HomeMy WebLinkAboutPACKET Public Works, Utilities and Public Safety 2012-02-09Preparation date: January 30, 2012
* Revision date: February 2, 2012
NOTE: The Public Safety, Utilities and Public Works Committee reserves the right to consider other
appropriate items not available at the time the agenda was prepared.
AGENDA
TOWN OF ESTES PARK
PUBLIC SAFETY, UTILITIES & PUBLIC WORKS COMMITTEE
February 9, 2012
8:00 a.m.
Board Room, Town Hall
1. PUBLIC COMMENT
2. PUBLIC SAFETY
a) RECOMMENDATIONS TO THE TOWN BOARD
i) None.
b) REPORTS
i) Estes Valley Victim Advocate Report. Director Mary Mesropian.
ii) 2011 Year End Statistics. Sergeant Kenney.
iii) Current Staff Levels. Chief Kufeld.
3. UTILITIES
a) RECOMMENDATIONS TO THE TOWN BOARD
i) None.
b) REPORTS
i) Future Water Quality Regulatory Requirements. Director Bergsten/Lab
Technician Beehler.
ii) Sungard System Installation Overview. Director Bergsten.
4. PUBLIC WORKS
a) RECOMMENDATIONS TO THE TOWN BOARD
i) Reassignment of Contract with The Engineering Company to Farnsworth
Engineering. Interim Town Administrator Richardson.
ii) Change Order for Steamer Drive Overlay Consulting Services with The
Engineering Company. Director Zurn.
iii) Bond Park Master Plan Phase V Design Consultant. Director Zurn.
b) REPORTS.
i) Moraine Avenue Pedestrian Crossing – Director Zurn.
ii) Estes Park Business Recycling Project. Director Zurn.
5. ADJOURN
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ESTES PARK POLICE
DEPARTMENT
2011 ANNUAL STATISTICS &
Information
11822 12357
13421
5000
8000
11000
14000
Total CAD Incidents (EPPD)
2011
2010
2009
EPPD total incidents
are down 535 incidents
from 2010.
46% of the total
incidents are initiated
through our Dispatch
Center.
54% is Officer Initiated.
Investigations
30 29 24
9
98
34
21
5 8
68
131
9
18
46
38
0
20
40
60
80
100
120
140
Cleared by
Arrest
Cleared by
Exceptional
Means
Cases
Inactivated
Other Incidents Total Cases
2011
2010
2009
Cases Reported and Cleared
A and B Crimes
222
249
236 231
206 204
254
219
178
0
50
100
150
200
250
300
2011 2010 2009
Group A Crimes
Reported
Group B Crimes
Reported
Total Clearances
(Arrest/Except.
Cleared)
Our clearance rate for Group A (Felony)
crimes (64%) is above the national
average. Our 2011 overall clearance rate
including both A and B crimes is 48%
compared to 40% in 2010 - and 56% in
2009.
Arrests
236
161
75
203
150
53
233
187
46
0
50
100
150
200
250
TOTAL ADULTS: TOTAL JUVENILES: TOTAL ARRESTS:
2011
2010
2009
EPPD Communication Center 2009-2011 Total Calls
157361416914750
402043134051
62852
54958
59690
66872
59009
64003
0
10000
20000
30000
40000
50000
60000
70000
80000
2011 2010 2009
EPCC total calls for
service
911 Calls
Administrative
Calls
Total Phone
Calls
2011
2010
2009
14169
14750
15736
10000
12000
14000
16000
EPCC total calls for service
2011
2010
2009
New Projects for 2012
¾Ongoing – Dispatch Network Cabling Cleanup
¾February 2012 – Installation of New Dispatch Console furniture
¾April 2012 – Next Generation 911 capable telephone equipment installation
Network Cable Cleanup Project
Cost – $7,681
Paid by Larimer Emergency Telephone Authority
Dispatch Console Furniture
Cost – $14,565
Paid by Larimer Emergency Telephone Authority
Current
Next Generation Capable 911
Telephone System
Cost – $215,000
Paid by Larimer Emergency Telephone Authority
Ethernet for NG911
Cost – $56,235
Paid by Larimer Emergency Telephone Authority
Annual Ethernet & microDATA
Support
Cost – $38,234
Paid by Larimer Emergency Telephone Authority
Larimer Emergency Telephone
Authority Annual Investment
Provides $21,000 annually through the $.46 911 monthly surchargefor equipment, staffing, overtime, and mostly training.
Chief is on the Board of Directors
QUESTIONS
JAMES D. KENNEY
Sergeant
Estes Park Police Department
SRO Statistics, 2011-2012 First Semester
(No School Resource Officer in the last 2 weeks of November or month of December)
Cases 28
Charges Filed 17
Harassment 3 Alcohol 2
Controlled Substance 4 Criminal Mischief 8 (Not on school property, student-involved)
Marijuana/Paraphernalia 2 Domestic Violence 1
Sexual Assault 2 Medical Assists 4
MIP-Tobacco 1
Probation Violations 2
Classes Taught Administrative Assistance
Student Rights and Responsibilities 12 Interviews/Meetings 30
Search/Seizure 4 Expulsion Hearings 0
Civics 6 Non-Criminal Incidents 12 (2 Hands-On)
Self Defense 2 Critical Incident Team 1
Internet Safety 2 (School Changed Days, No Longer Able to Attend)
Constitutional Law 4 Child Protection Team 4
Restorative Justice Circles 6
Truancy Checks 4
(No Longer Assisting)
Special Programs Elementary School Traffic Assistance 20+
Colorado Rockies Stay in School
Colorado Eagles Overcoming Adversity
Bike/Walk to School Day
Report
Utilities Department
To: Public Safety, Utilities and Public Works Committee
Interim Town Administrator Richardson
From: Jeff Boles, Water Superintendent and
Diana Beehler, Laboratory Technician
Date: January 30, 2012
RE: Future Water Quality Regulatory Requirements
Water quality is regulated by a network of government agencies including the U.S. Environmental
Protection Agency (EPA) and the Colorado State Department of Public Health and Environment
through the Safe Drinking Water Act (SDWA) and the Clean Water Act (CWA). These acts set limits
for contaminants in drinking water and limit pollutant discharges into waterways.
The EPA has established contaminant-specific testing schedules for Public Water Systems
requiring frequent, sometimes continuous, monitoring for certain contaminants to ensure our water
meets the high standards set by the SDWA and CWA. These acts are not static and are
continuously being reviewed and revised as new critical environmental criteria are established and
technological advances in detection of contaminants increase.
The existing drinking water regulations the Town of Estes Park must follow include:
1. Surface Water Treatment Rule (SWTR): Purpose is to control microbial contaminants
through continuous monitoring of chlorine and turbidity at the treatment plant; setting
minimum log-removal percentages for cryptosporidium, giardia and viruses; and assessing
filter performance through microscopic particle removal ratios between raw and treated
water.
2. Disinfectant/Disinfection By-Products Rule (DBPR): Purpose is to control carcinogenic
compounds formed in drinking water as a by-product of chlorine reacting with naturally- found
organic carbon.
3. Total Coliform Rule (TCR): Purpose is to improve public health by reducing fecal pathogens
to minimal levels through control of total coliform bacteria, including fecal coliforms and
Escherichia coli (E. coli).
4. Lead and Copper Rule (LCR): Purpose is to minimize lead and copper levels in drinking
water, primarily by reducing water corrosivity. Lead and copper enter drinking water largely
through corrosion of plumbing materials.
5. Organic Chemical Rule: Purpose is to monitor and minimize exposure to 55 synthetic and
volatile organic chemicals including herbicides, pesticides, and PCB’s.
6. Inorganic Chemical Rule: Purpose is to monitor and minimize exposure to metals, fluoride,
and nitrate.
7. Radionuclides Rule: Purpose is to reduce the risk of cancer by reducing exposure to
radioactive particles and photon emitters.
8. Consumer Confidence Report Rule: Purpose is to provide educational materials to allow
customers to make educated decisions regarding any potential health risks pertaining to the
quality, treatment and management of their drinking water supply.
9. Public Notification Rule: Requires all public water systems to notify their customers any time
a system violates a national primary drinking water regulation or has a situation posing a risk
to public health.
10. Point Source Discharge Monitoring Permit: Testing required through the National Discharge
Elimination System of the Clean Water Act for water released into Glacier Creek from filter
backwash.
The EPA currently has water regulations for more than 90 contaminants. The SDWA includes a
process that the EPA must follow to identify and list unregulated contaminants which may require
future regulation. Approximately every five years the EPA must publish this list of contaminants and
decide whether to regulate at least five or more contaminants (called a Regulatory Determination).
The SDWA also requires the EPA to review each national primary drinking water regulation at least
once every six years and revise, as appropriate.
From 2012 to 2016, eight new Regulatory Determinations, revisions and second stage monitoring
requirements of current regulations will be initiated or finalized. There are also three new
Regulatory Determinations or revisions listed but are yet to be determined as to proposal dates.
These include:
1. Revised Total Coliform Rule (RTCR): Proposal July 2010; Final November 2012.
2. Third Regulatory Determination: Proposal mid-2012, Final July 2013.
3. Revised Long-Term Lead and Copper Rule (LTLCR): Proposal October 2012, Final
2014.
4. Carcinogenic Volatile Organic Chemicals Rule (CVOC): Proposal 2013, Final 2015.
5. Perchlorate Rule (CClO): Proposal February 2013, Final August 2014.
6. Third Unregulated Contaminant Monitoring Rule (UCMR3): Proposed March 2011,
Final March 2012.
7. Round 2 of Long-Term 2 Enhanced Surface Water Treatment Rule (LT2ESWTR): Begins
2016.
8. Fourth Unregulated Contaminant Monitoring Rule (UCMR4): Proposal 2013, Final
October 2014.
9. Revised Fluoride Maximum Contaminant Level: TBD.
10. Hexavalent Chromium Rule: TBD.
11. Epichlorohydrin and Acrylamide Rule: TBD.
In conclusion, the EPA has scheduled four major regulatory proposals in the next 18 months as well
as finalizing the UCMR3 and RTCR. All Water Utilities will be impacted to varying degrees.
Because Estes Park is fortunate to have high-quality source water, much of the impact will primarily
be in managing the proposed regulations. We anticipate increased labor costs due to the additional
sample volume that these rules will create as well as the associated cost for both internal and
external laboratory analysis. Water regulations have increased almost exponentially since the
passage of the Safe Water Drinking Act in 1974 and the EPA is mandated by law to make
regulatory determinations every five years on new contaminants. This increasing regulatory trend
will continue due to these determinations, combined with advances in technology that now allow us
to detect contaminants in concentrations of parts per trillion.
Attachments:
Regulatory Timeline
Power Point Handout
2012 2013 2014 2015 2016 2017 2020 2019 2018
UCMR 3 Monitoring
(1/2013-12-2015
Round 2 LT2ESWTR Monitoring
(10/2016-12/2018)
Total Coliform Rule (15 samples/month)
Stage 2 DBP Rule
(8 samples/qtr)
Stage 1 DBPR
(4 samp/qtr)
Annual Monitoring for Inorganics, Fluoride, Nitrate, VOCs ( 1 sample each/plant/year)
NO2-GCWTP
9 yr cycle
Radionuclides
9 yr cycle
1/plant
MPA-MLWTP
6 yr cycle
LCR
20 sites
LT-LCR Proposal
(10/2012)
SOCs
2/plant in
seperate qtrs
SOCs
2/plant in
seperate qtrs
SOCs
2/plant in
seperate qtrs
SOCs
2/plant in
seperate qtrs
ClO4- Proposal
(3/2013)
ClO4– Final
(3/2015)
LT-LCR Final
(10/2014)
Carcinogenic
VOCs Proposal
(10/2013)
Carcinogenic
VOCs Final
(10/2015)
Consumer Confidence Report Rule (report prepared and distributed annually by July 1)
Revised TCR
Final
(Summer, 2012)
Revised TCR
Effective
(Summer, 2015)
LCR
20 sites
LCR
20 sites
LCR
20 sites
LCR
20 sites
As yet unassigned: fluoride revisions, acrylamide, epichlorohydrin, and total chromium/Cr (VI) 12/2011
CCL4
Proposal
CCL4 Final
(10/2014)
Regulatory Timeline
TOC-DBPR (1 set /month GCWTP)
NPDES DMR (9 samples/month)
MPA– GC (1 set/year)
CCR
Review
Water Department Regulations and Testing:
Current and Future
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Water Quality is regulated by the US Environmental
Protection Agency and the Colorado Department of
Health and Environment under the Safe Drinking
Water Act and the Clean Water Act
In addition to online analyzers that test the water
continuously for chlorine, pH and turbidity, our
plant operators run 35 tests every day from all stages
of the purification process?
Between the tests required for compliance by the
agencies listed above and those run for the purpose
of monitoring our process and the water quality in
the distribution system, we ran over 14,000 tests
last year.
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y Originally passed in 1974
y Purpose was to protect public health by regulating the
nation’s public drinking water supply
y Authorizes the EPA to set national health‐based
standards for drinking water
y Sets limits for nearly 100 contaminants and considers
regulation of thousands of others.
y The EPA, states, and water systems work together to
ensure these standards are met.
The Safe Drinking Water Act
SAFE DRINKING WATER ACT • 1974-2004 • PROTECT OUR HEALTH FROM SOURCE TO TAP
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Long Term Lead and Copper Rule (LT-LCR):
Proposal Oct. 2012
9 Will affect most systems
9 EPA is considering revisions to sample site
collection criteria to include schools and
hospitals and tap sampling protocol.
9 Will also tighten ranges for optimized
corrosion control and water quality parameters
9 Ramifications will be significant time spent on
participant education and increased source
water and distribution sampling and analysis
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Chemical Contaminants Rule
¾Provides protection through the reduction
of chronic risks from cancer, organ damage,
and circulatory, nervous and reproductive
system disorders.
1. Inorganic
Chemicals (IOC)
•Asbestos
•Cadmium
•Chromium
•Fluoride
•Mercury
•Nitrate/Nitrite
•Cyanide
•Selenium
•Barium
•Antimony
•Thallium
2. Synthetic Organic
Chemicals (SOC)
•Alachlor
•Atrazine
•PCB’s
•Diquat
•Dioxin
•Toxaphene
•Picloram
3. Volatile Organic
Chemicals (VOC)
•Benzene
•Carbon Tetrachloride
•Vinyl Chloride
•Styrene
•Toluene
•Trichloroethylene
¾Consist of 65 chemicals broken down into three
contaminant groups:
Sampling Requirements:
IOC & VOC ‐1/year from each plant at EPDS
SOC –2/year every 3 years from each plant
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Chemical Contaminants Rule 3rd Regulatory Determination–
Proposal mid-2012, Final July 2013
9Focuses on a subset of 32 contaminants that the EPA has
deemed important.
9Will likely contain discussions for 10-15 new contaminants to
be regulated in the future:
Nitrosamines
Additional VOC’s
Additional DBP’s
Organophosphates: Basis for many
insecticides and herbicides
Carbamates : Insecticides
Cyanotoxins: toxins produced by blue-
green algae
!
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Third Unregulated Contaminant Monitoring Rule
(UCMR3)- Proposed March 2011, Final March 2012
9Requires monitoring for 30 contaminants for a 12 month
period during 2013-2015.
9Proposed contaminants include 3 estradiols, estrone,
testosterone, 8 VOCs, 1 SOC, chlorate, perfluoridated
compounds (found in teflon, Scotchguard, and fire fighting
foams) and 4 new metals.
9Major changes from UCMR2 include reduced PWS
approval and laboratory reporting times.
9Ramifications will be increased costs for sampling and
outside laboratory analysis.
Chemical Contaminants Rule:
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Carcinogenic Volatile Organic Chemicals
Rule and Perchlorate Rule-Proposals 2013
9Perchlorate was included on the first, second and third Contaminant
Candidate list and this Regulatory Determination reverses a 2008
decision not to regulate.
9Will affect a small number of systems but the EPA will discuss lowering the
original 4 µg/L MCL set in UCMR1 which may impact more systems.
9Carcinogenic VOC’s also affect a small number of systems but all will be
required to test for them.
9 The rule will likely lower the MCL’s for trichloroethylene and
tetrachloroethylene and set a new standard for 1,2-trichloropropane.
9Estes Park ramifications will largely be increased analytical costs.
Chemical Contaminants Rule:
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Stage 2 Disinfectants and Disinfection By-products Rule:
August 2013
•In 2008-2009 we were required to complete an Initial Distribution System
Evaluation (IDSE) to characterize DBP levels in our system and identify
locations for increased monitoring.
•Basically increases the number of locations that have to be monitored.
(Starting in Aug. 2013 we will have to monitor 4 sites/quarter)
•MCL’s will now be based on locational running annual averages. We will no
longer be able to average all the results together from all over the system but
will report the average from each location.
•New “Operational Evaluation” Requirement: Requires the PWS to average the
last two quarters with the current quarter x 2
•Ramifications are costs associated with increased sampling, analysis and
reporting.
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Round 2, Long Term 2 Enhanced Surface Water
Treatment Rule (LT2ESWTR)-2016
9Will piggyback off of and supplement Round 1 data to
confirm and ensure correct bin classifications and set
recommendations for improved and upgraded
treatment for minimum 4-log removal of pathogens.
9Ramifications are increased costs for sampling set-up,
and internal and external laboratory analysis.
9New 2 year monthly sampling
program for turbidity, giardia,
cryptosporidium and E. coli
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Revised Total Coliform Rule (RTCR)–
Final, November 2012
9 Will apply to every drinking water system
9 Changes required actions to be taken if a positive result is obtained.
9 Tier 1 Assessment (conducted by utility personnel) for ≥ 2 Total
Coliform positive samples in a month or a failure to collect required
repeat samples.
9 Tier 2 Assessment (to be conducted only by the State or State approved
employee) for an E. coli MCL violation or a second Level 1 trigger in a
rolling 12 month period.
9Ramifications are the necessity for increased upfront distribution testing
and much more intensive investigation and reporting of positive results
and probable State involvement for level 2 triggers.
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Yet to be determined…..
9Forth Contaminate Candidate List (CCL4)-Proposal 2013
Still undetermined what contaminants will be listed
9Epichlorohydrin and Acrylamide Rules-Of concern because acrylamide is a
coagulant used in drinking water treatment, epichlorohydrin is used to make
glycerin and an ingredient in plastics and polymers used in water supply
systems.
9Fluoride Revision-Proposed lowering of recommended levels to 0.7 mg/L
from 1.0 mg/l and tightening the MCL.
9Hexavalent Chromium
PWS’s are required to test for total Chromium at the entry point to the
distribution system (EPDS). EPA has completed a draft assessment to
determine if a new Cr-VI standard needs to be set and is currently providing
guidance for PWSs recommending monitoring for Cr-VI at both the EPDS and
in the system at DBP monitoring sites.
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Utilities Department
REPORT
To: Public Safety, Utilities and Public Works Committee
Interim Town Administrator Richardson
From: Reuben Bergsten, Utilities Director
Date: February 9, 2012
RE: SunGard System Installation Overview
Background:
On January 22, 2011, the Town Board approved the upgrade of the Town's financial
software package. The existing software is 18 years old and the upgrade will require the
new and old systems to operate in parallel.
The first phase of the upgrade to SunGard’s One-Solution® is the addition of the
Community Development module, a module which we currently do not have in the
existing NAVILINE version.
An implementation timeline of the remaining modules is attached.
Page 1 of 1
Utilities Department
Page 2 of 2
ENGINEERING Memo
To: Public Safety, Utilities & Public Works Committee
Interim Town Administrator Richardson
From: Scott A. Zurn, PE, CFM, Public Works Director
Date: February 9, 2012
RE: Change Order for Steamer Drive Overlay Consulting Services with
Farnsworth Group (TEC)
Background:
Town staff has negotiated a scope and fee with Farnsworth Group (TEC) for design,
specifications and construction management services for the Steamer Drive Overlay
Project. This project anticipates that the installation of a box culvert along Devils Gulch
Road will route traffic down Black Canyon Drive and Steamer Drive. Resurfacing of this
roadway is expected to be needed to compensate the additional traffic. The scope for
this effort includes a redesign of the Steamer Driver/Big Thompson Avenue intersection
just east of the Safeway Fueling Facility north to the Safeway business entrance. If
approved, the design effort will begin in February and complete Final Construction
Documents in March. By moving forward with the project now, staff will be able to
combine the Virginia Drive Rehabilitation Project with this Steamer Drive Overlay
Project and create one larger construction contract that will increase interest and bid
competition.
Budget:
The negotiated fee with Farnsworth Group (TEC) is $23,337. This total does include
construction management services. With a 10% contingency, our budget for the
Steamer Overlay Project is $25,670.70.
Staff Recommendation:
Public Works recommends initiating a design and construction management contract
with Farnsworth Group (TEC) to develop contract documents for the Steamer Drive
Overlay Project.
Page 1
ENGINEERING Memo
To: Public Safety, Utilities & Public Works Committee
Interim Town Administrator Richardson
From: Scott A. Zurn, PE, CFM, Public Works Director
Kevin Ash, PE, Public Works Civil Engineer
Date: February 9, 2012
RE: Bond Park Phase V Design Consultant Selection
Background:
At the direction of the Bond Park Stakeholder Group, Town staff has negotiated a scope
and fee with Chroma Design for the design, specifications and construction
management services for the Bond Park Phase V Improvements. This effort will focus
on completing the hardscape along Elkhorn Avenue. If approved, the design effort will
begin in February complete Final Construction Documents in May. The project will
advertise and bid for construction in June. Material ordering and fabrication will occur
between July and September. Construction of the Bond Park Phase V Improvements is
scheduled to begin in the fall 2012 and finalize in the spring of 2013.
Budget:
The negotiated fee with Chroma Design is $43,873. This total does include $4,000 for
construction management, once construction is underway. With a 10% contingency,
our budget for design and construction management for Bond Park Phase V is
$48,260.30.
Staff Recommendation:
Public Works recommends initiating a design and construction management contract
with Chroma Design to develop contract documents for the Bond Park Phase V
Improvement Project, within the Town’s purchasing policy.
Page 1
ENGINEERING Report
To: Public Safety, Utilities & Public Works Committee
Interim Town Administrator Richardson
From: Scott A. Zurn, PE, CFM, Public Works Director
Date: February 6, 2012
RE: Moraine Avenue Pedestrian Crossing
Update:
Town Staff has been working with McDowell Engineering and CDOT to finalize the
scope and plans for the Moraine Avenue Pedestrian Improvements. To date, plans and
specifications have been completed to a 95% level.
Through public meetings, the direction for removal of the Riverwalk Crossing has met
with the scrutiny from local businesses surrounding the crosswalk. Originally, this
removal had been directed by CDOT. This past November staff met with CDOT officials
and communicated the concerns the business district raised with removal of this
crosswalk. An option to signalize this crossing was discussed and CDOT agreed to
update their modeling for this area and make a recommendation on the warrant of a
traffic signal.
The need for a traffic signal would impact the budget and not allow a significant portion
of the sidewalk improvements to be funded. On February 8th, staff is scheduled to meet
with CDOT and discuss the results of the modeling effort.
Recommendation:
Should the results show that a traffic signal is not warranted, staff would like a
recommendation to finalize the contract documents for the Moraine Avenue Pedestrian
Improvements and go out to bid for construction this spring.
Page 1
ENGINEERING Report
To: Public Safety, Utilities & Public Works Committee
Interim Town Administrator Richardson
From: Kevin Ash, PE, Public Works Civil Engineer
Date: February 9, 2012
RE: Estes Park Business Recycling Project
Background:
Town staff was approached by the Community Recycling Committee of the League of
Women Voters to consider a proposed business recycling project. A priority for the
League this year is to increase the recycling efforts in the Estes Park community and
creation of a partnership between the League, the local businesses and the Town would
be a strong start. The Recycling Committee has approached several businesses with
the concept of sponsorship of a recycling bin and received favorable support.
Discussions continue with the Recycling Committee on the number of businesses in the
sponsorship plan, the location of the recycling bins and the type of recycling bins the
Town would allow.
Budget:
Each recycling bin would be paid for entirely by the business sponsorship
(approximately $500-$600). The Town’s contribution to this recycling effort would be in
the form of incurring installation costs and additional weekly pick-up fees from our
current disposal service.
Public Works estimates $200/can for installation.
Currently the Town is charged $5.77/per can/per week for our recycling service. On an
annual basis, each can added to the Town’s contract would add an additional $300.
Page 1