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Home My WebLink AboutMINUTES Town Board 2023-02-28Town of Estes Park, Larimer County, Colorado, February 28, 2023 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 28th day of February, 2023. Present: Also Present: Wendy Koenig, Mayor Trustees Marie Cenac Kirby Hazelton Barbara MacAlpine Patrick Martchink Cindy Younglund Town Administrator Travis Machalek Jason Damweber, Deputy Town Administrator Dan Kramer, Town Attorney Kimberly Disney, Recording Secretary Absent: Mayor Pro Tem Scott Webermeier Mayor Koenig called the meeting to order at 6:15 p.m. REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Koenig/Hazelton) to enter into executive session for discussion of a personnel matter - Section 24-6-402(4)(f}, C.RS. and not involving: any specific employees who have requested discussion of the matter in open session; any member of the Town Board; the appointment of any person to fill an office of the Town Board; or personnel policies that do not require discussion of matters personal to particular employees — Municipal Judge Annual Evaluation, and it passed unanimously. The Board entered into executive session at 6:23 p.m. and concluded the executive session at 6:55 p.m. Mayor Koenig reconvened the regular meeting at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. RECOGNITION OF PARKS ADVISORY BOARD. Mayor Koenig presented a Resolution of Respect recognizing the Parks Advisory Board and members. AGENDA APPROVAL. It was moved and seconded (Hazelton/MacAlpine) to approve the Agenda with Action Item 2 and Action Item 3 to follow the Consent Agenda, and it passed unanimously. PUBLIC COMMENTS. Christy Crosser/Pinewood Springs citizen spoke in support of the 1A Sales Tax renewal discussed during the Study Session and as a member of the Estes Park Museum Friends & Foundation Inc she encouraged support of the Estes Park Museum through 1A Sales Tax citing the Museum's value in preserving the Town's history. Deanna Ferrell/Town citizen and Nancy Almond/County citizen and members of the Family Advisory Board (FAB) spoke in favor of maintaining FAB. They spoke to the importance of the 6E funds, membership challenges, guidance issues, the importance of families in the community, prioritization of families and workforce, and the importance of local government interaction on family issues. TRUSTEE COMMENTS. Trustee comments were heard and have been summarized: The Estes Park Planning Commission held a Study Session where they received a report on the Housing Needs Board ofTrustees — February 2D.2023—Page 2 Assessment by the Estes Park Housing Authority. The Colorado Association of Ski Towns met and discussed water |mw, water supply oustainabi|hy, and water treatment plants' effect on water temperatures. The 2023 Duck Race has opened with 64 non-profit organizations participating in the event. The Platte River Power Authority mot and continues to work with owner communities to utilize the same Advanced Motoring Infrastructure. The Estes Park Economic Development Corporation met and were introduced to newly hired Entrepreneur Center Manager, ParkorVWtnove; they continue towork nn board structure updates and visioning and received o report on the Housing Needs Assessment. Construction projects have begun inthe downtown and citizens were encouraged todrive safely. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek thanked the Power and Communications staff for their work the last few weeks during inclement weather. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated February 14. 2023 and Study Session Minutes dated February 14.2O23. 3. Resolution O8'23toConsider aProgram Plan toAssure Title V1Compliance mna Recipient of Fodoxs| Transit Administration Funding for Public Transportation. (Continued from February 14.2023) 4. Resolution 15-23 Intergovernmental Agreement for 2023 Fiscal Year Certifications and Assurances as required for Federal Transit Administration Funding for Public Transportation with CD0T. 5. Resolution 16-23 Setting the Public Hearing for a New Beer& Wine Liquor License Application for Aspen & Pines LLC dbo SereniTEA's Tea Room, 207 Park Lmne, Estes Park. Colorado, for March 14.2023. 8. Resolution 17-23Setting the Public Hearing for aNew Hotel and Restaurant Liquor License Application for Karma Vibes LUC dbu Karma Vibes, 1110VVuudstouk Dhve, Estes Pmrk, Colorado, for March 14.2023. 7. Resolution 18-23 Sunaotting the Parks Advisory Board and Continuing the Transportation Advisory Board. It was moved and seconded (Nartohnky/oung|und) to approve the Consent Agenda, and itpassed unanimously. LIQUOR ITEMS: 1. RESOLUTION 19-23 NEW HOTEL AND RESTAURANT LIQUOR LICENSE APPLICATION FOR ST.VRA|NPROPERTY LLCOB4TWIN OWLS MOTOR LODGE, 13DSTANLEYAVENUE, ESTESPARK, COLORADO.Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 19' 23.Sheneviewedtheapp|ioationforthenewHote|andRentaunantLiquorLioenoe. stating all paperwork and fees have been submitted and the application has undergone concurrent review. The applicant was aware of the Training for Intervention Procedures (TIPS) requirement. The applicant was available for questions and provided background onthe company, upgrades tothe |ooationo, embracing the local community, |onm| partnenships, plans for opening, and stated the TIPS training would be required for all employees serving alcohol. The Board discussed the boundaries nfthe liquor license. Mayor Koenig closed the public hearing and it was moved and seconded (Haze|ton/Young|und) to approve Resolution 18'23, and it passed unanimously. 2. RESOLUTION 20-23 NEW LODGING AND ENTERTAINMENT LIQUOR LICENSE APPLICATION FOR BIG THOK8P8ONPROPERTY LLCO8AE8TE8 Board cfTrustees — February 2l2U23—Page 3 VILLAGE INN, 1040BIG THOK8PSON AVENUE, EGTESPARK, COLORADO. Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 20-23. She reviewed the application for the new Lodging and Entertainment Liquor License, stating all paperwork and fees have been submitted and the application has undergone concurrent review. She provided background on the Lodging and Entertainment Liquor License type and the limitations ofthe license. The applicant was emans of the Training for Intervention Procedures requirement. The applicant was available for questions. The Board discussed the differences in operations between the Twin Owls Motor Lodge and Estes Village Inn. Mayor Koenig closed the public hearing and it was moved and seconded (Cenac/MacAlpine) to approve Resolution 20-23, and it passed unanimously. PLANNING ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. ACTION ITEMS: A.RESOLUTION 21-23.SPECIAL REVIEW, "CULTURAL INSTITUTION" 415 WEST VVONDERV|EVV AVENUE, HISTORIC STANLEY HOME FOUNOAT|ON, OWNER/APPLICANT. Mayor Koenig opened the public hearing and Planner VVoeberpresented Resolution 21'23 fora special review application of a "Cultural Institution" use at the Historic Stanley Home Museum and Education Center. He highlighted procedures of special eviewe, the history of the property, previous Town Board approval of the Cultural Institution on August 28. 2018. conditions of the previous approval, and requested amendments to original conditions of approval as follows: No. 1 allowing forthe overlap of tour groups; No. 2 increasing Sunday hours of operation; No. 3 increasing the number of allowed special events to four per month and allow outdoor events; No. 10 allowing on -site year round pa/king and adding five additional spaces: No. 11 allowing all parking spaces to be used by tour attendees; and adding condition No. 14to require an annual written review of the Museum tothe Community Development Department. The applicants were available for questions and the Board discussed the outreach with neighboring properties. Mayor Koenig closed the public hearing and it was moved and seconded (Young|und/Cenac) to approve Resolution 21'23, and it passed unanimously. B. ORDINANCE U1-23ALLEY VACATION, PLATTED ALLEY WITHIN THE FIRST RESUBD0|S|ONOFBUENNAVISTA TERRACE, TOODPH|LUPS` EP REAL ESTATE LLC/APPUCANT. Mayor Koenig opened the public hearing and Planner VVoeberpresented Ordinance O1'23for anAlley Vacation ofBuennoVista Terrace toallow for onaddition tothe existing structure at231 Moraine Avenue and meet setback requirements. He highlighted utility requirements, the removal of additional alley vacations adjacent to Lots 1 OA to 12A.and 10Bto12B.Don Darling spoke onbehalf ofthe applicant regarding their work for this vacation and agreement by the neighboring property owner. The Board discussed the process if the Full Throttle Distillery acquired additional |and, and etuff's efforts to resolve previously noted issues by the Town Board at the February 14, 2023Tmwn Board meeting Mayor Koenig closed the public hearing and it was moved and seconded (Young |und/yNacA|pine) to approve Ordinance 01'23. and it passed unanimously. ACTION ITEMS: 1. ORDINANCE O2-23AMENDING CHAPTERS 122OAND 12L3OOFTHE EGTES PARK MUNICIPAL CODE, AND THE ART |NPUBLIC PLACES GUIDELINES, TO REMOVE REFERENCES TO THE PARKS ADVISORY BOARD. Mayor Koenig opened the public hearing and Director Muhonen presented Ordinance 02- 23 to amend the Estes Park Municipal Code and Art in Public Places (4|PP) Guidelines following the eunaottinA of the Parks Advisory Board (PAB) by Resolution 18-23. He highlighted PA8'urole inthe A|PPprogram and Public Works Board nfTrustees — February 2O,2n23—Page 4 administration of the program in the future. The Board discussed the review process ofA|PP applications. Mayor Koenig closed the public hearing and it was moved and seconded (CenacfYoung|und)toapprove Ordinance U2'23.and it passed unanimously. 2 REVISED POLICY 601 PURCHASING PDLICY—SPENO|NG AUTHORITY& LIMITS. Director Hudson presented revised Pn|iny6O1 which amends the policy due to organizational changes. The revisions include amended job titles, inclusion of new pooitinnn, and purchasing limit changes. It was moved and seconded (Huzo|ton/MaAuhink) to approve Revised Policy 601 Purchasing Policy ' Spending Authority & Limita, and it passed unanimously. 3. RESOLUTION 22-23, SUPPLEMENTAL BUDGET APPROPRIATIONS #1 TO THE 2023 BUDGET. Director Hudson presented Resolution 22'23 to approve budget appropriations including-, funding a new full time Event Coordinator, reorganization of the Police Dopartment, replacement of two Police Department vehicles, closeout of the Moraine Avenue Ditch 2013 flood damage site, Museum improvements, the US38and Community Drive roundabout, overhead power|ine replacements, the Utility Project Manager position, Elkhorn watennain replacement, the Park Entrance Mutual Pipeline and Water Company project, and construction of the Prospect Mountain Water District. The Board discussed raised fees for rentals of Town properties for events and the additional events hosted and the Events Center. Mayor Koenig closed the public hearing and it was moved and seconded (N1urtrhinWHazo|hon) to approve Resolution 22'23' and it passed unanimously. 4. FINAL 2022STRATEGIC PLAN PROGRESS REPORT AND AMENDED 2O23 STRATEGIC PLAN. Town Administrator K8aohakakprenonted the final report on the 2O22Strategic Plan and amendments tothe 2U23Strategic P|antoino|udeany incomplete objectives. He highlighted the on -hold objective for Safe Routes to 8ohoo|s, extended staffing vacancies an a root cause of incomplete objectives in 2022. inclusion of a final report of objective otetua', and amending the 2023 Strategic Plan to include incomplete objectives. The Board discussed the expected completion date of2022 carryover objectives. It was moved and seconded (Young|und/K8aoA|pino) to approve the amended 2023 Strategic Plan as presented, and bpassed unanimously. 6 2023 ANNUAL WORKFORCE AND CHILDCARE FUNDING PLAN FOR LODGING TAX (GE) FUNDS. Deputy Town Administrator Damweborpresented the 2023 Annual Workforce and Childcare Funding Plan for Lodging Tax (OE) Funds. He highlighted approval of Ballot Measure OE. the Childcare Needs Assessment, the Estes Valley Housing Needs Assessment, timelines for receiving revenue, a new Town position to assist with administration of funds, allocation of funds of$475 million to housing and $625.000 to ohi|doana, and the process for future years. The Board discussed reasons for fund allocation division, cost of an early childhood needs assessment and using it� as leverage for tuve grants. OE fund n*oemo for capital impnovomento, and support to the Estes Park Housing Authority. It was moved and seconded (K8auA|pinn8bung|und) to approve the 2023 Annual VVmrkh»rco and Childcare Funding Plan for Lodging Tux (GE) as proposed, and itpassed unanimously. Mayor Koenig called abreak atQ:U5pm.and the meeting was reconvened atQ14 6. RESOLUTION 23-23 AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT FOR THE ESTESPARK LOCAL MARKETING DISTRICT (LK8D). Deputy Town Administrator Damweber presented Resolution 23'23 with amendments regarding the division, use and approval process of 6E funds by the Town and the County, and anamendment toinclude LMDapproval ofthe Bylaws in addition to Town and County approval. It was moved and seconded (Martchink/Hazelton) to approve Resolution 23-23, and it passed unanimously. Board of Trustees — February 28, 2023 — Page 5 7. REVISED POLICY 225 - CHILDCARE FUNDING GUIDELINES. Deputy Town Administrator Damweber presented revised Policy 225 and highlighted previous Town Board discussion on the policy. Revisions included clarifications on the Town's role, updating references to "Childcare Fund", fund appropriations, additions to the eligible entities list, removing a matching requirement, updating eligible expenditures, and clarifications on the transfer of funds, reporting requirements and expectations regarding direct subsidies. It was moved and seconded (Cenac/Martchink) to approve Revised Policy 225 - Childcare Funding Guidelines, and it passed unanimously. 8. REVISED POLICY 227 — WORKFORCE AND ATTAINABLE HOUSING GUIDELINES. Deputy Town Administrator Damweber presented revised Policy 227 and revisions included updating the policy title and including "attainable" throughout the policy, updating references to "Workforce and Attainable Housing Fund", updating the list of eligible expenditures, and clarifications on the transfer of funds. He requested Board direction on adjusting the Area Median Income (AMI) range maximum from 175% AMI to 150% AMI and the prioritization of targeted AMI range for Town support. The Board discussed past reasons for adjusting to a 175% AMI, the density bonus requirement as stipulated in the Estes Park Development Code, and the advantages and disadvantages of adjusting the maximum AMI to 150%. It was moved and seconded (Cenac/MacAlpine) to approve Revised Policy 227 — Workforce and Attainable Housing Guidelines maintaining the maximum AMI at 175%, and it passed unanimously. It was moved and seconded (Martchink/Hazelton) to extend the meeting past 10:00 p.m., and it passed with Trustee Cenac voting "No". REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Koenig/Hazelton) to enter into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators - Section 24-6-402(4)(e}, C.RS. — Fish Hatchery Negotiation Update, and it passed unanimously. Mayor Koenig recessed the meeting at 9:43 p.m. The Board entered executive session at 09:45 p.m. and concluded the executive session at 10:45 p.m. Mayor Koenig reconvened the regular meeting at 10:46 p.m. Whereupon Mayor Koenig adjourned the meeting at 10:46 p.m. endy Konig; Mayorf/ 'Kimberly f isney.cording Secretary