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Home My WebLink AboutPACKET Community Development Community Services 2011-08-25Preparation date: August 15, 2011 * Revision date: NOTE: The Community Development / Community Services Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE August 25, 2011 8:00 a.m. Board Room, Town Hall 1. PUBLIC COMMENT 2. COMMUNITY SERVICES a) REPORTS i) Conference Center Quarterly Report. Mgr. Pickering. 3. COMMUNITY DEVELOPMENT a) RECOMMENDATIONS TO THE TOWN BOARD i) Estes Valley Recreation and Park District Building Permit Fee Waiver. Director Chilcott. b) REPORTS i) Monthly Building Division Report. Director Chilcott. ii) Quarterly Building Division Report. Director Chilcott. 4. ADMINISTRATION a) REPORTS i) Preview New Town Website. PIO Rusch. Community Services Memo To: Community Development/Community Services Committee Town Administrator Halburnt From: Tom Pickering, Facilities Sales and Marketing Manager Date: August 25, 2011 RE: Conference Center Quarterly Report Background: The Conference Center second quarter report will review the current sales activity, marketing activity, and a list of the current groups booked in the conference center. Sales activity through the second quarter shows 42 conference groups currently booked in the center. At the end of the first quarter there were 34 groups booked in the center. Last year’s final report showed 42 groups using the center. The goal this year is 45 groups. Marketing activity has followed the 2011 Marketing Plan. Advertising has been placed in key meeting planning publications and meeting magazines. Each ad is coded with an individual web address and is tracked for activity. The sales manager continues to attend key meeting planner meetings and meeting industry events. This includes the Colorado Society of Association Executives and the Professional Convention Management Association’s monthly meetings. The sales manager attended the Colorado Society of Associations Executives annual Conference June 13-15 in Colorado Springs. This conference drew 60 key association managers, all of whom book annual conferences for their associations. The sales team from the Town and Forever Resorts continues to meet weekly to coordinate sales strategies, review outstanding proposals, and work on potential new clients. Sales leads and referral volume continue to see an increase over the last year. Groups are requesting proposals and information at pre-recession levels. This includes longer lead times in bookings and larger programs for their meetings. The program increases include both additional days at the conference and better food and beverage programs. 2011 Conference Center Bookings: First Quarter: K& L Gates Law Firm CYFEA Institute Wyo. National Guard Rails in the Rockies Good Shepherd Retreat Leukemia & Lymphoma Society USASOC#2 Knight - Jankowski Wedding Second Quarter: Regional Women’s Conference Full of Scrap Fire & Life Safety Conference Colo. Society of Radiological Techs. Colo. Mammography Society Episcopal Diocese of Colorado District Lions Club NFA Division of Fire Safety Colorado Assn. of Police Chiefs Leukemia & Lymphoma Society Key Bank Edward Jones Univ. of Houston Optometry Third Quarter: Western Leisure Tours Pioneer Hi-Bred International National Park Service Mangiameli – Dwyer Wedding Colorado Heritage Camps Holt – Olsen Wedding Michigan State Univ. Preiffer Wedding Sherwin Williams Longs Peak Scottish-Irish Festival Salud Family Health Center Legacy Tours Prather – Whitt Wedding Snow & Ice Fourth Quarter: Mid-American District Farmers Insurance Managers meeting Univ. of Colorado Caring Pregnancy Rocky Mtn. District Evangelical Church Family Life 1 & Family Life 2 Estes Park Conference Center Five-Year Comparison: Year # Conferences # Attendees Conf. Spending 2007 54 10,983 $5,072,608 2008 61 9,825 $5,286,145 2009 41 8,106 $3,743,756 2010 42 6,134 $2,875,186 2011 42* TBD TBD *Bookings through June 30, 2011 Budget: N/A Recommendation: N/A Page 1 To: Community Development/Community Services Committee Town Administrator Halburnt From: Alison Chilcott, Interim Community Development Director Date: August 25, 2011 RE: Estes Valley Recreation and Park District Building Permit Fee Waiver Background: The Estes Valley Recreation and Park District is replacing the water service line and burying the electric line to three restrooms in the Cherokee Draw day use area at Lake Estes. The estimated project cost is $40,000. Building permit fees are approximately $550. The District has requested a fee waiver (see attached August 4th letter from EVRPD). Staff is supportive of this request. Expenditure of staff time will be minimal. Staff will inspect the line to ensure the correct material is installed at the correct depth. Budget: General Fund Revenue: Licenses and Permits – Building Account #: 101-2300-322.10-00 Approximately $550 in reduced revenue. Recommendation I recommend approval/denial of the requested fee waiver to the Town Board, to be included on the Consent Agenda at September 13, 2011 Town Board meeting. Community Development Memo August 4,2011 Alison Chilcott interim Director Community Development Department Town of Estes Park P0 Box 1200 170 MacGregor Avenue Estes Park,CO 80517 Dear Alison, The Estes Valley Recreation and Park District (EVRPD)is pursuing a maintenance project inwhichweplantoreplacethewaterlinefromSt.Vram Road to all three of the restrooms located in Cherokee Draw.While we have a trench open fur the new water line,we also plan to putundergroundelectricityinthesametrenchasthewaterline.This property is federally-owned under the jurisdiction of the Bureau of Reclamation.EVRPD is the managing partner of thispropertyfortheBureau. We have budgeted S40,000 for the project.\Ve are currently soliciting Requests far Proposals todeterminethetotalcostoftheproject.The District has budgeted 540,000 for the project,half ofwhichisfundedbyamatchfromtheBureauofReclamation.No matter what the total cost is onthebidsreceived.EVRPD will only expend 540.000 For this project. We are seeking a waiver for the buikling permit fees associated with this project. Thank YOU for your consideration,We look ibrward to your response. Stanley C.Gengler Executive Director http:I/www.evrpd .com P.O.Box 97c B 1om’’AVP’t 0 Esles Park,CO 80517 Cj70.5868191 Phone 970-586-8193 Fax Page 1 To: Community Development/Community Services Committee Town Administrator Halburnt From: Alison Chilcott, Interim Community Development Director Date: August 25, 2011 RE: Building Division Monthly Report Background: 1. Building Permit Summary The Building Permit Summary is attached for review. ▪ 278 building permits were issued through July 31, 2011, an increase of more than one hundred permits over last year. ▪ Valuation is up 28% from this time last year and fee collection is up 41% over last year, with July having the most significant one-month increase. 2. 2011 Building Permit Detailed Report The 2011 Building Permit Detailed Report is attached for review. ▪ The bulk of permits continue to be residential additions/alterations and miscellaneous residential permits. ▪ Ten new single-family home permits have been issued, year to date, including two in July ▪ One permit was issued in July for a tri-plex, the first multi-family building permit issued this year. ▪ There were twelve commercial permits issued, mainly for minor repairs, remodels, or new roofs. Community Development Memo TOWN OF ESTES PARK BUILDING PERMIT SUMMARY MONTH PERMITS ISSUED 2010 VALUATION 2010 FEES COLLECTED 2010 MONTH PERMITS ISSUED 2011 VALUATION 2011 FEES COLLECTED 2011 January 13 $861,772 $6,227 January 42 $818,537 $10,819 February 15 $2,223,256 $20,416 February 22 $861,828 $12,006 March 17 $187,381 $4,917 March 37 $1,119,002 $12,736 April 23 $406,573 $10,118 April 40 $651,230 $6,799 May 27 $907,794 $14,139 May 55 $1,128,365 $18,033 June 46 $843,216 $12,575 June 44 $780,550 $14,059 July 33 $451,653 $9,295 July 38 $2,165,558 $35,395 August 51 $1,936,936 $26,013 August September 80 $986,164 $16,726 September October 52 $832,093 $10,455 October November 32 $663,836 $12,876 November December 30 $933,304 $13,250 December YEAR TO DATE 174 $5,881,645 $77,686 YEAR TO DATE 278 $7,525,070 $109,846 % Change from 2010 60% 28% 41% 2010 TOTAL 419 $11,233,978 $157,005 August, 2011 CD/CS Report 2010 2011 Note‐ fees do not always relate directly to the month issued. Permits are not always paid for and picked up in the same month they were issued. This includes, but is not limited to plan review fees, water tap fees, and taxes. 2011 Fees Waived YTD = $19477 2006 2007 2008 2009 2010 Number Issued 466 562 593 372 434 % change from previous year 21% 6% -37% 17% Valuation $42,203,661 $31,086,880 $35,473,383 $15,255,616 $11,233,978 % change from previous year -26% 14% -57% -26% Fees Collected $330,779 $345,545 $287,648 $149,877 $157,005 % change from previous year 4% -17% -48% 5% Fees Waived $166,309 $11,916 $42,972 $26,909 $8,599 2006 $12,648,788 2008 $6,030,855 2008 $7,527,906 2009 $3,026,716 2009 $2,829,397 2010 $2,223,256 2010 $1,936,936 2011 Marys Lake Road Bridge (county project) Stanley Park Grandstands Safeway Remodel Safeway Fueling Facility & Hail Damage Roofing No major projects to date FIVE-YEAR TREND MAJOR PROJECTS Estes Park Medical Center Our Lady of the Mountains Catholic Church Estes Park Medical Center June, 2011 2011 BUILDING PERMITS - DETAILED REPORT January February March April May June July August September October November December TOTALS RESIDENTIAL PERMITS (101) New Single Family Detached 2 1 1 1 2 1 2 10 (103) New Duplex 0 (104) New 3-4 Family 1 1 (438) Add/Alt/Conv Garages/Carports 0 (434) Add/Alt/Conv 29 12 25 30 42 37 22 197 Footing & Foundation 0 New Square Footage 4,455 4,849 7,526 4,496 5,364 3,953 9,407 40,050 Remodel/Add Square Footage 7,583 3,437 3,693 2,657 4,451 1,664 5,563 29,048 TOTAL RESIDENTIAL 3113263144382500000208 VALUATION $648,633.00 736,766.00$ $990,331.00 $568,576.00 $1,073,974.00 $658,688.00 $1,778,597.00 $6,455,565.00 COMMERCIAL PERMITS (213) New Hotels, Motels, Cabins 0 (318) New Rec. Bldg.0 (319) New Religious Bldg.0 (322) New Service & Repair 0 (324) New Offices, Banks, Prof 0 (327) New Retail 0 (437) Add/Alt/Conv 10 7 9 6 11 4 12 59 Footing & Foundation 0 Single‐Family Dwellings, 10, 4% Commercial Additions, Alterations, Misc. Permits, 59, 21% Residential Additions, Alterations, Misc. Permits, 197, 71% Demolition, 10, 4% New 3‐4 Family, 1, 0% Number of Building Permits to Date Page 1 \\Server13\comdev\Community Development Committee\Meeting Packet Materials\August 2011\Year Sheet 2011 New Square Footage 0 0 Remodel/Add Square Footage 317 3,782 0 0 7,284 11,383 TOTAL COMMERCIAL 10 7 96114120000059 VALUATION $139,904.00 $122,062.00 $122,071.00 $74,634.00 $54,392.00 $51,862.00 $385,961.00 $950,886.00 DEMOLITION 1 2 2302 0 10 VALUATION $30,000.00 $3,000.00 $6,600.00 $8,020.00 $0.00 $70,000.00 $0.00 $117,620.00 TOTAL PERMITS 42 22 37 40 55 44 37 00000277 VALUATION $818,537.00 $861,828.00 $1,119,002.00 $651,230.00 $1,128,366.00 $780,550.00 $2,164,558.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,524,071.00 OTHER PERMITS NOT INCLUDED IN VALUATION FLOODPLAIN DEV. PERMITS 0 **Note: 50.00 charge for FPDPs VALUATION $0.00 GRADING PERMITS 11 2 VALUATION $15,000.00 $1,000.00 $16,000.00 Commercial (437) permits also include the following Misc permits: Minor Repair/Remodel: 1 Solar: Boiler/Furnace/Heater: Solar: St /Fi l Wi d T bi N t Add/Alt/C dditi d l i it Boiler/Furnace: 1 Antenna(s): Wi d /Sidi Residential (434) permits also include the following Misc permits: O H d/Fi l Minor Repair/Remodel: 2 Stove/Fireplace: Wind Turbine: Note: Add/Alt/Conv = additions, remodels, misc permits Roof: 12 Water Heater: 1 A/C/Cooler: NOTE: New square footage = new construction (example: new home, new detached garage, etc) Water/Svc Line/Plumb: 1 Remodel/Add square footage = remodel of existing structure or addition to an existing structure Gas Line/Propane: Sewer Line: Window/Siding: 3 Construction Trailer: Roof: 4 Water Heater: 1 A/C/Evap Cooler: Gas Pipe/Line: 1 Grease/Sand Interceptor: Window/Siding: Total Commercial Misc Permits: 39 YTDTotal Residential Misc Permits: 135 YTD Water/Svc Line/Plumb/Backflow: Oven Hood/Fireplace: Page 1 \\Server13\comdev\Community Development Committee\Meeting Packet Materials\August 2011\Year Sheet 2011 Page 1 To: Community Development/Community Services Committee Town Administrator Halburnt From: Alison Chilcott, Interim Community Development Director Date: August 25, 2011 RE: Building Division Quarterly Report Background: This report provides information on Estes Park construction trends, Building Division activities, and scope of services. 1. 2011 Building and Code Enforcement Inspections The Building Division continues to average thirteen inspections per day. Community Development Memo Page 2 2. Contractor Licensing 102 contractor licenses have been issued year to date (through July 31, 2011); 11 are pending review. Staff has issued twenty-two licenses since the July report. 3. Floodplain Administration Floodplain determination requests have decreased now that spring runoff is complete. 4. Sign Permits 62 sign permits have been issued year to date. 0 25 50 75 100 125 2006 2007 2008 2009 2010 2011 (Y-T-D) 121 61 63 86 83 62 # o f S i g n P e r m i t s I s s u e d Year Town of Estes Park Sign Permits Issued 5. Code Compliance/Enforcement Staff continues to work on addressing a backlog of open cases, and to develop written policies and procedures. Over the past couple months staff has significantly reduced the number of open cases, including closing some cases opened in 2010. Since July 1, 2011, 141 code compliance cases have been reported. Of these 56 are open; 85 closed. Community Development is responsible for enforcing the noxious weed ordinance, EPMC 8.04.030 Noxious Weeds. Since Community Development staff does not have expertise in identifying or abating weeds, staff is looking into partnering with the Larimer County Weed District. The Weed District has the expertise to identify weeds and provide recommendation about how to abate/eradicate weeds. 6. 2009 I-Codes Staff continues to transition to the 2009 I-Codes. Sprinkler code amendments were presented to Town Board on August 23rd. Floodplain Page 3 7. Building Division Web Pages Staff is migrating webpage content to the new web platform. This requires retyping and reformatting web content and is time intensive. Staff has discontinued significant updates to the current website. 8. Housing Starts The local construction economy appears to be faring better than the regional or national. Structural Building Components Association (SBCA) reports, July housing starts (released August 16) declined 1.5% to 604,000 units. Single family starts decreased 4.9% to 425,000 units, while multi-family improved by 7.8% to 179,000 units. Total U.S. permits, an indicator of future construction, declined 3.2% to 597,000 units (SAAR). Starts rose in two regions: Northeast + 34.7% Midwest - 37.7% South + 5.6% West - 3.0% Estes Park issued two new single-family permits and one triplex permit in July. Page 1 To: Community Development and Community Services Committee Town Administrator Halburnt From: Kate Rusch, Public Information Officer Date: August 25, 2011 RE: Preview of New Town Website Background: Staff continues to work with the Statewide Internet Portal Authority (SIPA) and its website contractor, Colorado Interactive, on the Town’s new website. Town staff is migrating content, which will take place over the next three months. Simultaneously, Colorado Interactive continues building the functionality of the website. It is expected to go live in late 2011. Structure and Content: The website’s top navigation has been developed after lengthy review of how the current website is used, feedback from users, search reports, and current practices for government websites. Content is being reorganized and freshened with an overall goal to streamline and simplify to create a more user-friendly website. Homepage Modules: • Banner: This can be changed periodically to include new photos and design. • Hot Topics: This is a flexible link list updated to contain internal links, external links or PDF files related to current issues and events. • Photo Carousel: The editable carousel photos will accommodate photo captions and links to website content. • Calendar: This module may be filtered by Town departments and divisions. It may be used to display general government meetings and events as well as non-traditional government programs and events such as those offered through Fairgrounds and Events, the Museum and Senior Center. Calendar entries may also be included on the State of Colorado calendar. • FAQ: This is a flexible link list that can be used to incorporate questions and answers related to current and common issues. • State Online Services: This module is required by SIPA and will be updated by Colorado Interactive staff. Administration Memo