The URL can be used to link to this page

Home My WebLink AboutMINUTES Town Board 2005-12-13Town of Estes Park, Larimer County, Colorado, December 13, 2005 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall said Town of Estes Park on the 13th day of December, 2005. Meeting called to order by Mayor John Baudek. Present: Also Present: John Baudek, Mayor Susan L. Doylen, Mayor ProTem Trustees Richard Homeier Lori Jeffrey -Clark Chuck Levine Wayne Newsom Bill Pinkham Randy Repola, Town Administrator Jackie Williamson, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor John Baudek called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. SWEARING -IN CEREMONY: A Swearing -In Ceremony was conducted by Town Clerk Williamson for Robert Schumaker, Police Sergeant. PUBLIC COMMENT. None. TOWN BOARD COMMENTS. Trustee Jeffrey -Clark presented a brief overview of the NLC Conference held in Charlotte, North Carolina. She requested a debriefing be held in January with the Board and Town Administrator Repola to review key outcomes of the conference, i.e. dealing with major disasters, communication, cities supporting cities, etc. Trustee Levine informed the Board that he gave a presentation on Restorative Justice at the NLC Conference. The presentation was well received. Trustee Homeier commented he was impressed by the NLC Conference and intends to provide a report on ideas/concepts from the conference. Mayor Baudek stated the Estes Park Yuletide Lighting contest, sponsored by the Ambassadors, Estes Park News and the Town of Estes Park, would accept application through December 15th for residential homes and businesses in the Estes Valley. 1. CONSENT AGENDA (Approval of): 1. Town Board Minutes dated November 22, 2005. 2. Bills. 3. Committee Minutes: A. Community Development, December 1, 2005: Convention and Visitor Bureau: Board of Trustees — December 13, 2005 — Page 2 1. Stanley Park Fairgrounds Phase I Change Orders 1-11 - $77,294 — Contingency Fund. 2. Knoll -Willows Birch Ruins Viewing Platform - $17,000 — Larimer County Open Space Fund. 4. Swanhorst & Company LLC — Approval of 2006 Engagement Letter for audit services. It was moved and seconded (Doylen/Levine) the Consent Agenda be approved, and it passed unanimously. Discussion ensued on the use of the same auditor as the previous year. Finance Officer McFarland stated the GFOA recommends using the same auditor for 5-yrs. to develop continuity. He suggested developing a RFP for auditing services in 2007. 1A. PLANNING COMMISSION AGENDA (Approval of): 1. ACTION ITEMS: A. LOT CONSOLIDATION: A Portion of Section 23, T5N, R73W and a Portion of Section 24, th T5N, R73W of the 6P.M., PID# 352340040 & 3524300014, Heather Stone/Applicant. Planner Shirk stated this is a land consolidation plat to combine two parcels, zoned E-1. The parcels are located on the east side of James Street near the intersection of Hwy 34 and are currently undeveloped. The applicant has received a building permit to construct a single-family dwelling on the newly created parcel. As there was no public testimony, Mayor Baudek closed the public hearing, and it was moved and seconded (Newsom/Doylen) Lot Consolidation be approved with conditions as recommended by staff in a memo dated December 8, 2005, and it passed unanimously. B. EASEMENT VACATION: Lot 1, Murphy -Veal Subdivision of Lot 12, Block 2, Lake View Tracts, Karl & Pamela Ertl/Applicant. Planner Shirk reviewed the staff report. The applicant built a detached garage in 1996 within a portion of a drainage easement dedicated with the approval of the Murphy -Veal Subdivision in 1981. The garage does not interfere with the conveyance of water across the lot; therefore, staff recommends that a portion of the drainage easement as delineated and be vacate through a "quit claim" deed. As there was no public testimony, Mayor Baudek closed the public hearing, and it was moved and seconded (Doylen/Levine) to vacate that portion of the easement in which the garage encroaches through a "quit claim" deed, and it passed unanimously. 2. ACTION ITEMS: 1. 2005 BUDGET — SUPPLEMENTAL BUDGET RESOLUTION #26-05. Finance Officer McFarland briefed the Trustees on the standard supplemental budget resolution and stated 4 funds are expected to exceed the 2005 budget: Community Reinvestment, Convention and Visitor Bureau, Firemen's Pension, and Vehicle Replacement. It was moved and seconded (Pinkham/Doylen) Resolution #26-05 be approved, and it passed unanimously. 2. RESOLUTION #27-05 — FLEXIBLE SPENDING PLAN CERTIFICATE OF ADOPTION. Finance Officer McFarland reviewed the Flexible Spending Plan (Section 125 Cafeteria Plan) that allows employees to receive pre-tax Board of Trustees — December 13, 2005 — Page 3 treatment of qualifying medical and dependent care expenses paid by the employee. The Town is required to adopt the plan annually by resolution to continue the program. It was moved and seconded (Doylen/Newsom) Resolution #27-05 be approved, and it passed unanimously. 3. APPOINTMENTS/RE-APPOINTMENTS. Mayor Baudek. ESTES VALLEY LIBRARY DISTRICT: ■ Bruce Brown, 4-yr. term, beginning 1/01/06, expiring 12/31/09. ■ Diane Jordan, 4-yr. term, beginning 1/01/06, expiring 12/31/09. Claudine Perrault, Library Director, reviewed the process used to select Board members. She thanked the Mayor and Trustee Pinkham for attending the interview session. It was moved and seconded (Doylen/Pinkham) to approve the Library Board appointments, and it passed unanimously. MUSEUM ADVISORY BOARD: Reappointments: ■ Michael Oline, 4-yrterm, beginning 1/01/06, expiring 12/31/09. ■ Lyle Poison, 4-yr term, beginning 1/01/06, expiring 12/31/09. It was moved and seconded (Levine/Doylen) to approve the Museum Advisory Board reappointments, and it passed unanimously. BUILDING AUTHORITY: Reappointments: • James Durward, 3-yrterm, beginning 1/01/06, expiring 12/31/08. • Peggy Lynch, 3-yrterm, beginning 1/01/06, expiring 12/31/08. • Randy Repola, 3-yrterm, beginning 1/01/06, expiring 12/31/08. • Steve McFarland, 3-yrterm, beginning 1/01/06, expiring 12/31/08. Attorney White explained the Building Authority is a nonprofit corporation that was set up by the Town to facilitate the improvements of the Estes Valley Parks & Recreation District through the use of Certificates of Participation. This committee meets once a year to elect officers and to approve payments. It was moved and seconded (Doylen/Levine) to approve the reappointments to the Building Authority, and it passed unanimously. FIRE PENSION FUND & POLICEMEN'S PENSION BOARD: • Jackie Williamson, replacing Vickie O'Connor and completing a 2- Year Term, expiring 4106. It was moved and seconded (Doylen/Levine) to approve the appointments to the Fire Pension Fund and the Policemen's Pension Board, and it passed unanimously. 4. PERSONNEL MANUAL — MODIFICATIONS TO HOLIDAY PAY. Town Administrator Repola explained a reoccurring problem for certain departments, primarily the Police Department, is the excess accrual of holiday time when employees are required to work Town observed holidays. The Town's current personnel policy requires holiday leave to be used during the current year or the time is forfeited. This has led to numerous requests to extend accrued holiday leave. Staff recommends the holiday policy be modified to pay out holiday time to employees required to work on any of the seven recognized holidays. Discussion was heard regarding the use of the words "holiday pay" versus "straight -rate" of pay and the need to identify the difference between line- Board of Trustees — December 13, 2005 — Page 4 level employees and managers (exempt vs. nonexempt). The Board requested staff review the wording and bring the item back to the Board in January. 5. TOWN ADMINISTRATOR REPORT. None. Following completion of all agenda items, Mayor Baudek noted that the next regularly scheduled Town Board meeting is January 10, 2006. Whereupon Mayor Baudek adjourned the meeting at 7:55 p.m. 0 hn Baudek, Mayor J kie Williamson, Town Clerk