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Home My WebLink AboutMINUTES Town Board 2023-01-24Town of Estes Park, Larimer County, Colorado, January 24, 2023 Minutes ofoRegular meeting of the Board of Trustees of the Town of Estes Park, Lorimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 24th day of January, 2023. Also Present: Wendy Koenig, Mayor SooffNebenna|er, Mayor Pro Tern Trustees Marie Canao KirbvHaze|ton BarbanaK8aoA|pine PothnkK8@rtChink CindyYoung|und Jason OGmw/aber. Deputy Town Administrator [}an Kramer, Town Attorney Kimberly Disney, Recording Secretary Absent: Travis Machalek, Town Administrator Mayor Koenig called the meeting to order at7:OO p.m. and all desiring to do so, recited the Pledge of Allegiance. RECOGNIZE COMPREHENSIVE PLAN ADVISORY COMMITTEE MEMBERS: Mayor Koenig recognized the following Comprehensive Plan Advisory Committee members for their work on the Eobao Forward Comprehensive Plan: David Bongn, Eric H|eokhund, Matthew Comatook, Charles Coopar, K4otthmm Heinur, Michael Kennedy, Robert Laavitt, Kirby Huzalton, John Schnipkoweit, David Shirk, Frank Theia, Karen Thompson, Rosemary Truman, and David VVo|t AGENDA APPROVAL. It was moved and seconded (C*noc/VVebenneier) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. Bill Brown/Town resident and Greg Rooener/Countyresident spoke regarding Lahmer County'o intention to reduce the number ofresidentially zoned vacation home licenses through attrition within the unincorporated area of the valley. They highlighted the turnover rate of vacation home licenses within town limits, the potential economic impact of lodging and sales tax revenues to the Estes Valley should the amount of licenses be reduood, effects on local buoineoaes, and requested the Town communicate with the County regarding the impacts onEstes Park. Frank Theis/County resident obahad his appreciation of the building code presentation provided during the study session and requested the community review the County'o analysis of short-term rentals in the Estes Valley. TRUSTEE COMMENTS. Trustee comments were heard and have been summarized: The potential benefit of the Board attending meetings for advisory boards and commissions outside of their liaison duties. The Sister Cities met and approved u new mission statement, working 0o reinstate the tax-exempt atatuo, and the development of new by|awo, weboite, and goals. The Estes Park Planning Commission met and continued discussions on the missing middle housing concept and approved a special review of the Historic Stanley Home Foundation. The Transportation Advisory Board mot and elected the Chair and Vice -Chair-, they discussed complete streets, mobility services, and reports were given from engineering. Visit Estes Park met and discussed the planning of the Frozen Dead Guy event. Representative Joe Noguae and Senator Janice [Warohman held a Town Hall meeting in Estes Park. The Larimer County Solid Waste Policy Advisory Council met and discussed issues regarding the transfers of waste and operation of the county landfill. The Police Auxiliary provided a training on situational awareness and continues to accept Board of Trustees — January 24, 2023 — Page 2 applications for volunteers. The Estes Park Economic Development Corporation met and approved new bylaws to address board operations and the strategic planning process; and the Business Accelerator Services of Estes program graduation would be held in March. The Estes Park Non -Profit Resource Center annual Queens Ball fundraiser would include a live auction, dance party, and silent auction. TOWN ADMINISTRATOR REPORT. None. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated January 10, 2023 and Town Board Study Session Minutes dated January 10, 2023. 3. Estes Park Planning Commission Minutes dated November 15, 2022 (acknowledgement only). 4. Resolution 03-23 On -Call Professional Services Contracts with HDR Engineering Inc., CDM Smith, Lithos Engineering, and JDS-Hydro/RESPEC for Water System Infrastructure Upgrades. It was moved and seconded (HazeltonlYounglund) to approve the Consent Agenda, and it passed unanimously. LIQUOR ITEMS: 1. RESOLUTION 04-23 TRANSFER OF A RETAIL LIQUOR STORE LICENSE FROM KNH I&E, INC., DBA ROCKY MOUNTAIN DISCOUNT LIQUOR TO GOLDSANG INC., DBA ROCKY MOUNTAIN DISCOUNT LIQUOR, 350 W. RIVERSIDE DRIVE, ESTES PARK, CO 80517. Mayor Koenig opened the public hearing and Town Clerk Williamson presented Resolution 04-23. She reviewed the application for the transfer of a Retail Liquor Store License, stating all paperwork and fees have been submitted, and a temporary permit has been issued allowing continued sale of alcohol during the transfer process. The applicant was aware of the Training for Intervention Procedures requirement and intends to attend training in March 2023. The applicant was available for questions and stated this would be his first liquor license. Mayor Koenig closed the public hearing and it was moved and seconded (Younglund/MacAlpine) to approve Resolution 04-23 for the Transfer of a Retail Liquor Store License from KNH I&E Inc., dba Rocky Mountain Discount Liquor to Goldsang Inc., dba Rocky Mountain Discount Liquor, 350 W. Riverside Drive, and it passed unanimously. PLANNING ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. ACTION ITEMS: 1. RESOLUTION 05-23 SECOND SUPPLEMENTAL CONDOMINIUM MAP, THE MEADOWS AT WILDFIRE CONDOMINIUMS, 1802 WILDFIRE ROAD, WILDFIRE HOMES LLC, APPLICANT. Mayor Koenig opened the public hearing and Planner Woeber presented Resolution 05-23 for a Condominium Map of Building H within the Meadows at Wildfire Condominiums. Per the Estes Park Development Code, a condominium map must be submitted and approved to depict the precise location of each building. Lonnie SheldonNan Horn Engineering was available for questions. Mayor Koenig closed the public hearing and it was moved and seconded (WebermeierlYounglund) to approve Resolution 05-23, and it passed unanimously. Board ofTrustees — January 24, 2O23—Page 3 ACTION ITEMS: 1. POLICE DEPARTMENT REORGANIZATION. Police Chief Hayes reviewed the administrative reorganization ufthe department toassist with meeting the service delivery expectation of the community and the Town Board, and to further maintain reasonable and balanced workloads for staff. He highlighted the current organization and stated the proposed reorganization would eliminate the Administrative Lieutenant position and utilize those funds to create a Deputy Police Chief position. The Deputy Police Chief would ensure specific administrative tasks were housed under one job daeohption, allow for more productive liaison duties with other entities, and have a designated responsible party should the Police Chief be out of the office. The Board discussed Police Department staff involvement in the naorgonization, effects on the currently staffed Administrative Lioutenant, financial impacta, the timing of this reorganization outside of the budgeting pr000aa, and the hiring timeline. It was moved and seconded (Young|und/Haze|ton) to approve the Police Department Reorgonizetion, and itpassed unanimously. 2. RESOLUTION 06-23 CONDITIONALLY APPROVING A CONSTRUCTION CONTRACT WITH MOUNTAIN CONSTRUCTORS, INC., FOR THE CONSTRUCTION OF ROUNDABOUT AT THE INTERSECTION OF US 36 AND COMMUNITY DRIVE. Director N1uhonen presented Resolution 06'23 to conditionally approve a construction contract with Mountain Constructors Inc., for the construction of roundabout at the US 86 and Community Drive intersection. He highlighted the history of the project, the 2009 traffic study for the Town's Event Canter. 2013 flood recovery delays on the pnojoot, and design changes. Negotiations regarding the Disadvantage Business Enterprises contract requirement between Mountain Constructors Inc., and CDOT would be concluded by February 3. 2023' and with the conditional approval by the Town Bomnd, construction could begin in February with an expected completion date ofmid- June 2023. The Board discussed whether negotiations on the Disadvantaged Business Enterprise were regularly resolved and the timing of negotiations. It was moved and seconded (Haze Ito n8Webennaier)kzapprove the Resolution O8' 33.anditpassedunanimoua|y. REPORTS AND DISCUSSION ITEMS: 1. ESTESVALLEY HOUSING NEEDS ASSESSMENT AND STRATEGIC PLAN — FINAL REPORT. Deputy Town Administrator Damwebor and K8oUia Fitzpatrick/Root Policy Research presented the Estes Valley Housing Needs Assessment and Strategic Plan Final Report. They highlighted key findings from data analysis and community engagement, housing needs, housing strategies, the vision, goa|, objaotivoe, and values ofthe plan, framework for implementation, and action priorities. The Board discussed the longevity of retiring workforce in the Estes Valley, budgeting for new employment positions referenced in the report, accessory dwelling unit inmandvue. the Winter Park Short -Term Fix Pmgram, employer collaboration timeline, education and outroaoh, and next steps for an operational plan. Whereupon Mayor Koenig adjourned the meeting at8:40p.m. Wendy K 'pjo, Mayor/ Kde imbedyDisney, Recording Secretary