HomeMy WebLinkAboutAPPLICATION Events Permit for Rut Run 5K on 09/30/2023Special Event Permit Application
Event Information
EVENT INFORMATION
If you are applying for a new event you must apply at least 120 days prior to the event, to allow time for Town Agencies and
Town Board approvals. If you are applying for an existing event, you must apply at least 60 days prior to the event.
Please make sure to have the following documents ready to upload along with your application. You will not be able to
complete the application without these documents:
Map of the park you are requesting with your layout overlaid, event logo for advertising, map of route if
parade/race/marathon.
Your application is not complete until you have finished All pages and signed the form.
Event Name *
Event Start Date *
New or Existing Event?*
**If your set up day preceeds the event start date, please be aware that there are additional charges for venue rental and
parking space usage.
Frequency *
Event hours *
Set Up Date *Set Up Hours *
Tear Down Date *Tear Down Hours *
Rut Run 5K
If set up is the day before, do not include the set up date.
2023-09-30
New (requires 120 days for review)
Existing (requires 60 days for review)
One Day
Multi-Day
Weekly
Monthly
Do not include set up & tear down hours. If events is over multiple days list the hours for each day.
8:30am - 9:30am
Example: Friday 4-7pm or Saturday and Sunday 9am-9pm
Not event start date unless it's the same day.
2023-09-30
i.e. 11am - 2pm
6:30am-8am
Select a date from the calendar
2023-09-30
Example: Friday 4-7pm or Saturday and Sunday 9am-9pm
8:30-10am
Type of Event *
Race/Parade/Road Closure *
Map/Route *
If your event involves county roads, (i.e. hwy 34, etc.) you must also apply for a permit through Larimer County
at https://apps.larimer.org/specialevent/.
A TCP (Traffic Control Plan) may be required.
Group Type *
Description of Event *
What is your target market for your event?*
How will this event involve the Estes Park Community *
Select the Parks and Open Space Area to be used for the Event
*There are fees associated with the use of these locations.
Concert
Craft/Art Fair
Demonstration
Festival
Parade
Race
Rally
Road Closure
Other
If your event is a race/marathon, parade, or requires a road closure, and is within the town limits, please describe route and submit a map (include
address if known):
PROPOSED route (similar to 2022), requesting use of parking spaces on MacGregor Ave. Race organization
able to meet and discuss changes that works for the Town.
Start west bound at Elkhorn Ave & SE corner Bond Park roadway, participants go west bound on Elkhorn Ave to
Performance Park parking lot, right turn into lot to north parking spaces, run on spaces curving left to sidewalk
entrance to River Walk at Performance Park, follow left on trail to bridge and winding to Filby Bridge crossing &
following multi-use trail to the West Elkhorn Ave & Wonderview Ave (Hwy 34) intersection. Runner take hairpin
turn onto eastbound Wonderview Ave wide shoulder to Marigold Ln, turn onto Marigold and out & back (aid
station at end of road), re-enter Wonderview Ave eastbound to sidewalk at Roundabout, turn right onto
MacGregor Ave using west side of roadway, using marked off parking spaces to Park Lane, turn right onto Park
Lane and cross road lane to run on "against traffic lane" (south lane) following road to east end of Park Lane
before the Crosswalk at Virginia Ave. Finish line is located before Virginia Ave, in front of IMAGES of RMNP
business on eastbound side of road.
Upload a map with the route highlighted
Rut Run 5K-permit- finish on Park Lane .png 1.23MB
Local Non-Profit
Locally Sponsored
Other
* To be considered for a local non-profit rate, you must be registered with the Secretary of State as a non-profit organization and 80% of membership must
reside in the Estes Valley.
Foot race that welcomes runners, walkers and athletes to enjoy a very scenic route within the downtown
corridor. Event is part of ELK FEST.
Runners, walkers, strollers, family fitness, youth athletes, short distance runners, destination running, Fall
season racing, rocky mountain destination running
volunteers, traffic control, enhance downtown tourism & event
Applicant Information
Organization *
First Name *Last Name *
Address
Street Address *
Address Line 2
City *State / Province / Region *
Postal / Zip Code *Country *
Email *Confirm Email *
https://estesparkrunning.org/our-races/rut-run-5k/