HomeMy WebLinkAboutPACKET Public Works, Utilities and Public Safety 2011-11-10Preparation date: October 31, 2011
* Revision date: November 7, 2011
AGENDA
TOWN OF ESTES PARK
PUBLIC SAFETY, UTILITIES & PUBLIC WORKS COMMITTEE
November 10, 2011
8:00 a.m.
Board Room, Town Hall
1. PUBLIC COMMENT
2. PUBLIC SAFETY
a) REPORTS
i) 2011 Halloween Road Closure Review. Chief Kufeld.
3. UTILITIES
a) REPORTS
i) One Solution (Financial Software) Update. Director Bergsten.
ii) Mutual Aid Agreement with Surrounding Electrical Utilities. Director
Bergsten/Superintendent Steichen.
4. PUBLIC WORKS
* a) RECOMMENDATIONS TO TOWN BOARD
i) Purchase Truck -Mounted Snow Removal Broom. Superintendent Mahany.
b) REPORTS
i) Bond Park Phase II Scope Modifications. Director Zurn & Engineer Ash.
ii) Speed Hump on Avalon Drive. Director Zurn.
iii) 2012 Budget for Street Improvements. Director Zurn.
NOTE: The Public Safety, Utilities and Public Works Committee reserves the right to consider other
appropriate items not available at the time the agenda was prepared.
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To: Public Safety, Utilities and Public Works Committee
Town Administrator Halburnt
From: Reuben Bergsten, Utilities Director
Date: November 10, 2011
RE: One Solution (Financial Software) Update
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Background:
On January 22, 2011, the Town Board approved the upgrade of the Town's financial
software package. The existing software is 18 years old and the upgrade will require the
new and old systems to operate in parallel.
The first phase of the upgrade to SunGard's One -Solution® is the addition of the
Community Development module, a module we do not currently have in the existing
NAVILINE version. The delays experienced with this module have been associated
with the IBM hardware and software. Implementation of the first phase is currently
anticipated to be early 2012.
At this time the schedule for the second phase, the Finance module, will not be
impacted and we expect to have the Finance module conversion started and completed
in 2012. As with the Community Development module, Steve McFarland will initiate the
conversion by meeting with SunGard to clarify the Finance Department's needs and
schedule.
Budget:
n/a
Staff Recommendation:
n/a
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To: Public Safety, Utilities and Public Works Committee
Town Administrator Halburnt
From: Reuben Bergsten, Utilities Director
ate: November 10, 2011
RE: Mutual Aid Agreement with Surrounding Electrical Utilities
Background:
Historically the Town has established a "good will" agreement with the surrounding
electric utilities to allow assistance to be provided during extended electrical outages.
In August of this year Fort Collins distributed a "Mutual Aid Agreement". Attached you
will find the agreement which includes our sister PRPA cities (Fort Collins, Longmont
and Loveland), together with Excel Energy, United Power and Poudre Valley REA.
Attorney White reviewed the agreement and had no concerns; he characterized the
agreement as a good will gesture that does not carry any legal obligations.
Budget:
n/a
Staff Recommendation:
n/a
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To: Public Safety, Utilities & Public Works Committee
Town Administrator Halburnt
From: Dave Mahany, Public Works Superintendent
ate: November 10, 2011
E: Purchase Truck -Mounted Snow Removal Broom
Background:
The construction of the new MacGregor Avenue with pavers has created a need for a
truck -mounted broom that would be beneficial in the snow removal process on the
street area. This measure would keep the pavers from becoming scratched during snow
removal. We have found a discounted broom we can purchase for approximately
$5000.00 below the suggested purchase price. This broom is a non -budgeted item. Due
to lower -than -expected contract costs this year, funds are available in the maintenance
contracts account. We would like to transfer these funds into the other equipment
account to allow for the purchase of this non -budgeted broom.
MacDonald Equipment Company, Commerce City, CO
Wausau Truck -Mounted Broom $12,997.00
Budget:
$ Not Budgeted (Transfer from Maintenance Contracts, 101-3100-431-25-01, Balance
$22,855.00 on 10-18-11)
$12,997.00 / Cost
Recommendation:
We recommend this special non -budgeted purchase of the truck -mounted broom from
MacDonald Equipment Company, for the cost of $12,997.00 installed, to be included in
the Consent Agenda at the November 22, 2011, Town Board meeting.
To:
From: Scott Zurn, PE, CFM, Public Works Director
Kevin Ash, PE, Public Works Civil Engineer
ate: November 10, 2011
RE: Bond Park Phase II Scope Modifications
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Public Safety, Utilities & Public Works Committee
Town Administrator Halburnt
Update:
The Bond Park Stakeholders Group met Thursday, October 20th to discuss moving
forward with the next phase of the Bond Park Project. The consensus from the group
was that Phases I and III had created a successful combination of aesthetics and
functionality. The next steps associated with Phase II would need to continue with the
success of the previous phases.
Phase II is considered the "Northeast Plaza". Per the original master plan, this phase
creates the concrete accent paving for special events and vendor tents as well as
provides a location for a future seasonal ice rink.
Concerns from the stakeholder group were that this configuration might eliminate too
much of the "green space" used by visitors. Questions arose about the necessity of the
current size of the hardscape area and ice rink. Since the stakeholder meeting, Staff
has gone back to the consultant to create a couple of modified layouts that would
minimize the hardscape area and still create a location that would provide the special
event vendors with 100 tent spaces.
It was the direction of the group that any modifications to the scope of Phase II are
taken back to the public for consideration.
Once public input has been considered, the stakeholder group can finalize a "scope of
work" for design and engineering. Construction of the next phase is currently scheduled
for spring 2012.
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To: Public Safety, Utilities & Public Works Committee
Town Administrator Halburnt
From: Scott Zurn, PE, CFM, Director of Public Works
Date: November 10, 2011
RE: Speed Hump on Avalon Drive
Background:
In the neighborhood around Avalon Drive, the Town of Estes Park installed a speed
hump in reaction to the neighborhood's complaints about speeding on Avalon Drive.
Installation of this hump was made about ten years ago. Recently a neighborhood
petition circulated by the neighbors acquired about forty signatures that expressed
interest in removing the speed -reducing measure installed by the Town.
As a result of the petition, a neighborhood meeting was held with this area of the
community and with Town representatives from the Police Department and the
Engineering Division of Public Works.
The primary purpose of the meeting was to hear the community's opinions of the hump
and have a dialog about the merits of removing the traffic -calming measure. In
attendance were about twenty-one residents. Discussions ensued and various points
were made. The people in attendance were split about evenly on the issue of removing
or keeping the hump; some argued that more speed -reducing measures are needed. It
was stated by the PD that no accidents have occurred since the installation and that
speeds were reduced as expected by installation of the hump.
It was noted, and primarily agreed upon by the group, that children are still prevalent in
this neighborhood and speeding and safety are of the utmost importance. Most agreed
the main aggravation was the noise of trucks banging over the hump.
Budget:
2012 STIP 101-3100-431.35-51
Recommendation:
Staff's recommendation is to repair and lengthen the approach tapers to current
standards, thus improving the noise level of the trucks passing over the hump. In
addition, Staff has determined that the hump has been effective as a traffic -calming
devise and recommends it remain in place.
SPEED HUMP DETAIL
SPEED HUMP
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PARABOLIC SURFACE HORIZONTAL
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ENGINEERING DIVISION
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TOWN OF ESTES PARIc,
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To: Public Safety, Utilities & Public Works Committee
Town Administrator Halburnt
From: Scott A. Zurn, PE, CFM, Public Works Director
Date: November 10, 2011
RE: 2012 Budget for Street Improvements
Background:
The Public Works Department has inventoried the conditions of the road system owned
by the Town of Estes Park. The Town currently owns approximately 58 centerline miles
of roadway which are mainly comprised of local residential roadways. Roadway
conditions break down as follows:
PAVEMENT
CONDITION
INDEX
CONDITION
OF
PAVEMENT
NUMBER OF
MILES
PERCENTAGE
OF SYSTEM
86-100
VERY GOOD
8.38
14 Yo
76-85
GOOD
17.63
31 %
66-75
FAIR
16.12
28 %
< 65
POOR
15.41
27 %
The Pavement Condition Index (PCI) continues to decline; as a system average it
currently stands at approximately 69. The continued downturn over the last decade is a
result of underfunded roadway maintenance. This downturn in PCI will accelerate at
current funding levels because the rate of deterioration increases exponentially when
conditions are below a PCI of 75. The rating of 69 also indicates the roadway
infrastructure has on average expended approximately 75% of its useful life, leaving
only 2 5 % remaining life. It is anticipated that current funding levels will result in further
degradation of the overall street PCI. The American Association of State Highway and
Transportation Officials (AASTHO) states that "delaying roadway maintenance until
rehabilitation or reconstruction is needed costs the public three times more than regular
maintenance of roadways over a 25-year period of time".
In addition to the chart and graph included in this document, attached are maps
showing Town of Estes Park road conditions.
Page 1
TOWN OF ES1'ES
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2010 Estes Park Roads Conditions Map
Data for Paver Index
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Town Boundary
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2015 Estes Park Road Conditions
Projected at Current Funding Levels
2015 Projected StreetCondition Data
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Town Boundary
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The following graph depicts the universally adopted asphalt deterioration curve and the
various rates of deterioration. In addition, the graph depicts the local related
maintenance costs.
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VERY POOR
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In 2012, the Public Works Rehabilitation Program includes a joint project with the Estes
Park Sanitation District and the Water Department to reconstruct portions of Virginia
Drive. Included in the same rehabilitation is the stretch of Park Lane around Bond Park
and MacGregor Avenue from Bond Park to Wonderview Avenue. This project has an
estimated budget of $600,000. In the event an additional $300,000 is allocated to the
2012 STIP budget, it is proposed that Steamer Drive and Black Canyon Drive be
overlaid from Highway 34 to Pioneer Lane.
Page 4
MUTUAL AID AGREEMENT
In consideration of the mutual commitments given herein, each of the Signatories to this
Mutual Aid Agreement agrees to render aid to any of the other Signatories as follows:
1.) Request for aid. The Requesting Signatory agrees to make its request in writing to the
Aiding Signatory within a reasonable time after aid is needed and with reasonable
specificity. The Requesting Signatory agrees to compensate the Aiding Signatory as
specified in this Agreement and in other agreements that may be in effect between the
Requesting and Aiding Signatories.
2.) Discretionary rendering of aid. Rendering of aid is entirely at the discretion of the
Aiding Signatory. The agreement to render aid is expressly not contingent upon a
declaration of a major disaster or emergency by the federal government or upon
receiving federal funds.
3.) Invoice to the Requesting Signatory. Within 90 days of the return to the home work
station of all labor and equipment of the Aiding Signatory, the Aiding Signatory shall
submit to the Requesting Signatory an invoice of all charges related to the aid provided
pursuant to this Agreement. The invoice shall contain only charges related to the aid
provided pursuant to this Agreement.
4.) Charges to the Requesting Signatory. Charges to the Requesting Signatory from the
Aiding Signatory shall be as follows:
a.) Labor force. Charges for labor force shall be in accordance with the Aiding
Signatory's standard practices.
b.) Equipment. Charges for equipment, such as bucket trucks, digger derricks,
reasonable and other special equipment used by the Aiding Signatory, shall
be at the and customary rates for such equipment in the Aiding Signatory's
location.
c.) Transportation. The Aiding Signatory shall transport needed personnel and
equipment by reasonable and customary means and shall charge reasonable
and customary rates for such transportation.
d.) Meals, lodging and other related expenses. Charges for meals, lodging and other
expenses related to the provision of aid pursuant to this Agreement shall be the
reasonable and actual costs incurred by the Aiding Signatory.
5.) Counterparts. The Signatories may execute this Mutual Aid Agreement in one or more
counterparts with each counterpart being deemed an original Agreement but with all
counterparts being considered one Agreement.
6.) Execution. Each party hereto has read, agreed to and executed this Mutual Aid
Agreement on the date indicated and agrees that it shall remain in effect unless written
notification is provided to all parties.
1
7: Indemnification:
During the furnishing of mutual aid, each Requesting Signatory shall indemnify, hold harmless
and defend Aiding Signatory, their agents, employees and officers from all cost and expenses
including, but not limited to attorney fees and court costs which the Requesting Signatory may
have to pay on account of demands, liabilities, costs or losses in any way connected with this
Agreement, except where caused by negligence, recklessness or unlawful action of the Aiding
Signatory, it's agents, employees or officers.
Date
Fort Collins Light and Power Longmont Light and Power Company
By By
Title Title
Telephone Telephone
Cell Phone Cell Phone
City of Loveland United Power
By By
Title Title
Telephone Telephone
Cell Phone Cell Phone
Poudre Valley REA Town of Estes Park
By By
Title Title
Telephone Telephone
Cell Phone Cell Phone
Xcel Energy
Title
Telephone
Cell Phone
2
November 10, 2011
To: Public Safety, Utilities & Public Works Committee
Town of Estes Park
From: Johanna Darden
501 MacGregor Avenue
Estes Park, Colorado 80517
In Re: No Parking Signs on MacGregor Avenue
I wish to thank Kate Rusch, the Public Works Department, and the Public Safety
Committee for their efforts to provide "No Parking This Side of Street" signs on the east
side of MacGregor Avenue just north of Wonderview Avenue, and for turning the
existing signs so they can be seen by drivers. I believe this will keep people safe by
allowing residents, dog walkers, joggers and visitors to our festivals to safely use the path
on the east side of the street to town and elsewhere. We can now notify the police
department when cars park illegally there and know there is no excuse for drivers not to
see the signs and comply with the law.
Please enter this in the Public Record.
November 10, 2011
To: Public Safety, Utilities & Public Works Committee
Town of Estes Park
From: Johanna Darden
501 MacGregor Avenue
Estes Park, Colorado 80517
In Re: Bond Park Phase II
When the original meetings open to the public regarding the Master Plan for Bond Park
took place in 2009, many people attending that meeting voiced their opinions that they
wanted passive use of the Park. They wanted trees, grass, picnic tables and benches. By
the time this public meeting was held, Winston & Associates had already been asked to
arrange focus group meetings and provide the design of a Master Plan of Bond Park.
Those people who attended the meeting were asked to choose one of the three plans
presented to us. Visitors were permitted to weigh in on how the citizens of Estes Park
should spend our tax money for our Park. The entire procedure was flawed. I know this,
because I obtained e-mails and lists of focus group participants through the Open Records
Act. I had many questions which I was told by Winston and Associate executives and
Scott Zurn, Head of the Public Works Department would be answered. My questions
were not answered. The Estes Park Board of Trustees voted to approve the Bond Park
Master Plan at a meeting in February 2010 without allowing public comment on the plan.
I thought festival tents could be placed on the existing 100 block of MacGregor Avenue
to avoid heavy traffic on the grass in Bond Park. I did not think the street direction
needed to be changed nor sidewalks widened. I believed MacGregor Avenue could have
been closed off during festivals. I believed if a festival could not be accommodated in
the existing space, that it should be moved to Performance Park or the Stanley
Fairgrounds. I wanted to keep the grass. I thought when there was discussion to improve
the drainage in the Park it meant we planned to remove the concrete under the grass
where the old library had been. When the Master Plan showed the options to improve
drainage, none of those options guaranteed the problem would be alleviated. I, and many
other people at the meeting, did not want to spend the amount of money that was
estimated for the redevelopment of Bond Park. We did not want to use "Help Preserve
Open Spaces Initiative" funds for this redevelopment. I believe the use of these funds
were approved for the Project at the May 27, 2010 Estes Park Town Board meeting.
The Town has removed healthy trees, maimed one of the large Spruce trees in the
northwest corner by removing approximately a dozen large limbs, replaced grass with
pavers, and not made our park more inviting. Even during festivals people have avoided
sitting in the viewing structure, but crowd under the still existing trees for the shade they
provide. I have taken pictures of the park before construction and after. We have lost
new young trees that were planted, because fencing was not placed around them to
c1
Public Safety, Public Works, Public Utilities Committee, Nov. 10, 2011 Page 2 of 2
prevent elk from ripping them down. How could this happen when we know we need to
protect these trees?
Many people are not happy with what has been done to Bond Park. I do not believe our
Open Space funds can lawfully be spent on this project, and I have asked that no more
money be spent from the "Initiative" funds for this project. I have also requested that any
money spent in 2009, 2010, and 2011 on Bond Park be put back into Estes Park's Open
Space Fund for future legitimate use.
Our town has big project plans, but we do not have enough money to fix our
infrastructure. Let us not do anything more to Bond Park. Let us spend our money to fix
our streets and the many other things to improve the quality of life of our town citizens.
We pay the taxes, and I believe there are a lot of costs to us that are hidden that do not
improve our quality of life. I believe we will be paying more for things we do not want
or need.
Thank you for hearing my thoughts. Please enter this into the Public Record.