HomeMy WebLinkAboutMINUTES Town Board 2023-04-11Town of Estes Park, Larimer County, Colorado, April 11, 2023
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 11th day of April, 2023.
Present:
Also Present:
Wendy Koenig, Mayor
Trustees Marie Cenac
Kirby Hazelton
Barbara MacAlpine
Patrick Martchink
Cindy Younglund
Vacancy
Travis Machalek, Town Administrator
Jason Damweber, Deputy Town Administrator
Dan Kramer, Town Attorney
Jackie Williamson, Town Clerk
Bunny Victoria Beers, Deputy Town Clerk
Absent: None
Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
RESOLUTION OF RESPECT FOR MAYOR PRO TEM WEBERMEIER.
Mayor Koenig and Trustees read a resolution of respect honoring the service of the late
Mayor Pro Tem Scott Webermeier.
PROCLAMATION — VOLUNTEER APPRECIATION MONTH.
Mayor Koenig read a proclamation recognizing April as Volunteer appreciation month.
AGENDA APPROVAL.
It was moved and seconded (Younglund/Hazelton) to approve the Agenda, and it
passed unanimously.
PUBLIC COMMENTS.
Jed Eide/Town citizen voiced concern related to SB23-213 Land Use, stating the
legislation would impact many cities and towns in Colorado. He questioned relinquishing
local control stating the best individuals to make local decisions are locals. He stated if
passed the Town would relinquish power to the State. He added the five (5) foot set back
would not be sufficient to reduce the spreading of fire. He urged the Town Board to
strongly oppose SB23-213.
Steven and Kaylyn KrugerfTown citizens and managers of Solitude Cabins & Lodge
highlighted the partnership with Restoration Ranch Colorado's Valor Vacations Program.
The program provides lodging and short-term rentals at no charge to first responders and
their families. A proclamation would be read on April 19, 2023 to recognize Estes Park as
a destination within the initiative "Colorado Puts First Responders First".
Kristine Poppitz/County citizen stated Preserve Estes Park (PEP) would hold a meeting
at the American Legion with guest speaker Deborah Price, retired environmental
educator, to speak regarding dark skies lighting. She added PEP continues to circulate
and acquire petition signatures against an upcoming project.
TRUSTEE COMMENTS.
Trustee comments were heard and have been summarized: The Estes Valley Investment
in Childhood Success (EVICS) held a parade around the library to honor the Month of the
Young Child; the Board of Adjustment re-elected officers Jeff Moreau to serve as Chair
and Wayne Newsom as Vice -Chair; the Family Advisory Board would continue to work
on recommendations for the Town Board and determining how they would proceed as a
Board of Trustees — April 11, 2023 — Page 2
community formed board; the Economic Development Corporation (EDC) would hold
graduation for their spring Business Accelerator Services of Estes (BASE) program
participants; Adam Shake, EDC CEO tenured his resignation and would help secure his
replacement; the Board extended gratitude to staff who responded to the Valley wide
power outage on March 30, 2023; the Behavioral Health Committee has begun reviewing
funding distributions and the facility on Taft would open as scheduled; the Regional Air
Quality Committee discussed how to retire gas equipment with electric replacement, and
the Board encouraged patience and care through the heavy construction timeframe.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek presented his policy governance report for policies 3.3 and
3.7 and reported compliance in all areas. Staff would review the emergency management
function and ways to be more responsive, resilient, and planning oriented in the future.
The American Public Power Association congratulated the Town on exceptional electric
reliability in 2022 and staff were commended on their efforts and data management.
The Water Division received approval from the Colorado Department of Health and
Environment for a Seasonal Compliance Point for concentration contact time for the
Glacier Water Treatment Plant. Staff efforts on the compliance points were commended,
which helped avoid $15 million in repair costs.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated March 28, 2023, Town Board Study Session Minutes
dated March 28, 2023, and Joint Town Board Study Session Minutes dated March
22, 2023.
3. Transportation Advisory Board Minutes dated February 15, 2023
(acknowledgment only).
4. Resolution 36-23 Construction Contract for the Remodel of the Community
Development Department with Darling Enterprise, Inc., for $180,000, Budgeted.
5. Acceptance of Town Administrator Policy Governance Monitoring Report.
It was moved and seconded (Hazelton/Cenac) to approve the Consent Agenda, and
it passed unanimously.
REPORTS AND DISCUSSION ITEMS: (Outside Entities)
1. 8TH JUDICIAL DISTRICT DATA TRANSPARANCY PROJECT UPDATE.
Attorney McLaughlin provided an update on the 8th Judicial District's Data
Transparency Project. The 8th Judicial District includes both Larimer and Jackson
counties with an estimated population of 370,000. He reviewed the mission and
vision, a case roadmap including summons, arrests, trial, or hearings, and stated
the District Attorney's (DA) office reviews 12,000 cases annually. He reviewed the
programs and projects including: Adult diversion; hiring a Complex Case
Prosecutor who handles fentanyl distribution and gun crimes; Competency Court
Docket; Northern Colorado Economic Crime Task Force; Critical Incident
Response Team Protocol Update; and Victim Services. He highlighted the use of
a court room facility dog who provides comfort and support to victims. He stated
the DA's office and seven other districts in Colorado partnered to form the
Prosecutor Performance Indicator metrics which provides the public with insights
on their work. He reviewed the Estes Park Police Department case filings
highlighting a significant reduction in misdemeanor cases since COVID which was
not isolated to the area. He reviewed the types of crimes filed by year and the type
of charge for minor crimes. He reviewed violent crimes filed by quarter and motor
vehicle theft comparisons for the State of Colorado which reflected lower average
numbers in Larimer compared to the Denver Metro area. He would be working
alongside other DA's to draft an auto theft bill which would make auto thefts more
Board of Trustees — April 11, 2023 — Page 3
prosecutable. A first ever annual report would be published to the DA's website in
April of 2023.
2. ESTES PARK HEALTH (EPH) UPDATE.
Chairman Batey provided a review of the upcoming Park Hospital District Election
to be held on May 2, 2023 for Ballot Issue 8A which, if approved, would authorize
Estes Park Health to enter into multi -fiscal year obligations. He reviewed
challenges to accomplish the overall healthcare services goals including:
reimbursement changes which are dependent upon membership in a payor
network; increases in capital investments to be current with evolving medical
technology; and rural hospitals experiencing significant financial challenges. He
stated 30% of rural hospitals are facing closure due to financial hardships.
Affiliation with an integrated healthcare services organization would help address
the challenges to accomplish overall healthcare service goals. He reviewed EPH
Ballot Issue 8A language and arguments "For" and "Against" the issue. Board
questions have been summarized: Questioned the benefit to a non-profit
organization to partner with EPH; future role of the district Board if the ballot issue
passed; whether there would be a need for the district Board if 8A passed; whether
there would be increased opportunity for financial assistance for the non-insured;
and whether the passing of 8A would allow the Hospital Board to sell in the future
without going to a vote of the district.
3. ESTES PARK SCHOOL DISTRICT R-3 UPDATE.
Superintendent Bode presented the school district's history and plans stating the
district covers 44 acres and includes seven buildings serving Larimer County and
a small portion of Boulder County residents. Local taxes are the primary funding
source for the district with minimal state funding. She reviewed staff numbers
comprised of: 262 district members, 41 coaches, 40 substitute teachers and 81
classified staff. Approximately 25% of members commute from outside of the
district. She reviewed the district's Mission to engage all learners in authentic
learning for global application. The district held 23 Neighborhood Learning
Conversations in the community which engaged 294 people and was hosted by 31
people from the community. Feedback from the community engagement helped
form the global outcomes. She reviewed the Respect Ownership Awareness and
Responsible (ROAR) Program and the Restorative Practice. She reviewed the
accreditation performance rating for the district overall and within each school.
New curriculum has been developed to improve district ratings. The five 2022-2023
Areas of Focus included: high impact instruction; communication and stakeholder
engagement; attendance and student engagement; positive culture and climate,
and gifted identification and programming. She stated the Career and Technical
education programs were expanded. She stated the inability to have volunteers
due to COVID severely impacted connections with the community and as
volunteers are welcomed back, the district was hopeful to increase engagement
with community members. She stated the district would be making efforts to
improve the climate and culture of the school and would hold a district wide field
day. She stated the district has been developing a new five-year strategic plan
developed by a steering committee which would be finalized in 2023.
LIQUOR ITEMS:
1. RESOLUTION 37-23 NEW HOTEL AND RESTAURANT WITH OPTIONAL
PREMISE LIQUOR LICENSE APPLICATION FOR ESTES VALLEY
RECREATION & PARK DISTRICT; LAURA EMMER DBA MOTHER'S CAFE AT
THE HANGAR RESTAURANT, 1480 GOLF COURSE ROAD, UNITS A-E,
ESTES PARK, COLORADO. Mayor Koenig opened the public hearing and Town
Clerk Williamson presented Resolution 37-23. She provided history on the current
licenses at the location stating they would be surrendered with the approval of the
new application. She reviewed the application for the new Hotel and Restaurant
with Optional Premise Liquor License, stating all paperwork and fees have been
submitted and the application has undergone concurrent review. The applicant
filed as "other" since they are operating as a special district. The applicant was
aware of the Training for Intervention Procedures (TIPS) requirement and was
Board ofTrustees — April 11.2O23—Page 4
available for questions and stated the restaurant would be opening May 1, 2023.
Mayor Koenig closed the public hearing and it was moved and seconded
(Hazelton/Younglund) to approve Resolution 37-23, and it passed unanimously.
2. RESOLUTION 38'23 NEW HOTEL AND RESTAURANT LIQUOR LICENSE
APPLICATION FOR MOUNTAIN HOME CAFE INC., DB& MOUNTAIN HC>K8E
C&Ft, 457 E. WONDERV|EVV AVENUE_ SUITE C4, EGTES P/\RK,
COLORAOO. Mayor Koenig opened the public hearing and Town Clerk
Williamson presented Resolution 38-23. She stated the location currently holds
Beer and Wine liquor license which would be surrendered with the appova| of
Hotel and Restaurant license. She reviewed the application for the new Hotel and
Restaurant Liquor License, stating all paperwork and fees have been submitted
and the application has undergone concurrent review. The applicant was aware of
the TIPS requirement. The applicant was available for questions and stated an
expanded liquor license would meet the needs of their patrons. yWmyur Koenig
closed the public hearing and it was moved and seconded (young|und/Cenac)
to approve Resolution 3O-23^and itpassed unanimously.
3. RESOLUTION 38-23TRANSFER OFAHOTEL AND RESTAURANT LIQUOR
LICENSE FROM OELLA TERRA LLC DBA OELLA TERRA MOUNTAIN
CHATEAU TO BLACK CANYON CATERING, INC., DBA DELLA TERRA
MOUNTAIN CHATEAU, 35O1FALL RIVER DRIVE, ESTESPARK, COL{}RAD[J.
Mayor Koenig opened the public hearing and Town Clerk Williamson presented
Resolution 39-23. The location had two new licenses issued in 2022 due to State
licensing changes. She reviewed the transfer application for the Hotel and
Restaurant Liquor License, stating all paperwork and fees have been submitted
and the application has undergone concurrent review. The applicant was aware of
the TIPS requirement and stated staff received annual in-house training. The
applicant was available for questions and provided background on the business.
Trustee Young|und requested o|ahUoaUon on catering moving in-house and
impacts toalcohol serving. Town Clerk Williamson clarified the distinction between
the two licenses onthe property. Mayor Koenig closed the public hearing and it
was moved and seconded (Younglund/MacAlpine) to approve Resolution 39-
23, and it passed unanimously.
4. RESOLUTION 4O-23TRANSFER DFA LODGING AND ENTERTAINMENT
LIQUOR LICENSE FROM OElLATERRA LLCOBAOELLATERRA EVENTS
TO BLACK CANYON CATERING, |NC..DB&DELLATERRA EVENTS, 35O1
FALL RIVER DRIVE, ESTEG PARK, COLORADO. Mayor Koenig opened the
public hearing and Town Clerk Williamson presented Resolution 40-23. She
reviewed the transfer application for the Lodging and Entertainment Liquor
Lioenae, stating all paperwork and fees have been submitted and the application
has undergone concurrent review. The applicant was available for questions.
Mayor Koenig closed the public hearing and it was moved and seconded
(Hazelton/Cenac) to approve Resolution 40-23, and it passed unanimously.
ACTION ITEMS:
1. RESOLUTION 41-23 SUPPLEMENTAL BUDGET APPROPRIATIONS #3 TO
THE 2023 BUDGET. Director Hudson presented Resolution 41'23 to approve
budget appropriations to appropriate Parking Services allocation, the Event Center
public wireless oystam, the new Workforce Housing and Childcare fund, new
grants for the US36/Community Drive Roundabout, and $5.3 million dollar budget
dedicated to workforce housing and childcare. It was moved and seconded
(Cenac/MacAlpine) to approve Resolution 41-23, and it passed unanimously.
REPORTS AND DISCUSSION ITEMS:
1. VACANCY ON THE ESTE8 PARK BOARD OF TRUSTEES AND THE
PROCESS TOFILL THE VACANCY. Town Clerk Williamson requested Board
direction on the process to fill the vacancy on the Board of Trustees with the recent
passing of Mayor Pro Tern ScottVVebermeier. Mayor Pro Tern VVebermeiorvvaa
Board of Trustees — April 11, 2023 — Page 5
elected at the April 5, 2022 election for a four (4) year Trustee Term. As a statutory
community, the Town would be required to follow the guidelines outlined in
Colorado Revised Statutes (CRS) 31-4-303 Trustee to Fill Vacancy. The Board
must either appoint or set an election within 60 days from the date of the vacancy
to fill the term of the Trustee, i.e. May 26, 2023. If the Board does not take action
within 60 days, an election must be held to fill the vacancy. She reviewed options
to consider filling the vacancy until the next election on April 2, 2024, including
directing staff to begin the appointment process and how or set an election to fill
the vacancy at a cost of approximately $30,000. Staff recommended an
appointment process with individuals submitting a letter of interest and requested
direction on the preferred interview process and timing of the appointment. Board
consensus was to direct staff to elicit letters of interst for the vacancy. The Board
would determine the review process after the deadline to submit letters and
requested staff highlight the time commitment and regular attendance at scheduled
meetings and previous experience in government in the advertisement. The Board
would review letters at the April 25, 2023 meeting.
Whereupon Mayor Koenig adjourned the meeting at 9:30 p.m.
endy Ko ig, ayor
LBu ictoria Beers, De y Town Clerk