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Home My WebLink AboutMINUTES Town Board Strategic Planning Study Session 2023-04-05RECORD 0FPROCEEDINGS Town of Estes Park, Larimer County, Colorado April 5, 2023 Minutes of a Study Session meeting of the ESTES PARK TOWN BOARD of the Town of Estes Park, L3h0e[ {}Ountv` CO|O[3dD. Meeting held at Town Hall F|oVrne2O2/203 in said Town of Estes Park on the 5 m day of Apri|2U23. Board: Mayor Koenig, Trustees Cenao, Haz*Uon, MaoA|pine, Also Attending: Town Administrator Machalek, Deputy Town Administrator Dommeber, Town Attorney Kmmer, Oinadnrs Bergdan, Garner, Hinkle, Hudson, and K8uhonan. Chief Hayen, Management Analyst Simpson, Managers Garcia, 8ohumaker, and So|eubee. Public Information OffivarRuach Supervisor Berg, Town Clerk Williamson and Deputy Town Clerk Beers Absent: None. Meeting was called toorder at1:0Op.m. by Mayor Koenig. REVIEW OFOBJECTIVES AND GOALS. Town Administrator Machalek reviewed changes or additions from the departments and the Board to the Strategic Policy Statements, 0tjeoUvoo. and Goals for each Key Outcome Area. Revisions and additions have been listed below: Exceptional Guest Services No Board comments on the Strategic Policy Statements. Revised Goal 0.B: Visitor Services will work with Visit Estes Park on developing and implementing ways to help educate and entertain guests at the Visitor Center. New Goal 8.C: Continue to implement a Guest Services (Service Elevated) annual training for volunteers in the Visitor Center. New Objective 2.A.1: Produce a new event in January of 2024 (First People's Festival). New Objective 41: Implement m new user friendly and robust ticketing system for Now Objective 4��1: Design e now user friendly Events Depertmerdwobmhe using a different website platform. New Objective 4.A.2: Develop and Implement a more robust social media program. New Objective 4.A.3: The Visitor Center will implement a plan to cross promote Town signature events. New Trustee recommended Objective 5,A1: Continue to work the Fine Arts Guild to evaluate the feasibility of a performing arts center in Stanley Park. New Objective 6.13.1 -. Enhance the visitor experience in the Visitor Center through Estes Park imagery and artifacts. Governmental Services and Internal Support RECORD OF PROCEEDINGS Town Board Study Session Meeting — April 5, 2023 — Page 2 Revised Goal 2.A: Complete oreview of the Town employee benefit package bensure the Town remains competitive and aligned with other municipalities. Revise Goal 7.C:Digitize Town records withhnLaserfioha. New Objective 1.A.1: Implement supervisor training for all Town employees with direct reports. New Objective 1�\2: Complete2024 Organizational Culture Survey and develop an action plan based on the findings. The Board requested m report of the completed Organizational Culture Survey before engaging the 2024survey. New Trustee recommended Utjeodvo 1/4.3: Refresh the Human Resources Strategic Plan and share next steps with the Town Board. New Objective 2.A.1: Complete a benchmark study of employee benefit packages. New Objective 7��.1� Create a public -facing dashboard to share pedbnnanuo measurement data. Infrastructure No Board comments onthe Strategic Policy Statements. Revised Goal 1.C: Develop a plan to replace one (1) mile of pipe per year (federal financing will influence the 5-year outlook on how we replace one mile of pipe per year. Revised Goal 3.13: Establish planning and policy guidance to direct Town investment in zero emission fleet vehicles, equipment, and infrastructure. Revised Goa|4.A: Evaluate the service oondition, safety, functiona|hy, accessibility and land use restrictions of our 32 public buildings using a data -driven approach and document the outcomes in our LUCITY asset management system. Revised Goal 4.B: Upgrade the qua|hy, function and safety of the Tnwn'u public mstroomn. Revised Goal 4.D: Establish a timeline and funding strategy to implement the Facilities Master Plan recommendations. Revised Goal 5.C: Implement a Stormwater Utility for the Estes Valley that funds the administradon, operation, maiNenunue, and oaphm| expansion of stonnwater infrastructure over a30year orgreater time period. New Objective 1.A.1: Complete u draft Big -Thompson raw water supply line route analysis. New Objective 1.B.1: Establish a baseline water loss record using out new Water Audits and Loss Control Program. New Objective 1.C1: Submit funding application(s) for the federal Infrastructure Investment and Jobs Act program and determine if in-house labor will be an eligible expense. New Objective 3��1: Explore joint funding options for storage and intermittent New Objective 3.B]:Complete aZero-Emission Fleet Transition Pbm. RECORD OF PROCEEDINGS Town Board Study Session Meeting — April 5, 2023 — Page 3 Now Objective 4D1: Hire consultants to assist in hand acquisition and design to relocate the Police Department out of Town Hall. New Objective 5.A.1: Pursue grant funding for private and/or public flood mitigation and stormwater projects. New Objective 5.A.2: Complete at least one stormwakar C|P project from the list included inthe StormwaharDrainage System Maintenance Policy. New Objective O.A.1: Conduct afeasibility study and take -rate report on aTnai|b|azer Broadband program to help provide access at a reduced or free mha to economically challenged families within the Estes Park School District. New Trustee recommended Objective 0��1: Implement a Trailblazer Broadband program to help provide services at reduced or free rate to economically challenged families within the Eohao Park School District. Outstanding Community Services New Statement 0: We pnanome and make accessible the history of Estes Pork to understand how the community became what it is today and to make informed decisions about its future. Revised Goal 1.A: Plan for and utilize SE funds to achieve Workforce and Attainable Housing goals in partnership with the Estes Park Housing Authority. Revised Goal 1.C: |noenUvize development, oonvemion, end/or preservation of workforce and attainable housing, including downtown. Revised Goal 4.A: Plan for and utilize OEfunds to oddmeo childcare issues consistent with the Childcare Needs Assessment and Strategic Plan. Revise Goal 5.A to include a chapter on water -conscious landscaping. Revised Goal 5.13: Overhaul outdated and aging landscaping in Children's Perk. Riverwalk, and Wiest Park by 2026. Discussion ensued regarding removal of Goal 5.C: Specify the additional equipment, personnel and space needed to deliver and maintain high quality landscaping in accordance with National Fire Protection Association Finawioe USA criteria ao required by new capital projects. Staff recommend adding the goal in the future during police facility considerations relative to environmental impacts and construction. New Trustee recommended Goal 5.D: Implement xarisoaping or zero -water -waste landscaping inpublic parks. New Objective 5}�1: Establish atimeline and funding strategy for o Pmdm & Open Space Master Plan. New Objective 7.1 Establish a timeline and funding strategy to implement the recommendations identified in the ADA Transition Plan. Public Safety, Health, and Environment No Board comments on the Strategic Policy Statements. New Trustee recommended Goal 1.D: Support beneficial electrification of buildings by encouraging the replacement of fossil -fuel appliances with cleaner electric alternatives. Move Goal 1.F Strongly consider funding to hire a full-time Environmental Sustainability Manager atthe administrative level toanObjective 1.A. RECORD OF PROCEEDINGS Town Board Study Session Meeting — April 5, 2023 — Page 4 New Trustee recommended Goal 1.H: Establish Estes Park as a leader in mountain environmental stewardship and sustainable practices. New Goal 1.1: Continue work with Larimer County on Climate Smart Future Ready initiative. New Goal 7.A: Work collaboratively with the Estes Valley Fire Protection District to build an Emergency Management function that is focused on resilience planning for emergencies, responding to emergencies, and recovering from emergencies. New Trustee recommended Objective 1.H.1: Develop an Estes -Park specific Climate Action Plan. After further discussion, the Board suggested moving the objective to a goal. Robust Economy No Board comments on the Strategic Policy Statements. New Objective 4.A.1: Work with the Estes Chamber of Commerce and Downtown businesses to evaluate implementation options for the Downtown Plan. New/Revised 5.A: Conduct corridor studies for the corridors called out in the Comprehensive Plan. Town Financial Health No Board comments on the Strategic Policy Statements. Revised Goal 1.A: Replace the current accounting system with a modern Enterprise Resource Planning (ERP) system by 2025. Revised Objective 1.A.1: Implement new ERP system. (Multi -Year Objective) Transportation No Board comments on the Strategic Policy Statements. Revised Goal 1.A: Street rehabilitation efforts will result in an average Pavement Condition Index of 80 or greater for the Town street network by 2034. Revised Goal 1.B: Fund the upgrade and maintenance of our public trail network to comply with adopted safety and disability standards through 2034. Revised Goal 2.C: Explore the potential for year-round local and regional transit -service. Revised Goal 2.D: Implement the Multimodal Transportation Plan. Revised Goal 4.A: Implement the Downtown Parking Management Plan in a manner that delivers parking and transit services as a self-sustaining enterprise -funded program by 2030. New Objective 1.A.1: Complete the construction of the Cleave Street Improvements. New Objective 1.A.2: Complete the street rehabilitation of 1st Street, 2nd Street, 3rd Street, North Court, and South Court and provide ADA compliant pedestrian facilities following the water main and service installation project. New Objective 1.A.3: Complete rehabilitation of West Elkhorn Avenue from Moraine Avenue to Far View Drive. New Objective 2.A.1: Deliver technical support and public communication assistance for construction of the Downtown Estes Loop by FHWA. (Multi -Year Objective). RECORD OF PROCEEDINGS Town Board Study Session Meeting — April 5, 2023 — Page 5 New Objective 2.H.1: Select specific recommendations from the Multimodal Transportation Plan for budgeting and implementation in 2025. New Objective 2.D.1: Seek funding and create an implementation timeline for the year - one recommendations from the Transit Development Plan. New Objective 4.A.1: Evaluate implementation of paid parking in all downtown public lots and the associated timing and funding impacts for a new downtown parking structure. New Objective 4.A.2: Construct a single -deck parking structure above the Big Horn parking lot. New Objective 5.1: Seek funding to complete the construction phase of the SB267 Mobility Hub project. New Objective 5.2: Actively participate in the US34 Coalition and Transportation Management Organization planning and project implementation. New Objective 7.A.1: If funded, complete the design and construction of the multi -use path on the west side of Community Drive between Manford Avenue and US36. (2023 Carryover) New Objective 7.A.2: Pursue CDOT Safe Routes to School grant funding for the design of the segment of the Community Drive Multi -Use Trail between Brodie Ave and Graves Ave. New Objective 7.B.1: If funded by the 2023 TAP grant, complete the design of the Fall River Trail. Town Administrator Machalek would compile input from the meeting, collect public input, and develop a provisional 2024 Strategic Plan in May 2023. A final draft 2024 Strategic Plan would be prepared for the Board's consideration before adoption at a regular meeting in the fall. There being no further business, Mayor Koenig adjourned the meeting at 3:54 p.m. ictoria Beers, Deputy Town Clerk