HomeMy WebLinkAboutAPPLICATION Events Permit for Friends of Folk Festival on 06/20/20232023 Event Permit Application
Event Information
EVENT INFORMATION
If you are applying for a new event you must apply at least 120 days prior to the event, to allow time for Town Agencies and
Town Board approvals. If you are applying for an existing event, you must apply at least 60 days prior to the event.
Please make sure to have the following documents ready to upload along with your application. You will not be able to
complete the application without these documents:
Map of the park you are requesting with your layout overlaid, event logo for advertising, map of route if
parade/race/marathon.
Your application is not complete until you have finished All pages and signed the form.
Event Name *
Event Start Date *
New or Existing Event?*
**If your set up day preceeds the event start date, please be aware that there are additional charges for venue rental and
parking space usage.
Event End Date *
Event hours *
Set Up Date *Set Up Hours *
Tear Down Date *Tear Down Hours *
Frequency *
Friends of Folk Festival
If set up is the day before, do not include the set up date.
2023-06-20
New (requires 120 days for review)
Existing (requires 60 days for review)
2023-06-20
Do not include set up & tear down hours. If events is over multiple days list the hours for each day.
4-10
Example: Friday 4-7pm or Saturday and Sunday 9am-9pm
Not event start date unless it's the same day.
20/06/2023
i.e. 11am - 2pm
8am-4pm
Select a date from the calendar
2023-06-20
Example: Friday 4-7pm or Saturday and Sunday 9am-9pm
10-12pm
One Day
Multi-Day
Weekly
Monthly
Type of Event *
Race/Parade/Road Closure *
Map/Route *
If your event involves county roads, (i.e. hwy 34, etc.) you must also apply for a permit through Larimer County
at https://apps.larimer.org/specialevent/
A TCP (Traffic Control Plan) may be required.
Group Type *
Description of Event *
What is your target market for your event?*
How will this event involve the Estes Park Community *
Select the Parks and Open Space Area to be used for the Event
*There are fees associated with the use of these locations.
Desired Location *
Concert
Craft/Art Fair
Demonstration
Festival
Parade
Race
Rally
Road Closure
Other
If your event is a race/marathon, parade, or requires a road closure, and is within the town limits, please describe route and submit a map (include
address if known):
Upload a map with the route highlighted
Local Non-Profit
Locally Sponsored
Other
* To be considered for a local non-profit rate, you must be registered with the Secretary of State as a non-profit organization and 80% of membership must
reside in the Estes Valley.
music festival primarily for locals; introducing local talent as well as bigger name talent
locals and visitors; all ages
we do this every year for the locals (primarily). it's on a tuesday so the locals can come out without worry of
tourist traffic. we introduce local upcoming talent, and we give away scholarships to local artists/musicians.
Bond Park (new events require Board approval)
Performance Park (NOT AVAILABLE JAN - MAY 2022)
Riverside Plaza
Other
Estimated total number of participants *Estimated number of spectators *
Alcohol being served?*Alcohol being sold?*
If you are requesting to sell and/or serve alcohol you must submit a DR8439 Special Event Permit to Estes Park Town
Hall Clerk's Office for processing at least 30 days prior to the event. It is advised to turn this application in sooner than
later to avoid delays in permit approval.
A DR8420 Limited Winery Wine Festival Permit Application requires 10 days notice to local licensing authority (Estes
Park, Town Clerk's office), and DR8057 Liquor Sales Room requires 10 days notice for 3 days or less or 45 days
notice for 4 days or more.
Both the DR8506 and DR8057 can be sent congruently to the State and the Town. The Clerk's office will not approve
a special event which includes liquor sales until one of the above applications has been submitted to the Clerk's
office for processing with all required documents.
For further details please visit Colorado Department of Revenue Liquor Enforcement.
Is food being served or sold?*Road closures?*Parking spaces or lot closures?*
Traffic control needed?*Increased Traffic?*Request for security?*
Tents or canopies set up?*Electricity required?*Commercial Vendor booths?*
Concession vendor?*Live music or DJ?*Irrigation off?*
Attach Accompanying Files
In order to review your event more effectively, please attach your event layout. Please specify the location of the vendor
tents, activities, food, restrooms, etc.
Event Map *
staff, vendors, and volunteers
20
Attendance
500,600
Yes
No
Yes
No
Yes
No
Yes
No
There is a cost associate with using parking
spaces/lots (Mid May - Mid Oct)
Yes
No
Yes
No
Yes
No
Any overnight events & events selling or
serving alcohol require security
Yes
No
Yes
No
Yes
No
Vendor booths are only allowed in Bond Park.
(There is a $20 per vendor fee. Food Trucks
excluded.)
Yes
No
Any event with food or alcohol requires trash
service
Yes
No
Yes
No
Yes
No
Not Applicable (races, etc.)
performance park wi barriers & food trucks.pdf 764.88KB
Applicant Information
Organization *
First Name *Last Name *
Alternate Contact Last Name *
Estes Arts District
gregory
Address
Street Address *
########
Address Line 2
City *
####
Postal / Zip Code *
80515
Email *
g###
Contact Phone # *
miles
State / Province / Region *
co
Country *
united states
Confirm Email *
g####
Phone # for public use *
Please enter without dashes: ##########Please enter without dashes: ##########
3038152757
aiken
3########
Alternate Contact First Name *
kendall
Alternate Contact Phone # *
5######
Related Website
estesartsdistrict.org