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HomeMy WebLinkAboutPACKET Public Works, Utilities and Public Safety 2011-08-11Preparation date: July 28, 2011 Revised August 3, 2011 AGENDA TOWN OF ESTES PARK PUBLIC SAFETY, UTILITIES & PUBLIC WORKS COMMITTEE August 11, 2011 8:00 a.m. Board Room, Town Hall 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) REPORTS i) Victim Advocate Update. Director Mesropian. 3. UTILITIES a) RECOMMENDATIONS TO TOWN BOARD i) Exhibits & Displays Contract Award 2011-2012. Director Bergsten. 4. PUBLIC WORKS a) RECOMMENDATIONS TO TOWN BOARD i) NEPA Study Contract Award. Director Zurn. * ii) License Agreement with Estes Valley Recreation & Park District for Homer Rouse Trail. Director Zurn. 5. ADJOURN NOTE: The Public Safety, Utilities and Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. ESTES VALLEY VICTIM ADVOCATES 6-Month Report January 1, 2011- June 30, 2011 Agency Name Estes Valley Victim Advocates, Inc. Address P.O. Box 1287 City Estes Park State CO Zip 80517 Phone 577-9781 Executive Director Mary Mesropian BRIEF PROGRAM DESCRIPTIONS: ADVOCACY. Victim Advocates (trained and supervised by the Executive Director) and staff respond to pages from law enforcement and/or hospital personnel 24 hours a day, 365 days a year. They provide emotional support at the time of the incident and assist the victim(s) and their children in achieving immediate safety and devising safety plans for the future. They also educate victims on the judicial process, explain victim rights, inform about victim's compensation as well as provide support with the criminal justice process. COUNSELING. The Counselor counsels victims of domestic violence, sexual assault and other crimes and trauma. After the initial crisis where advocates are called, the victim is able to take advantage of the supportive services through individual counseling and support groups. This short-term (3-6 months) crisis counseling is designed to assist victims return to pre -crisis state (in the case of sexual assault or other violent crimes) or to empower them to make changes towards violence -free living (in the case of domestic violence.) Children also receive counseling using specific "play therapy". BILINGUAL OUTREACH. The Bilingual Outreach Coordinator provides outreach to the Latino population. The Latino population in Estes Park has grown dramatically in the last few years and Estes Valley Victim Advocates has hired a part-time employee to meet the needs of this population. This position provides education, advocacy and counseling in the form of outreach going directly into the Latino community. The coordinator is available to assist the Safehouse Manager when there is need for Spanish language skills. SAFEHOUSING. The Safehouse Manager and two safehouse evening advocates are responsible for ensuring the safety of domestic violence victims in the safehouse. These staff members assist residents with safety planning, accessing medical, legal and housing programs and making appropriate referrals. Food and basic needs are provided to residents and the Safehouse Manager is responsible for acquiring, stocking and tracking of food pantry, personal items and household items, for overseeing the day to day upkeep of Safehouse and maintaining the physical integrity and safety of the Safehouse. 1 OBJECTIVES: Law enforcement, Estes Park Medical Center or other referral sources page victim advocates and advocates then provide services at the most appropriate safe location. After the services are provided to the victim, the victim advocate submits a written report. If an arrest has been made, a report is sent to the District Attorney's Office to use in considering bond conditions. A Court Advocate will attend court with the victim if requested. If safehousing is requested, a danger assessment and client intake report are conducted. There are three areas of advocate assessment: Safety, Options and Stability. These questions are on every advocate case sheet and advocates must answer these questions on every call: Is victim(s) physically safe? (Not in immediate danger.) Victim knows options and rights and knows what to do next? Is the situation stabilized? This includes emotional stability as well as their ability to take care of their own and their children's immediate needs. All victims are offered individual counseling and support groups. Assessments are completed by program participants in the form of victim assessment needs questionnaires. The results of the survey are very positive and support the course that our program is following. We collaborate with Fort Collins Crossroads Safehouse and Loveland Alternatives to Violence to keep our measurement tools appropriate and current. Safehouse residents are also asked to complete an assessment needs questionnaire and an exit form before they leave. COMMUNITY LIAISON AND NETWORKING ACTIVITIES: We have Memorandums of Understanding, Contracts or Coordination Agreements with Crossroads Safehouse, Alternatives to Violence, Larimer County Sheriff's Department, Estes Park Medical Center, Rocky Mountain National Park as well as the Estes Park Police Department. Crossroads Safehouse, Alternatives to Violence and Estes Valley Victim Advocates meet monthly as part of the Larimer County Domestic Abuse Intervention Project and as needed to coordinate services. Estes Valley Victim Advocates also monthly attends the Estes Valley Community Services Coalition meeting whose mission is "To collaborate to identify and meet health and human services needs." Estes Valley Victim Advocates is also a member of the Estes Park Child Protection Team to ensure children are protected in our community. The Director of Estes Valley Victim Advocates and the director of Estes Valley Restorative Justice Partnership present an "Impact of Crime" class to all Restorative Justice attendees. 2011 HIGHLIGHTS & CHALLENGES: • Remodeled 3rd bedroom • Had to find other safehousing for 15 women & 10 children • Short staffed — Need fulltime counselor (currently works 20 hrs per week) 2 FREQUENTLY ASKED QUESTIONS How long has Estes Valley Victim Advocates existed? For over 23 years, Estes Valley Victim Advocates has been supporting the community of Estes Park and the surrounding Estes Valley. In 1988, the Victim Assistance Program of the Estes Park Police Department was created as a volunteer component to the police department. Volunteer advocates were recruited, interviewed and trained and a group of eight advocates began working. The Victim Assistance program operated under the direction of the Estes Park Police Department, headed by a program director until 1997 when the program became incorporated. The Victim Assistance program became Estes Valley Victim Advocates, Inc. In February 2007, Estes Valley Victim Advocates began offering safehousing for victims of domestic violence. Over $500,000 was raised through a capital campaign to purchase the safehouse building. What geography does Estes Valley Victim Advocates serve? Estes Valley Victim Advocates serves the entire Estes Valley including Glen Haven, Allenspark, Drake and all areas in between including The Retreat and Storm Mountain. We also serve the Larimer County portion of Rocky Mountain National Park. Who uses Estes Valley Victim Advocates? All victims of crime and trauma are welcome to use our advocate services and counseling program. This includes victims of domestic violence, sexual assault, other crimes as well as suicide, sudden death and accidents of all kinds. The target population for safehousing is female victims of domestic violence and their children. Currently, the majority of the individuals receiving services are Caucasian women between the ages of 18 and 60, over 70% of who live at or below 125% of poverty. More and more have special needs, are Hispanic or employ English as a second language, and/or have limited schooling or access to viable immediate employment. How are advocates notified that there is a crime or trauma victim needing an advocate? Our local Dispatch alerts a victim advocate on call to respond to police officer at scene or police department. How do victims of domestic violence come into My Sister's Place? Sometimes a victim plans to leave and makes arrangements ahead of time. Other times clients escape violence in the middle of the night. Many times they are referred to My Sister's Place by a police officer. Our clients come day and night, weekdays and weekends, with bags of belongings or no only with the clothes on their backs. What do the residents do while staying at My Sister's Place? Leaving an abusive relationship is a process rather than an event. During their stay, residents and their children begin rebuilding their lives. For many residents, it's the first time in a long time they've been able to sleep through the night. Individual counseling and support groups nurture emotional healing, self-esteem and self-sufficiency. Advocates provide assistance with employment, finances, education, day care and other resources. How long do residents stay? Residents are allowed to stay at My Sister's Place for up to 6 weeks. 3 FINANCIAL REPORT: Operating Grants/Contracts • Town of Estes Park - $7,500 per year for crisis advocacy services • Larimer County Victim Assistance Law Enforcement Grant - $40,000 • Domestic Abuse Program (Federal & State) - $43,206 • Victims of Crime Act (Federal) - $19,563 • United Way of Larimer County - $9,000 • Estes Park Community Thrift Shop - $5,000 • Estes Park Medical Center - $3,770 • Church organizations, Community, Club and Family Foundations Fundraisers • 1 per year — Thrift Store Fashion Show in October • Annual gift request mailing • 3 quarterly newsletters 4 Estes Valley Victim Advocates, Inc. Incident Report Overview January — June 2011 Incident First Contact Continuing Contacts Hotline Calls Total Contacts Domestic Abuse 44 9 27 80 Sexual Assault 10 5 3 18 Death/Suicide 7 0 0 7 Assault 4 1 1 6 Stalking 3 2 0 5 Counseling 24 164 0 188 Group Counseling 11 50 0 61 Other N Crime 5 4 0 9 Other N Non -Crime 13 4 8 25 Totals 121 239 39 399 5 Estes Valley Victim Advocates, Inc. Safehouse Resident Summary January — June 2011 Month Women and Children Total Bed Nights Counseling and Advocacy Total Contacts January 2 women 1 child 51 54 Advocacy 6 Counseling 60 February 0 0 0 0 March 0 0 0 0 April 0 0 0 0 May 2 Women 45 51 Advocacy 4 Counseling 2 Group Counseling 57 June 2 women (Cont.) 1 Woman (New) 54 80 Advocacy 8 Counseling 4 Group 92 Totals 5 Women 1 Child 150 185 Advocacy 18 Counseling 6 Group 209 6 TOWN OF ESTES PARK Memo To: PUP Committee From: Reuben Bergsten, Utilities Director Date: August 11, 2011 RE: Exhibits & Displays Contract Award 2011-2012 Background: A two-year contract with M. Atkins, Inc. of Estes Park to install holiday decorations was concluded at the end of the 2010-2011 winter season. A new advertisement for bids for the 2011/2012 & 2012/2013 seasons was published and two bids were received on July 25. Name 2011 bid 2012 bid M. Atkins Landscaping, Inc. (formerly M. Atkins, Inc.) $39,831 $43,017 Blazen Illuminations (Loveland) $42,467 $44,346 The contract includes installation and maintenance of: • String lights on 190 trees & trunks downtown • String lights on four large trees in Bond Park • 130 lighted rigid rebar trees on street poles • Six plywood displays • Two "Season's Greetings" lighted signs • String mini lights on three bridges over Fall River Work will begin after October 15 and all installations will be complete by the Tuesday before Thanksgiving Day. The contractor will supply all labor and a bucket truck for the installation and maintenance and remove all displays and rebar trees by January 15 and all string lights by February 25. The contractor is also responsible for any repairs necessary during the exhibit period. Recommendation Based on past performance and bid results, staff recommends awarding the contract for exhibits display in 2011/2012 to M. Atkins Landscaping, Inc.; based on performance during the first year, the contract will be extended to the 2012/2013 season. Sample Motion I recommend awarding/not awarding the exhibits display contract to M. Atkins Landscaping for 2011/2012 for an amount not to exceed $39,831; and, based on performance and appropriation, for 2012/2013 for an amount not to exceed $43,017 to be included on the Consent Agenda of the August 23, 2011 Town Board meeting. Page 1 TOWN OF ESTES PARK Memo To: PUP Committee From: Scott A. Zurn, PE, CFM, Director of Public Works Date: August 11, 2011 RE: NEPA Study Contract Award Background: Advertisement for bids for the grant -funded NEPA Study project was published in the newspaper as well as placed on the Town website on July 1, 2011. Two responses (but only one proposal) to the Request for Proposals (RFP) were received on July 20, 2011. After RFP review by staff, it was determined that Felsburg Holt and Ullevig (FHU) is the most qualified team to perform the scope of services. Negotiations with FHU took place in conformance with Federal Transit Administrations requirements. A resolution to the scope of services and fee was concluded and established to be $240,000.00. Staff recommends including $10,000 as a contingency to this project. Budget: Amount Description Source $200,000 ATPPL (Alternative Transportation in the Parks and Public Lands Program) grant U.S. Dept of Transportation Federal Transit Administration (FTA) $40,000 Local match to ATPPL grant (required) Community Reinvestment Fund $10,000 ROMO grant match Rocky Mountain National Park Total funding: $250,000.00 Recommendation: I recommend awarding/not awarding the contract for the NEPA Transit Study to FHU of Centennial Co. for the total price $250,000.00 ($240,000 plus a $10,000 contingency), to be included on the Consent Agenda of the August 23, 2011, Town Board meeting. Memo TOWN OF EISTES PARK I" Ii,imV l r fIII JI To: PUP Committee From: Scott A. Zurn, PE, CFM, Director of Public Works Date: August 11, 2011 RE: License Agreement with Estes Valley Recreation & Park District for Homer Rouse Trail. Background: The Estes Valley Recreation and Parks District (EVRPD) obtained a Great Outdoors Colorado grant. This grant is to construct a portion of trail that will connect the Town's portion of the Fish Creek Trail stopping at Scott Ave, to the District's existing Homer Rouse Trail. Portions of the proposed trail lie within Larimer County and Town rights of way and roadway easements. Attached for consideration is a draft license agreement between the EVRPD and the Town. This Agreement has been drafted in negotiation with Larimer County, the Town and EVRPD. Included in the agreement are the terms and conditions that will allow the trail to be constructed within the two government entities' ROWs. In the attached agreement, the Town grants the EVRPD an irrevocable license to build, construct, maintain, relocate, and improve a non -motorized vehicular trail to be known as the Fish Creek Trail (Trail) over, across, within and upon the Town's Property. Additionally, the District shall be solely responsible for cost and expense and performance of all maintenance, repair, restoration, and replacement of the Trail. Budget: The Town is a funding participant in the construction of this trail and funding was approved and paid in 2010 for $50,000 out of the Larimer County Open Space Funds. The Town has no other financial or long term obligations as denoted in the agreement. Recommendation: I recommend Approving/not Approving the contract for the Fish Creek Trail Between EVRPD and the Town of Estes Park to be included on the Consent Agenda of the August 23, 2011, Town Board meeting. DRAFT 7/27/11 FISH CREEK TRAIL AGREEMENT This Agreement is made this day of , 2011 between the Town of Estes Park, a Colorado statutory town, (Town) and the Estes Valley Recreation and Park District, a Title 32 special district (District), P.O. Box 1379, Estes Park, CO 80517. RECITALS, PURPOSES AND INTENT. A. By instrument recorded in Book 315, Page 571 of the records of the Larimer County Clerk and Recorder (Deed) the County is the owner of a certain tract of land in described therein and upon which is located a improved and maintained public highway known as popularly Fish Creek Road. B. The Town of Estes Park has previously constructed and currently operates and maintains a public non -vehicular trail along a portion of Fish Creek that has been annexed into the Town of Estes Park and for which the Town has assumed responsibility for maintenance and regulatory control. C. The Town's trail ends at the intersection of Scott Avenue and Fish Creek Road. D. District "l'itl�2 s� lakid t whic property ncludin me is less; an f recreate o n a I faciliti to d motorize} vehicula igd—laitii re interests i n s) for the puroses of establishing and j ntain a public non - rail from the So, t Avenue terminus. E. The Dis = " h`- obtair d a Gr `vttdoors or ''3 o grant and Titered into a Grant Agreement (Project Contract No. 10326) with the State Board of the Great Outdoors Colorado Trust Fund for the Fish Creek Trail to connect the Town's portion of the Fish Creek Trail from Scott Avenue to the District's existing Homer Rouse Trail. The majority of the length of the proposed extension will lay within Fish Creek Road that has not been annexed to the Town, but with other portions of the trail partly upon platted property annexed by, and dedicated to, the Town of Estes Park, and also upon and within several easements granted to the District by adjacent property owners. F. Town is willing to grant District a license, consent, and permission to build, construct, and maintain within and across the Town's annexed and dedicated properties, streets, roads, rights of way, and easements, (as limited herein) a continuation of such public non -motorized vehicular trail both as an amenity to the public and in the interests of public safety. G. Pursuant to Sec. 29-7-101, C.R.S., each party possesses the legal authority to construct public recreational trails, and, pursuant to Sec. 29-1-203, C.R.S., desire to cooperate for the provision of this public amenity as being in the best interests and welfare of the public and residents of Estes Park and of the District. H. By this Agreement, the parties wish to set forth the terms and conditions under which the parties shall enter into this cooperative endeavor and by which the Town will allow such construction and related activities within and upon a portion of its publicly dedicated streets, rights of way, easements, and properties (collectively referred to herein as "Property") for the construction and installation of a public recreational trail. 1 NOW, THEREFORE, in consideration of the above stated recitals, purposes, and intent, and of the mutual covenants and promises contained herein, the parties agree as follows: TERMS AND CONDITIONS 1. Grant of License. Town hereby grants District an irrevocable license to build, construct, maintain, relocate, and improve a non -motorized vehicular trail to be known as the Fish Creek Trail (Trail) over, across, within and upon the Town's Property as shown on Exhibit A. Such grant shall be irrevocable for a period of at least 25 years from the date of completion of the project pursuant to the Colorado Great Outdoors Grant, subject to the reserved right of the Town to request relocation of, or modification to, the Trail at the District's sole cost and expense in the event any portion of the Town's affected Property require upgrade or improvement resulting in the need for such Trail relocation or modifications. The Town shall not grant, permit or authorize other third -party uses of the Property which would be inconsistent with this Agreement, except for public utilities. The location and extent of this Grant is shown and depicted on the attached Exhibit A. 2. Grant Intended To Be Subject To State Law. The parties stipulate and agree that this Grant of License is intended to be subject to the terms, provisions and limitations of Article 41 of Title 33. C.R.S., including, but not limited to, the limitations on landowner liability set forth in §33-41-103, C.R.S. 2.1 Without limiting the generality of the this Grant< Is tnt pded t - I constitu over an VacrosQwn ooe v fthout �l defined such lands such tin is e foregoing, the parties stipulate and agree that ermiss[pn byjQwn fQr t Qof the Trail on, or limited r'ecr tional purposes as r limited by thi" greement. 2.2 more f se ies acknowled 1that they each shall relyu or`1 C do vernm I munityq., (Act), p j4 � ' tion 24-10-10 � et se C.R.S. as it ma j5e amended m time t�e, with r She f to any claims Si' demands asserted against either party by third -party users of the Trail for all tort claims. 3. Limitation on Use of Trail. The use of the Trail shall be limited to recreational uses that consist solely of non -motorized vehicular traffic, including pedestrians, bicycles, equestrian, and other non -motorized traffic that would, but for the Trail, utilize Fish Creek Road. No other active or passive recreational uses except Trail usage by the general public shall be permitted and no facilities or structures shall be installed or constructed within or upon the Trail, except benches and other similar Trail amenities. 4. Design Plan. The District shall, consistent with its Colorado Great Outdoors Grant, prepare and submit to County an engineered plan and design for the Trail. Town shall review and may make comments and recommendations regarding the Trail plan/design that directly pertain to the potential impacts, both current and potential, upon the Town's Property. All such comments and recommendations shall be in writing and shall be returned to District as soon as possible after submission. The District shall promptly modify such plan and design pursuant to the comments and recommendations or, in the alternative, provide the Town with additional information or alternates to the Town's reasonable satisfaction. The Town shall not impose any fee or charge to the District for such review. 5. Construction; Insurance. Upon approval of the Trail plan and design, the District shall coordinate the construction of the Trail with the Town to lessen impacts upon vehicular traffic, and 2 shall obtain and comply with all applicable construction permits (and permit conditions) issued by the Town. 5.2 Upon completion, the District shall submit to the Town and Larimer County an engineered and surveyed "as built" drawing of the Trail which shall be appended to this Agreement as an exhibit. 5.3 District shall require its contractor to obtain, and maintain during the entire period of construction, a general liability insurance policy that will name the Town, as the Property owner, as an additional insured, such policy shall have limits of no less than the maximum amounts allowed by the Act as it may be amended from time to time. 6. Maintenance. The District shall be solely responsible for cost and expense and performance of all maintenance, repair, restoration, and replacement of the Trail, and accordingly, this Grant/License extends to a grant of permission for the temporary access across and within the Town's Property by the District's equipment and vehicles for such purposes. 6.1 All such access by District vehicles and equipment shall be coordinated in advance with the Town as to minimize interference with motorized vehicular traffic on Fish Creek Road and other Town streets. After any maintenance, repair, restoration or replacement, District, at its sole cost, shall restore any disturbance to Town's Property to the condition in which it was prior to such work. acc ulation : . irtt 'ravel/cr4 hed r' k� 6 Tow 's paved streets t result from public usa lof those ( rti of `th frail th; cro ,Tow ts`;ptived streets 7. Signage e pIs t sh install `at tstcoost and e pe Fs0 all appropriat ,` afety/warning signs immediately adj Nt o the Traci{;'and specifically shall ingtall 6'II safety lights, sins, and markings as may be required by the Town at all Trail crossings of streets and roadways. The District shall be solely responsible for the cost, expense, installation, maintenance, wording, location, color, and sizing of all instructional signs adjacent to or within the Trail. 8. Insurance. The District shall obtain and keep in full force and affect a broad form general liability insurance policy with respect to the use and operation of the Trail, with limits of coverage not less than the limits of liability for local governments established from time to time by the Act, as it may be amended from time to time. Copies of such insurance policies and any renewals thereof shall be available to the Town upon request. 9. No Waiver of Immunity. Notwithstanding anything to the contrary that is stated herein or could be interpreted from this Agreement, the parties, individually or collectively, do not waive or intend to waive the monetary limitations (presently $150,000 per person and $600,000 per occurrence) or any other defenses, rights, immunities, and protections provided by the Act as it may be amended from time to time, or any other limitation or defense otherwise available to either or both of the parties, their officers or employees, afforded to either or both under statutory or common law. 10. Covenants Binding. This Grant shall run with the land and be binding upon and shall inure to the benefit of the District, and its respective successors and assigns; provided, however, that District may only assign its rights hereunder to another governmental entity (or agency of another governmental entity) that will assume all of District's obligations and responsibilities herein and 3 which will qualify as a "public entity" under §33-41-102(4), C.R.S., as such statutory definition may be amended from time to time. 11. Recordation. This Agreement shall be recorded by the parties in the real estate records of the Larimer County Clerk and Recorder. 12. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed to be an original and all of which when taken together shall constitute one and the same Agreement. Attest: Attest: Secretary TOWN OF ESTES PARK BOARD OF TRUSTEES By: . ROES VALLFY CREATION AND1PARK DISTRICT a Title 32 s5ecialdistrict By: 4