. Dependably and punctually assist with special events, large scale incidents,
or investigations.
4. Serve as extra “eyes” and “ears” for Estes Park Police Department, as
ambassador and liaison between department and community.
5. Assist with projects/activities as outlined in Auxiliary Manual while maintaining
flexibility and responding, when possible, to department and community
needs.
6. Deploy Traffman and assist with traffic studies responsibly.
7. Loyally maintain confidentiality for cases, persons, and circumstances
involved with department.
Training:
Receives training as follows:
1. Town and departmental policies and procedures, as it relates to Auxiliary Unit
and special assignments.
2. Police Auxiliary Manual and Policy.
3. Auxiliary Academy.
4. Citizen’s Police Academy.
5. All items outlined and required in Police Auxiliary Manual, pertaining to level
system and advancement, including mentoring.
6. Monthly in-service trainings.
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MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability:
a. Effective communication skills in both written and verbal forms in English.
b. Good standing in community, that which does not bring discredit to the
Auxiliary Unit, the Estes Park Police Department, or the Town of Estes Park.
c. Maintain positive working relationships with Auxiliary members, Auxiliary
Command Staff, and department employees, resolving all potential conflicts
so that there will be no hindrance in accomplishing work goals.
d. Ability to work effectively with widely diverse groups and individuals.
e. Effective public speaking skills and abilities.
f. Maintain phone and email capabilities for communication with unit.
g. High level and demonstration of trustworthiness to access police building and
records, as needed, particular to assigned cases.
h. Ability to work effectively with other law enforcement agencies and
professionals within the community.
i. Possess ability to multi-task, converse appropriately on the phone and in
person, while demonstrating flexibility and orderliness as it applies to
organization skills and tasks.
Special Requirements
1. Be at least 21 years old.
2. Have completed or be willing to complete Citizen’s Police Academy.
3. Be capable of standing or walking for four hours.
4. Satisfactorily (according to Unit Command and Department Command Staff)
complete background investigation, ultimately determined by Chief of Police.
5. No felony convictions and no outstanding warrants.
6. Have an acceptable record as it relates to overall criminal and community
involvement that would promote acceptance by unit, employees, and
community.
7. Successfully complete Auxiliary Unit admission interview and be chosen to
serve by the panel and ultimately the Chief of Police.
a. Police Chaplain
Assists department employees or volunteers with pastoral needs; aiding in the
understanding of life events as they relate to their spiritual and emotional well-
being; providing spiritual support to the law enforcement community of Estes
Park.
Supervision Received:
Works under the immediate supervision of the Community Services Manager and
falls into the structure and supervision of the specific unit they are assisting at
any given time; while participating as a part of the Auxiliary Police Unit.
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Supervision Exercised:
None other than the designated “Head Chaplain” will assist in decision making,
give voice as to bringing on new Chaplains or letting go of current Chaplains and
relaying of information to other Chaplains as needed and/or requested.
ESSENTIAL FUNCTIONS
The following are essential functions; the duties listed are not intended to be an
exhaustive list of responsibilities or qualifications. As volunteers, Chaplains will
need the ability to discern and perform other duties as requested and as program
design and changes dictate, and as their willingness allows.
Duties:
Performs duties as follows:
1. Follow Estes Park Police Department Auxiliary Manual and Police Auxiliary
Policy as it relates to Chaplain program.
2. Respect and follow Chain of Command as established in Auxiliary Manual
and Estes Park Police Department Policy Manual.
3. Dependably and punctually assist with special events, large scale incidents,
or investigations when called and circumstances allow.
4. Serve as extra “eyes” and “ears” for Estes Park Police Department, as
ambassador and liaison between department and community.
5. Spend a minimum of four hours per month with police employees and
volunteers.
6. Build positive and effective relationships with all police personnel so that they
will engage when needed.
7. Participate in pastoral care for employees and volunteers and their families.
8. Loyally maintain confidentiality for cases, persons, and circumstances
involved with department.
9. Focus on assisting police personnel in coping with trauma associated with
their work and helping employees avoid depression, post traumatic stress
disorder and other similar conditions.
10. Make recommendations of other resources to employees/volunteers.
Training:
Receives training as follows:
1. Town and departmental policies and procedures, as it relates to Auxiliary Unit
and special assignments.
2. Police Auxiliary Manual and Policy.
3. Auxiliary Academy when possible.
4. Citizen’s Police Academy.
5. Monthly in-service trainings offered but not required.
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MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability
a. Effective communication skills in both written and verbal forms in English.
b. Good standing in community, that which does not bring discredit to the
Auxiliary Unit, the Estes Park Police Department, or the Town of Estes Park.
c. Maintain positive working relationships with Auxiliary members, Auxiliary
Command Staff, and department employees, resolving all potential conflicts
so that there will be no hindrance in accomplishing work goals.
d. Ability to work effectively with widely diverse groups and individuals.
e. Effective public speaking skills and abilities.
f. Maintain phone and email capabilities for communication with unit.
g. High level and demonstration of trustworthiness to access police building and
records, as needed, particular to assigned cases.
h. Ability to work effectively with other law enforcement agencies and
professionals within the community.
i. Possess ability to multi-task, converse appropriately on the phone and in
person, while demonstrating flexibility and orderliness as it applies to
organization skills and tasks.
Special Requirements
1. Be at least 21 years old and be ordained as a minister.
2. Have completed or be willing to complete Citizen’s Police Academy.
3. Be capable of standing or walking for four hours.
4. Satisfactorily (according to Unit Command and Department Command Staff)
complete background investigation, ultimately determined by Chief of Police.
5. No felony convictions and no outstanding warrants.
6. Have an acceptable record as it relates to overall criminal and community
involvement that would promote acceptance by unit, employees, and
community.
7. Successfully complete admission interview and be chosen to serve by the
panel and ultimately the Chief of Police.
b. Police Front Window/Customer Service Volunteer
Provides the public with general information and assistance with regard to
questions concerning the community of Estes Park, municipal layout and the
Estes Park Police Department. The volunteer will be responsible for connecting
the public with the appropriate resource employees within the department, such
as police, dispatch, and records or with others outside the department when
appropriate.
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Supervision Received:
Works under the immediate supervision of the Community Services Manager,
outside of other volunteer teams. In the absence of the Community Services
Manager, volunteer may ask other employees and volunteers for assistance as
needed.
Supervision Exercised: None.
ESSENTIAL FUNCTIONS
The following are essential functions; the duties listed are not intended to be an
exhaustive list of responsibilities or qualifications. As volunteers, the Auxiliary
Members will need the ability to discern and perform other duties as requested
and as program design and changes dictate, and as their willingness allows.
Duties:
Performs duties as follows:
1. Remains friendly and positive while providing basic information to the public.
2. Diligently and benevolently explores resource options for individuals who
come to the window in need.
3. Identifies the proper employee or volunteer to be of further service and
follows through with alerting that individual to need and connecting the public.
4. Understands forms and location in order to provide them when needed.
5. Completes lost and found property reports as requested.
6. Receive payment for preliminary breath tests (PBTs) and notify necessary
personnel to perform them.
Training:
Receives training as follows:
1. Applicable community information, location of resources, and resource
manual. Maps and community/building layout.
2. Town and departmental policies and procedures, as it relates to Front
Window/Receptionist responsibilities.
3. Location and information regarding various forms that are frequently
requested.
4. Receipt and accounting information required to collect fees for PBTs and
Records requests.
5. Use of copy machine, phone, and other office equipment as needed.
6. Roles within the police department in order to identify employees/volunteers
to be of further assistance to the public request.
7. Use and distribution of appropriate forms as they relate to needs of the
public.
8. Lost and found property reports procedures and documentation.
9. How to ask and record vital information that will be requested by dispatch
and/or police officers.
10. PBT administration and payment procedures.
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11. Records requests information and payment procedures.
12. Animal issues and response mechanisms.
13. Citations in order to explain/answer simple questions.
14. Driver’s license information.
MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability:
a. Effective communication skills in both written and verbal forms in English.
b. Good standing in community, that which does not bring discredit to the Estes
Park Police Department or the Town of Estes Park.
c. Maintain positive working relationships with other volunteers and employees
of the Estes Park Police Department and Town of Estes Park so that there
will be no hindrance in accomplishing work goals.
d. Ability to work effectively with widely diverse groups and individuals.
e. Effective public speaking skills and abilities.
f. Maintain phone and email capabilities for communication with other
volunteers and the Community Services Manager.
g. High level and demonstration of trustworthiness to access police building.
h. Ability to work effectively with public and community professionals.
i. Possess ability to multi-task, converse appropriately on the phone and in
person, while demonstrating flexibility and orderliness.
j. Remain focused and specific as to role within the department, providing as
little distraction as possible in the crowded work environment.
Special Requirements
1. Be at least 21 years old.
2. Satisfactorily complete background investigation, ultimately determined by
Chief of Police.
3. No felony convictions and no outstanding warrants.
4. Have an acceptable record as it relates to overall criminal and community
involvement that would promote acceptance by unit, employees, and
community.
5. Successfully complete admission interview and be chosen to serve by the
panel and ultimately the Chief of Police.
6. Must sign and comply with confidentiality statement.
2) Estes Valley Restorative Justice Partnership, Inc.
The Estes Valley Restorative Justice Partnership, Inc. is a Colorado nonprofit
corporation. It exists to reduce crime and disorder by applying the principles of
Restorative Justice. In doing so, the project seeks to improve victim services,
reduce arrest, reduce repeat offending, and allow community members to have a
more visible role in our justice process. The Board of Directors for the corporation
is responsible for policy. The Board of Directors is responsible for program in
cooperation with the Executive Director and the Estes Park Chief of Police. The
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corporation is not involved with program operations. The Executive Director is a
Town of Estes Park employee. The Chief of Police supervises the Executive
Director.
a. Volunteer Restorative Justice Facilitator
Coordinates and facilitates Community Group Conferences and Community
Circles processes as assigned by the Restorative Justice Case Manager.
Works directly with offenders, parents of juveniles, victims of crime, and the
greater community.
Coordinates and meets with various community groups, human service
entities, schools, local government officials, law enforcement agencies,
county government officials, court systems and others as each case
determines or at the request of the case manager, in an effort to increase
participation and bring the right people to the conference/circle.
Supervision Received:
Works under the immediate supervision of the Restorative Justice Case Manager
and the general supervision of the Community Services Manager.
Supervision Exercised: None.
ESSENTIAL FUNCTIONS
The following are essential functions; the duties listed are not intended to be an
exhaustive list of responsibilities or qualifications. As volunteers, the facilitators
will need the ability to discern and perform other duties as requested and as
program design and changes dictate.
Duties:
1. Follow Estes Valley Restorative Justice Partnership policy and procedure as
outlined in Estes Park Police Department Policy and throughout Facilitator
Training.
2. Enthusiastically promote programs and principles of Restorative Justice
within the community, Estes Park Police Department, and Estes Valley
Restorative Justice Partnership.
3. Punctually and thoroughly contact offenders and victims of crime to explain
process and set up pre-conference, conference, and post-conference
meetings. Follow-through meetings with compassion and tolerance, diligently
completing all paperwork required.
4. Maintain confidentiality and apply discretion when, how, and to whom
personal information is shared regarding victims, offenders, and community
participants, in an effort to build a conference or circle.
5. Sincerely maintain neutral demeanor during circle process, regardless of
level of conflict, and direct all types of personalities and opinions to a
common purpose with the goal of satisfactory resolution for all participants.
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6. Exhibit high level of tolerance and self-control for wide range of human
emotion, behavior, and background. Following Town of Estes Park Anti-
Discrimination policy; treat all people with fairness, respect, and dignity.
7. Serve as mentor and example to program participants; using resources and
knowledge to assist in solutions to individual and community issues.
8. Dependably perform other duties as assigned by the Restorative Justice
Case Manager, Community Services Manager, Chief of Police, or Estes
Valley Restorative Justice Partnership Board of Directors.
Training:
1. Town and departmental policies and procedures, as it relates to restorative
justice and/or volunteers.
2. Restorative Justice 501(c)(3) policies and procedures.
3. Community Group Conference facilitator training.
4. Circle Keeper training (Community Circles program specific).
5. Monthly trainings at team meetings.
6. Juvenile and Adult Justice Systems.
7. Restorative Discipline processes.
8. All other training deemed relevant for this position.
MINIMUM QUALIFICATIONS
Required Knowledge, Skill, and Ability:
a. Effective communication skills in both written and verbal forms required in
English (bilingual English/Spanish appreciated).
b. Good standing in community, that which does not bring discredit to the
facilitator team, Estes Valley Restorative Justice Partnership programs or the
Estes Park Police Department.
c. Maintain positive working relationships with co-facilitators, board members,
and department employees, resolving all potential conflicts so that there will
be no hindrance in accomplishing work goals.
d. Ability to work effectively with widely diverse groups.
e. Effective public speaking skills and abilities.
f. Humbly apply conflict resolution skills in own life and relationships.
g. Maintain phone and email capabilities for communication with staff and
clients.
h. High level and demonstration of trustworthiness to access police building and
records, as needed, particular to assigned cases.
i. Ability to work effectively with other law enforcement agencies and
professionals within the community.
j. Possess ability to multi-task and converse appropriately on the phone and in
person, while demonstrating flexibility and orderliness as it applies to
organization skills and tasks.
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Special Requirements:
Current and thorough knowledge of Restorative Justice principles.
Ability to maintain control and practice discernment over potentially emotional
situations.
Ability to deal with information in a confidential manner.
Must successfully pass a background check as determined by Chief of
Police.
Education:
Bachelor’s Degree Preferred; or the equivalence of experience and training. High
School education required.
v. Public Works Department
No department volunteers at this time.
vi. Utilities Department
No department volunteers at this time.
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Appendix C: Town of Estes Park Policies and Procedures.
I. Personnel Policies
The following information is excerpted from the Town of Estes Park Personnel
Manual, adopted March 23, 2004.
CONTRACT DISCLAIMER
This Personal Policy Manual does not and is not intended to create a contract
between the Town of Estes Park and any employee, or to grant a right to any
employee to be continued in the employment of the Town of Estes Park, or to
limit the right of the Town of Estes Park to discharge its employees with or
without cause.
This Personnel Policy Manual is subject to change by the Town of Estes Park at
any time, including changes to benefits provided and to personnel practices, and
the changes may apply to current as well as future employees.
Employee Conduct
Employees will conduct themselves, at all times, in a manner which reflects
favorably on the Town. The Town reserves the right to take appropriate action in
response to off-duty conduct of employees which impairs working relationships or
has a negative impact on the Town’s ability to perform its functions.
Employment of Relatives
No employee of the Town of Estes Park shall occupy a position for the Town
whereby the employee is supervised or evaluated by a spouse, parent, child,
brother, sister, brother-in-law, sister-in-law, or a person living, abiding, or residing
with such employee.
Alcohol and Drugs
The use of alcoholic beverages or non-medicinal drugs by a Town employee
while on duty is prohibited. On duty will include on-call duty hours. Town
employees whose work requires a Commercial Driver’s License (CDL), or are
involved in safety sensitive functions, are subject to the Town's Drug and Alcohol
Testing Policy. Furthermore, no employee’s ability shall be impaired by any drug
or alcohol while on duty. Although reasonable suspicion may be based on other
facts and circumstances, reasonable suspicion may be based upon any of the
following:
a. Witnessing by at least one supervisor of an employee’s unusual demeanor,
appearance or conduct or irrational behavior (e.g., slurred speech, lack of
balance, excessive aggressiveness, docility or drowsiness); difficulty in
performing or inability to perform normal job functions; smell of alcohol or
illegal drugs.
b. Suspected possession of or use of alcohol or illegal drugs on the job. If an
employee is suspected of being impaired by alcohol, the employee shall be
required to submit to testing to prove or disprove such suspicion. Testing
shall be supported by observations and circumstances that would lead a
reasonable person to believe that the employee is impaired by alcohol.
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II. Town of Estes Park Electronic Access Policy
Revised September 11, 2001
The purpose of this policy is to ensure that users of the Town of Estes Park’s
email, internet, voice mail, electronic facsimile (fax), bulletin boards and
electronic subscription services are aware of privacy, security, public records,
and legal issues related to the usage of the Town’s systems, and to ensure that
requests for information stored in the aforementioned formats are complied with
as provided by law.
Use of the Town’s electronic media systems is subject to the following policies:
a. Business Use: Email is utilized by the Town of Estes Park to facilitate Town
work and is intended for business-related communications, including uses
related to Town-sponsored events and activities. The Town recognizes that
occasional personal use will occur on an irregular basis; such use is
permitted as long as it does not interrupt the normal flow of Town business.
Internet access, including the use of the World Wide Web, is utilized by the
Town of Estes Park, for purposes of research and accessing and
downloading instructional and reference material. Any improper use, as
determined by the Town of Estes Park (see paragraph D below) is prohibited
and may be subject to disciplinary action.
b. Requests for Email Records: Email messages and attachments are public
records and shall be made available for public inspection in accordance with
the Colorado Public Records Law. Each individual is custodian of his or her
incoming or outgoing email. Whenever a request is made for email records
pursuant to Section 24-72-203, C.R.S., the custodian of the records in
question shall consult with his or her Supervisor and/or Department Head
who, with the Town Attorney will ascertain whether the requested records are
public records. When email records are determined to be public records, the
custodian shall utilize whatever methods are expeditious and cost-effective
for the retrieval and inspection of the requested records.
c. Privacy, Security, and Monitoring: Employees have no expectation of privacy
when using equipment owned by the Town of Estes Park for email or Internet
access. All electronic communications are Town property; and the Town
reserves the right at any time, to monitor, access, view, use, copy, and
disclose all email messages or Internet downloads of any employee.
Computer users are responsible for safeguarding their passwords and may
not disclose their passwords to others. Employees may not access the
computer accounts of another unless granted permission to do so by that
user. This restriction does not apply to system administrators and others who
are authorized to access the systems for legitimate business purpose.
d. Improper Use of Email or Internet Access: Improper use of email and Internet
access includes, but is not limited to: 1. The transmission, downloading,
storage or distribution of materials containing unlawful or inappropriate
comments which are sexually, racially, or ethnically offensive, or which
contains jokes, slurs, or disparagements of and threats to others or which
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create an intimidating, hostile, or offensive work environment are prohibited;
2. Messages or information which conflicts with the Town of Estes Park’s
policies against discrimination or harassment in the workplace; 3. Personal
business advertisements or announcements, or the conducting of any
personal for-profit business; 4. Messages or information which advertise or
promote a business, political candidate, political or religious cause; 5.
Reference or messages which give offense on the basis of race, color,
religion, national origin, citizenship ancestry, marital status, sex, disability,
age, veteran’s status, or sexual orientation; 6. Any frivolous use which
interrupts the normal flow of Town business, such as playing games,
conducting betting pools, chain letters, etc.; 7. Any illegal use of the Town’s
computer system.
All Town employees are expected to use common sense and good judgment
in all official communications and to avoid any communication that is
disrespectful, offensive, or threatening to others. Violation of this policy may
result in any or all of the following: suspension or loss of email access and/or
disciplinary action up to and including termination of employment.
e. Retention and Archiving: Each day, the Town’s computer system routinely
purges incoming and outgoing emails that are over 30 days old. Therefore, it
is an individual employee’s responsibility to retain, archive, or purge, as
appropriate, any incoming or outgoing email.
f. Town’s Website “Linking” Policy: The Town of Estes Park’s website contains
links to other Internet sites and resources. Whenever a user selects a link to
a site not controlled by the Town, the user is leaving the Town’s website, and
should be aware that the Town of Estes Park does not endorse any product
or entity for which a link may be provided, and that the Town of Estes Park is
not responsible for the content or availability of these external resources. The
Town of Estes Park links to government, community, and other commercial
World Wide Web sites in support of its:
Desire to use the Internet to connect people with information, services,
and other people in a manner that constructively furthers the Town’s
governmental purposes.
Goal to use the Internet and other emerging technologies to improve
Town services.
Town Departments may request links based on the following:
1. Their support of Town functions and business.
2. Convenience to the public in their interaction with the Town of Estes Park.
3. Their supportive and natural affinity or logical nexus with the function or
purpose of the Department.
The Town of Estes Park’s Web Team reviews all Department link requests for
adherence to these criteria, together with the following considerations:
1. Availability of system resources and personnel to monitor and maintain the
Town of Estes Park website.
2. The relationship and importance of the link requested to the ordinary and
necessary functioning of the Town.
3. The significance and timeliness of materials contained on the linked site.
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III. Town Employees Serving on Town Committees, Boards, Commissions and
Affiliated Organizations
The Town of Estes Park encourages its employees to take an active role in volunteering in our
community. However, the voluntary participation of Town employees on Town committees,
boards, commissions and affiliated organizations is restricted due to labor laws, the
management of liability, and conflict of interest concerns.
Non-Exempt Employees
The Colorado Insurance Risk Sharing Agency (CIRSA) is the Town’s property and liability
insurance agency. CIRSA’s legal department states that service on Town committees, boards,
commissions and affiliated organizations is considered an extension of an employee’s normal
work. Under the Fair Labor Standards Act (FLSA), the Town is required to pay a non-exempt
employee for time spent working in this service. This applies to both full- and part-time staff,
regardless of when the volunteer work takes place.
Non-exempt employees are not eligible to serve as volunteers for Town committees, boards,
commissions and affiliated organizations which meet one or more of the following conditions:
a. The committee’s, board’s, commission’s or organization’s appointments are approved by
the Town Board.
b. There is a written agreement between the Town and the committee, board, commission
or organization.
c. The committee, board, commission or organization is supported by the Town’s annual
budget.
Examples of such committees, boards, commissions and organizations include, but are not
limited to, the Estes Park Tree Board, the Estes Valley Planning Commission, and the Estes
Park Museum Friends & Foundation, Inc. Employees serving as volunteer firefighters for the
Estes Valley Fire Protection District are allowed to serve because the district is funded through
sales tax collection, not an annual appropriation from the General Fund.
Non-exempt employees may provide incidental assistance for other departments outside their
normal scope of work with prior supervisor approval. These employees must be compensated
by the Town department requesting the assistance at the employee’s normal rate of pay. If the
service extends the employee’s work week beyond forty hours, the employee must be
compensated at one-and-one-half times the normal rate of pay. Non-exempt sworn police
officers’ time will be calculated based on the twenty-eight day “Garcia cycle.”
Exempt Employees
The Town of Estes Park chooses to restrict the volunteer service of exempt employees because
of the possibility of conflict of interest.
By restricting an exempt employee’s volunteer service with the committees, boards,
commissions and affiliated organizations which meet the three criteria listed above, the Town is
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seeking to prevent conflicts between private interests and public duties, foster integrity in public
service, and promote the public’s trust and confidence in that service.
For example, an employee who volunteers for a committee which is negotiating an agreement
with the Town cannot easily act objectively in the role of both employee and volunteer. Such a
situation has the potential of eroding the public’s trust in government, regardless of whether any
wrongdoing takes place.
Incidental, as-needed volunteer service for Town of Estes Park departments by exempt
employees is allowed and encouraged with supervisor approval.
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Page 1
TOWN CLERK’S OFFICE Memo
To: Honorable Mayor Pinkham
Board of Trustees
Interim Town Administrator Richardson
From: Jackie Williamson, Town Clerk
Date: April 24, 2012
RE: April 3, 2012 Election Report
Background:
FOR MAYOR: Total Votes Cast
BILL PINKHAM* 1181
RICHARD HOMEIER 643
FOR TRUSTEE: Total Votes Cast
MIKE WILLIAMS 575
JERRY MILLER 785
JOHN PHIPPS * 798
CHARLEY DICKEY 576
RON NORRIS* 1035
JOHN ERICSON* 923
TOTAL VOTES CAST = 1,894
*Elected to 4-yr. terms
Total Active Registered Voters = 3,495
Total Registered Voters = 4,495
Percentage Turnout = 54.2% for active
= 42.1% for all voters
As demonstrated in previous Mail Ballot elections, the turnout for the 2012 election was
higher than previous Poll elections. The 2012 turnout is almost identical to the 2010
turnout.
Ballot particulars: A total of 3,506 ballots were issued with 213 returned to the County
undeliverable. In most cases this was due to a forwarding address. The election law
states that ballots are not to be forwarded and are to be sent back to the election official
as undeliverable. The County received 1,892 ballots by the 7:00 p.m. cut off on April 3,
2012; however, four ballots were missing the required signature on the back of the
envelop. The County election office sent each elector a letter informing them a
signature was required and by state law gave each the opportunity to come in and sign
the envelop eight days after the election. Therefore a total of 1,894 ballots were
counted with two voters coming in to sign their ballots by the required eight days.
The Town hired the Larimer County election office to conduct the all mail ballot election
on April 3, 2012. The election was completed more efficiently and required
considerably less Town staff time. The County’s professional team was extremely
helpful during every step of the process.
On April 13th, County Election Officials and I as the Town’s Designated Election Official
conducted an audit of the election, and as we found no discrepancies, we certified the
returns.
Deputy Clerk Deats was instrumental in placing all election information on the website
including the candidate bios and photos and reconfiguring the website in an effort to
make the information clear and easily accessible.
As all invoices have not yet been received, an election expense report will follow in the
near future.
Budget:
N/A
Staff Recommendation:
N/A
Sample Motion:
N/A
Administration Memo
To: Honorable Mayor Pinkham
Town Board of Trustees
From: Lowell Richardson, Interim Town Administrator
Date: 4/24/2012
RE: Appointments
Background:
After each biennial election is certified the Board of Trustees and Mayor approve a
series of appointments as outlined in Title 2 of the Estes Park Municipal Code. The
following appointments (1-5) and their corresponding ordinances are:
1. (2010) Revised Town Ordinance 2.16.010 Mayor Pro Tem states “following the
certification of the results of each biennial election, the Board of Trustees shall choose
one (1) of the Trustees as Mayor Pro Tem”. (see attachment for Mayor Pro Tem)
Requires a vote by the Board of Trustees.
2. (2010) Revised Town Ordinance 2.08.010 Committees states “after certification of the
biennial election results the Mayor shall appoint three trustees to the following standing
committees”, Community Development, Public Safety, Public Works and Utilities. Since
2010 the Town Board of Trustees approved the following changes to the standing
committee structure in which the Public Works, Utilities, Public Safety or PUP committee
was created and where the Community Development and Community Services
committee was created. The changes pared the committees down to two. However, this
ordinance has not been revised to accurately reflect those changes, for the clarity and
accuracy staff will come forward with recommended revisions to this ordinance later in
the year. (see attachment for committee appointments) Does not require a vote by the
Board of Trustees.
3. (2010) Revised Town Ordinance 2.08.020 Special Committees states the “mayor shall
appoint all members of any special committee subject to approval by the Board of
Trustees”. (see attachment for special committee appointments) Requires a vote by the
Board of Trustees.
4. (2010) Revised Town Ordinance 2.24.010 Appointment states “following certification of
the results of each biennial election the Board of Trustees shall appoint a qualified
person as Town Clerk, Town Treasure, Town Attorney, Municipal Judge and Assistant
Municipal Judge and any other officers the Board of Trustees deems necessary”. (see
attachment for officers) Requires a vote by the Board of Trustees.
5. (2010) Revised Town Ordinance 2.28.010 Town Administrator; appointment states
“following the certification of the results of each biennial election, the Board of Trustees
shall appoint a qualified person as Town Administrator”. On April 4, 2012 the Board of
Trustees at a Special Board meeting hired Frank Lancaster as the Town Administrator,
however by the ordinance specified an appointment by the Board of Trustees must occur
following the election at its first regular meeting. (see attachment for Town Administrator
appointment) Requires a vote by the Board of Trustees.
Additional Appointments
6. Historically, Liaison positions are held by individual Town Trustee members and
appointed by the Mayor with approval of the Board of Trustees at their first regular
meeting following certification of election results of a biennial election. (see attachment
for Liaison appointments) Voted on by the Board of Trustees.
7. Miscellaneous appointments are historically recommended by the Mayor following a
biennial election results at the Board of Trustees first regular meeting and these
appointments are approved by the Board of Trustees. (see attachment for miscellaneous
appointments) Voted on by the Board of Trustees.
Attachments:
2012 Committee Assignments
Attorney Fees
Estes Park Municipal Ordinance Title 2
1
2012 COMMITTEE ASSIGNMENTS
Town Board Meeting
April 24, 2012
BOARD OF TRUSTEES:
Mayor: William (Bill) C. Pinkham
Trustees: Eric Blackhurst
Mark Elrod
John Ericson
Wendy Koenig
Ron Norris
John Phipps
Mayor Pro Tem: To Be Voted Upon
#1 – Standing Committees
Community Development/Community Services Committee
John Ericson, Chair
Mark Elrod
Ron Norris
Public Safety, Utilities and Public Works Committee
Eric Blackhurst, Chair
Wendy Koenig
John Phipps
#2 – Special Committees
Audit Committee
Mayor Pinkham
Trustee Ericson
Town Administrator Lancaster
Town Treasurer/Finance Officer McFarland
Tree Board
Trustee Ericson, 4/2016
#3 – Town Officers
Lowell Richardson, Assistant Town Administrator
Jackie Williamson, Town Clerk
Cynthia Deats, Deputy Town Clerk
Gregory A. White, Town Attorney
2
John P. Frey, Assistant Town Attorney
Steve McFarland, Town Treasurer
Gary R. Brown, Municipal Judge
John W. Easley, Jr., Assistant Municipal Judge
#4- Town Administrator
Frank Lancaster, Town Administrator
#5 - Liaison Appointments
Estes Park Western Heritage, Inc. (Rooftop Rodeo) Liaison – Trustee Koenig
Estes Valley Planning Commission Liaison, Trustee Elrod
Local Marketing District Committee Liaison, Trustee Norris
Sister Cities Liaison, Trustee Koenig
#6 - Miscellaneous Appointments
North Front Range Water Quality Planning Association
Water Supt. Boles
Platte River Power Authority Board of Directors
Mayor Pinkham, 4/2016
Dir. Bergsten, 12/2015
Windy Gap
Town Attorney White
Water Supt. Boles, Alternate
Larimer County Open Lands Advisory Board
Trustee Phipps– expires 4/2016
Larimer Emergency Telephone Authority Board
Chief Kufeld – expires 12/2014
Title 2
Administration and Personnel
Chapter 2.04 Board of Trustees
2.04.010 Four-year terms for Trustees
2.04.020 Write-in candidate affidavit
2.04.030 Cancellation of elections
2.04.040 Meeting
2.04.050 Quorum
2.04.060 Action by Board
Chapter 2.08 Committees
2.08.010 Committees
2.08.020 Special committees
Chapter 2.12 Mayor
2.12.010 Four-year term for Mayor
2.12.020 Duty to sign warrants or other instruments; facsimile signature
2.12.030 Vote required
Chapter 2.16 Mayor Pro Tem
2.16.010 Mayor Pro Tem
Chapter 2.20 Mayor and Trustees Compensation
2.20.010 Compensation of Mayor and Board of Trustees
Chapter 2.24 Town Officers
2.24.010 Appointment
2.24.020 Officers' duties
2.24.030 Compensation
Chapter 2.28 Town Administrator
2.28.010 Town Administrator; appointment
2.28.020 Functions and duties
Chapter 2.32 Municipal Court
2.32.010 Municipal Court
Chapter 2.36 Social Security Coverage
2.36.010 Social Security coverage
Chapter 2.40 Fire Chief
2.40.010 Designation
2-1
Chapter 2.04
Board of Trustees
2.04.010 Four-year terms for Trustees.
At each regular election, three (3) Trustees shall be elected to serve four-year terms. (Prior code
§3.1-1; Ord. 6-72 §1(part), 1972; Ord. 15-97, 1997; Ord. 10-10 §1, 2010)
2.04.020 Write-in candidate affidavit.
In any special or regular election of any member to the Board of Trustees, no write-in vote for any
person shall be counted unless an affidavit of intent has been filed with the Town Clerk at least
twenty (20) days prior to the date of the election, by the person whose name is written in, indicating
that such person desires the office and is qualified to assume the duties of that office, if elected. (Ord.
20-91 §1, 1991; Ord. 10-10 §1, 2010)
2.04.030 Cancellation of elections.
In any special or regular election for a member or members to the Board of Trustees, if the only
matter before the voters is the election of persons to office and if, at the close of business on the
nineteenth day before the election there are not more candidates than offices to be filled at such
election, including candidates filing affidavits of intent, the Town Clerk, if instructed by resolution of
the Board of Trustees, shall cancel the election and the candidates shall be deemed elected. (Ord. 20-
91 §2, 1991; Ord. 15-97, 1997; Ord. 10-10 §1, 2010)
2.04.040 Meetings.
The regular meetings of the Board of Trustees shall be held at the Municipal Building, 170
MacGregor Avenue, Estes Park, Colorado, on the second and fourth Tuesday of each and every
month at 7:00 p.m. Special meetings may be called by the Mayor or, in his or her absence, by the
Town Clerk, by written notice of such meeting, to each member of the Board of Trustees. (Prior code
§4.1; Ord. 27-74 §1, 1974; Ord. 6-90 §3, 1990; Ord. 15-97, 1997; Ord. 8-03 §1, 2003; Ord. 10-10 §1,
2010)
2.04.050 Quorum.
Four (4) members of the Board of Trustees shall be a quorum for the transaction of business. No
business shall be transacted except when a quorum is present, but a smaller number may adjourn the
meeting to another time. (Prior code §4.3; Ord. 10-10 §1, 2010)
2.04.060 Action by Board.
All ordinances and all resolutions for the appropriation of money or the entering into of contracts
shall require for their passage the concurrence of a majority of the Board of Trustees. All other
actions of the Board of Trustees upon which a vote is taken shall require the concurrence of a
majority of those present. (Ord. 15-97, 1997; Ord. 10-10 §1, 2010)
2-2
Chapter 2.08
Committees
2.08.010 Committees.
At the first regular meeting following the certification of the results of each biennial election, the
Mayor shall appoint three (3) Trustees to the following standing committees: community
development, public safety, public works and utilities. (Ord. 26-88 §1(part), 1988; Ord. 7-03 §1,
2003; Ord. 10-10 §1, 2010)
2.08.020 Special committees.
Special committees may be established by the Board of Trustees. The Mayor shall appoint all
members of any special committee subject to the approval of the Board of Trustees. (Ord. 26-88
§1(part), 1988; Ord. 10-10 §1, 2010)
Chapter 2.12
Mayor
2.12.010 Four-year term for Mayor.
A Mayor shall be elected to serve a four-year term. (Prior code §3.1-2; Ord. 6-72 §1(part), 1972;
Ord. 15-97, 1997; Ord. 10-10 §1, 2010)
2.12.020 Duty to sign warrants or other instruments; facsimile signature.
All warrants or other instruments of payment drawn upon the Town shall be signed by the Mayor.
The Mayor may execute, or cause to be executed, all such warrants or other instruments of payment
with a facsimile signature in lieu of his or her manual signature upon his or her compliance with State
statutes pertaining to facsimile signatures. (Prior code §3.1-5; Ord. 14-72 §1, 1972; Ord. 15-97,
1997; Ord. 10-10 §1, 2010)
2.12.030 Vote required.
The Mayor shall have no vote upon any question except in the case of a tie vote. All ordinances
and resolutions adopted authorizing the expenditure of money or the entering into a contract require
the approval and signature of the Mayor before they can become valid. (Prior code §4.8; Ord. 15-97,
1997; Ord. 10-10 §1, 2010)
2-3
Chapter 2.16
Mayor Pro Tem
2.16.010 Mayor Pro Tem.
At its first meeting following the certification of the results of each biennial election, the Board of
Trustees shall choose one (1) of the Trustees as Mayor Pro Tem who, in the absence of the Mayor
from any meeting of the Board of Trustees, or during the Mayor's absence from the Town or his or
her inability to act, shall perform his or her duties. (Prior code §4.2; Ord. 15-97, 1997; Ord. 10-10 §1,
2010)
Chapter 2.20
Mayor and Trustees Compensation
2.20.010 Compensation of Mayor and Board of Trustees.
The Mayor shall receive as full compensation for his or her services the sum of six thousand
dollars ($6,000.00) per year during each year of his or her term, payable in equal monthly payments.
The Mayor Pro Tem shall receive as full compensation for his or her services the sum of five
thousand dollars ($5,000.00) per year during each year of his or her term, payable in equal monthly
payments. Each member of the Board of Trustees shall receive as full compensation for his or her
services the sum of four thousand dollars ($4,000.00) per year during each year of his or her term,
payable in equal monthly payments. (Ord. 7-74 §1, 1974; Ord. 9-80 §1, 1980; Ord. 8-86 §1, 1986;
Ord. 15-97, 1997; Ord. 3-00 §1, 2000; Ord. 3-08 §1, 2008; Ord. 10-10 §1, 2010)
Chapter 2.24
Town Officers
2.24.010 Appointment.
At its first regular meeting following certification of the results of each biennial election, the
Board of Trustees shall appoint a qualified person as Town Clerk, Town Treasurer, Town Attorney,
Municipal Judge and Assistant Municipal Judge, and any other officers the Board of Trustees deems
necessary for the good governance of the Town. (Ord. 10-10 §1, 2010)
2.24.020 Officers' duties.
The officers shall have the following duties:
(1) Town Clerk. The Town Clerk shall attend meetings of the Board of Trustees and make a
true and accurate record of all the proceedings, rules and ordinances made and passed by the
Board of Trustees. He or she shall be the custodian of all of the Town's records. The Town Clerk
2-4
shall perform such other duties as the Board of Trustees may prescribe. The Town Clerk is
supervised by the Town Administrator and subject to the personnel policies of the Town.
(2) Town Treasurer. The Treasurer shall receive all moneys belonging to the Town and give
receipts therefor, keep the Town books and accounts in such manner as may be prescribed by the
Board of Trustees, keep a separate account of each fund or appropriation and the debts and credits
belonging thereto and sign and pay all warrants and bills approved by the Board of Trustees. All
books and accounts of the Treasurer shall always be subject to inspection of any member of the
Board of Trustees. The Treasurer shall perform all other duties, keep all records and make all
reports that are required by other provisions of this Code or by the laws of the State. The
Treasurer is supervised by the Town Administrator and subject to the personnel policies of the
Town.
(3) Town Attorney. It shall be the duty of the Town Attorney to attend meetings of the Board
of Trustees as directed by the Mayor or the Board of Trustees, to draw all ordinances, contracts
and other instruments when requested to do so, to prosecute or defend all suits brought by or
against the Town, and to render such legal service to the Board of Trustees and other Town
officers as they may require.
(4) Municipal Judge, Assistant Municipal Judge and Clerk of the Municipal Court. The
Municipal Judge, Assistant Municipal Judge and Clerk of the Municipal Court shall have all the
powers, authority, duties and shall follow procedures as provided therefor by the laws of the State
and the rules and procedures adopted by the Supreme Court of the State.
(5) Vacancy. In the case of a vacancy in the office of Town Clerk, Town Treasurer or Town
Attorney, the Board of Trustees shall appoint a person for the unexpired term. (Ord. 10-10 §1,
2010)
2.24.030 Compensation.
The Town Clerk, Town Treasurer and any other officers who are employees of the Town shall be
compensated pursuant to the Town's Employment Compensation Schedule. The Town Attorney shall
be compensated in accordance with a Fee Schedule approved by the Board of Trustees. The
compensation of the Municipal Judge, Assistant Municipal Judge and Clerk of the Municipal Court
shall be set by ordinance annually. (Ord. 10-10 §1, 2010)
Chapter 2.28
Town Administrator
2.28.010 Town Administrator; appointment.
At its first regular meeting following the certification of the results of each biennial election, the
Board of Trustees shall appoint a qualified person as Town Administrator. In case of a vacancy in the
office of Town Administrator, the Board of Trustees shall appoint a Town Administrator for the
unexpired term. (Ord. 21-75 §1(part), 1975; Ord. 15-97, 1997; Ord. 10-10 §1, 2010)
2-5
2.28.020 Functions and duties.
The functions and duties of the Town Administrator shall be as follows:
(1) To be responsible to the Board of Trustees for the efficient administration of all
departments of the Town government;
(2) To supervise the enforcement of all laws and ordinances;
(3) To recommend an annual budget to the Board, to administer the budget as finally adopted
and to keep the Board of Trustees fully advised at all times of the financial condition of the Town;
(4) To recommend to the Board of Trustees for adoption such measures as he or she may
deem necessary; and
(5) To perform such other duties as may be prescribed by ordinance or by direction of the
Board of Trustees.
(6) The Town Administrator shall propose an administrative organization plan of the Town,
which shall be presented to the Board of Trustees for approval. When the plan is approved by the
Board, it shall become the administrative organization plan of the Town, and all Town
administrative procedures and functions shall be carried on in accordance with such plan. (Ord.
21-75 §1(part), 1975; Ord. 15-97, 1997; Ord. 10-10 §1, 2010)
Chapter 2.32
Municipal Court
2.32.010 Municipal Court.
There is created a Municipal Court to hear and try all alleged violations of the Town ordinance
provisions. (Ord. 10-10 §1, 2010)
Chapter 2.36
Social Security Coverage
2.36.010 Social Security coverage.
The Board of Trustees has adopted an ordinance extending the benefits of Old Age and Survivors'
Insurance to its officers and employees. The proper officers of the Town are authorized to continue
making payroll deductions from salaries and to make the required payment by the Town and to do all
other things necessary to continue the coverage of the officers and employees of the Town in the Old
Age and Survivors' Insurance System. (Prior code §3.7; Ord. 10-10 §1, 2010)
2-6
Chapter 2.40
Fire Chief
2.40.010 Designation.
The Fire Chief of the Estes Valley Fire Protection District is hereby designated as the Fire Chief
for all duties and responsibilities of a Fire Chief set forth in this Code. (Ord. 10-10 §1, 2010)
2-7
Page 1
POLICE DEPARTMENT Memo
To: Honorable Mayor Pinkham
Board of Trustees
Town Administrator Richardson
From: Wes Kufeld, Chief of Police
Date: April 24, 2012
RE: Police Lobby Renovation
Background:
Many police facilities throughout the country continue to operate well past their planned
life span (20 to 50 years) often becoming overcrowded, suffer from the lack of sufficient
infrastructure (HVAC, electrical, data telecommunications) and make do with outdated
security and safety systems. Recent security concerns throughout the country have
forced police officials as well as town officials to heighten their awareness relating to the
security of police facilities and boardrooms. Effective security planning for renovation is
a cost effective effort to insure a higher level of security is obtained without constructing
a new facility. The mandates on the state level relating to the confidentiality of in-
depth shared data systems and confidential investigative information systems both
locally and nationally, has forced an ongoing review of security planning for the
protection of confidentiality and safety of personnel.
The Town has moved towards increasing the level of security for the municipal building,
this included installing a video system, electric door locks, securing doors during
working hours, developing evacuation plans and a security plan for elected officials as
well as employees during Town Board sessions.
Staff has evaluated the level of security at the front window reception/window area of
the Police Department and determined the front window is not secure or protected from
penetration and or a physical violent attack. Increasing security at this location is
critical. Security initiatives are supported by the most recent document pursued by
most police officials relating to police building security. (International Association of
Chiefs of Police (IACP) “Police Facility Planning Guidelines” (1998)) These guidelines
follow the National Clearinghouse guidelines as the “updated and futuristic” version of
police facility planning (1990).
Customer service is considered high priority for the Police Department; having said that,
the front reception window should be constructed securely but with a customer service
mindset. The design affords increased office space, as well as internal security by the
addition of a “safe passage hallway” for persons in custody. This hallway affords the
opportunity to maintain a safety zone between prisoners and civilian employees.
The original project intended to address security concerns and providing a bullet proof
assembly of walls, glass and doors to protect the civilian police staff and secure the
police area from assault. This original project effort was estimated at $40,000.00.
The Public Works Department requested three proposals from local architectural firms
and Thorpe associates was the lowest design fee proposal.
The Architect, Public Works and the Police Department Staff began scoping the police
area and realized several areas of concern, and opportunities for improvement. Staff
proposed to develop a full set of plans that would address these various elements of
improvement. Staff intended to fully develop these plans so that phasing of
improvements could be accomplished as funds become available. Although phasing is
feasible, staff is recommending that one project would be more cost effective and the
least disruptive to the operation and customer service.
Budget:
The project cost of $140,000.00 is proposed to be funded through Community
Reinvestment Fund.
Recommendation:
Staff recommends approval of award of contract for $104,650.00 to Westover
Construction for the Police Lobby Renovation. Including a 10% contingency, a price for
a total project cost not to exceed $115,115.00 has been determined. The remaining
$24,885.00 is reserved for design/build of electrical and mechanical system
improvements.
Sample Motion:
I move for the approval/denial of the award of contract to Westover Construction for the
Police Lobby Renovation. In addition, I move for the approval/denial of the budget for
design/build of electrical and mechanical system improvements.
TOWN OF ESTES PARK
CONSTRUCTION AGREEMENT
THIS AGREEMENT is effective as of the day of , 2012 by and between the
Town of Estes Park (TOEP), a body corporate and political, P.O. Box 1200, Estes Park, Larimer County,
Colorado, 80517, (hereinafter called OWNER) and Westover Construction, Inc. (hereinafter called
CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as
follows:
Article 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work
is generally described as follows:
Police Department Remodel
Article 2. PROJECT MANAGER
The PROJECT MANAGER is to act as OWNER's representative, assume all duties and responsibilities
and have the rights and authority assigned to PROJECT MANAGER in the Contract Documents in
connection with completion of the Work in accordance with the Contract Documents.
Article 3. CONTRACT TIMES
The Work must be substantially completed by July 31, 2012, and ready for final payment in accordance
with the General Conditions subject to applicable laws regarding final payment by August 31, 2012.
Article 4. CONTRACTOR PRICE
OWNER shall pay the CONTRACTOR for completion of the Work in accordance with the Contract
Documents an amount in current funds equal to the sum of the amounts determined pursuant to the unit
prices times the quantities of work actually completed. Unit prices are those shown in the Proposal and
Quantities of work actually completed will be determined by the PROJECT MANAGER.
Article 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions.
Applications for Payment will be processed by the PROJECT MANAGER as provided in the General
Conditions.
5.1 Progress Payments; Retainage. OWNER shall make progress payments per the Town’s Annual
Vendor Payment Schedule on account of the Contract Price on the basis of CONTRACTOR's
applications for Payment as recommended by PROJECT MANAGER, as provided by the
General Conditions during construction as provided in paragraphs 5.1.1 and 5.2 below.
5.1.1 Prior to Substantial Completion, progress payments will be made in an amount equal to the
percentage indicated below, but, in each case, less the aggregate of payments previously made
and less such amounts as PROJECT MANAGER shall determine, or OWNER may withhold, in
accordance with the General Conditions.
a. Ninety-five percent (95%) of Work completed (with the balance being Retainage).
b. Ninety-five percent (95%) with the balance being Retainage of materials and equipment
not incorporated in the Work (but delivered, suitably stored and accompanied by
documentation satisfactory to OWNER as provided in the General Conditions).
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the
General Conditions, final payment shall be subject to the provisions of Section 38-26-107 C.R.S.
Article 6. INTEREST
Following settlement of any claims posted again this Contract; final payment will be made in accordance
with the Town’s Annual Vendor Payment Schedule. All moneys not paid when due as provided in
paragraph 27 of the General Conditions shall bear interest at the rate of 10% per annum compounded
monthly.
Article 7. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
7.1 CONTRACTOR has examined and carefully studied the Contract Documents (including any
Addenda(s)) and the other related data identified in the Bidding Documents including "technical
data".
7.2 CONTRACTOR has reviewed the site, and become familiar with, and is satisfied as to the general,
local, and site conditions that may affect cost, progress, performance or furnishing the Work.
7.3 CONTRACTOR acknowledges he knows, understands, and accepts all plans, specifications, and
design intent of the Work.
7.4 CONTRACTOR acknowledges he has met with the Project Manager and has been in
correspondence with the Project Manager and has sought and received clarification of all issues
concerning construction and design.
7.5 CONTRACTOR assumes full responsibility and obligation for safety, high quality workmanship,
and timely completion of this project as illustrated by the plans, drawings, and specifications.
Contractors are required to comply with applicable federal, state, and local safety and health laws,
regulations and ordinances
7.6 CONTRACTOR understands that he may make on-site layout and grading and construction
modifications to achieve the desired intent. Such modifications/grading changes and layout cost
are already included in the Contract Documents.
7.7 CONTRACTOR understands and acknowledges that this Agreement is based on unit prices
totaling $104,650.00 that shall not be exceeded or increased, except for contract changes allowed,
agreed, and approved in writing by Change Order.
7.8 CONTRACTOR will work cooperatively with the PROJECT MANAGER to mutually achieve a
final product acceptable to OWNER.
7.9 CONTRACTOR shall indemnify, save and hold harmless the OWNER from all damages, claims,
and judgments whatsoever (including costs, legal fees, and expenses incurred by the OWNER
related to such damages or claims) to the OWNER or claimed by third parties against the OWNER,
arising directly or indirectly out of CONTRACTOR'S negligent performance of any of the
requirements, provisions, or services furnished under this Agreement.
7.10 CONTRACTOR has obtained and carefully studied (or assumes responsibility for obtaining and
carefully studying) all examinations, investigations, explorations, tests, reports and studies which
pertain to the subsurface or physical conditions at or contiguous to the site or otherwise may affect
the cost, progress, performance or furnishing of the Work as CONTRACTOR considers necessary
for the performance of furnishing the Work at the Contract Price, within the Contract Time and in
accordance with the other terms and conditions of the Contract Documents, including specifically
the provisions of Paragraph 9 of the General Conditions; and no additional examinations,
investigations, explorations, tests, reports, studies or similar information or data are or will be
required by the CONTRACTOR for such purposes.
7.11 CONTRACTOR has reviewed and checked all information and data shown or indicated on the
Contract Documents with respect to existing underground facilities at or contiguous to the site
and assumes responsibility for the accurate location of said underground facilities. No additional
examinations, investigations, explorations, tests, reports, studies or similar information or data in
respect of said underground facilities are or will be required by CONTRACTOR in order to
perform and furnish the Work at the Contract Price, within the Contract Time and in accordance
with the other terms and conditions of the Contract Documents, including specifically the
provisions of the General Conditions.
7.12 CONTRACTOR has correlated the results of all such observations, examinations, investigations,
tests, reports, and data with the terms and conditions of the Contract Documents.
7.13 CONTRACTOR has given PROJECT MANAGER written notice of all conflicts, errors, or
discrepancies that he has discovered in the Contract Documents and the written resolution thereof
by PROJECT MANAGER is acceptable to CONTRACTOR.
Article 8. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR
concerning the Work, consisting of the following:
8.1 This Agreement
8.2 Exhibits to this Agreement.
8.2.1 Notice of Award
8.4 Notice to Proceed.
8.8 Drawings bearing the title: Police Department Remodel
8.9 Addenda (s).
8.10 Contractor’s Bid. (Bid Proposal, Price Quote, Bid sheet & Appendix)
8.16 Change Orders (post approval signatures)
8.17 Insurance Certificate, Business License, Tax Certification.
8.18 The following which may be delivered or issued after the Effective Date of the Agreement and
are not attached hereto:
All Written Amendments and other documents amending, modifying, or supplementing
the Contract Documents pursuant to the General Conditions.
The documents composing the Contract Documents are attached to this Agreement and made part hereof
(except as expressly noted otherwise above).
There are no Contract Documents other than those listed above. The Contract Documents may only be
amended, modified, or supplemented as provided in the General Conditions.
In case of conflicting provisions, requirements or discrepancies the order of application of the Contract
Documents is as follows:
1. Change Orders for clarification of drawings
2. This Agreement
3. Addenda
4. Drawings
5. Special Conditions
6. General Conditions
Article 9. MISCELLANEOUS
9.1 No assignments by a party hereto of any rights under or interests in the Contract Documents will
be binding on another party hereto without the written consent of the party sought to be bound;
and, specifically but without limitation, moneys that may become due and moneys that are due
may not be assigned without such consent (except to the extent that the effect of this restriction
may be limited by law), and unless specifically stated to the contrary in any written consent to an
assignment no assignment will release or discharge the assignor from any duty or responsibility
under the Contract Documents.
9.2 Except for the intended beneficiaries of any "Labor and Material Payment Bond" executed in
conjunction with this Agreement, nothing in this Agreement shall be construed to give any rights
or benefits by virtue of this Agreement to anyone other than OWNER and CONTRACTOR, and
all duties and responsibilities undertaken pursuant to this Agreement will be for the sale and
exclusive benefit of OWNER and CONTRACTOR and not for the benefit of any other party.
9.3 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal
representatives to the other party hereto, its partners, successors, assigns and legal representatives
in respect to all covenants, agreements and obligations contained in the Contract Documents.
9.4 In the event of default of any of the provisions of this Agreement by either party which shall
require the party not in default to commence legal actions against the defaulting party, the
defaulting party shall be liable to the non-defaulting party for the non-defaulting party's
reasonable attorney fees and costs, including fees of experts, incurred because of the default.
Additionally, CONTRACTOR shall indemnify the OWNER for legal expenses and costs incurred
by the OWNER by reason of claims filed by suppliers, subcontractors or other parties,
against the Retainage held by the OWNER where the OWNER has paid such sums to
the CONTRACTOR.
9.5 The OWNER has appropriated sufficient funds to pay the contract price.
9.6 Any provisions or part of the Contract Documents held to be void or unenforceable under any
Law or Regulations shall be deemed stricken, and all remaining provisions shall continue to be
valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents
shall be reformed to replace such stricken provision or part thereof with a valid and enforceable
provision that comes as close as possible to expressing the intention of the stricken provision.
IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One
counterpart each has been delivered to OWNER, CONTRACTOR, and PROJECT MANAGER. All
portions of the Contract Documents have been signed, initialed or identified by OWNER and
CONTRACTOR or identified by PROJECT MANAGER on their behalf.
This Agreement will be effective as provided on the first page hereof.
TOWN OF ESTES PARK
By: ______________________________ By: __________________________
William C. Pinkham
Title: ____________________________ Title: ________________________
(If CONTRACTOR is a corporation
attach evidence of authority to sign.)
Attest: __________________________ Attest: ______________________
Address for giving notices: Address for giving notices:
170 MacGregor Avenue
P. O. Box 1200
Estes Park, Colorado 80517
970-577-3586, mmcbride@estes.org
TVC Exec Summary - 1 - 040412
Transportation Visioning Committee’s
“Roadmap to the Future”
Executive Summary
April 10, 2012
Introduction
Traffic congestion, pollution, and parking have been concerns of the citizens of Estes
Park and its millions of annual visitors for many years. During the past two decades
many thousands of dollars have been spent to study the situation and to provide
recommendations for improvements. Many solutions suggested were expensive and
sometimes offensive to local residents. The Town Trustees realized that a long‐range
common vision based on community values could provide some real solutions. The
Trustees voted in May 2010 to create a Transportation Visioning Committee (TVC) for
the purpose of developing a vision for Estes Park’s transportation system 20 years in the
future.
In October of 2010 seventeen community members were appointed from a field of 29
applicants by the Board of Trustees to the Committee. The TVC was charged to
formulate ideas and review concepts that could enhance the efficiency of our
transportation infrastructure over the next 20‐year time frame.
The TVC members first developed a list of assumptions and special considerations to use
as guidelines for the course of the Committee’s activities. These General Assumptions
are:
• Visitors will find their own transportation to and from the Estes Valley;
• Individual vehicles will continue to be the prevalent means of transportation into
the Estes Valley;
• Today’s parking and traffic problems are seasonal only, but that season is
expanding;
• A projected 40% growth in the Front Range population in the coming 20 years
has the potential to increase visitations to the Estes Valley as do the efforts of
“Visit Estes Park” (the local marketing district);
• Downtown will remain the town center; and
• A Transportation Plan must be an integral part of the Valley’s long term vision
and comprehensive planning.
TVC Exec Summary - 2 - 040412
Special Considerations were given to the following concepts:
• Potential solutions should consider moving people and goods, not just vehicles;
• The cost and benefits of mass transit (seasonal vs. year round) need to be
evaluated;
• Relationships with key area destinations such as the YMCA and RMNP are
integral to the process;
• Potential solutions must be made within a local historical, cultural, and natural
context;
• A Transportation Plan must be designed to protect the area’s natural
environment;
• Economic, environmental and social sustainability must be considered;
• Transportation systems must serve residents’ as well as visitors’ needs;
• Solutions should utilize existing infrastructure where possible;
• Enhancing residents’, visitors’ and the Estes Valley business environment is
essential; and
• Solutions must accommodate increasing year round visitations.
The Goal of this committee was to provide a better experience for all who come to the
Estes Valley by reducing seasonal traffic issues and to provide a roadmap of realistic,
cost‐effective actions for the Town decision makers aimed to address today’s and
tomorrow’s traffic and parking concerns.
The Vision of this committee is to help the Town provide a safe and easy‐to‐navigate
Estes Valley with minimal traffic congestion, adequate parking, a convenient and
effective shuttle system, with reduced pollution all year round.
Inter‐relationships and priorities
As the TVC analyzed current transportation issues and the needs for the future, it
became apparent that there are actions to be taken in the areas of roads, parking,
shuttles and information distribution that might provide better traffic flow, ease
congestion and pollution. It also became apparent that none of these potential
remediations were capable of significant improvement by themselves.
As an example:
Congestion on Elkhorn Avenue cannot be reduced unless action is taken to remove
vehicles circulating through downtown while looking for parking. Relief for downtown
parking cannot be achieved without better utilization of remote parking (or possibly
parking structures). Improved signage is required to direct vehicles to all parking areas.
TVC Exec Summary - 3 - 040412
The successful use of remote parking as an alternative to parking downtown is
dependant on a shuttle system that transports people to their destinations effectively
and efficiently. Increasing the use of the shuttle system is contingent on providing
incentives for remote parking and shuttle use.
Analogous interrelationships and inter‐dependencies exist for other areas of concern,
such as traffic routing and vehicular back up at intersections.
Committee Methodology
A number of studies have been commissioned by the Town of Estes Park over the last
several years to investigate and recommend solutions for issues such as parking capacity
or traffic congestion on Elkhorn Avenue. These studies were prepared by engineering
firms—professional in their methodologies and proposed solutions. They were also
limited in scope, focusing on the specific subject for which they were commissioned, (for
example, downtown parking during peak season, traffic congestion on Elkhorn Avenue,
etc.) and, as a result, solutions tended to focus on specific remedies to specific issues
and did not provide an overview of how to alleviate the traffic‐related problems
occurring during times of peak usage. The studies did not often look deeply into the
interrelationships and interdependencies of various components creating the
congestion.
The TVC wanted to find recommendations to the Town’s transportation‐related issues
by taking a more holistic approach. There were three primary approaches taken by the
Committee:
1. Creation of a knowledge base, including:
• Reviews of studies prepared for the Town;
• Reviews of new practices for traffic management;
• Presentations by guest speakers; and
• Ideas from other towns and communities.
2. Seek Public Opinion
• Four public sessions were conducted.
• Public sessions were facilitated by an independent, professional facilitator
from the Colorado State University Extension office.
• Public input was analyzed and incorporated into the committee’s
recommendations.
TVC Exec Summary - 4 - 040412
3. Formulate Workgroups (or sub committees) to enable more in‐depth study and
discussions of targeted areas of interest. The following Workgroups were
formed:
• Information Distribution
• Parking, Shuttles, and Public Transportation
• Roads
Committee Findings
Information Distribution
The general observation of the Information Distribution Workgroup was the information
currently provided to Valley visitors is limited and does not clearly direct the visitor to
the major destinations and attractions in the Valley or the best routes to take to
destinations such as Downtown, Rocky Mountain National Park (RMNP), the YMCA, RV
campgrounds, etc.
The Workgroup identified three high priority areas of information distribution needing
improvement.
1. Informing people of where to park and what parking is available
2. Better informing people of where and how to use the shuttle system
3. Better informing people of routes to take to specific attractions and destinations
Many specific ideas regarding how information is, or should be, provided to residents
and visitors were discussed, investigated and then organized into several sub‐categories.
These subcategories are Physical Signs, Digital Information Distribution, Information
Collection and Consolidation, Traffic Lights, Websites/Maps/Informational Kiosks.
(NOTE: Specific recommendations are shown in the Roadmap and Timetable section of
this summary.)
Shuttle and Public Transportation
TVC members strongly support the shuttle program and see it as a significant
component of a long‐term traffic management plan for the Estes Valley.
The committee has numerous distinct recommendations for the improvement of the
current shuttle offerings in order for the shuttle system to become an effective transit
solution. These recommendations focus on changes that the Committee feels will
enhance the user experience, increase the efficiency of getting riders to their preferred
destinations, and define the shuttle system as a part of the Estes Park experience for all.
Key recommendations include:
TVC Exec Summary - 5 - 040412
• Make the shuttles easy to use, and inviting to ride;
• Improve the information available regarding all aspects of the shuttle service;
• Improve and enhance the routes & schedules; and
• Provide incentives for using shuttles.
Parking
Parking strategy is a core component of a comprehensive transportation solution for the
Estes Valley. Parking is one of the first things visitors experience as they enter
downtown Estes Park for a day of shopping, dining, festivals and other events. As such,
it can define their overall opinion of Estes Park. To keep traffic moving, parking must
be:
• Easy to locate;
• Readily available; and
• Convenient to desired amenities.
The TVC found there to be a total interdependence between parking and the shuttle
system. A continuum exists between unlimited downtown parking with minimal‐to‐no
requirement for a shuttle system to the other extreme of no parking allowed downtown
with a total dependence on shuttles to move downtown visitors to and from remote
parking areas. The TVC concludes that real world remedies for Estes Park exists
between these two extremes.
The Committee considered the pros, cons, and applicability of the following parking
measures:
• Increasing downtown parking;
• Paid parking downtown;
• Removal of on street parking from Elkhorn Avenue;
• Parking restrictions in residential neighborhoods;
• Downtown parking structures;
• Additional remote lots with shuttle service; and
• Employee parking.
(NOTE: Specific recommendations are shown in the Roadmap and Timetable section of
this summary.)
Road Configuration
Although signage is inadequate to properly guide drivers to their destinations without
traveling through the downtown area, the existing road system is fairly simple and easily
TVC Exec Summary - 6 - 040412
navigated when not congested. A simple analysis reveals that one road intersection is
the source of much traffic congestion and pollution during peak periods: the
intersection of Moraine and Elkhorn Avenues.
To reach RMNP’s most popular entrance—Beaver Meadows—by any of the popular
routes from the Front Range population centers, signage directs drivers through this
intersection. During the summer “high” season, traffic at Elkhorn/Moraine far exceeds
capacity, and directly causes traffic congestion through other Elkhorn Avenue
intersections, from Wonderview Avenue to Riverside Drive to Moraine Avenue.
Ultimately, this troublesome intersection must be addressed by the Town and by the
Colorado Division of Transportation (CDOT). The committee believes that some
improvements can be made quickly and for little cost, while an ultimate “Western”
bypass may remain elusive indefinitely.
The Roads Workgroup considered a wide spectrum of opportunities for reducing traffic
congestion in the downtown core area. Specific considerations discussed include:
• Rerouting US Hwy 34 from Elkhorn Avenue to Wonderview;
• Eliminating the US Hwy 34 “business route” designation from Elkhorn Avenue;
• Rerouting and changing the designation of US Hwy 36 to W. Riverside (two way
traffic);
• Building a western bypass connecting US Hwy 34 and US Hwy 36;
• Extend Cleave Street from Big Horn Drive to Virginia/Park Lane;
• Creating an eastbound Elkhorn alternative through the Weist parking lot to
Moraine Avenue;
• Creating one‐way couplets on existing roadways;
• Seasonal reconfigurations of the Elkhorn/Moraine/Bighorn intersection; and
• Improvement and flexibility of traffic signal timing.
(NOTE: Specific recommendations are shown in the Roadmap and Timetable section of
this summary.)
Multi‐Modal Transportation
The Committee thought it was important to include alternatives to vehicular
transportation. While we briefly discussed scooters and Segways, the pedestrian and
bicycle needs were of most interest. Our local residents tend to be environmentally
aware and recreation minded, but the Committee was still surprised at the very strong
interest in pedestrian and bike friendly comments at the public outreach sessions.
Four options for improving our multi‐modal transportation options are:
TVC Exec Summary - 7 - 040412
• Develop policies for the implementation of a multi‐modal approach to street
design for new or reconstructed streets.
• Work with CDOT to explore ways to provide multi‐modal solutions to State and
Federal highways running through Town, including the “Roads Fit for People”
concepts (highlighted in detail in TVC’s final report).
• The installation of bike racks at all public facilities; and
• The continued development of bike/walk paths throughout Town.
Roadmap and Timetable
After reviewing a myriad of ideas, options and data, the Committee compiled a
comprehensive list of options available to the Town. The Committee then organized this
list into preferred timeframes for implementation. Finally, the Committee further
refined this list by selecting its top recommendations in each timeframe.
Short‐Term Recommendations (1‐to‐5 years)
Short‐term recommendations could easily be implemented, have a short planning
horizon, and be relatively inexpensive. The recommendations for this timeframe were
heavily weighted in favor of projects that improve the information already available to
drivers, as well as shuttle system improvements.
It should be noted that many of the short‐term actions can provide temporary, low‐cost
remedies today and function as pilot tests for specific ideas. In those cases, the
recommendation can be evaluated for effectiveness and a cost/benefit analysis
performed prior to Town officials making longer‐term financial commitments for more
permanent implementations.
Information Distribution
• All destination or attraction signs need to be evaluated and a signage plan
developed and adopted to easily direct people to their destination without
unnecessarily sending them down Elkhorn Avenue. Signs must be of appropriate
size and location to be effective. Unnecessary and redundant signage should be
removed and electronic signage utilized to display real time information.
• Improve directional signage to remote parking lots and downtown parking
locations.
• Improve shuttle ridership through easier‐to‐read maps and more prominent,
easier‐to‐understand shuttle signage
TVC Exec Summary - 8 - 040412
• For guests leaving Rocky Mountain National Park without planning to stop in
downtown Estes Park, provide better signage directing drivers to US Hwy 34, US
Hwy 36 or CO Hwy 7
• Develop digital applications (such as WIFI/Internet/GPS/cell phone applications)
to deliver static and dynamic information on parking availability, shuttle services,
traffic congestion, special events, etc.
Shuttle system
• Vehicles: Upgrade the shuttle system by enhancing the service and making
ridership fun; Use a trolley or other “fun” vehicle for the downtown route.
Enhance the shuttles’ exteriors with colors or animal motifs to indicate the
route.
• Routes: Restructure existing routes to include a “Downtown Attractions” loop,
one or more “Accommodations Loop(s), and a “Rocky Mountain National Park”
loop.
The “Downtown Attractions” loop should travel between the Park‐and‐Ride
locations, the Visitors Center, up Elkhorn Avenue to Performance Park (and
possibly the Stanley Hotel) with a wait time of 15‐minutes or less
• Schedules: Extend the daily hours of operation and extend the season of
operation. Reduce the wait time between buses.
• Information Distribution: Provide easier‐to‐read maps and signage, as well as
improved usage of digital information.
• Incentives for using shuttles: Encourage ridership through incentives (See
“Shuttle Findings” for additional information)
Parking
• Build an additional Transportation Hub at the Visitor’s Center with Federal grant
monies.
• Create incentives to encourage employees, including Town employees, to park in
remote Park‐and‐Ride locations during the peak season.
• Use smart technology to monitor parking availability and communicate this via
digital signage.
Roads
• Work with Rocky Mountain National Park and CDOT to provide improved signage
on both US Hwy 34 and US Hwy 36 directing visitors to Rocky Mountain National
Park. Visitors to Old Fall River Road, Trail Ridge Road, Sheep Lake or the Alluvial
Fan should be directed to the Fall River entrance via Wonderview/US Hwy 34
West. Visitors to Bear Lake Road and Moraine Park should be directed to the
Moraine Park entrance.
• Use signage to encourage the use of Riverside Drive as an alternate route to and
from Rocky Mountain National Park through downtown Estes Park.
TVC Exec Summary - 9 - 040412
• Close Big Horn Avenue between Elkhorn Avenue and Cleave Street during
seasonal congestion and adjust traffic signal cycle time accordingly.
• Continue to modify signal cycle times to achieve improved performance. During
the slow and at peak seasons (including nighttime hours), skip or modify cycles
when no vehicles or pedestrians have tripped sensors.
• Reconfigure turn lanes at Elkhorn Avenue and Moraine Avenue intersection from
the west. Remove the left turn lane onto Bighorn and create a through lane.
Create a right turn only lane.
• Rename Wonderview Avenue to Fall River Road beginning at the
Elkhorn/Wonderview intersection coming into town.
Multi‐Modal
• Install bike racks at all public facilities
• Continue development of bike/walk paths throughout Town
• Develop policies for the implementation of a multi‐modal approach to street
design for new or reconstructed streets.
• Work with CDOT to explore ways to provide multi‐modal solutions to State and
Federal highways running through Town.
Mid‐term Recommendations (5‐to‐15 years)
The Committee’s mid‐term recommendations are premised on the concept that the
Town is by this time efficiently distributing information to residents and visitors
regarding parking availability, driving directions to popular destinations, and other
relevant data via electronic methods and improved signage. Mid‐term
recommendations, in general require a longer planning horizon than the short‐term
recommendations. The most significant recommendation being made during this
timeframe is the reconfiguration of the Moraine/West Riverside intersection.
Road Reconfiguration
• Re‐build the intersection of West Riverside Drive/Moraine Avenue with a
roundabout to facilitate additional traffic to and from RNMP onto West Riverside
Drive.
• Work with CDOT to remove the US Hwy 34 “business designation” on Elkhorn
Avenue through downtown. US Hwy 34 should continue westbound from Big
Thompson Avenue onto Wonderview Avenue.
• Work with CDOT to route US Hwy 36 down West Riverside Drive to Moraine
Avenue rather than through the Elkhorn/Moraine intersection.
TVC Exec Summary - 10 - 040412
Parking
• Parking lots should use emerging technology to monitor space availability.
Signage at the entrance to parking lots should indicate whether parking is
available prior to a vehicle entering the lot.
Shuttles and Public Transportation
• Continue to refine modifications made in the short‐term recommendations.
• Commit to no more than a 15‐minute wait time for shuttles.
Information Distribution
• Many of the recommendations made for short‐term consideration apply to an
extended outlook. Some information distribution systems may require
installation or updating over time and should be considered dynamic projects
incorporating future technology as it evolves. Continue to improve the real time
data provided to residents and visitors.
Multi‐Modal Transportation
• Continued expansion of bike/walk path development throughout the Estes
Valley.
• Follow policies developed for the implementation of multi‐modal approaches to
street design for new and reconstructed streets.
• Continue working with CDOT to explore ways to provide multi‐modal solutions
to State and Federal highways running through town.
Long‐term Recommendations (15‐to‐30 years)
The Committee’s long‐term recommendations were the most expensive and complex
recommendations proposed. Specifically, the long‐term recommendations focused on
road reconfigurations and increased parking capacity.
Parking
• Build parking structures as necessary to meet demand. These may be located
downtown or at remote locations.
Remote locations for the parking lots signify a commitment by the Town to the
use of shuttles as a primary method of transportation through downtown. A
parking structure downtown can be used to simplify downtown parking options
(replace on‐street parking or small lots with one larger structure) or to facilitate
getting vehicles on and off the roadways efficiently.
TVC Exec Summary - 11 - 040412
• Use cutting edge technologies to facilitate the management, payment options,
and information distribution at parking facilities. All lots should continue to
provide real time parking space availability prior to a vehicle entering the lot.
• Parking structures should be designed to fit the architectural ambiance of their
location, and designed with a unique façade and/or integrated with retail or
commercial space. They should be balanced in size and scale with their
surroundings, and should not draw attention to themselves.
• Proposed downtown parking structure locations include the Town Hall parking
lot with additional retail/mixed use development adjacent to the Estes Valley
Library or at the current Post Office parking lot.
Road Reconfiguration
• If not completed in the mid‐term timeframe, complete reconfiguration of the
West Riverside/Moraine intersection.
• If not completed in the mid‐term timeframe, complete the removal of the US
Hwy 34 “business designation” from Elkhorn Avenue.
• If not completed in the mid‐term timeframe, complete the movement of US Hwy
36 from Elkhorn Avenue to West Riverside along with associated road
improvements as necessary.
Shuttles and Public Transportation
• Continue existing efforts to encourage ridership of shuttles by residents, visitors
and downtown employees. Expand or contract shuttle system as needed to
meet demand.
Information Distribution
• The world of information processing and technology is progressing at such an
ever‐increasing rate it is impossible to imagine what methods or means of
distribution will be available twenty years from now. It is recommended that
this topic be revisited on a regular basis to determine what new technologies
might be appropriate to implement with in the Valley.
Multi‐Modal
• Implementation of the multi‐modal approach to street design for new or
reconstructed streets should be in place.
• Continue working with CDOT to provide multi‐modal solutions to State and
Federal highways running through town.
TVC Exec Summary - 12 - 040412
Conclusion
The Transportation Visioning Committee spent eighteen months researching, analyzing,
discussing and evaluating options to improve the transportation infrastructure in the
Estes Valley. The Committee believes it has developed a multi‐faceted roadmap for the
Town to use in the years to come to guide transportation capital expenditure decisions.
These recommendations did not come easily. In some cases, there historically has been
significant opposition to some of the recommendations made herein. While the
Committee was aware of objections to certain recommendations, we firmly believe the
recommendations put forth in this report are truly the best solutions for our community
as a whole.
The Committee is excited by the prospects of a less congested downtown during the
peak season and recognizes the positive impact that a reduction of congestion could
have on sales at local businesses, as well as the secondary impact on the Town’s sales
tax revenues.
This report is intended to be a working document, a document that can serve as a
reference over the years as well as an action plan. We also propose that a citizen’s
committee be formed to meet two or more times per year with Town Staff to review
the Town’s current transportation initiatives, to revise this plan as necessary in response
to actual usage information, and to ensure that transportation planning remains a top
priority of the Town’s Trustees and administrators.
TVC Exec Summary - 13 - 040412
Committee Members
• Trustee John Ericson, Co‐Chair
• Trustee Jerry Miller, Co‐Chair
• Jacqueline Halburnt, Town Administrator
• Lowell Richardson, Deputy & Interim Town Administrator
• Stan Black, citizen
• Kimberly Campbell, citizen
• Peggy Campbell, Visit Estes Park
• Charley L. Dickey IV, citizen
• Larry Gamble, Rocky Mountain National Park
• Wayne Groome, citizen
• John Hannon, Rocky Mountain National Park
• Cory La Bianca, citizen
• Fred R. Mares, citizen
• Greg Rosener, citizen
• Rex Poggenpohl, Estes Valley Planning Commission
• Frank Theis, Urban Planner
• Annika Van der Werf, citizen, Senior at Estes Park High School
• Gary Van Horn, YMCA
Town Staff Support
• Scott Zurn, Director, Town of Estes Park Public Works
• Cyd Deats, Deputy Town Clerk, Recording Secretary
Administration Memo
To: Honorable Mayor Pinkham
Board of Trustees
From: Lowell Richardson, Interim Town Administrator
Date: 4/24/2012
RE: Rotary Reading Area Report
Background:
Members of the Noon Rotary Club contacted staff last year inquiring about possibly
doing a community service project in conjunction with the 2012 Rotary District
Conference being held in Estes Park. The Rotary Club was interested in initiating a
community service project through the Library specifically an outdoor reading area for
children. In consultation with Town staff and Library staff Rotary members selected a
location on Town property.
The area is located outside of the Utility Department Director’s window and the Public
Works Director’s window. Rotary is covering the costs of this landscape project. There
are no utility issues or construction issues requiring permits of any kind. Based on the
minimal impact of the project staff agreed with the changes to the landscaped area for
this project.
Staff is recommending this area and the immediate adjoining area designated as “no
smoking”. Director Zurn can have appropriate signage and posting of the signs erected
once the project is complete. Attached is the design of the project for Board review and
comment. Roger Thorpe of the Noon Rotary Club will present the project on behalf of
Rotary.
Budget:
None
Sample Motion:
I approve/deny the Rotary landscape project as presented.
Community Development
Memo
To: Honorable Mayor Pinkham
Board of Trustees
Interim Town Administrator Richardson
From: Alison Chilcott, Director
Dave Shirk, Planner
Date: April 24, 2012
RE: SPECIAL REVIEW 2012-01, HOSPITAL ADDITION, 555 PROSPECT
AVENUE, ESTES PARK MEDICAL CENTER, /Rob Austin, CEO –
Build 23-space parking lot.
Background: This is a request
to build a new 23-space
employee parking lot west of the
Estes Park Medical Center.
Page 1
This will free up parking spaces
closer to the Medical Center for
customer use. Access to the
parking lot is interior to the site;
no new street cuts are
proposed. Construction requires
demolition of a small housing
unit.
The development code classifies
“Hospitals” as a special review use, which requires development plan review by the
Planning Commission and Town Board. Because the Estes Park Medical Center is a
public hospital, this is also a Location and Extent Review; the Medical Center Board can
overturn a Town Board decision.
Budget: N/A
Planning Commission Recommendation: On Tuesday, April 17, 2012, the Estes
Valley Planning Commission held a public hearing to review the Estes Park Medical
Center Parking Lot Expansion (Special Review 2012-01). At that time, the Planning
Commission found:
1. The application for the proposed special review use mitigates, to the maximum
extent feasible, potential adverse impacts on nearby land uses, public facilities and
services, and the environment.
Page 2
2. This request has been submitted to all applicable reviewing agency staff for
consideration and comment.
3. This is a Planning Commission recommendation to the Town Board.
The Planning Commission voted unanimously, with one vacant position, to recommend
APPROVAL of the proposed Estes Park Medical Center Parking Lot Expansion
(Special Review 2012-01) CONDITIONAL TO:
1. Prior to issuance of a demolition permit for the existing dwelling, applicant shall
contact the Estes Park Water Department and Estes Park Sanitation District to
finalize disconnection points and schedule fixture counts. Demolition permit shall not
be issued without approval from the Water Department and Sanitation District.
2. Prior to issuance of grading permit, the stormwater report shall be subject to review
and approval of the Public Works Department [completed].
3. Exterior lighting shall comply with standards set forth in Section 7.9 of the
development code. This limits the parking lot lighting height to 15-feet.
Sample Motion: I move to approve/disapprove the proposed Estes Park Medical
Center Parking Lot Expansion (Special Review 2012-01) subject to the findings and
conditions recommended by the Estes Valley Planning Commission