HomeMy WebLinkAboutPACKET Community Development Community Services 2011-06-23
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Community Services
Memo
To: Community Development/Community Services Committee
Town Administrator Halburnt
From: Bo Winslow, Fairgrounds and Events Manager
Date: June 23, 2011
RE: Fairgrounds & Events Quarterly Report
Background:
The second quarter of the year (April-June) is very busy for the Events Department.
During that time we finalize contracts with events and put plans into place for all that is
booked. This is the time of the year when we work with event planners on their needs
and continue to try to book small events to help round out the season. During this
quarter office staff worked hard on Wool Market, Jazz Fest and the Rodeo. Tickets get
ordered for all the events, and posters and rack cards are proofed and printed.
Sponsorships start to come in, volunteers get ready for the season, and there is buzz
about the entire property.
Below are attendance numbers for events that have taken place, and a list of many of
the events planned for the next quarter.*
Performance Park
Town-sponsored Wednesday Night at Performance Park is all booked. These
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events are Wednesday nights starting June 22 and ending August 24. The
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Cultural Arts Council also sponsors Thursday Night Live starting June 23 and
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ending August 25.
Jazz Fest attendance was down this year. This was due partly to weather, as it
was a cold weekend with scattered showers and wind. Comments from those
that did attend were positive and many commented on the great lineup.
20072008200920102011
AttendanceAttendanceAttendanceAttendanceAttendance
1395 1235 1500 931 628
With construction still going on, the Parade of Years was held in the Virginia Drive
parking lot. The organizers enjoyed the new space and had a great day for their car
show. Breakfast was served for the participants in Town Hall. The show consisted of
approximately 20 cars and lasted until early afternoon
Bond Park construction finished just in time for the first big event, the Art Market Show.
The Art Center kicked off the busy season Memorial Day Weekend with the Art
Market. The event had good weather 2 days. High winds were predicted which
caused many vendors to leave early, and those that stayed left throughout the
last day. User comments from this event were very positive. A few suggestions
were made for minor changes that will be addressed in future shows.
20072008200920102011
AttendanceAttendanceAttendanceAttendanceAttendance
36,000 24,500 25,000 36,000 20,000
Cowboy Sing Alongs will be in Bond Park this summer on Sunday, Monday and
Tuesday nights. This event is sponsored by the Town and local merchants.
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The Scandinavian Festival will be Saturday and Sunday, June 25 and 26.
This will be the first festival in the new design of Bond Park. Different layouts will
be used at all of our festivals to decide what is the best use of the space.
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The Coolest Car Show will be Monday, July 4.
The traditionalFireworks over Lake Estes will once again light the skies and
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echo throughout the mountains Monday, July 4. This show is sponsored by the
American Legion. The Legion solicits donations to help offset the cost.
The Auto Extravaganza, which is a Town-sponsored event, will be Saturday,
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August 13 and will feature emergency response vehicles.
The Heritage Festival will finish Bond Park’s August activities Saturday and
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Sunday, August 20 and 21.
The Fairgrounds at Stanley Park is anticipating another busy summer with many
events returning, as well as several new events.
The International Dog Pull was our first event at the fairgrounds this year and
was a new event in 2011. This event brought participants from both the east and
west coast with about 65 participants in all. While the crowd to watch was small,
the ones that did come enjoyed watching the canines pull unbelievable weights.
The Safety Fair was our second event on the property in 2011. While the wind
seemed to have its way for most of the day, the event had great numbers, with a
strong showing from our community. This was and will continue to be a great
family event.
2007 Attendance 2008 Attendance2009 Attendance2010 Attendance 2011 Attendance
400 750 500 350 500
The Top Hands Organization had its fund-raising event for the Rooftop Rodeo,
The Antique Show, on Memorial Day Weekend with the following attendance
numbers reported.
2007 Attendance 2008 Attendance2009 Attendance2010 Attendance 2011 Attendance
1600 1600 1659 1660 1569
The Estes Park Wool Market started with workshops on Thursday and Friday,
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June 9 and 10. The animal shows and the rest of the Wool Market took place
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on Saturday and Sunday, June 11 and 12.
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Several new events will come in for a busy weekend in June. The 18 and 19
have Cowboy Mounted Shooting in the grandstand arena as well as a Cat
Show in Barn W.The Estes Park Equestrian Clubwill also be a returning
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event for the facility and will be conducting their gymkhana on Saturday the 18.
The Rocky Mountain Miniature Horse Club will begin showing Wednesday,
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June 22 and finish Sunday, June 26. They will be celebrating their 27 year
here in Estes Park. Also during this weekend the Westernaires will be coming
back to Estes after a 10-year absence. This is a precision drill team from
Jefferson County that performed here for over 30 years. They will perform fast-
paced maneuvers on horseback that will be exciting and fun for everyone.
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The Arabian Horse Show will be with us again starting Friday, July 1 and will
show all the way through the weekend.
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Team Penning is coming back again and will be here from Friday, July 8 to
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Sunday, July 10.
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Rooftop Rodeo kicks off Monday night, July 11 with Ron Ball in Performance
Park. The annual Rooftop Rodeo Parade will be on Elkhorn Avenue at 10:30
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a.m. Tuesday, July 12. Gates open each night Tuesday through Sunday (July
12-17) at 5:30 p.m. Rodeo entertainment starts at 7 o’clock and the award-
winning rodeo starts at 7:30 p.m.
Dodge Rodeo is bringing the same interactive trailer as was at the National
Finals Rodeo and other large rodeos such as Cheyenne Frontier Days. Dodge
selected Estes Park for several reasons, one being the Small Rodeo of the Year
Award, as well as the diverse demographics of our audience.
Each night will have a theme with the following schedule:
Tuesday Night we will celebrate our opening performance and will
feature the Cheyenne Dandies. This is our Birthday celebration night with
Rooftop celebrating 85 years, PRCA celebrating 75 years, and Powder
River Rodeo celebrating 25 years.
Wednesday Night will be our Tough Enough to Wear Pink Night. You
may be surprised at what will be pink!
Thursday Night we will honor our local Emergency Service Workers.
Friday Night will be Kids Night. Ron Ball will be singing in the midway as
the evening kicks off.
Saturday Night there will be colorful dancing and fun-filled entertainment
as we honor our Hispanic Community. This evening will start around 6:30
p.m. with a mariachi band, Andalusian horses, and a festive dance. Come
early to catch it all.
Sunday Night will be Military Appreciation Night.
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Hunter Jumper Shows start Wednesday, July 20and run all the way until
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Sunday, August 14. There are five different jumper shows going on during this
time frame. There will be a Grand Prix each week, whereby $25,000 is given
away each night. This is a great event to watch and the competition is fierce.
During the Hunter Jumper Show, Michael Martin Murphey is going to be in
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concert on August 5. The Dennis Tobias band will open for Michael at 7:00 pm.
Wrapping up August is our biggest weekend of the summer:
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The Dressage Show will be Thursday, August 18 through Sunday, August 21.
This is the fourth year for this show and we will see several of the top horses in
the nation compete during the weekend. This will also be an Olympic Qualifying
show so we anticipate a very high level of competition. In 2010 we had horses
flown in to this show from overseas.
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The Colorado Senior Pro Charity Rodeo will be Friday, August 19 and
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Saturday, August 20. This rodeo is back for its second year and we are excited
to continue this great show.
Finally, the second annual Estes Park Draft Horse Show will be Sunday,
st
August 21. This will be a free event and there will hitches and horses for all to
enjoy. This show was a huge crowd favorite last year and the participants
absolutely loved the event. They were all very impressed with the new facility
and the hospitality of Estes!
With the construction on the new grandstand complete and a year under our belt, the
new facility is amazing. Comments from all users have been very positive. With the
addition of the transportation hub, the comments continue to be positive and people are
very encouraged about what the Town is doing at the Fairgrounds at Stanley Park.
The Events Department also processes applications for other events that take place in
Town. These are events such as concerts, car shows, bike races and running races.
Staff also process requests for the two banner locations, at the intersection of highways
34 and 36, and at the CVB.
An outbreak of EHV-1 in the horse industry has many horse owners concerned about
traveling with horses. We are seeing some cancellations in our Hunter Jumper Shows.
We are hopeful that with good health practices and proper paperwork we can offer the
cleanest and safest facility possible. We are working with all our show managers on the
requirements of the facility.
This is not a complete list of all the events in town. There are many more events going
on, both private and Town-sponsored.
Budget: N/A
Recommendation:N/A
*Most attendance numbers are estimates. Formulas are used to give staff numbers that
can be fairly compared year to year.
Community Services
Memo
To: Community Development/Community Services Committee
Town Administrator Halburnt
From: Lori Mitchell, Senior Center Manager
Date: June 23, 2011
RE: Senior Center Quarterly Report
Background:
Programs, Events and Travel
The Senior Center offers a wide variety of monthly planned programs and daily drop-in
opportunities. Attendance at planned programs is running at 102% of capacity year-to-
date in 2011. Planned programs include free and fee-based programs such as current
issues discussion groups led by retired professionals, adult education series classes,
large and small group one-time presentations and classes, medical education programs
and day trips.
Drop-in events include art studios and craft groups, pool (billiards), Medicare
counseling, blood pressure clinics, card games, bridge lessons, coffee hours, Wii
games, public computer and Wi-Fi use, fitness programs such as Tri Fit, Tai Chi and
ZUMBA and much more. Attendance at drop-in opportunities is running even with the
same period in 2010.
Since the addition of free public Wi-Fi access at the Senior Center in March, computer
usage by the public has increased tri-fold to 39 visitors a month in May. Estes Park
Senior Citizens Center, Inc. is sponsoring this service as a response to customer
requests.
Second Quarter 2011 Planned Programs and Events
The Civil War: Why We Fight – a four-week series taught by Jeff Arnold and the
Park School District
Shakespeare for All – an eight-week series by Marilee Long Saxe
You CAN garden in Estes Park – originally a one-time program by Bob Cheney;
offered again due to high demand
Flights of Fancy – a one-time program on hummingbirds by the Audubon Society
The Great Courses: Museum Masterpieces – The Louvre – an ongoing study
series facilitated by Betty Dutton
Matter of Balance – a eight-part series presented by the Aspen Club of the
Poudre Valley Health System and Boston University
Veggie Container Gardens – a one-time program by CSU Extension
A Snapshot of Estes Park Seniors – a one-time program by Ruth Long, Larimer
County Office on Aging
Memory Loss, Diabetes and Heart Disease: Is there a link? – a one-time program
by Emmalie Connor and the Alzheimer’s Association
Diabetic Foot Care – a one-time program by the Orthopedic Center of the
Rockies and the Aspen Club of the Poudre Valley Health System
Second Quarter 2011 Day Trips
Real Pirates exhibition - Denver Museum of Nature and Science
Rockies vs. Giants - baseball at Coors Field
CATS - Boulder’s Dinner Theatre
Rockies vs. White Sox - baseball at Coors Field
Pirates of Penzance by the Empire Lyric Players - Mizel Center, Denver
Senior Center Meals
In addition to noon dining room meals and Meals on Wheels, the Senior Center offers a
special themed luncheon monthly. Special events planned for the second quarter of
this year were: a community chili supper, April Fool’s Day, Mother’s Day and Father’s
Day. These events are celebrated with special party menus, favors and occasional
entertainment.
After the first five months of 2011, the Meals on Wheels program is running 553 meals
or 35% ahead of the same period in 2010. The increase is due in part to increased
referrals from home care agencies. Senior Center Manager Mitchell presented an
in-service to Estes Park Home Care in April. Additionally, the increase is also due to a
larger number of new customers using the service on a short-term basis.
Dining room meals are approximately 7% down as compared to the same period in
2010; however, the use of the take-out meal program is increasing. This is due in part to
a price change for take-outs in 2011 that lowered the price by $2.00 from $6.50 to $4.50
per meal for members of Estes Park Senior Citizens Center, Inc. The price was
lowered as a way to encourage use of the take-out program. The take-out service is a
convenience for our customers who work, volunteer and are unable to utilize the dining
room services on a regular basis but still wish to have meals via the Senior Center.
This price change made the take-out meals the same price as the dining room meals for
the members of EPSCC, Inc. The non-member prices for take-out meals and dining
room meals remains the same at $6.50 per meal.
United Way Funding
The Senior Center recently received notice that the meal programs (noon dining room
meals at the Senior Center and Meals on Wheels) will continue to receive funding from
the United Way Solid Foundations Fund for the third year of the July 2009-June 2012
funding cycle. In July 2009, after a competitive application process, the Senior Center
was awarded a three-year contract with the United Way for a total of $27,000 in funding
for the period ($9000 annually for three years). This amount is budgeted revenue for the
Senior Center Division; all funds are used for operating support of the meals program.
Senior Center meal programs have been funded in part by United Way of Larimer
County since 1998 with a cumulative total of $104,796 in awards.
Northern Colorado Senior Resource Network (NCSRN)
Senior Center staff hosted the May networking meeting of the NCSRN, a group of
senior services staff from various agencies across the Front Range. The group shared
information on senior travel opportunities; Town staff provided Estes Park and local
tourism information.
Fundraising
Senior Center staff is assisting Estes Park Senior Citizens Center Inc. (EPSCC, INC.)
with their four summer breakfast fundraisers. Their first event was June 11 with an
attendance of 260 as compared with 250 in 2010.
Budget: N/A
Recommendation:N/A
Community Development
Memo
To: Community Development/Community Services Committee
From: Will Birchfield, Chief Building Official
Date: June 23, 2011
RE: Automatic Fire Sprinkler Systems Amendments to the 2009 International
Building Code
Background:
At the Town Board meeting on April 12, 2011 the Trustees approved adoption of the
2009 International Building Codes, with local amendments to be effective July 01, 2011.
At the Town Board meeting on January 25, 2011, staff was authorized to facilitate
additional discussions with stakeholders regarding additional proposed amendments to
the 2009 International Building Codes, relating to sprinkler requirements. Since then, on
four separate occasions, staff has met with stakeholders and discussed proposed
amendments and other issues specific to sprinkler requirements. Staff facilitated the
meetings to collaborate with and identify stakeholders’ concerns. Staff has incorporated
the information and feedback received from stakeholders into the following proposed
amendments (Exhibit A). Staff can revise the provisions of these proposed
amendments as directed.
Budget:
N/A
Recommendation:
Staff recommends approval of Ordinance #__-11 to amend the 2009 International
Building Code requirements for automatic sprinkler systems. Staff recommends this
ordinance be presented at a public hearing at the Town Board Meeting on July 26,
2011.
Page 1
EXHIBIT A
REQUIREMENTS FOR AUTOMATIC SPRINKLER SYSTEMS
AMENDMENTS TO THE 2009 INTERNATIONAL BUILDING CODES
With the recently approved adoption of the 2009 International Building Codes, the
Town Board of Trustees has already approved the following three amendments,
relating to requirements for automatic sprinkler systems.
1. The amendment to the 2009 IRC, Section R313.2 exempts detached one- and two-
family homes from requirements for automatic sprinkler systems.
This amendment is less restrictive than the code, which requires all newly constructed
homes, including detached single family homes, to be protected with automatic
sprinkler systems.
2. The amendment to the 2009 IRC, Section R101.2 allows all detached, non-mixed-use
residential buildings, containing no more than two units, to be regulated by the IRC,
regardless of the residential occupancy classification. This includes exemption of the
requirement for automatic sprinkler systems.
This amendment is less restrictive than the code. The IBC requires automatic
sprinkler systems throughout all newly constructed buildings which contain
residential uses, regardless of the number of residential units.
3. The amendment to the 2009 IBC, Section 903.2.7 requires sprinkler systems when the
fire area of retail occupancies containing upholstered furniture exceeds 5,000 square
feet.
This amendment is less restrictive than the code, which has no area threshold before
requiring automatic sprinkler systems in these occupancy uses. The threshold of
requiring automatic sprinkler systems when a fire area exceeds 5,000 square feet is a
very common amendment in other jurisdictions, especially with Fire Codes. In many
jurisdictions, this applies to all buildings, not just this application.
CD/CS Committee June 23, 2010 Page 1 of 6
In addition to the approved amendments described above, staff recommends
adopting the following proposed amendments to the 2009 International Building
Code, relating to requirements for automatic sprinkler systems.
\[F\] 903.2 Where required.
Approved automatic sprinkler systems in new buildings and structures shall be provided
in the locations described in Sections 903.2.1 through 903.2.12.
Amend the 2009 IBC, Section 903.2 by adding the following statement.
Approved automatic sprinkler systems in new and existing buildings and structures shall
be provided as described in Section 903.2.13.
Amend the 2009 IBC, Section 903.2 by adding Section 903.2.13 as follows.
903.2.13 Local Concerns
903.2.13.1 CD–Commercial Downtown zone district
In the CD–Commercial Downtown zone district and in all non-residential zone
districts which allow zero setbacks from any property line, all new construction and
significant improvements, regardless of uses, require approved automatic sprinkler
systems as specified in this section. In these zone districts, all newly constructed
buildings shall be protected with NFPA 13 compliant automatic sprinkler systems.
New construction includes initial development and re-development (demolition and
rebuild). Improvements include, but are not limited to, additions and remodels.
Significant improvements are improvements to the interior of buildings, which
require permits and the value of the improvements exceeds $50,000. When
significant improvements do not otherwise require automatic sprinkler systems by the
codes, property owners are required to spend up to, but no more than 10% of the
value of the improvements on automatic sprinkler systems. The provisions of this
amendment do not apply to changes of occupancy. The provisions of this amendment
are in addition to and do not exempt any requirements for automatic sprinkler systems
contained in the codes.
The intent of this proposed amendment is to:
Increase fire protection in the CD district by facilitating the installation of
automatic sprinkler systems
Allow existing buildings to be protected with automatic sprinkler systems in
phases and/or to allow existing buildings to be partially protected with automatic
sprinkler systems, while also not deterring improvements to existing buildings.
This proposed amendment is more restrictive than the codes; because it requires:
Automatic sprinkler systems, regardless of occupancy uses and regardless if
otherwise required by the codes
Requires NFPA 13 systems.
CD/CS Committee June 23, 2010 Page 2 of 6
As buildings undergo changes in occupancy (uses) over time, NFPA 13 systems will
significantly benefit property owners by allowing greater future uses with fewer
future requirements.
This amendment does not lessen any code requirements for automatic sprinkler
systems and will require the minimum 10% expenditure on automatic sprinkler
systems for all significant improvements in the CD––Commercial Downtown zone
district, when the codes do not otherwise require the systems.
903.2.13.2 Non-residential zoning districts
903.2.13.2.1 Level 3 Changes of occupancy
In all non-residential zoning districts, when automatic sprinkler systems are
required by the International Existing Building Code for changes of occupancy as
defined in the 2009 International Building Code, approved automatic sprinkler
systems are required as specified in this section. Changes of occupancy shall
comply with the requirements of the codes for automatic sprinkler systems, except
as follows: changes of occupancy to residential uses, in fire areas that contain no
more than two residential units, shall require the property owner to spend up to,
but no more than 25% of the value of the improvements on automatic sprinkler
systems. The provisions of this amendment do not exempt any other
requirements for automatic sprinkler systems contained in the codes.
The intent of this amendment is to:
Recognize the community’s need for employee housing.
Allow existing buildings to be protected with automatic sprinkler systems in
phases and/or to allow existing buildings to be partially protected with automatic
sprinkler systems, while not deterring improvements to existing buildings.
When automatic sprinkler systems are required by the codes for changes of
occupancy, this proposed amendment is less restrictive than the codes, requiring
property owners to spend no more than an additional 25% of improvement costs on
automatic sprinkler systems, when the changes are to residential uses in fire areas
with no more than two residential units.
CD/CS Committee June 23, 2010 Page 3 of 6
903.2.13.2.2 Fire areas greater than 5,000 square feet
In all non-residential zoning districts, new construction and/or significant
improvements that create fire areas greater than 5,000 square feet in area require
approved automatic sprinkler systems, as specified in this section. In these zone
districts, all newly constructed buildings with fire areas greater than 5,000 square feet
shall be protected with NFPA 13 compliant automatic sprinkler systems, regardless of
occupancy uses. New construction includes initial development and re-development
(demolition and rebuild). Improvements include, but are not limited to, additions and
remodels. Significant improvements are improvements to the interior of buildings,
which require permits and the value of the improvements exceeds $50,000. When
significant improvements do not otherwise require automatic sprinkler systems by the
codes, property owners are required to spend up to, but no more than 10% of the
value of the improvements on automatic sprinkler systems. The provisions of this
amendment do not apply to changes of occupancy. The provisions of this amendment
are in addition to and do not exempt any requirements for automatic sprinkler systems
contained in the codes.
The intent of this proposed amendment is to:
Increase fire protection in buildings which have the potential for high fuel loads
and/or high occupant loads, by facilitating the installation of automatic sprinkler
systems.
Allow existing buildings to be protected with automatic sprinkler systems in
phases and/or to allow existing buildings to be partially protected with automatic
sprinkler systems, while not deterring improvements to existing buildings.
This proposed amendment is more restrictive than the codes; because, it requires
automatic sprinkler systems in buildings that have fire areas in excess of 5,000 square
feet, regardless of occupancy (uses) and regardless if otherwise required by the codes.
It is also more restrictive by requiring NFPA 13 systems.
As buildings undergo changes in occupancy uses over time, the requirement for
NFPA 13 systems will significantly benefit property owners by allowing greater
future uses with fewer future requirements.
This amendment does not lessen any code requirements for automatic sprinkler
systems and will require the minimum 10% expenditure on automatic sprinkler
systems for all significant improvements which create fire areas greater than 5,000
square feet, when the codes do not otherwise require the systems.
CD/CS Committee June 23, 2010 Page 4 of 6
903.2.13.3 Approved Development plans
Future buildings containing residential uses which are part of development plans
approved prior to the adoption of this amendment shall be exempt from new
requirements for automatic sprinkler systems, when they comply with all the
following conditions as of the date of adoption of this amendment.
1. Water service infrastructure has been installed,
2. At least one building permit has been issued,
3. The residential use buildings are detached, non-mixed-use buildings,
containing no more than four units or are constructed as townhouses if they
contain more than four units,
4. The residential use buildings approved with the development plans are not
modified in a manner that increases the number of units in a building, and
5.The approved development plan is not granted a time extension, after adoption
of this amendment.
The intent of this proposed amendment to:
Recognize expectations to rely on previous requirements, when efforts and expenses
for infrastructure and development have been expended by property owners and
developers.
TURN PAGE
CD/CS Committee June 23, 2010 Page 5 of 6
\[F\] 903.2.1.2 Group A-2.
An automatic sprinkler system shall be provided for Group A-2 occupancies where one
of the following conditions exists:
1. The fire area exceeds 5,000 square feet (464.5 m2);
2. The fire area has an occupant load of 100 or more; or
3. The fire area is located on a floor other than a level of exit discharge serving such
occupancies.
Amend the 2009 IBC, Section 903.2.1.2 Group A-2, by adding the following exception:
Exception:
In existing buildings, when there is a change of occupancy to A-2, the
requirement for an automatic sprinkler system shall not apply when the new A-2
occupancy complies with all the following conditions.
1. The entire use is located on the level of exit discharge,
2. The design occupant load is not greater than 300,
3. There are two visible exits, at opposite ends of the fire area, and
4. If the design occupant load is greater than 100 and the occupancy change
includes a significant improvement, the property owner shall be required to
spend up to, but no more than 25% of the value of the improvements on
automatic sprinkler systems.
The intent of this proposed amendment is to allow:
Existing buildings to be protected with automatic sprinkler systems in phases
and/or;
Existing buildings to be partially protected with automatic sprinkler systems,
while not deterring improvements to existing buildings.
This proposed amendment is less restrictive than the codes because:
It increases the threshold for requiring automatic sprinkler systems form an
occupant load of 100 to 300, when specific conditions exist.
Requires property owners to spend no more than an additional 25% of
improvement costs on automatic sprinkler systems, if the system were required
without this proposed amendment.
CD/CS Committee June 23, 2010 Page 6 of 6
Community Development
Memo
To: Community Development/Community Services Committee
From: Will Birchfield, Chief Building Official
Date: June 23, 2011
RE: Expired Building Permit Applications and Permits
Background:
At the April 27, 2010 Town Board meeting, staff proposed implementing a temporary
policy whereby applications and building permit expiration dates would be extended
until January 1, 2011 due to the downturn in the local economy.
Staff has received positive feedback and additional requests to continue the extension
of expiration dates beyond the strict letter of the code.
Local construction has not improved as anticipated. Therefore, staff proposes to
continue the temporary policy to not expire applications and permits, and to not assess
the fees associated with expired applications and permits through the end of 2011.
Budget:
N/A
Recommendation:
Page 1
Community Development
Memo
To: Community Development/Community Services Committee
From: Alison Chilcott, Interim Community Development Director
Date: June 23, 2011
RE: Building Division Report
Background:
This report provides information on Estes Park construction trends and Building Division
activities.
1. Building Permit Summary
The Building Permit Summary is attached for review.
196 building permits were issued through May 31, 2011, more than twice as
many as this time last year.
Valuation and fee collection remains comparable to last year.
2. 2011 Building Permit Detailed Report
The 2011 Building Permit Detailed Report is attached for review.
The bulk of permits are for residential additions/alterations and miscellaneous
residential permits.
Seven new single-family home permits have been issued, year to date, including
two in May.
Very few commercial permits have been issued and no permits have been issued
for new accommodations units.
Page 1
3. 2011 Building and Code Enforcement Inspections
The Building Division continues to average twelve inspections per day.
2011Building&CodeEnforcementInspections
Jan.1throughMay31
1263InspectionsAverage=12perday
700
600
620
500
400
300
255
200
173
100
1
32
56
68
50
35
0
ResidentialCodeMechanicalCodeFuelGasCodeDevelopmentCodeCORevised
Statutes
INSPECTIONTYPE
4. Contractor Licensing
80 contractor licenses have been issued year to date (through June 16, 2011).
11 applications are pending, due to additional information required by the
contractor.
Staff continues to work with contractors to close out old permits as part of the
licensing process.
Page 2
BuildingContractorLicensesThroughJune16,2011
91ApplicationsIssuedorPending
0123456789101112131415161718
CarpentryClassB
Concrete
DamageRepair&RestorationWorkClassB
Drywall
Drywall&HandymanCarpentry
ElectricalPlumbingMechanicalGas
Environmental
Excavating
FireStopSystems
GeneralContractorClassA
GeneralContractorClassB
GeneralContractorClassC
GeneralContractorClassC&MultiFamily
Glazing
HandymanCarpentry
HoodFireSuppressionSystems
Insulation
Landscaping
Mechanical
MechanicalClassA
MechanicalClassB
PendingAdditionalInfoReq'dbyApplicant
PlumbingMechanicalGas
Roofing&WindGenerators
ResidentialAdditions&Remodels
Roofing
Signs
SprayFoamInsulation
5. Building Permit Applications and Plan Reviews
In terms of larger construction projects, staff has received building permit
applications for eight new units:
3 single-family homes
1 triplex (3 units)
1 duplex (2 units)
The Building Division performance standard is to complete plan reviews for
residential applications in 10 working days.
Page 3
6. Sign Permits
41 sign permits have been issued year to date.
TownofEstesPark
SignPermitsIssued
125
121
100
86
75
83
63
61
50
41
25
0
200620072008200920102011
(YTD)
Year
7. Code Compliance/Enforcement
Staff is seeing an increase in code complaints and violations as the summer season
picks up. This includes:
Building Code violations, e.g. work without permits;
Sign code violations, e.g., use of prohibited signs such as flashing neon,
sandwich board and wind signs and unpermitted signs, including unpermitted
banners; and
Estes Valley Development Code, e.g., living in RVs on residential lots.
Staff is working to address a backlog of open code compliance cases. We have a
total of 120 open cases, 89 of which were initiated in 2010. These cases do not
include all instances of non-compliance with the building codes. For example, this
does not include buildings and homes being occupied without a Certificate of
Occupancy.
Staff is revising our Access database tracking system to better identify life-safety
violations and prioritize these cases. Not all code compliance cases warrant court
action, if voluntary compliance is not obtained. However, these lower priority cases
can remain open and be resolved at the time the property owner requests a Town
approval, such as issuance of a building permit.
Staff is establishing performance standards such as how quickly staff will investigate
code compliance cases and how quickly we will pursue court action in life-safety
cases.
Page 4
Code compliance cases are tracked in an Access database. Staff plans on
transferring this information to Sungard One Solution, which will be a better tool to
track and prioritize complaints.
Outreach and Education
Staff has developed a new brochure Outdoor Advertizing and Sales in Downtown
Estes Park (attached) to address questions downtown businesses may have about
outdoor advertising and signage.
The Town ClerkÓs office will distribute the brochure with the business license to new
downtown businesses, along with the Sign Permit brochure.
Also, the three Police Department Community Service Officers are notifying
Community Development staff of outdoor merchandise and sign code violations
8. 2009 I-Codes
st
Staff continues to prepare for the 2099 I-Code July 1 effective date.
We are updating forms and checklists used by Building Division staff.
Staff will begin using Plan-Check software for commercial plan reviews.
Staff has drafted additional local amendments to the 2009 I-Codes addressing
automatic sprinkler provisions, which are being reviewed at this CD/CS meeting.
9. Building Division Web Pages
Staff is continuing to improve the Community Development web pages. We have
shifted our focus from the Planning Division to the Building Division.
Efforts include:
Revising Building Division web page to have a more customer-friendly tone.
Improving access to key information, such as how to call for an inspection.
Improving access to Building Division Forms and References such as the 2003
and 2009 I-Code local amendments.
10. Time Management/Customer Service
Plan reviews, inspections and code compliance cases are picking up for the summer
th
season. Starting the week of June 13, the Building Division began closing their
office from 4:00 p.m. to 5:00 p.m. daily to focus on projects that can be completed
more quickly with periods of uninterrupted thought. For example, plan reviews take
less time to complete when staff is not multi-tasking with walk-ins and phone calls.
Staff will evaluate this over the next few weeks to determine if it improves the
DivisionÓs overall customer service, including turn-around times for plan reviews. The
Planning Division is assisting with walk-ins during these hours.
Page 5
Community Development
Memo
To: Community Development/Community Services Committee
From: Alison Chilcott, Interim Community Development Director
Date: June 23, 2011
RE: Planning Division Report
Below is a brief overview of Planning Division activities. This report will be expanded
over time.
I.DEVELOPMENT APPLICATIONS
Staff is reviewing amendments two to previously approved development plans The
Timbers on Grand Estates Drive and Stonebridge on Fish Hatchery.
We anticipate first creative sign program application submittal in the next few weeks.
Stanley Hotel Phase I approved by the Stanley Historic District Technical Review
committee with conditions on June 14, 2011.
Staff is not reviewing any new, large scale development or subdivision applications
at this time
II.ESTES VALLEY DEVELOPMENT CODE AMENDEMENTS
Staff will be discussing RLUIPA and school code amendments at the next Planning
Commission meeting.
Page 1
Community Development
Memo
To: Community Development/Community Services Committee
From: Will Birchfield, Chief Building Official
Date: June 23, 2011
RE: ISO Building Code Enforcement Evaluation Report
Background:
In April, 2011, a representative from the Insurance Services Office (ISO) requested and
obtained information about many functions, aspects, and services of the Division of
Building Safety. Staff responded to the ISO’s 20-page questionnaire and met with an
ISO evaluator.
CBO Birchfield is prepared to provide a basic summary of the evaluation report and
answer any questions.
Budget:
N/A
Recommendation:
N/A
Page 1