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HomeMy WebLinkAboutPACKET Town Board 2012-11-13The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our citizens, visitors, and employees, while being good stewards of public resources and natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 13, 2012 7:00 p.m. AGENDA PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). PROCLAMATION. NATIONAL PHILANTHROPY DAY. PROCLAMATION. RESTORATIVE JUSTICE 10th ANNIVERSARY. PROCLAMATION. NATIONAL FAMILY CAREGIVER MONTH. PROCLAMATION. AMERICA RECYCLES DAY. PROCLAMATION. ESTES PARK MUSEUM 50TH ANNIVERSARY. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. 1. CONSENT AGENDA: 1. Town Board Minutes dated October 23, 2012, Town Board Study Session Minutes dated October 23, 2012 and Town Board Budget Study Session Minutes dated October 12 and 19, 2012. 2. Bills. 3. Committee Minutes: a. Community Development/Community Services Committee, October 18, 2012. b. Public Safety, Utilities and Public Works, November 8, 2012. Prepared 11/5/12 * Revised NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 4. Estes Valley Board of Adjustment Minutes dated September 4, 2012 and October 2, 2012 (acknowledgement only). 2. REPORT AND DISCUSSION ITEMS: 1. ANNUAL COMPREHENSIVE PLAN REPORT. Director Chilcott. 3. ACTION ITEMS: 1. PUBLIC HEARING – 2013 BUDGET. Finance Officer McFarland. • Continue Public Hearing and Board Action on November 27, 2012. 2. FAIRGROUNDS SANITARY SEWER AND CIVIL SITE WORK CONTRACT. Director Zurn. 3. MUSEUM SENIOR CENTER MASTER PLAN CONTRACT. Coordinator Winslow. 4. WESTERN HERITAGE MEMORANDUM OF UNDERSTANDING. Coordinator Winslow. 5. EMPLOYEE PERFORMANCE REVIEW TIMEFRAME. Administrator Lancaster. 4. ADJOURN. Town of Estes Park, Larimer County, Colorado, October 23, 2012 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 23rd day of October, 2012. Meeting called to order by Mayor Pinkham. Present: William C. Pinkham, Mayor Eric Blackhurst, Mayor Pro Tem Trustees Mark Elrod John Ericson Wendy Koenig Ron Norris John Phipps Also Present: Frank Lancaster, Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: Lowell Richardson, Assistant Town Administrator Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PUBLIC COMMENTS. None. TOWN BOARD COMMENTS / LIAISON REPORTS. Trustee Norris stated Visit Estes Park (LMD) would begin phase four of the branding effort. They would hold meetings with the community to begin the culturalization. Marketing efforts continue to focus on social media efforts including Twitter and Facebook. The LMD Board mentioned the Town continues to lose business at the Conference Center due to a lack of up-to-date technology. Trustee Koenig commented the MOU between the Town and Western Heritage has been completed and would be brought forward to the Town Board. Mayor Pro Tem Blackhurst informed the community the Housing Authority had a successful charette for the and affordable housing development on Lot 4. Director Kurelja would forward the final outcome for review. The Housing Authority received a $350,000 grant for the Vista Ridge Housing development. All but one unit at the Pines would be rented to provide funds to pay off debt to the Town. TOWN ADMINISTRATOR REPORT. Administrator Lancaster informed the Board the women of the Sunrise Rotary purchased a columbine flower sculpture for the Town. Staff is investigating the appropriate location for the sculpture. A policy on the acceptance of art would be developed for art in public places. 1. CONSENT AGENDA: 1. Town Board Study Session Minutes dated October 9, 2012, Town Board Minutes dated October 9, 2012 and Town Board Budget Study Session Minutes dated October 5, 2012. 2. Bills. 3. Committee Minutes: Board of Trustees – October 23, 2012 – Page 2 a. Public Safety, Utilities, Public Works, October 11, 2012. 4. Estes Valley Planning Commission Minutes dated September 18, 2012 (acknowledgement only). It was moved and seconded (Blackhurst/Koenig) to approve the Consent Agenda Items and it passed unanimously. 2. LIQUOR LICENSE ITEMS: 1. RENEWAL LICENSE – CISCOS, INC. DBA CISCOS, 509 BIG THOMPSON AVENUE, #300. Town Clerk Williamson stated Ciscos failed a compliance check on July 20, 2012 conducted by the State Liquor Enforcement division. The State issued a stipulation agreement prior to the Town’s knowledge of the violation; therefore, the Town would not be conducting its own Notice to Show Cause hearing. The stipulation agreement contains a 15 day suspension with 5 served and 10 held in abeyance for one year or a fine of $200 with no time served. The licensees was present and confirmed an employee misread the identification and served an underage patron. The owners confirmed T.I.P.S. training had been completed and they train all of their employees onsite. Their standard is to card anyone under the age of 40. The Board expressed dissatisfaction with the business failing the compliance check and emphasized the need for the business to be more vigilant in the future. It was moved and seconded (Blackhurst/Koenig) to approve the renewal from Ciscos Inc. dba Ciscos for a Tavern license, and it passed unanimously. 2. RENEWAL LICENSE – SAFEWAY STORES 46, INC. DBA SAFEWAY STORE NO. 920, 451 E. WONDERVIEW AVENUE #1. Town Clerk Williamson stated Safeway grocery store failed a compliance check on August 3, 2012 conducted by the State Liquor Enforcement division. The State issued a stipulation agreement prior to the Town’s knowledge of the violation; therefore, the Town would not be conducting its own Notice to Show Cause hearing. The stipulation agreement contains a 15 day suspension with 5 served and 10 held in abeyance for one year or a fine of $1,395 with no time served. Safeway Attorney Steve Lee, Store Manager Jared Andrew and District Store Manager Jay Gomez were present. They stated all store clerks are trained on the sale of alcohol and must complete and pass T.I.P.S. training. The store would review training practices and review steps to prevent an override of the system in the future. Safeway stated they too do not want alcohol in the hands of minors and takes the issue seriously. The Board restated the seriousness of the violation and stated the corporation may need to review training practices as this is the second time within a year Safeway has been involved in a compliance check, i.e. fuel station. It was moved and seconded (Koenig/Blackhurst) to approve the renewal from Safeway Store 46, Inc. dba Safeway Store No. 920 for a 3.2% off-premise license, and it passes with Trustee Elrod voting “No”. 3. PLANNING COMMISSION ITEMS. Items reviewed by Planning Commission or staff for Town Board Final Action. 1. CONSENT ITEMS: A. AMENDED CONDOMINIUM MAP, Amended Map of Units 14, 17, 20, 21, & 22 of the Promontory at Kiowa Ridge Condominiums, Kenneth and Cheryll Martin/Applicant. It was moved and seconded (Norris/Elrod) to approve the Consent Agenda subject to the findings and conditions recommended by the Estes Valley Planning Commission, and it passed unanimously. Board of Trustees – October 23, 2012 – Page 3 4. ACTION ITEMS: 1. AUDIT SERVICES ENGAGEMENT LETTER. Finance Officer McFarland stated the Town has traditionally engaged audit services for 5 year terms before requesting bids. The Town has engaged the services of Swanhorst & Company since 2001. The Audit Committee approved a Request for Proposals for audit services this summer and received 7 proposals. After review of the proposals, interviews and a reference checks, the Audit Committee is recommending contracting with Clifton Larson Allen for five years for a cost of $22,674 for 2012 and a total cost of $118,979 and single audit costs of $4,200 for 2012 and a total cost of $21,300. After the initial audit for 2012, the Town can continue the contract with an annual engagement letter. The engagement letter has been reviewed and approved by Attorney White. After further discussion, it was moved and seconded (Ericson/Phipps) to approve the audit service engagement letter with Clifton Larson Allen for the financial year ending December 31, 2012, and it passed unanimously. 2. ESTES VALLEY PUBLIC LIBRARY DISTRICT BOARD APPOINTMENTS. The Estes Valley Public Library District has completed an advertisement, interview and recommendation process for three open seat on the Library Board. The District requests the appointment of Marjorie Hancock, Kaye Orten and reappointment of Sharon Poggenpohl. Marjorie Hancock would be replacing Sarah Walsh due to term limits and would be appointed for a 4 year term beginning January 1, 2013 and ending December 31, 2016. Kaye Orten would complete the term vacated by Jo-Ann Mullen beginning January 1, 2013 and expiring December 31, 2015. Sharon Poggenpohl would be reappointed to a 4 year term beginning January 1, 2013 and expiring on December 31, 2016. It was moved and seconded (Koenig/Ericson) to approve the appointments of Marjorie Hancock, Kaye Orten and Sharon Poggenpohl as outlined above to the Estes Valley Library District Board, and it passed unanimously. 3. RESOLUTION #10-12 SECOND EXTENSION OF CABLE TELEVISION FRANCHISE AGREEMENT. Attorney White stated the Board approved Resolution #07-12 extending the Cable Television Permit Agreement held by Baja to October 25, 2012 to allow a thorough review of the agreement by a third party, River Oaks Communications Corporation. Representatives of River Oaks met with the Town Board to review the progress of the agreement and the Pole License Agreement. It was determined at the meeting additional time was necessary to complete the agreements; therefore, Resolution 10-12 would extend the agreement to December 14, 2012. It was moved and seconded (Blackhurst/Phipps) to approve Resolution #10-12, and it passed unanimously. 4. RESOLUTION #11-12 WAIVER OF MONTHLY BASE/MINIMUM CHARGE FOR WOODLAND HEIGHTS FIRE VICTIMS. Director Bergsten commented the proposed resolution would eliminate the minimum monthly fees associated with water and electric services for those owners that lost their home in the Woodland Fire. The suspension of the minimum fee would be retroactive to June 23, 2012 and effective through August 1, 2013 or until service is restored, whichever comes first. A credit would be placed on the accounts for the reimbursement of charges to date. The potential loss in revenue would be less than $10,000. The utilities do not charge a fee to replace the service line damaged or destroyed. It was moved and seconded (Koenig/Norris) to approve Resolution #11-12, and it passed unanimously. RESOLUTION #12-12 ESTES PARK LOCAL MARKETING DISTRICT BUSINESS AND OPERATING PLAN FOR 2013. Administrator Lancaster stated the Town has an intergovernmental agreement (IGA) with Larimer County and the Local Marketing District (LMD) that requires Town Board approval of the LMD’s operating plan annually within 30 days of receipt. The Town Board reviewed the proposed plan with the representatives from the LMD Board of Trustees – October 23, 2012 – Page 4 at a Board study session on October 9, 2012. After further discussion, it was moved and seconded (Norris/Blackhurst) to approve Resolution #12-12 approving the 2013 Local Marketing District Operating Plan, and it passed unanimously. Mayor Pinkham whereupon he adjourned the meeting at 8:05 p.m. William C. Pinkham, Mayor Jackie Williamson, Town Clerk Town of Estes Park, Larimer County, Colorado, October 23, 2012 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Board Room in said Town of Estes Park on the 23rd day of October, 2012. Board: Mayor Pinkham, Mayor Pro Tem Blackhurst, Trustees, Elrod, Ericson, Koenig, Norris and Phipps Attending: All Also Attending: Town Administrator Lancaster, Director Zurn and Town Clerk Williamson Absent: Assistant Town Administrator Richardson Mayor Pinkham called the meeting to order at 4:30 p.m. VISIT ESTES PARK (LMD) BRANDING Peggy Campbell/President and Kirby Nelson provided an overview of the Brand blueprint, new logo and tag lines to be used in the branding effort. Culturalization would be the next phase and include the entire community from businesses to the local citizens. The new logo would be trademarked and uses of the logo clearly defined in order to not oversaturate its use. It was suggested the Town Board may want to review and update the Mission and Vision for the Town to take into consideration the branding message. FAIRGROUND – STALL BARN, MPEC & SEWER LINE Director Zurn stated the pre-bid meeting was held with six firms in attendance to review the site infrastructure and earthwork to support the facilities, including the extension of the Upper Thompson Sanitation District (UTSD) sanitary sewer line from the manhole located along Community Drive through the Fairgrounds site to the Northwest quadrant. Staff continues to work with UTSD on the tap fees for the new seasonal use of the stall barn and/or MPEC facilities. Drawings for the staff barn are nearing completion. The energy code and building code requirements for assembly use requires extensive insulation which has added $2 to $3 per square foot with overall cost of approximately $60,000. The 2013 budget would include funds for the civil site work and sanitary sewer improvements. The stall barn and MPEC structures would not be added to the budget until the Board decides which building to move forward with in 2013. The current timeline requires the Board award a contract for either building on December 11, 2012 in order to complete construction before the 2013 season; however, the MPEC pro forma would not be completed until the end of January 2013. Discussion followed: Trustee Ericson stated the stall barn should be built with Community Reinvestment funds and the MPEC should move forward to the citizen for consideration; Trustee Norris stated funding is the critical path for both projects and should be determined before making a decision; Trustee Phipps stated alternate funding options should be discussed; Mayor Pro Tem Blackhurst commented the MPEC is a larger facility that would house more stall and provide the Town with more options; and Trustee Koenig stated both projects are needed to meet the number of stalls required, and therefore, she would like to investigate funding both projects; Director Zurn recommended pushing bid openings for both the stall barn and MPEC to January to preserve the bid prices for 90 days thereby providing additional time for consideration on which project to build. Town Board Study Session – October 23, 2012 – Page 2 Administrator Lancaster stated financial options would be brought forward in January for the Board’s consideration. He would recommend the Board review the pro forma before making a decision with the knowledge that neither project would be completed by June 1, 2013 if a decision is not made in December. The consensus of the Board was to waiting for the pro forma in January and to discuss financing options. POLICY GOVERNANCE I Policy 1.6 & 1.7 – Committee Principles & Boards and Commissions The Board discussed term limits: Mayor Pro Tem Blackhurst and Trustee Koenig would not be in favor of term limits for volunteer positions in which individuals have a desire and subject knowledge to serve the public; Separate taxing districts should have the right to make a decision on reappointment; Trustee Ericson would be in favor of defined term limits; and Trustee Norris stated he would be open to no term limits. After further discussion it was the consensus of the Board to remove term limits. A statement shall be added to state the Board would determine the length of the term. Policy 1.8 Board Liaison Roles The Board discussed the need for a liaison for each Board appointed Committee or Board. The Board requested the removal of the word “shall” and replace with “may appoint” a liaison. The Mayor would make the final decision on which Trustee would be appointed to special committees or assignments. There being no further business, Mayor Pinkham adjourned the meeting at 6:45 p.m. Jackie Williamson, Town Clerk Town of Estes Park, Larimer County, Colorado, October 12, 2012 Minutes of a Regular meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 12th day of October, 2012. Board: Mayor Pinkham, Trustees Blackhurst, Elrod, Ericson, Koenig, Norris and Phipps Attending: All Also Attending: Town Administrator Lancaster, Assistant Town Administrator Richardson, Finance Officer McFarland, Chief Kufeld, Directors Chilcott and Zurn, Coordinator Winslow, and Town Clerk Williamson Absent: None Mayor Pinkham called the meeting to order at 8:00 a.m. Finance Officer McFarland stated after the discussion of the museum storage facility funding at the October 5, 2012 budget study session, staff has revised the CRF to hold the current set aside funding of $200,000 and not budget additional funding in 2013. COMMUNITY DEVELOPMENT The department provides planning services for the entire Estes Valley and building safety services for properties within Town limits. Planning has included the addition of a Code Compliance Officer/ Planner I position for 2013; hiring a consultant to organize and update geographic data to improve public access of information; analyze population, housing, land use, economic date and trends to assist in future decision- making; and continue outreach to enhance Planning and Building Safety services with the assistance of a customer service consultant. Revenues have been increase slightly in 2013 with an increase in development, and personnel costs increase with a promotion of Planner II to a Senior Planner and the addition of the proposed position. The division has a goal to answer questions within 1 to 2 business days, which currently is not feasible with the current staff levels. Protective Inspection (Building) has seen an increase in permit activity for the third straight year with a corresponding increase in revenues for 2013. The construction focus has been on commercial development, redevelopment and the continuation of projects stalled during the economic downturn. The commercial construction has moved away from condominium development for vacation homes. Personnel levels decreased in 2012 with the vacancy in the Plans Examiner position earlier in the year. The position was recently filled with a Senior Building Permit Technician. It was determined the work performed by the Plans Examiner was more in line with a Permit Technician. This change has shifted workloads in the department with the Chief Building Official completing plans examines. O&M increases in 2013 to hire a seasonal intern to assist with an increase in permits during the summer, fund improvements to the Town’s addressing system and purchase of a color scanner to facilitate the creation of digital files. COMMUNITY SERVICES FUNDING REQUESTS (General Fund) In past years organizations requesting funding through the community service grants have been given the opportunity to address the Board during the budget study session. This year the organizations have been directed to come to the first Budget hearing on November 13th to provide comment. Finance Officer McFarland stated the grant Town Board Budget Study Session – October 12, 2012 – Page 2 funding has remained flat in 2013 with a reduction in funding to Sister Cities and Estes Park Housing Authority. Trustees Ericson and Koenig and Town Administrator Lancaster met to review grant applications and reviewed each to determine the number of people served and affected by the services provided. A few applications were denied because it was determined local government should not fund other government entities or faith based programs. The review team also discussed the continued funding of the arts once the performing art theater has been completed. Specific funding by category is outlined below with funding totaling $267,400 as follows: The Board requested funding allocated for the EALA Winterfest event be moved to the Special Event division in order to provide full funding in January during the event versus the quarterly payments for grants awarded. Trustee Elrod stated a number of items paid for through the Contingency line item in Legislative should be included in the Community Services Grants such as the sponsorship for Cultural Arts Council, Winterfest, American Legion Scholarship, Duck Race sponsorship, etc. Mayor Pinkham stated a number of these expenses are not known by the organizations by the time the Town is preparing the next year’s budget. It was proposed the Contingency fund be renamed the Mayor’s Discretionary fund as the requests are made directly to the Mayor. The issue would be discussed further during the development of policy governance. POLICE The Police Department includes services for Patrol, Support Services, and Community Services divisions. Total revenue for 2013 of $222,567 has decreased due to the lack of grants to offset the Restorative Justice case worker position. In 2013, the department reorganization would include the reinstatement of a vacant Police Officer position placed on hold since 2005, addition of a Communications Supervisor in dispatch, reestablish sworn Sergeant in patrol and create an Administrative Sergeant position, funding of half of Restorative Justice Case Worker not funded by grants, and reinstate ORGANIZATION 2013 BUDGET Arts & Education: Art Center of Estes Park, $500 Chamber Music Society, $700 Cultural Arts Council, $500 Estes Park Repertoire Theater Company, $700 Estes Park Lodging Association, $5,000 Estes Land Stewardship, $250 Estes Valley Historical Preservation, $1,000 Estes Valley Library Foundation, $4,000 Estes Park Village Band, $1,000 Oratorio Society of Estes Park, $500 $14,150 Transportation: Special Transit, $28,500 $28,500 Housing: Estes Park Housing Authority, $111,000 Habitat for Humanity, $5,000 $116,000 Youth: Estes Park Learning Place, $3,000 Estes Valley Investment in Childhood Success, $30,000 Partners of Estes Park, $4,500 $37,500 Food Tax Refund $17,500 Human Services: Audio Information Network of CO, $250 Crossroads, $20,000 Estes Park Nonprofit Resource Center, $5,000 E.P. Salud, $20,000 Estes Valley Victim Advocates, $5,000 $50,250 Sister Cities Int’l. Conf. Student Participation, $3,500 $3,500 Town Board Budget Study Session – October 12, 2012 – Page 3 fourth Community Services Officer during the summer. The addition of personnel increases expenses as well as an increase in IT services, purchase of tablets for patrol vehicles replacing the current laptops in an effort to lower worker compensation claims seen in the industry, replacement of a number of vehicles, purchase of in car cameras, and an increase in training for the officers. Additional changes include the removal of funding from LETA in the future as they move toward providing departments with credit cards to fund appropriate purchased throughout the year; the allocation for a Community Resource Officer, however, the school has requested the officer not be present until the School District can determine how to fund the position; and the review of appropriate charges for special event services. Mayor Pinkham called for a five minute break at 9:35 a.m. and resumed the meeting at 9:50 a.m. PUBLIC WORKS • Buildings – Manages 20 Town owned structures and maintenance contracts for janitorial services and other systems. The division would add a Facilities Manager in 2013, increase janitorial services for both Town Hall and public restrooms, conduct a system wide facility assessment, and design and construction oversight of Public Works and Utilities office remodel. Revenues increase with the addition of the Rocky Mountain Park Inn food and beverage concession funds moved from Community Services. The Board requested staff review building rents to ensure rates reflect fair market value. • Engineering – Projects for 2013 include the development of a standards manual compatible with Larimer County to be used by consultants and contractors working on Town projects; public education for the development of alternative funding methods for the sustainability and maintenance of public infrastructure, streets and storm drainage; funding pavement index update; development and implementation of Elm Road leachate; and the design for the reconstruction of Dry Gulch in 2014. The Board requested information on the street conditions and funding needed to reach 80% street index rating by 2017. • Streets – In 2013 revenues are estimated slightly lower than 2012 levels with decrease in expense as STIP projects and funding are moved to CRF. The division has budgeted for the purchase of a mini excavator for small projects, purchase of a hydraulic snowblade attachment for parking lot snow removal, and purchase of replacement vehicles. Director Zurn stated the mandate to replace street signs with reflective signs was removed and changed to a recommendation. Staff continues to change out signs that are damaged or worn out with proper signage. Staff would review the appropriateness of purchasing the excavator from the Vehicle Replacement fund. Discussion followed on the appropriate level of funding for the STIP, whether or not the fund balance should be decreased to 25% to fund STIP at $800,000 to $900,000, and the need to fund the STIP to meet the Board objectives for 2013. The Board requested staff review options and present proposed STIP funding for 2013. • Parks – The division’s expenses increase slightly in 2013 with a slight increase in personnel costs with O&M remaining flat. Staff would continue to work on Bond Park landscape areas; assist in the design and development of the next Bond Park phase; and oversee design and construction of the irrigation system at the fairgrounds and continue to investigate and mitigate trash issue as it relates to bears. Staff has also proposed a new Art in the Park program in 2013 along the trail system. Administrator Lancaster stated a public art policy would be forth coming in the near future to outline the type of art that would be accepted by the Town and how art would be maintained. Mayor Pro Tem Blackhurst questioned the addition of funding for a children’s play area in the next phase of Bond Park as the Stakeholder Committee had requested the Town Board Budget Study Session – October 12, 2012 – Page 4 removal of the item because it reduces the flexibility of the area and would date the improvements to the park. TRANSFERS 2013 transfers from the General Fund include a $800,000 transfer to the Community Reinvestment Fund, $435,000 to CRF for STIP funding, $35,000 to CRF for Public Works and Utilities office remodel and $1.9 million to the Community Services Fund. CONSERVATION TRUST FUND This fund contains revenues from the State lottery and is used to fund bark beetle management, weed mitigation and tree replacement for Arbor Day. The capital includes the family play area in Bond Park which will be reviewed to determine if it should be included in the budget. OPEN SPACE The Open Space Fund reflects the Town’s portion of a one-quarter of 1% sales tax increase that was passed by Larimer County voters in 1996. The funds are for trails and open space purchases and maintenance; the Fund will sunset in 2018. Revenues in the amount of $260,000 are estimated for 2013, with expenses totaling $262,561. The budget for this Fund contains expenditures of $225,000 for Bond Park improvements. COMMUNITY REINVESTMENT FUND - Discussion The Board discussed the proposed format for 2013 with comments summarized: Mayor Pro Tem Blackhurst contended the fund was developed to address funding for new capital projects requiring long term financing and not maintenance items; it was suggested a separate fund for capital maintenance be developed rather than lumping them into the CRF; Trustees Ericson and Norris stated placing all capital improvements in one fund has improved the visibility to the Board and the public on the overall capital needs of the Town and aids in the Boards prioritizing items; Trustee Norris suggested subheading be placed in the fund to identify the projects that are required legally, community reinvestment projects, capital versus maintenance, etc.; Mayor Pro Tem Blackhurst stated routine and maintenance items from individual department funds have been moved into the CRF and the items don’t belong in the fund; and Trustee Koenig stated the fund has lost its integrity and the flow of money is difficult to discern. Administrator Lancaster recommended staff continue to develop the fund with the Board suggestions, while maintaining the integrity of the fund, and viewing all capital projects in one fund. LOCAL MARKETING DISTRICT FUNDING REQUEST The Board discussed the request by the LMD for 2013 and is summarized: the Town should invest in street and fairground improvements; the LMD has seen an approximately 19% increase in revenues; the LMD has spent $75,000 of its emergency reserves that could be replaced by the Town; the LMD has chosen to write a deficit budget and the Town should not cover the additional expenditures; Town provided funding in 2012 to complete branding with the understanding additional funding requests would not be forthcoming; and the $50,000 funding would be for the new website. The Board consensus was to provide no funding in 2013. There being no further business, Mayor Pinkham adjourned the meeting at 12:05 p.m. Jackie Williamson, Town Clerk Town of Estes Park, Larimer County, Colorado, October 19, 2012 Minutes of a Study Session meeting of the TOWN BOARD BUDGET STUDY SESSION of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 19th day of October, 2012. Board: Mayor Pinkham, Trustees Blackhurst, Elrod, Ericson, Koenig, Norris and Phipps Attending: All Also Attending: Town Administrator Lancaster, Assistant Town Administrator Richardson, Directors Bergsten, Community Services Coordinator Winslow, Managers Fortini, Mitchell and Salerno, Finance Officer McFarland, Town Clerk Williamson Absent: None Mayor Pinkham called the meeting to order at 8:00 a.m. 2013 BUDGET PRESENTATION Each fund was reviewed and requests for additional information are noted below: COMMUNITY SERVICES Community Services Coordinator Winslow provided an overview of the Special Revenue Funds of the Community Services department that encompasses the Visitor Services, Transportation, Senior Center, Fairgrounds/Events, and Museum. The department utilizes the services of approximately 340 volunteers. The Sales and Marketing and Conference Center funds have been transferred to the General fund within the Executive Fund in 2013. Fund balance is projected to increase from 3% to 5% with a net fund balance of $288,172, an increase in General Fund transfer of $1.9 million, the addition of a Transportation Coordinator in the Visitor Center budget, and an assistant to the Community Services Coordinator. Mayor Pro Tem Blackhurst questioned the need for a shuttle coordinator for a program that operates only 4 months out the year. He also voiced concern the program continue to experience mission creep with the addition of an employee and ongoing committees. Coordinator Winslow stated the position would be working on transportation related issues 75% of the year and would be available to work on projects for the other divisions in Community Services the other 25%. Trustee Norris requested a review of the job description and an understanding of how the other divisions would utilize the Town Board Budget Study Session – October 19, 2012 – Page 2 position. The Board requested a summary outlining the number of employees in each department for 2012 and 2013 with proposed position for the budget hearing. • Visitor Center – Revenue is projected down slightly from 2013 and expenses increase with the addition of the transportation budget and an additional FTE. The budget includes funding for new signage in the parking lot to help direct visitors. • Senior Center – The 2013 budget increase the part-time Senior Center Coordinator to a full-time position, increase funding for food service contract to cover meals provided to the customers on a sliding scale, reduction in revenues due to a decrease in funding by United Way, and a new Senior Expo planned and being coordinated with the Hospital. The Senior Center in conjunction with the Museum is in the process of reviewing proposals for a master plan; therefore, no new construction would be scheduled until the process is complete. • Special Events – The Town continues to work on the MOU with Western Heritage to address expenses and revenues as it relates to the Rooftop Rodeo. This change would have a minimal effect on the division’s bottom line, for example Western Heritage would take over sponsorships and in turn pay for expenses related to the rodeo. Revenues are anticipated to increase in 2013 with the completion of the new stall barns. The budget contains the repair of the vinyl fence, lease for a water truck for 45 days during the summer and the addition of one FTE. The Board requested staff review the possibility of transferring funds to Community Services for the leasing of the water truck from the Vehicle Replacement Fund. Trustee Ericson requested a list of the 2013 events to provide a better understanding of the Town’s investment in community events. Trustee Elrod stated other departments support events; therefore a list including all Town support for events would provide additional details on services provided and true costs. Mayor Pinkham stated the Town has provided financial support to the Irish/Scottish Festival for a number of years at $35,000 and would request the Board consider increasing the funding to $50,000 to help defray increasing costs and sustainability of the event. The parade cost $140,000 to produce and no revenue is raised from this event; however, the Town benefits from the parade by bringing people downtown. Discussion was heard: Trustee Elrod stated the event is not sponsored by the Town and the funds are spent outside Town limits to house the bands at the YMCA; the event is critical to the Town; additional information would be required to assess the need for additional Town funding; the Town should conduct a cost analysis of this event and all other events to determine the benefit; and additional information would be needed on the current financial status of the event before a commitment could be made by the Town. Town Board Budget Study Session – October 19, 2012 – Page 3 Administrator Lancaster suggested the item be discussed at an upcoming study session and have Dr. Durward present to provide more detail on the event such as financial information and future plans for the event. He commented P&L reports would provide detail on the benefit of each event to the Town; however, some events are beneficial to the community without providing positive revenue for the Special Event division. Staff continues to work with Visit Estes Park (LMD) to develop an event analysis report to understand each events impact to the town as a whole. • Museum – The division would be producing a new brochure to be used for the next two years, hire a temporary Collections Assistant to complete the museum inventory, and continue work on the Master Plan in conjunction with the Senior Center. Revenues and Personnel costs have been budgeted flat and a slight increase in overall O&M costs in 2013. Staff has proposed a moratorium on accepting additional items for the collection until the inventory can be completed. A discussion ensued on the needs of the division including staffing. Staff assessed and cancelled an even and has turned away shows because of a lack of staffing. Other needs include additional computer memory for the database. Staff would be reviewing strategies for owning a server in 2014. A staffing analysis was completed and demonstrated the need for an additional FTE. After further discussion, the Board requested an additional FTE be added to the Museum for 2013. • Transportation – The Shuttle Committee met throughout 2012 to study and make recommendations to improve the free shuttle service. The Committee has recommended the following: additional $90,000 for 10 additional days of service (total of 83 days) to start the service earlier in the year, 1 additional hour in the evening for the brown route, addition of a downtown only trolley route and addition of a fulltime Shuttle Coordinator. Brian Wells/Seasonal Shuttle Coordinator stated the addition of the trolley would alleviate the delays experienced by the red route in 2012 by removing some stops downtown thereby removing shuttle traffic downtown. This change would also allow the addition of other beneficial stops to the red route. It is anticipated the Town would purchase a used trolley utilizing the Vehicle Replacement Fund. The Board discussed other transportation items including the addition of automatic people counters on the shuttles; the need to review the cost benefits of the counters before moving forward with the purchase and installation on the leased shuttles; adding a program such as a punch card to track local use; the addition of bike racks; and other avenues for generating revenue, i.e. advertising on the buses or on benches at bus stops. Mayor Pro Tem Blackhurst stated the proposed 2013 budget includes a 29% increase to the shuttle system with a 3% increase in ridership. He commented on the increased funding does not appear to be warranted, and the Town has a Town Board Budget Study Session – October 19, 2012 – Page 4 number of other projects it needs to fund. Assistant Town Administrator Richardson stated the service is still growing and requires upfront funding. The addition of the trolley rather than an additional shuttle bus is to create a unique experience downtown. Mayor Pinkham called a break at 9:50 a.m. and reconvened at 10:05 a.m. UTILITIES • Light & Power – With the elimination of the Catastrophic Fund in 2012 the funds were distributed from the General Fund to the Light and Power and Water funds in 2012. The additional funds have allowed the department to add a capital project for 2013. Changes for 2013 include the continuation of the Allenspark circuit upgrade with tree cable, addition of an administrative personnel shared with Water to conduct inventory, new customer processing and budgeting, continue the development of the distribution computer model, purchase of a new electric meter test bench, replacement of street lights on Highway 7 with LED lights with a seven year payback, conduct a rate study and implement 900 MHz radios. Revenues are projected to increase in 2013 with the increase in the purchase power rider and the addition of the 1.4% rate increase approved in 2011. Source of supply has increased as PRPA continues to improve transmission, plant improvements and other future capital projects. The PILOT calculation decreased in 2013 as an industry standardized calculation was used. Mayor Pro Tem Blackhurst questioned if the bond rate for the $6.18 million at 3.875% should be reviewed. Finance Officer McFarland would review the current rates to determine if the bond should be refinanced. • Water – As with Light and Power, the department’s fund balance increased with funds redistributed from the Catastrophic Loss Fund, which corresponds to an increase in capital expenditures in 2013. Projects include the continued development of the distribution computer model, replacement of the Big Horn Drive waterline (from Elkhorn to the bypass), upgrades of the automation software, replace process analyzers, automated meter reading installation, water system master plan, addition of administrative personnel shared with L&P, water rate study and the addition of 800 MHz radios. Revenues are projected to increase with the last year of the 5.6% increase approved in 2011. Personnel cost increase with the addition of personnel and proposed restructuring. The budget includes funding for additional tap fee to increase the capacity of the Marys Lake Water Treatment Plant. The plant has the capacity to produce 4 mgd; however it is limited to the amount of discharge by the UTSD tap. The department is setting aside funding to offset future costs of taps to increase the Town Board Budget Study Session – October 19, 2012 – Page 5 capacity as needed. The Town entered into an MOU with UTSD during the remodel of the plant to purchase half the capacity (2 mgd) and allow the Town to purchase additional taps as needed to increase the capacity. The current cost of the taps for full capacity (4 mdg) is $750,000. Mayor Pro Tem Blackhurst stated his understanding is UTSD would increase rates by 8.5% for the next 5 years and he would question the sewer costs budgeted. Trustee Elrod questioned the staffing allocations to the utility funds, stating they are not intuitive. Administrator Lancaster stated staff would review the allocations and the rationale and bring a report forward to the Public Safety, Utilities and Public Works (PUP) Committee for further discussion. THEATER FUND Finance Officer McFarland stated the funds in the account were anticipated to be dispersed in 2012 but it will not happen until 2013. MISCELLANEOUS Mayor Pro Tem Blackhurst commented on the significant technology deficiency at the Conference Center, and stated the facility is not competitive with other nearby facilities. Mayor Pinkham called a break at 11:30 a.m. and reconvened at 11:35 a.m. Finance Officer McFarland provided a review of the 2012 CRF projects with proposed costs and a $1.4 million fund balance. The Museum and Senior Center Master Plan was moved to 2013 with the knowledge the item would not be completed in 2012. He requested some direction from the Board on what items should be included in the 2013 CRF. He stated the Elm Road mitigation is mandated to be completed and the costs are a place holder as the Town does not know what the final mitigation plan will encompass. Other projects as they relate to liability or matching funds include the bleachers, Birch Ruins fencing, and the parking structure. All other projects identified are discretionary including Performance Park overlay, transportation hub irrigation, PW/Utility Office remodel, Museum Master Plan, and street improvement program (STIP). Board discussion has been summarized: Trustee Ericson stated the STIP should be increased to $900,000 by reducing the General Fund balance to 25%; Trustee Koenig questioned if the Town should fund improvements to the conference center and would like the Board to have further discussion on whether or not to keep the center; Mayor Pro Tem Blackhurst and Assistant Town Administrator Richardson stated the Rocky Mountain Park Inn has expressed they are not interested in purchasing the center; and Town Board Budget Study Session – October 19, 2012 – Page 6 Administrator Lancaster stated staff would come back to the Board with a report on options for the center. Director Zurn stated the Town has submitted an RFP for consulting services to develop a mitigation plan to be approved by the State to address the leachate at the landfill. The Town would request the plan be implemented over 5 years; however, the State may require the Town complete the plan within a year by removing all drainage from the site and incurring the cost in a single budget year. There is an outside chance this is a groundwater issue and not a surface water issue. Administrator Lancaster stated there is some indication there might be other issues contaminating the site. The civil site work for the improvements at the Fairgrounds has been issued and would be coming forward for consideration in November. The stall barn and the MPEC bid packages would be issued in November with final numbers coming forward in December for the Board’s consideration. Director Zurn advised the Board in order to complete the stall barn prior to the 2013 season a decision would need to be made in December. Finance Officer McFarland stated the budget approved for 2013 would most likely change during the year as the Town gains additional information on the cost of projects. A timetable would be developed when financing options are identified, including the option of selling Town owned property. There being no further business, Mayor Pinkham adjourned the meeting at 12:00 p.m. Jackie Williamson, Town Clerk Town of Estes Park, Larimer County, Colorado, October 17, 2012 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 17th day of October, 2012. Committee: Chair Ericson, Trustees Elrod and Norris Attending: Chair Ericson, Trustees Elrod and Norris Also Attending: Town Administrator Lancaster, Assistant Town Administrator Richardson, Director Chilcott, Coordinator Winslow, Managers Mitchell, Fortini and Salerno, and Deputy Town Clerk Deats Absent: None Chair Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT. John Guffey, Eagle Rock School, said “The Hero’s Journey” class focuses on career development as well as civic engagement and becoming a contributing member of society. Students commented that the class is helping them understand the relationships between careers/jobs and their effects on the environment and society. The class offered to be a sounding board for the Committee regarding future development in Estes Park. COMMUNITY SERVICES DEPARTMENT. SENIOR CENTER AND MUSEUM SITE MASTER PLAN CONTRACT. Managers Fortini and Mitchell reported that the proposals received from the Request for Proposals (RFP) for the Senior Center / Museum Site Master Plan have been evaluated with one firm being unanimously selected by the review committee. The firm of Anderson Hallas Architects, PC was recommended based on their experience working with municipal governments, prior experience with museums and senior centers, the completion of over 50 master planning projects in the past 10 years, and their understanding of fiscal restraints. The firm’s proposed fee, including a 10% contingency is a not to exceed amount of $89,000, from funds budgeted in the Community Reinvestment Fund, #222-5400-544-22-02. The master plan project will begin after the first of the year; will take approximately six months to complete; and will include community involvement through public forums, meetings, and presentations. The Committee supported the efforts of staff in defining the scope of the project, identifying the Museum and Senior Center as two separate divisions, and involving stakeholders in the review and selection process. Chair Ericson voiced concern with the timing of the contract approval, calling it premature. He said the Town Board still needs to set priorities for 2013 related to investments in studies as well as project implementation and said this topic should be addressed after the budget process has been completed. Assistant Town Administrator Richardson noted that $25,000 was originally budgeted in 2012 for the master plan but the project became more complex as the scope was defined, and said the outcome of the master plan would provide information to assist in allocating funds for capital projects. Town Administrator Lancaster said that without a capital improvement plan in place it is difficult to match projects with revenues, however, the Town is proceeding with other capital projects. He agreed that the information provided by the master plan would be valuable when making decisions to allocate monies to capital improvements at the Senior Center and the Museum. The Committee requested that the Master Plan Contract be discussed at the upcoming Town Board meeting. Town Administrator Lancaster will initiate the Community Development / Community Services – October 17, 2012 – Page 2 discussion during the Town Administrator Report. The Committee suggested that contracts taken to the Community Development / Community Services Committee and the Public Safety / Utilities / Public Works Committee be heard as action items by the Town Board rather than being included on the consent agenda. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Museum Quarterly Report – Manager Fortini said The Photographic Works of Charles Mace will be on exhibit until September 8, 2013, and noted that the Sandzen in Estes Park exhibit will be cancelled. He noted that staff will evaluate the History on Call cell phone tour and assess alternate methods of conveying historical information beyond the walls of the museum. He said Temporary Collections Inventory Assistant, Sam Heindel, is progressing with the inventory and noted that the Museum will not be accepting donations until January 2014 so the inventory process can be completed and the collection defined. Staff will personally speak with potential donors about the hiatus so as not to miss out on items important to the Museum’s collection. • November Events Report – Coordinator Winslow noted that the fairgrounds facility has been closed for the winter and that staff is focusing on preparations for upcoming holiday events. The events include: The Catch the Glow Parade on Friday, November 23rd; the Catch the Glow Fireworks on Saturday, November 24th and the Tree Lighting Ceremony in Riverside Plaza on Saturday, November 17th. New this year is a downtown window decorating contest which will be judged on November 12th. He added that work continues on the development of a proposal for the Colorado Pro Cycling Challenge. Town Administrator Lancaster noted that due to construction in Bond Park, alternative locations to display the holiday decorations “Christmas in Bugville” and the “Nativity Scene” are being sought. COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Monthly Building Report – No written report. • Verbal Updates – o At their last meeting the Estes Valley Planning Commission (EVPC) discussed the Comprehensive Plan and will be recommending to the Town Board that the Plan be revised by updating facts and removing obsolete references. The Comprehensive Plan will be the focus of a joint meeting between the EVPC and the Town Board on November 15, 2012. o To date, the number of open building permits has been reduced to 380, down from the 750 open permits reported in September. o The Board of Adjustments met on October 2nd to consider a height variance for the Rocky Mountain Performing Arts Center. o Staff continues to follow-up with issues related to the Courtyard property change of use. ADMINISTRATION. Reports provided for informational purposes and made a part of the proceedings. • Public Information Quarterly Report – PIO Rusch noted that the Fern Lake Fire is currently being managed by Rocky Mountain National Park staff and said she has been coordinating with area PIOs to disseminate information during the event. Highlights of activities during the past quarter include: facilitating the bear education task force to coordinate information to improve relationships between the public and area wildlife; working with Emergency Manager Rose on improvements to a communication systems and training for emergency events, Community Development / Community Services – October 17, 2012 – Page 3 including developing methods within the “Everbridge” emergency notification system to reach the guest population; preparing for the 2013 Citizens Information Academy; and managing the Town’s website and supervising the web team. The Committee requested that information about discussions at the Mayor’s Chats, which are held on the first Wednesday of each month, be provided to them. Town Administrator Lancaster will include the topics of discussion in his updates to the Board. There being no further business, Chair Ericson adjourned the meeting at 9:43 a.m. Cynthia Deats, Deputy Town Clerk Town of Estes Park, Larimer County, Colorado, November 8, 2012 Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 8th day of November, 2012. Committee: Chair Blackhurst, Trustees Koenig and Phipps Attending: Chair Blackhurst, Trustee Phipps Also Attending: Town Administrator Lancaster, Assistant Town Administrator Richardson, Chief Kufeld, Dir. Bergsten, Dir. Zurn, Supt. Fraundorf, and Deputy Town Clerk Deats Absent: Trustee Koenig Chair Blackhurst called the meeting to order at 8:00 a.m. PUBLIC COMMENT. Doug Klink, County resident, said he is planning to develop commercial rental space on property located in the industrial/heavy commercial area of Elm Road and commented that the current water tap fees for this type of commercial construction are based on fixture units. He said the tap fees for the project could cost up to $32,000 and account for 10% of the cost of constructing the units. He proposed the Town consider alternatives to the current pricing structure that may be more encouraging to industrial development. Chair Blackhurst suggested Mr. Klink visit with Dir. Bergsten on this topic, and noted that Estes Park has one of the lowest water tap fees in the Front Range. Johanna Darden, Town resident, requested that the Town take steps to erect a fence around the property leased by Waste Management to keep bears and other area wildlife away from the trash at the transfer station. Chair Blackhurst said that her comments will be turned over to the Bear Task Force for their deliberation on this issue. PUBLIC SAFETY. No items. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. 2nd Quarter Statistics – Sgt. Corey Pass provided a snapshot of incident activity for the second quarter of 2012, and reported that the Police Department has seen an increase in incidents over 2011, with misdemeanors at the same level as last year and more serious and complex crimes increasing in 2012. He noted that fewer juveniles were arrested in 2012, with more referrals to the restorative justice program. The number of 911 calls increased 20% during the first part of 2012, with calls related to the Woodland Heights fire in June accounting for approximately 100 calls. 2. Verbal Updates – • Chief Kufeld said that following a request from Park School District (PSD-R3) Superintendent Patrick Hickey, an officer will be scheduled to spend time at the schools with the school district helping to cover the overtime costs incurred. Trustee Phipps asked for data on drug and alcohol related incidents at the middle school and the high school. This information will be compiled and reported at the next PUP Committee meeting. • With the passage of Amendment 64 related to recreational marijuana use, discussions about the ramifications for the Town have begun. Town Administrator Lancaster will compile a list of questions about the amendment Public Safety/Utilities/Public Works Committee – November 8, 2012 – Page 2 to forward to Town Attorney White and ask that he address the questions during the second Town Board meeting in November. • Following comments about speeding and high traffic volume made by Town resident Art Blume at the October PUP Committee meeting, a traffic study was conducted on Moraine Avenue in the vicinity of Cedar Ridge Circle. The study showed an average speed of 39 miles per hour. The Police Department traffic trailer will be positioned in the area to help slow down traffic. Mr. Blume will be contacted by staff with the results of the traffic study. UTILITIES. No items. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Utilities Update – • The Water Conservation Plan will be brought forward to the Town Board at the November 27, 2012, Town Board meeting. Dir. Bergsten noted that no public comment has been received to date. • Long-term large maintenance expenditures must be done under GASB 62 regulations for rate-setting entities. • Money for demolition of the Fall River treatment plant was budgeted in 2012, however, the cost has been determined to be higher than originally expected. This project has been put on hold at this time. Staff proposes using the monies for the refurbishing of diesel generators acquired from Rocky Mountain National Park. • A report related to the Town’s water rights will be prepared for presentation to the Committee by Attorney White, Dir. Bergsten, and Supt. Boles. • Joe Lockhart will serve as interim superintendent following the retirement of Todd Steichen. 2. Verbal Updates – • Live internet streaming of Town Board and Committee meetings is now available and has been announced to the public. • A portable PA system has been acquired for the Museum which will enhance the functionality of the meeting room. • Front Range Internet, Inc. (FRII) has increased internet speed at no cost to the Town for municipal staff. • Staff is investigating a program that would allow customers to make credit card payments for Town services. One program being researched is offered through the Statewide Internet Portal Authority (SIPA), which hosts the Town’s website. SIPA charges and retains a convenience fee on these credit card transactions. Chair Blackhurst encouraged staff to explore the commercial market, as well, to find the lowest processing fees. • IT needs at the conference center are being researched. PUBLIC WORKS. FAIRGROUNDS SANITARY SEWER AND CIVIL SITE WORK CONTRACT. Dir. Zurn presented the bid results for the sanitary sewer and civil site work for the Stanley Fairgrounds. The scope of the work includes installation of the sewer main to serve the future MPEC and stall barn buildings, excavation work to prepare the pads for both buildings, and a gravel roadway to access the area during construction. Based on geo-technical investigations, some blasting is expected to be necessary and is included in the bids. They are as follows: Firm Name Base Bid Coulsen Excavating $338,515.00 Duran Excavating $369,192.75 Public Safety/Utilities/Public Works Committee – November 8, 2012 – Page 3 American West $339,578.50 Connell Resources $390,812.65 Bob Ames Construction $317,550.00 Heath Construction $520,800.00 Staff recommends contracting with low-bidder, Bob Ames Construction at a cost of $317,550, plus a 10% contingency for a total of $349,305 from the Community Reinvestment Fund. Chair Blackhurst said he was unaware that pad preparation was to be included in the scope of work, stating this is a sewer line issue. He questioned why building pads would be prepared for structures that may or may not be built, and noted that the bid amounts are $60,000 to $70,000 higher than originally estimated. Dir. Zurn stated that staff was given direction by the Board to move forward with the bidding process for this work. He said that the excavation and pad preparation needed to be completed prior to the ground freezing in order for construction to occur over the winter months and have a structure completed and ready for use during the summer of 2013. He noted that private sector costs have gone up as much as 40% over the past two years, resulting in higher costs. Town Administrator Lancaster concurred that the civil site work, pad preparation, and sewer line installation were all part of the Board’s previous discussions. He said the site work could be removed from the scope of work but that removing it would delay construction. Dir. Zurn said that removing the site work from the scope of work would be a substantial change and would more than likely require the project to be re-bid. In addition, the changes to the project’s scope may attract different vendors. After discussion, the Committee recommends that the contract for the Stanley Fairgrounds Civil Site Work and Sanitary Sewer be considered by the full Board as an action item at the November 13, 2012, Town Board meeting. The Committee also requested that the contract be reviewed by Attorney White prior to the meeting. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Bond Park Phases I, III, and V Update – Repair work on MacGregor Avenue continues. Following a proof roll performed by the Town, additional excavation was recommended and structural road base was added to stabilize the subgrade. Tests indicate that compaction rates over 95% have been achieved. A final proof roll will be performed by the Town prior to the reinstallation of the sand and pavers. A completion date of November 21, 2012, is expected. Phase V – Underground and concrete work has been the focus of Phase V improvements at this time. The contractor is working to have the sidewalk and seatwalls along Elkhorn Avenue completed by November 21, 2012. Some work may be done on the pavilion structure during the winter, weather-permitting. 2. Crack Seal Update – A-1 Chipseal, Inc., has satisfactorily completed the chipseal project on Town roads utilizing 155,000 pounds of material. Staff recommends budgeting funds annually in the STIP for this type of road maintenance, with the maintenance programs being completed on a biennial basis. 3. Verbal Updates – • Skating Rink – Installation of the rink is underway and it may be ready for use during the week of Thanksgiving. The Estes Valley Recreation and Park District (EVRPD) will operate the rink, with maintenance of the facility remaining with the Town. • Hiring for a new facilities manager position will proceed after the first of the year. There being no further business, Chair Blackhurst adjourned the meeting at 9:30 a.m. Cynthia Deats, Deputy Town Clerk Community Development Memo To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: Alison Chilcott, Community Development Director Date: November 13, 2012 RE: Annual Comprehensive Plan Report Background: Comprehensive Plans articulate a desired future to inform decision-making today. Over the past year staff has spent a significant amount of time with the Planning Commission working toward a revised Estes Valley Comprehensive Plan. The current plan was adopted in 1996, with a statistical update in 2008. The Planning Commission will be presenting their recommendation about how to update the Comprehensive Plan to the Town Board at the November 15th joint Town Board/Planning Commission work session and requesting direction from Town Board. The Planning Commission considered six options ranging from no update to a comprehensive update. The Commission is recommending that in 2013 facts are reviewed and updated, obsolete references and information that is no longer relevant is removed. This recommendation has no impact to the budget. Staff would draft the update and no consultants would be required. Public input would be solicited at regular public meetings. There would be no additional outreach or public meetings since there would be no change in vision or concepts. Also over the past year, staff and the Planning Commission have updated the status of the Action Plan; attached for Town Board review and comment. This portion of the Comprehensive Plan was intended to be reviewed and modified on an annual basis. Budget: To be determined Staff Recommendation: This is a report to the Town Board. Sample Motion: No motion is required. Page 1 9  Completed • Initiated { Not initiated ⊗ No longer valid LAND USE  RECOMMENDED ACTION STATUS COMMENTS  Develop and Adopt a Unified Development Code  A unified development code combining zoning and subdivision regulations should be adopted  for the study area and utilized by both the Town and the County for making land use  decisions within this area. It should include new zoning classifications, a new zoning map and  land development regulations which are consistent with the future land use plan for its  implementation. In addition to creating of a standard development code, several special  areas should be addressed, including:  9 None  ▪ Sensitive lands overlays and environmentally based performance standards for  development within the Valley, 9 None  ▪ Highway corridor standards which define the orientation and configuration of  development adjacent to highway corridors, and y  Staff: 1. EVDC §4.5.C SPECIAL PURPOSE AND OVERLAY ZONE DISTRICTS: Highway Corridor Overlay                   District (Reserved)  2. About 10 years ago, Town Board reviewed draft code language and decided not to pursue.    July 17, 2012 Planning Commission Study Session:   Subset of the Community Gateway Plan; see Prepare Community Gateway Plan below.    ▪ A new Planned Unit Development (PUD) Ordinance which identifies in more detail the  various configurations of land uses desired as well as incentives to promote cluster  development.  9  Implemented with adoption of EVDC.   Staff:   In 2010, Town Board directed staff to review further.    Once the unified development code has been prepared, the existing zoning map should be  revised for this area and adopted by both bodies. The result of this process will be a series of  specific tools which can be utilized by the joint Planning Commission.  9 None  Page 1 of 9July 18, 2012 1996 Estes Valley Comprehensive Plan: Action Plan Status 9  Completed • Initiated { Not initiated ⊗ No longer valid LAND USE, Continued  RECOMMENDED ACTION STATUS COMMENTS  Establish an open space and preservation funding and management program  There are numerous unique natural and physical resources within the community as well as a  community‐wide desire to acquire open lands.  In order to implement this process, a specific  funding and management program must be developed. Identifying both specific funding  sources and priority properties will help to insure that this becomes a reality.  This may  include working with local districts and/or land trusts as land managers.          Staff: December 2008 Town Board removed RFP from agenda (tabled)    May 10, 2010 Comp. Plan Review Committee:  1. Provide improved guidelines for infill development and open space, both in the downtown area and  beyond.  2. Provide guidelines that will promote sustainability of our community in anticipation of higher energy  costs, reduced travel, etc.    July 17, 2012 Planning Commission Study Session:   1. Still valid.   2. Community‐wide issue; community has voiced desire for more open space and trails.   3. Three‐years ago citizens voted for more trails (Recreation and Park District vote).  4. Management of existing open space needs to be addressed.  5. Can address whether or not to acquire land along river corridors for wildlife, e.g. through development  review        Update utility master plans    On a long‐term basis, it will be necessary for the utilities system to relate to the proposed  future land use.  By updating utility master plans and defining a specific strategy for  providing utilities within the study area, consistency between all utility services can be  developed.  These updates should not only define the geographic areas to be served, but  also discuss the specific timing or threshold associated with providing service.         y  Staff: 1. Electric: L&P 1996 – 2006 Master Plan    Annual Capital Asset Management Plan (CAMP) Review  2. Water: 1986 Plan.                   2013 Funding Request for updated plan  3. Sewer: EP Sanitation District considering plan upgrade in 2013/2014 to meet new permit standards by  2015    July 17, 2012 Planning Commission Study Session:   1. Still valid.   2. 1986 water plan is dated.   3. Does not address alternative energy sources (wind, solar, etc.)  4. Light & Power is Valley‐wide.   5. Water is not currently valley wide. Several private water districts (Koral Heights, Venner Ranch, etc.  6. Address utility improvements needed to serve future land uses             Page 2 of 9July 18, 2012 1996 Estes Valley Comprehensive Plan: Action Plan Status 9  Completed • Initiated { Not initiated ⊗ No longer valid LAND USE, Continued  RECOMMENDED ACTION STATUS COMMENTS  Prepare community gateway plans    One of most sensitive areas within the built environment are the entryways to the  community from the County and RMNP.  Gateway plans should be prepared for these areas  with a focus on identifying desired land use patterns, access control issues and urban  design/landscape features.           {  May 10, 2010 Comp Plan Review Committee: Welcome to Estes Park signs     July 17, 2012 Planning Commission Study Session:   1. Still valid.   2. Highway Corridor Standards, above, can be considered as part of this plan.  3. Properties have aged and redevelopment is happening.  4. Addressing signage(size, lighting, etc) can be a part of a gateway plan  5. This issue is not limited to land within the Estes Valley. The drive into the Valley along the highways is  part of the gateway, e.g. US 34, US 36, Hwy 7, etc.  6. Tree Board is considering beatification along Highway 7 Scenic Byway inside Town limits.   7. Requires upfront community input (including both residents and businesses) and backing of elected  officials       Page 3 of 9July 18, 2012 1996 Estes Valley Comprehensive Plan: Action Plan Status 9  Completed • Initiated { Not initiated ⊗ No longer valid 1996 Estes Valley Comprehensive Plan: Action Plan Status July 18, 2012 Page 4 of 9   GROWTH MANAGEMENT RECOMMENDED ACTION STATUS COMMENTS  Prepare a growth rate history    Develop the detailed history for the Valley which includes growth in population and its  relationship to development activity. Building permits are one of many tools which can be  utilized to build this historic perspective. Corresponding information should be gathered for  the region and the state in order to understand the relationship between these areas and the  Valley. This information can then be used as the basis to determine desired future rates of  growth.    9 2007 Build‐out Analysis  Prepare service capacity and cost analysis     In order to serve the future land use as described within the plan, it will be necessary to  evaluate infrastructure service capacity and the cost of delivery within different areas.  This  information can be utilized to develop more detailed build‐out scenarios as well as long‐term  operating strategies for infrastructure provision.   { Staff:  Subset of Update Utility Master Plans and Transportation Plan  Defining acceptable growth rates/formula     In broad terms, growth can be defined in terms of percentages or total growth in number of  units. Once an acceptable rate of growth is determined, a formula can be prepared that  correlates the growth to annual measures for tracking and enforcement.  ⊗  Staff: Over the past 20 years communities have moved away from growth management ordinance    July 17, 2012  Planning Commission Study Session:   1. No longer valid. Do not pursue.  2.  The Town should not control rates of growth but be prepared to serve that growth.  Prepare growth management ordinance    Once an acceptable growth rate and generalized formula have been agreed upon, it will be  necessary to prepare an ordinance for adoption by both the Town and the County. Other  communities throughout the country have existing growth management systems in place. It is  recommended that these be reviewed in a attempt to avoid reinventing the wheel.  ⊗ July 17, 2012  Planning Commission Study Session:   No longer valid. Do not pursue.  Jointly adopt growth management system    Once the system has been created, it will be necessary for both the Town and the County to  adopt the growth management system. In addition, it will be necessary to ensure that the  management structure is in place to implement the system. This is likely to include the joint  Planning Commission as well as the support staff necessary to conduct reviews and  administrative tasks.  ⊗ July 17, 2012 Planning Commission Study Session:   No longer valid. Do not pursue.  9  Completed • Initiated { Not initiated ⊗ No longer valid 1996 Estes Valley Comprehensive Plan: Action Plan Status July 18, 2012 Page 5 of 9 MOBILITY AND CIRCULATION RECOMMENDED ACTION STATUS COMMENTS  Improve the existing street system    Specific recommendations have been made to improve the quality of the street system within the community. In general, these improvements focus on resolving conflicts at specific intersections, developing necessary linkages within the existing network, and improving bicycle connections. They include:     Staff:  Town now has a 5‐Year Road Improvement Plan     July 17, 2012  Planning Commission Study Session:   A list of specific road improvement projects does not need to be contained in the Action Plan.   • Intersection improvements at West Elkhorn and at US 34,  9   • Intersection improvements at Fish Creek Road and at US 36,9   • A substantial upgrade to Fish Creek Road, y  Staff: 1. Plans tabled?   2. Trail installed  • A bike loop around the Lake Estes Area,  9   • Access control along US 36 and Moraine Avenue, {  Staff: 1. Time frame?   2. Not included in 5‐Year Plan   • The Moccasin Drive connection with Highway 7, and 9   • The Moraine Avenue/Crags Drive intersection improvements.  y  Staff: 1. Time frame?   2. Not included in 5‐Year Plan  Develop downtown circulation/parking plan.    A detailed downtown circulation and parking plan should be developed to integrate the needs of the community with those of seasonal visitors. The plan should be coordinated with intercept parking strategies in order to insure a comprehensive solution.    y  May 10, 2010 Comp. Plan Review Committee: Continue efforts to implement a viable, long‐term transportation plan for the Estes Valley.    July 17, 2012 Planning Commission Study Session:   1. Still Valid.  2. Addressed in Transportation Visioning Committee Roadmap to the Future  3. Suggestion to adopt “Roadmap to the Future” into the Comprehensive Plan    Develop a Rocky Mountain National Park signage/information system    For tourists to access the Park in the most efficient manner possible, it will be necessary to  develop a more comprehensive signage system and to provide as much additional  information for guests as possible prior to their entering or leaving the Park.  y   Build the interceptor parking lot at US 34/36    A parking lot should be developed close to the intersection of US 34 and US 36.  The lot  should be coordinated with a radio information service.  It should allow for 120 to 300 spaces  and provide access to the Chamber Visitor Information Center.   y  Staff: 1. Parking structure in design stage. Grants awarded and accepted.  2. Subset set of Develop Downtown Circulation/Parking Plan      9  Completed • Initiated { Not initiated ⊗ No longer valid 1996 Estes Valley Comprehensive Plan: Action Plan Status July 18, 2012 Page 6 of 9 MOBILITY AND CIRCULATION, Continued RECOMMENDED ACTION STATUS COMMENTS  Design and implement transit system improvements    Transit improvements, including a shuttle system for residents and visitor movement, should  be developed utilizing a variety of routes and equipment.  Ultimately, all transit  improvements should be coordinated with Rocky Mountain National Park.  y  Staff: 1. Transit Hub at Fairgrounds constructed. Grants awarded and funds spent.  2. Subset of Develop Downtown Circulation/Parking Plan  Implement a traveler information system  Subset  A comprehensive traveler information system should be developed which allows individuals  to receive information about travel conditions within the community, prior to reaching the  community.  This system could range from making sure that the most efficient directions are  included by lodges when confirmations are sent out, to the development of an AM radio  system that allows people to understand transit and lodging options prior to entering the  community.   {  Staff:  1. Implemented live bus location map on buses and at Transit Hub  2. Public Works Department is working with the State to implement additional travel information system  improvements  Establish a Town/RMNP transportation funding program    A joint funding program will ultimately be necessary to adequately address the transit and  transportation needs within the Valley.  This would require cooperation between the Town  and Rocky Mountain National Park in order to evaluate solutions in and outside of the Park,  and to insure joint funding.   y Staff:  Hiker Shuttles operational in summer months.  Create the Beaver Point/US 34 connection.    Over time, it will be necessary to develop a transportation connection between the Beaver  Point and Fall River neighborhoods.  Specific locations should be evaluated and the Town  should explore acquisition of right‐of‐way over the next five years. { Staff:   On radar, however, not actively pursuing at this time.  Create outlying parking with a transit center    Parking outside of the downtown core should ultimately be combined with a transit center  and visitor information system. By linking these two uses, an efficient shuttle system could be  developed which is operated throughout the peak season.    y  Staff:  1. Transit Hub at Stanley Park constructed. Grants awarded and funds spent.  2. Grant funding obtained for parking structure  Develop a Valley‐wide trail system    One of the key elements of the plan is connecting neighborhoods throughout the community.   The development of a Valley‐wide trail system in accordance with the Estes Valley Trails Plan,  which includes a variety of funding sources, is critical in order to achieve this goal.   y  July 17, 2012 Planning Commission Study Session:  1. Estes Valley Recreation and Parks District updating master plan  2. Suggestion to adopt Trails Master Plan into the Comprehensive Plan  9  Completed • Initiated { Not initiated ⊗ No longer valid 1996 Estes Valley Comprehensive Plan: Action Plan Status July 18, 2012 Page 7 of 9 ESTES PARK URBAN RENEWAL AUTHORITY (EPURA) RECOMMENDED ACTION STATUS COMMENTS  Fund downtown parking and traffic improvements    EPURA will be responsible for funding a significant portion of the parking and traffic  improvements in the downtown core.   y  Staff: 1. EPURA no longer exists.  2. Town and RMNP are working together.  Complete Riverwalk (west)    The Riverwalk currently exists parallel to Elkhorn Avenue along the east entrance to  downtown. By extending the Riverwalk to the west, additional opportunities can be created  to provide pedestrian access to the riverfront and surrounding commercial uses.   9   Vacate MacGregor Avenue and expand Bond Park    Bond Park is a significant community open space located in the downtown core.  Its  expansion will allow it to act as a focal point for the community, anchored by the Municipal  Building and the Library.      y Staff:  Ongoing Bond Park renovations, including improvements to MacGregor Avenue  Prepare specific redevelopment plans for areas of high priority.    A number of key areas within the sphere of the Urban Renewal Authority require specific  plans in order to define public improvements or private sector development strategies.  They  include:    Staff: Requires discussion    • West Elkhorn (beyond West Park Center),   y   • Cleave Street area,  {   • Moraine Avenue South, and  •  Staff: Grant funding obtained for streetscape improvements  • West Riverside Drive.  {  Create the link from East Elkhorn to the Lake Path    Providing open space linkages from the downtown core to Lake Estes is critical. This link  under Highway 36 would enable easy access with minimal vehicular conflicts.  9   Prepare the Knoll Master Plan    Combined open space and parking as well as encouraging public access to areas such as the  Knoll are key priorities for EPURA.   9   Implement the Knoll Master Plan    To implement the Knoll master plan, funding must be provided by EPURA, grants or private  funding.  Implementing the plan will require an annual funding commitment.   9   9  Completed • Initiated { Not initiated ⊗ No longer valid 1996 Estes Valley Comprehensive Plan: Action Plan Status July 18, 2012 Page 8 of 9 ESTES PARK URBAN RENEWAL AUTHORITY (EPURA), con’t  RECOMMENDED ACTION STATUS COMMENTS  Acquire land for Big Thompson open space    Along the Big Thompson River, south of the downtown core, additional open space should be  acquired in order to expand the trail system and improve the quality of the visual  environment on either side of the river.  This will require working with land owners and  making strategic investments over the next decade.  y  Staff Comment:  1. Most easements acquired.  2. Portions of trail in place.  Prepare second floor housing strategy    Within the downtown core, significant opportunities exist to develop residential units on the  second floors of existing one‐story buildings.  In addition, new development could easily  accommodate residential units on the second floor at a substantially reduced cost.  Incentives  should be developed to support this strategy and reduce the costs for developers.  y Staff Comment:  EVDC allows second floor housing downtown.  9  Completed • Initiated { Not initiated ⊗ No longer valid 1996 Estes Valley Comprehensive Plan: Action Plan Status July 18, 2012 Page 9 of 9 HOUSING RECOMMENDED ACTION STATUS COMMENTS  Completing existing Estes Park Housing Authority (EPHA)  project    The Lone Tree Apartments are under construction. This project will assist local residents and  employees to access affordable housing options.   9 Completed in 1998. The Pines were purchased in 2006.  Define residential infill areas and strategy    Within the downtown core and a number of neighborhoods immediately adjacent to the  core, significant infill opportunities exist.  By identifying these areas and creating a special  incentive zoning overlay, these opportunities and the associated density incentives would be  made apparent.  It may also be possible to work with local lending institutions to coordinate  the use of Community Reinvestment Funds in these areas.   y  May 10, 2010 Comp. Plan Review Committee:  1. Continue efforts to promote attraction and retention of younger families and a stable work force  2. Provide improved guidelines for infill development and open space, both in the downtown area and  beyond.  Evaluate accessory structure options    Within the core and in a number of outlying areas, it may be appropriate to allow accessory  structures such as Garage Apartments or Attached Units. Specific criteria should be created  to define more specifically where such development should be encouraged.  9 Proposed EVDC Amendments denied by Town Board  Evaluate commercial residential linkages and incentives.    Because a substantial portion of impacts associated with employee housing can be correlated  with development of commercial or lodging uses, it may be appropriate to link these uses to  the creation of affordable/employee housing.  Programs could be incentive‐based or tied to a  direct requirement based on the number units or square footage developed.  {  Staff: 1. EVDC has a section on incentive‐based employee housing. Additional incentives can be provided. No  mandatory program is currently in place.  2. EPHA is educating community about employee housing and funding mechanisms.  INTERGOVERNMENTAL COORDINATION RECOMMENDED ACTION STATUS COMMENTS  Prepare Town of Estes Park/Larimer County Master Agreement (IGA)    While the agreement is likely to address a wide range of items associated with  implementing the plan, it should at a minimum include:  a process for establishing joint  planning definitions,  • an approach for creating standard land development regulations,  • a commitment of staff resources,   • a specific timeframe for implementation, and  • creation of joint planning commission  9 Agreement extended in 2010 through 2020  Page 1 FINANCE Memo         To: Board of Trustees  Honorable Mayor Pinkham  Town Administrator Lancaster    From:    Steve McFarland – Finance Officer    Date:    November 13, 2012    RE:     Presentation of 2013 Budget      The attached 2013 budget document is the result of staff preparations from the early summer –  present, public and Board input from the budget sessions of October 5th, 12th, and 19th, and  developing events over the past month.    Miscellaneous revisions    Discoveries were made during the review process that involved:    1. Clarification of categories.  2. Updates of 2012 data.  3. Minor miscellaneous changes in content/syntax that were identified have been  corrected.    Changes/important items ‐ in accordance with Official and Draft Minutes from October 5th,  12th and 19th Budget Sessions:    Changes to the previously presented 2013 Budget documents include:  1. A newly updated budget with all corrections is provided with this packet.  2. With each update to the 2013 Budget, current data from 2012 is also imported.  This  sometimes affects forecasted fund balance totals for 2012, and subsequently 2013.  3. The ice rink project has been added at $75,000; $50,000 in 2012 in Parks (101‐5200‐452‐ 24‐03), and $25,000 in 2013, also in Parks (101‐5200‐452‐24‐03).  There is no  corresponding revenue budgeted, although some is expected, we’re not sure how much  and want to be conservative in our estimates.  4. The crackseal project of $80,000 has been added in 2012 in Streets (101‐3100‐431‐35‐ 51).  5. Support for the Estes Area Lodging Association ($5,000) has been moved from  Community Service Grants (101‐1900) to Events (222‐5500‐455‐23‐02).    Page 2 FINANCE Memo         6. A Museum collections curator has been added, and the seasonal position removed,  from the Museum (222‐5700) in the Community Services Fund.  The approximate net  cost is $40,000. The Events department (222‐5500) was also revised to reflect a more  accurate forecast of end‐of‐year 2012.  This resulted in a downward pressure on existing  fund balance.  In order to maintain fund balance levels similar to the preliminary  budget, the General Fund increased its transfer to the Community Services Fund by  $50,000 in 2012, and $45,000 in 2013.  7. Increases to health insurance‐related costs were estimated at 15% in the preliminary  2013 Budget, and have been reduced to 5% in the current iteration.  This positively  affects all department/funds with personnel costs.  8. Following the above revisions, the 2013 General Fund fund balance reported at 28%.  To  reduce the fund balance to 25%, $346,789 was available to be transferred to the  Community Reinvestment Fund (CRF) for deployment as the Board sees fit.  The new  General Fund budget shows this amount being transferred to the CRF in 2013, thus  lowering the General Fund’s forecasted fund balance to 25% as of 12/31/13.  9. The Community Reinvestment Fund has the following modifications:  a. The $346,789 transfer from the General Fund is shown in the top (general  revenue) section of the CRF.  It is not applied to any specific project, and is  available for deployment at the Board’s discretion.  b. The Museum Master Plan has been changed from $25,000 to $81,000 and  moved from 2012 to 2013.  c. The Museum Storage Facility set‐aside has been suspended at the $200,000  level, and is listed below the ending fund balance.  The amount is included in the  2013 ending fund balance of $1,943,954.    Staff remains keenly aware of the ever‐increasing challenges presented in an economy with  revenues and resources that are outstripped by expenditures and demands.  Staff is pleased to  present a budget attempting to address, where appropriate, stated Town goals, while  continuing to target a 25% fund balance in the General Fund.    ADDENDUM (November 9, 2012)    An historical grid of full‐time employees by year/department has been added to the end of the  budget document.  In addition, updated overviews of the General Fund and all Funds have been  added, also at the end of the budget document.        2013 Budget Brief 8,809,633  66,020  1,282,882  101,784 1,466,554  Taxes (Sales, property, PILTs) Grants Departmental Services Miscellaneous Transfers from Utilities GENERAL FUND SOURCES ‐2013  BUDGET ‐$11,726,873 889,292  3,186,935  3,095,902  319,226  507,257 446,270  217,707  45,786  808,400  1,616,789  1,945,000 Community Development Police Public Works Finance Executive Administration Administrative Services Legislative Judicial Intergovernmental Support Transfer to Capital Projects Transfer to Museum, Sr Ctr, Events GENERAL FUND USES ‐2013 BUDGET ‐$13,078,564 Departments Community Development Expenses – $889,292 Revenue – $248,298 Land Use Planning and Building Inspection Highlights: • Adding a code compliance/planner position  • Improving access to GIS information  • Budgeted for $22,000 in additional revenue in 2013 over  2012 original budget  Community Services Expenses – $2,577,468 Revenue – $712,813 Visitors Center, Museum, Stanley Park and Senior Center Highlights: • Visitor Center budget increased with addition of shuttle  system to budget   • One additional FTE Coordinator for Shuttle System Mgt.  • One additional FTE Clerical to assist Community Services  Coordinator  • One additional FTE in the Museum  Police Expenses – $3,186,935 Revenue – $222,567 Highlights: • Re‐instate vacant Police Officer position (“On Hold Status”  since 2005)  • Addition of Communications Supervisor – Bringing Sworn  Sergeant back down to patrol unit to create Administrative  Sergeant  • ½ Salary of RJ Case Worker – has been grant funded for ten  years  • Re‐instate fourth Community Service Officer  (CSO) absolute  minimum for working down town area  Public Works Expenses – $3,468,157 Revenue – $905,028 Streets, Engineering, Parks, Fleet and Facilities Highlights: • Further development of Bond Park landscape areas.  • Further investigation and mitigation of trash issues with bears  • Unknown costs for mitigation at Elm Road landfill  • Design for Dry Gulch replacement in 2014  Utilities Expenses – $18,632,070 Revenue – $17,379,442 Light and Power, Water and Information Technology Highlights: • Continue the Allenspark Circuit Upgrade  • Replace street lights on Highway 7 with LED lights.  • Water and Electric Rate Study  • Big Horn Drive waterline replacement  Finance Expenses – $319,226 Revenue – $15,614 Accounting, Utility Billing, Town Hall Reception Executive Administration Expenses – $507,257 Town Administrator, Public Information Highlights: • Administrative Services moved out in 2012  • Conference Center marketing and sales added in 2013  formerly in Community Services  Community Reinvestment and Other General Items of Note Community Reinvestment Fund: Beginning Balance: $2,409,665 Projects proposed for 2013 (5,481,000) Elm Road Landfill Mitigation, Parking Structure, Performance Park overlay, Bleachers, Birch Ruins fencing, Transportation Hub irrigation, PS/Utility Office remodel, Museum Master Plan, Street Improvement Program Monies Into Fund 5,015,289 Grants, transfers in from General/other Fund(s), investment income Ending Balance $1,943,954 Open Space and Conservation Trust Funds: $ 293,500 Vehicles scheduled for replacement: $ 604,000 Support for Fire District, Housing Authority: $ 657,000 Community Service Grants: $ 151,400 Information Technology Services: $ 689,112 Staffing: Total FTE’s 2012 : 114. Proposed FTE’s 2013: 112. New Positions proposed: Facilities Manager, Curator – Collections, Patrol Officer, Utilities Administrator Legislative Expenses – $217,707 Board of Trustees Judicial Expenses – $45,786 Revenue - $200 Municipal Court Administrative Services Expenses – $446,270 Town Clerk, HR, Risk Management, Benefits Highlights: • Administrative Services moved out in 2012  • Planning Compensation/Classification Study in 2013  • Additional Training for employees in 2013  Budget 2013Budget 2013 S ld i OffiSteve McFarland –Finance Officer BUDGET BACKGROUND †12 Funds, ~ $44,000,000 in expenditures.  †Staff/Board begins work on 2013 Budget in July †Budget sessions Oct 7th, 14th and 21st †350 pages of line item detail to review †Presentation to Town Board Nov 13th †Approval of Budget ‐Town Board Nov 27th 2013 FUNDS $10 000 000 $12,000,000  $14,000,000  $16,000,000  $4 ,000 ,000   $6,000,000  $8,000,000  $10 ,000 ,000   Mi I $0   $2,000,000   ,,M on ies In Monies  Out 2013 BUDGET HIGHLIGHTS2013 BUDGET HIGHLIGHTS GENERAL FUND 101,784 1,466,554  GENERALFUND SOURCES ‐2013  BUDGET ‐$11,726,873 66 020 1,282,882  Taxes  (Sales, property, PILTs) Grants DttlSi 8,809,633  66,020 Departmen tal Services Miscellaneous Transfers  from Utilities 2013 BUDGET HIGHLIGHTS2013 BUDGET HIGHLIGHTS GENERAL FUND –USES ‐$13,078,564 889,292   1,945,000   Community  Development Police Public  Works 3,186,935   1 ,616 ,789   Finance Executive  Administration Ad i i t ti Si 808,400   ,,Ad m in i s trati ve  S erv i ces Legislative Judicial 3,095,902   446 ,270   217,707   45,786  Intergovernmental  Support Transfer  to  Capital Projects Transfer to Museum Sr Ctr 319,226  507,257   ,Transfer  to  Museum , Sr  Ctr ,  Events 2013 BUDGET HIGHLIGHTS CiDlCommunity Development Expenses – $889,292      Revenue – $248,298 Land Use Planning and Building Inspection Highlights: ƒAdding a code compliance/planner position •Improving access to GIS information •Budgeted for $22,000 in additional revenue in 2013 over  2012 original budget 2013 BUDGET HIGHLIGHTS Community Services Expenses – $2,577,468 Revenue – $712,813 Visitors Center, Museum, Stanley Park  and Senior Center Highlights: •Visitor Center budget increased with addition of shuttle  system  to budget  •One additional FTE Coordinator for Shuttle System Mgt. •One additional FTE Clerical to assist Community Services  Coordinator •One additional FTE in the Museum•One additional FTE in the Museum 2013 BUDGET HIGHLIGHTS PliPolice Expenses – $3,186,935 Revenue – $222,567  Highlights: •Re‐instate vacant Police Officer position (“On Hold Status”  since 2005) •Addition of Communications Supervisor –Bringing Sworn Sergeant•Addition of Communications Supervisor Bringing Sworn Sergeant  back down to patrol unit to create Administrative Sergeant •½ Salary of RJ Case Worker  –has been grant funded for ten years fh ff ()bl•Re‐instate fourth Community Service Officer  (CSO) absolute  minimum for  working down town area 2013 BUDGET HIGHLIGHTS iFinance Expenses – $319,226      Revenue – $15,614 Accounting, Utility Billing, Town Hall Reception 2013 BUDGET HIGHLIGHTS U ili iUtilities Expenses – $18,632,070      Revenue – $17,379,442 Light and Power, Water and Information Technology Highlights: •Continue the Allenspark Circuit Upgrade •Replace street lights on Highway 7 with LED lights. •Water and Electric Rate Study •Big Horn Drive waterline replacement 2013 BUDGET HIGHLIGHTS EiAd i i iExecutive Administration Expenses – $507,257  Town Administrator, Public Information Highlights: •Administrative Services moved out in 2012 •Conference Center marketing and sales added in 2013  formerly in Community Servicesformerly in Community Services 2013 BUDGET HIGHLIGHTS Ad i i i S i†Administrative Services †Expenses – $446,270 † †Town Clerk, HR, Risk Management, Benefits †Highlights: †Administrative Services moved out in 2012†Administrative Services moved out in 2012 †Planning Compensation/Classification Study in 2013 †Additional Training for employees in 2013 2013 BUDGET HIGHLIGHTS il iLegislative Expenses – $217,707 Board of Trustees 2013 BUDGET HIGHLIGHTS JdiilJudicial Expenses – $45,786   Revenue ‐$200 Municipal Court 2013 BUDGET HIGHLIGHTS PARTIALLY GRANT FUNDED PROJECTS†PARTIALLY GRANT‐FUNDED PROJECTS „Parking Structure (total: $4,500,000) †MAJOR CAPITAL PROJECTS „Elm Road mitigation, Bond Park, Transportation Hub irrigation,  Street Improvement Program (Community Reinvestment, Open  Space) †MINOR CAPITAL PROJECTS „Performance Park overlay, Bleacher replacement, Birch Ruins mitigation,  PW/Utility office remodel, Museum Master Plan, 13 vehicles to be replaced †ONGOING CAPITAL OPPORTUNITIES „Stall Barns, Multi‐purpose Event Center, Museum Storage Facility,  Community Center 2013 BUDGET HIGHLIGHTS ($ )h†SUBSIDIES:   Fire District ($546,000), EP Housing Authority  ($111,000) †FINANCIAL†FINANCIAL „General Fund targeting 25% Fund balance  for 12/31/13 „Internal Service Funds (Fleet, IT, Vehicle) continue to  retain/utilize fund balances for capital purchases. „Enterprise Funds metabolizing capital projects and debt  service while maintaining healthy ratiosservice while maintaining healthy ratios. 2013 BUDGET HIGHLIGHTS †PERSONNEL „2012 FTEs:  114; 2013 FTEs: 112 (some PT/seasonal positions  eliminated) „New positions proposed: Code Compliance/Planner, Facilities  Manager, Curator – Collections, Shuttle Coordinator, Assistant to  Community Services Coordinator, Patrol Officer, Utilities  Administrator „Compensation adjustments:  Market (2%); Performance (2%).   Insurance benefits budgeted at 5% increase 2013 BUDGET HIGHLIGHTS †LAYOUT –NO MAJOR CHANGES „Organizational Chart,  Fund Summary pages Add d l f 2012 tldtil„Added column for 2012 actual details FUNDS NOT REVIEWED IN 2013 PROCESS†FUNDS NOT REVIEWED IN 2013 PROCESS „Building Authority (419) has no activity scheduled activity  for 2011.for 2011.  LOOKING AHEAD NOVEMBER 27th†NOVEMBER 27th „ADOPT 2013 BUDGET/RESOLUTIONS: †Mill levyy †Approve expenditures †Citing revenue availability for expenditures †DECEMBER 11th†DECEMBER 11th „SUPPLEMENTAL APPROPRIATIONS †Any necessary adjustments to 2012 budget †FEBRUARY 2013 „ROLLOVERS 2012 dit ll d it 2013 bd t†2012 expenditures rolled over into 2013 budget TOWN OF ESTES PARK 2013 DRAFT BUDGET TABLE OF CONTENTS SECTION A Budget Summaries and Operating Budgets General Fund…………….………………………………………1 Revenues……………..……………………………….3 Expenditures………………………………………….4 Expenditures and Other Uses Legislative………………………………..…………5 Judicial…………………………….……..…………7 Executive………………………….…….………….9 Administrative Services………….……….………..12 Finance………………….………...……………….14 Planning/Building Safety Summary…………….…16 Planning………………………...….…………17 Buildings…………………………………….……..19 Employee Benefits…………………………………21 Community Service………………..………….……23 Police Summary……………………………………25 Police/Patrol.……….……………………….….26 Support Services……………….…………….…31 Community Services………….…………….…..33 Protective Inspections…….….………………........35 Engineering……………….…………………….....37 Streets……………………………………………...39 Parks………………………….…………...……….43 Transportation……………….……………………..47 Transfers….……………..………………….………49 Special Revenue Funds Community Reinvestment………………………………...50 Conservation Trust………………………………………...51 Open Space………………………………………..………52 Community Services (summary)….……………………….54 Visitors Center…………………………………..55 Facility Sales & Marketing…….……………….59 Local Marketing District………………………..61 Senior Center……………………………………62 Events……….…………………………………..66 Museum…………………………………………72 Conference Center………………………………76 Enterprise Funds Light & Power…………………………………………...78 Water……………………………………………………..87 Internal Service Funds Medical Insurance……………………………………….97 Fleet Maintenance……………………………………….98 Information Systems Technology……………………...102 Vehicle Replacement……………………………..……106 Fiduciary Funds Theater………………………………………………….108 Original Budget Revised Budget Budget 2011 2012 2012 2013 Revenues $10,330,334 $10,178,877 $10,494,404 $10,260,319 Expenditures Personnel Services Salaries 3,421,403 3,461,756 3,312,138 3,793,297 Benefits*1,365,359 1,439,203 1,252,082 1,544,688 4,786,762 4,900,959 4,564,220 5,337,985 Operations and Maintenance 3,649,441 3,891,256 4,141,225 4,082,790 Total Current Expenses 8,436,203 8,792,215 8,705,445 9,420,775 Capital 159,879 942,065 1,306,102 96,000 Subtotal 8,596,081 9,734,280 10,011,547 9,516,775 Rollovers 0 0 0 0 Total Expenses $8,596,081 $9,734,280 $10,011,547 $9,516,775 Excess (deficiency) of revenues over expenditures 1,734,253 444,597 482,857 743,544 Other financing uses (cont/transfers out)(2,245,000)(2,252,364)(2,517,237)(3,561,789) Adjust to CAFR (rounding)/proceeds from EPHA 1 0 0 0 Other financing sources (transfers in) L&P/Water 1,160,866 1,233,322 550,195 1,466,554 Police Pension (closure)2,747 0 0 0 Increase (decrease) in fund balance 652,867 (574,445)(1,484,185)(1,351,691) Beginning (estimated) fund balance 5,915,150 6,568,017 6,568,017 5,083,832 Fund balance: Restricted for Emergencies (TABOR)411,000 425,000 425,000 462,500 Nonspendable prepaid expenditures 72,050 0 0 0 Total reserved fund balances 483,050 425,000 425,000 462,500 Unrestricted, unassigned fund balance*6,084,967 5,568,572 4,658,832 3,269,641 Total (estimated) fund balance $6,568,017 $5,993,572 $5,083,832 $3,732,141 Unreserved General Fund Balance/ (Total Expenses + Transfers Out)56%46%37%25% Available $$ from 30% to 25% fund balance:$346,789 (amount entered into transfer to Community Reinvestment Fund) Projected Statement of Revenues, Expenditures, and Fund Balance General Fund Town of Estes Park - 2013 Budget 1 Original Budget Revised Budget Budget 2011 2012 2012 2013 Projected Statement of Revenues, Expenditures, and Fund Balance General Fund Town of Estes Park - 2013 Budget * Benefits Benefits as a % of salaries: FICA/Medicare 7.65%; retirement avg 13.0%; insurances ~8.35% (Medical/life/dental/vision/EAP/workers comp) Fund cash flow summary Total monies in $11,493,948 $11,412,199 $11,044,599 $11,726,873 total monies out $10,841,081 $11,986,644 $12,528,784 $13,078,564 net change in cash position $652,867 ($574,445)($1,484,185)($1,351,691) 2 Original Budget Revised Budget Budget 2011 2012 2012 2013 Taxes $8,415,721 $8,356,212 $8,803,519 $8,809,633 Intergovernmental 37,587 38,238 39,800 39,800 (cigarette, mineral) Current 12,116 12,113 12,113 12,113 (rentals) Miscellaneous 223,157 233,093 233,103 19,871 (lieu of taxes) Interest 22,726 30,000 30,000 30,000 Departmental revenues 1,619,027 1,509,221 1,375,869 1,348,902 Subtotal 10,330,335 10,178,877 10,494,404 10,260,319 Transfers Light & Power 1,039,550 1,112,829 550,195 1,266,601 Water 121,316 120,493 0 199,953 Police pension Fund 2,747 0 0 0 Total transfers 1,163,613 1,233,322 550,195 1,466,554 Total Revenue $11,493,948 $11,412,199 $11,044,599 $11,726,873 inc/dec over prior year/column -8%-1%-4%6% Revenue detail 2011 2012 O 2012 R 2013 Taxes Property $348,390 $346,465 346,465 339,960 Ownership - license plate fees 21,813 25,000 22,000 22,000 Sales - General 7,422,537 7,318,535 7,800,000 7,800,000 Sales - vehicles sold in EP 2,291 2,500 2,500 2,500 Use - vehicles sold outside EP 180,936 175,000 175,000 175,000 Prop tax - late pmnt fees 1,968 500 1,153 500 Telephone franchise 14,132 16,000 16,000 16,000 Natural gas franchise 98,427 137,500 105,000 105,000 Cable TV franchise 57,741 55,000 58,000 58,000 Electric franchise 204,909 217,829 205,657 214,911 Water franchise 62,577 61,883 71,744 75,762 8,415,721 8,356,212 8,803,519 8,809,633 Departmental Revenues Legislative 1,772 125 200 225 Judicial 172 300 200 200 Executive 314,070 318,499 330,246 0 Elections 0 0 0 316,620 Finance/Administration 39,779 24,231 18,154 15,614 Planning 85,818 75,250 80,410 81,398 Buildings 186,770 172,442 173,342 196,442 Benefits 8,084 6,500 7,028 6,500 Community Service 25,057 0 0 0 Police 427,929 404,375 262,530 222,567 Building Safety 173,654 145,900 156,900 166,900 Engineering 55 100 100 50 Streets 354,924 358,999 344,259 339,886 Parks 942 2,500 2,500 2,500 $1,619,027 $1,509,221 $1,375,869 $1,348,902 General Fund Revenue Detail Town of Estes Park - 2013 Budget 3 Original Revised Budget Budget Budget 2011 2012 2012 2013 Legislative (1100)$148,314 1.7%$221,855 2.3%$209,862 2.1%$217,707 2.3% Judicial (1200)42,839 0.5%45,989 0.5%45,767 0.5%45,786 0.5% Executive (1300)481,900 5.6%587,756 6.0%595,836 6.0%507,257 5.3% Administrative Services (1400)0 0.0%11,400 0.1%19,922 0.2%328,478 3.5% Finance (1500)381,747 4.4%294,719 3.0%294,428 2.9%319,226 3.4% Planning (1600)396,614 4.6%321,663 3.3%353,547 3.5%467,032 4.9% Building Maintenance (1700)527,802 6.1%586,183 6.0%581,017 5.8%762,936 8.0% Employee Benefits (1800)81,899 1.0%94,775 1.0%90,771 0.9%117,792 1.2% Community Service Grants (1900)914,763 10.6%867,800 8.9%902,800 9.0%808,400 8.5% Police Patrol (2100)1,930,955 22.5%2,007,892 20.6%1,805,097 18.0%2,336,233 24.5% Dispatch (2155)745,633 8.7%776,911 8.0%674,875 6.7%674,032 7.1% Community Service (2175)251,173 2.9%258,068 2.7%267,962 2.7%176,670 1.9% Building Safety (2300)393,459 4.6%380,514 3.9%398,968 4.0%422,260 4.4% Engineering (2400)84,286 1.0%140,036 1.4%129,706 1.3%130,655 1.4% Streets (3100)1,139,255 13.3%1,936,584 19.9%2,343,236 23.4%1,180,253 12.4% Parks (5200)854,278 9.9%942,363 9.7%1,036,155 10.3%1,022,058 10.7% Transportation (5600)221,164 2.6%259,772 2.7%261,598 2.6%0 0.0% Subtotal 8,596,081 100.0%9,734,280 100.0%10,011,547 100.0%9,516,775 100.0% Transfers Community Reinvestment 800,000 7.4%800,000 8.2%900,000 9.0%1,616,789 17.0% Community Services 1,445,000 13.3%1,350,000 13.9%1,400,000 14.0%1,945,000 20.4% Light & Power 0 N/A 0 N/A 0 0.0%0 N/A Water 0 N/A 0 N/A 114,873 1.1%0 N/A Medical Insurance Fund 0 N/A 102,364 1.1%102,364 1.0%0 0.0% 2,245,000 20.7%2,252,364 18.8%2,517,237 20.1%3,561,789 27.2% Total Expenditures $10,841,081 100.0%$11,986,644 100.0%$12,528,784 100.0%$13,078,564 100.0% Rollovers $0 inc/dec over prior year/column -3%11%16%4% Personnel expenditures $4,786,762 44%$4,900,959 41%$4,564,220 36%$5,337,985 41% Employer benefits 33,238 0%45,075 0%35,956 0%46,792 0% Insurance premiums 95,591 1%88,819 1%84,342 1%97,385 1% Professional services/fees 715,992 7%892,852 7%954,638 8%744,914 6% Publishing 11,896 0%10,573 0%15,301 0%18,273 0% Rentals 30,196 0%33,879 0%85,977 1%99,123 1% Repairs and maintenance 1,040,498 10%1,038,123 9%1,111,801 9%1,250,788 10% Materials and supplies 330,527 3%366,765 3%390,965 3%377,973 3% Job performance expenditures 140,572 1%185,019 2%189,175 2%218,172 2% Utilities 311,583 3%317,351 3%325,270 3%372,870 3% Other current expenditures 4,754 0%5,000 0%5,000 0%5,100 0% Marketing expenses 0 0%0 0%0 0%3,000 0% Contingency (Mayor's fund)19,829 0%40,000 0%40,000 0%40,000 0% Grants/subsidies 914,763 8%867,800 7%902,800 7%808,400 6% Transfers out 2,245,000 21%2,252,364 19%2,517,237 20%3,561,789 27% Capital 159,879 1%942,065 8%1,306,102 10%96,000 1% Subtotal 10,841,081 100%11,986,644 100%12,528,784 100%13,078,564 100.0% Rollovers 0 0%0 0%incl above 0 0% Totals 10,841,081 100.0%11,986,644 100.0%12,528,784 100.0%13,078,564 100.0% EXPENDITURES BY CATEGORY General Fund Expense by Department Town of Estes Park - 2013 Budget EXPENDITURES BY DEPARTMENT 4 *Mayor and Board of 6 Town Trustees provide broad policy direction. *Develop strategic plans as necessary *Serve as the quasi judicial body in matters related to the Estes Valley Development Code and as the local liquor licensing authority * Reappoint advisory committees annually * Town Board approves budget annually Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $31,331 $31,450 $36,378 $38,978 Benefits 45,895 47,957 36,435 36,812 $77,225 $79,407 $72,813 $75,790 Operations & Maintenance 71,089 142,448 137,049 141,917 Total Current Expenses 148,314 221,855 209,862 217,707 Capital 0 0 0 0 Total Expenses $148,314 $221,855 $209,862 $217,707 inc/dec over prior year/column 11%50%41%4% Revenues 1,772 125 200 225 Personnel Levels Mayor 1.00 1.00 1.00 1.00 Trustees 6.00 6.00 6.00 6.00 Total 7.00 7.00 7.00 7.00 Operations & Maintenance Insurance premiums 185 203 252 277 Professional services/fees 14,678 40,200 30,200 37,753 Maintenance contracts 0 0 0 1,720 Materials and supplies 15,542 22,600 27,152 22,700 Job performance expenditures 15,875 34,245 34,245 33,967 Utilities 1,105 1,200 1,200 1,200 Other current expenditures 3,875 4,000 4,000 4,300 Contingency (Mayor's fund)19,829 40,000 40,000 40,000 71,089 142,448 137,049 141,917 General Fund Legislative, #101-1100 (Mayor & Town Board) Town of Estes Park - 2013 Budget SCOPE OF SERVICES 5 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 1 2 2 21-01 Property 202 250 275 21-02 Liability Insurance Premiums 203 252 277 5,000 5,000 5,000 22-04 Ordinance Revision Fees 21,503 22-09 IT Services (6 PCs) 1,250 22-09 IT Services (5 i-pads) 5,200 5,200 5,000 22-98 Plans/studies as needed 30,000 20,000 0 22-98 Recruitment/search for TA 0 0 5,000 22-98 EPURA files Professional Services/Fees 40,200 30,200 37,753 Maintenance contracts 0 0 1,720 25-01 Phone mtc (4) 1,500 1,500 1,500 26-01 Office Supplies 500 500 500 26-02 Postage 300 300 300 26-03 Printing/Forms 10,800 10,800 10,000 26-17 Volunteer Recognition Luncheon 9,500 9,500 8,000 26-17 Catering/Special Circumstances 0 4,552 2,400 26-17 i-pads for Trustees (3) Materials and Supplies 22,600 27,152 22,700 21,500 27-04 Education/Training details 12,500 12,500 12,500 27-04 5 out of state 7,500 7,500 7,500 27-04 5 in state 2,000 2,000 1,500 27-04 CIA class 10,717 27-05 Dues/subscriptions details 7,378 7,378 7,600 27-05 Colo Municipal League 1,117 1,117 1,117 27-05 National League Cities 1,650 1,650 1,650 27-05 Colo Assoc of Ski Towns 350 350 350 27-05 Other dues/sub as needed 1,000 1,000 1,000 27-06 Employee Recognition 750 750 750 27-07 Mileage Reimbursement Job Performance Expenses 34,245 34,245 33,967 Utility Expenditures 1,200 1,200 1,200 28-01 Telephone Other Current Expenses 4,000 4,000 4,300 29-40 Pride Awards Mayor's Contingency 40,000 40,000 40,000 60-01 Contingency Fund for Mayor Total Operations & Maintenance Costs 142,448 137,049 141,917 Capital Equipment 0 0 0 Town of Estes Park Detail budget information (Mayor and Board) Legislative 101-1100-411 6 *Provide fair and impartial application of Town codes to include the model traffic code *Manage and review sentencing of offenders *Assist with certification of municipal election results *Provide for the swearing-in of Town elected officials Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $33,746 $35,496 $35,496 $35,496 Benefits 7,904 8,410 8,195 8,540 $41,649 $43,906 $43,690 $44,036 Operations & Maintenance 1,189 2,083 2,077 1,750 Total Current Expenses 42,839 45,989 45,767 45,786 Capital 0 0 0 0 Total Expenses $42,839 $45,989 $45,767 $45,786 inc/dec over prior year/column 5%7%7%0% Revenues 172 300 200 200 Personnel Levels Judge 0.50 0.50 0.50 0.50 Court Clerk 0.50 0.50 0.50 0.50 Assistant Judge contracted contracted contracted contracted Total 1.00 1.00 1.00 1.00 5% salary increase by ordinance in even-numbered years (next = '14) Operations & Maintenance Insurance premiums 254 279 272 300 Materials and supplies 130 374 375 270 Job performance expenditures 805 1,430 1,430 1,180 1,189 2,083 2,077 1,750 SCOPE OF SERVICES General Fund Judicial, #101-1200 (Municipal Court) Town of Estes Park - 2013 Budget 7 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 279 272 300 21-02 Liability Insurance Premiums 279 272 300 174 175 100 26-01 Office Supplies 130 130 100 26-02 Postage 70 70 70 26-17 Printing/Forms Materials and Supplies 374 375 270 750 750 500 27-04 Education/Training 600 600 600 27-05 Member Dues/Subscriptions (Bar Assoc, Clerk/Judge Assoc) 80 80 80 27-06 Employee recognition (1 @ $80) emp rec contingency for cont. judge Job Performance Expenses 1,430 1,430 1,180 Total Operations & Maintenance Costs 2,083 2,077 1,750 Capital Equipment 0 0 0 Town of Estes Park Detail budget information (Municipal Court) Judicial 101-1200-412 8 *Implementation of Town Board goals and strategic plan(s) *Provide operational oversight of Town Departments *Preparation and monitoring of annual budget *Oversight of public information programs and publications *Serve or facilitate as liaison between Town and community groups as needed *Staff support to the Mayor and Town Board of Trustees Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $191,418 $227,108 $239,650 $261,181 Benefits 61,934 80,474 73,890 91,012 $253,352 $307,582 $313,540 $352,193 Operations & Maintenance 228,548 280,174 282,296 155,064 Total Current Expenses 481,900 587,756 595,836 507,257 Capital 0 0 0 0 Total Expenses $481,900 $587,756 $595,836 $507,257 inc/dec over prior year/column 16%22%24%-15% Revenues 314,070 318,499 330,246 0 Liquor occupation licenses 53,371 51,624 53,000 0 General occupation licenses 257,855 255,000 258,000 0 (both moved to 101-1400 - Admin) Other (HR for LETA, EPLD, EVFPD):2,845 11,875 19,246 0 Personnel Levels Town Administrator 0.38 0.38 0.38 0.38 Deputy Town Administrator 0.38 0.38 0.38 0.38 Public Information Officer 0.38 0.38 0.38 0.38 Executive Secretary 0.38 0.38 0.38 0.38 Group Sales and Marketing Mgr 222-2800 222-2800 222-2800 1.00 Town Clerk/ Dir. Of 0.38 0.38 0.38 - Administrative Services Deputy Town Clerk 0.38 0.38 0.38 - Human Resource Generalist -0.38 0.38 - HR/Payroll Technician -0.38 0.38 - Total 2.28 3.04 3.04 2.52 Administrative services (101-1400) separated from Executive in 2013. Group Sales & Marketing (222-2800) added to Executive in 2013 (from Community Serivces Fund). Operations & Maintenance Insurance premiums 2,349 1,503 4,532 2,188 Professional services/fees 163,913 164,120 165,038 78,203 Publishing 4,093 4,000 4,000 9,900 Repair & maintenance 9,299 12,316 15,948 5,881 Materials and supplies 30,720 55,000 57,533 21,500 Job performance expenditures 15,038 40,635 32,645 32,892 Utilities 3,136 2,600 2,600 1,500 Marketing expenses 0 0 0 3,000 228,548 280,174 282,296 155,064 General Fund Executive, #101-1300 Town of Estes Park - 2013 Budget SCOPE OF SERVICES 9 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 142 147 180 21-01 Property 1,361 1,317 2,008 21-02 Liability 0 3,068 0 21-50 Unemployment Insurance Premiums 1,503 4,532 2,188 750 750 0 22-07 Recording Fees 90,000 90,000 30,000 22-08 Legal 39,870 39,870 17,919 22-09 IT Services (5 PCs) 0 0 500 22-09 IT Services (2 i-pads) 0 0 3,584 22-09 1 PC (222-2800 - Group sales) 0 918 0 26-26 Insurance claims 3,500 3,500 3,500 22-98 Public information as needed 5,000 5,000 5,000 22-98 Newsletter 20,000 20,000 0 22-98 Departmental assessment 1,700 1,700 1,700 22-98 Annual report 3,300 3,300 2,000 22-98 Website mgt 0 0 7,000 22-98 Strat Planning and Dev (consultant) 0 0 7,000 22-98 Alliance for Innovations (support) Professional Services/Fees 164,120 165,038 78,203 Publication Fees 4,000 4,000 7,500 23-01 Publishing (Ads) ('13 - 222-2800) 0 0 2,400 23-03 Ad production (222-2800) Publication Fees 4,000 4,000 9,900 7,348 7,348 4,781 25-01 Phone (11) 500 500 0 25-01 Clerk's index 4,468 8,100 1,100 25-01 Copy machine maintenance Maintenance Contracts 12,316 15,948 5,881 6,000 6,000 2,500 26-01 Office Supplies 0 0 500 26-01 Office supplies (222-2800) 7,000 7,000 4,500 26-02 Postage (incl. Newsletter - $3,600) 2,500 2,500 700 26-03 Printing/Forms 100 123 100 26-04 Freight/Shipping 4,500 4,500 3,500 26-17 Catering/Special Circumstances 13,000 13,000 0 26-23 FF&E - filing systems 15,000 15,000 0 26-23 FF&E - workroom/furniture 0 2,500 0 26-23 Lancaster furniture 0 0 8,000 26-23 Admin cnf rm - chairs/table 0 10 0 26-32 Data processing software 4,900 4,900 0 26-33 Admin Asst desktop, Printer 2,000 2,000 1,700 26-42 PIO - video camera/equipment) Materials and Supplies 55,000 57,533 21,500 23,750 27-04 Education/Training 20,000 10,000 7,500 27-04 Out of state (8) 12,000 12,000 9,000 27-04 In state (8) 1,000 1,000 6,500 27-04 misc/leadership team development 0 0 750 27-04 CSAE conference (222-2800) 5,732 27-05 Member Dues/Subscriptions 202 202 202 27-05 Newspapers 90 90 0 27-05 Colo Muni Clerks Assoc 250 250 0 27-05 Intl Inst of Muni Clerks 1,000 1,000 2,000 27-05 Intl City/Cty Mgrs Assoc (2) 65 65 100 27-05 Colo City/Cty Mgrs Assoc 215 215 0 27-05 Colo Assoc of Transit Agencies Town of Estes Park Detail budget information Executive 101-1300-413 10 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Executive 101-1300-413 275 275 0 27-05 Rotary - TA 75 75 75 27-05 Colo Public Info Officers Assoc 0 0 80 27-05 PIO (Nat. Info Officers Assoc) 80 80 0 27-05 Nat Info Officers Assoc 1,000 1,000 0 27-05 Listserve: PIO & Town Clerk 160 160 0 27-05 Soc for Human Resc Mgmt (SHRM) 474 474 0 27-05 Personnel CO & FED 439 439 0 27-05 FLSA Updates 0 2,010 0 27-05 Additonal dues for Admin 0 0 275 27-05 Community Service Club 0 0 1,500 27-05 dues/subs (222-2800) 0 0 1,500 27-05 NCEDC dues (No Co Econ Dev Cncl) 2,130 27-06 Employee Recognition 720 720 720 27-06 9 Dept heads @ $80 640 640 160 27-06 2 employees @ $80 1,250 1,250 1,250 27-06 125 employees @ $10 0 0 80 27-06 1 employee @ $80 (222-2800) 0 0 500 27-07 Mileage (222-2800) 700 700 700 27-07 Mileage Reimbursement Job Performance Expenses 40,635 32,645 32,892 Utility Expenses 2,600 2,600 1,500 28-01 Telephone ('13 = 222-2800) Marketing Expenses 0 0 3,000 28-01 Mkt expenses (222-2800) Total Operations & Maintenance Costs 280,174 282,296 155,064 Capital Equipment 0 0 0 11 Human Resources: Benefits Management for Town and participating entities. Payroll, including managing accrual records. Employee programs (life insurance, employee assistance, home ownership, employee recognition). Retirement administration, training, workers compensation. Agenda and meeting, and minutes preparation for Town Board and Committees. Administrative oversight of all municipal elections (regular, special, coordinated). Risk Management.Maintain policies, procedures. Maintain official documents and records.Manage legal publications. Staff support to Mayor and Trustees.Codification of codes. Oversee open records requests.Appointment manager for Trustees. Manage business and liquor licensing. Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries see 101-1300 see 101-1300 $84 $93,291 Benefits see 101-1300 see 101-1300 $0 34,064 0 0 84 127,355 Operations & Maintenance 0 11,400 19,838 201,123 Total Current Expenses 0 11,400 19,922 328,478 Capital 0 0 0 0 Total Expenses $0 $11,400 $19,922 $328,478 inc/dec over prior year/column -100%N/A N/A 1549% Revenues 0 0 0 316,620 Liquor occupation licenses 101-1300 101-1300 101-1300 49,221 General occupation licenses 101-1301 101-1301 101-1301 255,000 (both moved to 101-1400 - Admin) Other (HR services for EPPL, EVFD):101-1301 101-1301 101-1301 12,399 Personnel Levels Town Clerk/ Dir. Of ---0.38 Administrative Services Deputy Town Clerk ---0.38 Human Resource Generalist ---0.38 HR/Payroll Technician ---0.38 Total 0.00 0.00 0.00 1.52 Administrative services separated from Executive (101-1300) in 2013 Operations & Maintenance Insurance premiums 0 0 0 900 Professional Services/Fees 0 1,200 1,200 148,753 Publication Fees 0 200 200 2,000 Maintenance Contracts 0 0 0 9,776 Materials and Supplies 0 10,000 13,738 21,500 Job Performance Expenses 0 0 4,700 18,194 Utility Expenses 0 0 0 0 0 11,400 19,838 201,123 Town of Estes Park - 2013 Budget Administrative Services, #101-1400 General Fund SCOPE OF SERVICES In 2012, the Elections Department became the Administrative Services Department, combining the Town Clerk and Human Resources Departments. Services include: 12 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 0 0 100 21-01 Property 0 0 800 21-02 Liability 0 0 0 21-50 Unemployment Insurance Premiums 0 0 900 0 0 60,000 22-08 Legal 0 0 21,503 22-09 IT Services (6 PCs) 250 22-09 IT Services (1 i-pad) 1,200 1,200 0 22-25 Judges 0 0 30,000 22-98 Salary classifications/study 0 0 30,000 22-98 Sales Tax - Nov election 0 0 5,000 22-98 Town Clerk Files (Simply Org) 0 0 2,000 22-98 Miscellaneous Professional Services/Fees 1,200 1,200 148,753 Publication Fees 200 200 2,000 23-01 Publishing 0 0 2,276 25-01 Phone (6) 0 0 500 25-01 Clerk's index 0 0 7,000 25-01 Copy machine maintenance Maintenance Contracts 0 0 9,776 7,500 7,500 0 26-01 Election 0 0 3,000 26-01 Office Supplies 2,500 6,238 2,000 26-02 Election/postage 0 0 2,500 26-03 Printing/Forms 0 0 2,000 26-17 Catering/Special Circumstances 0 0 3,000 26-23 FF&E - office blinds 0 0 1,000 26-23 FF&E - door window 0 0 2,000 26-23 FF&E - automatic door release 0 0 2,000 26-33 Desktop - Front desk 0 0 2,000 26-33 Desktop - Payroll 0 0 2,000 26-33 Desktop - Deputy clerk Materials and Supplies 10,000 13,738 21,500 11,000 27-04 Education/Training 0 0 5,000 27-04 Out of state (2) 0 0 6,000 27-04 In state (4) 6,574 27-05 Member Dues/Subscriptions 0 4,700 4,700 27-05 Mtn States Employer Council 0 0 160 27-05 Colo Muni Clerks Assoc (2) 0 0 120 27-05 Intl Public Mgt Assoc. (2) 0 0 250 27-05 Intl Assoc. of Muni Clerks 0 0 45 27-05 EP Trail Gazette 0 0 500 27-05 Other as needed 0 0 360 27-05 SHRM (2) 0 0 439 27-05 FLSA Updates 320 27-06 Employee Recognition 0 0 320 27-06 4 employees @ $80 0 0 300 27-07 Mileage Reimbursement Job Performance Expenses 0 4,700 18,194 Utility Expenditures 0 0 0 28-01 Telephone Total Operations & Maintenance Costs 11,400 19,838 201,123 Town of Estes Park Detail budget information Administrative Services 101-1400-414 13 *Act as a "front desk" for Town Hall - information/billing requests, phone answering *Generate, process and manage utility billing process *Provide internal/external reports to staff, public, board, other interested parties *Budget and CAFR preparation/presentation *Manage cash flow, accounts payable/receivable functions *Provide services for other governmental entities as contracted. Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $227,548 $165,823 $166,105 $172,343 Benefits 89,600 66,882 67,391 74,383 $317,148 $232,705 $233,496 $246,726 Operations & Maintenance 64,599 62,014 60,932 72,500 Total Current Expenses 381,747 294,719 294,428 319,226 Capital 0 0 0 0 Total Expenses $381,747 $294,719 $294,428 $319,226 inc/dec over prior year/column 9%-23%-23%8% Revenues 39,779 24,231 18,154 15,614 EVFPD accounting 7,900 1,800 900 0 EVPLD accounting 21,980 22,431 14,965 15,414 LETA admin fee 4,480 0 0 0 LMD admin fee 5,000 0 0 0 Miscellaneous services 419 0 2,289 200 Personnel Levels* Finance Officer 0.55 0.60 0.60 0.60 Assistant Finance Officer 0.55 0.60 0.60 0.60 Administrative Clerk 0.14 0.10 0.10 0.10 Accounts Payable/Utility Billing Specialist 0.57 0.60 0.60 0.60 Accountant I 0.55 0.60 0.60 0.60 Human Resources Generalist 0.48 --- Payroll/HR Technician 0.60 --- Total 3.44 2.50 2.50 2.50 Operations & Maintenance Insurance premiums 1,523 1,676 1,781 1,960 Professional services/fees 45,601 38,267 37,663 49,487 Publishing 1,468 1,873 1,873 1,873 Repair & maintenance 3,482 4,326 4,326 4,225 Materials and supplies 8,263 11,259 10,952 10,464 Job performance expenditures 3,361 3,485 3,634 4,490 Utilities 901 1,130 703 0 64,599 62,016 60,932 72,500 SCOPE OF SERVICES Town of Estes Park - 2013 Budget Finance, #101-1500 General Fund 14 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 6 5 6 21-01 Property 1,670 1,776 1,954 21-02 Liability Insurance Premiums 1,676 1,781 1,960 7,453 7,453 9,000 22-01 Auditing 250 0 250 22-08 Legal 18,762 18,762 28,671 22-09 IT Services (PCs - 8) 700 600 700 22-10 Bank fees 6,655 7,000 7,000 22-11 County Treasurer (2% collection fees for ownership, property, etc.) 3,866 22-98 Other 457 435 435 22-98 Govt Finance Officers Assoc (GFOA) Application fee for award 3,885 3,328 3,328 22-98 Courier service 105 85 103 Minor other expenses Professional Services/Fees 38,267 37,663 49,487 Publication Fees 1,873 1,873 1,873 23-01 Publishing 4,326 4,326 4,225 25-01 Phone System contract Repair & Maintenance 4,326 4,326 4,225 1,500 1,500 800 26-01 Office Supplies 3,244 3,137 3,150 26-02 Postage 2,500 2,300 2,500 26-03 Printing/Forms (Budgets) 115 115 115 26-04 Freight/Shipping 1,000 1,000 1,000 26-17 Catering/Special Circumstances 500 500 500 26-23 Office Furniture file cabinets, counter efficiency 2,400 2,400 2,400 26-33 Data processing equipment Materials and Supplies 11,259 10,952 10,465 (Asst. Finance Officer) 3,000 27-04 Education/Training 0 1,915 2,000 27-04 GFOA/RM Leadership 1,136 500 1,000 27-04 6 in-state classes 775 159 0 27-04 GFOA resource material 760 27-05 Member Dues/Subscriptions 590 170 170 27-05 GFOA national 179 120 90 27-05 GFOA state 75 0 0 27-05 Notary renewal 0 0 500 27-05 CPFO certification 480 520 480 27-06 Employee Rec (6 FTE @ $80) 250 250 250 27-07 Mileage Reimbursement Job Performance Expenses 3,485 3,634 4,490 Utility Expenditures 1,130 703 0 28-01 Telephone Total Operations & Maintenance Costs 62,016 60,932 72,500 Capital Equipment 0 0 0 Town of Estes Park Detail budget information Finance 101-1500-415 15 *see 101-1600 and 101-2300 for departmental details Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $485,832 $385,232 $400,930 $470,652 Benefits 184,542 184,362 172,246 226,242 $670,374 $569,594 $573,176 $696,894 Operations & Maintenance 119,700 132,582 179,339 189,898 Total Current Expenses 790,073 702,176 752,515 886,792 Capital 0 0 0 2,500 Total Expenses $790,073 $702,176 $752,515 $889,292 inc/dec over prior year/column 9%-11%-5%18% Revenues Planning (1600)85,818 75,250 80,410 81,398 Building Safety (2300)173,654 145,900 156,900 166,900 Total 259,472 221,150 237,310 248,298 SCOPE OF SERVICES General Fund Planning, Building Safety Summary (1600, 2300) Town of Estes Park - 2013 Budget 16 Estes Valley Long Range/Create more convenient, equitable, healthful, efficient and attractive places for present and future Master Planning: generations. Articulate a desired future to inform decision-making today. Current Planning: with present and future needs, best promote health, safety, order, convenience, prosperity and general welfare, as well as efficiency and economy in the process of development. Land Uses Nuisances:Eliminate nuisances detrimental to the health, safety, convenience, and general welfare of the citizens, on private property within the Estes Valley, such as waste accumulation, unsanitary conditions, and noxious weeds. Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $241,941 $164,773 $189,928 $236,517 Benefits 83,952 82,723 85,482 118,368 $325,893 $247,496 $275,410 $354,885 Operations & Maintenance 70,721 74,167 78,137 112,147 Total Current Expenses 396,614 321,663 353,547 467,032 Capital 0 0 0 0 Total Expenses $396,614 $321,663 $353,547 $467,032 inc/dec over prior year/column 4%-19%-11%32% Revenues (totals)85,818 75,250 80,410 81,398 Itergov't Rev: Lrmr Cty IGA planner's salary/plan rev fees 43,182 40,000 44,000 45,998 Charges for Services: Application fees 41,805 35,000 35,000 35,000 Miscellaneous Revenue: Other 832 250 1,410 400 Personnel Levels Community Development Director 0.75 0.75 0.75 0.75 Planner II/Senior Planner ('12-'13)2.00 1.00 1.00 1.00 Code Compliance Officer/Planner 1 0.00 0.00 1.00 1.00 Secretary III 0.75 0.75 0.75 0.75 Total 3.50 2.50 3.50 3.50 Operations & Maintenance Insurance premiums 1,777 1,955 1,881 1,955 Professional services/fees 31,041 40,706 52,726 67,335 Publishing 547 800 950 800 Rentals 2,507 2,640 2,640 2,136 Repair & maintenance 3,314 5,498 3,498 5,952 Materials and supplies 19,186 12,600 5,534 19,870 Job performance expenditures 10,788 8,640 9,580 13,799 Utilities 1,095 828 828 0 Other current expenditures 465 500 500 300 70,721 74,167 78,137 112,147 SCOPE OF SERVICES Provide for the coordinated and harmonious development of the Estes Valley, which will, in accordance General Fund Planning, #101-1600 Town of Estes Park - 2013 Budget 17 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 97 96 97 21-01 Property 1,858 1,785 1,858 21-02 Liability Insurance Premiums 1,955 1,881 1,955 Planning: 0 5,420 15,000 22-03 Special Projects & Contract Planning 5,000 0 7,500 22-03 Planning: GIS Consultant Services 5,000 0 0 22-03 Planning: Sungard (H.T.E.) data transfer 20,000 18,000 25,000 22-08 Legal 9,381 9,381 14,335 22-09 IT Services (4 PCs) 1,250 1,250 1,500 22-35 Applications Publications: legal notices 75 75 0 22-98 Back ground checks 0 18,600 4,000 22-98 Consulting to enhance Planning & Bldg Svcs Professional Services/Fees 40,706 52,726 67,335 Publication fees 800 950 800 23-01 Publication fees: Board/Staff positions Lease 2,640 2,640 2,136 24-03 Lease: copier (split 50/50 w/ Bldg Safety) 1,676 1,676 1,732 25-01 Mtc contracts: copier charges 1,822 1,822 1,720 25-01 Mtc contracts: telephone system 2,000 0 2,500 25-02 Bldg rpr/mtc: office remodel Maintenance Contracts 5,498 3,498 5,952 1,750 1,750 2,000 26-01 Office Supplies 600 1,065 1,000 26-02 Postage 250 719 1,000 26-03 Printing/Forms 1,800 1,800 1,970 26-17 Catering/Special circumstances 5,000 0 5,000 26-23 Furniture/fixtures: Hi capacity filing system 3,000 0 0 26-23 Office storage cabinet 0 0 2,500 26-23 Office furniture for new staff person 200 200 400 26-32 Data software 0 0 6,000 26-33 Office equipment: repl 2 PCs + 1 additional Materials and Supplies 12,600 5,534 19,870 for new staff person 5,645 6,145 10,269 27-04 Education/training: includes professional planning/training, training for Planning Commissioners & new staff person, also expanded training to include listening/ communication skills 2,395 2,585 2,600 27-05 Member dues/subscriptions: includes American Planning Association (APA) dues & APA subscription for 2 staff & Planning Commissioners 200 200 280 27-06 Employee Recognition (3.5 @ $80) 400 650 650 27-07 Mileage Reimbursement Job Performance Expenses 8,640 9,580 13,799 Utility Expenditures 828 828 0 28-01 Telephone Interest on Deposits 500 500 300 29-06 Interest on Deposits Total Operations & Maintenance Costs 74,167 78,137 112,147 Capital Equipment 0 0 0 Town of Estes Park Detail budget information Planning 101-1600-416 18 Services include: exterior and interior, HVAC, Utilities and Elevator maintenance, cleaning contracts. Records management: maintenance records, as-built, mechanical equipment, warranties In 2013, the conference center (222-5800) revenues/expenses were added to Buildings (101-1700) Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $23,058 $25,614 $25,736 $78,640 Benefits 9,556 10,998 10,450 41,896 $32,614 $36,612 $36,187 $120,536 Operations & Maintenance 495,188 542,071 537,330 619,900 Total Current Expenses 527,802 578,683 573,517 740,436 Capital 0 7,500 7,500 22,500 Total Expenses $527,802 $586,183 $581,017 $762,936 inc/dec over prior year/column 15%11%10%31% Revenues (totals)186,770 172,442 173,342 196,442 Building rent (from L&P, Water)130,201 130,201 130,201 130,201 RM Park Inn F&B concession*0 0 0 24,000 Employee housing rent 38,755 42,241 42,241 42,241 Youth Center insurance reimbursement 17,814 0 0 0 Other 0 0 900 0 Personnel Levels Director of Public Works 0.14 0.14 0.14 0.14 Facilities Manager 0.00 0.00 0.00 1.00 Public Works Civil Engineer II 0.16 0.16 0.16 0.16 Total 0.30 0.30 0.30 1.30 Operations & Maintenance Insurance premiums*17,855 19,622 15,888 25,349 Professional services/fees 18,131 30,000 30,000 0 Rentals*12,501 12,501 12,501 48,751 Repair & maintenance*317,031 351,000 351,000 359,000 Materials and supplies 26,465 26,000 29,055 31,250 Job performance expenditures 0 350 350 350 Utilities*103,205 102,600 98,536 155,200 495,188 542,073 537,330 619,900 Capital New water heater - conference cntr 0 7,500 7,500 0 FF&E costs - PW remodel 0 0 0 22,500 0 7,500 7,500 22,500 *Community Services Fund - Conference Center (222-5800) moved to Buildings (101-1700) in 2013 SCOPE OF SERVICES General Fund Buildings, #101-1700 Town of Estes Park - 2013 Budget 19 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 19,256 15,687 25,128 21-01 Property ('13 includes 222-5800) 366 201 221 21-02 Liability Insurance Premiums 19,622 15,888 25,349 Professional Services 30,000 30,000 0 22-02 Facility assessment 12,501 12,501 36,501 24-02 Real property (rental prop from L&P/H2O) ('13 includes 222-5800) 0 0 12,250 24-04 Conf Center ptax (from 222-5800) Rentals 12,501 12,501 48,751 250,000 25-01 Maintenance contracts 87,260 87,260 87,260 25-01 Municipal buildings (janitorial) 76,000 76,000 76,000 25-01 Public restrooms (janitorial) 0 0 23,000 25-01 Additional trash/cleaning services 3,500 3,500 3,500 25-01 Shops 35,000 35,000 35,000 25-01 Mechanical 11,000 11,000 11,000 25-01 Carpets 2,400 2,400 2,400 25-01 Elevator inspections 1,500 1,500 1,500 25-01 Copiers 1,060 1,060 1,060 25-01 Telephone system 9,280 9,280 9,280 25-01 Minor/misc maintenance/janitorial 109,000 94,000 94,000 109,000 25-02 Buildings (23) ('13 includes 222-5800) 30,000 30,000 0 25-02 Stain CVB exterior Maintenance Contracts 351,000 351,000 359,000 500 555 500 26-01 Office Supplies 25,000 28,000 30,000 26-05 Janitorial supplies 0 0 250 26-17 Catering/special circumstances 500 500 500 26-23 Furniture/fixtures Materials and Supplies 26,000 29,055 31,250 Education and Training 350 350 350 24-04 Education and Training 0 0 1,000 28-01 Telephone ('13 includes 222-5800) 2,500 3,000 4,200 28-02 Natural gas ('13 includes 222-5800) 85,000 80,000 130,000 28-03 Electricity ('13 includes 222-5800) 5,100 5,120 8,000 28-04 Water ('13 includes 222-5800) 10,000 10,416 12,000 28-05 Sewer ('13 includes 222-5800) Utility Expenditures 102,600 98,536 155,200 Total Operations & Maintenance Costs 542,073 537,330 619,900 7,500 7,500 0 33-31 New water heater for Conference Center 0 0 22,500 33-32 FF&E - PW remodel Capital Equipment 7,500 7,500 22,500 Town of Estes Park Detail budget information Buildings 101-1700-417 20 This division provides for employee recognition, motivation and events. In 2011, the department absorbed the costs from the #606 (Medical) Fund. Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services $0 $0 $0 $0 Operations & Maintenance 81,899 94,775 90,771 117,792 Total Current Expenses 81,899 94,775 90,771 117,792 Capital 0 0 0 0 Total Expenses $81,899 $94,775 $90,771 $117,792 inc/dec over prior year/column 200%16%11%30% Revenues 8,084 6,500 7,028 6,500 (admin fees for administering benefits for Library, Marketing, EP Sanitation, and Fire Districts) Personnel Levels none Operations & Maintenance Employer benefits 33,238 45,075 35,956 46,792 Professional services/fees 30,455 25,200 30,315 37,000 Materials and supplies 10,242 13,000 13,000 15,000 Job performance expenditures 7,964 11,500 11,500 19,000 81,899 94,775 90,771 117,792 Operations & Maintenance details Post Employment Insurance 0 44,075 34,956 42,792 (2 current, 3 eligible) Wellness Benefit 0 1,000 1,000 4,000 Benefit Consultant Fee 0 25,000 30,000 30,000 Actuarial Fee 0 200 315 7,000 Catering (holiday party)7,964 13,000 13,000 15,000 Employee recognition (longevity)1,964 2,500 2,500 1,000 Employee Home Ownership 6,000 9,000 9,000 18,000 (Employee Home Ownership 2013: Town contributes $250/participant/month; currently 4 participants - 2 additional participants anticipated. Employee must contribute minimum of $95/pay period) General Fund Employee Benefits, #101-1800 PURPOSE Town of Estes Park - 2013 Budget 21 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2012 Detail 16,718 16,718 14,264 14-60 Post employment insurance (2 current)* 27,357 18,238 28,528 14-60 Post employment insurance (4 eligible) 1,000 1,000 4,000 14-80 Wellness Benefit Fair ($25x120) Employer Benefits 45,075 35,956 46,792 25,000 30,000 30,000 22-28 Benefit consultant 200 315 7,000 22-90 Actuarial study (post-retirement) Prof. services/fees 25,200 30,315 37,000 13,000 13,000 15,000 26-17 Holiday Party/After Hours event Materials and Supplies 13,000 13,000 15,000 2,500 2,500 1,000 27-06 Employee recognition (longevity) 9,000 9,000 18,000 27-11 Employee home ownership Job Performance Expenses 11,500 11,500 19,000 (4 current, 2 anticipated) Total Operations & Maintenance Costs 94,775 90,771 117,792 Capital Equipment 0 0 0 *to qualify, must have 15 years with Town, retire between age 60-65 Town of Estes Park Detail budget information Employee benefits 101-1800-418 22 Original Budget Revised Budget Budget 2011 2012 2012 2013 COMMUNITY SERVICE GRANTS Arts & Education $3,400 $7,500 $7,500 $9,150 Transportation 26,000 27,300 27,300 28,500 Housing 6,500 5,000 5,000 5,000 Youth 36,300 36,000 36,000 37,500 Food Tax Refund 16,350 17,500 17,500 17,500 Human Services 39,800 46,800 46,800 50,250 Sister City Program 8,350 8,390 8,390 3,500 subtotal:$136,700 $148,490 $148,490 $151,400 INTERGOVERNMENTAL SUPPORT Estes Park Housing Authority $129,500 $123,310 $123,310 $111,000 Subsidy to EVFPD (7% of sales tax)519,578 511,000 546,000 546,000 Local Marketing District (branding project support)128,985 85,000 85,000 0 Total $914,763 $867,800 $902,800 $808,400 inc/dec over prior year/column -5%-1%-10% Revenues (loan repayment from EPHA)25,057 0 0 0 Budget Comments Current funding levels do not guarantee funding in future budgets. Continued funding is contingent upon full and open disclosure of financial information by funded groups/agencies. 2011 2012 O 2012 R 2013 Arts & Education Art Center of EP 700 500 500 500 Chamber Music Society of Estes Park 700 900 900 700 Cultural Arts Council of EP 400 500 500 500 EP Repertoire Theater Company 700 700 700 700 Estes Land Stewardship Association 0 400 400 250 Estes Park Jazz Big Band 0 900 900 0 Estes Park Village Band 0 900 900 1,000 Estes Valley Historical Preservation 0 1,000 1,000 1,000 Estes Valley Library Foundation 0 0 0 4,000 Life Rhythms Music Therapy 0 1,000 1,000 0 Oratorio Society of Estes Park 700 700 700 500 Stanley Museum 200 0 0 0 3,400 7,500 7,500 9,150 Transportation Special transit 26,000 27,300 27,300 28,500 26,000 27,300 27,300 28,500 Town of Estes Park - 2013 Budget The Community Services department is the source of Town assistance to various community organizations. Contingent upon funding availability, the Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The categories include arts and education, transportation, youth programs, various human services, and the food tax refund and sister city programs. Subsidies are distributed on a quarterly basis. SCOPE OF SERVICES General Fund Community Services, #101-1900 23 Original Budget Revised Budget Budget 2011 2012 2012 2013 Town of Estes Park - 2013 Budget The Community Services department is the source of Town assistance to various community organizations. Contingent upon funding availability, the Town will provide subsidies to organizations representing a broad spectrum of cultural and human services. The categories include arts and education, transportation, youth programs, various human services, and the food tax refund and sister city programs. Subsidies are distributed on a quarterly basis. SCOPE OF SERVICES General Fund Community Services, #101-1900 Housing Estes Housing Assistance Program 1,500 0 0 0 Habitat for Humanity of Estes Valley 5,000 5,000 5,000 5,000 6,500 5,000 5,000 5,000 Youth BACers (Bobcat Athletics)3,800 0 0 0 Estes Park Learning Place 1,800 2,000 2,000 3,000 Estes Valley Inv in Childhood Success 25,800 30,000 30,000 30,000 Longs Peak Rotary Club 500 0 0 0 Partners Mentoring of Larimer County 3,600 4,000 4,000 4,500 Partnership of EP Nonprofit Resource 800 0 0 0 36,300 36,000 36,000 37,500 Food Tax Refund 16,350 17,500 17,500 17,500 Human Services Audio Information Network of CO 500 500 500 250 Crossroads Ministry of Estes Park 18,850 18,000 18,000 20,000 Estes Park Gun & Archery Club 1,600 1,800 1,800 0 Estes Park Nonprofit Resource Center 0 2,500 2,500 5,000 Estes Park Salud Foundation 18,850 19,000 19,000 20,000 Estes Valley Victim Advocates 0 5,000 5,000 5,000 39,800 46,800 46,800 50,250 Estes Park Sister Cities Association 8,350 8,390 8,390 3,500 $136,700 $148,490 $148,490 $151,400 24 Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $1,764,641 $1,855,998 $1,661,808 $1,885,161 Benefits 698,603 739,586 619,637 739,695 $2,463,244 $2,595,584 $2,281,445 $2,624,856 Operations & Maintenance 459,443 437,288 466,489 562,079 Total Current Expenses 2,922,687 3,032,872 2,747,934 3,186,935 Capital 5,074 10,000 - - Rollovers 0 0 0 0 Total Expenses 2,927,761 3,042,872 2,747,934 3,186,935 inc/dec over prior year/column 5%4%-6%16% Revenues Police (2100)$131,073 $125,735 $132,121 $121,247 Support Services (2155)217,887 202,328 53,541 51,800 Community Services (2175)78,969 76,312 76,868 49,520 $427,929 $404,375 $262,530 $222,567 General Fund Police, #101-2100, 2155, 2175 (summary) Town of Estes Park - 2013 Budget SCOPE OF SERVICES Summary of 2100, 2155, 2175 25 Patrol: Investigations: Administration: Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $1,119,099 $1,179,611 $1,051,819 $1,354,613 Benefits 457,939 483,947 395,959 525,773 $1,577,038 $1,663,558 $1,447,778 $1,880,386 Operations & Maintenance 353,917 334,335 357,319 455,847 Total Current Expenses 1,930,955 1,997,893 1,805,097 2,336,233 Capital - 10,000 - - Total Expenses 1,930,955 2,007,893 1,805,097 2,336,233 inc/dec over prior year/column 5%4%-7%29% 2011 2012 O 2012 R 2013 Revenues (totals)131,073 125,735 132,121 121,247 Licenses/permits 2,106 2,000 2,200 2,200 Federal grants 12,531 2,550 2,550 2,500 State grants 13,875 14,438 14,438 14,000 Charges for services 680 1,000 2,920 26,252 Court fines 58,812 51,700 51,700 55,595 Intoxilyzer restitution 0 10,095 0 0 Other event coverage, charities, (Chief's golf tourney*)43,069 43,952 58,313 20,700 *The Chief's Golf Tournament is a pass-through event where revenues and expenses offset to a net $0. Personnel Levels Police Chief 1.00 1.00 1.00 1.00 Secretary III (Admin Assistant)1.00 1.00 1.00 1.00 Police Commander 1.00 1.00 1.00 1.00 Patrol Sergeant 2.00 2.00 2.00 2.00 Administrative Sergeant (from 101-2155)0.00 0.00 0.00 1.00 Investigator(s)2.00 2.00 2.00 2.00 Patrol Officers 10.00 10.00 10.00 11.00 School Resource Officer (from 101-2175)0.00 0.00 0.00 1.00 Community Services Officer (3, 4 in '13)0.00 1.00 1.00 1.33 (moved from 101-2175) Total 17.00 18.00 18.00 21.33 Operations & Maintenance Community presentations, employee development and recruitment strategies, strategic planning, policy development, mutual aid agreements, budget preparation, maintenance of professional standards, LETA Board member, Victims Services board member, Estes Valley Community Services representative. General Fund Police (Patrol), #101-2100 Town of Estes Park - 2013 Budget SCOPE OF SERVICES 24-hour patrol services, criminal and accident investigations, traffic and DUI enforcement, Zone policing, neighborhood watch, vacation checks, crime prevention, traffic studies, special events, parking enforcement, front window assistance, Segway and bike programs, community educational classes, accident investigation for Town-owned vehicles, Court liaison, Emergency Response Team, Emergency Management Systems. Felony crimes, internal affairs, drugs, juvenile and property crimes, missing persons, crimes against persons, liquor license inspections, evidence storage and management, lost and found property storage. 26 Patrol: Investigations: Administration: Original Budget Revised Budget Budget 2011 2012 2012 2013 Community presentations, employee development and recruitment strategies, strategic planning, policy development, mutual aid agreements, budget preparation, maintenance of professional standards, LETA Board member, Victims Services board member, Estes Valley Community Services representative. General Fund Police (Patrol), #101-2100 Town of Estes Park - 2013 Budget SCOPE OF SERVICES 24-hour patrol services, criminal and accident investigations, traffic and DUI enforcement, Zone policing, neighborhood watch, vacation checks, crime prevention, traffic studies, special events, parking enforcement, front window assistance, Segway and bike programs, community educational classes, accident investigation for Town-owned vehicles, Court liaison, Emergency Response Team, Emergency Management Systems. Felony crimes, internal affairs, drugs, juvenile and property crimes, missing persons, crimes against persons, liquor license inspections, evidence storage and management, lost and found property storage. Insurance premiums 34,651 37,578 37,000 40,700 Professional services/fees 94,058 105,384 110,167 141,081 Publishing 1,165 500 4,978 500 Repair & maintenance 132,371 109,449 109,539 166,181 Materials and supplies 63,774 53,800 61,400 67,125 Job performance expenditures 24,547 24,225 32,025 39,760 Utilities 2,936 2,900 1,710 0 Other current expenses 414 500 500 500 353,917 334,336 357,319 455,847 Capital Intoxilyzer 0 10,000 0 0 *Police vehicle G-71A ('98 Ford Crown Vic) to be replaced through Vehicle Replacement Fund in 2013 ($23,500) *Police vehicle G-51 ('97 Ford Ranger 4x4) to be replaced through Vehicle Replacement Fund in 2013 ($22,000) *Police vehicle G-90C ('06 Ford Expedition 4x4) to be replaced through Vehicle Replacement Fund in 2013 ($28,000) 27 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 2,059 1,916 2,108 21-01 Property 35,519 35,084 38,592 21-02 Liability Insurance Premiums 37,578 37,000 40,700 7,200 7,200 7,200 22-05 Veterinary/boarding 500 500 500 22-06 Medical (shots/physicals/evals) 3,000 3,000 3,000 22-08 Legal 68,014 68,014 103,931 22-09 IT Services (29 PCs) 16,000 1,000 758 1,000 22-14 Lab testing 15,000 15,000 15,000 22-14 MOU - hospital 0 5,025 0 22-26 Insurance claims 10,450 22-98 Other 7,920 7,920 8,000 22-98 Victim advocate service 2,300 2,300 2,000 22-98 HUB service/fees (Center for Juvenile Services) 450 450 450 22-98 Job fairs Professional Fees/Services 105,384 110,167 141,081 Publishing 500 4,978 500 23-01 Publications fees (job ads) 29,350 25-01 Maintenance contracts 10,000 10,000 10,000 25-01 Tiburon agreement - Larimer Co 5,500 5,500 5,500 25-01 Wireless citation 3,400 3,400 4,000 25-01 Copier 8,713 8,713 9,110 25-01 Phone (16) 390 390 390 25-01 AED authority (Automatic External Defibrillator) 350 350 350 25-01 Radar certification (6) 3,500 3,500 0 25-02 Admin Hallway glass door 69,480 25-04 Vehicle Equipment 39,500 39,500 39,500 25-04 Fuel costs 19,980 19,980 29,980 25-04 Maintenance/Repair/Upkeep 17,516 17,516 66,751 25-44 Future vehicle purchases (includes $2k/veh chg for light bars/etc.) 600 690 600 25-98 Equipment repairs Maintenance & repair 109,449 109,539 166,181 6,900 7,260 6,900 26-01 Office Supplies 1,000 1,000 1,000 26-02 Postage 3,000 3,000 3,000 26-03 Printing/forms 250 250 250 26-04 Freight/shipping 100 100 100 26-06 Small tools 100 100 100 26-07 Small hardware 19,475 26-11 Police Equipment & Supply 2,300 2,300 2,300 26-11 Ammunition - Patrol 0 0 10,000 26-11 In-car camera systems (4 @ $2,500) 1,000 1,000 1,000 26-11 Ammunition - SEU/ERT (Special Enforcement Unit/Emergency Response Team) 1,200 1,200 1,200 26-11 Evidence collection supplies 100 100 100 26-11 Marking paint/tape 1,750 1,750 850 26-11 '13: Taser (1) replacement 400 400 500 26-11 Taser batteries 800 800 800 26-11 Taser cartridges 150 150 0 26-11 Digital camera for car 500 500 500 26-11 Batteries 200 200 200 26-11 CO Peace Officers handbook 100 100 0 26-11 Transport belt 250 250 0 26-11 PFD vehicle Town of Estes Park Detail budget information Patrol 101-2100-421 28 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Patrol 101-2100-421 600 7,640 0 26-11 '12: 2 radars/voice recorders 0 0 500 26-11 '13: portable breath tester 400 400 750 26-11 Thermal Paper for Wireless Citations 0 0 25 26-11 CSO supplies 0 0 400 26-11 Hazmat gloves/masks 100 100 100 26-11 Dog tags 200 200 200 26-11 Pepper spray 0 0 50 26-11 Barrier tape 300 300 300 26-13 Medical 18,900 26-17 Catering/special circumstances 12,200 12,200 12,200 26-17 Chief's golf tourney 3,000 3,200 3,200 26-17 Special Meetings 0 0 1,000 26-17 SRO supplies 2,500 2,500 2,500 26-17 Safety Fair 0 0 800 26-23 Patrol chairs 16,300 26-33 Data processing equipment 0 0 2,400 26-33 Chief's desktop 0 0 11,500 26-33 Computer needs (tablets) 0 0 2,400 26-33 New hardware for vehicles 14,400 14,400 0 26-33 Toughbook replacements (7) - patrol Materials and Supplies 53,800 61,400 67,125 2,700 27-01 Personal Safety Equipment 3,100 3,100 2,700 27-01 Bullet resistant vests (3) 10,700 27-02 Uniform Allowance 7,200 7,200 8,550 27-02 19 officer uniforms 400 400 400 27-02 Investigations allowance (2) 0 3,000 0 27-02 To outfit 4 new officers 1,000 1,000 1,750 27-02 Community Service Officers uniforms 160 160 0 27-02 Taser holsters (4) 22,060 27-04 Education/training 600 600 1,200 27-04 Colo Assoc of Chiefs of Police conference 0 2,000 0 27-04 New officer training 4,000 4,000 6,860 27-04 Fitness memberships 300 300 1,500 27-04 Admin assistant training 1,500 1,500 2,000 27-04 Basic police services 0 0 2,500 27-04 Intl Assoc of Police Chiefs 0 0 1,000 27-04 SFST instructor training 0 0 750 27-04 Advanced criminal investigation training 0 0 1,250 27-04 School resource Officer training 0 0 500 27-04 Drug/alcohol prevention SRO 0 0 3,000 27-04 Tuition reimbursement 2,000 2,000 1,500 27-04 Supervisor/Management training 2,040 27-05 Member dues/subscriptions 120 120 120 27-05 Int Assoc of Police Chiefs 240 240 240 27-05 Colo Assoc of Chiefs of Police 500 500 500 27-05 Firearms range fee 45 45 45 27-05 Estes Park Trail Gazette 175 175 175 27-05 National Tactical Officers Association 130 130 130 27-05 Ragan communications 35 35 35 27-05 Notary 270 270 270 27-05 Thompson employment law 200 200 200 27-05 Quinlan legal updates 125 125 125 27-05 Public Employment Report 25 25 200 27-05 Other minor dues/subscriptions 1,600 1,600 1,760 27-06 Employee recognition (19 @$80), annual awards ($240) 500 500 500 27-07 Mileage reimbursement 0 2,800 0 27-21 Recruitment 29 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Patrol 101-2100-421 Job Performance 24,225 32,025 39,760 28-01 Telephone service 2,400 1,425 0 28-01 Blackberry 500 250 0 28-01 cell phones (3) 0 35 0 28-10 Trash disposal Utility Expenditures 2,900 1,710 0 500 500 500 29-25 Promotion expenses Other Current Expenses 500 500 500 Total Operations & Maintenance Costs 334,336 357,319 455,847 10,000 0 0 33-98 Intoxilyzer Capital Equipment 10,000 0 0 30 Dispatch: Original Budget Revised Budget 2011 2012 2012 2013 Personnel Services Salaries $484,707 $504,843 $430,823 $410,037 Benefits 174,488 189,743 154,762 170,378 $659,195 $694,586 $585,585 $580,415 Operations & Maintenance 81,365 82,325 89,290 93,617 Total Current Expenses 740,560 776,911 674,875 674,032 Capital 5,074 0 0 0 Total Expenses $745,633 $776,911 $674,875 $674,032 inc/dec over prior year/column 8%4%-9%0% Revenues 217,887 202,328 53,541 51,800 Larimer Emergency Telephone Authority (LETA)16,673 21,000 0 0 LETA director salary and benefits 149,414 129,528 1,741 0 Fire dispatch 16,800 16,800 16,800 16,800 Hospital dispatch 35,000 35,000 35,000 35,000 Personnel Levels Dispatch Supervisor 0.00 0.00 0.00 1.00 Dispatchers 7.00 6.00 6.00 6.00 Records Technician 1.00 1.00 1.00 1.00 Records Technician - seasonal 0.00 1.00 1.00 1.00 Admin Sergeant (to 101-2100 in '13)1.00 1.00 1.00 0.00 LETA Executive Director (paid by LETA)1.00 1.00 1.00 0.00 Total 10.00 10.00 10.00 9.00 Operations & Maintenance Insurance premiums 4,398 4,838 4,457 4,902 Professional services/fees 32,498 29,644 29,644 44,506 Publishing 159 0 0 0 Rentals/leases 0 0 2,600 0 Repair & maintenance 22,631 25,413 25,413 25,474 Materials and supplies 1,776 0 6,896 0 Job performance expenditures 11,665 10,430 10,430 7,735 Utilities 8,238 12,000 9,850 11,000 81,365 82,325 89,290 93,617 Capital 5,074 0 0 0 Town of Estes Park - 2013 Budget Maintain 24/7 communications for EPFD, GHFD, RMNP, EP Municipal, EMD Ambulance Service, CSP, LCSO (limited basis). Crime data entry, CBI monthly reports, maintain all records, department reporting requirements, front desk customer services. SCOPE OF SERVICES General Fund Police (Support Services), #101-2155 31 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Details 671 661 727 21-01 Property 4,167 3,796 4,175 21-02 Liability Insurance Premiums 4,838 4,457 4,902 28,144 28,144 43,006 22-09 IT Services (12 PCs) 1,500 1,500 1,500 22-98 Digital archiving Professional Fees/Services 29,644 29,644 44,506 Publication fees 0 0 0 Publication fees Rentals/leases 0 2,600 0 '12: intoxilyzer fees 25-01 Maintenance contracts 2,593 2,593 4,054 25-01 Dispatch phone 10,320 10,320 10,320 25-01 Wireless advanced 850 850 850 25-01 Heron communication site (LETA) 900 900 900 25-01 Coplink 1,200 1,200 1,200 25-01 Care maintenance program 6,800 6,800 6,800 25-01 NCRCN Maintenance agreement (Northern Colo Radio Comm Network) 400 400 0 25-01 Pagers 1,350 1,350 1,350 25-01 Biddle Criticall Maint (LETA) 1,000 1,000 0 25-01 Smartboard maintenance (LETA) Maintenance and repair 25,413 25,413 25,474 0 6,565 0 26-32 LETA - dispatch furniture 0 331 0 26-33 Data processing equipment Materials and Supplies 0 6,896 0 6,250 27-04 Education/training 0 0 750 27-04 Records clerk conference 3,600 3,600 0 27-04 Nat Emergency Number Assoc (LETA) 0 0 2,500 27-04 Communications training 0 0 1,500 27-04 Supervisory training 0 0 1,500 27-04 Tiburon update training 1,800 1,800 0 27-04 Assoc of Public Safety Communication Officials (LETA) 1,800 1,800 0 27-04 Navigator (LETA) 100 100 0 27-04 CPR (LETA) 200 200 0 27-04 Emergency Medical Dispatching (EMD) re-cert training (LETA) 400 400 0 27-04 EMD - QA certifications (LETA) 140 140 280 27-05 Member dues/subscriptions 1,185 1,185 0 27-05 Member dues/subscriptions (LETA) 1,205 1,205 1,205 27-06 Employee recognition (10 x $80, AMD, LETA) Job Performance 10,430 10,430 7,735 12,000 9,850 11,000 28-01 Utilities - telephone Utility Expenditures 12,000 9,850 11,000 Total Operations & Maintenance Costs 82,325 89,290 93,617 Capital Equipment 0 0 0 Town of Estes Park Detail budget information Dispatch 101-2155-421 32 Community Services: Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $160,835 $171,544 $179,166 $120,511 Benefits 66,176 65,896 68,916 43,544 $227,011 $237,440 $248,082 $164,055 Operations & Maintenance 24,162 20,628 19,880 12,615 Total Current Expenses 251,173 258,068 267,962 176,670 Capital 0 0 0 0 Total Expenses $251,173 $258,068 $267,962 $176,670 inc/dec over prior year/column -3%3%7%-34% Revenues 78,969 76,312 76,868 49,520 Federal Grants 54,482 55,230 55,230 11,980 Operating Grants 23,371 21,082 21,082 37,540 Other 1,116 0 556 0 Personnel Levels Manager 1.00 1.00 1.00 1.00 Restorative Justice Coordinator 1.00 1.00 1.00 1.00 (pending grant funding) School Resource Officer (to 101-2100 in '13)1.00 1.00 1.00 0.00 Seasonal Community Service Officers (FTEs)1.33 0.00 0.00 0.00 (moved to 101-2100 in 2011) Total 4.33 3.00 3.00 2.00 Operations & Maintenance Insurance premiums 1,555 1,712 1,513 1,665 Professional services/fees 4,685 6,000 6,000 4,000 Materials and supplies 2,640 1,782 1,782 950 Job performance expenditures 14,237 9,935 9,935 6,000 Utilities 1,045 1,200 650 0 24,162 20,629 19,880 12,615 Town of Estes Park - 2013 Budget Community and volunteer services, auxiliary unit, chaplain services, front desk volunteer program, records volunteer program, Restorative Justice, Restorative Justice State Council Board member, Larimer County Community Corrections board member, adult crimes, parole reintroduction program, juvenile status offenders, grant-writing, management of 20 auxiliary volunteers, management of 50 Restorative Justice volunteers. SCOPE OF SERVICES General Fund Police (Community Services), #101-2175 33 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Details 23 25 28 21-01 Property 1,689 1,488 1,637 21-02 Liability Insurance Premiums 1,712 1,513 1,665 Other 500 500 1,000 22-98 OMNI Services - grant restor 950 950 0 22-98 OMNI data collection grant restor 4,550 4,550 3,000 22-98 Larimer Center for MH grant restor Professional Fees 6,000 6,000 4,000 1,000 1,000 750 26-03 Brochures (offset by grant) 200 26-11 Police equipment & supply 200 200 200 26-11 Fingerprint gloves 82 82 0 26-11 maysi-2 manual - resor offset by grant 500 500 0 26-17 SRO Supplies Materials and Supplies 1,782 1,782 950 1,500 1,659 1,500 27-02 Auxiliary uniforms 3,700 27-04 Education/training 500 500 0 27-04 Drug/alcohol prevention materials 1,000 1,000 1,000 27-04 CPA Academy 500 500 500 27-04 Auxiliary training 1,250 1,250 0 27-04 SRO training (NASRO) 0 0 1,200 27-04 RJ training (case manager/volunteers) 0 0 1,000 27-04 Chaplain training 360 360 0 27-04 SRO physical fitness membership 4,000 3,800 0 27-04 Tuition reimbursement 175 175 150 27-05 Member dues/subscriptions 650 650 650 27-06 Employee recognition (3 @ $80) annual recognitions/awards ($410) 0 41 0 27-07 Mileage reimbursement Job Performance 9,935 9,935 6,000 1,200 650 0 28-01 Telephone Utility Expenditures 1,200 650 0 Total Operations & Maintenance Costs 20,629 19,880 12,615 Town of Estes Park Detail budget information Police (Community Services) 101-2175-421 34 Building Safety: Addressing: Floodplain Management: Signage: Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $243,891 $220,459 $211,002 $234,135 Benefits 100,590 101,639 86,764 107,874 $344,481 $322,098 $297,766 $342,009 Operations & Maintenance 48,979 58,416 101,202 77,751 Total Current Expenses 393,459 380,514 398,968 419,760 Capital 0 0 0 2,500 Total Expenses $393,459 $380,514 $398,968 $422,260 inc/dec over prior year/column 13%-3%1%6% Revenues (totals)173,654 145,900 156,900 166,900 Licenses/permits: Buildings 171,361 140,000 150,000 160,000 Licenses/permits: Signs 155 4,000 5,000 5,000 Misc Revenue: Other (Larimer County Use Tax)2,138 1,900 1,900 1,900 Personnel Levels Director of Community Development 0.25 0.25 0.25 0.25 Chief Building Official 1.00 1.00 1.00 1.00 Building Inspector I 1.00 1.00 1.00 1.00 Senior Permit Tech (repl. Plans Examiner)1.00 1.00 1.00 1.00 Secretary III 0.25 0.25 0.25 0.25 Total 3.50 3.50 3.50 3.50 Operations & Maintenance Insurance premiums 2,116 2,327 2,249 2,327 Professional services/fees 14,864 23,747 75,526 42,375 Publishing 0 0 100 0 Rentals 2,518 2,638 2,136 2,136 Repair & maintenance 7,431 5,822 4,822 8,463 Materials and supplies 12,921 12,900 9,029 12,750 Job performance expenditures 8,031 10,321 6,680 9,460 Utilities 1,098 660 660 240 48,979 58,415 101,202 77,751 Capital 0 0 0 2,500 G-50, '99 Jeep Wrangler 4-x being replaced by Vehicle Replacement Fund - estimate: $23,000 Minimize death, injury, and losses to public and private property due to flooding. Protect the health, safety, and welfare of public by (1) ensuring the signage is safe and (2) is compatible and adjacent land uses and the total visual environment of the Estes Valley. SCOPE OF SERVICES General Fund Building Safety, #101-2300 Town of Estes Park - 2013 Budget Promote a safe built environment to (1) minimize loss of lifer and injury to the general public and emergency responders; and (2) reduce property damage and destruction. Enhance public safety through the easy and rapid location of properties by law enforcement, fire, rescue, and emergency medical personnel within the Town of Estes Park. 35 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Details 301 277 301 21-01 Property 2,026 1,972 2,026 21-02 Liability Insurance Premiums 2,327 2,249 2,327 5,000 3,000 2,500 22-08 Legal: Building Safety legal fees 11,727 11,727 17,919 22-09 IT Services 21,956 7,000 44,700 0 22-13 Contract/skilled services: Consultant services to streamline service delivery & provide temporary permit tech services ('12) 0 0 21,956 22-13 Research & write grant for GIS funding to improve addressing system, retainer for unsafe buildings, summer intern, contract inspections 0 16,079 0 22-98 Temporary admin services & office/ filing organization ('12) 20 20 0 22-98 Background checks Professional Fees/Services 23,747 75,526 42,375 Publishing 0 100 0 23-01 Publications fees Rentals 2,638 2,136 2,136 24-03 Lease: Copier (split 50/50 w/ Planning) 1,822 1,822 1,679 25-01 Mtc contracts: phone system 1,000 1,000 1,000 25-01 Mtc contracts: copier click charges 3,000 2,000 3,000 25-04 Vehicle equip: maintenance and fuel 0 0 2,784 25-44 Future vehicle replacement Repair and Maintenance 5,822 4,822 8,463 2,000 2,000 2,500 26-01 Office Supplies 600 965 1,000 26-02 Postage 250 600 600 26-03 Printing/forms 350 750 750 26-17 Catering/special circumstances 0 3,314 0 26-23 Furn/fxtrs: Office desks ('12) 5,000 0 5,000 26-23 Furn/fxtrs: Hi capacity filing system 0 400 900 26-32 Software 3,700 500 0 26-33 Data processing equip: scanner ('12) 1,000 500 2,000 26-47 Building code books Materials and Supplies 12,900 9,029 12,750 675 300 0 27-02 Uniform allowance 8,319 5,000 8,000 27-04 Education/training: includes Int'l Code Council CO Chapter training for 3 staff 847 900 850 27-05 Member dues/subscriptions 280 280 360 27-06 Employee recognition (4.5 @ $80) 200 200 250 27-07 mileage reimbursement Job Performance 10,321 6,680 9,460 660 660 240 28-01 Telephone Utility Expenditures 660 660 240 Total Operations & Maintenance Costs 58,415 101,202 77,751 Capital 0 0 2,500 33-32 Wide format color printer (split w Streets, L&P, Water) Town of Estes Park Detail budget information Building Safety 101-2300-423 36 *Services: Project engineering/management, contract administration, right of way management, development review, public information, drainage, pavement management, phone system *Records management: certificate of liability insurance, request for proposals, press releases, sale maps and publications, complaint database Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $30,791 $37,965 $38,122 $39,400 Benefits 13,549 17,685 16,540 18,684 $44,340 $55,650 $54,662 $58,084 Operations & Maintenance 39,946 84,386 75,044 72,571 Total Current Expenses 84,286 140,036 129,706 130,655 Capital 0 0 0 0 Total Expenses $84,286 $140,036 $129,706 $130,655 inc/dec over prior year/column -15%66%54%1% Rollovers (included above)0 0 6,500 0 Revenues Revenues 55 100 100 50 (Sales of Maps/Publications) Personnel Levels Director of Public Works 0.04 0.04 0.04 0.04 Public Works Civil Engineer 0.48 0.48 0.48 0.48 Total 0.52 0.52 0.52 0.52 Operations & Maintenance Insurance premiums 322 354 344 377 Professional services/fees 31,005 75,881 64,481 59,335 Publishing 1,691 500 500 500 Repair & maintenance 1,447 1,821 1,822 1,979 Materials and supplies 618 1,330 2,313 5,550 Job performance expenditures 4,863 4,500 5,584 4,830 39,946 84,386 75,044 72,571 General Fund Engineering, #101-2400 Town of Estes Park - 2013 Budget SCOPE OF SERVICES 37 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Details 34 33 36 21-01 Property 320 311 341 21-02 Liability Insurance Premiums 354 344 377 45,000 45,000 0 22-02 Virginia/Park Ln/MacGregor St. Rehab 0 4,000 0 22-02 '11 rollover - parking garage 0 2,500 0 22-02 '11 rollover - grant app development 1,500 3,600 5,000 22-08 Legal 9,381 9,381 14,335 22-09 IT Services (4 PCs) 20,000 0 20,000 22-98 Dvlpmnt standards update - moved to '13 0 0 20,000 22-98 Pavement index update Professional Fees/Services 75,881 64,481 59,335 Publication fees 500 500 500 23-01 Publication fees 1,821 1,822 1,679 25-01 Phone (4) 0 0 150 25-05 Machinery/tools 0 0 150 25-98 Other machinery/equipment Repair and Maintenance 1,821 1,822 1,979 1,000 1,000 1,000 26-01 Office Supplies 0 0 250 26-06 Small tools 0 0 500 26-07 Small hardware 130 373 300 26-17 Catering/special circumstances 200 200 500 26-23 Furniture/fixtures 0 740 3,000 26-33 Data processing equipment Materials and Supplies 1,330 2,313 5,550 3,150 27-04 Education/training 1,500 1,500 1,500 27-04 International Building Code - Colo Chptr 1,000 1,000 1,000 27-04 Flood plain and urban drainage 500 500 500 27-04 Traffic control/engineering ref manuals 150 150 150 27-04 Amer Soc of Civil Engineers 0 781 0 27-04 Other education/training 1,000 1,000 1,000 27-05 Dues - Inst of Transportation Engineers 250 303 250 27-05 Dues - other 0 0 80 27-06 Employee recognition 100 350 350 27-07 Mileage reimbursement Job Performance 4,500 5,584 4,830 Total Operations & Maintenance Costs 84,386 75,044 72,571 Capital Equipment 0 0 0 Town of Estes Park Detail budget information Engineering 101-2400-424 38 *Services: snow removal, street sweeping, street signs, parking lot maintenance and striping, patching(pot holes), crack sealing, drainage, special projects, right of ways, seasonal trash. *Records management: work order tracking, time card tracking, invoices *Inspections: potholes, crack sealing, signs, trash, sweeping, drainage, curbs *Assists other departments: museum (picnic grounds), senior center (parking lot/drainage), parks, library (book sale), police (parking/signs/barricades), special events, fire (barricades, sanding cleanup), water (sanding), specialties (culverts, signs, curbs/drainage) Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $291,632 $292,751 $297,252 $301,143 Benefits 110,272 118,328 104,283 108,848 $401,904 $411,079 $401,535 $409,991 Operations & Maintenance 584,661 619,440 661,599 702,762 Total Current Expenses 986,565 1,030,519 1,063,134 1,112,753 Capital 152,691 906,065 1,280,102 67,500 Total Expenses $1,139,255 $1,936,584 $2,343,236 $1,180,253 inc/dec over prior year/column -39%70%106%-50% Rollovers (included above)0 0 47,212 0 Revenues 354,924 358,999 344,259 339,886 Licenses and permits 600 0 550 1,000 HUTF (Highway Users Trust Fund)263,366 270,999 254,608 252,886 Motor Vehicle registrations 26,427 28,000 28,000 26,000 Road & Bridge 62,085 60,000 60,000 60,000 Other (recycling rebates, work orders)2,445 0 1,101 0 Personnel Levels Director of Public Works 0.38 0.38 0.38 0.38 Public Works Superintendent 0.25 0.25 0.25 0.25 Municipal Service Worker 2.00 2.00 2.00 2.00 Municipal Service Foreman 1.00 1.00 1.00 1.00 Public Works Civil Engineer 0.16 0.16 0.16 0.16 Secretary II 0.70 1.00 1.00 1.00 Seasonal Maintenance (FTEs)1.80 1.80 1.80 1.80 Total 6.29 6.59 6.59 6.59 Operations & Maintenance Insurance premiums 16,830 10,213 7,630 7,287 Professional services/fees 10,991 44,345 44,345 17,084 Publishing 2,108 1,700 1,700 1,700 Rentals 9,170 9,000 9,000 14,000 Repair & maintenance 369,134 357,160 400,335 472,228 Materials and supplies 29,227 34,175 34,643 28,918 Job performance expenditures 11,808 14,313 14,313 14,315 Utilities 135,392 148,533 149,633 147,230 584,661 619,439 661,599 702,762 Capital General Fund Streets, #101-3100 Town of Estes Park - 2013 Budget SCOPE OF SERVICES 39 *Services: snow removal, street sweeping, street signs, parking lot maintenance and striping, patching(pot holes), crack sealing, drainage, special projects, right of ways, seasonal trash. *Records management: work order tracking, time card tracking, invoices *Inspections: potholes, crack sealing, signs, trash, sweeping, drainage, curbs *Assists other departments: museum (picnic grounds), senior center (parking lot/drainage), parks, library (book sale), police (parking/signs/barricades), special events, fire (barricades, sanding cleanup), water (sanding), specialties (culverts, signs, curbs/drainage) Original Budget Revised Budget Budget 2011 2012 2012 2013 General Fund Streets, #101-3100 Town of Estes Park - 2013 Budget SCOPE OF SERVICES Equipment Grapple rake for Loader 22,526 0 0 0 Truck broom (street sweeper)12,997 0 0 0 Snow box with hydraulics for Loader 0 16,000 16,000 0 Wide format color printer 0 0 0 2,500 Mini excavator 0 0 0 45,000 Snowblade 0 0 0 20,000 Streets* Annual STIP (added from fund balance)0 455,065 455,065 0 Annual STIP (Street Improvement Program) overlay 91,351 400,000 480,000 0 Annual STIP funding from 2011 to 2012 0 0 290,000 0 Annual STIP funding from 2011 rollover 0 0 4,037 0 Prospect Avenue project 25,817 0 0 0 Parking lot/concrete rehab 0 35,000 35,000 0 152,691 906,065 1,280,102 67,500 * Street Improvement Program moved to Community Reinvestment Fund in 2013, through transfer in 101-9000 *Streets vehicle G-100B ('02 Ford F-250 4x4) to be replaced through Vehicle Replacement Fund in 2013 ($35,000) *Streets vehicle G-43 ('85 Champion Grader) to be replaced through Vehicle Replacement Fund in 2013 ($130,000) *Streets vehicle G-73A ('97 John Deere 344G) to be replaced through Vehicle Replacement Fund in 2013 ($120,000) *Streets vehicle G-95 ('96 I-H 4800 4x4) to be replaced through Vehicle Replacement Fund in 2013 ($135,000) 40 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Details 5,987 2,429 2,672 21-01 Property 4,226 4,196 4,615 21-02 Liability 0 1,005 0 21-50 Unemployment Insurance Premiums 10,213 7,630 7,287 6,000 6,000 6,000 22-02 Engineering 6,000 6,000 6,000 22-08 Legal (re: 22-98) 2,345 2,345 3,584 22-09 IT Services (1) 5,000 5,000 0 22-26 Insurance damage claims 25,000 25,000 1,500 22-98 '12: Storm drainage/Streets consultant Professional Fees/Services 44,345 44,345 17,084 Publishing 1,700 1,700 1,700 23-01 Publications fees 9,000 9,000 9,000 24-01 30-day material screen project (annual) 0 0 5,000 24-03 Bobcat lease Rentals 9,000 9,000 14,000 57,527 25-01 Maintenance contracts 1,235 1,235 2,302 25-01 Phone (5) 375 375 375 25-01 Heron Trust (Radio site) 1,400 1,400 1,400 25-01 Motorola (radio mtc) 900 900 900 25-01 OCE printer 850 850 850 25-01 Copier 1,200 1,200 1,200 25-01 Seasonal trash can cleaning 25,000 25,000 25,000 25-01 Parking lot Striping 25,000 25,000 25,000 25-01 Roadway striping 500 500 500 25-01 Other 2,400 2,400 2,400 25-02 Building maintenance 130,000 130,000 150,000 25-04 Vehicle Maintenance and Fuel 350 350 350 25-05 Machinery/tools 90,000 25-20 Streets 49,000 49,000 49,000 25-20 Materials for maintenance/repair 10,000 10,000 10,000 25-20 Curb/gutter 6,000 6,000 6,000 25-20 Sidewalks 2,000 2,000 2,000 25-20 Guardrails 15,000 15,000 15,000 25-20 Salt/sand 0 32,310 0 25-20 '11 rollovers 8,000 8,000 8,000 25-20 Snow plow blades 15,000 25,865 15,000 25-24 Storm drainage (culvert repair/cleaning) revised 2012: '11 rollovers 12,000 25-25 Traffic signs 5,200 5,200 5,500 25-25 Delineators/reflectors/materials 5,000 5,000 5,000 25-25 Replacement - MUTCD (1 of 6 yrs) (Manual Uniform Traffic Control Devices) 1,500 1,500 1,500 25-25 Stencils (replace worn out) 51,250 51,250 144,951 25-44 Future vehicle replacement Repair and Maintenance 357,160 400,335 472,228 2,700 2,700 2,700 26-01 Office Supplies 75 75 1,000 26-03 Printing/forms 50 50 150 26-04 Freight/shipping 6,250 6,250 6,250 26-06 Base small tools 1,600 1,600 1,600 26-07 Small hardware 3,600 3,600 3,600 26-08 Lumber/paint 650 650 650 26-13 CDOT physicals 1,000 1,000 1,000 26-17 Catering/special circumstances 5,000 5,000 5,000 26-21 Bridges (foot per CIRSA) 4,750 4,750 4,750 26-23 School/signals materials (1,750), Town of Estes Park Detail budget information Streets 101-3100-431 41 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Details Town of Estes Park Detail budget information Streets 101-3100-431 trash cans (3,000) 0 468 1,718 26-33 Data processing equipment 8,000 8,000 0 26-46 Radio upgrade per 2013 FCC req (2012) 500 500 500 26-48 Shop equipment Materials and Supplies 34,175 34,643 28,918 400 400 400 27-01 Personal Safety Equipment 1,650 1,650 1,650 27-02 Uniform Allowance 10,250 27-04 Education/training 1,050 1,050 1,050 27-04 Snow & Ice 900 900 900 27-04 American Public Works Assoc (APWA) 1,800 1,800 1,800 27-04 Co Asphalt 3,500 3,500 3,500 27-04 APWA out of state 1,200 1,200 1,200 27-04 APWA - Grand Junction 1,800 1,800 1,800 27-04 CIRSA Flagging/winter driving 1,515 27-05 Member dues/subscriptions 650 650 650 27-05 Micro-paver 200 200 200 27-05 APWA 200 200 200 27-05 Co Asphalt Paving Assoc 50 50 50 27-05 Co Assoc of Road Mtc 105 105 105 27-05 CDL renewals 48 48 50 27-05 Better Roads magazine 260 260 260 27-05 Additional as needed 400 400 400 27-06 Employee recognition (5 @ $80) 100 100 100 27-07 Mileage reimbursement Job Performance 14,313 14,313 14,315 3,750 3,750 2,800 28-01 Telephone 7,000 7,000 5,900 28-02 Natural Gas 2,900 2,900 2,400 28-03 Electrical 400 1,500 1,425 28-04 Water 900 900 705 28-05 Sewer 62,500 62,500 75,000 28-06 Trash disposal 71,083 71,083 59,000 28-09 Street light electricity charge Utility Expenditures 148,533 149,633 147,230 Total Operations & Maintenance Costs 619,439 661,599 702,762 0 0 2,500 33-33 Wide format color printer (split with 101-2300, L&P, Water) 16,000 16,000 0 34-98 Snow Box with hydraulics for Loader 0 0 45,000 34-98 Mini excavator 0 0 20,000 34-98 Snowblade 455,065 455,065 0 35-51 Fund balance added to STIP 0 4,037 0 35-51 rollover from 2011 400,000 480,000 0 35-51 Annual Street Improvement Program (STIP) 0 290,000 0 35-51 Additional STIP (remaining from 2011) 35,000 35,000 0 35-51 Concrete rehab/Parking lot Capital Equipment 906,065 1,280,102 67,500 42 *Services: flower planting, irrigation, grounds maintenance and landscaping, benches/tables/trash cans, parks/bridges/picnic grounds, walkways/river walk/sidewalks/trails, playground inspection and maintenance, Christmas tree drop, snow removal, tree board *Contract management: sidewalk cleaning, Bureau of Reclamation Grounds mtc, weed control, sculpture maintenance and cleaning, annual backflow maintenance/testing, tree trimming *Records management: work order tracking, time card tracking, invoices *Miscellaneous: police (graffiti/wasp nest removal), library (book transport/sale), special events (tent/parade assistance), , Senior Center, picnic grounds clean/maintenance, Town Hall roof maintenance Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services Salaries $341,408 $404,319 $410,576 $417,012 Benefits 143,504 164,522 143,015 164,512 484,912 568,841 553,591 581,524 Operations & Maintenance 367,252 355,022 464,064 437,034 Total Current Expenses 852,164 923,863 1,017,655 1,018,558 Capital 2,114 18,500 18,500 3,500 Total Expenses $854,278 $942,363 $1,036,155 $1,022,058 inc/dec over prior year -1%10%21%-1% Rollovers (included above)0 0 37,616 0 Revenues 942 2,500 2,500 2,500 Personnel Levels Director of Public Works 0.24 0.24 0.24 0.24 Public Works Superintendent 0.41 0.41 0.41 0.41 Municipal Service Foreman 1.00 1.00 1.00 1.00 Municipal Service Workers 4.00 4.00 4.00 4.00 Seasonal Park Personnel (FTEs)*7.04 7.04 7.04 7.04 Work study student 0.05 0.00 0.00 0.00 Total 12.74 12.69 12.69 12.69 Operations & Maintenance Insurance premiums 11,776 6,557 6,543 7,198 Professional services/fees 7,777 14,286 23,461 18,002 Publishing 665 1,000 1,000 1,000 Rentals 3,500 7,100 57,100 32,100 Repair & maintenance 174,358 165,318 195,098 189,909 Materials and supplies 104,155 106,050 110,184 120,125 Job performance expenditures 11,589 11,010 11,778 12,200 Utilities 53,432 43,700 58,900 56,500 367,252 355,021 464,064 437,034 Capital Children's Park renovation 0 15,000 15,000 0 Bobcat exchanges 2,114 3,500 3,500 3,500 SCOPE OF SERVICES General Fund Parks, #101-5200 Town of Estes Park - 2013 Budget *seasonal employee numbers are calculated by taking total budgeted seasonal wages and dividing by FTE units. It does not necessarily reflect the number of actual seasonal workers hired. 43 *Services: flower planting, irrigation, grounds maintenance and landscaping, benches/tables/trash cans, parks/bridges/picnic grounds, walkways/river walk/sidewalks/trails, playground inspection and maintenance, Christmas tree drop, snow removal, tree board *Contract management: sidewalk cleaning, Bureau of Reclamation Grounds mtc, weed control, sculpture maintenance and cleaning, annual backflow maintenance/testing, tree trimming *Records management: work order tracking, time card tracking, invoices *Miscellaneous: police (graffiti/wasp nest removal), library (book transport/sale), special events (tent/parade assistance), , Senior Center, picnic grounds clean/maintenance, Town Hall roof maintenance Original Budget Revised Budget Budget 2011 2012 2012 2013 SCOPE OF SERVICES General Fund Parks, #101-5200 Town of Estes Park - 2013 Budget 2,114 18,500 18,500 3,500 *Parks vehicle G-42 ('97 Cushman Truckster) to be replaced through Vehicle Replacement Fund in 2013 ($22,000) Parks vehicle G-96A ( '99 Walker MTGHS) to be replaced through Vehicle Replacement Fund in 2012 ($12,000) 44 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Details 2,013 2,032 2,235 21-01 Property 4,544 4,511 4,963 21-02 Liability Insurance Premiums 6,557 6,543 7,198 7,036 7,036 10,752 22-09 IT Services (3 PCs) 0 5,000 0 22-26 Insurance claim 5,000 5,000 5,000 22-98 Dead tree removal 1,500 1,500 1,500 22-98 Bark Beetle Mgmt 750 750 750 22-98 Speaker fees - tree symposium 0 4,175 0 22-98 Rollovers from 2011 to 2012 Professional Fees/Services 14,286 23,461 18,002 Publishing 1,000 1,000 1,000 23-01 Publications fees 3,600 3,600 3,600 24-01 Bobcat rental (bark beetle mgt) 3,500 3,500 3,500 24-02 Storage building rental (from L&P) 0 50,000 25,000 24-03 Ice skating rink Rentals 7,100 57,100 32,100 44,617 25-01 Maintenance contracts 2,397 2,397 1,367 25-01 Phone (2) 16,000 16,000 16,000 25-01 Sidewalk cleaning 600 600 600 25-01 Motorola 5,000 5,000 5,000 25-01 Sculpture maintenance 4,500 4,500 4,500 25-01 Tree Trimming 7,500 7,500 7,500 25-01 Annual Backflow maintenance 2,150 2,150 2,150 25-01 Brick planter repair 7,500 7,500 7,500 25-01 Irrigation maintenance 6,500 6,500 6,500 25-02 Shop/greenhouse 51,500 25-03 Furniture/fixtures 500 500 500 25-03 Normal repair/fountains 7,500 7,500 7,500 25-03 Confluence Park inlet 4,000 4,000 4,000 25-03 Tables 2,000 2,000 2,000 25-03 Tree Grates 7,000 7,000 7,000 25-03 Benches 10,000 10,000 10,000 25-03 Trail Repair 2,500 2,500 2,500 25-03 Seasonal trash cans 0 29,535 0 25-03 Rollovers from 2011 to 2012 10,000 10,000 10,000 25-03 Paver repair 8,000 8,000 8,000 25-03 Riverwalk repair 47,500 47,500 55,000 25-04 Vehicle maintenance/upkeep/fuel 0 245 250 25-05 Machinery/tools 14,171 14,171 32,042 25-44 Future vehicle replacement Repair and Maintenance 165,318 195,098 189,909 1,200 1,200 1,200 26-01 Office Supplies 0 166 200 26-03 Printing forms 0 10 25 26-04 Freight/shipping 7,750 7,750 7,500 26-06 Small tools 1,800 1,800 1,800 26-07 Small hardware 2,000 2,000 2,000 26-08 Lumber/paint 500 500 500 26-09 Chemical 19,500 19,500 25,000 26-10 Lawn (irrigation/turf mat/sup/upgrade ssi) 750 750 750 26-13 Medical (CDL physicals) 2,050 2,050 2,000 26-17 Catering/special circumstances 9,900 26-22 Walkways 6,000 9,906 9,900 26-22 Paving repair/materials 2,000 2,000 2,000 26-23 Equipment/fixtures 0 0 5,000 26-23 Art in the Park program 4,000 4,000 4,000 26-27 Aggregate Town of Estes Park Detail budget information Parks 101-5200-452 45 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Details Town of Estes Park Detail budget information Parks 101-5200-452 8,000 8,000 8,000 26-30 Mulch 0 52 250 26-31 Shop supplies 42,500 26-36 Maintenance, trees, plants 40,000 40,000 40,000 26-36 Flowers, flower-related supplies 2,500 2,500 2,500 26-36 CVB plantings 5,000 5,000 0 26-46 Radio upgrade (2013 FCC req) 3,500 26-48 Shop equipment 0 0 3,500 26-48 Shop equipment 1,200 1,200 0 26-48 '12 -Hand grinder 600 600 0 26-48 '12 - Grinder 600 600 0 26-48 '12 - Planter repair 600 600 0 26-48 '12 - Work bench 0 0 4,000 26-95 Park bench planter repairs Materials and Supplies 106,050 110,184 120,125 1,000 1,000 1,200 27-01 Personal Safety Equipment 2,250 2,565 2,750 27-02 Uniform Allowance 6,850 27-04 Education/training 1,250 1,250 1,250 27-04 Backflow prevention certification 1,200 1,200 1,200 27-04 Turf conference (3) 2,750 2,853 2,750 27-04 Pro green expo (5) 150 150 150 27-04 Pesticide conference 1,500 1,500 1,500 27-04 Horticulture 510 860 1,000 27-05 Member dues/subscriptions 400 400 400 27-06 Employee recognition (5 @ $80) Job Performance 11,010 11,778 12,200 600 600 700 28-01 Telephone 3,100 3,100 2,175 28-02 Natural Gas 9,200 9,200 7,375 28-03 Electrical 25,500 38,000 38,000 28-04 Water 200 200 250 28-05 Sewer 5,100 7,800 8,000 28-06 Trash disposal Utility Expenditures 43,700 58,900 56,500 Total Operations & Maintenance Costs 355,021 464,064 437,034 34-98 Other machinery/equipment 1,100 1,100 1,100 34-98 Annual S100 bobcat exchange 2,400 2,400 2,400 34-98 Annual S360 bobcat exchange 15,000 15,000 0 35-61 Children's Park renovation Capital Equipment 18,500 18,500 3,500 46 Original Budget Revised Budget Budget 2011 2012 2012 2013 Expenses Personnel Services $0 $0 $0 $0 Operations & Maintenance 221,164 259,772 261,598 0 Total Current Expenses 221,164 259,772 261,598 0 Capital 0 0 0 0 Total Expenses $221,164 $259,772 $261,598 $0 inc/dec over prior year 58%17%18%-100% Personnel Levels none Operations & Maintenance Professional services/fees 216,296 253,872 253,872 0 Materials and supplies 4,868 5,900 7,380 0 Job performance expenses 0 0 346 0 221,164 259,772 261,598 0 Capital none * dept merged with Community Services Fund (222-2600) in 2013. Monies to fund 101-5600 appear in 101-9000 (transfer). General Fund Transportation (#101-5600) Town of Estes Park - 2013 Budget SCOPE OF SERVICES Seasonal shuttle service for 4 routes. Special charters as needed. 47 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Details 22-60 Transportation fees 172,172 172,172 0 22-60 Base (4 busses) 0 0 0 22-60 Fairgrounds shuttle 26,800 26,800 0 22-60 Additional hours 7,500 7,500 0 22-60 Additional fuel 33,000 33,000 0 22-60 Lease buses 1,500 1,500 0 22-60 Mileage overages 2,700 2,700 0 22-60 Lettering 1,000 1,000 0 22-60 Animal logos 1,200 0 0 22-60 Ambassador training (from 222-2600) 2,500 0 0 22-60 Conf Ctr (moved from 222-2800) 5,500 9,200 0 22-60 Spec charters (scotfest/elkfest/xmas) Professional Fees/Services 253,872 253,872 0 2,100 2,100 0 26-01 Office Supplies 3,800 5,280 0 26-52 Traffic signs Materials and Supplies 5,900 7,380 0 0 247 0 27-05 Dues/subscriptions 0 99 0 27-07 Mileage reimbursement job Performance Expenses 0 346 0 Total Operations & Maintenance Costs 259,772 261,598 0 Capital Equipment 0 0 0 Town of Estes Park Detail budget information Transportation 101-5600-456 48 Original Budget Revised Budget Budget 2011 2012 2012 2013 Personnel Services $0 $0 $0 $0 Operations & Maintenance 0 0 0 0 Total Current Expenses 0 0 0 0 Capital 0 0 0 0 Total Expenses $0 $0 $0 $0 Transfers out/to: Community Reinv. Fund 800,000 800,000 800,000 800,000 Add: for PD remodel increase 0 0 100,000 0 Add: for STIP 0 0 0 435,000 Add: PW/Utility remodel 0 0 0 35,000 Add: from reducing fund balance to 25%0 0 346,789 Com Services Fund (CSF)1,445,000 1,350,000 1,400,000 1,945,000 Medical Insurance Fund 0 102,364 102,364 0 To return Cat Loss to L&P 0 0 0 0 To return Cat Loss to H2O 0 0 114,873 0 Total:2,245,000 2,252,364 2,517,237 3,561,789 inc/dec over prior year -7%0%12%41% General Fund Transfers from General Fund, #101-9000 Town of Estes Park 2013 Budget PURPOSE To provide for transfers between the General Fund and other Funds. 49 Revised Budget Budget 2012 2013 Beginning Fund balance $2,542,157 $2,409,665 Annual Transfer from General Fund 800,000 800,000 Transfer from lowering General Fund fund balance target to 25%0 346,789 Investment income 15,000 5,000 Revenues Expenditures Net 2012 Projects Transportation Hub Grant (remaining)83,690 147,985 (64,295) Transportation Enhancement - Moraine (remaining)249,892 278,650 (28,758) NEPA Study (remaining)210,000 197,932 12,068 PD Remodel 100,000 140,000 (40,000) O&M costs (legal, personnel - seasonal engineer)0 23,502 (23,502) Bond Park (partnered with Open Space Fund)0 28,505 (28,505) CVB Building - visitor center upgrade (log columns)0 50,000 (50,000) Stall barns master plan (incl. $60k - civil site design)0 215,000 (215,000) Weist retaining wall 0 69,500 (69,500) MPEC proforma 0 40,000 (40,000) Elm Road landfill mitigation 0 110,000 (110,000) Stanley Park Sewer/Site Work 0 250,000 (250,000) Parking structure 0 40,000 (40,000) Net totals (947,492) Revenues Expenditures Net 2013 Projects Elm Road landfill mitigation 0 175,000 (175,000) Parking structure 3,328,500 4,460,000 (1,131,500) Performance Park Overlay 0 20,000 (20,000) Bleachers replacement per CIRSA 0 42,000 (42,000) Permanent fence around Birch Ruins 0 18,000 (18,000) Transportation Hub irrigation 0 150,000 (150,000) PW/Utility Office remodel 100,000 100,000 0 Museum Master Plan 0 81,000 (81,000) Street Improvement Program 435,000 435,000 0 Net totals (1,617,500) Ending Fund Balance $2,409,665 $1,943,954 Set-aside for Museum storage facility (included in Ending Fund Balance)$200,000 $200,000 UNFUNDED PROJECTS Future Notes MPEC 5,000,000 pending estimate Stall Barns 2,600,000 pending estimate Riverwalk 540,000 pending development of Performing Arts facility CVB remodel 200,000 pending development of Parking structure Museum Storage Facility 1,200,000 see above - potential commitment line item Community Center ?being discussed within community Conference Center upkeep ?needs increasing after 25 years of operation Community Reinvestment Fund Special Revenue Fund, #204 Town of Estes Park - 2013 Budget Purpose: * The Community Reinvestment Fund provides funds for General Fund, Special Revenue Fund and Internal Service Fund capital projects. Funding comes from the General Fund, Grants and TABOR excesses (voter approval in 2000) when applicable. 50 Original Budget Revised Budget Budget 2011 2012 2012 2013 Revenues Intergovernmental $28,545 $32,000 $32,000 $32,000 Investment income 294 500 500 500 Other 0 0 37 0 Total Revenues 28,839 32,500 32,537 32,500 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 25,543 41,716 41,716 32,716 Total Current Expenses 25,543 41,716 41,716 32,716 Capital 6,000 0 0 30,000 Total Expenses 31,543 41,716 41,716 62,716 % change from prior year -66%32%0%50% Rollovers 0 0 0 0 Increase (decrease) in Fund balance (2,704)(9,216)(9,179)(30,216) Beginning Fund balance 64,043 61,339 61,339 52,160 Rollover adjustment Ending Fund balance $61,339 $52,123 $52,160 $21,944 Operations & Maintenance Bark Beetle Mgmt 3,006 15,000 15,000 10,500 Weed Control ( plus rollovers)22,537 15,000 15,000 10,500 Tree replacement - Arbor day (moved to O&M)0 11,716 11,716 11,716 (pop revision to 5,858) Park Improvements 0 0 0 0 25,543 41,716 41,716 32,716 Capital Bird sanctuary fencing (rollover)6,000 0 0 0 Family Play Area - Bond Park 0 0 0 30,000 6,000 0 0 30,000 To collect and distribute the proceeds of State lottery revenues for the purpose of acquiring, constructing and maintaining parks and facilities. Conservation Trust Fund Special Revenue Fund, #211 Town of Estes Park - 2013 Budget Scope of services: 51 Original Budget Revised Budget Budget 2011 2012 2012 2013 Revenues Intergovernmental $263,677 $240,000 $260,000 $260,000 Grant 12 0 0 0 Other 18 0 0 0 Investment income 841 1,000 1,000 1,000 Total Revenues $264,547 $241,000 $261,000 $261,000 Expenses Personnel Services Salaries 21,247 24,345 24,456 25,382 Benefits 8,978 10,740 10,142 11,833 30,225 35,085 34,597 37,215 Operations & Maintenance 161 198 1,837 346 Total Current Expenses 30,386 35,283 36,434 37,561 Capital 509,907 225,000 450,000 225,000 Total Expenses 540,294 260,283 486,434 262,561 Rollovers 0 44,077 0 0 Excess (deficiency) of revenues over (275,746)(19,283)(225,434)(1,561) expenditures Other financing sources (transfers in)0 0 0 0 Other financing uses (transfers out)*0 828 828 0 Increase (decrease) in fund balance (275,746)(20,111)(226,262)(1,561) Beginning Fund balance 513,291 237,545 237,545 11,282 Ending Fund balance $237,545 $217,434 $11,282 $9,721 * 2012: Medical Insurance Fund Personnel services Director of Public Works 0.10 0.10 0.10 0.10 Public Works Civil Engineer II 0.20 0.20 0.20 0.20 Seasonal engineer (moved to CRF #204)0.25 0.00 0.00 0.00 Total 0.55 0.30 0.30 0.30 Operations & Maintenance Insurance - liability 161 198 317 346 Larimer County Open Space Fund Special Revenue Fund, #220 Town of Estes Park - 2013 Budget PURPOSE In 1996, Larimer County voters approved a one-quarter of one percent sales tax increase to be used for trails and openspace purchases through 2018. This fund accounts for the Town's portion of the tax. 52 Original Budget Revised Budget Budget 2011 2012 2012 2013 Larimer County Open Space Fund Special Revenue Fund, #220 Town of Estes Park - 2013 Budget PURPOSE In 1996, Larimer County voters approved a one-quarter of one percent sales tax increase to be used for trails and openspace purchases through 2018. This fund accounts for the Town's portion of the tax. Regional Study 0 0 1,520 0 161 198 1,837 346 Capital Walkways and Bikeways Bond Park Phase I (rollover included)509,907 0 0 0 Bond Park (next phase(s))0 225,000 440,000 225,000 Kiowa Ridge open space 0 0 10,000 0 Total 509,907 225,000 450,000 225,000 53 Original Budget Revised Budget Budget 2011 2012 2012 2013 REVENUES BY DEPARTMENT Interest income $1,301 $1,500 $1,500 $1,500 Visitor Center (2600)79,891 42,100 42,100 39,500 Facilities Sales & Marketing (2800)1,461 3,000 50,000 0 LMD (2900)483,019 0 0 0 Senior Center (5304)72,809 81,177 64,702 60,797 Events (5500)581,715 601,451 555,679 598,616 Museum (5700)21,677 21,050 12,823 12,400 Conference Center (5800)24,114 24,000 24,000 0 Total Revenues 1,265,988 774,278 750,804 712,813 Expenditures Personnel Salaries 1,104,901 774,258 857,402 766,757 Benefits 410,368 288,001 284,421 345,182 1,515,269 1,062,259 1,141,823 1,111,939 Operations & Maintenance 1,131,757 1,136,868 1,182,833 1,465,529 Total Current Expenses 2,647,026 2,199,127 2,324,656 2,577,468 Capital 16,854 30,000 5,617 0 Subtotal 2,663,880 2,229,127 2,330,273 2,577,468 Rollovers 0 0 0 0 Total Expenditures 2,663,880 2,229,127 2,330,273 2,577,468 inc/dec over prior year/column -16%5%11% Excess (deficiency) of revenues over (1,397,892)(1,454,849)(1,579,469)(1,864,655) expenditures Other financing sources (transfers in - General)1,445,000 1,350,000 1,400,000 1,945,000 Other financing uses (transfers out)*0 18,723 18,723 0 (*Medical Insurance Fund) Increase (decrease) in fund balance 47,108 (123,572)(198,192)80,345 Beginning Fund balance 308,139 355,247 231,675 33,483 CAFR adjustment 0 0 0 0 Ending Fund balance $355,247 $231,675 $33,483 $113,828 Fund balance %13%10%1%4% *In 2010,the CVB Fund (#222) absorbed the Museum (#207)and Senior Center (#217) Funds. The Museum and Senior Center Funds became divisions within Fund #222, the name changing from "CVB"to "Community Services" Fund. With the creation of the Local Marketing District (LMD), the Advertising (#222-2000)and Visitors Guide (#222-2700) divisions were discontinued. The LMD division (#222-2900) was added to reflect the agreement between the Town and LMD regarding Town assistance with LMD payroll. This arrangement will be discontinued in 2012. SCOPE OF SERVICES Special Revenue Fund, #222 SUMMARY Town of Estes Park - 2013 Budget COMMUNITY SERVICES FUND 54 Assist walk-in visitors and callers seeking information about Estes Park and Rocky Mountain National Park. In cooperation with the Local Marketing District, promote Estes Park area events and activities. Create and distribute informational materials. Coordinate approximately 75 volunteer Ambassadors. Handle limited retail sales of Estes Park - related merchandise. Original Budget Revised Budget Budget 2011 2012 2012 2013 Revenues Charges for services (retail sales)$34,414 $37,500 $37,500 $39,500 Current (rental)26,496 0 0 0 Miscellaneous 18,981 4,600 4,600 0 Total Revenues 79,891 42,100 42,100 39,500 Expenditures Personnel Salaries 155,926 155,354 173,760 201,916 Benefits 56,183 55,788 56,450 85,286 212,110 211,142 230,210 287,202 Operations & Maintenance 129,650 136,766 136,897 508,405 Capital 0 0 5,617 0 Total Expenditures $341,760 $347,908 $372,724 $795,607 inc/dec over prior year/column 2%9%113% 211 O 2012 R 2012 2013 Revenues 79,891 42,100 42,100 39,500 Retail sales 34,414 37,500 37,500 39,500 Rent - LMD (moved from 101-1700)26,496 0 0 0 Reimbursement for 1/2 FTE (LMD agreement)18,981 0 0 0 Miscellaneous 0 4,600 4,600 0 Personnel Coordinator of Community Services 0.00 0.00 0.00 0.04 Visitor Center Manager 1.00 1.00 1.00 1.00 Visitor Services Specialist (2 PT)2.00 2.00 2.00 2.00 Shuttle Coordinator 0.00 0.00 0.00 1.00 Seasonal Phone Operators (6)2.10 2.10 2.10 2.10 Community Services Director 0.20 0.20 0.20 0.00 Total 5.10 5.10 5.10 6.14 Operations & Maintenance Insurance premiums 1,887 2,086 1,665 1,831 Professional fees/services 23,541 22,258 23,558 379,005 Publishing 870 1,175 1,175 1,300 SCOPE OF SERVICES COMMUNITY SERVICES FUND Special Revenue Fund, #222-2600 Visitor Center Town of Estes Park - 2013 Budget 55 Assist walk-in visitors and callers seeking information about Estes Park and Rocky Mountain National Park. In cooperation with the Local Marketing District, promote Estes Park area events and activities. Create and distribute informational materials. Coordinate approximately 75 volunteer Ambassadors. Handle limited retail sales of Estes Park - related merchandise. Original Budget Revised Budget Budget 2011 2012 2012 2013 SCOPE OF SERVICES COMMUNITY SERVICES FUND Special Revenue Fund, #222-2600 Visitor Center Town of Estes Park - 2013 Budget Rentals 3,561 4,200 4,200 3,100 Repair & maintenance 34,789 38,124 37,310 45,910 Materials & supplies 14,358 16,600 17,509 20,225 Job performance expenses 806 781 1,131 3,950 Utilities 25,819 25,205 22,349 25,584 Other current expenditures 24,020 26,687 28,000 27,500 Total Expenditures 129,650 137,116 136,897 508,405 Capital 0 0 0 0 56 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 197 185 203 21-01 Property 1,889 1,480 1,628 21-02 Liability Insurance Premiums 2,086 1,665 1,831 250 250 250 22-08 Legal 21,108 21,108 34,255 22-09 IT (9 PCs + call in ctr) 500 400 400 22-10 Bank service 0 1,400 0 22-26 Insurance claims 300 300 300 22-41 Website Upgrades 0 0 343,700 22-60 Transportation (formerly 101-5600) busses increased from 4 to 5 100 100 100 22-98 Background checks Professional Fees/Services 22,258 23,558 379,005 Publishing 1,175 1,175 1,300 23-01 Publication fees (resort map, emp ads) 1,175 1,175 1,300 Rentals 4,200 4,200 3,100 24-01 Copier lease 4,200 4,200 3,100 33,999 32,400 39,285 25-01 Maintenance contracts (janitorial, window washing, elevator, mats, phones, hvac) 4,000 4,000 6,500 25-02 Buildings, Furniture, Fixtures & Equipment (FF&E) 125 910 125 25-98 Other equip/machinery Repair & Maintenance 38,124 37,310 45,910 2,650 2,650 3,700 26-01 Office Supplies ($1,200 from 101-5600) 400 350 350 26-02 Postage 200 100 200 26-03 Printing forms 0 7 25 26-04 Freight/shipping 500 300 400 26-05 Janitorial supplies 700 1,200 1,100 26-15 Exhibit/display (flags, lobby) 1,000 1,000 1,000 26-17 Catering/special circumstances 650 500 650 26-23 FF&E 4,000 4,800 5,500 26-29 Promotional mat printing (counter materials/annual report) 5,800 5,800 2,000 26-33 Data processing equipment 350 550 500 26-46 Communication equipment 350 252 4,800 26-52 Traffic signs (from 101-5600) Materials and Supplies 16,600 17,509 20,225 350 350 1,500 27-04 Education/training 50 145 1,650 27-05 Member dues/subscriptions ($1,450 from 101-5600) 256 336 400 27-06 Employee recognition (5 x $80) 125 300 400 27-07 Mileage reimbursement Job Performance 781 1,131 3,950 5,890 3,000 3,000 28-01 Telephone 2,900 2,900 2,800 28-02 Natural Gas 9,729 9,229 9,936 28-03 Electrical 2,621 2,455 2,982 28-04 Water 1,200 1,800 3,500 28-05 Sewer 850 950 1,250 28-06 Trash disposal 2,015 2,015 2,116 28-15 Telephone lines Utility Expenditures 25,205 22,349 25,584 Town of Estes Park Detail budget information Visitor Center (222-2600-426-) 57 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Visitor Center (222-2600-426-) 21,000 22,000 22,000 29-20 Resale purchases 5,687 6,000 5,500 29-24 Ambassadors club Other Current Expenses 26,687 28,000 27,500 Total Operations & Maintenance Costs 137,116 136,897 508,405 0 5,617 0 33-31 Large screen TV for Visitors Center Capital Equipment 0 5,617 0 58 Develop and implement comprehensive marketing program for Conference Center and Fairgrounds Promote, recruit, book and facilitate Town-wide groups into the Conference Center and other facilities Coordinate with local marketing officials to promote meeting properties Book, facilitate and support local events and fundraisers at the Conference Center This department moved to 101-1300 in 2013. Original Budget Revised Budget Budget 2011 2012 2012 2013 Revenues Miscellaneous (room night fees)$1,461 $3,000 $50,000 $0 Total Revenues 1,461 3,000 50,000 0 Expenditures Personnel Salaries 90,988 92,151 168,738 0 Benefits 33,222 33,681 48,272 0 124,210 125,832 217,010 0 Operations & Maintenance 16,738 18,912 25,576 0 Capital 0 0 0 0 Total Expenditures $140,947 $144,744 $242,586 $0 inc/dec over prior year/column 3%72%-100% Personnel Group Sales and Marketing Manager 1.00 1.00 1.00 0.00 Community Services Director 0.10 0.10 0.10 0.00 Total 1.10 1.10 1.10 0.00 Operations & Maintenance Insurance premiums 662 728 701 0 Professional fees/services 2,394 2,345 2,345 0 Publishing 6,460 7,750 10,265 0 Materials & supplies 152 750 600 0 Job performance expenses 2,851 2,838 3,665 0 Utilities 2,242 1,500 5,000 0 Other current expenditures 1,976 3,000 3,000 0 Total Expenditures 16,738 18,911 25,576 0 Capital 0 0 0 0 none SCOPE OF SERVICES COMMUNITY SERVICES FUND Special Revenue Fund, #222-2800 Facilities Sales & Marketing Town of Estes Park - 2013 Budget 59 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 12 12 0 21-01 Property 716 689 0 21-02 Liability Insurance Premiums 728 701 0 IT Services 2,345 2,345 0 22-09 PCs (1) 7,500 7,500 0 23-01 Conference Center advertising 250 2,765 0 23-03 Advertising production (web update) Publishing 7,750 10,265 0 500 500 0 26-01 Office Supplies 250 0 0 26-02 Postage 0 100 0 26-03 Printing/forms (Conf Ctr photos) Materials and Supplies 750 600 0 0 27-04 Education/training 750 1,500 0 27-04 Conf Ctr, State Tourism conferences (CSAE) 0 27-05 Member dues/subscriptions 1,500 2,077 0 27-05 Colo Society of Assoc Executives International Assoc of Assembly Mgrs Prof Convention Mgrs Assoc 88 88 0 27-06 Employee recognition (1.1 @ $80) 500 0 0 27-07 Mileage reimbursement Job Performance 2,838 3,665 0 1,500 5,000 0 28-01 Telephone Utility Expenditures 1,500 5,000 0 3,000 3,000 0 29-22 Marketing expense (trade shows, csae, pcma, promos) 0 0 0 29-35 Shuttle buses for conferences Other Current Expenses 3,000 3,000 0 (moved to 101-5600) Total Operations & Maintenance Costs 18,911 25,576 0 Town of Estes Park Detail budget information Facilities Sales & Marketing (222-2800-428-) 60 Original Budget Revised Budget 0 2011 2012 2012 2013 Revenues Miscellaneous (personnel reimbursement)$483,019 $0 $0 $0 Total Revenues 483,019 0 0 0 Expenditures Personnel Salaries 356,709 0 0 0 Benefits 134,524 0 0 0 491,233 0 0 0 Operations & Maintenance 2,631 0 0 0 Capital 0 0 0 0 Total Expenditures $493,864 $0 $0 $0 inc/dec over prior year/column -100.00%0.00%0.00% 2011 2012 O 2012 R 2013 Personnel Communications Manager 1.00 0.00 0.00 0.00 Communications Coordinator 1.00 0.00 0.00 0.00 Stakeholder Sales/Service Manager 1.00 0.00 0.00 0.00 Executive Director 1.00 0.00 0.00 0.00 Seasonal Administrative Assistant 0.50 0.00 0.00 0.00 Mtgs/Conf sales Manager 1.00 0.00 0.00 0.00 Total 5.50 0.00 0.00 0.00 Operations & Maintenance Insurance - liability 1,919 0 0 0 Professional fees 27 0 0 0 Publication fees 684 0 0 0 2,631 0 0 0 Capital none 0 0 0 0 SCOPE OF SERVICES COMMUNITY SERVICES FUND Special Revenue Fund, #222-2900 Local Marketing District Assistance Town of Estes Park - 2013 Budget Beginning in 2010,Town Board agreed to provide assistance with LMD payroll.An amended agreement was made in 2011.This division will be discontinued in 2012 based on further revisions to the agreement. 61 Provide on-site dining, take-out meals, and Meals on Wheels. Offer information with referral services. Organize health & wellness classes, adult education programs, and recreational opportunities on and off-site. Coordinate approximately 100 volunteers. Offer facility rental and public meeting space. Original Budget Revised Budget Budget 2011 2012 2012 2013 Revenues Grants/Awards $6,465 $2,475 $6,875 $6,875 Charges for Services 19,234 25,652 25,652 28,772 Miscellaneous 47,109 53,050 32,175 25,150 Total Revenues 72,809 81,177 64,702 60,797 Expenses Personnel Services Salaries 84,591 84,211 84,422 90,603 Benefits 32,889 33,588 30,845 53,805 117,480 117,799 115,267 144,408 Operations & Maintenance 112,281 111,028 115,887 136,801 Total Current Expenses 229,761 228,827 231,154 281,209 Capital 11,705 20,000 0 0 Total Expenses 241,466 248,827 231,154 281,209 inc/dec over prior year/column 3%-4%22% Budget comments 2011 2012 2012 2013 Revenues (totals)72,809 81,177 64,702 60,797 Intergovernmental 6,465 2,475 6,875 6,875 Services 19,234 25,652 25,652 28,772 Current (buildings, fund raisers, United Way)20,195 19,950 18,800 13,550 Other (SC Inc)24,911 32,000 12,000 10,500 Coffee fund 1,587 1,000 1,000 1,000 Van usage fees 417 100 375 100 Personnel Services Coordinator of Community Services 0.00 0.00 0.00 0.03 Senior Center Manager 1.00 1.00 1.00 1.00 Senior Center Coordinator 0.50 0.50 0.50 1.00 Van Drivers 0.15 0.15 0.15 0.15 Community Services Director 0.10 0.10 0.10 0.00 SCOPE OF SERVICES COMMUNITY SERVICES FUND Special Revenue Fund, #222-5304 Senior Center Town of Estes Park - 2013 Budget 62 Provide on-site dining, take-out meals, and Meals on Wheels. Offer information with referral services. Organize health & wellness classes, adult education programs, and recreational opportunities on and off-site. Coordinate approximately 100 volunteers. Offer facility rental and public meeting space. Original Budget Revised Budget Budget 2011 2012 2012 2013 SCOPE OF SERVICES COMMUNITY SERVICES FUND Special Revenue Fund, #222-5304 Senior Center Town of Estes Park - 2013 Budget Total 1.65 1.65 1.65 2.18 Operations & Maintenance Insurance premiums 2,581 2,841 2,780 3,059 Professional fees/services 32,691 27,727 27,748 40,279 Publishing 0 2,000 0 0 Repair & maintenance 35,381 31,735 33,553 32,522 Materials & supplies 27,448 31,780 36,550 44,965 Job performance expenses 833 1,365 1,561 2,114 Utilities 13,347 13,580 13,695 13,862 Total Expenditures 112,281 111,028 115,887 136,801 Capital SCINC: deck repair/wood floor/water heater 11,705 0 0 0 SCINC: dining room upgrade 0 20,000 0 0 63 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 1,816 1,767 1,944 21-01 Property 1,025 1,013 1,115 21-02 Liability Insurance Premiums 2,841 2,780 3,059 11,727 11,727 17,919 22-09 IT Services (5 PCs) 16,000 16,000 22,000 22-71 Food service contract 0 21 360 22-98 Background checks Professional Services/Fees 27,727 27,748 40,279 Publishing 2,000 0 0 23-01 Meal program promo materials (SCINC) (SCINC - Senior Center Inc funding source) 22,022 25-01 Maintenance contracts 700 700 700 25-01 Carpet cleaning 860 860 860 25-01 Floors 6,360 6,360 6,360 25-01 Janitorial 3,719 3,719 3,939 25-01 Mechanical Services contract 360 360 360 25-01 Small copier contract 1,500 1,500 1,500 25-01 SCINC: Large Copier Contract 2,250 2,250 2,250 25-01 Hydroplant grounds - Janitorial 3,091 3,091 2,858 25-01 Telephone (7) 950 950 650 25-01 Valley Fire Inspections 0 0 600 25-01 Pest control 800 800 800 25-01 Entry Mats 350 350 350 25-01 Annual grease trap cleaning 600 600 0 25-01 Window washing 195 195 195 25-01 AED Authority - annual 500 500 0 25-01 Email subscriber list mgmt 0 0 600 25-01 Wireless service for senior center 3,500 3,568 4,500 25-02 Buildings (Sr Ctr, Hydro plant) 2,700 4,450 2,700 25-04 Van maintenance 3,300 25-98 Other 2,500 2,500 3,000 25-98 Kitchen equipment 800 800 300 25-98 Meeting room and program equipment Maintenance & repair 31,735 33,553 32,522 1,450 1,450 1,450 26-01 Office Supplies 500 500 600 26-02 Postage 1,000 974 1,000 26-10 Lawn 21,515 26-16 Programs 4,950 4,950 4,950 26-16 Day trip ticketing (participant covered) 6,360 6,360 8,765 26-16 Instructor fees (participant covered) 1,320 1,320 0 26-16 Class trip supplies 1,500 1,500 0 26-16 Membership events 500 500 500 26-16 Guest meals 500 500 500 26-16 Volunteer recognition 0 0 4,000 26-16 Senior fair/expo (partnering w/ EPMC) 2,800 2,800 2,800 26-16 General programs/supplies 0 90 500 26-17 Catering/special circumstances 2,500 26-23 Furniture, Fixtures & Equipment 0 261 2,500 26-23 Dining room bussing station 2,400 2,445 3,000 26-33 Data processing 1,000 5,400 5,900 26-96 Coffee, County Grant - Blizzard boxes 8,500 26-97 Operating supplies 3,000 3,000 3,500 26-97 Meals-Wheels (pass through) 1,200 1,200 1,200 26-97 Fundraising supplies 1,500 1,500 2,500 26-97 Food service 1,800 1,800 1,300 26-97 Janitorial Materials and Supplies 31,780 36,550 44,965 Town of Estes Park Detail budget information Special Revenue Fund, #222-5304-453 Senior Center 64 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Special Revenue Fund, #222-5304-453 Senior Center 1,100 27-04 Education/Training 600 600 600 27-04 Colo Assoc of Senior Ctrs (workshops) 0 0 500 27-04 RFP research for other Snr Centers 125 321 330 27-05 Member Dues/Subscriptions 140 140 184 27-06 Employee Recognition (3 FT, 3 PT @ $80) 500 500 500 27-07 Mileage Reimbursement Job Performance Expenses 1,365 1,561 2,114 1,020 970 970 28-01 Telephone 2,200 2,200 2,200 28-02 Natural gas 7,000 7,000 7,300 28-03 Electrical energy 560 725 592 28-04 Water 600 600 600 28-05 Sewer 2,200 2,200 2,200 28-06 Trash Disposal Utility Expenditures 13,580 13,695 13,862 Total Operations & Maintenance Costs 111,028 115,887 136,801 20,000 0 0 32-22 SCINC: dining rm upgrade Capital Equipment 20,000 0 0 65 Plan and execute Town events such as Jazz Fest, Wool Market, Rooftop Rodeo, Auto Extravaganzas, Elk Fest, and Catch the Glow. Assist with local events such as the Longs Peak Scottish-Irish Festival, July 4th fireworks, Coolest Car Show, Autumn Gold, and Scandinavian Festival. Coordinate use of Fairgrounds, Performance Park, and other Town venues. Support destination shows such as the Hunter-Jumper Horse Show, Senior Rodeo, Dressage and Miniature Horse Shows. Manage approximately 110 volunteers Solicit new events. Maintain facilities. Original Budget Revised Budget Original Budget 2011 2012 2012 2013 Revenues Charges for services $506,427 $522,700 $465,911 $545,365 Current 23,346 26,500 24,517 26,500 Miscellaneous 51,943 52,251 65,251 26,751 Total Revenues 581,715 601,451 555,679 598,616 Expenditures Personnel Salaries 305,149 340,188 314,115 330,463 Benefits 102,412 113,963 98,494 125,449 407,561 454,151 412,609 455,912 Operations & Maintenance 681,432 672,364 704,787 723,838 Capital 0 0 0 0 Total Expenditures $1,088,993 $1,126,515 $1,117,396 $1,179,750 inc/dec over prior year/column 3%3%6% Revenues $581,715 $601,451 $555,679 $598,616 Special Event vendor permits 360 4,500 4,500 6,000 Arena 29,466 26,500 28,000 30,000 Stall 81,487 105,000 73,000 106,000 Camper 15,672 16,500 17,078 16,500 Commercial Vendors 35,236 31,000 38,454 43,000 Storage 2,180 2,500 0 0 Parking 7,849 8,300 10,938 3,765 Food concessions 11,851 10,000 11,000 12,000 Dance (Rodeo Queen)4,438 4,500 4,057 4,500 Admissions 175,879 170,000 153,380 180,000 Entry Fees (Wool Market animals)9,295 10,600 8,844 10,600 Workshop fees 30,620 31,800 21,895 30,000 Feed sales 92,692 95,000 81,000 90,000 Retail 9,763 11,000 11,000 11,000 Ticket processing 0 0 7,265 8,000 Buildings 6,696 7,000 4,017 7,000 Real property (Bond/Performance Park rentals)4,650 4,500 5,500 4,500 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5500 Events Town of Estes Park - 2013 Budget SCOPE OF SERVICES 66 Plan and execute Town events such as Jazz Fest, Wool Market, Rooftop Rodeo, Auto Extravaganzas, Elk Fest, and Catch the Glow. Assist with local events such as the Longs Peak Scottish-Irish Festival, July 4th fireworks, Coolest Car Show, Autumn Gold, and Scandinavian Festival. Coordinate use of Fairgrounds, Performance Park, and other Town venues. Support destination shows such as the Hunter-Jumper Horse Show, Senior Rodeo, Dressage and Miniature Horse Shows. Manage approximately 110 volunteers Solicit new events. Maintain facilities. Original Budget Revised Budget Original Budget 2011 2012 2012 2013 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5500 Events Town of Estes Park - 2013 Budget SCOPE OF SERVICES Donations 12,000 15,000 15,000 15,000 Other 2,271 3,000 3,000 3,000 Sponsorship 40,411 36,000 49,000 9,000 Program sales 150 0 0 0 Platte River Power Authority - No Colorado 8,751 8,751 8,751 8,751 Economic Development (Grant) Personnel Coordinator of Community Services 0.00 0.00 0.00 0.90 Municipal Services Foreman 1.00 1.00 1.00 1.00 Special Events Coordinator 1.00 1.00 1.00 1.00 Special Events Worker 1.00 1.00 1.00 1.00 Secretary II 0.00 0.00 0.00 1.00 Seasonal workers (FTEs)1 4.06 4.06 4.06 4.06 Community Services Director 0.46 0.46 0.46 0.00 Fairgrounds/Special Events Manager 1.00 1.00 1.00 0.00 Total 7.06 7.06 7.06 8.96 1seasonal employee numbers are calculated by taking total budgeted seasonal wages and dividing by FTE units. It does not necessarily reflect the number of actual seasonal workers hired. Operations & Maintenance Insurance premiums 13,065 9,802 14,221 15,346 Professional fees/services 166,105 154,875 169,367 164,569 Publishing 6,248 4,200 9,433 7,350 Rentals 21,855 25,400 29,615 27,900 Real property 7,418 7,768 8,048 8,000 Repair & maintenance 102,178 94,709 81,533 101,893 Materials & supplies 136,552 129,250 136,260 149,440 Job performance expenses 12,935 15,920 13,526 14,003 Utilities 52,375 50,945 58,928 52,502 Other current expenditures 162,701 179,495 183,856 182,835 Total Expenditures 681,432 672,364 704,787 723,838 Capital 0 0 0 0 67 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 5,490 8,514 9,366 21-01 Property 4,312 5,437 5,980 21-02 Liability 0 270 0 21-50 Unemployment Insurance Premiums 9,802 14,221 15,346 300 1,500 1,500 22-08 Legal 11,727 11,727 17,919 22-09 IT (5 computers) 2,200 2,200 1,000 22-10 Bank Service fees 48,000 22-12 Contract Services 11,500 11,500 11,500 Christmas Parade 3,100 3,100 3,100 Jazz Fest 5,100 5,100 5,100 Elk Fest 17,276 19,788 19,788 Wool Market - judges fees 2,000 2,000 2,000 Concert 4,512 4,512 4,512 Performance Park musicians 0 9,175 2,000 Other contracted services 95,000 22-20 Entertainment 18,500 15,450 15,450 Jazz Fest - bands 3,300 3,300 3,300 Performance Park 5,500 5,500 5,500 Riverside Plaza/Bond Park singalongs 30,000 30,000 30,000 Fireworks/4th July 1,600 1,600 1,600 Rooftop Rodeo 35,000 35,000 35,000 Scottish Fest/Hotel rooms 150 150 150 Auto Extravaganza 0 4,642 2,000 Miscellaneous 2,000 2,000 2,000 Hunter Jumper concert 1,000 1,000 1,000 22-26 Insurance damage claims 110 123 150 22-98 Other prof services as needed Professional Fees/Services 154,875 169,367 164,569 300 342 350 23-01 Publication fees 7,000 23-02 Advertising production 500 100 100 Rodeo News 0 7,091 0 Rodeo ads 1,200 200 200 Banner Changes 500 200 200 Poster designs 500 500 500 Western Horseman Magazine 1,000 1,000 1,000 Regent Broadcast Radio Assoc 0 0 5,000 Estes Area Lodging Association - moved from 101-1900 200 0 0 Scoops Ad - Car Show Publishing 4,200 9,433 7,350 20,900 24-01 Equipment 1,400 1,400 1,400 Bobcat 20,000 20,000 18,000 Tents/tables - Wool Market 1,500 1,500 1,500 Panel rental - Wool Market 0 1,775 0 Rodeo tent 0 2,440 0 Other equipment 0 0 4,500 Water truck rental (lease, not purchase) 2,500 2,500 2,500 Sound equipment for facility Rental Equipment 25,400 29,615 27,900 3,700 3,700 3,700 24-02 School Rental - Wool Market 3,423 3,703 3,423 Office/Trailer rental 645 645 877 School rental - Westernaires Real Property 7,768 8,048 8,000 20,915 25-01 Maintenance contracts Town of Estes Park Detail budget information Events (222-5500-455-) 68 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Events (222-5500-455-) 2,797 2,797 2,681 Phone (6) 5,889 5,889 6,694 Copier 420 420 420 Hand-held radios 9,120 5,894 9,120 Sound Systems (downtown/fairgrounds) 1,500 1,500 1,500 Larimer County Work Crews 500 500 500 Email Subscriber List mgt 32,200 25-02 Buildings 17,000 9,200 17,000 General 0 0 4,500 Vinyl fence repair 2,800 2,800 2,800 Roof gazebos and small office 8,000 8,000 7,900 Stall repair/maintenance 1,500 25-03 Furniture/fixtures 2,800 650 1,500 safe, flags 37,000 37,000 33,000 25-04 Vehicle maintenance and fuel 600 600 750 25-05 Machinery/tools 6,283 6,283 13,528 25-44 Future vehicle purchase Repair & Maintenance 94,709 81,533 101,893 3,200 10,000 4,500 26-01 Office Supplies 1,750 1,000 1,000 26-02 Postage 600 61 1,000 26-03 Printing/forms 500 100 100 26-04 Freight/shipping 5,000 2,500 3,800 26-05 Janitorial 1,000 1,168 1,000 26-06 Small tools 500 500 500 26-07 Small hardware 9,400 8,160 13,200 26-08 Lumber/Paint 7,000 15,714 12,500 26-10 Lawn 68,000 59,000 70,000 26-12 Feed costs 250 299 200 26-13 Medical 10,000 10,000 10,000 26-15 Exhibit/Display 6,000 26-17 Catering/special circumstances 4,700 4,600 4,600 Wool Market luncheons 1,300 1,400 1,400 Rodeo 4,300 26-18 Trophies/Awards 150 150 150 Rooftop President 650 650 650 Elk Fest Bugling 3,200 3,200 3,500 Wool Market Ribbons 0 2,167 0 Additional 400 400 0 Auto Extravaganza 9,340 3,500 3,500 4,240 26-23 Equipment - Tables (8', picnic) 1,500 1,500 1,500 26-23 New folding tables 0 0 2,000 26-23 Power dist. boxes 0 0 1,600 26-23 cords for boxes 4,000 4,000 0 26-23 Heaters for events 0 0 5,500 26-32 Data processing software (online tix) 0 1,859 2,000 26-33 Data Processing Equipment (Mgr) 800 0 0 26-46 Communication equipment 850 384 500 26-48 Shop Equipment 1,000 3,948 4,000 26-52 Traffic Signs Materials and Supplies 129,250 136,260 149,440 500 0 500 27-01 Personal Safety Equipment 1,500 1,326 1,500 27-02 Uniform allowance 6,550 27-04 Education/training 150 150 150 Farm show 500 500 500 Computer training 150 150 150 Stock Show 4,700 4,700 3,000 Prof Rodeo Cowboys Assoc (PRCA) rodeo 750 750 750 Equip training for two FTEs 2,000 0 2,000 Footing academy, equip training 69 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Events (222-5500-455-) 4,500 27-05 Member dues/subscriptions 22 22 25 Western Horsemen 315 315 315 Amer Society for Composers, Authors, and Publishers (ASCAP) 100 100 100 International Festivals/Events Assoc 150 150 150 Alpaca-Llama Show Association 25 25 25 Rabbit Sanction fees 500 500 500 State Discharge Permit 100 100 100 Assoc of Rodeo Committees 1,250 1,250 1,250 PRCA 300 300 300 Broadcast Music Inc (BMI) 260 260 260 Society of European Stage Authors and Composers (SESAC) 500 500 500 Alpaca Owners and Breeders Assoc 150 150 150 Cultural Arts Council 275 275 275 League of Equine and Agriculture Ctrs 0 280 0 Other 50 50 50 Colo Assoc of Fairs and Shows 500 500 500 Commercial Drivers License (CDL) fees 353 353 353 27-06 Employee recognition (4.41 x $80) 820 820 600 27-07 Mileage reimbursement Job Performance 15,920 13,526 14,003 4,100 2,500 3,500 28-01 Telephone 3,800 3,800 3,900 28-02 Natural Gas 11,009 16,300 11,504 28-03 Electrical Energy 10,036 7,200 10,598 28-04 Water 6,000 4,000 6,000 28-05 Sewer 16,000 25,128 17,000 28-06 Trash Disposal Utility Expenditures 50,945 58,928 52,502 650 0 0 29-12 Parade (Rooftop Rodeo) 3,800 29-13 Dance (rodeo) 3,980 3,980 3,800 Queen's Dance room rental 1,500 0 1,500 29-14 Sponsors' dinner 44,400 29-15 Added purse money 40,000 31,800 33,600 Rodeo (upgrade to medium-sized rodeo) 3,000 3,000 3,000 Draft horse show 0 0 3,000 Chuckwagon cookoff 5,300 4,840 4,800 Wool Market 2,325 7,136 5,500 29-16 Security/Ticket Labor 3,525 29-17 Volunteers banquets 2,100 1,600 2,100 Rooftop Rodeo 1,000 750 1,000 Wool Market 425 425 425 Elk Fest 225 225 0 Auto Show 98,010 29-18 Rodeo 77,900 77,900 79,850 Stock contractor 6,000 6,000 0 Scoreboard 110 110 110 Womens Pro Rodeo Association 1,000 1,000 0 Tickets 2,700 2,700 2,700 Pro Rodeo Judges 1,000 1,000 200 Signs 2,000 2,000 0 Ambulance 200 200 0 Mutton Bustin' prizes 180 180 0 Vet room 0 0 750 PRCA approval 500 500 0 Sheep for Mutton Bustin' 0 11,000 11,000 Increase in stock fees 0 1,800 1,800 Increase in ambulance 70 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Events (222-5500-455-) 1,000 1,610 1,600 Misc 8,200 29-20 Resale purchases 5,200 5,200 5,200 Wool market 3,000 3,000 3,000 Elk Fest 3,200 900 900 29-25 Promotion (Queens/ponies) 15,000 15,000 17,000 29-30 Manure/bedding Other Current Expenses 179,495 183,856 182,835 Total Operations & Maintenance Costs 672,364 704,787 723,838 Capital 0 0 0 33-31 Bleachers per CIRSA (CRF #204) 0 0 0 34-98 Irrigation forTHUB (CRF #204) 0 0 0 71 Create permanent exhibits, temporary installations, and off-site installations Conduct educational programs, provide research assistance, and manage web site. Manage collections of historical objects and related databases. Oversee Fall River Hydroplant and Knoll-Willows properties. Manage approximately 55 volunteers. Offer facility rental and public meeting space. Original Budget Revised Budget Budget 2011 2012 2012 2013 Revenues Grants 0 0 0 0 Charges for Services 3,407 2,150 4,023 3,450 Other 18,271 18,900 8,800 8,950 Total Revenues $21,677 $21,050 $12,823 $12,400 Expenditures Personnel Salaries 111,538 102,354 116,367 143,775 Benefits 51,138 50,981 50,360 80,642 162,676 153,335 166,727 224,417 Operations & Maintenance 82,610 81,800 83,730 96,485 Capital 5,149 10,000 0 0 Subtotal 250,435 245,135 250,457 320,902 Rollovers 0 0 0 0 Total Expenditures 250,435 245,135 250,457 320,902 inc/dec over prior year/column -2%0%28% 2011 O 2012 R 2012 2013 Personnel Coordinator of Community Services 0.00 0.00 0.00 0.03 Curator - Collections 0.00 0.00 0.00 1.00 Curator - Education 1.00 1.00 1.00 1.00 Curator - Exhibits/Manager 1.00 1.00 1.00 1.00 Collection Inventory Assistant (temporary)0.00 0.00 0.00 0.25 Community Services Director 0.14 0.14 0.14 0.00 Seasonal grant-funded Digital Technician 0.33 0.00 0.00 0.00 Seasonal 0.00 0.23 0.23 0.00 Total 2.47 2.37 2.37 3.28 Revenues Grants $0 $0 $0 $0 Charges for services 3,407 2,150 4,023 3,450 Miscellaneous (buildings, donations)7,660 7,600 7,600 7,550 Contributions from "Friends"10,611 11,300 1,200 1,400 Total revenues 21,677 21,050 12,823 12,400 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5700 Museum Town of Estes Park - 2013 Budget SCOPE OF SERVICES 72 Create permanent exhibits, temporary installations, and off-site installations Conduct educational programs, provide research assistance, and manage web site. Manage collections of historical objects and related databases. Oversee Fall River Hydroplant and Knoll-Willows properties. Manage approximately 55 volunteers. Offer facility rental and public meeting space. Original Budget Revised Budget Budget 2011 2012 2012 2013 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5700 Museum Town of Estes Park - 2013 Budget SCOPE OF SERVICES Operations & Maintenance Insurance premiums 3,979 4,308 4,350 4,786 Professional fees/services 20,525 19,662 20,016 30,071 Publishing 2,508 3,345 3,845 5,500 Repair & maintenance 27,928 25,464 25,922 26,457 Materials & supplies 13,043 10,650 11,676 11,250 Job performance expenses 1,993 2,671 2,671 3,071 Utilities 12,632 15,700 15,250 15,350 Total Expenditures 82,610 81,800 83,730 96,485 Capital Buildings remodeling/upgrades Handicap door - front/back (FRIENDS)5,149 0 0 0 Roof repair (FRIENDS)0 10,000 0 0 5,149 10,000 0 0 73 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 3,044 2,935 3,229 21-01 Property 1,264 1,415 1,557 21-02 Liability Insurance Premiums 4,308 4,350 4,786 100 440 400 22-08 Legal 18,762 18,762 28,671 22-09 IT Services (8 PCs) 800 814 1,000 22-10 Banks chgs (reimb by FRIENDS) Professional Services/Fees 19,662 20,016 30,071 Publishing 1,050 1,550 3,100 23-01 Publications (brochure - $2,500) 2,295 2,295 2,400 23-02 Advertising 3,345 3,845 5,500 25-01 Maintenance contracts 21,557 2,900 2,900 2,992 Trane mechanical 2,504 2,504 2,505 Telephone system (5) 7,260 7,260 7,260 Cleaning Museum 450 450 450 Pastperfect software mtc 4,000 4,000 4,000 Copier 100 100 100 Fire extinguisher 500 500 500 Enviropest 500 500 500 Enviropest (Hydro) 500 500 500 ADT Security Hydro 2,000 2,000 2,000 Clean hydroplant 500 500 0 Email Subscriber List Mgmt 750 750 750 Entry mats 25-02 Buildings 3,400 2,000 2,000 3,000 General 0 0 400 Museum Lights/Ballasts 0 400 0 25-03 Furniture/fixtures 1,500 1,558 1,500 25-04 Van Maintenance 0 0 0 25-44 Future vehicle purchase Maintenance & Repair 25,464 25,922 26,457 2,050 2,050 2,050 26-01 Office Supplies 1,800 1,800 1,800 26-02 Postage 100 100 100 26-03 Printing/Forms 100 100 100 26-04 Freight/Shipping 400 400 400 26-05 Janitorial 0 0 100 26-06 Small tools 2,300 26-15 Exhibit/Display 250 1,000 0 Stanley Fairground sign 500 500 0 Mace exhibit 250 250 0 Sweet History exhibit 250 500 500 Exhibit repairs 800 0 0 Birch Cabin signs 250 0 0 Horse Power exhibit 0 250 0 Sandzen exhibit 0 0 300 Exhibit 1 Main Gallery 0 0 500 Exhibit 2 NPS building 0 0 1,000 Main Gallery Education renovations 2,100 26-16 Programs 500 400 400 Education (Rotary funded) 900 1,000 1,000 Speaker expense 200 250 250 Program supplies 300 350 450 Van trip 1,100 26-17 Catering/special circumstances 550 550 550 Exhibit openings (2) Town of Estes Park Detail budget information Special Revenue Fund, #222-5700-457 Museum and Hydroplant 74 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Special Revenue Fund, #222-5700-457 Museum and Hydroplant 200 250 350 Volunteer brunch/pot luck 100 100 100 Volunteer recognition 100 100 100 Meeting refreshments 0 0 26-23 Furniture/fixtures 700 26-26 Conservation supplies 400 400 500 Archival Folders/Papers 250 250 200 Acquisitions 0 315 300 26-32 Data processing software 0 26-33 Data processing equipment 0 0 Manager/laptop 400 761 200 External backup drive Materials and Supplies 10,650 11,676 11,250 1,500 27-04 Education/Training 900 900 1,000 Colo-Wyo Assoc of Museums (CWAM) 200 200 300 Front Range educators 0 0 0 Assoc of Northern Front Range Museums (curator) 100 100 200 Reference materials 1,200 27-05 Member Dues/Subscriptions 225 225 245 Amer Assoc of Museums 110 110 120 Amer Assoc for State/Local History 60 60 70 Mountain-Plains Museum Assoc 40 40 60 CWAM 100 100 110 Cultural Arts Council of Estes Park 65 65 75 Colorado Historical Society 45 45 55 Estes Park Trail Gazette 55 55 65 Nat Assoc Interpretation 300 300 300 American Society of Composers, Authors and Publishers Broadcast Music Incorporated Society of European Stage Authors and Composers 100 100 100 Domain name registration 171 171 171 27-06 Employee Recognition (2.14 FTE @ $80) 200 200 200 27-07 Mileage Reimbursement Job Performance Expenses 2,671 2,671 3,071 1,550 1,100 1,100 28-01 Telephone 3,050 3,050 3,050 28-02 Natural gas 7,400 7,400 7,400 28-03 Electrical energy 1,900 1,900 2,000 28-04 Water 500 500 500 28-05 Sewer 1,300 1,300 1,300 28-06 Trash Disposal Utility Expenditures 15,700 15,250 15,350 Total Operations & Maintenance Costs 81,800 83,730 96,485 33-22 Building remodeling 10,000 0 0 Roof repair (FRIENDS) Capital Equipment 10,000 0 0 (NPS Building, storage shed) 75 Operation of conference center. See #2800 for further details on scope of services. Original Budget Revised Budget Budget 2011 2013 2012 2013 Revenues Misc (Rocky Mtn Park Inn F&B concession)$24,114 $24,000 $24,000 $0 Total Revenues 24,114 24,000 24,000 0 Expenditures Personnel 0 0 0 0 Operations & Maintenance 106,415 115,998 115,956 0 Capital 0 0 0 0 Total Expenditures 106,415 115,998 115,956 0 inc/dec over prior year/column 9%9%-100% Personnel none Operations & Maintenance Insurance premiums 7,298 7,298 7,156 0 Rentals 36,250 36,250 36,250 0 Repair & maintenance 15,000 15,000 15,100 0 Utilities 57,450 57,450 57,450 0 Total Expenditures 115,998 115,998 115,956 0 Capital None 0 0 0 0 COMMUNITY SERVICES FUND Special Revenue Fund, #222-5800 Conference Center Town of Estes Park - 2013 Budget SCOPE OF SERVICES 76 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 7,298 7,156 0 21-01 Property Insurance Premiums 7,298 7,156 0 24,000 24,000 0 24-02 Real property Equipment 12,250 12,250 0 24-04 Land taxes 36,250 36,250 0 15,000 15,100 0 25-02 Buildings (repairs as needed) Repair & Maintenance 15,000 15,100 0 1,000 1,000 0 28-01 Telephone 1,200 1,200 0 28-02 Natural Gas 50,000 50,000 0 28-03 Electrical Energy 3,250 3,250 0 28-04 Water 2,000 2,000 0 28-05 Sewer Utility Expenditures 57,450 57,450 0 Total Operations & Maintenance Costs 115,998 115,956 0 Capital 0 0 0 33-31 Town of Estes Park Detail budget information Conference Center (222-5800-458-) 77 Original Budget Revised Budget Budget 2011 2012 2012 2013 OPERATING REVENUES Charges for Services $12,264,062 $13,186,105 $12,429,086 $12,984,166 Other 369,342 200,001 188,020 200,001 Total Operating Revenues 12,633,404 13,386,106 12,617,106 13,184,167 OPERATING EXPENSES Source of Supply 5,695,225 6,413,487 6,062,000 6,005,200 Distribution Personnel 1,296,301 1,303,686 1,310,067 1,382,871 Operations and Maintenance 646,920 717,959 786,166 826,833 Customer Accounts Personnel 486,274 518,446 501,200 535,478 Operations and Maintenance 105,399 120,841 114,934 126,123 Administration/General Personnel 400,718 455,491 464,587 538,581 Operations and Maintenance 1,203,289 1,380,188 1,410,433 1,309,564 Capital 0 1,298,000 1,303,580 1,877,500 Depreciation 799,638 0 0 0 TOTAL OPERATING EXPENSES 10,633,763 12,208,098 11,952,967 12,602,150 change from prior year/column 5%15%12%5% OPERATING INCOME (LOSS)1,999,641 1,178,008 664,139 582,017 NON OPERATING REVENUES (EXPENSES) Investment income 49,540 35,000 35,000 35,000 Interest expense/Debt service payments (223,389)(449,213)(449,213)(449,719) TOTAL NON-OPERATING REVENUES (EXPENSES)(173,849)(414,213)(414,213)(414,719) NET INCOME (LOSS) BEFORE CAPITAL 1,825,792 763,795 249,926 167,298 CONTRIBUTIONS AND TRANSFERS Transfers Out (1,039,550)(1,150,696)(588,062)(1,316,601) CHANGE IN AVAILABLE FUNDS 786,242 (386,901)(338,136)(1,149,303) Rollover adjustment 0 0 0 0 AVAILABLE FUNDS*, Beginning, as Restated 6,589,712 7,375,954 7,375,954 7,037,818 AVAILABLE FUNDS*, Ending $7,375,954 $6,989,053 $7,037,818 $5,888,515 Rollovers 0 25,352 0 0 2013 revenues forecasted to increase 4.5% per rate increase schedule. $106,005 (12/31/2011) of fund balance is in form of Note Receivable from Estes Park Housing Authority, due June 2013. Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2013 Budget SCOPE OF SERVICES Light & Power provides reliable quality electric power to approximately 10,000 accounts, including Rocky Mountain National Park. All customers are served through two substations with electricity provided by Platte River Power Authority. Light & Power maintains over 300 miles of distribution lines and constructs infrastructure for new developments. Light & Power is also responsible for reading all electric meters, maintenance of all Town-owned street lights, and records management including billing information and federal reporting. The Town promotes energy efficiency and offers renewable energy to all of its customers. *Fund availability is calculated as "unrestricted current assets less inventories less current liabilities", (source: audited financial statements, page 6, for the fiscal year ended Dec. 31, 2011). Amounts for 2011 ending fund balance are: unrestricted current assets ($9,699,740) less current liabilities ($1,707,445) less inventories ($616,341), for an available ending fund balance of $7,375,954. 78 Original Budget Revised Budget Budget 2011 2012 2012 2013 Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2013 Budget SCOPE OF SERVICES Light & Power provides reliable quality electric power to approximately 10,000 accounts, including Rocky Mountain National Park. All customers are served through two substations with electricity provided by Platte River Power Authority. Light & Power maintains over 300 miles of distribution lines and constructs infrastructure for new developments. Light & Power is also responsible for reading all electric meters, maintenance of all Town-owned street lights, and records management including billing information and federal reporting. The Town promotes energy efficiency and offers renewable energy to all of its customers. COVERAGE DATA Debt service ratio*5.24 3.37 3.49 2.91 Bond covenant requirements 1.25 1.25 1.25 1.25 *Debt service ratio = (total revenues - total expenditures + capital + future vehicle replacement + cap-related engineering costs)/debt service 90 days operating coverage* (>1.00)2.48 2.23 2.41 1.89 *90 day ratio = fund balance/((total expenditures - capital) x .25) Fund balance $7,375,954 $6,989,053 $7,037,818 $5,888,515 (90 day coverage)(2,974,176)(3,127,502)(2,921,666)(3,122,743) Fund balance - 90 day coverage ratio $4,401,778 $3,861,551 $4,116,152 $2,765,772 Summary of expenditure types Source of Supply 5,695,225 6,413,487 6,062,000 6,005,200 Personnel 2,183,293 2,277,623 2,275,854 2,456,930 Salaries 1,597,877 1,658,048 1,686,873 1,784,668 Benefits 585,415 619,576 588,981 672,262 Operations and Maintenance 1,955,608 2,218,988 2,311,534 2,262,521 Capital 0 1,298,000 1,303,580 1,877,500 Depreciation 799,638 0 0 0 Debt Service 223,389 449,213 449,213 449,719 Transfers out 1,039,550 1,150,696 588,062 1,316,601 Rollovers 0 0 0 0 11,896,703 13,808,007 12,990,243 14,368,471 Source of Supply Includes PRPA purchased power increase.5,695,225 6,062,000 6,062,000 6,005,200 Personnel Director of Utilities 0.58 0.58 0.58 0.58 Utilities Superintendent 0.00 0.00 0.00 0.80 Line Superintendent 1.00 1.00 1.00 1.00 Crew Chief 1.00 1.00 1.00 1.00 Linemen 8.00 8.00 8.00 8.00 Groundman 1.00 1.00 1.00 1.00 Material Mgmt. Specialist 1.00 1.00 1.00 1.00 Utilities Meter Foreman 1.00 1.00 1.00 1.00 Meter Specialist 2.00 2.00 2.00 2.00 Meter Reader 1.00 1.00 1.00 1.00 Secretary II 1.00 0.70 0.70 0.70 Electrical Engineer 0.80 0.80 0.80 0.80 IT Specialist 0.50 0.50 0.50 0.50 Human Resource Generalist 0.26 0.48 0.48 0.48 Payroll/HR Technician 0.26 0.48 0.48 0.48 Utilities Administrator (shops)0.00 0.00 0.00 0.60 Seasonal GIS specialist 0.00 0.00 0.00 0.50 Finance Officer 0.26 0.26 0.26 0.26 Assistant Finance Officer 0.26 0.26 0.26 0.26 Accountant I 0.26 0.26 0.26 0.26 Accts. Payable/Utility Billing Specialist 0.94 0.94 0.94 0.94 Administrative Clerk II 1.29 1.29 1.29 1.29 Town Administrator 0.48 0.48 0.48 0.48 Deputy Town Administrator 0.48 0.48 0.48 0.48 79 Original Budget Revised Budget Budget 2011 2012 2012 2013 Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2013 Budget SCOPE OF SERVICES Light & Power provides reliable quality electric power to approximately 10,000 accounts, including Rocky Mountain National Park. All customers are served through two substations with electricity provided by Platte River Power Authority. Light & Power maintains over 300 miles of distribution lines and constructs infrastructure for new developments. Light & Power is also responsible for reading all electric meters, maintenance of all Town-owned street lights, and records management including billing information and federal reporting. The Town promotes energy efficiency and offers renewable energy to all of its customers. Town Clerk 0.48 0.48 0.48 0.48 Deputy Town Clerk 0.48 0.48 0.48 0.48 Executive Secretary 0.48 0.48 0.48 0.48 Public Information Officer 0.48 0.48 0.48 0.48 Total 25.29 25.43 25.43 27.33 Operations and Maintenance Distribution Engineering (Loveland IGA) included in Prof fees/services 20,627 25,000 25000 10,000 Insurance Premiums 9,372 10,309 10,167 11,183 Professional fees/services 26,540 57,500 58,425 92,500 Equipment rentals/leases 2,400 2,400 2,400 2,400 Repair & Maintenance 506,464 474,250 519,242 558,750 Materials & Supplies 83,915 142,000 160,768 132,000 Job Performance Expenditures 29,441 31,500 35,164 30,000 Other current expenses (11,212) 646,920 717,959 786,166 826,833 Customer Accounts Insurance Premiums 2,853 3,138 2,969 3,266 Professional fees/services 525 500 250 250 Equipment rentals/leases 949 1,000 3,920 3,920 Repair & Maintenance 8,511 7,676 8,799 8,852 Materials & Supplies 49,813 68,681 62,181 68,900 Job Performance Expenditures 3,538 4,845 1,815 5,935 Uncollectible accounts 39,210 35,000 35,000 35,000 105,399 120,840 114,934 126,123 Administration Future vehicle replacement 140,350 128,751 128,751 119,864 (this item is part of the below information) Insurance Premiums 34,106 37,517 35,656 39,220 Professional fees/services 67,705 89,477 106,562 168,930 Publishing 3,629 3,000 3,000 3,500 Equipment rentals/leases 86,228 89,000 89,000 89,000 Repair & Maintenance 345,716 343,111 363,865 331,669 Materials & Supplies 158,155 272,500 275,858 313,500 Job Performance Expenditures 52,817 54,380 54,464 55,330 Utilities 68,295 79,850 70,675 73,350 Other Interest on deposits 526 1,000 1,000 1,000 Payments in lieu of taxes ('13: % of uncollectible prop taxes)170,758 181,524 181,524 8,154 PUC Gross receipt taxes 10,444 11,000 11,000 11,000 Franchise Fees (3% - urban revenue)204,909 217,829 217,829 214,911 1,203,289 1,380,188 1,410,433 1,309,564 Transfers General Fund (<10% per study session 08/14/12)1,039,550 1,150,696 550,195 1,266,601 Medical Insurance Fund 0 0 37,867 0 Community Reinvestment Fund (portion of office remodel)0 0 0 50,000 2012 revised transfer = normal transfer rate, less Catastrophic Loss reimbursement from General Fund ($498,287) Debt Service Series 2027, $6.18m, 3.875% Bond principal 235,000 245,000 245,000 255,000 Bond interest 223,389 204,213 204,213 194,719 80 Original Budget Revised Budget Budget 2011 2012 2012 2013 Light & Power Fund Enterprise Fund, #502 Town of Estes Park 2013 Budget SCOPE OF SERVICES Light & Power provides reliable quality electric power to approximately 10,000 accounts, including Rocky Mountain National Park. All customers are served through two substations with electricity provided by Platte River Power Authority. Light & Power maintains over 300 miles of distribution lines and constructs infrastructure for new developments. Light & Power is also responsible for reading all electric meters, maintenance of all Town-owned street lights, and records management including billing information and federal reporting. The Town promotes energy efficiency and offers renewable energy to all of its customers. Capital Continuation of software development 0 0 0 50,000 Building/office remodeling 0 75,000 75,000 15,000 Station Equipment 0 20,000 20,000 40,000 Office Equipment 23,828 13,000 13,000 9,500 Data Processing Equipment 53,417 40,000 40,000 0 Data Processing Equipment - GPS Field 0 0 0 50,000 Transformers 82,565 125,000 125,000 125,000 Tools 0 15,000 15,000 15,000 Other machinery/equipment 0 30,000 30,000 20,000 Street Lights 0 10,000 10,000 20,000 Poles/Towers/Fixtures 0 20,000 25,580 0 New LED lights on Highway 7 0 0 0 60,000 Overhead Lines 170,775 0 0 0 2012 Camp Allenspark Phase I/II 0 688,000 688,000 688,000 Conductor system upgrades/tree cable 0 112,000 112,000 112,000 Loveland engineering capital upgrades 0 0 0 25,000 Fall River/Big Thompson Double Circuit (re: Cat Loss '12)0 0 0 498,000 Underground Conductors 464,336 150,000 150,000 150,000 Total Capital 1,298,000 1,303,580 1,877,500 *L&P vehicle 93313A ('02 Ford Explorer S-Trac) scheduled for replacement in Vehicle Replacement Fund in 2013, valued at $26,500. 81 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 2,721 2,458 2,703 21-01 Property 7,588 7,709 8,480 21-02 Liability Insurance Premiums 10,309 10,167 11,183 25,000 25,000 10,000 22-02 City of Loveland System Engineering (IGA) 0 0 35,000 22-02 GIS Services 15,000 15,000 30,000 22-13 Seasonal GIS 1,500 2,425 1,500 22-14 Lab testing 10,000 10,000 10,000 22-26 Insurance claims 1,000 1,000 1,000 22-30 Land use fees (Forest Service) 5,000 5,000 5,000 22-98 Other engineering as needed Professional Fees/Services 57,500 58,425 92,500 Rentals 2,400 2,400 2,400 24-01 Prospect Mtn access lease 10,000 10,000 5,000 25-01 Shop cleaning 0 1,682 2,500 25-02 Buildings 6,000 6,000 2,500 25-05 Machinery/tools 250 250 250 25-06 Meters 7,500 7,500 5,000 25-07 Transformers - repaint ground mounts 3,000 3,000 3,000 25-08 Transformer oil testing 15,000 15,000 15,000 25-30 Street light maintenance 50,000 63,434 70,000 25-31 Substation per IGA w/ PRPA (PRPA - Platte River Power Authority) 300,000 329,876 350,000 25-32 Overhead maintenance / tree trimming 75,000 75,000 100,000 25-33 Underground conduit 3,500 3,500 2,500 25-34 Customer service lines 4,000 4,000 3,000 25-98 Other equipment/machinery Repair and Maintenance 474,250 519,242 558,750 500 500 500 26-01 Office Supplies 1,000 1,000 1,000 26-04 Freight/shipping 1,500 1,500 1,500 26-05 Janitorial supplies 17,000 20,738 17,000 26-06 Small tools/new chain saws 5,000 5,000 5,000 26-07 Small hardware 5,000 5,000 5,000 26-19 Traffic control 2,000 2,000 2,000 26-20 Electrical 80,000 80,000 70,000 26-34 Meters 30,000 45,030 30,000 26-55 Street light program (new LEDs) Materials and Supplies 142,000 160,768 132,000 30,000 33,664 30,000 27-01 Personal Safety Equipment 1,000 1,000 0 27-03 Vehicle Allowance 500 500 0 27-07 Mileage reimbursement Job Performance 31,500 35,164 30,000 Total Operations & Maintenance Costs 717,959 786,166 826,833 Town of Estes Park Detail budget information Light and Power 502-6301-540 - Distribution 82 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 3,138 2,969 3,266 21-02 Liability Insurance Premiums 3,138 2,969 3,266 500 250 250 22-98 Coding Accuracy Support System Professional Fees/Services 500 250 250 (mailing list verification with USPS) 1,000 1,000 1,000 24-01 Town records disposal 0 2,920 2,920 24-03 Lease - folder/inserter Rentals/leases 1,000 3,920 3,920 25-01 Maintenance contracts 5,730 6,300 6,300 25-01 Minolta copier 1,716 1,759 1,802 25-01 Folder/inserter 0 500 500 25-01 Postage meter mtc 230 240 250 25-01 Letter opener Repair and Maintenance 7,676 8,799 8,852 15,281 15,281 15,000 26-01 Office Supplies 27,500 27,500 28,000 26-02 Postage 12,500 12,500 12,500 26-03 Printing/forms 1,600 1,600 1,600 26-04 Freight/shipping 1,300 1,300 1,300 26-17 Catering/special circumstances 2,000 1,000 2,000 26-23 Furniture/fixtures 3,000 3,000 3,000 26-33 3 desktop replacements 5,500 0 5,500 26-42 Office equipment Materials and Supplies 68,681 62,181 68,900 4,500 1,500 5,620 27-04 Education/training - HUG conferences 225 195 195 27-05 Dues - HUG 120 120 120 27-07 Mileage reimbursement Job Performance 4,845 1,815 5,935 Uncollectible accounts 35,000 35,000 35,000 29-07 Uncollectible accounts Total Operations & Maintenance Costs 120,840 114,934 126,123 Town of Estes Park Detail budget information Customer Accounts Light and Power 502-6401-550 83 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 30,943 29,436 32,378 21-01 Property 6,574 6,220 6,842 21-02 Liability Insurance Premiums 37,517 35,656 39,220 11,250 11,250 13,500 22-01 Auditing 10,000 10,000 10,000 22-02 Loveland IGA system analysis 250 250 250 22-07 Recording fees 5,000 5,000 5,000 22-08 Legal 60,977 60,977 93,180 22-09 IT Services (26 computers) 2,000 2,000 2,000 22-10 Bank Service 0 5,000 0 22-33 Data processing 0 12,085 0 22-98 Minor professional services 0 0 45,000 22-98 Compensation analysis ($10)k), Rate Study Professional Fees/Services 89,477 106,562 168,930 Plan ($35k) Publishing 3,000 3,000 3,500 23-01 Publications fees 85,000 85,000 85,000 24-02 Real property - rent of Muni Bldg office space 4,000 4,000 4,000 24-03 Copier lease Rentals 89,000 89,000 89,000 74,236 25-01 Maintenance contracts 13,600 13,600 13,600 25-01 Itron handheld reading equipment 6,000 6,000 6,000 25-01 MV-90 XI support 2,000 2,000 2,000 25-01 Minolta shop copier 5,000 5,000 5,000 25-01 HVAC (heating, ventilation, air-conditioning) 3,000 3,000 3,000 25-01 Milsoft 3,500 3,500 3,500 25-01 ARC FM 22,000 22,000 22,000 25-01 Wonderware SCADA (Supervisory Control and Data Acquisition) 1,800 1,800 1,800 25-01 OCE plotter 20,000 20,000 0 25-01 IT contracting 0 0 7,650 25-01 ESRI GIS 8,360 8,360 9,686 25-01 Telephone system (25) 0 1,800 2,000 25-02 Buildings (security cameras) 1,000 1,000 1,000 25-03 Furniture/fixtures (remod eng/shop) 127,500 127,500 130,000 25-04 Vehicle fuel & maintenance 100 100 500 25-05 Machinery/tools 128,751 147,705 123,433 25-44 Future vehicle purchases 500 500 500 25-98 Repair on minor equipment/machinery Repair and Maintenance 343,111 363,865 331,669 15,000 15,000 15,000 26-01 Office Supplies 5,000 5,000 5,000 26-02 Postage 2,000 2,000 2,000 26-03 Printing/forms 500 500 500 26-06 Machinery/tools 2,500 2,500 2,500 26-13 Medical 85,000 85,000 85,000 85,000 26-15 Exhibit/display 3,500 3,500 3,500 26-17 Catering/special circumstances 4,000 4,000 5,000 26-23 Furniture/fixtures 100,000 100,000 100,000 26-25 Energy efficiency program 10,000 11,050 15,000 26-32 Data processing software (Navaline 09) 26-33 Data processing equipment 10,000 10,870 15,000 26-33 Network, Meter (1), LP Shop (2) replacements 20,000 20,000 10,000 26-42 Copier-eng/plotter - GIS (Geographic Info System) 5,000 5,000 5,000 26-43 Heavy Equipment 10,000 11,438 50,000 26-46 Communication equipment (800mh radio Materials and Supplies 272,500 275,858 313,500 conversion) Town of Estes Park Detail budget information Administration/General Light and Power 502-6501-560 84 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Administration/General Light and Power 502-6501-560 4,500 4,546 5,000 27-02 Uniform allowance 35,400 27-04 Education/training 1,100 1,100 1,100 27-04 Rocky Mtn Electric Assoc (RMEA) meter school 2,500 2,500 2,500 27-04 ITRON (operating system) users conference 1,000 1,000 1,000 27-04 RMEA Fall tech conference 6,400 6,400 6,400 27-04 Mesa Hotline School 1,550 1,550 1,550 27-04 Rocky Mtn Electrical League (RMEL) classes 7,500 7,500 9,500 27-04 Safety training 1,800 1,800 1,800 27-04 Institute of Electrical/Electronic Engineers (IEEE) Conference 1,550 1,550 1,550 27-04 RMEL Spring/Fall conference 5,000 5,000 5,000 27-04 Apprentice training 2,000 2,000 2,000 27-04 Meter foreman training 2,000 2,000 2,000 27-04 Locater training 1,800 1,800 1,000 27-04 Management training 13,000 13,000 12,000 27-05 Membership dues/subscriptions 1,680 1,680 1,680 27-06 Employee recognition 500 500 500 27-07 Mileage reimbursement 500 538 750 27-10 Meal reimbursement - emerg. Job Performance 54,380 54,464 55,330 25,000 15,000 20,000 28-01 Telephone 10,000 10,000 7,500 28-02 Natural Gas 35,000 35,000 36,000 28-03 Electrical 2,500 3,325 2,500 28-04 Water 350 350 350 28-05 Sewer 7,000 7,000 7,000 28-06 Trash disposal Utility Expenditures 79,850 70,675 73,350 1,000 1,000 1,000 29-06 Interest on deposit 181,524 181,524 8,154 29-08 Payments in lieu of taxes (PILOTs) 11,000 11,000 11,000 29-09 Public Utility Customer Protection Division (PUC) gross receipts 217,829 217,829 214,911 29-10 Franchise fees Other current expenses 411,353 411,353 235,065 Total Operations & Maintenance Costs 1,380,188 1,410,433 1,309,564 85 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 7000- 0 0 50,000 37-01 Continuation of software development 15,000 15,000 15,000 32-22 General building 60,000 60,000 0 32-22 New roof on L&P Building 20,000 20,000 0 33-30 SCADA equipment 0 0 40,000 33-30 Substation equipment 13,000 13,000 0 33-32 Replace network copier/printer - Finance 0 0 9,500 33-32 Office remodel equip, shared scanner 40,000 40,000 0 33-33 Data processing equipment (ARCSDE GIS) collector 0 0 50,000 33-33 GPS Field Assets 125,000 125,000 125,000 33-35 Transformers 15,000 15,000 15,000 33-41 Tools 10,000 10,000 0 33-98 Subdivision lighting, poles, fixtures 20,000 20,000 20,000 34-98 IR sensor, inspection and maintenance 10,000 10,000 20,000 35-55 Street lights/New Subdiv lighting, poles 20,000 25,580 0 35-56 Poles/towers/fixtures 0 0 60,000 35-56 New LED lights on Highway 7 35-57 Overhead lines 688,000 688,000 0 35-57 2012 Camp Allenspark Phase I 0 0 688,000 35-57 2012(13) Camp Allenspark Phase II 112,000 112,000 112,000 35-57 Conductor sys upgrade proj. tree cable 0 0 25,000 35-57 Loveland Engineering Capital upgrades 0 0 498,000 35-58 Fall River/Big Thompson Double Circuit (re: Cat Loss distribution '12) 150,000 150,000 150,000 35-58 Underground conductor Capital Equipment 1,298,000 1,303,580 1,877,500 Town of Estes Park Detail budget information Capital Light and Power 502-7001-580 86 Original Budget Revised Budget Budget 2011 2012 2012 2013 OPERATING REVENUES Charges for Services $3,142,564 $3,334,323 $3,920,845 $4,115,363 Miscellaneous 43,920 12,289 42,906 27,912 Total Revenues 3,186,484 3,346,612 3,963,751 4,143,275 OPERATING EXPENSES Source of Supply 151,414 164,461 164,461 167,461 Purification Personnel 246,719 275,972 263,263 285,733 Operations and Maintenance 322,491 386,283 390,485 536,776 Distribution Personnel 711,478 755,230 748,748 814,765 Operations and Maintenance 208,923 273,959 262,437 368,693 Customer Accounts Personnel 115,540 115,091 104,483 118,368 Operations and Maintenance 143,252 140,325 142,304 142,428 Administration/General Personnel 144,203 164,804 167,028 209,463 Operations and Maintenance 339,312 325,354 338,227 358,456 Capital 0 518,000 598,576 639,300 Depreciation 689,242 0 0 TOTAL OPERATING EXPENSES 3,072,574 3,119,479 3,180,012 3,641,443 change from prior year/column -1%2%3%15% OPERATING INCOME (LOSS)113,910 227,133 783,739 501,832 NON OPERATING REVENUES (EXPENSES) Investment income 13,588 17,000 17,000 17,000 Intergovernmental 22,628 0 0 0 Debt service payments/interest expense (140,006)(405,786)(405,786)(407,204) Interest expense (loans)incl above incl above incl above incl above TOTAL NON OPERATING REVENUES (EXPENSES)(103,790)(388,786)(388,786)(390,204) NET INCOME (LOSS) BEFORE TRANSFERS 10,120 (161,653)394,953 111,628 Capital Contributions (Tap fees)305,871 0 0 0 Transfers In (General Fund/Catatrophic Loss Fund reimbursement)0 0 114,873 0 Transfers Out (121,316)(145,542)(25,049)(214,953) CHANGE IN AVAILABLE FUNDS 194,675 (307,195)484,777 (103,325) Rollover adjustment 0 0 0 0 AVAILABLE FUNDS*, Beginning, as Restated 2,802,498 2,997,173 2,997,173 3,481,950 AVAILABLE FUNDS*, Ending 2,997,173 2,689,978 3,481,950 3,378,625 Rollovers 0 23,673 0 0 SCOPE OF SERVICES Water Fund Enterprise Fund, #503 Town of Estes Park - 2013 Budget The Water Department treats and delivers over 500 million gallons of clean drinking water per year. The Water Department is responsible for resource management of water which includes watershed management, demand forecasting, augmentation planning, treating and distributing water for public use. The Water Department administers the backflow prevention program and maintains all fire hydrants and water meters. The Water Department meets all regulatory reporting requirements of the Colorado Department of Public Health and Environment (CDPH&E), EPA and the State River Commissioner. Water Department personnel are required to be state certified and licensed as Class A plant operators, Class 2 distribution system operators and certified backflow prevention technicians. *Fund availability is calculated as "unrestricted current assets less inventories less current liabilities", (source: audited financial statements, page 6, for the fiscal year statements, page 6 for the year ended Dec. 31, 2011). Amounts for the 2011 ending balance is: unrestricted current assets ($3,622,304) less current liabilities ($507,163) less inventories ($117,967) for a fund balance of $2,997,174. 87 Original Budget Revised Budget Budget 2011 2012 2012 2013 SCOPE OF SERVICES Water Fund Enterprise Fund, #503 Town of Estes Park - 2013 Budget The Water Department treats and delivers over 500 million gallons of clean drinking water per year. The Water Department is responsible for resource management of water which includes watershed management, demand forecasting, augmentation planning, treating and distributing water for public use. The Water Department administers the backflow prevention program and maintains all fire hydrants and water meters. The Water Department meets all regulatory reporting requirements of the Colorado Department of Public Health and Environment (CDPH&E), EPA and the State River Commissioner. Water Department personnel are required to be state certified and licensed as Class A plant operators, Class 2 distribution system operators and certified backflow prevention technicians. Revenues forecasted to increase 5.6% due to rate increase. $78,405 (12/31/2011) of fund balance is in form of Note Receivable from Estes Park Housing Authority, due June 2013. COVERAGE DATA Debt service coverage ratio*5.22 1.63 3.39 2.32 Bond covenant requirements 1.10 1.10 1.10 1.10 *Debt coverage ratio = (total revenues - total expenditures + capital + future vehicle replacement + cap-related engineering costs)/debt service 90 days operating coverage* (>1.00)3.90 4.14 5.40 4.50 *90 day ratio = fund balance/((total expenditures - capital) x .25) Fund balance 2,997,173 2,689,978 3,481,950 3,378,625 (90 day coverage)(768,143)(650,370)(645,359)(750,536) Fund balance - 90 day coverage amount 2,229,030 2,039,609 2,836,591 2,628,090 Summary of expenditure types Source of Supply 151,414 164,461 164,461 167,461 Personnel 1,217,941 1,311,097 1,283,522 1,428,329 Salaries 871,472 959,441 926,885 1,006,815 Benefits 346,469 381,656 356,637 421,514 Operations and Maintenance 1,013,978 1,125,921 1,133,453 1,406,353 Capital 0 518,000 598,576 639,300 Depreciation 689,242 0 0 0 Debt Service 140,006 405,786 405,786 407,204 Transfers out 121,316 145,542 25,049 214,953 Rollovers 0 0 0 0 3,333,896 3,670,807 3,610,847 4,263,600 Personnel Director of Utilities 0.37 0.37 0.37 0.37 Utilities Superintendent 0.00 0.00 0.00 0.20 Water Superintendent 1.00 1.00 1.00 1.00 Assistant Water Superintendent (Operations Manager '13)1.00 1.00 1.00 1.00 Plant Manager 0.00 0.00 0.00 1.00 Water Plant Operators 3.00 4.00 4.00 4.00 Lab Technician 1.00 1.00 1.00 1.00 Municipal Service Worker 3.00 3.00 3.00 3.00 Cross Connection Control Sp.1.00 1.00 1.00 1.00 Secretary II 0.15 0.30 0.30 0.30 Electrical Engineer 0.20 0.20 0.20 0.20 Human Resource Generalist 0.11 0.14 0.14 0.14 Utilities Administrator (shops)0.00 0.00 0.00 0.40 Payroll Technician 0.14 0.14 0.14 0.14 Water Quality Manager (Laboratory Supervisor '13)1.00 0.00 0.00 0.00 Secretary III 0.15 0.00 0.00 0.00 Finance Officer 0.16 0.14 0.14 0.14 Assistant Finance Officer 0.16 0.14 0.14 0.14 Accountant I 0.16 0.14 0.14 0.14 Accounts Pay/Util bill Spec 0.46 0.46 0.46 0.46 Administrative Clerk 0.62 0.61 0.61 0.61 Town Administrator 0.14 0.14 0.14 0.14 88 Original Budget Revised Budget Budget 2011 2012 2012 2013 SCOPE OF SERVICES Water Fund Enterprise Fund, #503 Town of Estes Park - 2013 Budget The Water Department treats and delivers over 500 million gallons of clean drinking water per year. The Water Department is responsible for resource management of water which includes watershed management, demand forecasting, augmentation planning, treating and distributing water for public use. The Water Department administers the backflow prevention program and maintains all fire hydrants and water meters. The Water Department meets all regulatory reporting requirements of the Colorado Department of Public Health and Environment (CDPH&E), EPA and the State River Commissioner. Water Department personnel are required to be state certified and licensed as Class A plant operators, Class 2 distribution system operators and certified backflow prevention technicians. Deputy Town Administrator 0.14 0.14 0.14 0.14 Town Clerk 0.14 0.14 0.14 0.14 Deputy Town Clerk 0.14 0.14 0.14 0.14 Executive Secretary 0.14 0.14 0.14 0.14 Public Information Officer 0.14 0.14 0.14 0.14 Total 14.52 14.48 14.48 16.08 Purification Insurance premiums 1,579 1,737 1,560 1,716 Professional Fees/Services 14,069 21,725 21,725 25,230 Publishing 0 500 500 500 Repair & Maintenance 57,867 64,650 66,333 64,800 Materials & Supplies 129,809 158,175 170,371 304,100 Utility Expenditures 119,168 139,496 129,996 140,430 322,491 386,283 390,485 536,776 Distribution Future vehicle replacement 42,450 35,499 35,499 45,609 listed below under Repairs & Maintenance section Insurance premiums 5,874 6,461 6,688 7,355 Professional Fees/Services 4,311 1,530 1,530 26,500 Rentals/leases 9,713 9,713 9,713 9,713 Repair & Maintenance 152,467 182,049 182,049 192,159 Materials & Supplies 17,245 38,425 40,737 87,425 Job Performance Expenditures 6,987 2,300 2,300 5,500 Utility Expenditures 13,472 33,481 19,420 40,041 Over/short inventory/Depreciation 136,155 0 0 0 346,224 273,959 262,437 368,693 Customer accounts Insurance premiums 704 774 754 828 Professional Fees/Services 34,000 34,000 34,000 34,000 Materials & Supplies 105,189 102,551 104,550 104,600 Uncollectible Accounts 3,360 3,000 3,000 3,000 143,252 140,325 142,304 142,428 Administration & General Engineering 0 6,373 0 0 listed below under Professional Fees/Services section Insurance premiums 18,435 20,278 20,678 22,746 Professional Fees/Services 101,616 55,435 67,861 116,013 Publishing 446 0 47 50 Rentals/leases 46,429 48,401 48,401 48,401 Repair & Maintenance 20,833 34,718 34,718 27,497 Materials & Supplies 2,937 6,800 6,800 6,900 Job Performance Expenditures 33,890 46,205 46,205 49,305 Utilities 0 65 65 65 Other Payment in Lieu of Tax ('13: calc of uncollectible prop tax)52,147 51,569 51,569 11,717 Franchise Fee (3.0% Urban Revenue)62,577 61,883 61,883 75,762 339,310 325,354 338,227 358,456 Transfers General Fund (<10% per 08/15/12 study session)121,316 145,542 0 199,953 Community Reinvestment Fund (office remodel)0 0 0 15,000 Medical Insurance Fund 0 0 25,049 0 Debt Service 2008 Series A Colorado Water Resources, $5.494m, 3.94% Final maturity 2028 2012 revised transfer = normal transfer rate, resulting in $140,658, less Catastrophic Loss reimbursement from General Fund ($255,531). This created a net transfer into Water Fund of $114,873. 89 Original Budget Revised Budget Budget 2011 2012 2012 2013 SCOPE OF SERVICES Water Fund Enterprise Fund, #503 Town of Estes Park - 2013 Budget The Water Department treats and delivers over 500 million gallons of clean drinking water per year. The Water Department is responsible for resource management of water which includes watershed management, demand forecasting, augmentation planning, treating and distributing water for public use. The Water Department administers the backflow prevention program and maintains all fire hydrants and water meters. The Water Department meets all regulatory reporting requirements of the Colorado Department of Public Health and Environment (CDPH&E), EPA and the State River Commissioner. Water Department personnel are required to be state certified and licensed as Class A plant operators, Class 2 distribution system operators and certified backflow prevention technicians. Principal 289,859 261,098 261,098 266,774 Interest 140,006 144,688 144,688 140,430 429,865 405,786 405,786 407,204 Capital Land 0 0 40,121 0 Building remodeling 473,012 83,500 83,500 21,500 Furniture, fixtures, equipment 0 0 0 2,500 Data processing equipment 0 24,000 64,455 11,000 Communication equipment 0 19,000 19,000 35,000 Lab equipment 0 8,500 8,500 7,000 Purification equipment 43,284 26,000 26,000 26,000 Tools 0 7,000 7,000 0 Water system 33,000 350,000 350,000 471,300 Water system master plan 0 0 0 65,000 Total capital 549,296 518,000 598,576 639,300 *Water vehicle 9034A ('98 Ford F150 4x4) scheduled for replacement in Vehicle Replacement Fund in 2013, valued at $27,000. 90 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 1,737 1,560 1,716 21-02 Liability Insurance Premiums 1,737 1,560 1,716 21,725 21,725 25,230 22-14 Lab testing Professional Fees/Services 21,725 21,725 25,230 Publishing 500 500 500 23-01 Publications fees 30,500 25-02 Buildings 22,000 22,000 22,000 25-02 Pond discharge/sludge press/haul 8,000 8,000 8,500 25-02 General maintenance and repair 150 150 150 25-05 Machinery/tools 7,800 7,800 10,650 25-08 Laboratory 1,200 2,883 1,200 25-23 Pump treatment 10,500 10,500 7,300 25-26 Storage tank (cleaning/panel replacements) 15,000 15,000 15,000 25-98 Maintenance/sample stations Repair and Maintenance 64,650 66,333 64,800 225 225 250 26-01 Office Supplies 1,900 1,900 1,950 26-02 Postage 3,300 3,300 3,300 26-03 Printing/forms 300 300 300 26-05 Janitorial supplies 650 650 650 26-06 Small tools 2,850 2,850 2,900 26-07 Small hardware 105,000 117,172 115,000 26-09 Chemical 22,950 22,974 27,750 26-14 Laboratory 0 0 117,000 26-40 GASB 62 designation - membrane set-aside 21,000 21,000 35,000 26-40 Process Analyzer replacement/membrane Materials and Supplies 158,175 170,371 304,100 cleaning chemical sales 6,000 6,000 6,000 28-01 Telephone 25,500 25,500 25,500 28-02 Natural Gas 60,996 60,996 61,530 28-03 Electrical 41,100 30,000 41,500 28-05 Sewer 5,900 7,500 5,900 28-11 Propane gas Utility Expenditures 139,496 129,996 140,430 Total Operations & Maintenance Costs 386,283 390,485 536,776 Town of Estes Park Detail budget information Water 503-6200-530 Purification 91 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 2,721 2,458 2,703 21-01 Property 3,740 4,230 4,652 21-02 Liability Insurance Premiums 6,461 6,688 7,355 0 0 25,000 22-26 GIS mapping 1,530 1,530 1,500 22-26 Insurance claims Professional Fees/Services 1,530 1,530 26,500 Rentals 9,713 9,713 9,713 24-02 Real property 8,500 8,500 8,500 25-01 Maintenance contracts 8,000 8,000 8,000 25-02 Buildings 55,000 55,000 55,000 25-04 Vehicle Equipment 550 550 550 25-05 Machinery/tools 950 950 950 25-06 Meters 47,500 25-21 Water system 47,500 47,500 47,500 25-21 Maintenance 6,000 6,000 6,000 25-21 Leak survey - distribution system 5,200 5,200 5,200 25-23 Pumps 2,500 2,500 2,500 25-34 Customer Service lines 35,499 35,499 45,609 25-44 Future vehicle purchase 12,350 12,350 12,350 25-98 Maintenance/safety block inspection Repair and Maintenance 182,049 182,049 192,159 3,000 3,000 3,000 26-01 Office Supplies 200 200 250 26-04 Freight/shipping 300 330 350 26-05 Janitorial supplies 11,500 11,500 12,300 26-06 Small tools 1,800 1,800 1,900 26-07 Small hardware 2,400 2,400 2,400 26-08 Lumber/paint 325 347 325 26-13 Medical 600 1,260 600 26-17 Catering/special circumstances 800 1,573 1,600 26-23 Furniture/fixtures 800 800 800 26-25 Energy efficiency 2,000 2,000 2,500 26-32 Data processing software 15,000 26-33 Data processing equipment 4,600 4,600 9,600 Rugged notebooks (2 @ $4800) 2,700 2,700 5,400 CPU repl (desktop, 2 @ $2700) 2,500 2,500 2,500 26-42 Office equipment 4,000 4,827 43,000 26-46 800mhz replacemnets 900 900 900 26-48 Shop Equipment Materials and Supplies 38,425 40,737 87,425 2,300 2,300 5,500 27-01 Personal Safety Equipment Job Performance 2,300 2,300 5,500 8,070 4,500 13,500 28-01 Telephone 7,242 4,000 7,604 28-02 Natural Gas 15,249 8,000 16,006 28-03 Electrical 370 370 381 28-04 Water 2,550 2,550 2,550 28-06 Trash Utility Expenditures 33,481 19,420 40,041 Total Operations & Maintenance Costs 273,959 262,437 368,693 Town of Estes Park Detail budget information Water 503-6300-540 Distribution 92 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 774 754 828 21-02 Liability Insurance Premiums 774 754 828 34,000 34,000 34,000 22-98 Meter reading Professional Fees/Services 34,000 34,000 34,000 13,751 13,750 13,800 26-02 Postage 8,000 5,000 5,000 26-03 Printing/forms 800 800 800 26-04 Freight/shipping 80,000 85,000 85,000 26-34 New meters Materials and Supplies 102,551 104,550 104,600 3,000 3,000 3,000 29-07 Uncollectible accounts Other Current Expenses 3,000 3,000 3,000 Total Operations & Maintenance Costs 140,325 142,304 142,428 Town of Estes Park Detail budget information Water 503-6400-550 Customer Accounts 93 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 17,929 18,310 20,140 21-01 Property 2,349 2,368 2,606 21-02 Liability Insurance Premiums 20,278 20,678 22,746 5,500 6,500 7,500 22-01 Auditing 0 22-02 Engineering 0 6,373 0 '12: h2o conservation plan (rollover '11) 0 0 0 '13: water system master plan 155 208 155 22-07 Recording fees 12,000 12,000 12,000 22-08 Legal 35,180 35,180 53,758 22-09 IT Services (15 PCs) 2,000 2,000 2,000 22-10 Bank service 0 5,000 0 22-33 Data processing 0 0 30,000 22-89 Financial Plan 0 0 10,000 22-89 Compensation Analysis 600 600 600 22-98 Other Professional Fees/Services 55,435 67,861 116,013 Publishing 0 47 50 23-01 Publications fees 45,201 45,201 45,201 24-02 Real property 3,200 3,200 3,200 24-03 Copier lease (shared with L&P) Rentals 48,401 48,401 48,401 25-01 Maintenance contracts 2,600 2,600 2,600 25-01 Copiers 1,000 1,000 1,000 25-01 Radio 4,878 4,878 4,807 25-01 Telephone (10) 8,000 8,000 8,000 25-01 Supervisory Control and Data Acquisition (SCADA) support 2,100 2,100 2,100 25-01 HP plotter 2,500 2,500 2,500 25-01 Laboratory Information Mgt System (LIMS) 13,000 13,000 2,850 25-01 Zenotrac 24/7 support 0 0 3,000 25-01 Infowater MWH 640 640 640 25-01 Tokay software agreement Repair and Maintenance 34,718 34,718 27,497 1,700 1,700 1,700 26-01 Office Supplies 1,000 1,000 1,000 26-02 Postage 1,000 1,000 1,000 26-03 Printing/forms 900 900 900 26-13 Medical - CDL physicals 1,200 1,200 1,300 26-17 Catering/special circumstances 1,000 1,000 1,000 26-42 Office equipment Materials and Supplies 6,800 6,800 6,900 8,800 8,800 8,800 27-02 Uniform allowance 25,450 27-04 Education/training 1,200 1,200 1,200 27-04 Lab Classes 0 0 0 27-04 American Water Works Assoc. (AWWA) - out of state 4,000 4,000 4,000 27-04 Membrane users conference (out of state) 0 0 2,000 27-04 Pump classes 1,100 1,100 1,100 27-04 Cross connections classes 500 500 1,000 27-04 License renewal fees 4,300 4,300 4,300 27-04 Standard/advanced water 3,500 3,500 3,500 27-04 Distribution training 1,000 1,000 1,000 27-04 Misc seminars 1,100 1,100 1,100 27-04 AWWA collateral Town of Estes Park Detail budget information Water 503-6500-560 Administration and General 94 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Water 503-6500-560 Administration and General 300 300 300 27-04 Cross Connection manuals 1,950 1,950 1,950 27-04 Motorola Supervisory Control and Data Acquisition (MOSCAD) - in state 4,000 4,000 4,000 27-04 MOSCAD out of State 13,425 27-05 Membership dues/subscriptions 1,500 1,500 1,500 27-05 AWWA research foundation 800 800 800 27-05 AWWA individuals 450 450 450 27-05 AWWA standards 1,225 1,225 1,225 27-05 Northern Front Range Water Quality Planning Assoc (NFRWQPA) 475 475 475 27-05 Colo Dept of Public Health & Environment (CDPHE) Discharge permit 2,000 2,000 2,000 27-05 Big Thompson Watershed forum 350 350 350 27-05 Marys Lake HOA 100 100 100 27-05 Top of Rockies Road Assoc 1,200 1,200 1,200 27-05 CDL Physicals/license fees 3,800 3,800 4,400 27-05 CDPHE Public Water System fee/lab cert 400 400 400 27-05 Colorado Rural Water Assoc (CRWA) Northern Colorado Water Conservancy District (NCWCD) 250 250 250 27-05 Larimer false alarm reduction program 275 275 275 27-05 American Backflow Prevention Assoc (ABPA) - American Society of Safety Engineers (ASSE) 880 880 880 27-06 Employee recognition (11 @ $80) 750 750 750 27-07 Mileage reimbursement Job Performance 46,205 46,205 49,305 65 65 65 28-01 Telephone Utility Expenditures 65 65 65 51,569 51,569 11,717 29-08 PILOTS (Payments in lieu of taxes) 61,883 61,883 75,762 29-10 Franchise fees Other Current Expenses 113,452 113,452 87,479 Total Operations & Maintenance Costs 325,354 338,227 358,456 95 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 0 40,121 0 31-11 Land (water tank w/ Kiowa Ridge) 7,500 7,500 7,500 32-22 Security Equipment 60,000 60,000 0 32-22 Demolition of Fall River WTP 0 0 14,000 32-22 Paint Castle Mountain Tank 16,000 16,000 0 32-22 Crystal Storage/Big Thompson Tank Fencing 0 0 2,500 33-31 Scanner (shared) 24,000 64,455 11,000 33-33 SCADA Software upgrades 19,000 19,000 35,000 33-36 Communication equipment/SCADA programs 8,500 8,500 0 33-37 DR 5000 Spectrophotometer replacement 0 0 7,000 33-37 Biomass Reader 26,000 26,000 26,000 33-40 Feeder replacement 7,000 7,000 0 33-41 Confined space entry equipment 35-54 Water system 272,000 272,000 0 35-54 Virginia Drive water system 0 0 177,800 35-54 Big Horn Drive water system 40,000 40,000 25,000 35-54 GPS Data Collection 13,000 13,000 0 35-54 GCWTP water rights - engineering 0 0 133,500 35-54 UTSD Tap Fee/Capacity Increase 25,000 25,000 0 35-54 GCWTP water rights - legal 0 0 135,000 35-54 Automatic Meter Reading Replacement Project 0 0 65,000 35-62 Water system master plan Capital Equipment 518,000 598,576 639,300 Town of Estes Park Detail budget information Water 503-7000-580 Capital 96 Original Budget Revised Budget Budget 2011 2012 2012 2013 Revenues Premium collections $0 $1,700,000 $1,700,000 $1,785,000 Investment income 0 2,000 2,500 3,000 Miscellaneous 0 0 0 0 Total Revenues 0 1,702,000 1,702,500 1,788,000 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 0 1,700,000 1,700,000 1,785,000 Total Current Expenses 0 1,700,000 1,700,000 1,785,000 Capital 0 0 0 0 Subtotal 0 1,700,000 1,700,000 1,785,000 Rollovers 0 0 0 0 Total Expenses 0 1,700,000 1,700,000 1,785,000 in/dec over prior year:-100%N/A N/A Transfer to General Fund to close Fund 0 0 0 0 Transfer in from Other Funds 0 200,000 200,000 0 Increase (decrease) in Fund balance 0 202,000 202,500 3,000 Beginning Fund balance (0)(0)0 202,000 Ending Fund balance ($0)$202,000 $202,500 $205,000 2011 2012 O 2012 R 2013 REVENUES:0 1,700,000 1,700,000 1,785,000 Employer contributions unavailable 1,040,446 1,040,446 1,092,468 Employee contributions unavailable 294,450 294,450 309,173 Participating entities (EVFPD, EP Sanitation, unavailable 365,104 365,104 383,359 EVPL, EPHA, LMD, retirees) Town of Estes Park - 2013 Budget PURPOSE Medical Insurance Fund Internal Service Fund, #606 * The Medical Insurance Fund closed and absorbed into the General Fund on 12/31/10. The Fund reopened in 2012 due to self- insurance plan being enacted. Fund and fund balance goals will be analyzed and posted as information becomes available. 97 * Services: vehicle/equipment repair/maintenance, aerial/fire inspections, DOT regulations/inspections, equipment specifications and acquisitions, equipment cost tracking, communication equipment, fire extinguisher/1st aid kit inspections, licensing, fueling, equipment purchase/maintenance budgets, warranty/recall management, billing re: vehicles, ASE certified mechanics * Records management: w/o tracking, equipment costs, fuel tracking, DOT records, replacement recommendations * Special projects: equip police vehicles, equipment training * Miscellaneous: L&P special const. weld brackets, build transformer mounts/cable, puller clamps/guide wheels, Stanley Park bleachers/stalls/doors, banner mounts, Water Dept. shut off keys, Parks Dept. sign brackets, bridge repair, trash can repair * Inspections: Preventative Maintenance inspections Original Budget Revised Budget Budget 2011 2012 2012 2013 Revenues Charges for services $268,004 $365,000 $365,000 $365,000 Other income 253 0 0 0 Investment income 949 1,200 1,200 1,200 Total Revenues 269,206 366,200 366,200 366,200 Expenses Personnel Services Salaries 137,638 190,829 194,377 200,093 Benefits 64,204 99,648 72,691 105,806 201,842 290,477 267,069 305,899 Operations & Maintenance 45,734 58,847 65,114 66,356 Total Current Expenses 247,575 349,324 332,183 372,255 Capital 0 0 0 0 Depreciation 4,005 0 0 0 Subtotals 251,580 349,324 332,183 372,255 Rollovers 0 0 0 0 Total Expenses 251,580 349,324 332,183 372,255 increase/decrease from prior year/column -1%39%32%12% Excess (deficiency) of revenues over 17,626 16,876 34,017 (6,055) expenditures Other financing sources (transfers in)0 0 0 0 Other financing uses (transfers out)*0 8,490 8,490 0 (* Medical Insurance Fund) Increase (decrease) in fund balance 17,626 8,386 25,527 (6,055) NET ASSETS - Beginning 296,783 314,409 314,409 339,936 NET ASSETS - Ending Invested in Capital Assets 47,522 47,522 47,522 47,522 Funds Available (unrestricted)$266,887 $275,273 $292,414 $286,359 2011 2012 O 2012 R 2013 Personnel Director of Public Works 0.10 0.10 0.10 0.10 Public Works Superintendent 0.34 0.34 0.34 0.34 Lead Mechanic 1.00 1.00 1.00 1.00 Mechanic 1.00 1.00 1.00 2.00 Seasonal Mechanic (FTE)0.50 0.50 0.50 0.00 SCOPE OF SERVICES Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park - 2012 Budget 98 * Services: vehicle/equipment repair/maintenance, aerial/fire inspections, DOT regulations/inspections, equipment specifications and acquisitions, equipment cost tracking, communication equipment, fire extinguisher/1st aid kit inspections, licensing, fueling, equipment purchase/maintenance budgets, warranty/recall management, billing re: vehicles, ASE certified mechanics * Records management: w/o tracking, equipment costs, fuel tracking, DOT records, replacement recommendations * Special projects: equip police vehicles, equipment training * Miscellaneous: L&P special const. weld brackets, build transformer mounts/cable, puller clamps/guide wheels, Stanley Park bleachers/stalls/doors, banner mounts, Water Dept. shut off keys, Parks Dept. sign brackets, bridge repair, trash can repair * Inspections: Preventative Maintenance inspections Original Budget Revised Budget Budget 2011 2012 2012 2013 SCOPE OF SERVICES Fleet Maintenance Fund Internal Service Fund, #612 Town of Estes Park - 2012 Budget Total 2.94 2.94 2.94 3.44 Operations and Maintenance expenses include: Insurance premiums 2,018 2,220 2,109 2,319 Professional Services/Fees 7,196 7,036 7,639 10,752 Publishing 556 100 2,522 100 Repair & Maintenance 15,580 18,551 19,297 18,405 Materials & Supplies 16,119 15,650 17,956 15,350 Job Performance Expenditures 1,558 8,025 8,276 12,165 Utilities 2,705 7,265 7,315 7,265 Depreciation/Clearing 4,005 0 0 0 49,738 58,847 65,114 66,356 Capital includes:0 0 0 0 99 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 683 622 684 21-01 Property 1,537 1,487 1,635 21-02 Liability Insurance Premiums 2,220 2,109 2,319 7,036 7,036 10,752 22-09 IT Services (3 PCs) 0 576 0 22-13 Contract services 0 27 0 22-98 Other Professional Services/Fees 7,036 7,639 10,752 100 2,522 100 23-01 Publication fees Publishing 100 2,522 100 6,955 25-01 Maintenance contracts 2,245 2,245 2,099 Telephone 400 400 400 Motorola 4,456 4,456 4,456 H.T.E. (acct software) 3,200 25-02 Buildings 3,200 3,200 3,200 General maintenance/repair 1,100 1,100 1,100 25-03 Furniture/fixtures maintenance 5,500 5,983 5,500 25-04 Vehicle Maintenance and fuel 1,650 1,913 1,650 25-05 Machinery/tools Maintenance & repair 18,551 19,297 18,405 2,850 2,850 2,850 26-01 Office Supplies 50 50 50 26-02 Freight/shipping 500 971 500 26-06 Small tools 400 456 400 26-13 Medical 550 550 550 26-17 Catering/special circumstances 1,000 1,000 1,000 26-23 Furniture/fixtures acquisition 0 1,779 0 26-31 Shop supplies 0 0 0 26-33 Data processing 10,000 26-48 Shop equipment 3,500 3,500 0 Diagnostic software upgrade 2,500 2,500 0 Alldata - online service manual 0 0 10,000 Shop equipment TBD 2,500 2,500 0 Chain hoist 1,800 1,800 0 Floor jack replacement Materials and Supplies 15,650 17,956 15,350 1,200 1,200 1,200 27-01 Personal safety equipment 1,525 1,525 1,525 27-02 Uniform allowance 4,600 27-04 Education/Training 630 630 630 Snow & Ice conference 650 650 650 American Public Works Assoc (Gunnison) 750 750 750 RM Fleet Mgrs Assoc Conference 1,200 1,200 1,200 Sweeper/aerial training 1,000 1,000 1,000 Equipment diagnostic training 350 350 370 DOT regulatory training 480 731 4,600 27-05 Member Dues/Subscriptions 240 240 240 27-06 Employee Recognition (3 @ $80) Job Performance Expenses 8,025 8,276 12,165 600 600 600 28-01 Telephone 4,200 4,200 4,200 28-02 Natural gas 1,800 1,800 1,800 28-03 Electrical energy 200 250 200 28-04 Water 465 465 465 28-05 Sewer Utility Expenditures 7,265 7,315 7,265 Total Operations & Town of Estes Park Detail budget information Internal Service Fund #612 Fleet Services, 612-4300-610 100 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Internal Service Fund #612 Fleet Services, 612-4300-610 Maintenance Costs 58,847 65,114 66,356 0 0 0 Capital Equipment 0 0 0 101 * Services: PC support, replacement, installation, management and software maintenance Printer, copier, fax, scanner, multifunction support PDA, cell phone, phone handsets support A/V - boardroom, firehouse, training rooms, museum User training, network plant/equipment, facility security, light & power/water SCADA support, AS400 * Records management: software licenses, external connectivity, network security, maintenance contracts, database management Original Budget Revised Budget Budget 2011 2012 2012 2013 Revenues Charges for Services $453,991 $466,899 $466,899 $685,089 Miscellaneous 43,784 27,500 11,155 6,003 Investment income 1,047 1,000 1,500 1,500 498,822 495,399 479,554 692,592 Expenses Personnel Services Salaries 162,558 160,046 165,620 190,157 Benefits 75,193 77,967 77,716 86,849 237,751 238,013 243,336 277,006 Operations & Maintenance 185,930 215,687 233,022 232,606 Total Current Expenses 423,682 453,700 476,358 509,612 Capital 5,790 20,000 63,224 179,500 Depreciation 10,306 0 0 0 Subtotal 16,096 20,000 63,224 179,500 Total Expenses 439,778 473,700 539,582 689,112 inc/dec over prior year/column 14%8%23%28% Other Financing Uses (transfers out)*0 6,679 6,679 0 *Medical Insurance Fund Increase (decrease) in Fund balance 59,044 15,020 (66,707)3,480 NET ASSETS - Beginning 270,218 329,262 329,262 262,555 NET ASSETS - Ending Invested in Capital Assets 42,375 42,375 42,375 42,375 Funds Available $286,887 $301,907 $220,180 $223,660 Rollovers (from 2011 to 2012)0 1,292 1,292 0 Personnel Services Director of Utilities 0.05 0.05 0.05 0.05 IT Manager 1.00 1.00 1.00 1.00 Support Analyst 1.00 1.00 1.00 1.00 IT Support/GIS Specialist 0.50 0.50 0.50 0.50 AV Support (PT)0.00 0.00 0.00 0.38 Total 2.55 2.55 2.55 2.93 Town of Estes Park - 2013 Budget Internal Service Fund, #625 Information Systems Technology Fund SCOPE OF SERVICES 102 * Services: PC support, replacement, installation, management and software maintenance Printer, copier, fax, scanner, multifunction support PDA, cell phone, phone handsets support A/V - boardroom, firehouse, training rooms, museum User training, network plant/equipment, facility security, light & power/water SCADA support, AS400 * Records management: software licenses, external connectivity, network security, maintenance contracts, database management Original Budget Revised Budget Budget 2011 2012 2012 2013 Town of Estes Park - 2013 Budget Internal Service Fund, #625 Information Systems Technology Fund SCOPE OF SERVICES Revenues 498,822 495,399 479,554 692,592 IT Services 399,805 401,047 401,047 612,837 Phone maintenance fees 54,186 65,852 65,852 72,252 Fiberoptic lease 37,440 27,500 10,000 6,003 Interest income 1,047 1,000 1,500 1,500 Other 6,344 0 1,155 0 Operations & Maintenance includes: Insurance premiums 1,521 1,673 1,690 1,859 Professional Services/Fees 7 0 11,894 0 Publication fees 0 0 18 0 Repair & Maintenance 75,037 121,127 121,127 134,872 Materials & Supplies 75,129 59,452 61,295 62,980 Job Performance Expenditures 360 3,435 6,998 4,895 Utility Expenditures 33,876 30,000 30,000 28,000 185,930 215,687 233,022 232,606 Capital Data processing equipment Servers/Board room 5,790 20,000 20,000 45,000 DVR - Museum 0 0 0 9,500 Communication equipment 0 0 3,224 0 Software development 0 0 40,000 125,000 5,790 20,000 63,224 179,500 103 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail 376 414 455 21-01 Property 1,297 1,276 1,404 21-02 Liability Insurance Premiums 1,673 1,690 1,859 0 0 0 22-13 Sunguard Services (Widrig) 0 11,894 0 22-13 SIPA Contract/skilled services 0 11,894 0 22-13 Publication fees 0 18 0 23-01 Publication fees 132,372 25-01 Maintenance contracts 55,000 55,000 55,000 H.T.E. software 1,500 1,500 1,500 H.T.E. graphical license 3,000 3,000 3,900 IBM server maintenance 2,500 2,500 2,500 IBM support line 300 300 300 IBM alert options 10,000 10,000 10,000 Annual CCTV security mtc (CCTV = closed-circuit TV) 13,500 13,500 13,500 Avaya phone system maintenance 12,000 12,000 3,700 Cisco/Websense firewall content 0 0 7,000 Extreme networks 32 switches 3,000 3,000 3,000 McAfee Virus/spyware 0 0 4,788 Leightronix video on demand/streaming 0 0 900 Malwarebytes spyware 2,000 2,000 2,000 Net motion (wireless) 3,000 3,000 0 Quantum tape backup 4,000 4,000 4,000 Qualys Int/Ext security scan 2,000 2,000 2,000 Plotter maintenance 2,000 2,000 0 Blackberry server maintenance 3,400 3,400 3,400 Cybernetics virtual tape drive 0 0 500 Constant Contact bulk email license 0 0 2,000 Ipad support 0 0 9,500 Gmail support - 160 phones 2,927 2,927 2,884 Phone (6) 1,000 1,000 2,500 25-04 Vehicle Maintenance 0 0 0 25-44 Future Vehicle Purchase (fully funded) Repair and Maintenance 121,127 121,127 134,872 1,000 1,000 1,000 26-01 Office Supplies 500 500 500 26-04 Freight/shipping 10,000 26-32 Data processing software 10,000 10,000 10,000 H.T.E. Navaline 20,480 26-33 Data processing equipment 5,000 5,000 5,000 Networking equipment 10,000 10,000 10,000 Network servers 5,000 5,000 5,000 Cell extender/subscriber units 0 1,292 0 Computer accessories (rollover) 2,952 2,952 480 Cell phone service IT staff 5,000 26-35 Data processing 5,000 5,000 5,000 Electrical/cooling needs 9,000 9,551 0 Front Range Internet ISP 1,000 1,000 1,000 26-42 Office equipment 25,000 26-46 Communication equipment 5,000 5,000 0 AV room misc equipment/upgrades 0 0 5,000 AV supplies and equipment 0 0 20,000 Facilities security equip/repl (5 cams) 5,000 5,000 0 Security expansion (door locks, cameras) Materials and Supplies 59,452 61,295 62,980 195 195 195 27-02 Uniform allowance 0 3,563 2,500 27-04 Education/training Town of Estes Park Detail budget information Information Technology Fund 625-2500-425 104 Original Budget Revised Budget Budget Account Account Name 2012 2012 2013 Number 2013 Detail Town of Estes Park Detail budget information Information Technology Fund 625-2500-425 2,500 2,500 1,500 27-05 Member dues/subscriptions 240 240 200 27-06 Employee recognition (2.5 @ $80) 500 500 500 27-07 Mileage reimbursement Job Performance 3,435 6,998 4,895 30,000 30,000 28,000 28-01 Telephone Utility Expenditures 30,000 30,000 28,000 Total Operations & Maintenance Costs 215,687 233,022 232,606 0 0 25,000 33-33 Replace 5 servers 0 3,224 0 33-36 Communication equipment 20,000 20,000 20,000 33-98 AV upgrade - Board room 0 0 9,500 33-98 DVR- Museum 0 40,000 125,000 37-01 Software development Capital Equipment 20,000 63,224 179,500 105 Original Budget Revised Budget Budget 2011 2012 2012 2013 Revenues Revenues - future vehicle purchases $278,521 $253,470 $270,470 $429,098 Interest/other income 10,012 12,000 32,725 12,000 Total Revenues 288,533 265,470 303,195 441,098 Capital 444,630 580,550 635,737 604,000 Total Expenses 444,630 580,550 635,737 604,000 Excess (deficiency) of revenues over expenditures:(156,097)(315,080)(332,542)(162,902) ADJUSTMENTS TO GAAP BASIS Capital Outlay 444,630 0 635,737 604,000 Depreciation 78,337 0 100,000 125,000 CHANGE IN NET ASSETS 210,196 265,470 203,195 316,098 NET ASSETS - Beginning 2,506,475 2,716,671 2,716,671 2,919,866 Invested in Capital Assets (net of depreciation)646,143 279,850 1,181,880 1,660,880 Unrestricted 2,070,528 2,121,741 1,737,986 1,575,084 NET ASSETS - Ending $2,716,671 $2,401,591 $2,919,866 $3,235,964 $2,716,671 $2,401,591 $2,919,866 $3,235,964 Rollovers (2011 into 2012)0 150,050 150,050 0 Revenue sources:2011 2012 2012 2013 General 88,990 82,937 82,937 246,528 Museum (CSF)1,110 0 0 0 Special Events (CSF)4,621 6,283 6,283 13,528 Light and Power 140,350 128,751 145,751 123,433 Water 42,450 35,499 35,499 45,609 IT 1,000 0 0 0 278,521 253,470 270,470 429,098 Summary of Vehicles by department:Police 11 Special Events 13 Protective Insp.2 Light & Power 21 Streets 17 Water 11 Parks 15 Fleet 2 Museum 1 IT 1 Senior Center 1 TOTAL:95 Vehicles scheduled for purchase/replacement 101-5200 (Parks) G-56A '01 Cushman Truckster 10,828 0 0 0 101-3100 (Streets) G-53A '00 Freightliner FL80 4x4 185,548 0 0 0 101-3100 (Streets) G-70E '09 John Deere 544J 20,255 0 0 0 222 (Special Events) G-115A '01 J/D Gator 14,089 0 0 0 502 (L&P), 93315A - '97 Ford F150 4x4 21,494 0 0 0 502 (L&P), 93334A - '03 Jeep Liberty 13,233 0 0 0 502 (L&P), 93327A - '98 F700 Bucket (4x4)118,489 0 0 0 503 (Water), 9037- '03 GMC 2500HD 4x4 40,719 0 0 0 503 (Water) '00 GMC K1500 4x4 19,976 0 0 0 Vehicle Replacement Fund Internal Service Fund, #635 Town of Estes Park - 2013 Budget 106 Original Budget Revised Budget Budget 2011 2012 2012 2013 Vehicle Replacement Fund Internal Service Fund, #635 Town of Estes Park - 2013 Budget 101-2100 (Police) G-72B, '06 Ford Expedition 4x4 0 30,000 27,676 0 101-2100 (Police) G-107B, '08'Ford Expedition 4x4 0 0 27,676 0 light/equipment fixtures for G-72B, G-107B repl.0 0 25,164 0 101-3100 (Streets) G-132 (new) '12 GMC 3500 4x4 0 32,469 32,469 101-5200 (Parks) G-69A '00 Ford F250 4x4 0 29,146 29,146 0 101-5200 (Parks) G-59A '97 Cushman White Truck 0 22,000 0 0 101-5200 (Parks) '12 Cushman Bobcat Clubcar 295S E 0 0 15,435 0 222 Special Events G-84A J/D 5200 Tractor 0 50,000 50,625 0 502 (L&P) 93317 '99 Jeep Cherokee 4x4 0 23,318 23,318 0 502 (L&P) 93318B '01 Ford F-150 4x4 0 22,605 22,605 0 502 (L&P) 93320D '06 GMC K3500 4x4 0 0 59,111 0 502 (L&P) 93331A '03 I-H 7400 (Bucket) 4x4 0 230,000 230,000 0 503 (Water) 9036 '04 Ford F350 4x4 0 42,512 42,512 0 503 (Water) 90310 '02 Ford F350 4x4 0 50,000 50,000 0 101-2100 (Police) G-71A, '98 Ford Crown Vic 0 0 0 23,500 101-2100 (Police) G-51, '97 Ford Ranger 4x4 0 0 0 22,000 101-2100 (Police) G-90C, '06 Ford Expedition 4x4 0 0 0 28,000 101-2300 (Bldg Safety) G-50, '99 Jeep Wrangler 4x4 0 0 0 23,000 101-3100 (Streets) G-100B, '02 Ford F-250 4x4 0 0 0 35,000 101-3100 (Streets) G-43, '85 Champion Grader 0 0 0 130,000 101-3100 (Streets) G-73A, '97 John Deere 344G 0 0 0 120,000 101-3100 (Streets) G-95, '96 I-H 4800 4x4 0 0 0 135,000 101-5200 (Parks) G-42, '97 Cushman Truckster 0 22,000 0 22,000 101-5200 (Parks) G-96A, '99 Walker MTGHS 0 0 0 12,000 502 (L&P) 93313A '02 Ford Explorer S-Trac 0 26,500 0 26,500 503 (Water) 9034A, '98 Ford F150 4x4 0 0 0 27,000 444,630 580,550 635,737 604,000 107 The Friends of Stanley Hall donated funds to the Town of Estes Park for the purpose of construction of a performing arts facility. If construction of the facility is deemed unfeasible, by 05/31/2012, the funds are to be donated a non-profit organization dedicated to the support of the performing arts. If construction is deemed feasible, Friends of Stanley Hall has 8 additional years to use funds. As of the 2013 Budget approval date, Town Board has begun the process of looking into divesting and closing the Fund. Original Budget Revised Budget Budget 2011 2012 2012 2013 Revenues Investment income $475 $600 $600 $0 Total Revenues 475 600 600 0 Expenses Personnel Services 0 0 0 0 Operations & Maintenance 5 1,000 1,000 0 Total Current Expenses 5 1,000 1,000 0 Capital 0 0 0 0 Total Expenses 5 1,000 1,000 0 Transfer out/to close account 0 0 0 (456,850) Increase (decrease) in Fund balance 471 (400)(400)0 Beginning Fund balance 456,779 457,250 457,250 456,850 Ending Fund balance $457,250 $456,850 $456,850 ($0) Budget comments 2011 2012 O 2012 R 2013 Operations & Maintenance Other professional fees 0 1,000 1,000 0 Materials & supplies 5 0 0 0 Theater Fund (formerly known as Friends of Stanley Hall Fund) Fiduciary Fund, #716 Town of Estes Park - 2013 Budget PURPOSE 108 TOWN OF ESTES PARK Financial Overview - General Fund - 2013 Budget General Building Legislative Judicial Executive Elections Finance Planning Maintenance 1000 1100 1200 1300 1400 1500 1600 1700 REVENUE Taxes $8,809,633 -$ -$ -$ -$ -$ -$ -$ General (PILOTs, cigarette, rents, etc.)71,784 - - - - - - - Grant related - - - - - - - - Departmental - 225 200 - 316,620 15,614 81,398 196,442 Interest 30,000 - - - - - - - Total Operating Revenues 8,911,417 225 200 0 316,620 15,614 81,398 196,442 Other sources Transfers-In from other funds 1,466,554 - - - - - - - TOTAL REVENUES 10,377,971 225 200 - 316,620 15,614 81,398 196,442 EXPENDITURES Personnel 0 75,790 44,036 352,193 127,355 246,726 354,885 120,536 Operating & Maintenance 0 141,917 1,750 155,064 201,123 72,500 112,147 619,900 Capital 0 0 0 0 0 0 0 22,500 Total Operating Expenditures 0 217,707 45,786 507,257 328,478 319,226 467,032 762,936 Other uses Transfer - Community Reinvestment Fund 1,616,789 0 0 0 0 0 0 0 Transfer - Community Services Fund 1,945,000 0 0 0 0 0 0 0 TOTAL EXPENDITURES 3,561,789 217,707 45,786 507,257 328,478 319,226 467,032 762,936 NET SOURCE (USE) OF FUNDS 6,816,182 (217,482) (45,586) (507,257) (11,858) (303,612) (385,634) (566,494) DEPT./FUND BALANCES, Beginning - (unrestricted) Emergency reserve change DEPT./FUND BALANCES, End (unrestricted)-(217,482)$ (45,586)$ (507,257)$ (11,858)$ (303,612)$ (385,634)$ (566,494)$ TOWN OF ESTES PARK Financial Overview - General Fund - 2013 Budget Employee Building % of Benefits Subsidies Police Safety Engineering Streets Parks Transportation 1800 1900 2100-75 2300 2400 3100 5200 5600 Total Total -$ -$ -$ -$ -$ -$ -$ -$ $8,809,633 85.86% - - - - - - - - 71,784 0.70% - - 66,020 - - - - - 66,020 0.64% 6,500 - 156,547 166,900 50 339,886 2,500 - 1,282,882 12.50%1,348,902 - - - - - - - - 30,000 0.29% 6,500 0 222,567 166,900 50 339,886 2,500 0 10,260,319 100.00% - - - - - - - - 1,466,554 6,500 - 222,567 166,900 50 339,886 2,500 - 11,726,873 0 0 2,624,856 342,009 58,084 409,991 581,524 0 5,337,985 56.09% 117,792 808,400 562,079 77,751 72,571 702,762 437,034 0 4,082,790 42.90% 0 0 0 2,500 0 67,500 3,500 0 96,000 1.01% 117,792 808,400 3,186,935 422,260 130,655 1,180,253 1,022,058 0 9,516,775 100.00% 0 0 0 0 0 0 0 0 1,616,789 0 0 0 0 0 0 0 0 1,945,000 117,792 808,400 3,186,935 422,260 130,655 1,180,253 1,022,058 - 13,078,564 (111,292) (808,400) (2,964,368) (255,360) (130,605) (840,367) (1,019,558) - (1,351,691) 4,658,832 (37,500) (111,292)$ (808,400)$ (2,964,368)$ (255,360)$ (130,605)$ (840,367)$ (1,019,558)$ -$ 3,269,641$ TOWN OF ESTES PARK Financial Overview - All Funds - 2013 Budget General Community Conservation Open Community Fund Reinvestment Trust Space Services Medical REVENUE Taxes $8,809,633 -$ -$ -$ -$ -$ Intergovernmental 66,020 3,328,500 32,000 260,000 6,875 0 Current 12,133 0 0 0 26,500 0 Miscellaneous 59,651 0 0 0 60,851 0 Charges for Services 1,282,882 0 0 0 617,087 1,955,000 Interest 30,000 5,000 500 1,000 1,500 3,000 Total Operating Revenues 10,260,319 3,333,500 32,500 261,000 712,813 1,958,000 Other sources Transfers-In from other funds 1,466,554 1,681,789 - - 1,945,000 - TOTAL REVENUES 11,726,873 5,015,289 32,500 261,000 2,657,813 1,958,000 EXPENDITURES Source of Supply - - - - - - Personnel 5,337,985 - - 37,215 1,111,939 - Operating & Maintenance 4,082,790 - 32,716 346 1,465,529 1,955,000 Capital 96,000 5,481,000 30,000 225,000 - - Total Operating Expenditures 9,516,775 5,481,000 62,716 262,561 2,577,468 1,955,000 Debt Service - - - - - - Other uses Transfers-out to other funds 3,561,789 - - - - - TOTAL EXPENDITURES 13,078,564 5,481,000 62,716 262,561 2,577,468 1,955,000 NET SOURCE (USE) OF FUNDS (1,351,691) (465,711) (30,216) (1,561) 80,345 3,000 FUND BALANCES, Beginning 4,658,832 2,409,665 52,160 11,282 33,483 202,000 (unrestricted) Emergency reserve change (37,500) FUND BALANCES, End of Year 3,269,641 $1,943,954 $21,944 $9,721 $113,828 $205,000 (unrestricted) Special Revenue Funds TOWN OF ESTES PARK Financial Overview - All Funds - 2013 Budget Information Vehicle Light &% of Fleet Technology Replacement Theater Power Water Total Total -$ -$ -$ -$ -$ -$ 8,809,633 24.86% 0 0 0 0 0 0 3,693,395 10.42% 0 0 0 0 0 0 38,633 0.11% 0 6,003 0 0 200,001 27,912 354,418 1.00% 365,000 685,089 429,098 0 12,984,166 4,115,363 22,433,685 63.30% 1,200 1,500 12,000 0 35,000 17,000 107,700 0.30% 366,200 692,592 441,098 0 13,219,167 4,160,275 35,437,464 100.00% - - - - - - 5,093,343 366,200 692,592 441,098 - 13,219,167 4,160,275 40,530,807 - - - - 6,005,200 167,461 6,172,661 16.35% 305,899 277,006 - - 2,456,930 1,428,329 10,955,303 29.01% 66,356 232,606 - - 2,262,520 1,406,353 11,504,216 30.46% - 179,500 604,000 - 1,877,500 639,300 9,132,300 24.18% 372,255 689,112 604,000 - 12,602,150 3,641,443 37,764,480 100.00% - - - - 449,719 407,204 856,923 - - - 456,850 1,316,601 214,953 5,550,193 372,255 689,112 604,000 456,850 14,368,470 4,263,600 44,171,596 (6,055) 3,480 (162,902) (456,850) (1,149,303) (103,325) (3,640,789) 292,414 220,180 1,737,986 456,850 7,037,818 3,481,950 20,594,620 (37,500) $286,359 $223,660 $1,575,084 ($0)$5,888,515 $3,378,625 $16,916,331 Fiduciary Fund Enterprise FundsInternal Service Funds TOWN OF ESTES PARK TOTAL NUMBER OF EMPLOYEES PER YEAR (Based Upon Permanent, Full-Time Positions) 2000-2011 Budget DEPARTMENT 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 General Government Administration 4.00 4.00 4.00 5.00 4.50 5.50 5.50 5.50 9.00 9.00 Finance 8.00 9.00 9.00 9.00 9.00 9.00 9.00 9.00 7.00 5.00 Community Development 8.00 8.00 8.00 8.00 8.00 7.00 7.00 7.00 6.00 7.00 Police 29.50 29.50 29.50 30.75 29.60 30.00 30.00 30.00 29.56 30.00 Public Works 6.00 6.00 5.00 5.00 5.00 5.00 5.00 5.00 6.00 7.00 Parks 4.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 6.00 5.00 Community Services Community Services 0.00 0.00 0.00 0.00 0.00 0.00 13.60 12.60 14.30 12.00 Advertising 2.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Business Development 2.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Museum 2.75 2.75 2.75 2.75 3.00 3.00 0.00 0.00 0.00 0.00 Senior Citizens Center 1.50 1.50 1.50 1.60 1.60 1.60 0.00 0.00 0.00 0.00 Special Events 4.00 4.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Visitor Service Bureau 3.00 6.00 11.00 13.00 13.00 13.00 0.00 0.00 0.00 0.00 Utilities Light & Power 20.50 20.50 18.30 19.30 20.00 21.00 21.00 21.00 18.80 20.00 Water 9.50 9.50 10.80 9.80 9.70 10.00 11.00 11.00 11.00 11.00 Internal Services Information Systems (IT)0.00 0.00 2.00 2.00 3.00 3.00 3.00 3.00 3.00 3.00 Fleet Maintenance 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Districts EPURA 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Fire Department 1.75 1.75 1.75 2.00 3.00 3.00 0.00 0.00 0.00 0.00 Local Marketing District 0.00 0.00 0.00 0.00 0.00 0.00 4.00 4.00 0.00 0.00 110.50 110.75 110.85 115.20 115.40 117.10 117.10 116.10 113.66 112.00 3.03%0.23%0.09%3.92%0.17%1.47%0.00%-0.85%-2.10%-1.46% 2006-2007: Convention Visitor Bureau combined into one fund (Busi Dev, Special Events, Advertising, Marketing, and Visitor Bureau. 2010: Community Services Fund created (Special Events, Visitor Services, Senior Center, Museum, Marketing) 2010: Fire Department became Estes Valley Fire Protection District. 2010: EPURA dissolved. 2012: Human resources moved from Finance to Administration. PUBLIC WORKS Memo To: Honorable Mayor Pinkham Board of Trustees Town Administrator Lancaster From: Scott Zurn, PE, Public Works Director Date: November 13, 2012 RE: Stanley Fairgrounds Civil Site Work and Sanitary Sewer – Contractor Selection Background: Town staff was given direction to proceed with the design and bidding of the civil site work and sanitary sewer main serving the future MPEC and Stall Barn buildings. The project went out to bid on October 12th, 2012. A pre-bid meeting was held on October 22nd and six firms were in attendance. The Contractor question-and-answer period ended on October 24th and a bid opening was held on October 29th. The following table shows the results: Firm Name Base Bid ($) Coulsen Excavating $338,515.00 Duran Excavating $369,192.75 American West $339,578.50 Connell Resources $390,812.65 Bob Ames Const. $317,550.00 Heath Construction $520,800.00 Staff and Norris Design evaluated the submitted bids and is making a recommendation for award to Bob Ames Construction Inc. It has been determined that this is the lowest responsible bidder. Schedule: Pending approval from the Town Board, a Notice of Award will be issued to the contractor on November 14th. Budget: Bob Ames Construction has provided a total bid of $317,550.00. Adding a 10% contingency ($31,755.00) to this bid gives us a not-to-exceed budget of $349,305.00. Pending Town Board approval, a contract will be executed with the selected bidder. This will come out of the Community Reinvestment Fund. Recommendation: Staff recommends award of the Stanley Fairgrounds grading and sanitary sewer construction contract to Bob Ames Construction Inc., with a not-to-exceed fee of $349,305.00. Sample Motion: I move for the approval/denial of award of the Stanley Fairgrounds grading and sanitary sewer construction contract to Bob Ames Construction Inc., with a not-to- exceed fee of $349,305.00. Stanley Fairgrounds Update to Town Board Trustees November 13, 2012 Town Board Meetings and Outcomes ••Board Work Sessions / Meetings were held on the following dates:Board Work Sessions / Meetings were held on the following dates: –7/24/12: Presented 4 Master Plan Concepts, direction to move forward with Concept C –8/14/12: Presented Budget for Stall Barn, direction was to prepare and bid both MPEC and Stall Barn –9/11/12:Presented Updated Budget and Construction Alternates, direction was to continue with bidding for both MPEC and Stall Barn, three separate bid packages for civil site work, Stall Barn and MPEC –10/23/12: Direction to push the bidding for the MPEC and Stall Barn buildings until after the pro forma is completed Master Plan – Concept C Schematic Design Site Plan Civil Site Package – Site Grading Plan Civil Site Package – Cut/Fill Diagram Civil Site Package – Profiles Civil Site Package - Sewer Connections Remaining Schedule • 11/6/12 - Board of Adjustment – height variance was approved for MPEC and Stall Barn • 11/13/12 – Proposed Bid Award Date for Civil Site Work / Notice to Proceed • 11/20/12 - Planning Commission • 11/27/12 - Town Board Meeting – Special Review Use Approval • 11/19/12- Begin Construction Civil Site Work / Sanitary Line • 01/15/13 – Completion Goal for Civil Site Work / Sanitary Line Remaining Schedule • 12/7/12 – Stall Barn and MPEC out for bid • 1/7/12 – Receive bids from Contractors • 1/15/12 – Estimated MPEC Pro Forma Delivery • 1/22/12 – Present bids to Town Board, decision on how to move forward (either Stall Barn, MPEC, or both) Stanley Park Fairgrounds Grading and Sanitary Sewer Improvements Bob Ames Excavating Coulson Excavation Co Inc.American West Construction Duran Excavation Connell Resources Heath Construction Engineers Estimate Pay Item Quantity Pay Unit Unit Price Item Price Unit Price Item Price Unit Price Item Price Unit Price Item Price Unit Price Item Price Unit Price Item Price Unit Price Item Price Mobilization 1 LS $1,931.00 $1,931.00 $20,000.00 $20,000.00 $24,000.00 $24,000.00 $37,000.00 $37,000.00 $18,200.00 $18,200.00 $38,941.00 $38,941.00 Construction Surveying 1 LS $5,184.00 $5,184.00 $7,500.00 $7,500.00 $6,600.00 $6,600.00 $5,200.00 $5,200.00 $5,150.00 $5,150.00 $8,440.00 $8,440.00 Clearing and Grubbing 1 LS $4,205.00 $4,205.00 $5,000.00 $5,000.00 $14,000.00 $14,000.00 $6,800.00 $6,800.00 $5,250.00 $5,250.00 $16,336.00 $16,336.00 Unclassified Excavation 3593 CY $13.93 $50,050.49 $5.00 $17,965.00 $6.50 $23,354.50 $3.25 $11,677.25 $5.90 $21,198.70 $11.00 $39,523.00 Rock Excavation 375 CY $241.54 $90,577.50 $35.00 $13,125.00 $90.00 $33,750.00 $50.00 $18,750.00 $92.30 $34,612.50 $96.00 $36,000.00 Structural Backfill Class 1 572 CY $21.10 $12,069.20 $25.00 $14,300.00 $33.00 $18,876.00 $32.00 $18,304.00 $46.40 $26,540.80 $38.00 $21,736.00 Embankment 4193 CY $20.19 $84,656.67 $25.00 $104,825.00 $30.00 $125,790.00 $28.00 $117,404.00 $35.30 $148,012.90 $45.00 $188,685.00 Adjust Water Line 1 EA $4,327.00 $4,327.00 $4,500.00 $4,500.00 $5,800.00 $5,800.00 $4,240.00 $4,240.00 $5,850.00 $5,850.00 $5,477.00 $5,477.00 Adjust Electric 1 EA $560.00 $560.00 $2,500.00 $2,500.00 $2,700.00 $2,700.00 $1,300.00 $1,300.00 $2,780.00 $2,780.00 $2,768.00 $2,768.00 Silt Fence 2731 LF $1.00 $2,731.00 $2.00 $5,462.00 $2.00 $5,462.00 $2.50 $6,827.50 $1.65 $4,506.15 $3.00 $8,193.00 Stabalized Construction Entrance 2 EA $2,927.25 $5,854.50 $1,500.00 $3,000.00 $1,350.00 $2,700.00 $1,600.00 $3,200.00 $1,440.00 $2,880.00 $1,210.00 $2,420.00 Inlet Protection 5 EA $286.62 $1,433.10 $2,500.00 $12,500.00 $100.00 $500.00 $206.00 $1,030.00 $339.00 $1,695.00 $224.00 $1,120.00 Aggregate Base Course 752 CY $27.31 $20,537.12 $34.00 $25,568.00 $44.00 $33,088.00 $40.00 $30,080.00 $51.00 $38,352.00 $54.00 $40,608.00 6" PVC (SDR 35)16 LF $7.58 $121.28 $40.00 $640.00 $15.00 $240.00 $61.00 $976.00 $24.10 $385.60 $46.00 $736.00 8" PVC (SDR 35)1524 LF $7.27 $11,079.48 $40.00 $60,960.00 $12.00 $18,288.00 $38.00 $57,912.00 $26.10 $39,776.40 $48.00 $73,152.00 6" Plug 2 EA $24.03 $48.06 $100.00 $200.00 $45.00 $90.00 $90.00 $180.00 $7.10 $14.20 $151.00 $302.00 15" HDPE 176 LF $19.89 $3,500.64 $45.00 $7,920.00 $40.00 $7,040.00 $62.00 $10,912.00 $58.40 $10,278.40 $57.00 $10,032.00 Type C Inlet 2 EA $1,570.53 $3,141.06 $2,500.00 $5,000.00 $1,650.00 $3,300.00 $4,000.00 $8,000.00 $2,770.00 $5,540.00 $1,793.00 $3,586.00 48" DIA MH 1 EA $1,363.13 $1,363.13 $3,500.00 $3,500.00 $2,450.00 $2,450.00 $3,600.00 $3,600.00 $1,940.00 $1,940.00 $1,423.00 $1,423.00 Manhole > 6' depth 4 EA $2,033.28 $8,133.12 $3,350.00 $13,400.00 $1,650.00 $6,600.00 $3,600.00 $14,400.00 $2,550.00 $10,200.00 $3,046.00 $12,184.00 Manhole ≤ 6' Depth 3 EA $2,015.40 $6,046.20 $3,550.00 $10,650.00 $1,650.00 $4,950.00 $3,800.00 $11,400.00 $2,550.00 $7,650.00 $3,046.00 $9,138.00 Total $317,549.55 $338,515.00 $339,578.50 $369,192.75 $390,812.65 $520,800.00 $265,000.00 CONTRACT DOCUMENTS & SPECIFICATIONS FOR Stanley Park Fairgrounds Grading & Sanitary Sewer Improvements Prepared for: Town of Estes Park 170 MacGregor Avenue Estes Park, CO 80517 Contract Issue October 12, 2012 SEALED BIDS RECEIVED BY: October 29, 2012 12:00 pm At NV5 Attn: Chuck Weiss 8000 S. Chester, STE 200 Centennial, CO 80112 SECTION 000100 TABLE OF CONTENTS TABLE OF CONTENTS ............................................................................................................................................. LIST OF DRAWINGS ................................................................................................................................................. INVITATION TO BID .................................................................................................................................................. INSTRUCTIONS TO BIDDERS ................................................................................................................................. BID FORM .................................................................................................................................................................. BID SUBMITTAL CHECKLIST .................................................................................................................................. ESTIMATED QUANTITIES FORM ............................................................................................................................ PROPOSED SUBCONTRACTOR FORM................................................................................................................. BIDDER’S QUALIFICATIONS ................................................................................................................................... MASTER AGREEMENT FOR OFF-SITE AND ON-SITE CONSTRUCTION ........................................................... APPLICATION FOR PAYMENT FORM .................................................................................................................... GENERAL CONDITIONS .......................................................................................................................................... SUPPLEMENTARY CONDITIONS ........................................................................................................................... SUMMARY OF WORK .............................................................................................................................................. PROJECT MANAGEMENT AND COORDINATION ................................................................................................. SUBMITTAL PROCESS ............................................................................................................................................ TEMPORARY FACILITIES AND CONTROLS .......................................................................................................... PRODUCT STORAGE AND HANDLING .................................................................................................................. DIVISION 1 GENERAL REQUIREMENTS ............................................................................................................... DIVISION 2 GENERAL REQUIREMENTS ............................................................................................................... TOWN FORMS…………………………………………………………………………………………………………... END OF SECTION SECTION 000150 LIST OF DRAWINGS The following is a complete list of drawings that constitute the bid package. Technical specifications and project manual is intended to supplement these drawings. Sanitary Sewer Improvement Plans Sheet No. Sheet Name Most Current Date C001 COVER AND GENERAL NOTES 10/10/2012 C002 UTILITY PLAN 10/10/2012 C003 PLAN & PROFILE STA 10+00 TO 14+00 10/10/2012 C004 PLAN & PROFILE STA 14+00 TO 18+50 10/10/2012 C005 PLAN & PROFILE STA 18+50 TO 23+00 10/10/2012 C006 PLAN & PROFILE STA 23+00 TO 25+40 10/10/2012 C007 EROSION CONTROL PLAN 10/10/2012 C008 DETAILS 10/10/2012 C009 DETAILS 10/10/2012 C010 DETAILS 10/10/2012 Multi Use Stall Barn Grading Plans Sheet No. Sheet Name Most Current Date C001 COVER AND GENERAL NOTES 10/10/2012 C002 DEMOLITION PLAN 10/10/2012 C003 FINISHED GRADING PLAN 10/10/2012 C004 OVERLOT GRADING PLAN 10/10/2012 C005 UTILITY PLAN 10/10/2012 C006 EROSION CONTROL PLAN 10/10/2012 C007 DETAILS 10/10/2012 END OF SECTION SECTION 001110 INVITATION TO BID The Town of Estes Park is soliciting bids for construction of sanitary sewer and earthwork to prepare the Stanley Park Fairgrounds site for a new Multi-Use Stall Barn and Multi-Purpose Event Center that will be constructed this winter and spring. The site is located in Estes Park at the Stanley Park Fairgrounds, generally located between Community Drive and 4th Street and Highway 36 and Manford Avenue. The Multi-Use Stall Barn and Multi-Purpose Event Center will be located at the vacant North West quadrant of the Fairgrounds, on generally 4.5 acres. Site work includes overall site grading, import of structural material, gravel road base and approximately 1,540’ linear feet of sanitary sewer installation will be required. The project will be out for bid on October 12th with a construction completion date targeted for January 15, 2013. Sealed bids will be received at the office of NV5 (8000 S. Chester, STE 200, Centennial, CO 80112) for the services referenced above until 12:00 PM (Mountain Time) on October 29, 2012, at which time the bids will be opened in private by NV5. NV5 is a subconsultant to Norris Design; Norris Design is contracted with the Town of Estes Park. The bids shall be in a sealed envelope, plainly marked "Stanley Park Fairgrounds – Grading & Sanitary Sewer” and shall state the name and address of the bidder. All sheets submitted with the bid shall be clearly marked with the Contractor’s name submitting the bid. No proposals will be considered which are received after the time mentioned and any proposals so received shall be returned to the submitter and not be considered under any circumstances. Sole responsibility rests with the submitter to see that their proposal is received on time at the stated location. Town of Estes Park presently anticipates issuing the Notice to Proceed on or about November 13, 2012. A bidder to whom a contract is awarded will be required to furnish certification of specific insurance requirements and performance bonds necessary for contracts with Town of Estes Park. All bidders are encouraged to attend a non-mandatory pre-bid conference at 11:00 am on October 22, 2012 at Town of Estes Park office at 170 MacGregor Avenue in Estes Park, CO. Potential subcontractors are also encouraged to attend. Plans and specifications will be available electronically on the Town of Estes Park’s website and through the Owner’s Representative. Bidders will be responsible for all costs associated with printing documents. The Town of Estes Park reserves the right to accept or reject any and all bids, to waive any informality or technicality in any bid, to postpone the award of the contract for a period not exceeding forty-five (45 ) days after the bid opening, all according to the best interests of the owner. Any questions concerning this bid shall be directed in writing to: Chuck Weiss, NV5 8000 S. Chester, STE 200 Centennial, CO 80112 Chuck.weiss@nv5.com END OF SECTION SECTION 002110 INSTRUCTIONS TO BIDDERS INSTRUCTIONS TO BIDDERS 1. Defined Terms a. Terms used in these Instructions to Bidders which are defined elsewhere in the Contract Documents have the same meanings. The term "Successful Bidder" means the most qualified, responsible Bidder to whom The Owner (on the basis of Owner's evaluation as hereinafter provided) makes an award. 2. Copies of Contract Documents a. Contract Documents to be used for the project are available from the Town website and from NV5 (8000 S. Chester, STE 200, Centennial, CO 80112. A disk will be provided to the bidder at no cost. It will be the contractor’s responsibility to print any documents required for preparing and submitting the bid. b. Complete sets of Contract Document shall be used in preparing Bids. Neither the Owner, nor Owner’s Representative assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents. c. The Owner reserves the right to issue Addenda. Bidder shall provide an e-mail address to which the Owner can e-mail the Addenda or notice thereof. In the event the Bidder does not have an e- mail address, the Bidder shall provide a telephone number where the Owner can notify the Bidder by phone of the addenda. The Bidder shall be responsible for obtaining any Addenda. d. The Owner, in making Contract Documents available, does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant for any other use. 3. Qualifications of Bidders a. To demonstrate qualifications to perform the Work, each bidder is required to complete and submit the included Contractor's Qualification Statement with the bid package. 4. Examination of Contract Documents and Site a. Before submitting a Bid, each Bidder shall (a) examine the Contract Documents thoroughly; (b) visit the site to become familiar with local conditions that in any manner affect cost, progress or performance of the Work; (c) become familiar with federal, state and local laws, ordinances, rules and regulations that in any manner affect cost, progress or performance of the Work; and (d) study and carefully correlate Bidder's observations with the Contract Documents. b. Bidders may visit the site at any time to review the area of work. Bidders are asked to check in at the Fairgrounds office adjacent to the grandstand for access. c. The submission of a Bid shall constitute an incontrovertible representation by the Bidder of compliance with every requirement and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work. 5. Interpretations a. All questions about the meaning or intent of the Contract Documents shall be submitted to the Civil Engineer in writing. Replies shall be issued by Addenda pursuant to Paragraph 2.3 hereof. The last day for interpretation of the Contract Documents is October 24, 2012. Questions received after 3:00 pm on this date shall not be answered. Only questions answered by formal written Addenda shall be binding. The Owner has not and will not authorize anyone to orally interpret any of the Contract Documents and any such oral or other interpretations or clarifications shall be without legal effect. 6. Bid Form a. The Bidder shall submit a completed Bid Form in an electronic and printed format. b. Bid Forms shall be clearly printed, so as to be legible. Bids may be dis qualified if they are illegible, as determined by the parties reviewing the bids. c. Bids by corporations must be executed in the corporate name by the president or a vice -president (or other corporate officer accompanied by evidence of authority to sign) an d the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown. d. Bids by partnerships must be executed in the partnership name and signed by a general partner, whose title must appear under the signature, and the official address of the partnership must be shown below the signature. e. All names must be typed or printed by the signature. f. The Bidder is required to complete all Bid Schedules electronically. If all Bid Schedules are not complete, the Bid will be considered incomplete. Bids with other omissions may be rejected in the sole discretion of the Owner. g. Alterations of the bid form will not be accepted. h. Qualifications to the bid must be include with the bid, at the time of bid openings. 7. Submission of Bids a. Bids shall be submitted at the time and place indicated in the Advertisement for Bid. The Bid shall be contained in a sealed envelope, marked with "Stanley Park Fairgrounds – Grading & Sanitary Sewer” and name and address of the Bidder and accompanied by all other required documents and a disk (or electronic storage device e.g. “thumb drives”) containing the bid form, bid schedule, and any other relevant information. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face thereof. 8. Modification and Withdrawal of Bids a. Bids may be modified or withdrawn by an appropriate document executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids. b. If, within twenty-four hours after Bids are opened, any Bidder files a duly signed written notice with the Owner and promptly thereafter demonstrates to the reasonable satisfaction of the Owner that there was a material and substantial mistake in the preparation of the Bid, that Bidder may withdraw the Bid. Thereafter, that Bidder will be disqualified from further bidding on the Work. 9. Award of Contract a. If the Contract is to be awarded it shall be awarded to the most qualified responsible Bidder, however, the Owner reserves the right to reject any and all Bids, to waive any and all informalities and to negotiate contract terms with a Bidder, and the right to disregard all non-conforming, non- responsive, or conditional Bids. Discrepancies between words and figures will be resolved in favor of words. Discrepancies between the indicated sum or product and the correct sum o r product thereof will be resolved in favor of the correct sum or product. b. The Owner may conduct such investigations as deemed necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidders, in accordance with the Contract Documents to the Owner's satisfaction within the prescribed time. c. The Owner reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to the Owner's satisfaction. d. If the contract is to be awarded, the Owner shall give the Successful Bidder a Notice of Award within fifteen days after the day of the Bid opening or such other time as may be set forth in the Bid Documents. 10. Signing of Agreement a. When the Owner gives a Notice of Award to the Successful Bidder, it will be accompanied by at least four unsigned counterparts of the Agreement and all other Contract Documents. Within (10) ten calendar days thereafter Contractor shall sign and deliver four fully executed counterparts of the Agreement to the Owner with all other Contract Documents attached. Within (10) ten days thereafter the Owner shall deliver one signed counterpart to Contractor. 11. Pre-Bid Conference a. A non-mandatory pre-bid conference for this project shall be conducted for prospective bidders at 11:00 am on October 22, 2012 at Town of Estes Park office at 170 MacGregor Avenue in Estes Park, CO. 12. Order of Precedence a. In case of discrepancy in the Contract Documents, the order of precedence is as follows: i. Change Orders ii. Addenda iii. Special Conditions iv. Technical Specifications v. General Conditions vi. Bid Schedule Descriptions vii. Governing Local Municipality’s Standards and Specifications 13. Project Schedule a. The Bidder is required to submit with the bid a proposed construction schedule to complete the work described in the Contract Documents. The schedule shall indicate the proposed starting and ending dates for the various phases of the project and for the various components of the work. Schedule shall also indicate manpower and resources available for work on this project. Which shall include an estimate of number of crews working on site on weekly basis and average time per week for key personnel on the project. Schedule shall assume a start date of November 15, 2012 and it is expected that the project would be completed prior to January 15, 2013. The construction schedule will be reviewed when evaluating the bids. Therefore the bidders shall give careful consideration of how work can be sequenced to meet or finish sooner than the guidelines shown in this paragraph. END OF SECTION SECTION 004100 BID FORM Stanley Park Fairgrounds – Grading & Sanitary Sewer THIS PROJECT IS SUBMITTED TO: Town of Estes Park 170 MacGregor Avenue Estes Park, CO 80517 October xx, 2012 To whom it may concern: The undersigned bidder, having examined the site of the proposed work and having full knowledge of the conditions under which the work must be performed, hereby proposes to enter into and perform as set forth in the Town of Estes Park Master Agreement, Construction Agreement, and all other contract documents, of which this Proposal forms a part, and will do the construction therein described on the terms and conditions therein set forth; and will furnish all required labor and materials and pay all incidental costs, all in strict conformity with the Town of Estes Park Master Agreement and Construction Agreement, for the following prices listed in the bid form(s) as payment in full. If awarded the Contract, the undersigned hereby agrees to execute said Town of Estes Park Master Agreement and Construction Agreement, and procure the required insurance within fourteen (14) consecutive calendar days from the date of the Notice of Award of said Contract. The undersigned further proposes that should this Proposal be accepted, the contractor will commence work within seven (7) consecutive calendar days from and including the date of Notice to Proceed and the contractor will substantially complete the work covered by the Town of Estes Park Master Agreement, and the Construction Agreement, on or before January 15, 2013. The undersigned further agrees, if awarded the Contract for the Work included in this Bid Proposal, to begin and to complete and deliver the Work contemplated in accordance with the conditions set forth in the Town of Estes Park Master Agreement and Construction Agreement. The undersigned has checked carefully the figures inserted hereinafter by him, and understands that the owner will not be responsible for any error or omissions on the part of the undersigned in preparing this Bid. The undersigned hereby certifies that this Bid is genuine, and not sham or collusive, or made in the interest or behalf of any person not herein named, and that the undersigned has not, directly or indirectly, induced or solicited any other Bidder to put a sham Bid, or induced any other person, firm or corporation to refrain from bidding, and that the undersigned has not in any manner sought by collusion to secure for himself any advantages over any other bidder. The only persons interested as principals in this Bid other than the one whose signature is affixed hereto are to be listed as follows (if there are none, state such fact): _None___________________________. Name: Address: Name: Address: This Bid shall be valid from the date of submission to the date of an executed Town of Estes Park Master Agreement and Construction Agreement. In submitting this Bid, it is understood that the right is reserved by the Owner to reject any or all bids, and to waive irregularities in bidding. Respectfully submitted, Contractor (Bidder) (SEAL) By (Signature) (Title) (corporation/incorporated/partnership) (under the law of the State of Colorado composed of officer, partners or owner, as follows: President Vice President Secretary Name of Contractor Treasurer Address City State Zip Code Telephone Number 1. The undersigned bidder proposes and agrees, if this bid is accepted, to enter into an agreement with the owner in the Town of Estes Park Master Agreement and Construction Agreement forms, to complete all work as specified or indicated in the fore mentioned agreements for the contract price indicated and within the contract time in this bid and in accordance with the Town of Estes Park Master Agreement and the Construction Agreement. 2. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with performance and payment bonds and warranty bonds. This bid will remain open until the seventh day after the effective date of any agreement between the owner and the apparent successful bidder. Bidder will sign the Town of Estes Park Master Agreement and the Construction Agreement and submit all documents required by the contract documents within 10 days after the date of the owner's Notice of Award. 3. In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, that: a. Bidder has received and examined copies of all the Contract Documents and of the following addenda: Addenda Date Addenda Number Initial 4. Bidder has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as Bidder deems necessary. 5. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, group, association, or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham bid; Bidder has not solicited or induced any person, firm or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain any advantage over any other Bidder or over The Owner. 6. Bidder will complete the Work for all bid items listed in the bid form. 7. Bidder agrees that the Work will be completed before January 15, 2013 as described throughout these contract documents. Contract days will not be counted. Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the work on time. Extension maybe made to the contract period at the discretion of the Owner. 8. The following documents are attached to and made a condition of this Bid: a. A completed Contractor’s Qualification Statement as required by Paragraph 3 of the Instructions to Bidders. b. A preliminary construction schedule as described the Instructions to Bidders. c. Bidders shall submit a list of intended subcontractors for the project. The list shall include the company name, contact information, years in business, the approximate percentage of the work to be performed, and the services which will be provided by that subcontractor. 9. Communications concerning this Bid shall be addressed to: Chuck Weiss, NV5 8000 S. Chester, STE 200 Centennial, CO 80112 Chuck.weiss@nv5.com 10. Terms used in this Bid which are defined elsewhere in the Contract Documents have the same meanings. 11. The Bidder shall pay special attention to the following items: a. The Contractor shall carefully plan out the Work to complete the project within the Contract Period, and keep accurate records of items creating delays to production schedules. Advance planning will be required to prevent the occurrence of overtime. b. Payment for overtime required to complete the work in the contract period will not be authorized unless unforeseen circumstances occur. c. The unit pricing supplied with the bid form. These numbers will also be used as a basis for additions and subtractions from the scope of work. d. The quality of workmanship and materials will be monitored closely by the owner and owner’s representative. THE UNDERSIGNED BIDDER, having familiarized himself with the work required by the Contract Documents, the site where the Work is to be performed, local labor conditions and all laws, regulations and other factors affecting performance of the Work, and having satisfied himself of the expense and difficulties attending performance of the Work, HEREBY PROPOSES and agrees, if this Bid is accepted, to enter into Agreement in the form attached, to perform all work, including the assumption of all obligations, duties and responsibilities necessary to the successful completion of the Agreement and the furnishing of materials and equipment required to be incorporated in and form a permanent part of the Work, tools, equipment, supplies, transportation, facilities, labor, superintendence and services required to perform the Work; and Bond, insurance and submittals; all as indicated or specified in Contract Documents to be performed or furnished by Contractor in accordance with the following Bid prices Contractor must submit on all scheduled values to be considered. Bid will be voided if bid form is modified or altered in any way. Values for each scheduled item shall be written out in words and numeric format. The schedule of values shall be completed in full which shall be used to justify the contract amount for each schedule item. Pay Item Quantity Pay Unit Unit Price Item Price Mobilization 1 LS Clearing and Grubbing 1 LS Unclassified Excavation 3593 CY Rock Excavation 375 CY Structural Backfill Class 1 572 CY Embankment 4193 CY Adjust Water Line 1 EA Adjust Electric 1 EA Silt Fence 2731 LF Stabilized Construction Entrance 2 EA Inlet Protection 5 EA Aggregate Base Course 752 CY 6" PVC (SDR 35) 16 LF 8" PVC (SDR 35) 1524 LF 6" Plug 2 EA 15" HDPE 176 LF Type C Inlet 2 EA 48" DIA MH 1 EA Manhole >6' depth 4 EA Manhole ≤ 6' Depth 3 EA BID PRICE SCHEDULE #1 –xx (Dollars) SCHEDULE #2 – xx xx. (Dollars) SCHEDULE #3 –xx xx (Dollars) SCHEDULE #4 –xx (Dollars) SCHEDULE #5 –xx xx (Dollars) TOTAL TOTAL OF ALL SCHEDULES IN NUMBERS I acknowledge that this bid includes Addendum(s). If none, so state. The undersigned bidder agrees to enter into agreement on or about November 13, 2012, after acceptance of this bid, and further agrees to complete all work covered by the bid, in accordance with specified requirements and in accordance with specified requirements and in accordance with the following estimated schedule. Date Task 11/15/2012 Notice to Proceed 1/15/2013 Substantial Completion Liquidated Damages. Owner and Contractor recognize the importance of establishing and enforcing deadlines. If the date for deliverables are not met then the Owner could suffer financial loss. They also recognize the delays, expense and difficulties involved in proving, in a legal or arbitration proceeding, the actual loss suffered by the Owner if work is not completed on time, therefore damages for delays in meeting deadlines for all or portions of the work as shown on contract documents or as documented in project schedules or meeting notes, shall be assessed at a cost of $250 per calendar day for every day late. PREPARED BY Signed: Name Printed: Title: Company: END OF SECTION SECTION 004325 BID SUBMITTAL CHECKLIST The following items shall be included as part of the bid package. Packages not containing these items shall be deemed incomplete and therefore disqualified from bidding. 1. Completed Bid Form (Section 004100) 2. Bidder’s qualifications (Section 004510) 3. Acknowledgement of Addendums 4. Proposed subcontractor list 5. Proposed project schedule 6. Estimated quantities form (Section 004330) END OF SECTION SECTION 004330 ESTIMATED QUANTITIES FORM All unit/total prices for each of the items listed shall include all costs involved in the installation of each item or performance of tasks (to include labor and equipment, except where noted), its pro rata share of profits, overheard, warranty, bonding, insurance, mobilization, and administrative fees, unless otherwise indicated. Refer to technical specifications for exact description of products. Costs listed below will be the basis or additions and subtractions to the base bid amount. Totals for each schedule item shall match the total shown on the bid form, thereby justifying the value of the bid. This document shall be provided as a Microsoft Excel spreadsheet to allow for easier consolidation of this information. Bidders shall provide this information with their bid electronically. The estimated quantities form may be e-mail to the Owner’s Representative or submitted on a disk. This information must be received by the time stated by the bid opening, otherwise this information will be considered incomplete. END OF SECTION SECTION 004340 PROPOSED SUBCONTRACTOR FORM List subcontractors and suppliers providing services and/or materials to be furnished and a summarization of the dollar value of each subcontract: Subcontractor Scope of Work Years in Business Percentage of Work Contact Person and Phone Number This is to certify that the names of the foregoing mentioned Subcontractors or material suppliers are submitted with full knowledge and consent of the respective parties Bidders: (Name of Company) By: _____________________________________ (Signature and Title) Date: Note: The previous sheet may be reproduced by the Contractor to list Subcontractors totaling more than will fit on this page. Certify each sheet as an original sheet and staple additional sheets to this page. END OF SECTION SECTION 004510 BIDDER’S QUALIFICATIONS The Undersigned certified under oath the truth and correctness of all statements and/or all answers to questions made hereinafter. Submitted to: TOWN OF ESTES PARK Submitted by: NAME Address City, State Zip Phone Principal Office Check One: ( ) Corporation ( ) Partnership ( ) Joint Venture ( ) Individual ( ) Other ______________ 1. List the five largest active construction projects your organization has under contract to date. Each project description shall contain contact information for references. Project Name Owner Phone Number Owner’s Rep. Phone Number Contract Amount Contract Dates Remaining Amount of Work 2. Provide resumes for the principal individuals who would be assigned to this project. Indicate their position in the company, their role on the project, approximate time per week on the project, experience expertise, certifications, etc. 3. Summarize the experience of the individuals in your organization who would be assigned to this project. NAME POSITION APPROX. TIME/WEEK 4. Name of bonding and insurance companies and name and address of agents: maximum bonding capacity. What portion remains of this bonding capacity at the time of submittal of the Bid? 5. What is your Worker’s Compensation Experience Modifier Rate? END OF SECTION SECTION 005200 TOWN OF ESTES PARK MASTER AGREEMENT FOR OFF-SITE AND ON-SITE CONSTRUCTION (For use in Colorado) MASTER AGREEMENT NUMBER: 2012 – This Master Agreement for Off-Site and On-Site Construction (the “Master Agreement”) is entered into as of . 2012 the “Effective Date”) between TOWN OF ESTES PARK , a corporation (“Contractor”), regardless of whether Contractor’s actual capacity will be prime contractor or subcontractor. Section 1. INCORPORATION OF MASTER AGREEMENT INTO CONTRACT AND TERM 1.1 Incorporation. This Master Agreement establishes the general conditions applicable to any specific, Commitment (the “Contract”) subsequently entered into between Owner and Contractor. The provisions of this Master Agreement will apply to and become part of any bid submitted by Contractor to Owner and any Contract entered into between Contractor and Owner and any Time and Material Authorization (“TMA”), Field Purchase Order (“FPO”) or Change Order. Unless otherwise indicated, the capitalized terms used but not defined in this Master Agreement have the definitions stated in the Contract. 1.2 Applicability to Open Contracts. Contractor and Owner agree, acknowledge and accept that this Master Agreement hereby replaces and supercedes any prior master agreement entered into between Owner and Contractor. All open Contracts, including all open TMAs, FPOs, Change Orders or other amendments, issued prior to the effective date of this Master Agreement (the “Open Contracts”) are incorporated herein by reference and remain operative and in full force and effect except that this Master Agreement governs the Open Contracts All references in Open Contracts to the “Master Agreement” or to a provision thereof, shall be deemed to refer to this Master Agreement. 1.3 Term. The term of this Master Agreement (the “Term”) will extend from the Effective Date until the xxx date unless cancelled or modified in writing by Owner prior to that time or extended for completion of a Contract as provided in such Contract. The term of any Contract commences on its effective date and ends upon the Completion of Work unless a written termination is issued prior thereto. 1.4 Owner’s Authorized Representative for the projects will be a representative from NV5 and/or the Town of Estes Park who will have the rights and authority assigned to the Owner’s Representative in the Contract Documents. The name of the individual who will act as the Owner’s Authorized Representative will be set forth in the Contract Documents. Section 2. DEFINITIONS “Applicable Requirements” means all federal, state and local laws, statutes, ordinances, codes, rules, regulations, orders, judgments and decrees applicable to the Work, including without limitation a state or federal Storm Water Management Plan (“SWMP”). “Bid” means the offer or proposal of the Bidder submitted on the prescribed Bid Form setting forth the prices for the Project to be constructed. “Bid Form” means the form of the offer or proposal setting forth the Project to be constructed. “Bidder” means any individual, firm or corporation submitting a bid for the Project contemplated, acting directly or through a duly authorized representative. “Owner” is defined in the preamble. “Owner’s Authorized Representative” means the person specified in Section 1.4 of the Master Agreement or other applicable Contract, or such other Project Manager or other individuals, as Owner designates to Contractor. “Business Day” is defined in Section 13.1. “Change Order” means a written document provided by Contractor to the Owner, requesting an authorization for an addition, deletion or revision in the Work, or an adjustment in the Construction Schedule or Contract Price, issued after the effective date of the Master Agreement, to be signed by both Owner and Contractor. “Completion of Work” means (a) the Work has passed all applicable inspections and Contractor has obtained all required approvals, permits, certificates and sign-offs from the appropriate agencies, including governmental authorities and utilities, (b) all Work, including all punch list work, has been completed to Owner’s satisfaction, as evidenced by a written approval notice to Contractor from Owner’s Authorized Representative and (c) Contractor has delivered to Owner the as-built Plans, annotated Specifications and other documentation required in Section 4.4 below, and cleaned the Site as required in Section 4.5(a) below. “Construction Schedule” means a document containing specific time periods and deadlines associated with construction of the Project and performance of the Work. “Contract” is defined in Section 1.1. “Contract Documents” means the Master Agreement, the Contract, the Contractor’s Bid, Plans, Specifications, engineering reports, soils reports, acoustical reports, geotechnical and geological investigation reports and other documents specified in the Contract, and all subsequent Change Orders. “Contract Price” means the compensation for the Work, as specified in the Contract authorizing the Work to be performed. “Contractor” is defined in the preamble. “Effective Date” is defined in the preamble. “FPO” is defined as a Field Purchase Order issued for additional work by Owner’s Authorized Representative. “General Conditions” means the general conditions as set forth in the Contract Documents. “Hazardous Substance” is defined in Section 4.5(g)(1). “IIPP” is defined is Section 4.5(e)(1). “Losses” is defined in Section 8.1. “Master Agreement” is defined in the preamble. “Owner” is defined in a Contract if different than Owner. “Payment Authorization” means all written authorizations that Owner requires contractor to submit with invoices for payment. “Phase” means a portion of the Project defined as such. “Plans” means the official plans, drawings, working drawings, or supplemental drawings or exact reproductions thereof, approved by the Owner’s Authorized Representative, which show the location, character, dimensions, and details of the Work. “Project” means the construction project specified in the the Contract and Scope of Work; in the total construction of which the Work may be the whole or a part. “Proprietary Information” is defined in Section 12.1. “Site” means the physical location of the Project(s). “Special Conditions” means the specific clauses setting forth conditions or requirements peculiar to the Project, covering work or materials involved in the Bid which are not thoroughly or satisfactorily stipulated in the General Conditions or Specifications. “Specifications” means the specifications specified in the Scope of Work in Schedule A. “Subcontractor” means an individual or entity having a direct contract with the Contractor or with any other Subcontractor for the performance of a portion of the Work. “Supervisor” means Contractor’s Supervisor designated under the Contract Documents. “Term” is defined in Section 1.3. “Time and Material Authorization” or “TMA” means a document, which will be provided to Owner by Contractor identifying hourly charges for specific work to be performed and equipment to be used to complete the Project. "Work" or “Scope of Work” means the work specified in any contract issued by Owner to Contractor, as may be modified by subsequent approved Change Orders, and TMAs. Section 3. OWNER/CONTRACTOR RELATIONSHIP Owner and Contractor are committed to working together in a relationship based on integrity and continual improvement in order to achieve a mutually beneficial relationship and to deliver exceptional value and quality to Owner’s customers. Contractor acknowledges that its relationship with Owner and its responsibilities under this Master Agreement include a continuing need for process improvements, elimination of waste and more efficient use of labor and materials. Section 4. CONTRACTOR’S WORK 4.1 Applicable Requirements and Plans and Specifications. 4.1(a) Performance Standards. Contractor must expeditiously perform the Work in a good and workmanlike manner and must provide all labor, materials, tools, supplies, equipment, machinery, supervision, coordination, transportation, services and all other things necessary for execution of the Work. Contractor must perform the Work in accordance with all Applicable Requirements, the Contract Documents, where applicable. 4.1(a)(1) Where the Plans or Specifications describe portions of the Work in general terms, but not in complete detail, the best industry practice is to prevail and only materials and workmanship of the first quality are to be furnished. Whether or not shown by the Contract Documents, the Work includes any item of labor, service and/or material reasonably implied or customarily furnished by a contractor performing work of the type comprising the Work, or required to complete the Work in compliance with any Applicable Requirements. Contractor must furnish, without extra charge, any additional material and labor required to comply with Applicable Requirements, the Contract Documents, where applicable, even though not mentioned in the Specifications or shown on the Plans. 4.1(a)(2) All material must be installed in accordance with the manufacturer’s specifications. If Contractor installs any material in a manner that voids the manufacturer’s guarantee and/or warranty without prior written authorization from Owner, Contractor assumes all obligations under the manufacturer’s guarantee and/or warranty at Contractor’s sole cost and expense. 4.1(b) Notification of Inconsistencies. Contractor must provide written notification to Owner of any inconsistency between the Contract Documents and Applicable Requirements, where applicable, or of any other inconsistency, error or omission Contractor may discover in the Contract Documents. If Contractor performs any portion of the Work which Contractor knows, or shall know, is inconsistent with any Applicable Requirements, where applicable, or which otherwise involves an inconsistency, error or omission, without having previously reported it to Owner in writing, Contractor will bear all costs for correction and any associated delay. 4.1(c) Priority of Documents. If any inconsistency among the Contract Documents cannot be resolved through ordinary contract interpretation, the following priority will apply: (1) the Contract; (2) Specifications; (3) Plans (except that Plans have priority over Specifications as to quantity); and (4) this Master Agreement. 4.1(d) Permits. Contract to secure permits for the Work except as otherwise noted. 4.1(e) Compliance With Colorado Construction Defect Action Reform Act of 2003. Owner has adopted certain claims resolution procedures in light of Part 8 of Article 20 of Title 13 of the Colorado Revised Statutes § 13-20-802, et. seq., effective April 25, 2003 (“CDARA”). To the extent requested by Owner, Contractor shall participate in the resolution of claims submitted to Owner pursuant to the CDARA. Owner will compensate Contractor for its time in participating in the resolution of such claims at a reasonable hourly rate; provided that, if the claims relate to alleged deficiencies in Contractor’s services, then Contractor’s participation will be without charge to Owner. 4.2 Contractor’s Expertise, Representations and Warranties. 4.2(a) Contractor’s Expertise. Contractor acknowledges that Owner relies upon Contractor’s experience, expertise, recommendations and supervision in the performance and scheduling of the Work and in striving continually to improve upon the methods and materials necessary for completing the Work. 4.2(b) Representations and Warranties. Contractor represents and warrants that it is: (1) an expert in its field and trade and able to furnish the facilities, tools, materials, supplies, equipment and qualified personnel required to perform the Work, and has sufficient expertise and competence to do so; (2) financially solvent, able to pay its debts as they mature and possessed of sufficient working capital to perform the Work and meet its obligations under the Contract Documents; (3) authorized to do business in Colorado; (4) properly qualified, certified and licensed to perform the Work by all governmental and quasi-governmental authorities having jurisdiction over Contractor or the Work, and will remain so at all times during performance of the Work; (5) a duly formed and existing legal entity in good standing in Colorado and the jurisdiction within which the entity was formed; and (6) duly authorized to execute this Master Agreement and any Contracts hereunder; and (7) including in its Contract Price sufficient money to comply with all applicable local, state and federal laws or regulations governing the labor or services provided. 4.3 Inspection of Work and Rework. 4.3(a) Inspection of Work. The Work is subject to inspection and approval by both the Owner and governmental authorities and utilities. Contractor must do each of the following: (1) Perform frequent and on-going inspections of the Work to ensure that the Work is in compliance with the Contract Documents, and Applicable Requirements, where applicable. Contractor will not be relieved from any of its responsibilities with respect to the Work by the activities or duties of Owner or Owner’s Authorized Representative, or by inspections required or performed by persons other than Contractor. (2) Fully comply with all inspection programs and protocols designated by Owner. (3) Coordinate all required inspections of the Work by governmental authorities and utilities. (4) Give Owner’s Authorized Representative timely notice (at least 48 hours) of governmental and utility inspections so that the Authorized Representative may observe the inspections. (5) Bear all costs and any associated delay for reinspection and correction (to the satisfaction of Owner and the relevant governmental authority or utility) if the Work or any portion of it fails to pass inspection. (6) Commence corrective work within twenty-four (24) hours after the failed inspection and diligently pursue the corrective work to satisfactory completion. 4.3(b) Coverage of Work. If any portion of the Work is not visually observable or is otherwise covered prior to required inspection or contrary to the requirements of the Contract Documents or the request of Owner’s Authorized Representative, that portion must be uncovered or removed at Contractor’s cost and after inspection must be recovered or replaced at Contractor’s cost, all without any extension of time. 4.3(c) Resolution of Dispute over Quality. If any dispute arises as to the quality of Contractor’s work or the quality or type of materials furnished, Owner’s reasonable decision regarding the quality or type of materials to be used is binding on Contractor during the course of the Work. Thereafter, Contractor may choose to seek extra payment for the cost of the labor or materials, provided all notices have been timely submitted as required in Section 5, below. 4.4 As-Built Plans, Annotated Specifications and Other Documentation. 4.4(a) As Built Plans and Specifications. When required by the Contract, Contractor must prepare and maintain on a current basis an accurate and complete set of as -built Plans showing clearly all changes, revisions and substitutions during construction, including, without limitation, field changes and the final location of all utility lines, pipes, grades and other significant features, and as related to the Work, annotated Specifications marked in the field to show all changes, revisions and substitutions. 4.4(a)(1) In the event of a Specification that allows Contractor or any subcontractor to elect one of several brands, makes or types of material or equipment, Contractor must show which of the allowable items was furnished. 4.4(a)(2) The as-built Plans and annotated Specifications must be kept at the Site, and must be available for inspection by Supervisor, Owner and any governmental authorities or utility companies and must be provided to Owner at the Completion of Work. 4.4(b) Documentation. At the Completion of Work and prior to final payment, Contractor must provide Owner with all operating manuals, guarantees, warranties, and product warranties, which relate to any materials or equipment installed by Contractor as well as the names of replacement parts suppliers and all other similar documentation relating to the Work. 4.5 Site Requirements. 4.5(a) Cleanliness. 4.5(a)(1) Contractor must keep its work areas in a neat and safe condition at all times and ensure that neither it nor its subcontractors, nor others for whom it is responsible, create any hazardous or unsafe conditions which might affect others on or off the Site. 4.5(a)(2) On a daily basis Contractor must pile all rubbish, waste and debris resulting from the Work in a location or trash bin designated by Owner’s Authorized Representative and must ensure that all materials, supplies and equipment are properly and safely stored. 4.5(a)(3) At the Completion of Work, Contractor must remove from and about the Site all waste materials, rubbish, tools, construction equipment, machinery and surplus materials, and must leave the Site in “broom clean” condition. 4.5(a)(4) If Contractor intends to dispose of any soil or debris generated from excavation, drilling or other activities, or Hazardous Substances (as defined in Section 4. 5(g)(1) below, then Contractor must –obtain written approval from Owner’s Authorized Representative prior to disposal so Owner can sample and profile the materials or Hazardous Substance and require Contractor to effect such disposal only at facilities approved by Owner in advance and in writing Contractor shall not permit any run-off to a storm drain, except for uncontaminated clear run- off water. 4.5(b) Drug Free. Illegal drugs (including prescription drugs belonging to another) and alcohol are strictly prohibited on the Site at all times. Contractor must instruct its employees, subcontractors and others for whom it is responsible that the possession of illegal drugs or alcohol while on the Site, or working on the Site under the influence of illegal drugs or alcohol, will result in immediate removal of employee from all of Owner’s projects. Contractor must strictly enforce this policy. Contractor’s failure to enforce this policy is a material breach of this Master Agreement and any Contract, and a basis for terminating any Contract as well as for terminating this Master Agreement. 4.5(c) Supervision. 4.5(c)(1) At any time Contractor is performing the Work, and at other times as necessary, the Supervisor must be present at the Site. The Supervisor must be skilled and knowledgeable both in the performance and supervision of the Work and fully knowledgeable regarding the requirements of the Contract Documents and Applicable Requirements. So far as reasonably possible, Contractor will keep the same Supervisor on the job throughout the performance of the Work. The Supervisor must be authorized to respond to the needs and requirements of Owner without obtaining further authorization. At its sole discretion, Owner may require Contractor to replace its Supervisor on twenty-four (24) hour notice at no cost to Owner. 4.5(c)(2) The Supervisor must have the linguistic skills necessary to communicate with Contractor’s employees, subcontractors, suppliers and others for whom Contractor is responsible, whatever their primary language may be, as well as to communicate fully with Owner’s Authorized Representative. 4.5(c)(3) If Contractor fails to have adequate supervision on the Site, Owner may supply its own supervision, at Contractor’s cost, or in the alternative, cause al l Contractor’s employees to cease work until adequate supervision is provided, again at Contractor’s cost, including any associated delay. 4.5(d) Training. 4.5(d)(1) Contractor warrants that its employees and any subcontractors or others for whom Contractor is responsible have received or will receive, prior to commencing the Work, all training and instruction necessary for performance of the Work in conformance with Applicable Requirements, the Contract Documents and industry standards. 4.5(d)(2) Contractor warrants that each of the employees who are performing the Work is knowledgeable about the requirements of the Contract Documents and Applicable Requirements. 4.5(d)(3) Owner may require Contractor to remove and replace any employee who is inadequately trained, who fails to demonstrate the necessary skills to do the Work, or who is not knowledgeable about the requirements of the Contract Documents and Applicable Requirements. 4.5(e) Safety. 4.5(e)(1) Contractor must fully comply with all Applicable Requirements with respect to occupational health and safety standards under the Occupational Safety and Health Act (OSHA) of 1970, 29 Code of Federal Regulations, Section 1926, any other applicable public authority, accident prevention and safety equipment and safe practices. Contractor must fully cooperate with Owner’s Safety Manager to implement and enforce any other accident prevention and safety program of Owner. Contractor must cooperate with any regulatory agency consultation or compliance inspection s. Contractor is responsible for protecting the public from hazards related to the Work. 4.5(e)(2) Contractor must have an Injury/Illness Prevention Program (“I.I.P.P.”) and Contractor must provide Owner with a copy of its I.I.P.P. upon request. Contractor must conduct periodic inspections of Site conditions and equipment and must provide documentation of such inspections to Owner’s Safety Manager upon request. Contractor must provide personal protective equipment and adequate safety training to all of its employees. 4.5(e)(3) Contractor must immediately notify Owner of any incident which causes personal injury, or environmental or property damage, and must cooperate fully with Owner’s Risk Management Department. 4.5(e)(4) Contractor is responsible for ensuring that all vehicles used or required for the performance of the Work, including ANY vehicle brought on Site by Contractor, any subcontractor or any of their respective employees, suppliers or others for whom Contractor is responsible be in safe operating condition and registered and insured as required by state law. 4.5(e)(5) Contractor accepts sole responsibility for providing a safe work place for its and its subcontractors’ employees, suppliers and others for whom Contractor is responsible, including without limitation safety training and the adequacy, and required use, of all safety equipment. Contractor must pay any fine imposed on Owner as a result of Contractor’s violation of Applicable Requirements. In the case of Contractor’s failure to maintain a safe work area, Owner may (but is not required to) correct the dangerous condition at Contractor’s cost. 4.5(f) Storage On Site. 4.5(f)(1) Owner’s Authorized Representative may, within its sole discretion, permit Contractor to store materials, tools or equipment on the Site. Contractor must strive to minimize the length of time that materials are stored at the Site, and must coordinate with Owner’s Authorized Representative to ensure prompt installation of stored materials. 4.5(f)(2) Contractor is solely responsible for materials, tools and equipment stored at the Site. In the event of loss or damage, Contractor must proceed promptly to make repairs to or to replace the lost or damaged items at Contractor’s cost. Contractor waives all rights of indemnity it might have for loss or damage to materials, tools or equipment stored at the Site caused by Owner’s passive negligence. 4.5(f)(3) Owner will not provide any utilities for storage facilities. Contractor must maintain permitted storage areas in a neat, safe and sanitary condition and in compliance with all Applicable Requirements. By written notice to Contractor, Owner may revoke Contractor’s use of any permitted storage area at any time. In su ch event, Contractor must remove all materials, tools, equipment, goods and facilities and restore the area to its original condition within three (3) days after delivery of the removal notice. 4.5(g) Hazardous Substances. 4.5(g)(1) For purposes of this Master Agreement, “Hazardous Substance” includes, but is not limited to, substances defined as hazardous substances, hazardous wastes, hazardous materials, toxic substances, or terms of similar import as defined in the Comprehensive Environmental Response Compensation and Liability Act of 1980, as amended, the Resource Conservation and Recovery Act of 1976, the Super Fund Amendments and Reauthorization Act of 1986, the Toxic Substances Control Act of 1976, or any other federal, state or local law, statute, rule or regulation pertaining to the protection of the environment or the health and safety of persons and property. 4.5(g)(2) Contractor must use and store on the Site only the minimum quantities of any Hazardous Substance required for the Work. Contractor must fully comply with all Applicable Requirements regarding the use, storage and disposal of any Hazardous Substance, and must notify Owner and other contractors on the Site if Contractor intends to use any Hazardous Substance. Contractor must promptly cleanup and remove, by approved methods, any Hazardous Substance spilled or otherwise released onto the Site, the ground water under the Site or the air above the Site, by Contractor or others for whom Contractor is responsible. 4.5(g)(3) Upon request, Contractor must promptly provide Owner and any other affected parties with a Materials Safety Data Sheets (“MSDS”), and any other requested information, pertaining to any Hazardous Substance Contractor uses or intends to use on the Site. 4.5(g)(4) If Contractor encounters any Hazardous Substance on the Site it must immediately notify Owner’s Authorized Representative and cease work in the affected area until otherwise instructed by Owner and must follow all directions of Owner with regard to the Hazardous Substance and communication with third parties regarding the Hazardous Substance. 4.5(h) Protection of Property. 4.5(h)(1) Contractor must perform the Work in such a manner that it will not injure, delay or damage any other work performed by Owner or any other contractor. Contractor must take all precautions necessary to protect all work installed by others and any public improvements, including, without limitation stall barns, fences, driveways, sidewalks, graded lots, curbs, and gutters. Vehicles may not be parked in driveways, sidewalks or graded lots except to load or unload materials. 4.5(h)(2) In the event that Contractor, its subcontractors, suppliers or others for whom it is responsible cause damage to other work or property, Contractor will bear the costs for correction or repair. 4.5(h)(3) Contractor must follow all orders of Owner’s Authorized Representative with regard to access to the Site and parking and must enter and leave the Site as directed by Owner’s Authorized Representative. It is Contractor’s responsibility to prevent infringement of the rights of enjoyment of adjacent property owners. Contractor acknowledges that it has been specifically instructed to confine all activities to the Site, unless it receives prior written permission from both Owner and the owner of the other property Contractor intends to use. 4.5(i) Emergencies. In any emergency affecting the safety of persons or property, Contractor must take immediate action to prevent or alleviate threatened damage, injury or loss. Contractor must provide Owner with a twenty-four (24) hour emergency phone number at which Contractor can be reached during non-work hours. If Contractor cannot be reached when called, Owner will take all necessary actions to protect life and property, at Contractor’s cost if Contractor is responsible. Contractor’s warranties will remain in effect under all conditions and will not be affected by the work of others during an emergency. 4.5(j) Dust and Erosion Control For Off-Site Construction. If Contractor is performing Work under a Contract for Off-Site Construction, then the following provisions apply: 4.5(j)(1) At all times during construction and until the Completion of Work, Contractor must prevent the formation of any air borne dust nuisance by use of appropriate methods which confine dust particles to the immediate surface of the Site. Contractor must provide its own labor, material and equipment for this dust control work. Dust control must conform to all Applicable Requirements. Contractor must pay any fine imposed on Owner as a result of Contractor’s violation of any dust control standards, regulations or requirements and will also bear any and all costs to Owner (including construction delays) caused by Contractor’s failure to comply with the terms of the paragraph. 4.5(j)(2) At all times during construction and until the Completion of Work, Contractor must prevent erosion of dirt from any and all water sources. Erosion control must conform to all Applicable Requirements. Contractor must provide its own labor, material and equipment for this erosion control work. It is Contractor’s sole responsibility to protect the Work during inclement weather and to repair the Work if damaged following inclement weather at Contractor’s expense until the Completion of Work. Contractor must pay any fine imposed on Owner as a result of Contractor’s violation of any erosion control standards, regulations or requirements and will also bear any and all costs to Owner (including construction delays) caused by Contractor’s failure to comply with the terms of this paragraph. Contractor is responsible for all damages to adjacent properties or improvements as a result of Contractor’s failure to control water or erosion. 4.5(j)(3) If Contractor fails to provide adequate dust or erosion control, Owner may suspend the Work, in whole or in part, until Contractor provides adequate dust or erosion control or Owner may provide dust and erosion control at Contractor’s sole cost and expense. Contractor will perform the Work to avoid interference with any and all dust and erosion control measures of Owner or other contractors. Contractor will be responsible for any such interference and will pay all costs, fines or assessments associated therewith. 4.5(k) Protection of Dust and Erosion Control For On-Site Construction. If Contractor is performing Work under a Contract for On-Site Construction, then the following provisions apply: 4.5(k)(1) Contractor will perform its onsite Work to avoid interference with any and all Dust and Erosion Control measures of Owner or other contractors or to cause violations of any and all Applicable Requirements for Dust and Erosion Control. Failure of Contractor to comply with this provision may result in Contractor being responsible for the payment of any resulting fines or assessments against Owner or other contractors. 4.5(l) Storm Water Management Plan. The Project is being developed in accordance with a Storm Water Management Plan (“SWMP”) as required by the Colorado Department of Public Health and Environment. The SWMP imposes requirements for the design, implementation and maintenance of Best Management Practices (“BMPs”) to eliminate and/or mitigate all prohibited discharges into storm drains during and after construction of the Project. Contractor will be subject to the SWMP and all BMPs established pursuant to the SWMP. All activities undertaken by Contractor or Contractor’s agents, employees, sub-contractors or representatives or others for whom Contractor is responsible, with respect to the Work must comply with the SWMP and BMPs. The requirements of the BMPs include, but are not limited to, preventing run-off of soil, sand, sediment, oil, gasoline or other hydrocarbons, paint, fertilizers, pool chemicals, other household chemicals and other debris into the storm drains located in the Project. The SWMP affirmatively obligates Contractor to take immediate corrective action whenever there is a violation of the BMPs as to the Work. Penalties include significant fines that will be imposed against Contractor for violation of the SWMP or BMPs. Any violation of the SWMP or BMPs attributable to Contractor shall be the sole responsibility of Contractor, including the obligation to pay any and all fines assessed against Contractor, Owner or the Project attributable to Contractor’s violation. 4.6 Site Conditions. 4.6(a) Verification of Existing Conditions and Warranty. 4.6(a)(1) Prior to beginning the Work, Contractor will carefully examine the Site, all previous work, all adjacent areas that may be affected by the Work, and all Contract Documents (where applicable) and fully satisfy itself as to the nature and location of the Work and fully acquaint itself with all conditions, including subsurface condit ions, which in any manner may affect the Work. 4.6(a)(2) Contractor assumes the risk of any variances between the actual conditions and the conditions shown or indicated in the Contract Documents, to the extent Contractor knows or should have known of such actual conditions, unless Contractor provides written notification to Owner prior to start of the Work. In all cases where dimensions are governed by field conditions that are already established, Contractor has full responsibility for correct knowledge of the actual conditions. 4.6(a)(3) If Contractor deems that surfaces or work to which it’s Work is to be applied or affixed are unsatisfactory or unsuitable, written notification of said condition(s) must be given immediately to Owner. By commencement of the Work, Contractor warrants that all related, adjacent or dependent work and materials are acceptable. Contractor is responsible to Owner for all damage or delay in connection with any failure of the Work due to defects or damages in the underlying surface of the Site or previous work by others. 4.6(b) Lines and Grades. If necessary, Owner will provide Contractor with base control points within fifty (50) feet of property lines, and with other lines, benchmarks and reference lines. Contractor acknowledges that as part of its Site inspection, it must verify the extent of such reference points to be supplied by Owner for Contractor’s Work. If reference points are missing or Contractor finds the points inadequate, Contractor must immediately provide written notification to Owner. Absent written notification, Contractor assumes full responsibility for the accuracy of all lines, levels, and measurements and their relation to benchmarks, property lines, and reference lines. In all cases where dimensions are governed by conditions already established before Contractor starts the Work, Contractor has full responsibility for correct knowledge of the actual conditions. No variation from specified lines or grades may be made except on the written direction of Owner’s Authorized Representative. Contractor will bear all costs for correction and associated delay in connection with line or grade deviations unless Contractor can establish that the Engineer’s staking was in error, and the error caused the need for corrective work. 4.6(c) Underground Lines. Contractor is solely responsible to contact the “U.S.A.” Utility Location Service at 1-800-642-2444 for a staked location of all underground utilities prior to starting the Work, if necessary. Contractor is solely responsible for all costs for correction and associated delay in connection with repair of all utilities, marked or unmarked, damaged by it during performance of the Work. 4.6(d) Archaeological Monitoring. There may be archaeologically sensitive zones on the Site. Archaeological monitors may be present on the Site on a full or part time basis. In the event archaeological artifacts are discovered during performance of the Work, the appropriate governmental agency has and retains all right, title and interest to such artifacts and has the right to perform archaeological excavations as deemed necessary. In the event of archaeological examination and related delays of the Work, Contractor will be entitled to an extension of time to complete the Work, subject to Section 4.9. However, Contractor has no claim for damages or compensation for the delay. 4.7 Subcontractors and Suppliers. 4.7(a) List of Subcontractors and Suppliers. Contractor must provide Owner with a list of the names and addresses of all subcontractors and suppliers who are to perform work for and or supply materials to Contractor in connection with the Work. Contractor must not make any substitution or addition to the list without first notifying Owner in writing. Contractor is solely responsible to Owner for the performance of its subcontractors and suppliers and their compliance with Applicable Requirements, and the Contract Documents. 4.7(b) Payment of Bills. Contractor must timely pay for all labor, materials, equipment, transportation, and services, including applicable taxes, ordered for or used in the Work by Contractor. If Contractor fails to make any payment, Owner has the right, but not the obligation, to make payment directly to any of Contractor’s laborers, subcontractors or suppliers or for the account of Contractor and to deduct the amount of the payment from any amounts due and owing to Contractor. If the funds payable to the Contractor are not sufficient to cover this amount, Contractor must promptly pay the difference to Owner on demand. 4.7(c) Liens. Contractor must not allow any claim of lien or statutory withholding notice to be recorded against the Site or served against Owner and must provide to Owner, on demand, satisfactory evidence of any payment in dispute. If any lien, notice, claim of lien or any attachment is recorded in connection with the Work, Contractor must cause such lien or attachment to be removed. In the event Contractor fails to have any lien or attachment removed within fifteen (15) days after Owner’s demand, Owner may take whatever actions it deems necessary in order to remove such lien or attachment, at Contractor’s cost (including attorney’s fees and costs incurred by Owner). 4.7(d) Materials and Alternatives. If any items specified in the Contract Documents are discontinued, unavailable, or if Contractor desires to use a suitable alternative, Contractor must notify Owner in writing as soon as possible and must submit a list of alternatives with all necessary information pertaining to specifications, applications, characteristics, warranties, and costs. Owner’s written approval is required prior to installation of any alternative. 4.8 Labor Relations. 4.8(a) Independent Contractor. Contractor is an independent contractor and is solely responsible for payment of all federal and state taxes and insurance and contributions for social security and unemployment taxes, which are based on the wages, salaries or other compensation paid by Contractor to its employees. 4.8(b) No Illegal Aliens. Contractor must employ, and must cause its subcontractors to employ, only American citizens or non-citizens with legal United States work authorizations and at all times must obey all Applicable Requirements concerning the employment of persons at the Site, including without limitation the requirements of the Immigration Reform and Control Act of 1986 and the Immigration and Naturalization Service’s rules and regulations. 4.8(c) Employment and Labor Regulations. 4.8(c)(1) Contractor must comply with all Applicable Requirements concerning equal opportunity employment and warrants that it and its subcontractors and suppliers are equal opportunity employers. 4.8(c)(2) Contractor recognizes that in the performance of the Work, it may be necessary to work side by side with other contractors on the Site who may, or may not, be signatories to collective bargaining agreements with labor organizations. Owner reserves the right to establish a “two gate” system at any time during performance of the Work. Contractor will not be relieved of its obligations to supply sufficient, properly skilled workers to perform the Work without delay or interruption as a result of any labor dispute between Contractor, or any of its subcontractors or suppliers, and their respective employees. Contractor will not be entitled to any adjustment to the Contract Price and must pay any increased costs as a result of any labor dispute involving its own forces or the forces of its subcontractors or suppliers. However, Contractor will be entitled to all direct out-of-pocket expenses reasonably incurred and may seek an extension of time as a result of a strike affecting a trade or product generally, as agreed upon by Contractor and Owner’s Purchasing Department. Contractor represents and warrants, and will provide evidence upon Owner’s request, that neither it nor any of its subcontractors or suppliers are delinquent in making payments or reports to any union fringe benefit trust fund or appears on any delinquency list published by any union fringe benefit trust fund. 4.9 Time of Performance. 4.9(a) Sequencing and Schedule of Project. Contractor acknowledges that Owner has complete control over the timing and sequence of the Project. Owner’s Authorized Representative will provide a Construction Schedule to Contractor. The Construction Schedule will set forth the start date for the Work as well as the date for the Completion of Work and any intermediate milestones. The Construction Schedule is to provide Owner and Contractor with a general framework of the time for Contractor’s performance. The actual schedule will depend on a number of factors such as weather, market conditions and other matters in the discretion of Owner, and Contractor must not proceed with any part of the Work ahead of time designated by Owner without prior written authorization. Owner reserves the right to provide an updated or amended Construction Schedule at any time and Contractor must immediately proceed in accordance with the amended Construction Schedule. Contractor must coordinate its Work with any other contractors so there will be no interference with work of others. 4.9(b) Sequencing of Work. Contractor acknowledges it is responsible to perform all elements of the Work in the proper sequence and the Work in the proper sequence with work of other contractors. Contractor will not proceed with work out of sequence without providing written notification to Owner. 4.9(c) Timely Completion of Work. Contractor must complete the Work in a prompt and diligent manner and achieve the Completion of Work in accordance with the time designated in the Construction Schedule. Contractor acknowledges that failure to meet the Construction Schedule is a material breach of the Contract. If Contractor is behind in the Work or if any portion of the Work is not commenced, performed, finished and delivered at the time established by Owner, Owner may direct Contractor, on forty-eight (48) hours notice, to furnish additional labor and expedite deliveries of material and equipment, at Contractor’s cost. If additional labor is not available, Owner may require Contractor to work overtime or additional shifts (and/or weekends and holidays) to such an extent as will be sufficient to achieve the Completion of Work or any portion of the Work in accordance with the Construction Schedule, all at Contractor’s cost. 4.9(d) Mandatory Overtime. In order to expedite completion of the Project or the Work, Owner may direct Contractor to work overtime. Contractor must work overtime as directed by Owner and, so long as the overtime was not caused by the delay of Contractor, its subcontractors, suppliers or others for whom it is responsible, Owner will pay the actual extra cost of overtime over Contractor’s normal labor rates. Contractor must not mark-up such costs for overhead or profit. Time slips covering overtime must be checked and approved daily by Owner’s Authorized Representative. 4.9(e) Remedies for Delay. Contractor is not entitled to recover from Owner any additional compensation or impact or other damages on account of any delay or disruption to work flow, whether caused in whole or in part by Owner or others. Contractor’s sole remedy for such delay will be an extension of time to perform, which will be subject to Owner’s written approval. Contractor must make any request for an extension of time within three (3) calendar days of the event giving rise to the request. The request must be in writing and reasonably detailed, including without limitation specifying the cause of the delay and the anticipated number of delay days. Contractor’s failure to timely deliver a request constitutes conclusive and no rebuttable evidence that no time extension is due. Section 5. CHANGES TO WORK 5.1 Owner’s Right to Change Work. During the course of the Work, Owner may make changes to the scope of the Work, including additions to and deletions from the scope of the Work. Owner will request a Change Order from Contractor for each change. Owner may also authorize an extension or shorten the time required to perform the Work, and/or change the Work as described in the Scope of Work, by requesting a Change Order from the Contractor or by issuing a FPO to the Contractor describing the Work. Work performed under a Change Order, FPO, or TMA is subject to all of the terms and conditions of the Contract Documents. 5.2 Contractor’s Compensation for Change Order. 5.2(a) Mutually Agreed Upon Change. If a Change Order increases or decreases the scope of the Work, then the Contract Price will be adjusted accordingly as mutually agreed upon by the parties. All mutually accepted changes to the Work and the Contract Price will be fully set forth in a written Change Order signed by both parties. 5.2(b) Proceeding Without Agreement. If the parties cannot agree within five (5) Business Days after Owner delivers the proposed Change Order as to whether any particular work is a change to the Work, or should result in adjustment to the Contract Price, or the amount of the adjustment, Contractor must nonetheless timely perform the alleged changed or extra work, if directed to do so in writing by Owner’s Authorized Representative. If Contractor believes that the Contract Price must be increased because of the changed or extra work, Contractor must submit a written “Notice of Intent to File Claim for Additional Compensation.” within five (5) Business Days after Owner’s Authorized Representative delivers written direction to proceed with the changed or extra Work. Contractor’s Notice must reasonably describe the basis for the requested adjustment to the Contract Price. Contractor must keep and submit to Owner on a daily basis a complete breakdown of all costs incurred for the extra Work, including a labor breakdown by name of person, hours worked, and task performed for each worker performing the extra Work as well as a similar breakdown for all equipment used and copies of all invoices and delivery tickets for materials used. 5.2(c) Requirement of Notice. Contractor’s failure to timely deliver a “Notice of Intent to File a Claim for Additional Compensation”, or maintain and deliver an accurate cost breakdown and supporting documentation, constitutes conclusive and no rebuttable evidence that no changed or extra Work was performed and that no payment for the alleged changed or extra Work is due to Contractor. No notice by Contractor or Owner is required if the change will result in a reduction in the Contract Price. 5.2(d) Calculation of Price Adjustment. In the absence of agreement as to the amount of the Contract Price adjustment to be made for any changed or extra Work, the increase or decrease to the Contract Price will be determined on the basis of: (1) unit prices, if any, set forth in the Master Agreement, unless calculating the adjustment in this manner would be inequitable; (2) Direct Costs plus a mark-up, (any increase or decrease in Direct Costs, as defined in the Master Agreement, plus or minus a mark -up of not more than fifteen percent (15%) for Work performed directly by Contractor and an aggregate of five percent (5%) for Work performed by all tiers of subcontractors, for an aggregate mark- up not to exceed twenty percent (20%)); or (3) the stated price, if the item of Work is separately priced in the Master Agreement. Labor rates in connection with any change are those set forth in the Master Agreement. In any case, Contractor will deliver to Owner information reasonably acceptable to Owner substantiating the claimed adjustment. 5.3 Requirement of Writing. The scope of Work, Construction Schedule and Contract Price may be changed only by a written Change Order, or FPO signed by Owner. This requirement is of the essence of the Contract Documents. Accordingly, no course of conduct or dealings between the parties, nor express or implied acceptance of alterations or additions to the Work, and no claim that Owner has been unjustly enriched by any change in the Work, whether or not there is in fact any unjust enrichment, will be the basis for any claim for an increase in the Contract Price. 5.4 Contractor’s Compensation for Field Purchase Order (FPO). Contractor will be compensated for any work performed pursuant to the terms and in the amount set forth in the FPO. Section 6. PAYMENTS 6.1 Contract Price. Contractor must perform the Work for the Contract Price set forth in the Contract. The Contract Price covers all costs, foreseen or unforeseen, incurred or to be incurred by Contractor to perform and complete the Work, including without limitation, all applicable labor, materials, payments to subcontractors or suppliers, rental charges, sales, use and other similar taxes, multiple move-ins, communication and copying costs, insurance premiums, taxes, applicable permit fees, testing fees, royalty and license fees, utility charges, guaranties and maintenance bonds required by the Contract Documents, as well as Contractor profit and overhead. 6.2 Changes to Contract Price. 6.2(a) Requested Price Change. If Contractor experiences a change in its cost to complete the Work, Contractor may propose a price increase or decrease to Owner on sixty (60) days’ prior written notice. Contractor must justify any requested price increase with adequate documentation demonstrating an increase in Contractor’s price for labor, materials, supplies, overhead or equipment necessary for completion of the Work. Owner has the sole discretion to accept, reject or modify Contractor’s proposed adjustment. 6.2(b) Price Change Procedure. If after a review of Contractor’s proposed adjustment and documentation Owner approves a price change, a written Change Order will be issued and executed by Owner and Contractor setting forth the new agreed-upon Contract Price. Any adjustment under this Section will apply only to Work to be performed on the project that is begun after the date the Change Order is fully executed. Contractor must complete all Work on the project that was started prior to the date a Change Order is fully executed at the agreed upon Contract Price in effect prior to that date or in a prior Change Order. 6.2(c) Termination of Contract. If Owner and Contractor cannot reach agreement on a new Contract Price, Owner may terminate the Contract, and may terminate this Master Agreement as well, under Section 10.2. Any and all Work not completed on the project that was started prior to the date of termination will continue to be governed by the Contract Documents as if the Contract and/or Master Agreement had not been terminated. 6.3 Payment Terms. 6.3(a) Payment Procedure. Unless otherwise specified in the Contract, Owner will pay Contractor, within thirty (30) days after the date of the receipt of an invoice, accompanied by either a Payment Request Form or a FPO, depending on which payment method applies to the applicable Contract, meeting the criteria set forth in Section 6.4, of the amount which Owner’s Authorized Representative reasonably determines to be due to Contractor under Contracts. Owner may pay any or all billings by joint check, as necessary to protect Owner. 6.3(b) Unit Prices. Where the Contract Price is determined based on unit prices, Contractor must keep complete and accurate records of the quantities of all Work performed according to the Bid Forms submitted by the Contractor. 6.3(c) Partial and Final Payment. Owner will make final payment to Contractor of the balance due to it under the Contract thirty (30) days after receipt of Contractor’s final invoice following the Completion of Work and after receipt of documentation, as defined in Section 4.4(b) of this Master Agreement. No partial payment to Contractor will operate as approval and/or acceptance of Work done or materials furnished. Any partial payment or payments made by Owner to Contractor will be subject to final audit and adjustment and Contractor must reimburse Owner in the event there is any overpayment. The acceptance by Contractor of final payment constitutes a release by Contractor in favor of Owner and its surety of any claims and/ or liens against Owner and Owner’s property in any way arising under or by virtue of the Contract Documents, except for written claims in stated amounts submitted to Owner prior to final payment. 6.3(d) Condition Precedent to Payment. As a condition precedent to any payment becoming due, Contractor must previously have provided to Owner: (1) the certificates of insurance (or policies) required under this Master Agreement; (2) Contractor’s employer tax identification numbers and any business licenses that apply to the Work; and (3) evidence of payment to and/or lien waivers and releases from laborers, any applicable union trust fund, subcontractors, suppliers, and others with respect to labor, materials and services furnished to Contractor for the Work, all in a form satisfactory to Owner. 6.4 Billing. 6.4(a) Billing Procedures. For Contracts being administered without using Auto Voucher Procedures, invoices must meet the following criteria: (1) Each invoice must show the following and be accompanied by a Payment Authorization Form:  Project Name  Project Number  Contract Number or FPO Number  Change Order number, if applicable  Pay item number, description of item or draw breakdown invoiced and dollar amount (percentage only will not be accepted).  Name of Owner’s Authorized Representative (2) Necessary lien releases, on Owner’s standard forms with original signatures, invoice numbers, phase numbers from Contractor and all subcontractors and suppliers. (3) Final draw or retention, if applicable, will be billed separately, thirty (30) days after the Completion of Work and receipt of documentation, as defined in Section 4.4(b) of this Master Agreement. (4) All invoices must be submitted for payment no more than ninety (90) days after Completion of Work. No invoices will be paid that are received by Owner more than ninety (90) days after the Completion of Work. (5) Contractor’s certification that (1) all information contained in the invoice is true and correct, (2) Contractor is not aware of any basis for the filing of any mechanic’s lien, materialmens’ liens, stop notices, security interests or other liens in connection with the Work and (3) all due and payable bills have been paid to date, or will be paid with the proceeds of the invoice. 6.5 Payment Offset Rights (“Back Charges”). 6.5(a) Right to Withhold Payment. Owner has the right, but is not required, to deduct from any amounts due to Contractor an amount sufficient to completely protect Owner against any and all Losses arising from Contractor’s breach of this Master Agreement or the Contract, including without limitation the following: (1) defective work not remedied in a timely fashion; (2) the assertion by third parties of any claim or lien against Owner or its surety or the Site arising out of Contractor’s performance of the Work, including claims covered by insurance until the claims are accepted without a reservation of rights by the Contractor’s insurer; (3) unsatisfactory progress by Contractor; (4) failure by Contractor to diligently perform punch-list, clean-up, or warranty work; and (5) damage caused by Contractor to the work or property of Owner or other contractors. If Owner exercises this right in good faith, Contractor is not entitled to any interest whatsoever on the money so withheld regardless of the resolution of the dispute. When the cause for any withholding has been remedied by the Contractor to the Owner’s reasonable satisfaction, the amount of such withholding will be paid. 6.5(b) Offset Against Any Contract. Owner may offset against any payment otherwise due Contractor any sum due from Contractor as a result of a breach of the Contract Documents or any other agreement, which Contractor has or did have with Owner. 6.5(c) Payment by Contractor. If there are no sums due to Owner from Contractor, or the sums are insufficient to cover the amounts owed by Contractor to Owner, Owner will invoice Contractor for the amount due and Contractor must submit payment within thirty (30) days. Interest will accrue at the highest rate permitted by law on any amount not paid in thirty (30) days. 6.5(d) Books and Records. Contractor must maintain full and accurate records and books of account necessary to document: (a) All activities undertaken by or on behalf of Contractor in the course of the Work including without limitation all testing, sampling and other work performed by Contractor, its agents and subcontractors; and (b) except for work for which compensation is entirely on a fixed price basis, all charges, expenses and disbursements paid or incurred by Contractor, its agents and subcontractors in performing the Work. Books of account must be kept in accordance with generally accepted accounting principles consistently applied or in another auditable form agreed to by Owner in advance and in writing. Contractor must make all such books and records available to Owner for inspection and copying upon request during normal business hours for a period of at least five (5) years after the Completion of Work under each Contract. Section 7. WARRANTY 7.1 Requirement of Quality. Contractor warrants to Owner that (a) all materials and equipment furnished by Contractor are new (unless otherwise specified in the Contract Documents) and of good quality, (b) the Work is of first-class workmanship and free from defects and (c) the Work conforms with Applicable Requirements, the Contract Documents, where applicable. Any portion of the Work not conforming to these standards, including any substitutions not properly authorized, is deemed defective. 7.2 One Year Warranty. Contractor guarantees all materials and workmanship for a period of one (1) year from the Completion of the Work as directed in the Contract. The warranty period for any corrected portion of the Work will be extended until one (1) year after each correction. This special one-year warranty is in addition to other contractual, implied and statutory warranties. Nothing contained herein will be deemed to limit Contractor’s liability for latent or patent defects or any statutory or implied warranties and it has no relationship to the time within which ot her obligations of Contractor under the Contract Documents may be enforced. 7.3 Correction of Work. As between Owner and Contractor, if any portion of the Work is found to be defective (a) prior to the Completion of Work or (b) during the warranty period, or such longer period of time as may be prescribed by the Contract Documents or Applicable Requirements, then Contractor must promptly repair or replace it to Owner’s satisfaction. Contractor must perform all necessary corrections within the shortest time possible, and must use overtime help and time saving procedures as Owner may require. If Contractor fails to initiate proper corrective action within twenty-four (24) hours after notice from Owner, fails to keep a confirmed appointment with Owner or Owner’s customer, or in the event of an emergency, the problem may be corrected by Owner, at Contractor’s cost. 7.4 Cost of Corrections. Contractor is responsible for all costs arising out of defective Work, including without limitation all costs of detection, correction or delay, Owner’s personnel and other costs allocable to troubleshooting, administration and the like, re-testing and reinspection costs, any consequential or other damages suffered by Owner and the cost of repairing or replacing all other work adversely affected. 7.5 Trained Warranty Personnel. Contractor warrants that it has employees trained or will train employees to perform warranty work. Contractor must provide specific warranty training as directed by Owner, and must provide Owner with a current list of these warranty service providers upon request. Contractor will dispatch ONLY such specially trained individuals to repair or replace Work found to be defective under the terms of the above warranty. 7.6 Product Warranties. Contractor shall provide Owner with copies of all product warranties, which relate to any materials or equipment (collectively referred to as products) installed by Contractor, including all documentation required to be provided to Owner pursuant to Section 4.4(b) above. Section 8. CONTRACTOR’S INDEMNITY 8.1 Defense and Indemnity. To the maximum extent, permitted by law, Contractor shall defend, indemnify and hold harmless the Town of Estes Park and its respective parent corporations, officers, directors, agents, employees, shareholders, affiliates, successors, assigns and related entities (collectively, “Indemnity”) from all losses, claims (including, without limitation, personal injury, bodily injury, death of persons or damage to property), demands, allegations, damages, actions, obligations, causes of action, judgments, liabilities, costs and expenses (including, without limitation, attorneys’ fees, investigation costs, disbursements and court costs incurred as a result of such claims or in enforcing this indemnity provision, at trial and on appeal) (collectively, “Indemnity Losses”) arising out of, in connection with, or resulting from: (a) any breach by or default of Contractor under this Agreement, including, without limitation, the failure of the Work to comply with Contract Documents, deviations in the Work from any plans or specifications provided by Owner; and/or defects in the Work; (b) any alleged or actual infringement or violation of any trademark, patent, copyright, unfair trade or other intellectual property rights arising in connection with the Work, except where Owner specifies a particular process or product of a particular manufacturer and Contractor does not know, and reasonably should not know, of any infringement or violation; (c) the injury or death of any person (including Contractor’s and its subcontractors’ and suppliers’ officers, directors, agents or employees) or damage to property of any kind (including loss of use) arising out of or in any way connected with any of the following acts or omissions by Contractor, its subcontractors, suppliers or others under the control of Contractor or for whom Contractor is responsible: i. any willful misconduct or other intentionally wrongful acts; ii. any acts or omissions giving rise to punitive damages; iii. any acts or omissions in connection with ownership, maintenance, use (including transport of mobile equipment) or loan to others of aircraft, automobiles or watercraft owned or operated by or leased or loaned to Contractor, its subcontractors or suppliers or others under the control of Contractor or for whom Contractor is responsible; or iv. any negligent act, error or omission of Contractor, its subcontractors, suppliers or others under the control of Contractor or for whom Contractor is responsible in connection with the Project, including, without limitation, the negligent performance of, or errors or omissions in, the performance or non-performance of the Work. The defense and indemnity obligations in Section 8.1 will apply regardless of whether the event giving rise to the defense and indemnity obligation is caused in part by the negligence (passive or active), breach of warranty or strict liability of Owner, its architect, engineer, or any Indemnity, but will not apply as to Owner or a particular Indemnity if the Loss is caused solely by the negligence or willful misconduct of Owner or that Indemnity, respectively, or solely by defects in designs furnished by Owner. Contractor’s obligation to indemnify under this Section 8 is independent from and in addition to Contractor’s duty to defend. 8.2 Subcontracts. Contractor shall incorporate the provisions of this Section 8 in written contracts with its subcontractors and suppliers. 8.3 Survival. The provisions of this Section 8 shall survive the Completion of Work and the expiration or earlier termination of this Master Agreement and/or the Contract. Section 9. INSURANCE AND BONDS 9.1 Business Auto Liability Insurance and Workers Compensation and Employer’s Liability Insurance 9.1(a) Business Auto Liability Insurance. Contractor and subcontractors must secure and maintain at their own cost Business Auto Liability Insurance in the amount of $1,000,000 each occurrence combined single limit for bodily injury and/or property damage liability, including coverage for: (a) Owned automobiles. (b) Hired or borrowed automobiles. (c) Non-owned automobiles. Contractor must provide a Certificate of Insurance to Owner evidencing such coverage prior to commencing the Work. The Certificate must include endorsements (1) naming Owner, the owner of the Project, and such additional parties as Owner reasonably designates, as additional insureds and (2) providing thirty (30) days’ written notice to Owner in the event of cancellation or material reduction in coverage, except for non-payment of premiums for which notice will be ten (10) days. 9.1(b) Worker’s Compensation and Employer’s Liability Insurance. Contractor and subcontractors must secure and maintain, at their own cost, Worker’s Compensation and Employer’s Liability Insurance for all operations. Worker’s Compensation insurance shall include coverage under the U.S. Longshoremen’s and Harborworker’s Act, if applicable. The Worker’s Compensation insurance shall be in the form and amount required by applicable statute. The Employer’s Liability minimum limits are as follows: (a) $1,000,000 each accident (b) $1,000,000 each Disease - Policy Limit (c) $1,000,000 Disease – Each Employee Contractor and subcontractors must provide a certificate of insurance evidencing such coverage prior to commencing the work. The Worker’s Compensation policy must contain endorsements providing (i) waiver of subrogation in favor of The Town of Estes Park and (ii) 30 days written notice to The Town of Estes Park in the event of cancellation or reduction in coverage, except for non-payment of premiums, for which notice must be ten days. 9.2 Certificates. Owner will provide all contractors and subcontractors with appropriate evidence of insurance. A separate policy will be issued to each contractor and subcontractor for workers’ compensation and employer’s liability insurance. General liability insurance will be covered through a master policy. A certificate of insurance will be issued to each covered contractor and subcontractor as evidence of the general liability insurance. 9.3 Contractor’s Responsibilities. Contractors and subcontractors must cooperate with Owner and Owner’s insurance administrator. Contractor’s and subcontractors’ responsibilities include without limitation timely (a) providing necessary contract, operations and insurance information, (b) notifying Owner’s insurance administrator of all subcontracts awarded, (c) maintaining and providing monthly payroll records and other records as necessary for premium computation, for a period of at least one year after the Completion of Work (which Owner and insurance companies may audit periodically), (d) complying with loss control, safety, accident prevention and claims reporting and handling procedures, and other procedures specified in the insurance manual to be provided by Owner, (e) maintaining the OSHA 200 Log to be provided monthly to Owner and (f) notifying their insurance brokers and insurers of the coverage provided and immediately reporting all new subcontractors to Owner for potential enrollment . Contractor’s failure to meet the timely reporting requirements to Owner’s insurance administrator will subject Contractor to paying (as set forth in Section 9.5 below) premiums estimated by Owner’s insurance administrator that may otherwise exceed costs determined from timely reports by Contractor. The procedure for Owner’s estimating Contractor’s premium obligations are as set forth in Owner’s Insurance Manual as may be adjusted from time to 9.4 INSURANCE Contractor must secure and maintain, at its own cost, the following insurance coverage and must provide evidence of such insurance via a certificate of insurance. 9.4(a) Worker’s Compensation and Employer’s Liability Insurance shall be as specified in Section 9.1(b). 9.4(b) General Liability Insurance shall be on an occurrence basis with minimum limits as follows: (a) $1,000,000 – Each Occurrence (b) $2,000,000 – General Aggregate General Liability Insurance must include the following coverage: (i) Independent Contractor’s coverage (liability which Contractor may incur as a result of the operations, acts or omissions of subcontractors, suppliers and their agents or employees); (ii) Blanket Contractual coverage, including both oral and written contracts and including obligations assumed by Contractor under this Agreement (including without limitation, coverage to the maximum extent possible for the indemnification contained in this Agreement); (iii) Personal injury coverage; (iv) Broad Form Propety Damage coverage, including completed operations; (v) An endorsement naming Owner and such additional parties as Owner designates as additional insureds. The endorsement must be ISP Form CG2012 11/85 Edition or its equivalent. The endorsement must cover the acts of subcontractors or suppliers; (vi) An endorsement providing the insurance is primary as respects Owner, and any insurance maintained by Owner is excess and non-contributing; and (vii) An endorsement providing 30 days written notice to Owner in the event of cancellation or reduction of coverage, except for non-payment of premiums, for which notice must be ten days. No endorsement limiting or excluding a standard coverage is permitted. Claims- made coverage or modified occurrence is not acceptable. 9.4(c) Business Auto Liability Insurance shall be as specified in Section 9.1(a). 9.4(d) Additional Insurance. Other insurance, in an amount as specified by Owner in any Contract, if required by Owner for a particular Scope of Services. 9.4(e) Insurance Requirements and Limitations. 9.4(e)(1) Certificates and endorsements in a form reasonably acceptable to Owner demonstrating compliance with the above requirements (or at Owner’s request) certified copies of the actual policies) must be delivered to Owner before Contractor performs any Services. 9.4(e)(2) All insurance specified herein or in contract documents to be furnished by Contractor must be issued by a company or companies, which maintain a full profile rating from AM Best of at least A-VIII unless expressly modified in writing by Owner. 9.4(e)(3) Contractor must maintain all of the above insurance coverage in force until final Completion of Services, or earlier cancellation of this Agreement or termination of any Contract, except that the Professional Liability Insurance must be maintained for a period of three years after said date, and if written on a claims made basis must be retroactive to the date Services were first rendered under this Agreement. 9.4(e)(4) If Contractor fails to purchase or maintain the insurance herein specified, Owner will have the right, but not the obligation, to purchase such insurance on behalf of and at Contractor’s cost. Contractor must deliver all information required to facilitate Owner’s purchase. If Contractor’s insurance does not comply with the above requirements, Town of Estes Park will have the right to charge Contractor any additional premium charged by Owner’s insurer. 9.4(e)(5) The use of self-insured retentions or deductibles for professional liability coverage in excess of $50,000 or self-insured retentions or deductibles in excess of $10,000 for all other coverage required by this Section 9 will not be allowed unless specifically approved by Owner in advance and in writing. Contractor is fully responsible for payment of any self-insured retentions or deductibles, regardless of their amount. 9.4(e)(6) The insurance requirements set forth herein will not limit Contractor’s obligations under this Agreement or any Contract. The requirements simply represent the minimum amounts of insurance coverage required to be maintained by Contractor. Any failure by Owner to enforce any of these provisions in a timely manner will not act as a waiver of enforcement of any of the provisions at a later date. 9.4(e)(7) Owner and Contractor waive all rights against each other and subcontractors, suppliers, agents and employees of each other, for damages caused by fire or other perils to the extent covered by property insurance applicable to the Services, but only to the extent that such insurance policies permit such waiver. Each party will obtain a waiver of subrogation endorsement to the policies required to be obtained by it, if applicable. 9.5. Bonds. At any time prior to commencement of any Work, Owner may require Contractor to furnish to Owner, at Owner’s expense, a Performance Bond and or Payment Bond each in an amount specified by Owner, but not to exceed the Contract Price (without bond premiums). The bonds must be in a form and executed by a corporate surety satisfactory to Owner. If Owner demands the bonds, Contractor must not commence any Work until it has furnished the bonds and they have been accepted by Owner. Section 10. TERMINATION 10.1 Termination for Default. 10.1(a) Causes for Termination. Owner, at its option, may terminate Contractor’s right to further perform under the Contract Documents and complete the performance of the Work if Contractor breaches a material provision of the Contract Documents, and such failure or default, if curable, is not corrected within forty-eight (48) hours after written demand by Owner. A material breach includes, without limitation, any of the following: (1) Contractor files, or is the subject of, a petition for bankruptcy, (2) Contractor makes a general assignment for the benefit of its creditors, (3) a receiver is appointed on account of Contractor’s insolvency, (4) a writ of execution or attachment or any similar process is issued or levied against any bank accounts of Contractor, any property or assets of Contractor being used or required for use in the performance of the Work or any substantial portion of any other property or assets of Contractor, (5) Contractor fails to make prompt payment to employees, laborers, subcontractors or suppliers, (6) Contractor refuses or neglects to supply a sufficient number of properly skilled workers or a sufficient quantity of material, (7) Contractor fails to properly and diligently prosecute the Work or (8) Contractor fails to perform the work in accordance with the Applicable Requirements or the Contract Documents. 10.1(b) Completion of Balance of Work. If Owner terminates the Contract under 10.1(a), Contractor will not be entitled to receive any further payment under the Contract Documents until the Completion of Work and expiration of the period in which any lien may be filed. If the unpaid balance of the Contract Price exceeds the expense incurred by Owner to finish the Work, any excess remaining, after deducting any other amounts due Owner under Section 6.5, will be paid to Contractor. If the expense exceeds the unpaid balance, Contractor must immediately pay the difference to Owner. 10.1(c) Non-Exclusive Remedy. Owner’s right to terminate Contractor’s right to perform under this Section 10.1 is in addition to and not in limitation of any other rights or remedies existing under the Contract Documents, at law or in equity, including without limitation the right to recover damages from Contractor. Should any competent authority with jurisdiction, whether an arbitrator or a court, determine that Owner’s termination for cause was in error and that Owner was in breach for so terminating Contractor, the termination will be deemed a termination for convenience and Contractor’s remedies will be limited to those provided in Section 10.2. 10.2 Termination for Convenience. 10.2(a) Termination Procedure. At any time and for any or no reason Owner may terminate: (1) any or all of the Contract(s); and, (2) this Master Agreement for Owner’s convenience by written notice to Contractor. Unless the notice directs otherwise, upon receipt of such notice, Contractor must immediately discontinue the Work and the placing of orders for materials in connection with the Work, and if requested, must make every reasonable effort to procure cancellation of all existing orders or subcontracts upon terms satisfactory to Owner, or at Owner’s option give Owner or Owner’s assignee the right to assume and receive all benefits to be derived from those obligations directly. 10.2(b) Contractor’s Compensation. Upon termination under this Section 10.2, Contractor will be entitled, as its sole compensation, to the lesser of: (1) the actual, verifiable direct costs of the Work completed, plus a markup of fifteen percent (15%) aggregate, for Contractor and subcontractors and suppliers of all tiers, on those Costs for all indirect costs, impact costs, field supervision, administration, overhead and profit, or (2) the percentage of Work completed multiplied by the Contract Price, minus (in both clauses (1) and (2)) the amount of any payments made to Contractor prior to the date of termination and any amounts owed to Owner by Contractor under the Contract Documents. Contractor will not be entitled to any claim against Owner for unearned compensation, lost profits, lost opportunities or other damages. 10.3 Suspension. At any time and for any or no reason Owner may suspend the Work for Owner’s convenience by written notice to Contractor. Upon such suspension, Contractor will be entitled to compensation as outlined in Section 10.2 above for termination for convenience. Contractor will not be entitled to recover from Owner, on account of such suspension, any additional compensation or damages which Contractor incurs as a result of the suspension and subsequent start-up. If the Work is suspended, and then recommenced, the time for performance will be extended by the number of days the Work was actually delayed. If a suspension continues for more than one (1) year, Contractor as its sole remedy will have the option of ter minating the Contract(s) on thirty (30) days’ written notice to Owner. Section 11. DISPUTE RESOLUTION PROCEDURE 11.1 Disputes. For any and all disputes between The Town of Estes Park and Contractor, the parties will endeavor to resolve all such disputes through good faith negotiations. If the parties are unable to negotiate a mutually acceptable resolution, the parties agree to appoint a third party mediator, whose fees they will split evenly. The parties agree to meet in good faith with the mediator in order to attempt to resolve the dispute. The parties expressly waive the right to a jury trial and agree, instead, to binding arbitration as a means to resolve all claims, disputes and other matters that are not within the county in which the project is located or the county in which Owner’s office is located, and pursuant to and governed by the Federal Arbitration Act (9 U.S.C. § 1-16). The arbitration will be administered in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association (“AAA”) or any other entity offering alternative dispute resolution services agreed to by the parties. Pending final resolution of any claim, Contractor will proceed diligently with performance of the Work (unless Owner directs otherwise in writing) and Owner will continue to make payments not the subject of the particular dispute in accordance with this Master Agreement and any applicable Contracts. NOTICE: BY EXECUTING THIS AGREEMENT, CONTRACTOR AND OWNER ARE AGREEING TO HAVE ANY DISPUTE ARISING OUT OF THE MATTERS INCLUDED IN THIS SECTION 11 DECIDED BY NEUTRAL BINDING ARBITRATION AS PROVIDED BY THE FEDERAL ARBITRATION ACT. OWNER AND CONTRACTOR ACKNOWLEDGE THEY ARE GIVING UP ANY RIGHTS TO HAVE THE DISPUTE LITIGATED IN A COURT OR JURY TRIAL AS WELL AS THEIR JUDICIAL RIGHTS TO DISCOVERY AND APPEAL, EXCEPT TO THE EXTENT THOSE RIGHTS ARE SPECIFICALLY INCLUDED IN THIS SECTION 11. IF OWNER OR CONTRACTOR REFUSE TO SUBMIT TO BINDING ARBITRATION AFTER AGREEING TO THIS PROVISION, THE NON-COMPLYING PARTY MAY BE COMPELLED TO ARBITRATE BY A COURT OF LAW. Section 12. CONFIDENTIAL DISCLOSURE 12.1 Information Furnished by Owner. Information and ideas disclosed to Contractor in connection with the Contract Documents at any time in any form (including without limitation, orally, or in Plans, Specifications, software or other materials) which Owner considers proprietary and so indicates to Contractor at the time of disclosure or within a reasonable time after disclosure (“Proprietary Information”) are entrusted to Contractor only for use on behalf of Owner. Contractor must keep Proprietary Information in confidence and must neither use (other than in performance of the Work) nor disclose Proprietary Information except as authorized in writing by Owner. However, Contractor is not liable for use or disclosure of any Proprietary Information which is shown by clear and convincing proof to either have been known to Contractor at the time of receipt from Owner or to be in the public domain. 12.2 Information Developed by Contractor. Information and ideas developed by Contractor under or in the course of performing the Work are owned by Owner and if Owner so indicates to Contractor, such information and ideas will be treated as Proprietary Information in accordance with Section 12.1. 12.3 Ownership and Use of Documents. The Contract Documents are and will remain the property of Owner. Contractor must return or satisfactorily account for all Contract Documents upon termination or expiration of the Contract Documents and the Completion of Work. 12.4 Confidentiality. Contractor must not divulge information concerning the Work (including for example, cost information in applications of permits and approvals) to anyone other than the core team (consisting of Contractor, Owner and their respective authorized consultants, subcontractors and suppliers) without Owner’s prior written consent unless the information has been made public by Owner. Owner reserves the right to release all information as well as to time its release, form and content. Contractor must ensure that each of its employees, agents, subcontractors and suppliers, who now or subsequently are assigned to perform the Work, will comply with the confidentiality obligations set forth in this Section 12. Contractor must include these obligations in written contracts with agents, suppliers and subcontractors. These requirements will survive termination or expiration of the Contract Documents and the Completion of Work. 12.5 Requests for Disclosure. In the event any third party, including a governmental agency, requests verbal or written information from Contractor, Contractor must immediately notify Owner of such request by telephone, with written confirmation within three (3) days. Contractor must oppose any request on such grounds as Owner may have, or as directed by Owner, whether by legal process or otherwise. In such event, Owner will reimburse the reasonable expense of Contractor’s counsel. In the event the request is before any tribunal, Contractor must advise the tribunal of the confidential or privileged nature of the data requested. If Contractor is nevertheless required pursuant to judicial or administrative order to disclose the information, it may do so. Section 13. MISCELLANEOUS 13.1 Notice. Notices or communications with respect to routine performance and administration of the Work must be given by such means as may be appropriate to provide adequate communication, including written confirmation as necessary. All other notices, consents, requests, demands or other communications to or upon the respective parties must be in writing and will be effective for all purposes upon receipt on any Business Day before 5:00 PM local time and on the next Business Day if received after 5:00 PM or on other than a Business Day, including without limitation, in the case of (a) personal delivery, (b) delivery by messenger, express or air courier or similar courier, (c) delivery by United States first class certified or registered mail, postage prepaid and (d) transmittal by telecopier or facsimile, addressed to the parties at their respective addresses, as set out in the Contract or, if before any Contract, at the addresses below the parties’ signatures. A “Business Day” is any day other than a Saturday, Sunday or federal or state legal holiday. 13.2 No Waiver. Waiver by either party of any breach of this Master Agreement will not constitute a waiver of any subsequent breach of the same or any other provision. 13.3 Interpretation. The Section numbers are not part of the Master Agreement and may not be used for any interpretation of the meaning of this Master Agreement. They are supplied solely for convenience in locating provisions of the Master Agreement. 13.4 Governing Law; Severability. The performance and interpretation of the Contract Documents is governed by the internal laws of Colorado. If any provision of the Contract Documents is held to be invalid, in whole or in part, under any applicable federal, state, municipal or other law, ruling or regulation, then that provision will remain in effect to the extent permitted, and the remaining provisions will remain in full force and effect. 13.5 No Assignment by Contractor. Contractor may not assign, by operation of law or otherwise, any of its rights or obligations under the Contract Documents without Owner’s prior written consent, which may be granted or withheld in Owner’s sole discretion. The making of any assignment by Contractor, or any consent to it by Owner, will in no event relieve Contractor, or its surety, of any of its obligations under the Contract Documents. This Section 13.5 does not apply to the subcontracting by Contractor of a portion of the Work, under the Contract Documents. Subject to the above, the Contract Documents are binding upon and will inure to the benefit of the successors and permitted assigns of the parties. 13.6 Independent Contractor. Contractor is an independent contractor, and nothing in the Contract Documents may be construed to create a principal-agent, partnership, employer-employee or other relationship between Owner and Contractor. Contractor is solely responsible for directing, supervising and bearing all costs associated with its officers and employees, including without limitation (a) payroll taxes and health and other benefits and (b) federal and state taxes and insurance and contributions for social security and unemployment which are measured by wages, salaries or other remunerations paid to Contractor’s employees. 13.7 No Third Party Beneficiaries. No provision contained in the Contract Documents creates or gives to third parties any claim or right of action against Owner or Contractor. 13.8 Fair Construction. The Contract Documents must be construed as a whole in accordance with their fair meaning. 13.9 Attorneys’ Fees. Payment of attorney’s fees in disputes between Owner and Contractor are subject to the Dispute Resolution Procedure in Section 11. 13.10 Early Use By Owner. In its sole discretion, Owner will be permitted to occupy and/or use any portion of the Work, which has been either partially or fully completed by Contractor before the Completion of Work. This use or occupancy will not relieve Contractor of its warranty obligations to make good, at its own expense, any defect in materials, equipment or workmanship. Contractor will not be responsible for the maintenance of such portion of the Work as may be used and/or occupied by Owner, or for any damages whose proximate cause is Owner’s sole negligence or willful misconduct. 13.11 Condition Precedent. A condition precedent to the effectiveness of this Master Agreement is the execution and delivery of a Contract by Owner. 13.12 Survival. Indemnities, insurance requirements, confidentiality requirements, representations a nd warranties, and other provisions which by their nature are intended to continue after the Completion of Work, will survive expiration or termination of the Contract Documents and the Completion of Work. 13.13 Integration; Amendments. This Master Agreement contains the entire understanding between the parties and supersede any prior written or oral agreements respecting the subject matter of this Master Agreement. There are no representations, agreements or understandings, oral or written, between the parties relating to the subject matter of this Master Agreement, which are not fully expressed in this Master Agreement. No act, usage or custom will be deemed to amend or modify this Master Agreement. This Master Agreement may not be modified or amended except in writing signed by the party against whom enforcement is sought. The parties have executed this Master Agreement as of the Effective Date. OWNER: Town of Estes Park By:___________________________________________________________________________ Authorized Agent By: ____________________________________________ Authorized Agent Address for Notices: Town of Estes Park 170 MacGregor Avenue Estes Park, CO CONTRACTOR: By: _________________________________________________________________________ Name: _______________________________________________________________________ Title: ________________________________________________________________________ Date: ______________________________ ___________________________________________ Address for Notices: Phone: Fax: Emergency Phone: Contractor’s Tax I.D. No. _______ Contractor Contacts: Role Contact Name Phone/E-mail Accounting: Bid Contact: Contract Signer: Owner/Principal: END OF SECTION SECTION 005205 TOWN OF ESTES PARK CONTRACT AGREEMENT THIS AGREEMENT is effective as of the day of , 2012 by and between the Town of Estes Park (TOEP), a body corporate and political, P.O. Box 1200, Estes Park, Larimer County, Colorado, 80517, (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: The project includes overlot grading for the MPEC Building and the Stall Barn Building at the Stanley Park Fairgrounds. The project also includes construction of approximately 1,540 linear feet of sanitary sewer from the proposed buildings to an existing Upper Thompson Sanitation District manhole on the east end of the Fairgrounds. Stanley Park Fairgrounds Grading & Sanitary Sewer Improvements Approximate quantities for the major items are as follows: 1. Unclassified Excavation – 3593 CY 2. Rock Excavation – 572 CY 3. Embankment – 4193 CY 4. 8” PVC (SDR 35) – 1524 LF Article 2. PROJECT MANAGER The Project Manager shall be determined by the TOEP Public Works Department, and who is hereinafter called PROJECT MANAGER and who is to act as OWNER's representative, assume all duties and responsibilities and have the rights and authority assigned to PROJECT MANAGER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. Article 3. CONTRACT TIMES The Work must be completed by January 15, 2013, and ready for final payment in accordance with the General Conditions subject to applicable laws regarding final payment. Article 4. CONTRACTOR PRICE OWNER shall pay the CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to the unit prices times the quantities of work actually completed. Unit prices are those shown in the Proposal and . Quantities of work actually completed will be determined by the PROJECT MANAGER. Article 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions. Applications for Payment will be processed by the PROJECT MANAGER as provided in the General Conditions. 5.1 Progress Payments; Retainage. OWNER shall make progress payments per the Town’s Annual Vendor Payment Schedule on account of the Contract Price on the basis of CONTRACTOR's applications for Payment as recommended by PROJECT MANAGER, as provided by the General Conditions during construction as provided in paragraphs 5.1.1 and 5.2 below. 5.1.1 Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below, but, in each case, less the aggregate of payments previously made and less such amounts as PROJECT MANAGER shall determine, or OWNER may withhold, in accordance with the General Conditions. a. Ninety-five percent (95%) of Work completed (with the balance being retainage). b. Ninety-five percent (95%) with the balance being retainage of materials and equipment not incorporated in the Work (but delivered, suitably stored and accompanied by documentation satisfactory to OWNER as provided in the General Conditions). 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER will publically advertise the Project Completion for two weeks. Should no liens be officially posted the Owner shall pay the remainder of the Contract Price as recommended by PROJECT MANAGER as provided in the General Conditions. Article 6. INTEREST Following settlement of any claims posted again this Contract; final payment will be made in accordance with the Town’s Annual Vendor Payment Schedule. All moneys not paid when due as provided in paragraph 27 of the General Conditions shall bear interest at the rate of 10% per annum compounded monthly. Article 7. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 7.1 CONTRACTOR has examined and carefully studied the Contract Documents (including any Addenda(s)) and the other related data identified in the Bidding Documents including "technical data". 7.2 CONTRACTOR has reviewed the site, and become familiar with, and is satisfied as to the general, local, and site conditions that may affect cost, progress, performance or furnishing the Work. 7.3 CONTRACTOR acknowledges he knows, understands, and accepts all plans, specifications, and design intent of the Work. 7.4 CONTRACTOR acknowledges he has met with the Project Manager and has been in correspondence with the Project Manager and has sought and received clarification of all issues concerning construction and design. 7.5 CONTRACTOR assumes full responsibility and obligation for high quality workmanship and timely completion of this project as illustrated by the plans, drawings, and specifications. 7.6 CONTRACTOR understands that he may make on-site layout and grading and construction modifications to achieve the desired intent. Such modifications/grading changes and layout cost are already included in the Contract Documents. 7.7 CONTRACTOR understands and acknowledges that this Agreement is a performance based Agreement, either based on: 1) unit prices 2) maximum lump sum amount: totaling $ dollar value here that shall not be exceeded or increased, except for contract changes allowed, agreed, and approved in writing. 7.8 CONTRACTOR will work cooperatively with the PROJECT MANAGER to mutually achieve a final product acceptable to OWNER. 7.9 CONTRACTOR shall indemnify, save and hold harmless the OWNER from all damages, claims, and judgments whatsoever (including costs, legal fees, and expenses incurred by the OWNER related to such damages or claims) to the OWNER or claimed by third parties against the OWNER, arising directly or indirectly out of CONTRACTOR'S negligent performance of any of the requirements, provisions, or services furnished under this Agreement. 5.2 7.10 CONTRACTOR has obtained and carefully studied (or assumes responsibility fo r obtaining and carefully studying) all examinations, investigations, explorations, tests, reports and studies which pertain to the subsurface or physical conditions at or contiguous to the site or otherwise may affect the cost, progress, performance or furnishing of the Work as CONTRACTOR considers necessary for the performance of furnishing the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of Paragraph 9 of the General Conditions; and no additional examinations, investigations, explorations, tests, reports, studies or similar information or data are or will be required by the CONTRACTOR for such purposes. 7.11 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing underground facilities at or contiguous to the site and assumes responsibility for the accurate location of said underground facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said underground facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of the General Conditions. 7.12 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports, and data with the terms and conditions of the Contract Documents. 7.13 CONTRACTOR has given PROJECT MANAGER written notice of all conflicts, errors, or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by PROJECT MANAGER is acceptable to CONTRACTOR. Article 8. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the Work, consisting of the following: 8.1 This Agreement 8.2 Exhibits to this Agreement. 8.3 Notice of Award 8.4 Notice to Proceed. 8.5 Information for Bidders. 8.6 Special Conditions. 8.7 General Conditions. 8.8 Drawings bearing the title: Stanley Park Fairgrounds Grading & Sanitary Sewer Improvements 8.9 Addenda (s). 8.10 Contractor’s Bid. (Bid Proposal, Bid sheet & Appendix) 8.11 Bid Bond 8.12 Performance & Payment Bond 8.13 Drawing or Plans (including CDOT and Larimer County documents as referenced) 8.14 Technical Specifications and Details. 8.15 Documentation submitted by CONTRACTOR prior to Notice of Award. 8.16 Change Orders (post approval signatures) 8.17 Insurance Certificate, Business License, Tax Certification. 8.18 The following which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: All Written Amendments and other documents amending, modifying, or supplementing the Contract Documents pursuant to the General Conditions. The documents composing the Contract Documents are attached to this Agreement and made part hereof (except as expressly noted otherwise above). Contractors are required to comply with applicable federal, state, and local safety and health laws, regulations and ordinances. There are no Contract Documents other than those listed above. The Contract Documents may only be amended, modified, or supplemented as provided in the General Conditions. In case of conflicting provisions, requirements or discrepancies the order of application of the Contract Documents is as follows: 1. Change Orders for clarification of drawings 2. This Agreement 3. Addenda 4. Drawings 5. Special Conditions General Conditions Article 9. MISCELLANEOUS 9.1 Reference to the General Conditions shall include modification thereto by any Supplementary Conditions issued. 9.2 No assignments by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 9.3 Except for the intended beneficiaries of any "Labor and Material Payment Bond" executed in conjunction with this Agreement, nothing in this Agreement shall be construed to give any rights or benefits by virtue of this Agreement to anyone other than OWNER and CONTRACTOR, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sale and exclusive benefit of OWNER and CONTRACTOR and not for the benefit of any other party. 9.4 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 9.5 In the event of default of any of the provisions of this Agreement by either party which shall require the party not in default to commence legal actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non- defaulting party's reasonable attorney fees and costs, including fees of experts, incurred because of the default. Additionally, CONTRACTOR shall indemnify the OWNER for legal expenses and costs incurred by the OWNER by reason of claims filed by suppliers, subcontractors or other parties, against the Retainage held by the OWNER where the OWNER has paid such sums to the CONTRACTOR. 9.6 The OWNER has allocated sufficient funds to pay the contract price. PO#_________________. 9.7 Any provisions or part of the Contract Documents held to be void or unenforceable under any Law or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 9.8 The Contractor certifies that the Contractor shall comply with the provisions of CRS 8 - 17.5-101, et seq. The Contractor shall not knowingly employ or contract with an il legal alien to perform work under this contract or enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this contract. The Contractor represents, warrants, and agrees that: · it (i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and the Department of Homeland Security, · or (ii) otherwise will comply with the requirements of CRS 8-17.5-102(2)(b)(I). The Contractor shall comply with all reasonable requests made in the course of an investigation by the Colorado Department of Labor and Employment. If the Contractor fails to comply with any requirement of this provision or CRS 8-17.5- 101, et seq., the Town may terminate this contract for breach of contract, and the Contractor shall be liable for actual and consequential damages to the Town. 5.3 If the Contractor obtains actual knowledge that a subcontractor performing work under this contract knowingly employs or contracts with an illegal alien, the Contractor shall:(a.) Notify the subcontractor and the Town within three days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and (b.) terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to sub-paragraph (a) above, the subcontractor does not stop employing or contracting with the illegal alien, unless the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One counterpart each has been delivered to OWNER, CONTRACTOR, and PROJECT MANAGER. All portions of the Contract Documents have been signed, initialed or identified by OWNER and CONTRACTOR or identified by PROJECT MANAGER on their behalf. This Agreement will be effective as provided on the first page hereof. TOWN OF ESTES PARK By: ______________________________ By: __________________________ William C. Pinkham Title: ____________________________ Title: ________________________ (If CONTRACTOR is a corporation attach evidence of authority to sign.) Attest: __________________________ Attest: ______________________ Address for giving notices: Address for giving notices: 170 MacGregor Avenue P. O. Box 1200 Estes Park, Colorado 80517 970-577-3586 END OF SECTION SECTION 006235 APPLICATION FOR PAYMENT FORM Utilize AIA Form G702 and Commitments provided by Town of Estes Park. END OF SECTION SECTION 008100 GENERAL CONDITIONS ARTICLE 1 - DEFINITIONS Definitions Wherever used in the Contract Documents, the following terms shall have the meanings set forth which are to include both the singular and plural thereof: Addenda: Written or graphic instruments issued prior to the opening of Bids which clarify, correct or change the bid documents or the Contract Documents. Agreement: The written agreement between Town of Estes Park and the Contractor covering the construction of the Project; other Contract Documents attached to the Agreement are made a part thereof. Application for Payment: The form which is to be used by the Contractor in requesting progress or final payments and which is to include the supporting documentation required by the Contract Documents. Bid: The offer or proposal of the Bidder submitted on the prescribed Bid Form setting forth the prices for the Project to be constructed. Bid Form: The form of the offer or proposal setting forth the Project to be constructed. Bid Schedule: The schedule of Bid Items set forth in the Bid Form. Bid Security: A certified or bank check or a Bid Bond issued by a Surety meeting the requirements of these General Conditions. Bidder: Any individual, firm or corporation submitting a bid for the Project contemplated, acting directly or through a duly authorized representative. Bonds: The Bid Bond, The Performance and Payment Bond and any other instrument of security. Change Order: A written order to the Contractor signed by Town of Estes Park, The Owner’s Representative, and the Contractor, acknowledging and authorizing an addition, deletion or revision in the Work, or an adjustment in the Contract Price or the Contract Time issued after the effective date of the Agreement. Completion: The Project or Phase thereof, has progressed to a point where, in the opinion of the Owner’s representative and Town of Estes Park, it is totally complete and the Contractor has fulfilled all obligations under the Contract Documents, except for certain continuing obligations. The aforementioned completion shall be sufficient to meet the requirements set forth for Final Payment and Acceptance in Paragraph 11.16 of the General Conditions. The terms, "complete" and "completed" as applied to the Project refer to completion. Contract: The written agreement executed between Town of Estes Park and the successful Bidder, covering the construction of the Project and the furnishing of labor and materials, by which the Contractor is bound to construct the Project and furnish the labor and materials, and by which Town of Estes Park is obligated to compensate the Contractor therefore at the mutually established and accepted rate or price. Contract Documents: All items specified in Article 7 of the Agreement. Contract Price: The moneys payable by Town of Estes Park to the Contractor under the Contract Documents as stated in the Agreement. Contract Time: The number of days set forth in the Notice to Proceed for the completion of the Project. Contractor: The individual, or entity identified as such in the Agreement, primarily liable for the acceptable performance of the Work and for the payment of all legal debts pertaining to the Project. Day: A calendar day of twenty-four hours measured from midnight to the next midnight. Drawings: The graphic and pictorial portions of the Contract Documents, wherever located and whenever issued, showing the design, location and dimensions of the Work, generally including plans, elevations, sections, details, schedules and diagrams. Effective Date of the Agreement: The date indicated in the Agreement on which it becomes effective, but if no such date is indicated it means the date on which the Agreement is signed and delivered by the last of the two parties to sign and deliver. The Owner’s representative: The person or entity named as such in the Agreement. Equipment: All machinery, together with the necessary parts supplied for upkeep and maintenance, and also all tools and apparatus necessary for the proper construction and acceptable completion of the Project. Field Memorandum: A written order to the Contractor issued by the Owner’s representative effecting a change in the Project not involving an adjustment in the Contract Price or an extension of the Contract Time. This may also be referred to as a Design Change Notification or Request for Change. Intention of Terms: Whenever, in the Specifications or upon the Plans, the words "directed," "required," "permitted," "ordered," "designated," "prescribed," or words of like import, are used, it shall be understood that the direction, requirement, permission, order, designation, or prescription of the Owner’s representative is intended; and similarly, the words "approved," "acceptable," "satisfactory," or words of like import, shall mean approved by, or acceptable to, or satisfactory to the Owner’s representative, subject in each case to the final determination of Town of Estes Park. Any reference to a paragraph or subparagraph within a section shall include the general provision of the section or sections and paragraph pertinent thereto. Laboratory: The official testing laboratories of Town of Estes Park or such other laboratories as may be designated by the Contract Documents. Modification: (a) a Work Order, (b) a Change Order, or (c) a Supplemental Agreement. Notice of Award: The written notice by Town of Estes Park to the apparent successful Bidder stating that upon compliance by the apparent successful Bidder with the conditions precedent enumerated therein, within the time specified, Town of Estes Park will sign and deliver the Agreement. Notice to Proceed: A written notice given by Town of Estes Park to the Contractor fixing the date on which the Contract Time will commence to run and on which the Contractor shall start to perform the obligations under the Contract Documents. Performance and Payment Bond: The approved form of security furnished by the Contractor and the Surety as a guarantee of faithful performance of the Contract and a guarantee that the Contractor will promptly pay in full all bills and accounts for materials and labor used in the construction of the Project. Phase: A portion of the Project defined as such. Plans: The official plans, drawings, working drawings, or supplemental drawings or exact reproductions thereof, approved by the Owner’s representative which show the location, character, dimensions, and details of the Work. Project: The total construction of which the Work may be the whole or a part. Shop Drawings: All drawings, diagrams, illustrations, schedules and other data which are specifically prepared by the Contractor, a Subcontractor, manufacturer, fabricator, supplier or distributor to illustrate some portion of the Project and all illustrations, brochures, standard schedules, performance charts, instructions, diagrams and other information prepared by a manufacturer, fabricator, supplier or distributor and submitted by the Contractor to illustrate material or equipment for some portion of the Project. Special Conditions: The specific clauses setting forth conditions or requirements peculiar to the Project, covering work or materials involved in the Bid which are not thoroughly or satisfactorily stipulated in the General Conditions or Specifications. Subcontractor: An individual or entity having a direct contract with the Contractor or with any other Subcontractor for the performance of a portion of the Work. Substantial Completion: The Project (or a specified part or Phase thereof) has progressed to the point where, in the opinion of the Owner’s representative as evidenced by a written opinion as to Substantial Completion, it is sufficiently complete in accordance with the Contract Documents, so that the Project (or specified part or Phase thereof) can be utilized or partially utilized for the purposes for which it was intended. The terms "substantially complete" and "substantially completed" as applied to the Project refer to Substantial Completion thereof. Superintendent: Executive representative for the Contractor present on the Project at all times, authorized to receive and fulfill instructions from Town of Estes Park or the Owner’s representative and capable of superintending the Project efficiently. Supplemental Agreement: A written agreement executed by the Contractor and by Town of Estes Park covering work not included in the Plans or Bid or as specified in paragraph 6.3 which is necessary or desirable to the proper completion of the Project. Surety: The corporate body or individuals who are bound by the Performance Bond and the Payment Bond with and for the Contractor, and which engage to be responsible for the entire and satisfactory fulfillment of the Contract and for the payment of all debts incurred in fulfilling the Contract. Technical Specifications: Written descriptions of a technical nature of materials, equipment, construction systems, standards and workmanship for construction of the Project. Work: The construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the Contractor's obligations . The Work may constitute the whole or a part of the project. Work Order: An order issued by Town of Estes Park to the Contractor to increase, decrease or stop Work or any portion of the Work. * * * * PRELIMINARY MATTERS Contractor Qualification Statement The Bidder shall complete and submit the attached Contractor's Qualification Statement at the time of bid. The Bidder shall include in the experience profile projects of at least the size and complexity shown in the Contract Documents. These projects shall have been successfully completed and placed into service, both within the last three years. Certificates of Insurance Before any work at the site is started, the Contractor shall deliver to Town of Estes Park certificates (and other evidence requested by Town of Estes Park) of insurance which the Contractor is required to purchase and maintain in accordance with Article 5. Approval of Contract No Contract is binding upon Town of Estes Park until it has been fully executed by Town of Estes Park and delivered to the Contractor. Sets of Documents Town of Estes Park shall furnish to the Contractor one set of the executed Contract Documents. Additional copies will be furnished, upon request, at the cost of reproduction. Commencement of Contract Time The Contract Time will commence upon issuance of the Notice to Proceed and verified by the dates shown on this document. The Owner’s representative Town of Estes Park shall provide an Owner’s representative to observe construction and to check that the Work is proceeding in accordance with the Contract Documents and drawings. The Owner’s representative shall decide any and all questions which may arise as to the interpretation of the plans and specifications and shall have authority to reject materials and equipment furnished and Work performed which, in the Owner’s representative's opinion, is not in accordance with the Contract Documents. The Owner’s representative shall at all times have access to the Work during construction and shall be furnished with every reasonable facility for ascertaining full knowledge respecting the progress, workmanship, and character of materials and equipment used and employed in the Work. Whenever the Contractor varies the normal period during which Work or any portion of it is carried on each day, 48-hour notice shall be given to the Owner’s representative so that the Owner’s representative may be present to observe the Work in progress. If the Contractor fails to give such timely notice, any Work done in the absence of the Owner’s representative will be subject to rejection. The Contractor shall give timely notice to the Owner’s representative in advance of backfilling or otherwise covering any part of the Work so that the Owner’s representative may observe such part of the Work before it is concealed. The Owner’s representative shall decide any and all questions that may arise as to the quality and acceptability of the materials and/or progress of the Work. The Owner’s representative shall decide all questions which may arise as to the interpretation of the drawings and specifications, all questions as to the acceptable fulfillment of the Contract, and all disputes and mutual rights by the Contractor. The observation by the Owner’s representative of the Work shall not relieve the Contractor of any obligations to fulfill the Contract as prescribed. Defective work shall be made good, and materials and equipment furnished and Work performed which is not in accordance with the Contract Documents may be rejected notwithstanding the fact that such materials, equipment, and Work have been previously observed by the Owner’s representative or that payment therefore has been included in an estimate for payment. Starting the Project The Contractor shall start construction of the Project on the date when the Contract Time commences to run. However work may occur prior to these dates with prior authorization by Town of Estes Park. Work occurring prior to issuance of the Notice to Proceed will not be counted towards the total contract days allotted to this project. Delays occurring prior the Notice to Proceed will not be cause for extension of the contract end dates. Location of Work The location of the project is shown on the Drawings. Before Starting Construction Before undertaking each portion of the Project, the Contractor shall carefully study and compare the Contract Documents and check and verify pertinent figures shown thereon and all applicable field measurements. The Contractor shall promptly report in writing to the Owner’s representative and Town of Estes Park any conflict, error or discrepancy which the Contractor may discover; however, the Contractor shall not be liable to Town of Estes Park or the Owner’s representative for failure to report any conflict, error or discrepancy in the Drawings or Technical Specifications, unless the Contractor had actual knowledge thereof or should reasonably have known thereof. Schedules Unless otherwise set forth in Special Conditions, an updated production schedule shall be maintained at all times by the Contractor. No schedule shall exceed the time limits set forth in the Contract Documents. Schedules shall be updated as necessary to reflect current status. The Contractor shall strictly conform to the most recent schedules. The Contractor shall submit a detailed schedule within seven (7) days from receipt of the effective date of the Agreement. The preliminary schedule shall indicate the starting and completion dates of the various stages of the project by crew. It is intended that maximum input shall be provided by the Contractor's supervisory personnel in preparing the schedule. Comments shall be incorporated into the schedule and resubmitted for Town of Estes Park' acceptance on the date Work is to begin as stated in the Notice to Proceed. All costs related to the preparation of the schedule shall be included in the Contract Price. The schedule shall include, but not be limited to: shop drawing; submittal; fabrication and delivery schedules of materials and equipment; construction activities of each component; deadlines to be met as set forth in the Contract Documents; coordination activities with other contractors; schedule of submittals other than shop drawings; inspection require - ments by Town of Estes Park and the Owner’s Representative, and other governmental agencies; tests submittal for materials; equipment and construction; and such other items which may be required for developing a detailed schedule. All activities of Town of Estes Park and the Owner’s representative that affect progress shall also be shown. All schedules shall be subject to review and requested change. All such changes shall be incorporated by the Contractor and the revised schedule resubmitted within seven calendar days after receiving a request for such modification. The Contractor shall include in the construction schedules updated information and coordination activities on any project listed in the Special Conditions to be constructed by other contractors, which will have an effect on the Contractor's schedule. The Contractor shall immediately advise Town of Estes Park of any proposed changes in the construction schedule that affect the critical path and shall furnish a revised schedule within (7) seven calendar days of the adoption of the change. Construction Schedule Updates The Contractor shall update the schedules on bi-weekly intervals during the active construction periods. Preconstruction Conference Within three days (3) prior to the issuance of the Notice to Proceed, but before the Contractor starts work at the Project site, a conference will be held to review the schedules referred to in fore mentioned paragraphs; to establish procedures for handling Shop Drawings and other submittals; for processing Applications for Payment; to establish such working understandings among the parties as to the progress of the Project and determine a schedule for job-site progress meetings. The Contractor is advised that schedules in accordance with fore mentioned paragraphs are absolutely required and will be maintained throughout progress of the Work. Project Coordination Single Contractor Responsibility The Contractor is responsible for the coordination of all the Work, whether performed by its own personnel or its Subcontractors, and will maintain such procedures as necessary to keep its workers and suppliers informed of project progress so as not to unnecessarily delay completion of the Work. Job-Site Progress Meetings The Owner will conduct periodic job-site meetings at intervals to be determined at the pre construction conference, for the purpose of reviewing, scheduling and coordinating project progress, as well as other matters of general interest to the project. Representatives from the Contractor and their subcontractors shall be required to attend all meetings. Attendees at this meeting shall have knowledge of the schedule and the ability to redirect crews to adapt to required schedule changes, to address schedule concerns, or to address deficiencies noted during these meetings. The Owner’s representative will keep a written record of the minutes of each meeting, and make the records available for review by any person attending any meeting. The contractor shall provide a job trailer on site, suitable for conducting this meeting. The cost for this trailer shall be included in the base bid. * * * * * CONTRACT DOCUMENTS: INTENT AND REUSE Intent It is the intent of the Contract Documents to describe a complete Project which may be utilized for its intended purposes. The Contract Documents comprise the entire agreement between Town of Estes Park and the Contractor concerning the Project. They may be altered only by a Modification. The Contract Documents are complementary; what is called for by one is as binding as if called for by all. Discrepancies If, during the construction of the Project, the Contractor finds a conflict, error or discrepancy in the Contract Documents, the Contractor shall report it to the Owner’s representative in writing at once and before proceeding with construction of the Project affected thereby; however, the Contractor shall not be liable to Town of Estes Park or the Owner’s representative for failure to report any conflict, error or discrepancy in the Technical Specifications or Drawings unless the Contractor had actual knowledge thereof or should reasonably have known thereof. Inferences Any work that may reasonably be inferred from the Technical Specifications or Drawings as being required to produce the intended result shall be supplied whether or not it is specifically called for. When words which have a well-known technical or trade meaning are used to describe the Project, work, materials or equipment, such words shall be interpreted in accordance with such meaning. Reference to standard specifications, manuals or codes of any technical society, organization or association, or to the code of any governmental authority, whether such reference be specific or by implication, shall mean the latest specification, manual or code in effect at the time of opening of Bids except as may be otherwise specifically stated. However, no provision of any referenced standard specification, manual or code (whether or not specifically incorporated by reference in the Contract Documents) shall change the duties and responsibilities of Town of Estes Park, the Contractor or the Owner’s representative, or any of their agents or employees from those set forth in the Contract Documents. Clarifications and interpretations of the Contract Documents shall be issued by the Owner’s representative as provided for in Article 7. Reuse of Documents Neither the Contractor nor any Subcontractor, manufacturer, fabricator, supplier or distributor shall have or acquire any title to or ownership rights in any of the Drawings, Technical Specifications or other documents (or copies of any thereof) prepared by or bearing the seal of the Owner’s representative; and shall not reuse any of them on extensions of the Project or any other project without written consent of Town of Estes Park and the Owner’s representative and specific written verification or adoption by the Owner’s representative. * * * * * PHYSICAL CONDITIONS Physical Conditions--Investigations and Reports The Special Conditions identify those reports of investigations and tests of subsurface and latent physical conditions which have been relied upon by the Owner’s representative in preparation of the Drawings and Technical Specifications. Such reports are not guaranteed as to accuracy or completeness and are not part of the Contract Documents. Unforeseen Physical Conditions If conditions are encountered at the site which are (1) subsurface or otherwise concealed physical conditions which differ materially from those indicated in the Contract Documents or (2) unknown physical conditions of an unusual nature, which differ materially from those ordinarily found to exist and generally recognized as inherent in construction activities of the character provided for in the Contract Documents, then notice by the observing party shall be given to the other party promptly before conditions are disturbed and in no event later than (3) three working days after first observance of the conditions. The Owner’s representative will promptly investigate such conditions and, if they differ materially and cause an increase or decrease in the Contractors' cost of, or time required for, performance of any part of the Work, will recommend an equitable adjustment in the Contract Price or Contract Time, or both. If the Owner’s representative determines that the conditions at the site are not materially different from those indicated in the Contract Documents and that no change in the terms of the Contract is justified, the Owner’s representative shall so notify Town of Estes Park and the Contractor in writing, stating the reasons. If Town of Estes Park or the Contractor disagree with the Owner’s representative's determination, the matter shall be referred to the Owner’s representative pursuant to paragraph 6.8 within 7 calendar days. * * * * * INDEMNITY, BONDS AND INSURANCE REQUIREMENTS General Refer to requirements set forth in the Town of Estes Park Master Agreement for insurance requirements. The Contractor shall not commence construction of the Project under the Contract Documents until all insurance required by the Contract Documents has been obtained and approved by Town of Estes Park, nor shall the Contractor allow any Subcontractor to commence work on the Project until all similar insurance required of the Subcontractor has been obtained and approved. Performance and Payment and Other Bonds The Contractor shall furnish a Performance and Payment Bond, in the amount of 100% of the final contract value to be submitted at the time contract is executed, as security for the faithful performance and payment of all the Contractor's obligations under the Contract Documents. This Bond shall remain in effect until substantial completion of the project. The Contractor shall also furnish such other Bonds as are required by the Special Conditions. All Bonds shall be executed by such Sureties as (i) are licensed to conduct business in the State of Colorado and (ii) are named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Fiscal Service, Bureau of Government Financial Operations, U.S. Treasury Department. All Bonds shall be accompanied by a certified copy of the agent's authority to act. The authority of the agent shall be unqualified and must indicate the maximum dollar amount, if any, of the agent's authority. The Bidder shall deliver, if required, the Bonds at the time of delivery of the executed Agreement. The Contractor will be required to provide Town of Estes Park with a Warranty Bond upon substantial completion of project, initial acceptance of the project from the governing municipality or jurisdiction, and prior to the release of retention for the Project. The Warranty Bond will be in amount of twenty percent (20%) of the final contract value. Substitution of Surety If the Surety on any Bond furnished by the Contractor is declared bankrupt or becomes insolvent or its right to do business is terminated in the State of Colorado or it ceases to meet the requirements of clauses contained in the General Conditions, the Contractor shall within five days thereafter substitute another Bond and Surety, both of which shall be acceptable to the Project Owner. Additional Insured Town of Estes Park and the Owner’s representative (director, officers, employees and agents) shall be included as Additional Insureds under the Contractor's policies, and the policies shall be endorsed to be primary and non-contributory with any insurance maintained by Town of Estes Park or the Owner’s representative, their subsidiaries, directors, officers, employees and agents (show endorsement on the Insurance Certificate). Each policy shall also include a cross liability clause such that the insurance applies separately with respect to each insured except as to policy limits. Deductibles If any insurance requires deductibles, the Contractor shall pay costs not covered because of such deductibles. Term of Insurance Required All insurance policies required pursuant to these Contract Documents shall remain in effect until final payment and at all times thereafter when the Contractor may be correcting, removing or replacing defective Work in accordance with Paragraph 12.5. * * * * * SCOPE OF WORK Intent of Plans The intent of the Plans is to describe a complete project which the Contractor undertakes to do in full compliance with the Contract Documents. The Contractor shall perform all items of work covered and stipulated in the Contract Documents, all in accordance with the lines, grades, cross sections and dimensions shown on the Plans. The Contractor shall furnish, unless otherwise provided in the Plans, all materials, equipment, implements, labor, transportation, construction equipment and machinery, tools, appliances, fuel, power, light, heat, telephone, water and sanitary facilities and all other facilities and incidentals necessary for the execution, testing, initial operation and completion of the Project. Extraordinary Conditions Should any construction or conditions which are not thoroughly or satisfactorily stipulated or set forth by the Plans be encountered on the Project, special conditions for such work may be pre- pared and shall be considered as part of the Contract Documents. Changes and Increased or Decreased Quantities of Work Town of Estes Park reserves and shall have the right to make such changes, from time to time, in the Drawings, to the character or quantity of the work as may be considered necessary or desirable to complete fully and acceptably the construction of the Project in a satisfactory manner, provided such changes do not alter the total cost of the Project, based on the originally estimated quantities and the unit prices bid, or lump sum bid, by more than twenty-five percent (25%), and provided further that such changes do not alter the total cost of any major item, based on the originally estimated quantities and the unit prices bid or schedule of values by more than twenty-five percent (25%). (A major item shall be construed to be any item, the total cost of which is equal to or greater than ten percent (10%) of the total Contract Price, computed on the basis of the Bid quantity and the Contract unit prices, lump sum prices or schedule of values amount.) Any such changes shall be authorized by a Work Order executed by Town of Estes Park and the Contractor. Should it become necessary, for the best interest of Town of Estes Park, to make changes in excess of that herein specified, the same shall be covered by a Supplemental Agreement. The Contractor shall not start work on any change requiring a Supplemental Agreement until the Supplemental Agreement setting forth the adjusted prices is executed by Town of Estes Park and the Contractor. In case a satisfactory adjustment in price cannot be reached for any item requiring a Supplemental Agreement, Town of Estes Park reserves the right to terminate the Contract as it applies to the items in question and make such arrangements as may be deemed necessary to complete the Project. The Owner’s representative may authorize minor changes in the Project not involving an adjustment of Contract Price or Contract Time, which are consistent with the overall intent of the Contract Documents. Said minor changes shall be initiated by Field Memorandum and shall be binding on Town of Estes Park and the Contractor, and shall be performed promptly by the Contractor. Deleted Items The Owner’s representative or Town of Estes Park may, in writing, order any item, other than a major item, deleted from the Project and such deletion shall not be a waiver of any condition of the Contract Documents nor invalidate any of the provisions thereof. Major items may be deleted by Supplemental Agreements. The Contractor will be paid for all work done on deleted items as provided in Article 11. Extra Work When work is necessary to the proper completion of the Project for which no quantities or prices were given in the Bid or Contract Documents, the same shall be called extra work and shall be performed by the Contractor when so authorized in writing by a Work Order. Extra work shall be performed by the Contractor in accordance with the Contract Documents in a proper and workmanlike manner and as may be authorized. Prices for extra work shall be itemized and covered by a Modification submitted by the Contractor and approved by Town of Estes Park prior to the actual starting of such work. Claims for extra work not authorized in writing prior to the work being done will be rejected. Claims If the Contractor wishes to make claim for an increase or decrease in the Contract Price, written notice as provided herein shall be given before proceeding to execute the work. Prior notice is not required for claims relating to an emergency endangering life or property. If the Contractor believes cost adjustment is involved for reasons including but not limited to (1) a written interpretation from the Owner’s representative, (2) an order by Town of Estes Park to stop the work where the Contractor was not at fault, (3) a written order for a minor change in the Work issued by the Owner’s representative, (4) failure of payment by Town of Estes Park, (5) termination of the Contract by Town of Estes Park, (6) Town of Estes Park's suspension of the Work or (7) other reasonable grounds, a claim shall be filed in accordance with the procedure established in this Article. Claims for Additional Time If the Contractor wishes to make claim for an increase in the Contract Time, written notice shall be given. The claim shall include an estimate of cost and of probable effect of delay on progress of the Work. In the case of a continuing delay only one claim is necessary. Except for suspensions under Paragraph 10.7, if adverse weather conditions are the basis for a claim for additional time, such claim shall be documented by data substantiating that weather conditions were abnormal for the period of time and could not have been reasonably anticipated, and that weather conditions had an adverse effect on the scheduled construction. All claims related to adverse weather conditions as stipulated in 6.72 shall be submitted no later than ten calendar dates following the end of the event. Claims submitted later than this time frame will be rejected. Resolution of Claims and Disputes The Owner’s representative will review claims and take one or more of the following preliminary actions within ten days of receipt of a claim: (1) request additional supporting data from the claimant, (2) submit a schedule to the parties indicating when the Owner’s representative expects to take action, or (3) recommend approval or rejection of the claim in whole or in part, stating reasons therefore. The Owner’s representative may also, but is not obligated to, notify the surety, if any, of the nature and amount of the claim. If a claim has been resolved, the Owner’s representative will prepare or obtain appropriate documentation. If a claim has not been resolved, the party making the claim shall, within ten days after the Owner’s representative's preliminary response, take one or more of the following actions: (1) submit additional supporting data requested by the Owner’s representative, (2) modify the initial claim or (3) notify the Owner’s representative that the initial claim stands. If a claim has not been resolved after consideration of the foregoing and of further evidence presented by the parties or requested by the Owner’s representative, the Owner’s representative will notify the parties in writing that the Owner’s representative's decision will be made within seven days, which decision shall be final and binding on the parties. Upon expiration of such time period, the Owner’s representative will render to the parties the Owner’s representative's written decision relative to the claim, including any change in the Contract Price or Contract Time or both. If there is a Surety and there appears to be a possibility of a the Contractor's default, the Owner’s representative may, but is not obligated to, notify the Surety and request the Surety's assistance in resolving the controversy. Continuing Contract Performance Pending final resolution of a claim, the Contractor shall proceed diligently with performance of the Contract and Town of Estes Park shall continue to make payments in accordance with the Contract Documents. * * * * * PROSECUTION OF THE PROJECT Authority of the Owner’s representative The Owner’s representative will have authority to reject defective work and will also have authority to require special inspection or testing of the work, whether or not the work is fabricated, installed or completed. The Owner’s representative shall decide any and all questions which may arise as to the quality and acceptability of the materials furnished, the work performed, and the manner of performance. The Owner’s representative shall decide all questions which may arise as to the interpretation of the Plans, General and Special Conditions and Technical Specifications, all questions as to acceptable fulfillment of the Contract Documents, all disputes by the Contractors, if there be more than one Contractor on the Project, and all questions as to compensation. The decision of the Owner’s representative shall be final and the Owner’s representative shall have authority to make effective such decisions and to compel the Contractor to carry out all orders promptly. The Owner’s representative shall be authorized to observe work performed, materials furnished, and evaluate the rate of progress of the work on the project. Such observation may extend to any part of the Project and to the preparation, fabrication, or manufacture of the materials to be used. The Owner’s representative is authorized to call to the attention of the Contractor any failure of the Work or materials to conform to the Contract Documents. The Owner’s representative shall have the authority to reject materials or suspend work on the Project not conforming to Contract Documents until any questions at issue can be referred to and decided between the Owner’s representative and Town of Estes Park. The Owner’s representative shall issue a written directive giving the reason for suspending work. After placing the directive in the hands of the Superintendent in charge, the Owner’s representative shall immediately leave the job. Work done during the absence of the Owner’s representative will not be accepted nor paid for. The Owner’s representative shall in no case act as foreman or perform other duties for the Contractor, nor interfere with the management of the Work by the latter. Any advice which the Owner’s representative may give the Contractor shall in no way be construed as releasing the Contractor from fulfilling all of the terms of the Contract Documents. The observation, if any, by the Owner’s representative of the Work shall not relieve the Contractor of any of his obligations to fulfill the Contract as prescribed. Defective work shall be made good, and materials and equipment furnished and Work performed which is not in accordance with the Contract Documents may be rejected notwithstanding the fact that such materials, equipment, and Work have been previously observed by the Owner’s representative or that payment therefore has been included in an estimate for payment. Decision of the Owner’s representative Claims, including those alleging an error or omission by the Owner’s representative, shall be referred initially to the Owner’s representative for action as provided in Article 6. A decision by the Owner’s representative shall be required as a condition precedent to litigation of a claim between the Contractor and Town of Estes Park as to all such matters arising prior to the date final payment is due, regardless of whether such matters relate to execution and progress of the Work or the extent to which the Work has been completed. The decision by the Owner’s representative in response to a claim shall not be a condition precedent to litigation in the event the Owner’s representative has failed to render a decision within agreed time limits, the Owner’s representative has failed to take action required under Article 6 within 30 days after the claim is made, 120 days have passed after the claim has been referred to the Owner’s representative. Plans, Shop Drawings, Samples and Product Data The Drawings show the character and scope of the construction of the Project and have been prepared or approved by the Owner’s representative and are referred to in the Contract Documents. Drawings and Technical Specifications are complementary each to the other, and what is called for by one shall be as binding as if called for by both. Data presented on Drawings are as accurate as planning can determine, but accuracy is not guaranteed and field verification of all dimensions, locations, levels, etc., to suit field conditions is directed. The Contractor shall review all structural, process, and mechanical plans and adjust all work to conform to all conditions shown therein. The mechanical process Drawings shall take precedence over all other Drawings. Discrepancies between different Plans, or between Plans and Technical Specifications, or regulations and codes governing the installation shall be brought to the attention of the Owner’s representative in writing as soon as said discrepancies are noticed. In the event such discrepancies exist and the Owner’s representative is not so notified, the Owner’s representative shall reserve the right to exercise sole authority in making final decisions in resolution of such conflict. It is mutually agreed that all authorized alterations affecting the requirements and information given on the approved Plans shall be in writing and approved by the Owner’s representative. When at any time reference is made to "The Plans," the interpretation shall be the Plans as affected by all authorized alterations then in effect. Plans will be supplemented by such Shop Drawings to be prepared by the Contractor as are necessary to adequately control the construction of the Project. After checking and verifying all field measurements and approving of Shop Drawings, the Contractor shall submit seven copies of Shop Drawings to the Owner’s representative for review, in accordance with the accepted schedule of Shop Drawing submissions (see paragraph 2.9). Shop Drawings shall have been checked by and stamped with the approval of the Contractor and identified as the Owner’s representative may require. The data shown on the Shop Drawings will be complete with respect to dimensions, design criteria, materials of construction and like information to enable the Owner’s representative to review the information as required. The Contractor shall include all required physical samples to illustrate materials, equipment or workmanship which establish standards by which completed work is judged. These samples must be of sufficient size and clarity, and be in sufficient quantity, to clearly illustrate functional characteristics and the full range of colors, patterns, textures or other properties which will be actually produced. The Contractor shall include manufacturers' schematic drawings, catalog sheets, brochures, diagrams, schedules, performance charts, illustrations, test reports, certificates of compliance, and other descriptive data not included on shop drawings. The Contractor shall modify standard descriptive data to delete information which is not applicable, and clearly identify pertinent data. The Contractor shall identify all submittals with the following information, as applicable: Project title and Town of Estes Park' contract number. Name of Contractor, originating Subcontractor or supplier. Submittal date and all revision dates. Identification of product or material by name and specification section number. Applicable conformance standards Certification of Contractor's review shall be included. The Contractor shall identify any deviations from Contract Documents. A 3-inch x 3-inch minimum space shall be provided for the Owner’s representative review signature. Submittals shall be made with a letter of transmittal to the Owner’s Representative by the Contractor, and not by Subcontractors, suppliers or manufacturers. The cost of furnishing all Shop Drawings shall be borne by the Contractor. The costs incurred by the Owner’s Representative for more than two reviews of the Shop Drawings will be paid by the Contractor. At the time of each submission, the Contractor shall in writing call the Owner’s representative's attention to any deviations that the Shop Drawings or samples may have from the requirements of the Contractor Documents. The Owner’s representative will review Shop Drawings and samples. Such review shall be completed in no less than 3 calendar days nor more than 7 calendar days. The Owner’s representative's review shall be only for conformance with the design concept of the Project and for compliance with the information given in the Contract Documents and shall not extend to means, methods, sequences, techniques or procedures of construction or to safety precautions or programs incident thereto. The review of a separate item as such will not indicate approval of the assembly in which the item functions. The Contractor shall make any corrections required by the Owner’s representative and shall return the required number of corrected copies of Shop Drawings and resubmit new samples for the Owner’s representative's review. The Contractor shall direc t specific attention in writing to revisions other than the corrections called for by the Owner’s representative on previous submittals. The Contractor's approval of any Shop Drawing or sample shall constitute a representation to Town of Estes Park and the Owner’s representative that the Contractor has either determined and verified all quantities, dimen- sions, field construction criteria, materials, catalog numbers, and similar data or assumes full responsibility for doing so, and that the Contractor has reviewed or coordinated each Shop Drawing or sample with the requirements of the Project and the Contract Documents. Where a Shop Drawing or sample is required by the Technical Specifications, no related work shall be commenced until the submittal has been reviewed and approved by the Owner’s representative. The Owner’s representative's review of Shop Drawings or samples shall not relieve the Contractor from responsibility for any deviations from the Contract Documents unless the Contractor has in writing called the Owner’s representative's attention to such deviation at the time of submission and the Owner’s representative has given written concurrence and approval to the specific deviation, nor shall any concurrence or approval by the Owner’s representative relieve the Contractor from responsibility for errors or omissions in the Shop Drawings. Operating Manuals and Parts Lists The Contractor shall submit five (5) complete Operating Manuals and Parts Lists to the Owner’s representative for all items of mechanical and electrical equipment incorporated into the Work, unless specified otherwise in the Special Conditions or Technical Specifications. Record Documents Record Drawings. A set of Drawings shall be maintained at the Project site, with all changes or deviations from the original Drawings neatly marked thereon in brightly contrasting color. The appropriate drawing shall be legibly marked to record, where applicable: Field changes of dimension and detail made during construction process. Changes made by Change Order or Supplemental Agreement. Details not on original Drawings. These shall be a separate set of Drawings, not used for construction purposes, which shall be kept up to date and clean as the job progresses and shall be made available for inspection by the Owner’s representative at all times. The Owner’s representative shall inspect the Record Drawings prior to approval of any Application for Payment. Upon completion of the Project, this set of Drawings shall be delivered to the Owner’s representative. Record Specifications and Addenda The Contractor shall legibly mark up each Section of the Technical Specifications to record: Manufacturer, trade name, catalog number, and supplier of each product and item of equipment actually installed. Changes made by Change Order or Supplemental Agreement. Other matters not originally specified. Maintenance of Documents. The Contractor shall maintain at the job site one record copy of the Drawings, Technical Specifications, Shop drawings, Change Orders, Modifications, field test records and other documents submitted by the Contractor in compliance with the Contract Documents. These documents shall be maintained at the job site apart from documents used for construction. These documents are not to be used for construction purposes. The documents shall be maintained in clean, legible condition. The documents shall be made available at all times for inspection by the Owner’s representative or Town of Estes Park. Labeling. Each document shall be labeled "PROJECT RECORD COPY" in 2-inch high printed letters. The record documents shall be kept current. No work shall be permanently concealed until required information has been recorded. Submittal. With the final application and payment, the Contractor shall deliver Record Drawings to Town of Estes Park. The transmittal letter shall be accompanied, in duplicate, with: Date, project title and number. Contractor's name and address. Title and number of each record document. Certification that each document as submitted is complete and accurate. Signature of the Contractor or his authorized representative. Shop Drawings The Contractor shall maintain the Shop Drawings as Record Drawings and shall legibly annotate Shop Drawings to record changes made after review. A red felt-tip marking pen shall be used for all recording. Coordination of Plans The Plans, Technical Specifications and all supplementary plans and documents, are essential parts of the Contract Documents, and a requirement occurring in one is just as binding as though occurring in all. They are intended to be complementary to describe and provide for a complete Project. The Contractor shall not take advantage of any apparent error or omission in the Plans. In the event the Contractor discovers any apparent conflict, error or discrepancy, the Contractor shall immediately call upon the Owner’s representative for an interpretation and decision, and such decision shall be final. Any apparent error or discrepancy must be resolved before the Contractor proceeds with the Work affected thereby. In resolving such conflicts, errors and discrepancies, the documents shall be given preference in the following order (unless it would clearly be erroneous to do so): (1) Agreement; (2) Technical Specifications; (3) Drawings; (4) reference standards. Within the Contract Documents the order of precedence is as follows: (1) Addenda; (2) Instructions to Bidders; (3) Special Conditions; (4) General Conditions; (5) Technical Specifications. With reference to the Drawings, the order of precedence is as follows: (1) Shop Drawings; (2) Contract Drawings. In all Drawings, figures govern over scaled dimensions. Quantities shown graphically shall take precedence over written quantities. Cooperation of the Contractor The Contractor shall have available on the Project at all times one (1) copy of the Plans and Technical Specifications, exclusive of the set designated for Record Drawings. The Contractor shall give to the Project the constant attention necessary to facilitate the progress thereof, and shall cooperate with the Owner’s representative and with other contractors in every way possible. The Owner’s representative shall designate the sequence of construction in case of controversy between contractors. The Contractor shall have a competent Superintendent on the Project at all times who is fully authorized as the Contractor's agent on the Project. The Superintendent shall be capable of reading and thoroughly understanding the Plans and Technical Specifications and shall receive and fulfill instructions from the Owner’s representative. The Superintendent shall have full authority to construct the Project specified in the Contract Documents without delay and to promptly supply materials, tools, plant equipment and labor as may be required to construct the Project. Such Superintendent shall be furnished irrespective of the amount of work subcontracted. The Superintendent shall have authority to act on behalf of the Contractor. All communications given to the Superintendent shall be as binding as if given to the Contractor. Construction Stakes The Contractor will provide all surveying stakes required for layout. Costs for restaking areas shall be paid by the contractor if restaking is required from neglect or damage caused by the contractor or their subcontractors. Tests, Inspections and Uncovering Work The Contractor shall give the Owner’s representative timely notice of readiness of the Project for all required inspections, tests or approvals. The Contractor shall furnish all labor and facilities necessary to accommodate inspections and tests. If any law, ordinance, rule, regulation, code, or order of any public body having jurisdiction requires any work (or part thereof) to specifically be inspected, tested or approved, the Contractor shall assume full responsibility thereof, pay all costs in connection therewith and furnish Town of Estes Park the required certificates of inspection, testing or approval. The Contractor shall also be responsible for and shall pay all costs in connection with any inspection or testing required in connection with the Owner’s representative's acceptance of a manufacturer, fabricator, supplier or distributor of materials or equipment proposed to be incorporated in the Project, or of materials or equipment submitted for review prior to the Contractor's purchase thereof for incorporation in the Project. The cost of all other inspections, tests and approvals required by the Contract Documents shall be paid by the Contractor (unless otherwise specified). In the event any tests do not pass initially, and therefore must be performed again, all such extra tests shall be paid for by the Contractor. All inspections, tests or approvals other than those required by law, ordinance, rule, regulation, code or order of any public body having jurisdiction shall be performed by organizations acceptable to the Owner’s representative. If any part of the Project that is to be inspected, tested or approved is covered without concurrence of the Owner’s representative, it must, if requested by the Owner’s representative, be uncovered for observation. Such uncovering shall be at the Contractor's expense unless the Contractor has given the Owner’s representative timely notice of the Contractor's intention to cover such part of the Project and the Owner’s representative has not acted with reasonable promptness in response to such notice. If the Owner’s representative requests it, the Contractor shall, at any time before acceptance of the Project, remove or uncover portions of the finished work that the Owner’s representative believes have not met standards set forth in the Contract Documents. After examination, the Contractor shall restore said portions of the work to the standard required by the Plans and Technical Specifications. Should the work thus exposed, examined or tested prove acceptable, the uncovering, or removing, and the replacing of the coverage or making good of the parts removed, shall be paid for as Extra Work as provided for in Paragraph 6.5 hereof; but should the work so exposed, examined or tested prove unacceptable, the uncovering or removing, and the replacing of the covering or making good of the parts removed, shall be at the Contractor's expense. Neither observations by the Owner’s representative nor inspections, tests or approvals by others shall relieve the Contractor of his obligations to construct the Project in accordance with the Contract Documents. The Contractor shall be responsible for the cost of any additional testing required to substantiate the quality and quantity of the Work. Additional testing shall be that which is done beyond what is required by the appropriate agencies to substantiate the Work. Defective or Unauthorized Work All defective work shall be repaired, or, if it cannot be satisfactorily repaired, be removed and replaced at the Contractor's expense. Work done without lines and grades having been given, work done beyond the lines and grades shown on the Plans except as herein provided, work done without proper inspection, or any extra work done without written authority, is done at the Contractor's risk and will be considered unauthorized and, at the option of the Owner’s representative, may not be measured or paid for and may be ordered removed and replaced at the Contractor's expense. Upon the failure of the Contractor to repair satisfactorily or to remove and replace unauthorized work immediately after receiving formal notice from the Owner’s representative, Town of Estes Park may recover for such defective work on the retainage or by action in a court having proper jurisdiction over such matters, or may employ labor and equipment and satisfactorily repair or remove and replace such work and charge the cost of the same to the Contractor. In exercising the rights under this paragraph, Town of Estes Park shall proceed expeditiously. To the extent necessary to complete corrective and remedial action, Town of Estes Park may exclude the Contractor from all or part of the site, take possession of all or part of the Project, and suspend the Contractor's services related thereto, take possession of the Contractor's tools, appliances, construction equipment and machinery at the site and incorporate in the Project all materials and equipment stored at the site or for which Town of Estes Park has paid the Contractor but which are stored elsewhere. The Contractor shall allow the Owner’s representative, Town of Estes Park, agents and employees such access to the site as may be necessary to enable Town of Estes Park to exercise the rights under this paragraph. All direct and indirect costs of Town of Estes Park in exercising such rights shall be charged against the Contractor in any amount verified by the Owner’s representative and agreed to by Town of Estes Park, and a Change Order shall be issued incorporating the necessary revisions in the Contract Documents and a change in the Contract Price. Such direct and indirect costs shall include, in particular but without limitation, compensation for additional professional services required and all costs of repair and replacement of work of others destroyed or damaged by correction, removal or replacement of the Contractor's defective Work. The Contractor shall not be allowed an extension of contract time because of any delay in construction of the Project attributable to the exercise by Town of Estes Park of Town of Estes Park' rights hereunder. Visits to Site The Owner’s representative will make regular visits to the site at intervals appropriate to the various stages of construction to observe the progress and quality of the executed work and to determine, in general, if the Project is proceeding in accordance with the Contract Documents. The Owner’s representative will not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the work. Construction Yard The location of the construction yard shall be provided to the Contractor by Town of Estes Park. The Contractor may be allowed staging areas upon approval of Town of Estes Park. The Contractor's personnel shall meet only at the staging area and construction support vehicles operated by the Contractor shall transport personnel to the actual construction site. If the Contractor determines that proposed staging area is not satisfactory and the Contractor wishes to propose a new staging site, a written request shall be submitted to Town of Estes Park. Town of Estes Park shall review such request for acceptance or rejection of the requested staging area. If the requested staging area is accepted, no extra compensation or time extension shall be made therefore to the Contractor. Each day after completion of Work, the Contractor shall store all equipment and materials at the above described construction yard, except for the material and equipment that is to be utilized the following work day. The construction yard shall have a job trailer, suitable for conducting regularly scheduled construction meetings for the project team. Working Hours The Contractor shall construct the project during normal working hours, 6:00 a.m. to 6:00 p.m., on Mondays through Saturdays exclusive of Holidays. The bid shall be base d on the majority of the work occurring during this time period. However the contractor may need to work outside of these hours to complete deadlines. It is the responsibility of the Contractor to include in their bid any and all costs for overtime, overhead, additional supervision, or any other additional expense required to complete the tasks in a satisfactory manner as identified in the bid documents. Work occurring outside normal working hours shall not be a cause to alter the total contract price. The Contractor shall notify Town of Estes Park and the Owner’s representative at least one working day in advance of plans to work outside the normal working hours or days. The hours or days are subject to review and acceptance by Town of Estes Park. Whenever the Contractor varies the normal period during which Work or any portion of it is carried on each day. The Contractor shall be responsible for any costs incurred by Town of Estes Park, including, but not limited to the cost of the Owner’s representative's presence. If the Contractor fails to give notice, any Work done in the absence of the Owner’s representative will be subject to rejection. Overtime Hours It is the responsibility of the contractor to include in their bid any and all costs required to complete the project by the deadlines indicated on the bid documents. Acceleration of the schedule, or portions thereof, will be the only cause for payment of additional expenses (such as overtime rates) required to meet the requests made by Town of Estes Park. Any costs associated with accelerating the schedule shall be authorized in advance by Town of Estes Park, no less than seven calendar days prior to the commencement of the overtime period. Requests for overtime wages shall include the estimated cost and duration for the period of time in which this will be performed. Reimbursement for overtime hours will be limited only to the additional costs associated with those hours not the base pay. For example, if overtime hours pay at 1 ½ times the normal labor rate, Town of Estes Park will reimburse the additional ½ time. It is assumed that the contractor has included in their base bid the first man hour. All overtime hours shall be itemized by employee, date, total hours, location of the work performed, and identification of the tasks performed during this period. This information shall be provided no more than 14 calendar days following the completion of the overtime period. Requirements for Independent Testing Consultants The Contractor shall submit to the Owner’s representative, for review and acceptance, the name and address of all proposed consultants with a description of personnel, facilities, equipment and other qualification data. Any testing agency shall be instructed to submit directly to the Owner’s representative, three copies of all reports of tests or inspections made, showing compliance, irregularities or deficiencies, identifying project, date of test, location of project, applicable specification section, applicable standard(s) for compliance, observations relating to compliance, name and signature of inspector. Three copies of a final summary report of the project including test reports, graphs and charts to illustrate conformance and/or deviation from the Technical Specifications shall be submitted to the Owner’s representative as requested or at the completion of the work. Soils observations by a Soils Owner’s representative, selected by Town of Estes Park including some density tests, will be required during trenching and backfilling observations. All soils observations necessary during trenching, backfilling, and compaction operations shall be at the expense of Town of Estes Park. However, if the first compaction test does not meet the specifications, the subsequent compaction tests on that lift shall be at the expense of the Contractor. Any deviation from the Contract Documents shall be corrected by the Contractor to the satisfaction of Town of Estes Park and Soils Owner’s representative at the Contractor's expense. Maintenance of Traffic The Contractor shall provide and maintain in a safe condition temporary approaches, crossings, or intersections with roads and highways. The Contractor shall bear all expense of maintaining traffic over any section of road affected by the work to be done under the Contract Documents, and of constructing and maintaining such approaches, crossings, intersections and any accessory features without direct compensation, except as otherwise provided. Any signing shall be in accordance with the Manual of Uniform Traffic Control Devices. Construction traffic shall not utilize 4th Street as a primary traffic route. Work within Roadway Rights-of-Way The Contractor shall comply with all requirements of Larimer County, the State of Colorado or any other agency whose jurisdiction covers the project area. Removal and Disposal of Structures and Obstructions All structures or obstructions shown on the Drawings which are not to remain in place or which are not to be used in the new construction shall be removed to the satisfaction of the Owner’s representative. Unless specified in the Contract Documents, this work will not be paid for separately but will be included in the price Bid for that portion of the work requiring the removal of the obstruction. All material found on the site or removed there from shall remain the property of Town of Estes Park unless otherwise indicated. Maintenance of Work Site The Contractor shall dispose of any excess excavated soil and construction debris at least weekly and as directed by Town of Estes Park. If the Contractor fails to clean up, Town of Estes Park will perform work and charge the Contractor any and all costs for clean up and disposal. Final Clean Up Upon completion of the Project and before acceptance and final payment will be made, the Contractor shall remove from the site all machinery, equipment, surplus, and discarded materials, rubbish, temporary structures, and stumps or portions of trees. The Contractor shall shall leave the site in a neat and presentable condition. Material cleared from the site and deposited on property adjacent will not be considered as having been disposed of satisfactorily. The Contractor shall leave the construction site in a condition generally comparable to the original condition or as specified elsewhere in the Technical Specifications. Miscellaneous The Contractor shall dispose of all construction debris each day and excess excavated soil and construction debris at least weekly and as directed by Town of Estes Park. If the Contractor fails to clean up, Town of Estes Park will perform work and charge the Contractor any and all costs for clean up and disposal. The Contractor shall protect all existing structures, fences, trees, etc., in place, except where otherwise indicated in the Drawings, or by Town of Estes Park. Movement of equipment, material transport, and personnel will be limited to within the boundaries of the existing easements or approved access routes. The Contractor shall exercise extreme caution to prevent fires at the construction site. All Contractor vehicles shall be furnished with a fire extinguisher. The Contractor's personnel shall not be allowed to shoot, hunt, or fish on the property, and littering is prohibited. All gates shall be kept closed except for ingress and egress. Town of Estes Park shall provide a chain and lock. All access gates shall be chained and locked at the end of Work each day. * * * * CONTROL OF MATERIAL Source of Supply and Quality of Materials The source of supply of each of the materials required shall be reviewed and accepted by the Owner’s representative before delivery is started. Representative preliminary samples of the character and quality specified may be submitted by the Contractor or producer for examination and testing. The results obtained from testing such samples may be used for preliminary review but will not be used as a final acceptance of the materials. All materials proposed to be used may be inspected or tested at any time during their preparation and use. If, after testing, it is found that sources of supply which have been reviewed and accepted do not furnish a uniform product, or if the product from any source proves unacceptable at any time, the Contractor shall furnish acceptable material from other sources acceptable to the Owner’s representative. Information on substitute material or equipment submitted within ten days of bid opening date will not be evaluated. However, after the effective date of the Agreement Town of Estes Park shall determine the acceptance of substitute material or equipment. Acceptance of Materials Samples of all materials for testing for acceptance or rejection shall be taken by the Owner’s representative. Materials may be sampled either prior to shipment or after being received at the place of construction. All sampling, inspection, and testing shall be done in accordance with the methods hereinafter prescribed. The Contractor shall provide such facilities as the Owner’s representative may require for conducting field tests and for collecting and forwarding samples. The Contractor shall not use or incorporate into the Project any materials represented by the samples until tests have been made and the material found to be acceptable. Only materials conforming to the requirements of the Technical Specifications and which have been accepted by the Owner’s representative shall be used in the Project. Any material which, after acceptance, has for any reason become unsuitable for use shall not be incorporated into the Project. Additionally, the Contractor and the Owner’s representative shall be subject to the procedures and responsibilities set forth in paragraphs 7.15, 7.16 and 7.18 as they pertain to samples. Samples and Tests Except as otherwise provided, sampling and testing of all materials, and the laboratory methods and testing equipment required shall be in accordance with the most current edition of the standards set forth in the Technical Specifications. The testing of all samples shall be the responsibility of Town of Estes Park unless otherwise specified. The Contractor shall furnish the required samples without charge. All samples shall have been checked and approved by the Contractor, identified clearly of orders for materials to permit testing. Storage Materials shall be stored so as to insure the preservation of their quality and fitness for the Project. When considered necessary by the Owner’s representative or when specified, they shall be placed on wooden platforms, or other hard, clean surfaces and not on the ground, and shall be placed under cover or otherwise protected when requested by the Owner’s representative or specified. Stored materials shall be located so as to facilitate prompt inspection. Substitution of Materials and Equipment Whenever materials or equipment are specified or described in the Contract Drawings or Technical Specifications by using the name of a proprietary item or the name of a particular manufacturer, fabricator, supplier or distributor, the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors may be accepted by the Owner’s representative if sufficient information is submitted by the Contractor to allow the Owner’s representative to determine that the material or equipment proposed is equivalent to that named. Requests for review of substitute items of material or equipment will not be accepted by the Owner’s representative from anyone other than the Contractor. If the Contractor wishes to furnish or use a substitute item of material or equipment, the Contractor shall make written application to the Owner’s representative for acceptance thereof, certifying that the proposed substitute will perform adequately the functions called for by the general design, be similar and of equal substance to that specified, and be suited to the same use and capable of performing the same function as that specified. The application will state whether or not acceptance of the substitute for use in the Project will require a change in the Plans or Technical Specifications to adapt the design to the substitute and whether or not incorporation or use of the substitute in connection with the Project is subject to payment of any license fee or royalty. All variations of the proposed substitute from that specified shall be identified in the application and available maintenance, repair and replacement service will be indicated. The application will also contain an itemized estimate of all costs that will result directly or indirectly from acceptance of such substitute, including costs of redesign and claims of other contractors affected by the resulting change, all of which shall be considered by the Owner’s representative in evaluating the proposed substitute. Town of Estes Park may require the Contractor to furnish at the Contractor's expense a special performance guarantee or other surety with respect to any substitute. The Owner’s representative will record time required by the Owner’s representative and the Owner’s representative's consultants in evaluating substitutions proposed by the Con- tractor and in making changes in the Plans or Technical Specifications occasioned thereby. Whether or not the Owner’s representative accepts a proposed substitute, the Contractor shall reimburse Town of Estes Park for the charges of the Owner’s representative and the Owner’s representative's consultants for evaluating any proposed substitute. In case of a difference in price, Town of Estes Park shall receive all benefit of the difference for any substitutions, and the Contract amount shall be altered by Change Order to credit Town of Estes Park with any savings so obtained. Material and Equipment Within 21 calendar days after date of Notice of Award, the Contractor shall submit to Town of Estes Park six copies of a complete list of all products which are proposed for installation. The Contractor shall include with listing of each product, the name and address of manufacturer, trade name, model or catalog designation, reference standard, manufacturer's performance and test data, and Subcontractor, as applicable. Reference in the Contract Documents to standard specifications or publications or technical societies or governmental agencies, such as ASTM, ANSI, AISC, ACI, AWS, AASHTO, federal specifications, commercial standards, Highlands Ranch Standard Plans and Specifications and the like, shall refer to latest edition adopted and published at time of receiving bids. It shall be understood that all manufacturers, producers and their agents, of materials required shall have such reference standards available for reference and be fully familiar with their requirements as pertains to their product, material or equipment. In case of conflict between reference standards and Plans and Technical Specifications, the Plans and Technical Specifications shall govern. In case of conflict between reference standards and codes, the one having the more stringent requirements shall govern. The Contractor shall obtain and distribute necessary copies of manufacturer's instructions, including two copies to the Owner’s representative. If a conflict exists between the manufacturer's instructions and the Contract Documents, the Owner’s representative shall be notified in writing. The Contractor shall not proceed until written direction is received from the Owner’s representative. The Contractor shall be responsible for delivery of materials, products and equipment to the project site in undamaged condition. Deliveries shall be arranged in accordance with the construction schedule and in ample time to facilitate inspection prior to installation to avoid unnecessary delays in the construction process. Materials, products and equipment shall be stored and handled as prescribed by the manufacturer or as specified in the specifications in a manner to protect from damage by moisture, weather, abuse or construction operations. Certification The Contractor shall submit a manufacturer's certification that the material was manufactured and tested in accordance with the referenced specifications and a report of test results. The certification shall be submitted prior to material shipment. Defective Materials All materials not conforming to the requirements of the Technical Specifications shall be considered defective. Whether in place or not, such material shall be removed immediately from the site of the Project, unless otherwise permitted by the Owner’s representative. No rejected material, the defects of which have been subsequently corrected, shall be used until approval by Owner’s representative has been given. Upon failure of the Contractor to comply promptly with any order of the Owner’s representative made under the provisions of Article 8, Town of Estes Park shall have authority to remove and replace defective materials with specified materials at the Contractor's expense. * * * * LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC Laws to be Observed The Contractor is assumed to be familiar with all federal, state and local laws, codes, ordinances, and regulations which, in any manner, affect those engaged or employed in the work or the material or equipment used in or upon the site, or in any way affect the conduct of the work. No pleas of misunderstanding or ignorance on the part of the Contractor will, in any way, serve to modify the provisions of the Contract Documents. However, if the Contractor observes that the Plans or Technical Specifications are at variance with any relevant federal, state and local laws, codes, ordinances, and regulations, the Contractor shall give the Owner’s representative prompt written notice thereof and any necessary changes shall be adjusted by an appropriate Modification. The Contractor, at all times, shall observe and comply with all federal, state and local laws, codes, ordinances, and regulations in any manner affecting the conduct of the work, and the Contractor and his Surety shall indemnify and save harmless Town of Estes Park and all its officers, agents and servants against any claim or liability arising from or based on the violation of any such law, ordinance, regulation, order, or decree. Permits and Licenses Unless otherwise provided in the Special Conditions, the Contractor shall procure all permits and licenses, pay all charges and fees including, but not limited to, all inspection charges of agencies having appropriate jurisdiction, and give all notices necessary and incidental to the due and lawful construction of the Project. Town of Estes Park may assist the Contractor, when necessary, in obtaining such permits and licenses. A copy of all permits and licenses procured by the Contractor shall be supplied to the Owner’s representative. Inspections The Contractor shall determine and arrange for any and all inspections by the various public agencies in order to construct the Project. The Contractor shall be responsible for providing timely notification to any and all public agencies for purposes such as inspection or approval. Patented Devices, Materials and Processes If the Contractor is required or desires to use any design, device, invention, product, material, or process covered by letters of patent or copyright, a suitable legal agreement with the patentee or patent owner shall be provided to Town of Estes Park. The Contractor shall pay all license fees and royalties and assume all costs incidental to said use in construction of the Project or incorporation in the Project. The Contractor and the Surety shall indemnify and save harmless Town of Estes Park from any and all claims for infringement by reason of the use of any such patented design, device, invention, product, material, or process or any trademark or copyright in connection with the construction of the Project, and shall indemnify Town of Estes Park for any costs, expense, and damages, including attorney fees which it may be obliged to pay for reason of any such infringement at any time during or after the completion of the Project. Sanitary Provisions The Contractor shall provide and maintain in a neat, sanitary condition such accommodations for the use of his employees as may be necessary to comply with the requirements and regulations of the State of Colorado Department of Health or of other authorities having jurisdiction. Safety and Protection The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Project. The Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to all employees on the Project and other persons who may be affected thereby, all the work in progress, completed work and all materials or equipment to be incorporated therein, whether in storage on or off the site, and other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction. The Contractor shall comply with all applicable laws, ordinances, rules, regulations and orders of any public body having jurisdiction for the safety of persons or property or to protect them from damage, injury or loss; and shall erect and maintain all necessary safeguards for such safety and protection. The Contractor shall notify owners of adjacent property and utilities when construction of the Project may affect them. All damage, injury or loss to any property caused, directly or indirectly, in whole or in part, by the Contractor, any Subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, shall be remedied by the Contractor (except damage or loss attributable to the fault of Drawings or Technical Specifications or to the acts or omissions of Town of Estes Park or the Owner’s representative or anyone employed by either of them or anyone for whose acts either of them may be liable, and not attributable, directly or indirectly, in whole or in part, to the fault or negligence of the Contractor). The Superintendent shall be the person who is responsible for prevention of accidents unless another person is designated in writing by the Contractor. The Contractor shall store and dispose of volatile wastes in accordance with all federal, state, and local laws, codes, ordinances and regulations. The Contractor shall provide adequate ventilation during use of volatile or noxious substances. The Contractor shall conduct cleaning and disposal operations to comply with all federal, state, and local laws, codes, ordinances and regulations. The Contractor shall not burn or bury rubbish and waste materials on the Project site. All trenches crossing an access, whether private or public, shall be backfilled at the end of the day. The Contractor shall take care to prevent spillage. Any such spillage shall be removed immediately and the area shall be cleaned. The Contractor shall immediately notify the appropriate authorities of any spillage when required by any federal, state, and local laws, codes, ordinances and regulations. Dust Control The Contractor shall abate dust nuisance by cleaning, sweeping and sprinkling with water or other means as necessary. The dust abatement shall not cause mud or other nuisance conditions. All costs for dust control shall be paid by the Contractor. Roads The Contractor shall not close any road to the public except by express permission of Town of Estes Park and of the appropriate agency having jurisdiction over the road. When any road under construction is being used by the traveling public, special attention shall be paid to keeping both the subgrade and surfacing in such condition that the public can travel over same in comfort and safety. If the Contractor constructs detours, temporary bridges or temporary stream crossings, the Contractor shall be responsible for safety on all the approaches as well as the structures of such crossings. Emergencies In emergencies affecting the safety or protection of persons or the Project or property at the Project site or adjacent thereto, the Contractor, without special instruction or authorization from Town of Estes Park or the Owner’s representative, is obligated to act to prevent threatened damage, injury or loss. The Contractor shall give the Owner’s representative prompt notice of any emergency. Barricades, Signs and Hazard Markings The Contractor shall provide, erect and maintain all necessary barricades, signs, danger signals and lights for the protection of the Project and the safety of the public. The Contractor shall comply with the provisions of any and all applicable Traffic Safety Manuals which may be published by a governmental entity having jurisdiction over the Project site. All barricades, signs and obstructions erected by the Contractor shall be illuminated at night and all devices for this purpose shall be kept burning from sunset to sunrise. The Contractor shall be held responsible for all damage to the Project due to failure of barricades, signs, lights and watchmen to protect it, and whenever evidence of such damage is found prior to acceptance, the Owner’s representative may order the damaged portion immediately removed and replaced by the Contractor without cost to Town of Estes Park if, in the Owner’s representative's opinion, such action is justified. Use of Explosives The use of explosives is not authorized on this site. Protection and Restoration of Property The Contractor shall not enter upon private property for any purpose without first obtaining permission, and shall be responsible for the preservation of all public and private property, trees, fences, monuments, underground structures, etc., on and adjacent to the Project site and shall use every precaution necessary to prevent damage or injury thereto. The Contractor shall protect carefully, from disturbance or damage, all land monuments and property marks until the Owner’s representative has witnessed or otherwise referenced their location, and shall not remove them until directed. The Contractor shall be responsible for all damage or injury to property of any character resulting from any act, omission, neglect or misconduct of the Contractor's or any Subcontractor's manner, or method of executing said work, or due to the Contractor's or any Subcontractor's nonexecution of said work, or at any time due to defective work or materials, and said responsibility shall not be released until the Project shall have been completed and accepted by Town of Estes Park. The Contractor's attention is directed to the importance of protecting all public utilities encountered on the Project. These may include telephone, telegraph and power lines, cable television lines, water lines, sewer lines, gas lines, railroad tracks, and other overhead and underground utilities. Before any excavation is begun in the vicinity of any such underground utility lines, the Contract shall notify each utility company concerned in advance of such excavation, and such excavation shall not be made until an authorized representative of the utility company concerned has designated the location of their facilities. When or where any direct or indirect damage or injury is done to public or private property by or on account of any act, omission, neglect, or misconduct in the construction of the Project, or in consequence of the non-execution thereof on the part of the Contractor or Subcontractor, the Contractor shall restore, at the Contractor's own expense, such property to a condition similar or equal to that existing before such damage or injury was done or the Contractor shall make good such damage or injury in an acceptable manner. In case of the failure on the part of the Contractor to restore such property or to have started action to make good such damage or injury, Town of Estes Park may, upon forty- eight (48) hours' notice, proceed to repair, rebuild or otherwise restore such property as may be deemed necessary and the cost thereof will be deducted from any moneys due or which may become due the Contractor under the Contract Documents. The cost of damages due to the Contractor's operation or cost of protecting utilities where required to permit construction under the Contract Documents shall be included in the original Contract Price for the Project. Protection of Trees The Contractor is responsible for the protection of all existing plant material noted to remain with in their limits of work. Protection shall consist of adequate means to ensure the tree trunks from being scarred or damaged and branches and limbs from being damaged or broken by the Contractor's operations. As a safeguard, the Contractor may construct a continuous chain link fence around all trees which are adjacent to the Work area. Roots two inches and over in diameter which are exposed in the excavation of the trench and which have not been damaged shall be protected in place by wrapping with burlap sacking which has been soaked in a solution of horticultural Vitamin B-1 and water. The burlap shall be kept moist at all times with the same solution of Vitamin B-1 and water in order to keep the roots from drying out. Roots which are shattered or cut due to trenching shall be cut off with a clean cut at a point which would remove the damaged portions, and sealed. The cost of replacing trees shall be based on $250 per trunk caliper inch up to 6" caliper and $500 per trunk caliper inch above 6" caliper. Town of Estes Park shall have the choice of replacing a damaged tree with one of the same value. Surface Drainage The Contractor shall prevent water from running into open excavations or under paved surfaces. Temporary surface drainage shall be provided whereby storm water can flow uninterruptedly in existing or established flow courses, other surface drains or temporary drains. Rights-of-Way Town of Estes Park will furnish all lands and rights-of-way required by the Contract Documents. Use of Premises The Contractor shall confine construction equipment, the storage of materials and equipment, and the operations of workers to areas permitted by law, ordinances, permits or the requirements of the Contract Documents, and shall not unreasonably encumber the premises with construction equipment or other materials or equipment. Responsibility for Damage Claims To the fullest extent permitted by law, the Contractor and the Surety shall indemnify and save harmless Town of Estes Park and the Owner’s representative and all their officers, agents and employees from all suits, actions, or claims of any character brought on account of any injuries or damages sustained by any person or property in consequence of any neglect in safeguarding the Project, or through the use of unacceptable materials in the construction of the Project, or on account of any act or omission by the said the Con - tractor, Subcontractor, their agents and employees, or on account of the use, misuse, storage or handling of explosives, or on account of any claims or amounts reco vered for any infringement of patent, trademark, or copyright, or from any claims or amounts arising or recovered under the Workmen's Compensation laws, or any other law, by-law, ordinance, order or decree, and so much of the money due the Contractor under and by virtue of the Contract Documents, as shall be considered necessary by Town of Estes Park, may be retained or, in case no money is due the Contractor, the Surety shall be held until such suit or suits, action or actions, claim or claims, for injuries or damages as aforesaid, shall have been concluded and satisfactory evidence to that effect furnished to Town of Estes Park. The Contractor's Responsibility for The Project Until the final acceptance of the Project by the Owner’s representative as evidenced in writing, the Contractor shall have the charge and care thereof and shall take every necessary precaution against injury or damage to any part thereof by the action of the elements or from any other cause, and the Contractor at the Contractor's own expense shall rebuild, repair, restore, and make good all injuries or damages to any portion of the Project occasioned by any causes before its completion and final acceptance by Town of Estes Park. In case of suspension of work on the Project from any cause whatever, the Contractor shall be responsible for all materials and shall properly store them, if necessary, and shall provide suitable drainage, barricades and warning signs where necessary. The Contractor shall make good or replace at the Contractor's own expense and as required, any material which may be broken, lost through fire, theft, or otherwise damaged, or in any way made useless for the purpose and use intended by the se Plans and Technical Specifications prior to final payment for the Project even though such breakage, damage, loss or uselessness may result from causes beyond the control of the Contractor. Liability of the Owner’s representative In carrying out any of the foregoing provisions or in exercising any power or authority granted by the Contract Documents, the Owner’s representative shall not be liable to the Contractor, either personally or as an official of Town of Estes Park, it being understood that in such matters the Owner’s representative acts as an agent and representative of Town of Estes Park. However, in no way shall the Owner’s representative, or the Owner’s representative's agents or employees be relieved of liability arising out of preparation or approval of maps, drawings, opinions, reports, change orders, designs, or specifications. No Waiver of Legal Rights Inspection by the Owner’s representative; any order, measurement, or certificate by the Owner’s representative; any order by Town of Estes Park for the payment of money; any payment for or acceptance of any portion of the Project or any extension of time; or any possession taken by Town of Estes Park shall not operate as a waiver of any provisions of the Contract Documents, or any power therein provided, or any waiver of any other or subsequent breach. Town of Estes Park reserves the right to correct any error that may be discovered in any estimate that may have been paid, and to adjust the same to meet the requirements of the Contract Documents. Town of Estes Park reserves the right to claim and recover, by process of law, sums as may be sufficient to correct any error or make good any Deficiency on the Project resulting from such error, dishonesty, or collusion upon conclusive proof of collusion or dishonesty between the Contractor and the Owner’s representative discovered in the Project after the final payment has been made. Temporary Facilities The Contractor shall be responsible for providing all temporary facilities during the construction period. The Contractor shall be responsible for locating a source of water, adequate for use for construction, drinking, sanitation and fire protection purposes, and for the costs associated therewith. The Contractor will furnish all construction water required for the Work at the Contractor's expense. The cost of construction water shall be included in the Bid Price. The Contractor shall obtain the "Permit for Hydrant Use" from the local water district. The Contractor shall be responsible for locating a temporary source of electricity for use during the construction period, and for providing needed power to the site. The Contractor shall provide necessary transformers or other equipment, make necessary connections and provide necessary distribution lines for use by all trades during construction at locations such that power can be secured at any working area with no more than 100-foot extensions. Temporary electrical work shall meet the requirements of the National Electrical Code (NFPA 70), latest edition. The Contractor shall disconnect and remove all temporary equipment and materials upon completion of construction or conversion to permanent system, and repair all damage caused by temporary installations. The Contractor shall provide and maintain temporary enclosures, weather barriers, heat and ventilation as necessary to properly protect and cure all portion of the Work, whether or not permanently incorporated into the project, at all times during the construction period. The Contractor shall not use solid fuel-burning space heaters, or use or leave unattended any equipment or apparatus which might create an unsafe condition. The Contractor shall provide and maintain, throughout Project duration, adequate temporary toilet facilities in a neat and sanitary condition for all employees and authorized visitors at the site. The facilities shall be placed at locations near the Work. Fuel storage tanks are not allowed on the Project. Refueling of machinery shall be by use of a fuel truck which shall leave when refueling is complete. Applicable Codes The Contractor shall comply with all applicable codes, standards, rules and regulations of any public agency having jurisdiction over the project site or the Work to be performed. In case of conflict between any applicable codes, the one having the more stringent requirements shall govern. Limitation on the Owner’s representative's Responsibility to the Contractor The Owner’s representative will not be responsible for the Contractor's means, methods, techniques, sequences or procedures of construction, or the safety precautions and programs incident thereto unless the Owner’s representative directs the Contractor to use a specific mean, method, technique, sequence, or procedure of construction. The Owner’s representative will not be responsible to the Contractor for the Contractor's failure to construct the Project in accordance with the Contract Documents. The Owner’s representative will not be responsible for the acts or omissions of the Contractor or of any Subcontractors, or of the agents or employees of any the Contractor or Subcontractor, or of any other persons at the site or otherwise performing any work on the Project. Neither the Owner’s representative's authority to act under the Contract Documents nor any decision made by the Owner’s representative in good faith either to exercise or not exercise such authority shall give rise to any duty or responsibility of the Owner’s representative to the Contractor, Subcontractor, manufacturer, fabricator, supplier or distributor, or any of their agents or employees or any other person performing any work on the Project. * * * * PROSECUTION AND PROGRESS Supervision The Contractor shall supervise and direct the construction of the Project competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the work necessary for the Project in accordance with the Contract Documents. The Contractor shall be solely responsible for the means, methods, techniques, sequences and procedures of construction of the Project, but the Contractor shall not be solely responsible for the negligence of others in the design or selection of a specific means, method, techniques, sequence or procedure of construction which is indicated in and required by the Contract Documents. The Contractor shall be responsible to see that the finished Project complies accurately with the Contract Documents. Subcontractors The Contractor shall only employ Subcontractors in accordance with the provisions set forth below: The Contractor shall not employ any Subcontractor or other person or organization (including those who are to furnish the principal items of materials or equipment), whether initially or as a substitute, against whom Town of Estes Park or the Owner’s representative may have reasonable objection. A Subcontractor or other person or organization identified in writing to Town of Estes Park and the Owner’s representative by the Contractor prior to the Notice of Award and not objected to in writing by Town of Estes Park or the Owner’s representative prior to the Notice of Award will be deemed acceptable to Town of Estes Park and the Owner’s representative. Acceptance of any Subcontractor, other person or organization by Town of Estes Park or the Owner’s representative shall not constitute a waiver of any right of Town of Estes Park or the Owner’s representative to reject defective work. If Town of Estes Park or the Owner’s representative after due investigation has reasonable objection to any Subcontractor or other person or organization proposed by the Contractor after the Notice of Award, the Contractor shall submit an acceptable substitute without an increase in Bid Price. The Contractor shall not be required to employ any Subcontractor, other person or organization against whom the Contractor has reasonable objection. The Contractor shall be fully responsible for all acts and omissions of Subcontractors and of persons and organizations directly or indirectly employed by them and of persons and organizations for whose acts any of them may be liable to the same extent that the Contractor is responsible for the acts and omissions of persons directly employed by the Contractor. Nothing in the Contract Documents shall create any contractual relationship between Town of Estes Park or the Owner’s representative and any Subcontractor or other person or organization having a direct contract with the Contractor, nor shall it create any obligation on the part of Town of Estes Park or the Owner’s representative to pay or to see to the payment of any monies due any Subcontractor or other person or organization, except as may otherwise be required by law. Town of Estes Park or the Owner’s representative may furnish to any Subcontractor or other person or organizatio n, to the extent practicable, evidence of amounts paid to the Contractor on account of specific work done. The divisions and sections of the Technical Specifications and the identifications of any Drawings shall not control the Contractor in dividing the work among Subcontractors or delineating the work to be performed by any specific trade. All work performed for the Contractor by a Subcontractor will be pursuant to an appropriate agreement between the Contractor and the Subcontractor which specifically binds the Subcontractor to the applicable terms and conditions of the Contract Documents for the benefit of Town of Estes Park and the Owner’s representative. The Contractor shall pay each Subcontractor a just share of any insurance monies received by the Contractor on account of losses under policies issued pursuant to Article 5. Construction of the Project The Contractor shall notify Town of Estes Park and the Owner’s representative at least forty-eight (48) hours in advance of starting work on the Project site. The Contractor shall construct the Project in such a manner and with sufficient materials, equipment, and labor as is considered necessary to insure its completion within the time limits set forth in the Agreement including the specific completion dates set forth for certain Phases of the Project as well as the overall completion deadline. Should the construction of the Project for any reason be discontinued by the Contractor, the Owner’s representative shall be notified at least forty-eight (48) hours in advance of resuming operations. Limitations of Operations The Contractor shall at all times construct the Project in such manner as will insure the least practicable interference with traffic, existing utility systems, and sales traffic. Each item of work shall be prosecuted to completion without delay and in no instance will the Contractor be permitted to transfer work forces from uncompleted work to new work without prior written notification of the Contractor to the Owner’s representative. The Contractor shall not start Work to the prejudice of work already started. Clean Up The Contractor shall be responsible for cleaning up construction debris, materials and soil on the Project. At the minimum, this clean up shall consist of removing piles of debris and excess soil on a weekly basis and removing debris along the job site on a daily basis or as directed by the Owner’s representative. Clean up shall also include removal of mud and soil tracked onto the adjacent roadway immediately after the tracing and the removal mud and soil onto the adjacent sidewalk on a weekly basis. In the event that the Contractor does not perform clean up responsibilities in a manner satisfactory the Owner’s representative, Town of Estes Park may hire an independent subcontractor to correct the deficiencies and charge the Contractor for all costs incurred. Character of Workmen and Equipment The Contractor shall employ such superintendents, foremen, and workers that are careful and competent, and the Owner’s representative may demand the dismissal of any person or persons employed by the Contractor in, about, or upon the Work for misconduct, incompetence or negligence in the proper performance of their duties, or who neglects or refuses to comply with the Contract Documents and such person or persons shall not be employed again thereon without the written consent of Town of Estes Park. Should the Contractor continue to employ, or again employ, such person or persons, Town of Estes Park may withhold all estimates, which are or may become due, or Town of Estes Park may suspend the Work until such orders are complied with. No preference or discrimination among citizens of the United States shall be made, except as may be required by special labor provisions. The Contractor shall furnish such equipment as is considered necessary for the construction of the Project in an acceptable manner and at a satisfactory rate of progress. All equipment, tools, and machinery used for handling mate- rials and constructing any part of the Project shall be subject to the approval of the Owner’s representative and shall be maintained in a satisfactory working condition. Equipment used on any portion of the Project shall be such that no injury to the Work, roadways, adjacent property, or other objects will result from its use. Th e Contract may be terminated if the Contractor fails to provide adequate equipment for the Project. All materials and equipment shall be applied, installed, connected, erected, used, cleaned and conditioned in accordance with the instructions of the applicable manufacturer, fabricator, supplier or distributor, except as otherwise provided in the Contract Docu - ments. Temporary Suspension of Work on the Project The Owner’s representative shall have the authority to suspend work on the Project wholly or in part because of adverse weather or other unfavorable conditions, or because of the failure on the part of the Contractor to properly construct the Project in accordance with the Contract Documents, to carry out orders or to remove defective material or work. The Contractor shall not suspend work on the Project without written authority and prior to resuming work shall give the Owner’s representative adequate notice to afford opportunity to reestablish observation and inspection of work being performed. Determination and Extension of Contract Time for Completion The Contractor shall perform fully, entirely, and in a satisfactory and acceptable manner the construction of the Project, within the number of calendar days stipulated in the Bid Form and the Agreement and shall also complete designated Phases of the Project by their given completion dates. Time will be assessed against the Contractor in accordance with the Notice to Proceed. In adjusting the Contract Time for the Completion of the Project, or any Phase thereof, all strikes, lockouts, unusual delays in transportation, or any condition over which the Contractor has no control, such as fires, floods, adverse weather conditions, or acts of God, and also any suspensions ordered by the Owner’s representative for causes not the fault of the Contractor, shall not be included in the computation of the Contract Time for completion of the Project or any Phase thereof, nor shall Town of Estes Park be liable for any of the Contractor's costs associated with such delays. In some instances the contractor may be allowed to perform work outside of the windows identified on the bid form. Work performed in phases, in advance of the notice to proceed, or in advance of the specified start date will not count against the total contract days for the project. Delays experienced during these periods will also not be counted or cause for extension of the contract. Failure to Complete the Project or a Phase thereof on Time In case the Contractor shall fail to fully perform and complete the Project or a Phase thereof in conformity with the provisions and conditions of the Contract Documents within the specified time limit, the Contractor shall and will pay to Town of Estes Park for each and every day of the additional time in excess of the Contract Time, the sums set forth in paragraph 3.2 of the Agreement as liquidated damages and not as a penalty. The parties agree that Town of Estes Park will suffer loss and damage; however, due to the uncertainty and difficulty of measuring actual damages for every day the Project or a Phase thereof remains uncompleted and unfinished, the parties agree that said sums are a reasonable forecast of compensatory damages. Town of Estes Park shall recover said damages by deducting the amount thereof out of any amounts which may be due or become due the Contractor, or by an action at law against the Contractor or the Surety, or by either or both of these methods. Should the entire Completion and final acceptance of the Project pursuant to the Contract Documents, together with any Modifications to the Contract Documents or additions to the Project, be delayed beyond the times herein set, it is understood and agreed that aside from any other penalty or damage, all costs of the owner’s representative and inspection on behalf of Town of Estes Park which are incurred after the Contract Time has elapsed may be charged to the Contractor and be deducted from any estimate or payment otherwise due and payable. Adjustment for Suspended Work In the event the Contractor is ordered by the Owner’s representative, in writing, to suspend work for some cause over which the Contractor has no control, the Contractor may be reimbursed for actual money expended on the job during the period of shutdown. No allowance will be made for anticipated profits. The period of shutdown shall be computed from the date set out in the written order for work to cease until the date of the order for work to resume. Claims for such compensation shall be filed with the Owner’s representative within ten (10) days after date of the order to resume work or such claims will not be considered. The Contractor shall submit with such claims written documentation of the amounts claimed. After receiving the relevant information from the Owner’s representative, Town of Estes Park shall take the claim under consideration, and may make such investigations as are deemed necessary, and shall be the sole judge as to the equitability of such claim and such decision shall be final. No provision of this article shall be construed as entitling the Contractor to compensation for delays due to inclement weather, delays due to failure to obtain a Surety, for suspensions made at the request of the Contractor, or for any other delay provided for in the Plans or Technical Specifications. Termination of Contract Upon seven days written notice to the Contractor and the Owner’s representative, Town of Estes Park may, without cause and without prejudice to any other right or remedy, elect to abandon the Project and terminate the Contract. In such case, the Contractor shall be paid for all work performed and any expense sustained plus reasonable termination expenses. Refer to the Town of Estes Park Master Agreement for other conditions regarding termination of contracts. Cooperation with Other Contractors In connection with the construction of the Project under the Contract Documents, the right is reserved to award any work not included in the Contract Documents, to any other person for performance during the Contract Time, or to perform such work with Town of Estes Park' forces, and the Contractor shall cooperate in order to minimize the interference therewith, as directed by the Owner’s representative. Coordination of Work With Other Contractors The Contractor shall be responsible for coordinating the work with the work of other persons working in the area of the Work. The Contractor shall exclude from the bid all additional work due to such work by others. However, the Contractor is hereby instructed to plan for reasonable alternative measures which could be implemented as extra work to accommodate the possible concurrent construction projects as set forth in the Special Conditions. Termination of the Contractor's Responsibility Performance pursuant to the Contract Documents will be considered complete when all Work for the Project has been finished, the final inspection made and the Project finally accepted by the Owner’s representative and Town of Estes Park, all claims for payment of labor, materials, or services of any kind used in connection with the Project have been settled by the Contractor or the Surety, and final payment has been made by Town of Estes Park. The Contractor will then be released from further obligation except as set forth in the Surety Bonds and elsewhere in the Contract Documents. Neither the final payment nor any provision in the Contract Documents shall relieve the Contractor of the responsibility for negligence or workmanship within the warranty period. Corrections during said warranty period shall be made in accordance with the provisions of paragraph 12.5. * * * * MEASUREMENT AND PAYMENT Schedule of Values Within 14 calendar days after the Notice to Proceed, the Contractor shall submit to the Owner’s representative a schedule of values allocated to various portions of the Work, prepared in such form and supported by such data to substantiate its accuracy as the Owner’s representative may require. This schedule shall be approved by the Owner’s representative and Town of Estes Park and shall be used as a basis for reviewing the Contractor's Applications for Payment. Each change order shall be a separate item of Schedule of Values included in the Application for Payment. Measurement of Quantities The determination of quantities of work, acceptably completed under the terms of the Contract Documents, will be made by the Owner’s representative and based on measurements taken by the Owner’s representative. These measurements will be taken according to the United States standard measure. All surface and linear measurements will be taken horizontally unless otherwise shown on Drawings or specified. Structures shall be measured as shown on the Drawings. When base course, topsoil, surface course, or any materials are measured by the cubic yard in the vehicle, such measurement shall be taken at the point of delivery. The capacity of all vehicles shall be plainly marked on said vehicle and the capacity or marking shall not be changed without permission of the Owner’s representative. The Owner’s representative may require all vehicles to have uniform capacity. Change in Contract Price The Contract Price may only be changed by a Modification. When the Contractor and Town of Estes Park agree upon a price for changed work by way of a Work Order, the price set forth in the Work Order shall include all costs of the change including any direct, indirect, and impacted costs attributable to the change. Payment for Increased or Decreased Quantities When alterations in the Plans or quantities of work not requiring Supplemental Agreements are ordered and performed, the Contractor shall accept payment in full at the Contract Price for the actual quantities of work done. No allowance will be made for anticipated profits. Increased or decreased work involving Supplemental Agreements will be paid for as stipulated therein. Payment For Deleted Items The Owner’s representative or Town of Estes Park have the right to cancel, alter or suspend portions of the Project relating to the construction of any item or items therein by the payment to the Contractor of a fair and equitable amount covering all items of cost incurred prior to the date of cancellation, alteration, or suspension. The Contractor shall accept payment in full at the Contract unit prices or schedule of values for any work actually performed prior to the date of cancellation, alteration, or suspension of the Work. No allowance will be made for anticipated profits in reimbursements to the Contractor for deleted items of Work. Acceptable materials ordered by the Contractor or delivered to the Project site prior to the date of cancellation, alteration, or suspension of the Work on the Project will be paid for at the actual cost to the Contractor and shall thereupon become the property of Town of Estes Park. The Contractor shall submit immediately certified statements covering all money expended in preparation for any deleted item, and shall be reimbursed for any money expended in preparation for any Work on any deleted item if it is the type of preparation for which the Contractor would have been reimbursed for under the Contract Documents had the item been completed. Extra Work Extra work, for which no price is provided in the Bid, shall be covered by a Modification to be signed by the Contractor and Town of Estes Park before such extra work is commenced. The Contractor shall make no claim for work done unless performed on written order and in accordance therewith. Work performed prior to a written order will not be paid for. Time Adjustment If Town of Estes Park and the Contractor do not agree with the adjustment in Contract Time or the method for determining it, the adjustment or the method shall be referred to the Owner’s representative for determination. Application for Payment On or before the 25th day of each month, the Contractor shall submit to the Owner’s representative for review and approval an Application for Payment filled out and signed by the Contractor covering the Work completed through the last day of the prior month and accompanied by such supporting documentation as is required by the Contract Documents and as the Owner’s representative may reasonably require. Materials on hand but not completely in place may only be included for payment if authorized in the Special Conditions. Each subsequent Application for Payment shall include an affidavit of the Contractor stating that all previous progress payments received on account of the Work performed have been applied to discharge in full all of the Contractor's obligations reflected in prior Applications for Payment. The Contractor's Warranty of Title The Contractor warrants and guarantees that title to all Work, materials and equipment covered by any Application for Payment, whether incorporated in the Project or not, will pass to Town of Estes Park at the time of payment free and clear of all liens, claims, security interests and encumbrances (hereafter in these General Conditions are referred to as "Liens"). Review of Applications for Payment The Owner’s representative will, within five days after receipt of each Application for Payment, either indicate in writing a recommendation for payment and present the Application for Payment to Town of Estes Park, or return the Application for Payment to the Contractor indicating in writing the Owner’s representative's reasons for refusing to recommend payment. In the latter case, the Con- tractor may make the necessary corrections and resubmit the Application for Payment. The Owner’s representative's recommendation of any payment requested in an Application for Payment will constitute a representation by the Owner’s representative to Town of Estes Park, based on the Owner’s representative's on-site observation of the Work in progress as an experienced and qualified professional and on the Owner’s representative's review of the Application for Payment and the accompanying data and schedules that the Work on the Project has progressed to the point indicated; that, to the best of the Owner’s representative's knowledge, information and belief, the quality of the Work is in accordance with the Contract Documents (subject to the results of any subsequent tests called for in the Contract Documents and any qualifications stated in the recommendation), and that the Contractor is entitled to payment of the amount recom- mended. The Owner’s representative's recommendation of final payment will constitute an additional representation by the Owner’s representative to Town of Estes Park that the conditions precedent to the Contractor's being entitled to final payment have been fulfilled. Change of Application for Payment The Owner’s representative may refuse to recommend the whole or any part of any payment if, in the Owner’s representative's opinion, it would be incorrect to make such representations to Town of Estes Park. The Owner’s representative may also refuse to recommend any such payment, or, because of subsequently discovered evidence or the results of subsequent inspections or tests, nullify any such payment previously recommended to such extent as may be necessary in the Owner’s representative's opinion to protect Town of Estes Park from loss because: The work is defective, or the completed Project, or a portion thereof, has been damaged requiring correction or replacement. Written claims have been made against Town of Estes Park or Liens have been filed in connection with the Project. The Contract Price has been reduced because of Modifications. Town of Estes Park has been required to correct defective work or complete the Project in accordance with paragraphs 8.8 or 10.11. Of the Contractor's unsatisfactory prosecution of construction of the Project in accordance with the Contract Documents, or The Contractor's failure to make payment to Subcontractors, or for labor, materials or equipment. Progress Payments Owner shall make progress payments in accordance with the Town of Estes Park Master Agreement. Measurement of items will be made for monthly progress payments of Work set forth in the Contract Documents or as specifically set forth in the Special Conditions and for items added by a Modification. All other items shall be paid for at the respective unit prices shown on the Bid Form based on materials complete in place. For lump sum bid items, payment shall be based on the percentage of the lump sum item completed. Payment for major lump sum items shall be in accordance with the schedule of values. Payment for individual items shall include payment for the preparatory or other work incidental to the completed installation (e.g. subgrade preparation and compaction, formwork, backfill, clean-up, etc.). Such progress payments will be in an amount equal to ninety percent (90%) of the calculated value of the Work completed until one-hundred percent (100%) of the Work required by the Contract has been performed. After one-hundred percent (100%) of the Work has been completed, Owner shall pay the Contractor the remaining installment, if in the opinion of Owner, the Work is substantially complete. The retainage will be held by Owner and paid out upon initial acceptance(s) from associated, regulatory jurisdictions. In addition, prior to the release of retention the contractor shall provide to Owner a Warranty Bond for the Work in the amount of twenty percent (20%) of the entire contract amount to ensure completion of final acceptance punch list items. Final Inspection Upon written notice from the Contractor that the Project is complete, the Owner’s representative will make a final inspection with Town of Estes Park and the Contractor and will notify the Contractor in writing of all particulars in which this inspection reveals that the Project is incomplete or defective. The Contractor shall immediately take such measures as are necessary to remedy such deficiencies. The Contractor's Continuing Obligation The Contractor's obligation to construct the Project in accordance with the Contract Documents shall be absolute. Neither recommendation of any progress or final payment by the Owner’s representative, nor any payment by Town of Estes Park under the Contract Documents, nor any use or occupancy of the Project or any part thereof, nor any act of acceptance by Town of Estes Park, nor any correction of defective work by Town of Estes Park shall constitute an acceptance of Work not in accordance with the Contract Documents or release of the Contractor's obligation to construct the Project in accordance with the Contract Documents. * * * * WARRANTY AND GUARANTEE; ACCESS TO PROJECT; CONTINUATION OF WORK; PARTIAL UTILIZATION Warranty and Guarantee The Contractor warrants and guarantees to Town of Estes Park and the Owner’s representative that all work for construction of the Project will be in accordance with the Contract Documents and will not be defective. Prompt notice of all defects shall be given to the Contractor. All defective work, whether or not in place, may be rejected, corrected or accepted as provided in the Contract Documents. Access to Project The Owner’s representative, other representatives of Town of Estes Park, testing agencies and governmental agencies with jurisdictional interests shall have access to the Project at reasonable times for their observation, inspection and testing. The Contractor shall provide proper and safe conditions for such access. Continuing Work on the Project The Contractor shall carry on the work on the Project and maintain the progress schedule during all disputes or disagreements with Town of Estes Park. No work shall be delayed or postponed pending resolution of any disputes or disagreements, except as the Contractor and Town of Estes Park may otherwise agree in writing. Partial Utilization Use by Town of Estes Park of completed portions of the Project may be accomplished prior to Completion of the entire Project subject to the following: Town of Estes Park at any time may request the Contractor in writing to permit Town of Estes Park to use any part of the Project which Town of Estes Park believes to be substantially complete and which may be so used without significant interference with construction of the other parts of the Project. If the Contractor agrees, the Contractor will certify to Town of Estes Park and the Owner’s representative that said part of the Project is substantially complete. Within a reasonable time thereafter, Town of Estes Park, the Contractor and the Owner’s representative shall make an inspection of that part of the Project to determine its status of completion. Prior to Town of Estes Park's use, the Owner’s representative will deliver to Town of Estes Park and the Contractor a written recommendation as to the division of responsibilities pending final payment between Town of Estes Park and the Contractor with respect to security, operation, safety, maintenance, utilities, insurance and correction period for that part of the Project which is binding upon Town of Estes Park and the Contractor as to that part of the Project, unless Town of Estes Park and the Contractor shall have otherwise agreed in writing and have so informed the Owner’s representative, or shall object to the Owner’s representative in writing within (15) fifteen days of receiving the Owner’s representative's recommendations. Town of Estes Park shall have the right to exclude the Contractor from any part of the Project which Town of Estes Park uses, but Town of Estes Park shall allow the Contractor reasonable access to complete or correct items on the tentative list. In lieu of the provisions of paragraph 12.4.1, Town of Estes Park may take over operation of a facility constituting part of the Project whether or not it is substantially complete if such facility is functionally and separately useable; provided that prior to any such take- over, Town of Estes Park and the Contractor have agreed as to the division of responsibilities between Town of Estes Park and the Contractor for security, operation, safety, maintenance, correction period, heat, utilities and insurance with respect to such facility. No occupancy of part of the Project or taking over of operations of a facility will be accomplished prior to acknowledgment from the insurers providing the property insurance on the Project that notice of such occupancy has been received and that said insurers, in writing, have affected the changes in coverage necessitated thereby. The insurers providing the property insurance shall consent to such use or occupancy by endorsement on the policy or policies, but the property insurance shall not be canceled or lapse on account of any such partial use or occupancy. Warranty Period Prior to the expiration of the warranty, Town of Estes Park will make visual inspection of the project to determine whether correction of any of the Work is required. The Contractor shall attend such inspection if requested by Town of Estes Park. The cost of such inspection shall be included in the bid price and no additional cost shall be paid to the Contractor. If within the warranty period set forth in the Special Conditions or such longer period of time as may be prescribed by law or by the terms of any applicable special guarantee required by the Contract Documents or by any specific provision of the Contract Documents, any defective work is found, the Contractor shall promptly, without cost to Town of Estes Park and in accordance with Town of Estes Park' written instructions, either correct such defective work, or, if it has been rejected by Town of Estes Park, remove it from the site and replace it with nondefective work. If the Contractor does not promptly comply with the terms of such instructions, or in an emergency where delay would cause serious risk of loss or damage, Town of Estes Park may have the defective work corrected or the rejected work removed and replaced, and all direct and indirect costs of such removal and replacement, including compensation for additional professional services, shall be paid by the Contractor. The Contractor shall also pay for any damage done to other work, other property or persons which occurred as a result of the defective work within the correction period. * * * * WORK BY OTHERS Work by Others Town of Estes Park may perform additional Work related to the Project, have additional Work performed by utility service companies, or let other direct contracts thereof. The Contractor shall afford the utility service companies and the other contractors who are parties to such direct contracts (or Town of Estes Park, if Town of Estes Park is performing the additional Work with Town of Estes Park's employees) reasonable opportunity for the introduction and storage of materials and equipment and the execution of Work, and shall properly connect and coordinate the Work with theirs. If any part of the Contractor's work for construction of the Project depends for proper execution or results upon the Work of any such other contractor or utility service company (or Town of Estes Park), the Contractor shall inspect and promptly report to the Owner’s representative in writing any patent or apparent defects or deficiencies in such Work that render it unsuitable for such proper execution and results. The Contractor's failure to so report shall constitute an acceptance of the other work as fit and proper for integration with the Contractor's work for construction of the Project, except for latent or nonapparent defects and deficiencies in the other work. Coordination with Others The Contractor shall do all cutting, fitting and patching of his work for the Project that may be required to make its several parts come together properly and integrate with such other work. The Contractor shall not endanger any work of others by cutting, excavating or otherwise altering their work and will only cut or alter their work with the written consent of the Owner’s representative and the others whose work will be affected. * * * * MISCELLANEOUS Giving Notice Whenever any provision of the Contract Documents requires the giving of written notice it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address of the person receiving the notice which is known to the giver of the notice. Computation of Time When any period of time is referred to in the Contract Documents by days, it shall be computed as calendar days, independent of weekends, non-working time, or holidays. General Should Town of Estes Park, the Owner’s representative or the Contractor suffer injury or damage to person or property because of any error, omission or act of the other party or of any of the other party's employees or agents or others for whose acts the other party is legally liable, claim shall be made in writing to the other party within a reasonable time of the first observance of such injury or damage. Duties and Obligations The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto, and, in particular but without limitation, the warranties, guarantees and obligations imposed upon the Contractor and all of the rights and remedies available to Town of Estes Park and the Owner’s representative thereunder, shall be in addition to, and shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by law or contract, by special warranty or guarantee or by other provisions of the Contract Documents, and the provisions of this paragraph shall be as effective as if repeated specifically in the Contract Documents in connection with each particular duty, obligation, right and remedy to which they apply. All representations, warranties and guarantees made in the Contract Documents shall survive final payment and termination or Completion of the Project. Titles and Headings The titles and headings used in the General Conditions are for guidance and convenience and are not intended to control over the specific language contained in the body of the paragraphs in the event a conflict, error or discrepancy occurs. Further, titles and headings shall not limit the scope of an article or paragraph. END OF SECTION SECTION 008200 SUPPLEMENTARY CONDITIONS ARTICLE 1 - General Work to be completed under this section consists of furnishing all labor, materials, equipment, accessories, and performing all operations to complete the project work in accordance with the Drawings and Specifications. All work shall be completed in accordance with these Specifications. The Contractor is required to visit the site to carefully examine the proposed work. The Contractor shall also thoroughly review the Drawings and Specifications. He shall satisfy himself as to the character, quality, and quantities of work to be performed, materials to be furnished, and as to the requirements of these specifications. The Contractor’s bid shall be for all work required to complete the project in place. The Owner will schedule a Pre-Construction meeting with the Contractor, Engineer, Architect and any other persons deemed necessary by the Owner. UTILITY VERIFICATION 1.1 The locations of utilities shown on the drawings are approximate. It is specifically the Contractor’s responsibility to call for locates and field locate all utilities that may conflict with this project as to both line and grade (this includes, but is not limited to, water lines, sewer lines, storm sewer lines, manholes, water valve boxes, survey monuments, gas, electric, telephone, cable TV, etc.). The Contractor shall verify the location and depth of all tie-in points and utilities potentially affected by the work prior to beginning construction. This shall include obtaining field location marking from designated utility locating services. Any deviations from the drawings shall be reported immediately to the Owner’s Representative. The Contractor shall understand that there are buried utilities that may require private locates, such as electrical lines for street lighting, irrigation, etc. Contractors will be responsible for identifying areas that they will be working during progress meetings for the purpose of coordinating any and all conflicts. In addition to coordinating during meetings, contractors will be provided with contact numbers for all trades, which must be contacted prior to performing any excavations in an area. This is over and above standard utility locating services. Contractors will be asked to locate their buried lines for other trades, to prevent conflicts or damage. All contractors shall comply with these requests. The Contractor shall be responsible for the repair of any damage to utilities, electrical lines, etc. that have been properly located by the designated utility locating service or to utilities, for which the Contractor has not obtained the proper field location marking. Protection of Existing Utilities: Any information concerning underground utilities shown on the Drawings is intended to be merely an aid to the Contractor. The accuracy of information furnished with respect to underground utilities is not guaranteed and the Contractor must independently verify any such information. The Contractor shall notify all utility companies or privately owned organizations who may have installations in the area where the work is to be performed and solicit their aid in locating utilities including, but not limited to, water, sanitary and storm sewer, gas or other fuel, electrical, telephone, communication, cable television and other installations. All utilities encountered must be kept in operation by the Contractor and must be protected and/or repaired at his own expense. The Contractor shall inform the Owner’s Representative of existing utility installations, which need relocation other than those, identified in the project construction documents. If the Contractor requests that utility companies relocate their utilities for his convenience in construction of any portion of the work, the cost of such shall be at the Contractor’s expense. The Contractor shall determine the actual location of all existing utilities prior to starting any work that may cause damage to such utilities. The Contractor shall be liable for all damages done to existing utilities in the performance of his work. All work required for the relocation of existing utilities, as noted on the drawings, shall be completed by the owner of the utility. The Contractor shall be responsible for coordination with these utility owners and providing them with the required information to move the utilities as required so that they do not interfere with the final constructed improvement, 30 working days or more prior to performing any work in the affected area of work. CONTROL OF WORK In case of any discrepancies in any of the Plans, Specifications, Supplemental Specifications, Special Provisions, and Technical Specifications, the order or precedence is as follows: Change Orders Addenda Town of Estes Park Master Agreement Construction Agreement and Bid Documents Supplementary Conditions General Conditions Estes Valley Standards and Specifications Larimer County Standards and Specifications General Requirements (Division 01) Technical Specifications Construction Plans and Details MATERIALS TESTING The Contractor shall give the Owner’s Representative 48 hours notice before placing concrete or fill so that the Owner’s Representative may arrange for material tests. The Owner’s Representative reserves the right to reject any requests for placing concrete or fill with less than 48 hours notice. The Contractor agrees to pay any minimum call-out charges or standby time from the tester due to his failure to pour, pave, or fill on schedule for any reason except by the action of the Owner’s Representative. The Owner shall pay for all material tests taken with the exception of retesting. CONSTRUCTION SURVEYING The Contractor will provide construction surveying to assist in layout and to establish grades for the project. The Contractor shall give the survey personnel a minimum of 48 hours notice prior to needing survey staking. The Contractor shall be responsible for transferring the information from the construction stakes to any necessary forms and for constructing in accordance with the information on the stakes. The Contractor shall be responsible for the preservation of all stakes and survey points. Costs for restaking areas not preserved by the Contractor shall be the Contractor’s responsibility and paid for according to the General Conditions. SUPERVISION AT THE WORK SITE The Contractor shall assign a project manager or superintendent that can be reached during 7:00 am until 5:00 pm Monday through Friday. This person shall act as an agent to the Contractor and therefore be authorized to make decisions which impact the schedule of the project. Contact typically will be by phone; however e-mail, text messaging, and physical presence at the job site will also be means of contact. This agent shall be physically on site daily. Town of Estes Park and the Owner’s Representatives shall know and understand this person’s schedule in order to ensure issues can be resolved quickly and efficiently, as they develop. The Contractor shall assign an employee to be responsible for all aspects of this project after normal working hours and over weekends in case of an emergency or loss of utility service. Telephone numbers, including pager and mobile phone, for this individual shall be submitted to the Project Manager during the pre-construction meeting. A call to any one of these numbers shall constitute notice by the Owner. The Contractor shall be responsible for remedying all aspects of the work that created the emergency or loss of utility service and respond to notice of the emergency or loss of utility service within 2 hours. If the Contractor does not respond within 2 hours, the Contractor shall be responsible for any and all costs incurred by the Owner including, but not limited to, deployment of public safety personnel and any labor and materials required to remedy the emergency or loss of utility service. CONDUCT AT THE WORK SITE The Contractor’s employees will be expected to maintain a civil decorum throughout the term of this contract. Any workers who fail to act in a professional and workmanlike manner toward the Project Manager, other project representatives or citizens shall be IMMEDIATELY and PERMANENTLY removed from the job site by the Contractor upon direction from the Project Manager. If the Contractor fails to heed the Owner’s order in such an instance, the Owner, at its sole discretion, may immediately terminate this contract and offer it to the next most responsive bidder. The Contractor is expected to have and abide by an established safety program for all persons present in active construction areas. This will include, but is not limited to wearing hard hats and proper footwear. Town of Estes Park has additional requirements which must be adhered to. SUBSTITUTES AND “OR-EQUAL” ITEMS Whenever a material or article is specified or described by using the name of a proprietary product or the name of a particular manufacturer or vendor, the specified item mentioned shall be understood as establishing the type, function, and quality desired. Other manufacturers’ products may be accepted at the Owner’s sole discretion provided sufficient information is submitted to allow the Owner to determine that the products proposed are equivalent to those named. Such items shall be submitted for review by the procedure set forth in the submittal sections. CONTRACTOR’S GUARANTEE The Contractor’s guarantee shall continue for a period of one year after the date of substantial completion. DUST CONTROL The Contractor shall use measures to prevent and control dust within the area affected by the project. No additional compensation will be paid to the Contractor for general dust control. The Contractor shall clean off any soil, dirt, or debris tracked onto any adjacent streets. When notified by the Owner that the adjacent streets require cleaning, the Contractor shall clean the streets within 24 hours of such notification, or the Owner shall arrange to have the streets cleaned and shall deduct the cost of such cleaning from the Contractor’s payments. STAGING AREAS The Contractor’s staging area for material stockpiling, office trailers, and parking for the public may be within the project limits shown on the plans. A construction trailer is not required, but may be used. The location of the trailer shall be approved by the Owner. The construction staging area shall be cleaned and restored to its original condition at the completion of the Contract. No separate payment will be made for the construction staging area. All work required to restore the staging area to the original condition is not a separate pay item, but shall be considered in the prices paid for the various contract items of other work. The Contractor shall construct temporary fencing around the staging areas at the direction of the Owner’s Representative and shall remain for the duration of the project. Payment shall be included in the work for which temporary fencing is appurtenant. MATERIAL TICKETS AND WEIGHT TICKETS The Contractor shall collect and furnish the Owner’s Representative with Weight Tickets for materials on a weekly basis. The same applies for concrete placed each day, whereby the Owner’s Representative shall be furnished with copies of each batch ticket for materials placed each day and identify as to where the particular load of concrete was placed. Failure to comply with this submittal may impede payment of supplied materials. EROSION AND SEDIMENT CONTROL DURING CONSTRUCTION The Contractor will be expected to comply with and follow any and all standards established for the Town of Estes Park, Larimer Country, regulatory agencies, and the Storm Water Management Plan. Town of Estes Park employs inspector to ensure compliance. Contractors will be expected to follow directives issued by such individuals, immediately. Non-compliance with erosion control items resulting in lost time for the project will be charged to the contractor responsible for creating the unsatisfactory condition. The contractor shall include in the bid, and is expected to maintain, manage, and keep clean all erosion control measures currently in place. The contractor shall include in their bid, all costs required to implement erosion control measures where they are non-existent or additional measures are required as a direct result of their work. The contractor is expected to repair any damages to erosion control devices, or clean up sediment within twenty four hours following the event which created the damages. The Contractor shall use Best Management Practices (BMPs) for erosion control as outlined in Volume 3 of the Urban Drainage and Flood Control District’s Drainage Criteria Manual. Some BMP’s include: Vehicle Tracking Control: This BMP is required at the access point to the construction site. Chute Washout Containment: This BMP requires that a containment area be designated for the washout of cement truck delivery chutes. This containment area is to be bermed so that wash water is totally contained. Water discharged into the containment area is allowed to infiltrate or evaporate. The dried cement waste is removed and properly disposed of. Street Sweeping: This BMP requires that paved surfaces which are adjacent to construction sites be swept in a timely manner when sediment and other materials are tracked or discharged on to them. Either sweeping by hand or use of street sweepers is acceptable. Street sweepers using water while sweeping is preferred in order to minimize dust. Flushing off paved surfaces with water is prohibited. Erosion Blanket: To be used on slopes prone to wash out, or in areas where slopes exceed 4:1 (Horizontal distance: Vertical distance) Straw Waddle: To be used at toes of slopes, or as check dams in areas where water flow is more concentrated. Rock Bags: To be used to intercept sediment before it enters storm water inlets. SUBSURFACE CONDITIONS The Owner and Owner’s Representatives do not claim to know the subsurface conditions of the site. If bidders wish to conduct their own subsurface investigations at the project site, the Owner may afford them the opportunity to do so prior to opening of bids at the bidder’s sole expense. SEQUENCE AND TIMING FOR CONTRACT REVISIONS All non-emergency requests for additional work or revisions to the scope of work shall follow the following sequence. The owner or owner’s representative shall submit to the contractor a request for pricing. The contractor shall submit pricing for the request. The time for this step shall include any requests for additional information or clarifications. This step shall not exceed seven calendar days unless specified in advance in the request for pricing. The owner’s representative and owner will review and evaluate the pricing request. This step shall not exceed seven calendar days unless agreed upon in advance. The contractor will revise and/or resubmit pricing or revise/resubmit the scope of work if the original proposal is not agreeable to the owner. This step shall not exceed seven calendar days unless agree upon in advance. The owner will make a decision to perform the work and issue a document stating that work shall proceed. The fore mentioned steps shall all be performed in a timely manner, but not to exceed seven calendar days with out agreement from the contractor, owner’s representative, and owner. Any agreement shall specify a reasonable time frame for each request. END OF SECTION DIVISION 1 GENERAL REQUIREMENTS SECTION 011100 SUMMARY OF WORK PART 1 - GENERAL 1.01 REQUIREMENTS INCLUDED: A. Title of Work. B. Work by Others and Future Work. C. Contractor Use of Premises. D. Coordination. E. Field Engineering. F. Reference Standards. G. Protection. 1.02 WORK COVERED BY CONTRACT DOCUMENTS: This Contract covers site improvements, for the project titled “Stanley Park Fairgrounds Grading & Sanitary Sewer Improvements”. A. Overlot grading to bring the site with in +/- 0.2 foot from finished grade, except under the finished floors for both buildings where overlot grading shall be -0.92 foot, and where additional shaping is shown on plans, or as required for site features. B. Drainage improvements (such as inlets and pipes). 1.03 WORK BY OTHERS: A. N/A 1.04 CONTRACTOR USE OF PREMISES Coordinate use of premises under direction of Owner's Representative. 1.05 COORDINATION: A. Coordinate work of the various Specification Sections to assure efficient and orderly sequence of construction. Make accommodations for items to be installed later. B. Integrate elements of work; uncover ill-timed, defective, and non-conforming work; and provide samples for testing, as required by Site Work and Technical Specifications, and as requested by the owner or owner’s representative. C. Deficiencies noted shall be repaired in a reasonable time frame, which shall be determined by the Owner’s Representative. 1.06 FIELD ENGINEERING: A. SURVEYS, LINES, AND GRADES 1. Town of Estes Park shall provide all surveys to establish reference points for construction. Contractor shall be responsible for laying out the Work (unless otherwise specified), shall protect and preserve established reference points, and shall make no changes or relocations without the prior written approval of Owner. Contractor shall report to Owners Representative whenever any reference point is located or destroyed or requires relocation before necessary changes in grades or locations. 2. All Work done under this Contract shall be done to the lines, grades, and elevations shown on the Drawings. The Contractor shall keep the Owners Representative informed, a reasonable time in advance, of the times and places at which he wishes to do work in order to ensure proper coordination between trades has been performed. 3. Any Work done without being properly located and established by base lines, offset stakes, benchmarks, or other basic reference points located, established, or checked by the Owners Representative may be ordered removed and replaced at the Contractor's cost and expense. 4. All stakes, benchmarks, and other survey points shall be preserved by the Contractor. B. RECORD DRAWINGS 1. Upon completion of construction, provide one complete record drawings of drawings for the irrigation system, landscape, and all structural elements produced from contractor's notes and cut sheets. 2. At the end of every week, revise a master copy of the construction plans showing work accomplished that week in red ink. As-built copies shall be brought up-to-date at the end of every month and shown to the Owner’s Representative. 3. Upon completion of project, submit for review, prior to final acceptance, final set of as-built drawings to Owner. This set shall be printed at full size. 4. Final record drawings may be submitted in a digital format, compatible with the most current version of AutoCAD. 5. If record drawings are hand written (and satisfactory to the Owner’s Representative) the Owner’s Representative will scan these and distribute electronic copies for recordation. 1.07 REFERENCE STANDARDS: A. For products specified by association or trade standards, comply with requirements of the standard, except when more rigid requirements are specified or are required by applicable codes. B. The date of the standard is that in effect as of the Bid date, or date of Owner-Contractor Agreement when there are no bids, except when a specific date is specified. PART 2 - PRODUCTS Not used. PART 3 - EXECUTION Not used. END OF SECTION SECTION 013100 PROJECT MANAGEMENT AND COORDINATION PART 4 - GENERAL 4.01 REQUIREMENTS INCLUDED A. Pre-construction Conferences. B. Progress Meetings. C. Pre-installation Review. 4.02 RELATED REQUIREMENTS Submittals: Progress Schedules. 4.03 PRECONSTRUCTION CONFERENCE Owner's Representative will administer a pre-construction conference for execution of Owner-Contractor Agreement, exchange of preliminary submittals, clarification of Owner and Contractor responsibilities in use of site, and for review of administrative procedures. 4.04 PROGRESS MEETINGS A. Contractor, Owner, and Owner’s representative shall schedule and administer project meetings and inspections throughout the course of the work on a regular basis and/or at critical intervals. B. Attendance: Job superintendent, major subcontractors and suppliers, and Owner's Representative, as appropriate to agenda topics for each meeting. C. Suggested Agenda: Review progress of work, adjustments to progress schedule, delivery schedules, submittals, maintenance of quality standards, pending changes and substitutions, and other items affecting the Work. D. Field reports will serve as the overriding document in the event of any disputes. E. Owner’s Representative may take meeting notes (or minutes) as needed to document agreements or critical observations during these meetings. With in five working days of the meeting, Owner’s Representative will issue these notes, as a “Field Report”, by e-mail to all participants, or other parties effected by decisions or schedules developed during this meeting. All parties shall review these notes for accuracy and omissions. Any corrections to meeting notes shall be noted with in five business days after receipt of the report. After such time, these notes will be filed as a record of the meeting. 4.05 PRE-INSTALLATION REVIEW A. When required in individual Specification Section, schedule a pre-installation review. Notify Owner's Representative three (3) days in advance. B. Require attendance of entities affected by the Work, job superintendent, and subcontractor performing the installation. 4.06 EROSION CONTROL REVIEW A. The contractor will be expected to perform a weekly walk through with representatives from the Town of Estes Park to inspect all erosion control measures in their limits of work and identify items requiring corrective action. Instructions and guidelines for repairs (to include time required to complete repairs) 4.07 SITE OBSERVATION VISITS A. Provide access to and review information with Owner's Representative during regularly scheduled site visits for progress meetings. B. Information to be reviewed: work in progress, problems or conflicts, material samples, testing, and other items affecting the work. C. Contractor shall attempt to schedule inspections during the regular meeting times, however certain items may be required special trips to avoid delays in production schedules. Contractor shall attempt to schedule these meetings one week in advance, and schedule multiple inspections on single visits. 4.08 PROJECT MANAGEMENT BY THE CONTRACTOR A. On Site Supervision, Management, and Monitoring (During Construction and During Maintenace) B. Communication Expectations 1. The contractor shall provide a written report on a weekly basis outlining the work performed for that week and any observations about the condition of the site that are out of the ordinary. C. General Staff Expectations 1. All staff working on the project shall be easily associated with the company they are employed by. Workers shall have a uniform appearance such as similar shirts, hats, jackets where the company name and logo are visible. All equipment shall be marked in visible locations with the company name and logo. 2. Workers shall not interact with or receive direction from home owners unless requested by the Owner or Owner’s Representative. If approached by home owners or someone not in the chain of command, workers shall politely state they must follow certain guidelines to ensure all communication is documented. 4.09 REPORTING DAMAGE AND AUTHORIZATION FOR REPAIRS When damages occur on the project site the following policies shall apply. A. In cases where required work is covered by the warranty, the contractor shall proceed immediately with repairs since it is not necessary to authorize costs. B. Payment will be based on unit costs supplied in the bid documents. C. In cases where a unit cost does not exist, the contractor will be required to supply a quote to the Owner’s Representative for approval. D. If the nature of the damage requires immediate attention the minimum amount of work required to neutralize the damage shall be performed in the absence of authorization. E. At the end of each month damages will be quantified and entered on the pay application. F. After damages are noticed the contractor shall notify the Owner’s Representative immediately for direction on how to proceed. Notification shall come through e-mail, text message, or phone call. The contractor shall continue to notify the Owner’s Representative until a confirmation received. G. It will be the duty of the Owner’s Representatives to decide the schedule for repairs or if certain tasks shall be performed immediately so that repairs can be completed at a more convenient time. H. If the Owner’s Representative requests a quote to perform repairs, this shall be provided no more than three calendar days following the request. I. All communication regarding repairs shall be documented. If phone calls are exchanged to resolve matters, the Owner’s Representative shall send an e-mail or prepare a report explaining the issue and the corrective actions agreed upon. J. The Owner’s Representative must authorize all repairs. 4.10 MEASUREMENT AND PAYMENTS A. This shall apply to all sections B. The contractor will be required to submit a worksheet with their monthly pay application that itemizes work that was performed that month. C. Quantities will be based on frequency, number, or areas. D. Linear and area measurements will be determined by the Owner’s Representative by actual field measurements or plan measurements. It will be the contractor’s responsibility to verify the accuracy of this information prior to submitting the final version of the pay application for reimbursement. E. Unit pricing shown on the bid schedule will be used for the basis of determining the value of the work performed. F. In cases where unit pricing is not listed on the bid documents for a task, the contractor must obtain authorization to proceed from the Owner’s Representative before performing the work. Authorization will only be granted after receiving a price quote from the contractor. PART 5 - PRODUCTS Not used. PART 6 - EXECUTION Not used. END OF SECTION SECTION 013300 SUBMITTAL PROCESS PART 1 - GENERAL 1.01 REQUIREMENTS INCLUDED: A. Procedures B. Construction Progress Schedules C. Schedule of Values D. Shop Drawings E. Materials List F. Manufacturer's Data G. Field Samples 1.02 PROCEDURES: A. Electronic submittals are acceptable. B. Deliver submittals to the Owner's Representative. C. Submit a minimum of one copy for the Contractor’s records, plus two copies which will be retained by Owner's Representative. D. Identify Project, Contractor, subcontractor, major supplier. Identify pertinent Drawing sheet and detail number, and Specification Section number, as appropriate. Identify deviations from Contract Documents. Provide space for Contractor and Owner's Representative review stamps. E. After Owner's Representative's review of submittal, revise and resubmit as required, identifying changes made since previous submittal. F. Distribute copies of reviewed submittals to concerned persons. Instruct recipients to promptly report any inability to comply with provisions. 1.03 CONSTRUCTION PROGRESS SCHEDULES: A. Provide an electronic copy of the initial progress schedule within 7 days after date of Owner-Contractor Agreement. One copy shall be submitted to the Owner’s representative, the other submitted to the owner. After review by Owner's Representative, revise and resubmit as required. B. Use horizontal bar chart (or Gantt Chart)with separate bar for each major trade or operation, identifying first work day of each week. C. Show projected percentage of completion for each item of Work at each Application for Progress Payment. D. Show submittal dates required for shop drawings, product data, and samples, and product delivery dates, including those furnished by Owner. E. Submit revised schedules on a bi-weekly basis, or as requested by the Owner’s Representative. Identify changes since previous submittal. 1.04 SCHEDULE OF VALUES: A. Submit schedule of values, within bid form. After award of project, the winning bidder shall submit two additional copies of the bid to the Owner's Representative. One copy will be kept by the owner, the other copy will be retained by the owner’s representative. B. Include in each line item a directly proportional amount of Contractor's overheard and profit. C. Revise schedule to list change orders. Submit revised schedule with application for payment. D. Owner or owner’s representative may request all applicable back up information to justify quantities shown on pay applications. Back up may be in the form of invoices, purchase orders, delivery tickets, and visual inspection. E. The installation of this project is unit price type pricing structure, therefore it will not be necessary to verify quantities if the work matches plans, is complete, and functions as described. F. The maintenance portions of this project are similar to a unit price type bid. Quantities may be less than, or exceed the values shown on the supplement to the bid form. Billing will be based on the work performed each month. 1.05 SHOP DRAWINGS: A. When required in individual Specification Section or on Drawings, submit the number of opaque reproductions which Contractor requires, plus one copy which will be retained by Owner's Representative. B. Show products required for proper installation, their relative locations, and critical dimensions. C. Identify deviations from the Contract Documents. 1.06 MATERIALS LIST: When required in individual Specification Section, submit a list of materials included in the work of that section. Identify manufacturer, trade name, and model name, as applicable. Submit within 14 days after date of Owner-Contractor Agreement. 1.07 MANUFACTURER'S DATA: When required in individual Specification Section or on Drawings, submit manufacturer's data for delivery, storage, assembly, installation, start-up, adjusting, and finishing. 1.08 FIELD SAMPLES: Provide field samples of finishes at Project site as required by individual Specification Section. Install sample complete and finished. Acceptable samples in place may be retained in completed Work. 1.09 MOCK UPS A. Where required by individual specification sections, the contractor shall coordinate all mock ups (or test panels) with owner’s representative for review. Mock ups must receive approval prior to commencing activity. B. All masonry work will require approval of a test area. PART 2 - PRODUCTS Not used. PART 3 - EXECUTION Not used. END OF SECTION SECTION 015000 TEMPORARY FACILITIES AND CONTROLS PART 1 - GENERAL 1.01 REQUIREMENTS INCLUDED: A. Electricity. B. Water. 1.02 STAGING AREA REQUIREMENTS The contractor’s staging area shall contain the following items A. Fencing The perimeter of the staging area or portion of the staging area may be fenced. A locked gate or access point is recommended. B. Material storage 1. A sufficient amount of area in the staging area shall be allocated for material stock piles such as crusher fines. 2. Any other materials the contractor chooses to store in the stage area shall be kept in a neat and organized fashion. 3. The contractor may elect to secure materials in containers to protect from theft. The Owner is not responsible for theft or vandalism. 4. Stock piled materials shall be stored in such a ways as to comply with the Storm Water Management Program. C. Equipment storage 1. The contractor may store and maintain equipment in their staging area. 2. Fuel containers may not be stored in the staging area. 3. Equipment stored in the staging area shall be kept in a neat and organized fashion. D. Bathroom facilities 1. At a minimum one port-a-let shall be provided for employees. 2. Port-a-lets shall be secured in such a fashion as to prevent accidental tip over or tip over from wind. E. Trash dumpster 1. A dumpster shall be provided in the staging area for construction debris and other trash generated by normal operations on the site. 2. This container must be emptied regularly and never be allowed to over flow. 3. This site is susceptible to high winds, therefore the contractor is urged to empty containers before they have reached their maximum capacity. 1.03 ELECTRICITY: If required the contractor will be responsible for obtaining all materials and equipment to hook up to connection point. If the contractor elects to use a generator in their storage area it may only be operated during normal working hours as outlined in the General Conditions to the contract. 1.04 WATER: Water is available through existing water facility at the Fairgrounds. PART 2 - PRODUCTS Not used. PART 3 - EXECUTION Not used. END OF SECTION SECTION 016600 PRODUCT STORAGE AND HANDLING PART 1 - GENERAL 1.01 REQUIREMENTS INCLUDED A. Products. B. Transportation and Handling. C. Storage and Protection. D. Product Options. E. Substitutions. 1.02 RELATED DOCUMENTS Submittals: Materials list. 1.03 PRODUCTS A. Products include material, equipment, and systems. B. Components required in quantity shall be interchangeable. Should these components be exposed to view, purchase the quantity required for the Work from a single manufacturer. 1.04 TRANSPORTATION AND HANDLING A. Transport products by method to avoid product damage; deliver in dry, undamaged condition in manufacturer's unopened packaging. B. Provide equipment and personnel to handle products by methods to prevent soiling or damage. C. Promptly inspect shipments to assure that products comply with requirements, quantities are correct, and products are undamaged. 1.05 STORAGE AND PROTECTION A. Store products in accordance with manufacturer's instructions, with seals and labels intact and legible. Store sensitive products in weather tight enclosures. B. Arrange storage to provide access for inspection. Periodically inspect to assure products are undamaged and required storage conditions are met. 1.06 PRODUCT OPTIONS A. Products specified by Reference Standards or by Description Only: Provide any product meeting those standards. B. Products specified by Naming One or Several Manufacturers: Provide products of named manufacturers meeting specifications. No substitutions allowed without prior approval. PART 2 - PRODUCTS Not used. PART 3 - EXECUTION Not used. END OF SECTION DIVISION 2 GENERAL REQUIREMENTS SECTION 021110 CLEARING & GRUBBING PART 1 – GENERAL 1.01 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section. 2.01 SUMMARY A. Section Includes: 1. Removal and Salvaging of selected site elements. 2. Removal and Disposal of selected site eleme nts. 3. Tree Protection 4. Tree Removal 5. Securing the Site and Staging Areas 6. Removal and Stockpiling of Topsoil B. Related Requireme nts: 1. General Provisions 2. Special Provisions 3. Section 022100 “Earth M oving.” C. Definitions 1. Remove and Dispose: Completely remove ite ms from existing construction including all pavement, bases, and accessories, and legally dispose of them off-site unless indicated to be removed and salvaged or removed and reinstalled. 2. Remove and Salvage: Carefully detach from existing construction, in a manner to prevent damage, and deliver to Owner ready for reuse. 3. Remove and Reinsta ll: Detach items from existing construction, prepare for reuse, and reinstall where indicated. 4. Existing to Remain: Existing items of construction that are not to be permanently removed and that are not otherwise indicated to be removed, removed and salvaged, or removed and reinstalled. D. Materials Ownership 1. Salvaged items become property of the Owner. 2. Demolition waste becomes property of Contractor. 3. Historic items, relics, antiques, and similar objects including, but not limited to, cornerstones and their contents, commemorative plaques and table ts, and other items of interest or value to Owner that may be uncovered during demolition remain the property of Owner. 4. Carefully salvage in a manner to prevent damage and promptly return to Owner. 3.01 PREINSTALLATION MEETINGS A. Predemolition Conference: Conduct conference with the Owner’s Representative at the project site. 1. Inspect and discuss condition of construction to be selectively demolished. 2. Review and finalize selective demolition sche dule and verify availability of materials, demolition personnel, equipment, and facilities needed to make progress and avoid delays. 3. Review require ments of work performed by other trades that rely on substrates 4. exposed by selective demolition opera tions. 5. Review areas where existing construction is to remain and requires protection. 4.01 FIELD CONDITIONS A. Notify OWNER of discrepancies between existing conditions and Drawings before proceeding with selective demolition. 5.01 HAZARDOUS MATERIALS: It is not expected that hazardous materials w ill be encountered in the W ork. A. If suspected hazardous material are encountered, do not disturb; immediately notify OWNER. Owner w ill remove hazardous materials under a separate contract. B. Storage or sale of removed items or materials is not permitted. C. Irrigation: meet on site with the Town of Estes Park Owner’s Representative prior to beginning work to determine the limits of impacts to existing landscape irrigation and the schedule for shut off, removal, repair, and re-starting the irrigation system. Coordinate hand watering by the contractor during the shut off period. 6.01 UTILITY SERVICE : M aintain existing utilitie s and protect them against damage during selective demolition ope rations. A. Maintain fire-protection facilities in service during selective demolition operations. PART 2 - PRODUCTS 1.01 PERFORMANCE REQUIREMENTS A. Regulatory Require ments: Comply with governing EPA notification regulations before beginning se lective demolition. Comply with hauling and disposal regulations of authorities having jurisdiction. B. Standards: Comply with ANSI/ASSE A10.6 and NFPA 241. 2.01 TREE PROTECTION FENCE 1. Provide 4-foot high orange PVC netting supporte d on 6-foot long steel drive stakes driven 2 feet into existing grade. 2. Place stakes 6 feet on center. PART 3 - EXECUTION 3.01 GENERAL 1. The scope of work of this section will be agreed to in collaboration with the Owner’s Representative. Care w ill be taken to minimize disturbance when perform ing the work of this contract. Contractor will be responsible for re- working any disturbed area outside of the Limits of W ork shown on the Drawings, to bring it back to its original condition at the Con- tractor’s expense. 2. Prior to beginning work, notify appropriate authorities and confirm that all underground utilities within the proposed work zone have been located and marked. 4.01 TREE PROTECTION FENCING 1. For all existing trees within 10’ of proposed work limits: install tree protection fencing in a closed circle or rectangle at least 6 feet from the trunk. No work, material storage or access of any kind will be allowed inside the tree protection fencing. Maintain fencing in place throughout length of construction period and as directed by the Owner’s Representative. After completion of construction, take down fencing and remove from the site. 2. Do not damage trees to re main by burning, pumping water, cutting roots or bra nches, or by any other means. No trees to be saved w ill be used for crane stays, guys or other fas- te nings. Vehicles will not be allowed within 10 feet of trees and construction materials w ill not be stored beneath trees to be save d. 3. The Contractor w ill be liable for all damage and/or disturbance to existing trees and shrubs not otherwise designate d for removal. Actual charges for damage to plants w ill be in accordance with the schedules defined herein, with assessed charges to be deducted from sums pa yable under the Construction Contract. 1. Damage which, in the Owner’s Representative’s opinion, can be remedied by corrective maintenance will be repaired immediately. 4. Trees under 4 inches in caliper which are damaged irreparably will be replaced with new trees of the same size and type at no cost to the Owner. 5. Trees over 4 inches in caliper which are damaged irreparably w ill be paid for by assessing the Contractor's account at a minimum value of one hundred and fifty dollars ($150.00) per caliper inch, or greater in accordance with the "Guide for Establishing Values of Trees and Other Plants" published by Intl Society of Arboriculture. 5.01 REMOVAL AND SALVAGING A. All items to be removed and salvaged will be removed with care, stockpiled in an offsite location within the same municipality approved by the Owner’s Representative, and salvaged for reuse on this project or saved for reuse on another project a directed by the Owner. Contractor will not damage salvaged items, any damage w ill be re paired at the Contractor’s expe nse. 6.01 REMOVAL AND DISPO SAL A. For all items to be removed and disposed: 1. Confirm that all permits are in place for all removals. 2. Coordinate utility work with the utility authority. Do not perform any utility work without written approval of the utility authority. 3. Remove all items completely including any footings, foundations or appurtenances. 4. Fill any hole(s) created by the removal to with recommendations of the applicable geotechnical study. B. Concrete Pavement Removal 1. Confirm that all traffic control measures are in place and coordinate scheduling with Owner’s Representative. 2. Sawcut and remove concrete paving in the locations shown on Drawings. 3. Do not damage existing concrete curbing, sidewalk pavement, roadway pavement, drainage structures, or other utilities to remain. Any ite ms damaged by the work of this item w ill be repaired at the Contractor’s expense. 4. Legally dispose of concrete pavement off site. C. Tree Removal 1. Fell trees in such a way as to not injure nearby trees, shrubs, buildings, utility wires, or other objects. 2. Tree removal will include the felling, cutting, and satisfactory disposal of all trees, stumps and vegetative debris produced through the clearing operations. 3. Completely remove tree stumps. D. Stripping and stockpiling existing topsoil 1. Stripping and Stockpiling of Topsoil: Prior to starting general excavation, all natural topsoil w ill be stripped from areas to be re- graded and re-surfaced and w ill be stockpiled in locations approved by the Owner’s Representative for later reuse on- site. Topsoil stockpiled will be free from trash, brush, stones over 1 inch in diameter and other extraneous matter. 2. W ork will include the excavation, screening to remove plants, rocks and debris, and stockpiling of existing topsoil to the depth determined by inspection in the field PART 4: COMPENSATION 1.01 MEASURMENT A. All work shown on the Plans is included in this item. Clearing & Grubbing includes, but is not limited to sawcutting pavement; tree protection and fencing; rem oval and stock piling topsoil; save and protection items; remove and salvage items; remove and dis- pose items; security fencing and gates; capping wells and adjusting utilities to grade; grinding tree stum ps; transporting and storing salvaged items as directed by the Town and all other work necessary to prepare the site for the work of this contract. B. Separate items of work w ill not be measure d but are incidental to the Clearing & Grubbing item. W ork under this item will be measured according to the contract unit price as follows: C. CLEARING & GRUBBING LUMP SUM 2.01 BASIS OF PAYMENT A. Payment for CLEARING & GRUBBING will constitute full compensation for complete compliance with requirements of this item, including all labor, equipment, materials, tools, incidental work, and construction me thods. END SECTION SECTION 022100 EARTH M OVING PART 1 - GENERAL 1.01 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section. B. SUMMARY Section Includes: 1. Excavating, backfilling, and preparing subgrades and base courses for slabs on grade, pavements, structures, curbs, and foundations. C. Related Sections: 2.01 UNIT PRICES A. W ork of this Section is affected by unit prices for earth moving specified in Part 4. 3.01 DEFINITIONS A. Back fill: Soil mate rial or controlled low-strength material used to fill an excavation. B. Initial Backfill: Backfill placed beside and over pipe in a trench, including haunches to support sides of pipe. 1. Final Backfill: Backfill place d over initial backfill to fill a trench. C. Base Course: Aggregate layer place d between the subbase course and hot- mix asphalt paving. D. Bedding Course: Aggregate layer place d over the excavated subgrade in a trench before laying pipe. E. Borrow Soil: Satisfactory soil imported from off-site for use as fill or backfill. F. Drainage Course: Aggregate layer supporting the slab-on-grade that also minim izes upward capillary flow of pore water. G. Excavation: Removal of material encountered above subgrade elevations and to lines and dimensions indicated. 1. Authorize d Additional Exca vation: Excava tion below subgrade elevations or beyond indicate d lines and dimensions as directed by Owner. Authorize d additional exca vation and repla ceme nt material w ill be paid for according to Contract provisions for unit prices. 2. Bulk Excavation: Exca vation more than 10 feet in width and more than 20 feet in length 3. Unauthorized Exca vation: Excava tion belo w subgrade elevations or beyond indicated lines and dimensions without direction by Landscape Architect. Unauthorize d exca vation, as well as remedial work will be without additional compensation. H. Fill: Soil materials used to raise existing grades. I. Structures: Buildings, footings, foundations, re taining walls, slabs, tanks, curbs, mechanical and electrical appurtenances, or other man-made stationary feature s constructed above or below the ground surface. J. Subbase Course: Aggregate layer placed between the subgrade and base course for hot- mix asphalt pavement, or aggregate layer placed between the subgrade and a cement concrete pavement or a cement concrete or hot-mix asphalt walk. K. Subgrade: Uppermost surface of an excavation or the top surface of a fill or backfill immediately below subbase, drainage fill, drainage course, or topsoil ma terials. L. Utilities: On-site underground pipes, conduits, ducts, and cables, as well as underground services within buildings 4.01 SCOPE A. The work of this Section consists of all earthwork and related items as indicated on the drawings and/or as specified herein and includes the following: 1. Excavation, filling and grading. 2. Providing, placing, and compacting fill materials. 3. Stockpiling topsoil for reuse. 4. Erosion and sedimenta tion control. B. All work w ill also include the preserva tion from injury or defacement of all vegetation and objects designated to remain as shown on the Drawings or as directed by the Owner’s Repre sentative. 5.01 STANDARDS AND DEFINITIONS: The following standard(s) as referenced herein are applicable in their entirety to work of this Section. A. ASTM: American Society for Testing and Materials. B. AASHTO: American Association of State Highway and Transportation Officials. C. CDOT: Colorado Department of Transportation Standard Specifications D. Larimer County, Colorado Standards and Specifications. E. Upper Thompson Sanitation District Standards and Specifications. 6.01 EXAMINATION OF SITE AND DOCUMENTS A. Inspect the site prior to beginning work and request clarification regarding the disposition of any conditions that are not shown on the Drawings. 7.01 STRUCTURAL SOILS A. This structural soils section will apply to all areas supporting concrete footings and foundations. B. The owner w ill employ a Geotechnical Engineer to observe all excava tions & subgrade at all areas that are to receive footings. The contractor will provide suffic ient notice to the Geotechnical Engineer of the schedule for performing earthwork. C. The contractor w ill remove any areas of debris-filled, loose, soft, or otherwise objection- able soil, as determined by the Geotechnical Engineer that is not suitable to uniformly support the footings. The Ge otechnical Engineer will approve any require d fill soil and compaction limits. D. The Geote chnical Engineer will perform all testing and inspection necessary at footing excavations to verif y that the allowable soil bearing capacity meets or exceeds the capacity assumed during design. If the soil cannot meet the assumed soil bearing, the Geotechnical Engineer w ill make a recommendation of the actual allowable soil bearing capacity to the Owner and the contractor w ill not proceed with work in that area, as re-design of the footing may be required. 8.01 SAMPLES AND SUBMITTALS A. Provide a certification that the contractor will comply with the terms and conditions of the general National Pollutant Discharge Elimination System (NPDES) permit. B. Common Borrow, Structural Fill (Aggregate), Crusher Fines, and Asphalt Screenings: provide certified test results with complete sieve analysis for each items as well as a complete description of materials. C. The Geotechnical Engineer will submit written inspection and testing reports to the Owner noting the tests performed, inspections completed, and conclusions regarding the acceptability of the work. 9.01 PERMITS, CODES, AND SAFETY REQUIREMENTS A. Comply with all rules, regulations, laws and ordinances of the City and State, and all other authorities having jurisdiction over the project site. All labor, materials, equipment and services necessary to make the work comply with such requirements will be provided by the Contractor B. Comply with the provisions of the Manual for Accident Prevention in Construction of the Associated General Contractors of America, Inc., and the requirements of the Occupational Safety and Health Administration, United States Department of Labor C. Acquire all permits and licenses required to complete work specified herein and shown on the Drawings. D. Do not close or obstruct any street, sidewalk, or passageway without permission from the Owner’s Representative. 10.01 LAYOUT AND GRADES A. The Contractor will pay for survey and layout work required for construction as part of the cost of each Earthwork Item. Complete Survey W ork at least 48 hours before scheduled start of construction. Ensure that lines and grades have been established by the Owner’s Representative’s surveyor prior to beginning work. B. The words "finished grade" as used herein will mean final grade elevations indicated on the Drawings. Project site areas will be given uniform slope between points for which finished grades are indicated or between such points and existing established grades except at the top and toe of slopes where curving, smooth and continuous slopes will be established. 11.01 PROTECTION OF EXISTING CONDITIONS A. All rules and regulations governing the respective utilities will be observed during the execution of the work under this Section. All work will be executed in such a manner as to prevent any damage to existing buildings, streets, curbs, paving, service utility lines, structures and adjoining property. B. Locate and mark underground utilities to remain in service before beginning work. C. Protect all existing utilities to remain during operations. Do not interrupt existing utilities except when authorized in writing by authorities having jurisdiction. PART 2: PRODUCTS 2.02 MATERIALS A. General A. Fill materials will conform to the following material descriptions. AASHTO T11, T27 and AASHTO M145 will determine gradation requirements. 3.02 COMMON BORROW A. Well-graded, natural inorganic soil from a local source. B. No organic, weak, compressible, or frozen materials. C. Of a consistency and texture that can be easily placed to form embankments and compacted to the specified densities D. Containing no highly plastic clays and free from all materials subject to decay, decomposition, or dissolution and free from cinders or other materials which will corrode piping or other metal. E. A dry maximum density of not less than 100 lbs. per cubic foot. 4.02 AGGREGATE A. Class VI Aggregate Base Course in compliance with CDOT Section 304 Aggregate Base Course and Section 700 Materials Details, paragraph 703.03 Aggregate for Bases. 5.02 TOPSOIL A. N/A 6.02 GEOTEXTILE FABRIC A. Geotextile Filter Fabric soil separator: M irifi 140N nonwoven geotextile filter fabric or approved equal. 7.02 EROSION AND SEDIMENTATION CONTROL MATERIALS A. Straw bales will be wire or nylon bound bales of straw. Provide two inch by two inch (2" x 2") wood stakes or steel reinforcing bars of minimum No. 4 size to secure bales. B. Siltation fence will consist of four foot (4') high wood lath snow fence, filter fabric and support stakes. C. Filter fabric material will be Mirafi 100X by Mirafi, Inc., Charlotte, NC or approved equal. D. Provide six foot (6') long stamped metal drive stakes to support fence and heavy nylon cord to secure filter fabric. 8.02 STRUCTURAL FILL A. Structural Fill will be as recommended by the Geotechnical Engineer and as follows: 1. Non e xpansive material free of organic matter and debris similar to the on-site soils or imported structural fill, such as a 1/2-inch minus, CDOT Class 7 Aggregate Road Base, conforming to the following: 2. G radation: 1” – 100% passing (percent finer by weight ASTM C136), No. 8 Sieve – 20-85% passing, and No. 200 Sieve – 20% (max) Liquid Limit: 35 (max), Plasticity Index: 15 (max), R- Value: 50 (min) PART 3: EXECUTION 1.03 GRADES AND ELEVATIONS A. The Drawings indicate alignments, grade elevations and invert elevations. Establish the lines and grades in conformity with the Drawings. The Engineer, however, will make such adjustments in the field as are found necessary in order to avoid interference with any special conditions encountered. B. Project areas will be given uniform slopes between points for which finished grades are indicated or between such points and existing established grades. All lawns and planting areas will slope at a minimum of 2%. Round the tops and toes of all slopes as directed by Owner’s Representative. Notify Owner’s representative of any conditions are encountered that will not allow adequate surface slope and request direction before proceeding. C. Coordinate with the Owner’s representative so that suitable grade stakes are located and maintained until finish grade is accepted. Maintain sufficient reference points at all times during construction to properly perform the contract installation. D. Base materials in areas to be paved will be installed with the same surface slope as proposed finished grade. 2.03 EXCAVATION A. Excavation will be sequenced to ensure the most efficient reuse of excavated materials on site. Suitable materials will be used or stockpiled for later use in backfill and subgrade preparation. Unsuitable excavated materials will be removed from the site and legally disposed. B. Excavate all materials to the elevations, dimensions and form as shown on the Drawings. C. Excavate to elevations indicated or required, as will allow footings and pavement to rest on firm, undisturbed earth or rock, free of loose materials. D. Poorly draining soils and soils that cannot be compacted to specified densities will be removed from the site. E. Any excess excavation which has been carried, through error, beyond specified depths or dimensions will be backfilled with common borrow by the Contractor at no additional expense. F. In general, machine excavation will be permitted with the exception of work in the vicinity of existing utilities or within the drip line of existing trees to remain, which will be hand work. 1. Comply with local safety regulations and with provisions of "Accident Prevention in 2. Construction" published by the Associated General Contractors of America, Inc. G. W hen excavating in close proximity to buildings, walks, structures, and utilities take precautions to protect them by sheeting, shoring, and/or building surface drainage ditches to divert storm water away from the area of excavation. 3.03 FILLING, BACKFILLING AND COMPACTION A. Placing Fills and Compacting: 1. All areas to be filled or backfilled, as shown on Drawings, will be free of, refuse, compressible or decayable materials and standing water. Do not place fill when fill materials or material below it are frozen. No fill materials containing ice or frozen lumps will be used. 2. Inert construction debris such as concrete and asphalt fragments will not be allowed . 3. Compacted subgrade will be the graded surface prior to any fills. Rough grade will be the top surface of subgrade ready to receive topsoil or paving. B. At the completion of excavation and before placing any fills, compact Subgrades that are determined to be unconsolidated, to the same compaction levels required for placed fills as required hereinafter. 1. Do not place fill that is too wet or too dry to be compacted to the required density. C. De-water or add water as required to comply with specifications. D. Fill will be placed as recommended in the geotechnical report. Required percentages of maximum dry densities shall conform to recommendations in the geotechnical report. E. Backfilling trenches will comply with the requirements of Section 022100 Earth Moving. 4.03 ROUGH GRADING A. Rough grading will include the shaping, trimming, rolling, and refinishing of all surfaces of the subbase and the preparation of grades as shown on the Drawings. Traffic of men and equipment across soil subgrade areas will be prohibited following excavation to the required lines and grades. B. If, during the progress of the W ork, any pipe, drain or other construction is damaged due to operations under this Contract, the Contractor will repair all damage at no additional cost to the Owner and restore damaged areas to their original conditions. C. Do all other cutting, filling and grading to the lines and grades indicated on the Drawings. Grade evenly to within the dimensions required for grades shown on Drawings and as specified herein. No stones larger than 3 inches in largest dimension will be placed in upper 6 inches of fill. Fill will be left in a compacted state at the end of the workday and sloped to drain. D. The Contractor will bring all areas to grades as shown on the Drawings and in the details. E. W herever streets, lawns, or sidewalks or other items contained within or outside the Limit of Contract lines have been excavated in fulfilling the work required under this Contract, the Contractor will furnish and install all materials necessary to bring finish surfaces level with the existing adjacent surfaces. All work will be installed to match the existing conditions. F. Placed fill materials, which become disturbed, will be re-graded and re-compacted. Fill materials, which become contaminated, will be removed and replaced. 5.03 STOCKPILING TOPSOIL A. Install tree protection fencing and confirm the limits of topsoil excavation with the Owner’s Representative. B. Excavate topsoil to the agreed depth and screen to remove stones, sod, plants, and debris. C. Stockpile topsoil in the approved location. 6.03 EROSION AND SEDIMENTATION CONTROL A. The Contractor will provide suitable and adequate means of temporary protection during construction, to prevent erosion, siltation and sedimentation of streets, sidewalks, drains, and properties. This work will be accomplished adjacent to grading, soil preparation, and excavation work, and in the location of stockpiles of soil. Contractor will comply with the requirements of the Colorado Department of Natural Resources. B. Means of protection will be as required to provide continuous erosion and sedimentation control protection throughout the construction period. Provide Filter Tube protection at all manholes and storm sewer catch basins and intakes. Provide Silt fences at the base of all slopes, along curbs and at regular intervals in all drainage swales. Installation of Filter Tubes, Hay Bales, and Silt Fences as required. C. Maintain records of construction activities including dates for all construction activities. Prepare erosion control inspection reports summarizing measures in place, areas inspected, observed conditions, and changes necessary to meet state and federal requirements. D. Report any “Hazardous Conditions” to the Colorado Department of Natural Resources and sheriff’s office not less than six hours after the onset of such a condition. 7.03 CLEANUP A. At the end of all excavation, filling and grading operations and before acceptance of the work, the Contractor will remove all debris, rubbish, etc., from the site. The premises will be left clean and presentable to the Owner's satisfaction. PART 4: COMPENSATION 1.04 MEASUREMENT A. W ork under each item will be measured or paid under the following items: 1. UNCLASSIFIED EXCAVATION CUBIC YARD 2. ROCK EXCAVATION CUBIC YARD 3. EMBANKMENT CUBIC YARD 4. STRUCTURAL BACK FILL CLASS 1 CUBIC YARD 5. CDOT CLASS VI AGG REGATE BASE COURSE CUBIC YARD 6. STABILIZED ENTRANCE EACH 7. SILT FENCE LINEAR FT 8. INLET PROTECTION EACH 2.04 Basis of Payment A. Payment for each item w ill be made according to the contract unit price and will constitute full compensa tion for complete compliance with requirements of this item, including all labor, equipment, materials, tools, incidental work, and construction methods. Fill materials w ill be measured and paid as compacted in-place. Subgrade preparation will include excavation and removal of unacceptable materials, scarifying subgrade to 6” depth, and compacting subgrade to 95% SPD. END OF SECTION SECTION 022110 ROUGH GRADING PART 1 – GENERAL 1.01 WORK INCLUDED Remove topsoil and stock pile for later reuse as directed by Owner. Excavate subsoil and stockpile for later reuse. Remove excess from site as directed by owner. Grade and rough contour site. 1.02 RELATED SECTIONS Section 021110 – Clearing & Grubbing Section 022220 – Excavation Section 022230 – Backfilling: Building and site backfilling. Section 022250 – Trenching: Trenching and backfilling for utilities. 1.03 PROJECT RECORD DOCUMENTS A. Submit documents under provisions of Section 017000. B. Accurately record location of utilities remaining, rerouted utilities, new utilities by horizontal dimensions, elevations or inverts and slope gradients. 1.04 PROTECTION A. Protect trees, shrubs, lawns, rock outcropping and other features remaining as portion of final landscaping. B. Protect bench marks, existing structures, fences, roads, sidewalks, paving and curbs. C. Protect above or below grade utilities which are to remain. D. Repair damage done by Contractor’s activities on and off the site. E. All hay bales around jurisdictional line and south and west property lines shall be maintained through the entire construction period. 1.05 REGULATORY REQUIREMENTS A. Conform to permit issued by the Estes Park Department of Public Works. PART 2 – PRODUCTS 2.01 MATERIALS A. Topsoil: Excavated material, graded free of roots, rocks larger than one-half inch, subsoil, debris and large weeds. B. Subsoil: Excavated material, graded free of lumps larger than 3 inches, rocks larger than 2 inches and debris. C. Fill: All material used for embankment shall be clean sand capable of supporting buildings and roadway loads. PART 3 – EXECUTION 3.01 PREPARATION A. Identify required lines, levels, contours and datum. B. Identify known below-grade utilities. Stake and flag locations. C. Identify and flag above grade utilities. D. Maintain and protect existing utilities remaining which pass through work area. E. Notify utility company of proposed construction/excavation activities. F. Upon discovery of unknown utility or concealed conditions, discontinue affected work; notify Engineer. 3.02 TOPSOIL EXCAVATION A. Excavate topsoil from areas to be further excavated, re-landscaped or regarded marked areas entire site and stockpile in area designated on site. B. Remove excess topsoil not being reused from site. Remove from site. C. Stockpile topsoil to depth not exceeding 8 feet. Cover to protect from erosion. 3.03 SUBSOIL EXCAVATION A. Excavate subsoil from areas to be regarded and remove excess subsoil not being reused from site as directed by owner. B. Stockpile subsoil to depth not exceeding 8 feet. C. When excavation through roots is necessary, perform work by hand and cut roots with a sharp axe. 3.04 TOLERANCES A. All grading shall be performed to the lines and grades shown on the plans. B. Grades shall be smooth and uniform between elevations shown. END OF SECTION SECTION 022220 EXCAVATION PART 1 – GENERAL 1.01 SECTION INCLUDES Excavation for building foundations Excavation for shoring Excavation for site structures 1.02 RELATED SECTIONS Section 015000 – Construction Facilities and Temporary Controls: Dewatering excavations and water control Section 022110 – Rough Grading: Topsoil and subsoil removal from site surface Section 022230 – Backfilling Section 022250 – Trenching: Excavation for utility trenches 1.03 FIELD MEASUREMENTS A. Verify that survey benchmark and intended elevations for the Work are as indicated. 1.04 EROSION CONTROL A. Erosion shall be controlled during construction in conformance with Colorado Department of Transportation Specifications. B. Hay bales shall be required to be placed in order to prevent sediment transport across the site, off-site or into existing ditches and/or drainage systems. C. All work shall be in conformance with the permit issued by the Town of Estes Park Public Works. PART 2 – PRODUCTS Not used. PART 3 – EXECUTION 3.01 PREPARATION A. Identify required lines, levels, contours and datum. B. Identify known underground, above ground and aerial utilities. Stake and flag locations. C. Notify utility company to remove and relocate utilities as necessary. D. Protect above and below grade utilities which are to remain. E. Protect plant life, lawns and other features remaining as a portion of final landscaping. F. Protect bench marks, sidewalks, paving and curbs from excavation equipment and vehicular traffic. 3.02 EXCAVATION A. Excavate subsoil required to accommodate building foundations, slabs-on-grade, paving and site structures. B. Machine slope banks to angle of repose or less, until shored. C. Excavation cut not to interfere with normal 45 degree bearing splay of foundation. D. Grade top perimeter of excavation to prevent surface water from draining into excavation. E. Hand trim excavation. Remove loose matter. F. Notify Engineer of unexpected subsurface conditions and discontinue affected Work in area until notified to resume work. G. Correct unauthorized excavation at no extra cost to Owner. H. Correct areas over-excavated by error in accordance with Section 022220. I. Stockpile excavated material in area designated on site and remove excess material not being reused from site. 3.03 FIELD QUALITY CONTROL A. Field inspection will be performed under provisions of Section 014000. B. Provide for visual inspection of bearing surfaces. 3.04 TRENCH EXCAVATION A. Trenches for pipe installation shall be excavated to the required depth and to a width to allow adequate working room. B. The bottom of the trench shall be carefully graded, compacted and formed to fit the bottom quadrant of the barrel of the pipe and shall be recessed in the area of the bell. C. All bedding upon which the pipe will rest shall be a well-graded material free from rocks, bricks, roots or any other deleterious material. D. The width of the trench below the top of the pipe shall not exceed the pipe diameter plus two feet and the walls of this portion of the trench shall be vertical. E. When undercutting is necessary to remove unsuitable material, the trench shall be backfilled with approved granular material which shall be compacted to a point six inches above the bottom of the pipe. F. Such granular material shall form a firm foundation for the pipe and shall be shaped to fit the bottom of the pipe. 3.05 EXCAVATION FOR RETENTION AREAS A. Retention areas shown on the Plans shall be excavated to the lines and grades shown. B. Care shall be taken to prevent erosion prior to the establishment of the cover crop. 3.06 SHEETING AND SHORING A. Where, at the discretion of the Contractor, sheeting and shoring is required, said sheeting and shoring shall be properly installed and maintained by the Contractor at no additional expense to the Owner. B. Sheeting and shoring shall be used to furnish safe working conditions, to prevent shifting of material, to prevent damage to structures and/or pipelines, and to avoid delay in the work. C. Bracing shall be so arranged as to not place any strain on portions of completed work until the general construction has proceeded far enough to provide ample strength. D. Sufficient sheeting or supports shall be installed to protect the work and to prevent any damage to new or existing structures and to adjacent property. E. In general, the sheeting and bracing shall be removed as the trench or excavation is backfilled, and in such a manner as to avoid the caving in of the bank or disturbance to adjacent areas or structures. F. The voids left by the withdrawal of the sheeting shall be carefully filled to the satisfaction of the Owner. G. The responsibility for injury to structures or other property or persons resulting from failure to leave such responsibility of the Contractor. 3.07 EMBANKMENT CONSTRUCTION A. Construction of embankments shall be in conformance with the Colorado Department of Transportation specifications and the recommendations of the geotechnical report. B. No material containing mulch, roots, stumps, brush, large rocks or rubbish shall be used in the construction of embankments. C. Embankments for areas designed to be paved shall be completed and shaped to the limits shown on the Plans. D. Embankments shall be placed in lifts not exceeding six inches; each lift shall be compacted prior to placement of additional material. E. Compaction shall be 95 percent of the soil’s maximum dry density as determined by the modified proctor compaction test or to recommendation of the geotechnical report, whichever is more stringent. F. Embankment for areas to be grassed shall be brought to the proposed grades shown on the Plans. G. Embankment material shall be placed in successive layers of not more than 12 inches in thickness and each layer shall be compacted to a density of 90 percent of the soil’s maximum dry density as determined by the modified proctor compaction test. H. Embankment for areas designated as building areas shall be completed and shaped to the limits shown. I. Embankment shall be placed in lifts not exceeding six inches. J. Each lift shall be compacted prior to placement of additional material. K. Compaction shall be to 98 percent of the soil’s maximum dry density as determined by the modified proctor compaction test. L. Embankment shall be constructed to within 11 inches of the finished slab elevations noted on the Plans and to limits 5 feet beyond the proposed building lines shown. END OF SECTION SECTION 022230 BACKFILLING PART 1 – GENERAL 1.01 SECTION INCLUDES Building perimeter backfilling Site filling and backfilling Fill under slabs-on-grade Consolidation and compaction Fill for over-excavation Fill for roadways and parking areas 1.02 RELATED SECTIONS Section 014000 – Quality Control: Testing fill compaction Section 022250 – Trenching: Backfilling of utility trenches The Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction, latest edition with all supplements, shall form a part of this Section. 1.03 REFERENCES ANSI/ASTM D1556 – Test Method for Density of Soil in Place by the Sand-Cone Method. ANSI/ASTM test method for Density of Soils in place by Naocular Method. ANSI/ASTM D1557 – Test Methods for Moisture-Density Relations of Soils and Soil- Aggregate Mixtures Using 10 pound Rammer and 18 inch Drop. 1.04 SUBMITTALS A. Submit under provisions of Section 01300. 1.05 REGULATORY REQUIREMENTS A. All work shall be in conformance with the permits issued by the Town of Estes Park and the Upper Thompson Sanitation District. 1.06 PRECAUTIONS A. Contractor shall take every precaution to prevent damage to adjacent properties from the use of high density vibratory compaction equipment. Should the use of this equipment be suspect of having potential for damaging adjacent properties, the Owner should be contacted for approval of substitute equipment. PART 2 – PRODUCTS 2.01 FILL MATERIALS A. All material used for the backfill shall be free from wood, lumber, large rocks or other material which may later cause settlement. Backfilling shall be done only when the moisture content is within acceptable limits to obtain the required density. PART 3 – EXECUTION 3.01 EXAMINATION A. Verify fill materials to be reused are acceptable. 3.02 PREPARATION A. Generally, compact subgrade to density requirements for subsequent backfill materials. B. Cut out soft areas of subgrade not capable of insitu compaction. Backfill with 9” lifts and compact within 94%-98% maximum dry density. END OF SECTION SECTION 022250 TRENCHING PART 1 – GENERAL 1.01 SECTION INCLUDES Excavate trenches for utilities from five feet outside building to municipal utilities Compacted bedding under fill over utilities to subgrade elevations Backfilling and compaction 1.02 RELATED SECTIONS Section 014000 – Quality Control: Testing fill Section 015000 – Construction Facilities and Temporary Controls: Water control in excavations Section 022110 – Rough Grading: Topsoil and subsoil removal from site surface Section 022220 – Excavation: General building excavation Section 022230 – Backfilling: General backfilling Section 027300 – Sanitary Sewer Systems: Sewer piping from building to Upper Thompson Sanitation District Applicable Sections of the Colorado Department of Transportation, latest edition 1.03 REFERENCES ANSI/ASTM D1556 – Test Method for Density of Soil in Place by the Sand-Cone Method ANSI/ASTM D1557 – Test Methods for Moisture-Density Relations of Soils and Soil- Aggregate Mixtures Using 10 pound Rammer and 18 inch Drop 1.04 SUBMITTALS A. Submit under provisions of Section 013000. 1.05 FIELD MEASUREMENTS A. Verify that survey benchmark and intended elevations for the Work are as shown on Drawings. PART 2 – PRODUCTS 2.01 FILL MATERIAL A. Type of material as specified in Section 022100. 2.02 BED MATERIAL A. Sand: Natural river or bank sand; washed; free of silt, clay, loam, friable or soluble materials, or organic matter; graded in accordance with ANSI/ASTMC136. B. Subsoil: Reused, as approved by Engineer. 2.03 ACCESSORIES Not Used. PART 3 – EXECUTION 3.01 EXAMINATION A. Verify fill materials to be reused are acceptable. 3.02 PREPARATION A. Identify required lines, levels, contours and datum. B. Cut out soft areas of subgrade not capable of insitu compaction. Backfill with fill and compact to density equal to or greater than requirements for subsequent backfill material. 3.03 EXCAVATION A. Trench Excavation: Trenches for pipe installation shall be excavated to the required depth and to a width to allow adequate working room. The bottom of the trench shall be carefully graded, compacted, and formed to fit the bottom quadrant of the barrel of the pipe and shall be recessed in the area of the bell. All bedding upon which the pipe will rest shall be a well-graded material free from rocks, bricks, roots or any other deleterious material. The width of the trench below the top of the pipe shall not exceed the pipe diameter plus two feet and the walls of this portion of the trench shall be vertical. 1. When undercutting is necessary to remove unsuitable material, the trench shall be backfilled with approved granular material which shall be compacted to a point six inches above the bottom of the pipe. Such granular material shall form a firm foundation for the pipe and shall be shaped to fit the bottom of the pipe. 3.04 BEDDING A. Support pipe and conduit during placement and compaction of bedding fill. 3.05 BACKFILLING A. Backfill trenches to contours and elevations with acceptable materials. B. Systematically backfill to allow maximum time for natural settlement. C. Do not backfill over porous, wet or spongy subgrade surfaces. D. Granular Fill: Place and compact materials in continuous layers not exceeding 8 inches compacted depth. E. Soil Fill: Place and compact material in continuous layers not exceeding 8 inches compacted depth. F. Employ a placement method that does not disturb or damage foundation perimeter drainage and conduit in trench. G. Maintain optimum moisture content of backfill materials to attain required compaction density. H. Remove surplus backfill materials from site as directed by Owner. I. Leave fill material stockpile areas completely free of excess fill materials. 3.06 TOLERANCES A. Top Surface of Backfilling: Plus or minus one inch from required elevations. B. Top Surface of General Backfilling: Plus or minus one inch from required elevations. 3.07 FIELD QUALITY CONTROL A. Field inspection and testing will be performed under provisions of Section 014000. B. Tests and analysis of fill material will be performed in accordance with ANSI/ASTM D1557 and with Section 01400. C. Compaction testing will be performed in accordance with ANSI/ASTM D1557 and with Section 014000. D. If tests indicate Work does not meet specified requirements, remove Work, replace and retest at no cost to Owner. 3.08 PROTECTION OF FINISHED WORK A. Protect finished Work under provisions of Section 015000. B. Recompact fills subjected to vehicular traffic. 3.09 SCHEDULE A. Storm Piping: 1. Bedding Fill: Type 6 inches thick, compacted as 95 percent of their Modified Proctor. 2. Cover with fill, in 8 inch lifts, compacted to 95 percent of their Modified Proctor. END OF SECTION SECTION 027200 STORM SEWAGE SYSTEMS PART 1 - GENERAL 1.1 SECTION IN CLUDES A. Piping and concrete structures for storm sewer system, roof drainage, and culverts 1.2 RELATED SECTIONS A. Section 022100 – Earth Moving 1.3 REFERENCES A. ACPA - American Concrete Pipe Association B. ASTM C76 - Reinforced Concrete Culvert, Storm Drain, and Sewer Pipe C. ASTM C150 – Portland Cement D. ASTM C443 - Joints for Circular Concrete Sewer and Culvert Pipe, Using Rubber Gaskets E. ASTM C478 – Precast Concrete Structures F. ASTM C497 - Testing Concrete Pipe, Manhole Sections, or Tile G. ASTM A48 - Gray Iron Castings H. ASTM A185 - Steel W elded W ire Fabric, Plain, for Concrete Reinforcement I. ASTM A615 - Deformed and Plain Billet-Steel Bars for Concrete Reinforcement J. ASTM C33 - Concrete Aggregates K. Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction 1.4 DESIGN REQUIREMENTS A. Com ply with applicable require ments of ASTM C76 B. Com ply w ith the latest revision of the Larimer County Stormwater Management Manual, Urban Drainage and Flood C ontrol District (UDFCD), and CDPHE Stormwater and/or Groundwater Discharge Permit and related storm desig n criteria. If standards conflict, the more stringent criteria shall govern. 1.5 SUBM ITTALS A. Subm it under provisions of Division One Specifications B. Shop Drawings: Provide dra wings with pipe and structure details, design standards, reinforcement, dime nsions, etc. Provide additional detailed information (including elevations, fittings, specialty materials or fabrications, etc.) for special or custom features, structures, junctions and/or pipes. Provide pipe-laying sche dule. C. Product Data: Provide sufficient data on features, pipe, joints, gasket material, lubricant and accessories to verify compliance with specifications. D. Manufa cturers Certificate: Certify that pipe, meets or exceeds specified requirements. Confirm all materia ls comply with applica ble standards. E. Test Reports: Submit all shop and field test reports in accordance with Division One Specifications Product Data: F. Provide sufficie nt data to verif y compliance with these specifications. 1.6 DELIVERY, STORAGE, AND HANDLING A. Delivery 1. Ship rubber gaskets in cartons and store in a clean area away from grease, oil, ozone producing electric motors, heat and the direct rays of the sun B. Storage 1. Store pipe, fittings and gaskets in clean locations protected from environmental conditions such as: (direct sunlight, mud, etc.) 2. Do not use pipe and fittings stored in direct sunlight for periods in excess of 18 months 3. Store pipe on a flat surface which provides even support for the barrel with bell ends overhanging a. Do not stack pipe higher than 5 feet C. Handling 1. Handle so as to insure installation in sound undamaged condition. 2. Use equipment, tools and methods for unloa ding, reloading, hauling and laying that do not damage pipe or cause an impact. Damaged pipe w ill be cause for rejection 3. Use hooks or straps with broad, well padded contact surfaces for lifting sections of pipe PART 2 - PRODUCTS 2.1 PIPE M ATERIALS A. General: Provide pipes of one of the following materia ls, of weight/class indicate d. Provid e pipe fittings and accessories of same material and weight/class as pipes, with joining method as indicated B. Fittings: Furnish bends, ells, tees, wyes, couplin gs and other fittings of the same type and class of material having equal or superior physical and chemical properties as acceptable to the Engineer C. PVC Sewer Pipe: AST M D3034, Type PSM , SDR 35 with PVC, elastomeric joints complying with ASTM D3212 using elastomeric seals complying with ASTM F477. D. Perforated PVC Sewer Pipe: AST M D3034, Type PSM, SDR 35 with PVC, elastomeric joints complying with ASTM D3212 using elastomeric seals complying with ASTM F477. 2.2 MATERIALS A. Plugs and Caps: Use pipe plugs or caps provided by the pipe manufacturer and approved by the Engineer for pipe stubouts. B. Cleanouts: Provide as indicated, pipe extension to grade with ferrule and counte rsink cleanout plug. Provide round cast-iron access frame over cleanout, with heavy duty secu red scoriated cover with lifting device cast with the word “STORM”. C. Reinforceme nt 1. Reinforcing Steel: ASTM A615 Grade 60 2. W elded W ire Fabric: ASTM A185 D. Gaskets: ASTM C923 1. Mastic: FS SS-S-210A, "R AM-NEK" or accepted substitution 2. Rubber: Neoprene, 40+ 5 hardness when measured by ASTM D2240, Type A durometer E. Inlet Gratings and Manhole Rings and Covers 1. Cast iron, heavy duty traffic type, ASTM A48, Class 35B. Grind bearing surfaces to ensure flat, true surfaces 2. Provide bike/pedestrian-safe grates where such traffic is anticipate d 3. Set grate on frame such that openings maximize inlet intake 4. Covers to seat at all points on ring 5. Covers to be cast with "STORM" in 2" tall flush le tters 6. Manhole covers to receive aspha lt varnish coating hot dip applied at foundry, 6 mils thick F. Manhole Height Adjustme nt: U se precast concrete grade rings G. Rock Subbase : 1-1/2 inch minus, well-graded gravel over compacted subgrade H. W ater: Clean and free of deleterious substances I. G rout: 1. Non-Shrink, Non-Metallic Grout: Factory pre mixed compound consisting of non- metallic aggregate, cement, water reducing and pla sticizing agents, capable of developing min imu m compressive strength of 4000 psi in one day and 8000 psi in 7 days 2. Epoxy Grout: Three Component Epoxy Resin System a. Two liquid epoxy components b. One inert aggregate filtered compone nt c. Each component furnished in separate package for mixing at job site 2.3 PVC PLASTIC INLINE DR AINS AND DRAIN BASINS A. Manufacturer: Nyloplast Ame rica Inc. or accepted substitution. B. Inline drains and drain basins sha ll be manufactured from PVC pipe stock, utilizing a thermo molding process to reform the pipe stock to the furnished configuration. The dra inage pipe connection stubs shall be manufactured from PVC pipe stock and forme d to provide a watertight connection with the specified pipe system. The joint tightness shall conform to ASTM D3212. C. Surface drainage products shall meet the mechanical property requirements for fabricated fittings as described in ASTM F794, F949 and F1336. D. Inline drain and drain basin adapters and accessories 1. Ada ptable to SDR-35 PVC piping. 2. W atertight adaptors. E. Cast iron or ductile iron frames and grates: 1. Light –traffic rated 2. ADA and Pedestrian rated 3. Hinged and locking 4. Made specifically for use with the specified inline drains and drain basins 5. Painte d black 6. ASTM A-48-83 C lass 30B or A536 grade 70-50-05 grade iron 7. Size indicate d on the dra wings 2.4 SOIL M ATERIALS A. Furnish pipe bedding and cover as specified in Section 022100-Earth Moving. B. Bedding: 1. 3/8 inch minus granular material 2. Minimum 6 inch deep, unle ss specifie d otherwise C. Drainage Fabric: Nonwoven geote xtile, specifically manufactured as a dra inage geotextile ; made from polyolefins, polyesters, or polyamides; and with the following minimum properties determined according to AST M D 4759 and referenced standard test methods: 1. Grab Tensile Strength: 110 lbf (490 N); ASTM D 4632. 2. Tear Strength: 40 lbf (178 N); ASTM D 4533. 3. Puncture Resistance: 50 lbf (222 N); AST M D 4833. 4. W ater Flow Rate: 150 gpm per sq. ft. (100 L/s per sq. m); ASTM D 4491. 5. Apparent Opening Size: No. 50 (0.3 mm); ASTM D 4751. PART 3 EXECUTION 3.1 PIPE PREPARATION A. Shape trench and place bedding as specified in Section 31 00 00 and as shown on the drawings. 1. Dig bell or coupling holes 2. Do not support pipe on blocks or mounds of earth. 3. Provide uniform and continuous bearing and support for full length of pipe between bell holes 4. Minor disturbance over a maximum length of 18 inches near the middle of each length of pipe w ill be permissible by the withdrawal of pipe slings or other lifting tackle B. Alignme nt and Grade 1. Except as indicate d on the Drawings, lay all pipe straight and at a uniform grade. 2. Use batter boards to determine and check pipe subgrades. 3. Other methods of maintaining alig nment and grade may be acceptable if approved by the Engineer. 3.2 PIPE INSTALLATION A. Contractor to contact Engineer a m inimum of 48 hours prior to pipe installation for onsite inspe ction during installation. B. Inspect pipe and accessories for defects before lowering into trench. C. Replace any defective, damaged or unsound pipe. D. Carefully lower pipe, fittings, and acce ssories into the trench with derricks, ropes, and other suitable equipment to prevent damage. Do not dump or drop pipe or accessorie s into tre nch. E. Pipe embedment shall be as specified in Section 022110 for pipe. F. Protect from lateral displacement by placing the specified pipe embedment material. G. Do not lay pipe in water, under unsuitable weather conditions or under unsuita ble trench conditions H. Joint to form true and smooth line. I. Remove any pipe not making a good fit. J. Begin pipe laying at the lowest point unless reverse laying is accepted by Engineer. K. Utilize implements, tools and facilities as recommended by the manufacturer and/or catch basins if required to remove debris. L. Keep pipe clean during and after laying. M. During construction, close all open ends with watertight expandable type plugs. 1. At the end of each day's operations. 2. W henever pipe ends are left unattended. 3. Deposit adequate backfill on pipe to prevent flotation. 4. Do not use wood, burlap or other similar temporary plugs. N. Remove and re-lay any pipe which has floated. 3.3 PRE CAST STR UCTUR E PREPARATION A. Verify item s provide d by other section of W ork are properly sized and locate d B. Verify that built-in items are in proper location, ready for roughing into Work C. Verify excava tion for manholes is corre ct D. Excavation and Backfill: Refer to Sections 022220 and 022230 for requirements E. Coordinate place ment of inlet and outlet pipe or duct sleeves required by other sections F. Rock Subbase: Remove water, excavate, and pla ce 1 1/2 inch rock 6 inch minim um depth, vibrate for compaction 3.4 CATCH BASINS A. Contractor to contact Engineer a minimu m of 48 hours prior to installation for onsite inspe ction during installation. B. Construct catch basins to the sizes and shapes indicated, and to conform to requirements of authorities having jurisdiction. 1. For precast units, set in place to accurate elevations on firm, solid bed, plumb and level. 2. Pipe openings, elevations and alignment per plans 3. Seal and grout all pipe penetrations 4. Set cast iron frames and grating to the elevations indicated. 3.5 PREFORM ED GASKETS A. Remove and replace manhole sections which have chippe d or cracked joints B. Thoroughly clean section joints C. Install gaske t in conformance with manufacturer's recommendations D. Only use primer furnishe d by gasket manufacturer 3.6 CONNECTION TO EXISTING M ANHOLES A. Maintain flow at all times B. Prior approval of proposed method for maintaining flow must be obtained from Engineer C. Cover area around new pipe with non-shrink grout and or waterstop gasket to ensure a watertight structure D. Make connection during low flow periods 3.7 GROUT A. PREPARATION 1. Non-Shrink, Non-M etallic Grout, General Use a. Clean concrete surface to receive grout b. Saturate concrete with water for 24 hrs prior to grouting and remove excess water just prior to placing grout c. Cold weather conditions 1) W arm concrete, substrate and base plate to 40 deg F, or above; store grout in warm area 2) Follow manufacturer's recommendations for cold weather application d. Hot weather conditions 1) Use cold mixing water and cool base plate if possible; store grout in cool area 2) Follow manufacturer's recommendations for hot weather application e. Apply to clean, sound surface f. Apply late x bonding agent to hardened concrete, mix-in-grout, or as directed by Engineer 2. Epoxy Grout: Apply only to clean, dry, sound surface a. Patching cavities in concrete including, but not limited to, tie holes, and structural and equipment support B. APPLICATION 1. Non-Shrink, Non-M etallic Grout a. Mix in a mecha nical mixer b. Use no more water than necessary to produce flowable grout c. Provide air vents where necessary to eliminate air pockets d. Place in accordance with manufacturer's instructions e. W here exposed to view finish grout edges smooth f. Protect against rapid moisture loss by immediately covering with wet rags and polyethylene sheets or curing compound g. W et cure grout for 7 days, minimum h. M aintain the temperature at a minimum of 40 deg F until grout reaches 3000 psi i. After place ment of grout, eliminate excessive exte rnal vibration 2. Epoxy Grout a. Mix and place in accordance with manufacturer's instructions b. Complete ly fill all cavities and spaces around dowels and anchors without voids c. Obtain manufacturer's technical assistance as require d to insure proper placement 3.8 FIELD QUALITY CONTROL A. Field inspection and testing including a lamp test w ill be performed for every section of pipe after backfill has occurred 1. Contractor shall furnish suitable assistance to the Engineer 2. A minimu m of 75% of a true circle will be required to indicate a properly constructed line 3. Contractor w ill repair any section not passing the lamp test. B. Request inspection immediately after placing cover over pipe. B. Back filling and testing as require d per Section 312000 PART 4: COMPENSATION 4.01 Mea sure ment A. Base Bid: W ork under each item w ill be measu red according to the contract unit price s as follows: 15” HDPE LINEAR FOOT 48” DIAMETER MH EACH TYPE C INLET EACH 4.02 Basis of Payment A. Payment for Storm Sewer items will include excavation, base preparation, aggregate fill materials, filter fabric, piping, conne ction to existing storm sewer and all associated work to provide a fully functioning storm drain system. Payment w ill constitute full compe nsation for complete compliance with requirements of this item, including all labor, equipment, materials, tools, incidental work, and construction methods END OF SECTION SECTION 02730 SANITARY SEWAGE SYSTEMS PART 1 – GENERAL 1.01 SECTION INCLUDES Sanitary drainage piping, fittings and accessories Connection of building sanitary drainage system to Upper Thompson Sanitation District Manhole access. 1.02 PRODUCTS INSTALLED BUT NOT FURNISHED UNDER THIS SECTION N/A 1.03 PRODUCTS FURNISHED BUT NOT INSTALLED UNDER THIS SECTION N/A 1.04 RELATED SECTIONS Section 022250 – Trenching: Excavating subsoil for sewer system piping Section 022230 – Backfilling: Backfilling over piping up to subgrade elevation Section 027200 – Storm Sewage System 1.05 REFERENCES A. ANSI/ASTM A74 – Cast Iron Soil Pipe and Fittings. B. ANSI/ASTM C14 – Concrete Sewer, Storm Drain and Culvert Pipe C. ANSI/ASTM C76 – Reinforced Concrete Culvert, Storm Drain and Sewer Pipe. D. ANSI/ASTM C443 – Joints for Circular Concrete Sewer and Culvert Pipe, Using Rubber Gaskets. E. ANSI/ASTM D2321 – Recommended Practice for Underground Installation of Flexible Thermoplastic Sewer Pipe. F. ANSI/ASTM D2729 – Polyvinyl Chloride (PVC) Sewer Pipe and Fittings. G. ANSI/ASTM D2751 – Acrylonitrile-Butadiene-Styrene (ABS) Sewer Pipe and Fittings. H. ANSI/ASTM D2774 – Recommended Practice for Underground Installation of Thermoplastic Pressure Piping. I. ANSI/ASTM D3033 – Type PSP Polyvinyl Chloride (PVC) Sewer Pipe and Fittings. J. ANSI/ASTM D3034 – Type PSM Polyvinyl Chloride (PVC) Sewer Pipe and Fittings. K. ANSI A21.11 – Robber Gasket Joints for Cast Iron and Ductile-Iron Pressure Pipe and Fittings. 1.06 REGULATORY REQUIREMENTS A. All work shall conform to applicable Upper Thompson Sanitation District code for materials and installation of the Work of this Section. B. The Colorado Department of Transportation Standard Specifications for Road and Bridge Construction, latest edition with all supplements, shall form a part of this Section. C. Conform to permit issued from the Upper Thompson Sanitation District. 1.07 SUBMMITTALS Not Used. 1.08 PROJECT RECORD DOCUMENTS A. Accurately record location of pipe runs, connections, manholes, cleanouts and invert elevations. B. Identify and describe unexpected variations to subsoil conditions or discovery of uncharted utilities. PART 2 – PRODUCTS Conform to Upper Thompson Sanitation District Standards and Specifications PART 3 – EXECUTION 3.01 EXAMINATION A. Verify that trench cut is ready to receive work, and excavations, dimensions and elevations are as indicated on Drawings. B. Beginning of installation means acceptance of existing conditions. 3.02 PREPARATION A. Hand trim excavations to required elevations. Correct over excavation with fill material of fine aggregate. B. Remove large stones or other hard matter which could damage drainage tile or impede consistent backfilling or compaction. 3.03 INSTALLATION – PIPE A. Following the trench preparation, pipe laying shall proceed up grade with pipe laid carefully, hubs up grade, spigot ends fully entered into adjacent hubs, and true to lines and grades given. Every pipe shall be carefully inspected before laying and any containing cracks or other defects shall not be used. Extreme care must be used to prevent breakage when the pipe is handled. B. The pipes shall be lowered so as to avoid unnecessary handling in the trench. Each section of pipe shall rest on the pipe bed for the full length of the barrel, with recesses excavated to accommodate bells and joints. Each pipe shall be firmly held in position so that the invert forms a continuous grade with the invert of the pipe previously placed. C. Pipes and fittings shall be thoroughly cleaned before they are laid and shall be kept clean until final acceptance of the Work. Water-tight plugs of an approved type shall be installed in the ends of all pipe at all times when pipe laying is not in progress or as necessary to prevent any material from entering the pipe. If dirt or other foreign material is discovered prior to final acceptance, it shall be removed and the pipe cleaned at no additional coast to the Owner. Pipe laying shall be permitted only in dry trenches. D. Any pipe that has its grade or joint disturbed after laying shall be taken up and relaid. Any section of pipe already laid and found to be defective shall be taken up and replaced with new pipe at no additional cost to the Owner. E. Sewer lines shall be below water lines unless otherwise shown. Where the vertical clearance between a gravity sewer and a water main is less than 18 inches, the gravity sewer shall be either encased with at least 6 inches of concrete or be constructed of ductile iron pressure pipe for at least 10 feet on either side of the intersection. 3.04 INSTALLATION – MANHOLES AND CLEANOUTS A. Form bottom of excavation clean and smooth to correct elevation. B. Place concrete base pad, with provision for sanitary sewer pipe end sections. C. Establish elevations and pipe inverted for inlets and outlets as indicated. D. Mount lid and frame level in grout, secured to top cone section to elevation indicated. 3.05 FIELD QUALITY CONTROL A. Field inspection will be performed under provisions of Section 014000. B. Request inspection by Upper Thompson Sanitation District prior to and immediately after placing filter aggregate cover over pipe. C. Testing: Testing shall conform to the requirements of the Upper Thompson Sanitation District. PART 4: COMPENSATION 4.01 Mea sure ment Base Bid: W ork under each item w ill be measured according to the contract unit prices as follows: 6” PVC (SDR 35) LINEAR FOOT 8” PVC (SDR 35) LINEAR FOOT 6” PLUG EACH MANHOLE > 6’ DEPTH EACH MANHOLE < 6’ DEPTH EACH 4.02 Basis of Payment A. Payment for Sanitary Sewer items w ill include excavation, base preparation, aggregate fill materials, filter fabric, piping, connection to existing sanitary sewer and all associated work to provide a fully functioning sanitary sewer system. Payment w ill constitute full com pensation for complete compliance with requirements of this item, including all labor, equipment, materials, tools, incidental work, and construction methods. END OF SECTION SECTION A-1- FORMS – TOWN OF ESTES PARK FORMS CONTAINED IN THIS SECTION: 1. NOTICE OF A W ARD 2. NOTICE TO PROCEED 3. CHANGE ORDER 4. PAY APPLICAT ION Town of Estes Park Public Works Department NOTICE OF AWARD TO: Re: Stanley Park Fairgrounds Grading , 2012 & Sanitary Sewer Improvements Contract Administrator: The Town of Estes Park, Colorado, hereinafter called “OWNER”, has considered the Bid Proposals submitted for this Project. You are hereby notified that your Price Quote for Bond Park Improvements Phase I and Phase III has been accepted for the items and prices stated in the amount of $ . You are required to execute the Contract Agreement and furnish the necessary Insurance Certificates within seven (7) days from the date of this Notice, prior to any work being performed. You are required to return an acknowledged copy of this Notice of Award and enclosures to the Owner. ATTEST: TOWN OF ESTES PARK, COLORADO By: By: Title: Title: Receipt of above Notice of Award accompanied with three copies of the Contact Agreement is hereby acknowledged. This_ day of , 2012 Bidder: Address: corporate seal Town of Estes Park Public Works Department NOTICE TO PROCEED TO: RE: Stanley Park Fairgrounds Grading & Sanitary Sewer Improvements Contractor contact person: You are hereby notified to commence work on the Stanley Park Fairgrounds Grading & Sanitary Sewer Improvements, in accordance with the Price Quote and Plans dated and purchase order # ; on or after . All work shall be completed no later than . TOWN OF ESTES PARK, COLORAD O By:_______________________________________ ATTEST Title: By:_______________________________________ Title: Town of Estes Park Public Works Department CHANGE ORDER Change Order # as of (date): , 20 PROJECT NAME: Contractor: Address: Original Contract Value: $ The contractor hereby agrees to comply with the following changes and/or additions to the contract plans and specifications. Upon Contractor and Owner approval, the work and contract documents for this Project will be adjusted to include the following: Description of Changes & Work (list) Value of Change (attach drawing, detail, page #, etc.) Adjustments to Contract Price Days Contract Total including Change Order # : $ Adjustments by this Change Order (# ) $ Contract Total to Date – including this CO $ Contract Time expires on: APPROVED BY: Company: By: Title: Date: Town of Estes Park By: Title: Date: This document will become supplemental to the Contract and all provisions will be included. Town of Estes Park Public Works Department APPLICATION FOR PAYMENT Pay App. # as of (date): , 20 PROJECT NAME: Stanley Park Fairgrounds Grading & Sanitary Sewer Improvements Con tracto r: Original Contract Value: $ Add ress: Adjusted Contract (by CO) $ Total % complete % Total expenditures b y month (per tab sheet) Month #1 $ Month # 4 $ Month #2 $ Month #5 $ Month #3 $ Month #6 $ A) Total Completed to Date ………………………………………….… $ B) Materials on Site (not installed) …………………………………………… $ C) Total Change Orders to Date …………………………………………… $ Change Order #1 $ Change Order #2 $ Change Order # 3 $ _ Change Order # 4 $ D) Total Material & Earnings to Date (A + B + C)…………………….. $ E) Total Deductions ( 1 + 2 ) $ 1. % R etain age to d ate $ 2. Total previously p aid $ Total Amount Due (this application, D – E )…………………………………. $ Total Amount Paid to Date ……………………………………………………………. $ APPROVED BY: Company: Town of Estes Park By: By: Title: Title: Date: Date: Fund / Acct. Approved Payment OK by: Town of Estes Park Public Works Department GEOTECHNICAL REPORTS The following Stanley Park Fairgrounds Geotechnical Reports are available from the Public Works Department. Bidders should contact the department to request copies. KUMAR & ASSOCIATES Geotechnical Engineering Study Fairgrounds at Stanley Park Buried Sewer & Water Lines Estes Park, Colorado Project No. 12- 1-370.1 October 5, 2012 Geotechnical Engineering Study Fairgrounds at Stanley Park Phase 1 Stall Barn Estes Park, Colorado Project No. 12- 1-370 August 24, 2012 To: Honorable Mayor Pinkham Town Board of Trustees Town Administrator Lancaster From: Bo Winslow, Community Services Coordinator Date: November 13, 2012 RE: Approval of Consulting Services for Museum and Senior Center Site Master Plan Background: At the March 27, 2012 Town Board Study Session, Trustees held a discussion regarding the development of a Museum and Senior Center Master Plan. At that meeting, it was noted that a Master Plan would take at least six months to complete, per Director Zurn. It was also noted at the Study Session that a final plan would not be available until after the budget process and the non-budgeted item would need to come forward to the Town Board for approval. In April, staff received direction to move forward with the development of a Request for Proposal (RFP) for the Estes Park Museum/Estes Park Senior Center Site Master Plan. Staff developed the RFP and a submittal deadline of August 17, 2012 was identified. Three proposals were received in response to the Town’s RFP for this project. The scope of work includes a program development phase and a site master plan phase. At the October 17, 2012 Community Services/Community Development Committee meeting, the Committee reviewed the memo describing the recommended firm. The Committee supported the efforts of staff in defining the scope of this project, identifying the Museum and Senior Center as two separate Divisions, and involving stakeholders in the review and selection process. The Committee requested that the Master Plan contract be discussed at the upcoming Town Board meeting, thus the presentation at this meeting. The program phase includes an in-depth study of the programming and demographic needs as it relates to the Museum and the Senior Center for the next 20 years. The site master plan will determine if the current footprints will accommodate the anticipated Community Services Memo growth in usage and visitation of the Senior Center and Museum and explore alternate Town-owned properties and will propose three options or recommendations for facility locations. The plan will result in a final recommendation for site locations and building uses of the next 20 years. The Town received three proposals for this project from: • Anderson Hallas Architects, PC (Golden, CO: six-month schedule / $80,383) • OZ Architecture (Boulder, CO: six-month schedule / $83,120 plus survey costs) • T.W.Beck Architects (Estes Park, CO: 18-week schedule / $14,570 plus consultants at cost plus 15%) A Stakeholders Committee (Consultant Selection Committee) was formed to evaluate the proposals. This Committee consists of two Trustees, representatives from the Museum and Senior Center’s support organizations and Town staff. Committee members studied the RFP and the submitted proposals to fully understand the scope of the project. Committee members subsequently completed an evaluation sheet for each firm. Based on evaluation scores, results of reference checks, level of prior experience with museums and senior centers, public sector experience and degree of on-site involvement, the Committee unanimously agreed Anderson Hallas Architects, PC to be the best fit for the Town. It is noted that 85% of Anderson Hallas’ business experience is in the public sector. It is the intent of this project to utilize and expand on as much existing information as available, including a wide variety of demographic data, attendance and usage data, citizen surveys, cultural and tourism aspects, as well as other significant plans and studies from the Town. The program phase will also include an expanded community survey by one of Denver’s leading market research firms for community and cultural facilities. The Committee feels the Anderson Hallas team will give the Town the most creative, economically sensitive and community-minded options as possible. Their team includes an exceptional roster of consultants and a project approach that best addresses the RFP and Town needs. Once the contract is approved, the Stakeholders Committee will continue to assist Anderson Hallas as needed throughout the process. Other community groups, professionals and users of the Museum and Senior Center will be engaged throughout the process as needed. As part of the project, a series of public meetings and presentations will also be included. Budget: The funds for this project are budgeted in the Community Reinvestment Fund. (Account: 222-5400-544-22-02). Anderson Hallas Architects’ proposed fee is $80,383.00. A total not-to-exceed price of $89,000 includes a contingency of approximately 10% to cover to-be-discovered action items, desirable products or processes not covered in the RFP. Staff Recommendation: Staff recommends approval of consulting services with Anderson Hallas Architects, PC. The attached contract has been reviewed by Town Attorney White. Recommended Motion: I recommend approval/denial of the consulting services contract with Anderson Hallas Architects for the Museum and Senior Center Site Master Plan. To: Honorable Mayor Pinkham Town Board of Trustees Town Administrator Lancaster From: Bo Winslow, Community Services Coordinator Date: November 13, 2012 RE: MOU between Town and Estes Park Western Heritage Background: In March of 2012, Town staff and Estes Park Western Heritage (WH) began work on a Memorandum of Understanding (MOU) to define the relationship between the Town and WH. Representatives from the Town and WH formed a work-group to outline and create the MOU Town: Trustee Wendy Koenig Frank Lancaster Lowell Richardson Betty Kilsdonk Bo Winslow Lexy Jacobson WH: Howell Wright J’Ann Wright Gary Cleveland Josh Westmoreland Mark Purdy Steve Wilson The mission statements of the Town and WH are the foundation of the MOU. The mission of the TOWN is to provide reliable, high-value services for the benefit of its citizens, visitors, and employees, while being good stewards of public resources and its natural setting. The mission of WH is to promote the western culture and preserve the western heritage of the Estes Valley by producing and supporting activities for the education and enjoyment of its residents and visitors Community Services Memo Throughout the process, the work-group identified key duties and responsibilities of each organization. As a result, the MOU outlines how the Town and WH will work together to provide mutual support - financially and physically. Budget: The MOU identifies, clarifies and defines the responsibility for expenses and revenues for the Town and WH. The significant changes are outlined below: The Town will no longer receive revenues from sponsorships. In return, WH will pay for: Tickets given for sponsorships and other costs associated with sponsorships Parade Specialty nights Mutton Bustin Hospitality tent Behind the Chutes Tours Calf Catch Scoreboard Travel and training of members Royalty program Other misc. items listed in MOU WH will receive revenues from: Parking Merchandise sales Sponsorships Behind the Chutes Tours Town will continue to receive revenues from: Rodeo admission Vendor fees Online ticket fees Queen’s Dance Staff Recommendation: Staff recommends approval of the MOU between the Town and Estes Park Western Heritage Inc. Recommended Motion: I recommend approval/denial of the MOU with Estes Park Western Heritage Inc. 1 AGREEMENT THE TOWN OF ESTES PARK (“TOWN”), a local governmental entity AND ESTES PARK WESTERN HERITAGE, Inc. (“WH”), a Colorado Non-profit Corporation Recitals A. WHEREAS, the mission of the TOWN is to provide reliable, high-value services for the benefit of its citizens, visitors, and employees, while being good stewards of public resources and its natural setting; and B. WHEREAS, the mission of WH is to promote the western culture and preserve the western heritage of the Estes Valley by producing and supporting activities for the education and enjoyment of its residents and visitors; and C. WHEREAS, the TOWN produces a Professional Rodeo Cowboys Association (PRCA) - sanctioned rodeo each year; and D. Whereas, the TOWN and WH desire to work together in fulfilling their respective missions. Terms NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree as follows: SECTION 1. DUTIES AND RESPONSIBILITIES OF THE TOWN OF ESTES PARK 1.01 The TOWN shall maintain and operate the physical facility known as the Fairgrounds at Stanley Park (hereinafter Facility). 1.02 The TOWN shall provide the following support for WH: Use of an office, office support and supplies as specific to rodeo, phone and (1)computer at the Facility Sponsorship Dinner/Volunteer Banquet 1.03 The TOWN shall have financial and management responsibility for the following: 2 The Estes Park Rodeo (known also as The Rooftop Rodeo and registered as PRCA rodeo 316) Rodeo Pre-Show Development and production of rack cards and posters Support WH in scoreboard set up and teardown Provide an ambulance service for the Estes Park Rodeo Provide a veterinarian for the Estes Park Rodeo Provide contestant purse money, as approved by Town Board, required by PRCA to host the Estes Park Rodeo Queen’s Dance The TOWN shall consult with WH prior to choosing a stock contractor(s) 1.04 The TOWN shall be responsible for negotiating contracts, with the exception of sponsorship agreements, for the Estes Park Rodeo, and is responsible for the Estes Park Rodeo approval process through PRCA (e.g. application and dues). 1.05 The TOWN shall maintain ownership of Estes Park’s PRCA- 316-sanctioned rodeo. 1.06 The TOWN shall receive the following revenues: Tickets sales (not to include behind the chutes tours) Vendor fees Convenience fees from internet sales of Rodeo admission tickets Queen’s Dance 1.07 The TOWN reserves the right to utilize WH equipment, except for exempt items. Exempt items will be determined by WH. If any equipment item is damaged by the TOWN, it shall be repaired or replaced by the TOWN. 1.08 The TOWN Fairgrounds and Events Manager and the WH Board will meet annually in concurrence with the TOWN’s budgeting process to identify WH and TOWN needs. Unanticipated expenditures will be reviewed on a case-by-case basis. 1.09 The Fairgrounds and Events Manager is an ex officio members of WH and participate in membership meetings of WH. 1.10 The TOWN shall be the owner of items and capital improvement projects funded through its Fairgrounds and Events budget. 1.11 The Fairgrounds and Events Manager shall outline capital improvement projects and other appropriate needs of financial assistance from the WH Board. Capital improvement projects shall be defined as a project with a value over $5,000 and over 1 year of useful 3 life. The majority of funding requests by the Fairgrounds and Events Manager to WH will be made once a year. The TOWN is responsible for any related project management. 1.12 All duties and responsibilities of the TOWN set forth in this Agreement are subject to the budgetary process of the TOWN including appropriations of sufficient funds to perform the duties and responsibilities set forth in this Section 1 and the administration of the Fairgrounds at Stanley Park by the TOWN Administrator or his/her designee. 1.13 The TOWN shall have the right to review WH documents and financial records. 1.14 All sponsorship agreements shall be reviewed by the Town prior to execution by WH to assure all PRCA policies for sponsorships are followed and to verify the Town is not being committed to exclusive/long term agreements or agreements not appropriate for the Town. SECTION 2. DUTIES AND RESPONSIBLITIES OF WH 2.01 WH seeks to further its mission and the mission of the TOWN by providing funds for capital improvements, including maintenance of such improvements as appropriate, and other appropriate needs of the Facility. For projects it funds, WH shall participate in front-end planning which may include determining the objective, defining the project and identifying funding sources. 2.02 WH shall participate with the Fairgrounds and Events staff in strategic planning for the Facility. 2.03 WH shall be financially responsible for sponsoring and producing the following events associated with the Estes Park Rodeo; Rodeo Parade Specialty Nights at Rodeo Mutton Bustin Hospitality Tent (including equipment) Behind the Chutes Tours Calf Catch WH shall obtain all required permits and licenses arising from its responsibilities, including Special Events Permits and Special Events Liquor License for the sale of alcohol. 2.04 All events conducted by WH at the Fairgrounds at Stanley Park shall be approved by the TOWN. 4 2.05 WH shall purchase all event tickets needed for sponsorships at actual ticket price. WH shall supply all items included in sponsorship packets at no cost to the TOWN. 2.06 WH shall provide the following financial support for the Estes Park Rodeo: Travel and training for WH personnel. WH shall provide a travel itinerary to the TOWN Behind the Chutes Tours; responsible for all related expenses Rental of the scoreboard Assist with funding of equipment related to Rodeo (both anticipated and unanticipated costs) 2.07 WH shall be responsible for providing the following documents to the TOWN when requested: Exempt equipment list A detailed travel calendar A list of all events Provide sponsorship agreements with all sponsors 2.08 WH shall be responsible for and fund the Royalty Program. 2.09 WH shall be entitled to collect and benefit from the following Estes Park Rodeo- generated revenues: Parking fees Merchandise sales Sponsorships Behind the Chute Tours 2.10 WH understands that the TOWN will produce the Queen’s Dance and WH will provide volunteer help at said Dance as requested and /or necessary. 2.11 WH shall be responsible to provide lodging for the following individuals during rodeo week as necessary: announcer, scoreboard operator, stock contractor, veterinarian, and band for Queen’s Dance. 2.12 WH shall assist in preparing the rodeo facility for the Rodeo as requested and directed by the TOWN or its representative. This includes, but is not limited to, arena preparation (the actual ground/arena material is not included in this), set up and tear down of the chutes, fence, pens, hospitality area, arena signs and scoreboard. 2.13 WH shall be responsible for its website and all material therein, including any other form of electronic or social media, advertising, or other written material produced on behalf of 5 or by WH. Due to the fact that WH is primarily associated with the Town and uses Town facilities, WH agrees that the Town shall be entitled to request removal of any inappropriate or misrepresentative content from its website, social media, or any other printed material involving the Town, the Estes Park Rodeo, or any other Town sponsored and supervised events. WH shall remove all such material upon request by the Town. The Town hereby disclaims any responsibility for or ownership of WH website, social media content, or other material produced by or on behalf of WH. 2.14 As soon as practical, WH shall transfer to the Town ownership of the following servicemarks registered with the United States Patent and Trademark Office: the name “Rooftop Rodeo” and the logo known as the “Bowlegged Cowboy.” In exchange for said transfer, the Town shall compensate WH for its costs in obtaining said marks and shall grant WH a license to use said marks in support of its mission. The Town will continue to manage any and all intellectual property registrations related to the Rooftop Rodeo. The specific terms governing the transfer of said marks and the consideration thereforshall be governed by a separate agreement. 2.15 WH shall be responsible for providing copies of the TOWN’s adopted Volunteer Manual to all of its volunteers and reviewing the Volunteer Manual with all of its volunteers at least once each year. WH agrees that its volunteers shall follow the requirements and obligations of the TOWN’s adopted Volunteer Manual when volunteering for all TOWN sponsored and supervised events as listed in this Agreement. 2.16 WH will not engage in any activity that competes with the Estes Park Rodeo. 2.17 WH shall comply with the applicable requirements of the Town’s Volunteer Manual. SECTION 3. TERM OF AGREEMENT 3.01 This agreement shall commence on its “effective date,” and will be reviewed on an annual basis by both parties. This agreement shall continue in effect until terminated by either of the parties in accordance with Section 4 below. SECTION 4. TERMINATION 4.01 Either party may terminate this agreement by providing written notice to the other party at least thirty (30) days in advance of such termination. SECTION 5. INVALID PROVISION 5.01 Should any part of this Agreement be declared invalid by a court of law, such decision shall not affect the validity of any remaining portion which shall remain in full force and 6 effect as if the invalid portion was never a part of this Agreement when it was executed. Should the severance of any part of this Agreement materially affect any other rights or obligations of the parties hereunder, the parties hereto will negotiate in good faith to amend this Agreement in a manner satisfactory to the parties. Failing agreement on such amendment, either party may by notice in writing, terminate this Agreement forthwith subject to the provisions of this Agreement relating to termination. SECTION 6. INSURANCE AND LIABILITY 6.01 The Town shall provide its Volunteer Accident Medical Plan to WH members when they are engaged in Town sponsored events which are under the supervision and control of the Town. The following is a list of other Town sponsored and supervised events: Estes Park Rodeo Queen’s Dance Royalty travel to other events WH understands and agrees that all other events including, but not limited to, the following listed events are WH events, and WH is solely responsible for all liability of its volunteers and its volunteers are not volunteers of the Town for these events: Antique Show Barrel Race Bull Fighting Parade 7 For all WH events using Town facilities, WH agrees to insure said events and provide Certificates of Insurance to the Town pursuant to Town policies. WH shall also provide proof of Directors and Officers liability coverage. SECTION 7. INDEMNIFICATION 7.01 WH agrees to indemnify and hold harmless the TOWN from any claims, loss, damage and/or injury caused or allegedly caused by the negligent act or omission of WH its volunteers, employees or agents. Said indemnification shall include all reasonable attorney’s fees and costs incurred by the TOWN resulting from said claim, loss or damage. SECTION 8. COLORADO GOVERNMENTAL IMMUNITY ACT 8.01 The parties hereto understand and agree that the TOWN and its officers, employees, volunteers, and agents are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. 24-10- 101 et seq., as from time-to-time amended, or otherwise available by any other provision of law. SECTION 9. General Provisions 9.01 Assignment. Neither party to the Agreement shall, directly or indirectly, assign or purport to assign this Agreement or any of its rights or obligations in whole or in part to any third party without the prior written consent of the other party. 9.02 No Waiver. The failure of either party to enforce at any time any of the provisions, rights, or to exercise any elections provided, shall in no way be considered to be a waiver of such provisions, rights or elections or in any way effect the validity of the Agreement. The failure to exercise by either party any of its rights herein or any of its elections under the terms or conditions herein contained shall not preclude or prejudice it from exercising the same or any other right it may have under this Agreement, irrespective of any previous action or proceeding taken by it hereunder. 9.03 Complete Agreement. This Agreement is the complete Agreement of the parties; may be amended or modified only in writing; and supersedes, cancels and terminates any and all prior agreements or understandings of the parties, whether written or oral, concerning the subject matter hereof. 8 9.04 Choice of Law. This Agreement shall be governed by and construed and interpreted according to the laws of the State of Colorado. It shall be binding upon and inure to the benefit of the successors of the TOWN and WH. 9.05 Counterparts. This agreement may be executed and delivered (including by facsimile or email transmission) in one or more counterparts, all of which shall be considered one and the same agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other parties, it being understood that all parties need not sign the same counterpart. 9.06 Effective Date. This agreement is effective upon all parties hereto executing the same. 9.07 Notice. When any of the parties desire to give notice to the other, such notice must be in writing sent by US Mail, postage prepaid, addressed to the party for whom it is intended at the place last specified; the place for giving notice shall remain such until it is changed by written notice in compliance with the provisions of the paragraph. For the present, the parties designate the following as the respective places for giving notices: To WH.: ESTES PARK WESTERN HERITAGE, INC. P.O. Box 1852 Estes Park, Colorado 80517 To TOWN: TOWN OF ESTES PARK Attn: TOWN Administrator P O Box 1200 Estes Park, CO 80517 CC: AUTHORITY PROVISION Each person signing this Agreement on behalf of either party individually warrants that he/she has full legal power to execute this agreement on behalf of the party for whom he/she is signing, and to bind and obligate such party with respect to all provisions contained in this Agreement. IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the day and year first written above. ESTES PARK WESTERN HERITAGE, INC. By_________________________ By________________________ Gary Cleveland J’Ann Wright Chairman of the Board Board Secretary 9 Date: Date: TOWN OF ESTES PARK By___________________________ 10 Attachment Items WH owns that would not be available to Town are items that are used for the rodeo hospitality tent. These items consist of item used to store, serve and prepare food. Examples would be coolers, utensils, tables, serving pans, freezer, and other associated items. TOWN ADMINISTRATOR Memo To: Honorable Mayor Pinkham Board of Trustees From: Frank Lancaster, Town Administrator Date: November 13th, 2012 RE: EMPLOYEE PERFORMANCE REVIEW TIMEFRAME Background: The current policy calls for ALL employees to be evaluated at the first of the year and the merit increases to be applied at that time. Although this is the policy, this hasn’t been practice several years. There was an “administrative directive” that came out in 2006 that directed department heads to evaluate staff on their anniversary date and to base any merit increases at that time. That is how it’s been done since that time, however the policy stated in the personnel policies adopted by the board has the first of the year requirement. We are working on a major update of the personnel policy manual, but it’s not ready yet. The Leadership team feels that evaluating employees on their anniversary date is a more equitable model and is much more practical to implement. The workload of getting all evaluations done at the same time, especially in larger departments such as the PD and Public Works is considerable, and from a practical standpoint, I believe will degrade the quality of those evaluations and discussions with employees. Also by not having any connection to when an employee starts with the Town, and employee could be hired in mid-December and be eligible for a merit increase in 14 days, while an employee hired in mid-January would be 12 months away from a merit increase. Lastly by using anniversary dates, it gives department heads a little more latitude to reward high performers because not all of the merit pool is exhausted at the first of the year. This is also the more common practice with local governments, including the County, Loveland and Fort Collins. Budget: No additional budget costs. Included in 2013 proposed budget Staff Recommendation: That section H and Section H 1 of the Town Personnel Policy Manual be revised as follows: H. Performance Evaluations Using a prescribed format, written evaluations will be completed by supervisors for each employee below the level of Department Head. Written evaluations are given to employees upon completion of the probationary period and at the at the annual anniversary of the employee’s hire date each or date of promotion to a new position year thereafter, and at such other times as directed by the Town Administrator. The employee's supervisor will discuss completed evaluations with each employee to point out the employee's strengths and weaknesses and to recommend ways to improve performance. 1. Merit Increases The Board of Trustees may authorize a merit pool for each department. Merit pay increases are based upon the employee's performance and shall be effective the next pay period following the employee’s anniversary date. Should an employee’s evaluation be completed after this date, the pay increase shall be retroactive back to the pay period following the employee’s anniversary date. Sample Motion: I move to modify the Section H and Section H 1 of the Town of Estes Park Personnel Policy Manual as presented. 2013 Budget Brief 8,809,633  66,020  1,282,882  101,784 1,466,554  Taxes (Sales, property, PILTs) Grants Departmental Services Miscellaneous Transfers from Utilities GENERAL FUND SOURCES ‐2013  BUDGET ‐$11,726,873 889,292  3,186,935  3,095,902  319,226  507,257 446,270  217,707  45,786  808,400  1,616,789  1,945,000 Community Development Police Public Works Finance Executive Administration Administrative Services Legislative Judicial Intergovernmental Support Transfer to Capital Projects Transfer to Museum, Sr Ctr, Events GENERAL FUND USES ‐2013 BUDGET ‐$13,078,564 Departments Community Development Expenses – $889,292 Revenue – $248,298 Land Use Planning and Building Inspection Highlights: • Adding a code compliance/planner position  • Improving access to GIS information  • Budgeted for $22,000 in additional revenue in 2013 over  2012 original budget  Community Services Expenses – $2,577,468 Revenue – $712,813 Visitors Center, Museum, Stanley Park and Senior Center Highlights: • Visitor Center budget increased with addition of shuttle  system to budget   • One additional FTE Coordinator for Shuttle System Mgt.  • One additional FTE Clerical to assist Community Services  Coordinator  • One additional FTE in the Museum  Police Expenses – $3,186,935 Revenue – $222,567 Highlights: • Re‐instate vacant Police Officer position (“On Hold Status”  since 2005)  • Addition of Communications Supervisor – Bringing Sworn  Sergeant back down to patrol unit to create Administrative  Sergeant  • ½ Salary of RJ Case Worker – has been grant funded for ten  years  • Re‐instate fourth Community Service Officer  (CSO) absolute  minimum for working down town area  Public Works Expenses – $3,468,157 Revenue – $905,028 Streets, Engineering, Parks, Fleet and Facilities Highlights: • Further development of Bond Park landscape areas.  • Further investigation and mitigation of trash issues with bears  • Unknown costs for mitigation at Elm Road landfill  • Design for Dry Gulch replacement in 2014  Utilities Expenses – $18,632,070 Revenue – $17,379,442 Light and Power, Water and Information Technology Highlights: • Continue the Allenspark Circuit Upgrade  • Replace street lights on Highway 7 with LED lights.  • Water and Electric Rate Study  • Big Horn Drive waterline replacement  Finance Expenses – $319,226 Revenue – $15,614 Accounting, Utility Billing, Town Hall Reception Executive Administration Expenses – $507,257 Town Administrator, Public Information Highlights: • Administrative Services moved out in 2012  • Conference Center marketing and sales added in 2013  formerly in Community Services  Community Reinvestment and Other General Items of Note Community Reinvestment Fund: Beginning Balance: $2,409,665 Projects proposed for 2013 (5,481,000) Elm Road Landfill Mitigation, Parking Structure, Performance Park overlay, Bleachers, Birch Ruins fencing, Transportation Hub irrigation, PS/Utility Office remodel, Museum Master Plan, Street Improvement Program Monies Into Fund 5,015,289 Grants, transfers in from General/other Fund(s), investment income Ending Balance $1,943,954 Open Space and Conservation Trust Funds: $ 293,500 Vehicles scheduled for replacement: $ 604,000 Support for Fire District, Housing Authority: $ 657,000 Community Service Grants: $ 151,400 Information Technology Services: $ 689,112 Staffing: Total FTE’s 2012 : 114. Proposed FTE’s 2013: 112. New Positions proposed: Facilities Manager, Curator – Collections, Patrol Officer, Utilities Administrator Legislative Expenses – $217,707 Board of Trustees Judicial Expenses – $45,786 Revenue - $200 Municipal Court Administrative Services Expenses – $446,270 Town Clerk, HR, Risk Management, Benefits Highlights: • Administrative Services moved out in 2012  • Planning Compensation/Classification Study in 2013  • Additional Training for employees in 2013  Budget 2013Budget 2013 S ld i OffiSteve McFarland –Finance Officer BUDGET BACKGROUND †12 Funds, ~ $44,000,000 in expenditures.  †Staff/Board begins work on 2013 Budget in July †Budget sessions Oct 7th, 14th and 21st †350 pages of line item detail to review †Presentation to Town Board Nov 13th †Approval of Budget ‐Town Board Nov 27th 2013 FUNDS $10 000 000 $12,000,000  $14,000,000  $16,000,000  $4 ,000 ,000   $6,000,000  $8,000,000  $10 ,000 ,000   Mi I $0   $2,000,000   ,,M on ies In Monies  Out 2013 BUDGET HIGHLIGHTS2013 BUDGET HIGHLIGHTS GENERAL FUND 101,784 1,466,554  GENERALFUND SOURCES ‐2013  BUDGET ‐$11,726,873 66 020 1,282,882  Taxes  (Sales, property, PILTs) Grants DttlSi 8,809,633  66,020 Departmen tal Services Miscellaneous Transfers  from Utilities 2013 BUDGET HIGHLIGHTS2013 BUDGET HIGHLIGHTS GENERAL FUND –USES ‐$13,078,564 889,292   1,945,000   Community  Development Police Public  Works 3,186,935   1 ,616 ,789   Finance Executive  Administration Ad i i t ti Si 808,400   ,,Ad m in i s trati ve  S erv i ces Legislative Judicial 3,095,902   446 ,270   217,707   45,786  Intergovernmental  Support Transfer  to  Capital Projects Transfer to Museum Sr Ctr 319,226  507,257   ,Transfer  to  Museum , Sr  Ctr ,  Events 2013 BUDGET HIGHLIGHTS CiDlCommunity Development Expenses – $889,292      Revenue – $248,298 Land Use Planning and Building Inspection Highlights: ƒAdding a code compliance/planner position •Improving access to GIS information •Budgeted for $22,000 in additional revenue in 2013 over  2012 original budget 2013 BUDGET HIGHLIGHTS Community Services Expenses – $2,577,468 Revenue – $712,813 Visitors Center, Museum, Stanley Park  and Senior Center Highlights: •Visitor Center budget increased with addition of shuttle  system  to budget  •One additional FTE Coordinator for Shuttle System Mgt. •One additional FTE Clerical to assist Community Services  Coordinator •One additional FTE in the Museum•One additional FTE in the Museum 2013 BUDGET HIGHLIGHTS PliPolice Expenses – $3,186,935 Revenue – $222,567  Highlights: •Re‐instate vacant Police Officer position (“On Hold Status”  since 2005) •Addition of Communications Supervisor –Bringing Sworn Sergeant•Addition of Communications Supervisor Bringing Sworn Sergeant  back down to patrol unit to create Administrative Sergeant •½ Salary of RJ Case Worker  –has been grant funded for ten years fh ff ()bl•Re‐instate fourth Community Service Officer  (CSO) absolute  minimum for  working down town area 2013 BUDGET HIGHLIGHTS iFinance Expenses – $319,226      Revenue – $15,614 Accounting, Utility Billing, Town Hall Reception 2013 BUDGET HIGHLIGHTS U ili iUtilities Expenses – $18,632,070      Revenue – $17,379,442 Light and Power, Water and Information Technology Highlights: •Continue the Allenspark Circuit Upgrade •Replace street lights on Highway 7 with LED lights. •Water and Electric Rate Study •Big Horn Drive waterline replacement 2013 BUDGET HIGHLIGHTS EiAd i i iExecutive Administration Expenses – $507,257  Town Administrator, Public Information Highlights: •Administrative Services moved out in 2012 •Conference Center marketing and sales added in 2013  formerly in Community Servicesformerly in Community Services 2013 BUDGET HIGHLIGHTS Ad i i i S i†Administrative Services †Expenses – $446,270 † †Town Clerk, HR, Risk Management, Benefits †Highlights: †Administrative Services moved out in 2012†Administrative Services moved out in 2012 †Planning Compensation/Classification Study in 2013 †Additional Training for employees in 2013 2013 BUDGET HIGHLIGHTS il iLegislative Expenses – $217,707 Board of Trustees 2013 BUDGET HIGHLIGHTS JdiilJudicial Expenses – $45,786   Revenue ‐$200 Municipal Court 2013 BUDGET HIGHLIGHTS PARTIALLY GRANT FUNDED PROJECTS†PARTIALLY GRANT‐FUNDED PROJECTS „Parking Structure (total: $4,500,000) †MAJOR CAPITAL PROJECTS „Elm Road mitigation, Bond Park, Transportation Hub irrigation,  Street Improvement Program (Community Reinvestment, Open  Space) †MINOR CAPITAL PROJECTS „Performance Park overlay, Bleacher replacement, Birch Ruins mitigation,  PW/Utility office remodel, Museum Master Plan, 13 vehicles to be replaced †ONGOING CAPITAL OPPORTUNITIES „Stall Barns, Multi‐purpose Event Center, Museum Storage Facility,  Community Center 2013 BUDGET HIGHLIGHTS ($ )h†SUBSIDIES:   Fire District ($546,000), EP Housing Authority  ($111,000) †FINANCIAL†FINANCIAL „General Fund targeting 25% Fund balance  for 12/31/13 „Internal Service Funds (Fleet, IT, Vehicle) continue to  retain/utilize fund balances for capital purchases. „Enterprise Funds metabolizing capital projects and debt  service while maintaining healthy ratiosservice while maintaining healthy ratios. 2013 BUDGET HIGHLIGHTS †PERSONNEL „2012 FTEs:  114; 2013 FTEs: 112 (some PT/seasonal positions  eliminated) „New positions proposed: Code Compliance/Planner, Facilities  Manager, Curator – Collections, Shuttle Coordinator, Assistant to  Community Services Coordinator, Patrol Officer, Utilities  Administrator „Compensation adjustments:  Market (2%); Performance (2%).   Insurance benefits budgeted at 5% increase 2013 BUDGET HIGHLIGHTS †LAYOUT –NO MAJOR CHANGES „Organizational Chart,  Fund Summary pages Add d l f 2012 tldtil„Added column for 2012 actual details FUNDS NOT REVIEWED IN 2013 PROCESS†FUNDS NOT REVIEWED IN 2013 PROCESS „Building Authority (419) has no activity scheduled activity  for 2011.for 2011.  LOOKING AHEAD NOVEMBER 27th†NOVEMBER 27th „ADOPT 2013 BUDGET/RESOLUTIONS: †Mill levyy †Approve expenditures †Citing revenue availability for expenditures †DECEMBER 11th†DECEMBER 11th „SUPPLEMENTAL APPROPRIATIONS †Any necessary adjustments to 2012 budget †FEBRUARY 2013 „ROLLOVERS 2012 dit ll d it 2013 bd t†2012 expenditures rolled over into 2013 budget