HomeMy WebLinkAboutMINUTES Town Board 2007-06-26Town of Estes Park, Larimer County, Colorado, June 26, 2007
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 26th day of June, 2007. Meeting called to order by Mayor
ProTem Pinkham.
Present:
Also Present:
Bill Pinkham, Mayor ProTem
Trustees Eric Blackhurst
Dorla Eisenlauer
Richard Homeier
Chuck Levine
Wayne Newsom
Randy Repola, Town Administrator
Jacquie Halbumt, Deputy Town Administrator
Jackie Williamson, Town Clerk
Absent: John Baudek, Mayor
Town Attorney White
Mayor ProTem Pinkham called the meeting to order at 7:00 p.m. and all desiring to do
so, recited the Pledge of Allegiance.
PROCLAMATION.
Mayor ProTem Pinkham read a proclamation to proclaim the week of July 10th through
July 15th Rooftop Rodeo Week.
COLORADO ENVIRONMENTAL COALITION AWARD.
Administrator Repola presented the Board with the Colorado Environmental Coalition
2007 Community Partnership Award. The award recognizes the Town's support for the
Wilderness designation for Rocky Mountain National Park.
PUBLIC COMMENT.
Wendell Amos/Estes Valley Land Trust thanked the Board for the Town's contribution
towards the purchase of Hermit Park. EVLT invites the Board and their spouses to the
Trust's breakfast meeting on July 14th at Hermit Park. Invitations are forthcoming.
Howell Wright/1604 Black Squirrel Drive proposed the Town celebrate 100-years of
rodeo history in 2008 during the Rooftop Rodeo week. He suggested the entire
community should be involved and include parades, street dances, balls and invitations
to the President, Govemor, leading male and female motion picture stars. Mr. Wright
would be interested in helping to develop this proposal.
Paul Fishman/14ers Cafe requested the Town address the issue of parking and assign
a staff member to determine a location for a parking garage as well as how to pay for
the structure.
Diane Collinet/131 Old Man Mountain thanked the Board for meeting with the School
Board and the Estes Valley Parks and Recreation District to discuss the future of the
pool.
TOWN BOARD COMMENTS.
Trustee Blackhurst reminded the public that the Public Safety Committee would meet
Thursday at 8:00 a.m. in the Town Board Room.
Mayor ProTem Pinkham stated on March 5, 1983 Geoffrey Charles Chickvary, a Town
Light and Power employee, was killed in the line of duty. A memorial will be held on
Friday, June 29th at the museum. He invited the community to attend.
Board of Trustees — June 26, 2007 — Page 2
1. CONSENT AGENDA (Approval of):
1. Town Board Minutes dated June 12, 2007.
2. Bills.
3. Committee Minutes:
A. Public Works, June 14, 2007:
1. North Lake Avenue Overlay - $17,491, Budgeted.
B. Utilities, June 21, 2007:
1. Avaya IP 500 Office Phone System - $95,000.
2. Comprehensive Plan Update — Stamey & Associates - $20,000,
Budgeted.
4. Estes Valley Planning Commission, May 21, 2007 (acknowledgement only).
5. Estes Valley Board of Adjustment, June 5, 2007 (acknowledgement only).
Trustee Blackhurst requested Item 3.13.1 be removed from the Consent Agenda. It was
moved and seconded (Levine/Homeier) Items 1, 2, 3.A.1, 3.B.2, 4 and 5 be
approved, and it passed unanimously.
Item 3.B.1 Avaya IP 500 Office Phone System.
Dir. Goehring presented background information on the phone system stating
BlackBox, the maintenance company, would no longer maintain the system at the
current rate due to a lack of available parts and may not maintain it in the future. In
February, the IT Department sent out an RFP to replace the phone system. Proposals
were reviewed by staff and presentations were made to the Tech Committee. AXCESS
Communications was chosen to provide the Avaya system for its functionality and cost.
The unbudgeted item will be funded with money budgeted for unexpected server
failures and upgrades to the e-mail system. The e-mail system has been updated for
2007 and IT does not foresee the need for additional upgrades this year. Mgr.
Pallissard stated the Avaya system has a life expectancy of 10-15 years and any
upgrades to the phone system would be provided by AXCESS at no extra cost to the
Town. Overall phone costs would be reduced by eliminating the number of phone lines
used through Qwest; however, an additional T1 line would be added for redundancy. It
was moved and seconded (Newsom/Blackhurst) Item 3.B.2 be approved, and it
passed unanimously. Mayor ProTem Pinkham thanked staff for their efforts.
Administrator Repola also thanked Mgr. Pallissard and IT staff Bruce Walters for
leveraging technology to save the Town operating costs.
1A. PLANNING COMMISSION AGENDA (Approval of):
Mayor ProTem Pinkham opened the Public Hearing for the following Consent
Agenda Items:
1. CONSENT ITEMS:
A. UTILITY EASEMENT VACATION
1. Mountain Creek Townhome Condominiums, Unit 7, Building K,
Brian Murphy/Applicant.
B. FINAL CONDOMINIUM MAP
1. Bobcat Ridge Condominiums, Units 1 & 2, Lot 2A, Shanafelt
Minor Subdivision, Van Horn Engineering/Applicant.
Board of Trustees — June 26, 2007 — Page 3
C. SUBDIVISION
1. Grueff-Edwards Preliminary Subdivision Plat, Lot 4, Stanley
Historic District, Lot4ED, LLC/Applicant. Applicant request
continuance to September 25, 2007.
D. AMENDED PLAT
1. Lot 3, Chiquita Subdivision and a Portion of Lot 138, Al Fresco
Place Addition, Trevor Speake/Applicant.
2. Lots 9, 10, 11, 12, and a Portion of Lot 8, Block 1, Second
Amended Plat of Town of Estes Park, Zach Wheatley/Applicant
— Applicant has withdrawn the request.
E. SUPPLEMENTAL CONDOMINIUM MAP
1. Supplemental Condominium Map #1, Shops at Riverwalk East
Condominiums, Unit 12, Michael D. Figgs & Nancy D.
Lederer/Applicants.
As there were no further comments, Mayor ProTem Pinkham closed the public
hearing and it was moved and seconded (Eisenlauer/Levine) the Consent
Agenda be approved with Staff conditions of approval, and it passed
unanimously.
2. ACTION ITEMS:
1. 2006 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR).
Finance Officer McFarland stated the Audit Committee has reviewed the
independent audit performed by Swanhorst & Company, LLC. The auditors
reported no findings or material weaknesses. The Audit Committee
recommended conditional acceptance of the 2006 CAFR, pending completion
of the supplementary "Management Discussion and Analysis" and "Statistical
Tables".
Kyle Logan/Swanhorst & Company LLC reported the following: 1) in 2006,
Town policy was updated to measure unbilled utility revenue that adjusted the
net assets as of December 31, 2005; 2) If spending trends continue within the
General Fund there could be a deficit situation in approximately three years; 3)
In 2009, the Town will be required to measure and report the liability of the
health insurance benefits offered to retired employees. This liability may be
significant and require actuarial studies; 4) Three funds overspent the approved
budget including the General Fund, Community Reinvestment and EPURA and
by state statute the Town is required to disclose this information.
After further discussion, it was moved and seconded (Newsom/Blackhurst) to
approve the 2006 Comprehensive Annual Financial Report, and it passed
unanimously.
2. ELKHORN AVENUE CORRIDOR LOADING ZONES.
Chief Richardson informed the Board the recent updates to the appendix of the
Model Traffic Code included no -parking regulations for the loading zones along
the Elkhorn Avenue corridor. These changes were recommended in an
attempt to facilitate shuttle passenger drop-off/pick-up, loading and on -street
parking. Several complaints have been received by the Police Department
from business owners within the Elkhorn corridor. Subsequent to the
complaints staff discussed the issue with business owners, observed the
motoring public followed signed instructions and delivery trucks still required
the use of the loading zones after 12:00 p.m. The following options are being
provided for consideration: Staff would recommend any decision made should
be consistent throughout downtown and the entire corridor of Elkhorn Avenue.
1. Convert all current loading zone areas to "no parking" from 6:00 a.m. to
6:00 p.m. daily from Riverside Drive west to Spruce Drive.
Board of Trustees — June 26, 2007 — Page 4
3. Convert all loading zone parking to the previous Model Traffic Code
Appendix dated September 28, 2004.
Discussion was heard by the Board/Staff and is summarized: West end
merchants want both more parking downtown and loading zones, a parking
garage is estimated at $25,000 per parking stall; shuttles are going to be a
large component of traffic management in the future; active enforcement of the
loading zones and shuttle stops is needed.
Public comment was heard from business owners Barb/Grandma's Mountain
Cookies, Sandy Gleich/Photos by Sandy, Ann Taylor/Colorado Homestead and
Paul Fishman/14ers Cafe. Concems included the loading and unloading after
noon, delivery drivers parking in the middle of the street to make deliveries,
upset the Town did not ask the merchants for input prior to changing the
loading zones.
Mike Zackley/UPS Operations Supervisor stated the safety of the delivery
drivers needs to be considered in the decision. Drivers are being forced to
double park or walk across the street with heavily loaded hand carts. This is a
danger to them and to the general public.
After further discussion, it was moved and seconded (Eisenlauer/Blackhurst)
to convert all original loading zone areas to "no parking/loading zone"
from 6:00 a.m. to 6:00 p.m. daily from Riverside Drive west to Spruce
Drive with unrestricted parking thereafter, "no parking/ no loading" in
shuttle stops at any time and Riverside Drive east will maintain loading
zone areas as described in the September 28, 2004 appendix to the Model
Traffic Code. An Ordinance will be presented at the July 10, 2007 meeting to
update the Model Traffic Code Appendix. Trustee Blackhurst requested the
zone officer for downtown contact the individuals that sent correspondence to
update them on the changes. Chief Richardson stated a letter will be sent to
each business owner downtown to inform them of the changes.
3. TOWN ADMINISTRATOR REPORT.
• 4th of July firework display will be held on the 4th of July.
• The next Town Board meeting will take place on the opening day of the
Rodeo.
Whereupon Mayor ProTem Pinkham adjourned the meeting at 9{30
Bill Pinkham, Mayor ProTem
J kie Williamson, Town Clerk