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HomeMy WebLinkAboutPACKET Community Development Community Services 2011-05-26Preparation date: May 15, 2011 * Revision date: NOTE: The Community Development / Community Services Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE May 26, 2011 8:00 a.m. Board Room, Town Hall (Meeting Cancelled – Reports Provided for Information Only) 1. PUBLIC COMMENT 2. COMMUNITY SERVICES a) REPORTS i) Sales & Marketing Quarterly Report. Manager Pickering. 3. COMMUNITY DEVELOPMENT a) RECOMMENDATIONS TO THE TOWN BOARD i) b) REPORTS i) Building Division. Director Chilcott. ii) Planning Division. Director Chilcott. Community Services Memo To: Community Development/Community Services Committee Town Administrator Halburnt From: Tom Pickering, Facilities Sales and Marketing Manager Date: May, 26, 2011 RE: Conference Center Quarterly Report Background: The Conference Center first quarter report will review the current sales activity, marketing activity, a list of the current groups booked in the conference center, and a four-year comparison. Current Sales Activity Sales activity for 2011 shows 34 conference groups currently booked in the center. At this time last year there were 31 groups booked in the center. Last year’s final report showed 42 groups using the center. The goal this year is 45 groups. This goal is shared between the Forever Resorts sales team and the Town’s sales manager. Marketing Activity Advertising has been placed in key meeting planning publications and meeting magazines. Each ad is coded with an individual web address and is tracked for activity. The sales manager has been attending meeting planner meetings and meeting industry events. These include the Colorado Society of Association Executives’ and the Professional Convention Management Association’s monthly meetings. In March, the Meetings Industry Council held its annual meeting at the Colorado Convention Center. This meeting drew over 800 industry executives. The Estes Park Conference Center hosted a booth and met with over 80 potential conference planners. The sales manager will be attending the Colorado Society of Association Executives annual Conference June 13-15 in Colorado Springs. This conference will bring together 60 key association managers; all of whom book annual conferences for their associations. The Town’s sales manager meets weekly with the Forever Resorts sales team to coordinate sales strategies, review outstanding proposals, and work on potential new clients. Sales leads and referral volume has seen an increase over the last year. Groups are requesting proposals and information at pre-recession levels. This includes longer lead times in bookings and larger programs for their meetings. Larger programs mean additional days at the conference as well as more food and beverage services. 2011 Conference Center Groups First Quarter: K & L Gates Law Firm CYFEA Institute Wyoming National Guard Rails in the Rockies Good Shepherd Retreat Leukemia & Lymphoma Society USASOC#2 Knight - Jankowski Wedding Second Quarter: Regional Women’s Conference Full of Scrap Fire & Life Safety Conference Colo. Society of Radiological Technicians Hatfield – Peterson Wedding Colo. Mammography Society Episcopal Diocese of Colorado District Lions Club Lustrig Colorado Ass’n. of Police Chiefs Leukemia & Lymphoma Society Univ. of Houston Optometry Third Quarter: Western Leisure Tours Mangiameli – Dwyer Wedding Holt – Olsen Wedding Michigan State University Preiffer Wedding Scotts Fest Salud Family Health Center Legacy Tours Prather – Whitt Wedding Snow & Ice Fourth Quarter: Mid-American District University of Colorado Family Life 1 Family Life 2 Estes Park Conference Center Four-Year Comparison Year # Conferences # Attendees Conferee Spending . 2008 61 9,825 $5,286,145 2009 41 8,106 $3,743,756 2010 42 6,134 $2,875,186 2011 34* TBD TBD * Bookings through May 26, 2011 Budget: N/A Recommendation: N/A Page 1 To: Community Development/Community Services Committee From: Alison Chilcott, Interim Community Development Director Date: May 26, 2011 RE: Building Division Report Background: In an effort to provide more comprehensive reporting on Estes Park construction trends, staff continues to revise the reports presented to the Community Development/Community Services Committee on a monthly basis. The reports listed below are attached: 1. Building Permit Summary Staff has revised and renamed the old Building Permit Valuation report that tracked monthly and five-year trends in permit valuations. This report now tracks five-year trends in valuation, number of permits issued, and fees collected. So far this year the Building Division has issued 141 building permits, more than twice as many as this time last year. However, valuation and fee collection is comparable to last year. 2. 2011 Building Permit Detailed Report The majority of permits issued have been for residential additions/alterations and miscellaneous residential permits. Four new single-family home permits have been issued. Very few commercial permits have been issued and no permits have been issued for new accommodations units. 3. 2011 Building and Code Enforcement Inspections Through the end of April, the Building Division has completed 1,012 inspections, averaging twelve inspections per day. 4. Contractor Licensing Sixteen new contractor licenses have been approved since the April report to the Community Development/Community Services Committee, for a total of seventy-five contractor licenses issued through May 23, 2011. Community Development Memo TOWN OF ESTES PARK BUILDING PERMIT SUMMARY MONTH PERMITS ISSUED 2010 VALUATION 2010 FEES COLLECTED 2010 MONTH PERMITS ISSUED 2011 VALUATION 2011 FEES COLLECTED 2011 January 13 $861,772 $6,227 January 42 $818,537 $10,819 February 15 $2,223,256 $20,416 February 22 $861,828 $12,006 March 17 $187,381 $4,917 March 37 $1,119,002 $12,736 April 23 $406,573 $10,118 April 40 $651,230 $6,799 May 27 $907,794 $14,139 May June 46 $843,216 $12,575 June July 33 $451,653 $9,295 July August 51 $1,936,936 $26,013 August September 80 $986,164 $16,726 September October 52 $832,093 $10,455 October November 32 $663,836 $12,876 November December 30 $933,304 $13,250 December YEAR TO DATE 68 $3,678,982 $41,677 YEAR TO DATE 141 $3,450,597 $42,359 % Change from 2010 107% -6% 2% 2010 TOTAL 419 $11,233,978 $157,005 May 25, 2011 2010 2011 Note‐ fees do not always relate directly to the month issued. Permits are not always paid for and picked up in the same month they were  issued. This includes, but is not limited to plan review fees, water tap fees, and taxes. 2011 Fees Waived YTD = $13,516.25 (majority is Habitat for Humanity) FIVE-YEAR TREND 2006 2007 2008 2009 2010 Number Issued 466 562 593 372 434 %change from 21%6%-37%17%previous_year Valuation $42,203,661 $31,086,880 $35,473,383 $15,255,616 $11,233,978 %change from -26%14%-57%-26%previous_year Fees Collected $330,779 $345,545 $287,648 $149,877 $157,005 %change from 4%-17%-48%5%previous_year Fees Waived $166,309 I $11,916 I $42,972 I $26,909 I $8,599 - MAJOR PROJECTS (Valuation) 2010 Safeway Remodel $2,223,256 2010 Safeway Fueling Facility &Hail Damage Roofing $1,936,936 2011 Single-Family Dwelling &Caribou Chalet remodel $1,119,002 2006 2:008 2008 2009 2009 Estes Park Medical Center Our Lady of the Mountains Catholic Church Estes Park Medical Center Marys Lake Road Bridqe (county project) Stanley Park Grandstands $12,648,788 $6,030,855 $7,527,906 $3,026,716 $2,829,397 May 25,2011 150 200 250 300 350 400 450 500 486 209BE R  OF  IN S P E C T I O N S 2011 Building & Code Enforcement Inspections ‐Jan. 1 through April 30  1012 Inspections  ‐12 average per day May 25, 2011 0 50 100 150 Residential  Code Plumbing  Code Mechanical  Code Building Code Fuel Gas Code Municipal  Code Development  Code Fire Protection CO Revised  Statutes Floodplain 58 40 29 141 45 2 2 0 NU M INSPECTION TYPE 01234567891011121314151617 Carpentry‐Class B Concrete Damage Repair & Restoration Work ‐Class B Drywall Drywall & Handyman Carpentry Electrical‐Plumbing‐Mechanical‐Gas Environmental Excavating Fire‐Stop Systems General Contractor‐Class A General Contractor‐Class B General Contractor‐Class C General Contractor ‐Class C & Multi‐Family Glazing Building Contractor Licenses Through May 23, 2011 86 Applications Issued or Pending \\Server13\buildingdept\Forms\Contractor License\BCL Chart by type of application kt 2011.05.25 Handyman Carpentry Insulation Landscaping Mechanical Mechanical‐Class A Mechanical‐Class B Pending ‐Additional Info Req'd by Applicant Plumbing‐Mechanical‐Gas Roofing & Wind Generators Residential Additions & Remodels Roofing Signs Spray Foam Insulation Page 1 To: Community Development/Community Services Committee From: Alison Chilcott, Interim Community Development Director Date: May 26, 2011 RE: Planning Division Report This is the first written report to the Community Development/Community Services Committee on Planning Division activities. It will be expanded and refined in the coming months. I. DEVELOPMENT APPLICATIONS Staff received the following applications between January 1, 2011 and April 31, 2011. We have not received any new development plan applications or subdivision applications to create new lots so far this year. A. Development Plans ▪ Three applications to extend vesting periods for developments that either have not be started or are not fully built out. ▪ Two applications to amend existing development plans. B. Plats ▪ Four amended plat applications, e.g. applications to adjust or remove a property line. C. Condominiums ▪ Two supplemental condominium map applications. ▪ One preliminary and one final condominium map for the same property. D. Variances ▪ Ten variance applications, including two reviewed and approved by the new Creative Sign Design Review Board. E. Other ▪ Stanley Hotel submitted an application for review by the Stanley Historic District Technical Review and Architectural Review Committees for renovation and remodel of the Carriage House. Staff is working on forming these committees. Community Development Memo Page 2 II. ESTES VALLEY DEVELOPMENT CODE AMENDEMENTS Staff has attached a memo dated May 17th that summarizes the status of code amendments prioritized by the Town Board. It is typically updated and provided to the Estes Valley Planning Commission monthly. Page 1 of 3 To: Estes Valley Planning Commission From: Interim Director Chilcott Date: May 17, 2010 RE: Estes Valley Development Code Amendments This memo provides an overview of the following code amendments: ▪ Completed in 2011 ▪ Pending County Commission Review ▪ Pending Town Board Review ▪ Pending Planning Commission Review ▪ Possible Near-Term Amendments I. COMPLETED IN 2011 A. OUTDOOR DISPLAY OF MERCHANDISE (January 2011) Added a limit on the square footage of a lot that can be used for temporary outdoor display of merchandise. B. ESTES PARK URBAN RENEWAL AUTHORITY (February 2011) Removed obsolete references to EPURA. C. LOT COVERAGE AND IMPERVIOUS SURFACE DEFINITIONS (February 2011) Revised the lot coverage and impervious surface definitions to clarify that permeable pavement is not exempt from the maximum allowable lot coverage standards. II. PENDING COUNTY COMMISSION REVIEW A. SOLAR COLLECTORS Amend the Estes Valley Development Code to specifically allow solar collectors as an accessory use. The next step in the review process is: Date Board/Commission Action May 16, 2011 County Commission Review draft code amendments Work completed is summarized at www.estes.org/comdev/Solar.aspx.  Community Development Memo Page 2 of 3 III. PENDING TOWN BOARD REVIEW A. LAND SUBDIVISION OF MULTI-FAMILY AND ACCOMMODATIONS DEVELOPMENT Allow land subdivision where detached lots, duplex lots, and/or townhome units are within an outlot that includes such features as open space, drives, or parking areas. The next step in the review process is: Date Board/Commission Action May 24, 2011 Town Board Review draft code amendments Work completed is summarized at: www.estes.org/comdev/TownhomesDuplexSubdivisions.aspx IV. PENDING PLANNING COMMISSION REVIEW A. PLANNED UNIT DEVELOPMENTS (PUDs) Draft targeted code amendments to the PUD regulations to: ▪ Encourage creative approaches to development so that multiple community needs (such as affordable housing and preservation of open space) can be met; and ▪ Encourage flexibility and creativity in future developments in the Estes Valley through promotion of good design practices. The next steps in the review process are: Date Board/Commission Action To be determined Planning Commission Review draft code amendments Pending draft language from staff Work completed is summarized at www.estes.org/comdev/PUD.aspx. B. PRIVATE SCHOOLS AND THE RELIGIOUS LAND USE AND INSTITUTIONALIZED PERSONS ACT (RLUIPA) Draft code revisions that provide clear development standards and review processes that are consistent with purpose and character of the zoning districts and that ensure compliance with RLUIPA. The next step in the review process is: Date Board/Commission Action To be determined Planning Commission Review draft code amendments Pending draft language from staff Staff will prepare draft code amendments for Planning Commission review. Page 3 of 3 Work completed to date: On August 17, 2010 Planning Commission reviewed and approved a problem statement. C. REZONE CREEKSIDE AND VILLAGE GREENS SUBDIVISIONS - R-1 TO R The R-1 zoning district is intended for deed-restricted attainable/affordable housing. Attainable housing is not permitted to be rented for vacation home purposes. The vacation home code amendments adopted in 2010 removed the R-1 Residential zoning district from the list of zoning districts in which vacation homes. The Creekside and Village Greens subdivision are zoned R-1, but are not attainable. The R zoning district is more appropriate for the use. The next step is for staff to contact the homeowners associations and property owners in these two subdivisions about the potential rezoning. V. POSSIBLE CODE AMENDMENTS – NEAR-TERM A. SITE DISTURBANCE ON SINGLE-FAMILY RESIDENTIAL LOTS CREATED BEFORE FEBRUARY 1, 2000 A problem statement will be drafted for review to consider amending the code to remove the exemption to site disturbance standards for lots platted prior to February 1, 2001. B. ACCESSORY DWELLING UNITS A problem statement will be drafted for review to consider amending the code to addressing items such as whether detached accessory dwelling units should be permitted and whether rental should be permitted. Code amendments will also need to align with the accessory kitchen regulations and could address non- conforming accessory dwelling units. C. RM–MULTI-FAMILY RESIDENTIAL AND A–ACCOMMODATIONS STANDARDS A problem statement will be drafted for review to consider amending the code to add a floor area ratio to the A Accommodations zoning district and revise the density calculations in this zoning district. Currently, the density calculation varies based on whether or not an accommodations unit contains a kitchen and the type of appliances included in the kitchen. The bulk and unit size are not specifically addressed, but have more potential impact on land use than kitchen appliances.