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HomeMy WebLinkAboutPACKET Family Advisory Board 2023-05-04FA R EG IL,,,.Y 1. o VD A R 11 SORY BOARD EE FINC May 4, 2023 3:30 p.m. Adminstrative Conference Room AGENDA 1. Public Comment. 2. Minutes dated April 6, 2023. Board Consideration 3. Chair Report/Updates. Chair Almond 4. Staff Liaison Report. Deputy Town Administrator Damweber 5. Follow Up — April 6, 2023, Meeting. Chair Almond 6. Recommendations for Town Advisory Boards. Board Discussion 7 Proposed Draft Resolution for Sunsetting FAB. Chair Almond 8. Decision and Next Steps for the Community Family Board Discussion Board. 9. Closing Comments. Board Discussion Adjourn. Town of Estes Park, Larimer County, Colorado, April 6, 2023 Minutes of a meeting of the FAMILY ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held in Rooms 203 of the Estes Park Town Hall in said Town of Estes Park on the 6th day of April, 2023. Board: Chair Nancy Almond, Vice Chair Deanna Ferrell, Members Aleta Kazadi, Rut Miller, Jessica Moffett, Nicole White, and Sue Yowell Also Attending: Town Board Liaison Younglund, Deputy Town Administrator Damweber, and Deputy Town Clerk Beers Absent: None. Chair Almond called the meeting to order at 3:35 p.m. PUBLIC COMMENT. None. It was moved and seconded (Kazadi/Moffett) to amend the agenda to merge the Sunsetting Discussion and Next Steps, Identified Priorities and Recommendations to the Town Board into one discussion item, and it passed unanimously. MINUTES DATED FEBRUARY 24, 2023, AND MINUTES DATED MARCH 2, 2023. It was moved and seconded (White/Miller) to approve the meeting minutes dated February 24, 2023, and March 2, 2023, and it passed unanimously. Sue Yowell arrived at 3:44 p, STAFF LIAISON UPDATE. Deputy Town Administrator Damweber stated a joint study session with the Town Board and the Estes Park Housing Authority to discuss 6E and the Workforce Housing Regulatory Linkage fee funding would be held on April 25, 2023. He stated the Lifelong Learning of Estes Valley building has been on the market and may be considered for childcare opportunities. He stated the May meeting would be held in the Administration Conference room while Town Hall upstairs rooms 202/203 are utilized by staff during Community Development Department remodeling. He stated the Town Board have held two Strategic Planning Study Sessions and a provisional 2024 Strategic Plan would be considered by the Town Board in May and adopted formally in the fall. He added a Town web page would be published which provides updates to the public on Strategic Plan objectives and goals progress. SUNSETTING DISCUSSION AND NEXT STEPS, IDENTIFIED PRIORITIES AND RECOMMENDATIONS TO THE TOWN BOARD. Chair Almond stated the Town Board postposed the sunsetting of FAB to allow FAB to finish current business, review and comment on Resolution 28-23, and for staff to assist in the transition of FAB to a community -based board. The FAB discussed the memo FAB supplied to the Town Board for the February 28, 2023 study session and identified all recommendations were already being addressed by staff or outlined in the Town's 2023 Strategic Plan. Staff recommended FAB members discuss the Community Survey process with the Town's Public Information Officer related to the recommendation to appoint a citizen task force to provide input on the survey. Discussion ensued regarding a recommendation to create a youth committee, and it was identified Estes Valley Investment in Childhood Success (EVICS) and the Estes Valley Library are currently forming a youth committee and opportunity may exist for members of FAB or the community based committee to support those efforts. The FAB recommended the Town explore efforts to engage community input on diversity, equity and inclusion which may include the formation of a task force. It was determined the FAB recommendation to provide access to broadband Family Advisory Board — April 6, 2023 — Page 2 services to low-income families and the Operating Plan for 6E funds, conducting an updated Childcare Needs Assessment and creating a Community Childcare Strategic Plan were identified in the Town's provisional 2024 Strategic Plan or were currently being addressed by staff and would not be recommended to the Town Board. It was determined recommendations to the Town Board discussion would continue at the May 4, 2023 meeting. The FAB discussed the transition into a community -based board, commitment and plans to meet regularly and composition. Comments have been summarized: Options to coordinate with a local organization such as EVICS and operate under their umbrella; identifying the needs not met in the community; providing a voice through the formation of a new community -based board; determine a focus area; and whether operating under an existing organization may limit or create misconceptions on the focus. Additional comments regarding recommendations to the Town Board and Resolution 28-23 (sunsetting) would be discussed at the May 4, 2023 meeting. There being no further business Chair Almond adjourned the meeting at 5:04 p.m. /s/Bunny Victoria Beers, Deputy Town Clerk FAB activities and accomplishments (Added portion to FAB History document) 2022 The Mayor and Town Trustees adopted new bylaws for the FAB and the Mayor appointed 6 new members to the FAB. The board met for the first time in May, 2022. Patti Brown was elected as Chair and Nancy Almond as Vice -Chair. Activities and accomplishments included: • Representation at the EVICS community resource fair • Hosted two Family Listening Sessions (one in English, one in Spanish), received input from families and distributed a report to TB. • Members were invited to, and attended the Larimer County Mental Health Summit • Produced a news article of Mental Health resources for the community. • In the wake of school shotting in Uvalde, TX, we requested and received a presentation from EPPD regarding community and school emergency response plans for violent threats and events. • Collaborated with the school district to streamline the resource guide on the town website. • Successfully advocated for funding for EPPD for a second mental health co -responder from Summitstone. • Received a presentation and on -going updates from the VEP Lodging Tax Force regarding ballot issue, and advocated for passage. • Received a presentation from CEO and Board Chair of Estes Park Health regarding changes to hospital services that effect families. • Patti Brown resigned as chair at the Dec meeting 2023 • Nancy Almond was elected Chair; Deanne Ferrell Vice- Chair • Made recommendations for 2023 6E Operating Plan, including the updating of the childcare needs assessment, development of a childcare strategic plan, and the convening of a committee to assist with 6E funding. • Set goals/areas of focus for 2023 that align with the Town of Estes Park's Strategic Plan • Received notice of a "check -in" with TB at Study Session Feb 28, where intent to "sunset" FAB was discussed. • A Resolution to Sunset FAB was a TB agenda item on March 14. Members shared input and spoke against the Resolution and the process used to sunset. The vote was delayed for 2 months to allow FAB to wrap up business and complete recommendations, explore options for transitioning to a community -based board, and make suggested changes to the proposed Resolution. Final recommendations to Town Board from Family Advisory Board May 4, 2023 (Recommendations are listed by Strategic Plan Outcome Area) Governmental Services and Internal Support • FA recommends TB explore a partnership with Estes Valley Library to engage youth in town issues and the workings of local government, potentially through the Library Youth Advisory Board. • FAB recommends TB create opportunities for increasing citizen voice and involvement in evaluating "inclusivity of Town Community engagement process.," Infrastructure O FAB recommends the establishment of a fund and application process to provide financial assistance to lower -income, full-time residents for access to broadband services. Priorities given to families with children and workforce members„ Outstanding Community Services FAB recommends TB appoint an ongoing community partner collaboration to meet with staff a minimum of 2 times per year to assist in developing, revising, and updating the annual Operating Plan for 6E funds. Suggested partners include representation from EPHA, EMS, Schools, Child Care Providers, and others, with Town having final approval of plan. • FAB recommends Town appoint a Task Force to assist staff in developing and conducting an updated Childcare Needs Assessment and creating a Community Childcare Strategic Plan, completed by '12/31/23. • FAB recommends Town remain involved in exploratory process for transitioning the Family Advisory Board to a broader -based Community Family Board, Public Safety, Health, and Environment • FAB supports the new mental health initiative included in the 2024 Strategic Plan and recommends TB ensure all town employees receive mental health training (MH First Aid or similar) and all employees are supported in accessing information/resources for local and regional mental health services and providers„ Suggested recommendations for Town appointed Advisory Boards: O To accommodate citizen Advisory Board members, and benefit from their expertise and counsel on matters important to 'Thwn government, we recommend that with prior notice, remote attendance at Advisory Board meetings be permitted. This is a common practice today on nearly all communitydevel boards, and will participation, productivity, and effectiveness of Advisory Boards, Advisory Boards are given 6-month reminder prior to their 5-year review, and Advisory Board members are included in the review process. When possible), Advisory Boards are given a minimum 3-month notice of decision by TE3 to sunset„ • TB direct staff to create an "Orientation and Training Packet" for all Advisory Boards, to include purpose, member expectations, duties, reporting requirements, meeting rules, and policy making process„ Staff liaisons will review packet materials with new members upon appointment, and as needed routinely by the Advisory Board, DRAFT RESOLUTION XX-23 (Revised by FAB for TB consideration) SUNSETTING THE FAMILY ADVISORY BOARD WHEREAS, the Town Board may sunset non -statutorily required Town Committees as outlined in Board Policy 102; and WHEREAS, the Family Advisory Board (FAB) has achieved great success in elevating awareness of issues of importance to families in the community, particularly in the areas of workforce and attainable housing and childcare; and WHEREAS, the Town is committed to maintaining direct partnerships and regular communication with family -serving organizations and collaboratives in the community who are acutely aware of issues impacting families and who provide direct feedback to Town Staff and leadership; and WHEREAS, the Town has created a new position that will focus specifically and solely on issues related to workforce/attainable housing and childcare in the Estes Valley, including working directly with family -focused partner organizations in the community; and WHEREAS, the Town will convene a community stakeholder group to meet routinely and provide feedback and input to inform the development of the Annual Workforce Housing and Childcare Funding Plan; and WHEREAS, the Town can convene task -oriented ad -hoc committees moving forward to address particular tasks and provide input on the on -going and diverse issues impacting families; and WHEREAS, the Town Board has established that the FAB has completed their purpose and is no longer necessary for the efficient and effective operation of the Town of Estes Park; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Family Advisory Board is hereby dissolved and its bylaws terminated. DATED this day of , 2023. TOWN OF ESTES PARK Mayor ATTEST: