HomeMy WebLinkAboutPACKET Community Development Community Services 2011-09-22Preparation date: September 10, 2011
* Revision date:
NOTE: The Community Development / Community Services Committee reserves the right to consider
other appropriate items not available at the time the agenda was prepared.
AGENDA
TOWN OF ESTES PARK
COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE
September 22, 2011
8:00 a.m.
Board Room, Town Hall
1. PUBLIC COMMENT
2. COMMUNITY SERVICES
a) RECOMMENDATIONS TO THE TOWN BOARD
i) Surprise Sidewalk Sale Resolution. Foreman Lindeman.
b) REPORTS
i) Fairgrounds & Events Quarterly Report. Foreman Lindeman.
ii) Senior Center Quarterly Report. Mgr. Mitchell.
iii) Transportation Ridership Report. Director Kilsdonk.
3. COMMUNITY DEVELOPMENT
a) REPORTS
i) Monthly Building Division Report. Director Chilcott.
To: Community Development /Community Services Committee
Town Administrator Halburnt
From: Bo Winslow, Fairgrounds and Events Manager
Date: September 22, 2011
RE: Surprise Sidewalk Sale Resolution
Background:
The Surprise Sidewalk Sale has become a much-anticipated shoulder-season event in
Estes Park. It is always scheduled for the weekend before Columbus Day, which means
this year’s activities will be from 9 a.m. to 5:30 p.m. October 8th and 9th. The Surprise
Sidewalk Sale is open to all Estes Park businesses, even if they are not located in the
downtown area. The sale is advertised locally, as well as in Front Range markets. A
copy of the invitation to participate/event guidelines is attached.
Advertising is ready to go for this event and will be out to the public as soon as the
event is approved.
Due to Ordinance 15-91 pertaining to “containment” within the C-D District, and
subsequent adoption of the Estes Valley Development Code (Chapter 4, Zoning
Districts, specifically paragraph a. Outdoor Sales, Use, Storage and Activity in the C-D
Zoning District), it is necessary for the Town Board to approve a variance to allow this
sale to occur. The proposed resolution is attached.
The section of the sign code that applies to the Sidewalk Sale is 17.66.170: Community
Special Events Signs and Stanley Park Special Event Signs. For Town-sponsored
special events, there is a provision that the Sidewalk Sale as an event be advertised on
a sandwich board, but that provision does not extend to private businesses. Business
owners will be educated on the regulations.
Community Services Memo
Budget:
Many Estes Park businesses will be contacted by email, however, we anticipate there
will be up to $50 spent on postage for those who do not utilize computers. Staff time
required for the printing and distribution of information and posters will be about $100.
Recommendation:
I recommend the approval of the variance to the Town Board, to be included as an
Action Item at the September 27, 2011 Town Board meeting.
TO: All Estes Park Businesses
RE: Surprise Sidewalk Sale Days, October 8 & 9, 2011
FROM: The Town of Estes Park Events Department
The Events Department invites you to participate in the Annual Surprise Sidewalk Sale Days to
be held throughout Estes Park October 8th & 9th.
We hope you will join your business neighbors this year by providing sales inside and/or outside
your store. You don't want to miss this great opportunity to reduce old inventory and begin
gearing up for the Christmas selling season. Restaurants can join in on the fun by providing
"specials" for lunch, and accommodations establishments can do the same by offering reduced
rates for the weekend. All Estes Park businesses are encouraged to participate.
To enable the sale of merchandise on sidewalks, the Town Board will approve a variance for
October 8th & 9th only. Attached you will find the rules set by the Town of Estes Park for the
sale weekend. Please stay within these guidelines.
We will advertise the Surprise Sidewalk Sale Days in local and Front Range papers to invite
shoppers to Estes Park. If you have a customer mailing list, you may wish to let them know of
the event also.
Thank you for your participation in Surprise Sidewalk Sale Days. Should you have any
questions, please call the Events Department at 586-6104.
1. The sale times will be: Saturday, Oct. 8, 2011
Sunday, Oct. 9, 2011
9 a.m. until 5:30 p.m. daily
2. This is open to all Estes Park businesses - not just downtown merchants. All participating
businesses must possess a current Town Business License. We hope that everyone
including the hardware stores, office supply stores, etc. will join in. Remember - the sale
will be advertised for local interest, as well as in out-of-town markets.
3. Surprise Sidewalk Sale Weekend will be held rain or shine. Sell your items inside and/or
outside - hold your sale no matter what the weather may bring.
4. You may sell merchandise in front of your store on the sidewalk ONLY during the times
listed above. Set-up will be at 8:30 a.m. and take-down by 6 p.m.
5. Sidewalk displays shall provide a minimum clearance of four feet for pedestrian walkways
and handicapped accessibility. There will be no displays or merchandise placed in any
street. THIS WILL BE MONITORED AND ANY BUSINESSES NOT COMPLYING WILL BE
ASKED TO REMOVE THEIR ENTIRE DISPLAY FROM THE SIDEWALK.
6. You don't have to place merchandise in front of your store to participate. You may hold
your sale inside the store if you prefer.
7. Advertising:
A. The Town will place a display ad in local and northern Front Range papers a week
before the event.
B. Mention the sale in your own advertisements during the week to let shoppers know
you are participating.
C. Let your regular customers know about the sale weekend through direct mailings.
D. Display the poster that will be provided in advance of the event.
8. Any business that does not have space in front of store may contact the Events office (586-
6104) and reserve a 10 x 10 space in Bond Park. Reservations must be made by October
1, 2011.
RESOLUTION NO. -11
WHEREAS, on July 23, 1991, the Board of Trustees adopted Ordinance 15-91
pertaining to “containment” within the C-D District, and subsequent adoption of the
Estes Valley Development Code (Chapter 4, Zoning Districts, specifically paragraph a.
Outdoor Sales, Use, Storage and Activity in the C-D Zoning District, Number (3)
Exceptions.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
That the following guidelines shall be adopted for the “Surprise Sidewalk Sale
Days” being sponsored by the Events Department that is scheduled October 8th and
9th, 2011:
1. Hours of operation shall be from 9 a.m. – 5:30 p.m.
2. The Sale Weekend is available to all Estes Park businesses.
3. The Sale Weekend will be held rain or shine.
4. Businesses will be allowed to sell merchandise in front of their stores only
during the hours specified above.
5. Sidewalk displays, including signage, shall provide a minimum clearance
of four feet for pedestrian ways and handicapped accessibility. Displays
and/or merchandise will not be allowed in any street.
6. Those merchants without sidewalk frontage may contact the Events
Department at 586-6104 to reserve a space in Bond Park
7. Advertising posters will be provided.
8. All participating businesses must possess a current Town Business
License.
BE IT FURTHER RESOLVED, that every business is urged to participate in this
Surprise Sidewalk Sale Days annual event.
DATED this day of , 2011.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
To: Community Development/Community Services Committee
Town Administrator Halburnt
From: Bo Winslow, Fairgrounds and Events Manager
Date: September 22, 2011
RE: Fairgrounds and Events Quarterly Report
Background:
This is the busy season for the Fairgrounds and Events Department. Planning that was
done throughout the winter is put into action at this time of year. For 2011, the new
Park-n-Ride lot and grandstand were exciting additions, as were five new events:
mounted shooting (June 17-18), a cat show (June 18), the Westernaires (June 24-25),
the Michael Martin Murphey concert (August 5), and barrel racing (Labor Day
Weekend).
Volunteers worked closely with staff to put together a great June Wool Market. This
was the first year to have the program/registration book completely online, saving
money, paper, and time. Participants were happy to see the book out early and easily
accessible. Workshop participation was significantly up this year (280 in 2011 vs. 200
in 2010), with overall market attendance slightly down, from 8000 in 2010, to 7511 in
2011.
The miniature horse show was back this year in June. They continue to struggle with
numbers. Attendees came from California, New Mexico, Arizona and Colorado. Staff
continues to work with this show to try to develop it and bring in more competitors.
The Westernaires show, returning after a ten-year absence, was a great success. Staff
paired this show with the miniature show to draw more people. This show had
attendance of 1525 and the crowd loved every minute of it.
The Arabian show was held in July under new management. With that came a few
changes. New this year was a “Meet an Arabian Horse” event and there were
opportunities to learn about the horses and talk with the participants. The changes
Community Services Memo
were popular with all who attended and we see this show gaining momentum with the
new leadership.
A new team penning event was added July 8-10 to fill the days between the Arabians
and the Rodeo. The team penning group loves coming to Estes and is a self-sufficient,
easy group to work with.
Once again the Rooftop Rodeo seems to be a favorite among many. The July 12
parade saw a 20 percent increase in attendance over 2010 and had many new
participants. The rodeo, held July 12-17, had record attendance of 13,489 people (a
68% increase from five years ago). This year the PRCA moved the rodeo into the mid-
size category due to an increase in purse size. This rodeo continues to be popular with
several national sponsors such as Dodge—sponsors who recognize that when they
market to our crowd, they reach a large cross-section of the country.
The Rooftop Rodeo executive committee was surprised and pleased to be asked to
meet with the Commissioner and other top PRCA executives this year. The purpose of
the meeting was to discuss how the Rooftop Rodeo can better help the PRCA in what
they do. Two hours later, a great discussion had taken place with many ideas for
moving forward.
The four-week Hunter Jumper show started July 20. Bulls and bucking horses left, and
$200,000 jumping horses were trailered in, all at the same time. This show was down
from last year, as the state of the economy continues to affect the horse industry. The
number of horse trainers was up slightly, but they brought a few less horses. The show
continues to draw from all over the nation and is a favorite among many. The show
manager is interested in keeping the facility growing and improving. The management
would like to see stall improvements, which in turn help them sell the show to their
clients. The new grandstand and the footing are what most people talk about.
The busiest weekend of the summer took place August 19-21. The dressage horse
show was an Olympic and Pan Am Games qualifying event and is considered one of
the top five shows in the nation. We had twelve horses with passports (meaning they
flew international), including one horse from Denmark that was a stand-in for the Queen
of England’s carriage. Staff worked hard to get the facility back in shape to support this
caliber of show.
Concurrently, the Senior Pro Rodeo returned for their second year. This is a charity
rodeo that raises money for several Estes Park and Front Range causes and had
attendance of 1200 people. We finished off the weekend with the 2nd annual Estes Park
Draft Horse Show on August 21. This show is a great local, tourist and participant
favorite which increased in attendance by 50% over last year. Teams came from all
over Colorado. The six-horse hitch comes at the end of the day and is a crowd favorite.
When multiple shows are on the property, staff spends time strategizing the property
use and reassuring the various event organizers and participants that it will work. We
are pleased to report no major concerns from the participants of the different shows.
The farmers market, held June 2-Sept. 22, continues to be popular and the paved lot
has been well received. Participants at the fairgrounds, locals, and tourists seem to find
the market and love it.
The new construction in Bond Park seemed to be a hit for many. Once show organizers
figured out the best configurations, things seemed to run fairly smoothly. Vendors for
the most part were happy with the new design and most shows saw an increase in
attendance. Cowboy Sing-A-Longs continue to be popular with our tourist and local
community; this is both a Town- and local business-sponsored event. Of note is the
Scandinavian Midsummer Festival (June 25-26), which almost doubled in size this year
to an estimated 20,000 attendees.
Positive comments on the Fairgrounds facility continue to roll in. People are pleased to
see the support given to the property and look forward to the coming years. The
grandstand continues to be the “featured venue” of the facility.
Attached are the event attendance figures year to date. Staff is still waiting on a few
numbers and will have them ready for the year-end report. Events staff uses formulas
to estimate many of the attendance numbers. Actual numbers are used when available
and are highlighted.
Budget: N/A
Recommendation: N/A
Performance Park 2007 2008 2009 2010 2011
May 15-16 Jazz Fest 1,395 1,235 1,500 1,250 628
June 12 Pensacola Childrens Choir N/A N/A New in '10 60 N/A
June 13 Estes Park Jazz Big Band 250 250 250 300 150
June 13 Youth Orchestra of the Rockies 60 80 N/A N/A N/A
June 14 Revelation Choir N/A N/A New in '10 50 N/A
June 15 Soul Seekers N/A N/A N/A 50 N/A
June 16 Wednesday Night Concert Series N/A 175 N/A N/A 100
June 18 High Praise Concert N/A N/A New in '10 100 N/A
June 23 Wednesday Night Concert Series – Dick Orleans N/A 325 125 150 100
June 24 Thursday Night Live - Longmont Concert Band N/A N/A 142 336 20
June 28 Estes Park Jazz Big Band 250 250 250 N/A 50
June 30 Wednesday Night Concert Series – Kelly Aspen 250 350 175 75 150
July 1 Thursday Night Live - Kings of Swing N/A N/A 62 120 100
July 2 Tea Party N/A New in '09 300 300 150
July 4 Estes Park Village Band 300 400 400 350 400
July 6 Calico & Boots N/A N/A New in '10 100 N/A
July 6 Candidate Forum N/A N/A New in '10 300 N/A
July 7 Colorado Music Festival Orchestra Patriotic Concert 600 400 N/A N/A N/A
July 7 Wednesday Night Concert Series N/A 250 N/A N/A 200
July 8 Thursday Night Live - Crossroads Summer Song Fest N/A N/A 150 200 150
July 10 Supporters of the Performing Arts (SOPA) - Chased N/A N/A New in '10 100 N/A
July 14 Wednesday Night Concert Series - Vic Anderson 150 300 100 75 150
July 15 Thursday Night Live - Highland Brass Quintet N/A N/A 72 252 150
July 17 SOPA - McPhly N/A N/A New in '10 150 N/A
July 17-18 Soggy Noodle Acting Troupe N/A New in '09 275 N/A N/A
July 19 The Incredible Circus MAT 350 400 N/A N/A N/A
July 21 Yeahbut Shoehead Band N/A New in '09 175 N/A N/A
July 21 Wednesday Night Concert Series – Max Wagner N/A 200 200 125 250
July 22 Thursday Night Live - Riverside Ramblers N/A N/A 369 240 300
Performance Park continued…2007 2008 2009 2010 2011
July 25 312th Army Band N/A N/A New in '10 100 N/A
July 25 Estes Park Jazz Big Band N/A N/A 250 100 150
July 25 The Chosen Ones N/A New in '09 30 N/A N/A
July 28 Wednesday Night Concert Series - Kim Lankford 125 175 75 100 200
July 29 Thursday Night Live – Estes Park Village Band N/A N/A 140 485 150
July 30 High School Leadership Training Concert N/A N/A New in '10 75 N/A
July 31 Estes Valley Workforce Benefit N/A N/A New in '10 100 N/A
July 31 Mad Hatters N/A N/A New in '10 50 N/A
Aug.1 Call of the Brass N/A New in '09 15 N/A N/A
Aug.4 Wednesday Night Concert Series – Elk Hallow 175 150 200 75 100
Aug.5 Thursday Night Live - Jeff VanDevender N/A N/A 258 134 150
Aug.7 SOPA - Metropolitian Jazz Orchestra N/A N/A New in '10 100 N/A
Aug.11 Wednesday Night Concert Series – Laurie Dameron N/A 150 135 50 100
Aug.12 Thursday Night Live - Dick Zavodny Polka Band N/A N/A 301 311 150
Aug.14 Bluegrass Gospel Festival N/A New in '09 75 200 N/A
Aug.18 Wednesday Night Concert Series – Dennis-Tobias Band N/A 100 115 150 543
Aug.19 Kids Paint Out N/A N/A New in '10 45 N/A
Aug.19 Thursday Night Live - Estes Park Village Band N/A N/A N/A 546 100
Aug.21 SOPA - Mark & Tia N/A N/A New in '10 150 N/A
Aug.22 Estes Park Jazz Big Band 200 200 200 100 125
Aug.25 Wednesday Night Concert Series - Ron Ball N/A 100 100 150 150
Aug.26 Thursday Night Live - Brad Fitch N/A N/A N/A 700 150
Sept. 19 Peregrine Road & Friends Concert N/A New in '09 75 N/A N/A
Total:6,112 7,498 8,523 10,414 7127
Fairgrounds at Stanley Park Events 2007 2008 2009 2010 2011
May 22 Safety Fair 400 750 500 400 500
May 29-31 Antique Show 1,600 1,600 1,659 1,660 1,569
June 10-13 Wool Market 8,600 7,258 7,850 8,000 7,511
June 10-11 Wool Market Workshops 291 227 224 200 280
June 19 Gymkhana 35 35 50 40 35
June 17-18 Mounted Shooting 350
June 18 Cat Show 200
June 23-27 Miniature Horse Show 338 200 283 275 250
June 24-25 Westernaires New in '11 1,525
July 1-4 Arabian Horse Show 398 350 500 400 168
July 6-11 Rooftop Rodeo 8,028 8,560 10,773 11,642 13,489
July 6-11 Rodeo Contestants 416 553 604 641 706
July 6 Rooftop Rodeo Parade 4,000 3,500 5,000 5,000 6,000
July 17-18 Team Penning 225 250 N/A 150 150
July-Au 21 Hunter Jumper Horse Show 4,533 5,000 4,200 3,500 3,000
Aug.5 Michael Martin Murphey Concert 350
Aug.14-16 Colorado Junior Rodeo Association - State Rodeo Finals New in '08 1,000 1,000 N/A N/A
Aug.19-20 Suri Network 35 40 50 50 N/A
Aug.20-22 Dressage Horse Show New in '08 350 400 538 527
Aug.20-21 Colorado Senior Pro Rodeo N/A N/A New in '10 1,000 1,200
Aug.22 Draft Horse Show N/A N/A New in '10 1,000 1,500
Aug.28 Gymkhana 45 40 35 40 70
Sept.4-5 Barrel Race 200
Sept.4-5 Alpaca Market 1,500 2,000 2,250 2,000 2,100
Sept.4-5 Sheriff's Posse Rodeo 125 N/A N/A 150 N/A
Sept.4 John Denver Tribute Concert 1,000 680 857 1,300 904
Sept.9-12 Scottish Festival (Fairgrounds and Stanley Park)70,000 75,000 50,000 80,000
Sept.21-24 Snow and Ice Conference 1,000 970 1,000 1,000
Nov.Catch the Glow Parade 20,000 18,000 25,000 22,000
Total:122,569 126,363 112,235 140,986
Bond Park Events 2007 2008 2009 2010 2011
Jan.16-17 Winter Festival N/A N/A New in '10 1,000
Feb.20-21 Dog Pull 200 125 300 250 300
April 15 Tea Party N/A N/A 150 300 N/A
May 16 Parade of Years at Senior Center until 2010 100 200
May 29-30 Art Market 36,000 24,500 25,000 36,000 20,000
June 13 Estes Park Marathon Kids Fun Run N/A 275 300 300 275
June 13-15 Cowboy Sing Along 200 avg 150 avg 200 150 100
June 20-22 Cowboy Sing Along 200 avg 150 avg 200 150 120
June 27-29 Cowboy Sing Along 200 avg 200 avg 200 150 135
June 26-27 Scandinavian Festival 8,000 8,000 8,000 10,640 20,000
July 4 Coolest Car Show 2,500 2,500 3,000 3,200 3,500
July 4-6 Cowboy Sing Along 200 avg 200 avg 200 150 300
July 11-13 Cowboy Sing Along 200 avg 200 avg 200 150 210
July 18-20 Cowboy Sing Along 200 avg 200 avg 200 150 213
July 25-27 Cowboy Sing Along 200 avg 200 avg 200 150 200
July 30 Praise in the Park N/A New in '09 150 175 150
Aug.1-3 Cowboy Sing Along 200 avg 200 avg 200 150 200
Aug.8-10 Cowboy Sing Along 200 avg 175 avg 200 150 150
Aug.14 Auto Extravaganza 1,050 cancelled 1,500 2,000 120
Aug.15-17 Cowboy Sing Along 200 avg 175 avg 200 150 140
Aug.21-22 Heritage Festival 4,000 6,500 7,000 3,000 5,500
Aug.27 Praise in the Park N/A New in '09 150 105 cancelled
Sept.4-6 Labor Day Arts & Crafts Show 35,000 N/A 15,000 16,000 20,000
Sept.18-19 Fine Arts Guild Art Show 15,000 16,000 17,000 18,000
Sept.25-26 Autumn Gold 11,000 11,500 12,000 12,000
Oct.2-3 Elk Fest 8,000 9,000 10,000 11,000
Total:120,750 78,400 101,550 115,570
Highlighted areas are actual numbers. All other numbers are estimates. Dates, which change annually, are approximate.
Community Services Memo
To: Community Development/Community Services Committee
Town Administrator Halburnt
From: Lori Mitchell, Senior Center Manager
Date: September 22, 2011
RE: Senior Center Quarterly Report
Background:
Programs, Events and Travel
The Senior Center offers a wide variety of monthly planned programs and daily drop-in
opportunities. Attendance at planned programs is running at 105% of capacity year-to-
date in 2011. Planned programs include free and fee-based programs such as adult
education series, large and small group one-time presentations and classes, medical
education programs, and day trips.
The Senior Center experienced an all-time high number of visits to programs and
activities for a one-month period in August, 2011 with 2,264 visits. August planned
programs operated at 113% of capacity.
Drop-in events include art studios and craft groups, pool (billiards), Medicare
counseling, blood pressure clinics, card games, bridge lessons, coffee hours, Wii
games, public computer and Wi-Fi use, fitness programs such as Tri Fit, Tai Chi and
ZUMBA, and much more. Attendance at drop-in opportunities is running even with the
same period in 2010.
Third and Fourth Quarter 2011 Planned Programs and Events
• A Balance Checkup – two one-hour classes taught by fitness professional
Debbie Holmes from MedX of Estes
• Take Better Pictures – one-time program presented by professional
photographer Vic Schendel and sponsored by the Aspen Club of the Poudre
Valley Health Systems
• Everybody Needs a Hobby – one-time program by woodcarver Frank Gunter
• Know the Ten Signs: Early Detection Matters – a one-time program by the
Alzheimer’s Association
• The Great Courses: From Monet to Van Gogh: A History of Impressionism –
ongoing study series facilitated by Betty Dutton
• Avoid an Unlucky Break – one-time program on osteoporosis management by
Sharon Petty, DPT, and sponsored by the Aspen Club of the Poudre Valley
Health System
• Creating a Year-round Herb Garden – one-time program by Alison O’Connor and
the Colorado State University Extension
• Stretching for Life –one-time program by fitness professional Debbie Holmes
from MedX of Estes
• Sister Cities cultural program – one-time event presented by students from Costa
Rica
• Larimer County Office on Aging: How to Connect with Long-Term Care Services
one-time program by Linda Rumney, Office on Aging Information Coordinator
• Flu shot clinics – two two-hour clinics provided by the Family Medical Clinic
• Volunteer appreciation coffee hour – a one-time event for all Senior Center
volunteers
• Vision Matters 2011 - free low-vision and blindness fair presented by Disabled
Resources and held at the Senior Center
• Medicare 2012: An Overview – one-time program by the Aspen Club of the
Poudre Valley Health System
• Medicare Prescription Drug Plan (PDP) counseling – in addition to monthly
Medicare counseling, the Aspen Club will provide PDP counseling services twice
in the fall open enrollment period
• Block printing – three-part class on making holiday greeting cards; taught by
Betty Dutton
• Holiday caroling party – a one-time event
• White elephant gift exchange – a one-time event
Third and Fourth Quarter 2011 Day Trips
• Black Hawk and Central City, Colorado (June and September)
• Rockies vs. Brewers - baseball at Coors Field, Denver, Colorado
• Carousel of Happiness – restored 1910 carousel in Nederland, Colorado
• Rockies vs. Phillies - baseball at Coors Field, Denver, Colorado
• Denver Botanic Gardens – Denver, Colorado
• Rockies vs. Diamondbacks – baseball at Coors Field, Denver, Colorado
• Boulder Dushanbe Teahouse – Boulder, Colorado
• Mollie McGee’s Fine Craft Show – Longmont, Colorado
• Downtown Denver Aquarium – Denver, Colorado
• White Fence Farm – Littleton, Colorado
• The Lion King, Buell Theatre – Denver, Colorado
• Scrooge – the Musical, Candlelight Dinner Playhouse, Johnstown, Colorado
Overall Attendance
Through August, the Senior Center has had 19,699 visits, which is 20% ahead of the
same eight-month period in 2010.
Meal Program Analysis
In 2008, a committee including members of Senior Center Inc., Senior Center
customers, and Town staff met for about three months to review food service
operations. The committee’s goal was to brainstorm a list of ideas with an eye on
maintaining or improving the quality of the customer experience while looking creatively
at the process. Over the past four years, Senior Center staff implemented many ideas
from the committee’s report to stimulate interest in the Senior Center’s meal program
and to streamline its operation. They included special parties and suppers, new menu
items, lighter menus, adding favorite menu items more than once a month, expanding
the customer survey to seek more narrative comment on meals, and evaluating other
funding sources for the program.
In June 2011, Senior Center Manager Mitchell conducted an in-depth historical analysis
of the dining room and Meals on Wheels services. The Senior Center meal program
began in 1976 and was operated by a volunteer organization until the Town took it over
in 1998. Limited data is available from 1976-1998; the bulk of the available data is from
1998 forward. The analysis included current operations, meal price history, meal
program budget and attendance, customer demographics, survey responses, customer
trends, and related options and recommendations for operation of the program. The
analysis will serve as a useful planning tool for future operations.
Many of outcomes were unsurprising. In a ten-month period, fifty-six different entrees
were offered. The most popular days were consistently when heartier meals were
served, when party events occurred, and when menus included favorite meat entrees.
The day of the week seemed to matter less than the entrée offered, although Fridays
were always slower. Based on this data, favorite menu items were moved to Fridays,
with some increase in usage.
The most common program trends were:
• Customers overwhelmingly desire the meal program to continue.
• Younger customers attend meals less often due to work, volunteerism or active
lifestyles but do come on convenient or favorite entrée days.
• Older, longer-term customers are transitioning to assisted living facilities, nursing
homes or out of the area and thus attend less often.
• Customers desire new ideas to be tried and implemented.
• More Estes Park residents are participating at the Senior Center. In 2010, 71%
of those responding to surveys were year-round Estes Park residents. In 2011,
that number rose to 83%.
• Overall satisfaction remained above the 80% benchmark for the last six years;
the rate of satisfaction ran between 95 and 99%. In 2011, overall satisfaction with
the meal program was 96%.
In 2010, the Senior Center served 7,936 meals to 845 people in the dining program. In
comparison, the Larimer County Office on Aging served 27,051 dining room meals to
1,357 people at its 13 meal sites. Of note, in 2011, Larimer County closed two of its
meal sites due to lack of use (where six or fewer people used the service daily).
Comparing the success of the Estes Park program with the modest patronage at the
Larimer County sites suggests that the Estes Park Senior Center meal program is
effectively delivering services.
While many of the conclusions were predictable, there were a few unexpected findings.
• Although peak patronage of the meal program occurred in 2005 (14,730), the
total number of meals served in 2010 (12,429) is only 6% less than the total
number served in 1998, when the Town took over operation of the Senior Center.
• The comparison with Larimer County’s meal operations was also an eye-opener,
suggesting we are doing better than we may have thought.
As a result of the analysis, staff identified three key recommendations for the future
direction of the dining room program.
1. Beginning immediately, rename the dining room The Fourth Street Café at the
Estes Park Senior Center. This matches the trend seen in similar settings across
the Front Range.
2. Improve the ambience and physical environment of the dining room. For 2012,
Estes Park Senior Citizens Center, Inc. will provide $22,000 to support proposed
capital improvements to the dining and serving areas of the Senior Center,
pending Town budget approval.
3. Develop a marketing plan in cooperation with the food service contractor. That
plan will include promotional events, incentives, the addition of new and varied
menu items, and an emphasis on offering a wide variety of food-related options.
Current Meal Program Data
In addition to noon dining room meals and Meals on Wheels, the Senior Center offers a
special themed luncheon monthly. Themed luncheons for the third and fourth quarters
of this year include: Rodeo luncheon, Scottish Irish luncheon, Oktoberfest luncheon,
Halloween Party, Veterans Day luncheon, Thanksgiving feast and pie auction, and a
December holiday feast. These events are celebrated with special party menus, favors
and entertainment.
After the first eight months of 2011, the Meals on Wheels program is running 788 meals
or 29% ahead of the same period in 2010. The increase is primarily due to a larger
number of new customers using the service on a short-term basis during recuperative
periods.
Dining room meals are down approximately 7% as compared to the same period in
2010; however, the use of the take-out meal program continues to increase.
Fundraising
Estes Park Senior Citizens Center, Inc. successfully completed four breakfast
fundraisers this year. They served an all-time high of 1,232 total breakfasts this year,
with a net profit of approximately $7500. Additionally, their membership is currently
616; 25 higher than last year.
Of note, several Front Range senior groups attend Senior Center breakfasts and
luncheons and spend the day in Estes Park shopping, attending events and touring.
This summer, those groups included Senior Centers from Lyons, Milliken, Johnstown,
Mead, Wheat Ridge, Platteville and Fort Lupton. Additionally, the Low-Vision senior
support group from Fort Collins attends each breakfast. Local neighborhood groups
came to each event as well.
Budget: N/A
Recommendation: N/A
Senior Center 8.31.2011 page 1
Meals on Wheels, dining room and take-out meals
Meals on Wheels Current month = August = 444
2007 Total = 4,056
2008 Total = 4,736
2009 Total = 4,430
2010 Total = 4,493
2011 YTD = 3,537
Dining room meals
Previous month, July = 653 = 68% capacity
Current month, August = 850 = 77% capacity
Includes take-out meals (12), member (791) and non-member meals (47)
2007 Total = 9,588
2008 Total = 8,265
2009 Total = 8,125
2010 Total = 7,936
2011 YTD = 5,021
Month to
month
comparison
August
2007
298
2008
428
2009
337
2010
407
2011
444
Month to
month
comparison
August
2007
1,104
2008
821
2009
754
2010
859
2011
850
Annual meal totals
Meals on Wheels and Senior Center dining room - combined
Senior Center 8.31.2011 page 2
Meals on Wheels, dining room and take-out meals
Month to
month
comparison
August
2007
1,501
2008
1,249
2009
1,091
2010
1,266
2011
1,294
2003 2004 2005 2006 2007 2008 2009 2010 2011
YTD
11,356 13,937 14,730 13,926 16,644 13,001 12,555 12,429 8,558
Attendance at activities and programs
Current month August = 2,264
(number of visits, drop-in and planned programs combined)
2007 Total = 14,089
2008 Total = 14,441
2009 Total = 15,981
2010 Total = 16,722
2011 YTD = 12,333
Senior Center / program attendance 8.31.2011 page 3
Current month – August
“Planned programs” potential or ideal capacity 725
“Planned programs/% utilization” * 816 or 113% capacity
*programs as a % of ideal capacity/actual
“Drop-in” programs utilization 1,448
Previous month - July
“Planned programs” potential or ideal capacity 484
“Planned programs/% utilization” * 529 or 109% capacity
*programs as a % of ideal capacity/actual
“Drop-in” programs utilization 1,295
Month to
month
comparison
August
2007
1,817
2008
1,549
2009
1,765
2010
2,103
2011
2,264
Average programs capacity 2011 YTD = 105%
Average programs capacity 2010 = 104%
Average programs capacity 2009 = 102%
Average programs capacity 2008 = 95%
January
TOEP meetings (20)
County commissioners (9 )
NARFE (13 )
Low Vision support ( 4)
Mayor (28 )
Sister Cities ( 6)
February
County commissioners ( 18)
NARFE (11 )
Low Vision support ( 6)
Mayor ( 17 )
Sister Cities ( 9 )
Eagle Rock School /seniors
Program ( 15 )
March
County commissioners ( 25)
NARFE (8)
Low Vision support (1)
Mayor (60)
Sister Cities ( 0)
TOEP meetings ( 12 )
United Way ( 6)
Special Transit (8)
VOA program (0)
April
County Commissioners ( 12 )
NARFE (9 )
Low Vision support ( 2)
Sister Cities ( 12 )
TOEP meetings (6)
Museum meeting (6)
Udall office hours (6)
May
County Commissioners ( 12)
NARFE (12)
Mayor (30 )
Sister Cities ( 8)
Northern Colorado Senior
Resource Network ( 7)
TOEP meetings (6)
June
Low Vision Support ( 3 )
TOEP meetings ( 0 )
Special Transit ( - )
County Commissioners ( 15 )
Mayor ( 34 )
Wool Market ( 28 )
Sister Cities (8)
NARFE (4)
HAM radio event (25)
July
County Commissioners (12)
Mayor (26)
Sister Cities (7)
TOEP meetings (12)
Restorative Justice (10)
SRA committee (5)
Special Transit ( 12)
Low Vision (0)
August
County Commissioners (16 )
Sister Cities ( 8)
Low Vision Support ( 1)
Special Transit (12)
September
NARFE meeting ( )
Mayor ( )
TOEP meetings ( )
Special Transit ( )
County Commissioner ( )
October
County Commissioners ( )
NARFE ( )
Mayor ( )
Sister Cities ( )
TOEP meetings ( )
November:
County Commissioners ( )
NARFE ( )
Mayor ( )
TOEP meetings ( )
Low vision support ( )
December:
County Commissioners ( )
NARFE ( )
Mayor ( )
TOEP meetings ( )
Low vision support ( )
WW II vets mtg. ( )
2011 non-rental users:
YTD = 641
2007 non-rental users = 249
2008 non-rental users = 270
2009 non-rental users = 888
2010 non-rental users = 1040
Year total =
18,510
August =
2,188
Year YTD =
19,699
August = 3,654
Year total =
25,283
August =
3,105
Senior Center / overall attendance 8.31.2011 page 4
2011 Senior Center rentals
January (0)
February Birthday party (99 )
March (0)
April (0)
May (0)
June Private party (100)
July (0)
August (0)
September
October
November
December
2011 rental users: ( 199 )
2007 rental users = 721
2008 rental users = 599
2009 rental users = 191
2010 rental users = 374
Year total =
17,562
August = 2,111
Year total =
18,661
August =
2,146
2011 Senior Center non-rental users
Community Services Memo
To: Community Development/Community Services Committee
Town Administrator Halburnt
From: Betty Kilsdonk, Community Services Director
Date: September 22, 2011
RE: Transportation Ridership Report
Background:
In 2011, four shuttles ran daily from June 25 through September 11, providing 79 days
of service. Total ridership for 2011 is as follows:
2011
Totals
Blue Red Brown Silver Wheel
Chair
Total
June 1,164 560 1,021 303 0 3,048
July 9,138 4,498 6,291 4,153 10 24,190
August 7,080 3,285 5,741 3,808 8 19,922
September 3,026 1,345 1,661 3,712 0 9,744
Total 20,408 9,688 14,714 12,076 18 56,904
By comparison, in 2010, three shuttles ran daily June 26 through August 29; and
September 4-6 (Labor Day Weekend), providing 68 days of service.
2010
Totals
Blue Red Brown Silver Wheel
Chair
Total
June 807 409 708 N/A 19 1,924
July 6,177 3,436 6,059 N/A 3 15,672
August 3,388 2,453 4,969 N/A 0 9,662
September 598 395 580 N/A 0 1,573
Total 10,970 6,693 12,316 N/A 22 30,001
Total service hours increased by 53% in 2011 over 2010. Total ridership increased by
89.81% in 2011 over 2010. The blue route was up 86.03%, the red route was up
44.75%, the brown route was up 19.47%, and 12,076 people rode the silver route.
Year Service
Days
No. of
Shuttles
Hours of Operation Service
Hours
Total
Ridership
2011 79 4 Blue/Red routes: 10AM-10PM, with
one shuttle servicing both routes
between 7PM-10PM; Brown route:
10AM-9PM; Silver route:10AM-10PM
2,992 56,904
2010 68 3 Blue/Red routes: 10AM-9PM, with
one shuttle servicing both routes
between 7PM-9PM; Brown route:
10AM-8PM; No Silver route
1,952 30,001
The 2011 end-of-year expense estimate for the transportation budget is $212,900, a
51% increase over the 2010 actual expenditure of $140,387. Cost per rider for 2011 is
estimated at $3.74 (using the year-end budget estimate). Cost per rider in 2010 was
$4.68 (using the actual expense). This year there were 15.68 passengers per service
hour; last year there were 15.36 passengers per service hour.
There were 11 additional service dates for 2011: June 25; August 30, August 31, Sept.
1, Sept. 2, Sept. 3, Sept. 7, Sept. 8, Sept. 9, Sept. 10, and Sept. 11. Ridership during
those 11 days was as follows:
Route 6/25 8/30 8/31 9/1 9/2 9/3 9/7 9/8 9/9 9/10 9/11 Total
Blue 337 125 81 127 142 757 185 178 243 374 194 2743
Red 144 55 64 66 58 201 70 66 79 268 82 1153
Brown 197 135 86 94 136 295 69 85 102 274 120 2015
Silver 88 115 93 122 85 373 79 99 625 776 999 3454
Total 766 430 324 602 421 1626 403 428 1049 1692 1395 9365
The 11 additional service days had 16.45 % of the total ridership. The 11 extra days
represented 14% of the 79 total days of service. In 2011, service was extended by one
hour in the evening for the red/blue combined and the brown routes. Ridership during
the last hour of each route was as follows:
Route June July Aug Sept. Total
Red/Blue (9PM-10PM) 235 382 315 127 1059
Brown (8PM-9PM) 53 284 285 57 679
Silver (9PM-10PM) 17 283 279 108 687
Total 305 949 879 292 2425
Four percent of the total ridership occurred during the last hour of service. Cost per rider
during the last hour of service was $4.23 (237 service hours x $43.33 hour / 2425
passengers). The $43.33 rate is the hourly charge after the first 1650 hours of service. It
does not include lease fees, fuel, mileage overages, lettering, signage, etc.
Starting in July, the public restroom cleaning contract was extended by two hours a day
to accommodate the extended shuttle service. The additional cleaning cost for July,
August and the first 11 days of September was $3840.
Budget: General Fund Transportation Account, 101-5600.
Recommendation: N/A
Page 1
To: Community Development/Community Services Committee
Town Administrator Halburnt
From: Alison Chilcott, Interim Community Development Director
Date: September 22, 2011
RE: Building Division Monthly Report
Background:
1. Housing Starts
New residential construction data for August 2011 will be released by the US
Census bureau on September 20, 2011.
2. Building Permit Summary (attached)
Construction activity remains higher than last year, with a:
▪ 42% increase in number of permits issued;
▪ 10% increase in valuation; and
▪ 27% increase in fee collection.
3. 2011 Building Permit Detailed Report (attached)
▪ The bulk of permits continue to be residential additions/alterations and
miscellaneous residential permits.
▪ Twelve new single-family home permits have been issued, year to date, including
two in August.
▪ One permit was issued in August for a duplex, the first duplex building permit
issued this year.
Budget:
N/A
Recommendation:
N/A
Community Development
Memo
2011 BUILDING PERMITS - DETAILED REPORT
January February March April May June July August September October November December TOTALS
RESIDENTIAL PERMITS
(101) New Single Family Detached 2 1 1 1 2 1 2 2 12
(103) New Duplex 1 1
(104) New 3-4 Family 1 1
(438) Add/Alt/Conv Garages/Carports 0
(434) Add/Alt/Conv 29 12 25 30 42 37 22 34 231
Footing & Foundation 0
0
New Square Footage 4,455 4,849 7,526 4,496 5,364 3,953 9,407 9,976 50,026
Remodel/Add Square Footage 7,583 3,437 3,693 2,657 4,451 1,664 5,563 2,157 31,205
TOTAL RESIDENTIAL 31132631443825370000245
VALUATION $648,633.00 736,766.00$ $990,331.00 $568,576.00 $1,073,974.00 $658,688.00 $1,778,597.00 $965,383.00 7,420,948
COMMERCIAL PERMITS
(213) New Hotels, Motels, Cabins 0
(318) New Rec. Bldg.0
(319) New Religious Bldg.0
(322) New Service & Repair 0
(324) New Offices, Banks, Prof 0
(327) New Retail 0
(437) Add/Alt/Conv 10 7 9 6 11 4 12 4 63
Footing & Foundation 0
Single‐Family
Dwellings, 12, 4%
Commercial Additions,
Alterations, Misc.
Permits, 63, 20%
Residential Additions,
Alterations, Misc.
Permits, 231, 72%
Demolition, 11, 4%
New 3‐4 Family, 1, 0%
New Duplex, 1, 0%
Building Permits Year to Date
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New Square Footage 00 0
Remodel/Add Square Footage 317 3,782 0 0 7,284 0 11,383
TOTAL COMMERCIAL 10 7 96114124000063
VALUATION $139,904.00 $122,062.00 $122,071.00 $74,634.00 $54,392.00 $51,862.00 $385,961.00 $120,000.00 1,070,886
DEMOLITION 12230201 11
VALUATION $30,000.00 $3,000.00 $6,600.00 $8,020.00 $0.00 $70,000.00 $0.00 117,620
TOTAL PERMITS 42 22 37 40 55 44 37 42 0000319
VALUATION $818,537.00 $861,828.00 $1,119,002.00 $651,230.00 $1,128,366.00 $780,550.00 $2,164,558.00 $1,085,383.00 $0.00 $0.00 $0.00 $0.00 8,609,454
OTHER PERMITS NOT INCLUDED IN
VALUATION
FLOODPLAIN DEV. PERMITS 0
**Note: 50.00 charge for FPDPs
VALUATION 0
GRADING PERMITS 112 4
VALUATION $15,000.00 $1,000.00 $4,900.00 20,900
Commercial (437) permits also include the following Misc permits:
Minor Repair/Remodel: 3 Solar:
Boiler/Furnace/Heater: 3 Solar:
St /Fi l 1 Wi d T bi N t Add/Alt/C dditi d l i it
Antenna(s):
Wi d /Sidi
Residential (434) permits also include the following Misc permits:
O H d/Fi l
Minor Repair/Remodel:
Boiler/Furnace:
Permits, 63, 20%
Stove/Fireplace: 1 Wind Turbine: Note: Add/Alt/Conv = additions, remodels, misc permits
Roof: 8
Water Heater:
A/C/Cooler: 2 NOTE: New square footage = new construction (example: new home, new detached garage, etc)
Water/Svc Line/Plumb: 3 Remodel/Add square footage = remodel of existing structure or addition to an existing structure
Gas Line/Propane:
Sewer Line:
Window/Siding: 1
Window/Siding:
A/C/Evap Cooler:
Gas Pipe/Line:
Grease/Sand Interceptor:
Total Commercial Misc Permits: 41 YTD
Construction Trailer:
Total Residential Misc Permits: 156 YTD
Water/Svc Line/Plumb/Backflow:
Oven Hood/Fireplace:
Roof: 2
Water Heater:
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