HomeMy WebLinkAboutPACKET Community Development Community Services 2011-10-27
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Memo
Community Services
To: Community Development/Community Services Committee
Town Administrator Halburnt
From: Bo Winslow, Fairgrounds and Events Manager
Date: October 27, 2011
RE: 2012 Road Closures
Background:
The Town of Estes Park has historically granted permission to close sections of public
roadways for the following twenty events. Staff is requesting the same for 2012. Bolded
dates are those for which the closures are requested; sometimes the actual event dates
are a little different to allow for set up.
1. Frost Giant Races: January 29, 2012
The Estes Valley Recreation and Park District has applied to conduct its annual Frost
Giant 5K and 10K races. Part of that application is a request to close MacGregor
Avenue between Elkhorn Avenue and Park Lane on Sunday, January, 29, 2012,
between the hours of 7:30 a.m. and 3 p.m. This request is similar to previous race
requests and the Frost Giant will be conducted as it has been in the past.
2. Parade of the Years: May 20, 2012*
The Estes Park Car Club requests permission to close the 100 block of MacGregor
Avenue, Sunday, May 20, 2012, from 7 a.m. to 1 p.m. Antique cars will be parked and
on display along MacGregor Avenue between Elkhorn Avenue and Park Lane. This is a
free event and part of the two-day Parade of the Years celebration.
3. Art Market: May 25-28, 2012*
The Art Center of Estes Park will hold their annual Art Market in Bond Park on Memorial
Day weekend, May 26-28, 2012. This is a juried show and sale with over ninety art
booths. There will also be several food and entertainment booths to complement the
show. The Art Center is requesting the closure of the 100 block of MacGregor Avenue
and the south side parking on Park Lane from Friday, May 25 through Monday, May 28
so vendors may set up.
4. Estes Park Marathon: June 16, 2012
The Estes Park MarathonCommittee is requesting the use of MacGregor Avenue for a
fun run on Saturday, June 16, 2012. The fun run will take place from 2 p.m. until 3 p.m.
The run would go up and down MacGregor Avenue on the east side of the street. The
west side of the road would also be closed to allow people who have parked in the area
to safely leave. Race officials will monitor all activity. The road would be blocked off at
Elkhorn Avenue, Park Lane and Wonderview. Signage would inform people of the race
and the closures.
5. Scandinavian Festival: June 22-24, 2012*
The Scandinavian Festival is June 23-24, 2012. This is a festival to celebrate
Scandinavian history, traditions, food, dance and much more. This festival has been
supported by the Town in the past. The festival is requesting the closure of the 100
block of MacGregor Avenue and the south side parking of Park Lane from Friday, June
22 through Sunday, June 24, 2012.
6. Coolest Car Show: July 4, 2012
The Coolest Car Show will be Wednesday, July 4, 2012 and has been hosted in and
around Bond Park since 2005. The car show is a fundraiser for the Friends of the
Museum.
The car show will be located in the street, using all of Park Lane and all of MacGregor
Avenue (from Elkhorn Avenue up to Wonderview). The plan is to use both sides of
MacGregor Avenue for show car parking as far up as is needed. Staff is requesting
appropriate signage be installed, advising of the road closures ahead, and that
someone be assigned to assist with vehicle turn around and parking as cars come
south on MacGregor Avenue. All roads barriers will be temporary and moveable in
case of emergency.
7. Auto Extravaganza: August 11, 2012*
The Town of Estes Park sponsors the free Auto Extravaganza Car Show, scheduled for
Saturday, August 11, 2012. Staff is requesting the closure of the 100 block of
MacGregor Avenue from Elkhorn Avenue to Park Lane.
8. Estes Park Heritage Festival: August 17-19, 2012*
The Estes Park Heritage Festival will be held Saturday, August 18 through Sunday,
August 19, 2012, in Bond Park. This festival brings alive the history of our western
heritage in an exciting two-day event. The Heritage Festival is sponsored by the Town
of Estes Park and the Estes Valley Historical Society. The festival organizers request
the closure of MacGregor Avenue from Elkhorn Avenue to Park Lane from Friday,
August 17 through Sunday, August 19, 2012.
9. Labor Day Arts and Crafts Show: August 31-Sept. 3, 2012*
The Sunrise Rotary Club has conducted the Labor Day Arts and Crafts show for the
past four years. This show is Saturday, September 1 through Monday, September 3,
2012. The show has approximately 100 vendor booths selling a variety of arts and
crafts. The club requests closure of the 100 block of MacGregor Avenue and the south
side parking on Park Lane from Friday, August 31 through Monday, September 3, 2012.
10. Fine Arts Guild: Sept. 14-16, 2012*
The Estes Park Fine Arts Guild has conducted an art show in Bond Park for many
years. This year the show is scheduled for Saturday, September 15 through Sunday,
September 16, 2012. The show organizers request closure of the 100 block of
MacGregor Avenue and the south side parking on Park Lane from Friday, September
14 through Sunday, September 16, 2012.
11. Elk Fest: September 28-September 30, 2012*
Elk Fest, a Town event, will be held September 29-30, 2012. The committee requests
closure of the 100 block of MacGregor Avenue and the south side parking of Park Lane
from Friday, September 28 through Sunday, September 30, 2012. The vendor area is
set up in the street at this location. This festival features food concessions, music,
educational seminars and tours to view the elk. Included on the elk viewing tour is a
Department of Wildlife (DOW) volunteer explaining to the participants how to safely view
wildlife.
*See attached map.
12. Longs Peak Scottish-Irish Highland Festival: Sept. 6-Sept. 10, 2012
Organizers of the Longs Peak Scottish-Irish Highland Festival request closure of
Manford Avenue from its intersection with Community Drive eastward toward the high
school. The organizers also request the closure of Community Drive from Highway 36 to
Community Drive in front of the schools.This closure would be in effect Thursday
September 6 through Monday, September 10, 2012. (School traffic would be allowed
access as appropriate.)
The Fairgrounds at Stanley Park – Road Shoulder Closures:
13. Wool Market: June 9-10
14. Rooftop Rodeo: July 10-15
15. John Denver Tribute Concert: Sept. 1
16. Longs Peak Scottish-Irish Festival: Sept. 6-9
Events staff requests closure of the north and south shoulders of Manford Avenue to the
white line of the roadway for the following events: Estes Park Wool Market (June 9-10),
Rooftop Rodeo (July 10-15), John Denver Tribute Concert (Sept. 1), and the Longs
Peak Scottish-Irish Festival (Sept. 6-9). This closure promotes public safety and
restricts congestive parking along Manford Avenue.
Parades
17. The Rooftop RodeoCommittee presents a parade each year to kick off rodeo
week. In 2012 the parade will be Tuesday, July 11 at 10:30 a.m.
18. The Scottish Highland Festival also has an annual parade and this year it will be
on Saturday, September 1 at 9:30 a.m.
19. The Homecoming Parade for the Park R3 School district isin October with a date
to be determined.
20. The Catch the GlowParade will once again be the day after Thanksgiving, Friday,
November 23,at 5:30 p.m.
The Events Department is requesting the closure of the parade route for each of these
parades.
Please note that all businesses directly affected by road closures will be notified in
advance.
Budget:N/A
Recommendation:
I recommend approval of the twenty event road closures as listed to the Town Board, to
be included on the Consent Agenda at the November 8, 2011 Town Board meeting.
Memo
Community Services
To: Community Development/Community Services Committee
Town Administrator Halburnt
From: Bo Winslow, Fairgrounds and Events Manager
Date: October 27, 2011
RE: Hunter Jumper Contract
Background:
The four-week Hunter Jumper show has been with the Fairgrounds for eighteen years
and has been a great asset to the facility. Show managers have worked with
Fairgrounds staff to bring the facility to a professional standard recognized throughout
the show world. The Hunter Jumper event attracts competitors from all over the U.S.,
Canada, and Mexico.
Below are attendance numbers for the last five years. As you can see, the downturn in
the economy has affected show attendance. While many of the same clients continue
to participate in the show, they bring fewer horses and staff.
2007 2008 2009 20102011
4,533 5,000 4,200 3,5003,000
The Hunter Jumper management team and Fairgrounds staff recognize that attendance
numbers increase when more entertainment is offered. Therefore, we work diligently
with the Hunter Jumpers to provide other event opportunities during the four-week horse
show. Last year, for example, we invited Michael Martin Murphy, and we are working on
a Wild West show in 2012.
The attached contract has been reviewed by Attorney White. It has been a work in
progress, with many revisions from the last contract. Staff has been dedicated to
creating a contract that reflects incentives for both the Town and Equine Productions,
the show management company.
Contract Detail
This is a five-year contract, renewable each year with Town Board approval. There is a
first right of refusal on an additional five years.
Property rental for this show is based on stalls used.
The Fairgrounds currently has 404 stalls for which we charge $75 per stall ($30,300
per week).
In the past, if additional stalls were needed, the contractor (Equine Productions)
brought in those stalls at the contractor’s expense, and the Town received no additional
revenue. With this contract, the Town will charge a $25 fee for each additional stall
brought in by the contractor.
Should the Town build 100 additional stalls, the Town would receive $25 per additional
stall per week. One-hundred new stalls would equal $2500 in rental revenue per week.
Under this contract, Equine Productions guarantees $10,000 per week.
Budget:
Revenues and expenses for 2008-2010 are shown below:
200820092010
EVENTREVENUESEXPENSESPROFIT/LOSSREVENUESEXPENSESPROFIT/LOSSREVENUESEXPENSESPROFIT/LOSS
Hunter
Jumper
Shows$163,656.00($113,943.64)$49,712.36$189,420.55($90,243.58)$99,176.97$179,829.42($76,749.42)$103,080.00
For 2011, the event netted $52,916 YTD. Staff is working with Equine Productions on
ideas to bring numbers back up in 2012. The 2012 proposed budget includes a 10%
increase in revenues with a 3% increase in expenses.
Recommendation:
I move for the approval/denial of the Hunter Jumper contract to the Town Board, to be
included on the Consent Agenda at the November 8, 2011 Town Board meeting.
AGREEMENT
THIS AGREEMENT, made this 27th day of July, 2011, by and between the TOWN OF
ESTES PARK, COLORADO, (the ÑTownÒ) a Municipal Corporation, as party of the first
part, and Equine Productions Inc, as party of the second part,
W I T N E S S E T H:
WHEREAS, the second party desires to hold a horse show or shows at the Fairgrounds at
Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado and make
contractual agreements for the use of the facilities at Stanley Park and services to be
furnished by first party in connection with the use of said facilities,
NOW IT IS AGREED AS FOLLOWS:
1.The second party shall hold horse shows or halter classes on the following date or
dates:
2012 Show - July 18-19 Show- July 20-22
Show Ï July 25-29
Show Ï August 1-5
Show Ï August 6-10
Show Ï August 8-10 *(optional week)
2013 Show Ï July 17-18 Show Ï 19-21
Show Ï July 24-28
Show Ï July 31-August 4
Show Ï August 5-9
Show Ï August 7-9 *(optional week)
2014 Show Ï July 16-17 Show Ï July 18-20
Show Ï July 23-27
ShowÏ July 30-August 3
Show Ï August 4-8
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Show Ï August 6-8 *(optional week)
2015 Show Ï July 15-16 Show Ï July 17-19
Show Ï July 22-26
Show Ï July 29-August 2
Show Ï August 3-7
Show Ï August 5-7 *(optional week)
2016 Show Ï July 20-21 Show Ï July 22-24
Show Ï July 27-31
Show Ï August 3-7
Show Ï August 8-12
Show Ï August 10-12 *(optional week)
2017 Show Ï July 19-20 Show Ï July 21-23
Show Ï July 26-30
Show Ï August 2-6
Show Ï August 7-11
Show Ï August 9-11*(optional week)
*optional week shall be confirmed by March1 of each year.
2. First party agrees to furnish to second party all available stalls and exhibition space
for animals at Stanley Park as herein provided. First party will not furnish any feed or
bedding for any of the animals and no cleaning of the stalls except as herein provided.
3. The rental rate for the facility, as is, with 404 stalls shall be $75 per stall per week.
(Only stalls used will be billed). If extra stall are brought in by second party, a fee of $25
per stall per week shall be charged. If facility builds new stalls and adds a minimum 100
stalls to facility, a fee of $50 per stall per week shall be charged to second party. Should
second party rent less than 135 stalls, a minimum of $10,000 per week shall be charged.
4. All events conducted by second party shall be approved by first party in writing.
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5. The first party shall provide cleanup for the grandstands and all arenas. The first
party shall prepare the arenas for each of the shows or halter classes by having the show
ring soil disced, harrowed and sprinkled, as determined necessary by first party, to
provide proper soil conditions and dust control. The second party agrees to provide a
break between the performances for preparation of the arena by the first party, and
second party understands and agrees that the failure to provide such a break may result
in such preparation work not being done or completed prior to the beginning of the next
performance.
6. The second party shall furnish a show manager, judges, paddock and arena
personnel without expense to first party. The show manager shall be on the grounds two
(2) days before the first show to assign stalls and to manage the exhibitors and
contestants. The first party shall have no responsibility to perform any of the foregoing
functions.
7. The first party shall provide for the use of the second party grandstands, water and
electricity, a public address system complete with microphone, amplifiers and lights for
all night performances in Arena 1, without expense to second party except as herein
provided. The rental price of arenas includes water, electricity and arena ground
preparation.
8. All horses will be kept in stalls, no outside penning of horses is allowed unless
approved by fairgrounds manager. One bag of shavings minimum must be used in each
stall and no outside shavings or bedding are allowed. Exhibitors are responsible for
cleaning their own stalls. An account unpaid after thirty (30) days shall be charged a
finance charge of 1.5% per month, which is an annual percentage of 18%.
9. The parties agree that the following provisions shall govern damages, liabilities,
insurance and waivers:
(a) The second party shall pay to the first party the total cost of all repairs incurred by
first party to repair any damage to any of the facilities, including stalls, rented by second
party and water supply fixtures due to exhibitors or handlers securing animals to said
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fixtures. The removal of any stall doors shall automatically be an additional charge of
$15.00 per door.
(b) The second party agrees to indemnify and hold harmless the first party, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and
demands, on account of injury, loss, or damage, including without limitation claims
arising from bodily injury, personal injury, sickness, disease, death, property loss or
damage, or any other loss of any kind whatsoever, which arise out of or are in any
manner connected with this contract, if such injury, loss, or damage is caused in whole or
in part by, or is claimed to be caused in whole or in part, by the act, omission, error,
professional error, mistake, negligence, or other fault of the second party or any officer,
employee, contestant, exhibitor, representative, agent, or subcontractor of the second
party, or which arise out of any workmenÔs compensation claim of any employee of the
second party or of any employee of any subcontractor of the second party. The second
party agrees to investigate, handle, respond to, and to provide defense for and defend
against, any such liability, claims or demands at the sole expense of the second party.
The second party also agrees to bear all other costs and expenses related thereto,
including court costs and attorney fees incurred by first party, whether or not any such
liability, claims, or demands alleged are groundless, false, or fraudulent.
(c) The second party agrees to procure and maintain, at its own cost, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other
obligations assumed by the second party pursuant to this Section 10. Such insurance
shall be in addition to any other insurance requirements imposed by this contract or by
law. The second party shall not be relieved of any liability, claims, demands, or other
obligations assumed pursuant to this Section 10 by reason of its failure to procure or
maintain insurance, or by reason of its failure to procure or maintain insurance in
sufficient amounts, durations, or types.
(d) Second party shall procure and maintain, and shall cause any subcontractor of the
second party to procure and maintain, the minimum insurance coverages listed below.
Such coverages shall be procured and maintained with forms and insurers acceptable to
the Town. All coverages shall be continuously maintained to cover all liability, claims,
4
demands, and other obligations assumed by the second party pursuant to this Section
10. In the case of any claims made policy, the necessary retroactive dates and extended
reporting periods shall be procured to maintain such continuous coverage.
(1) WorkmenÔs Compensation insurance to cover obligations imposed by applicable laws
for any employee engaged in the performance of activities under this Agreement.
(2) General Liability insurance with minimum limits of ONE HUNDRED FIFTY
THOUSAND DOLLARS ($150,000) each occurrence and SIX HUNDRED THOUSAND
DOLLARS ($600,000) aggregate. The policy shall be applicable to all premises and
operations. The policy shall include coverage for bodily injury, broad form property
damage (including completed operations), personal injury (including coverage for
contractual and employee acts), blanket contractual, independent contractors, products,
and completed operations. The policy shall include coverage for explosion, collapse, and
underground hazards. The policy shall contain a severability of interests provision.
(e) The policy required by paragraph (2) above shall be endorsed to include the first party
and the first partyÔs officers, employees, and volunteers as additional insured. Every
policy required above shall be primary insurance, and any insurance carried by the first
party, its officers, or its employees, or carried by or provided through any insurance pool
of the first party, shall be excess and not contributory insurance to that provided by
second party. No additional insured endorsement to the policy shall contain any exclusion
for bodily injury or property damage arising from completed operations. The second party
shall be solely responsible for any deductible losses under any policy required above.
(f) . The parties hereto understand and agree that the Town is relying on, and does not
waive or intend to waive by any provision of this Agreement, the monetary limitations
(presently ($150,000) each occurrence and ($600,000) aggregate) or any other rights,
immunities and protections provided by the Colorado Governmental Immunity Act Section
24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to the
Town, its officers, employees or agents.
(g) The certificate of insurance provided by the first party shall be completed by the
5
second partyÔs insurance agent as evidence that policies providing the required coverages,
conditions, and minimum limits are in full force and effect, and shall be reviewed and
approved by the first party 60 days prior to commencement of the events. No other form
of certificate shall be used. The certificate shall identify this contract and shall provide
that the coverages afforded under the policies shall not be canceled, terminated or
materially changed until at least 30 days prior written notice has been given to the first
party.
(h) The second party shall obtain from each participant, contestant and exhibitor in any
of said horse shows or halter classes, a release of all liability in the form set forth on
Exhibit ÑAÒ, attached to this Agreement and incorporated herein by this reference. Second
party shall reproduce said release in sufficient quantities to fulfill the obligations of this
paragraph.
11. The first party shall provide parking areas for motor vehicles and horse vans at
Stanley Park, subject to such rules and regulations that the first party may deem
necessary. The barn manager will distribute a map of the Stanley Park grounds with rules
and regulations as to the parking at the time stall assignments are made.
12. All dogs and other small animals that are on first partyÔs property must be on a
leash and under the control of the owner or the custodian of said animals. The provisions
of the Estes Park Municipal Code will apply to all dogs on the first partyÔs property.
13. The first partyÔs representative for Stanley Park is:
Bo Winslow
P.O. Box 1967
Estes Park, Colorado 80517
(970) 586-6104
14. The second partyÔs representative for this contracted event is:
15. All the participants, guests and employees of the second party shall comply with
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the ordinances, rules, and regulations of the Town of Estes Park and the statutes of the
State of Colorado, and the Federal Government, if applicable.
16. The second party understands and agrees that it is an independent contractor
under the terms and conditions of this Agreement. As such, the second party is not
entitled to employment or insurance benefits through the Town. Also the second
party understands and agrees that it is solely responsible for all Federal and State
income tax, FICA taxes and unemployment insurance taxes. Second party also
understands and agrees that it is responsible for workerÔs compensation coverage
and taxes for itself and any employee.
17. This agreement represents the entire agreement between the parties and shall not
be amended by either of the parties hereto without written consent of the other party.
18. This agreement shall be binding upon and inure to the benefit of the parties hereto,
their respective heirs, personal representatives, successors and assigns.
19. This Agreement shall be governed by the laws of the State of Colorado. Venue of
any litigation regarding this Agreement shall be in the District Court of Larimer County,
Colorado.
20. The second party understands and agrees that the first party has reserved and set
aside the Stanley Park facilities for the use of second party on the dates set forth in
Paragraph 1. The second party understands and agrees that the reservation of said dates
prevents first party from renting the Stanley Park facilities to any third party during said
dates during each individual calendar year. The parties recognize the delays, expenses,
and difficulties in proving in a legal proceeding the actual losses or damages (including
special, indirect, consequential, incidental and all other losses or damages) suffered by
first party if second party fails to hold events at Stanley Park during any of the dates set
forth in Paragraph 1 of this Agreement. Accordingly, and instead of requiring proof of
such losses or damages, the parties agree that liquidated damages are proper for failure
of second party to hold events during the dats set forth in Paragraph 1 during any
calendar year. Liquidated damages for second partyÔs failure to hold events shall be
$15,000 per week. For example, failure of second party to hold any shows during the first
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four weeks set forth in 2012 would total liquidated damages of $60,000. The last week in
each year is an optional week and events are not required to be held by second party.
The total amount of liquidated damages for any year shall not exceed $60,000. Said
liquidated damages shall be paid by second party to first party within ten (10) days of
receipt of written notice from first party of its demand for payment of liquidated damages.
Both parties expressly agree that these liquidated damage amounts are reasonable under
the circumstances existing at the time this Agreement is executed. The liquidated
damage set forth in this Section 21 shall constitute first partyÔs sole remedy for failure by
second party to hold events as set forth in Paragraph 1.
21. In the event that either or both parties are unable to use the facilities because of
any event beyond either or both parties control, including but not limited to, severe
weather, flood or natural disaster, the parties are relieved from any responsibilities under
the terms and conditions of this Agreement.
22. In the event of any default by either party in the terms and conditions hereof, the
non-defaulting party shall give the defaulting party ten (10) daysÔ notice in writing of said
default. If said default is not cured within said 10 day period, the non-defaulting party
shall be entitled to begin legal proceedings, including an action for specific performance
and/or damages and all reasonable attorney's fees and court costs incurred by the non-
defaulting party subject to the provisions of Section 20 herein with regard to liquidated
damages.
23. The individual executing this Agreement on behalf of the second party has the
requisite authority to execute this Agreement and bind the second party to all terms and
conditions herein.
24. Either party may terminate this Agreement by written notice to the other party on
st
or before January 1 of any calendar year.
25. Second party shall have first right of refusal on an additional 5 years on this
contract, with positive review by first party.
IN WITNESS WHEREOF, the parties hereto have set their hands the day and year first
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Memo
Community Services
To: Community Development/Community Services Committee
Town Administrator Halburnt
From: Bo Winslow, Fairgrounds and Events Manager
Date: October 27, 2011
RE: Rooftop Rodeo Committee Appointments
Background:
Per their bylaws, the purpose of the Rooftop Rodeo Committee is to plan, organize and
implement the annual Rooftop Rodeo, and any other related Rodeo activities or events
as the Town of Estes Park, Colorado may authorize.
The Town Board approves the Rooftop Rodeo Committee’s membership. Below is a list
of the forty active and twelve senior members of the Committee. Staff would also like to
recognize the thirteen new active members at this time. The following thirteen interns
have met the requirements, set forth in the bylaws, of the Rooftop Rodeo Committee,
and the Committee has approved them for membership: Brad Barnett, Joy Barnett,
Rick Grabish, Ann Griffith, Allison Hoerner, Katie Jaros, Sandee Life, Theresa Murray,
Shari Kleist, Wendy Neuzil, Mark Purdy, Patty Shafer, and Liz Tate.
The Rooftop Rodeo Committee has elected the following officers for the next two years:
President Howell Wright; Vice President Rick Life; Comptroller Mark Purdy; and
Secretary Debbie Holgerson.
ACTIVE MEMBERS Grabish, Rick Life, Sandee
Ankrom, David Griffith, Ann Light, Lanny
Barnett, Brad Hester, Walt Murray, Theresa R.
Barnett, Joy Hoerner, AlisonNeuzil, Wendy
Bartush, Cindy Hutchison, Ginny Nickel, Fred
Bartush, Paul Jaros, John Purdy, Mark - Comptroller
Brazelton, Kathy Jaros, Katie Purdy, Michelle
Cottingham, George Kemper, Brian Rissler, Ronella
Dennis, Brett Kleist, Shari Shafer, Patty
Lankford, Kim Steadman, Karen
Ester, Kyle
Life, Rick Ï Vice President Tate, Liz
Taylor, Ann Moor, Don
Taylor, Cindy SENIOR MEMBERS Murray, Sean
Therrien, Linda Adams, Jo (Q-65) Seifert, Bob
Therrien, Michael Cleveland, GarySeifert, Mary Jo
Vigil, Ben Davies-Vigil, Amy Wilson, Steve
Wenzel, Ken Holgorsen, Debbie Ï Secretary
Wenzel, Laurie Jenista, Chief
Wright, Howell Ï President Kitchen, Joyce
Wright, JÔAnn Lewis, Ed
Budget:
N/A
Recommendation:
I recommend the approval of each active and senior committee member of the Rooftop
Rodeo Committee to the Town Board, as well as the approval of the officers as
presented, to be included on the Consent Agenda at the November 8, 2011 Town Board
Meeting.
Community Services
Memo
To: Community Development/Community Services Committee
Town Administrator Halburnt
From: Derek Fortini, Museum Manager
Date: October 27, 2011
RE: Museum Quarterly Report
Background:
Ongoing Temporary Exhibits
Fluttering Butterflies: From the Net of Dr. Wiest is on display in the Main Gallery of the
Museum from April 22, 2011 through April 17, 2012.Estes Park’s first Mayor, Dr. Roy
Wiest, was an avid butterfly collector. This exhibit, made possible through a
collaboration with Rocky Mountain National Park, captures his passion for butterfly
collecting and features a selection of his butterfly samples.
Stanley: An Estes Park Legacy will be on display in the National Park Service
Headquarters Building on the Museum grounds from August 5, 2011 through February
19, 2012. The temporary exhibit uses objects on loan from the Stanley Museum, the
private nonprofit which is based in Kingfield, Maine. The exhibit celebrates the
achievements of Freelan Oscar (F. O.) Stanley. Seeking dry mountain air to alleviate
the symptoms of his tuberculosis, F. O. Stanley drove his Stanley Steamer Automobile
to Estes Park in 1903. He quickly became enamored of the area and made it his
summer residence. In the years to follow, he had a tremendous influence in
transforming Estes Park from a rustic village to a modern town. There were106 people
at the opening reception on August 5, 2011.
Upcoming Programs
November 5: Digitization Program: A Six-Month Tour of Museum Photographs. The
Estes Park Museum received a federal grant for $19,800 to hire a technician to convert
4,581 photographs to digital format. The Town of Estes Park matched the grant with
$22,858 in funding for supplies and in-kind support. The project was completed in
June. Join staff for a presentation on what hidden treasures and lessons emerged in
the process. The free program begins at 2:00 p.m.
December 5: Butterfly Pavilion Tour. Group tour which starts with a visit to Fluttering
Butterflies: From the Net of Dr. Wiest exhibitat the EP Museum and then proceeds to
Denver’s Butterfly Pavilion. At the Pavilion, the group will experience “Wings of the
Tropics,” a 7,000-square-foot tropical conservatory which is home to more than 1,200
live butterflies, other animals, and over 200 plant species from around the world.
The group meets at the Museum at 9:00 a.m. and boards the bus at 9:30 a.m. Each
participant brings a picnic lunch to enjoy at the Pavilion. Bottled water, snacks, and
transportation are provided. Return is by 4:30 p.m. Cost is $16 for members and $18
for non-members (includes entrance fee).Space is limited to 13 participants.
Registration opens November 21 by calling 970-586-6256.
History on Call
History on Call was available for 42 consecutive days for the 2011 pilot year. In that
time, 81 individual callers placed 122 calls.Staff is pleased with the level of usage in
such a short amount of time. Six hours, 53 minutes and 31 seconds of “air time” were
dedicated to listening to History on Call.The majority of calls were from Colorado and
its immediate surrounding states. Of the five sites, stops one (the Visitor Center) and
five (Mrs. Walsh’s Garden) were accessed most. Peak usage hours were between 5
p.m. and 7 p.m. The system provided callers with the option of leaving a comment. Two
comments were left, both positive.
Staff will apply for a 2012 Rotary Club of Estes Park Foundation Community Grant to
continue with the cell phone tour next year.
Seasonal Staff
Seasonal museum assistant Kate Dahl worked May through September. Dahl was an
ideal choice – she has a BA in History, had interned at the Iowa State Historical
Museum, and, with her family, has been an annual vacationer to Estes Park. During her
tenure she catalogued objects, scanned photographs, and helped with exhibit
installation.
Dahl developed a special interest in the Museum’s collection of over 1,200 glass lantern
slide movie advertisements acquired in 2001. She oversaw slide digitization by a
community service worker, and added information to the collections database such as
dates and lists of actors. Her research culminated in a public presentation she gave on
October 22 called Estes Park, Hollywood, and the American Film Industry in the 1920s.
Collections Inventory
Along with indexing photograph albums and scrapbooks, scanning glass lantern slides,
and attempting to OCR (Object Character Recognition) text objects (such as Vacation
Lands), Museum staff has been working with a group of six volunteers to inventory our
collection of approximately 25,000 objects. In this process, we hope to locate missing
items and to assess objects for potential deaccession. The inventory also creates an
opportunity to photograph every object and upload the image into our PastPerfect
database.
Stanley Museum Artifacts Update
The Board of Directors of the Stanley Museum, located in Kingfield, Maine, has decided
to temporarily close their Estes Park Stanley Museum location while they determine the
direction of their institution.
The Estes Park Museum currently has a number of objects on loan from the Stanley
Museum for the Stanley: An Estes Park Legacy temporary exhibit. The exhibit was
scheduled to close in February, 2012.
When it became apparent that the Stanley Museum Board needed more time, staff
offered to extend the exhibit through September, 2012. Several people have visited the
Estes Park Museum specifically looking for the Stanley Museum, and staff is pleased to
be able to assist by directing them to this temporary exhibit on our property. It also
provides an attractive alternative for the Stanley Museum Board, who might otherwise
have to put the items in storage.
The Stanley Museum Board met on October 22, 2011 to discuss our exhibit extension
offer. Staff has had preliminary discussions with the Stanley Board president and a
Stanley Board member about the long-term future of the objects. When and if
appropriate, staff would like to reopen those discussions with the Stanley Museum
Board.
Budget:
N/A
Recommendation:
N/A
EstesParkMuseumQuarterIII2011
July2011Attendance
MuseumVisitors1,872
HydroplantVisitors517
ProgramsandƚǒƩƭΓaǒƭĻǒƒ3,714
ProgramsandƚǒƩƭΓIǤķƩƚƦƌğƓƷ0
GroupMeetingsandRentals480
TotalJulyAttendance6,583
August2011Attendance
MuseumVisitors1,749
HydroplantVisitors428
ProgramsandƚǒƩƭΓaǒƭĻǒƒ2,385
ProgramsandƚǒƩƭΓIǤķƩƚƦƌğƓƷ81
GroupMeetingsandRentals281
TotalAugustAttendance4,924
September2011Attendance
MuseumVisitors1,409
HydroplantVisitors70
ProgramsandƚǒƩƭΓaǒƭĻǒƒ332
ProgramsandƚǒƩƭΓIǤķƩƚƦƌğƓƷ11
GroupMeetingsandRentals274
TotalSeptemberAttendance2,096
TotalQuarterIIIAttendance13,603
TotalAttendanceYeartoDate:2007 17,307
2008 17,494
2009 16,965
2010 17,346
201119,881
FromMaythroughOctober,theEstesParkMuseumisopensevendaysaweek.TheHistoricFallRiverHydroplantwas
openfromMemorialDaythroughLaborDay,TuesdaythroughSunday.TheMuseuminstalledanelectronicentrance
counterinJuly,2011.
EstesParkMuseumSeptember,2011
September2011Attendance*
MuseumVisitors**1,409
TotalSeptemberAttendance
HydroplantVisitors70
EstesParkMuseum
ProgramsandƚǒƩƭΓaǒƭĻǒƒ332
ProgramsandƚǒƩƭΓIǤķƩƚƦƌğƓƷ11
3,000
GroupMeetingsandRentals274
TotalAttendance&tƩƚŭƩğƒƭΓaǒƭĻǒƒ&Hydroplant2,096
2,500
ProgramsandToursCapacity353
2,096
ProgramsandToursPercentageUtilization98
2,000
1,554
Museum&HydroplantPrograms/ToursDetail:
1,443
1,500
91DantonStanleyExhibitTour6
1,228
1,108
91DantonStanleyExhibitTour7
1,000
96DantonStanleyExhibitTour4
98DantonStanleyExhibitTour6
98EstesParkMuseumFriendsArtistSeries
500
Alfred&RobertWands62
910ArchitectureLectureJimLindberg49
0
921HydroplantTour11
20072008200920102011
922EstesParkMuseumArtistSeriesLymanByxbe70
924EstesParkMuseumFriendsByxbeArtSale20
925EstesParkMuseumFriendsByxbeArtSale8
926EstesParkSecondGradeButterflyExhibit25
927EstesParkSecondGradeButterflyExhibit25
928EstesParkSecondGradeButterflyExhibit25
929EstesParkSecondGradeButterflyExhibit25
GroupMeetingsandRentalsDetail:
96EstesParkPoliceDepartmentNeighborhoodZoneMeeting27
913CVBAmbassadors40
914SpecialEventsInterviews12
915HistoricTourCommitteeMeeting5
TotalAttendanceYeartoDate:
915RooftopRodeoCommitteeMeeting52
200717,307
922EstesParkMuseumFriendsBoardMeeting13
200817,494
926EstesParkPoliceDepartmentSchumakerFarwellParty125
200916,965
201017,346
201119,881
*FromMaythroughOctober,theEstesParkMuseumisopensevendaysaweek.TheHistoricFallRiverHydroplantwas
openfromMemorialDaythroughLaborDay,TuesdaythroughSunday.
**TheMuseuminstalledanelectronicentrancecounterinJuly,2011.
EstesParkMuseumAugust,2011
August2011Attendance*
MuseumVisitors**1,749
TotalAugustAttendance
HydroplantVisitors428
EstesParkMuseum
ProgramsandƚǒƩƭΓaǒƭĻǒƒ2,385
ProgramsandƚǒƩƭΓIǤķƩƚƦƌğƓƷ81
7,000
GroupMeetingsandRentals281
6,500
TotalAttendance&tƩƚŭƩğƒƭΓaǒƭĻǒƒ&Hydroplant4,924 6,000
5,224
5,500
ProgramsandToursCapacity2,778
4,924
5,000
ProgramsandToursPercentageUtilization84
4,500
4,000
Museum&HydroplantPrograms/ToursDetail:
3,500
85Stanley:AnEstesParkLegacyExhibitOpening106
2,848
3,000
2,483
88HistoricSitestourwithJimPickering24
2,500
2,102
89StanleyExhibitTourforMuseumVolunteers4
2,000
89HydroplantTour81
1,500
811EstesParkMuseumFriendsArtistSeriesBirgerSandzén35
1,000
820HeritageFestival1,000
500
820BirchCabinTour70
0
821HeritageFestival1,000
20072008200920102011
821BirchCabinTour60
825EstesParkMuseumFriendsArtistSeries
CharlesPartridgeAdams35
830DantonStanleyExhibitTour6
830VolunteerAppreciationPotluck45
GroupMeetingsandRentalsDetail:
82EstesParkMuseumFriendsHeritageFestival
CommitteeMeeting6
83RodeoCommittee34
84EstesParkMuseumFriends&FoundationMeeting3
89CVBAmbassadors41
89HistoricTourCommitteeMeeting10
818RooftopRodeoCommitteeMeeting58
820MountainGolfHOAAnnualMeeting48
TotalAttendanceYeartoDate:
822EstesParkPoliceDepartmentInterviews14
200715,753
824RooftopHospitalityMeeting8
200816,253
825EstesParkMuseumFriendsBoardMeeting17
200915,522
830SeniorCenterProgram:HerbGardening42
201016,238
201117,785
*FromMaythroughOctober,theEstesParkMuseumisopensevendaysaweek.TheHistoricFallRiverHydroplantwas
openfromMemorialDaythroughLaborDay,TuesdaythroughSunday.
**TheMuseuminstalledanelectronicentrancecounterinJuly,2011.
EstesParkMuseumJuly,2011
July2011Attendance*
MuseumVisitors**1,872
TotalJulyAttendance
HydroplantVisitors517
EstesParkMuseum
ProgramsandƚǒƩƭΓaǒƭĻǒƒ3,714
ProgramsandƚǒƩƭΓIǤķƩƚƦƌğƓƷ0
8,000
GroupMeetingsandRentals480
7,500
7,000
6,5906,583
TotalAttendance&tƩƚŭƩğƒƭΓaǒƭĻǒƒ&Hydroplant6,583
6,500
ProgramsandToursCapacity3,671
5,828
5,7005,701
6,000
ProgramsandToursPercentageUtilization99
5,500
5,000
4,500
Museum&HydroplantPrograms/ToursDetail:
4,000
74CoolestCarShowinColorado3,500
3,500
74VintageAutomobileSlideshow18
3,000
719CheleyCampTour40
2,500
2,000
723EnosMillsCabinTour16
1,500
727BaldpateEnchantedEveningOutreach45
1,000
730BirdsofPreyDay95
500
0
20072008200920102011
GroupMeetingsandRentalsDetail:
77AbelFamilyReunion13
78EnslowFamilyReunion32
713WildearthGuardians54
718EstesValleyPublicLibrary98
719SeniorCenterProgramTakeBetterPictures28
721RooftopRodeoCommitteeMeeting46
TotalAttendanceYeartoDate:
722SharonFritzMemorial40
200713,051
722MooreFamilyReunion38
200813,418
723MoffittAnniversaryParty30
200913,039
724PostcardClub15
201011,014
726CDOTTOEPRMNPVolunteerSurveyorTraining8
201112,861
727WildearthGuardians61
728EstesParkMuseumFriendsBoardMeeting17
*FromMaythroughOctober,theEstesParkMuseumisopensevendaysaweek.TheHistoricFallRiverHydroplantwas
openfromMemorialDaythroughLaborDay,TuesdaythroughSunday.
**TheMuseuminstalledanelectronicentrancecounterinJuly,2011.
Community Services
Memo
To: Community Development/Community Services Committee
Town Administrator Halburnt
From: Teri Salerno, Visitor Services Manager
Date: October 27, 2011
RE: Visitor Services Quarterly Report
Background:
Third Quarter Visitor Center Traffic
The Visitor Center experienced an increase of 18.28% in foot traffic in July, August, and
September over the third quarter in 2010. This year, we had 212,458 visitors in July –
September; this is an average of over 2,309 people each day and represents a total
increase in visitation of 32,831 people. In 2010, 179,627 people came through our doors
during the third quarter, for an average of over 1,952 people per day.
Visitor Center Traffic through September 30
During the first three quarters of 2011, visitation increased more than 25.5% over the
same time period last year. Through September 2011, the EP Visitor Center has seen
345,976 visitors, as compared to 275,584 visitors during the same time period last year,
a total increase of 70,392 people. Our total visitation in 2011 was 324,978; therefore, we
have already surpassed our total number of visitors for all of last year. We are on target
to see close to 400,000 visitors at the Visitor Center by the end of this year.
Visitor Center Traffic
stndrdth
1 Qtr 2 Qtr 3 Qtr 4 Qtr Total
2011 32,960 100,558212,458TBD 345,976
2010 19,877 76,080179,62749,394 324,978
2009 21,492 78,442164,09837,807 301,839
2008 16,797 64,642144,64837,433 263,520
2007 18,060 68,195158,66931,116 276,040
2006 8,999 54,602139,04629,522 232,169
Rocky Mountain National Park Traffic
Rocky Mountain National Park (RMNP) reports a 6.53% increase in visitation through
September 2011 when compared to the first nine months of 2010. This increase
represents nearly 178,000 people. Visitation by month during the first nine months has
been mostly up; all months show increases in visitation except for January and May.
RMNP visitation increased 10.54% for July (+73,710 people), 6.85% for August
(+41,404 people), and 4.44% for September (+ 21,503 people) when compared to the
same months in 2010. For the quarter, this represents an increase of 136,617 people.
Third Quarter Telephone Calls
Visitor Services staff answered 10.2% less telephone calls during the third quarter of
2011 when compared to the same time period in 2010; this represents a decrease of
993 calls. This year the Visitor Center received 8,779 calls July - September, for an
average of over 95 telephone calls per day. In 2010, the Visitor Center received 9,772
calls in the third quarter, for an average of 106 calls per day.
Telephone Calls through September 2011
Through September, we experienced a decrease of 14.5% in telephone calls when
compared to last year during the same time period. We received 17,844 calls through
September 2011 and 20,868 calls through September 2010. This represents a decrease
of 3,024 calls during the first nine months of 2011.
Visitors are using the Internet and other electronic technology more frequently to
answer their travel questions and to make travel plans, which helps to explain why we
continue to see a decrease in telephone calls. This year, the trend appears to be more
significant than in past years, as illustrated in the chart below. With the anticipated
redesign of the CVB website by the LMD in 2012, we expect this trend to continue and
potentially become even more significant in the future.
Visitor Center Telephone Calls
stndrdth
1 Qtr 2 Qtr 3 Qtr 4 Qtr Total
2011 3,119 5,9468,779TBD 17,844
2010 3,934 7,1629,7723,224 24,092
2009 3,931 7,60811,0353,796 26,370
2008 3,538 6,61510,1223,281 23,556
2007 3,899 6,57510,5213,360 24,355
2006 3,891 6,1279,2983,002 22,318
Visitor Center Hours
The Visitor Center changed to winter hours Monday, October 3. Our hours of operation
are now 9A – 5P Monday through Saturday, and 10A – 4P on Sunday. The last day our
Ambassadors assisted at the Center on a daily basis was on Sunday, October 2. The
Ambassadors now assist the Visitor Center staff at the front counter on weekends only;
Saturday and Sunday assistance will continue until mid-May, 2012, when our volunteers
will again assist visitors daily at the front counter. Around the same time in May, the
Visitor Center will return to summer hours.
Volunteer Ambassadors
Currently the number of volunteer Ambassadors totals seventy-two. The intent is to
keep the total around seventy-five, so this is a solid number going into the winter
season. We continue to recruit volunteers for the coming year.
Budget: N/A
Recommendation:N/A
Community Development
Memo
To: Community Development/Community Services Committee
Town Administrator Halburnt
From: Alison Chilcott, Interim Community Development Director
Date: October 27, 2011
RE: Building Division Monthly Report
Background:
1. Housing Starts
According to the U.S. Census, National housing starts for September, compared
to the same month last year, were as follows:
Northeast Î down 10.1%
Midwest Î down 3.1%
South Î up 13.8%
West Î up 22.6%
2. Building Permit Summary (attached)
Construction activity remains higher than last year, with a:
42% increase in number of permits issued;
21% increase in valuation; and
26% increase in fee collection.
3. 2011 Building Permit Detailed Report (attached)
The bulk of permits continue to be residential additions/alterations and
miscellaneous residential permits.
Thirteen new single-family home permits have been issued, year to date,
including one in September.
One permit was issued in September for a triplex, the first triplex building permit
issued this year.
Budget:
N/A
Recommendation:
N/A
Page 1
Non-Profit
y
EPMC
($2,936) &
ired Permit Fee
Transit Hub
Transit Hub & UTSD Project
Senior Center
p
Cherokee Draw
PROJECT NAME
The Neighborhood
Attainable Housing
Ex
Town Hall Remodel
Habitat for HumanityHabitat for Humanity
Communit
Homeowner Waiver of
2011
FEES WAIVED
2011
FEES
COLLECTED
2011
2011
VALUATION
42$818,537$10,659$11,20322$861,828$10,483$037$1,119,002$12,736$2,95440$651,230$6,799$78355$1,128,365$18,033$5,83944$780,550$14,059$5038$2,165,558$27,292$7242$1,085,383$16,782$3,06640$845,076$12,022$1
,233
320$9,455,529$128,865$25,200
2011
42%21%26%
ISSUED
PERMITS
E
r
r
y
r
y
y
y
Ma
Jul
April2010
June
March
MONTH
August
Januar
Octobe
Februar
Decembe
Novembe
September
% Change from
2010
available
*Monthly totals not
FEES WAIVED
TOWN OF ESTES PARK BUILDING PERMIT SUMMARY
2010
FEES
COLLECTED
2010
2010
VALUATION
13$861,772$6,22715$2,223,256$20,19117$187,381$4,69223$406,573$10,11827$907,794$13,58446$843,216$12,14033$451,653$9,29551$1,936,936$26,01380$986,164$16,72652$832,093$10,45532$663,836$12,84630$933,304$
13,250
225$7,818,581$102,259$8,599*YEAR TO DAT
2010
ISSUED
PERMITS
E
r
r
y
r
y
y
y
Ma
Jul
April
June
March
MONTH
August
Januar
Octobe
Februar
Decembe
Novembe
September
2010 TOTAL419$11,233,978$155,535$8,599*
YEAR TO DAT
Note- Permit fees are not always paid in the same month the permits are issued.Fees Reported: Plan review, building permitOctober, 2011 CD/CS Report
4%-17%-48%5%
21%6%-37%17%
-26%14%-57%-26%
FIVE-YEAR TREND
466562593372434
20062007200820092010
PROJECTS VALUED OVER $1 MILLION
$330,779$345,545$287,648$149,877$157,005$166,309$11,916$42,972$26,909$8,599
$42,203,661$31,086,880$35,473,383$15,255,616$11,233,978
Estes Park Medical CenterOur Lady of the Mountains Catholic ChurchEstes Park Medical CenterMarys Lake Road Bridge (county project)Stanley Park GrandstandsSafeway Remodel
Safeway Fueling Facility & Hail Damage RoofingNo major projects to date
2006$12,648,7882008$6,030,8552008$7,527,9062009$3,026,7162009$2,829,3972010$2,223,2562010$1,936,9362011
Valuation
Fees Waived
previous year
previous yearprevious year
Fees Collected
Number Issued% change from
% change from % change from
2011
September
110000000000014
13707011
262
4,500
55,51334,62011,38320,900
117,620
8,200,9791,135,931
0.009,454,530
1
$4,500.00
NtAdd/Alt/CdditidliitNote: Add/Alt/Conv = additions, remodels, misc permits
1
100
Remodel/Add square footage = remodel of existing structure or addition to an existing structure
NOTE: New square footage = new construction (example: new home, new detached garage, etc)
1,
0%
4%
3%
1,
Family,
Solar:Antenna(s):Wid/SidiWindow/Siding:
13,
0%
11,
4
20%
Page 1\\\\Server13\\comdev\\Community Development Committee\\Meeting Packet Materials\\10 - 2011 October\\12 - Year Sheet 2011Page 1\\\\Server13\\comdev\\Community Development Committee\\Meeting
Packet Materials\\10 - 2011 October\\12 - Year Sheet 2011
Misc.Misc.
Family
3
70,
Duplex,
New
Single
Additions,Additions,
New
Dwellings,
CommercialCommercial
Demolition,
Permits,
Alterations,Alterations,
Date
to
112
Year
$15,000.00$1,000.00$4,900.00
2011 BUILDING PERMITS - DETAILED REPORT
Oven Hood/Fireplace: Roof: 1Water Heater: 1A/C/Evap Cooler: Water/Svc Line/Plumb/Backflow: Gas Pipe/Line: 1Construction Trailer: Grease/Sand Interceptor: Total Commercial Misc Permits:
46 YTD
Commercial (437) permits also include the following Misc permits: Minor Repair/Remodel: 2Boiler/Furnace:OHd/Fil
Permits
Building
73%
Misc.
$ $990,331.00$568,576.00$1,073,974.00$658,688.00$1,778,597.00$965,383.00$780,031.00
262,
Additions,
Residential
Alterations,
Permits,
12230201
311326314438253732000277107961141247000
JanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberTOTALS
$30,000.00$3,000.00$6,600.00$8,020.00$0.00$70,000.00$0.00
$648,633.00736,766.00$139,904.00$122,062.00$122,071.00$74,634.00$54,392.00$51,862.00$385,961.00$120,000.00$65,045.00
WidTbi
VALUATIONVALUATIONVALUATION$818,537.00$861,828.00$1,119,002.00$651,230.00$1,128,366.00$780,550.00$2,164,558.00$1,085,383.00$845,076.00$0.00$0.00$
TOTAL PERMITS422237405544374239000358
TOTAL RESIDENTIAL
TOTAL COMMERCIAL
RESIDENTIAL PERMITS(101) New Single Family Detached211121221(103) New Duplex(104) New 3-4 Family(438) Add/Alt/Conv Garages/Carports(434) Add/Alt/Conv291225304237223431Footing & FoundationNew
Square Footage4,4554,8497,5264,4965,3643,9539,4079,9765,487Remodel/Add Square Footage7,5833,4373,6932,6574,4511,6645,5632,1573,415COMMERCIAL PERMITS(213) New Hotels, Motels, Cabins(318)
New Rec. Bldg.(319) New Religious Bldg.(322) New Service & Repair(324) New Offices, Banks, Prof(327) New Retail(437) Add/Alt/Conv107961141247Footing & FoundationNew Square FootageRemodel/Add
Square Footage3173,782007,2840DEMOLITIONVALUATIONOTHER PERMITS NOT INCLUDED IN VALUATIONFLOODPLAIN DEV. PERMITS**Note: 50.00 charge for FPDPsVALUATIONGRADING PERMITSVALUATIONResidential
(434) permits also include the following Misc permits:Minor Repair/Remodel: 8Boiler/Furnace/Heater: 2Solar: St/FilStove/Fireplace: Wind Turbine: Roof: 8Water Heater: 1A/C/Cooler:
1Water/Svc Line/Plumb: Gas Line/Propane: 1Sewer Line: Window/Siding: 2Total Residential Misc Permits: 179 YTD
Administration
Memo
To: Community Development and Community Services Committee
Town Administrator Halburnt
From: Kate Rusch, Public Information Officer
Date: October 27, 2011
RE: Public Information Quarterly Report
On-going Responsibilities
The PIO assists all departments with public events and information including news releases,
letters, brochures and website management. News releases issued since the last committee
report are listed at the end of this memo.
The PIO receives and responds to all feedback and inquiries received via www.estes.org
and provides responses to inquiries and complaints received through other public forums
including the monthly Mayor’s Coffee-Chats.
The PIO provides on-going assistance to the news media.
The PIO compiles the email newsletter “EMPLOYEE ADVISORY” to make staff aware of
Town projects, new employees, current issues and events.
The PIO supervises the Administration Executive Assistant.
Citizen Survey
The Town’s 2011 Citizen Survey is complete. Results were presented to the Town Board on
October 11. Staff is working on a strategy to utilize the results.
Public information services were rated similar to the national benchmark, with 68% of
respondents rating them good or excellent. Other pertinent indicators include:
70% felt they had good or excellent opportunities to participate in community matters
(much above national benchmark).
While 44% had attended a meeting of local elected officials or other public meeting,
only 30% had watched such a meeting on cable or the internet in the past 12 months
(much more and much less than national benchmark, respectively).
60% felt the Estes Park government does a good or excellent job at welcoming
citizen involvement (much above national benchmark).
Public information was identified as a Key Driver. Key Drivers are good predictors of
overall resident opinion and that the key drivers presented may be useful focus areas to
consider for enhancement of overall service ratings.
Page 1
Special Projects
The PIO will assume responsibility for facilitating the 2012 Citizens Information Academy
(CIA). Promotion will take place in November and December. CIA is scheduled for February
and March of 2012.
The PIO continues making additions to the web-based archive of Town projects; new
additions include the Black Canyon Creek project and Bond Park phase 2.
In cooperation with the Rotary Club of Estes Park’s Shred-a-Thon, the PIO coordinated and
promoted the second annual electronics recycling event October 8. More than 3.5 tons of
electronics were collected.
Web Team and Website
Staff continues to work with the Statewide Internet Portal Authority and its website contractor,
Colorado Interactive, on the Town’s new website. The web team participated in a day-long
training July 21 and began migrating content from the old website by late July. Subsequently,
web manager positions in three departments were vacated; new staff will be trained in
November.
Content migration is proceeding at a slower pace due to the vacancies, and the website is
expected to go live in early 2012. In the meantime, staff also maintains the current website.
2011 Visitation for www.estes.org
Website visitation is reported below for the third quarter of 2011. Third quarter visitation
increased more than 6% over the same period in 2010. Top web pages included “Maps,”
“Human Resources/Jobs,” “Estes Park Museum,” “Requests for Proposals,” “Events (Rooftop
Rodeo and Elk Fest),” the “News Desk” and “Meetings, Agendas, Minutes and Videos.”
Third Quarter 2009 2010 2011
July 61,684 110,391
99,336
August 50,455 90,185
84,338
September 52,478 81,680
81,422
Total 164,617 282,256
265,096
The 2011 Citizen Survey indicated that 65% of respondents used the Town website at least
once in the past 12 months. This is more than the national benchmark.
Public Information Team and Newsletters
The next Bugle newsletter is scheduled for mailing in December and will be focused on the 2012
budget. The 2011 Citizen Survey indicated that 87% of respondents read the newsletter at least
once in the past 12 months. This is much more than the national benchmark.
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Training and Conferences
The PIO attended the annual training conference of the National Information Officers
Association in August.
The PIO attends meetings and trainings of the Northern Colorado Public Communicators, as
well as the meetings of communications professionals in Estes Park.
News Releases
The following news releases were issued since the last committee report.
Date Dept / DivisionSubject
Oct18,2011PublicWorksTownprojectrestructuresBlackCanyonCreeknearTownHall
Oct18,2011PublicWorksMoraineAve.sidewalkimprovementsscheduledforspring2012
Oct13,2011PublicWorksTown'sSnowRemovalProgram
Oct13,2011PublicWorksFallandWinterBeetleMitigationadvised
Oct12,2011PublicWorksTowncontinuesinvestigatingconditionsonMacGregorAvenue
Oct12,2011AdministrationTownAdministratorJacquieHalburntannouncesdeparture
Oct11,2011PoliceRestorativeJusticePartnershipseeksvolunteers
Oct6,2011PoliceSafelydisposeofunwantedprescriptionandoverthecounterdrugsonOctober29
Oct4,2011AdministrationCitizenSurveyresultsnowavailableViewtheresults
Sept30,2011Administration2011HelpingHandscollectorholidayornamentnowavailable
Sept30,2011AdministrationRecycleelectronicsandshredpersonaldocumentsOctober8attheFairgrounds
Sept30,2011CommunityServices2011freeshuttleridersincreasedby89percentin2011
Sept28,2011PublicWorksMacGregorAve.repairspostponed;TownBoardtoreconsiderrepairdetails
Sept27,2011AdministrationNextMayor'sCoffeeChatisOctober5
Sept23,2011FinanceFollowthe2012TownbudgetprocessinOctoberandNovember
Sept21,2011PublicWorksMacGregorAvenuerepairsexpectedtobeginnextweek
Sept20,2011PoliceSgt.RobertSchumakertobehonoredwithpublicopenhouseSept.26
Sept16,2011AdministrationReubenBergstennamedUtilitiesDirector
Sept16,2011AdministrationAlisonChilcottnamedCommunityDevelopmentDirector
Sept16,2011PublicWorksSeptember26TreeTalktocoverfallbeetlemitigationandforeststewardship
Sept9,2011PoliceIncreasedDUIenforcementhelpskeepimpaireddriversofftheroad(9/910/24)
Sept7,2011AdministrationElectronicsrecyclingandshredathonOctober8atFairgrounds
Sept6,2011PublicWorksMacGregorandMoraineAve.projectstobediscussedSept.13
Aug30,2011AdministrationCitizensaskedtosharetransportationvisionforEstesPark
Aug26,2011PoliceLicensingyourdogandusingaleash:It'sthelaw
Aug26,2011UtilitiesLightandPowershoptoberenamedtohonorRobertL.Dekker
Aug25,2011AdministrationStatetodetermineemissionstestingSept.15:TownandCountyopposeprogram.
Aug23,2011AdministrationNextMayor'sCoffeeChattakesplaceSeptember7
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Aug23,2011AdministrationTownofficesclosedforlaborDay,September5
Aug23,2011AdministrationCommunityServiceGrantapplicationsacceptedthroughSeptember16
Aug16,2011PublicWorksTownBoardtodiscusspossiblesolutionsforMacGregorAve.Aug.23
Aug16,2011EventsRooftopRodeonowclassifiedasmediumsizebyPRCA
Aug16,2011BuildingSafetySignCodeamendmentsonAug.23TownBoardagenda
Aug.9,2011PublicWorksTownseeksinputonMoraineAvenuesidewalkimprovementproject
Aug.9,2011PublicWorksTownmovesforwardwithElkhornProjectapplication
Aug.9,2011AdministrationCompletetheCitizenSurveyonlinethroughAug.31,2011
Aug.9,2011PublicWorksNextTreeTalkcoversforestfiremitigation
Aug.9,2011PoliceFoursuspectschargedinvehicletrespassingandtheftcases
Aug4,2011BuildingSafetyAutomaticsprinklerrequirementsonAugust23TownBoardagenda
Aug4,2011BuildingSafetyReliefforbuildersandpropertyowners;buildingpermitexpirationsfurtherextended
Aug3,2011PublicWorksParksDivisionrenovatesPeacockPark;plants34,000flowers
Aug2,2011UtilitiesSaveenergywithResidentialEnergyAssistancePlusprogram
July28,2011PublicWorksRepairsneededbeforelowerMacGregorAve.reopenstovehicles
Delaynonemergencytreecuttingwhilepinebeetlesfly;BeetleBusterinspections
July25,2011PublicWorks
suspendeduntilmidOctober
July22,2011PolicePoliceremindcitizenstodetertheftbylockingvehicles
FreeshuttlesmakeiseasyforresidentstogetaroundTown.Losautobusesdeenlace
July22,2011Administration
gratisleshacenfácilalosresidentesdeEstesParkviajarporelpueblo
July22,2011AdministrationNextMayor'sCoffeeChatisSeptember7;Augustmeetingcancelled
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