HomeMy WebLinkAboutMINUTES Town Board 2006-08-22Town of Estes Park, Larimer County, Colorado, August 22, 2006
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 22nd day of August, 2006. Meeting called to order by
Mayor Baudek.
Present:
Also Present:
John Baudek, Mayor
Bill Pinkham, Mayor ProTem
Trustees Eric Blackhurst
Dorla Eisenlauer
Richard Homeier
Chuck Levine
Randy Repola, Town Administrator
Jackie Williamson, Town Clerk
Gregory A. White, Town Attorney
Absent: Trustee Wayne Newsom
Mayor Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
PUBLIC COMMENT
None.
TOWN BOARD COMMENTS
Trustee Levine invited all to attend the groundbreaking of the 11th Habitat for Humanity
home on Sunday, August 24th at 2:00 p.m. on Halbach Lane. He also announced that
the nomination forms for the Estes Park Pride awards would be available beginning
September 1, 2006 for Volunteer, Businessperson and Teacher of the year.
Mayor Baudek stated Amendment 38, conceming initiative and referendum procedures,
would be on the Colorado statewide general election ballot this November. This
proposal would reduce the signature requirement on local initiative and referendum
petitions, from 5% of the total number of registered voters in the municipality, to a
number equal to 5% of the total number of votes cast in the municipality in the last
election for Secretary of State. Under Amendment 38 an ordinance would not take
effect until 91 days after publication instead of the current 30 days. If, during these 91
days, a referendum petition were submitted, the ordinance would be suspended until a
November election could be held. Govemment would also be responsible for the
printing and delivery, within seven days, of initiative and referendum petition forms.
Taxpayers would pay for the distribution of a 1,000-word statement, exactly as written
by the proponents, to every registered voter in the municipality. While opponents would
have their statements summarized by an election official that could not be longer than
the statement of the proponent and then distributed to voters. In addition, the
amendment would aggressively prevent local government from providing any
information to the community concerning upcoming ballot issues. If accused of
improperly discussing a pending ballot issue, the accused must defend themselves with
no legal defense from the governing body.
1. CONSENT AGENDA (Approval of):
1. Town Board Minutes dated August 8, 2006.
2. Bills.
Board of Trustees — August 22, 2006- Page 2
3. Committee Minutes:
A. Public Works, August 10, 2006:
1. Brodie Ave. Culvert Repair — Shotcrete Technologies $12,000 plus
$28,000 for digging, damming, dewatering, and permitting —
Budgeted.
2. 2006 Street Improvement Project - LaFarge Paving $154,341.90 —
Budgeted.
3. Fish Creek Trail Phase III — Cornerstone Construction Concepts
$243,715.08 — Budgeted.
B. Utilities, August 17, 2006:
1. Change Order - 2007 GMC 3500 4X4 w/Utility Body, $31,837 —
Budgeted.
2. Community Drive Underground Project — Atkins Electric $42,468 —
Budgeted.
4. Estes Valley Board of Adjustment, August 1, 2006 (acknowledgment only).
5. Estes Valley Planning Commission, August 15, 2006 (acknowledgment only).
It was moved and seconded (Pinkham/Levine) the Consent Agenda be approved,
and it passed unanimously.
1A. PLANNING COMMISSION AGENDA (Approval of):
Mayor Baudek opened the Public Hearing for all the following Consent Agenda
Items:
1. CONSENT ITEMS:
A. MINOR SUBDIVISION PLAT
1. Gravelle Minor Subdivision, Lots 7 & 8, Acacia Acres Addition,
Joanne Gravelle/Applicant.
B. PRELIMINARY CONDOMINIUM MAP
1. Aspen Winds Condominiums, Lot 1 of the Replat of Lot 1 and Lot
2, Block 3, of the Replat of Lots 1 & 2, Block 3, Fall River Estates,
Rohrbaugh Properties, LLC/Applicant.
Planner Chilcott stated the Aspen Wind Condominium map was placed on the
agenda as a supplemental map in error. As there was no public testimony, Mayor
Baudek closed the public hearing, and it was moved and seconded
(Homeier/Blackhurst) Planning Commission Consent Agenda be approved
with Planning Commission conditions, and it passed unanimously.
2. REPORT:
A. Presentation of Estes Valley Development Code Block 9 Amendments
— First Reading: Revisions to regulations pertaining to Day Care as a
home occupation, and revisions to zoning -district use charts,
operational standards, and definitions pertaining to Family Home Day
Care and Day Care Centers and revisions to portions of the home
occupation regulations. (Town Board Public Hearing will be held
September 26, 2006). Planner Chilcott stated Family Home Day Care
facilities would be classified as small (licensed to serve eight or fewer
adults or children) or large (up to twelve adults or children as permitted
Board of Trustees — August 22, 2006 — Page 3
by the state). Day Care Center would be a facility caring for adults or
children licensed by the State of Colorado, Department of Human
Services. A Family Home Day Care - Large shall be permitted as an
accessory use to a principal residential use through a special review in
all residential zoning district, A-1 and CD zoning districts. It shall be a
use by right in the A zoning district. Family Home Day Care - Small
shall be permitted as accessory to a principal residential use in all
residential zoning districts, A, A-1 and CD zoning districts. Day Care
Centers shall be permitted in all residential zoning districts and include
A-1 and CD district with a special review and are a use by right in A,
CO, 0, CH and I zoning districts. The decision -making body for a
special review of Day Care Centers and Family Home Day Care -
Large may impose conditions including but not limited to location,
configuration, operational aspects, hours of operation, noise, lighting
and parking. Family Day Care — Large homes shall have direct access
to a paved public street. Day Care Centers in residential zoning
districts shall be adjacent to an arterial street. Family Day Care homes
are exempt from the employee requirements that limit home
occupations to no one other than the resident of the dwelling.
2. ACTION ITEMS:
1. RESOLUTION #16-06, DR. JAMES H. PICKERING, HISTORIAN LAUREATE.
Town Attorney White read the Resolution into the record. Dr. Pickering thanked
the Board for the honor. It was moved and seconded (Pinkham/Levine)
Resolution #16-06 be approved, and it passed unanimously. Trustee
Blackhurst commented that American Switzerland provides an insightful view as
to where we have been and where we are going.
2. 2"d QUARTER SALES TAX REPORT.
Finance Officer McFarland stated the CAFR has been linked to the town website.
Sales tax revenues for the first 6 months of 2006 were $2.56 million, an 8.9%
increase over 2005. Sales tax increases were primarily from food, retail and
lodging; however, the increase was broad based.
3. TOWN ADMINISTRATOR REPORT.
A. Assistant to the Town Administrator
This position would be responsible for human resources management, risk
management, public information, Budget Officer, Safety Manager and project
management. The position would have less responsibility than the Assistant
Town Administrator position created in 1990 and left vacant since the fall of
2004. Funding would be allocated from the General (35%), Light and Power
(42%) and Water (23%) funds with a proposed pay grade of 68 and an
annual salary range of $67,992 - $91,788. This position would be announced
intemally only with the position filled within 6 to 8 weeks. If a qualified
candidate cannot be found, an external search would be conducted with an 8
to 10 week timeframe. Ideally the position would be filled prior to the budget
review in order to attend budget session.
Trustee comments and questions are summarized: How will the addition of
staff effect the 2006 budget; a qualified Deputy Town Administrator should be
hired that could act as Town Administrator; Trustees endorse succession
planning; some concern over the position becoming a training ground for
another municipality with no benefit to the Town. Discussion followed
regarding the benefits of an Assistant to the Town Administrator and a
Deputy Town Administrator.
Board ofTrustees —August 22,20O6—Page 4
Administrator Rapola stated with the reorganization ofPublic Works there
would beanet increase nfone employee and two added tothe management
team. The new position could beabsorbed within space savings inall ofthe
funds. |fthe Board decides tuhire aDeputy Town Administrator, the position
would include project management and analysis and heed some committees
and departments. The search would include alarger candidate pool.
It was moved and seconded kham)Tmxxm Administrator
Rmpw|mhire mDeputy Town Administrator, and itpassed unanimously.
B. Public Works & Utilities Leadership Changes
In 2003, the Town combined the Public Nodm and Light & Power
departments to onyato the Public Works/Utilities Department with one
director. Staff is proposing the separation of the two departments into o
Utilities Department (Light& Power, Water and Information Technology) and
Public Works Department (Engineering Semivaa, Streets, Pudm and Fleet)
given the distinctively different services provided by the two sectors as well as
the difference between General Fund and Enterprise Fund opanmduna.
Separation of the leadership duties would provide a greater emphasis on
een/ioo delivery in the two areas. Bob Goahhng/Acting Director ofPublic
VVorke/Ub|iUaa would become the Director of Utilities. A new Public Works
Director would be hived with preference given to candidates with a ok/i|
engineering degree orwork history. The Town ionot required tohave ocivil
engineer on staff, however, there have been circumstances in which the
Town has needed expertise in this field for projects and/or during review of
development proposals. Noadditional positions are proposed; therefore, the
impact on budgets (Ganano|. Water and Light & Power funds) should be
minimal. /Ntmr further dioouooion, it was moved and seconded
(Pinkham/Homoier) to separate Public Works and Utilities into separate
departments with a director for each department, it passed unanimously.
4. LARUK8ER COUNTY OPEN SPACE PRESENTATION.
K-LynnCameron/Open Lands Manager for LahmerCounty stated Hermit Park ia
located southeast on Hwy 36 and is on important link in establishing a
contiguous landscape of protected |andu, e.g. conservation easement and
National Forest. Agi|entTechno|ogies. Inc. has operated the park as a private
resort for its employees and includes bmi|o. log cabine, cmmpaiteo, horse cona|o,
a caretakers residence, maintenance garages, picnic area, a shower house with
reatnooma, voUeybaU, horseshoes and more. The property also includes habitat
for both endangered animal and plant species as well as elk migration corridors.
Agi|antwmu|d like the property to remain undeveloped; thorwfore, the company
has approached the County Open Lands topurchase the property topreserve it
and open it to the public. A partnership babmman the County, Cu|onedu Division
of Wildlife, Estes Valley Land Trust (EVLT). Estes Valley Recreation and Parka
District (EVRPD) and the Town of Estes Park is necessary to purchase the
property. She ntubad her staff is preparing two grant applications for funding
from Great Outdoors Colorado (GOCO). The Division of Wildlife is interested in
participating in order to open additional lands in the Estes Valley to hunting. The
Estes Valley Land Trust io interested in establishing ouonaenxaUnn easement.
RK4NP. EVRPD and EVLI have written letters to GOCO in support of the
acquisition. Aletter from the Town ofEstes Park iualso being requested.
Trustee questions are summarized aofollows: Would the partnership include the
purchase of the property and/or the operations; would m caretaker live oneito�
has the county spoken with private campground owners.
yNu. Cameron stated the county would use the revenue collected from the rental
of the cabins and campground sites to operate the property, and all assets of the
Board of Trustees — August 22, 2006 — Page 5
property would be included in the purchase. The public would be allowed day
use of the facility.
Public comment in support of the purchase was heard from Milt Garret, Wendall
Amos and Gary Matthews. Mr. Amos/EVLT stated the Trust is in full support of
the purchase and would provide financial support as well. He encouraged the
Town to join the partnership and give consideration to providing financial support
as well.
5. REQUEST TO ENTER EXECUTIVE SESSION.
24-6-402(4)(E), G.R.S. — For the purpose of determining positions relative to
matters that may be subject to negotiations, developing strategy for negotiations,
and/or instructing negotiators.
It was moved and seconded (Pinkham/Levine) the Town Board enter
Executive Session for the purpose of determining positions relative to
matters that may be subject to negotiations, developing strategy for
negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-
402(4)(E), and it passed unanimously.
Whereupon Mayor Baudek adjourned the meeting to Executive Session at 8:50
p.m.
Mayor Baudek reconvened the meeting to open session at 9:51 p.m.
6. HERMIT PARK LETTER OF SUPPORT.
It was moved and seconded (Pinkham/Levine) a letter of support be written
to Great Outdoor Colorado (GOCO) in support of the County Parks and
Open Lands grant application for the purchase of Hermit Park, and it passed
unanimously. Trustee Blackhurst requested there be public input prior to the
Town taking action to provide financial assistance.
Whereupon Mayor Baudek adjourned the meeting at 9.54 p.m.
hn Baudek, Mayor
Ja ie Williamson, Town Clerk